Loading...
HomeMy WebLinkAbout2.1 Approval of September 19, 2017 Minutes10/2/2017 Agenda Item Details BoardDocs® Pro Meeting Oct 03, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 September 19, 2017 Type Action, Minutes Minutes View Minutes for Sep 19, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR http://www.boarddocs.com/il/vomp/Board.nsf/Public 1/1 10/2/2017 BoardDocs® Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, September 19, 2017) Generated by Karen Agoranos on Wednesday, September 20, 2017 1. CALL TO ORDER Meeting called to order at 7:02 PM Members present Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE - Trustee Michael Zadel led the Pledge of Allegiance 1.3 INVOCATION - Trustee Eleni Hatzis provided the Invocation 2. APPROVAL OF MINUTES 2.1 September 5, 2017 Motion by Paul Hoefert, second by Richard Rogers to approve the minutes of the regular meeting of the September 5, 2017 Village Board. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli Abstain: Michael Zadel Motion Carries 3. MAYOR'S REPORT 3.1 PROCLAMATION: Breakfast with Baby Awareness Week — September 25 - October 1, 2017 Mayor Juracek read the proclamation which brings awareness to the Breakfast with Baby program that provides free diapers to families who cannot afford them. Representatives from the Salvation Army and Saint Paul Lutheran Church accepted the proclamation and thanked Mayor Juracek and the Board for recognizing this important program. 3.2 PRESENTATION OF NATIONAL FLOOD INSURANCE PROGRAM COMMUNITY RATING SYSTEM CLASS 6 DESIGNATION. David Schein, Federal Emergency Management Agency (FEMA) and Village engineer Jeff Wulbecker presented the report by FEMA's CRS (Community Rating System) that determined the Village has improved its rating and has earned a Class 6 CRS Community designation. This designation results in reduced flood insurance rates for Mount Prospect residents. 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None 5. CONSENT AGENDA 5.1 Monthly Financial Report - August 2017 5.2 List of Bills - August 30 - September 12, 2017 5.3 PZ -13-17 / 1200 E. Business Center Drive / Plat of Easement N A RESOLUTION APPROVING A PLAT OF EASEMENT DEDICATING AN EASEMENT FOR PUBLIC UTILITY ACCESS FOR PROPERTY LOCATED AT 1200 E. BUSINESS CENTER DRIVE, MOUNT PROSPECT, ILLINOIS Resolution 32-17 5.4 Motion to accept bid for HVAC Maintenance Contract in an amount not to exceed $55,825. VBA 61-17 5.5 Motion to accept National Joint Powers Alliance bid result for the purchase of one (1) new asphalt heater in an amount not to exceed $29,467. Resolution: Accept the National Joint Powers Alliance joint purchasing bid result for the purchase of one (1) new Falcon Model P4D1X1 4 -Ton, Trailer -Mounted Asphalt Heater from Midwest Paving Equipment, Incorporated of Glen Ellyn, Illinois in an amount not to exceed $29,467. VBA 62-17 Motion by Colleen Saccotelli, second by Michael Zadel to approve the Consent Agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 6. OLD BUSINESS None. 7. NEW BUSINESS Action: 7.1 PZ -12-17 / 20 W. Northwest Hwy. / Nicholas & Associates / Conditional use for a preliminary planned unit development 1st reading of an ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR A PRELIMINARY PLANNED UNIT DEVELOPMENT FOR PROPERTIES LOCATED AT 20 W. NORTHWEST HIGHWAY, 30 W. BUSSE AVENUE,32 W. BUSSE AVENUE, 34 W. BUSSE AVENUE AND THE WEST END (.21 ACRES) OF W. BUSSE AVENUE RIGHT-OF-WAY, MOUNT PROSPECT, ILLINOIS http://www.boarddocs.com/iI/vomp/Board.nsf/Public 1/5 10/2/2017 BoardDocs® Pro Community Development Director Bill Cooney provided the following background information regarding the subject project: • 2008 the Village approved a mixed-use building that included 105 condominium units. • 2013 - the Downtown Development Plan was competed; this project area was one of six "opportunity sites" identified • Nicholas and Associates was identified as the preferred developer for this plan stating their reputation and involvement and commitment to the Mount Prospect community, Mr. Cooney added this is an approval for a preliminary Planned Unit Development (PUD) consisting of a six -story building with seventy-three apartments and a two-story restaurant concept and parking. The following issues were raised at a public open house on August 17, 2017: • Parking - for apartments, restaurants and surrounding businesses and special events • Traffic impact on rear alley Mr. Cooney stated a traffic study was conducted and a parking view has been completed. The Main Street Bridge Concept was discussed but Mr. Cooney added it is an expensive proposition but would be beneficial to the downtown area. The Planning and Zoning Commission held a public hearing on August 24, 2017 and recommended approval of the proposal by a vote of 5-0. Mr. Cooney introduced Mr. Nick Papanicholas, representative for Nicholas and Associates, to answer additional questions from the Board and residents. Mr. Papanicholas addressed the Board and stated he is pleased to reinvest in the community. He stated the Mount Prospect Ice Arena is doing very well and looks forward to further success with this proposed project. Mr. Papanicholas added this development will spur further development in the downtown area and the modern design is unique to downtown but will fit in and provide an urban feel. Chris Coleman, Wingspan Development Group, provided the following additional details including an aerial view of the project. • Original submittal was more modern; this proposal incorporates a traditional design element. • Village wanted a retail component. • Additional parking was requested. • Property needs to be a statement for the Village; a two story restaurant will add to this idea. • Highly ammenitized units with 42 inch cabinets, granite countertops and upscale finishing. • Common areas including a gym with a separate yoga/fitness on demand area. • Outdoor spaces with pet -friendly areas. The Petitioners provided the followina in response to auestions from the Board: • Three unit sizes will be offered at competitive rates; efficiencies - $1150/month, 1 bedroom - $1450/month and 2 bedroom - $1950/month (noted these are preliminary figures) • Brick, concrete and steel materials will be utilized. • Marketing will be a significant component to this project with the intent to draw people of all stages in life to Mount Prospect. • Bike Storage will be available. • Storage units will be available on every floor. Comments from the Board • Exciting project for downtown • This is the future of Mount Prospect • The success of this project is key to continued development in downtown • The future of transportation is still an unknown (ie. decrease in car ownership, increase use of Uber, Lyft. etc) Public Comments Louis Goodman 310 N. School Street -Expressed concern with the bridge concept and who will be responsible for the cost Board responded this project is not specific to this building; this has been an on-going discussion/plan for a long time. The bridge would benefit the entire downtown area. Board added that it is too early to discuss final plans for the bridge concept. Resident The Residences -Expressed concern over the traffic impact. Stated the traffic study conducted was inadequate and should have been studied over a weekend when traffic is heavier. -Resident stated she has ideas for parking design. Mayor Juracek stated she can share her ideas with Mr. Cooney at a later date. Resident Village Center Agreed traffic study was too short; witnessed only over three (3) days and did not cover a weekend. Stated parking will be an issue and the size of the proposed building is too big for the footprint Mary Jane Grabowski -Expressed concerns over the easement Mayor Juracek stated that will be decided as part of the yet to be drafted development agreement. Resident Village Center -Stated traffic between Main and Wille will increase. Mayor Juracek asked if we can make sure we look at traffic on Busse; Mr. Cooney stated figures are available and further attention will be given to this. Wes Pinchot 747 Whitegate http://www.boarddocs.com/iI/vomp/Board.nsf/Public 2/5 10/2/2017 BoardDocs® Pro -Thanked the Village, developers and architects for taking on such an ambitious project but expressed he too felt the plans were too big for the footprint. -Prefers the traditional design and feels it represents Mount Prospect; modern glass design is too modern for downtown. -Stated downtown needs more retail space and feel this building will take up a lot of prime retail space -Prefers entrance on Wille Street Mr. Pinchot was thanked for his comments. Resident Village Center Expressed parking concerns Notion that people in the suburbs will use Uber in lieu of owning a personal vehicle is a misconception; this is not downtown Chicago. Nicole Cunningham 10 S. Wille Questioned if Wille Street was considered in the Traffic Study. Bill Cooney responded it was not but added future studies can include Wille Street Chad Busse 604 S. Owen -Asked if residents would be required to pay an additional fee for parking and if so how much? Bill Cooney responded that parking spots will be paid for by residents;additional and separate from rent. The estimated cost of one parking space is $75.00 Barb Winfield Apartment Complex resident -Asked developers to re -consider the glass facade concept. Ms. Winfield added due to the proposed building's close proximity to the railroad tracks, dirt and grime will from the tracks will cause the glass to become very diry over time. Dawn Fletcher Collins 515 W. Prospect Manor Ms. Collins thanked everyone involved in this project and for working to make this a needed reality for Mount Prospect. Ms. Collins added she looks forward to fixing the parking challenges this project brings. Mayor Juracek thanked all those who expressed their concerns and ideas. Mayor Juracek added that traffic and parking will require additional information, further discussions and studies. Mayor Juracek stated that overall, this is a good project and will be good for the community. Motion to waive the rule requiring two readings of an ordinance to Approve a Conditional Use for a preliminary planned unit development (PUD) consisting of a six story, seventy-three (73) unit apartment building with a five thousand three hundred (5,300) square foot restaurant and seventy-eight (78) garage parking spaces, subject to the conditions of approval listed in the staff recommendation. Motion by Michael Zadel, second by William Grossi. Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Nay: Paul Hoefert, Richard Rogers Motion Carries Approval of a Conditional Use for a preliminary planned unit development (PUD) consisting of a six story, seventy-three (73) unit apartment building with a five thousand three hundred (5,300) square foot restaurant and seventy-eight (78) garage parking spaces, subject to the conditions of approval listed in the staff recommendation. Motion by Michael Zadel, second by Colleen Saccotelli. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Colleen Saccotelli, Michael Zadel Nay: Richard Rogers Motion Carries Ordinance No. 6338 7.2 A RESOLUTION TO APPROVE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE METROPOLITAN ALLIANCE OF POLICE MOUNT PROSPECT POLICE CHAPTER #84 Approve Collective Bargaining Agreement between the Village of Mount Prospect and the Metropolitan Alliance of Police Mount Prospect Chapter #84. Acting Chief of Police Michael Eterno stated Police Patrol Officers are represented by a four member Union Board subject to a collective bargaining agreement; three of the four members are present to answer questions from the Board. The current contract expired on December 31, 2016. Chief Eterno stated one of the focus points when discussions began was on recruitment and retention of patrol officers as there has been a recent decline in candidates for these positions. In addition, ensuring the Village is comparable in wages and benefits with neighboring communities was also an important issue. Chief Eterno provided the following summary of the key components of the Collective Bargaining Agreement: • Salary adjustments to be competitive with neighboring communities (greater than 20/0) • 2016 average salary increase was 2.4%;2017 will result in a 2.4% as well. • Increase in longevity pay • Increase in Investigator Specialty Pay • Enhancements to Health Insurance plan http://www.boarddocs.com/iI/vomp/Board.nsf/Public 3/5 10/2/2017 BoardDocs® Pro • Developed a five (5) day - three (3) days off, 9 hour work day for midnight shift schedule to improve the quality of life for midnight shift patrol officers. • Increase in hourly rate for overtime special purpose shifts • Removal of wage removed language from contract • Random drug and alcohol testing added to contract Board Comments • Attracting new people to this role is a difficult one; we need to be competitive. • positive outcome; many issues were resolved. • Police officers perform an important role in our community and we need to treat them accordingly. • The Police Department was commended for their outstanding service to the community Motion by Michael Zadel, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Resolution No. 33-17 S. VILLAGE MANAGER'S REPORT 8.1 Motion to accept bid for Kensington Business Center Retention Pond #8 Dredging Project in an amount not to exceed $199,559. Public Works Director Sean Dorsey provided background information bid results and staff recommendation. The Village of Mount Prospect maintains eleven retention basis in the Kensington Business Center. The maintenance includes sediment dredging, slope erosion protection, and outlet structure upkeep. This year, Basin #8 on Feehanville Drive was selected to be the dredging project. Dredging involves the pumping of water out of the basin, loading accumulated sediment and transporting it to an offside landfill. The bottom and sides of the basin will be reshaped to its original state and the shoreline will be stabilized with stone; rain will refill the basin. Two bids were received for this project. Martam Construction submitted the lowest cost bid. Martam has performed several projects for the Village and has done so satisfactorily. Motion to accept the lowest cost responsible bid for the Kensington Business Center Retention Pond #8 Dredging Project as submitted by Martam Construction Company of Elgin, Illinois in an amount not to exceed $199,559. Motion by Michael Zadel, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 63-17 8.2 Motion to accept bid for Booster Pumping Station 11 Roof Replacement and Masonry Repairs in an amount not to exceed $105,547. Mr. Dorsey stated the Village operates a water distribution system that utilizes booster pumping stations throughout the community. A professional evaluation of the pump station roofs was conducted in 2010 which resulted in the creations of a capital replacement plan based on age and condition. The subject station, Booster Station 11 is located in the middle of the Mount Prospect Golf Course. The roof is over 30 years old and is in need of replacement after years of repairs. Bids were received from three firms. The lowest bid was submitted by Riddiford Roofing Company in Arlington Heights. Although Riddiford has not performed work in the Village previously, but reference checks indicate they have successfully completed similar projects satisfactorily. Motion to accept the lowest cost, responsive bid for the Booster Pumping Station 11 Roof Replacement and Masonry Repairs as submitted by Riddiford Roofing Company of Arlington Heights, Illinois in an amount not to exceed $105,547. Motion by Michael Zadel, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 64-17 8.3 Motion to accept bid for Booster Station 5 and Well 8 & 9 Site Improvements in an amount not to exceed $131,409. Public Works Director Sean Dorsey presented bids for the improvements to Booster Pumping Station 5 and Wells 8 & 9. The improvements include resurfacing of the paved areas, replacement of any site sidewalk and curb that is in need of repair. Also, an alternate bid was included for regrading and restoration of site aggregate areas for the purpose of storing material and equipment. Two construction firms submitted bids . A Lamp Concrete Contractors provided the lowest cost bid. A Lamp has completed several projects for the Village in timely and acceptable manners. Mr. Dorsey stated staff recommends approval of the bid submitted by A Lamp Concrete Contractors. Motion to accept the lowest cost, responsible bid for construction of the Booster Station 5 and Well 8 & 9 Site Improvements as submitted by A -Lamp Concrete Contractors, Inc. of Schaumburg, Illinois in an amount not to exceed $131,409. Motion by Michael Zadel, second by Colleen Saccotelli. http://www.boarddocs.com/iI/vomp/Board.nsf/Public 4/5 10/2/2017 BoardDocs® Pro Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 65-17 9. ANY OTHER BUSINESS Upcoming Community Events were announced: Saturday, September 23- Fire Department Open House. 10:00a.m.-2:00p.m. Saturday, September 23 - Free Child Safety Seat Inspection sponsored by the Mount Prospect Police Department. East Commuter Parking Lot downtown from 10:00a.m.- 2:00p.m. 10. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Zadel, second by Trustee Saccotelli moved to adjourn the meeting. By unanimous vote, the September 19, 2017 Village Board meeting adjourned at 9:33 p.m. http://www.boarddocs.com/iI/vomp/Board.nsf/Public 5/5