HomeMy WebLinkAbout8.2 Motion to Accept Bid for New Sidewalk Construction7/18/2017 Board Docs® Pro
IN
Agenda Item Details
Meeting Jul 18, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category
8. VILLAGE MANAGER'S REPORT
Subject
8.2 Motion to accept bid for New Sidewalk Construction in an amount not to exceed $149,555.
Type
Action
Preferred Date
Jul 18, 2017
Absolute Date
Jul 18, 2017
Fiscal Impact
Yes
Dollar Amount
149,555.00
Budgeted
Yes
Budget Source
Capital Improvements Fund
Recommended
Accept the lowest cost, responsive bid for the 2017 New Sidewalk Construction Project as
Action
submitted by Schroeder & Schroeder, Inc. of Skokie, Illinois in an amount not to exceed
$149,555.
Background
This year's New Sidewalk Program includes the installation of new sidewalk at locations in the Village where sidewalk is
missing. Two (2) locations are included in this year's program.
One location is on the south side of Gregory Street, between Oak Street and Meadows Park west of Dale Avenue, which
will complete the sidewalk system on the south side of Gregory Street and provide a continuous walkway from Main
Street to Waterman Avenue.
The other location is on the east side of Rand Road, north of Highland Avenue, which will fill in a gap and extend the
sidewalk system on the east side of Rand Road.
The enclosed plan sheets depict these locations.
Bid Results
A Notice to Bidders was posted on the Demandstar by Onvia website and published in a local newspaper. The bid
opening was held on July 10, 2017 at 1:00 PM. Seven (7) contractors submitted bids for this project. The bids ranged
from a low of $135,959.25 by Schroeder and Schroeder, Inc. to a high of $218,405.00 by Mondi Construction, Inc.
Below is a summary of the bids:
Bidder
Bid
Schroeder & Schroeder
$135,959.25
Triggi Construction
$141,157.50
Copenhaver Construction 1$142f524.00
.A....La.m..........Co
Lamp s
ConcreteContractors
$148,571.00
Landmark Contractors
$157,934.20
Alliance Contractors
$183,550.50
Mondi Construction
$218,405.00
Engineer's Estimate: $154,820.00
http://www.boarddocs.com/il/vomp/Board.nsf/Public 1/2
7/18/2017
Discussion
Board Docs® Pro
The low bidder, Schroeder & Schroeder, Inc. is qualified to complete the work involved with this project and meets the
requirements of the contract documents. A copy of Schroeder & Schroeder's bid submittal is attached.
Schroeder & Schroeder, Inc. has worked on previous Village sidewalk projects, including the 2016 New Sidewalk
Program, 2016 Shared Cost Sidewalk Program, 2015 CDBG Sidewalk Programs. All of their work has been
satisfactory.
More recently, they were awarded the Village's 2017 CDBG (Community Development Block Grant) Sidewalk
Improvements contract. Work on this project has progressed well to date.
Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated
conflicts. For this project, a 10% contingency added to the lowest bid would result in a total contract award of
$149,555. (Base Bid: $135,959.25 + Contingency: $13,595.75= Total Recommended Award: $149,555.)
Alternatives
1. Accept lowest cost, responsive bid for the 2017 New Sidewalk Construction Project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the lowest cost, responsive bidder, Schroeder & Schroeder, Inc., of Skokie, IL, be awarded the
contract for the 2017 New Sidewalk Construction Program in an amount not to exceed $149,555.
2017 New Sidewalk Program - Specifications and Plans.pdf (4,403 KB)
Bid Documents from Schroeder & Schroeder, Inc..pdf (1,212 KB)
Sidewalks Location Map.pdf (99 KB)
http://www.boarddocs.com/il/vomp/Board.nsf/Public 2/2
Mount Prospect
Bid Request
For
2017 NEW SIDEWALK PROGRAM
BID OPENING: July 10, 2017 — 1:00 P.M. Local Time
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
NOTICE TO BIDDERS
Bid for
2017 New Sidewalk Program
Sealed bids will be received until 1:00 p.m. on July 10, 2017 in the office of the Village
Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056, In a
separate, sealed envelope please submit bid clearly marked "Sealed Bid for 2017 New
Sidewalk Program".
The project consists of installing new sidewalk at the following locations:
1. Gregory Street, between Oak Street and Meadows Park, west of Dale Avenue
2. Rand Road, north of Highland Avenue
Work on Rand Road will require an IDOT permit.
All work under this Bid and the resulting contract shall comply with the Illinois
Prevailing Wage Act, 820 ILCS 130/0.01 et seq. and the other applicable laws and
ordinances.
Plans and specifications may be obtained at the Village of Mount Prospect's Onvia
DemandStar website by using the following link:
http://www.mountprospect.org/departments/bid-rfp-process.
Offers may not be withdrawn for a period of ninety (90) days after the bid date without
the consent of the Board of Trustees.
Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to
the aforementioned date and time, will be disqualified and returned to the bidder.
The Village reserves the right in its sole discretion, to reject any and all bids or parts
thereof, to waive any irregularities technicalities and informalities in bid procedures and
to award the contract in a manner best serving the interests of the Village.
Village Manager
Michael J. Cassady
2
2017 NEW SIDEWALK PROGRAM
Table of Contents
Notice to Bidders
Table of Contents
Instructions to Bidders
General Conditions
Specifications
CCDD Information
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet
Contract
Labor and Material Payment Bond
Performance Bond
Plans
3
Pape
2
3
4
9
27
35
37
40
42
43
45
51
55
Sheets 1 thru 8 with IDOT
Standards
INSTRUCTIONS TO BIDDERS
1) Bid. Bid forms are furnished by the Village. All bids must be submitted on the forms
provided, complete and intact, properly signed in ink in the proper spaces, and submitted in
a sealed envelope. All bids shall be delivered to the office of the Village Manager, Village
Hall, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056, not later than 1:00
p.m. on July 10, 2017. Envelopes shall be plainly marked, "Sealed Bid for 2017 New
Sidewalk Program" and with the following information: company's name, address, date and
time of opening. Bids must be signed by an authorized official of the organization submitting
the bid with the name of the official and his/her title typed below the signature.
2) Bid Deposit; Surety. A bid deposit in the amount of ten percent (10%) of the total bid
amount, payable to the Village, is required, unless otherwise stated in the bid package. The
deposit must be in the form of a bid bond, certified check, or a bank cashier's check. All bid
performance deposit checks will be retained by the Village until the bid award is made, at
which time the checks will be promptly returned to the unsuccessful bidders. The bid
performance deposit check of the successful bidder will be retained until surety bonding
requirements have been satisfied and proof of insurance coverage is provided.
3) Alternate Multiple Bids/Specifications. The Specifications describe the services that the
Village feels is necessary to meet the performance requirements of the Village. It is not the
desire or the intent to eliminate or exclude any bidder from bidding because of minor
deviations, alternates or changes.
Bidders desiring to bid on services which deviate from these Specifications, but which they
believe are equivalent, are requested to submit alternate bids. However, alternate bids must
be clearly indicated as such, and deviations from the applicable Specifications should be
plainly noted. The bid must be accompanied by complete Specifications for the services
offered. Bidders wishing to submit a secondary bid must submit it as an alternate bid.
There is to be only one bid per envelope.
The Village shall be the sole and final judge unequivocally as to whether any substitute is of
equivalent or better quality. This decision is final and will not be subject to recourse by any
person, firm or corporation.
If the bidder wishes to qualify its bid or make special stipulations thereto, such qualifications
or stipulations shall be stated on standard letterhead size sheets of paper, all attached to the
bid form.
4) Erasures. All erasures or revisions of the bid must be initialed by the person signing the bid.
5) Receiving Of Bids. Bids received prior to the time of opening will be securely kept,
unopened. The Village Clerk or his/her designee, whose duty it is to open the bids, will
decide when the specified time has arrived, and no bid received thereafter will be
considered. No responsibility will be attached to the Village or its representatives for the
premature or non -opening of a bid not properly addressed and identified, except as
otherwise provided by law.
6) Late Bids. Bids arriving after the specified time, whether sent by mail, courier, or in person,
will not be accepted. These bids will either be refused or returned unopened. It is the
bidder's responsibility for timely delivery regardless of the method used. Mailed bids which
4
are delivered after the specified hour will not be accepted regardless of post marked time on
the envelope.
7) Bids By Email And Fax. Email and Facsimile machine transmitted bids will not be accepted.
8) Error In Bids. When an error is made in extending total prices, the unit bid price will govern.
Otherwise, the bidder is not relieved from errors in bid preparation.
9) Withdrawal Of Bids. A written request for the withdrawal of a bid or any part thereof may be
granted if the request is received by the Director of the requesting Department prior to the
specified time of opening. After the opening, the bidder cannot withdraw or cancel his bid
for a period of ninety (90) calendar days, or such longer time as stated in the bid documents.
10) Bidders Qualifications. All bidders must submit the following information on or before the
time at which the bid is required to be submitted:
a. The location of the bidder's permanent place of business.
b. Evidence of ability to provide an efficient and adequate plan for executing the work.
c. A list of similar projects carried out by the bidder.
d. A list of projects the bidder presently has under contract.
e. Any additional evidence tending to show that the bidder is adequately prepared to fulfill
the contract.
11) References; Background. Check. Bidders shall include with its bid, on a separate sheet
attached to the bid, the names of three (3) references regarding its financial qualifications
and three (3) references regarding its qualifications by experience, ability, personnel and
equipment to undertake work of the nature and extent contemplated by the bid and
Specifications. References must include company name, address, contact person, and
telephone number. The Village reserves the right to reject bids not accompanied by the
required references.
All Bidders, as a condition of and prior to entry into a contract, agree that a complete
background investigation of the principals of the Bidder and all employees who will work on
the project may be made. Bidders agree to cooperate with the appropriate Village
personnel to supply all information necessary to complete these investigations. The Village
in its complete discretion may disqualify any Bidder, including a low Bidder, and may void
any contract previously entered into based upon its background investigation.
12) Consideration Of Bid And Contract. No bid will be accepted from or contract awarded to any
person, firm or corporation that is in arrears or is in default to the Village upon any debt or
contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village or
had failed to perform faithfully any previous contract with the Village within two (2) years
prior to the date of the invitation to bid.
13) Conditions. Bidders are responsible to become familiar with all conditions, instructions and
Specifications governing this bid. The bidder is responsible to visit a site if necessary and
its bid is based upon the knowledge of all information readily available at the site of such a
visit. Once the bids have been opened, the failure to have read and understood all
conditions, Specifications and instructions shall not be cause to alter the original bid or to
request additional compensation. No extra compensation will be allowed the successful
bidder for failure to inform or familiarize itself prior to bidding.
14) Interpretation Of Bid Documents. Any bidder in doubt as to the true meaning of any part of
the Specifications or other bid documents may submit a written request for interpretation to
the Village, as provided in the Specifications. Bidders will acknowledge receipt of any
addendum issued by so noting on the bid sheet. Oral explanations are not binding.
15) Prices. Unit prices shall be shown for each unit on which there is a bid, and shall include all
packing, crating, freight, and shipping charges, and cost of unloading at the destination
unless otherwise stated in the bid.
Unit prices shall not include any local, state or federal taxes. The Village is exempt, by law,
from paying state and village retailer's occupation tax, service occupation tax, and federal
excise tax. The Village will supply the successful bidder with its tax exemption number.
Cash discounts will not be considered in determining overall price, but may be used in an
overall evaluation.
16) Qualifications of Contractors. Factors: It is the intention of the Village to award the Contract
only to a bidder who furnishes satisfactory evidence that it has the requisite experience,
ability, capital facilities, plant organization and staffing to enable it to perform the work
successfully and promptly, and to complete the work within the time set forth in the Bid
Documents. The Village shall consider the following factors:
a. The lowest responsible bid.
b. The ability, capacity, and skill of the bidder to perform the contract to provide the service
required.
c. Whether the bidder can perform the contract or provide the service promptly, or within
the time specified, without delay or interference.
d ThP rh-qr nte!" intenrity mmni itgtinn it Ogn' entAynprif-nnA Pari Affi-iRnnv of the hiddpr
e. The quality of performance of previous contracts of services.
f. The previous and existing compliance by the bidder with laws and ordinance relating to
the contract or service.
g. The sufficiency of the financial resources and ability of the bidder to perform the contract
or provide the service.
h. The quality, availability, and adaptability of the supplies or contractual service to the
particular use required.
i. The ability of the bidder to provide future maintenance and service for the use of the
subject of the contract.
j. The number and scope of conditions attached to the bid.
k. Whether the bidder has a place of business in the Village.
I. Responsiveness to the exact requirements of the invitation to bid.
rn. Ability to work cooperatively with the Village and its administration.
n. Past records of the bidder's transactions with the Village or with other entities as
evidence of the bidder's responsibility, character, integrity, reputation, judgment,
experience, efficiency and cooperativeness.
o. Any other factor that the Village may legally consider in determining the bid that is in the
best interests of the Village.
17) Award Or Resection. The Village, at its sole discretion, reserves the right to reject any and
all bids or parts thereof, to waive any irregularities, technicalities and informalities, and to
award a bid in the best interests of the Village. Any bid submitted will be binding for ninety
(90) calendar days after the date of the bid opening.
Bidders shall make all investigations necessary to thoroughly inform themselves regarding
the equipment or supplies to be furnished in accordance with the bid. No plea of ignorance
by the bidder of conditions that exist or that may hereafter exist as a result of failure or
omission on the part of the bidder to make the necessary examinations and investigations
will be accepted as a basis for varying the requirements of the Village or the compensation
to the bidder.
Any bidder's exceptions to the terms or conditions, or deviations from the written
Specifications must be shown in writing and attached to the bid form. No verbal exceptions
or agreements with employees of the Village will be considered valid. Such exceptions or
deviations can be cause for rejection of the bid proposal. Any exceptions not taken by the
bidder shall be assumed by the Village to be included.
A contract will be awarded to the lowest responsible bidder complying with the conditions of
the bid documents only when it is in the best interest of the Village to accept the bid. The
Village shall be the sole judge of compliance with the Specifications.
18) Other Requirements.
a. New Equipment. The bidder certifies that any equipment to be furnished shall be new,
current model, standard production and fully operable, unless otherwise indicated on the
bid form.
b. Material, Equipment and Service Standards. Unless otherwise directed by the
Specifications, all materials, equipment and services provided will meet standards or
requirements which would normally be anticipated in common practice. The bidder
guarantees that all applicable federal, state and local laws, including OSHA, are being
complied with in connection with the bid and any resultant contract or purchase by the
Village.
c. Data; Proprietary. Complete and detailed brochures and specifications for vehicles
equipment, materials, goods, supplies and/or services to be furnished must be included
with each bid. Any reservations on the use of data contained in a bid must be clearly
stated in the proposal itself. Unless stated otherwise, information submitted in response
to the bid is not proprietary or confidential.
d. Patented Devices, Materials, And Processes. Contract prices are to include all royalties
and costs arising in the Work. It is the intent that whenever the Bidder is required or
desires to use any design, device, material, or process covered by patent or copyright,
the right of such use shall be provided for by suitable legal agreement with the patent
owner.
19) Requirement Of Bidder. The successful bidder shall, within ten (10) days after notification of
the award of the contract: a) enter into a contract in writing with the Village covering all
matters and things related to its bid; and b) furnish the required certificate of insurance and
bonds.
20) Bid Certification Form. All bid submittals must include a signed Bid Certification Form
(copy attached) certifying non -collusion in the bid, and that the bidder is in compliance with
Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and bid -
rigging, 720 ILCS 5/33E-3, 33E-4, compliance with the Illinois Drug Free Workplace Act, 30
ILCS 580/1, et seq., and Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 265/1 et seq., that it is not delinquent in the payment of taxes (65 ILCS 5/11-42.1) and
that it has a written sexual harassment policy in place in full compliance with Section 2-105
of the Human Rights Act, 775 ILCS 5/2-105, as amended,
Sections 33E-3 and 33E-4 states that it is unlawful to participate in bid -rigging and/or bid
rotating. Therefore, all bidders must certify, under oath, that they are not barred from
bidding on the contract as a result of a violation of Sections 33E-3 and/or 33E-4, prohibiting
bid -rigging and bid rotation. Therefore, the Bid Certification Form must be notarized.
21) Interpretation Of Bid Documents. Any bidder in doubt as to the true meaning of any part of
the Specifications or other bid documents shall submit a written request for interpretation to
the Village Engineer , no later than five (5) calendar days prior to the date set for the
opening of the bid. Any questions received after that time may be answered at the discretion
of the Village.
In the event that the Village finds a question to be adequately addressed in the existing
bidding documents, the question may be answered in writing by directing the requesting
bidder to the applicable provision(s) in the existing bid documents. No further clarifications
or interpretations will be issued.
Bidders will acknowledge receipt of any addendum issued by so noting on the bid sheet.
Oral explanations are not binding.
Questions about this Request for Bids should be directed:
Jeff Wulbecker
Village Engineer
Mount Prospect Public Works Department
1700 West Central Road
Mount Prospect, IL 60056
Phone: 847-870-5640
Email: jwulbeck@mountprospect.org
GENERAL CONDITIONS
1) Definition Of Terms. In these specifications and the accompanying documents, the several
terms hereinafter defined shall be understood to mean as follows:
The term "Award" shall mean the decision of the Village of Mount Prospect to accept the bid
of the lowest responsible bidder for the work, subject to the execution and approval of a
satisfactory contract therefore, and bond to secure the performance thereof, and to such
other conditions as may be specified or otherwise required by law.
The term "Bid" shall mean a formal written offer of a bidder to perform the proposed work in
accordance with these specifications.
The term "Bidder" shall mean any individual, firm, or corporation submitting a bid for the
work contemplated.
The phrase "Bid Documents" shall mean the Notice to Bidders, Table of Contents,
Instructions to Bidders, General Conditions and Special Provisions, Specifications, Bid
Form, Affidavit — Bid Certification Form, Bid Security, Bid Sheet, Other Materials or
standards provided or noted by the Village, Contract, Performance Bond form, and Labor
and Materials Payment Bond form.
The term "Board" shall mean the Board of Trustees of the Village of Mount Prospect, Illinois.
The term "CCDD" shall mean Clean Construction or Demolition Debris.
The term, "Contract," shall mean the written agreement between the Village and the
contractor, or between the owner and the contractor.
The phrase "Contract Documents" shall mean the Bid Documents, bidder's submitted Bid
Form, Bid Security, Bid Sheet, Contract and required bonds or letter of credit.
The term "Contractor," as successful bidder, shall mean the individual, firm or corporation
who shall have entered into an agreement or contract to furnish all necessary labor,
equipment, tools and materials for the performance of the work under its bid and the Bid
Documents.
The phrase "Director of Public Works" shall mean the Director of Public Works representing
the Village of Mount Prospect.
The term "EPR" shall mean the Village's Engineering Project Representative.
The phrase "Final Performance Date" shall mean the date that Substantial Performance and
the punchlist items must be completed.
The term "Inspector" shall mean the authorized representative of the Director of Public
Works assigned to make detailed inspection of any or all portions of the work or materials
therefore.
The phrase "Notice of Award" shall mean the written notice of award of the contract given by
the Village to the successful bidder.
The phrase "Notice to Bidders" shall mean the official notice included in the bid inviting bids
for the proposed improvements.
The phrase "Notice to Proceed" shall mean the official notice to the contractor that will start
the performance period/
The phrase "Performance Period" shall mean the time allotted for contractor to perform the
contract from start to Substantial Performance.
The term "Owner" shall mean the Village of Mount Prospect
The phrases "Payment and Performance Bond" and "Letter of Credit" shall mean the
approved form of security furnished by the contractor and its financial institution as a
guarantee that it will execute the work and pay all material providers and subcontractors.
The terms "Plans" or Contract Drawings" shall mean all official drawings or reproductions of
drawings pertaining to the work provided in the contract.
The phrase "Project Schedule" shall mean the critical path schedule submitted by Contractor
to the Village, which includes targeted dates of completion through the Substantial
Completion Date.
The term "Punchlist" shall mean a list of items to be completed after Substantial
Performance.
The phrase "Special Provisions" shall mean any special directions and requirements
prepared to cover the method or manner of performing work on a particular project, or cover
the quantities or quality of the materials to be furnished under the contract which are not
covered herein. The special provisions included in the contract shall govern the work and
take precedence over the general provisions and STANDARD SPECIFICATIONS noted
above wherever they conflict therewith, but they shall not operate to annul those portions of
the general provisions with which they are not in conflict.
The term "Specifications" shall mean the general and special provisions, instructions and
requirements contained herein, together with written agreements and all other executed
documents which describe the method of performing the work, the quantities, or the quality
of material to be furnished under the contract. Additionally, the term specifications will refer
to standard practices as outlined in the Illinois Department of Transportation's "STANDARD
SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION (R&BC), latest revision
and the "STANDARD SPECIFICATIONS FOR WATER AND SEWER MAIN
CONSTRUCTION IN ILLINOIS" prepared by the ISPE, CECT, et al, latest revision.
The term "Subcontractor" shall mean any individual, firm or corporation other than the
contractor supplying labor, equipment, tools and materials for use in the work of the
contract.
The phrase "Substantial Performance" shall mean the date that the entire Project can be
used for the purposes for which it was intended, i.e., only punchlist items remain.
10
The phrase "Substantial Performance Date" shall mean the date that substantial
performance must be completed.
The term "Village" shall mean the Village of Mount Prospect, Illinois.
The terms "Village Manager" or "Manager" shall mean the Village Manager of the Village of
Mount Prospect, Illinois or his duly appointed representative.
The terms "Work" and "Project" are used interchangeably and shall mean the improvement
advertised for letting, described in the bid form, indicated on the plans, and covered in the
specifications and contract, and authorized alterations, extensions and deductions, including
labor, tools, equipment, materials and incidentals necessary for the satisfactory completion
of the project.
The term, 1/2 stick" shall mean one-half the standard length of pipe, typically this is seven
(7) feet.
2) Award Of Contract; Performance; Payment.
a. Award Of Contract. The Village will issue a Notice of Award to the successful bidder,
advising that it has been awarded the contract. Within ten (10) days of delivery of the
Notice of Award, by personal service or registered or certified U.S. mail, posted prepaid
and receipt requested, Contractor shall execute the Contract, attached to the Bid
Documents, and furnish the Village with the required bonds and certificate of insurance.
b. Notice To Proceed. Upon the Village's receipt of the executed Contract, required bonds
and certificate of insurance, the Village will issue and send to Contractor a Notice to
Proceed, which will start the performance period.
c. Substantial Performance; Final Completion.
The Contract shall be substantially performed within forty-five (45) days after the
Notice to Proceed is effective (the Substantial Performance Date"). Substantial
Performance is when the entire Project can be used for the purposes for which it
was intended, i.e., only punchlist items remain.
Final completion shall be within thirty (30) days after the Substantial Performance
Date (the "Final Performance Date").
d. Project Schedule. Within ten (10) days after the Contractor executes the Contract,
Contractor shall submit to Village a Project Schedule to include targeted dates of
completion of all construction and other requirements of the Contractor through the
Substantial Completion Date. Contractor shall monitor schedule progress and provide
monthly updates and revisions of the Project Schedule, as needed to Village.
e. Liquidated Damages For Inexcusable Delay.
Time is of the essence. The Contractor agrees that all work included in
connection with this project must be completed by the Final Performance Date,
or sooner, after receipt of Notice To Proceed. It is hereby acknowledged and
11
agreed by both parties that the damages to the Village are not readily
ascertainable but that the failure to timely complete this Work will materially and
significantly damage the safety and well-being of the Village, its staff and the
public, and that therefore a sum of $1,000.00 per day is a fair and reasonable
damage estimate to compensate the Village for any such delay. If the Contractor
fails to fully complete the Work in that time, then and in this event, the Contractor
further expressly agrees that, for each day this Work and this contract shall
remain uncompleted after that date, the Village may deduct the sum of
$1,000.00 per day after the Final Performance Date, from the contract price as
payment to the Village, by the Contractor of the liquidated damages sustained by
reason of failure of the Contractor to complete the Project on or before the time
aforesaid.
Provided, however, that if the completion of this contract is delayed by the
Village, by general strikes, acts of God, or casualty beyond the control of the
Contractor, then and in such event, the time of completion of this contract shall
be extended for such additional time as shall be caused by such delay.
iii. Provided, always, however, that the Contractor shall, at the time of such delay, if
any, demand of the Village, in writing, such additional time within which to
complete the performance of the Contract. The Contractor will be required to
notify the Village within three (3) days of such delay, stating the reason for same.
If the Contractor does not notify the Village in writing, within three (3) days of the
delay, no request for extension of time will be approved.
f. Measurement Of Quantities. All work completed under the contract will be measured by
the Village according to United States standard measures.
g. Payment. Payment under the Contract will be made in accordance with the Illinois Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq.
h. Payment For Items Omitted When Partially Completed. Should the Village cancel or
alter any portion of the contract which results in the elimination or non -completion of any
portions of the work partially completed, the contractor will be allowed a fair and
equitable amount covering all items of work incurred prior to the date of cancellation,
alteration, or suspension of such work. A written change order may apply.
Partial Payment. When requested, the contractor will make an approximate estimate, in
writing, of the materials in place completed, the amount of work performed, and the
value thereof, at the contract unit prices. From the amount so determined, there shall be
deducted ten percent (10%) to be retained until after completion of the entire Work to the
Village for payment, except that no amount less than $500 will be so certified unless the
total amount of the contract is less than $500.
In addition, an estimate may, at the discretion of the Village and upon presentation of
receipted invoices and freight bills, be made for payment of the value of acceptable
materials delivered on the Work or in acceptable storage places and not used at the time
of such estimate. Ten percent (10%) shall be retained from the value of such materials
until final payment. Such materials, when so paid for by the Village, shall become the
property of the Village, and in the event of default by the Village, shall become the
property of the Village, and in the event of default by the contractor, the Village may use
12
or cause to be used such materials in the construction of the work provided for in the
contract. The amount thus paid by the Village shall be deducted from estimates due the
contractor as the material is used in the work.
Partial payment for work or materials shall not be construed as an acceptance of the
work or any part of it, or as a waiver of any provisions of the contract. Partial payment
will only be granted if in the opinion of the Village sufficient labor and materials have
been expended to warrant it.
If partial payments are requested, the Contractor shall submit with each payment
request a properly completed Contractor's Affidavit setting out, under oath, the name,
address and amount due or to become due, of Contractor, each subcontractor, vendor,
supplier or other appropriate party included in its cost, and for every party listed a full or
partial waiver of lien, as appropriate. Beginning with the second payment request, and
with each succeeding payment request, the Contractor shall submit Contractor's
Affidavits and partial waivers of lien for each subcontractor and supplier showing that the
amount paid to date to each is at
least equivalent to the total value of that subcontractor's work, less retainage,
included on the previous payment request.
Acceptance and Final Payment. Whenever the Work shall have been completely performed on the
part of the contractor, including Punchlist items, and all parts of the Work have been approved by
the Village and accepted by the Village, a final payment showing the value of the work will be
prepared by the contractor as soon as the necessary measurements and computations can be
made, all prior estimates upon which payments have been made being approximate only and
subject to correction in the final payment. The amount of this estimate, less any partial or semifinal
payments previously made and less any sums that have been deducted or retained under the
provisions of the contract, will be paid to the contractor as soon as practicable after the final
acceptance, provided the contractor has furnished to the Village the required maintenance bond
and satisfactory evidence that all sums of money due for any labor, materials, apparatus, fixtures or
machinery furnished for the purpose of such work have been paid or that the person or persons to
whom the same may be due have consented to such final payment.
If final payment is requested, the Contractor shall submit a properly completed Contractor's
Affidavit setting out, under oath, the name, address and amount due or to become due, of
Contractor, each subcontractor, vendor, and supplier or other appropriate party included in
its cost, and a full and final waiver of lien for the full amount of the Work, less retainage. The
Contractor shall assign over to the Village all manufacturers' and suppliers' warranties
respecting any part of the Work. The Contractor shall also deliver to the Village the required
maintenance prior to Final Payment bond and upon receipt of Final Payment a set of Plans
and Specifications annotated to show the Project "as -built."
The acceptance by the contractor of the final payment shall constitute a release and waiver
of any and all rights and privileges under the terms of the contract; further, the acceptance
by the contractor of final payment shall relieve the Village from any and all claims or
liabilities for anything done or furnished relative to the Work or for any act or neglect on the
part of the Village relating to or connected with the Work.
k. Punchlist. The Contractor shall notify the Village when it believes substantial performance
of the entire Project has been achieved. The Village, and/or any independent consultant
engaged by the Village, shall then inspect the Project site with the Contractor, and prepare
13
and deliver to the Contractor within five (5) days thereafter, a written Punchlist indicating
items of construction which are not in material conformity with the Contract Documents. The
Punchlist items shall be completed by the Final Performance Date. Pending completion of
Punchlist items, the Village may withhold from amounts due to the Contractor an amount
equal to but not greater than one and one-half (1'/2) times the estimated cost to complete
Punchlist items.
I. Final Policing Of The Sites. Before the completed work will be ready for the Village's final
inspection, the contractor shall have removed from the project sites all surplus equipment,
machinery, materials, debris, barricades, and signs. The contractor shall leave said project sites in
the best possible condition to the complete satisfaction of the Village.
m. Final Inspection. The Village shall make final inspection of all of the Work, as soon as
practicable after notification in writing by the contractor that the work is completed and ready
for acceptance. If the Work is not acceptable to the Village at the time of such inspection,
the Village shall inform the contractor as to the particular defects to be remedied before final
acceptance can be made.
Alterations Cancellations Extensions And Deductions. The Village reserves the right to alter the
plans, extend or shorten the improvement, add such incidental work as may be necessary, and
increase or decrease the quantities of work to be performed to accord with such changes, including
the deduction or cancellation of any one or more of the unit price items. Such changes shall not be
considered as a waiver of any condition of the contract nor to invalidate any of the provisions
thereof. A written change order may apply.
All Work shall be done under the supervision of the Village's Director of Public Works, or a
designated representative who shall decide all questions which arise as to the quality and
acceptability of materials furnished, work performed, manner of performance, rate of
progress of the work, interpretation of the plans and specifications, acceptable fulfillment of
the contract, compensation and disputes and mutual rights between contractors under the
specifications.
o. Change Orders. The Village may from time to time require changes in the Work. Such
changes shall comply with Section 33-E9 of the Criminal Code, 720 ILCS 5/33E-9.
p. Right Of The Village To Terminate The Contract.
If the Contractor fails to begin the Work under the Contract within the time specified,
or fails to perform the Work in accordance with the terms of the approved schedule
or performs the Work in a manner unacceptable to the Village, or neglects or refuses
to remove materials or perform anew such Work as has been rejected by the Village,
or if the Contractor shall become insolvent or be declared bankrupt, or shall make an
assignment for the benefit of creditors, or from any other cause whatsoever shall fail
to carry on the Work in a manner required by the Contract, the Village shall give
notice as hereinafter provided to the Contractor and its surety in writing specifying
such failure, delay, neglect, refusal or default, and if the Contractor, within a period of
ten (10) calendar days after the giving of such notice, shall not proceed in
accordance therewith, then the Village shall have full power and authority to declare
the this Contract and the Contractor in default, and to forfeit the rights of the
Contractor in this Contract.
14
Upon declaration of Contractor's default, the Village may, at its option, call upon the
surety to complete the Work in accordance with the terms of this Contract or may
take over the Work, including any materials on the Work site as may be suitable and
acceptable to the Village and may complete the Work by its own forces or on its own
account, or may enter into a new contract or contracts for the completion of the
Work, or may use such other methods as shall be required for the completion of the
Work in an acceptable manner as the Village may in its discretion determine.
iii. All costs and charges incurred by the Village, together with the cost of completing
the Work shall be deducted from any moneys due or which may become due on this
to the Contractor under this Contract. Following any payment due and received by
the Village from the Contractor's surety following default, if the expense so incurred
by the Village is less than the sum paid to the Village by the surety under this
Contract for work remaining, the surety shall be entitled to receive the excess
difference paid to the Village. When such Contractor default costs incurred by the
Village exceeds the sum paid to the Village for the work remaining under the
Contract the Contractor and the surety shall be liable and shall pay to the Village the
full cost of such additional expenses.
3) Performance Of The Work.
a. Accident Prevention. The contractor shall exercise every precaution at all times for the
protection of persons and properties. The safety provisions of all applicable laws and
ordinances shall be strictly observed. Any practice obviously hazardous, in the opinion
of the Director of Public Works or his authorized representative, shall be immediately
discontinued by the contractor upon his receipt of instructions from the Director of Public
Works or an authorized representative to discontinue such practice.
b. Barricades And Warning Signs And Lights. The contractor shall erect substantial lighted
barricades to protect its work at all points deemed necessary by the Director of Public
Works; said contractor shall place at such points the necessary warning signs, amber
lights, caution tape, and other suitable devices to protect his work properly and to
provide for the convenience and safety of the public at all times. The contractor shall
maintain such barricades, signs, lights and protective devices until the need for them, in
the judgment of the Public Works Director of an authorized representative, has passed.
Contractor shall provide warning signs and barricades to safely mark any hazards or
detours caused by the work. All such warning signs and barricades for work in, or
affecting Village of Mount Prospect streets, access roads, and state highways shall meet
all applicable requirements as stipulated in the latest edition of the Manual for Uniform
Traffic Control Devices published by the U.S. Department of Transportation. All costs for
barricades, signs including all labor and other associated materials shall be incidental to
the total bid price.
c. Cooperation With Utilities. It is understood and agreed that the contractor has considered
in its bid all of the permanent and temporary utility appurtenances in their present or
relocated positions that may be encountered during construction and no additional
compensation will be allowed for any delays, inconvenience, or damage sustained by it
due to any interference from the said utility appurtenances either by the utility company or
by it, or on account of any special construction methods required in prosecuting its work
15
due to the existence of said appurtenances either in their present or relocated positions.
The contractor shall insure that prompt repairs are, to the approval of the inspector, made
to any utility appurtenances damaged by it without compensation from the Village.
During performance of the work, Contractor shall protect all utilities and property from
damage. Contractor shall spot all utilities prior to any excavation work. Contractor shall
call J.U.L.I.E. one Call System (1-800-892-0123), and request utility locations as soon as
possible for emergency repairs and within forty-eight (48) hours for non -emergency work
prior to excavation in strict accordance with J.U.L.I.E. one Call System operation
procedures.
d. Clean -Up.- After all work under each task phase of the work is completed, the Contractor
shall remove all loose debris and other materials not incorporated in the work from the site
of the work. Any clean up or restoration to private property will be the responsibility of the
Contractor.
e. Construction Noise Restriction. All construction activities or alteration operations within
the Village shall be performed only between the hours of 7:00 a.m. and 7:00 p.m.
Variations from these time limitations shall be allowed only in the case of maintenance of
operation of safety and traffic control devices such as barricades, signs and lighting, or to
construction of an emergency nature. More stringent requirements may be assessed for
work in state highway or railroad rights-of-way." Working hours outside these times must
receive prior approval from the Village.
General. The work to be performed under the contract includes the furnishing of all
supervision, labor, materials, tools, equipment and incidentals of every kind and
description necessary for construction, in accordance with the Contract Documents.
g. Inspection All materials and each mart or detail Qf the work shall be subject at all times to
inspection by the Village or its inspectors, and the contractor will be held strictly to the true
intent of the Specifications in regard to quality of materials, workmanship and diligent
execution of the contract. The Village or its inspectors shall be allowed access to all parts
of the work and shall be furnished with such information and assistance by the contractor
as is required to make a complete and detailed inspection. Materials, components or
completed work not complying therewith may be rejected by the Village and shall be
replaced by the Contractor at no expense to the Village. Any rejected material or
component shall be removed at the entire expense of the Contractor, after written notice
has been mailed by the Village to the Contractors that such materials or components have
been rejected.
The contractor shall, if the Village requests, remove or uncover such portions of the
finished work as the Village may direct before final acceptance of the same. After the
examination, the contractor shall restore said portion of the work to the standard
required by the Specifications. If the work thus exposed or examined proves acceptable,
the expense of uncovering or removing and the replacing of the parts removed shall be
paid for as extra work; but if the work so exposed or examined is unacceptable, the
expense of uncovering or removing and replacing of the same shall be borne by the
contractor.
h. Materials And Equipment. Except where the Specifications indicate otherwise, the
Village is not responsible for providing any tools, equipment or storage under the
MA
contract in order to permit its completion of any contractual obligations under the
contract, which may be awarded as the result of the bid.
Personnel And Equipment. The contractor shall provide an adequate number of
competently trained personnel with sufficient supervision to provide the services
required, and contractor shall provide identification of its personnel if requested by the
Village.
Any contractor's employee whose employment is reasonably detrimental or
objectionable to the Village shall be immediately transferred from the work -site upon the
Village's request. The exercise of this option shall not be construed as placing the
Village in charge of the Work or making the Village responsible for safety.
All on the road vehicles or equipment shall be identified by the contractor's name for
purpose of identification.
All tools or equipment required to carry out the operations within the scope of the
contract shall be provided by the Contractor, and shall meet the standards of the Federal
Occupational Safety and Health Act and State of Illinois safety codes as may be required
by law. The Village reserves the right to inspect the equipment that will be used prior to
award of Bid.
Property Protection. No vehicles of any kind shall be placed, parked or operated upon
or over any sodded areas.
k. Protection And Restoration Of Property. It is understood that in the execution of the
Work herein provided for there may be interference with and/or damage to trees,
shrubbery, crops, fences, railroad tracks, overhead structures such as poles, wires,
cables, underground structures such as sewers, gas mains, telephone conduits and
cables, water mains, drains, service connections, wires, pipes, conduits, located along,
adjacent to, and/or crossing the locations of the Work, and that it may be necessary to
relocate or reconstruct certain of such structures, improvements, and installations and/or
to make repairs to the same by reasons of doing the Work herein provided for, and it is
therefore particularly and specifically agreed that the Bidder except as otherwise herein
provided, shall do the Work necessary for such relocation, reconstruction, and repair and
shall bear and pay all of the cost and expense of such relocation, reconstruction, and/or
repair of, and all damage done to any and all such pipe line and other structures,
improvements, and installations, including service connections, if any, to adjacent
property, existing at the date of the execution of the contract and/or existing, during the
period of the Work to be done under the contract, which may be interfered with,
damaged, and/or necessarily relocated, reconstructed, or repaired in the performance of
the Work herein provided for, including the restoration and resurfacing of unpaved
portions of public streets and alleys, rights-of-way, easements, and private property
damaged or disturbed by the Work, the same to be restored to as good condition as the
same existed at the time of the commencement of any such Work or relocation.
It is further agreed that the owners of any structures, improvements, installations,
referred to in the preceding paragraph shall have the right to do the Work or any part
thereof necessary for the relocation, reconstruction, replacement, repair, and other Work
required by reason of any interference with and/or damage to such structures,
improvements, installations, due to the prosecution of the Work and upon completion of
17
such Work by them done, said owners may render bills to the Bidder for the cost and
expenses thereof which bills shall be paid by the Bidder without extra compensation
therefore from the Village, upon demand by said owners, or upon demand made by the
Village upon the Bidder for the payment thereof.
Public Convenience And Safety. The contractor shall notify the Director of Public Works
at least three (3) days in advance of the starting of any construction work which might in
any way inconvenience traffic, and the contractor shall at all times conduct the work in
such a manner as to insure the least obstruction to vehicular and pedestrian traffic.
Whenever possible, the contractor shall provide and maintain at his own expense such
temporary roads and approaches as may be necessary to provide access to driveways,
houses, buildings or other property abutting the improvements. In no case will the
contractor obstruct entrance ways into private property without first seeking the Village
and private property owner's approval.
m. Public Relations. The Contractor shall cooperate with the Village of Mount Prospect in
maintaining a high degree of sensitivity to the needs of property and business owners
along the project route. Contractor will distribute written public work notices to
businesses and residences as required by the Village.
n. Removal Of Defective And Unauthorized Work. Work done without lines and grades
being given, or beyond the lines shown on the plans or as given, except as herein
provided, or any extra work done without authority will be considered as unauthorized
and at the expense of the contractor, and will not be measured or paid for. Work so
done may be ordered removed or replaced at the contractor's expense.
All work which has been ordered to be removed or replaced shall be remedied or
removed and replaced by the contractor in a manner approved by the Village at the
contractor's expense. Upon failure of the contractor to comply promptly with any order
of the Village made under this provision, the Village shall, after giving written notice to
the contractor, have the authority to cause defective work to be remedied, or removed
and replaced, or to cause unauthorized work to be removed, and deduct the cost thereof
from any compensation due or to become due the contractor.
o. Scheduling. The contractor shall consult with the Village's Public Works Director or an
authorized representative concerning the details and scheduling of the work
contemplated herein, and shall be governed by the decisions of said Director or
representative.
p. Supervision. The contractor shall at all times have a competent person in charge of its
work crew at the job site to whom the Village representative may issue directives. Such
person shall be authorized to accept and act upon such directives. Such person shall be
fluent in the English language.
q. Traffic Control. Contractor shall maintain traffic flow(s) and accessibility to private
property(s) as close to normal condition as possible. Contractor shall notify residents,
Village of Mount Prospect and state/county officials, as appropriate, of any driveway or
road closure.
The contractor shall abide with the Illinois Department of Transportation's Standard
Specifications for Road and Bridge Construction, latest edition. The Contractor shall
W.
also abide with the Manual on Uniform Traffic Control Devices, latest edition. Contractor
shall also provide sufficient flag persons to assist with traffic control during operation.
Traffic control costs to close the street or ROW is to be included in the "all-inclusive" unit
price of the pay item and considered as incidental to that pay item and will not be
considered an extra line item.
r. Tree Protection. All tree protection shall be incidental to the contract and shall be installed and
maintained in accordance with the Tree Protection Ordinance and plan as specified by the
Village.
REMOVAL PROHIBITED UNLESS AUTHORIZED: All trees shall be maintained, saved,
and protected from damage unless removal is approved by the Village.
CRITICAL ROOT ZONE: To prevent unnecessary damage to existing public trees during
construction, proper tree protection guidelines must be followed, particularly in the root
zone where major support roots securely hold the tree in the soil. This Critical Root
Zone (CRZ) is defined as the entire ground area within the vertical projection of the
crown of a tree. This is also commonly referred to as the area within the drip line of a
tree.
Power equipment may not be used to excavate soil, change grades, or dig trenches in
the Critical Root Zone. All soil excavation done within the CRZ must be done by hand,
except as authorized in these specifications. Exceptions to the above shall be granted
only with written permission from the Director of Public Works.
FENCING: All unpaved ground on public property within the Critical Root Zones (CRZ)
of existing trees subject to construction damage shall be fenced before any work is
started. This Tree Protection Fencing will be paid for as specified in these contract
documents. Once assembled, no fencing shall be removed without prior approval of the
Engineer, and there shall be no construction activity or material including storage,
stockpiling, and equipment access within the enclosure. Fencing material shall be
orange polypropylene snow fence supported with metal posts, and installed according to
the detail which will be provided by the Forestry Division.
CHANGES TO EXISTING GRADE: No changes to original grade shall be allowed inside
the CRZ.
ROOT PRUNING DURING CONSTRUCTION: All tree roots greater than two inches (2")
in diameter that are encountered in any construction process shall be cut cleanly with an
appropriate saw or pruning shear or other tool specifically designed for cutting wood.
Axes or other such chopping tools shall not be used. Shovels or other tools designed for
digging shall not be used. Contractor shall contact Forestry for a root inspection before
backfilling.
ATTACHMENTS TO TREES: No signs, placards or other objects may be nailed or
stapled to trees.
BRANCH REMOVAL: Tree branches shall not be cut, pruned or trimmed by the
Contractor. If parkway tree branches interfere with the Contractor's work, he should
1.9
contact the Forestry Division to request pruning. If Forestry deems the request
reasonable they will endeavor to promptly prune the branches at the Village's expense.
PENALTIES FOR TREE DAMAGE: Where limbs, trunks or roots of trees not approved
for removal are damaged, the Village shall determine whether the tree can be repaired
or must be removed. Repairs may include, but are not strictly limited to, pruning of
broken limbs, removal of loose bark and proper shaping of wounds, thinning of the
crown to compensate for root loss, fertilization, straightening and staking.
Repairs shall be performed by the Village. The cost of such repairs shall be paid for by
the Contractor to the Village, using rates listed in the current edition of the Village's
Equipment and Labor Rate Charges. Additionally, the Village may fine the contractor for
unnecessary tree damage according to the schedule listed in Appendix A, Division III of
the Village Code.
If in the opinion of the Village, the amount of damage warrants removal of the tree due to
safety or aesthetic concerns, the Contractor shall remove the tree, along with its stump
to a depth of 12 inches below grade. The Contractor shall pay the Village for
replacement of the tree. Replacement cost will be determined by multiplying the
diameter of the damaged tree, as measured 4-1/2 feet above the ground, by the rate of
$150.00/inch.
The Contractor shall be responsible for being familiar with and complying with all
aspects of the Village of Mount Prospect Tree Protection ordinances and Arboricultural
Standards Manual as they relate to the various site locations. Any questions regarding
tree protection shall be directed to the Village Forestry Division and their response or
direction shall be considered as the final word/decision on tree protection issues. Any
costs for tree protection fencing, posts, labor or other associated labor or material shall
be incidental to the fixed cost per unit bid.
s. Work in Street Right -Of -Way. -All of contractor's construction work in street rights-of-
way shall be done in strict accordance with the applicable controlling public agency's
construction specifications, permitting, bonding, rules, and regulations.
All costs for necessary permits and bonds shall be borne by the Contractor and
considered incidental to the fixed item price of the applicable work.
Contractor shall coordinate with the proper public officials and receive approval from
said officials prior to any street closings or detouring required due to the work to be
performed.
Contractor shall protect existing vegetation from removal or damage wherever
possible. Contractor shall confine construction work to specified construction limits as
shown on the drawings or defined in the specifications. Should Contractor damage or
remove any vegetation outside the construction limits, Contractor shall restore the
affected area to its original state at no expense to the Village.
4) Bond; Insurance; Indemnification.
M
a. Performance And Labor And Material Payment Bond. Upon submission of the executed
contract to the Village, Contractor shall furnish to the Village a surety bond in the amount
one hundred and ten percent (110%) of the bid for the faithful performance of the
Contract and to indemnify the Village against loss. The Contractor shall also furnish a
labor and materials bond in the amount of one hundred percent (100%) of the bid to
ensure payment for all labor and materials, including compliance with the provisions of
law relating to the payment of the prevailing rate of wages. The premium of such bonds
is to be paid by the Contractor. The surety must be with a substantial surety company
satisfactory to the Village and authorized by law to do business in the State of Illinois
and endorsed by a local representative of said surety company. All payment and
performance bonds shall name the Village of Mount Prospect as Obligee and be written
upon forms prepared or approved by the Village. Said bonds may be satisfied with a
Letter of Credit, in the form acceptable to the Village, from a bank or savings and loan
within the Chicago metropolitan area. The bonds and Letter of Credit shall remain in
effect during the full term of the Contract and any extension thereof. Failure to so provide
these bonds or Letter of Credit shall result in forfeiture of the bid bond/Letter of Credit to
the Village as liquidated damages and not as a penalty, and the termination of the
contract and/or withdrawal of the award.
b. Insurance Requirements. In submission of a bid, the bidder is certifying that it has all
insurance coverages required by law or that would normally be expected for bidder's
type of work. In addition, the bidder is certifying that, as successful bidder/Contractor,
upon execution of the Contract, it will provide Insurance of such types and in such
amounts as may be necessary to protect itself and the interests of the Village against all
hazards or risks of loss contemplated by the Contract. The Village shall be named as
additional insured on all applicable insurance policies. Satisfactory certificates of
insurance shall be filed with the Village upon execution of the Contract. The certificates
shall state that thirty (30) days advance written notice will be given to the Village before
any policy covered thereby is changed or canceled.
Insurance coverage shall be in the following minimum amounts:
i. Limit/ Limit/
Type of Insurance Ea. Occurrence Aggregate
General Liability
Bodily Injury $1,000,000 $3,000,000
Property Damage $1,000,000 $3,000,000
Contractual Ins. $1,000,000 $3,000,000
Automobile Liability
Bodily Injury
Property Damage
Workers Compensation
Employee Claims
Employers Liability
$1,000,000 $1,000,000
$1,000,000 $1,000,000
Statutory for Illinois
$1,000,000 per accident
c. Indemnification. The Contractor shall indemnify and save harmless the Village, its
officers and employees from any and all liability, losses or damages, including attorney's
fees and costs of defense, the Village may suffer as a result of claims, demands, suits,
actions or proceedings of any kind or nature, including workers' compensation claims, in
21
any way resulting from or arising out of the operations of the Contractor under the
Contract, including operations of subcontractors; and the Contractor shall, at his own
expense, appear, defend, and pay all fees of attorneys and all costs and other expenses
arising therefrom or incurred in connection therewith; and, if any judgments shall be
rendered against the Village in any such action, the Contractor shall, at his own
expense, satisfy and discharge same. The Contractor expressly understands and
agrees that any bonds, letters of credit or insurance protection required by the Contract,
or otherwise provided by the Contractor, shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the Village as herein provided.
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based upon any
infringement of any patent relating to goods specified in the contract, and on account of
the Village's use of any copyrighted or uncopyrighted, composition, trade secrets, secret
process, proprietary rights, patented of unpatented invention, article or appliance
furnished or used under the bid Specifications.
5) Compliance With Laws.
a. Collusion. If at any time it shall be found that the person, firm, or corporation to whom
the Contract has been awarded has, in presenting any proposal or proposals, unlawfully
colluded with any other party or parties, then the Contract so awarded shall be null and
void and the Consultant and his sureties shall be liable to the Village for all loss or
damage which the Village may suffer thereby, and the Village may advertise for new
bids for said work.
b. Observance Of Laws, Ordinances, And Regulations; Certifications Of Compliance With
Applicable Laws. The contractor shall, at all times during the life of this contract,
observe and abide by all federal, state and local laws which in any way affect the
conduct of the work and with all decrees and orders of courts or agencies of competent
jurisdiction. Likewise, said contractor shall be governed by all municipal ordinances and
regulations which in any way affect the conduct of the work. The contractor shall
indemnify and save harmless the owner, its officers, agents, and employees against any
claim or liability arising from or based on his violation of any law, ordinance, regulation,
decree or order.
The bidder and contractor, as successful bidder, shall comply with all applicable state,
federal and local laws, including, but not limited to the following:
Bid Rigging/Rotating. By submitting a bid, the Contractor certifies that no owner,
officer or director is barred from contracting with any unit of state or local
government as a result of violating the bid rigging or bid rotating provisions
contained in 720 ILCS 5/33E-3 & 33E-4.
Tax Payment. The Contractor certifies that it is not delinquent in the payment of
any taxes to the Illinois Department of Revenue. (65 ILCS 5/11-42.1-1)
iii. Drug Free Workplace Act. The Contractor will comply with the requirements of
the Drug Free Workplace Act if the contract is $5,000 or more and it has more
than 24 employees at the time of entering into the contract (30 ILCS 580).
22
iv. Preference To Veterans Act. The Contractor will comply with the Preference to
Veterans Act (330 ILCS 55).
V. Substance Abuse Prevention Program. By submitting a bid, the Contractor
certifies that the company has in place, to the extent not covered by a collective
bargaining agreement that deals with the subject of the Act, a substance abuse
prevention program that meets or exceeds the requirements of the Substance
Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq.
vi. Non -Discrimination. The Contractor will comply with the Illinois Public Works
Employment Discrimination Act (775 ILCS 10/1, et seq.)
vii. Equal Employment Opportunity. The Contractor will comply with Article 2 of the
Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), including establishment
and maintenance of a sexual harassment policy as required by Section 2-105,
and the Rules and Regulations of the Illinois Department of Human Rights,
including the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE, which is a
material term of all public contracts, as follows:
EQUAL EMPLOYMENT OPPORTUNITY
In the event of the contractor's non-compliance with the provisions of this Equal
Employment Opportunity Clause or the Act, the contractor may be declared
ineligible for future contracts or subcontracts with the State of Illinois or any of its
political subdivisions or municipal corporations, and the contract may be
cancelled or voided in whole or in part, and other sanctions or penalties may be
imposed or remedies invoked as provided by statute or regulation. During the
performance of this contract, the contractor agrees as follows:
1) That he or she will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, order of protection status, national origin or ancestry, citizenship status,
age, physical or mental disability unrelated to ability, military status or an
unfavorable discharge from military service; and, further, that he or she will
examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any
underutilization.
2) That, if he or she hires additional employees in order to perform this contract or
any portion of this contract, he or she will determine the availability (in
accordance with this Part) of minorities and women in the areas from which he or
she may reasonably recruit and he or she will hire for each job classification for
which employees are hired in a way that minorities and women are not
underutilized.
3) That, in all solicitations or advertisements for employees placed by him or her or
on his or her behalf, he or she will state that all applicants will be afforded equal
opportunity without discrimination because of race, color, religion, sex, sexual
orientation, marital status, order of protection status, national origin or ancestry,
citizenship status, age, physical or mental disability unrelated to ability, military
status or an unfavorable discharge from military service.
4) That he or she will send to each labor organization or representative of workers
with which he or she has or is bound by a collective bargaining or other
23
agreement or understanding, a notice advising the labor organization or
representative of the contractor's obligations under the Act and this Part. If any
labor organization or representative fails or refuses to cooperate with the
contractor in his or her efforts to comply with the Act and this Part, the contractor
will promptly notify the Department and the contracting agency and will recruit
employees from other sources when necessary to fulfill its obligations under the
contract.
5) That he or she will submit reports as required by this Part, furnish all relevant
information as may from time to time be requested by the Department or the
contracting agency, and in all respects comply with the Act and this Part.
6) That he or she will permit access to all relevant books, records, accounts and
work sites by personnel of the contracting agency and the Department for
purposes of investigation to ascertain compliance with the Act and the
Department's Rules and Regulations.
7) That he or she will include verbatim or by reference the provisions of this clause in
every subcontract awarded under which any portion of the contract obligations
are undertaken or assumed, so that the provisions will be binding upon the
subcontractor. In the same manner as with other provisions of this contract, the
contractor will be liable for compliance with applicable provisions of this clause by
subcontractors; and further it will promptly notify the contracting agency and the
Department in the event any subcontractor fails or refuses to comply with the
provisions. In addition, the contractor will not utilize any subcontractor declared
by the Illinois Human Flights Commission to be ineligible for contracts or
subcontracts with the State of Illinois or any of its political subdivisions or
municipal corporations. Title 44, Part 750, Section 750, APPENDIX A, Illinois
Administrative Code,
viii, PREVAILING WAGE. This contract calls for the construction of a "public work"
within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/1, et seq.,
as amended (the "Act"). The Contractor and all subcontractors are required to
pay wage rates in accordance with the Act to all laborers, workers and
mechanics. The Village has adopted the prevailing wages as determined by the
Illinois Department of Labor ("IDOL") for Cook County. The prevailing rate of
wages is revised by the IDOL and is available on the IDOL website,
www.state.i1.us/agency/idol/raates/rates.HTM. The Contractor and all
subcontractors are solely responsible for checking the Department's website for
revisions to prevailing wage rates. In the event that the IDOL should revise the
prevailing rate of wages, then the revised rates shall apply to this Contract. In no
case shall any revision in the rates of prevailing wages result in an increase in
the total Contract price.
All bonds provided by the Contractor under the terms of this Contract shall
include such provisions as will guarantee the faithful performance of the
Contractor's obligations under this clause and under the Prevailing Wage Act,
820 ILCS 130/1 et. seq.
Contractor shall comply with all applicable provisions of the Prevailing Wage Act,
including, but not limited to, the requirements of Section 5 of the Prevailing Wage
Act, 820 ILCS 130/5. The Contractor, and all Subcontractors and Sub -
Subcontractors participating on the Project, shall make and keep those records
24
required under Section 5 of the Prevailing Wage Act in paper or electronic
format. In conformance with the Act, each contractor and subcontractor, or other
entity performing work on the project, shall maintain records of all laborers,
mechanics and other workers employed by them on the project, including the
following information on each worker: (1) name; (2) address; (3) telephone
number when available; (4) social security number; (5) classification or
classifications; (6) gross and net wages paid in each pay period; (7) number of
hours worked each day; (8) starting and ending times of each day; (9) hourly
wage rate; (10) hourly overtime wage rate; (11) hourly fringe benefit rates; (12)
the name and address of each fringe benefit fund; (13) the plan sponsor of each
fringe benefit, if applicable; and (14) the plan administrator of each fringe benefit,
if applicable. These records shall be kept by the participating contractor and
subcontractor for a period of not less than five (5) years from the date of last
payment on the contract or subcontract. No later than the 15th day of each
calendar month, each participating contractor and subcontractor shall submit a
monthly certified payroll to the Village consisting of the above -referenced
information as well as a statement signed by the participating contractor or
subcontractor that certifies: (a) the records are true and accurate; (b) the hourly
rates paid to each worker is not less than the general prevailing rate of hourly
wages required under the Prevailing Wage Act; and (c) the contractor or
subcontractor is aware that filing a certified payroll that he or she knows to be
false is a Class A misdemeanor.
ix. Compliance With Freedom Of Information Act Request. Section 7 of the Illinois
Freedom of Information Act (FOIA), 5 ILCS 140/7, applies to public records in the
possession of a party with whom the Village of Mount Prospect has contracted.
The Village of Mount Prospect will have only a very short period of time from
receipt of a FOIA request to comply with the request and there is a significant
amount of work required to process a request including collating and reviewing
the information.
The bidder/contractor acknowledges the requirements of FOIA and agrees to
comply with all requests made by the Village of Mount Prospect for public
records (as that term is defined by Section 2(c) of FOIA) in the undersigned's
possession and to provide the requested public records to the Village Mount
Prospect within two (2) business days of the request being made by the Village
of Mount Prospect. The bidder/contractor agrees to indemnify and hold harmless
the Village of Mount Prospect from all claims, costs, penalties, losses and injuries
(including but not limited to, attorney's fees, other professional fees, court costs
and/or arbitration or other dispute resolution costs) arising out of or relating to its
failure to provide public records to the Village of Mount Prospect under the
contract.
6) Work Guaranty.
a. Maintenance Bond. A maintenance bond or a maintenance letter of credit is required.
This maintenance bond or maintenance letter of credit amount shall consist of ten
percent (10%) of the final project cost; it shall be posted by the contractor with the
Village upon completion of all Work; and it shall be valid and effective for a period of two
(2) years after the final acceptance of such Work by the Village for the purpose of
25
guaranteeing against and securing the correction of any defect in material or
workmanship furnished for such improvements, latent in character and not discernible at
the time of final inspection or acceptance by the Village of Mount Prospect.
b. General Guaranty. Neither partial or final payment, nor any provision in the contract, nor
partial or entire use of the product/Work embraced in the contract by the Village or the
Public shall constitute an acceptance of work not done in accordance with the contract,
or relieve the contractor of liability in respect to any express warranties or responsibility
for failure to comply with the terms of those contract documents.
Unless otherwise expressly provided in the Specifications, in the event any defects or
imperfections in the materials or workmanship to be furnished by the contractor herein
appear within the period of two (2) years from the date of completion of all the Work and
acceptance thereof by the Village, the contractor will, upon notice from said Village
(which notice may be given by letter to said contractor to the business address of the
contractor shown in the proposal), repair and make good at his own cost any such
defects or imperfections and replace any defective or imperfect materials or
workmanship with other materials or workmanship satisfactory to said Village, and
furnish all such new materials and labor as may be necessary to do so; and in the event
of the failure, refusal or delay of said workmanship or materials said Village may do so or
have same done by others, and said contractor and surety or sureties on the bonds
given for the faithful performance of the contract shall be liable to the Village for all
damages and expenses occasioned by such failure, refusal or delay. All details of
warranties shall be included with the bid. Warranty work shall be at no additional
expense to the Village.
Manufacturer warranties and guaranties shall be submitted with the bid and shall be
considered a part of the contract where such specifications meet the minimum bid
Specifications.
7) Miscellaneous Contract Requirements.
a. Contract Alterations. No amendment of a contract shall be valid unless made in writing
and signed by the Village President, Village Manager, or their authorized representative.
b. Licenses And Permits. The Contractor shall procure at its own expense all necessary
licenses and permits in connection with the work under the Contract.
c. Nonassignability. The contractor shall not assign the contract, or any part thereof, to any
other person, firm or corporation without the previous written consent of the Village.
Such assignment shall not relieve the contractor from its obligations or change the terms
of the contract unless agreed by the Village at its sole discretion.
d. Notices. All notices required by the contract shall be given in writing.
e. Taxes. The contractor shall pay all federal, state and local taxes as may be applicable
on all materials, labor and services furnished by it under the contract, and the amounts
of such taxes shall be included in the unit prices bid.
26
SPECIFICATIONS
EXCAVATION
Description:
This work shall consist of excavating for the installation of new portland cement concrete sidewalk
and aggregate base.
Construction Methods:
The work shall be done in accordance with Sections 201 and 202 of the "Standard Specifications
for Road and Bridge Construction".
Basis of Payment:
This work will be paid for at the contract unit price per cubic yard for EXCAVATION. This price
shall include excavating to the proper base elevation and all other labor and equipment to complete
this item.
TREE AND STUMP REMOVAL
Description:
This work shall consist of removing trees and stumps as shown on the plans or as determined by
the Engineer.
Construction Methods:
The work shall be done in accordance with Section 201 of the Standard Specifications for Road
and Bridge Construction.
Basis of Payment:
This work will be paid for at the contract unit price per inch diameter for TREE AND STUMP
REMOVAL (6 to 15 in. dia.). This price shall include all labor, material, and equipment to complete
this item.
TREE ROOT PRUNING
Description:
This work shall consist of root pruning those trees in the vicinity of the new sidewalk installation.
For each tree, the limits for the root pruning will be marked out by the Engineer.
Construction Methods:
The work shall be done in accordance with Section 201 of the "Standard Specifications for Road
and Bridge Construction". The root pruning shall be done with an approved root pruning device
such as a stump grinder. Root pruning shall be done to a depth equal to the total excavation depth
for the sidewalk.
Basis of Payment:
This work will be paid for at the contract unit price per each tree for TREE ROOT PRUNING (over
10 in.dia. tree). This price shall include all labor and equipment to complete this item.
PCC SIDEWALK REMOVAL
Description:
This work shall consist of the removal of existing sidewalk for the construction of new portland
cement concrete sidewalk.
27
Construction Methods:
The work shall be done in accordance with Section 440 of the "Standard Specifications for Road
and Bridge Construction". At locations specified by the Engineer, existing concrete sidewalks will
be removed and disposed of by the Contractor. The limits of removal will be marked by the
Engineer.
Basis of Payment:
This work will be paid for at the contract unit price per square foot for PCC SIDEWALK REMOVAL.
This price shall include removing existing sidewalk, disposal of excavated material, and all other
labor, materials, and equipment to complete this item.
AGGREGATE BASE COURSE TYPE B 4"
Description:
This work shall consist of installing an aggregate base course for the portland cement concrete
sidewalk.
Construction Methods:
The work shall be done in accordance with Section 351 of the "Standard Specifications for Road
and Bridge Construction".
Basis of Payment:
This work will be paid for at the contract unit price per square yard for AGGREGATE BASE
COURSE, TYPE B, 4". This price shall include furnishing and placing the aggregate, compacting
the base course, and all other labor and equipment to complete this item.
PCC SIDEWALK, 5", 8"
Description:
This work shall consist of the construction of new portland cement concrete sidewalk.
Construction Methods:
The work shall be done in accordance with Section 424 of the "Standard Specifications for Road
and Bridge Construction". The new sidewalk shall have a maximum cross slope of 1.5%. Any new
sidewalk with a greater cross slope shall be removed and replaced at the Contractor's expense.
Basis of Payment:
This work will be paid for at the contract unit price per square foot for PCC SIDEWALK, 5", 8". This
price shall include furnishing and placing the concrete mixture, the expansion joint filler, and all
other labor, materials, and equipment to complete this item.
DETECTABLE WARNINGS
Description:
This work shall consist of providing a detectable warning for a concrete sidewalk ramp by installing
pre -manufactured tiles in fresh concrete. The pre -manufactured tiles shall be Armor -Tile Tactile
Svstems Cast in Place Tile. 2'x 4' in size. and Colonial Red (Federal No. 20109) in color.
Construction Methods:
Pour concrete according to the specifications. Install tile in accordance with the manufacturer's
specifications and finish surface in a manner that the the becomes an integral part of the sidewalk.
Basis of Payment:
This work will be paid for at the contract unit price per square foot for DETECTABLE WARNINGS
and shall include the pre -manufactured tiles and all work to install a detectable warning in concrete.
This pay item covers the preparation of fresh concrete in order to provide a bed for the pre -
manufactured tile, the installation of the tile, and the finishing of the surrounding fresh concrete
surface. The actual concrete installation under and around the the will be paid for separately as
PCC SIDEWALK, 5".
COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT
Description:
This work shall consist of the removal of designated existing curb and gutter and installation of new
curb and gutter.
Construction Methods:
The work will be done in accordance with Sections 440 and 606 of the "Standard Specifications for
Road and Bridge Construction". The Contractor will saw -cut a clean joint between the portion of
curb and gutter to be removed and that which is to remain. If the Contractor removes or damages
the existing curb and gutter outside the limits designated by the Engineer for removal and
replacement, he will be required to remove and replace that portion at his own expense.
Basis of Payment:
This work will be paid for at the contract unit price per foot for COMBINATION CONCRETE CURB
AND GUTTER REMOVAL AND REPLACEMENT. This price shall include all labor, material and
equipment necessary to remove and replace the curb and gutter including all saw -cutting. This
item will include any type of curb and gutter encountered, including but not limited to barrier curb,
mountable curb, depressed curb, and integral curb and gutter.
HOT- MIX ASPHALT PAVEMENT REMOVAL AND REPLACEMENT
Description:
This work shall consist of the removal and replacement of existing hot -mix asphalt driveway apron
adjacent to sidewalk being replaced; and pavement adjacent to where curb and gutter is being
replaced.
Construction Methods:
The work will be done in accordance with Sections 440 and 606 of the "Standard Specifications for
Road and Bridge Construction". The limits of the replacement shall be determined by the Engineer.
Any work outside the marked area due to damage caused by the Contractor shall be performed at
the Contractor's expense. The hot -mix asphalt pavement shall be saw -cut, removed, and disposed
of by the Contractor. The Contractor shall install Hot -Mix Asphalt Surface Course, Mix "D", N50 to
a depth not less than two inches (2").
Basis of Payment:
This work will be paid for at the contract unit price per square yard for HOT -MIX ASPHALT
PAVEMENT REMOVAL AND REPLACEMENT. This price shall include the labor, materials, and
equipment to complete this item, including the saw -cutting.
PAVEMENT PATCH CLASS D TYPE II
Description:
This work will consist of removing and replacing pavement for the purpose of making a sewer
connection.
Construction Methods:
29
The work will be done in accordance with Section 442 of the "Standard Specifications for Road and
Bridae Construction". The limits of the replacement shall be determined by the Engineer. Anv
work outside the marked area due to damage caused by the Contractor shall be performed at the
Contractor's expense. The hot -mix asphalt pavement shall be saw -cut, removed, and disposed of
by the Contractor. The Contractor shall replace the pavement in kind.
Basis of Payment:
This work will be paid for at the contract unit price per square yard of PAVEMENT PATCH, CLASS
D, TYPE II. This price shall include all labor, material, and equipment to complete this item.
CONCRETE CURE AND SEAL COMPOUND, SPECIAL
Description:
This work shall consist of coating new concrete surfaces with a single application of a combination
curing, sealing, and anti -scaling compound that is specifically formulated to resist de-icing salts.
The compound shall meet the requirements of ASTM C 1315, Type I, Class A and ASTM C 309,
Type I, Class B. In addition, the compound shall be "milky -white" in the container and first
applied so that coverage can be verified. The compound must dry to a clear and transparent
finish.
Construction Methods:
The compound shall be applied according to the manufacturer's recommendations and
precautions.
Basis of Payment.
This work will be paid for at the contract unit price par square yard for CONCRETE CARE AND
SEAL COMPOUND, SPECIAL. This price shall include all labor, material, and equipment to
complete this item and full cleaning of the surfaces if required prior to the application of the
material.
INLET, WITH FRAME AND LID 24"- 36" DIA.
Description:
This work shall consist of installing a precast concrete inlet, with frames and lid, of the type and
size specified on the plans.
Construction Methods:
All installation shall conform to Section 602 of the Standard Specifications for Road and Bridge
Construction.
Basis of Payment:
This work will be paid for at the contract unit price per each INLET, WITH FRAME AND LID of the
type and size specified on the plans. This price shall include all labor, material, and equipment to
complete this item.
CATCH BASIN, 24" DIA., WITH FRAME AND LID
Description:
This work shall consist of installing a precast concrete catch basin, with frames and lid, of the type
and size specified on the plans.
Construction Methods:
All installation shall conform to Section 602 of the Standard Specifications for Road and Bridge
Construction.
30
Basis of Payment:
This work will be paid for at the contract unit price per each CATCH BASIN, 24" DIA., WITH
FRAME AND LID. This price shall include all labor, material, and equipment to complete this item.
MANHOLE TO BE ADJUSTED
Description:
This work shall consist of adjusting a sanitary manhole as shown on the plans.
Construction Methods:
Manholes shall be adjusted and made water tight with either the Cretex internal/external chimney
seal or the Adaptor, Inc. external chimney seal. The frames and lids must be gasket type with
concealed pick holes.
Basis of Payment.
This work will be paid for at the contract unit price per each MANHOLE TO BE ADJUSTED. This
price shall include all labor, material, and equipment to complete this item
8" DIA. PVC, SDR 21 (CLASS 200) PIPE
Description:
This work shall consist of the installation of polyvinyl chloride pipe (PVC) of the size and wall
thicknesses specified on the plans, and as specified in Section 1040.03 (a) of the Standard
Specifications for Road and Bridge Construction.
Construction Methods:
All installation shall conform to Section 601 of the Standard Specifications for Road and Bridge
Construction. All fittings shall be of the same material.
Basis of Payment:
This work will be paid for at the contract unit price per foot for 8" DIA. PVC, SDR 21 (CLASS 200)
PIPE. This price shall include all labor, material, and equipment to complete this item. This
includes backfill material, fittings, and connection to the sewer main.
10", 12" DIA. HDPE PIPE
Description:
This work shall consist of installing ADS n-12 smooth interior, corrugated exterior polyethylene (PE)
pipe, or approved equal, of the size specified on the plans, and in accordance with Section 1040.04
(a), (b) of the Standard Specifications for Road and Bridge Construction under driveway aprons,
road pavement, and parkway.
Construction Methods:
Existing culverts shall be excavated and removed along with any additional earthwork necessary
for the installation of pipe as shown on the plans. Installation shall include pipe, backfilling, and
compacting with CA -11 so that the pipe is covered in its entirety. An aggregate base course shall
be installed under culverts and extended to include the area under the flared end sections. All
installation shall conform to Sections 208, 440, and 542 of the Standard Specifications for Road
and Bridge Construction.
Basis of Payment:
This work will be paid for at the contract unit price per foot for HDPE PIPE of the size specified.
This price shall include all labor, material, and equipment to install this item.
31
10", 12" DIA. HDPE FES
Description:
This work shall consist of the installation of HDPE flared end sections as shown on the plans.
Construction Methods:
Flared end sections of the same material as the culverts shall be installed on the culverts with
applicable accessories such that a tight fit is obtained.
Basis of Payment.
This work will be paid for at the contract unit price per each for HDPE FES of the size specified.
This price shall include all labor, material, and equipment to complete this item.
EARTHWORK
Description:
This work shall consist of the excavation and satisfactory disposal of the material for the installation
of a new ditch line as shown on the plans.
Construction Methods:
A new ditch line shall be excavated to the locations and elevations as shown on the plans. The
excavated area includes a 3' wide shoulder and 11' wide ditch as shown on the plans. The smaller
areas on the plan shall be excavated to achieve positive flow between culverts or structures.
Basis of Payment:
This work will be paid for at the contract unit price per cubic yard for EARTHWORK. This price
shall include all labor, material, and equipment to complete this item.
TOPSOIL FURNISH AND PLACE, 4"
Description:
This work shall consist of furnishing and placing topsoil at locations where sod is to be installed or
as determined by the Engineer.
Construction Methods:
The work shall be done in accordance with Section 211 of the "Standard Specifications for Road
and Bridge Construction".
Basis of Payment:
This work will be paid for at the contract unit price per square yard for TOPSOIL FURNISH AND
PLACE, 4". This price shall include all labor, material, and equipment to complete this item.
SODDING
Description:
This work shall consist of furnishing and placing sod at locations as determined by the Engineer.
Construction Methods:
The work shall be done in accordance with Section 252 of the "Standard Specifications for Road
and Bridge Construction".
Basis of Payment:
W4
This work will be paid for at the contract unit price per square yard for SODDING. This price shall
include all labor, material, and equipment to complete this item and all the required watering.
REMOVE PAVEMENT MARKINGS
Description:
This work shall consist of eradication of existing painted, thermoplastic or preformed plastic
pavement markings by sand or hydro -blasting and/or by grinding. The markings to be removed
from the pavement shall be done in a manner that does not materially damage the surface of the
pavement. Any damage to the pavement caused by the removal process shall be repaired by the
Contractor at his/her own expense by methods acceptable to the Village. The ground material is to
be collected and disposed of properly by the contractor. Proper traffic control shall be in place
during the grinding operation.
Equipment:
All equipment shall be approved by the Engineer prior to use and shall be sufficient capacity to
efficiently and economically clean the roadway surface to the specified cleanliness. The
equipment shall be power driven and in good operating condition. The equipment shall utilize
moisture and oil traps, in working order, of sufficient capacity to remove contaminants from the
air and prevent deposition of moisture, oil, or other contaminants on the roadway surface.
If a high pressure water spray or "hydro blast" is used, the pressure at the nozzle shall be no
less than 6,500 psi and no more than 9,500 psi with 10 to 13 gallons of water per minute used.
The blasting medium shall be a quality commercial product capable of producing the specified
surface cleanliness without the deposition of deleterious materials on the cleaned surface.
Eradication Requirements:
The eradication shall be performed only on that portion of the roadway surface designated by
the Engineer or as specified in the plans. Widths, lengths, and shapes of the blast -cleaned
surface shall be of sufficient size to include the full area of the specified pavement marking to be
removed.
Ninety percent (90%) of the pavement substrate shall be exposed. This shall include not only
removal of the existing white or yellow pavement markings, but shall also include sufficient
removal of any black markings which exist between the lane lines. Over cleaning to the extent
of possible damage to the roadway surface shall be held to a minimum. Very small particles of
tightly adhering existing markings may remain in place if, in the opinion of the Engineer,
complete removal of the small particles will result in pavement surface damage.
The cleaning operation shall be a continuous moving process with minimum interruption to
traffic. Care should be taken to protect all persons and property from injury or damage.
Method of Measurement:
Eradicated pavement marking shall be measured for payment in square feet. The area used for
measurement shall be the actual area of lines and in the case of letters and symbols shall be
the area of the smallest rectangle that will circumscribe each individual letter or symbol.
Basis of Payment:
This work will be paid for at the contract unit price per square foot for REMOVE PAVEMENT
MARKINGS. This price shall include all costs necessary for furnishing labor, material, and
equipment to eradicate existing painted, thermoplastic or preformed plastic pavement markings
to the satisfaction of the Engineer, dispose of the ground material and provide the necessary
traffic control.
33
THERMOPLASTIC PAVEMENT MARKING, WHITE. 12" LINE
Description:
This work shall consist of installing new thermoplastic pavement markings as shown on the plans
or at locations determined by the Engineer. The color shall be white.
Construction Methods:
The work shall be done in accordance with Section 780 of the "Standard Specifications for Road
and Bridge Construction".
Basis of Payment:
This work will be paid for at the contract unit price per foot for THERMOPLASTIC PAVEMENT
MARKING, WHITE, 12" LINE. This price shall include all labor, material, and equipment to
complete this item.
34
CLEAN CONSTRUCTION OR DEMOLITION DEBRIS (CCDD)
The Contractor shall only be responsible for the disposal of clean construction debris.
The Contractor shall prepare all bid pricing based on the assumption that all excavations and
associated debris will comply with the clean construction debris disposal requirements and that
the debris can and will be disposed of at any clean debris landfill.
The Village or its CCDD consultant will prepare all Source Site Certification by Owner or
Operator forms (or LPC -662 manifests) for each location and for each date of excavation during
this project. These forms will be provided to the contractor by the engineering project
representative or (EPR).
The Contractor shall acquire one manifest for each load as outlined in the state regulations and
shall be responsible for only the costs of disposal of clean construction debris.
SUSPECT DEBRIS
The Contractor shall only be responsible for the disposal of any and all clean construction
debris.
If the Contractor, for whatever reason, suspects that an excavation, debris load, or any portion
thereof, may contain non -clean construction debris, then he shall immediately notify the Village
or the EPR.
The Public Works Department can be reached at 847-870-5640.
If the Village or EPR agree that the material is suspect then the Contractor shall set aside that
suspect load or portion thereof on site or at a holding area identified by the Village. The
Contractor shall at that time be no longer responsible for the disposal of that load or portion
thereof.
The Village and its CCDD consultant will become responsible for the testing and subsequent
disposal of all suspect debris.
35
Bid Form Page 1
BID FORM
2017 New Sidewalk Program
Village of Mount Prospect
Department of Public Works
(Hereinafter called "Bidder")
TO: Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(Hereinafter called "Village" or "Village of Mount Prospect")
Bid For: "2017 New Sidewalk Program"
The bidders have familiarized themselves with the work and probable work conditions required
under this Bid affecting the cost of the work and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Instructions for Bidders
General Conditions and Special Provisions
Specifications
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet
Other materials or standards provided or noted by the Village
Contract Document
Performance Bond Form
Labor and Materials Payment Bond Form
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel, labor,
materials, tools appurtenances, equipment, and services (including all utility and transportation
services) required to construct and complete the Work, all in accordance with the above listed
documents.
Bidder agrees to perform all of the Work and provide the equipment and materials described in
the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all items.
The Bidder acknowledges that it is responsible for verification of all pipe sizes and depths prior
to the ordering of materials.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the Work as incidental to the fixed item price for each item proposed.
37
Bid Form Page 2
In submitting this bid, the Bidder understands that the Village of Mount Prospect reserves the
right to add to or subtract from the estimated quantities.
The Village of Mount Prospect intends to award one (1) contract (if at all) for the items bid. If
written notice of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any
time before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the
insurance certificates required by the Bid Documents to the Village within ten (10) days after
receipt.
The Bidder, and as successful bidder/Contractor upon award of the Contract understands and
agrees to the following:
1) The Contractor agrees to provide all Work and items and material to the Village as noted in
the Bid Documents and comply with the requirements of the Bid Documents.
2) The Contractor agrees to comply with all applicable state and federal laws, rules and
regulations, and county and municipal ordinances, as described in the General Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum
No.
Addendum
Bate
Acknowledgement by Bidder or
Authorized Representative
Date
Acknowledged
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for
disqualification of the bidder and rejection of his/her bid submittal. A record of all Addenda and
copies of same will be available to all qualified bidders from the Village of Mount Prospect
Public Works Department, 1700 West Central Road, Mount Prospect, Illinois two (2) days prior
to the letting. It shall be the bidder's responsibility to become fully advised of all Addenda prior
to submitting its bid.
Upon award the contract the Village will send Notice of Award to the successful bidder, the
bidder must then execute the contract and provide the required bonds or letter of credit and
certificate of insurance to the Village within ten (10) days. The Village will then issue a written
Notice to Proceed, which starts the performance period and the contractor then has ten (10)
days to commence work. The contractor shall reach substantial completion within forty-five (45)
consecutive calendar days after the Notice to Proceed with final completion thirty (30) days
thereafter. Failure to complete the work in the designated time frame may result in the Director
of Public Works withholding compensation due the contractor for failure to complete the said
work in the designated time frame, calling the bonds, or taking such other action as may be
available.
Security in the sum of ten (10%) percent of the amount bid in form of (check one):
Bid Bond Certified Check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders".
we
Bid Form Page 3
This Bid Submittal contains the following:
1) Bid Form
2) Affidavit — Bid Certification Form
3) Bid Security
3) Bid Sheet (s)
Respectfully submitted:
Name of Firm/Bidder:
Name & Title:
Date:
Contact Information:
Official Address:
Telephone:
Email:
(Signature)
39
VILLAGE OF MOUNT PROSPECT
AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company/Firm Name:
Address:
As a condition of entering into a contract with the Village of Mount Prospect, and under oath and
penalty of perjury and possible termination of contract rights and debarment, the undersigned,
being first duly sworn on oath, deposes and states that he or
she is (sole owner, partner, joint ventured,
President, Secretary, etc.) of
authority to make all
(Name of Company)
Certifications required by this affidavit.
Section I
Non Collusion
and has the
The undersigned certifies that this bid is genuine and not collusive or a sham, that said bidder
has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person,
to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly,
sought by agreement or collusion, or communication or conference with any person, to fix the
bid price element of this bid, or of that of any other bidder, or to secure any advantage against
any other bidder or any person interested in the proposer contract.
Section II Bid Rigging and Rotating
The undersigned further states that
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state laws
prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as
provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4.
Section III Drug Free Workplace
The undersigned further states that
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1, et
seq., and has, to the extent not covered by a collective bargaining that deals with the subject of
the Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a
substance abuse prevention program that meets or exceeds these requirements of that Act.
Section IV Tax Payment
The undersigned further states that is
(Name of Company)
not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance
with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a
false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids
the contract and allows the municipality to recover all amounts paid to the individual or entity
under the contract in civil action.
40
Page 2 - AFFIDAVIT — BID CERTIFICATION FORM
Section V Sexual Harassment Policy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A), every
party to a public contract must:
"Have written sexual harassment policies that shall include, at a mini -mum, the following
information: (1) the illegality of sexual harassment; (II) the definition of sexual harassment under
State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal
complaint process including penalties; (V) the legal recourse, investigative and complaint
process available through the Department (of Human Rights) and the Commission (Human
Rights Commission); (VI) directions on how to contact the Department and Commission; and
(VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human
Rights Act)."
A "public contract" includes: ... every contract to which the State, any of its political subdivisions
or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that
(Name of Company)
a written sexual harassment policy in place in full compliance with
has
775 ILCS 5/2-105 (A) (4).
It is expressly understood the foregoing statements and representations and promises are made
as a condition to the right of the bidder to receive payment under any award made under the
terms and provisions of this bid.
The undersigned certifies that all information contained in this Affidavit is true and correct.
Signed by: Title:
Signature
Name Printed:
Signed and sworn to before me this day of 20_
My commission expires:
Notary Public
41
BID SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the amount of
being ten percent (10%) of the total amount bid by
the Bidder, in favor of the Village of Mount Prospect. It is hereby
agreed that, should Bidder be awarded the Work contemplated under this bid and fail or refuse
to execute a contract for said Work, or to provide the required payment and performance bonds,
or letter of credit, and certificate of insurance, then this security, in the amount stipulated above,
shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid opening
date.
SUBMITTED THIS DAY OF 120.
SEAL (if corporation)
Bidder:
Bidder's Agent and Agent's Title:
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of
42
BID SHEET
"2017 New Sidewalk Program"
(TO BE FILLED OUT BY THE CONTRACTOR/BIDDER)
The Bidder will complete pricing for all items (# 1-26) to provide all labor, equipment, materials and
mobilization (if applicable) to perform this work. The fixed item price given is to be all inclusive.
NOM
DESCRIPTION
UNIT
QUANTITY
NIT UITENITE
TOTAL
1.
EXCAVATION
CUYD
280
2.
TREE AND STUMP REMOVAL (6 to 15 in.dia.)
INDIA
15
3.
TREE ROOT PRUNING ( over 10 in.dia. tree)
EACH
6
4.
PCC SIDEWALK REMOVAL
SQFT
75
5.
AGGREGATE BASE COURSE, TYPE B, 4"
SQYD
865
6.
PCC SIDEWALK, 5"
SQFT
6,050
7.
PCC SIDEWALK, 8"
SQFT
575
8.
DETECTABLE WARNINGS
SQFT
70
9.
COMB. CONC. CURB AND GUTTER
REMOVAL AND REPLACEMENT
FOOT
40
10.
HOT -MIX ASPHALT PAVEMENT
REMOVAL AND REPLACEMENT
SQYD
170
11.
PAVEMENT PATCH, CLASS D, TYPE II
SQYD
6
12.
CONCRETE CURE AND SEAL
COMPOUND, SPECIAL
SQYD
740
13.
INLET, 24" DIA., WITH FRAME AND LID
EACH
2
14.
CATCH BASIN, 24" DIA., WITH FRAME AND LID
EACH
2
15.
CATCH BASIN, 36" DIA., WITH FRAME AND LID
EACH
1
16.
MANHOLE TO BE ADJUSTED
EACH
1
17.
8" DIA. PVC, SDR 21 (CLASS 200) PIPE
FOOT
16
18.
10" DIA. HDPE PIPE
FOOT
70
19.
12" DIA. HDPE PIPE
FOOT
70
20.
10" DIA. FES
EACH
2
21.
12" DIA. FES
EACH
1
22.
EARTHWORK
CUYD
205
23.
TOPSOIL FURNISH AND PLACE, 4"
SQYD
1935
24.
SODDING
SQYD
1935
25.
REMOVE PAVEMENT MARKINGS
SQFT
38
26
THERMOPLASTIC PAVEMENT MARKING, WHITE,
12" LINE
FOOT
92
43
TOTAL FOR ITEMS M - 26
44
CONTRACT
THIS Contract (hereinafter the "Contract") is entered into 0
between the VILLAGE OF MOUNT PROSPECT, an Illinois
the "Village"), and , a
(Village and Contractor sometimes referred
"Parties"),
n this _ day of _, 2017, by and
municipal corporation (hereinafter
(hereinafter the 'Contractor")
to individually as "Party" and collectively as
WHEREAS, the Village has solicited competitive bids for its 2017 New Sidewalk
Program; and
WHEREAS, the Contractor submitted a bid to perform the work associated with the 2017
New Sidewalk Program (hereinafter the "Bid"); and
WHEREAS, upon its review of the submitted bids, the Village has awarded the contract
to perform the work associated with the 2017 New Sidewalk Program to the Contractor,
subject to the execution of this Contract;
NOW, THEREFORE, for and in consideration of their mutual promises, covenants,
undertakings and agreements, the parties agree as follows:
ARTICLE I — CONTRACT DOCUMENTS
This Contract is subject to the terms and conditions set forth in the Contract Documents, which
are incorporated herein as if fully set forth, and include the following Bid Documents with
Bidder's/Contractor's Bid Submittals prioritized to be included in number 6*:
1. Notice to Bidders
2. Table of Contents
3. Instructions to Bidders
4. General Conditions and Special Provisions
5. Specifications
6. Bid Submittals, including Bid Form, Affidavit — Bid Certification Form, Bid Security, Bid Sheet
(*Bidder's/Contractor's completed Bid Submittals)
7. Other materials or standards provided or noted by the Village
8. Contract
9. Applicable performance and labor and materials payment bonds, or letter of credit.
(Collectively the "Contact Documents")
ARTICLE II — PERFORMANCE BY CONTRACTOR
1. The Contractor agrees to perform the work, including all labor, materials, equipment and
services, in accordance with the terms and conditions set forth in the Contract
Documents (hereinafter the "Work").
2. The Contractor acknowledges that the Village reserves the right to add to or subtract
from the estimated quantities.
3. The Contractor certifies that it will comply with all state and federal laws and regulations,
and county and municipal ordinances, as set forth in the General Conditions.
45
ARTICLE III — PERFORMANCE BY VILLAGE
The Village agrees to pay the Contractor for its performance of the Work in the manner and
amount provided in the Contract Documents.
ARTICLE IV - CONFLICT BETWEEN CONTRACT DOCUMENTS
In the event of a conflict between any Contract Document and the terms of this Contract, the
Contract shall control to the extent of the conflict. In the event of any other conflict between
Contract Documents, the preceding Document shall govern to the extent of the conflict based
upon the order of priority set forth in Article I of this Contract, unless otherwise specifically
stated.
ARTICLE V — COMMENCEMENT AND COMPLETION OF WORK
After the written Notice to Proceed is issued by the Village, which will start the performance
period, the Contractor then has 10 days to commence work. The Contractor shall achieved
substantial performance within forty-five (45) consecutive calendar days after the Notice to
Proceed has been issued with final performance thirty (30) days thereafter.
The Contractor shall commence performance of the Work and complete performance of the
Work, in accordance with the schedule set forth in the Contract Documents, but in no event
shall any Work be performed prior to the Village's receipt of this Contract, executed by
Contractor, and the Village's acceptance and approval of the payment and performance bonds,
or letter of credit, and certificate of insurance required by the Contract Documents.
ARTICLE V — NOTICE
Unless otherwise provided, all notices required under this Contract shall be made in writing and
addressed or delivered as follows:
TO THE VILLAGE OF MOUNT PROSPECT -
The Village of Mount Prospect
1700 West Central Road
Mount Prospect, Illinois 60056
ATTN: Director of Public Works
TO CONTRACTOR- at the address set forth on the Bid Form, or:
Notices shall be deemed effective when received by personal service or registered or certified
U.S. mail, postage prepaid and receipt requested, to the address so specified. Either Party may,
by written notice to the other, change its own mailing address.
ARTICLE VI — PRIOR AGREEMENTS; SUCCESSORS
This Contract supersedes all previous agreements, understandings and representations of any
nature whatsoever, whether oral or written, and constitutes the entire understanding between
the Parties. The terms of this Contract shall be binding upon and inure to the benefit of the
parties and the partners and officials, successors in interest, executors, administrators, assigns
and representatives and their respective successors and assigns, provided, however, that the
Contractor shall not assign, sublet or transfer any rights or interest in this Agreement in whole or
in part without the prior written approval of the Village, except to the extent that the Contract
Documents provide otherwise.
ARTICLE VII - DEFAULT BY CONTRACTOR
If the Contractor fails to begin the Work under the Contract within the time specified, or fails to
perform the Work in accordance with the terms of the approved schedule or performs the Work
in a manner unacceptable to the Village, or neglects or refuses to remove materials or perform
46
anew such Work as has been rejected by the Village, or if the Contractor shall become insolvent
or be declared bankrupt, or shall make an assignment for the benefit of creditors, or from any
other cause whatsoever shall fail to carry on the Work in a manner required by the Contract, the
Village shall give notice as hereinafter provided to the Contractor and its surety in writing
specifying such failure, delay, neglect, refusal or default, and if the Contractor, within a period of
ten (10) calendar days after the giving of such notice, shall not proceed in accordance therewith,
then the Village shall have full power and authority to declare the this Contract and the
Contractor in default, and to forfeit the rights of the Contractor in this Contract.
Upon declaration of Contractor's default, the Village may, at its option, call upon the surety to
complete the Work in accordance with the terms of this Contract or may take over the Work,
including any materials on the Work site as may be suitable and acceptable to the Village and
may complete the Work by its own forces or on its own account, or may enter into a new
contract or contracts for the completion of the Work, or may use such other methods as shall be
required for the completion of the Work in an acceptable manner as the Village may in its
discretion determine.
All costs and charges incurred by the Village, together with the cost of completing the Work
shall be deducted from any moneys due or which may become due on this to the Contractor
under this Contract. Following any payment due and received by the Village from the
Contractor's surety following default, if the expense so incurred by the Village is less than the
sum paid to the Village by the surety under this Contract for work remaining, the surety shall be
entitled to receive the excess difference paid to the Village. When such Contractor default costs
incurred by the Village exceeds the sum paid to the Village for the work remaining under the
Contract the Contractor and the surety shall be liable and shall pay to the Village the full cost of
such additional expenses.
ARTICLE VIII - DEFAULT BY VILLAGE
In the event of a material default by the Village under this Contract, the Village shall have sixty
(60) days, from notice thereof by Contractor, to cure the default prior to Contractor's termination
of this Contract. The failure to pay a contested invoice shall not be considered a material
default. Upon termination, the Village shall be responsible to pay any uncontested payments
due for work performed.
ARTICLE IX — VENUE
The parties hereto agree that for purposes of any lawsuit(s) between them concerning this
Agreement, its enforcement, or the subject matter thereof, venue shall be in Cook County,
Illinois, and the laws of the State of Illinois shall govern the cause of action.
ARTICLE X - SEVERABILITY OF CONTRACT
If any term of this Contract is held by a court of competent jurisdiction to be void or
unenforceable, the remainder of the Contract terms will remain in full force and effect and will
not be affected.
ARTICLE XI - CUMULATIVE REMEDIES
The exercise or failure to exercise any legal rights and remedies associated with any act of
default or breach hereunder by either Party will not constitute a waiver or forfeiture of any other
rights and remedies, and will be without prejudice to the enforcement of any other right or
remedy available by law or authorized by this Contract.
ARTICLE XII - COMPLIANCE WITH LAWS
Each party to this Contract will comply with all applicable state and federal laws and regulations,
and county and municipal ordinances and regulations.
47
ARTICLE XIII - DISPUTE RESOLUTION
Should a dispute arise between the Village and the Contractor as to the terms and conditions of
the Contract, or the responsibilities, limitations, or working relations of either Party, the
designated project personnel will make every reasonable effort to resolve the difference in
accordance with the terms and conditions of the Contract. If a dispute continues despite these
efforts, it shall be referred to the Parties' Project Managers.
If the above action fails to resolve the dispute, the Parties may, by agreement, elect to resolve
the dispute through a mediation process. Each Party shall bear its own costs in preparing and
conducting mediation, except that the costs, if any, of the actual mediation proceeding shall be
shared equally by the Parties. The mediation process is defined as follows:
The Parties shall select a mutually agreeable mediator from American Arbitration Association
lists or any other agreeable list to aid the Parties in resolving the dispute. The mediator shall
not be an employee or former employee of either Party. The first meeting shall be held at a
location chosen by the Village. At the meetings, each Party may present materials and/or
arguments to the mediator. The mediator's decision shall be not be binding upon either Party.
In the event that the foregoing steps fail to resolve the dispute, either Party may bring suit in the
Circuit Court of Cook County, Illinois.
ARTICLE XIV - ASSIGNMENT
No rights or interest in this Contract may be assigned by Contractor without prior written notice
being provided by Contractor to the Village and the Village's written approval. The Village shall
not unreasonably withhold its approval of such assignment. In the event of an assignment, the
Contractor shall not be relieved of its obligations under the Contract unless agreed to by the
Village, at its sole discretion.
ARTICLE XV - RECRUITING
The Parties shall not, without the consent of the other Party, entice, encourage, offer special
inducements, or otherwise recruit employees of the other Party during the period of this
Contract and for a period of one (1) year thereafter. This clause is not intended to restrict any
individual's right of employment but rather is intended to preserve the relationship intended
under this Contract and to prevent the Parties from actively recruiting the employees of the
other Party.
ARTICLE XVII - COUNTERPARTS
This Contract may be executed in counterparts, each of which shall be an original and all of
which together shall constitute one and the same agreement.
ARTICLE XVIII - ENFORCEABILITY
If any provision of this Contract is found to be invalid, illegal or unenforceable, that provision
shall be severable from the rest of this Contract and the validity, legality and enforceability of the
remaining provisions will in no way be affected or impaired.
ARTICLE XIX - EFFECTIVE DATE
The effective date of this Contract shall be the date of the last signature executing the Contract
(hereinafter referred to as the "Effective Date").
ARTICLE XX - ADVERTISEMENT
Contractor shall not use, in its advertising, marketing programs, or other promotional efforts, any
data, pictures, or other representation of the Village, except with the specific written
authorization in advance by the Village.
ARTICLE XXI - CAPTIONS; HEADINGS
The paragraph headings which appear herein are included solely for convenience and shall not
be used in the interpretation of this Contract.
ARTICLE XXII — ENTIRE AGREEMENT
This Contract, consisting of the Contract Documents, constitutes the entire agreement between
the Parties for the subject matter hereof and supersedes all prior arrangements, agreements,
representations and undertakings, written or oral. This Contract may not be changed or modified
except by a written instrument duly executed by each of the Parties hereto.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract.
Contractor:
Title:
Date:
ATTEST:
Title:
Date:
49
VILLAGE OF MOUNT PROSPECT
am
Title:
Date:
ATTEST:
Title:
Date:
VILLAGE OF MOUNT PROSPECT
LABOR AND MATERIAL PAYMENT BOND
C• B•
Principal Amount:
Contract:
KNOWN ALL MEN BY THESE PRESENTS, that the Village of Mount Prospect, an
Illinois municipal corporation (hereinafter "Village"), has awarded to as Principal
(hereinafter "Contractor"), a written agreement with the Village dated (hereinafter
"Contract"), for the 2017 NEW SIDEWALK PROGRAM in accordance with the drawings and
specifications prepared by: VILLAGE OF MOUNT PROSPECT (Village of Mount Prospect or
architect/engineer), which Contract is incorporated herein and made a part hereof; and
WHEREAS, the Contractor is required to furnish a bond in connection with the Contract
to secure the payment of claims of laborers, workmen, mechanics, material suppliers, and other
persons as provided by law;
NOW, THEREFORE, we, the undersigned Contractor and
with main office at
as Surety, are
held and firmly bound unto the Village in the penal sum of Dollars ($
), lawful money of the United States, for which payment well and truly to be made we bind
ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally,
firmly by these present.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor
shall fully, promptly pay for all laborers, workmen and mechanics engaged in the work under the
Contract, and not less than the general prevailing rate of hourly wages as required by the
Contract and the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., and for all material used
or reasonably required for use in the performance of the Contract, and all duly authorized
modifications, alterations, changes or additions to said Contract as may hereafter be made, then
this obligation shall be null and void; otherwise it shall remain in full force and effect, subject to
the following conditions:.
A "Claimant" is defined as any person, firm or corporation having contracts with
Contractor or with a subcontractor of Contractor to furnish labor, materials, or both,
for use in the performance of the Contract. "Labor and materials" is construed to
include that part of water, gas, power, light, heat, oil, gasoline, telephone service,
rental of equipment, and any other items for which a mechanic's lien may be
asserted.
2. Any person having a claim for labor and materials furnished in the performance of
the Contract shall have no right of action unless he shall have filed a verified notice
of such claim with the Village Clerk within 180 days after the date of the last items of
work or the furnishing of the last item of materials, and filed a copy of that verified
notice upon the Contractor within 10 days after the filing of the notice with the Village
Clerk. Filing must be by personal service or United States Mail, postage prepaid,
certified or restricted delivery, return receipt requested, limited to addressee. The
notice shall contain 1) the name and address of the claimant; 2) the business
51
address of the claimant within the State of Illinois, if any, or if the claimant be a
foreign corporation having no place of business within the State, the principal place
of business of the corporation, and in the case of partnership, the names and
residences of each of the partners; 3) the name of the Contractor for the Village; 3)
the name of the person, firm or corporation by whom the claimant was employed or
to whom such claimant furnished materials; 4) a brief description of the public
improvement for the construction or installation of which the Contract is to be
performed; and 5) a description of Claimant's contract as it pertains to the public
improvement describing the work done by the claimant and stating the total amount
due and unpaid as of the date of the verified notice. No defect in the notice herein
provided for shall deprive the claimant of its right of action under the terms and
provision of this Bond unless it shall affirmatively appear that such defect has
prejudiced the rights of an interested party asserting the same.
3. No action shall be brought on this Bond later than one year after the date of the last
item of work or of the furnishing of the last item of materials. Such suit shall be
brought only in the circuit court of the State in the judicial district in which the
Contract is to be performed.
4. The Village shall not be liable for the payment of any costs or expenses of any such
lawsuit, and the Village does not have any obligations to any Claimants who make
claims on this Bond. Surety will pay for all such claims, and for all costs and
expenses of any such lawsuit, up to a maximum of the amount of this Bond.
Surety hereby expressly agrees that no extension of time, change, modification,
alteration, deletion, or addition to the iwnrior+akings covenants terms, conditions and
agreements of the Contract, or to the work to be performed thereunder, shall in any way affect
the obligation of this Bond; and it does hereby waive notice of any such extension of time,
change, modification, alteration, deletion, or addition to the undertakings, covenants, terms,
conditions, and agreements of the Contract, or to the work to be performed thereunder.
Surety's obligations hereunder are independent of the obligations of any other surety for
the payment of claims of laborers, workmen, mechanics, material suppliers, and other persons
in connection with the Contract; and suit may be brought against Surety and such other
sureties, jointly and severally, or against any one or more of them, or against less than all of
them without impairing the Village's rights against the others. Any payment by the Surety made
in good faith pursuant to this Bond shall reduce the principal amount of this Bond.
Signed and sealed this day of '20
Contractor
By:
Signature
Title
ATTEST:
Surety
By: _
Title
Officer Of The Surety
Address:
Corporate Secretary (corporations only)
52
STATE OF
COUNTY OF
NOTARY
a Notary Public in and for said county, do hereby
certify that
(Insert Name of Attorney -In -Fact for Surety)
who is personally known to me to be the same person whose name is subscribed to the
foregoing instrument on behalf of Surety, appeared before me this day in person and
acknowledge respectively that he/she signed, sealed, and delivered said instrument as his/her
free and voluntary act for the uses and purposes therein set forth.
Given under my hand and notarial seal this
Notary Signature:
day of , 20
My Commission expires:
(Attach Surety's Power of Attorney)
53
VILLAGE OF MOUNT PROSPECT
PERFORMANCE BOND
Principal Amount:
Contract:
KNOWN ALL MEN BY THESE PRESENTS, that Contractor ,
as Principal (hereinafter "Contractor"), and
with main office at
a
corporation of the state of as Surety (hereinafter "Surety"), are
held and firmly bound unto the Village of Mount Prospect, an Illinois municipal
corporation (hereinafter "Village"), in the penal sum of Dollars ($
), lawful money of the United States, for the payment of which, we bind ourselves, our
heirs, executors, administrators, successors and assigns, jointly and severally, firmly by
these presents.
WHEREAS, Contractor has entered into a written agreement with the Village dated _,
(hereinafter "Contract"), for the construction of the 2017 SIDEWALK PROGRAM in
accordance with the drawings and specifications prepared by: VILLAGE OF MOUNT
PROSPECT (Village of Mount Prospect or architect/engineer), which Contract is incorporated
herein and made a part hereof.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor
shall fully, promptly and completely discharge the Contract and all duly authorized modifications,
alterations, changes, or additions to said Contract as may hereafter be made, and during the life
of any guaranty required under the Contract, and, if Contractor shall fully secure and protect the
Village from all liability and from all loss or expense of any kind, including all court costs and
attorneys' fees made necessary or arising from the failure, refusal or neglect of Contractor to
comply with all obligations assumed by Contractor in connection with the performance of the
Contract and all such modifications, alterations, changes, or additions, then this obligation shall
be null and void; otherwise it shall remain in full force and effect.
Upon receipt of written notice from the Village that the Contractor is in default, and
performance by the Village of its obligations under the Contract, Surety will promptly (1) remedy
the default; (2) arrange for the performance of Contractor's obligations under the Contract
through the use of qualified contractors acceptable to the Village; or (3) notify the Village that it
may hire a contractor to complete Contractor's obligations under the Contract. Surety will
promptly notify, in writing, the Village of which option it is exercising. Failure of the Surety to
elect an option within fifteen (15) days of receipt of the notice from the Village shall constitute
authorization to the Village to complete the improvements at Surety's expense.
The balance of the contract price shall be credited against the cost of completing and/or
correcting the Contractor's performance under the Contract. If the cost exceeds the balance of
the contract price, the Surety shall pay the excess amount to the Village, up to a maximum of
the principal amount of this Bond. If the Surety arranges for completion and/or correction or
remedies the default, the balance of the contract price that is required to complete, correct or
remedy the default shall be paid by the Village to Surety. Surety will be responsible, up to the
maximum of the principal amount of this Bond, for payment for correction and completion of the
Contract, any additional legal, design professional or delay costs arising from Contractor's
55
default and/or resulting from action or inaction on the part of the Surety and liquidated damages,
or, if no liquidated damages are provided for in the Contract, actual damages caused by
delayed performance or non-performance by the Contractor or Surety. The Village shall not be
required to pay Surety more than the balance of the contract price.
The term "balance of the contract price" means the total amount payable by the Village
to the Contractor under the contract, and any amendments thereto, less the amounts paid to the
Contractor by the Village.
Any suit under this Bond must be filed before the expiration of two years from the date
on which final payment under the Contract is due or the applicable statute of limitations,
whichever is longer. No right of action shall accrue on this Bond to or for the use of any person
or corporation other than the Village or its heirs, executors, administrators or successors. Any
proceeding, legal or equitable, under this Bond may be instituted in a court of competent
jurisdiction in the location in which the work is located. Notice to any of the parties shall be
mailed to the appropriate address listed above.
Surety hereby waives notice of any modifications, alterations, changes, additions or
extension of time in the Contract.
Signed and sealed this day of , 20
Contractor
By:
Signature
Title
ATTEST
Surety
By: _
Title
Officer Of The Surety
Address:
Corporate Secretary (corporations only)
NOTARY
STATE OF
COUNTY OF
I, , a Notary Public in and for said county, do hereby
certify that
(Insert Name of Attorney -In -Fact for Surety)
who is personally known to me to be the same person whose name is subscribed to the
foregoing instrument on behalf of Surety, appeared before me this day in person and
acknowledge respectively that he/she signed, sealed, and delivered said instrument as his/her
free and voluntary act for the uses and purposes therein set forth.
Given under my hand and notarial seal this day of 120
Notary Signature:
My Commission expires:
(Attach Surety's Power of Attorney)
56
F-
C)
w uj
to
0 0 0
O Of
On-
o
0 4
z
ui < <
co C/)
3w
-----------
akviSj---
&.no
-10 z
le,
-j 1 0
MCL �-
ui
UJ
- --------- --
URAV NO1SNVA3 S
Lu (D
o R
0 ce 0
ce
Jc
ce 3AV NVMaJIXM, .0
2A
z LU 2
Q0
Z
0 at
uj
%ft.00
LL m uj
OV)ul
uj E
W ce U) m
<
og UJ 0 0O
I z
.J Z 0 Li
0
UJ
> ce N
lo
+
<
+ + +
<
0
Lli
V)
O
IL
0 +
0
W
V) z
M
14 + + S Q Iz z <
O m 10
w V
< vz,
LD 0
w. z <
V) V) V) <
z o
C) z
O. u
I
< w
< < w,
V) 0
< V) 05
C, 0
W
CA <
3:
W W w 0
0 < < K)
'n w uj o
F 1-
w V1 In N fN fn
W
0 0 0 <
�00000;�!a
, W W W Z Z Z
F <
lo
0
I
ii
II
X
V-3NII
i
H)IVW
C
I
og+c +
d of
d
IF
Ld
---- -- -- ----
16
V)
C)
CL
00+r
z
0
+
6 Ld
m
0 ui
— -----------
m
zap
+
103dSoYd INnOPV 30 3OV7714
S114013H NOIDNI78V 30 3OV77LA
----------- J L
OZ WM
fto 2w
r_l
< 0
mw�
m .0 C,
w
O V,
V)
0
0
U
9
in
O
z Ld
O
z (n m
_-1-11 1-11,1111" mva
00 I o0+1
a -
z
p
U) UJ U_
CL
<
m �2 Lj II I z
>_ C4
v —
p w
0
LLJ II I
co �� 0- 1
CL
0 Z
w o
C5
wm I d'
o SN1930 1)3roUd
ti
IN
8-3NII H)IVW
R.O.W.
--
WIS NnHi?iv oviq
cz LL3):02 se
o tIj C)
P
0 ! m m
<
o < <
LLj
cL) og+s+ co M V)
Li
w Lj z
w boo z o-
>11 c) VO z
r
0,
D- < uj a-
u L/) - 3 u �?
wo
lo LX j [I: Ld o v)
Ir >
0
II,, > --o w N
c; c-) o of
C�
ai
Fu) :� I >
Jp II
clol
ww:2 >
4g s
LIj
0
0
ul LO
>
azo U�O U
O[L W
v)
og
xao v)w
uj w
o ww
Of of
00-t
V-3NI1,H)IVW
+
UJ 0
mw
0
V)
of
<
oolt
t
-
Z
uo I
m Of
L
WI i+
I
WmV)
U
LLJ
C)
l
R.O.W.
--
WIS NnHi?iv oviq
cz LL3):02 se
o tIj C)
P
0 ! m m
<
o < <
LLj
cL) og+s+ co M V)
Li
w Lj z
w boo z o-
>11 c) VO z
r
0,
D- < uj a-
u L/) - 3 u �?
wo
lo LX j [I: Ld o v)
Ir >
0
II,, > --o w N
c; c-) o of
C�
ai
Fu) :� I >
Jp II
clol
ww:2 >
4g s
LIj
0
0
ul LO
>
azo U�O U
O[L W
v)
og
xao v)w
uj w
o ww
Of of
00-t
V-3NI1,H)IVW
+
UJ 0
mw
0
V)
9-3NII H)IVW
SON3
00-01+
o If
Is Nvo
la
R.O.W.
z
oo+s+
cn
oo"+
W
a` In
O Z
II
W
m
jm3 c03LW
17
Y
<
bi
0
w
9
w
w 0
Lu
0
�f z
I U)
V)
0
no cv,
IL
0-
x
00+Lt+
"i
0
V)
V�
V) <
CD
IIW
a-, Fn
U)
w
V)
0
zco
SON3
00-01+
o If
Is Nvo
la
R.O.W.
z
oo+s+
p -
oo"+
W
a` In
O Z
Im
W
la
cn0
z
oo+s+
p -
oo"+
W
a` In
O Z
W
17
w
w 0
�f z
I U)
< o
oo"+
W
a` In
0-
0-
"'V CNVHojH � i '
1-II-IS11111031S11
V)
o
—771
IN I
Ll� 9.
u)
m m CO
co I
(o
0
n
lslx3
V,
00+0
vis
16-96
o
L WIVM301S
:09,96
+
m II
.................
.
ot-IR6
o'
OrG6
Ei
w —z
;.0096
cl
06Y6
OI
oi,-136
o
o+
c5
of -6w
EI
irR6
+
96.Z.6
oo
..
..............
+
u5
iz+£
-LS:'
ML6cV
—V
S(IN3
, £6'L6
L.Alvm�ojs
load
ISIX3
In
o
In o n:
o: In
o:
In
o:
n:
o:
oi 6 o6
co
Lri:
V)
o
—771
IN I
to
'moi
P3
�j
m 0
C5
o j
K) oOI
ri j
C5
o6
a6
o6
ri
O
61
Lr)ol
c6
co
0
ollo
+
Ln
C\j
C14
o
<
�6
o)—
o)—
+
oI-V)
z
a 00
mN
�6
m
o)
m
co
ol
w
z cz
-------
---
I
z
LJ
w
r
0
An
C
W
cY
-o
'oo
clo
E
t
c5
c
d
�
c5
co
o
o
c6o,
Lwo
- 16
oo -
m'D
3
o
N
0
u)
00
co
Iv
t
a
oo0
LO
+
cL
+
D- Lr)
f)f
a_ +
o0
'o
o6
0
.6
D6
m
hd
N
m
'o
o)N
m
-o
m
H
,HL)
LJ,
LJI
L,
z
�!2D
Z
z Z60
0
5-1z
w
__ .
w.z 0
aiz
Dw
U
E 4
3'
z*,<
I
w
Z L, .
lw lw
ww
71
ww o
z
oo
0
F-
U
Ld
<4
vLLJ
Lj
v
Lli
r
F-;i
V)
(A
0
C)
CL z
j
a uj
Z
0
oM,
o<
'z.0
w,o
lo
2� "R
A
Ino
2
z
m
97
�03
o
wl
mNz
�mm
w
c
Nm
omz,
-7 of
Iz
mw
<m=aN�
I
w
I'm,.nw
_65
0
ww�
<
ow
<
o
wN6
bio m lo
wEs
z
o<u
z
05
z
<
>
<
z<
<
z
L--J
0-
0
0
z
r
r
0
L,
o
So
-j
z
w
>. A11
w
<
<
m
6
o< .1
z
w
LLJ
C�
2
<
O o
p
<
< -::ro
—o
o"<
<t:j
a-
L'i
o
aeras
<
L
w
6�
LLJ
>
w
<
2
-,>
>
IL
w
6-1
00
ug Lj u,
o
-T
w
<
10
<
<
w
a- vi
I
z
0
z
af
U
I < w
w
ir – – -11
<
z < x
Y
<
w. , 0
D
D
Z
u I o
Qo
JO NOUO�3810
cc
<
Z
<
x
(SEo) (F)
D
W-13AV2Ji
w
w
x
w
QNmZ
.w
wu
:Y0
W
O <
w z
<
m
0
m
v
= m
v
° Q N
a � m
� � O (jl U Z
Z
Zw m pN I Qj @
ti<p i zµ0 Vl
2m = zh
Z Z \y`'C •may i` \ \�\ �W
k' z z o m
z O azj
o
Ld
o -S'
W a �.� oas in w
J
Z u U' woo 3 NW _J
Z _ o I Q
Zp'Z
Q OQ D w�
m ¢ Fw O o Y
m�
p OR
w J
8-
-z
wm w �- w E"
y= k kywW 4Q� aw 0 4 N WG
'a¢Q goal. N zo 0 O W
U UOLL �a N z w W > Vi W
z
<z < awl �� = ow z 3I w Ozrl
Uz W UW Z �.q. N O�� pm N
as N aza g ea x wl m� o
w ¢o ry
o �
< y yz
Q p 06
g w n U o
o a w=N
N
z Z o O
°
o " w qpK >
�q C
C�(, U 6
3
Q Q� c
° m
z ` \ ___ .hU w
Z E
g_y
Z Z O m L
� 2
mw U d
- p O
p� ZJ zN N
F �q �SY G
_ v=
I -za � z 3
U Q
aR zq Ww U
Z
A
U K ¢Jgnz pwZ.ZO Q U W a i m
z w wJ U 3 p
N
z� of owP o a ¢�
wz u
0 o G o °7
W �i ¢< wF w�'Y" z o'a w O
�- o Q �z a� ap'o qp wa. O.
o �z m3
p _
USW Wwpo O O if
m Z wZ
m o q ..
Nm .00 o o Q
LLJ
w d ~ z. a�w a
z O z a ow mw
> w wo rco www � � Q
w�w �Na J
op Fo ?w O
j w w V
U q z O ¢ p a to = t-
��a '� a q�
Ni wo
wz u ww¢ Ww ani z oow
n n a n m u
as
p
n.z�
:r m r-
- ------
------
aiyl, al
O
ui
CL
ui
ILI
F F
12,
O
-------------------------------
01
- -
�FqT7,.l ------- -- ---- -------------
6 o
zz�
no
i.j I
(GS
-------- -- -
z
K
CJ
- ------ - - -- - - --------------------
• 01 3t
- --------------------
- --------- -
,
LLi
E cD
p
oui
C-4
wz
UJ
>
0
2
10
CL
W
CL
z
Ln
C
LO
E�
W
SI
-w
goo
o
0
0
C,
0
0o
U
Z
c
Li
o ii
0.
cc
11 •c
CA
o
FTFt T5,
Zt
/ X
c —
s
> J CF1,,�0 1�0 W 18 o N O I
ci
V
racim o x W O a
(006)
9£ W W N w Q Q
jll"i
w `EU ti
(006) a a
(ON) III (O --OZ);;; '?
aU
I I O N U
E
. o
24
t _
aG m
(006)
ja uiw
(009) bZ a
o ulw i
(w Z'U •b
v
(00£-OOZ)
21"eqq
ON
s
w
W 9
C C
cc
V s
O N c a
01)
(0 r ^'E 00
1_ (Ob
Y(00"
A4y0 LAJ
u,
GC (OO£-OOZ) xow
ZI-9
J (O01) 105) Z
E
BE
C1
ulw
(w 5'I)
z c
a
a
� w
orc
W �
E CL m
(006 - 001) W " E W z
z (00£-OOZI W
O WZi-9Ci-9 e mui
ui
Fes- F� Z
(001 - SII
b - £ W
WW E m (p061 9£
9 p�
(051 W
a
2 L
b
(006) 9N
L
n
E
(006-001)
9£-82 Q
� v
m
m
f00£-OOZ)
2l -B Max f t- ,
v W
W P d0 \ O -
r C aci
a
(006 -OW
o V W '.
CL
N (006) 9£
c
O Oi0 Nt o
S2
CD Wo
C) w
C, W LU
N z 2
om 'ER 0 cm
1 0'6
X =0
0
LA. z
t
T) 0
w
ui
D
c
C
2 2
ol
zO o 0
O
uj
(009)
fJ t'z
L
(SLD (SZI)
ti
- - -------------
LU
P V%
C7 m
Lr
to
,ulw I
(OM Zl
0
CL o
> Et (COT) GZD
OC >
2� 46 0
cc
cm
(w I'Z 911)
C7
O o o ry
2.
>
>
2
C/3 C7 0
2 .8,
Ck
z b
ui MUED
6
a
lb
o 1� 19
m CL�
x
c'
c m
�9.GAod �o ab
P3
. .. . ........ - -------
- -._
° \ c
� J
° + c
O
0 0 0 ~ o
Z y
° O ui
°
0
9cc
0
W
O o
W. a
L 0000�
I ti
a
O t m
c l w o m V °�,op Etipa
I GY N W O N
M
E _ z
a.
O ¢ U
L
7.
I I I\10
w
--1-.,.,-__. ....._l._,..___- '`I •xow w n ( 0£) ,601
o
____I .__I ~ y m °' _O •u7w iw 1'61 ,0£ - o o o ._, c
N Q I I I I O Q U W d+ T.C.
L I H
I II 1
I I I I a s
I I I I v N a
0
c£t) < a Q
z z
O H
� O
V �
E V W N d O
J
m ° °-6
WW
a� EG°om F
'U(W I •LIIW ( O O o
O
E N
uj
h P
� E
G
O
E QI W F a
=• E d 0= q L —2
orF s
\J
LOT
°ww
Bid Form Page 9
BID FORM
2017 New Sidewalk Program
Village of Mount Prospect
Department of Public Works
FROM: e� ��a r AA)17
a
f 11t9 1, `
(Hereinafter called 'Bidder")
TO: Office of the Village Manager, 3`d Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(Hereinafter called "Village" or "Village of Mount Prospect")
Bid For: "2017 New Sidewalk Program"
The bidders have familiarized themselves with the work and probable work conditions required
under this Bid affecting the cost of the work and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Instructions for Bidders
General Conditions and Special Provisions
Specifications
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet
Other materials or standards provided or noted by the Village
Contract Document
Performance Bond Form
Labor and Materials Payment Bond Form
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel, labor,
materials, tools appurtenances, equipment, and services (including all utility and transportation
services) required to construct and complete the Work, all in accordance with the above listed
documents.
Bidder agrees to perform all of the Work and provide the equipment and materials described in
the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all items.
The Bidder acknowledges that it is responsible for verification of all pipe sizes and depths prior
to the ordering of materials.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the Work as incidental to the fixed item price for each item proposed.
37
Bid Form Page 2
In submitting this bid, the Bidder understands that the Village of Mount Prospect reserves the
right to add to or subtract from the estimated quantities.
The Village of Mount Prospect intends to award one (1) contract (if at all) for the items bid. If
written notice of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any
time before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the
insurance certificates required by the Bid Documents to the Village within ten (10) days after
receipt.
The Bidder, and as successful bidder/Contractor upon award of the Contract understands and
agrees to the following:
1) The Contractor agrees to provide all Work and items and material to the Village as noted in
the Bid Documents and comply with the requirements of the Bid Documents.
2) The Contractor agrees to comply with all applicable state and federal laws, rules and
regulations, and county and municipal ordinances, as described in the General Conditions,
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum
No.
Addendum
Date
Acknowledgement by Bidder or
Authorized Representative
Date
Acknowledged
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for
disqualification of the bidder and rejection of his/her bid submittal. A record of all Addenda and
copies of same will be available to all qualified bidders from the Village of Mount Prospect
Public Works Department, 1700 West Central Road, Mount Prospect, Illinois two (2) days prior
to the letting. It shall be the bidder's responsibility to become fully advised of all Addenda prior
to submitting its bid.
Upon award the contract the Village will send Notice of Award to the successful bidder, the
bidder must then execute the contract and provide the required bonds or letter of credit and
certificate of insurance to the Village within ten (10) days. The Village will then issue a written
Notice to Proceed, which starts the performance period and the contractor then has ten (10)
days to commence work. The contractor shall reach substantial completion within forty-five (45)
consecutive calendar days after the Notice to Proceed with final completion thirty (30) days
thereafter. Failure to complete the work in the designated time frame may result in the Director
of Public Works withholding compensation due the contractor for failure to complete the said
work in the designated time frame, calling the bonds, or taking such other action as may be
available.
S unty in the sum of ten (10%) percent of the amount bid in form of (check one):
Bid Bond Certified Check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders".
38
Bid Form Page 3
This Bid Submittal contains the following:
1) Bid Form
2) Affidavit — Bid Certification Form
3) Bid Security
3) Bid Sheet (s)
Respectfully submitted:
Name of Firm/Bidder: !tOkpClj /j A
By:
(Signature)
Name & Title: C V I 1p, 1 17 -
Date: 17
Contact Information:
Official Address:
Telephone:
Email:
Kcc
39
VILLAGE OF MOUNT PROSPECT
AFFIDAVIT – BID CERTIFICATION FORM
Bidder:
Company/Firm Name:
Address
As a condition of entering into a contract with the Village of Mount Prospect, and under oath and
p Ity of perjury and ,possible termination of contract rights and debarment, the undersigned,
being first duly sworn on oath, deposes and states that he or
she is "� 1C_' jf (sole owner, partner, joint ventured,
President, Secretary, etc.) of -- ? _ t
d and has the
authority to make all
(Name of Company)
Certifications required by this affidavit.
Section I Non Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said bidder
has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person,
to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly,
sought by agreement or collusion, or communication or conference with any person, to fix the
bid price element of this bid, or of that of any other bidder, or to secure any advantage against
any other bidder or any person interested in the proposed contract.
Section II Bid Rigging and Rotating
The undersioned further states that/ � If 7f c :� �°�.1)0)h fv-)�rk IV—
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state laws
prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as
provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4.
Section III Drua Free Workplace
The undersigned further states thatiY6_
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1, et
seq., and has, to the extent not covered by a collective bargaining that deals with the subject of
the Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a
substance abuse prevention program that meets or exceeds these requirements of that Act.
Section IV Tax Payment
The undersigned further states that °lCJ` orzJ,r-i�. is
(Name of Company)
not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance
with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a
false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids
the contract and allows the municipality to recover all amounts paid to the individual or entity
under the contract in civil action.
40
Page 2 - AFFIDAVIT — BID CERTIFICATION FORM
Section V Sexual Harassment Polic
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A), every
party to a public contract must:
"Have written sexual harassment policies that shall include, at a mini -mum, the following
information: (1) the illegality of sexual harassment; (II) the definition of sexual harassment under
State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal
complaint process including penalties; (V) the legal recourse, investigative and complaint
process available through the Department (of Human Rights) and the Commission (Human
Rights Commission); (VI) directions on how to contact the Department and Commission; and
(VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human
Rights Act)."
A "public contract" includes: ... every contract to which the State, any of its political subdivisions
or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that--�A�9( i,g ._/� has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4).
It is expressly understood the foregoing statements and representations and promises are made
as a condition to the right of the bidder to receive payment under any award made under the
terms and provisions of this bid.
The undersigned certifies thatt all information contained in this Affidavit is true and correct.
Signed by: '/ s'`/ Title:
Signature
Name Printed: Milt i J v1")�C`�a � Zuw.-
41
day of -V 20 L�
a.m
... SEAL"WINANDYNOTE OF ILLINOISMYPIRES 1/25/2021
BID SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the amount of
being ten percent (10%) of the total amount bid by
the Bidder, in favor of the Village of Mount Prospect. It is hereby
agreed that, should Bidder be awarded the Work contemplated under this bid and fail or refuse
to execute a contract for said Work, or to provide the required payment and performance bonds,
or letter of credit, and certificate of insurance, then this security, in the amount stipulated above,
shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid opening
date.
LK
SUBMITTED THIS _ DAY OF \1 1:9 20
SEAL, (if corporation)
C oi2e),Pli xljp : 1-W r96- 1t:,t, )»e ,
Bidder:
l
Bidder's Agent and Agent's Title:
s
=!1/
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of_ It tom; �
42
BID SHEET
"2017 New Sidewalk Program"
(TO BE FILLED OUT BY THE CONTRACTOR/BIDDER)
The Bidder will complete pricing for all items (#>~ 1-26) to provide all labor, equipment, materials and
mobilization (if applicable) to perform this work. The fixed item price given is to be all inclusive.
ITE
NOM
DESCRIPTION
UNIT
QUANTITY
UNIT PRICE
TOTAL
1.
EXCAVATION
CUYD
280
A51,
2.
TREE AND STUMP REMOVAL (6 to 15 in.dia.)
INDIA
15
36, to
3.
TREE ROOT PRUNING ( over 10 in.dia. tree)
EACH
6
4.
PCC SIDEWALK REMOVAL
SQFT
75
5
j5b ,00
5.
AGGREGATE BASE COURSE, TYPE B, 4"
SQYD
865
3.1�115 66
6.
PCC SIDEWALK, 5"
SQFT
6,050
�%a
`0,R, 6
7.
PCC SIDEWALK, 8"
SQFT
575`°x-
8.
DETECTABLE WARNINGS
SQFT
70c
9
COMB. CONC. CURB AND GUTTER
REMOVAL AND REPLACEMENT
FOOT
40
1,
10.
HOT -MIX ASPHALT PAVEMENT
REMOVAL AND REPLACEMENT
SQYD
170
7, 66
�270 ,
11.
PAVEMENT PATCH, CLASS D, TYPE II
SQYD
6
7tea co
, - 56 r
12
CONCRETE CURE AND SEAL
COMPOUND, SPECIAL
SQYD
74060t
13.
INLET, 24" DIA., WITH FRAME AND LID
EACH
2,a[�
14.
CATCH BASIN, 24" DIA., WITH FRAME AND LID
EACH
2�t
iboo no
15.
CATCH BASIN, 36" DIA., WITH FRAME AND LID
EACH
1
3, a56, 06-
3 C70
16.
MANHOLE TO BE ADJUSTED
EACH
1
f 60
� 60 ,
17.
8" DIA. PVC, SDR 21 (CLASS 200) PIPE
FOOT
16
5-,
.
18.
10" DIA. HDPE PIPE
FOOT
70
3`7 6C-)
19.
12" DIA. HDPE PIPE
FOOT
70
20,
10" DIA. FES
EACH
2d
21.
12" DIA. FES
EACH
1
350, 66
0,
22.
EARTHWORK
CUYD
205
0,
23.
TOPSOIL FURNISH AND PLACE, 4"
SQYD
1935
'^ 60
24,
SODDING
SQYD
1935
1Q, 576)
2 t f 7, j
25.
REMOVE PAVEMENT MARKINGS
SQFT
38
26.
THERMOPLASTIC PAVEMENT MARKING, WHITE,
12" LINE
FOOT
92
9
f�
43
TOTAL FOR ITEMS (1 - 26) I 1135,96-2),
44
Illinois Department Affidavit of Availability
of Transportation For the Letting of
Bureau of Construction (Letting date)
2300 South Dirksen Parkway/Room 322 Instructions: Complete this form by either typing or using black ink.
Springfield, Illinois 62764 "Authorization to Bid" will not be issued unless both sides of this form are
completed in detail. Use additional forms as needed to list all work.
Part I. Work Under Contract
List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not yet awarded or
rejected. In a joint venture, list only that portion of the work which is the responsibility of your company. The uncompleted dollar value is to be based upon the most
recent engineer's or owners estimate, and must include work subcontracted to others. If no work is contracted, show NONE.
Earthwork
1
2
3
4
Awards Pending
Contract Number
NILES
GLENCOE
NORTHFIELD
FOREST PK
ST CHARLES
Contract With
ARROW
BAKER
BAKER
JOHNSON
JOHNSON
Aggregate Bases & Surfaces
Estimated Completion Date
6-30-17
7-31-17
6-30-17
7-31-17
7-31-17
0.00
Total Contract Price
0.00
Electrical
AccumulatedTotals
0.00
561,709.00
160,122.00
169,265.00
146,119.00
164,623.00
561,709.00
Uncompleted Dollar Value if Firm is the
146,119.00 164,623.00 1,201,838.00
Landscaping
0.00
Fencing
Prime Contractor
0.00
Guardrail
0.00
Uncompleted Dollar Value if Firm is the
0.00
Signing
Subcontractor
561,709.00
160,122.00
169,265.00
146,119.00
164,623.00
1,201,838.00
Total Value of All Work 1,201,838.00
Part 11. Awards Pending and Uncompleted Work to be done with your own forces.
List below the uncompleted dollar value of work for each contract and awards pending to be completed with your own forces. All work
subcontracted to others will be listed on the reverse of this form. In a joint venture, list only that portion of the work to be done by your Accumulated
company. If no work is contracted, show NONE. Totals
Earthwork
0.00
Portland Cement Concrete Paving
0.00
HMA Plant Mix
0.00
HMA Paving
0.00
Clean & Seal Cracks/Joints
0.00
Aggregate Bases & Surfaces
0.00
Highway,R.R. and Waterway Structures
0.00
Drainage
0.00
Electrical
0.00
Cover and Seal Coats
0.00
Concrete Construction
561,709.00
160,122.00 169,265.00
146,119.00 164,623.00 1,201,838.00
Landscaping
0.00
Fencing
0.00
Guardrail
0.00
Painting
0.00
Signing
0.00
Cold Milling, Planning & Rotomilling
0.00
Demolition
0.00
Pavement Markings (Paint)
0.00
Other Construction (List)
0.00
0.00
0.00
Totals
561,709.00
160,122.00 169,265.00
146,119.001. 164,623.00 1,201,838.00
ulsclosure of tnis mtormation Is KLUUIRLD to accomplish the statutory purpose as outlined in the "Illinois Procurement Code". Failure to comply will
result in non -issuance of an "Authorization To Bid." This form has been approved by the State Forms Management Center.
Printed 6/21/2017 Page 1 of BC 57 (Rev. 08/17/10
Part III. Work Subcontracted to Others
For each contract described in Part 1, list all the work you have subcontracted to others.
1 2 3 4 Awards Pending
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Total Uncompleted 0.00 0.00 0.00 0.00 0.00
1, being duly swom, do hereby declare this affidavit is a true and correct statement relating to ALL uncompleted contracts of
the undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not
yet awarded or rejected and ALL estimated completion dates
Subscribed and sworn to before me
this day of ., 20
Type or Print Name
Officer or Director Title
Notary Public Signed
My commission expires:
(Notary Seal)
Company
Address
Printed 6/21/2017 Pages -)f 113.. BC 57 (Rev. 08/17/10
Illinois Department Affidavit of Availability
UT For the Letting of
of Transportation
(Letting date)
Bureau of Construction Instructions: Complete this form by either typing or using black ink.
2300 South Dirksen Parkway/Room 322 "Authorization to Bid" will not be issued unless both sides of this form are
Springfield Illinois 62764 completed in detail. Use additional forms as needed to list all work.
Part 1. Work Under Contract
List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not
yet awarded or rejected. In a joint venture, list only that portion of the work which is the responsibility of your company. The uncompleted dollar
value is to be based upon the most recent engineer's or owners estimate, and must include work subcontracted to others. If no work is
contracted, show NONE. _
7 Awards Pending
Contract Number MCHENRY ELGIN
Contract With ARLINGTON IT011INURIMU SCHAUMBURG BAKER ORANGE
HTS K CRUSH
Estimated Completion Date 10-30-17 7-31-17 11-30-17 8-30-17 8-30-17
Total Contract Price
0.00
Portland Cement Concrete Paving
Accumulated
0.00
334,120.00
216,960.00
1,411,893.00
144,330.00
101,197.00
Totals
Uncompleted Dollar Value if Firm is the
150,000.00
Clean & Seal Cracks/Joints
0.00
Aggregate Bases & Surfaces
Prime Contractor
256,385.00
216,960.00
1,031,557.00
1,504,902.00
Uncompleted Dollar Value if Firm is the
0.00
Electrical
Subcontractor
Cover and Seal Coats
144,330.00
101,197.00
1,447,365.00
Total Value of All Work
2,952,267.00
Part 11. Awards Pending and Uncompleted Work to be done with your own forces.
200,000.00
List below the uncompleted dollar value of work for each contract and awards pending to be completed with your own forces. All work
Subcontracted to others will be listed on the reverse of this form. In a joint venture, list only that portion of the work to be done by your
Accumulated
company. If no work is contracted, show NONE.
0.00
Totals
Earthwork
0.00
Portland Cement Concrete Paving
0.00
HMA Plant Mix
0.00
HMA Paving
150,000.00
150,000.00
Clean & Seal Cracks/Joints
0.00
Aggregate Bases & Surfaces
0.00
Highway,R.R. and Waterway Structures
0.00
Drainage
0.00
Electrical
0.00
Cover and Seal Coats
0.00
Concrete Construction
256,385.00 185,460.00 683,572.00
144,330.00
101,197.00 2,572,782.00
Landscaping
200,000.00
200,000.00
Fencing
0.00
Guardrail
0.00
Painting
0.00
Signing
0.00
Cold Milling, Planning & Rotomilling
0.00
Demolition
0.00
Pavement Markings (Paint)
0.00
Other Construction (List)
0.00
0.00
0.00
Totals
256,385.00 185,460.0071,033,572.00
144,330.00
101,197.00 2,922,782.00
Disclosure of this information is REQUIRED to accomplish the statutory purpose as outlined in the "Illinois Procurement Code". Failure to comply will
result in non -issuance of an "Authorization To Bid." This form has been approved by the State Forms Management Center.
Printed 6/21/2017 Page z. 0f j BC 57 (Rev. 08/17/10
Part III. Work Subcontracted to Others
For each contract described in Part I, list all the work you have subcontracted to others.
T r �.,
���`�' I �� _I ! 1 Awards Pending
Subcontractor
B&B PCC LIFTING
DEVINCI
Type of Work
MUDJACKING
SEWER
Subcontract Price
31,500.00
47,985.00
Amount Uncompleted
31,500.00
47,985.00
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Total Uncompleted
0.00 31,500.00
47,985.00 0.00 0.00
I, being duly sworn, do hereby declare this affidavit is a true and correct statement relating to ALL uncompleted contracts of
the undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not
yet awarded or rejected and ALL estimated completion dates
Subscribed and sworn to before me
this day of , 20
Type or Print Name
Officer or Director Title
Notary Public
Signed
My commission expires:
(Notary Seal)
Company
Address
Printed 6/21/2017 Page f of E BC 57 (Rev. 08/17/10
Illinois Department Affidavit of Availability
For the Letting of
of Transportation (Letting date)
Bureau of Construction Instructions: Complete this form by either typing or using black ink.
2300 South Dirksen Parkway/Room 322 "Authorization to Bid" will not be issued unless both sides of this form are
Springfield, Illinois 62764 completed in detail. Use additional forms as needed to list all work.
Part I. Work Under Contract
List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not yet awarded or
rejected. In a joint venture, list only that portion of the work which is the responsibility of your company. The uncompleted dollar value is to be based upon the most
recent engineer's or owners estimate, and must include work subcontracted to others. If no work is contracted, show NONE.
r0'_ Awards Pending
Contract Number GLENVIEW GURNEE
Contract With JOHNSON V-3 BROOKFIELD DARIEN GLENCOE
Estimated Completion Date 7-31-17 9-30-17 7-31-17 9-30-17 9-30-17
Total Contract Price
0.00
Portland Cement Concrete Paving
0.00
Accumulated
387,833.00
95,730.00
66,100.00
550,895.00
103,000.00
Totals
Uncompleted Dollar Value if Firm is the
Aggregate Bases & Surfaces
0.00
Highway,R.R. and Waterway Structures
0.00
Prime Contractor
0.00
66,100.00
75,163.00
103,000.00
1,749,165.00
Uncompleted Dollar Value if Firm is the
0.00
Concrete Construction
387,833.00 95,730.00 66,100.00 75,163.00 103,000.00
3,300,608.00
Landscaping
Subcontractor 1
387,833.001
95,730.00
0.00
Guardrail
1,930,928.00
Total Value of All Work
3,680,093.00
Part II. Awards Pending and Uncompleted Work to be done with your own forces.
Signing
List below the uncompleted dollar value of work for each contract and awards pending to be completed with your own forces. All work Accumulated
Subcontracted to others will be listed on the reverse of this fonn. In a joint venture, list only that portion of the work to be done by your
I
Cold Milling, Planning & Rotomilling
company. If no work is contracted, show NONE.
Totals
Earthwork
0.00
Portland Cement Concrete Paving
0.00
HMA Plant Mix
0.00
HMA Paving
150,000.00
Clean & Seal Cracks/Joints
0.00
Aggregate Bases & Surfaces
0.00
Highway,R.R. and Waterway Structures
0.00
Drainage
0.00
Electrical
0.00
Cover and Seal Coats
0.00
Concrete Construction
387,833.00 95,730.00 66,100.00 75,163.00 103,000.00
3,300,608.00
Landscaping
200,000.00
Fencing
0.00
Guardrail
0.00
Painting
0.00
Signing
0.00
Cold Milling, Planning & Rotomilling
0.00
Demolition
0.00
Pavement Markings (Paint)
0.00
Other Construction (List)
0.00
0.00
0.00
Totals
387,833.00 95,730.00 66,100.00 75,163.00 103,000.00
3,650,608.00
Disclosure of this information is REQUIRED to accomplish the statutory purpose as outlined in the "Illinois Procurement Code". Failure to comply will
result in non -issuance of an "Authorization To Bid." This form has been approved by the State Forms Management Center.
Printed 6/21/2017 Page.`, of u) BC 57 (Rev. 08/17/10
Part III. Work Subcontracted to Others
For each contract described in Part I, list all the work you have subcontracted to nthers.
—/,�j Awards Pendina
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Total Uncompleted 0.00 0.00 0.00 0.00 0.00
I, being duly sworn, do hereby declare this affidavit is a true and correct statement relating to ALL uncompleted contracts of
the undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not
yet awarded or rejected and ALL estimated completion dates
Subscribed and sworn to before me
this day of _, 20
Type or Print Name
Officer or Director Title
Notary Public Signed
My commission expires:
Company
(Notary Seal) Address
Printed 6/21/2017 Paged of 1 )._ BC 57 (Rev. 08/17/10
Illinois Department Affidavit of Availability
For the Letting of
of Transportation (Letting date)
Bureau of Construction Instructions: Complete this form by either typing or using black ink.
2300 South Dirksen Parkway/Room 322 "Authorization to Bid" will not be issued unless both sides of this form are
Springfield, Illinois 62764 completed in detail. Use additional forms as needed to list all work.
Part 1. Work Under Contract
List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not yet awarded or
rejected. In a joint venture, list only that portion of the work which is the responsibility of your company. The uncompleted dollar value is to be based upon the most
recent engineer's or owners estimate, and must include work subcontracted to others. If no work is contracted, show NONE.
> Awards Pending
Contract Number
Contract With EVANSTON FRANKLIN PK GLENVIEW LINCOLNWOOD OAK PARK
Estimated Completion Date 9-30-17 10-30-17 11-30-17 9-30-17 9-30-17
Total Contract Price Accumulated
208,900.00 351,437.00 626,634.00 103,175.00 135,250.00 Totals
Uncompleted Dollar Value if Firm is the
Prime Contractor 208,900.00 107,852.00 405,694.00 103,175.00 135,250.00 2,710,036.00
Uncompleted Dollar Value if Firm is the
Subcontractor 1,930,928.00
Total Value of All Work 4,640,964.00
Part 11. Awards Pending and Uncompleted Work to be done with your own forces.
List below the uncompleted dollar value of work for each contract and awards pending to be completed with your own forces. All work Accumulated
Subcontracted to others will be listed on the reverse of this form. In a joint venture, list only that portion of the work to be done by your
company. If no work is contracted, show NONE. Totals
Earthwork
0.00
Portland Cement Concrete Paving
0.00
HMA Plant Mix
0.00
HMA Paving
150,000.00
Clean & Seal Cracks/Joints
0.00
Aggregate Bases & Surfaces
0.00
Highway,R.R. and Waterway Structures
0.00
Drainage
0.00
Electrical
0.00
Cover and Seal Coats
0.00
Concrete Construction 208,900.00
107,852.00
405,694.00
103,175.00 135,250.00 4,261,479.00
Landscaping
200,000.00
Fencing
0.00
Guardrail
0.00
Painting
0.00
Signing
0.00
Cold Milling, Planning & Rotomilling
0.00
Demolition
0.00
Pavement Markings (Paint)
0.00
Other Construction (List)
0.00
0.00
0.00
Totals 208,900.00
107,852.00
4059694.00
103,175.00 135,250.00 4,611,479.00
Disclosure of this information is REQUIRED to accomplish the statutory purpose as outlined in the "Illinois Procurement Code". Failure to comply will
result in non -issuance of an "Authorization To Bid." This form has been approved by the State Forms Management Center.
Printed 6/21/2017 Page �I )f 1 rro BC 57 (Rev. 08/17/10
Part 111. Work Subcontracted to Others
For each contract described in -+Part I, list all the work you have subcontracted _to others. y
Awards Pendina
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Total Uncompleted 0.00 0.00 0.00 0.00 0.00
I, being duly swom, do hereby declare this affidavit is a true and correct statement relating to ALL uncompleted contracts of the
undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not yet
awarded or rejected and ALL estimated completion dates
Subscribed and sworn to before me
this day of 20
Type or Print Name
Notary Public Signed
My commission expires:
(Notary Seal)
Company
Address
Officer or Director Title
Printed 6/21/2017 Page `,of Icr" BC 57 (Rev. 08/17/10
Illinois Department Affidavit of Availability
of Transportation For the Letting of
(Letting date)
Bureau of Construction Instructions: Complete b eithert
2300 South Dirksen Parkway/Room 322 p v typing or using black ink.
"Authorization to Bid" will not be issued unless both sides of this form are
Springfield, Illinois 62764 completed in detail. Use additional forms as needed to list all work.
Part I. Work Under Contract
0.00
List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not yet awarded or
0.00
rejected. In a joint venture, list only that portion of the work which is the responsibility of your company. The uncompleted dollar value is to be based upon the most
recent engineer's or owners estimate, and must include work subcontracted to others. If no work is contracted, show NONE.
HMA Paving
Awards Pending
Clean & Seal Cracks/Joints
Contract Number
Aggregate Bases & Surfaces
Contract With
NILES
LOMBARD
MT PROSPECT
ROLLING
PARK RIDGE
0.00
Cover and Seal Coats
0.00
Concrete Construction 138,920.00
403,317.00 146,560.00 59,164.00 135,250.00 5,144,690.00
MEADOWS
200,000.00
Fencing
Estimated Completion Date
8-31-17
9-30-17
9-30-17
10-30-17
9-30-17
0.00
Total Contract Price
0.00
Demolition
0.00
Pavement Markings (Paint)
0.00
Accumulated
0.00
138,920.00
524,950.00
198,522.00
179,781.00
135,250.00
Totals
Uncompleted Dollar Value if Firm is the
Prime Contractor
138,920.00
403,317.00
146,560.00
59,164.00
135,250.00
3,593,247.00
Uncompleted Dollar Value if Firm is the
Subcontractor
1,930,928.00
Total Value of All Work
5,524,175.00
Part 11. Awards Pending and Uncompleted Work to be done with your own forces.
List below the uncompleted dollar value of work for each contract and awards pending to be completed with your own forces. All work
Subcontracted to others will be listed on the reverse of this form. In a joint venture, list only that portion of the work to be done by your
Accumulated
company. If no work is contracted, show NONE.
Totals
Earthwork
0.00
Portland Cement Concrete Paving
0.00
HMA Plant Mix
0.00
HMA Paving
150,000.00
Clean & Seal Cracks/Joints
0.00
Aggregate Bases & Surfaces
0.00
Highway,R.R. and Waterway Structures
0.00
Drainage
0.00
Electrical
0.00
Cover and Seal Coats
0.00
Concrete Construction 138,920.00
403,317.00 146,560.00 59,164.00 135,250.00 5,144,690.00
Landscaping
200,000.00
Fencing
0.00
Guardrail
0.00
Painting
0.00
Signing
0.00
Cold Milling, Planning & Rotomilling
0.00
Demolition
0.00
Pavement Markings (Paint)
0.00
Other Construction (List)
0.00
0.00
0.00
Totals 138,920.00
403,317.00 146,560.00 59,164.00 135,250.00 5,494,690.00
Disclosure of this information is REQUIRED to accomplish the statutory purpose as outlined in the "Illinois Procurement Code". Failure to comply will
result in non -issuance of an "Authorization To Bid." This form has been approved by the State Forms Management Center.
Printed 6/21/2017 Page` of ;r BC 57 (Rev. 08/17/10
Part Ill. Work Subcontracted to Others
For each contract described in Part I, list all the work you have subcontracted to others.
Awards Pending
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Total Uncompleted 0.00 0.00 0.00 0.00 0.00
I, being duly sworn, do hereby declare this affidavit is a true and correct statement relating to ALL uncompleted contracts of the
undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not yet awarded
or rejected and ALL estimated completion dates
Subscribed and sworn to before me
this __ day of , 20
Type or Print Name
Officer or Director Title
Notary Public
Signed
My commission expires:
(Notary Seal)
Company
Address
Printed 6/21/2017 Page 10 of 1 7, BC 57 (Rev. 08/17/10
00-00%091 0
Illinois Department Affidavit of Availability
of Transportation For the Letting of
(Letting date)
Bureau of Construction
2300 South Dirksen Parkway/Room 322 Instructions: Complete this form by either typing or using black ink.
"Authorization to Bid" will not be issued unless both sides of this form are
Springfield, Illinois 62764
completed in detail. Use additional forms as needed to list all work.
Part I. Work Under Contract
List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not yet awarded or
rejected. In a joint venture, list only that portion of the work which is the responsibility of your company. The uncompleted dollar value is to be based upon the most
recent engineer's or owners estimate, and must include work subcontracted to others. If no work is contracted, show NONE.
•-'> r- 3 > � r f
%J�'� Y.� .!,'j` Awards Pending
Contract Number
Contract With
WILMETTE
LMETTE BRICK ST
Estimated Completion Date
7-31-17
10-31-17
HMA Plant Mix
Total Contract Price
114,300.00
451,577.00
0.00
Uncompleted Dollar Value if Firm is the
Prime Contractor
114,300.00
451,577.00
Uncompleted Dollar Value if Firm is the
Subcontractor
Clean & Seal Cracks/Joints
Total Value of All Work
Part 11. Awards Pending and Uncompleted Work to be done with your own forces.
List below the uncompleted dollar value of work for each contract and awards pending to be completed with your own forces. All work
subcontracted to others will be listed on the reverse of this form. In a joint venture, list only that portion of the work to be done by your
company. If no work is contracted, show NONE.
01 i A, Ida foo
t,;ow,0 r610
Accumulated
Totals
Earthwork
0.00
Portland Cement Concrete Paving
0.00
HMA Plant Mix
0.00
HMA Paving
" >ri G'l-lJa IV
Clean & Seal Cracks/Joints
0.00
Aggregate Bases & Surfaces
0.00
Highway,R.R. and Waterway Structures
0.00
Drainage
0.00
Electrical
0.00
Cover and Seal Coats
0.00
Concrete Construction
114,300.00
241,758.00
;�a7a�te
Landscaping
`t;
Fencing
0.00
Guardrail
0.00
Painting
0.00
Signing
0.00
Cold Milling, Planning & Rotomilling
0.00
Demolition
0.00
Pavement Markings (Paint)
0.00
Other Construction (List)
0.00
0.00
0.00
Totals
114,300.00
241,758.00 0.00
0.00
0.00 7Ixq
uisciosure or tms mtormation is tttuuwtu to accomplish the statutory purpose as outlined in the "Illinois Procurement Code". Failure to comply will
result in non -issuance of an "Authorization To Bid." This form has been approved by the State Forms Management Center.
Printed 6/21/2017 7t',G 6- & ,}_ ' BC 57 (Rev. 08/17/10
Part III. Work Subcontracted to Others
For each contract described in Part I, list all the work you have subcontracted to others
I, being duly sworn, do hereby declare this affidavit is a true and correct statement relating to ALL uncompleted contracts of
the undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not
yet awarded or rejected and ALL estimated completion dates
Subscribed and sworn to before me
this 110A day of .J[? �� 20-6K.
_._ tary Pa lic
My commission expires: 2�
(Notary Seal)
Type or Print Name
/Offi'er or Director Title
Signed✓%'
Company � wq / %��i+� � 1 i t" ; ��E = • �,, +
Address
Printed 6/21/2017 Page BC 57 (Rev. 08/17/10
2
1 3
y` 4 Awards Pending
Subcontractor
LPS PAVING
Type of Work
BRICK R&R
Subcontract Price
180,850.00
Amount Uncompleted
180,850.00
Subcontractor
DEVINCI
Type of Work
SEWER
Subcontract Price
28,969.00
Amount Uncompleted
28,969.00
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Subcontractor
Type of Work
Subcontract Price
Amount Uncompleted
Total Uncompfeted
0.00
209,819.00 0.00
0.00 0.00
I, being duly sworn, do hereby declare this affidavit is a true and correct statement relating to ALL uncompleted contracts of
the undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not
yet awarded or rejected and ALL estimated completion dates
Subscribed and sworn to before me
this 110A day of .J[? �� 20-6K.
_._ tary Pa lic
My commission expires: 2�
(Notary Seal)
Type or Print Name
/Offi'er or Director Title
Signed✓%'
Company � wq / %��i+� � 1 i t" ; ��E = • �,, +
Address
Printed 6/21/2017 Page BC 57 (Rev. 08/17/10
Schroeder & Schroeder Inc.
CONCRETE CONTRACTORS
7306 CENTRAL PARK - SKOKIE, ILLINOIS 60076
PHONE 847-933-0526 • FAX 847-933-0528
PROJECT REFERENCES
1) Village of Northfield
361 Happ Road
Northfield, IL 60093
Dick Knudson
847-456-3391
2) Village of Winnetka
510 Green Bay Road
Winnetka, IL 60093
Mehdi Vakil
847-344-5630
3) Village of Northbrook
655 Huehl Road
Northbrook, IL 60062
Jim Huff
847-224-7974
Schroeder & Schroeder Inc
CONCRETE CONTRACTORS
7306 CENTRAL PARK - SKOKIE, ILLINOIS 60076
PHONE 847-933-0526 ° FAX 847-933-0528
FINANCIAL REFERENCES
1) Prairie Material Sales, Inc.
7601 W. 79th Street
Bridgeview, IL 60455
Tiffany Nelson
708-563-5842
2) Chicago Contractor's Supply
1567 Frontenac Road
Naperville, IL 60563
John Lundvick
847-890-5972
3) Drewniak Transport Inc.
3336 N. Nottingham Avenue
Chicago, IL 60634
Greg
773-457-4591
C) Q
F- Lli w
0 00
0-
0
0
w <
C7 W
O
.. .. ......... ....... - -------- ---------- -
—BL
M3LA81VA
3AV IS3NOJ k
-Wyklm-
iJ
As IRO
Rt— ---- -
cc
LU
O LU
---------- -- - -
UJ U,
j
u .............
Fy to
3AV NOiSNVA3 S
uj
. . . . .................. . E_ ---- --------
�j cq anoa 1.
— -- - ------------
OR
(A 0 w 0
ce
CL
NOV
ceO
z LU
j
0 Z
ui
LL m uj
0 (n U) uj
ui
U) rl
W
0 0 CL
CG
CLO
.J Z 0 1. z
af LJ
IL
0
UJ
ce
>
+
> <
<
0
+ + U)
0 Li
+
-1 0
o o 0
O I < z
LLI
ol + + F- z
z w 10
< < < w UZ)
, , 0 0
. . w
LO 0 0 o F- �0-
o
<
<
< < <
W w w
o o o<
ui m U) U) (n
w
2:
CC af Ir w w of
a 0 0 <
w 0 0 0 M 0 a
uj bj w Z Z Z
x x w < <
0 0 0 X
II