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Home My WebLink About2.1 Approve Minutes for December 19th1/3/2018 BoardDocs® Pro Agenda Item Details Meeting Jan 03, 2018 - SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes for the Regular Meeting of the Village Board on December 19, 2017 Type Minutes Minutes View Minutes for Dec 19, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/1 1/3/2018 BoardDocs® Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, December 19, 2017) Generated by Karen Agoranos on Wednesday, December 20, 2017 1. CALL TO ORDER Meeting called to order at 7:04 PM 1.1 ROLL CALL Members present Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel Member absent Colleen Saccotelli Mayor Juracek announced the Village Board will enter into Closed Session upon the conclusion of regular business and added no additional action will be required upon re-entry into open session. 1.2 PLEDGE OF ALLEGIANCE — Girl Scout Troop #40494 Members of Mount Prospect Girl Scout Troop #40494 led the Pledge of Allegiance. Hannah Pokorny,Bella Pellegrini, Paige Pearson, Kelsey Fieser, Brooke Runkle, Avery Westfallen and Kaitlyn Frase. 1.3 INVOCATION — Trustee Saccotelli was absent from meeting due to illness. Mayor Juracek read Trustee Saccotelli's prepared invocation. 2. APPROVAL OF MINUTES 2.1 Minutes for the Regular Meeting of the Village Board on December 5, 2017. Trustee Zadel noted one minor correction to the minutes; under Citizens to be Heard, Draft Picks owner was referred to as Mr. Spiro. Minutes were amended to include the correct name, Mr. Spiro Kondas. Motion by Richard Rogers, second by Paul Hoefert, moved to approve the amended minutes of the Regular Meeting of the Village Board of Trustees. Mayor Juracek called a voice vote and the amended minutes were approved unanimously. 3. MAYOR'S REPORT 3.1 ACCOLADES - 2017 Holiday Decorations Awards Fred Steinmiller and Fire Chief Brian Lambel of the Mount Prospect Special Events Commission, announced the winners of the 2017 Holiday Decoration Awards. Mr. Steinmiller stated all fifteen members of the Special Events Commission were assigned sections of the Village and reported their nominations to the Commission for final decisions. Each winner was presented with a plaque. Best Religious - 117 S. School Street - Alexander and Rebeka Stathakis Simple But Elegant - 17 S. William - Robert and Jennifer Baird Best Business - Central Continental Bakery - 101 Main LLC Christmas Fantasy - 517 Eastman - David and Darlene Malloy Best Block - 200 S. Pine - Thomas McGovern Best Use of Lights - 307 Man A Wa Trail - John and Marybeth Landwehr Grand Prize - 111 S I Oka - Matthew Fiorito Mayor Juracek thanked all those who spent time decorating their homes for the holiday season, helping make our Village beautiful. Mayor Juracek also thanked the Chamber of Commerce and the Downtown Merchants Association who organized the roof lights displayed on some downtown businesses, drawing attention to our downtown. 3.2 1st Reading of AN ORDINANCE AMENDING CHAPTER 13 ENTITLED "ALCOHOLIC LIQUORS OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS. This ordinance amends Article II (Licensing For Regulated Service) in regard to Complimentary Service. Executive Assistant to the Village Manager Doreen Jarosz presented an ordinance that amends the current Class "S-6" Cosmetic Facility liquor license to a Complimentary liquor license. The Village currently allows complimentary service at salons and spas; this proposed amendment would expand the 'S-6" license classification to included art studios and craft workshops. Discussion of this topic was conducted at a Committee of the Whole meeting on November 14, 2017. Ms. Jarosz summarized the proposed amendment: • Consumption should be limited to beer, wine or champagne while the patron is either waiting for or receiving services from the facility. • Alcohol served is limited to beer, wine or champagne that is brought in by the patron (BYOB) or that is provided by the facility as a complement to the patron's visit to the facility. • Alcohol consumption should only take place during business hours but places limits on when it can begin (9:00am) and end (10:00pm). • Exterior advertisements promoting the availability of alcohol at the premises is prohibited. • Consumption is limited to no more than three (3) twelve ounce (12 oz.) servings of beer or three (3), five ounce (5 oz.) servings of wine to any person during a single calendar day. • BASSET certification is required of all those serving alcohol. • All licensees of this liquor license must maintain host liability insurance. Ms. Jarosz stated there is a one-time $50 application fee for this license and an annual fee of $250. https://www.boarddocs.com/iI/vomp/Board.nsf/Public 1/4 1/3/2018 BoardDocs® Pro Trustee Zadel questioned the inclusion of jewelry stores in this classification. Mayor Juracek responded, citing example of couples shopping for engagement rings while being offered champagne enhances the experience for those patrons. Public Comment Louis Goodman 310 N. School St. Mr. Goodman asked about the age requirements of people serving alcohol. Ms. Jarosz stated our Code allows a person who is at least 19 -years old and BASSET certified to serve alcohol. Motion to waive the rule requiring two readings of an Ordinance. Motion by Paul Hoefert, second by Michael Zadel. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel Absent: Colleen Saccotelli Motion Carries Motion by Paul Hoefert, second by Michael Zadel to approve an Ordinance Amending Chapter 13 entitled "Alcoholic Liquors" of the Village Code of Mount Prospect, Illinois. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel Absent: Colleen Saccotelli Motion Carries Ordinance No. 6354 Mayor Juracek recognized Village Manager Michael Cassady who received recognition from the International City/Council Management Association for his twenty-five years of service. Mayor Juracek commended Mr. Cassady on his demonstration of commitment to the Village and its growth and development. Greg Claus, Deputy District Director for Tenth District Congressman Brad Schneider, addressed the audience and welcomed residents to take advantage of services provided by the Congressman Schneider's office and invited residents to bring their questions and concerns regarding immigration, visas, Medicare, Social Security, Veterans' benefits, and other federal services and benefits. Mr. Claus stated Congressman Schneider maintains office hours in Lincolnshire but added representatives from him office are available to meet with residents at the Mount Prospect Public Library every third Tuesday of the month. Mayor Juracek thanked him for attending our meeting and keeping our residents informed. S. CONSENT AGENDA 5.1 Monthly Financial Report - November 2017 Accept the monthly financial report for November 2017. 5.2 List of Bills - November 29 - December 12, 2017 5.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 5 (BOARDS AND COMMISSIONS), ARTICLE IV (ECONOMIC DEVELOPMENT COMMISSION), SECTION 03 (MEETINGS) OF THE MOUNT PROSPECT VILLAGE CODE Approve an ordinance amending Chapter 5 (Boards and Commissions), Article IV (Economic Development Commission), Section 03 (Meetings) of the Mount Prospect Village Code. Ordinance No. 6355 5.4 A RESOLUTION AUTHORIZING AMENDMENTS TO CHAPTER 3, SECTION 3 OF THE RULES AND REGULATIONS OF THE BOARD OF FIRE AND POLICE COMMISSIONERS OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS Approve the changes to Chapter 3, Section 3 of the Board of Fire and Police Commission Rules and Regulations as submitted. Resolution No. 42-17 5.5 A RESOLUTION SUPPORTING ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) MEMBERS TO CONVERT UP TO FOUR (4) YEARS MILITARY SERVICE TO IMRF SERVICE Approve a resolution authorizing and supporting IMRF members to convert military service up to four years towards IMRF service credit. Resolution No. 43-17 5.6 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE ADOPTING THE VILLAGE'S ANTI- DISCRIMINATION AND HARASSMENT POLICY WHICH INCLUDES A POLICY PROHIBITING SEXUAL HARASSMENT, PER THE PUBLIC ACT 100-0554 WHICH BECAME LAW ON NOVEMBER 16, 2017. Approve the accompanying ordinance adopting the Village's Anti -Discrimination and Harassment Policy which has been amended to include a policy prohibiting sexual harassment. Ordinance No. 6356 5.7 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT Approve this annual agreement required by Court Order which authorizes the Village to provide emergency services to those in the Forest River Fire Protection District. Resolution No. 44-17 https://www.boarddocs.com/iI/vomp/Board.nsf/Public 2/4 1/3/2018 BoardDocs® Pro 5.8 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUOR) ARTICLE II SECTION 13.204.1(A) (1)(b) OF THE MOUNT PROSPECT VILLAGE CODE Ordinance No. 6357 5.9 Motion to accept Village policy for write-off of accounts receivable. Accept policy for write-off of accounts receivable. Motion by Paul Hoefert, second by Michael Zadel to approve the Consent Agenda as presented Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel Absent: Colleen Saccotelli Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS 7.1 1st reading of AN ORDINANCE AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO JOIN THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY Finance Director David Erb presented background information and staff recommendation. Mr. Erb stated the Board of Trustees met last week at a Special Meeting of the Committee of the Whole, to discuss the Village's option of joining the Intergovernmental Risk Management Agency (IRMA). The Village's current membership in the High -Level Excess Liability Pool (HELP) expires soon that allowed the exploration of other risk management options. Mr. Erb stated as part of the Governance Strategic Plan, our current plan was evaluated and sought to improve efficiencies in three (3) areas: pricing, risk exposure and administration. Membership in a risk management pool, such as IRMA, was considered. The Village enlisted the assistance of Peter Wright of Wright Benefit Strategies, to prepare a formal review of the costs and coverages of our current insurance program and to provide recommendations for program improvement. Mr. Erb stated IRMA is a pool of local governmental units providing full property, casualty and worker's compensation coverage through a pooling of claims above $2,500 per occurrence. At the December 12, 2017 special meeting, staff met with the Village Board to discuss the various coverage options. Mr. Wright attended along with Margo Ely, Executive Director at IRMA. Recommendation for the Village's commercial insurance and pool strategies, prepared by Wright Benefit Strategies, were presented and discussed. Ms. Ely answered questions from the Village Board at that time. Mr. Erb outlined the benefits of joining IRMA: • Limits the exposure to high-cost claims and frequency of claims • Outsources most of the insurance management activities, improving the efficiency of program management and claim administration. Mr. Erb stated, if approved, membership in IRMA would commence on January 1, 2018. Village staff recommends proceeding with the $100,000 deductible option. Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an Ordinance. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel Absent: Colleen Saccotelli Motion Carries Motion by Paul Hoefert, second by Michael Zadel to approve an Ordinance Authorizing the Village of Mount Prospect to join the Intergovernmental Risk Management Agency. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel Absent: Colleen Saccotelli Motion Carries Ordinance No. 6358 7.2 RESOLUTION APPOINTING A DELEGATE AND ALTERNATE DELEGATE TO THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY (IRMA) This Resolution appoints Finance Director David Erb to represent the Village of Mount Prospect on the Board of Directors of the Intergovernmental Risk Management Agency and selects Village Manager Michael Cassady to serve as alternate representative. Motion by Michael Zadel, second by Paul Hoefert to approve a Resolution authorizing the appointment of a delegate and alternate delegate to the Intergovernmental Risk Management Agency. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel Absent: Colleen Saccotelli Motion Carries Resolution No. 45-17 8. VILLAGE MANAGER'S REPORT 8.1 Motion to accept proposal from Pentegra Systems for Board Room Audio Upgrade in an amount not to exceed $37,492. Village Manager Michael Cassady provided background information stating the microphone and speaker system has not been upgraded since its installation in 2004. Swiderski Electronics provided the initial installation and due to the unusual acoustical https://www.boarddocs.com/iI/vomp/Board.nsf/Public 3/4 1/3/2018 BoardDocs® Pro properties of the Board Room, it has been a challenge to achieve good audio quality throughout the room. Swiderski Electronics went bankrupt the following year, before any improvements and adjustments could be made to enhance the audio quality. Howard Kleinstein, Director of Communications, added the proposed new system with wireless microphones, new audio mixing interfaces that are IPad controlled and additional speakers for better sound in the Board Room. Lowest cost proposal for this project was submitted by Pentegra Systems. Mr. Kleinstein provided the following answers to Questions from the Village Board • Confident that solution provided by Pentegra Systems will deliver desired results; representatives from Pentegra have visited and are familiar with the acoustic challenges. • Podium microphones will still be present but better placement and new speakers will improve clarity. • Audio should improve for residents tuning in at home however, we are still at the mercy of Comcast and WOW. Public Comment Louis Goodman 310 N. School St. Mr. Goodman stated he is pleased to hear improvements are being made to the audio system. Mr. Kleinstein was thanked for his research Motion by Paul Hoefert, second by Michael Zadel to approve the purchase of Board Room Audio Upgrade in an amount not to exceed $37,492. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel Absent: Colleen Saccotelli Motion Carries VBA 75-17 9. ANY OTHER BUSINESS Mayor Juracek wished everyone Happy Holidays. 30. ADJOURNMENT Mayor Juracek asked for a motion to enter into Closed Session for the stated purposes: PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. Motion by Paul Hoefert, second by Michael Zadel to enter into Closed Session at 7:49 PM. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel Absent: Colleen Saccotelli Motion Carries https://www.boarddocs.com/iI/vomp/Board.nsf/Public 4/4