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HomeMy WebLinkAbout11/06/1996 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND 'BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT NOVEMBER 6, 1996 CALL TO ORDER Mayor Farley called the meeting to order at 7:40 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George Clowes Trustee Richard Hendricks Trustee Paul Hoefert Trustee Arlene Juracak Trustee Irvana Wilks Absent: Trustee Timothy Corcoran INVOCATION The invocation was given by Trustee Hendricks. INVOCATION APPROVAL OF MINUTES Trustee Clowes, seconded by Trustee Juracak, moved to APPROVE approve the minutes of the regular meeting of the Mayor and MINUTES Board of Trustees October 15, 1996. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Corcoran, moved to APPROVE approve the following list of bills: BILLS General Fund $ 1~135,075 Refuse Disposal Fund 221,410 Motor Fuel Tax Fund 48,272 Community Development Block Grant Fund 29,058 Debt Service .. Capital Improvement Fund 24,008 Capital Improvement Construction Fund 400 Downtown Redevelopment Construction Fund -- Police & Fire Building Construction 35,745 Flood Control Construction Fund -- EPA Flood Loan Construction Fun -- Street Improvement Construction Fund - Water & Sewer Fund 326,233 Parking System Revenue Fund 1,925 Risk Management Fund 172,753 Vehicle Replacement Fund 19 Vehicle Maintenance Fund 36,911 Flexcomp Trust Fund 10,306 Escrow Deposit Fund 44,561 Police Pension Fund 64,923 Firemen's Pension Fund 73,752 Benefit Trust Fund 2,626 $2,227,707 Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. MAYOR'S REPORT EMPLOYEE Mayor Farley, Finance Director Brian Caputo, Community RECOGNITION: Development Director Bill Cooney and Nancy Morgan, Director of VILLAGE HALL & Human Services, honored the following employees who are HUMAN SERVICES celebrating their quinquennial anniversaries with the Village: Lester Hanneman 15 Years Robert R°els 15 Years Marilyn Wade 10 Years Carol Widmer 10 Years Judith Fell 10 Years Margaret Florey 10 Years Halina Wrobel 5 Years MAKE A DIFFERENCE Mayor Farley and April Foley from the Human Services DAY Department honored sponsors of October 26th "Make a Difference Day" in Mount Prospect, which included Home Depot and Eagle Scout Candidate Jeff Hamilton. APPOINTMENTS: Mayor Farley presented the following recommendations: Plan Commission MICHAEL HOFFMAN Michael Hoffman as Chairman of the Plan Commission, replacing CHAIRMAN, PLAN Marshall Ponzi, who had resigned from the Commission. The COMMISSION term of office as Chairman will expire May, 1997. Zoning Board of Appeals RICHARD Richard Lohrstorfer to the Zoning Board of Appeals, replacing LOHRSTORFER: Peter Lannon, who had moved out of state. The term will ZBA expire May, 2000. Trustee Hoefert, seconded by Trustee Clowes, moved to concur with the recommendation of the Mayor to appoint Michael Hoffman as Chairman of the Plan Commission and Richard Lohrstorfer to the Zoning Board of Appeals. Upon roll cell: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. COMMUNICATIONS AND PETITIONS POWER OUTAGES Tom Davies, 203 South Owen, expressed his concerns relative to the response time displayed by Commonwealth Edison following the recent wind storm, which left many areas without electricity, many for more than 36 hours. Trustee Juracek, who is employed by Commonwealth Edison, stated that the storm caused a lot of damage, especially trees and/or tree limbs falling on electric lines. It was also noted that the volume of calls was more than the system could handle and that Commonwealth Edison was working on improving the communication problems as well as response time. KEY TO VILLAGE HALL Trustee Hendricks asked that the Village Board concur with his request for a key to the Village Hall. Page 2 - November 6, 1996 Trustee Hendricks stated that he plans to bring a couple of items WAIVE 10 MINUTE to the floor under "Other Business" and stated that he might LIMITATION ON exceed the 10 minute time limitation. He asked that the Board SPEAKING waive that time limitation so that he could speak on the specific subjects. Trustee Hendricks, seconded by Trustee Clowes, moved to waive the 10 minute limitation on the amount of time a Trustee can speak. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. OLD BUSINESS A Resolution was presented that would create the Veterans' VETERANS' Memorial Ad Hoc Executive Committee. MEMORIAL COMMITTEE Trustee Hoefert, seconded by Trustee CIowes, moved for passage of Resolution No. 27-96 RES.NO. 27-96 A RESOLUTION CREATING THE MOUNT PROSPECT MEMORIAL AD HOC EXECUTIVE COMMITTEE Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. A Resolution was presented that would authorize the Village to TCl draw down on a $10,000 letter of credit for non-compliance with LETTER OF the Franchise Agreement. This Resolution was deferred from CREDIT the October 15th meeting. Assistant Village Manager David Strahl stated that he is working with TCI and asked that this matter be deferred to the November 19th meeting of the Village Board in order to give TCI ample opportunity to comply with the Agreement. Trustee Hoefert, seconded by Trustee Wilks, moved to concur with the recommendation of the administration and defer action on drawing down on a letter of credit for TCl for non-compliance until November 19th. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. NBN BUSINESS ZBA 18-96, TCl of Illinois, 1201 Feehanville Drive ZBA 18-96 The Petitioner is requesting a variation to increase the 1201 number of ground mounted satellite dishes from one to FEEHANVILLE eight. It was noted that there are 6 existing ground Page 3 - November 6, 1996 mounted satellite dishes now, which were installed pursuant to the regulations of the Village Code in effect when installed. The Village Code has since been amended governing the number of dishes permitted. It was noted that the Petitioner wants to install one dish now and one additional one within the next 5 years. These satellite dishes will enable customers to use the latest possible technology with systems still being developed. The Zoning Board of Appeals recommended granting this request by a vote of 4-0. Trustee Hendricks noted that the Petitioner and interested parties were told at the Zoning Board of Appeals meeting that this case would be presented at the November 19th meeting of the Village Board, thinking that the first meeting in November had been cancelled because of the election. Staff stated that the Petitioner had been informed that the case would be presented at this meeting and it was their understanding that the concerns expressed by the interested party who spoke at the Zoning Board of Appeals meeting had been satisfied. Trustee Hendricks made a motion to defer discussion of this case until November 19th. The motion failed for lack of a second. Mayor Farley stated that if the Village Board concurred with the recommendation of the Zoning Board of Appeals an Ordinance would be prepared for presentation at the November 19th meeting which would give the interested party an opportunity to be heard at that time. ~-~ The question was asked as to how the existing 230 foot antenna tower was permitted when constructed. Staff will get back to the Village Board with the history of the antenna tower, which is not connected with the request being the subject of ZBA 18-96. Trustee Clowes, seconded by Trustee Juracek, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variation requested in ZBA 18-96. Upon roll call: Ayes: Clowes, Hoefert, Juracek, Wilks Nays: Hendricks Motion carried. An Ordinance will be presented for first reading at the November 19th meeting. SAFETY COMM. The Safety Commission had considered a request from a resident for STOP signs at the 3-way intersection of Busse and Can Dota Avenues. The Safety Commission recommended a YIELD sign on ~-~ Can Dota at Busse Avenue. AMEND CH. 18 YIELD: CAN DOTA Trustee Hoefert, seconded by Trustee Clowes, moved to concur AT BUSSE AVE. with the recommendation of the Safety Commission and authorize a YIELD sign on northbound Can Dota at Busse Avenue. Upon roll call:Ayes: Clowes, Hendricks, Hoefert, Wilks Nays: None Abstain: Juracek Motion carried. Page 4 - November 6, 1996 Trustee Juracek abstained from voting~U~ tq:t~;;fa~ that she was on the Safety Commission when this tern Was dec tied. An Ordinance will be presented November 19th for first reading. Trustee Hoefert left the meeting for a brief period. ACCEPT A request was presented to accept the improvements installed PUBLIC in conjunction with the new Montgomery Ward Auto Express IMPROVEMENTS: facility on Kensington Road at Randhurst. MONTGOMERY WARD AUTO Trustee Clowes, seconded by Trustee Juracek, moved to accept CENTER the improvement installed in conjunction with the new Montgomery Ward Auto Express Center at Randhurst. Upon roll cell: Ayes: Clowes, Hendricks, Juracek, Wilks Nays: None Motion carried. Trustee Hoefert returned to the meeting. A Resolution was presented that would approve the Consolidated CDBG FUNDS Plan and Community Development Block Grant Entitlement Program for 1997. The total amount of $380,000.00 was presented along with the proposed allocation of monies within that program. Trustee Wilks, seconded by Trustee Clowes, moved for passage RES.NO. 28-96 of Resolution No. 28-96 A RESOLUTION APPROVING THE 1997 ANNUAL CONSOLIDATED PLAN INCLUDING THE FISCAL YEAR 1997 COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM Upon roll cell: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. A Resolution was presented that canvassed the results of the CANVASS referendum question on the November 5, 1995 ballot, which RESULTS: question was "Shall the Village of Mount Prospect be divided REFERENDUM into six districts with one Trustee to be elected from each QUESTION district?" The results of that referendum question were: Yes - 5,529 and No - 12,554, so the question failed and the Village will not be divided into Wards/Districts. Trustee Hoefert, seconded by Trustee Wilks, moved for passage RES.NO. 29-96 of Resolution No. 29~96 A RESOLUTION DECLARING THE RESULTS OF THE CONSOLIDATED GENERAL ELECTION HELD NOVEMBER 5, 1997 Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. Page 5 - November 6, 1996 VILLAGE MANAGER'S REPORT BIDS Village Manager Michael E. Janonis presented the following bid results: The following bids were received for the purchase of gasoline an(~ diesel fuel based on a estimated use of 125,000 gallons of unleaded gasoline and 32,000 gallons of No. 2 Iow sulfur diesel fuel: Vendor Amount Avalon Petroleum $114,933.10 Bell Fuel Inc. $118,992.20 Illinois Liquid $119,900.60 AVALON Trustee Hoefert, seconded by Trustee Clowes, moved to concur PETROLEUM with the recommendation of the administration and accept the Iow qualified bid submitted by Avalon Petroleum in an amount not to exceed the budgeted amount. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Jurecek, Wilks Nays: None Motion carried. 3-TON ROLLER The following bids were received for a 3-ton vibratory roller and & TRAILER trailer: Vendor Model Amount Finkbiner Equipment Co. Hypac $27,945 Westside Tractor & Sales Ingersoll-Rand $28,736 Roland Machinery Co. Bomag $30,040 Howell Tractor & Equipment Dynapac $32,236 McAIlister Equipment Hamm $32,425 FINKBINER Trustee Clowes, seconded by Trustee Hoefert, moved to concur EQUIPMENT with the recommendation of the administration and accept the Iow qualified bid submitted by Finkbiner Equipment Co. for a 3-ton vibratory roller and trailer, with trade-in, in an amount not to exceed $27,945.00. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried, PASSENGER VAN The following bids were received for a passenger van: Vendor Model Amount Lattof Chevrolet 1997 Chevrolet $21,338 Hoskins Chevrolet 1997 Chevrolet $21,600 Wood River Ford 1996 Ford $22,124 Dodge of Glenview 1997 Dodge $22,252 Page 6 - November 6, 1996 Trustee Hoefert noted that the staff report indicated the van to be replaced had some rust and only 43,000 miles. Trustee Hoefert stated that he could not support the replacement of a vehicle with such mileage and suggested the vehicle remain in the fleet for at least another year. Trustee Wilks, seconded by Trustee Clowes, moved to concur LATTOF CHEV. with the recommendation of the administration and authorize the purchase of a passenger van from Lattof Chevrolet in an amount r"-- not to exceed $21,338.00. ' Upon roll call: Ayes: Wilks Nays: Clowes, Hendricks, Hoefert, Juracek Motion failed. A request was presented that woUld authorize a change order SEE GWUN! for the final payment on the See Gwun/Golf sewer project, GOLF SEWER increasing the original contract from $568,083 to $582,274, PROJECT an increase of $14,191. The project is being performed bY George W. Kennedy Construction Company and Stanley Consultants. It was noted that the increase is due to unforeseen problems that arose during the project. Trustee Clowes, seconded by Trustee Wilks, moved to concur with the recommendation of the administration and authorize the final change work order for the See Gwun/Golf Sewer Project which increases the contract amount by $14,191 for a total cost of $582,274. ,"-- Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. Mr. Janonis reminded the audience and Board members that the monthly Coffee with Council will take place at 9 AM on Saturday, November 9th. Mr. Janonis also announced that the Committee of the Whole meeting for November 12th will begin at 6:00 PM and the subject will be the ongoing presentation of the proposed Village budget for 1997. ANY OTHER BUSINESS Trustee Clowes expressed congratulations to the Mount Prospect JAYCEES Jaycees and their annual Haunted House, specifically HAUNTED complimenting Bob Tomasello on his tireless efforts. HOUSE Trustee Clowes also stated that he was an election judge and when ELECTION a question came up and the judges followed the printed instructions it became obvious that the support system offered by the Cook County Election Department should be improved, noting that the phone numbers given were consistently busy. Congratulations were also extended to Jeff Hamilton, Eagle Scout JEFF Candidate, for his efforts as part of "Make a Difference Day" and HAMILTON to the Public Works Department on the recent auction they sponsored, noting that high prices were paid for the vehicles PUBLIC auctioned off. WORKS AUCTION Page 7 ~ November 6, 1996 Trustee Hendricks brought up the subject of Conservator of the Peace and the fact that such a term was in the Village Code. Trustee Wilks stated that the Village Code had been amended to define Conservator of the Peace as a duly authorized/sworn law enforcement officer. Trustee Hendricks also brought up the subject of an incident that took place in November, 1994, noting that the Village Manager knew about an inqu~ry from the Glenview Police Department as to whether Richard Hendricks was a Trustee in Mount Prospect. Trustee Hendricks stated that the Village Manager should have informed him about that inquiry. Trustee Hendricks expressed his disapproval that the Sign Code allows contractors to place their signs in the front yards in residential districts while construction is underway at that particular property. He also expressed his opposition to the size of a sign allowed at his church, St. Emily. It was explained that the Sign Code gives a bonus to comer lots, which bonus allows a sign to exceed the normal size if the property owner does not install the second sign which is allowed by Code. Trustee Hendricks asked the Board to review the Sign Code with possibly repealing some of the existing regulations. CLOSED SESSION CLOSED SESSION Trustee Hoefert, seconded by Trustee Wilks, moved to go into Closed Session for the purpose of discussing whether minutes from previous Closed Sessions can be released from confidential status, as provided in 5 ILCS 120/2 (c) (21). Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Juracek, Wilks Nays: None Motion carried. The Board went into Closed Session at 10:25 P.M. RECONVENE Mayor Farley reconvened the meeting at 10:38 P.M. Present upon roll cell: Mayor Farley Trustee CIowes Trustee Hendricks Trustee Hoefert Trustee Juracek Trustee Wilks Trustee Wilks asked that a review be made of Closed Session Minutes to see if any discussion could be including in the regular minutes of the Board. Trustee Hendricks asked that the following statements be made a matter of record: Review of May 7, 1996 request of the Village Manager relative to the phone cell from Glenview; That he met with the Village Manager on October 1, 1996 relative to abandoned cars; Page 8 - November 6, 1996 That he met with the Village Manager and Police Chief Pavlock to ask staff to handle 2 issues in a delicate manner and that he asked Chief Pavlock about a phone call from Glenview. ,"-', ADJOURNMENT ADJOURN i There being no further business to come before the Board, Mayor ~ Farley adjourned the meeting at 10:43 P.M. Carol A. Fields Village Clerk Page 9 - November 6, 1996