HomeMy WebLinkAbout5.10 Resolution Authorizing an Intergovernmental Agreement Between Prospect Heights and Mount Prospect: Seminole Lane5/12/2017 BoardDocs® Pro
IN
Agenda Item Details
Meeting
May 16, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category
5. CONSENT AGENDA
Subject
5.10 A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY
OF PROSPECT HEIGHTS AND THE VILLAGE OF MOUNT PROSPECT TO SHARE EXPENSES RELATED
TO RESURFACING OF SEMINOLE LANE.
Access
Public
Type
Action (Consent)
Preferred Date
May 16, 2017
Absolute Date
May 16, 2017
Fiscal Impact
No
Budgeted
No
Budget Source
N/A
Recommended
Authorize an intergovernmental agreement between the City of Prospect Heights and the Village of
Action
Mount Prospect to share expenses related to the resurfacing of Seminole Lane.
Public Content
Information
This year's street resurfacing program is comprised 7.45 miles of Village streets. Included in the program is Seminole
Lane, from River Road to Mura Lane. This section of Seminole Lane is a border street that demarks the corporate limits of
the City of Prospect Heights and the Village of Mount Prospect. The border runs through the middle of the roadway with
the southern half located in Mount Prospect and the northern half located in Prospect Heights.
As we have done in the past with border streets, staff contacted Prospect Heights and informed them of our intent to
resurface Seminole Lane this year. We inquired as to their desire to have us include their half of the street in the
program. Prospect Heights indicated its concurrence and has approved an Intergovernmental Agreement (IGA) which
their Mayor signed on April 24, 2017. The IGA, prepared by our Village Attorney, stipulates that Prospect Heights will pay
for all work related to resurfacing their half of the street. The Village will pay the street resurfacing contractor directly and
upon invoicing, Prospect Heights will reimburse Mount Prospect their share of the project cost.
Alternatives
1. Authorize an intergovernmental agreement between the City of Prospect Heights and the Village of Mount Prospect to
share costs related to the resurfacing of Seminole Lane.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board authorize an intergovernmental agreement between the City of Prospect Heights
and the Village of Mount Prospect to share costs related to the resurfacing of Seminole Lane.
IGA - signed by Prospect Heights.pdf (260 KB) Seminole Lane Location Map.pdf (198 KB)
Resolution IDOT IL 83 funding.pdf (14 KB)
https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2
5/12/2017
Administrative Content
Executive Content
BoardDocs® Pro
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will
be no separate discussion of those items unless a Board member or member from the audience so requests, in which the
item will be removed from the Consent Agenda and considered in its sequence on the agenda.
hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2
INTERGOVERNMENTAL AGREEMENT
This Intergovernmental. Agreement (the "° reement,") is made and entered into
by and between the Village of Mount Prospect ("Mount Prospect"), and the City of
Prospect Heights ("'Prospect Heights"), 'both being a body pohitic and corporate of the
State of Illinois. Mount Prospect and Prospect Heiglits are sometimes collectively
referred to as the "Parties."
RECITALS
WHEREAS, the Constitution of the State of Illinois, 1970, Article 1%111, Section 10,
authorizes its of local. government to contract or, otherwise associate among
themselves in any Manner not prohibitedby law or ordinance; and.
WHEREAS, the provisions of the Intergovernmental Cooperation Act, (5 IL
220/1 et seq.), authorizes and encourages intergovernmental cooperation; and I
WHEREAS, Mount Prospect and Prospect Heights are units of government
within the meaning of the Constitution of the State of Illinois, 1970, Article VIL Section
10, having the power and authority to enter into an intergovernmental agreement; and
WHEREAS, Mount Prospect will engage in its 2017 street resurfacing project that
involves work on a number of roadways within its corporate boundaries; and
WHEREAS, one of the streets identified for work as part of the 2017 road
resurfacing project is Seminole Lane running in an east -west direction between Mura
Lane and River Road; and
WHEREAS, Prospect Heights has jurisdiction for the northern half ot Semi�
Lane running between Mura Lane and River Road and Mount Pr p,�— Jr, -, &-- ',
for the southern half of Sem. mole Lane running between Mura Lane and River Roal
and
WHEREAS, the work that Mount Prospect intends to initiate and complete
Seminole Lane between, Mura Lane and River Road includes road resurfa
,intermittent curb and gutter removal and replacement; and manhole, valve vault an
catch basin structural adjustments (the "Seminole Lane Project"); and i
HZEMM
WHEREAS, Prospect Heights seeks to have Mount Prospect include the portion
of Se ole Lane running between Mura Lane and River Road that is within Prospect
Heights jurisdiction included in the Seminole Lane Project; and
WHEREAS, Prospect Heights is willing to reimburse Mount Prospect for the
costs of the Seminole Lane Project that involves the section of Seminole Lane under
Prospect Heights' jurisdiction; and
WHEREAS, the Parties have determined that it is to the mutual benefit of the
two communities and their citizens for Mount Prospect and Prospect Heights to share
the costs of the Seminole Lane Project; and
WHEREAS, Mount Prospect and Prospect Heights desire by this instrument to
set forth their respective obligations and responsibilities concerning sharing the costs of
the Seminole Lane Project; and
NOW, THEREFORE, in consideration of the promises, covenants, terms a]
conditions set forth in this Agreement, the Parties hereto agree as follows:
Section 1: Allocation of the Costs for the Seminole Lane Prni pct.
1.1 Mount Prospect has accepted bids for work related to its 2017 street resurfacing
project and has awarded a contract to Arrow Road Construction Company.
1.2 The Parties agree that Mount Prospect will calculate Prospect Height's share of
the costs of the Seminole Lane Project by using the measurements of the or to
be constructed multiplied by the bid price for each item in the Seminole Lane
Project. Mount Prospect shall indicate to Prospect Heights its share of the cost for
the Seminole Lazice Project that the City will pay, subject to Prospect Heights'
review and approval of the cost allocation calculation.
2.1 Mount Prospect shall pay all the costs related to work on the Seminole Lane
Project,
2,-2 Mount Prospect shall provide the construcElon engineering and it shall be solely
responsible for conducting and completing the Seminole Lane Project,
HOME]
2.3 Mount Prospect shall conduct thefir-W inspection ofwork.for the Seminole Lane
Project and it shall accept the work and determine that the Project is completed.
2.4 Mount Prospect shall send invoices to Prospect Heights for payment of its share
of the costs of the Seminole Lane Project.
Section 3: and pi stems
3.1 Prospect Heights shall provide Mount Prospect with information related to the
construction layout of the work on its portion of Seminole Lane prior to the start
of the Seminole Lane Project.,
3.2 Prospect Heights shall participate in the final inspection of work on its portion of
Seminole Lane prior to final acceptance of the Seminole Lane Projectby Mount
Prospect.
3.3 Prospect Heights shall. timely reimburse Mount Prospect for its portion of the
costs of the Seminole Lane Project upon receipt of invoices from Mount Prospect.
Section 4. General Provisions.
4.1 Govern Law and Venue. This Agreement shall be interpreted under, and
governed by, the laws of the State of Illinois. Any claim, suit, action or
proceeding brought in connection with this Agreement shall be in the Circuit
Court of Cook County and both Mount Prospect and Prospect Heights hereby
irrevocably consent to the personal and subject matter jurisdiction of such court
and waives any claim that such court does not constitute a convenient and
appropriate venue for such claims, suits, actions or proceedings.,
4.2 Modification. This Agreement may not be altered, modified oramended except
by a written instr=ent signed by both Parties. Provided, however, Mount
Prospect and Prospect Heights agree that provisions required to be inserted in
this Agreement by laws, ordinances, rules, regulations or executive orders are
deemed inserted whether they appear in this Agreement and that in no event
will the failure to insert such provisions prevent, the enforcement of this
Agreement.
4.3 kFQor1gcge M '
_mAjgM. Neither Mount Prospect nor Prospect Heights shall be liable for
failing to fulfill any obligation under this Agreement to the extent any such
failure is caused 'by any event beyond Mount Prospect's or Prospect Height's
control and which event is not caused by the Parties' fault or negligence,
individually or collectively. Such events shall include, but are not limited to, acts
of God, acts or war or terrorism, fires, lightning, floods, epidemics or riots.
4.4 Notices. Unless otherwise specified, any notice, demand or request pursuant to
this Agreement must be given in writing at the addresses set forth below by any
of the following means: personal service, overnight courier or first class mail.
TO THE VILLAGE OF MOUNT PROSPECT:
Mr. Sean Dorsey
Director, Mount Prospect Public Works Department
1700 West Central Road
Mount Prospect, Illinois 60056
TO THE CITY OF PROSPECT HEIGHTS:
Mr. Joe Wade
City Administrator
8 North Elmhurst Road
Prospect Heights, Illinois 60070
4.5 Enndm-Agrgmgni- 11tis Agreement constitutes the entire agreement between
Mount Prospect and Prospect Heights, merges all discussion between therm and
supersedes and replaces any and every other prior or contemporaneous
agreement, negotiation, understanding, commitinents and writings with respect
to such subject matter hereof.
IN WITNESS WIIEREOF,Mowi.,it.prospect and. Prospect Height,,.-, have use
this.Ag:re ement to be executed by their respective officials on the dates as sb.own..
EXECUTED BY THE VILLAGE OF
MOUNT 13IZOSPECT
Arlene A.. juracek
Mayor
EXECUFED BYTHE CITY OF
PROSPECT HEIGHTS
ThIs day of
........ 2017 '1111s .......... day off.2017
......... .. l
ATTEST: A"rrES"I.
. ......... ..- - ..............................
. ... ..... ...
Village Clerk City Clerk C De,,,V
I k9lijAw
S P
p
Z
bra,
X
4 D P) k
..........
UZEM
Project Location/Limits Map
Project: 2017 Street Resurfacing Program
Location: Seminole Lane (River Road to Mura Lane)
Q
E
Prosper
Seminole Lane
I
7i870 56,10 ,V 84.7/ 53-9377 wl'vl'v.If'Y'YoG.VN'..NCa1^ per:.t.a;;)M"g
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND
THE VILLAGE OF MOUNT PROSPECT TO FUND SIDEWALK RAMP IMPROVEMENTS ASSOCIATED
WITH THE IL ROUTE 83 (ELMHURST ROAD) RESURFACING PROJECT.
WHEREAS, , the Village of Mount Prospect has entered into an Agreement with the Illinois Department of
Transportation (IDOT) to fund sidewalk ramp improvements associated with the IL Route 83 (Elmhurst
Road) Resurfacing Project; and
WHEREAS, in compliance with the aforementioned Agreement, it is necessary for the Village of Mount
Prospect to appropriate sufficient funds to pay its share of the cost of said improvement
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS PURSUANT TO ITS HOME RULE
POWERS:
SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby authorize and direct the
Mayor to execute Agreement between the Village of Mount Prospect and the Illinois Department of
Transportation for the appropriated sum of Two Thousand Seventy Dollars (2,070.00) or so much thereof
as may be necessary, from any money now or hereinafter allotted to the Village to pay its share of the cost
of this improvement as provided in the Agreement attached hereto and made a part of this Resolution as
Exhibit "A".
SECTION TWO: That upon award of the contract for this improvement, the Village of Mount Prospect will
pay to the IDOT in a lump sum from any funds allotted to the Village an amount equal to 80% of its
obligation incurred under this Agreement, and will pay to said IDOT the remainder of the obligation in a lump
sum, upon completion of the project based on final costs.
SECTION THREE: That the Village of Mount Prospect agrees to pass a supplemental resolution to provide
any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves
to be insufficient, to cover said cost.
SECTION FOUR: That this Resolution shall be in full force and effect from and after its passage and
approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this 16th day of May, 2017
Arlene A. Juracek
Mayor
ATTEST:
Karen Agoranos
Village Clerk