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Home My WebLink About3.1 Appointment of Mayor Pro-Tem6/7/2017 BoardDocs® Pro IN Agenda Item Details Meeting Jun 06, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 3. MAYOR'S REPORT Subject 3.1 Appointment of Mayor Pro -Tem {Trustee Paul Hoefert is nominated to serve the term beginning July 1, 2017 through June 30, 20181 Type Action Trustee Paul Hoefert is nominated to serve the term beginning July 1, 2017 through June 30, 2018 ORDINANCE 5423.pdf (160 KB) Mayor Pro Tem.2017.pdf (26 KB) hftp://www.boarddocs.com/il/Vomp/Board.nsf/Public 1 /1 ORDINANCE NO. 5423 AN ORDINANCE AMENDING CHAPTER 1 THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1: Section 1.104 entitled "President Pro Tem" of Chapter 1 of the Mount Prospect Village Code shall be deleted in its entirety and a new Section 1,104, entitled "Designated President Pro Tem" shall be inserted in its place which shall be and read as follows: Sec. 1.104. Designated President Pro Tem. A. Policy Statement. Good government demands, in the absence or disability of the Village President, that another elected official be continuously and readily available to fulfill the duties of the Office of Village President, especially in cases of emergency. The person selected to act in the stead of the Village President should be an experienced and committed trustee who has an excellent record of attendance at Village Board meetings. This person should also have a demonstrated ability to conduct and facilitate meetings and to make decisions in emergency situations. B. Creation of Office: Powers and Duties. There shall be in the Village an office known as Designated President Pro Tem. One Trustee shall be elected to such office and shall be authorized to perform the functions and duties the Village President is empowered to perform, but only under the following circumstances: 1. The Village President is absent from the Village and, for the purpose or implementing the authority of the Designated President Pro Tem, has notified the Village Manager's office of such absence; or 2. The Village Manager has been notified that the Village President is under a temporary disability which prevents the President from performing his or her duties; or 3. Immediate action is required of the Village President and good faith attempts by the office of the Village Manager to locate him or her have been unsuccessful within the time in which the action is required. C. Qualifications. 1. No person shall be appointed to the office of the Designated President Pro Tem unless he or she Is a duly elected or appointed trustee of the Village of Mount Prospect. 2. Any person who has filed a nominating petition for the office of Village President shall be ineligible to occupy the office of Designated President Pro Tem. If a Designated President Pro Tem files nominating petitions for the Office of Village President, the office of Designated President Pro Tem shall immediately and automatically become vacant and shall be filled for the remainder of the term byfollowing the procedures set forth in paragraph D "Selection." 3. A person who has not completed at least 365 days in office, as a Trustee, shall not be eligible for nomination as Designated President Pro Tem unless all of those trustees who are qualified have declined nomination for the office. D. Selection. The Designated President Pro Tem shall be elected as follows: 1. The Village President or any Trustee, acting in open session, may nominate without comment, a trustee for the office of Designated President Pro Tem; provided that in all instances the President shall have the right to make the first nomination. No Trustee may nominate or second the nomination of himself or herself. 2, Upon receiving a second, the nominated Trustee shall become a candidate for this office. Nominations may then continue until a motion to close nominations is approved. 3. Nominations shall be closed on the motion, second and the majority vote of Trustees present at the meeting. 4. Discussion and consideration of the candidates and their qualifications may be discussed in open or upon appropriate vote of the President and Board of Trustees in closed session as provided by paragraph (c)3 of the Illinois Open Meetings Act, but the final vote must be taken in open session. 5. Upon the close of discussion, the Village Clerk shall call the vote on each nominated candidate in the order in which the nominations were made and seconded. Abstentions shall be counted as a "No" vote. Balloting shall continue until one of the candidates receives four affirmative votes of the President and Trustees voting jointly. That person shall become Designated President Pro Tern. No additional oath or bond shall be required. 6. E. Term of Office. The initial term of office of the Designated Pro Tem shall commence on the day of appointment and terminate June 30 of 2045 or until a successor has been selected, Thereafter, the Designated President Pro Tem shall be elected at the first regular meeting in June, take office on July 18 and serve until June 30th of the following year or until a successor has been selected. The Designated President Pro Tem maybe removed at anytime by four affirmative votes of the President and trustees voting jointly. If such removal occurs, a successor shall be expeditiously selected for the remainder of the term In accordance with Paragraph D "Selection". F. Acting Village President, Vacancy. If a vacancy occurs in the office of Village President, the Designated President Pro Tem, may, in the sole discretion of the trustees, serve as Acting Village President until such time as a successor to fill the vacancy has been duly elected and has qualified; or the trustees may select a new Acting Village President at any time during the vacancy. G. Absence or Disability of Designated President Pro Tem. If any one of the circumstances described in (1), (2) or (3) of Subsection B of Section 1.104 is found to exist as to both the Village President and the Designated President Pro Tem, the Board of Trustees shall elect one of its members to act as President Pro Tern, who during the absence or disability of the President and the Designated President Pro Tem shall, temporarily perform the duties of the President. 2 SECTION 2: That this Ordinance shall be In full force and effect from and after Its passage, approval and publication in pamphlet form In the manner provided by law. AYES: dorcoran, Hbefert, Lohrstorfer, Skowron, Wilks NAYS: None ABSENT: Zadel PASSED and APPROVED th ATTEST: Vel49cwo, Village 4 lerle 3 Village of Mount Prospect Mount Prospect, Illinois XM? INTEROFFICE MEMORANDUM To: Board of Trustees Village Manager Michael Cassady Village Clerk Karen Agoranos Village Attorney Lance Malina From: Mayor Arlene A. Juracek Date: May 31, 2017 Subject: Designated President/Mayor Pro Tem Our Village Code requires us each year to elect one of the Village Trustees to serve as President/Mayor Pro Tem. This agenda item appears under the Mayor's Report for the June 6th Board Meeting. (Attached is Ordinance #5423 which governs the Designated President/Mayor Pro Tem election — qualifications and procedures.) I will be nominating Trustee Paul Wm. Hoefert to be President/Mayor Pro Tem. I have confirmed with Trustee Hoefert his willingness and availability to serve. The ordinance outlines how other nominations can be made by trustees. Pursuant to section 1.104 subsection E of the Village Code providing for in need or expeditions section of successor when a President/Mayor Pro Tem no longer holds the office. The term begins July 1, 2017 and continues to June 30, 2018. As you know, Trustee Colleen Saccotelli has served as Mayor Pro Tem this past year. For your convenience, I've outlined the parliamentary procedure I will follow. 1) I will nominate Trustee Hoefert. It will need a second. 2) Then I will take other nominations. Each nomination must receive seconds. 3) When all nominations have been made, a motion should be made to close nominations. This requires a second and a majority of the vote of trustees at the meeting. 4) We will discuss each nomination and his/her qualifications. We may adjourn into closed session if deemed necessary. A motion, second and vote must be done to go into closed session for the purpose of personnel. The discussion and procedures will follow requirements governing closed sessions. 5) Final vote on each nomination must be done in open session. 6) At the close of discussion, the Village Clerk will call the vote on each nominated candidate in the order in which the nominations were made and seconded. Abstentions shall be counted as a "no" vote. Balloting shall 1 continue until one of the candidates receives four affirmative votes of the President and Trustees voting jointly. 7) If the motions fail, and we are unable to select a Mayor Pro Tem with this procedure, you must nominate and elect the Mayor Pro Tem at the beginning of each Board or COW meeting. In case emergencies arise between meetings when we have no Mayor Pro Tem, you trustees would have to elect one at a special meeting. 8) In case Trustee Saccotelli is away at the same time that I am gone, you trustees also will have to convene and elect the Mayor Pro Tem for the meeting. I would like to thank Trustee Saccotelli for her willingness to serve this past year as Mayor Pro Tem. Designating a President/Mayor Pro Tem is critical to the functioning of the Village of Mount Prospect should something happen to a sitting Mayor, or should she be absent from the Village. See below the list of Mayors Pro Tem and the dates served. Thanks in advance for your help in this always -difficult process. Feel free to contact me if you have comments or questions. Past Presidents/Mayors Pro -Tem 2004/2005- Irvana Wilks 2005/2006- Paul Hoefert 2006/2007- Michael Zadel 2007/2008- Richard Lohrstorfer 2008/2009- A. John Korn 2009/2010- Arlene Juracek 2010/2011- Steven Polit 2011/2012- John Matuszak 2012/2013- Paul Hoefert 2013/2014- Michael Zadel 2014/2015-A.John Korn 2015/2016 -Richard Rogers 2016/2017 -Colleen Saccotelli E