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Home My WebLink About5.3 Resolution Appointing Nellie S Beckner as Representative to IMRF for the VIllage1/3/2018 BoardDocs® Pro Agenda Item Details Meeting Jan 03, 2018 - SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.3 A RESOLUTION APPOINTING NELLIE S. BECKNER AS REPRESENTATIVE TO THE ILLINOIS MUNICIPAL RETIREMENT FUND FOR THE VILLAGE OF MOUNT PROSPECT Type Action (Consent) Preferred Date Jan 03, 2018 Absolute Date Jan 03, 2018 Fiscal Impact No Recommended Action Approve a resolution appointing Nellie S. Beckner to serve as the Illinois Municipal Retirement Fund (IMRF) Authorized Agent for the Village of Mount Prospect. Information The Village of Mount Prospect, as a member of the Illinois Municipal Retirement Fund, is required to appoint a representative to act of behalf of the Village. On April 19, 2016, the Village Board approved Resolution No.16-16 appointing Joan P. Bokina as the IMRF Authorized Agent for the Village of Mount Prospect. Ms. Bokina announced her resignation from the Village effective January 8, 2018. Nellie S. Beckner, Assistant to the Village Manager, has been selected to assume the role as the IMRF Authorized Agent for the Village of Mount Prospect effective January 3, 2018. Alternatives 1. Approve a resolution appointing Nellie S. Beckner to serve as the Illinois Municipal Retirement Fund (IMRF) Authorized Agent for the Village of Mount Prospect. 2. Action at discretion of Village Board. All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/1 NOTICE OF APPOINTMENT OF AUTHORIZED AGENT IMRF Form 2.20 (Rev. 10/2014) INSTRUCTIONS • The governing body of an IMRF employer (including townships) can appoint any qualified party as the employer's IMRF Authorized Agent. • The governing body makes the appointment by adopting a resolution. • The clerk or secretary of the governing body must certify the appointment (see Certification below). • Mail the completed form to the Illinois Municipal Retirement Fund. • A copy of the completed form should be retained by the employer. • The new Authorized Agent will need to register for a new User ID on IMRF Employer Access. EMPLOYER NAME EMPLOYER IMRF I.D. NUMBER Village of Mount Pros ect 03115 _ P AUTHOR........_.w.w_w..IZED AGEN LAST � .www__wwwww._ ST NAME FIRST NAME MIDDLE INITIAL JR., SR., II, ETC. ❑ Dr. ❑ Mr. ❑p Mrs. ❑ Ms. Beckner Nellie S. TYPE OF GOVERNING BODY Municipality DATE APPOINTMENT MADE (MM/DD/YYYY) ...._ EFFECTIVE DATE OF APPOINTMENT (MM/DD/YYYY) POSITION TITLE - January 3, 2018 January 3, 2018 Assistant to the Village Manager _..—_,. ..-.... .....-........ Powers and duties delegated to Authorized Agent pursuant to Sec. 7-135 of Illinois Pension Code by governing body (P.A. 97-0328 removed the requirement that the Authorized Agent be a participant in IMRF to file a petition or cast a ballot): To file Petition for Nominations of an Executive Trustee of IMRF Ekes ❑No To cast a Ballot for Election of an Executive Trustee of IMRF X❑Yes ❑No X January 3, 2018 SIGNA'1' J,RE OF AUTHtO IZED AGENT NAMED ABOVE DATE (MM/DD/YYYY) CERTIFICATION. ......_._ .... ........ ..............................n.,, I„ do hereby certify that I am NAME CLERK OR SECRETARY of the NAME OF EMPLOYER and the keeper of its books and records and the foregoing appointment and delegation were made by resolution duly adopted on the date indicated. SEAL SIGNATURE.. OF CLE ERK OR SECRETARY ...BUSINESS ADDRESS ....... ..- _. w__v, .. .. ....___ . . . .................. All correspondence and communications with the Authorized Agent are to be addressed as follows: NAME (IF DIFFERENT FROM ABOVE) MSS rs ❑ Ms BUSINESS ADDRESS 50 South Emerson Street CITYSTA ............. _ .... _., ....... ..... TE AN D ZIP +4 Mount Prospect, Illinois 60056-3266 DAYTIME TELEPHONE NO. (with Area Code) _ _.._.... ALTERNATE TELEPHONE NUMBER (with M Area Code) (847) 818-5305 (847) 392-6000 „_...� ........... ........... ..... ...._-.. FAX NO .....,, ..,,,,,,. _........_.,.., (with Area Code) EMAILADDRESS (847) 392-6022 nbeckner@mountprospect.org _.........._............._._.,,_._........_.. .... .......... ........... ........... IMRF 2211 York Road Suite 500 Oak Brook, IL 60523-2337 Employer Only Phone: 1-800-728-7971 Member Services Representatives 1-800-ASK-IMRF (1-800-275-4673) Fax (630) 706-4289 IMRF Form 2.20 (Rev. 10/2014) www.imrf.org =—*@X11K61 ■l Cej A RESOLUTION APPOINTING NELLIE S. BECKNER AS REPRESENTATIVE TO THE ILLINOIS MUNICIPAL RETIREMENT FUND FOR THE VILLAGE OF MOUNT PROSPECT WHEREAS, the Village of Mount Prospect is a member of the Illinois Municipal Retirement Fund (IMRF) and as such operates in accordance with the rules and regulations of said IMRF; and WHEREAS, IMRF requires the representative of a municipality be appointed to act on behalf of said member municipality; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect do hereby appoint Nellie S. Beckner, Assistant to the Village Manager for the Village of Mount Prospect, as the representative to IMRF. NOW, THEREFORE; BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY ILLINOIS: SECTION ONE. That the Mayor and Board of Trustees of the Village of Mount Prospect do, as of January 3, 2018, appoint Nellie S. Beckner as representative and authorized agent to IMRF and as such shall have the following powers and duties: 1. To file a petition for nomination of an executive trustee of IMRF 2. To cast a ballot for election of an executive trustee of IMRF 3. To determine and certify to IMRF which employees are covered by IMRF 4. To see the proper IMRF member contributions are withheld from employees' earnings 5. To complete payroll reports and promptly forward IMRF member and employer contributions to IMRF 6. To promptly forward all communications directed to members and beneficiaries by IMRF, including: a. Member ballots for employee trustees b. Member statements of accounts C. Leaflets, bulletins, and other informational material 7. To keep the governing body informed regarding: a. Employer contribution rates and funds required to meeting participation costs b. Employer accounts receivable and other charges C. Matters requiring governing body approval (such as validation of prior service) as well as the general administration of IMRF S. To assist members in filing participation papers and their beneficiaries in filing applications for retirement pensions and other benefits 9. To perform other administrative duties in connection with IMRF. SECTION TWO• That this Resolution shall be in full force and effective from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this 3rd day of January, 2018. Arlene A. Juracek,Mayor ATTEST: Karen M. Agoranos, Village Clerk