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Home My WebLink About2.1 Minutes for the November 7, 2017 Village Board Meeting11/27/2017 BoardDocs® Pro Agenda Item Details Meeting Nov 21, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes of the Regular Meeting of the Village Board on November 7, 2017 Type Minutes minutes .pdf (135 KB) http://www.boarddocs.com/il/vomp/Board.nsf/Public 1/1 BoardDocs® Pro Page 1 of 6 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, November 7, 2017) Generated by Karen Agoranos on Thursday, November 9, 2017 1. CALL TO ORDER Meeting called to order at 7:02 PM 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE — Led by Veterans of Foreign Wars Post 1337, Mount Prospect, Illinois 1.3 INVOCATION — Trustee William A. Grossi provided the Invocation 2. APPROVAL OF MINUTES 2.1 Approval of Minutes for October 17, 2017 Regular Meeting Motion by Eleni Hatzis, second by Michael Zadel. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 3. MAYOR'S REPORT 3.1 ACCOLADES — Sister Cities Commission Annual Report Sister Cities Commission Chair Bob Usnik presented the 2017 Sister Cities Commission Annual Report. Mr. Usnik highlighted the activities and programs the Sister Cities Commission presented throughout the year including last month's visit from the Mayor of Sevres, France, Gregoire de La Ronciere and other delegates from Sevres. Other events hosted throughout the year include French Trivia Night, French themed pot luck dinner, Family French Festival, French Market and wine tastings. Mr. Usnik stated the Commission is solid financially and reminded that no tax dollars are used to support this Commission. Mr. Usnik thanked the Mayor and Village Board for their on-going support. Mayor Juracek thanked the members of the commission for their dedication and commitment to the community. 3.2 PROCLAMATION: National French Week — November 1-7, 2017 Mayor Juracek presented the proclamation to Sister Cities Commission Chair, Bob Usnik who accepted on behalf of the Sister Cities Commission. 3.3 PRESENTATION: 2017 Fire Prevention Poster Contest Winners Fire Chief Brian Lambel and members of the Fire Department presented medals to the first, second and third place winners of the 2017 Fire Prevention Poster Contest. Grade Award Placement School Name Kindergarten 3rd Place Robert Frost S. Rudra Patel 2nd place St. Emily Claire Asistores 1st Place Indian Grove Anastasia Mycyk First Grade 3rd Place St. Emily Evan Ferraro 2nd place John Jay Audrey Enabe 1st Place Westbrook Maximilian Krol Second Grade 3rd Place Robert Frost S. Liya Joseph https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/20/2017 BoardDocs® Pro 2nd place St. Raymond Violet Maentz 1St Place Forest View Zaniya Massenat Third Grade 3rd Place Indian Grove Sofia Fiarito 2nd place Forest View Vanessa Dimitrov 1St Place St. Emily Cassandra Martinez Fourth Grade 3rd Place Robert Frost S. Diya Patel 2nd Place St. Emily Lydia Lee 1St Place St. Raymond Maeve Wrona Fifth Grade 3rd Place St. Raymond Sofia Flondro 2nd place St. Emily Emma Lamka 1St Place Indian Grove Karolina Szczepaniak 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Page 2 of 6 Several residents spoke before the Board to express their concern regarding the proposed Cook County's Busse Road expansion project. Angelo Campos 1724 E. Verde Mr. Campos asked for increased police presence at Westbrook School to enforce the school zone speed limit. Mr. Campos stated the speed restrictions at Clearwater Park are also not enforced. Paula Winkler 1427 Bonita • Long time resident • Opposes Busse Road expansion Road project • Feels it will destroy the character of the neighborhood Board Comments • The expansion project is not a foregone conclusion. • There will be other alternatives • Busse Road is a county road; the Village has limited jurisdiction over the speed limits. • Speed limit violators in schools zones are viewed as a serious offense Resident 1451 Bonita • Opposes expansion; petition was circulated and over 200 signatures were obtained. • Feels the expansion is no benefit to Mount Prospect residents. • Expansion project will have negative monetary outcome for residents along Busse Road; property values will decrease and home sales will be affected during construction. • Urged the Board to block the expansion project. Resident Mount Prospect • Concerned about parking at Maple lot and feels the width of the parking spaces should be increased. • Questioned how long should signs be indicated in school zones. • Concerned about the low number of respondents (423) to survey for the Comprehensive Plan. Public Works Director Sean Dorsey stated his concerns regarding Maple lot parking and signage in school zones will be addressed within his department. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/20/2017 BoardDocs® Pro Page 3 of 6 Mayor Juracek explained the surveys were sent by random selection to a cross section of our community. Mayor Juracek reminded that the Comprehensive Plan is a long-term plan. The document presented is the result of community, staff and stakeholder input. Christina Campos Resident Ms. Campos expressed concern regarding Bike paths �W*01►R94►h Wild 4►1070 5.1 List of Bills - October 11 - October 31, 2017 5.2 Waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Ordinance No. 6345 Motion to approve Consent Agenda as presented Motion by Paul Hoefert, second by Michael Zadel. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 6. OLD BUSINESS 6.1 2nd reading of an ORDINANCE ADOPTING THE OFFICIAL COMPREHENSIVE PLAN OF 2017 FOR THE VILLAGE OF MOUNT PROSPECT. Approve the ordinance adopting the Official Comprehensive Plan of 2017 for the Village of Mount Prospect. Community Development Director Bill Cooney stated the 2017 Comprehensive Plan is the result of a one and half year process that included input from residents, business owners and staff. There were many opportunities for community engagement including: • Steering Committee made up of residents, business owners and staff • Website, www.envision.com, to keep residents informed and updated of plan. • Community Survey • Information booths were set up at community events throughout the year • Four open houses were hosted by Village staff at locations representing all areas of Village • Social media platforms kept residents updated Community Development Planner Malika Hainer addressed an earlier comment from a resident who questioned the survey process. Ms. Hainer emphasized her strong efforts to ensure the community surveys reached all geographic sections of the Village. Ms. Hainer added blurbs were printed in Village newsletters informing residents of the survey and encourage participation. Board Comments • Community outreach for this 2017 Plan far exceeds previous plans • Advanced technology tools for community engagement aided the development of the 2017 Comprehensive Plan Isabel Cruz 404 S. Busse Ms. Cruz is concerned with the Plan's plan for adding sidewalks. Ms. Cruz's home is on Busse Road and has concerns that the ditches and culverts that exist near the road that act as a protection from reckless drivers along Busse Road, will be filled in. Mayor Juracek explained the general philosophy of the Comprehensive Plan emphasizes improving sidewalks not necessarily adding sidewalks. Mayor Juracek added that the Board continues to listen to residents' concern regarding the Busse Road expansion and safety is paramount. The County's proposed Busse Road expansion has been discussed at length and will continue to be discussed. However, Mayor Juracek added this is a separate topic from this discussion regarding the Comp plan and further discussion surrounding Busse Road will take place during a Committee of the Whole meeting. Mayor Juracek added further that projects are studied project by project when implemented. The plan provides guidance and direction. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/20/2017 BoardDocs® Pro Page 4 of 6 Christina Campos Ms. Campos asked the Board if another survey could be mailed to residents Board Response/Comments • The survey was taken very seriously and it is a statistically solid survey. • Customer satisfaction survey is on on-going Village program; responses are reviewed consistently • Resident input is highly valued; we have heard and responded to the community • The 2017 Comprehensive Plan is the most comprehensive plan the Village has produced; far-reaching and thorough. • This is a guideline; general outline of ways to improve the Village • There were many opportunities for community involvement • The Community Development Department was commended for their dedication, commitment and hard work that went into producing this Plan. Motion by Paul Hoefert, second by Richard Rogers to adopt ORDINANCE ADOPTING THE OFFICIAL COMPREHENSIVE PLAN OF 2017 FOR THE VILLAGE OF MOUNT PROSPECT. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6346 7. NEW BUSINESS 7.1 1st reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $9,990,000 GENERAL OBLIGATION BONDS, SERIES 2017, OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, FOR THE PURPOSE OF FINANCING THE COSTS OF CERTAIN CAPITAL PROJECTS IN THE VILLAGE, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF. Finance Director David Erb presented the parameters ordinance approving the issuance of $9,990,000 of general obligation bonds. The sale of the bonds will provide funding for two capital projects: 1) water/sewer improvements ($4,995, 000), and 2) fund TIF development $4,995,000). A portion of the proceeds from the TIF bonds will be used to fund capitalized interests in 2018-2020. These bonds will be issued as a bank qualified tax-exempt obligation. This ordinance will permit the order of the sale of these bonds through competitive bid or negotiated sale with a select financial institution. When the bonds are sold, a summary of results will be presented to the Board. Bonds go for sale on November 20, 2017 with a closing date on December 20, 2017. Bob Lewis and Andrew Kim of PMA Securities, the Village's Financial Advisors, provided further details and presented a brief market update. Mr. Erb's response to questions from Village Board • 71% of our bonds wil be paid off in 10 years • Managed level of debt is low; minimizes our interest cost • We have a conservative level of debt for a Village of our size Mr. Erb requested to waive the rule requiring two readings of an ordinance to take advantage of the favorable market rates and if we wait to adopt the ordinance on December 5, we risk losing our bank qualified status. Motion to waive the rule requiring two readings of an ordinance an Adopt this parameters ordinance approving the issuance of $9,990,000 of general obligation bonds. Motion by Michael Zadel, second by Paul Hoefert. Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion to adopt this parameters ordinance approving the issuance of $9,990,000 of general obligation bonds. Motion by Michael Zadel, second by Paul Hoefert to adopt the parameters ordinance approving the issuance of $9,990,000 of general obligation bonds. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/20/2017 BoardDocs® Pro Page 5 of 6 Ordinance No. 6347 S. VILLAGE MANAGER'S REPORT 8.1 Motion to accept proposal for Levee 37 Storm Sewer Improvements Design Engineering in an amount not to exceed $287,373. Accept the proposal for Levee 37 Storm Sewer Improvements Design Engineering services submitted by Christopher B. Burke Engineering, Ltd., of Rosemont, Illinois in an an amount not to exceed $287,373. Public Works Director Sean Dorsey provided background information, bid results and staff recommendation. Levee 37 is a levee constructed on the west side of the Des Plaines River that extends along Des Plaines River Road, north of Euclid Avenue to Milwaukee Avenue and to Palatine Road. Levee 37 was designed to protect homes from inundation by the Des Plaines River. It was constructed by the U.S. Army Corp of Engineers with assistance from the Illinois Department of Natural Resources, the City of Prospect Heights, and the Village of Mount Prospect. Construction was completed in 2011. The design of the levee consists of three (3) pumping stations. The levee provides protection from river flooding. It was tested by the record Des Plaines River crest in 2013. The levee is effective because it forms a complete seal between the river and adjacent land. This seal prevents the river from overtopping its banks. However, it also prevents rain water collected in the storm sewers tributary to the levee from discharging to the river. Four (4) technical proposals and four (4) cost proposals were received. Each proposal was evaluated based on the background of the firm, related project experience, proposed services and scope of work, schedule, work effort, and proposal content. Each firm received a point ranking. The highest rated firm was Christopher B. Burke Engineering, Limited (CBBEL) of Rosemont, Illinois. The CBBEL proposal provided numerous examples of storm water projects that integrated municipal, school district, park district, and regulatory agency stakeholders. Examples cited included successful projects in Park Ridge, Bartlett, Deer Park, Elmwood Park, River Forest, and Winnetka The lowest cost proposal was submitted by Burns & Woodman. However, it is the opinion of staff that Chirstopher B. Burke Enginnering, submitted a more qualified proposal and a more qualified project team. Motion by Michael Zadel, second by Paul Hoefert to accept proposal for Levee 37 Storm Sewer Improvements Design Engineering in amount not to exceed $287,373. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 69-17 8.2 Motion to waive the bid process and accept the quotes from Air One Equipment for the purchase of 45 Air Packs, Facepieces and Accessories not to exceed $237,321. Fire Chief Brian Lambel presented background information, bid results and staff recommendation. Self-contained breathing apparatus (SCBA) are used by firefighters to enter dangerous conditions to provide rescue and fire suppression. The current SCBAs were purchased in 2006 through a federal grant and are recommended to be replaced as they are three national safety standards behind the SCBAs on the market today. A significant amount of additional safety features are now available with the SCBAs. The proposed purchase of new SCBAs will make the Fire Department current with 2018 standards. The Fire Department applied for an Assistance to Firefighters Grant (AFG) in 2016 and was awarded grant funding in 2017. The grant allows for the replacement of thirty five (35) of the Fire Department's existing SCBAs and seventy two (72) facepieces with integrated voice communication boxes. The grant funding only allows for replacement of SCBA seated positions and full-time employee mask replacement. Chief Lambel provided a summary of the Bid Proposal. Staff recommends waiving the bid process and accepting the two proposals from Air One Equipment totaling $237,321.00 for the purchases of SCBAs, Facepieces, SARS, RIT pack, and accessories. The first proposal is for $172,050 which fulfills the requirements of the Assistance to Firefighters Grant that awarded to the Fire Department. The second proposal is for $65,271 to complete the purchase of the required equipment needed that was not covered by the grant. Response to questions from the Village Board provided by Chief Lambel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/20/2017 BoardDocs® Pro Page 6 of 6 • Existing equipment will integrate with new masks and packs. • Voice amplifier is integrated in the mask. • Escape pack will activate automatically; warning bell will alert when air supply is getting low • Implementation of new equipment by the end of the year Board Comments • Life safety issues for our citizens is top priority • Chief Lambel was commended for continually searching for grants to save our residents money • Chief and entire Fire Department was thanked for their commitment to the community and ensuring our safety • Board thanked Chief Lambel for the equipment demonstration before the Board meeting. Motion by Michael Zadel, second by Colleen Saccotelli to waive the bid process and accept the quotes from Air One Equipment for the purchase of 45 Air Packs, Facepieces and Accessories not to exceed $237,321. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA -70-17 9. ANY OTHER BUSINESS Village Manager Michael Cassady announced the upcoming weekend Community Events: MP Police Department hosts an open house luncheon honoring our Veterans on Friday, November 10 from 10:30am — 1:30pm at the Public Safety Building, 112 E. Northwest Highway. All veterans residing in our community (and veterans employed by the Village) are welcome. Saturday's Coffee with Council is cancelled due to the Veteran's Day Ceremony at Lion's Park beginning at 10:30am. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Zadel, second by Trustee Rogers moved to adjourn the meeting. By unanimous vote, the November 7, 2017 Village Board meeting adjourned at 9:50 p.m. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/20/2017