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Agenda Item Details
Meeting
Apr 05, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m.
Category
5. CONSENT AGENDA
Subject
5.2 Motion to accept bid for EAB insecticide treatment services in an amount not to exceed
$28,028
Access
Public
Type
Action (Consent)
Preferred Date
Apr 05, 2017
Absolute Date
Apr 05, 2017
Fiscal Impact
Yes
Dollar Amount
28,028.00
Budgeted
Yes
Budget Source
General Fund
Recommended Accept the bid for a two (2) -year (2017-2018) EAB Insecticide Treatment contract submitted by
Action Kinnucan Tree Experts Company in an amount not to exceed $28,028. Year two (2) (2018) will be
in an amount not to exceed $28,881 and will be contingent upon the availability of funds for this
purpose. Staff also requests authority to extend the contract by one (1) year (2019) if
performance is satisfactory and the contractor agrees to maintain pricing.
Public Content
Information
The proposed contract provides for the treatment of ash trees with emerald ash borer (EAB) insecticide.
Beginning in 2009, Public Works has proactively treated a selection of parkway ash trees in attempt to prevent infestation
by the emerald ash borer (EAB). As authorized by the Village Board, we have been treating these trees annually with the
hope that we will be able to preserve a small population of high quality ash trees in our parkways.
Currently, these trees are separated into two (2) groups and treated biannually (every other year) with a product called
Tree -age. Tree -age is considered to the most effective treatment for killing EAB larvae.
In 2017, treatment will be applied to group A, consisting of approximately 481 trees (6,716 diameter inches). In 2018,
treatment will be applied to group B, consisting of approximately 315 trees (6,932 diameter inches).
In exploring different opportunities to accomplish this task, staff looked to utilize the Municipal Partnering Initiative (MPI).
MPI currently does not have an active contract for EAB insecticide treatment.
As such, staff elected to seek competitive bids via an in-house letting.
The bid award is for a two (2) year (2017-2018) EAB insecticide treatment contract. The bid also includes an option to
extend the contract one (1) additional year (2019) if both parties agree.
Nine invitational bids were mailed, a notice was published in a local newspaper, and the bid was placed on the
OnviaDemandstar online bidding website. The following four (4) bids were received and publicly opened on March 20,
2017 at 1:00 p.m. at the Village Hall, 50 South Emerson Street, Mount Prospect, Illinois 60056:
Bidder 2017 Bid Price 2018 Bid Price Total Bid
https://www.boarddocs.comAl/vomp/Board.nsf/Private?open&login# 1/2
Bid Request
for
EAB Insecticide Application Contract 2017 and 2018
BID OPENING: Monday, March 20, 2017 —1:00 p.m. local time
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
H:\Forestry\WORD\2017\EAB\BID-EAB INSECTICIDE APPL 2017-2018.docx
ESB InsecticideAgplication Contract 2017 and 2018
Table of Contents
Section
Page
Notice to Bidders
1
Table of Contents
2
Bid Packet Information
3
Instructions to Bidders
7
Specifications
10
General Conditions
12
Proposal Form - Exhibit A
19
Bid Form
23
Affidavit — Bid Certification Form
27
Bid Security 29
Bid Sheet(s) 31
Contract — Exhibit B 33
TREE -age Rate Sheet — Exhibit C 39
2
2. HOW TO SUBMIT A BID
The bid proposal must be delivered in a sealed envelope to the Village Hall and
marked to the attention of the "Village Manager". The bid proposal must be
clearly marked: Sealed Bid "EAB INSECTICIDE APPLICATION CONTRACT
2017 and 2018" and the date of the bid opening. No proposal will be
considered unless it is submitted on the bid proposal form, Exhibit A,
included in this bid packet.
The bid proposal must be typewritten or legibly completed in ink. Any erasures or
revisions in the bid proposal must be initialed by the person signing the proposal.
Should a bidder wish to qualify his bid or make special stipulations thereto, such
qualifications or stipulations shall be stated on standard letter size sheets of
paper, separate from the proposal form but included within the sealed proposal.
It will be the sole responsibility of the bidder to ensure that his or her bid reaches
the Mount Prospect Village Manager's Office on or before the deadline for bid
submissions set forth above. Any bid that is not sealed or marked as specified in
the requirements for submitting a bid will be disqualified from the bidding
process.
3. QUALIFICATION OF BIDDERS
To be entitled to consideration, bids must be submitted in accordance with this
Notice to Bidders and the "Village of Mount Prospect Instructions to Bidders",
and on the Proposal Form (Exhibit A). In addition, bidders must be licensed to do
business in the Village of Mount Prospect, and must furnish satisfactory evidence
of their professional experience and ability to meet the performance requirements
of the EAB INSECTICIDE APPLICATION CONTRACT 2017 and 2018 (Exhibit
8).
4. AWARD OF CONTRACT TO SUCCESSFUL BIDDER
The Village of Mount Prospect will be the sole interpreter of all bid documents,
and reserves the right to make its own assessment of bids received; to reject any
and all bids; to waive irregularities and technicalities in the bids; to further
negotiate details of the contract with the low bidder after award of the contract;
and to award the contract based upon its consideration of the following criteria as
well as relevant statutory provisions:
a) Lowest responsible bidder,
b) The ability, capacity, and skill of the bidder to perform the contract to
provide the service required.
4
VILLAGE OF MOUNT PROSPECT
INSTRUCTIONS TO BIDDERS
To be entitled for consideration, bids must be made in accordance with the following
instructions:
1. The Village of Mount Prospect reserves the right to reject any or all bids, or any
part thereof, or to accept any bid or any part thereof, or to waive any information
in any bid when, it its opinion, the best interest of the Village will be served by
such action.
2. Bidders may withdraw or cancel their bid, in written form, at any time prior to the
advertised bid opening time. Any bid submitted will be binding for 90 calendar
days after the date of bid opening. No plea of ignorance by the bidder as to the
conditions that exist or that may exist hereafter as a result of failure or omission
on the part of the bidder to make the necessary examinations and/or
investigations will be accepted as a basis for varying the requirements of the
Village or the compensation to the bidder.
3. Bids must be signed by an authorized official of the organization submitting the
bid with the name of the official and his/her title typed below the signature.
4. All bidders must submit the following information on or before the deadline for bid
submittal: (a) the location of the bidder's permanent place of business; (b)
evidence of the ability to provide an efficient and adequate plan for executing the
services requested; and (c) any additional evidence tending to show that the
bidder is prepared adequately to fulfill the contract, including a statement of the
items of equipment which the bidder proposes to use on the project. This list of
items is to include a statement noting which of these items of equipment the
bidder owns, and separately those items which he does not own but is certain he
will be able to rent or otherwise procure for use on the project
5. Bidders shall include with their bid, on a separate attachment to the bid, the
names of three (3) references regarding their qualifications by experience, ability,
personnel and equipment to perform the services required by the bid
specifications. The references must include company name, address, contact
person and telephone number. The Village reserves the right to reject bids not
accompanied by the required references.
6. All bidders agree that a complete background investigation of the principals of
the bidder and all employees who will perform the required services on behalf of
the bidder will be made. Bidders agree to cooperate with the appropriate Village
personnel to supply all the necessary information to complete the background
inquiries. The Village, at its complete discretion, may disqualify any Bidder,
including a low Bidder, and may void any contract previously entered into based
upon its background investigation.
7. No bid will be accepted from or contract awarded to any person, firm or
corporation that is in arrears or is in default to the Village upon any debt or
contract, or that is a defaulter, as surety or otherwise, upon any obligation to the
7
15.All municipal, county, and State of Illinois sales taxes and federal excise taxes,
which are NOT applicable to sales to the Village of Mount Prospect, must be
excluded from bid prices.
16. Prices shall be stated in units when applicable and quotation made on each item
separately. In case of conflict, unit price shall govern.
17. Bidders must be sure to specify any terms which they wish to offer in the space
provided. Cash discounts will be deducted from the base bid in determining the
low bidder.
18.A bid deposit in the amount of $500.00, payable to the Village, is required, unless
otherwise stated in the bid package. The deposit must be in the form of a bid
bond, certified check, or a bank cashier's check. All bid performance deposit
checks will be retained by the Village until the bid award is made, at which time
the checks will be promptly returned to the unsuccessful bidders. The bid
performance deposit check of the successful bidder will be retained until all
requirements have been satisfied and proof of insurance coverage is provided.
19. In case of default by the bidder, the Village may procure the services from other
sources and may deduct the cost of such services from the unpaid balance due
the bidder, or may collect against the retainage for excess costs so paid, and the
prices paid by the Village shall be considered the prevailing market price at the
time such purchase is made.
20. The bidder shall hold the Village, its officers, employees and agents, harmless
from liability of any nature or kind on account of the Village's use of any
copyrighted or uncopyrighted composition, trade secrets, secret process,
proprietary rights, patented or unpatented invention, article or appliance
furnished or used under the bid specifications.
21. The successful bidder is specifically denied the right of using in any form or
medium the name of the Village for any advertising, promotion or reference
unless express written permission is granted by the Village.
22. The opaque envelope containing the bid shall be marked plainly, "SEALED BID
for EAB INSECTICIDE APPLICATION CONTRACT 2017 and 2018", and date
of the bid opening. (See also Notice to Bidders requirements).
23. The bidder's submittal shall include the completed Proposal Form. The Village
will strictly hold the bidder to the terms of the Proposal Form. The Proposal Form
must be executed by a person having the legal right and authority to bind the
bidder.
Questions about this Request for Bids should be directed to:
EAB INSECTICIDE APPLICATION CONTRACT 2017 and 2018
Dave Hull, Forestry/Grounds Superintendent
Mount Prospect Public Works Department
1700 West Central Road
Mount Prospect, Illinois 60056
Phone: 847.870.5640 Email: dhull@mountprospect.org
9
all times endeavor to maintain good relations with the public and respectfully answer
questions.
Damage
Repair of all damage done to sidewalks, driveways, curbs, streets, fire hydrants, buffalo
boxes, street and traffic signs, light standards or other structures, lawns, other trees, or
any other public or private property during the operations of this contract shall be at the
Contractor's expense.
Repairs or replacements shall be accomplished as soon as possible, but no later than
sixty (60) days after the date the damaged has occurred. Note that the Contractor is not
authorized to drive equipment onto private property without previous authorization from
the property owner.
Cleanup/Flag Placement
Thorough cleanup of each work site shall be required, including raking and sweeping if
necessary. A flag provided by the Village, stating that the tree has been treated, shall
be left by the contractor at the base of each treated tree. Additionally, a letter prepared
by the Village will be left by the contractor asking the resident to water the treated tree.
APPLICATION SPECIFICATIONS
TREE -age — trunk injection:
Product — TREE -age by Arborjet (with the active ingredient Emamectin Benzoate)
Rate — This product shall be mixed in accordance with the label to control Emerald Ash
Borer. Exhibit C, based on Arborjet's suggested medium rate, identifies the exact
milliliters that must be administered according to the DBH for two year control of EAB.
Application Method — Trunk Injection administered through the Arborjet Tree IV system,
or the air hydraulic system manufactured by Arborjet, using #4 Arborplugs and a 3/8"
drill bit. Both application methods are acceptable, except for trees with a DBH larger
than 27", and then the Tree IV system shall be used. Drill bits should be Arborjet double
helix bits or a comparable brad point bit. (Only sharp bits shall be used and changed
regularly throughout the contract.) The placement of the injection sites, the number of
injection sites and drill depth shall all be done in accordance with the product label in
correlation to the tree DBH. Arbor plugs should be evenly spaced, placed straight in,
set to the correct depth, and placed in the flare of the tree when possible.
11
cost, and for every party listed a full or partial waiver of lien, as
appropriate. Beginning with the second payment request, and with each
succeeding payment request, the Contractor shall submit Contractor's
Affidavits and partial waivers of lien for each subcontractor and supplier
showing that the amount paid to date to each is at least equivalent to the
total value of that subcontractor's work, less retainage, included on the
previous payment request.
6. If final payment is requested, the Contractor shall submit a properly
completed Contractor's Affidavit setting out, under oath, the name,
address and amount due or to become due, of Contractor, each
subcontractor, vendor, supplier or other appropriate party included in its
cost, and a full and final waiver of lien for the full amount of the Work, less
retainage. The Contractor shall assign over to the Village all
manufacturers' and suppliers' warranties respecting any part of the Work.
7. The Village reserves the right to alter the scope of the required services to
be performed, add such incidental services as may be necessary and
increase or decrease the services to be performed to accord with such
changes, including the deduction or cancellation of any one or more or the
services. Such changes shall not be considered as a waiver of any
condition of the contract nor to invalidate any of the provisions thereof.
8. The performance of the required services shall be done under the
supervision of the Village's Director of Public Works or his/her designee
who shall decide all questions that arise as to the quality and acceptability
of materials furnished, services performed, manner of performance,
acceptable fulfillment of the contract, compensation and the disputes and
mutual rights between contractors under the Specifications.
9. If the contractor fails to begin providing the services within the specified
time, or fails to perform these services in accordance with the terms of the
approved schedule or performs the services in a manner unacceptable to
the Village, or if the contractor becomes insolvent or is declared bankrupt,
or makes an assignment for the benefit of creditors, or from any other
cause fails to perform the required services in a manner required by the
contract, the Village shall give notice to the contractor and its surety in
writing specifying such failure, delay, neglect, refusal or default, and if the
contractor, within a period of ten (10) calendar days after the giving of
such notice, does not proceed in accordance therewith, then the Village
shall have the full power and authority to declare the contract and the
contractor in default, and to forfeit the rights of the contractor in the
contract.
10. All costs and charges incurred by the Village, together with the cost of
performing the required services shall be deducted from any monies due
or which may become due to the contractor under the contract. Following
any payment due and received by the Village from the contractor's surety
following default, if the expense so incurred by the Village is less than the
sum paid to the Village by the surety under this contract for the
13
C.
6. The contractor shall at all times have a competent person in charge of its
work crew at the job site to whom the Village representative may issue
directives. Such person shall be competent in the English language.
Insurance; Indemnification
Insurance Re uirernents. In the submission of a bid, the bidder is
certifying that it has all the insurance coverage required by law or that
would normally be expected for the bidder's type of work. In addition, the
bidder is certifying that, as the successful bidder/contractor, upon
execution of the contract, it will provide insurance of such types and in
such amounts as may be necessary to protect itself and the interests of
the Village against all hazards or risks of loss contemplated by the
contract. The Village shall be named as an additional insured on all
applicable insurance policies. Satisfactory certificates of insurance shall
be filed with the Village upon execution of the contract. The certificates
shall state that thirty (30) days advance written notice will be given to the
Village before any policy covered thereby is changed or canceled.
Insurance coverage shall be in the following minimum amounts:
Limit/ Limit/
Type of Insurance Ea. Occurrence Aqqreqate
General Liability
Bodily Injury $1,000,000 $3,000,000
Property Damage $1,000,000 $3,000,000
Contractual Ins. $1,000,000 $3,000,000
Automobile Liability
Bodily Injury $1,000,000 $1,000,000
Property Damage $1,000,000 $1,000,000
Workers Compensation
Employee Claims
Employers Liability
Statutory for Illinois
$1,000,000 per accident
3. Indemnification. The contractor shall indemnify and save harmless the
Village, its officers, employees and agents from any and all liability, losses
or damages, including attorneys fees and costs of defense, the Village
may suffer as a result of claims, demands, suits, actions or proceedings of
any kind or nature, including workers' compensation claims, in any way
resulting from or arising out of the operations of the contractor under the
contract, including operations of subcontractors; and the contractor shall,
at his own expense, appear, defend and pay all attorneys fees and all
costs and other expenses arising therefrom or incurred in connection
therewith; and, if any judgments shall be rendered against the Village in
any such action, the contractor shall, at his own expense, satisfy and
discharge same. The contractor expressly understands and agrees that
15
E.
C. Drug Free Workplace Act. The contractor will comply with
the requirements of the Drug Free Workplace Act if the
contract is $5,000 or more, and it has more than 24
employees at the time of entering into the contract pursuant
to 30 ILCS 580, et seq.
d, Preference to Veterans Act. The contractor will comply with
the Preference to Veterans Act, 330 ILCS 55, et seq.
f. Non -Discrimination. The contractor will comply with the
Illinois Public Works Employment discrimination Act, 775
ILCS 10/1, et seq.
g. E ual Employment Opportunity. The contractor will comply
with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-
101, et seq.), including establishment and maintenance of a
sexual harassment policy as required by Section 2-105 that
will be produced to the Village upon request, and the Rules
and Regulations of the Illinois Department of Human rights,
including the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE, that is a material term of all public contracts, as
set forth in Exhibit B.
h. Compliance with Freedom of Information Act Reguest.
Section 7 of the Illinois Freedom of Information Act (FOIA), 5
ILCS 140/7, applies to public records in the possession of a
party with whom the Village has contracted. The Village will
have only a very short time from receipt of a FOIA request to
comply with the request and there is a significant amount of
work required to process a request including collating and
reviewing the information. The bidder/contractor
acknowledges the requirements of FOIA and agrees to
comply with all requests made by the Village for public
records (as that term is defined by Section 2(c) of FOIA) in
the undersigned's possession and to provide the requested
public records to the Village within two (2) business days of
the request being made by the Village. The
bidder/contractor agrees to indemnify and hold harmless the
Village from all claims, costs, penalties, losses and injuries
(including but not limited to, attorneys fees, other
professional fees, court costs and/or arbitration or other
dispute resolution costs) arising out of or relating to its failure
to provide public records to the Village under the contract.
Work Guaranty
17
EXHIBIT A
(Upon award of contract, to be
attached to EAB INSECTICIDE
APPLICATION CONTRACT
2017 and 2018 as Exhibit A)
Bid Proposal Form
Village of Mount Prospect
EAB INSECTICIDE APPLICATION CONTRACT 2017 and 2018
OWNER INFORMATION
Owner Name:
Address:
Business Name:
Business Address:
Home Phone:
This Business is a
Business Phone:
If applicable, give names and addresses of all partners, officers or directors.
Name
Address
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? ❑ YES E] NO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
service? n YES ❑ NO
19
Individual Proprietorship
[]
Joint Venture
n
Partnership
❑
Corporation
If applicable, give names and addresses of all partners, officers or directors.
Name
Address
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? ❑ YES E] NO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
service? n YES ❑ NO
19
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the EAB INSECTICIDE APPLICATION CONTRACT 2017 and 2018, and agree to
abide by the conditions set forth therein. My signature below indicates my acceptance
of all such conditions and my bid for award of the Village of Mount Prospect EAB
INSECTICIDE APPLICATION CONTRACT 2017 and 2018.
Name of Company
Bid Submitted By
Position in Company
Phone No. Date
Bidder must use the official firm name and authorized representative must sign.
21
BID FORM
EAB INSECTICIDE APPLICATION CONTRACT 2017 and 2018 Village of Mount
Prospect
Department of Public Works
FROM.
(hereinafter called "Bidder")
TO Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
EAB INSECTICIDE APPLICATION CONTRACT 2017 and 2018
The bidders have familiarized themselves with the services to be performed and
probable work conditions required under this Bid affecting the cost of the performance
of the required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Bid Packet Information
Instructions for Bidders
Specifications
General Conditions
Proposal Form
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet
Contract — Exhibit B
Tree -age Rate Sheet - Exhibit C
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above
listed documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services.
The Bidder acknowledges it understands all the requested services for which it has
submitted a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
23
In addition to Exhibit A (Bid Proposal Form), this Bid Submittal contains the
following:
1) Bid Proposal Form (Exhibit A)
2) Bid Form
3) Affidavit — Bid Certification Form
4) Bid Security
5) BID SHEET(S)
6) List of required references and equipment
7) Proof of Pesticide Applicator License for Ornamentals
Respectfully submitted:
Name of Firm/Bidder:
By: _
Title:
Date:
Contact Information:
Official Address;.
Telephone:
Email:
......................................
(Signature)
ONE (1) SIGNED COPY OF EXHIBIT A (BID PROPOSAL FORM), THIS BID FORM AND BID SHEETS
ALONG WITH THE AFFIDAVIT — BID CERTIFCATION FORM, REQUIRED REFERENCES AND
EQUIPMENT, PESTICIDE APPLICATOR LICENSE, AND BID SECURITY SHALL BE SUBMITTED IN
A SEALED MARKED ENVELOPE.
25
AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company/Firm Name:.
Address:
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract rights and debarment,
the undersigned, , being first duly sworn on oath,
deposes and states that he or she is
(sole owner, partner, joint ventured, President, Secretary, etc.) of
and has the authority to make all
(Name of Company)
certifications required by this affidavit.
Section I Non -Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any
other bidder, or to secure any advantage against any other bidder or any person
interested in the proposed contract.
RiggingSection 11 Bid o
The undersigned further states that
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the
United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code,
720 ILCS 5/33E-3, 33E-4.
Section III Drug Free Workplace
The undersigned further states that
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS
580/1, et seq., and has, to the extent not covered by a collective bargaining agreement
that deals with the subject of the Substance Abuse Prevention in Public Works Projects
Act, 820 ILCS 265/1 et seq., a substance abuse prevention program that meets or
exceeds these requirements of that Act.
Section IV Tax Payment
The undersigned further states that
(Name of Company)
27
K
BID SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the
amount of , by , the
bidder, in favor of the Village of Mount Prospect. It is hereby agreed that, should bidder
be awarded the contract for services contemplated under this bid and fail or refuse to
execute a contract for the performance of said services, or to provide the required
payment, or letter of credit, and certificate of insurance, then this security, in the amount
stipulated above, shall be forfeited and may be retained by the Village of Mount
Prospect as liquidated damages and not as a penalty. All bids to remain firm for a
period of ninety (90) days after bid opening date.
SUBMITTED THIS DAY OF , 20_.
SEAL (if corporation)
Bidder:
Bidder's Agent and Agent's Title
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of
29
BID SHEET
EAB INSECTICIDE APPLICATION CONTRACT 2017 and 2018
The undersigned herewith submits a bid on the "EAB Insecticide Application Contract 2017
and 2018" in accordance with the attached documents. All bids are to be delivered to the office
of the Village Manager at 50 S. Emerson Street, 3`d Floor, Mount Prospect, Illinois 60056, prior
to 1:00p.m. on March 20, 2017.
Contractor is reguested to submit a price per DBH Inch for TREE -age trunk injection.
2017 Number of trees* Number of DBH inches*
481 6,716
TREE -age Trunk Injection
Price/DBH inch $ (x 6,716) - Extended Cost $
2018 Number of trees*
315
TREE -age Trunk Injection
Price/DBH inch $ (x 6,932) _
Number of DBH inches*
6,932
Extended Cost $
* Numbers are approximate and may not be reflected on the actual assigned list. The charts
below show the size and quantities expected to be treated by year.
31
20172018
....
_......
..... ....
DBH
QUANTITY Extended
DBH
DBH
GUANTIT1',
Extended DBH
6
1
6
8
4
32
7
3
21
9
4
36
8
2
16
10
8
80
9
12
108
11
8
88
10
33
330
12
5
60
11
40
440
17
1
17
12
56
672
18
12
216
13
51
663
19
24
456
14
75
1050
20
47
940
15
63
945
21
29
609
16
47
752
22
30
660
17
67
1139
23
30
690
18
26
468
24
29
696
19
1
19
25
13
325
20
0
0
26
17
442
21
2
42
27
11
297
22
1
22
28
14
392
23
_ 1 ........................................-6716
23
29
8
232
Total
481
30
9
270
31
3
93
32
2
64
33
4
132
34
1
34
34
1
34
37
1
37
Totals:
315
6932
31
EXHIBIT B
VILLAGE OF MOUNT PROSPECT
EAB INSECTICIDE APPLICATION CONTRACT 2017 and 2018
THIS AGREEMENT (hereinafter the "Contract") is entered into by and between the
Village of Mount Prospect, an Illinois home rule municipality (hereinafter the "Village"),
and an , located at
Illinois, (hereinafter the "Contractor").
GENERAL As stated in the bid document.
2. SPECIFICATIONS As stated in the bid document.
3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based upon
any infringement of any patent relating to goods specified in the contract, and on
account of the Village's use of any copyrighted or uncopyrighted, composition,
trade secrets, secret process, proprietary rights, patented of unpatented
invention, article or appliance furnished or used under the proposal
Specifications.
4. ADHERENCE TO LAWS
Employees and agents of Contractor shall obey all federal, state, county and
municipal laws and ordinances during the execution of their duties under this
Contract. The existence of this Contract does not exempt such individuals from
compliance with such laws or ordinances, nor does it convey any special rights or
privileges upon those individuals.
Contractor shall meet all applicable licensing requirements of the Village.
In addition, Contractor is required to comply with all federal, state, county and
municipal laws and ordinances, including the following:
a. Provide a drug free workplace pursuant to the Illinois Drug Free
Workplace Act (30 ILCS 580/1, et seq.);
b. Comply with the Illinois Public Works Employment Discrimination Act (775
ILCS 10/1 et seq.);
C. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101,
et seg.), and the Rules and Regulations of the Illinois Department of
Human Rights, including establishment and maintenance of a sexual
harassment policy as required by Section 2-105 of that Article and Act;
d. Comply with the Americans with Disabilities Act; and
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or the contracting agency, and in all respects comply with the Illinois Human
Rights Act and the Department's Rules.
6) That it will permit access to all relevant books, records, accounts and
work sites by personnel of the contracting agency and the Department for
purposes of investigation to ascertain compliance with the Illinois Human Rights
Act and the Department's Rules.
7) That it will include verbatim or by reference the provisions of this clause
in every subcontract it awards under which any portion of the contract obligations
are undertaken or assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract, the
contractor will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Department in the event any subcontractor fails or refuses to comply
therewith. In addition, the contractor will not utilize any subcontractor declared
by the Illinois Human Rights Commission to be ineligible for contracts or
subcontracts with the State of Illinois or any of its political subdivisions or
municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of
the Equal Employment Opportunity Clause above, following is an excerpt of
Section 750.30 of the Department of Human Right's Rules and Regulations for
Public Contracts:
Title 44, Part 750, Section 750.30, Illinois Administrative
Code, Subcontracts
Each public contractor and subcontractor shall in turn include the Equal
Employment Opportunity Clause set forth in Appendix A of this Part in each of its
subcontracts under which any portion of the contract obligations are undertaken
or assumed, said inclusion to be either verbatim or by reference so that the
provisions of the clause will be binding upon such subcontractors.
5. FEE SCHEDULE
The charges to be assessed by Contractor under this Contract are set forth in the
fee schedule contained in Exhibit A.
6. LOG SOON RECORDS & REPORTS REQUIRED
The Contractor shall provide the Village with a written status report on its
provision of services required by the Contract. This report shall be due before the
tenth day of the following month.
7. METHODS OF PAYMENT
Payment under the Contract will be made in accordance with the Illinois Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq.
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12. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST
The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to
public records in the possession of a party with whom the Village has contracted.
The Village will have only a very short period of time from receipt of a FOIA
request to comply with the request, and there is a significant amount of work
required to process a request including collating and reviewing the information.
Contractor acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village for public records (as that term is defined by
Section 2(c) of FOIA) in its possession and to provide the requested public
records to the Village within two (2) business days of the request being made by
the Village. Contractor agrees to indemnify and hold harmless the Village from all
claims, costs, penalty, losses and injuries (including but not limited to, attorney's
fees, other professional fees, court costs and/or arbitration or other dispute
resolution costs) arising out of or relating to its failure to provide the public
records to the Village under this Contract.
13, Contractor shall not assign this Contract or any part thereof without the prior
written consent of the Village. Approval, if any, for such assignment shall be
made by the Corporate Authorities of the Village. This Agreement shall be
binding upon and inure to the benefit of the parties hereto and their respective
assigns, legal representatives and successors in interest.
14. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of
the State of Illinois and applicable federal law. Venue shall only be proper in a
court of competent jurisdiction located within the County of Cook, Illinois.
15. SEVERABILITY
The invalidity or unenforceability of one or more of the terms or provisions
contained in this Contract shall not affect the validity or enforceability of the
remaining terms and provisions of this Contract so long as the material purposes
of this contract can be determined and effectuated.
16. INTERPRETATION
Any headings of the Contract are for convenience of reference only and do not
define or limit the provisions thereof. Words of gender shall be deemed and
construed to include correlative words of other genders. Words importing the
singular shall include the plural and vice versa, unless the context shall otherwise
indicate. All references to any person or entity shall be deemed to include any
person or entity succeeding to the rights, duties and obligations of such person or
entity succeeding to the rights, duties and obligations of such person or entity in
accordance with the terms and conditions of the Contract.
17, WAIVER OF BREACH
If either party waives a breach of any provision of this Contract by the other party,
that waiver will not operate or be construed as a waiver of any subsequent
breach by either party or prevent either party from enforcing such provisions.
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- REQUIRED RATE SHEET FOR TREE -age
Treeage may be diluted with water. Consult label for dilution rates.
<,, Recommended Tool
Exhibit C
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BID SHEET
The undersigned herewith submits a bid on the "EAB Insecticide Application Contract 2017
and 2018" in accordance with the attached documents. All bids are to be delivered to the office
of the Village Manager at 50 S. Emerson Street, 3'd Floor, Mount Prospect, Illinois 60056, prior
to 1:00p.m. on March 20, 2017.
C nt ° oris re ues ed to ubmit a rice r Dli� inch for TR' �,;,µa e trunk.. in,�„�"ecjior^�.
2017 Number trees* Number of DBH inches'
6,716
TREE -age Trunk Injection
Price/DBH inch $ 3.95 (x 6,716) = Extended Cost $26,528.20
2018 Number of trees* flu e of 0131-1 inches*
315 6,932
TREE -age Trunk Injection
Price/DBH inch $ 3.35 (x 6,932) = Extended Cost $ 27„361.40
” Numbers are approximate and may not be reflected on the actual assigned list. The charts
below show the size and quantities expected to be treated by year.
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2017
2018
DBH
QUANTITY
Extended DBH
DBH
QUANTITY
Extended DBf
6
1
6
8
4
32
7
3
21
9
4
36
8
2
16
10
8
80
9
12
108
11
8
88
10
33
330 1
12
5
60
11
40
440
17
1
17
12
56
672
1 18
12
216
13
51
663
19
24
456
14
75
1050
20
47
940
15
63
945
21
29
609
16
47
752
22
30
660
17
67
1139
23
30
690
18
26
468
24
29
696
19
1
19
25
13
325
20
0
0
26
17
442
21
2
42
27
11
297
22
1
22
28
14
392
23
1
23
29
8
232
Total
481
6716
30
9
270
31
3
93
32
2
64
33
4
132
34
1
34
34
1
34
37
1
37
Totals:
315
6932
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