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50 South Emerson Street, Mount Prospect, Illinois 60056, 847.392.6000
Mount Prospect
Special Events Commission
Meeting Minutes
Date: Saturday, December 2, 2017
Time: 9:00 a.m.
Location: Village Hall- Community Room
50 South Emerson Street
Mount Prospect, Illinois 60056
L Call to order 9:07 a.m.
Attendance: Teresa VanOpdorp, Liz Stone, Maura Drews, Paul Seils, Sandy DiCaro,
Brian Lambel, Christine Greco, Kate Kelly, Tarina Wimmer, Haley Schechter Winkler,
Fred Steinmiller and Jill Friedrichs
Absent: Vicki Busse
II. Citizens to be heard None
III. Approval of Minutes Motion to approve the Minutes of November 4, 2017 made by
Christina Greco, seconded by Sandy DiCaro. Motion approved unanimously.
IV. Current Financial Report
A. Finance should not have paid band for 2018 Shining Star event. A deposit has already
been paid.
B. NYEE down payment has been made.
Motion to approve as presented by Teresa VanOpdorp, made by
Liz Stone, seconded by Fred Steinmiller. Motion approved unanimously.
V. Current Business/Recap
A. Christkindlemarket—Team Leaders: Christina, Maura and Sandy—Thank you to the
SEC members for all their help at the event. A lot of positive comments and a few
negative.
B. House Decorating —A group went out Friday, December 1st and handed in their
selections. The rest of the members are to get their routes done and handed in to Paul
either at the shop or via email by December 6th. Fred Steinmiller has been asked to go in
front of the Board of Trustees to present plaques to the winners on December 19th.
C. MPHS Housewalk—Team Leaders: Kate, Sandy and Liz —Will serve bottled water and
Matt's cookies. The shifts are set. Banner will be displayed and Shining Star Gala
pamphlets will be stuffed in the MPHS goodie bags.
D. New Years Eve Eve—Team Leaders: Haley, Maura, Liz and Brian—Need to order a
few things (noise makers and crowns). To date approximately 150 tickets have been
sold. There is a $2,000 sponsor(Nicholas and Associates). Expenses to date are: DJ/MC and
Dancers $1,200; Magician $350; there is approximately $400 left in the budget and items
to remember go toward that cost are tickets and a banner. Going to ask Safari Childcare
to apply tattoo's.
E. Celestial Celebration 2018 —The SEC has received numerous nominations, a group
from the SEC along with 2 residents will be asked to form a selection committee to select
this years winners. The cigar lady will once again be rolling and selling cigars. There
will be no wine grab and no auction but there will be an open bar. Need to start asking
sponsors with a total sponsor budget of$15,000 Teresa will put together this years
sponsor letter and get to the SEC members for solicitation purposes. Still need to select a
menu. After last years debacle on the sweets table there will be no sweets table. Instead,
we're hoping to contact local businesses and ask for a donation of goods or a reduced
price for goods. We'll need to rent two screens for winning Shining Star presentation.
Ticket sales will be limited to 500.
VI. Open Floor/Commission
VII. Next Meeting January 6, 2018 with a Tablescape Committee immediately following at Teresa's
home.
VIII. Adjournment 10:25 a.m.
ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE
VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847.392.6000 OR diarosz(i mountprospect.org