The URL can be used to link to this page

Home My WebLink About08/22/2017 Proposal for Emergency Vehicle Priority (EVP) equipment replacement8/23/2017 Board Docs® Pro Agenda Item Details Meeting Aug 22, 2017 - SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.4 Motion to accept proposal for Emergency Vehicle Priority (EVP) equipment replacement in an amount not to exceed $30,701. Type Action (Consent) Preferred Date Aug 22, 2017 Absolute Date Aug 22, 2017 Fiscal Impact Yes Dollar Amount 30,701.00 Budgeted Yes Budget Source CAPITAL IMPROVEMENTS FUND Recommended Accept the lowest cost proposal to install emergency vehicle priority (EVP) system equipment on Action 21 traffic control signals as submitted by Meade Electric Company of McCook, Illinois for an amount not to exceed $30,701. Background In 2016, the Village Board approved a three (3) -year contract with Traffic Control Corporation (TCC) of Woodridge, Illinois to supply Emergency Vehicle Priority (EVP) system equipment. The detectors LED (light emitting diode) beacons, and cabinet cards at all 57 signalized intersections in the Village are to be upgraded as part of the Community Investment Program. The original schedule foresaw 19 intersections being upgraded each year beginning in 2016. However, because of favorable prices from TCC and the electrical contractors who installed the equipment, the Village was able to upgrade 30 intersections in 2016. The goal for 2017 is to complete the upgrades at the remaining 27 intersections. The contract with TCC locks in the same 2016 prices for materials. Staff is satisfied with the materials installed last year and has purchased the necessary equipment from TCC to complete this year's work. Attached is a map depicting proposed work areas. Six (6) of the 27 intersections to be upgraded with new EVP equipment are at Village -maintained traffic signals. The Village's maintenance contractor, H & H Electric Company, will be performing the work as part of our current contract. The maintenance work at these six (6) intersections only involves replacing old equipment in the exact same arrangement as currently exists. The remaining 21 intersections to be upgraded with new EVP equipment are at IDOT and County -maintained traffic signals. A separate contract, as requested below, is necessary to perform the installation. Staff is confident we can complete the upgrades to the entire EVP system within this year's budget, one (1) year ahead of schedule and approximately $150,000 under budget. Installation Proposal A majority of the work at the 21 IDOT and Cook County -maintained traffic signals will involve simple replacement of old EVP equipment. However, at a few intersections work will involve relocating equipment and pulling new underground wiring. In addition, at one (1) intersection work will involve installing EVP equipment where none currently exists. To facilitate this work, Staff solicited proposals from three (3) area contractors experienced with the maintenance of traffic signals and installation of EVP equipment at IDOT and County intersections. All three (3) contractors provided costs to http://www.boarddocs.com/il/vomp/Board.nsf/Public 1/3 8/23/2017 Board Docs® Pro install EVP equipment at the 21 intersections in 2017. The results are summarized below and detailed in the attached installation cost proposals. Bidder Bid Mead Electric Company $27,910.50 H&H Electric Company $75,897.10 Lyons -Pinner Electric Company $77,500.00 The lowest cost proposal submitted is from Meade Electric Company of McCook, Illinois. Meade Electric has provided a proposal to install EVP equipment at 21 intersections in the amount of $27,910.50. The proposal includes the expected costs to install the EVP equipment, additional unforeseen cable replacement costs that may be encountered during construction, and costs associated with securing IDOT and Cook County permits. The primary reason for the low cost proposal compared to the other two contractors is because Meade Electric currently maintains IDOT and Cook County traffic signals. Meade Electric has a distinct advantage because they are IDOT's and Cook County's electrical maintenance contractor. If another contractor were to install the EVP equipment, they would be required to take over maintenance of each intersection during construction. Prior to starting work, the owner (IDOT or County), Village, current maintenance contractor (Meade Electric), and EVP installation contractor would perform a detailed inspection of the traffic signal, pedestrian signal, and EVP systems. During construction the contractor would be responsible to restore any outages or damage, including knockdowns at their expense. And at the end of the work, the same group would perform another inspection before turning maintenance back over to the owner. Costs for this time-consuming process would be included in each proposal except for Meade Electric. Should Meade Electric perform the EVP equipment installation, a pre- and post -inspection would not be required, traffic signal repairs would be paid through their maintenance contract with the owner (IDOT or County), and a construction bond would not have to be posted to the owner. All of these associated costs would not be incurred by Meade Electric regardless if the intersection work requires a permit. Meade Electric has performed extensive traffic signal maintenance and construction work in the Village over the years including EVP installation in 2016. Their workmanship has been acceptable. Staff anticipates work to commence in September with final completion by mid-October. Staff recommends including a 10% contingency in the award for this project in order to accommodate quantity variances or unforeseen site circumstances. In this instance, a 10% contingency would increase the contract award to $30,701.00 ($27,910 base price + $2,791 contingency). Alternatives 1. Accept lowest cost proposal to install emergency vehicle priority system equipment. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the lowest cost proposal to install emergency vehicle priority system equipment on 21 traffic control signals as submitted by Meade Electric Company of McCook, Illinois for an amount not to exceed $30,701. location map.pdf (231 KB) contractor installation proposals.pdf (62 KB) All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting http://www.boarddocs.com/il/vomp/Board.nsf/Public 2/3 8/23/2017 Accept monthly financial report for July 2017. Accept the Consent Agenda as presented Motion by Paul Hoefert, second by Michael Zadel. Board Docs® Pro http://www.boarddocs.com/il/vomp/Board.nsf/Public 3/3 U) m 2017 EVP SYSTEM REPLACEMENT PROGRAM M CAMP MCDONALD RD Lu BLVD 20 ❑ s 24 w _ DEMPSTER ST Z M Z00 Lu ly �<GONQ�Lu 41 26 0 ry ❑ _ cn x J w OAKTON ST _ 27 K U) K x Lu 10 SAA RD VILLAGE OF MOUNT PROSPECT SEMINOLE LN CAMP MCDONALD RD - EUCLID AVE x LL O K 10 1 CENTRAL RD ❑ U z w ZLL O 2a 1 1 '19 LOCATIONS KENSINGTON RD 1 RAND RD & EUCLID AV 2 EUCLID AV & RANDHURST MALL 3 EUCLID AV & WHEELING RD 4 KENSINGTON RD & RANDHURST MALL 5 RIVER RD & KENSINGTON RD 6 WOLF RD & FEEHANVILLE DR 7 MAIN ST (IL RTE 83) & GREGORY ST 8 RAND RD & BUSINESS CENTER DR 9 CENTRAL RD & ARTHUR AV 10 CENTRAL RD & BOSCH ENTRANCE 11 MAIN ST (IL RTE 83) & CENTRAL RD 12 RAND RD & MOUNT PROSPECT RD 13 CENTRAL RD & MOUNT PROSPECT RD 14 RAND RD & CENTRAL RD 15 MAIN ST (IL RTE 83) & NORTHWEST HWY 16 MAIN ST (IL RTE 83) & PROSPECT AV 17 NORTHWEST HWY & EMERSON ST 18 NORTHWEST HWY & MOUNT PROSPECT RD 19 MOUNT PROSPECT RD & PROSPECT AV 20 ELMHURST RD (IL RTE 83) & LONNQUIST BLVD 21 ALGONQUIN RD & BRIARWOOD DR 22 ALGONQUIN RD & DEMPSTER ST 23 BUSSE RD & DEMPSTER ST 24 ALGONQUIN RD & BUSSE RD 25 DEMPSTER ST & LINNEMAN RD 26 ALGONQUIN RD & LINNEMAN RD 27 ELMHURST RD (IL RTE 83) & OAKTON ST ❑ or cr w 2017 EVP System Replacement Project, f Village of MonntPmspeec IN — Installation Cost Proposals 0 W.Electric Company 955 ` FMF"A 955D 55th Street McCook,IL 60525 TOTAL COST $27,910.50 HkH El-ctric Company 2830 Commerce Street Fr tlm Park n 6111 1i'eF nye Item Description Unit Quantity Unit Cost Total Cost 1. Labor Cz Equipment to Install EVP Equipment Intersection 21 varies 516,130.00 2. Remove & Replace EV P Detector Cable LE 4,400 $0.50 $2,200.00 3. Remove & Replace Confirmation Beacon Power Cable LF 4,400 $0.50 $2,200.00 4. New EVP Detector &z Confirmation Beacon Power Cable LE 1,050 $2.25 $2,36250 5. Traffic Signal "'oriz IS 1 $4,718.00 `34,718.00 6. Maintenance of Existing Traffic Signal System EA I $100.00 $300.00 TOTAL COST $27,910.50 HkH El-ctric Company 2830 Commerce Street Fr tlm Park n 6111 1i'eF nye TOTAL COST $75,897.10 Lyons Electrs Company 650 E. Elm Avenue IaGran— lL 60525 Item Description Unit Quantity Unit Cost Total Cost 1. Labor & Equipment to Install EVP Equipment Intersection 21 varies $37,276.10 2. Remove & Replace EV P Detector Cable LE 4,400 $2.20 $9,680.00 3. Remove & Replace Confirmation Beacon Power Cable LF 4,400 $220 $9,680.00 4. New EVP Detector &r Confirmation Beacon Power Cable LF 1,050 $130 $1,365.00 5. Traffic Signal Woriz I 1 $8,574.60 q,57+60 E Maintenance of Existing Traffic Signal System EA 19 $490.60 $9,32L40 TOTAL COST $75,897.10 Lyons Electrs Company 650 E. Elm Avenue IaGran— lL 60525 TOTAL COST $77,500.00 Item Description Unit Quantity Unit Cost Total Cost I. Tabor & Fquipment to Install FVP Equipment Intersection 21 varies $28,690.00 2. Remove &7 Replace EVP Detector Cable LF 4,400 53.37 $14,828.00 3. Remove & Replace Confirmation Beacon Power Cable I F 4,400 53.37 514,828.00 4. New EVP Detector &z Confirmation Beacon Power Cable LF 1,050 52.61 $2,740.50 5. Traffic Signal Woriz I 1 510,105.50 $10,10550 6. Maintenance of Existing Traffic Signal System EA 19 $332.00 56,308.00 TOTAL COST $77,500.00