HomeMy WebLinkAbout8.1 Addison Court Street Improvements Bid6/19/2017 BoardDocs® Pro
Agenda Item Details
Meeting
Jun 20, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category
8. VILLAGE MANAGER'S REPORT
Subject
8.1 Motion to accept bid for Addison Court Street Improvements as submitted by J.A. Johnson
Paving Company of Mount Prospect, Illinois in an amount not to exceed $323,333.
Access
Public
Type
Action
Preferred Date
Jun 20, 2017
Absolute Date
Jun 20, 2017
Fiscal Impact
Yes
Budgeted
No
Budget Source
Street Improvement Construction Fund
Recommended
Accept the lowest cost, responsive bid to construction option #2 of the Addison Court Street
Action
Improvements as submitted by J.A. Johnson Paving Company of Mount Prospect, Illinois in an
amount not to exceed $323,333.
Public Content
Addison Court is quarter -mile long cul-de-sac roadway that intersects Busse Road near the Village's southern limit. The
roadway provides ingress and egress for several commercial and light industrial businesses. There are no residential land
uses on Addison Court. Attachment A contains a map depicting the area.
Last year (2016), Addison Court and its servient properties (the Addison Court Area) were annexed into the Village.
Previously, the area was considered unincorporated Cook County. Attachment B delineates the Addison Court Area.
This annexation was pursuant to a settlement agreement for a lawsuit in which one of the Addison Court Area property
owners sued both the Village and Elk Grove Township Road District regarding roadway maintenance responsibilities. The
litigation alleged that the Village and/or Elk Grove Township had failed in an obligation to maintain the road.
Among other things, the settlement agreement provided that the Addison Court Area be annexed to the Village, the
roadway be improved by the Village in 2017, and future routine roadway maintenance be performed by the Elk Grove
Township Road District. Furthermore, the agreement provided that the cost of improving the roadway be equally borne by
the Village and the Elk Grove Township Road District.
For reference, the legal question over roadway ownership and maintenance responsibilities stemmed from a Cook County
Appellate Court opinion upholding a lower court decision to allow Addison Court Area and other nearby properties to
disconnect from the Village in December 1990.
Previously, the Addison Court Area had been part of the Village. The disconnection effectively deleted the Addison Court
right-of-way from the Village's street improvement program(s).
Unfortunately, jurisdiction and maintenance responsibilities for the roadway were not well defined following the
disconnection. Subsequently, the roadway was sparingly maintained by adjacent property owners and pavement
conditions degraded; ultimately resulting in the referenced lawsuit.
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Earlier this year, staff performed field data collection, assessed found conditions, and met with Addison Court Area
property owners to define the scope of improvements. Subsequently, staff prepared a detailed set of plans and
specifications necessary to solicit public bids for the work. The scope of work included the following options:
Option #1 focuses on a 3.0" milling and resurfacing of approximately 4,400 square yards of asphalt surface on
Addison Court. The scope of work also features approximately 2,170 feet of existing curb & gutter replacement,
approximately 243 feet of new B-6.12 curb and gutter, hot -mix -asphalt and concrete apron repairs, installing four
new catch basins with 20 feet of 12" RCP (Type 1) storm sewer, restoring approximately 1,847 square yards of
parkway with topsoil and sod, and regrading 250 feet of an off-site swale to promote positive storm water
discharge to Higgins Creek.
Option #2 includes the same quantities for resurfacing, curb replacement, structure work, and swale grading
listed in Option #1. However, Option #2 incorporates the construction of three off-street perpendicular parking
areas, totaling 51 new spaces in the area. To account for this proposed design, Option #2 includes a 605 square
yard quantity of full -depth pavement installation (5" asphalt, 6" aggregate base). The scope of work for this
option also involves installing an additional 100 feet of new B-6.12 curb and gutter, pouring approximately 462
feet of new Type B curb, installing approximately 711 feet of thermoplastic pavement striping, and replacing
approximately 316 feet of chain link fence that is currently located in the proposed parking areas within the public
right-of-way. Due to the additional pavement, quantities for items like topsoil and sod restoration were reduced in
comparison to Option #1; now approximately 1,102 square yards of proposed repairs.
Alternate A was created to upgrade the storm sewer system to a "25 -year storm" level of protection. The scope of
work in this alternate also includes installing 90 feet of 21" RCP, Type 2 storm sewer, laying 119 feet of 27" RCP,
Type 2 storm sewer, replacing two (2) existing catch basins with 60" -diameter manholes, and installing a new
flared -end section to outlet the storm water drainage to the off-site swale.
These options are depicted in the plan sheets enclosed as Attachment C.
Bid Results
Bids for this work were received at 1:00 PM on June 12, 2017. A public notice was placed on the Onvia On Demand bid
website and invitations to bid were sent to five (5) area contractors. Twelve (12) bid packages were distributed to
contractors. Two (2) bids were received. A complete bid tabulation, including an engineer's estimate of probable
construction cost, is enclosed as Attachment D.
The lowest cost bid for each of the bid items was submitted by J.A. Johnson Paving Company of Mount Prospect, Illinois
(Johnson Paving). A copy of Johnson Paving's bid submittal is enclosed as Attachment E.
All bids were properly signed and submitted with required bid bonds. All bids were reviewed for accuracy and
completeness. No mathematical tabulation errors were identified.
Discussion
Johnson Paving has performed resurfacing work for the Village in the past. Most recently, they performed asphalt milling
and resurfacing associated with last year's storm sewer improvements project. The work was completed satisfactorily.
In addition, Johnson Paving submitted ample references for work of similar scale and scope including 2016 street
resurfacing projects for the Village of Glenview ($1,112,663), City of Evanston ($905,144), Illinois Department of
Transportation ($760,000), and the Illinois Toll Highway Authority ($4,472,079). All references indicated that Johnson
Paving completed required work satisfactorily and without incident. Furthermore, all references indicated they would hire
Johnson Paving to perform similar work again in the future.
Johnson Paving's bid for Option #1 (street resurfacing/repairs) work is 18% lower ($45,359) than the engineer's
estimate. Their bid for Option #2 (street resurfacing repairs & perpendicular parking) is 17% lower ($53,990) than the
estimate. Their cost to upgrade the storm sewer (Alternate A) is 13.5% higher ($7,088) higher than expected.
It is the opinion of staff that Johnson Paving has ample resources and experience to expeditiously perform the specified
work at the bid prices indicated.
Staff also recommends award of Option #2. This scope of work includes complete resurfacing and repair of the existing
pavement and curb along with the addition of 51 perpendicular parking spaces within the public right-of-way. These
improvements are highlighted in the plan sheet enclosed as Attachment F.
It is the opinion of staff that one of the definitive observations of the Addison Court Area is proliferation of improper
vehicle parking in the public right-of-way. Presently, vehicles are parked in the street, across the curb, and in unpaved
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parkway areas. To a large extent, these vehicles are generated by employees of the construction -related businesses on
the street.
Discussions with property owners affirm that parked car congestion is not only aesthetically distracting but impacts
business operations and ingress/egress.
Construction of Option #2 will help mitigate this problem by providing appropriate vehicle parking spaces, establishing a
barrier curb, and installing turf parkway to discourage improper right-of-way parking. In addition, on -street parking
restrictions in the cul-de-sac approach and bubble will help alleviate congestion for businesses at the east end of the
roadway.
In summary, Option #2 will help satisfy both the Village's contractual commitments to repair the roadway as well as
progress towards a larger goal of improving the value of annexed areas.
Staff also recommends that the contract award for this project include a 10% contingency to allow for quantity variances
and unforeseen field circumstances. In this instance, the recommend contract award amount is $323,333 ($293,939
(bid) + $29,394 (contingency) = $323,333 (award)).
Finally, staff does not recommend award of the storm sewer improvements defined in Alternate A. Instead, staff proposes
to construct these improvements utilizing in-house resources.
Alternatives
1. Accept lowest cost bid for construct Option #2 of the Addison Court Street Improvements.
2. Action at discretion of Village Board.
Staff recommends that the Village Board accept the lowest cost, responsive bid to construct Option #2 of the Addison
Court Street Improvements as submitted by J.A. Johnson Paving Company of Mount Prospect, Illinois in an amount not to
exceed $323,333.
ATTACHMENT F _ ADDISON COURT _ OPTION 2 PLAN SHEETS.pdf (5,156 KB)
ATTACHMENT A _ ADDISON COURT LOCATION MAP.pdf (23 KB)
ATTACHMENT B _ ADDISON COURT AREA MAP.pdf (1,558 KB)
ATTACHMENT C — ADDISON CT IMPROVEMENTS PLANS.pdf (22,703 KB)
ATTACHMENT D_ ADDISON COURT BID TABULATIONS.pdf (63 KB)
ATTACHMENT E JOHNSON PAVING BID SUBMITTAL.pdf (244 KB)
Administrative Content
Executive Content
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VILLAGE OF MOUNT PROSPECT
AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company/Firm Name:
J.A. JOHNSON PAVING CO,
Address: 1025 E. ADDISON COURT, ARLINGTON HEIGHTS„ IL 60005
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract rights and debarment,
the undersigned, m DALE A. JOHNSON ON _._._., being first duly sworn on oath,
mm
deposes and states that he or she is_ PRESIDENT_
(sole owner, partner, joint ventured, President, Secretary etc.)
of
J.A.wJOHNSON PAVING CO y e and has the authority to make all
(Name of Company)
certifications required by this affidavit
Section I Non Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any
other bidder, or to secure any advantage against any other bidder or any person
interested in the proposed contract.
Section II Bid Rinainq and Rotating
The undersigned further states thatJ.A. JOHNSON PAVING CO.
__.....-,. Name ... � .�� w.._......m.. .....w..e
( of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the
United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code,
720 ILCS 5/33E-3, 33E-4.
Section III Drug Free Workplace
The undersigned further states thatHNSON PAVING CO,
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS
580/1, et seq., and has, to the extent not covered by a collective bargaining that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 265/1 et seq,, a substance abuse prevention program that meets or exceeds
these requirements of that Act.
41