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Home My WebLink About12/05/2017 VB Minutes12/20/2017 BoardDocs® Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, December 5, 2017) Generated by Karen Agoranos on Wednesday, December 13, 2017 1. CALL TO ORDER Meeting called to order at 7:04 PM 1.1 ROLL CALL Members present: Arlene A. Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE — Trustee William Grossi led the Pledge of Allegiance 1.3 INVOCATION — Trustee Michael Zadel provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes for the Regular Meeting of the Village Board on November 21, 2017 Motion by Michael Zadel, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 3. MAYOR'S REPORT 3.1 ACCOLADES — Resolution: A Resolution for the Holiday Season Mayor Juracek presented a resolution celebrating the Holiday season. Motion by Paul Hoefert, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 3.2 Proclamation: National Drunk and Drugged Driving (3D) Prevention Month, December 2017 Mayor Juracek presented the "National Drunk and Drugged Driving (3D) Prevention Month" proclamation to Mount Prospect Police Department Investigator Michael Angarola. Mr. Angarola is a state certified Drug Recognition Expert. Mr. Angarola thanked the Board for their support in addressing this important and all too often tragic safety concern. 3.3 APPOINTMENT/ REAPPOINTMENT TO BOARDS AND COMMISSIONS Mayor Juracek recommended the following Commission re -appointments: Sister Cities Commission Re -appointment: Robert & Patricia Usnik 17 Hatlen Avenue Special Events Commission Re -appointment: Jill Friedrichs 615 S. School Street Term to expire December 2021 Term to expire December 2021 Motion by Michael Zadel, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mount Prospect Lion's Club - Farmers' Market Mr. Fred Steinmiller and Mr. Nick Acearenza Mr. Steinmiller provided an overview of the 2017 Farmers' Market stating it was another successful year. Mr. Steinmiller thanked those residents who supported the market throughout the market's twenty-two weeks of operation. Mr. Steinmiller added next year's market will open on Mother's Day, May 13, 2018. Mr. Acearenza provided highlights from the year including the benefit in September to provide aid to Hurricane victims; $2,700 was raised and the Lion's Club matched that amount, donating a total of $5,400. Mr. Acearenza stated money raised went to various charitable organizations including Backpack Ministries and five different churches. Mr. Acearenza thanked fellow Lion and former Trustee Steven Polit who volunteers his time every Sunday to make certain the unsold perishable food is cleaned, wrapped and is ready for delivery to the Community Connections Center. Mr. Acearenza also thanked the Police and Fire Departments for their role in ensuing the lot used for the market is secure and safe. https://www.boarddocs.com/iI/vomp/Board.nsf/Public 1/5 12/20/2017 BoardDocs® Pro A check was presented a $10,000 check to Ms. Julie Kane, Human Services Director to benefit the Mount Prospect Food Pantry. On behalf of the Village and many families who will benefit from this generous donation, Ms.Kane thanked the Lions Club. Ms. Kane stated the Food Pantry provided Thanksgiving dinners for 110 families this year and anticipates providing the same for 120 families this Christmas. Mayor Juracek and the Village Board thanked and recognized the Lions Club for their significant contributions to the community. In addition, she thanked the Lions for being flexible and extending the market's season. Mr. Spiro Kondos Draft Picks Restaurant Mr. Jim Pappas Paps Restaurant Both gentlemen addressed the Board to request consideration for the Village to allow video gaming. Mr. Kondos cited rising food and labor costs as things to consider stating the proceeds from video games would help off -set the rising food and labor costs. Mr. Spiro added that neighboring communities, Prospect Heights and Elk Grove Village offer video gaming and feel restaurants in Mount Prospect are missing out on revenue this provides. Mr. Pappas added that competition is fierce and feels he is losing his customer base to other communities who allow video gaming. Mayor Juracek stated the Board has considered this in the past and thanked those business owners who came this evening to support each other. Mayor Juracek stated this topic will be discussed at a Committee of the Whole meeting in the future, possibly in the Spring, and looks forward to good and productive discussions. S. CONSENT AGENDA 5.1 List of Bills - November 15 - November 28, 2017 5.2 A RESOLUTION AUTHORIZING THE PAYMENT TO THE MOUNT PROSPECT PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT The Village Board pass the accompanying Resolution authorizing the annual lease payment to the Mount Prospect Public Library. Resolution No. 38-17 5.3 A RESOLUTION FOR THE MAINTENANCE OF STREETS AND HIGHWAYS BY A MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14220). The Village Board pass a resolution authorizing the expenditure of $817,723 from the Motor Fuel Tax Fund for the maintenance of streets and highways during the period commencing January 1, 2018 and concluding on December 31, 2018. Resolution No. 39-17 5.4 Motion to accept bid for Traffic Signal Maintenance Contract in an amount not to exceed $33,400. Resolution: Accept the lowest -cost, responsive bid for the 2018 Traffic Signal Maintenance Contract as submitted by H & H Electric Company, Inc. of Franklin Park, Illinois in an amount not to exceed $33,400. In addition, it is staff's recommendation that the Village Board authorize a one (1) -year contract extension should the contractor's work be acceptable in 2018 and they agree to maintain the same price for 2019. VBA 72-17 5.5 Motion to approve the agreement with Lexipol for the annual subscription service and implementation support for the amount not to exceed $27,672.00. VBA 73-17 Motion by Michael Zadel, second by Richard Rogers to approve the consent agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 6. OLD BUSINESS 6.1 PUBLIC HEARING - This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on November 22, 2017 for the proposed Property Tax Levy for the Village of Mount Prospect Mayor Juracek opened the public hearing to approve a proposed tax levy for the fiscal year January 1- December 31, 2017 at 7:28 PM Mayor Juracek stated the purpose of the Public Hearing is to allow residents, businesses and other interested parties an additional opportunity to comment on the proposed property tax levy. Notice of this public hearing was published in the Daily Herald newspaper on November 22, 2017. Finance Director David Erb provided information supporting the 2017 Property Tax Levy. The levy reflects a 1.92% increase over 2016. Levy provides allocation for public safety, debt service and Police/Fire pensions. Mr. Erb stated that the total the Corporate and Special Purpose levy for the Village and Library increased by 2.03% from the prior year. The Village's increase of 1.92% is the lowest year over year increase since 2010. Special Service Area No. 5 was created in 1985 to help fund the delivery of Lake Michigan water to the Village's water system. It is recommended the 2017 levy remain the same as the last year. This is the final levy of the SSA No.5 as authority expires this year https://www.boarddocs.com/iI/vomp/Board.nsf/Public 2/5 12/20/2017 per state statute. BoardDocs® Pro Mr. Erb stated a home with an EAV of $98,112 will pay taxes of $1,074 in 2018 to the Village of Mount Prospect and $639 to the Library for the levy extended in 2017. The Village portion of the tax levy for a typical home will increase $20 while the Library portion will of the levy will increase by $13. Mr. Erb provided information detailing where property taxes are applied: • Education - 61.3% • Culture/Recreation - 13.5% • County - 6.4% • Other - 6.6% Public Comment Louis Goodman 310 N. School St. Mr. Goodman asked Mr. Erb what the total General Fund reserve balance was at the end of 2016. Mr. Erb responded the balance was 18.7 million. Lisa Griffin Resident Ms. Griffin asked if Mr. Erb's power point presentation could be provided online. Mr. Erb stated the presentation will be available on the Village's website. There being no additional comments, Mayor Juracek closed the public hearing at 7:50 PM. The following ordinances were presented for a second reading: Action: 6.2 2nd reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2017 AND ENDING DECEMBER 31, 2017 Approve the 2017 property tax levy reflecting an increase of 1.92% over the prior year. Board Comments • Levy increase is responsible. • Education receives the greatest benefit; good for community. • Would like a 0% tax levy in lieu of a 1.92% tax levy. • 1.92% is still a conservative increase. • Understands the desire of a 0% increase but the uncertainty at the State level prevents this. • Significant cuts have been made. Motion by Paul Hoefert, second by Michael Zadel. Yea: Paul Hoefert, Colleen Saccotelli, Michael Zadel, Arlene Juracek Nay: William Grossi, Eleni Hatzis, Richard Rogers Motion Carries Ordinance No. 6349 6.3 2nd reading of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2017 AND ENDING DECEMBER 31, 2017 Motion by Michael Zadel, second by Colleen Saccotelli to approve an ordinance abating portions of the 2017 property tax levy. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6350 6.4 2nd reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2017 AND ENDING DECEMBER 31, 2017 Motion by Michael Zadel, second by Paul Hoefert Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6351 6.5 2nd reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY 1, 2018 ENDING DECEMBER 31, 2018 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE Board Comments • Finance staff was recognized for producing the Village's most important document in an easy- to- follow format. • Urged residents to review document • Goal driven budget • Strategic Planning initiatives played an important role in this budget process • Responsible budget Village Manager Michael Cassady provided the following comments: • Budget shows preparedness and continued improvements https://www.boarddocs.com/iI/vomp/Board.nsf/Public 3/5 12/20/2017 BoardDocs® Pro • Downtown improvement was a goal of this Board • Village leadership recognized areas for improvement and action was taken; reorganized Humans Services, improved building permit process, conducted a water/sewer rate study, and eliminated the use of waste stickers. • 2017 annexations produced 50 million in new EAVs for the Village. Motion by Paul Hoefert, second by Michael Zadel to approve the accompanying ordinance adopting the 2018 annual budget. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6352 Action: 6.6 2nd reading of AN ORDINANCE TO AMEND WATER AND SEWER RATES SET FORTH IN APPENDIX A, DIVISION II, VILLAGE OF MOUNT PROSPECT, ILLINOIS Mr. Erb presented background information stating this recommendation derived from a comprehensive Water and Sewer Rate Study that calls for a multi-year rate plan featuring a modified rate structure and a plan for annual increases from 2018 to 2025. The ordinance presented addresses rate changes for 2018 and 2019 due to the expiration of the levy for Special Services Area 5. Mr. Erb stated this was a topic of discussion at a Committee of the Whole meeting in July. Mr. Erb summarized the Plan: • Financial plan that phases in water and sewer main renewal funding at a pace that accommodates and average life of 130 years by 2025 • Proposed rate plan covers an 8 -year term • The proposed rate plan covers an 8 -year term beginning in 2018 and concludes in 2025; average annual rate increase of 8% during this period • Current water rate structure is volumetric only; study introduces a fixed component applied to all water service connections. • Current sewer rate structure is primarily volumetric only; a fixed component to mitigate declining and variable water consumption and to provide a level of revenue stability during unusually wet weather was recommended. The rate study recommendations were unanimously endorsed by the Finance Commission. The net change in overall rates from 2017 to 2018 is 8.2%. Motion by Paul Hoefert, second by Richard Rogers to approve the ordinance increasing the water and sewer utility rate effective for bills rendered on or after January 1, 2018. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6353 7. NEW BUSINESS Action: 7.1 A RESOLUTION IN SUPPORT OF THE CREW OF FIVE HOLDINGS, LLC's APPLICATION FOR A COOK COUNTY CLASS 6B INCENTIVE FOR THE PROPERTY LOCATED AT 1250 FEEHANVILLE DRIVE. Approve the resolution in support of the Crew of Five Holdings, LLC's application for a Cook County Class 6b incentive for the property located at 1250 Feehanville Drive. Community Development Director Bill Cooney presented approval for Crew of Five Holdings application for Cook County Class 6b incentive in addition to Cook County Class 7C incentive. Mr. Cooney stated the County supports both requests. The Class 6b incentive is for the warehouse component of the building; the Class 7c incentive is for the remainder of the buiding used for commercial purposes. If these incentives are approved, Crew would lease the space to E.A. Langenfeld who currently operates a smaller space at 1471 Business Center Drive. This move to the larger space will meet the needs of their growing company. The Class 7c incentive is applicable to office and retail properties. The Village granted one other 7c incentive to the Mount Prospect Ice Arena. The 7c incentive reduces the assessment level for office facilities from 25% to 10% for the first 3 years. 15% for year 4 and 20% in year 5. After year 5, the assessment level returns to 25%; the 7c incentive can be renewed for one additional 5 -year term upon approval from the Village. Mr. Greg Diamantopoulos, attorney for Crew of Five Holdings and E.A. Langenfeld Manager Steve Henley were present to answer questions from the Village Board: • There are currently Crew employees 65 people but anticipate growth in the future • E. A. Langenfeld provides warehousing for displays used in trade shows. Board Comments: • The 6b and 7c incentives provided by Cook County aid in creating healthy business communities • Looks forward to company's growth Motion by Paul Hoefert, second by Richard Rogers to approve a resolution in support of the Crew of Five Holdings, LLCs application for a Cook County Class 6b incentive for the property located at 1250 Feehanville Drive. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Resolution No.40-17 https://www.boarddocs.com/iI/vomp/Board.nsf/Public 4/5 12/20/2017 BoardDocs® Pro 7.2 A RESOLUTION IN SUPPORT OF THE CREW OF FIVE HOLDINGS, LLC's APPLICATION FOR A COOK COUNTY CLASS 7C INCENTIVE FOR THE PROPERTY LOCATED AT 1250 FEEHANVILLE DRIVE Approve a resolution in support of the Crew of Five Holdings, LLC's application for a Cook County Class 7c incentive for the property located at 1250 Feehanville Drive. Motion by Paul Hoefert, second by Richard Rogers to approve a resolutin in support of the Crew of Five Holdings, LLC's application for a Cook County Class 7c Incentive for the property located at 1250 Feehanville Drive. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Resolution No. 41-17 8. VILLAGE MANAGER'S REPORT Public Works Director Sean Dorsey provided background information and staff recommendation. The vehicle proposed to be replaced is Sign truck 2719, a 1998 International LP4700 with a flatbed body. This truck is used to by Public Works maintenance crews to facilitate sign maintenance. The truck is specially configured with hydraulic cranes and post pullers to meet the needs of its intended use. The vehicle has been evaluated utilizing the comprehensive replacement policy. This policy uses a point based criterion that includes four factors: age, mileage, repair and maintenance cost, and condition of the body/mechanical components. A point total of eleven out of sixteen indicates the vehicle should be replaced; sign truck 2719 scored fifteen points. Mr. Dorsey stated staff recommends replacing the existing International LP4700 cab and chassis with a lighter duty Ford F-550 platform which is less expensive and more fuel efficient. Mr. Dorsey provided the following in response to questions from the Village Board: The truck to be replaced will be sold on Govdeals.com internet auction site The equipment from the International LP4700 truck will not be utilized on the proposed new truck 8.1 MOTION TO ACCEPT SUBURBAN PURCHASE COOPERATIVE JOINT BID RESULT FOR ONE (1) FORD F-550XL 4X2 PLATFORM SIGN TRUCK IN AN AMOUNT NOT TO EXCEED $114,593.00 Accept the Suburban Purchasing Cooperative (SPD) joint bid result awarded to Currie Motors of Frankfort, Illinois for the purchase of one (1) new Ford F-550XL 2 -wheel drive truck fitted with platforms and equipment to maintain and install street signs in an amount not to exceed $114,593. Motion by Michael Zadel, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 74-17 9. ANY OTHER BUSINESS Village Manager Michael Cassady announced the following upcoming community events: • Saturday Dec. 9 — Coffee with Council 9am-11am in the Village Hall Community Room • Saturday Dec 9 — MP Historical Society Gingerbread Open House at the Dietrich Friedrichs House, 101 S. Maple, from 1-4:30 pm • Wednesday Dec. 13 — Mount Prospect Home First Series -'Building Your Project to Code and Inspections" - Village Hall Board Room, 6-8pm • Now thru March 4 — Northwest Lights — outdoor ice skating in downtown Mount Prospect. Mr. Cassady announced a workshop will take place next Tuesday to discuss the Village's Risk Management and General Liability insurance program; a closed session will follow. Mr. Cassady also announced a Special Meeting of the Village Board will take place on Wednesday, January 3. The new Chief of Police will be introduced at a reception before the Special Meeting. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, second by Trustee Zadel moved to adjourn the meeting. By unanimous vote, the December 5, 2017 Village Board meeting adjourned at 8:43p.m. https://www.boarddocs.com/iI/vomp/Board.nsf/Public 5/5