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HomeMy WebLinkAbout5.06 Resolution Authorizing an Intergovernmental Agreement between IDOT and the Village5/12/2017 BoardDocs® Pro IN Agenda Item Details Meeting May 16, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.6 A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE VILLAGE OF MOUNT PROSPECT TO FUND SIDEWALK RAMP IMPROVEMENTS ASSOCIATED WITH THE IL ROUTE 83 (ELMHURST ROAD) RESURFACING PROJECT. Access Public Type Action (Consent) Preferred Date May 16, 2017 Absolute Date May 16, 2017 Fiscal Impact Yes Dollar Amount 2,070.00 Budgeted No Budget Source Street Resurfacing Construction Fund Recommended Authorize the Mayor to sign an intergovernmental agreement with IDOT for construction expenses Action related to the resurfacing of IL Route 83 and pass a resolution verifying funding for this expenditure. Public Content Information The Illinois Department of Transportation (IDOT) has scheduled resurfacing of IL Route 83, Elmhurst Road, from U.S. Route 14, Northwest Highway, to Palatine Road. The section between Northwest Highway and Camp McDonald Road is within the Village of Mount Prospect. The bid opening for this project is scheduled for the summer of 2017. Construction is expected to start this summer and be completed by the end of the year. The scope of work includes grinding off the existing asphalt, installing new asphalt surface, intermittent curb replacement, sidewalk ramp improvements, pavement striping, and structure adjustments. The total estimated project cost is $3,100,000. The contract for this work will be let and administered by IDOT. The proposed improvements will require the removal and replacement of existing American with Disabilities Act (ADA) - required sidewalk ramps in the downtown area. The ramps at Route 83 & Busse Avenue as well as the ramps at Route 83 & Central Road are constructed of brick pavers previously installed as part of our downtown streetscape projects. The Village is required to bear the cost of replacing these brick paver ramps. In order for the brick work to be included in IDOT's project, the agency has prepared an intergovernmental agreement to establish our share of the cost. The cost to include required brick sidewalk ramp work is $2,070. In addition, the agreement requires the Village pass a funding resolution, included as Exhibit B to the agreement. This Resolution verifies that the Village has appropriated sufficient funds to pay for our share of the cost of the improvements. The agreement also includes Exhibit C, An Ordinance Restricting Parking along Route 83. The Village currently has a code restricting all parking along Route 83 throughout the entire length of the Village. Consequently, no Village Board action is necessary to satisfy this requirement. hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 5/12/2017 Alternatives BoardDocs® Pro 1. Authorize the Mayor to sign an intergovernmental agreement with IDOT for construction expenses related to the resurfacing of IL Route 83 and pass a resolution verifying funding for this expenditure. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board authorize the Mayor to enter into an intergovernmental agreement with IDOT for costs associated with IL Route 83 resurfacing brick sidewalk work. Staff also recommends that the Village Board pass a resolution verifying the availability of funds for this purpose in an amount of $2,070. IGA.pdf (39 KB) Resolution IDOT IL 83 funding.pdf (14 KB) Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2 RESOLUTION NO. A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE VILLAGE OF MOUNT PROSPECT TO FUND SIDEWALK RAMP IMPROVEMENTS ASSOCIATED WITH THE IL ROUTE 83 (ELMHURST ROAD) RESURFACING PROJECT. WHEREAS, , the Village of Mount Prospect has entered into an Agreement with the Illinois Department of Transportation (IDOT) to fund sidewalk ramp improvements associated with the IL Route 83 (Elmhurst Road) Resurfacing Project; and WHEREAS, in compliance with the aforementioned Agreement, it is necessary for the Village of Mount Prospect to appropriate sufficient funds to pay its share of the cost of said improvement NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS PURSUANT TO ITS HOME RULE POWERS: SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby authorize and direct the Mayor to execute Agreement between the Village of Mount Prospect and the Illinois Department of Transportation for the appropriated sum of Two Thousand Seventy Dollars (2,070.00) or so much thereof as may be necessary, from any money now or hereinafter allotted to the Village to pay its share of the cost of this improvement as provided in the Agreement attached hereto and made a part of this Resolution as Exhibit "A". SECTION TWO: That upon award of the contract for this improvement, the Village of Mount Prospect will pay to the IDOT in a lump sum from any funds allotted to the Village an amount equal to 80% of its obligation incurred under this Agreement, and will pay to said IDOT the remainder of the obligation in a lump sum, upon completion of the project based on final costs. SECTION THREE: That the Village of Mount Prospect agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. SECTION FOUR: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this 16th day of May, 2017 Arlene A. Juracek Mayor ATTEST: Karen Agoranos Village Clerk FAP Route 344 IL Route 83 South of Palatine Road to US 14(Northwest Highway) State Section: (97130192) RS -2 Cook County Job No.: C-91-427-16 Contract No.: 62D09 JN -117-029 AGREEMENT This Agreement entered into this day of , 2017 A.D by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the VILLAGE OF MOUNT PROSPECT of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving approximately 3.06 miles of IL Route 83 from south of Palatine Road to US 14 (Northwest Highway), STATE Job No.: C- 91-427-16, State Contract Number 62D09, STATE Section (97B&3192)RS-2 by resurfacing and improving Pedestrian Ramps as follows: This is a resurfacing project in which the work to be performed includes hot —mix asphalt surface removal, pavement patching, resurfacing with hot -mix asphalt, concrete curb and gutter removal and replacement, handhole and drainage structure adjustments, cleaning of drainage structures, placement of thermoplastic pavement markings, sidewalk curb ramp improvements and by performing all other work necessary to complete the improvement in accordance with the approved plans and specifications; and WHEREAS, the VILLAGE requests that the STATE include in its contract 120 sq ft. of Detectable Warnings (Special) at the intersections of IL Rte 83 with Busse Ave. and with Central Road; and WHEREAS, the STATE has agreed to the VILLAGE's request; and WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the approved plans, specifications and contract. 2. The STATE agrees to pay for all right of way, construction and engineering cost subject to reimbursement by the VILLAGE as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated cost and cost proration for this improvement is as shown on Exhibit A attached hereto and made a part hereof. 4. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of the cost for this improvement, a copy of which is attached hereto as Exhibit B and made a part hereof. The VILLAGE agrees that upon award of the contract for this improvement, the VILLAGE will pay to the STATE, in a lump sum from any funds allotted to the VILLAGE, an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation (including any non -participating costs on FA Projects) in a lump sum, upon completion of the project based upon final costs. 5. The VILLAGE further agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated in Exhibit B proves to be insufficient, to cover said cost. 6. The VILLAGE has adopted and will put into effect an appropriate ordinance, prior to the STATE's advertising for the proposed work to be performed hereunder, or shall continue to enforce an existing ordinance, requiring that parking be prohibited within the limits of this improvement, a copy of which is attached hereto as Exhibit C, and will in the future prohibit parking at such locations on or immediately adjacent to this improvement as may be determined necessary by the STATE from traffic capacity studies. 7. The VILLAGE agrees not to permit driveway entrance openings to be made in the curb, as constructed, or the construction of additional entrances, private or commercial, along Illinois Route 83 without the consent of the STATE. 8. The VILLAGE shall exercise its franchise rights to cause private utilities to be relocated, if required, at no expense to the STATE. 9. The VILLAGE agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway's jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no expense to the STATE. 10. All VILLAGE owned utilities, on STATE right of way within the limits of this improvement, which are to be relocated/adjusted under the terms of this Agreement, will be relocated/adjusted in accordance with the applicable portions of the "Accommodation of Utilities of Right of Way of the Illinois State Highway System." (92 III. Adm. Code 530). 11. The VILLAGE agrees to obtain from the STATE an approved permit for any VILLAGE owned utility relocated/adjusted as part of this improvement, and shall abide by all conditions set forth therein. 12. Upon final field inspection of the improvement and so long as IL Route 83 is used as a STATE Highway, the STATE agrees to maintain or cause to be maintained the median, the through traffic lanes, the left -turn lanes and right turn lanes, and the curb and gutter, stabilized shoulders and ditches adjacent to those traffic lanes and turn lanes. 13. Upon final field inspection of the improvement, the VILLAGE agrees to maintain or cause to be maintained those portions of the improvement which are not maintained by the STATE, including new and existing sidewalks, new curb ramp improvements and special detectable warnings, parkways, crosswalk and stopline markings and VILLAGE owned utilities including appurtenances thereto. 14. The VILLAGE further agrees to continue its existing maintenance responsibilities on all side road approaches under its jurisdiction, including all left and right turn lanes on said side road approaches, up to the through edge of pavement of IL Route 83. Drainage facilities, if any, at the aforementioned side roads located within the STATE right-of-way shall be the joint maintenance responsibility of the STATE and the VILLAGE unless there is an agreement specifying different responsibilities. 15. The VILLAGE has adopted a resolution, will send a letter, or sign the Plan Approval page which is part of this document, prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. 16. Under penalties of perjury, the VILLAGE certifies that its correct Federal Tax Identification number is 36-6006011 and it is doing business as a GOVERNMENTAL ENTITY, whose mailing address is: Village of Mount Prospect 1700 West Central Road Mount Prospect, Illinois 60056 Obligations of the STATE and the VILLAGE will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. This AGREEMENT and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. Attest: Village Clerk (SEAL) VILLAGE OF MOUNT PROSPECT By: (Signature) By: (Print or Type) Title: Date: STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION go Date: Anthony J. Quigley, P.E. Region One Engineer Job No.: C-91-427-16 Agreement No.: JN -117-029 _► _"-.7• WHEREAS, in order to facilitate the improvement of FAP Route 344, known as IL Route 83, State Section (97B&3192)RS-2, the VILLAGE agrees to that portion of the plans and specifications relative to the VILLAGE's financial and maintenance obligations described herein, prior to the STATE's advertising for the aforedescribed proposed improvement. Approved Title Date Exhibit B FUNDING RESOLUTION WHEREAS, the Village of Mount Prospect (VILLAGE) has entered into an AGREEMENT with the State of Illinois (STATE) for the improvement of FAP Route 344, known as IL Route 83, State Section (97B&3192)RS-2, south of Palatine Road to US 14 (Northwest Highway); and WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the VILLAGE to appropriate sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of Two Thousand Seventy Dollars ($2,070.00) or so much thereof as may be necessary, from any money now or hereinafter allotted to the VILLAGE to pay its share of the cost of this improvement as provided in the AGREEMENT; and BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the VILLAGE will pay to the STATE in a lump sum from any funds allotted to the VILLAGE an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation in a lump sum, upon completion of the project based on final costs. BE IT FURTHER RESOLVED, that the VILLAGE agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. STATE OF ILLINOIS) COUNTY OF COOK) Village Clerk in and for the Village of Mount Prospect hereby certify the foregoing to be a true perfect and complete copy of the resolution adopted by the Village Board at a meeting on , 2017 A.D. IN TESTIMONY WHEREOF, I have hereunto set my hand seal this day of 2017 A.D. (SEAL) Village Clerk EXHIBIT C ORDINANCE NO. AN ORDINANCE RESTRICTING PARKING ALONG IL ROUTE 83 SOUTH OF PALATINE ROAD TO US 14(NORTHWEST HIGHWAY) WITHIN THE VILLAGE OF MOUNT PROSPECT WHEREAS, the State of Illinois acting by and through its Department of Transportation is desirous of improving IL Route 83 south of Palatine Road to US 14(Northwest Highway) in Cook County; and WHEREAS, a portion of this project runs through the Village of MOUNT PROSPECT; and WHEREAS, in order to facilitate the free flow of traffic and ensure safety to the motoring public, the Village of MOUNT PROSPECT determines that the parking along IL Route 83 south of Palatine Road to US 14(Northwest Highway) shall be prohibited. BE IT ORDAINED BY THE VILLAGE BOARD OF THE VILLAGE OF MOUNT PROSPECT, COUNTY OF COOK, STATE OF ILLINOIS, as follows: Section 1. That parking shall not be permitted along IL Route 83 south of Palatine Road to US 14(Northwest Highway) within the corporate limits of the Village of MOUNT PROSPECT included in said improvement. Section 2. That the Village Board of the Village of MOUNT PROSPECT will prohibit future parking at such locations on or immediately adjacent to IL Route 83 south of Palatine Road to US 14 (Northwest Highway) as may be determined and directed by the State of Illinois to be necessary to ensure the free flow of traffic and safety to the motoring public. Section 3. The Village Clerk is hereby authorized and directed to attach a copy of this Ordinance to the agreement dated 2017 by and between the State of Illinois and the Village of Mount Prospect. Section 4. That this Ordinance shall be in full force and effect from and after its passage and approval according to law. ADOPTED BY THE VILLAGE BOARD OF THE VILLAGE OF MOUNT PROSPECT, COUNTY OF COOK, STATE OF ILLINOIS, this day of 12017. VOTE: AYES NAYES: ABSENT: APPROVED BY ME THIS DAY OF 2017 VILLAGE PRESIDENT ATTEST: