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Home My WebLink About08. Village Manager's Report5/11/2017 BoardDocs® Pro IN Agenda Item Details Meeting Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.1 Motion to accept bid for Street Resurfacing in an amount not to exceed $4,472,000. Access Public Type Action Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact Yes Dollar Amount 4,472,000.00 Budgeted Yes Budget Source STREET IMPROVEMENT CONSTRUCTION FUND AND MOTOR FUEL TAX FUND. Recommended Accept the lowest qualified bid submitted by Arrow Road Construction Company of Mount Prospect, Action IL for the 2017 Street Resurfacing Program in an amount not to exceed $4,472,000. Public Content Information The purpose of the Village's Street Resurfacing Program is to maintain all Village streets on an average 20 -year service life cycle. To meet this goal, at least 6.84 miles of Village streets must be resurfaced on an annual basis. The 2017 Street Resurfacing Program includes 7.45 miles of streets and is being funded through the Street Improvement Construction Fund and a portion of the Motor Fuel Tax (MFT) Fund. The 2016 pavement evaluation study indicated that 8.21 miles of Village streets have a pavement condition index (PCI) rating between 25-40 and are eligible for resurfacing. A map depicting the proposed street segments included in this year's project is attached. A notice to bidders was posted on the Demandstar by Onvia website on February 6, 2017. It was also published in a local newspaper on February 7, 2017, and in the Illinois Department of Transportation (IDOT) Contractors Bulletin on February 9, 2017. Seven (7) general contractors obtained the bid documents. A copy of the bid specifications is enclosed. On February 27, 2017 at 1:00 PM, sealed bids for the 2017 Street Resurfacing Program were publicly opened and read aloud. Five (5) contractors submitted bids for this project. The bids ranged from a low of $3,569,502.30 by Arrow Road Construction Company, to a high of $4,053,044.25 by Brothers Asphalt Paving, Inc. Below is a summary of the bids: Bidders Total Bid Arrow Road Construction Company $3,569,502.30 Johnson Paving Company $3,726,665.32 Schroder Asphalt Services, Inc. $3,763,856.80 A. Lamp Concrete Contractors, Inc. $3,949,187.70 Brothers Asphalt Paving, Inc. $4,053,044.25 Engineer's Estimate $4,275,177.00 All bid submittals were checked for accuracy. All bidders submitted bid bonds in the amount of 5% of their total bids, as required. All bidders correctly signed their bids and bid bonds. A complete tabulation of all bids received is enclosed. hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 5/11/2017 BoardDocs® Pro The bid prices this year represent a 3.4% reduction in cost compared to the 2016 bid. The cost to resurface one mile of Village streets is $480,000, compared to $497,000 in 2016. The lower cost this year reflects a 10% decrease in the cost of asphalt. The low bidder, Arrow Road Construction Co. has previously completed street improvements for the Village, including the 2014, 2015, and 2016 Street Resurfacing Programs. The work from Arrow Road Construction Co. has been acceptable. A copy of Arrow Road Company's bid proposal is attached. The 2017 budget allocation or this project is $4,472,000. Staff recommends that the contract be awarded in an amount up to the available budget to facilitate resurfacing of additional street segments, perform spot pavement patches, and allow for contingencies in the contract quantities. Alternatives 1. Accept lowest cost bid for 2017 Street Resurfacing Program. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the low bidder, Arrow Road Construction Company of Mount Prospect, Illinois be awarded the contract for the 2017 Street Resurfacing Program in the amount not to exceed $4,472,000. There are sufficient funds in the 2017 budget to cover this proposed contract. 2017 Street Resurfacing Program - Bid Specifications. pdf (37,452 KB) 2017 Resurfacing Program - Location Map.pdf (366 KB) 2017 Resurfacing - Low Bid Proposal.pdf (217 KB) 2017 Resurfacing - Bid Tabulation.pdf (68 KB) Administrative Content Executive Content Motion & Voting Accept the lowest qualified bid submitted by Arrow Road Construction Company of Mount Prospect, IL for the 2017 Street Resurfacing Program in an amount not to exceed $4,472,000. VBA 22-17 Motion by Richard Rogers, second by Steve Polit. Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2 Bid Request For 2017 Street Resurfacing Program Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 NOTICE TO BIDDERS Bid for 2017 Street Resurfacing Program Sealed bids will be received until 1:00 p.m. on February 27, 2017 in the office of the Village Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056. In a separate, sealed envelope please submit bid clearly marked: 0 1 MET% The project consists of resurfacing approximately 7.45 miles of local streets at various locations throughout the village. The project includes, but is not limited to the following bid items: HMA surface removal -Y, HMA leveling binder and surface, curb and gutter replacement, sidewalk replacement, utility structure repair and replacement, thermoplastic pavement markings, and misc. concrete and PVC storm sewer. Illinois Department of Transportation Prequalification is required. Plans and specifications may be obtained at the Village of Mount Prospect's Onvia Demandstar website by using the following link: www.mountprospect.org/bids All work under this Bid and the resulting contract shall comply with the Illinois Prevailing Wage Act, 820 ICS 130/0.01 et seq. and the other applicable laws and ordinances. Offers may not be withdrawn for a period of ninety •N •w days after the bid date withoull the consent of the Board of Trustees. Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to the aforementioned date and time, will be disqualified and returned to the bidder. The Village reserves the right in its sole discretion, to reject any and all bids or parts thereof, to waive any irregularities technicalities and informalities, in bid procedures and to award the contract in a manner best serving the interests of the Village. Questions regarding this project should be directed to Jeff Wulbecker, Village Engineer, Village of Mount Prospect, Public Works Department, 847-870-5640. I UIllinois Department Local Public Agency of Transportation Formal Contract Proposal ---------- ......... . ... .. — -------- PROPOSAL SUBMITTED BY Contractor's Name Street P O, Box City State Zip Code STATE OF ILLINOIS COUNTY OF Cook Village of Mount Prospect (Name of City, Village, Town or Road District) FOR THE IMPROVEMENT OF STREET NAME OR ROUTE NO. 2017 Resurfacing Program SECTION NO. 17 -00165 -00 -RS TYPES OF FUNDS MFT, Local SPECIFICATIONS (required) Z PLANS (required) For Municipal Projects 'Submitted�Approvecl/Passrd Ma or . . ......... President of Boardjof Trustees El Municipal Official Date 2 2– 1 I — � --- ............ . . . For County and Road District Projects Submitted/Approved Highway Commussloner LOM Submitted/Approved . ........ . County Engineer/Superintendent of Highways ffm Department of Transportation �eieased for bid based on limited review 4�6il Ein-e�r ate I0 624022 1 " '' 7 REGISTER I) 1, Mi-CSSIONAL ENGINEER OF 0 Note: All proposal document,, inclUdinj! PrO[)OSafl Guaranty Checks or llropos<d Bid Bonds, shoUld he stzil)led together to prevent loss when hids are processcd, BLR 12200 (01/08/14) County Cook ��y�� L�o|Fub|�Agency mountSection Number 17 -00165 -00 -RS Route 2017Resurfatn P Sealed proposals for the improvement described below will bereceived edthe office of Village Manager, 50 S. until 1�0O on February 27 2017OAddress Time Date Sealed proposals will beopened and read publicly atthe office of _.Village �S E Street,�� Mount DU ��S �� 1�� on February ��17 Address Time Date Name 2O17Street Resurfacing Length: 39,31feet ( 7,45 miles) Location Various streets throughout Proposed Improvement HMA Surface Removal, Leveling Binder (Machine Method), 1 �Y HMA Surface Course Curb and Gutter t PCC Driveway Re airs�,..PCC Sidew��Re lacement, Drainage Str. Repairs HMA and 1. Plans and proposal forms will beavailable inthe office nf Mount ProsPublic Works Department 1700 W. Central �ountPms �� Illinois, Contact: WU E i J �VV |be k 8478785G4O Address 2. ZPrepua|ifioation |fchecked, the 2low bidders must file within 24 hours after the letting an "Affidavit of Availability" (Form BC 57), in duplicate, showing all uncompleted contracts awarded to them and all low bids pending award for Federal, State, County, Municipal and private work, One original shall be filed with the Awarding Authority and one original with the |UQT District Off ice 3. The Awarding Authority reserves the right to waive technicalities and to reject any or all proposals as provided in BLRS Special Provision for Bidding Requirements and Conditions for Contract Proposals, 4The following BLRForms shall bereturned bythe bidder hothe Awarding Authority� a� BLR 12200, Local Public Agency Forme/ Contract Proposal b BLR 1220OeSchedule ofPrices c, BLR1223O, Proposal Bid Bond (if applicable) dBLR12325Apprenticeship orTraining Program Certification (do not use for federally funded p'eots) e. BLR12326,Af�davitof|NinoisBusiness O�c8 - 5 The quantities appearing inthe bid schedule are approximate and are prepared for the comparison ofbids, Payment to the Contractor will be made only for the actual quantities of work performed and accepted or materials furnished according tothe contract The scheduled quantities of work to be done and materials to be furnished may be increased, decreased oromittedaehereinafter provided, G. Submission of a bid shall be conclusive assurance and warranty the bidder has examined the plans and understands all requirements for the performance ofwork, The bidder will beresponsible for all errors inthe proposal resulting from failure orneglect toconduct an)ndepth examination, The Awarding Authority will, innocase be responsible for any costs, expenses, losses or changes in anticipated profits resulting from such failure or neglect of the bidder. 7, The bidder shall take no advantage of any error or omission in the proposal and advertised contract. If special envelope is supplied by the Awarding Authority, each proposal ohuukj be submitted in that envelope furnished by the Awarding Agency and the blank spaces on the envelope shall be filled in correctly to clearly indicate its contents, When an envelope other than the special one furnished by the Awarding Authority is used, it shall be marked to n|emdy indicate its contents, When sent by mail, the sealed proposal shall be addressed to the Awarding Authority at the address and imcare ofthe official inwhose office the bids are to be received.All proposals shall befiled prior tothe time and at the place specified inthe Notice toBidders, Proposals received after the time specified will bereturned tothe bidder unopened. 9 Permission vwUbegiven tuabidder towithdraw aproposal ifthe bidder makes the request h7writing orinperson before RETURN WITH BID County Cook PROPOSAL Local Public Agency Mou tPmm Section Number 17'00165-00'RS Route 2017RaouraT HEIRMOTONVIT for the improvement nfthe above section bvthe construction of HMA Surface Removal, Leveling Binder (Machine Method), 1,5" HMA Surface Course Curb.andGtter F�placement, HMA and PCC Driveway f��pairs, PCC Sidewalk Re acem�rt,.D,rainage St . �Rairs a total distance of 39,316 feet, of which a distance of 39,316 feet, 7.45 miles) are to be improved. 2, The plans for the proposed work are those prepared by ._Village ofMount P Public and approved bythe Department ofTransportation on 3� The specifications referred to herein are those prepared bytheDepe�mentwfTransportationanddeeigmatedas "Standard Specifications n , on�rorn000�nom Bridge and the "Supplemental Specifications and Recurring Special Provisions" thereto, adopted and in effect on the date of invitation for bids, 4. The undersigned agrees toaccept, ospart ofthe contract, the applicable Specig|Provisiomsindiootedonthe^C)heok Sheet for Recurring Special Provisions" contained in this proposal. 5 The undersigned agrees 10complete the work within working days o/by 103�/2O17 un|eeaoddidoue!timeimgranted/macoordenmawvithth . 6. A proposal guaranty in the proper amount, as specified in BLRS Special Provision for Bidding Requirements and Conditions for Contract Proposals, will barequired, Bid Bonds will beallowed moaproposal guaranty. Accompanying this proposal imeither abid bond ifallowed, onDepartment form BLR1223Ooraproposal guaranty oh��k complying with the apeci§cations.nnadepayable to: - ' Treasurer of Moun The amount ofthe check ks 5%ofthe total bid rice ( \ 7, ynthe event that one proposal guaranty checki intended cover two ormore pruposa/s the equal to the sum ofthe | which efor each individual pro |'� If the |guaranty check is placed in another proposal, it will be found in the proposal for Section Number & The successful bidder atthe time ofexecution ofthe contract will berequired todeposit ocontract bond for the full amount ofthe award, When acontract bond isnot required, the proposal guaranty check will beheld inlieu theraof If this proposal isaocep��dand the undersigned fails bzexecute ocontract and cun�aotbond asnequinad it that the Bid Bond orcheck sheUbefo�eitedtmthe Avvardin8Authority. ' '~ 9� Each pay itemshould have aunit price and atotal price, |fnototal price |sshown orifthere isadiscrepancy between the product of the unit price multiplied by the quantity, the unit price shall govern. If unit phma is omitted, the �a| price will bedivided bythe quantity inorder toeebsbbshaunit price total 10� A bid vviU be declared unacceptable if neither unit price nor total price is shown, 11 The undersigned submits herewith the schedule of prices on BLR 12200a covering the work to be performed under this contract 12. The undersigned further agrees that if awarded the contract for the sections contained in the combinations on BLR 12200a, the work shall be in accordance with the requirements of each individual proposal for the multiple bid specified inthe Schedule for Multiple Bids below, BLR 12200 (01/08/14) 1111nob Department I IA of Transportation County Cook Local Public Agency Mount Prospect Section 17 -00165 -00 -RS Route 2017 Resurfacing Program ,>cneauie Tor multiple Bids I — Combination Letter I Sections included in Combinations I - — Total 7 (For complete information covering these items, see plans and specifications) L-----= Bidder's Proposal for making Entire Imorovements Item No. Items Unit Quantity Unit Price Total I Special Excavation Cu Yd 650 2 Agg, Base Crse, Type B Ton 660 I'll Class C.Patches, Type 1, 8" lClass Sq Yd 200 1 4 C Patches, 'Type 11, 8" Sq Yd 140 5 Class D Patches, Type 1, 8" So Yd 500 6 Class D Patches, Type 11, 8" Sq Yd 1,090 7 Mix, for Joints, Cracks, & Flangeways Ton 30 8 Leveling Binder (Machine Method), N50 Ton 9,620 9 Hot Mix Asphalt Surface Course, Mix "D" N50 —Ton 9,620 10 Bit, Material (Tack Coat) Pound 51,530 11 Hot Mix Asphalt Surface Removal, 3,0" Sq Yd 114,520 12 Storm Sewer, Rubber Gasket, Class A, Type 1, 12" Foot 200 13 Trench Backfill Cu Yd 490 14 Comb, Conc. Curb & Gutter Removal & Replacement Foot 35,530 15 Sidewalk Removal Sq Ft 1,200 16 FCC Sidewalk 5" Sq Ft 1,000 17 PCC Sidewalk Rern & Repl 5" Sq Ft 168,160 18 Detectable Warnings Sq Ft 3,270 19 PCC Driveway Rem & Repl 6" Sq Yd 2,890 20 HMA Druveway Surface Rem & Repl 3" Sq Yd 1,290 21 Driveway Base Rem & Rep[, 8" So Yd 1,290 22 Frames & Lids, Type I Each 48 23 Structures to be Adjusted Each 128 24 --Structures to be Reconstructed Each 91 25 Inlets, Type A, MP Frame, Open Lid Each 1 121 26 Catch Basins, Type -C, MP Frame, Open Lid Each OL— Printed 1/31/2017 Page 5-1 BLR 12200a (01/08/14) RETURN WITH BID Bidder's Proposal for making Entire Improvements ltern Items Unjit Quantity Unit Price Total 27 Catch Basins, Type -A, MP Frame, Open Lid Each 6 28 Manholes, Type -A, MP Frame, Closed Lid Each 2 29 IPRC Flared End Sections, 12" Each 2 30 Sodding Sq Yd 1,000 31 Topsoil Furnish and Place, 3" Sq Yd 5,720 32 Thermoplastic Pavernent Marking - Line 4" Foot 10,530 1 3 Thermoplastic Pavement Marking - Line 6" Permoplastic Foot 1,470 34 Pavement Marking - Line 12" Foot 960 35 Thermoplastic Pavement Marking - Line 24" Foot 170 36 Therr'noplasfic Pavement Marking - Letters & Sym, Sq Ft 400 37 Saw Cuts Foot 2,380 38 Traffic Contro,l & Protection, Standard 701501 L Sum 1 39 Traffic Control & Protection, Standard 701801 L Sum 1 40 Traffic Control & Protection, Standard 701901 L Sum 1 41 Maintenance Bond (24 Month) L Sum 1 42 8" Soild PVC SDR 21 (Class 200) Foot 75 43 Connection Each 3 Printed 1/31/2017 Page 5-2 BLR 12200a (01108J14) (If a partnership) County Cook __-- ............ . . Local Public Agency Mount Prospect SIGNATURES .......... ------ - Section Number 17 -00165 -00 -RS Route 2017 Resurfacing Pr ram —9-9 . . ........... ...... .. Signature of Bidder Business Address Firm Name lm -• Business Address Inset Names and Addressed of All Partners (if a corporation) Corporate Name lm� President Business Address President Insert Names of Officers Secretary Treasurer Secretary BLR 12200 (01/08/14) County Cook CONTRACTOR CERTIFICATIONS Local Public Agency Mount P Section Number 17 -00165 -00 -RS Route 2017 Resurfacinci Proaram The certifications hereinafter made by the bidder are each a material representation of fact upon which reliance is placed should the Department enter into the contract with the bidder. 1 Debt DeUquency. The bidder orcontractor orsubcontractor, respectively, certifies that it is not delinquent in the payment of any tax administered by the Department VfRevenue unless the individual orother entity is conteatinB, in accordance with the procedures established by the appropriate revenue Act. its liability for the tax orthe amount oftax. Making a false statement voids the contract and allows the Department to recover all amounts paid to the individual or entity under the contract in acbil action, 2. Bid -Rigging or Bid Rotating. The bidder or contractor or subcontractor, respectively, certifies that it is not barred from contracting with the Department by reason of violation of either 720 |LCS 5/33E-3 or 720 |LCS 5/33E-4. A violation of Section 33E-3 would be represented by a conviction of the crime of bid -rigging which, in addition to Class 3 felony sentencing, provides that any person convicted of this offense or any similar offense ofany state orthe United States vvbioh contains the same elements as this offense shall be barred for years from the dobe of conviction from contracting with any unit ofState orlocal government, Nocorporation shall bebarred from contracting with any unit DfState or local government as a result of a conviction under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation and: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract and that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high managerial agent in behalf of the corporation. Aviolation ofSection 33E-4would berepresented byeconviction ofthe crime ofbid-rotating which, inaddition tnClass 2 felony sentencing, provides that any person convicted of this offense or any similar offense of any state or the United States which contains the same elements as this offense shall be permanently barred from contracting with any unit of State or local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction under this Section of any employee or agent of such corporation if the empIoyee so convicted is no longer employed by the corporation and, (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract and that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high managerial agent in behalf of the corporation, 3Bribery. The bidder orcontractor orsubcontractor, reopectively, certifies that it has not been convicted of bribery or attempting tobribe an officer or employee of the State of Illinoi's or any unit of local government, nor has the firm made an admission of guilt of such conduct which is a matter mfrecord, nor has an official, agen1, or employee of the firm committed bribery mrattempted bribery ombehalf ofthe firm and pursuant tothe direction orauthorization cf aresponsible official ofthe firm, 4 Interim Suspension orSuspension. The bidder or contractor or subcontractor, respectively, certifies that it is not currently underasuspenoionaedeOnedimSubped|ofTibe44Subtit|eAChopter|\|PartGofthe||;inoimAdminimtnstiveCode. Furthermore, if suspended prior to completion of this work, the contract or contracts executed for the completion of this work may becancelled. BLR 12200 (01/08/14) I RETURN WITH I PAPER BID BOND 4 Route 2017 Resurfacing Program County Cook Local Agency Mount Prospect Section 17 -00165 -00 -RS as PRINCIPAL, and as SURETY, are held jointly, severally and firmly bound unto the above Local Agency (hereafter referred to as "LA") in the penal sum of 5% of the total bid price, or for the amount specified in the proposal documents in effect on the date of invitation for bids whichever is the lesser sum. We bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly pay to the LA this sum under the conditions of this instrument. WHEREAS THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, the said PRINCIPAL is submitting a written proposal to the LA acting through its awarding authority for the construction of the work designated as the above section. THEREFORE if the proposal is accepted and a contract awarded to the PRINCIPAL by the LA for the above designated section and the PRINCIPAL shall within fifteen (15) days after award enter into a formal contract, furnish surety guaranteeing the faithful performance of the work, and furnish evidence of the required insurance coverage, all as provided in the "Standard Specifications for Road and Bridge Construction" and applicable Supplemental Specifications, then this obligation shall become void; otherwise it shall remain in full force and effect. IN THE EVENT the LA determines the PRINCIPAL has failed to enter into a formal contract in compliance with any requirements set forth in the preceding paragraph, then the LA acting through its awarding authority shall immediately be entitled to recover the full penal sum set out above, together with all court costs, all attorney fees, and any other expense of recovery IN TESTIMONY WHEREOF, the said PRINCIPAL and the said SURETY have caused this instrument to be signed by their respective officers this M MI (Company darnel Principal By; Pany Narne) (Signature and Thiel (Signature and Title) (If PRINCIPLE is a joint venture of two or more contractors, the company names, and authorized signatures of each contractor must be affixed.) S u rety . ..... By: (Narne of Surety] (Signature of Attorney -in -Fact) STATE OF ILLINOIS, COUNTY OF , a Notary Public in and for said county, do hereby certify that Insert raqies of indmduals sqnuig on behalf of PRINCIPAL & SURETY) who are each personaiiy known to me to be the same persons whose names are subscribed to the foregoing instrument on behalf of PRINCIPAL and SURETY, appeared before me this day in person and acknowledged respectively, that they signed and delivered said instruments as their free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal this day of My, commission expires (Notary Public) ELECTRONIC BID BOND El Electronic bid bond is allowed (box must be checked by LA if electronic bid bond is allowed) The Principal may Submit an electronic bid bond, in lieu of completing the above section of the Proposal Bid Bond Form. By providing an electronic bid bond ID code and signing below, the Principal is ensuring the identified electronic bid bond has been executed and the Principal and Surety are firmly bound unto the LA under the conditions of the bid bond as shown above. (If PRINCIPAL is a joint venture of two or more contractors, an electronic bid bond ID code, company/Bidder name title and date must be affixed for each contractor in the venture,) Electronic Btd Bond ll) Code (Company/Bidder Name) (Signature and Title) Date Page I of 1 BLR 12230 (Rev, 7/05 Printed on 1/27/2017 5:1113 PM Illinois Department of Transpoftaon Bureau of Construction 2300 S)ouifti; Dirksen Parkway/Room 322 Springfield, Illinois 62764 Part 1. Work Under Contract Affidavit of Availability For the Letting of Instructions: Complete this form by either typing or using black ink, '"Authorization to Bid" will not be issued unless both sides of this form are completed in detail Use additional forms as needed to list all work List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not yet awarded or rejected. In a joint venture, list only that portion of the work which is the responsibility of your company. The uncompleted dollar value is to be based upon the most recent engineer's or owners estimate, and must include work Subcontracted to others. If no work is contracted, show NONE. 1 2 3 4 Awards Pending Contract Number mmff�!l Estirnated Completion Date Total Contract Price Accumulated 6—ncil—mpletedDollar Value if —Firm is Totals the Prime Contractor Uncompleted Dollar Value if Firm is the Subcontractor Total Value of All Work Part It. Awards Pending and Uncompleted Work to be done with your own forces. �.1bL WMM the urluumpietea aoiiar vaiue of work for each contract and awards pending to be completed with your own forces. All work subcontracted to others will be listed on the reverse of this form In a joint venture, list only that portion of the work to be done by your company If no work is contracted, show NONE Accumulated Totals Earthwork Portland Cement Concrete Paving HMA Plant Mix F,IMA Paving Clean & Seal Cracks/Joints Aggregate Bases & Surfaces Highway, R R. and Waterway Structures Drainage Electrical Cover and Seal Coats, ry Concrete Construction Landscaping Fencing Guardrail Painting &gninq Cold Milling, Planning & Rotomilling Demolition Pavement Markings (Paint) I Other Construction (List) $ 0,00 Totals __ I I— — —1— -1 - tu dUUUFTlPllbfl the bLdwlory purpose as oi in the -Illmors Procurement Code." Failure to comply Will result in non -issuance of an "Authorization To Bid." This form has been approved by the State Forms Management Center. Printed 1/27/2017 Page 1 of 2 BC 57 (Rev. 08/17/10) Part 111, Work Subcontracted to Others. For each contract described in Part 1, list all the work you have subcontracted to others. 1, being duly sworn, do hereby declare that this affidavit is a true and correct statement relating to ALL uncompleted contracts of the undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not yet awarded or rejected and ALL estimated completion dates. Subscribed and sworn to before me this _ day of Type or Print Name I= Notary Public My commission exicires Officer or Director Title Printed 1/27/2017 Page 2 of 2 BC 57 (Rev. 08/17/10) 2 3 4 Awards Pending Subcontractor Type of Work Subcontract Price Amount Uncompleted Subcontractor Type of Work Subcontract Price Amount Uncompleted Subcontractor Type of Work Subcontract Price Amount Uncompleted Subcontractor Type of Work Subcontract Price Arnount Uncompleted Subcontractor Type of Work Subcontract Price Amount UncompYeted Total Uncompleted 1, being duly sworn, do hereby declare that this affidavit is a true and correct statement relating to ALL uncompleted contracts of the undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not yet awarded or rejected and ALL estimated completion dates. Subscribed and sworn to before me this _ day of Type or Print Name I= Notary Public My commission exicires Officer or Director Title Printed 1/27/2017 Page 2 of 2 BC 57 (Rev. 08/17/10) Route County Local Agency Section All contractors are required to complete the following certification: El For this contract proposal or for all groups in this deliver and install proposal. ElFor the following deliver and install groups inthis material proposal: Apprenticeship oyTraining Program Certification Illinois Department of Transportafion policy, adopted in accordance with the provisions of the Illinois Highway Code, requires this contract to be awarded to the lowest responsive and responsible bidder. The award decision iosubject tn approval bythe Department. In addition to all other responsibility factors, this contract or deliver and install proposal requires all bidders and all bidders' subcontractors to disclose participation in apprenticeship or training programs that are (1) approved by and registered with the United States Department of Labor's Bureau of Apprenticeship and Training, and (2) applicable to the work of the above indicated proposals or groups. Themafone, all bidders are required to complete the following certification: Except asprovided inparagraph |Vbelow, the undersigned bidderoertifiemMhatitiea participant, either aoan individual or as part of a group program, in an approved apprenticeship or training program applicable to each type ofwork orcraft that the bidder will perform with its own employees, The undersigned bidder further certifies for work to be performed by subcontract that each of its subcontractors submitted for approval either (4) is, at the time of such bid. participating in an approved, applicable apprenticeship ortraining program; or(B) will, prior bocommencement ofperformance ofwork pursuant b>this contract, establish participation in an approved apprenticeship or training program applicable to the work of the subcontract, U| The undersigned bidder,byindusioninMhe|istinthespacebelow.uertifieedleofficia|manneofeochprognam sponsor holding the Certificate of Registration for all of the types of work or crafts in which the bidder is a participant and that will beperformed with the bidder's employees. Types nfwork orcraft that will be subcontracted shall beincluded and listed aasubcontract work. The list shall also indicate any type ofwork or craft job category for which there is no applicable apprenticeship or training program available, Printed 1/27/2017 Page 1 of 2 BLR 12325 (Rev. 4107) K( Except for any work identified above, any bidder orsubcontractor that shall perform all orpart ofthe work ofthe contract ordeliver and install proposal solely by individual owners, partnere Or members and not by employees to whom the payment of prevailing rates of wages would be required, check the following box, and identify the owner/operator workforce and positions of ownership. n The requirements of this certification and disclosure are a material part of the contract, and the contractor shall require this oerfificaton provision to be included in all approved subcontracts. The bidder is responsible for making a complete report and shall make certain that each type of work or craft job category that will be utilized on the project is accounted for and listed. The Department at any time before or after award may require the production of a copy of each applicable Certificate nfRegistration issued bythe United States Department of Labor evidencing such participation by the contractor and any or all of its subcontractors, In order to fulfill the participation nequinament, it shall not be necessary that any applicable program sponsor be currently taking or that it will take applications for apprenticeship, training or employment during the performance of the work of this contract or deliver and install proposal. Title: Printed 1/27/2017 Page 2 of 2 BLR 12325 (Rev. 4/07) State of ss. RETURN WITH BID Affidavit of Illinois Business Office County Cook .. .. ...... . ... Local Public Agency 'Mount P "' r ' o " W-ect .... ....... -- ---- Section Number 17 -00165 -00 -RS .. .......... . . .... Route 2017 Resurfac.nq. 1, of (Name of Affiant) (City of Affiant) (State of Affiant being first duly sworn upon oath, states as follows: 1. That I am the of officer or position bidder 2. That I have personal knowledge of the facts herein stated. 3. That, if selected under this proposal, will maintain a (bidder) business office in the State of Illinois which will be located in . .......... ------- County, Illinois. 4. That this business office will serve as the primary place of employment for any persons employed in the construction contemplated by this proposal, 5. That this Affidavit is given as a requirement of state law as provided in Section 30-22(8) of the Illinois Procurement Code. day of EM ignature) nt Name of Affiant) (Signature of Notary Public) Printed 1/2712017 BLR 12326 (01/08/14) INDEX FOR SUPPLEMENTAL SPECIFICATIONS AND RECURRING SPECIAL PROVISIONS This index contains a listing of SUPPLEMENTAL SPECIFICATIONS, frequently used RECURRING SPECIAL PROVISIONS, and LOCAL ROADS AND STREETS RECURRING SPECIAL PROVISIONS. ERRATA Standard Specifications for Road and Bridge Construction (Adopted 4-1-16) (Revised 1-1-17) SUPPLEMENTAL SPECIFICATIONS Std. Spec, Sec. Page No. 106 ContndofMafere|a------------------------- 1 403 Bituminous Surface Treatment (Class Ar1,A-2.A-3) --------' 2 420 Portland Cement ConcretePavernent ---------------- 3 502 Excavation for Structures -----�_---------------' 5 503 Concrete Structures --__ 7 504 Precast Concrete Structures ...... -----...... ---'.................. 10 542 Pipe Culverts --------------�----.---------. 11 586 BandBaokfiUforVou|tedAbutments—-----'---------- 12 670 Engineer's Field Office and Laboratory ----------'----- 14 704 Temporary Concrete Barrier ..... _... ___ ....... ----...... ................ 15 888 Pedestrian Pueh-Button—... ....... ----.... ........... ____ ...... '..... 17 1003 Fine Aggregates ----------........... --........ ...... -----' 18 1004 Coarse Aggregates ---....... ....... ------......... ____ ............ 19 1006 Metals ------------_-----......... ................. —....... 21 1020 Portland Cement Concrete ------'--- ..... 22 1103 Portland CernentConcrBteEouiprnemt---------�------� 24 Check Sheet for Recurring Special Provisions Adopted January 1, 2017 The following RECURRING SPECIAL PROVISIONS indicated by an "X" are applicable to this contract and are included by reference-, Recurring Spec.ia....l Provisions ons Check Sheet # Additional State Requirements for Federal -Aid Construction Contracts 26 Subletting of Contracts (Federal -Aid Contracts) 29 EEO 30 Specific EEO Responsibilities Non Federal -Aid Contracts 40 Required Provisions - State Contracts 45 ❑ Asbestos Bearing Pad Removal 51 Asbestos Waterproofing Membrane and Asbestos Hot -Mix Asphalt Surface Removal 52 Temporary Stream Crossings and In -Stream Work Pads 53 Construction Layout Stakes Except for Bridges 54 Construction Layout Stakes 5,7 Use of Geotextile Fabric for Railroad Crossing 60 Subsealing of Concrete Pavements 62 Hot -Mix Asphalt Surface Correction 66 Pavement and Shoulder Resurfacing 68 Patching with Hot -Mix Asphalt Overlay Removal 69 Polymer Concrete 70 PVC Pipeiiner 72 Bicycle Racks 73 Temporary Portable Bridge Traffic Signals 75 Work Zone Public Information Signs 77 Nighttime inspection of Roadway Lighting 78 English Substitution of Metric Bolts 79 Calcium Chloride Accelerator for Portland Cement Concrete 80 Quality Control of Concrete Mixtures at the Plant 81 Quality Control/Quality Assurance of Concrete Mixtures 89 Digital Terrain Modeling for Earthwork Calculations 105 El Reserved 107 El Preventive maintenance Bituminous Surface Treatment 108 n Preventive Maintenance Cape Seal 114 El Preventive maintenance Micro -Surfacing 129 F1 Preventive Maintenance Slurry Seal 140 F1 Temporary Raised Pavement Markers 149 F1 Restoring Bridge Approach Pavements Using High -Density Foam 150 F1 Portland cement Concrete Inlay or Overlay 153 Check Sheet for Local Roads and Streets Recurring Special Provisions Adopted January 1, 2017 The following LOCAL ROADS AND STREETS RECURRING SPECIAL PROVISIONS indicated by an "X" are applicable to this contract and are included by reference: I Qcal,,Rolads Afid-Stree-ts Recurring -Special Provisions CheckSheet# LRS 1 Reserved 158 LRS 2 0 Furnished Excavation 159 LRS 3 nX Work Zone Traffic Control Surveillance 160 LRS 4 F1 Flaggers in Work Zones 161 LRS 5 ED Contract Claims 162 LRS 6 Bidding Requirements and Conditions for Contract Proposals 163 LRS 7 Bidding Requirements and Conditions for Material Proposals 169 LRS 8 Reserved 175 LRS 9 Bituminous Surface Treatments 176 LRS 10 Reserved 177 LRS 11 rXI Employment Practices 150 LRS 12 nX Wages of Employees on Public Works 152 LRS 13 nX Selection of Labor 154 LRS 14 F1 Paving Brick and Concrete Paver Pavements and Sidewalks 155 LRS 15 XX Partial Payments 158 LRS 16 F1 Protests on Local Lettings 159 LRS 17 Substance Abuse Prevention Program 160 LRS 18 ❑ Multigrade Cold Mix Asphalt 161 State of Illinois Department of Transportation ERRATA STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION Adopted: April 1, 2016 Revised: January 1, 2017 Page 84 Article 204,02. In the seventh line of the first paragraph change "AASHTO T99 (Method C)" to "Illinois Modified AASHTO T99 (Method C)". Page 90 Article 205,06. In the first sentence of the third paragraph change "AASHTO T99 (Method C)" to "Illinois Modified AASHTO T99 (Method C)". Page 91 Article 205.06. In the first sentence of the fourth paragraph change "AASHTO T 99 (Method C)" to "Illinois Modified AASHTO T 99 (Method C)", and in the second sentence change "AASHTO T 224" to "Illinois Modified AASHTO T 99 (Annex Al)". Page 91 Article 205,06. In the second line of the fifth paragraph change "AASHTO T 191"" to "Illinois Modified AASHTO T 191"'. Page 91 Article 205,06. In the sixth line of the eighth paragraph change "AASHTO T99 (Method C)" to "Illinois Modified AASHTO T99 (Method C)". Oage 148 Article 302.09, In the second sentence of the fifth paragraph chanca "AASHTO T 191 " to "Illinois Modified AASHTO T 191", and in the thii sentence change "AASHTO T 99" to "Illinois Modified AASHTO T 991 Page 152 Article 310.09. In the second sentence of the second paragra change "AASHTO T 191" to "Illinois Modified AASHTO T 191", and the third sentence change "AASHTO T99" to "Illinois Modifi AASHTO T 99" 1 *age 155 Article 311 .05(a). In the first sentence of the fifth paragraph chan "AASHTO T 99 (Method C)" to "Illinois Modified AASHTO T (Method C)", and in the second sentence change "AASHTO T 224" "Illinois Modified AASHTO T 99 (Annex Al)", Page 155 Article 311 .05(a). In the second line of the sixth paragraph chan "AASHTO T 191" to "Illinois Modified AASHTO T 191" 1 Page 163 Article 351,05(a). In the second sentence of the fifth paragraph change "AASHTO T99 (Method C)" to "Illinois Modified AASHTO T99 (Method C)", and in the third sentence change "AASHTO T 224" to "Illinois Modified AASHTO T 99 (Annex Al)". v Page 163 Article 351.05(a). In the second line of the sixth paragraph change "AASHTO T 191" to "Illinois Modified AASHTO T 1911". Page 169 Article 352.11. In the second sentence of the fourth paragraph change "AASHTO T 191" to "Illinois Modified AASHTO T 191", and in the third sentence change "AASHTO T 134 (Method B)" to "Illinois Modified AASHTO T 134 (Method B)", Page 169 Article 352.12. In the first sentence of the first paragraph change "AASHTO T 22" to "Illinois Modified AASHTO T 22", and in the second sentence change "AASHTO T 134 (Method B)" to "Illinois Modified AASHTO T 134 (Method B)". Page 196 Article 406.07(a), After the footnotes in Table 1 - Minimum Roller Requirements for HMA add the following: W • I Vs - Vibratory roller, static mode, minimum 125 lb/in. (2.2 kg/mm) of roller width. Maximum speed = 3 mph (5 km/h) or 264 ft/min (80 m/min), If the vibratory roller does not eliminate roller marks, its use shall be discontinued and a tandem roller, adequately ballasted to remove roller marks, shall be used. VD - Vibratory roller, dynamic mode, operated at a speed to produce not less than 10 impacts/ft (30 impacts/m). P - Pneumatic -tired roller, max. speed 3 1/2 mph (5.5 km/h) or 308 ft/min (92 m/min), The pneumatic -tired roller shall have a minimum tire pressure of 80 psi (550 kPa) and shall be equipped with heat retention shields. The self- propelled pneumatic -tired roller shall develop a compression of not less than 300 lb (53 N) nor more than 500 lb (88 N) per in, (mm) of width of the tire tread in contact with the HMA surface. TB - Tandem roller for breakdown rolling, 8 to 12 tons (7 to 11 metric tons), 250 to 400 lb/in. (44 to 70 N/mm) of roller width, max, speed = 3 1/2 mph (5.5 km/h) or 308 ft/min (92 m/min). TF - Tandem roller for final rolling, 200 to 400 lb/in. (35 to 70 N/mm) of roller width with minimum roller width of 50 in. (1,25 m). Ballast shall be increased if roller marks are not eliminated. Ballast shall be decreased if the mat shoves or distorts. 3W - Three wheel roller, max. speed = 3mph (5 km/h) or 264 fUmin (80 m/min), 300 to 400 lb/in. (53 to 70 N/mm) of roller width. The three -wheel roller shall weigh 10 to 12 tons (9 to 11 metric tons)." vi Page 253 Article 442.06(a)(2). In the third line of the sixth paragraph delete "transverse". Page 331 Article 505,04(p), Under Range of Clearance in the first table change "in. X 10-6,, to "in. X 10-3,,, Page 444 Article 542,03, In the Notes in Table IIIB add "CPP Corrugatol Polypropylene (CPP) pipe with smooth interior". Page 445 Article 542,03, In the fourth column in Table IIIB (metric) change the heading for Type 5 pipe from "CPE" to "CPP". Page 445 Article 542.03. In the Notes in Table 11113 (metric) change "PE Polyethylene (PE) pipe with a smooth interior" to "CPP Corrugated Polypropylene (CPP) pipe with smooth interior". Page 449 Article 542,04(f)(2). In the third line of the second paragraph chan "AASHTO T s• •• C)" to • Modified AASHTO T •• C)". Page 450 Article 542.04(h), In the third sentence of the second paragraph change "in the table below" to "per the Contractor's design". Page 544 Article 639.03. In the first sentence of the first paragraph change "AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires, Traffic Signals," to "AASHTO LRFD Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals,", Page 546 Article 640,03, In the first sentence of the first paragraph change "AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals" to "AASHTO LRFD Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals". Page 548 Article 641.03. In the first sentence of the first paragraph change "AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaire and Traffic Signals," to "AASHTO LRFD Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals,". Page 621 Article 727.03. In the first sentence of the third paragraph change "AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals" to "AASHTO LRFD Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals", Page 629 Article 734.03(a). In the fourth line of the second paragraph change "AASHTO T 99 (Method C)" to "Illinois Modified AASHTO T 99 (Method C)". N11 Page 649 Article 801.02. In the first sentence of the first paragraph change "AASHTO's Standard Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals" to "AASHTO LRFD Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals". Page 742 Article 1003.04(c). Under Gradation in the table change "(see Article 1003.02(c))" to "(see Article 1003.01(c))". Page 755 Article 1004,03(b). Revise the third sentence of the first paragraph to read "For Class A (seal or cover coat), and other binder courses, the coarse aggregate shall be Class C quality or better.". Page 755 Article 1004.03(c). In the table for Class A-11, 2, & 3, change the Gradation No. "CA 16" to "CA 16 or CA 20". Page 777 Article 1006,29(d). Revise the third sentence of the third paragraph to read "Stainless steel washers shall be plain flat, conforming to ANSI/ASME B18.22.1, Type A or B as appropriate, or MS 15795, and made of 18-8 stainless steel," *age 809 Article 1020.04(e). in the third line of the first paragraph chang—i • SCC -Y to "ITP Page 810 Article 1020.05(b). In the second line of the first paragraph change "according the qualified products list" to "according to the qualified products list,"'. Page 810 Article 1020,05(b), Delete the first sentence of the second paragrapa Page 836 Article 1020.15(b)(1)c, Replace the fourth sentence of the first paragraph with the following: "The Contractor shall provide freeze/thaw test results according to AASHTO T 161, and the relative dynamic modulus of elasticity of the mix design shall be a minimum of 80 percent. Testing shall be performed by an independent laboratory accredited by the AASHTO Materials Reference Laboratory (AMRL) for Portland Cement Concrete." Page 852 Article 1030.05(a)(6), Change "Hot -Mix Asphalt QC/QA Start -Up Procedures" to "Hot -Mix Asphalt Test Strip Procedures". Page 945 Article 1069.05. In the first sentence of the tenth paragraph change Standard Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals"" to "AASHTO LRFD Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals". Page 961 Article 1070.04(b)(1). In the third sentence of the first paragraph change ""Standard Specifications of Structural Supports for Highway Signs, Luminaires and Traffic Signals"' published by AASHTO" to "AASHTO LRFD Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals", viii Page 989 Article 1077.01. In the second sentence of the first paragraph change "Standard Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals, as published by AASHTO" to "AASHTO LRFD Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals". Page 1121 Article 1103.13(a), In the first line of the first paragraph change "Bridge Deck Approach Slabs." to "Bridge Deck and Approach Slabs.". Z UIllinois Department 11 of Transportation The following Special Provisions supplement the "Standard Specifications for Road and Bridge Construcdon^.Adopted January 1 2017the latest edition of the "Manual on Uniform Traffic Control Devices for Streets and Highways", and the "Manual of Test Procedures of Materials" in effect on the date of invitation of bids, and the Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to and govern the construction of Section No. 17 -00165 -00 -RS and in case of conflict with any part, or parts, of said Specifications, the said Special Provisions shall take precedence and shall govern. Page 1 of/ Printed on 1/27/2017 5:16:30 PM BLn11310VRev.r0o 17 -00165 -00 -RS: SPI,"'ClAl. PROVISIONS INDEX TO SPECIAL PROVISIONS & SUPPORTING PERMIT DOCUMENTS LSpg!qial Provisions LOCATION OF IMPROVEMENT DESCRIPTION OF WORK RESTRICTION OF WORK SPECIAL EXCAVATION STORM SEWER, RUBBER GASKET', CLASS A, TYPE 1 8" SOIA0 PVC SDR 21 (CLASS 200) CONNECTION Har MIX ASPHALT AND CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT TRAFFIC CONTROL PLAN IDD Bj) E 5 ecial Iarervr;s_ions (See Check Sheet) II 10T BLRS visions LIZ 107-4 IF)OTDistrict I Special Provisions MAINTENANCE OF ROAI)WAVS RECLAIMED ASPHALT PAVEMENT AND RECLAIMED ASPHALT SHINGLES (D-1) FINIA MIXTURE DESIGN REQUIREMENTS (DI) FRICTION AGGREGATE (D-1) Permit Documents STORM WATER POLLUTION PREVENTION PLAN NPDES PERMIT 17-00165-00-16: SPf-'1CIAl.. PROVISIONS LOCATION OF IMPROVEMENT 2017.O 1.27 The project is location within the Village of Mount Prospect and consists of the resurfacing of local streets t'or a total distance ot'7.45 miles. DESCRIPTION OF WORK 20010129 The Work included in this contract consists of furnishing all labor, materials, equipment and other items necessary for the corripletion of hot nrix asphalt surface removal, hot mix asphalt binder course installation, hot inix asphalt SUrffiCe, Course installation, Curb and gutter removal and replacement, sidewalk rel"noval and replacement, pcc and hot mix, asphalt driveway repairs, utility structure repairs and collateral work necessary to complete the improvements as shown oil the details and as described herein. RESTRICTION OF WORK 2017.01.01 In general, the work oil this project cannot start before April 30"'. All construction activities or alteration operations within the Village sliall be performed only between tile hours of7:00 a.in . arid 7:00 p.m. Monday through Saturday. No work wl I I be al lowed oil Sundays arid legal holidays as listed in Article 107.09 in the Standard Specifications, Variations from these time limitations shall be allowed only in the case oft-naintenance of operation ol'saf'ety and traffic control devices such as barricades, signs and lighting, or to construction of an emergency nature. More stringent requirements may be assessed for work in state highway or railroad rights-of-way. Working hours outside these times must receive prior approval f-om tile Village. SPECIAL EXCAVATION 2O€)8.171.14 DF'SCRIP410N. In general this Work shall be in accordance with Section 202 ail(] 440 ofthe Standard Specifications for Road and Bridge Construction except as noted herein. This item includes all excavation necessary to remove and dispose, Of', unsuitable pavement base and unsuitable sub -base that may be encountered. It" during construction, it is dcter-iiiiiied by the Engineer that, unsuitable base arid sub -base is to be removed, the Engineer \8,111 direct the 0:)ntractor to remove this material. The volume rernovcd Will be determined by the Engineer frorn field measurements. Open-CUt trenches shall he sheeted and braced or otherwise protected as required by any governing 1:'ederal or State and 1111.1niCipai ordinances arid as may be necessary to protect life, property, or tile Contract Work. In an\/ event, the Minimum protection shall corilorin to the recorrimcndations in the Occupational Safety and Health Act (OSI -1A) Standards for Construction. Sheeting, bracing, shoring arid general Sat'ety Measures Will not be paid for separately but shall be included in the contract, MF" 1-1 IOD ( )[,' MI.-1ASURLA4f-'1N'f. ']'his work will I)c measured In its original position and the Volume in Cubic yards computed by the method of average end areas. BASIS OF PAYMf'NT. This work Will be paid for at the contract unit price per Cubic yard for SPECIAL FX('AVATION. fhe material replacement Of unsuitable base and sub -base Will be paid under the itern 1*(.)r Aggregate Base ('ourse, 'T'ype 13. It', at the direction ol'the l."rigineer, it is determined that unsuitable pavement base must be replaced with bitUr-ninOUS material, the pay item for C'1. ASS D PAJ"Cl ll� S, TYPF 1, 8"or D PATCH S, "I'Y13U." 11, 8" NvIll be used and the required excavation Will not be paid for separately, 17 -00165 -00 -RS: SK."ICIAL PROVISIONS s,roRm SEWER, RUBBER GASKET, CTASS A,TYPE 1 200001 DESCRIPTION. This work shall consist Of COIlSti'LICting storm sewers in accordance with Section 550 of the Standard Specifications for Road and Bridge (."onstrLICtion except as noted herein and any applicable requirements of the Metropolitan Water Reclamation District. CONSTRUCTION REQUIRI.."MENTS. The pipe material used for this item shall be reinforced concrete culvert pipe Class A, Type I with rubber "0" ring gasket joints, Where required horizontal and vertical separations with water mains cannot be met, the necessary sections of` storm sewer shall have water pressure- tightjoints. 13ASIS 01" PAYMENT. This �I'`i'l'F: pdhunoORSEER, RUBBERGASKET, CLASS AI ofthe diameter specified in the proposal. ']'his price shall include all costs for excavating, disposing of the excess excavated material, furnishing and placing the pipe bedding material, connecting to existing structures, and all other labor and materials necessary to Furnish and install this item. 8" SOIA 1) PVC' SDR 21 (CLASS 200) 201T0 1.27 DESCRIPTION. This work shall consist of'thc installation ofpolyvinyI chloride pipe (PVC) in accordance to Section 1040.03 (a) ofthe Standard Specifications liar Road and Bridge ConstrLIC6011. CONSTRLA-11ON ME"I'l IODS. Installation shall coriform to Section 550 of the Standard Specifications fior Road and Bridge Construction and any applicable re(JUirements of the Metropolitan Water Reclamation District. BASIS Of: PAYMENT. f'his work will be paid for at the contract unit price per foot for 8" SOLID PVC SDR 21 ((ITASS 200). This price shall include all the costs for excavating, disposing of*excess material, furnishing and placing pipe bedding material, connecting to existing structures, and all other labor and material (including fittings) necessary to fiurnish and install this item. CONNECTION 20 17.01 .27 DL'ISCRIPTION, This work shall consist of connecting new storm sewer to existing structures or sewer mains. CONSTRUC PION MF."Fl, IODS. All connections to existing structures or sewer mains shall be cored, and shall include a rubber boot sea], 13ASIS OF PAYMEN 1'. This work will be paid for at the contract Unit price per each (.`,ONNi-,cflON. This price shall include all Jabot-, inaterial, and equipment to complete this item. 17 -00165 -00 -RS: SPECIAL.. PROVISIONS I 1101'MIX ASPI IIALT AND CONCIRETE DRIVEWAY REMOVAL AND REPLAC EMEN'r 2007,01.16 DES("RIPTION. This work shall consist ofthe removal and satisfactory disposal of existing hot mix asphalt and concrete driveways as shown on the plans. This work shall also consist ofthe construction of new Clot mix asphalt and concrete driveways as shown on the plans. This work shall be performed in accordance with the applicable poilions ol'Section 406 and 420 of the Standard Specifications except as noted herein. (.'ONSTR(.JCTION. At specific locations shown on the plans, existing concrete and hot mix asphalt driveways shall be removed and disposed ol*by the Contractor. Thc limits ofremoval will be marked by the f:ngineer. The driveway shall be sawcut full -depth. Any areas outside the limits of removal, which are damaged, shall be replaced by the Contractor at his own expense. The Contractor shall install a 6" Portland Cement Concrete Surface, or a 3" FIMA Surface Course, Mix 41(7' N50. The Portland Cement ement Concrete driveway shall be constructed in accordance with Section 420 ofthe Standard Specifications Ior Road and Bridge Construction insofar as applicable. The hot mix asphalt driveway shall be constructed in two lifts arid in accordance with Section 406 ofthe Standard Specifications insot'ar as applicable. ME"I'l 101) 01."MEASUREMEN'Tand BASIS OF PAYMENT. This work will be measured in place and the area, computed in Square yards. This work will be paid for at the contract unit price per square yard for PCC DRIVEWAY REMOVAL AND RF"PLACEMI"NT, 6" or for I IMA DRIVEWAY SURFACE RI: MOVE; REIPLACE, 3". This price shall also iuClUde the cost t'or excavating to the proper grade, providing the labor, materials, and equipment to complete this item. lf'directed by the I"Ingincer, the ontractor shall remove the existing base and install a 2" compacted aggregate base Course (CA -6) prior to the installation ofthe 6" Portland Cement Concrete Surface. 'I'lle removal and replacement ofthe base Course under a new PCC surface shall be il'ICILided in the pay item PCC' DRIVEWAY RFIMOVAL AND REPLACU"MENT, 6" lf(firected by the F'ngincer, the ( I ontractor shall remove the existing, base and install an 8" compacted aggregate base course ((.,,A-6) prior to the installation of the 3" LIMA surface. The removal and replacement ofthe existing aggregate Under a new I IMA surl'ace will be paid for at the contract unit price per square yard for DRIVEWAY BASE REMOVAL, & REPLACEMENT, 8". I 17-0016PEV5-00-RS: SIAL PROVISIONS TRAFFIC CONTROL, PLAN 2017,01.01 Traffic C,ontrol shall be according to the applicable sections of the Standard Specifications, the Supplemental Specifications, the "Illinois Manual oil (Jnif*6rrn'Traffic Control Devices for Streets and Highways", any special details and Flighway Standards contained in the plans, and the Special Provisions contained herein. Special attention is called to Article 107.09 ofthe Standard Specifications and the following Highway Standards, Details, Quality Standard for Work Ione Traffic Control Devices, Recurring Special Provisions and Special Provisions contained herein, rclating to traffic control. ]'he Contractor shall contact the District One Bureau of"fraffic at least 72 hours in advance of"beginning work. STANDARDS: 701301-04 Lane Closure. I losure. 2L, 2W, Short Mime Operation '7013 11-03 Lane Closure 21, 2W Moving Operations -- Day Only '701501-06 Urban Lane Closure, 21, 2W, Undivided '701801-06 Sidewalk Corner or (.,rosswalk Closure 701901-06 Traffic Control Devices 1) F"' I'A I L S: Region One Traffic (.7ontrol and Protection for Side lZoads, Intersections, and Driveways Region Orae "l Pavement Markings SPECIAL PROVISIONS: LRS3 ('01ISti-LiCtiOlIZotic'lriltic( ..'ontrol Maintenance of'Roadways (D-1) I BASIS Of," PAYME'N'T'. The work associated with the Traffic (, ontrol Plan will be paid for at the contract unit price LUMP SUM forTRAF'FIC, CONTROL & PROTI"( I TION, Standard 701501, TRAFFIC CONTROL & PROTE'(.'TION, Standard 7W801, and 'TRAFFICCONTROL, & PROTE(I"TION, Standard 701901. BDE SPECIAL PROVISIONS For the January 20 and March 10, 2017 Lettings The following special provisions indicated by an 'Y' are applicable to this contract and will be included by the Project Development and Implementation Section of the BD&E, An * indicates a new or revised special provision for the letting, File # Special Provision Title Effective Revised Name 80099 1 Accessible Pedestrian Signals (APS) April 1, 2003 Jan. 1, 2014 80274 2 Aggregate Subgrade Improvement April 1, 2012 April 1, 2016 80192 3 Automated Flagger Assistance Device Jan. 1, 2008 80173 4 Bituminous Materials Cost Adjustments Nov. 2, 2006 July 1, 2015 80241 5 Bridge Demolition Debris July 1, 2009 50261 6 Building Removal -Case I (Non -Friable and Friable Asbestos) Sept. 1, 1990 April 1, 2010 50481 7 Building Removal -Case 11 (Non -Friable Asbestos) Sept. 1, 1990 April 1„ 2010 50491 8 . . ...... Building Removal -Case III (Friable Asbestos) Sept. 1, 1990 April 1, 2010 50531 9 _. Building Removal -Case IV (No Asbestos) Sept. 1, 1990 April 1, 2010 80366 10 'v/ Butt Joints July 1, 2016 80198 11 .. Completion Date (via calendar days) April 1, 2008 80199 12 .. ..... Completion Date (via calendar days) Plus Working Days April 1, 2008 80293 13 Concrete Box Culverts with Skews > 30 Degrees and Design Fills :5 5 April 1, 2012 July 1, 2016 Feet 80311 14 ..... ..... . . . Concrete End Sections for Pipe Culverts Jan, 1, 2013 April 1, 2016 80277 15 Concrete Mix Design - Department Provided Jan. 1, 2012 April 1, 2016 80261 16 Construction Air Quality - Diesel Retrofit June 1, 2010 Nov. 1, 2014 80029 17 Disadvantaged Business Enterprise Participation Sept, 1, 2000 July 2, 2016 4,8, ;0�►ej,13arInserter Jan, 1, 2017 80229 19 Fuel Cost Adjustment April 1„ 2009 July 1, 2015 80304 20 Grooving for Recessed Pavement Markings Nov. 1, 2012 Aug. 1, 2014 80246 21 ........... Hot -Mix Asphalt - Density Testing of Longitudinal Joints Jan. 1, 2010 April 1, 2016 80347 22 Hot -Mix Asphalt - Pay for Performance Using Percent Within Limits Nov. 1, 2014 April 1, 2016 - Jobsite Sampling 80376 23 .......... Hot -Mix Asphalt - Tack Coat Nov. 1,2016 80367 24 Light Poles July 1, 2016 80368 25 Light Tower July 1, 2016 80336 26 . . ..... Longitudinal Joint and Crack Patching April 1, 2014 April 1, 2016 80369 27 _'- Mast Arm Assembly and Pole July 1, 2016 80045 28 .... . .......... Material Transfer Device June 15, 1999 Aug. 1, 2014 80165 29 Moisture Cured Urethane Paint System Nov, 1, 2006 Jan, 1, 2010 80349 30 Pavement Marking Blackout Tape Nov. 1, 2014 April 1, 2016 80371 31 Pavement Marking Removal July 1, 2016 80298 32 Pavement Marking Tape Type IV April 1, 2012 April 1, 2016 80377 33 Port ' able Changeable Message Signs Nov. 1, 2016 03,59, �4 Portfend, Cement Course BAdige Deck Curing April 1L April 2015 ''Jan. 1, 2017 80338 35 Portland Cement Concrete Partial Depth Hot -Mix Asphalt Patching April 1, 2014 April 1, 2016 80300 36 Preformed Plastic Pavement Marking Type D - Inlaid April 1, 2012 April 1, 2016 80328 37 Progress Payments Nov, 2, 2013 34261 38 Railroad Protective Liability Insurance Dec. 1, 1986 Jan. 1, 2006 80157 39 Railroad Protective Liability Insurance (5 and 10) Jan. 1, 2006 80306 40 Reclaimed Asphalt Pavement (RAP) and Reclaimed Asphalt Nov 1, 2012 April 1, 2016 Shingles (RAS) 41 SpeW Disipfay"Traller April 2, 20,14 Jan, l,'201,7 80127 42 Steel Cost Adjustment April 2, 2004 July 1, 2015 File # Special Provision Title Name 80317 44 Surface Testing ofHot-Mix Asphalt Overlays 20338 45 Training Special Provisions 80318 46 Traversable Pipe Grate Effective Revised Jan. 1.2O13 April 1.2O1S Oct. 15.1g75 Jon. 1.2Q13 Aoh| 1.2O14 80288 48 Warm Mix Asphalt Jan.1.2012 April 1.2Ol8 00302 58 Weekly DBE Trucking Reports June 2,2O12 April 2.2Q15 80288 51 Wet Reflective Thermoplastic Pavement Marking Jan.1.2012 88071 62 | Working Days Jen. 1. 28O2 The following special provisions are in the 2017 Supplemental Specifications and Recurring Special Provisions. File New Location Effective Revised Name 80300 Coarse Aggregate Quality Article 1004.01 July 1.2O15 80363 Engineer's Field Office Article 670.07 April 1.2O1£ 80358 Equal Employment Opportunity Recurring CS #1 and #5 April 1, 2015 80364 Errata for the 2O1GStandard Specifications Supplemental April 1,2016, 80342 Mechanical Side Tie Bar Inserter Articles 42O.O3,42O.O5.and Aug. 1,2014 April 1.2Q18 1103,19 80370 Mechanical Splicers Article 1QOS1O July 1.2O18 00361 Overhead Sign Structures Certification ofMetal Article 106.08 Nov 1.3O15 April 1.2D1G Fabricator 80385 Pedestrian Push -Button Article 888.03 April 1.2O16 80363 Portland Cement Concrete Inlay urOverlay Recurring CS #34 Jan, 1,2075 April 1, 80372 Preventive &1oin|enanoe—Bituminous Su�aoe Recurring CS #28 Jen 1.2009 July ' '201G Treatment (A-1) 80372 Preventive Maintenance — Cape Seal Recurring CS #29 Jan. 1, 2009 July 1, 2016 80374 Prewendvey�ain�`nemoe—KAicro-Su�ooing ReomrhngCS#3O Jan. 1.2UO9 July 1, 80375 Preventive &4aintenonce—G|unySeal ReourdngCS#31 Jan. 1,2009 July 1'2O1G ' 88362 Steel Slag in Trench Backfill Articles 1003,01 and 1003.04 Jan. 1.2016 80355 Temporary Concrete Barrier Articles 704,02, 704.04. Jon. 1, 2015 July 1, 2016 7O4,QS.and 7D4.OG The following special provisions require additional information from the designer, The additional information needs to be included ine separate document attached tothis check sheet, The Project Development and Implementation section will then include the information in the applicable special provision, The Special Prmvisionaana� = Bridge Demolition Debris ° Building Remova|'Cmae|V ° Material Transfer Device • Building Removal -Case | ° Comp�eL|on Date ° Railroad Protective Liability Insurance ° Building Removal -Case |l ~ Completion Date Pius Working Days ° Training Special Provisions ° Building Remova|-Caae|N ~ DBE Participation ° Working Days UIUM• cr� Effective: July 1, 2016 Add the following to Article 406.08 of the Standard Specifications. (c) Temporary Plastic Ramps, Temporary plastic ramps shall be made of high density polyethylene meeting the properties listed below. Temporary plastic ramps shall only be used on roadways with permanent posted speeds of 55 mph or less. The ramps shall have a minimum taper rate of 1:30 (V:H). The leading edge of the plastic ramp shall have a maximum thickness of 1/4 in. (6 mm) and the trailing edge shall match the height of the adjacent pavement ± 1/4 in. (± 6 mm). The ramp will be accepted by certification. The Contractor shall furnish a certification from the manufacturer stating the temporary plastic ramp meets the following requirements. 1/ Crosshead speed -2 in./minute The temporary plastic ramps shall be installed according to the manufacturer's specifications and fastened with anchors meeting the manufacturer's recommendations. Temporary plastic ramps that fail to stay in place or create a traffic hazard shall be replaced immediately with temporary HMA ramps at the Contractor's expense." HOT -MIX ASPHALT - DENSITY TESTING OF LONGITUDINAL JOINTS (BDE) Effective: January 1, 2010 Revised: April 1, 2016 Description. This work shall consist of testing the density of longitudinal joints as part of the quality control/quality assurance (QC/QA) of hot -mix asphalt (HMA). Work shall be according to Section 1030 of the Standard Specifications except as follows. t_r,iaCity Contro[/Qualit Delete the second and third sentence of the third paragraph of Article 1030.05(d)(3) of the Standard Specifications, Add the following paragraphs to the end of Article 1030.05(d)(3) of the Standard Specifications: "Longitudinal joint density testing shall be performed at each random density test location. Longitudinal joint testing shall be located at a distance equal to the lift thickness or a minimum of 4 in. (100 mr-n), from each pavement edge. (i.e. for a 5 in. (125 mm) lift the near edge of the density gauge or core barrel shall be within 5 in. (125 mm) from the edge of pavement.) Longitudinal joint density testing shall be performed using either a correlated nuclear gauge or cores. Confined Edge, Each confined edge density shall be represented by a one- rninute nuclear density reading or a core density and shall be included in the average of density readings or core densities taken across the mat which represents the Individual Test, b. Unconfined Edge. Each unconfined edge joint density shall be represented by an average of three one -minute density readings or a single core density at the given density test location and shall meet the density requirements specified herein. The three one -minute readings shall be spaced 10 ft (3 m) apart longitudinally along the unconfined pavement edge and centered at the random density test location." Revise the Density Control Limits table in Article 1030.05(d)(4) of the Standard Specifications to read-, "MixtureParameter Individual Test Unconfined Edge Composition (includes confined Joint Density _N!��i ed es Minimum d 93.0 - 97.4 % 91.0% Ndesign = 90 92.0-96.0% 90.0% Ndesi n < 90 9 92.5 - 9T49/6 ,0% It ,19 0 —if. Ndesiqr 90 90.0% -19.0, IL- 19.OL 93.0' 97.4% 90.0% SMANdesign . ... . . ............ . . - = 50 & 80 93,5 - 97A% 91.0%11 LR 107-4 Page 1 of I State of Illinois Department of Transportation Bureau of Local Roads and Streets SPECIAL --• FOR INSURANCE Effective: February 1, 2007 Revised: August 1, 2007 All references to Sections or Articles in this specification shall be construed to mean specific Section or Article of the Standard Specifications for Road and Bridge Construction, adopted by the Department of Transportation. The Contractor shall name the following entities as additional insured under the Contractor's general liability insurance policy in accordance with Article 107.27: Village of Mount Prospect The entities listed above and their officers, employees, and agents shall be indemnified and held harmless in accordance with Article 107,26, Maintenance of Roadways Effective: September 30, 1985 Revised: November 1, 1996 Beginning on the date that work begins on this project, the Contractor shall assume responsibility for normal maintenance of all existing roadways within the limits of the improvement. This normal maintenance shall include all repair work deemed necessary by the Engineer, but shall not include snow removal operations. Traffic control and protection for maintenance of roadways will be provided by the Contractor as required by the Engineer. If items of work have not been provided in the contract, or otherwise specified for payment, such items, including the accompanying traffic control and protection required by the Engineer, will be paid for in accordance with Article 109.04 of the Standard Specifications. RECLAIMED ASPHALT PAVEMENT AND RECLAIMED ASPHALT SHINGLES (D-1) EfTective: November 1, 2012 Revise: • April 2, 2016 Revise Section 1031 of the Standard Specifications to read: "SECTION 1031. RECLAIMED ASPHALT PAVEMENT AND RECLAIMED ASPHALT SHINGLES 1031.01 Description. Reclaimed asphalt pavement and reclaimed asphalt shingles shall be according to the following, (a) Reclaimed Asphalt Pavement (RAP). RAP is the material resulting from cold milling or crushing an existing hot -mix asphalt (HMA) pavement. RAP will be considered processed FRAP after completion of both crushing and screening to size. The Contractor shall supply written documentation that the RAP originated from routes or airfields under federal, state, or local agency jurisdiction. (b) Reclaimed Asphalt Shingles (RAS), Reclaimed asphalt shingles (RAS). RAS is from the processing and grinding of preconsurner or post -consumer shingles. RAS shall be a clean and uniform material with a maximum of 0,5 percent unacceptable material, as defined in Bureau of Materials and Physical Research Policy Memorandum, "Reclaimed Asphalt Shingle (RAS) Sources", by weight of RAS. All RAS used shall come from a Bureau of Materials and Physical Research approved processing facility where it shall be ground and processed to 100 percent passing the 3/8 in. (9.5 mm) sieve and 90 percent passing the #4 (4,75 mm) sieve. RAS shall meet the testing requirements specified herein. In addition, RAS shall meet the following Type 1 or Type 2 requirements. (1) Type 1. Type I RAS shall be processed, preconsurner asphalt shingles salvaged from the manufacture of residential asphalt roofing shingles. (2) Type 2. Type 2 RAS shall be processed post -consumer shingles only, salvaged from residential, or four unit or less dwellings not subject to the National Emission Standards for Hazardous Air Pollutants (NESHAP). 1031.02 Stockpiles, RAP and RAS stockpiles shall be according to the following. (a) RAP Stockpiles. The Contractor shall construct individual, sealed RAP stockpiles meeting one of the following definitions. Additional processed RAP (FRAP) shall be stockpiled in a separate working pile, as designated in the QC Plan, and only added to the sealed stockpile when test results for the working pile are complete and are found to meet tolerances specified herein for the original sealed FRAP stockpile, Stockpiles shall be sufficiently separated to prevent intermingling at the base. All stockpiles (including unprocessed RAP and FRAP) shall be identified by signs indicating the type as listed below (i.e. "Non- Quality, FRAP 44 or Type 2 RAS", etc...). (1) Fractionated RAP (FRAP), FRAP shall consist of RAP from Class 1, Superpave HMA (High and Low ESAL) or equivalent mixtures. The coarse aggregate in FRAP shall be crushed aggregate and may represent more than one aggregate type and/or quality, but shall be at least C quality. All FRAP shall be processed prior to testing and sized into fractions with the separation occurring on or between the #4 (4.75 mm) and 1/2 in. (12.5 mm) sieves. Agglomerations shall be minimized such that 100 percent of the RAP in the coarse fraction shall pass the maximum sieve size specified for the mix the FRAP will be used in, (2) Restricted FRAP (B quality) stockpiles shall consist of RAP from Class 1, Superpave (High ESAL), or HMA (High ESAL). If approved by the Engineer, the aggregate from a maximum 3.0 in. (75 mm) single combined pass of surface/binder milling will be classified as B quality. All millings from this application will be processed into FRAP as described previously, (3) Conglomerate, Conglomerate RAP stockpiles shall consist of RAP from Class 1, Superpave HMA (High and Low ESAL) or equivalent mixtures. The coarse aggregate in this RAP shall be crushed aggregate and may represent more than one aggregate type and/or quality, but shall be at least C quality. This RAP may have an inconsistent gradation and/or asphalt binder content prior to processing. All conglomerate RAP shall be processed (FRAP) prior to testing. Conglomerate RAP stockpiles shall not contain steel slag or other expansive material as determined by the Department, (4) Conglomerate "D" Quality (DQ). Conglomerate DQ RAP stockpiles shall consist of RAP from HMA shoulders, bituminous stabilized subbases or Superpave (Low ESAL)/HMA (Low ESAL) I L- 19. OL binder mixture. The coarse aggregate in this RAP may be crushed or round but shall be at least D quality, This RAP may have an inconsistent gradation and/or asphalt binder content. Conglomerate DQ RAP stockpiles shall not contain steel slag or other expansive material as determined by the Department, (5) Non -Quality. RAP stockpiles that do not meet the requirements of the stockpile categories listed above shall be classified as "Non -Quality". RAP or FRAP containing contaminants, such as earth, brick, sand, concrete, sheet asphalt, bituminous surface treatment (i.e. chip seal), pavement fabric, joint sealants, plant cleanout etc., will be unacceptable unless the contaminants are removed to the satisfaction of the Engineer. Sheet asphalt shall be stockpiled separately. (b) RAS Stockpiles. Type 1 and Type 2 RAS shall be stockpiled separately and shall be sufficiently separated to prevent intermingling at the base. Each stockpile shall be sbgned indicating what type of RAS is present, However, a RAS source may submit a written request to the Department for approval to blend mechanically a specified ratio of Type I RAS with Type 2 RAS, The source will not be permitted to change the ratio of the blend without the Department prior written approval. The Engineer's written approval will be required, to mechanically blend RAS with any fine aggregate produced under the AGCS, up to an equal weight of RAS, to improve workability. The fine aggregate shall be "B Quality" or better from an approved Aggregate Gradation Control System source. The fine aggregate shall be one that is approved for use in the HMA mixture and accounted for in the mix design and during HMA production. Records identifying the shingle processing facility supplying the RAS, RAS type, and lot number shall be maintained by project contract number and kept for a minimum of three years. 1031.03 Testing. FRAP and RAS testing shall be according to the following. (a) FRAP Testing. When used in HMA, the FRAP shall be sampled and tested either durinig processing or after stockpiling. It shall also be sampled during HMA production. (1) During Stockpiling. For testing during stockpiling, washed extraction samples shall be run at the minimum frequency of one sample per 500 tons (450 metric tons) for the first 2000 tons (1800 metric tons) and one sample per 2000 tons (1800 metric tons) thereafter. A minimum of five tests shall be required for stockpiles less than 4000 tons (3600 metric tons). (2) Incoming Material. For testing as incoming material, washed extraction samples shall be run at a minimum frequency of one sample per 2000 tons (1800 metric tons) or once per week, whichever comes first, (3) After Stockpiling, For testing after stockpiling, the Contractor shall submit a plan for approval to the District proposing a satisfactory method of sampling and testing the RAP/FRAP pile either in-situ or by restockpiling. The sampling plan shall meet the minimum frequency required above and detail the procedure used to obtain representative samples throughout the pile for testing. Before extraction, each field sample of FRAP, shall be split to obtain two samples of test sample size. One of the two test samples from the final split shall be labeled and stored for Department use. The Contractor shall extract the other test sample according to Department procedure. The Engineer reserves the right to test any sample (split or Department -taken) to verify Contractor test results. (b) RAS Testing, RAS shall be sampled and tested during stockpiling according to Bureau of Materials and Physical Research Policy Memorandum, "Reclaimed Asphalt Shingle (RAS) Sources". The Contractor shall also sample as incoming material at the HMA plant. (1) During Stockpiling. Washed extraction and testing for unacceptable materials shall be run at the minimum frequency of one sample per 200 tons (180 metric tons) for the first 1000 tons (900 metric tons) and one sample per 1000 tons (900 metric tons) thereafter. A minimum of five samples are required for stockpiles less than 1000 tons (900 metric tons). Once a < 1000 ton (900 metric ton), five-sample/test stockpile has been established it shall be sealed. Additional incoming RAS shall be in a separate working pile as designated in the Quality Control plan and only added to the sealed stockpile when the test results of the working pile are complete and are found to meet the tolerances specified herein for the original sealed RAS stockpile. (2) Incoming Material. For testing as incoming material at the HMA plant, washed extraction shall be run at the minimum frequency of one sample per 250 tons (227 metric tons). A minimum of five samples are required for stockpiles less than 1000 tons (900 metric tons). The incoming material test results shall meet the tolerances specified herein. The Contractor shall obtain and make available all test results from start of the initial stockpile sampled and tested at the shingle processing facility in accordance with the facility's OC Plan. Before extraction, each field sample shall be split to obtain two samples of test sample size. One of the two test samples from the final split shall be labeled and stored for Department use, The Contractor shall extract the other test sample according to Department procedures. The Engineer reserves the right to test any sample (split or Department -taken) to verify Contractor test results. 1031.04 Evaluation of Tests. Evaluation of test results shall be according to the following, (a) Evaluation of FRAP Test Results. All test results shall be compiled to include asphalt binder content, gradation and, when applicable (for slag), G,,m. A five test average of results from the original pile will be used in the mix designs. Individual extraction test results run thereafter, shall be compared to the average used for the mix design, and will be accepted if within the tolerances listed below, Parameter TRAP No. 4 (4.75 mm) 6 % No. 8 (2,36 mm) 5 % No. 30 (600 ILM) 5 % No. 200 (75 2.0 % Asphalt Binder 0.3 % Geo, 0.03 1/ For stockpile with slag or steel slag present as determined in the current Manual of Test Procedures Appendix B 21, "Determination of Reclaimed Asphalt Pavement Aggregate Bulk Specific Gravity". If any individual sieve and/or asphalt binder content tests are out of the above tolerances when compared to the average used for the mix design, the FRAP stockpile shall not be used in Hot -Mix Asphalt unless the FRAP representing those tests is removed from the stockpile. All test data and acceptance ranges shall be sent to the District for evaluation, The Contractor shall maintain a representative moving average of five tests to be used for Hot -Mix Asphalt production. With the approval of the Engineer, the ignition oven may be substituted for extractions according to the ITP, "Calibration of the Ignition Oven for the Purpose of Characterizing Reclaimed Asphalt Pavement (RAP)" or Illinois Modified AASHTOT-164-11, Test Method A. (b) Evaluation of RAS Test Results. All of the test results, with the exception of percent unacceptable materials, shall be compiled and averaged for asphalt binder content and gradation. A five test average of results from the original pile will be used in the mix designs. Individual test results run thereafter, when compared to the average used for the mix design, will be accepted if within the tolerances listed below, . ........... . ...... Parameter .......... . RAS 8 (2.36 5 % . .... . ....... No. 16 (1.18rnm� 5 % ......... . .. 1-11N.o-. 3.0. (POO ± 4 _p_ -m,) No. .2.0g_(75jim) ± 2.5 % Asphalt Binder F Asp Content - - ----- ---- ± 2.0 % If any individual sieve and/or asphalt binder content tests are out of the above tolerances when compared to the average used for the mix design, the RAS shall not be used in Hot -Mix Asphalt unless the RAS representing those tests is removed from the stockpile. All test data and acceptance ranges shall be sent to the District for evaluation, (c) Quality Assurance by the Engineer. The Engineer may witness the sampling and splitting conduct assurance tests on split samples taken by the Contractor for quality control testing a minimum of once a month. The overall testing frequency will be performed over the entire range of Contractor samples for asphalt binder content and gradation. The Engineer may select any or all split samples for assurance testing. The test results will be made available to the Contractor as soon as they become available. The Engineer will notify the Contractor of observed deficiencies. Differences between the Contractor's and the Engineer's split sample test results will be considered acceptable if within the following limits. Test Parameter - — - ------ --- Acceptable Limits of Precision FRAP RAS 5.0% 5,0% No. ..8 10% 4,0% 1;�VO, 0 2.0% 3.0% No. 200 -e -n- -t- 2.2% 2.5% Asphalt Binder Con t 0.3% 1.0% Gmm 0,030 1/ Based on washed extraction. In the event comparisons are Outside the above acceptable limits of precision, the Engineer will immediately investigate, (d) Acceptance by the Engineer. Acceptable of the material will be based on the validation of the Contractor's quality control by the assurance process. (a) RAP, The aggregate quality of the RAP for homogeneous, conglomerate, and conglomerate "D" quality stockpiles shall be set by the lowest quality of coarse aggregate in the RAP stockpile and are designated as follows. (1) RAP from Class 1, Superpave/HMA (High ESAL), or (Low ESAL) IL -9,51- surface mixtures are designated as containing Class B quality coarse aggregate. (2) RAP from Superp2ve/HMA (Low ESAL) IL -19.01- binder mixture is designated as Class D quality coarse aggregate. (3) RAP from Class I, Superpave/HMA (High ESAL) binder mixtures, bituminous base course mixtures, and bituminous base course widening mixtures are designated as containing Class C quality coarse aggregate, (4) RAP from bituminous stabilized subbase and BAM shoulders are designated as containing Class D quality coarse aggregate. (b) FRAP. If the Engineer has documentation of the quality of the FRAP aggregate, the Contractor shall use the assigned quality provided by the Engineer. If the quality is not known, the quality shall be determined as follows. Fractionated RAP stockpiles containing plus #4 (4.75 mm) sieve coarse aggregate shall have a maximum tonnage of 5,000 tons (4,500 metric tons). The Contractor shall obtain a representative sample witnessed by the Engineer. The sample shall be a minimum of 50 lb (25 kg). The sample shall be extracted according to Illinois Modified AASHTO T 164 by a consultant laboratory prequalified by the Department for the specified testing. The consultant laboratory shall submit the test results along with the recovered aggregate to the District Office. The cost for this testing shall be paid by the Contractor. The District will forward the sample to the Bureau of Materials and Physical Research Aggregate Lab for MicroDeval Testing, according to ITP 327. A maximum loss of 15.0 percent will be applied for all HMA applications. The fine aggregate portion of the fractionated RAP shall not be used in any HMA mixtures that require a minimum of "B" quality aggregate or better, until the coarse aggregate fraction has been determined to be acceptable thru a MicroDeval Testing. 1031.06 Use of FRAP and/or RAS in HMA. The use of FRAP and/or RAS shall be the Contractor's option when constructing HMA in all contracts. (1) Coarse Aggregate Size (after extraction), The coarse aggregate in all FRAP shall be equal to or less than the nominal maximum size requirement for the HMA mixture to be produced. (2) Steel Slag Stockpiles. FRAP stockpiles containing steel slag or other expansive material, as determined by the Department, shall be homogeneous and will be approved for use in HMA (High ESAL and Low ESAL) mixtures regardless of lift or mix type. (3) Use in HMA Surface Mixtures (High and Low ESAL). FRAP stockpiles for use in HMA surface mixtures (High and Low ESAL) shall have coarse aggregate that is Class B quality or better. FRAP shall be considered equivalent to limestone for frictional considerations unless prod uced/screened to minus 3/8 inch. (4) Use in HMA Binder Mixtures (High and Low ESAL), HMA Base Course, and HMA Base Course Widening. FRAP stockpiles for use in HMA binder mixtures (High and Low ESAL), HMA base course, and HMA base course widening shall be FRAP in which the coarse aggregate is Class C quality or better. (5) Use in Shoulders and Subb.se, FRAP stockpiles for use in HMAshoulders and stabed subbase (HMA) shall be FRAP, Restricted FRAP, conglomerate, or conglomerate DQ, (b) RAS, RAS meeting Type 1 or Type 2 requirements will be permitted in all HMA applications as specified herein, (c) FRAP and/or RAS Usage Limits, Type 1 or Type 2 RAS may be used alone or in conjunction with FRAP in HMA mixtures up to a maximum of 5.0 percent by weight of the total mix, When FRAP is used alone or FRAP is used in conjunction with RAS, the percent of virgin asphalt binder replacement (ABR) shall not exceed the amounts indicated in the table below for a given IN Design. Max Asphalt Binder Replacement for FRAP with RAS Combination HMA Mixtures 1!2'4" Maximum % ABR Ndesign Binder/Leveling Binder Surface Polymer Modified 50- 40 30 50 40_ 35 30 70 40 30 30 90 40 30 30 4.75 mm N-50 40 SMA N-80 1 30 I/ For Low ESAL HMA shoulder and stabilized subbase, the percent asphalt binder replacement shall not exceed 50 % of the total asphalt binder in the mixture, 2/ When the binder replacement exceeds 15 % for all mixes, except for SMA and L-4.75, the high and low virgin asphalt binder grades shall each be reduced by one grade (i.e. 25 % binder replacement using a virgin asphalt binder grade of PG64-22 will be reduced to a PG58-28). When constructing full depth HMA and the ABR is less than 15 %, the required virgin asphalt binder grade shall be PG64-28. 3/ When the ABR for SMA or IL -4.75 is 15 % or less, the required virgin asphalt binder shall be SBS PG76-22 and the elastic recovery shall be a minimum of 80. When the ABR for SMA or IL -4,75 exceeds 15%, the virgin asphalt binder grade shall be SBS PG70-28 and the elastic recovery shall be a minimum of 80, 4/ When FRAP or RAS is used alone, the maximum percent asphal) binder replacement designated on the table shall be reduced by 10 %. 1031.07 HMA Mix Designs, At the Contractor's option, HMA mixtures may be constructed utilizing RAP/FRAP and/or RAS material meeting the detailed requirements specified herein. (a) FRAP and/or RAS. FRAP and /or RAS mix designs shall be submitted for verification. If additional FRAP or RAS stockpiles are tested and found to be within tolerance, as defined under "Evaluation of Tests" herein, and meet all requirements herein, the additional FRAP or RAS stockpiles may be used in the original design at the percent previously verified. (b) RAS, Type 1 and Type 2 RAS are not interchangeable in a mix design. A RAS stone bulk specific gravity (Gsb) of 2.300 shall be used for mix design purposes. To remove or reduce agglomerated material, a scalping screen, gator, crushing unit, or comparable sizing device approved by the Engineer shall be used in the RAS and FRAP feed system to remove or reduce oversized material. If material passing the sizing device adversely affects the mix production or quality of the mix, the sizing device shall be set at a size specified by the Engineer. If during mix production, corrective actions fail to maintain FRAP, RAS or QC/QA test results within control tolerances or the requirements listed herein the Contractor shall cease production of the mixture containing FRAP or RAS and conduct an investigation that may require a new mix design, (a) RAS, RAS shall be incorporated into the HMA mixture either by a separate weight depletion system or by using the RAP weigh belt. Either feed system shall be interlocked with the aggregate feed or weigh system to maintain correct proportions for all rates of production and batch sizes. The portion of RAS shall be controlled accurately to within ± 0.5 percent of the amount of RAS utilized. When using the weight depletion system, flow indicators or sensing devices shall be provided and interlocked with the plant controls such that the mixture production is halted when RAS flow is interrupted, (b) HMA Plant Requirements. HMA plants utilizing FRAP and/or RAS shall be capable automatically recording and printing the following information. I a. Date, month, year, and time to the nearest minute for each print. L HMA mix number assigned by the Department. c. Accumulated weight of dry aggregate (combined or individual) in tons (metric tons) to the nearest 0.1 ton (0.1 metric ton), d. Accumulated dry weight of RAS and FRAP in tons (metric tons) to the nearest 0.1 ton (0.1 metric ton). e. Accumulated mineral filler in revolutions, tons (metric tons), etc. to the nearest 0.1 unit, f. Accumulated asphalt binder in gallons (liters), tons (metric tons), etc, to the nearest 0.1 unit. g. Residual asphalt binder in the RAS and FRAP material as a percent of the total mix to the nearest 0.1 percent. h. Aggregate RAS and FRAP moisture compensators in percent as set on the control panel, (Required when accumulated or individual aggregate and RAS and FRAP are printed in wet condition.) i. When producing mixtures with FRAP and/or RAS, a positive dust control system shall be utilized. j. Accumulated mixture tonnage, k. Dust Removed (accumulated to the nearest 0.1 ton (0.1 metric ton)) (2) Batch Plants, a. Date, month, year, and time to the nearest minute for each print, b. HMA mix number assigned by the Department. c. Individual virgin aggregate hot bin batch weights to the nearest pound (kilogram). cl. Mineral filler weight to the nearest pound (kilogram). f, RAS and FRAP weight to the nearest pound (kilogram), g. Virgin asphalt binder weight to the nearest pound (kilogram). h. Residual asphalt binder in the RAS and FRAP material as a percent of the total mix to the nearest 0.1 percent. The printouts shall be maintained in a file at the plant for a minimum of one year or as directed by the Engineer and shall be made available upon request. The printing system will be inspected by the Engineer prior to production and verified at the beginning of each construction season thereafter, 1031.09 RAP in Aggregate Surface Course and Aggregate Wedge Shoulders, Type B. The use of RAP or FRAP in aggregate surface course and aggregate shoulders shall be as • (a) Stockpiles and Testing. RAP stockpiles may be any of those listed in Article 1031.02, except "Non -Quality" and "FRAP". The testing requirements of Article 1031.03 shall not apply. RAP used shall be according to the current Bureau of Materials and Physical Research Policy Memorandum, "Reclaimed Asphalt Pavement (RAP) for Aggregate Applications". (b) Gradation. The RAP material shall meet the gradation requirements for CA 6 according to Article 1004.01(c), except the requirements for the minus No. 200 (75 pm) sieve shall not apply. The sample for the RAP material shall be air dried to constant weight prior to being tested for gradation." HMA MIXTURE DESIGN REQUIREMENTS (D-1) Effective: January 1, 2013 Revised: April 1, 2016 1) Design Composition and Volumetric Requirements Revise the table in Article 406.06(d) of the Standard Specifications to read: Revise the table in Article 1004,03(c) of the Standard Specifications to read: . ......... --.— ......... . "Use Size/Application Gradation No. ia"s-s A-1,, 2 & —3 ---- ----- ------ 3/8 i n... ( 10 mm Seal CA 1-6 tlass—A --1" 1/2 in" (13 mmSeal CA 15 & 3 Cover CA 14 HMA High ESAL IL 19.0 CA 1117 11-45CA 16, CA 13" HMA Low ESAL IL-1 —CA1 1 11-451- CA 16 Stabilized Subbase ..... . ...... .... or Shouiders SMAS` .. . ....... - 1/2 in, (12.5mm) CA13", CA14 or EA16 Binder & Surface IL 9.5 CA16, CA 133' ----- ----- Surface 1/ CA 16 or CA 13 may be blended with the gradations listed. 2/ The coarse aggregates used shall be capable of being combined with stone sand, slag sand, or steel slag sand meeting the FA/FM 20 gradation and mineral filler to meet the approved mix design and the mix requirements noted herein. 3/ CA 13 shall be 100 percent passing the 1/2 in. (12. 5mm) sieve. Revise Article 1004,03(e) of the Supplemental Specifications to read: "(e) Absorption, For SMA the coarse aggregate shall also have water absorption s 2.0 percent." Revise the last paragraph ofArticle 11O2.O1(a) (5)ofthe Standard Specifications to read: ^|L475and Stone Matrix Asphalt (SMA) mixtures which contain aggregate having absorptions greater than or equal to 2.0 parcert, or which contain steal slag sand. shall have minimum surge bin storage plus haul time of 1.5 hours." Revise the nomenclature table in Article 1030.01 of the Standard Specifications to read: "High ESAL IL -19.0 binder; (a)CnaraeAooreQate--...... --...... ---- ... ... —........ ------........... ........ '1OO4.O3 /bAFine Aggregate .... ---------......... 1003.03 Low ESAL IL -19.01- binder; IL -9.51- surface; (1)Mineral Filler —........... --- ....... --- ......... ---------_----------�1O11 Stabilized Subbase (HMA)"; (e) Hydrated Lime —............. —....... ....... —_-------....... HMA ShoulderS21 1/ Uses 1A.OLbinder mix. 2/ Uses 19.01- for lower lifts and 9.51- for surface lift." Revise Article 1030.02 of the Standard Specifications and Supplemental Specifications to read: "1030.02 Materials. Materials shall be according to the following. |tern— ...... —...... _—....... ...... --------........ —.... ... .Article/Section (a)CnaraeAooreQate--...... --...... ---- ... ... —........ ------........... ........ '1OO4.O3 /bAFine Aggregate .... ---------......... 1003.03 (c) RAP Material —....... —......... —...... —....... --------............. ----_-1O31 (1)Mineral Filler —........... --- ....... --- ......... ---------_----------�1O11 (e) Hydrated Lime —............. —....... ....... —_-------....... -------..... 1D|2,O1 Ul Slaked Quicklime (Note 1) kd Performance Graded Asphalt Binder (Note 2) ---------- 1032 (h) Fibers /Note 3) (i) Warm Mix Asphalt Technologies (Note 4) Note 2. The asphalt binder shall baanSBS PG7O'2Bwhen the SMA isused onafull- depth asphalt pavement and SBS P{3 76-22 when used as an overlay, except where modified herein. The asphalt binder shall be an Bva|nyOrSBS PG 7O-22for |L-4.75. except where modified herein. The elastic recovery shall be aminimum of8O. Note 3. A stabilizing additive such as cellulose or mineral fiber shall be added to the BMA mixture according to Illinois Modified AASHTO M 325. The stabilizing additive shall meet the Fiber Quality Requirements |imbad in Illinois Modified /V\SHTC} K4 325. Prior to approval and use of fibers, the Contractor shall submit a notarized certification by the producer of these rnG\8ri8|S stating they meet these requirements. Reclaimed Asphalt Shingles (RAS) may be used in Shone Matrix Asphalt (SMA) mixtures designed with an SBA polymer modifier as a fiber additive if the mix design with RAS included produces either Type I or Type 2. Material shall meet requirements noted herein and the actual dosage rate will be determined by the Engineer. Note 4. Warm mix additives or foaming processes shall be selected from the current Bureau of Materials and Physical Research Approved List, "Warm Mix Asphalt Technologies"." Revise Article 1030.04(a)(1) of the Standard Specifications and the Supplemental Specifications to read: "(1) High ESAL Mixtures. The Job Mix Formula (JMF) shall fall within the following limits. High ESAL, MIXTURE COMPOSITION (% PASSING) ---- Sieve NL -19.0 mm SMA IL -9.5 mm IL -4.75 mm Size IL -12,5 mm IL -9,5 mm — r nin max m m max min —max --m—j—n—f —�-nax min max 1 1/2 in 37.5 mm) in �25 mm) 100 314 in (19 M M) 90 100 100 112 41 75 89 80 too 100 100 100 3/8 in (9 .5, mm) 65 90 100 90 100 100 #4 (4 75 r7irn) 40 60 20 30 36 50 34 69 90 100 #8 y2.36 mm) 20 42 16 24 "' 16 32"' 34 "' 52 70 90 #16 1.18 mm) 15 30 10 32 50 65 #30 (600 array 12 16 12 18 #50 309 n�nr 6 15 4 15 15 30 #100 (150 pm) 4 9 3 10 10 18 #200 -(75 ivn) 3 6 70 9 0 7 5 9.5 a 4 6 7 9 Ratio OusYAsphalt 1.0 1 5 175 I 1 0 1.0 Binder 1/ Based on percent of total aggregate weight. 2/ The mixture composition shall not exceed 44 percent passing the #8 (2.36 mm) sieve for surface courses with Ndesign = K 3/ Additional minus No, 200 (0.075 mm) material required by the mix design shall be mineral filler, unless otherwise approved by the Engineer, 4/ The maximum percent passing the #635 (20 pm) sieve shall be < 3 percent, 5/ When establishing the Adjusted Job Mix Formula (AJMF) the percent passing the #8 (2.36 mm) sieve shall not be adjusted above the percentage stated on the table. 61 When establishing the Adjusted Job Mix Formula (AJMF) the percent passing the #8 (2.36 mm) sieve shall not be adjusted below 34 percent. Revise Article 1030.04(b)(1) of the Standard Specifications to read: "(1) High ESAL Mixtures. The target value for the air voids of the HMA shall be 4.0 percent and for IL -4.75 it shall be 3.5 percent at the design number of gyrations. The VMA and VFA of the HMA design shall be based on the nominal maximum size of the aggregate in the mix, and shall conform to the following requirements. VOLUMETRIC REQUIREMENTS High ESAL Voids in the Mineral Aggregate Voids Filled (VMA), with Asphalt % minimum Binder Ndesign IL -435" (VFA), IL -19.0 IL -9.5 % 50 13.5 15.0 18,5 65 – 78 2J 70 65-75 90 1/ Maximum Draindown for IL -4,75 shall be 0.3 percent 2/ VFA for IL -4.75 shall be 72-85 percent" Replace Article 1030.04(b)(3) of the Standard Specifications with the following: "(3) SMA Mixtures. . . . ........ . ...... . -.1-1-1 ...... . . ........... . . . . ... . . ...... . . ................. Volumetric Requirements SMA ....... ............ . — . . ..... ....... —1111 . . ......... ---. . ........ . -- Ndesign Design Air Voids Voids in�he Voids Filled Target % Mineral Aggregate with Asphalt . . .......... . . . ............ (VMA), % min. (VFA), % 17.0 0 4� 8 15 16.0 75-83 1/ Maximum draindown shall be 0.3 percent, The draindown shall be determined at the JMF asphalt binder content at the mixing temperature plus 30 *F. 2/ Applies when specific gravity of coarse aggregate is > 2760. 3/ Applies when specific gravity of coarse aggregate is < 2.760. 4/ Blending of different types of aggregate will not be permitted. For surface course, the coarse aggregate can be crushed steel slag, crystalline crushed stone or crushed sandstone. For binder course, coarse aggregate shall be crushed stone (dolomite), crushed gravel, crystalline crushed stone, or crushed sandstone. Add to the end of Article 1030.05 (d) (2) a. of the Standard Specifications: "During production, the Contractor shall test SMA mixtures for draindown according to AASHTO T305 at a frequency of 1 per day of production." Delete last sentence of the second paragraph of Article 1102.01(a) (4) b. 2. Add to the end of Article 1102.01 (a) (4) b. 2,: "As an option, collected dust (baghouse) may be used in lieu of manufactured mineral filler according to the following: (a.) Sufficient collected dust (baghouse) is available for production of the SMA mix for the entire project, (b.) A mix design was prepared based on collected dust (baghouse), "(d) Verification Testing. High ESAL, IL -4.75, and SMA mix designs submitted for verification will be tested to ensure that the resulting mix designs will pass the required criteria for the Hamburg Wheel Test (IL mod AASHTO T-324) and the Tensile Strength Test (IL mod AASHTO T-283). The Department will perform a verification test on gyratory specimens compacted by the Contractor. If the mix fails the Department's verification test, the Contractor shall make the necessary changes to the mix and resubmit compacted specimens to the Department for verification. If the mix fails again, the mix design will be rejected. All new and renewal mix designs will be required to be tested, prior to submittal for Department verification and shall meet the following requirements: (1)Hamburg Wheel Test criteria, The maximum allowable rut depth shall be 0.5 in. (12.5 mm). The minimum number of wheel passes at the 0.5 in. (12.5 mm) rut depth criteria shall be based on the high temperature binder grade of the mix as specified in the mix requirements table of the plans. Illinois Modified AASHTO T 324 Requirements " Asphalt Binder Grade # Repetitions Max Rut Depth (mm) I/ When produced at temperatures of 275 ± 5 OF U35 ± 3"[3 or less. |OOSB VVann Mix Asphalt shall be oven aged at 270 ± 5"F (132 ± 3°C) for two hours prior to gyratory compaction of Hamburg Wheel specimens. Note: For SMA Designs (N-80 the maximum nut depth is 6.0 mm at 20,000 repetitions. For |L 4.75mrn Designs (N-50) the maximum nut depth is 9.Unnnn at 15.000 repetitions. CB Tensile Strength Criteria. The minimum allowable conditioned tensile strength shall be 60 psi (415 kPa) for non -polymer modified performance graded (PG) asphalt binder and 80 psi (550 kPa) for polymer modified PG asphalt binder. The maximum allowable unconditioned tensile strength shall be 2OOpsi (13DOkPB)." Production Testing, Revise first paragraph ofArticle 1030.06(a)of the Standard Specifications to read: ^ha> High ESAL. IL -4.75. VVK4A. and SMA Mixtures, For each contract, a 300 ton (275 nn8thC tons) test strip, except for SMA mixtures it will be 400 ton (363 metric ton), will be required at the beginning of HK8/\ production for each mixture with o quantity of 3000 tons (2750 metric tons) or more according to the Manual of Test Procedures for Materials "Hot Mix Asphalt Test Strip Procedures" "The Hamburg Wheel test shall also be conducted on all HMA mixtures from a sample taken within the first 50Otons (45Ometric tons) onthe first day ofproduction Orduring start upwith a split reserved for the Department. The mix sample shall betested according bJthe Illinois Modified AASHTO T 324 and ShgU meet the requirements specified heneini, Mix production shall not exceed 1500 tons /1350metric tons) or one day's produ<t|on, whichever comes first, until the testing is completed and the mixture is found to be in conformance. The requirement 18 cease mix production may be waived if the plant produced mixture demonstrates conformance prior to start of mix production for a contract. If the nnixtune fails to meet the Hamburg Wheel criteria, no further mixture will he accepted moU| the Contractor takes such action as is necessary to furnish o mixture meeting the Method of Measurement: Add the following after the fourth paragraph of Article 406.13 (b): "The plan quantities of SMA mixtures shall be adjusted using the actual approved binder and surface Mix Design's Gmb-" 1-1-EMMI RepBace the fourth paragraph of Article 406,14 of the Standard Specifications with the following: "Stone matrix asphalt will be paid for at the contract unit price per ton (metric ton) for POLYMERIZED HOT -MIX ASPHALT SURFACE COURSE, STONE MATRIX ASPHALT, of the mixture composition and Ndesign specified; and POLYMERIZED HOT -MIX ASPHALT BINDER COURSE, STONE MATRIX ASPHALT, of the mixture composition and Ndesign specified." FRICTION AGGREGATE (D-1) Effective: January 1, 2011 Revised: April 29, 2016 Revise Article 1004,03(a) of the Standard Specifications to read: A004.03 Coarse Aggregate for Hot -Mix Asphalt (HMA). The aggregate shall be according to Article 1004.01 and the following. (a) Description. The coarse aggregate for HMA shall be according to the following table. . . . ............... . .......... Use ........... 1_1_____ . . Mixture ............. . . . . . . . . . . . ........... Aggregates Allowed .......... . . .. . ..... ........... ........................... . . Class A Sea[ or Cover Allowed Alone or in Combination Gravel Crushed Gravel Carbonate Crushed Stone Crystalline Crushed Stone Crushed Sandstone Crushed Slag (ACBF) Crushed Steel Slag . . . . . ......... __ ......... . ___ . . .......... . . .............. Crushed Concrete ...... . ..... HMA Stabilized Allowed Alone or in Combination 5': Low ESAL Subbase or Gravel Shoulders Crushed Gravel Carbonate Crushed Stone Crystalline Crushed Stone Crushed Sandstone Crushed Slag (ACBF) Crushed Steel Slag" . . .......e . _____............e...._._. Crushed Concrete HMA Binder 516 Allowed Alone or in Combination`: High ESAL 1l_-19.0 Crushed Gravel Low ESAL or IL-19.OL Carbonate Crushed Stone 21 SMA Binder Crystalline Crushed Stone Crushed Sandstone Crushed Slag (ACBF) . . . ....... . . ------ - . .. . ..... . ............. ...... Crushed Concrete 3f .. ........... . . Use Mixture Aggregates Allowed MMA C Surface and Allowed Alone or in Combination ': High ESAL Leveling Binder Crushed Gravel Low ESAL IL-9.5 or IL-9.51- Carbonate Crushed Stone' SMA Crystalline Crushed Stone Ndesign 50 Crushed Sandstone Surface Crushed Slag (ACBE) Crushed Steel Slag"' Crushed Concrete' FI MA D Surface and Allowed Alone or in Combination High ESAL Leveling Binder Crushed Gravel IL-9.5 Carbonate Crushed Stone (other than Limestone)21 SMA Ndesign 50 Crystalline Crushed Stone Surface Crushed Sandstone Crushed Slag (ACBE) Crushed Steel Sla 41 Crushed Concrete Other Combinations Allowed: U to... With_ 25%Limestone Dolomite 50% Limestone Any Mixture D aggregate other than Dolomite 75% Limestone Crushed Slag (ACBE) or Crushed Sandstone HMA E Surface Allowed Alone or in Combination"': High ESAL IL-9.5 SMA Crystalline Crushed Stone Ndesign 80 Crushed Sandstone Surface Crushed Slag (ACBF) Crushed Steel Slag No Limestone, Other Combinations Allowed: _._ ....._.. _.._ ... ....... __. _.. _. _.!P__...° :. With..,. _..__ ___ ...... .. ........ . . . .......... . . . ....... .. — ... ...........Use Mixture ---- . . ........... . Aggregates Allowed 50% Dolomite 21 75% Dolomite2' Any Mixture E acgrerate Crushed Sandstone, Crushed Slag (ACBF), Crushed Steel Slag, or Crystalline Crushed Stone 75% Crushed Crushed Sandstone, Grave 121 or Crushed Crystalline Crushed Concrete 31 Stone, Crushed Slag (ACBF), or Crushed HMA F Surface Allowed Alone or in Combination 5'6t: High ESAL IL-9.5 Crystalline Crushed Stone SMA Crushed Sandstone Ndesign 80 Crushed Slag (ACBF) Surface Crushed Steel Slag No Limestone. Other Combinations Allowed; AU to. With... 50% Crushed Crushed Sandstone, i Gravel ', Crushed Crushed Slag Concrete", or (ACBF), Crushed Dolomite`.` Steel Slag, or Crystalline Crushed Stone I/ Crushed steel slag allowed in shoulder surface only, 2/ Carbonate crushed stone (limestone) and/or crushed gravel shall not be used in SMA Ndesign 80. In SMA Ndesign 50, carbonate crushed stone shall not be blended with any of the other aggregates allowed alone in Ndesign 50 SMA binder or Ndesign 50 SMA Surface, 3/ Crushed concrete will not be permitted in SMA mixes. 4/ Crushed steel slag shall not be used as leveling binder. 5/ When combinations of aggregates are used, the blend percent measurements shall be by volume." 6/ Combining different types of aggregate will not be permitted in SMA Ndesign 80," C.'ook ('7outity Prevail61g Wage for JLlly 2015 FYge I of 6 Cook ('aunty Prevailing Wage forJuly 2015 (S- -ph-ai.n of ok- h-b.vv, .1 Nat-, 'd Tna(ie Namo RG TYR C Base FRMAN M -F& OSA OSH H /W-- Pensn Vac Trnq ASBEST03 ABT -GEN ALL 39.400 39.900 1,5 1.5 2.0 13.9B 10.72 0.000 0,500 ASBESTOS AST -MEC ELD 36.340 38.840 1,5 L.b 2.0 11.47 10,9E 0,000 0,72() BOILERMAKER BLD 41.OVO 51,30U 2,0 2.0 2,0 h,970 18,13 0,000 0,400 BRICK MASON BED 43.780 48,00 1,5 1.5 2.0 10.05 14.43 0.000 1.030 CAP P EN'll: P ALL 44. m 46.00 1 , 5 1.5 2.0 11.70 4,19 U,000 0,630 CEMENT MASON ALL 43,750 45.750 2,0 1.5 2,0 13,05 14.45 0.000 0.480 CERAMIC TILE FNAHER RLD 36.810 0.000 1'% I.b 2.0 10.55 9.23o ft. C7 amo COMM. ELECT. BLD 40,0nO 42.800 1,5 1.5 2.0 8.00 12.57 1,100 0,750 ETICTRIC PWP EQMT OP ALL 46,100 5L,InO kh 1,5 2.0 10.76 14.87 0.000 0.460 ELECTPIC 1PWL9 GRNDMAN ALL 37.050 52.500 1,9 2.0 2.0 8,60 12.28 0.000 0.370 NhECTRtC EWE LINEMAN ALL 47.500 52,500 1,5 2.0 3.5 11.C6 lb.75 O.ODO 0,00 ELECTRICIAN ALL 45.000 48.000 i,v 1.0 2.0 1323 15.27 0,000 1,000 ELEVATOR CONSTRUCTOR BLD 5U.B00 07.InO 2.0 2,0 2,0 13,V? 14.21 4.060 0,00 FENCE ERECTOR ALL 17.340 mion 1.9 1,5 0.0 13.Cs 12.06 0.l oo 0.1no GLAZIER BED 40.500 42.000 1,5 2,0 2,0 13.14 16.99 0.000 0.940 HT/FROST INSULATOR BLD 48.450 50,950 1.5 1.5 2.0 1I.47 12.1F 0.000 0.720 TRON WORKER ALL 44.200 46.200 2.0 2.0 2.0 13.E5 21.14 0.000 0.350 LABORER ALL 39,200 39.950 1.5 1.5 2.0 13.98 10.72 0.00 0.500 LATHER ALL 44.150 4E.00 1,5 l.b 2.0 11.79 16.39 U,Oco 0,63E MACHINIST RLD 15.350 41,4950 W 1.9 7.0 7.20 8,950 1,810 0,000 MARBLE FINISHERS AL 32.100 14.120 1.4 1.1 2,0 10.04 13.15 0.00 0.620 I471PEC,E MASON 1��15 11.010 47.31c 1,5 1.5 i.( mm 14m (7,noo n, 7R,) MATERIAL TESTER I AIL 29.?0& 0,000 1,K 1.5 2 0 11.91 4.72 0.000 0.40) MATERIALS TESTER A ALL 14.20C .7. ,i 1.4 :.5 20 13.98 �0.12 G,OCO n,bo() MILLWIPIUHT 4. sr WkJ h.5 1.1 AX 31.71 15.0 C.Quo 0.6h) „PERATING ENGINEER BLD : 48,100 52,;n. 2,1J V.' ZX 1;.55 12,61 2,9CO !,250 OPERATING ENGINEER BID 2 4.05 52.1k; 2.c 2.n 2X 17.51 IP.bb k9GO 1,256 OPERATING ENGINEER BED 1 14.250 92.10 2.3 2.0 2.0 lv.bw 12.65 :.W 1.24P OPERATIN" ENGINEEP FLU 4 42,500 4P,40 2,(7 2.0 2.0 !;.49 12.6$ I,W 1,250 OPERATING ENGINEER RED 1 4.00 52.40 2,2 2.0 2.0 17.10 12.65 ).GOO 1.24s) OPERATINU ENGINEEP RLD 0 40.100 K:.= 2.; 2.0 2.5 !/W 12.61 1.900 1,250 OPERATING ENGINEEP RID 7 bl.110 K:.= 2.5 :.0 2,0 :7.55 12.65 1,900 1,10 OPERATING ENGINEER FIT 1 0.600 oi.YAQ I.& l.b ho :7,10 11.80 1.900 L.2510 SPERATING ENG:NEEP 1:1 2 0.10c 53.100 1.4 !.9 ;.0 i 10 :1.05 1.900 1.20 OPERATING ENGINEEP FkT 1 Q.4X 51,60 1.5 :,9 2.0 3,.IU 11.80 1.900 1,2ria CPERATING ENGINEER 07 4 0.54C h3nu i.q :.h 2.0 17,10 ij,qn 1,9oo OPERATING ENG:NEEP FL7 4 15.&L 13.603 :.5 1.5 P.Q 17.!0 11.80 1.100 :.29,') �TERAIING ENGINEEP TL7 e al.000 0.00 1.V 2.4 YX 10.00 1135 1,900 1.296, OPERA!= ENGINEEP HWY 1 0.1co Who 1.5 ;.b 2.0 ;7,5g 12,E5 !,Ono 1,25'' OPERAY!NG ENSrNFEP Hwy 49, "No so. 1cl 4 3 . 1 hn �7.55 1 , AGO 1 , 2 Q oPFRATING ENGINEER HWY 7 11. 10, 90. Q 1 . 5 1 1 :7. 59 12. 65 L .000 1. 24) OTERATING KNGTNEEP HWY 4 42, QQ KC, 100 1 , 4 1 ?.J 1'.Kb 12. 6n I qO0 I . 250 &PERATING ENGINEER HWY v J!= 4.10 15 1.5 n.9 :1.iK 12.65 I,QUU 1.24�j CPFRAFING ENGINEER NW Y fi 4q.47 hQ,Aa kn 1.4 ..) .1. 55 12.62 1.000 1.20 LPFRA. ING ENGINEER HWY 41.10[ Q.Au u 17,95 12,65 1.900 :.250 VENANINTL TP9N WORKEP ALL &Xnk 41.505 2.k Y., 2.0 13.55 7.94 0,000 U,650 PAINPEP AL� ;:,,Sc 10.50' 1.4 i's :.K 11.51 11.10 G.300 PAINTER .,INN S kv 31.9yu 0.150 :,5 1.0 :.K 2.010 2.11n 0,000 J,U00 PILEDP:7EN 4� 4.0c 0.00 1.. l.q :.L :L.71 16.0 0.00; nm., PIREFITTE? BLD 40.,cO 49.00 :.5 :.5 P.M q.jnK Ism Iwo i,m, PLASTEPEIP RnA 41.430 46,010 :,5 1.5 2.0 :3.9"i 14.41 0.00 1.0201 FL7MBEP 2L. 04H.(hy :,h 2.V 11. 1.8 !:.44 O.GQ� 6,40) pfYFEp RLn 11.00 1.4 2.0 9.2qC 0.44 U.001 0.520 3HEETMFTA� Gid :TFKP RLP &.;4 7,4 :.p k.Ki 20,69 G.051 C.720 =0 HTAX&P BnA 1:,41c Q. :. 2.D 4 . 440 3.180 c . 000 0 . RON GPP,NFIEP F07EP RID 4U.2 .5 41-6. :.5 2.f k,/5 4,650 0,000 n,95M, .TEFn ERECTOR A:� 4;. 4. , , K.Q 2.) 2, , :3.40 19.51 0.001 0, 1>i . . . ........ TN EIFR:T ALL .00 ?-.01 i's 1,5 2,0 12,q7 9,9$00.000 0,50!� TERRAll4 TE IL 4:.BHn 44,S?" 1,5 1.5 2,1 10.44 :231 Oxoo c.940 T:KV MA&= Phi .,.AQ 0.64: 1A 1.5 :.Q ho.hh :1,40 0.000 Omo TRAFF:� SAFETY WPKP HSI Sh tL :4.3n. 1,1 1,5 2.0 E.550 6.40 0.00 0.50o TRUCH DRIVER E ALL 1 35,00 35.680 1,5 1.5 2,0 8.350 10.50 0,000 0,150 https://ww\v.illinoicgov4doULamN-Rtiles/C'(:)NM[;[)/l`mes/l-)I5/july/C'00K9999.htm 11/21/2016 (Tool: County Preva INg Wage Rw My 2015 TRUCK DRIR K AL2 L 1 4.100 34,50n I,b 5 u 1. P' 8.150 00 H.5,000 0 0.150 TRUCK DRIVVEER E ALL 3 34.100 34.500 1.5 1.5 2.0 8.150 8,500 0,000 0,00 TRUCK DRIVER E ALL 4 34.500 34.500 1.5 1.5 2.0 8.150 1.500 0.000 0.150 TRUCK DRIVER W ALL 1 35,600 35,800 1,5 1.5 1.5 8,250 9,140 0,000 0,150 I PP, UC K OR I v ER W ALL 2 32,100 33,100 7.. 5 1. 5 2.0 6.500 4.350 0,000 0,000 TRUCK DRIVER A ALL 1 12,900 13.100 1.5 1.5 2.0 6.100 4.350 0,000 WON) TRUCK DRIVER W ALL 4 3.R. 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"ij ... . ..... in M .. . .. . .. ... 2017 Street Resurfacing Program SECTION STREET x000ESa FROM no LENGTH WIDTH Curb RED ALTHEA LN N1400 TANOLN S|TKA LN 390 24 CG RED ALTHEA LN N1401 SITKALN WU0UiN 325 24 CG onAmSE AUDREYLN 80000 GR|NnELDR CENTRAL RD 964 25 CG BLUE BERKSHIRE LNE EV800 MAIN ST EMERSON ST 370 23 CG BLUE BERKSHIRE LNE E01 00 EMERSON ST MAPLE ST 355 23 C6 BLUE BERKSHIRE LNE E0200 MAPLE ST ELM ST 386 24 CS BLUE BERKSHIRE LNE E0300 ELM ST SCHQ0LST 'WO 28 CG BLUE BERKSHIRE LNW W0800 W|LLEST MAIN ST 380 23 CG GRAY BIRCH DR $1100 WILLOW LN PALM DR 1.092 20 CG GREEN BRENTWOOD LN N0800 KENSINGTON RD IRONWOOD LN 178 24 CG #eo BUCKTHORN DR E 180 ROSETwEELN MAYA LN 898 24 CG ORANGE CAROLLN S0500 CUL DESAC ESTATES DR 495 25 CG ORANGE CARDLLN S0808 CUL DESAC LONmQU|GT8LV 450 27 CG GREEN CEDAR LN E0600f00 WHEELING RD BRENTWOOD LN /30 24 C8 GREEN CEDAR LN E000-800 BRENTWOOD LN CRABTREELN 315 24 C8 YELLOW EMERSON STm N000 TvAYERST |3A8ELL48T 665 24 C8 BLUE EMERSON 8TS S0800 SUNSET RD LONmQU|ST8LV 805 28 C8 GRAY FERN DR S1200 W|LLOW Lw PALM DR /.038 28 Cm BLUE 6EORGE0T S0100 EVERGREEN AV 8UGSEAV 657 26 CG 81 -UE GEORGE8T O0200 M|L8URNAV EVERGREEN AV 680 26 CG BLUE GEORG5ST S0300 LINCOLN ST MUBURNAV 706 20 C8B YELLOW GREGORY STW w0300 ELMxURGTAV RU88ELST 320 26 CG YELLOW GREGORY STW W0400 EASRwO0Dxv 6LMHURSTAV 333 26 CG YELLOW GREGORY3TIN W0601 FOREST AV FAIRVIEW AV 320 20 CG YELLOW GREGORY GTW W0800 DAKAv FOREST AV 4*6 26 BE YELLOW HENRY 8TE E8300 ELM ST SC*ODLST 380 28 CG YELLOW HENRY STE E8400 3CHODLGT mWEwST 343 20 CG GREEN HOLLY AV E0500 *|LSH|REOR EASTMAN DR 495 24 CG GRAY xUmT|NGTONC0MMONS W0300-900 CURVE- ELMHURGTRD 534 38 CG GRAY xUNT|NGTONC0mMOM@ W001'901 HUNT CLUB DR CURVE' 1.040 30 CG BROWN |8%AAV S0200 m/LBURNAY EVERGREEN AV 850 24 C6B BROWN |OKAAv 80300 LINCOLN ST M|LSURNAV 538 14 CG8 GRAY /OKAxv S0700 LOmwQU|SrBLV mAwAT*xTRL /50 22 CG GRAY LAVERGNEDR S1100 T*ORNWOODLN PALM OR 310 24 CIS GRAY LAVERGNGDR S1101 WILLOW LN L0CU3TLm 264 34 CO GRAY LAvERGNEOR S1102 LOCU3TLN rH0RNWDODLN 307 24 CG ORANGE LEONARD LN 80200 W:iTEOAK ST END QFPAVE 877 20 SH ORANGE LEONARD LN 80308 LINCOLN ST W*|TEOwNST 647 20 GH BLUE LINCOLN GTE E0900 GEORGE ST ALBERT ST 406 26 CG BLUE UNCOLNSTE E1000 ALBERT ST MTPROSPECT RD 380 26 CG BLUE LONNOU|5TBLYE E0400 3C*OOL8T 0mENST 420 21 CG GREEN LDWDENLN E1500 YATES LN WOLF RD 455 24 CG BLUE WA|NGT8 SO*DO SHA BONEETmL LINCOLN ST 000 24 CG BLUE MAIN STS S0580 CDUwQLTRL SHA BOmEETRL 677 2e CS BLUE MAR INA DT 80500 COUNC|LTRL CULDEGAC 440 28 CG YELLOW MEADOW LN s1101 wEDGEWOODLW STRATFORDPL 745 22 SH YELLOW mTPROSPECT nDN mDOOU CENTRAL RD RAND RD 150 44 CG BLUE MT PROSPECT RD S S0000 N08USSEAY CENTRAL RD 400 42 SE REO WURALN w1/01 W0DDV|EWDR WINTERGREEN AV 353 24 CG YELLOW OXFORD PL sODOO wEoCEwOODLm ELM*URGTRD 400 22 GH RED PARK DR N 140 r&NDLN WOODLm 1.140 24 CG RED PIMA LN N 130 EUCLID AV CUL DESAC 350 32 CG ORANGE PRA|R/EAv O8300 L|NCOLwST WHITE OAK ST 834 24 BE, RED 8ANTEELm N1300 EUCUDAv CULDESAC 520 32 CG BLUE 8CMOOL3TS S0750 LONNQU|STBLV END OFPAVE 160 19 CG ORANGE SCOTTTER W2000 wBERRD CaRQLLN 450 29 C6 RED GEM|NDLELN E2000 MURALN PARK DR 998 20 CG RED SEW|MDLELN E21 00 PARK DR RIVER RD 552 20 CG 112712017 Page 1nf2 BLUE SHA 8ONEETRLE GRAY 8PRUCEWOOODR GREEN WHEELING RD GREEN WHEELING RD GREEN WHEELING RD GAesw WHEELING RD GREEN WHEELING RD GREEN WHEELING RD GREEN WHEELING RD GREEN WHEEUNGRD GREEN WHEELING RD GREEN WHEELING RD ORANGE WHITE OAK ST ORANGE WHITE OAK SJ p|MK W|LLESTS RED WINTERGREEN AV REO WOOD LN RED WOOD LN REO WO0DV|EwDR CG=Curb and Gutter CGB= Curb and Overlaid Gutter ADDRESS FROM EO101 EMERSON ST 31100 WILLOW LN N0800 KENSINGTON RD m0$01 IRONWOOD DR N0900 HACKBERRYLN N1000 BOXWOOD DR' N1007 GREENWOOD DR N1100 ELDERBERRY LN N1101 DOGWOOD LN - N1102 D0GwOODLN N1200 CEDAR LN N101 BOXWOOD DR w2100 PRAIRIE AV W21 01 LEONARD AV S0000 NWHWY E2000 MURALN E1800 COLUMBINE DR E1001 ALTHEA DR E2000 mURALW SE=Shoulder with EuAhEdge &H=Shoulder with Sod/Stone Edge TO MAPLE ST PALM DR IRONWOOD DR HACK8ERRYLN BOXWOOD DR - GREENWOOD DR ELDERBERRY LN DOGWOOD LN' DOGWOODLN CEDAR LN 8OXWOODDR EUCLID AV ME|ERRD PRAIRIE AV CENTRAL RD PARK DR ALTHEA DR BURNING BUSH LN PARK DR LENGTH 373 804 165 270 170 140 290 165 158 360 180 560 290 307 647 1,072 970 337 1,03 39,316 745 WIDTH 24 24 36 36 36 36 36 36 32 32 32 32 24 22 42 m 0 24 24 Curb CG CG C6 CG CG CS CG CG CG CG CG CG C8 SH CG CG CG CG CG 112/017 Page 2of2 T_ __ __ - - __ :1 --- - - - - - - - - - - - - - - - ROW 66' & Variable 27' & Variable ----------------------- L — --- —---- -- — — Existing Asphalt Pavement, approx, 3" Existing aggregate base course, approx. 9" -/- or concrete base course, approx. 8" Althea Ln Audrey Ln Berkshire Ln Birch Or Brentwood Ln Buckthorn Or Carol Ln (1) 1: PFoposed Typ'�ca� Carol Ln (2) Cedar Ln Emerson St (N) Emerson St (S) Fern Or George St Gregory St (2) Proposed COMB. CON(. CURB & GUTTER REM. &- REPLACEMENT As Directed by the Engineer See Detail for CURB OR CURB & GUTTER REMOVAL & REPLACEMENT Proposed HOT MIX ASPHALT SURFACE REMOVAL, 3" Proposed I.S" HOT MIX ASPHALT SURFACE COURSE, MIX "D", NSO Proposed LS" LEVELING BINDER (MACHINE METHOD), NSO ' Proposed repair to existing base course as directed by Engineer Section - ResuFf acing Curbed Street Henry St Holly Ln Huntington Com I Oka AV Lavergne Dr Lincoln St Lonnquist Blv Main St Marina St Mt.Prospect Rd Mura Ln Park Ln Pima Ln Santee Ln School St Scott Ter MIXTURE TYPE AIR VOIDS HO"T--MIX ASPHALT SURFACE COURSE, MIX "D", N50 (It.. 9.5 min) 4% @ 50 CYR LEVELING BINDER (MACHINE METHOD), N50 CIL 9.5 mm) 4% (d 50 CYR PATCHING: CLASS D PATCHES (HMA BINDER rL--19 mm) 4% @ 70 CYR Seminole Ln Shabonee Tr Sprucewood Dr Wheeling Rd Wille St Wintergreen AV Wood Ln Woodview Dr DRIVEWAYS: (Pay Item = HMA ORrVE'WAY SURFACE REMOVE & REPLACE, 3") HOT MIX ASPHALT SURFACE COURSE, MIX 'T", N50 (IL 9.5 mm) 4% @ 50 CYR J'he unit weight used to calculate all HMA Surface Mixture quantities is 112 lbs/SqYd/in, The "AC Type" for polymerized HMA mixes shall be "SBS/SBR PC, 70-22" and for non -polymerized HMA the "AC Type" shall be "PG 64--22" unless modified by District One Special Provisions. * When RAP exceeds 20%, the new asphalt binder in the mix shall be PC 58-22. a Y. a 2017,0117 ROW 66' & Variable ---------------- i i Proposed HOT MIX ASPHALT SURFACE REMOVAL, 3" Proposed 1,5" HOT MIX ASPHALT SURFACE COURSE, MIX "C", N50 Proposed 1.5" LEVELING BINDER (MACHINE METHOD), N50 Proposed repair to existing base course as directed by Engineer See Speciat Provisions for base repair requirements and pay items, 2: Pi-oposed Typical Section - ResuFf acl'ng Non -Curbed Street Gregory St (1) Oxford PI Leonard Ave Prairie Av Meadow Ln White Oak St (See detail for Cur -bed Street) STREET RESURFACING PROGRAM 201611.21 SEQUENCE OF WORK 2008.0 1. 14 Because this project is located in a. residential area, it is imperative that the Contractor adheres to a street construction schedUIC based on the following: AL1, STR I'TTS The Conti -actor shall backfill utility structures immediately after installation. This includes both street trench backfill and parkway topsoil. Within 3 (lays after replacement or removal, the Contractor shall deliver, at no cost to the Village, all old frames and lids to the Mt. Prospect Public Works (jai -age, 1700 W. Central Road. 1:1,1"XIB1..I" BASFI STREETS • The Contractor shall install new Curb and gutter within 3 working days of the initial curb removal. • The Contractor shall front -fill the new Curb within 5 working clays ofthe initial installation, • The Contractor shall backfill the new curb and gutter within 5 working days of the initial installation. • The Contractor shall install the asphalt binder within 5 working days after the hot mix asphalt SLIrIaCC has been removed. • Yhe Contractor shall install the hot mix asphalt surface within 3 weeks after the installation of the hot mix asphalt binder, CONCREAT BASE STRI'T'ITS 5!ilg I • Saw cut and remove existing Curb & gutter, asphalt overlay and additional earth for forms • Remove existing aprons • Frame and install new curb and gutter • Remove f'ront curb forms and install narrow Continuous concrete, base replacement • Install new aprons • Backfill Curbs and aprons • Restore access to driveway (provide temp. hot mix asphalt or stone if necessary) • (All the above must be completed within 14 days) 5.!A&_2 • Remove (grind) existing asphalt Surface • Remove (grind) existing concrete pavement (base) as needed for adjusted profile of new curb • Remove and replace Unsuitable concrete pavement at spot locations as directed • Install hot rnix asphalt binder • Provide structure adJUstaients • Install hot mix asphalt surface • Restore parkway Should the Contractor aril to complete the work within the above specified time schedules, he will be sLibJect to calendar day liquidated darnages C(ILlivalent to the ainOLIrItS stated in Article 108.09 of the Standard Spec i ficati ons 1`6r Road and Bridge (I I onstruction. VILLAGF" (.)I:,'MOI,JN'I'PR(')S]31�".C'I' GENERAL NOT 2011,01 04 Venue The parties hereto agree that for PUrposes of any lawsuits) between them concerning this Agreement, its enforcement, or the subject matter thereof, VCTIUC shall be in Cook COLInty, Illinois, and the laws of the State of Illinois shall govern the caUse ofaction. Mobilization. This contract contains no provisions tsar Mobilization. Therefore Section 671 of the Standard Specifications will not be applicable to this contract. Trench Backfill. All trench backfill shall be crushed aggregate conforming to a CA -6 gradation. Sod Watering. Within two hours after the sod has been place, water shall be applied at the rate of 5 gal/sq yd. Additional watering will not be reqUired. r FAI NOTES Tx Tx V2' METAL PLATES SHALL REMAIN THE PROPERTY OF THE CONTRACTOR PAVEMENT MATERIAL AND THICKNESSES SHALL BE ACCORDING TO PLANS, DE'TAH..S AND SPECIFICAl' IONS, FRAME AND LIDS SHALL BE ACCORDING TO PLANS, DETAR.S AND SPECIFICATIONS, THE CONTRACTOR SHALL KEEP A RECORD OF THE LOCATION OF THE BURPED STRUC.',TURES ACCORDING TO THE STATION AND THE DISTANCE LEFT OR RIGHT OF THE CENT ERLINE OF PAVEMENT. UPON COMPLETION OF THE WORK, THE CONTRACTOR SHALL DELIVER SAID RECORD TO THE ENGENEER. CONSTRUCTION PROCEDURE STAGE 1 A) REMOVE THE EXis-nNG FRAME AND LID FROM THE EXISTING STRUCTURE. B) COVER THE STRUCTURE OPENING WITH A Tx Tx V2" METAL PLAIE C) CONSTRUCT SUB -BASE, BASE COURSE AND BINDER COURSE ACCORDING TO PLANS AND DETAILS. STAGE 2 A) SCORE A MIN. 1' DEPTH IN THE HMA BINDER COURSE 4'x 4'AROUND THE SIR UCI U RE, B) REMOVE THE HMA BINDER COURSE AND FLEXIBLE BASE. ADJUST THE STRUCTURE CONE TO THE REQUIRED ELEVATION. INSTALL THE FRAME AND LID AND PLACE P.C. CONCRETE TO THE ELEVATION OF THE BIT. CONC. BINDER COURSE, P.C. CONCRETE SHALL MEET THE REQUIREMENTS OF SECTION 353 OF THE STD SPECS. C) PLACE HMA SURFACE COURSE TO FINAL GRADE LEGEND I SL)B-BASEGRANULAR MATERIAL 2 BASE CCURSE 3 3' x 3' x 1F2® V ETAL PLATE 4 HMA BINDER COURSE 5 STRUCTURE 6 FRAME AND LID 7 SCORE (MIN T" DEPTH) 8 P.C. CONCRETE 9 HMA SURFACE COURSE 10 CONCRETE ADJUSTING RINGS BASIS OF PAYMENT: STRUCTURES 10 BE ADJUSTED, EACH NEW E: RAMES AND LIDS, WHEN SPECIFIED, SHALL BE PAID FOR SEP'ARAT'ELY,. WHEN STRUCr'URES ARE NEW OR STRL1C7[,JRES ARE TO BE RECONSTRUCTED, THE LOWERING OR RAISING OF THE FRAMES AND LIDS WILL NOT BE PAID FOR SEPARATELY BUT WILL BE INCLUDED 8N THE COST OF THE RECONSTRUCTION ITEM, Village of Mounu Prospect, Public Works Depar-tment Engineer-irig Divisior-i Street Resurfacing STR AtUdj IU0801 Ib Pavement Replacement At Drain@ge & ititty Structure Frame PIN 0.11 1110 ol rti Cr ol Elm w4 z Lo 17 rL cr I . ..... . . . ......nrusyfmr uu r,4d"7. uj� ui LLJ Zj UJ CL UJ S co p co ra tj ti ui cr uj� ui Zj UJ CL cc: uj� x Al NJ cc ui - - — ------- - cD . ......... CL d y F ll V ----------------------------- C3 ti G. Y4 y /XX F ui CL Lu x cc cD ----------------------------- C3 ti x I ,0 -0 Rl L u u is yE c V) ca V� LAJ z z 0 3 Z 0 V) < < Cr k CI yY < o L,j z o U I.,j C, Ij c va u uj is ar C a LLJ Z u fY ID 0 0 IA u V)LLj Lj V) 0 Tj ui V) u yi. 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CL cc CD cm `/ .. \ � \\ \/\} \\\\ \\\\\ ( ; \� ® L Gf If CL . . — ----------- ................ — ci —age Ti� Route 2017Resurfa�qin Pro Storm Water Pollution Prevention Plan Marked Rte. u/a Project No, n/a Contract No, n/a This plan has been prepared tocomply with the provisions ofthe National Pollutant Discharge Elimination System (NPDES) Permit No. >LR10 (Pennit|LR1O). issued by the Illinois Environmental Protection Agency (IEPA) for storm water discharges frorn construction site activities. | certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel prmpedv Qe�ened and evaluated the information Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the infonnation, the information submitted is, to the best ofmy knowledge and he|ief, true, accurate and conpe�ha | am aware that there are significant penalties for submitting false information, including" the possibility of �n� �m�/`xunm�«�nt for knowing violations, '^ JeffVVV|beCher Print Name Signature ViU� .En ineer Ig Title b.- _qt.Moupt Prospect Agency I. Site Description: /\ Provide adescription ofthe project location (include latitude and|onQitude)� Various public street rights of way within the Village of Mount Prospect, Illinois, Lat,Lng: 42.O66.-87,8362 B. Provide a description of the construction activity which is the subject of this plan: Asphalt pavement resurfacing with misc. curb replacement adjacent tograssed parkways C� Provide the estimated duration of this pnojeot� 5months D The total area ofthe construction site isestimated tobe25acres. The total area of the site estimated to be disturbed by excavation. grading orother activities is 1. 1acres, E� The following is o weighted average of the runoff coefficient for this project after �onSbuod�n activities are oomp{ehad:t�� " 0.7 (same asbefore construction activities were started) F, List aUsoils found within project boundaries, Include map unit name, slope information, and erosivity: Soils are typically topsoil and low plasticity silty clay, Flat terrain, local vegetation growth and low erosivity G. Provide anaerial extent ofwetland acreage atthe site: (none) H, Provide adescription cfpotentially erosive areas associated with this project: Disturbed topsoil for limited duration I The following is a description of soil disturbing activities by stages, their |ooeMonm erosive factors (e.g, steepness of slopes, length of slopes, e±) ' �n� their Removal of existing curb that is adjacent tograssed parkway with underlying topsoil Printed 1/5/2017 Page of BoE2ox2(Rev 03/2014) Sea the erosion control plans and/or drainage plans for this contract for information regarding drainage patterDs approximate slopes on��pabsdbefore and after m ' �orgnadingaotvhieo.�cotionawherevehideaenharorexbthe -- site and oontrtracking ' o|a to preventto be added after contractor identifies locations), areas of disturbance, the location of major structural and non-structural controls identified in the plan, the |o-"~~�°" tion nfa " where stabilization practices are expected tooccur, surface waters (including weUands)and ocations wherestorm water is discharged to surface water including wetlands. ~�� K Identify who owns the drainage system (municipality or agency) this project will drain into: Village ofMount Prngpeot L The following is alist ofGeneral NPDES ILR40 permittees, within whose reporting jurisdiction this project is located. K The following is a list of receiving water(s) and the ultimate receiving water(s) for this site. The location of the receiving waters can befound onthe erosion and sediment control plans: Mount Prospect storm sewers discharging to:K8oDona|d Crk. VVeUerCrk. Higgins Crk, FeehanviUe Drainage Ditch N, Descr�be areas of the site that are to be protected or remain undisturbed These areas may include steep slopes, highly erodible soils, streams, stream buffero, specimen tnees. natural vegetation, nature preserves, �� etc. D. The following sensitive environmental resources are associated with this or�ectand may have the potential tobe impmc&edbythapropoaeddmvelopmen� ' ' ` ED Floodplain EJ Wetland Riparian Threatened and Endangered Species LJ Historic Preservation 303(d) Listed receiving waters for suspended so|ids, turbidity. or siltation [� Receiving waters with Total Maximum Daily Load (T/WOL) for sediment, total suspended solids,turbidity orsiltation D Applicable Federa|, Tribal, State or Local Programs [l Other 1 3O2(d)Listed receiving waters (fill out this section ifchecked above) a. The narne(s) of the listed water body, and identification of all pollutants causing impairment, b Provide a description of how erosion and sediment control practices will prevent a discharge of sediment resulting from a storm event equal to or greater than a twenty-five (25) year, twenty-four (24) hour rainfall event: c Provide a description of the location(s) of direct discharge from the project site to the 303(d) water d, Provide a description of the location(s) of any dewatering discharges to the MS4 and/or water body: 2. TMDL(fill out this section if checked above) a, The name(s) of the listed water body, Printed 1/5/2017 Page 2 of 8 BDE 2342 (Rev. 03/20/14) b Provide edescription ofthe erosion and sediment control strategy that will beincorporated into the site design that is consistent with the assumptions and requirements of the TMDL o If a specific numeric wmehs load allocation has been established that would apply to the discharges, provide a description of the necessary steps to meet that allocation: P� The following pollutants ofconcern will be associated with this construction project- rA Soil Sediment E] Petroleum (gas, diesel, oil, keroeene, hydraulic oil /Duids) U Concrete 11 Antifreeze /Coolants [] Concrete Truck Waste [] Waste water from cleaning construction equipment LJ Concrete Curing Compounds [l Other (specify) [] VV Solid asbaDebris [] Other (specify) U Paints [] Other (specify) LJ Solvents 0 Other (specify) [] Fertilizers /Pesticides n Other (specify) This section of the plan addresses the controls that will be implemented for each of the major construction activities described in |,C. above and for all use amaas, borrow siheo, and waste sites. For each measure discussed, the Contractor willresponsible for its implementation as indicated, The Contractor shall provide to the Resident Engineer a plan for the implementation of the measures indicated, The Contraotor, and subcontnsctVns, will notify the Resident Engineer of any proposed changam, noeintenenoe, or modifications to keep construction activities compliant with the Permit |LR10 Each such Contractor has signed the required certification on forms which are attached to, and are a part of, this plan: � Erosion and Sediment Controls: At a minimum, controls must be coordinated, installed and maintained t* 1 Minimize the amount ofsoil exposed during construction activity; Z Minimize the disturbance ofsteep slopes ' 3 Maintain natural buffers around surface waters, direct storm water to vegetated areas to increase sediment removal and maximize storm water infiltration, unless infeasible; 4, Minimize soil compaction and, unless infeasible, preserve topsoil, B Stabilization Practices: Provided below isa description of interim and permanent stabilization practices,including site- specific scheduling ofthe innplementationmfthe pracboes, Site plans vvi||ensure that enisdn0vegetation is preserved where attainable and disturbed portions of the site will be stabilized, Stabilization practices may includebutarenot|imited to� temporary seeding, permanent seeding, mulching, geotextiles, sodding, vegetative buffer stripm, protection of trees, preservation of mature vegetation, and other appropriate measures. Except a~provided below in ||(B)(1)and ||(B)(2), stabilization measures shall be initiated immediately where construction a--ivities have temporarily or permanently ueaaed, but in no case more than one (1) day after the construction activity in that portion ofthe site has temporarily orpermanently ceases mnall disturbed portions ofthe site where construction will not occur for aperiod offourteen (14)mrmore calendar days, 1, VVhema the initiation of stabilization measures is precluded by snow cover, stabilization measures shall be initiated essoon aspracticable, 2. On areas where construction activity has temporarily ceased and will resume after fourteen (14) days,a temporary stabilization method can heused, The following stabilization practices will be used for this projectl D Preservation ofMature Vegetation 0 Erosion Control Blanket /Mulching LJ Vegetated Buffer Strips Fl Sodding LJ Protection of Trees [] CSeotaxti|es Z Temporary Erosion Control Seeding [] Other (specify) El 0n T�pOr@ryTu�(SG8ding.Class 7) El Other (spaoif-) LJ Temporary Mulching El Other (specify) Z Permanent Seeding 0 Other (specify) Printed 1/5/20,17 Page 3 of 8 BDE 2342 (Rev. 03/20/14) Describe how the stabilization practices listed above will be utilized during construction: Disturbed parkways are to be restored with topsoil and seed within 14 days after the initial disturbance Describe how the stabilization practices listed above will be utilized after construction activities have been completed: Grass growth from seed will provide stabilization, C. Structural Practices: Provided below is a description of structural practices that will be implemented, to the degree attainable, to divert flows from exposed soils, store flows or otherwise limit runoff and the discharge of pollutants from exposed areas of the site. Such practices may include but are not limited to: perimeter erosion barrier, earth dikes, drainage swales, sediment traps, ditch checks, subsurface drains, pipe slope drains, level spreaders, storm drain inlet protection, rock outlet protection, reinforced soil retaining systems, gabions, and temporary or permanent sediment basins. The installation of these devices may be subject to Section 404 of the Clean Water Act, The following structural practices will be used for this project: ❑ Perimeter Erosion Barrier ❑ Rock Outlet Protection ❑ Temporary Ditch Check ❑ Riprap 0 Storm Drain Inlet Protection ❑ Gabions ❑ Sediment Trap ❑ Slope Mattress El Temporary Pipe Slope Drain ❑ Retaining Walls ❑ Temporary Sediment Basin ❑ Slope Walls ❑ Temporary Stream Crossing ❑ Concrete Revetment mats ❑ Stabilized Construction Exits ❑ Level Spreaders ❑ Turf Reinforcement Mats ❑ Other (specify) ❑ Permanent Check Dams ❑ Other (specify) ❑ Permanent Sediment Basin El Other (specify) ❑ Aggregate Ditch ❑ Other (specify) Paved Ditch ❑ Other (specify) Describe how the structural practices listed above will be utilized during construction: Sediment traps will be installed in drainage structures located adjacent to disturbed areas if there is a potential for disturbance. Describe how the structural practices listed above will be utilized after construction activities have been completed: Sediment traps will be removed after grass is established on disturbed areas, D, Treatment Chemicals If yes above, identify where and how polymer flocculants or treatment chemicals will be utilized on this project, E. Permanent Storm Water Management Controls: Provided below is a description of measures that will be installed during the construction process to control volume and pollutants in storm water discharges that will occur after construction operations have been completed The installation of these devices may be subject to Section 404 of the Clean Water Act, Such practices may include but are not limited to: storm water detention structures (including wet ponds), storm water retention structures, flow attenuation by use of open vegetated swales and natural depressions, infiltration of runoff on site, and sequential systems (which combine several practices), Printed 1/5/2017 Page 4 of 8 BIDE 2342 (Rev. 03/20/14) The practices selected for implementation were determined Onthe basis Vfthe technical guidance inChapter 41 (Construction She Storm Water Pollution Control) of the |OUT Bureau of Design and Environment Manual, [fpractices other than those discussed inChapter 41 are selected for implementation orifpractices are applied to situations different from those covered in Chapter 41. the technical basis for such decisions will beexplained below. 2, Velocity dissipation devices will be placed at discharge locations and along the length of any outfall channel as necessary to provide a non-erosive velocity flow from the structure to a water course so that the natural physical and biological characteristics and functions are maintained and protected (e.gmaintenance of hydrologic conditions such as the hydroperiod and hydrodynamics present prior to the initiation of construction activities). Description ofpermanent storm water management controls: (None needed for this type ofpnoject.) F Approved State or Local Laws: The management pnscticea, controls and provisions contained in this plan will be in accordance with ]DOT spao|fioationo, which are at least as protective as the requirements contained in the Illinois Environmental Protection Agency's Illinois Urban Manual. Procedures and requirements specified in applicable sediment and erosion site plans or storm water management plans approved by local officials shall be described or incorporated by reference in the space provided below. Requirements specified in sediment and erosion site plans, site peroli(s. storm water management site plans or site permits approved by local OffiCia|a that are applicable to protecting surface water resources are, upon submittal of an N0, to be authorized to discharge under the Permit |LR10 incorporated by reference and are enforceable under this permit even if they are not specifically included in the plan. Description of procedures and requirements specified in applicable sediment and erosion site plans or storm water management plans approved bylocal officials: Mount Prospect Codes and Ordinances. Mount Prospect Notice ofIntent For General Discharge from &1S4, GContractor Required Submittals: Prior to conducting any professional services at the site covered by this �|on �h� Contractor and ��o� subcontr�otorreopon�ib<e �or�omp|ian�� with the permit �ho�� submit �o the Resident ' Engineer Contractor Certification Statement, BDE 2342a. I. The Contractor shall provide construction schedule containing an adequate level of detail to show m or activities with implementation of pollution prevention 8K8ps, including the following items- -' • Approximate duration cfthe project, including each stage ofthe project m Rainy season, dry season, and winter shutdown dates • Temporary stabilization measures tobeemployed bycontract phases • Mobilization timeframe w Mass clearing and grubbing/roadside clearing dates � Deployment ofErosion Control Practices * Deployment mfSediment Control Practices (including stabilized construction entrances/exits) � Deployment ofConstruction Site Management Practices (including concrete washout facilities, chemical storage, refueling locations, etc,) � Paving, oovv-cutting.and any other pavement related operations � Major planned stockpiling operations • Timeframe for other significant long-term operations or activities that may plan non -storm water discharges such asdewatering, grinding, etc ° Permanent stabilization activities for each area ofthe project The Contractor and each subcontractor shall provide, as an attachment to their si =ned Contractor Certification Stabament, a discussion of how they will comply with the requirements of the perin regard to the following items and provide agraphical representation showing location and type ofPsto be used when applicable� Printed 1/5/2017 Page 5of8 eDE2342Vnev,O3/20/14> • Vehicle Entrances and Exits — Identify type and location of stabilized construction entrances and exits to beused and how they will bemaintained, ° PWabsha| Delivery, SharmQo and Uem— Discuss where and how materials including chemicals, cmnonsh* curing oompuunds, petroleum products, etc. will be stored for this project. • Stockpile Management — Identify the location of both on-site and off-site stockpiles. Discuss what ByWPs will Ueused boprevent pollution ufstorm water from stockpiles, • Waste Disposal — Discuss methods ofwaste disposal that will beused for this project. • Spill Prevention and Control — Discuss steps that will be taken in the event ofa material spill (chemicals, ' w Concrete Residuals and Washout VVashno — Discuss the location and type of concrete washout facilities hobeused onthis project and how they will besigned and maintained. • Litter Management — Discuss how Utter will be maintained for this project (education of employees, number ofdumpaters.�quen�ymfdump��'/�ick'up.et .). � ~ Vehicle and Equipment Fueling — Identify equipment fueling locations for this project and what BMPs will heused to ensure containment and spill prevention, • Vehicle and Equipment Cleaning and Maintenance — Identify where equipment cleaning and maintenance locations for this project and what B[NPe will be ud to ensure containment and spill prevention. w DewmtehngAotividee— Identify the controls which will be used during dewatering operations tmensure sediments will not leave the construction site. • Polymer Hoozu/ant8and Treatment Chemicals —|dentifvthe use and dosage mftreatment chenoioalsand provide the Resident Engineer with Material Safety Identify Sheets, Describe procedures on how the chemicals will be used and identify who will be responsible for the use and application of theme chemicals. The selected individual mustbetrained onthe established procedures. • Additional measures indicated inthe plan N. Maintenance: When requested by the Contractor, the Resident Engineer will provide general maintenance guides to the Contractor for the practices associated with this project. The following additional procedures will be used to maintain, in good and effective operating conditions, the vegetation, erosion and sediment control measures and other protective measures identified in this plan. It willwillbe the Contractor's responsibility to attain maintenance guidelines for any manufactured BMPs which are to be installed and maintained per manufacture's specifications, (none) Qualified personnel shall inspect disturbed areas of the construction site which have not yet been finally stabilized, structural control locations Pollution Prevention plan Erosion Control Inspection Report U (BC 2��)� Such inspections beconducted atleast once every seven (7)calendar days and within twenty-four (24)hours Vfthe end ofastorm orbythe end ofthe foUowin~ business orwork day that isO,5inohorDreaAeroroquive|entonowfeQ y Inspections may be reduced to once per month when construction activities have ceased due to frozen conditions. Weekly inspections willwillrecommence when construction activities are conducted, or if i� O 5^ or greater nsm event, or adischarge due bmsnownmeitoocmm, � �' |fany violation ofthe provisions ofthis plan is identified during the conduct ofthe omnstruotiplan, the Resident Engineer shall notify the appropriate |EPA Field Operations Section office by email shall at: O�Sgqy,..te|ephone orfax within �xamty-fomr(24)hours ofthe incident. The Resident Engineer shall then complete and submit an |mcidemceofNon-Comp|ionce^([()N)report for the identified violation within five (5)days the incident, The Resident Engineer shall use forms provided by |EP/\and shall include specific information on the U cause of noncompliance, actions which were taken to prevent any further causes of noncompliance, and a ahstemox« u*' detailing any environmental impact which may have resulted from the noncompliance. All reports `f non-compliance ehaUbesigned byaresponsible authority inaccordance with Pa�Vi(�ofthe Perrmit|L-1O. ' |io'/u� The Incidence of Non -Compliance shall be mailed to the following address: Printed 1/5/2017 Page 6 of 8 BDE 2342 (Rev, 03/20/14) Illinois Environmental Protection Agency Division ofWater Pollution Control Attn: Compliance Assurance Section 1021 North Grand East Post Office Box 1927O SprinQfie|d.|[|inois 62794-0276 Additional Inspections Required: (none) V. Failure toComply: Failure to comply with any provisions of this Storm Water Pollution Prevention Plan will result in the implementation of National Pollutant Discharge Elimination System/Erosion and Sediment Control Deficiency Deduction against the Contractor and/or penalties under the Permit ILR1 0 which could be passed on to the Contractor, Printed 1/5/2017 Page 7 of 8 BIDE 2342 (Rev, 03/20/14) Illinois Nimrtment of Transportation Contractor Certification Statement Prior to conducting any profesoional services at the site covered by this contract, the Contractor and every subcontractormuat complete and return to the Resident Engineer the following certification. A G�� certification must be submitted by each firm,firm,Attach to this certification �items required by Secti--.',G separate the Storm Water Pollution Prevention Plan (SVVppP)Vvhinh will be handled by the Contractor/subcontractor completing this form. Route 2017S�eetResurfgvn P Marked Rte. n/a Section 17 -00165 -00 -RS Project No. n/a County Cook Contract No, n/a This certification statement is part of SVVPPP for the project desorhed above, in accordance with the General NPDES Pemn�No.|LR1O|ssuedbythe/Uino�Envinonmenta|Prote�ion8gen'- ' |certify under penalty of law that | understand the terms of the Permit No. |LR1Othat authorizes the storm water discharges associated with industrial activity from the construction site identified as part of this certification, In addition, i have mead and understand all of the information and requirements absteU in SVVPPP for the above mentioned project- | have received copies ofall appropriate maintenance procedures; and | have provided all documentation required tobemcompliance vviththe Permit |LR1Oand SVVPPPand vvi||provide timely updates tuthese documents eonecessary, 0 Sub -Contractor Signature Date items which this Contractor/subcontractor will be responsible for as required in Section H.G. of SWPPP: Printed 1/5/2017 Page 8o,e ooE28*3p(Rav,a/2U14} NJ-'Dl,'.S Permit F separate Notice ofIntent (NOI) will not be required for this construction protect. The Village oC Mount rospect has filed a Notice of` Intent fior (general Permit for Discharges from a Small Municipal Separate Storm Sewer Systems (MS4s) under the National Pollutant Discharge Elimination System Phase 11. This NO] covers all Village sponsored construction projects. A copy of the Village of Mount Prospect NOI is maintained on file at the Public Works f)epartment ofthe Village of Mount Prospect. LV90-ZO :31VO Mf:03AOUddV AN :03NDIS90 214 M31A000M N-1OOOM 3AV N33NEM31NIM (S) 1S 3111M 1S AVO 311HM 021 ONI133HM 210 OOOM3002JdS (3) 12J133NOO-VHS N1310NIW3S 2J31110OS (S) IS 100HOS N1331NVS 3AV 312JMJd NI VWId 210' MVd ld 02JOdX0 Nl v2jm (S) 021 lO3dS021d 1W (N) Ml 103dSOLJd 1W NI MOOV31N 1S VNI2JVIN (S) 1S NIVIN N1N30MOl (3) 0A191SIf1ONNO1 (3) 1S MOONII Nl MJVN031 210 3NS2EAV1 (1SIf10NNOl 1V) 3AV MIO I (N100NI11V) 3AV VNO I 021 SNOWAOO NOlONIlNnH 3AV AIIOH (3) 1S A2JN3H (M) 1S A21003210 1S 3021030 210 NH3d (S) 1S NOSa3A3 (N) 1S NOS2EN3 Nl aV030 (1SIf1ONNM 1V)N11021VO (S31ViS31V) NI IMJV0 210 N2JOH1NOf19 NI 000M1N32i9 2J0 HO2119 (M) M 32JIHSN2i39 (3) Nl 3211HSM39 NI A32JMV Nl V3H11V S133HIS MHOObd II IN II "1 IpO () t,,J d •UIV=l:J=l I { �. dVW NOUVOOl LL£6'£9Z'Lb9 d 1 OV99'0)9'Lb91 99009 �1 '103dS02Jd 1Nnm OVON 1V2J1N30 'M 0021 1N3W121Vd30 S11210M onand A1Nnoo N000 `103dSOMd 1Nnow =10 30V�-11A WVUDOUd ONiov=iu nS3U 133111S L HOZ RETURN WITH BID V Illinois Department 'of Transportation SCHEDULE OF PRICES County -Cook Local Public Agency Mount Prospect Section 17 -00165 -00 -RS Route 2017 Resurfacing Program �cner�ute for N1Ult1131e Bids Combing#ion Letter Sections Included in Combinations Total Schedule for Single Bid For complete information covering these items, see plans and Bidder's Proposal king Entire improvements S-6 �' :,S-0 is Item No, I Items _TUnit Quantity Unit Price Total 1 Special Excavation Cu Yd 650 2 Agg. Base Crse, Type 8 Ton 660 3 Class C Patches, Type 1, 8" Sq Yd 200 . . ..... 1, AAC), 00 4 Class C Patches, Type 11, 8" Sq Yd 140 0 11 5 Class D Patches, Type 1, 8" Sq Yd 500 . 4 6 Class D Patches, Type 115 8" Sq Yd 1.090 7 Mix. for Joints, Cracks, & Flangeways Ton30 8 - Leveling Binder (Machine Method), N50 Ton 9,620 A b Z 9 Hot Mix Asphalt Surface Course, Mix "D" N50 Ton 9,620 A� Bit Material (Tack Coat) Pound 51,530 11 Hot Mix Asphalt Surfac e Removal, 3.0" Sq Yd 114,520 12 Storm Sewer, Rubber Gasket, Class A, Type 1, 12" Foot 200 13 14 Trench Backfill Comb, Conc. Curb & Gutter Removal Replacement Cu Yd f 490 CA Foot 35,530 1 15 Sidewalk Removal Sq FF_ 1,200 CLQ - 16 PCC Sidewalk 5" Sq _t 1.000 PCC Sidewalk Rem, & Rep! 5'* Sq Ft 168,160 18 Detectable 'Aarnings Sq Fl 3,270 e P V 4C a 19 PCC Driveway Rern & Repl 6" Sq Yd 2,890 _ok 20 - H�,IA Drivp,.vay Surface Rem & Rep, 3- Sq Yd 1,290 oQ 21 Driveway Base Rem & Repl, 8" q Yd 1,290 C22 � -Frames & Lids, Type 1 Each 48 23 StrUC[Ur s to be Adjusted _____.___ Each 128 24 Structures to be Reconstructed Each 9 CA` _S(� � OG aru- 2-5Flnl7els, Type A, MP Frame, Open Lid Ea"hC 12 1(20 0Q OkLo 0 610 26 ;Catch Ba� Basins �_ Type -C. MP Frame, Open id h L a C h Phi -, ie d 1 3172 1 7 Page `5-t ULR 12200a (01i081!4) RETURN WITH BID Bidder's Proposal for makin2 Entire Improvements , Item No. Items Unit Quantity Unit Price Total 27 Catch Basins, Type -A, MP Frame, Open Lid Each 6 QO A C)C—Q 28 Manholes, Type -A, MP Frame, Closed Lid Each 2 (,j L 0 0 29 PRC Flared End Sections, 12" Each 2, j ;20 -0(:) �) C:",? Ac) • 06 30 Sodding Sq Yd 1,000 IS7, 0.0 c)c)o - 00 31 Topsoil Furnish and Place, 3" Sq Yd 5,720 4 Q) 00 32 Thermoplastic Pavement Marking - Line 4" Foot 10,530 33 Thermoplastic Pavement Marking - Line 6" Foot 1,470 34 Thermoplastic Pavement Marking - Line 12" Foot 35 Thermoplastic Pavement Marking - Line 24" Foot 170 cid 36 Thermoplastic Pavement Marking - Letters & Sym. Sq Ft 400 37 Saw Cuts Foot 2,380CO Z, - 38 Traffic Control & Protection, Standard 701501 L Sum - — S 00 ---- - ----------- 4-3 39 Traffic Control & Protection. Standard 701801 L Sum 1 0(z, 40 Traffic Control & Protection, Standard 701901 L Sum 1 00 C)o 41 Maintenance Bond (24 Month) L Surn 42 8" Soild PVC SDR 21 (Class 200) Foot 75 43 lConnection Each Prin',0 1 /3 1 � -,, U 17 Pace 5-2 BUI 12200a %O V08,N 4) r V W a N O w `a r Z O 2 LL O W a J J i V Z LL LU N W w F- LU W w F- U) N n 0 N Z D O or� F m gW W :3 w H ❑ 99 mm O O y (Q N O o N o 0 V V 0 W O N N N M V o0 I� O o M V I� O O N O O O N O O cp V O o V M O O O E U V O cp t�+l N N n O N N N W O O N �p n OOi V oi N <O O N N M N N� O V V cp V tp [p V N O W N o F 7 � d C 'rn N Ov U a1 - v _ -Iml 1 F I I ITIT , I F IWTl om U- - - - - - - - v - v m - - - - - - - v v - - - - - a - - O N C d y a � o U v v� �;3 o u3 N m TITI I I I ITI 1 1 1 ITFF 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O M 0 0 O O 0 0 O O 0 O 0 0 O O 0 0 O O 0 O 0 O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 M 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 r r o N M N 0 0 0 0 N O Vl r O O O O N N M O O O O N a O O 0 a O O x O O 0 0 O o 0 0 0 0 0 0 0 0 0 0 0 0 0 M O N a a N o> a 0 0 O W 0 O U3 O EA O N O N M e O U M co of O r O of ai O M of of Ql �(J ro 'A Lr O ai Ni a W - N c6 - ro a of o of Ni of of a 0 ro Ni 0 0 of Ni 0 0 a - 0 I� ro iri N - N r r M - O �Il - a W C o eo v v <» L o m U O F 6 O E .'7 NO 0 0 0 0 0 0 0 0 0 o Lq 0 L 0 0 0 0 0 0 0 0 N o o N. o 0 0. o 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 (f0 M� . 0 a 0 0 s 0 0 0 0 D 0 0 O D R C J p U in «.s � m N in O S o � W O - .» c+1 M us - N 6i ur � i» � � � N� � M� » v � rn o O 0 0 o o 0 0 ro `» i» o o <» <n e» o in r Q U FTF 0 9 9 9 0 0 s 9 2 0 0 o m n o o o M m m o rn ui n o� of w o rn of v .. n w o a o n o cO o N o <o N m O _ _ m r - _ m c M 0 ' O 0 0 �1rO N Op 0 0h M cD c0 � 0 V 0Mr r `N � V oO 0c9 c;O MO O aO UWT N6 �Lr; 4i � 6----O---M--- V3 M N of O N � 1 I U O _ V _ N C -- r 2 V V a cA N fR N N @ -M V fA ^ r d C F 1 O N C Nv o 0 L 0 O U v >_ -M-1112 o _ m v m v v v - - C 1 OO V Uv V N O o 2 v v � v in O O @ O � F» � F» � � � � vi N� N� O N N N N OG Q C p O U 6 Nj C O C v vo V O N O C o C o 6 0O (V » G C V V (V C Sill C U T721 -,I -,l,-1,- 1 Tl I I I v I I I I } O}}}}} O } O LL LL LL LL}}} L L U U L L U U L L U U L L} U U LL O L O U O O U r Q Q fn (n Q Q fn (n O O r r O O) F d O U) LL O O U LL 6 Cn Q 6 to Cn Q Q to (n Q N Q fn m m W W m m W W m m W W m m W W P Q (/7 (/) 0 0 O O LL LL 0 0 O O LL LL Q O to LL U J J N J J O m LL W t0 t0 @ N C N N E E a N W U m T v7 � h ni Z n T a w j Z X - F- W J J J J J W O O N 4 N N 0 m O m O 7 (n (/7 of W of W @ LL U N N O OO y O U m a. N N N N N y •� U m N U U '-' o6 N 0 -6o a C m U Q a O d C N N C C N a C N .0 .0 °3 .0 � a3 U E n T n n T T F F n n T T F F U p m o t U m t d u s1 a m E a -o o m n n u a>>>>> E E E E E N m — o F @ N y y N m m U x o .. m N c .. s c> m- o, aEi � .S I 3 rn o T F a - m LL a� T >. cn ¢ m m L m m a a m m a a m a ces c o 0 r r N@ @ = U @@ T T N D L n N m U) U W d d d d Q Q m m -�6 a d> N N n N T@ N U1 @ N@@@@@ LL d d d d d N O O O> C O @ C LL o m m 0 0 0 0 O c X @ X U U L m N U .� >i N 3 0 F 00 �] m O .O O O O O O m m n 01 m m - m m x> O o : E O a U U U U m U¢ N U m E 2 a� - w o @ @ U a o- O p m. L L m. L L d 3 L m m m m R� o U)< 55 C5 c��Jxmxcn�c�maaoaxo�Y Fn T in in =Uc��a 0- U) lo Ft Ft L) N M u7 t0 r aJ O O N M a u7 tp r W m 0 N N N M N N a u7 N N (O r N N of O N N O M M N M M M a i '1,61,-: M M M M W m M M 0 N M O 5/11/2017 BoardDocs® Pro IN Agenda Item Details Meeting Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.2 Motion to accept bid for the purchase of 25 new fire hydrants and appurtenances in an HD Supply Waterworks, Carol Stream, IL amount not to exceed $67,914.30. Access Public Type Action Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact Yes Dollar Amount 67,914.30 Budgeted Yes Budget Source WATER/SEWER ENTERPRISE FUND Recommended Accept the lowest cost bid for the purchase of 25 new fire hydrants and appurtenances in an Action amount not to exceed $67,914.30. Public Content Information The Village of Mount Prospect operates a water distribution system and maintains over 2,200 fire hydrants. As part of fire hydrant maintenance efforts, staff proposes to replace 25 hydrants in 2017. The planned work includes hydrants that are prone to failure, are no longer manufactured, and have parts poor parts availability. Primarily, these hydrants are older Eddy -Iowa and Ludlow brand hydrants installed at various locations throughout the Village. There are about 200 of these discontinued hydrants installed within the village's system. Staff proposes to replace the remainder of these hydrants as part of a multi-year phased program. Staff prepared a bid document for the acquisition of 25 new, 6 -foot bury depth fire hydrants with auxiliary valves, hydrant extensions, hydrant breakaway kits, and other associated parts. A copy of the bid specifications are enclosed. Hydrant extensions are used to raise a hydrant in order to place the hydrant ports at a proper working distance from grade for firefighters. Hydrant breakaway kits are safety flanges that are used to repair hydrants that have been hit by vehicles or otherwise knocked off their piping. A bid notice was published in a local paper and on the Onvia on Demand bid clearinghouse website. Four (4) firms were sent a bid package. Bids were received on March 6, 2017, opened and read aloud as required. Three (3) firms responded with the following bids: Bidder Total Bid EJ USA, Inc., East Jordan, MI $67,914.30 Joseph D. Foreman Co., Lake Barrington, IL $79,237.60 HD Supply Waterworks, Carol Stream, IL $86,965.00 All bids were checked to ensure that the bidders submitted properly completed bid forms and appropriately signed bid documents. All bidders have met the bid conditions and submitted the appropriate forms and paperwork. A copy of EJ hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 5/11/2017 BoardDocs® Pro USA's bid submittal is enclosed. An image of the fire hydrant deliverable is attached. All hydrants will be delivered with a standard 6' bury depth and an auxiliary valve. All hydrants will be coated yellow. The Village has procured waterworks equipment from EJ USA, Inc. of East Jordan, Michigan in the past including fire hydrants, valves, water main, and valve vault frames with covers. All of their products have been of acceptable quality and delivered in a timely manner. Staff is confident that EJ USA can successfully execute the bid requirements. Alternatives 1. Accept lowest bid for the purchase of 25 new fire hydrants with appurtenances. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends accepting the lowest responsive bid for the purchase of 25 fire hydrants and appurtenances as submitted by EJ USA of East Jordan, Michigan in an amount not to exceed $67.914.30. Sufficient funds for the proposed expenditure exist in the Water/Sewer enterprise fund. Content_WaterMaster_5CD250_Fire_Hyd_SD_0313_42015.pdf (1,059 KB) fire hydrants and accessories rev.pdf (294 KB) 2017 Hydrant and Accessories Bid Awarded - EJ Equipment.pdf (18,001 KB) EJ USA FIRE HYDRANT.JPG (29 KB) Administrative Content Executive Content Motion & Votin Accept the lowest cost bid for the purchase of 25 new fire hydrants and appurtenances in an amount not to exceed $67,914.30. VBA 23-17 Motion by Paul Hoefert, second by John Matuszak. Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2 000 Ink 41kyA .., ej ""', kivik ar"0010 WaterMaster° 5CD250 Fire Hydrant Specification Data Product Name WaterMasterc 5CD250 Hydrant Manufacturer EJ USA, Inc. 301 Spring Street, PO Box 439 East Jordan, MI 49727-0439 800 626 4653 tel 231 536 4458 fax us.sales@ejco.com ejco.com Product Description 13asliic Use WaterMaster Hydrants have set the standard for reliability and ease of maintenance. All ductile iron construction supported by 3D modeling software and operation analysis ensures superior performance. Each hydrant is rated for 250 psi working pressure and tested to 500 psi working pressure. All hydrant parts are cast and assembled in the United States. Types aind Sizes The WaterMaster Hydrant is assembled to the specification of a given municipality. Capacity is a full 5-1/4" valve opening. Inlet connection is available in 6" pipe size. Bury depth ranges from 2'-6" to 10'-0" in 6" increments. For more information on nozzle configurations and other options please consult with EJ. Coirn1poslitliion and IIIWUIateiiriiiallls Ductile iron castings are manufactured from iron conforming to ASTM A536. Components are permanently lubricated with food grade grease. Inlet shoe and lowervalve plate have NSF 61 certified fusion bonded epoxy coating per ANSI/AWWA C550. For additional information on specific parts and materials, consult with EJ. Technical Data Allplllplllliicable Standards Meet or exceed the requirements of ANSI/ AWWA C502 Standard for Dry Barrel Fire Hydrants. Underwriters Laboratories Standard UL246 listed and Factory Mutual 1510 approved. NSF 61 for fusion bonded epoxy coating. Installation lRirellPara'toiry Woiirllk Handle and store products on original skids where space permits. Inlet shoe should be pointed down to prevent contaminants from damaging operating valve before installation. ICU e tlhod EJ recommends that AWWA M17 be followed during installation. Installation procedures will vary depending on local building codes and products specified. Complete installation instructions and recommendations are available from the manufacturer. For more information consult with EJ. Warranty Hydrants and valves have a warranty period of ten years. Visit ejco.com for complete terms and conditions. e, ca xoi n 800 626 4653 Maintenance and Technical Services Complete maintenance and repair instructions are available from the manufacturer. For technical and order support from factory -trained personnel, contact EJ. (71) 1 YILi`i.) USA0213 Uorryright0 L.J Uro p, Iric. All rig Ns reserved 2013 Village of Mount Prospect Public Works Request for Bids For Fire Hydrants and Accessories Mount Prospect Bid due date/time: March 6th, 2017 - 1:00 p.m. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories Village of Mount Prospect Public Works Request for Bids Description: Fire Hydrants and Accessories Bid due date/time: March 6th, 2017 at 1:00 p.m. Sealed bids will be received for Fire Hydrants and Accessories. Bids will be received no later than 1:00 p.m. local time on March 6th, 2017 at the office of Village Manager, Village of Mount, 3rd Floor, 50 South Emerson Street, Mount Prospect, Illinois 60056, and then publicly read aloud. Please place your bid in a sealed envelope clearly marked "SEALED BID — Fire Hydrants and Accessories" and with the following information: company's name, address, item bid, date and time of opening. Bid deposit is waived and not required. No payment/performance bond or insurance is required. Bid packages are available at no charge from the Village of Mount Prospect Public Works, 1700 West Central Road, Mount Prospect, Illinois 60056 or by calling 847-870-5640. The Village of Mount Prospect reserves and affirms the right to reject any or all bids, have pre -determined pre -qualifications, to waive any and all informalities, technicalities and irregularities in the bids, and to make an award based on the best interests of the Village. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 2 VILLAGE OF MOUNT PROSPECT GENERAL CONDITIONS TO BIDDERS AND INSTRUCTION TO BIDDERS THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO BID, PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF MOUNT PROSPECT ("VILLAGE"), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING A BID, THE BIDDER AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS. BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE TO DO SO WILL BE AT THE BIDDER'S OWN RISK AND THE BIDDER CANNOT SECURE RELIEF ON THE PLEA OF ERROR. 1.0 BIDDING PROCEDURES 1.01 PROPOSAL FORMS: Proposals shall be submitted on the forms provided properly completed in ink, signed in the appropriate places, and submitted in a sealed envelope. All information required by the Bid Documents must be supplied to constitute a responsive bid. The person signing the proposal must initial all erasures or revisions to the proposal. If the Bidder wishes to qualify its bid or make special stipulations thereto, such qualifications or stipulations shall be stated on standard letterhead size sheets of paper, separate from the proposal form but included with the sealed proposal. 1.02 BID DEPOSIT: Waived 1.03 SUBMISSION OF BIDS: All bid/proposals must be delivered to the Office of the Village Manager, third floor, 50 S. Emerson Street, Mount Prospect, IL 60056. All bids submitted must be received in an envelope by the Manager's office before the time specified for opening the bid. Bids must be identified as such on the outside of the sealed envelope. This can be done by label as may be provided by the Village, or by marking the envelope "SEALED BID — FIRE HYDRANTS" and with the following information: company's name, address, date and time of opening. Bids received prior to the opening will be securely kept, unopened. The Village Clerk or his/her agent will decide when the specified time for the bid opening has arrived, and bids will be opened as soon as practical after the assigned time. Formal sealed bids, amendments thereto, or requests for withdrawal of bids received after the time specified for the bid opening will not be considered. No responsibility will attach to the Village for the premature or non - opening of a bid not properly addressed and identified in a sealed envelope, except as otherwise provided by law. No faxed or e-mailed bids will be allowed or accepted. 1.04 ADDENDUM: Bidders shall acknowledge the receipt of any addendum interpreting the Specifications in the Bid Documents. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 3 1.05 SAMPLES: Requested samples or drawings shall be delivered at no cost to the Village. The Village will not be responsible for damages to samples. Samples will be removed by the Bidder within (30) thirty days after notification. Samples must be submitted prior to the time set for the opening of the bid. 1.06 NO BID RESPONSE: In the event you do not submit a bid, return the Statement of No Bid, attached hereto as Exhibit 4, with an explanation as to why you are unable to submit a bid and clearly mark the proposal "No Bid". Failure to submit a bid or correspondence indicating why a bid is not being submitted may result in your company being removed from the Village Bid List. 1.07 QUESTIONS: General inquiries concerning the bid may be submitted to Matt Overeem, Public Works Water Superintendent, 1700 W. Central Road, Mount Prospect, Illinois 60056, phone # 847-870-5640, fax # 847-253-9377 or e-mail to movereem@mountprospect.org. Questions requiring a clarification or interpretation of the Specifications, as described in Section 4.00 of these Instructions, shall be submitted to the Public Works Water Superintendent, at the address above, in writing at least five business days prior to the bid opening. If necessary, a written response will be issued to all bidders in the form of an addendum. Whenever the answer to the question is contained in the bid documents, the Bidder shall be directed to the provision within the general conditions which responds to the question. The Village will not be responsible for any other explanation of the Specifications made prior to the bid opening. 1.08 BIDS BINDING FOR 180 DAYS: Unless otherwise specified, all formal bids submitted shall be binding for one hundred eighty (180) calendar days following the date of the bid opening unless otherwise specifically noted by the vendor on the Bid Sheet, attached hereto as Exhibit 2. Bids submitted that are noted to be binding for less than 180 days may be deemed non-responsive at the sole discretion of the Village. 1.09 BID PROPOSAL FOR ALL OR PART: Unless otherwise specified, bids shall be submitted for all of the work or items for which the bids are requested. 1.10 ALTERNATE PROPOSALS: The Specifications describe the goods and/or service which the Village deems to be necessary to meet its performance requirements. Bidders desiring to bid on items which deviate from the stated Specifications, but which they believe to be equal, may do so, but all Specification deviations must be clearly noted on the Bid Sheet. The Village reserves the right to rule upon Specification deviation in a manner that best meets the needs of the Village. If a Bidder wishes to submit more than one bid, each bid after the first is to be considered an ALTERNATE. These bids must be placed in SEPARATE envelopes. The envelopes and Bid Sheet must be plainly marked, "ALTERNATE BID". 1.11 WITHDRAWAL OF BIDS: A written request for withdrawal of a bid will be granted if the request is received by the Village prior to the specified time of the bid opening. After the opening, the Bidder may not withdraw or cancel its bid for a period of one hundred and eighty (180) calendar days, or such longer time as stated in the Bid Documents. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 1.12 BID OPENING: Bids will be received in the office of the Village Manager, 3rd floor, Village of Mount Prospect, 50 South Emerson Street, Mount Prospect, Illinois, 60056, until the date and time set for the bid opening; the bids will be opened and read aloud. Bidders are encouraged to attend all openings and to offer constructive suggestions for improvements to bid format. 1.13 BID CERTIFICATION: All bid submittals must include a signed Affidavit - Bid Certification, a copy of which is attached hereto as Exhibit 3, certifying, among other things, that the Bidder is in compliance with Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and bid -rigging. Illinois State Law Article 33E-3 and 33E-4 states that it is unlawful to participate in bid -rigging and/or bid rotating. Therefore, all bidders must certify that they are not barred from bidding on the Contract as a result of a violation of State Law 33E-3 and/or 33E-4, prohibiting bid -rigging and bid rotation. It is necessary that this be done under oath. Therefore, the affidavit must be notarized. 1.14 CONSIDERATION OF BID: No bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village or failed to perform faithfully any previous contract with the Village. The bidder, if requested, shall present, within 48 hours, evidence satisfactory to the Village of performance ability and possession of necessary facilities, pecuniary resources and adequate insurance to comply with the terms of the Bid and Contract Documents. 1.15 Bid Documents: For purpose of this bid, the Bid Documents shall include the Request for Bids for Water Meters and Accessories, including the General Conditions to Bidders and Instructions to Bidders and attachments, as well as any addendums that may be issued. 2.00 AWARDING THE BID 2.01 CRITERIA FOR AWARDING BID/RESERVATION OF RIGHTS: Bidders shall make all investigations necessary to thoroughly inform themselves regarding the equipment or supplies to be furnished in accordance with the bid. No plea of ignorance by the Bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Bidder to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Village of the compensation to the Bidder. Any exceptions not taken by the Bidder shall be assumed by the Village to be included. A contract will be awarded to the lowest responsible Bidder complying with the Bid Documents only when it is in the best interest of the Village to accept the bid. The Village shall be the sole judge of compliance with the Bid Documents and reserves the right to accept or reject any and/or all bids or parts thereof, have pre- determined pre -qualifications, to waive any and all informalities, technicalities and irregularities in the bids, and to make an award based on the best interests of the Village. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 5 2.02 NOTICE OF AWARD: 2.03 AWARD OF ALL OR PART: Unless otherwise specified by the Village, the Village reserves the right to make an award on all items, or on any of the items according to the best interests of the Village 2.04 ACCEPTANCE: After the Village's acceptance and award of the bid, the successful Bidder will enter into a written contract with the Village that will include the requirements of this General Conditions and Instructions to Bidders, and all other portions of the Bid Documents, including the Specifications (hereinafter collectively the "Contract"). For purposes of this bid, the successful Bidder, who enters into a Contract with the Village, shall be the "Vendor". 3.00 BID DEPOSIT REQUIREMENTS: Waived. 4.00 SPECIFICATIONS 4.01 SPECIFICATIONS: The items subject to this bid are water meters and accessories. The Specifications for such meters and accessories, including quantity, are described on the Specifications and Bid Sheet, which are attached hereto as Exhibits 1 and 2 (the "Specifications"). All equipment and material bids shall be in accordance with all applicable Federal, State and local laws, rules and regulations in effect at the time of bid. 4.02 BRAND NAME; WARRANTY: The brand name and/or manufacturer of each item proposed must be clearly stated. Guarantee and/or warranty information must be included with the bid. 4.03 NEW GOODS, FRESH STOCK: Unless otherwise specifically stated, new commodities, fresh stock, latest model, design or package, shall be provided. 4.04 TRADE NAME USED BY VILLAGE: Unless otherwise stated, any reference in the Specifications to a detailed manufacturer is for descriptive, not restrictive purposes, indicating articles that are satisfactory. Bids on other makes and catalogs will be considered, provided the Bidder clearly states exactly what the Bidder proposes to furnish; or forwards with the bid, a cut, illustration, or other descriptive matter which will clearly indicate the character of the article covered by the bid and that it meets the intended requirements. 4.05 TRADE NAME USED BY BIDDER: Where the Bidder identifies an item by manufacturer's name, trade name, catalog number, or reference, the Bidder shall furnish the item so identified and shall not propose to furnish an "equal" unless the proposed "equal" is definitely indicated within the bid. 4.06 PROPOSED EQUIVALENTS: The manufacturer and model specified is provided to indicate the quality minimums expected by the Village. Where Specifications provide detailed information regarding certain manufacturers and models, equivalent products shall be accepted for consideration. Equivalent products shall be equivalent as to quality, function, design, features and overall warranty Village of Mount Prospect Public Works Department Fire Hydrants and Accessories of products proposed. It shall be the determination of the Village's user department or designee to judge and conclude if a product is acceptable as an equivalent. All products proposed as part of this purchase shall be designed specifically for the intended use. If no particular brand, model, or make is specified, and if no data are required to be submitted with the bid, the Specifications may require the Bidder to submit working drawings or detailed descriptive data sufficient for the Village to determine if each requirement of the Specifications is being complied with prior to manufacture or shipment. 4.07 SPECIAL CONDITIONS: Wherever special conditions/requirements are written into the Specifications or Special Provisions which are in conflict with conditions stated in these Instructions to Bidders, the conditions stated in the Specifications or Special Provisions/Requirements shall take precedence. 4.08 PERMITS AND LICENSES: The successful Bidder shall obtain, at its own expense, all permits and licenses that may be required to complete the Contract (where applicable). 4.09 COMPLIANCE WITH FREEDOM OF INFORMATION ACT Section 7 of the Illinois Freedom of Information Act (FOIA) applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short period of time from receipt of a FOIA request to comply with the request, and there is a significant amount of work required to process a request including collating and reviewing the information. The successful Bidder/Vendor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. The undersigned agrees to indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the Village under the Contract. 5.00 PRICE 5.01 NET PRICES: Bid prices, unless otherwise specified in the Specifications, must be net, including transportation and handling charges fully prepaid by the Vendor to delivery point. Unit prices shall not include any local, state or federal taxes. 5.02 PRICE REDUCTION: If at any time after the date of the bid or offer, the Vendor makes a general price reduction in any material covered by the Contract, an equivalent price reduction shall apply to the contract for the remaining Contract period (or until the price is further reduced). Such price reduction shall be effective at the same time and in the same manner as the reduction in the price to Vendor's customers generally. For purpose of this provision, a "general price reduction" shall mean any horizontal reduction in the price of an article or service offered (1) to Vendor's customers generally, or (2) in the Vendor's price schedule Village of Mount Prospect Public Works Department Fire Hydrants and Accessories for the class of customers, i.e., wholesalers, jobbers, retailers, etc., which was used as the basis for bidding on this contract. An occasional sale at a lower price would not be considered a "general price reduction" under this provision. The Vendor shall invoice the Village at such reduced prices indicating on the invoice that the reduction is pursuant to the "Price Reduction" provision of the Contract documents. The Vendor, in addition, shall within ten calendar days of any general price reduction notify the Village of such reduction by letter. Failure to do so may result in termination of the Contract. Cash discounts will not be considered in determining overall price, but may be used in an overall evaluation. 5.03 TAX EXEMPTION: Illinois Retailers Occupation Tax, Use Tax and Municipal Retailer's Occupation Tax do not apply to materials or services purchased by the Village. The Village is exempt, by law, from paying state and village retailer's occupation tax, service occupation tax, and federal excise tax. The Village will supply the successful Bidder with its tax exemption number. 5.04 ERRORS IN BID PRICES: When an error is made in extending total prices, the unit bid price will govern. Erasures or changes in bids must be initialed by the Bidder. 6.00 QUANTITIES 6.01 SPECIFIC BID QUANTITIES: Where quantities are specifically stated, acceptance will bind the Village to order and pay for, at Contract prices, all such supplies or services delivered that meet the Specifications and conditions of the Contract. 6.02 REQUIREMENTS OR ESTIMATED BID QUANTITIES: On "Requirements or Estimated Bid Quantities," acceptance will bind the Village to pay for, at unit bid prices, only quantities ordered and delivered. Any reference to forecasted or estimated quantities within the bidding documents is intended to inform the bidder of approximate annual requirements. 7.00 DELIVERY PROVISIONS 7.01 PLACING OF ORDER: Orders against Contracts will be placed with the Vendor on a purchase order executed and released by the Village. Telephone, facsimile or electronic orders placed directly with the Vendor by the Public Works Department may be authorized by the Village only after execution of a blanket purchase order. 7.02 RESPONSIBILITY FOR MATERIALS SHIPPED: The Vendor shall be responsible for the materials or supplies covered by this Contract until they are delivered at the designated point. Rejected materials or supplies must be removed by and at the expense of the Vendor promptly within (5) five calendar days after notification or rejection. The Vendor shall be responsible for rejected goods after notice of rejection. 7.03 DELIVERY FAILURES//DEFAULT: In the event of the Vendor's nonperformance or breach of the Contract terms, the Contract may be canceled, in whole or in part, upon the Village's written notice of default and the Vendor's failure to cure Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 8 such default within ten (10) calendar days of the notice. The Vendor shall be liable to the Village for all costs incurred in completion of the Contract. In the event any defects or imperfections in the materials or workmanship to be furnished by the Vendor appear within the period of one (1) year from the date of completion of all the work or delivery of all the materials or supplies contemplated by the Contract, and acceptance by the Village, the Vendor will, upon notice from the Village (which notice may be given by letter to the Vendor at its business address shown on the bid or Contract), repair and make good at its own cost and such defects or imperfections and replace any defective or imperfect materials or workmanship with other materials or workmanship satisfactory to the Village, and furnish all such new materials and labor as may be necessary to do so. In the event of the failure, refusal or delay of said workmanship or materials, the Village may do so or have same done by others, and the Vendor and surety or sureties on its bond given for the faithful performance of the Contract shall be liable to the Village for all damages and expense occasioned by such failure, refusal or delay. The Vendor may not be liable in damages for delay in performance when such delay or failure is the result of fire, flood, strike, the transporting carrier, act of God, or by any other circumstances which are beyond the control of the Vendor. Under such circumstances, however, the Village may, at its option, cancel the Contract. 7.04 INSPECTION OF GOODS: Inspections and acceptance of materials or supplies will be made after delivery. Final inspection shall be conclusive except as regards latent defects, fraud, or such gross mistakes as to amount to fraud. Final inspection and acceptance or rejection of the materials or supplies will be made as promptly as practicable. All delivered materials shall be accepted subject to inspection and physical count. 7.05 PACKING SLIPS OR DELIVERY TICKETS: All shipments or deliveries shall be accompanied by packing slips or delivery tickets and shall contain the following information for each item delivered: (a) Purchase order number (b) Name of the article and stock number (c) Quantity ordered (d) Quantity shipped (e) Quantity back ordered (f) Name of the Vendor 8.00 GENERAL RESPONSIBILITY PROVISIONS 8.01 REQUIREMENT OF BIDDER: The successful Bidder shall, within fifteen (15) days after notification of the award: a) enter into a contract in writing with the Village covering all matters and things as are set forth in these General Conditions and Instructions to Bidders, the Specifications and its bid; and b) carry insurance as described in Section 8.07 of these Instructions. 8.02 COMPLIANCE WITH ALL LAWS: All work under the Contract must be executed in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 9 8.03 CONTRACT ALTERATIONS: No amendment of a Contract shall be valid unless made in writing and signed by both parties. 8.04 GENERAL GUARANTY: Bidder/Vendor agrees to: (a) Save the Village, its agents, and employees harmless from liability of any nature or kind for the use of any copyrighted or un -copyrighted composition, secret process, patented or unpatented invention, article, or appliance furnished or used in the performance of the Contract which the Bidder is not the patentee, assignee, licensee, or owner; and (b) Protect the Village against latent defects in materials or workmanship and to repair or replace any articles damaged or marred in transit or during delivery; and (c) Neither the final certificate of payment, nor any provision in the Contract, nor partial or entire use of the equipment/product embraced in the Contract by the Village or the public shall constitute an acceptance of work not done in accordance with the contract, or relieve the Bidder/Vendor of liability in respect to any express warranties or responsibility for failure to comply with the terms of those Contract Documents; and (d) By submitting a bid, Bidder expressly warrants that materials furnished under the Contract will be of good quality. 8.05 NOTICES: All notices required under the Contract shall be given in writing. Notices to the Village shall be as follows: Village of Mount Prospect Public Works Department 1700 W. Central Road Mount Prospect, Illinois 60056 Attn: Director of Public Works Notice to the Vendor shall be at the address set forth on the Bid Sheet. Notice shall be effective upon the date of receipt by personal service or as evidenced by a valid return receipt. The name and/or address to which notice is required may be amended at any time by written notice to the other Party as provided herein. 8.06 ASSIGNMENT: Assignment of the Contract or any part thereof, or any funds to be received thereunder by the Vendor shall be subject to the written approval and sole discretion of the Village. Such assignment shall not relieve the Vendor from its obligations or change the term of the Contract. 8.07. INSURANCE: Waived 8.08 INDEMNITY: The Bidder (Vendor), throughout the duration of the Contract, shall indemnify and save harmless the Village of Mount Prospect, its officers, agents Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 10 and employees from any and all liability, losses or damages, including attorney's fees and costs of defense, the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including worker's compensation claims, in any way resulting from or arising out of the operations of Vendor under the Contract, including operations of subcontractors; and the Vendor shall, at its own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewith; and, if any judgments shall be rendered against the Village in any such action, the Vendor shall, at its own expense, satisfy and discharge same. 8.9 MATERIAL SAFETY DATA SHEETS: Federal law requires that chemical manufacturers and importers must develop an MSDS for each hazardous chemical they produce or import, and must provide the MSDS automatically at the time of the initial shipment of a hazardous chemical to a downstream distributor or user, or anytime the chemical makeup of the product is changed. Distributors must also ensure that downstream employers are similarly provided an MSDS. If the above paragraph applies to this bid, the Vendor must submit Material Data Sheets which include information regarding the specific chemical identity of the hazardous chemical(s) involved and the common names. In addition, information must be provided on the physical and chemical characteristics of the hazardous chemical; known acute and chronic health effects and related health information; exposure limits; whether the chemical is considered to be a carcinogen by NTP, IARC, or OSHA; precautionary measures; emergency and first-aid procedures; and the identification of the organization responsible for preparing the sheet. 8.10 EQUAL EMPLOYMENT OPPORTUNITY: The Equal Employment Opportunity Clause, 44 IL. Adm. Code 750 Appendix A, which is set forth below, is incorporated by reference into every bid specification and contract. Every Vendor (contractor) and subcontractor shall comply with the provisions of the Equal Employment Opportunity Clause. In the event of the contractor's noncompliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Illinois Department of Human Rights Rules and Regulations, the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: (a) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. (b) That, if it hires additional employees in order to perform this contract or any portion hereof, it will determine the availability (in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 11 from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. (c) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service. (d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations, the contractor will promptly so notify the Illinois Department of Human Rights and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under. (e) That it will submit reports as required by the Illinois Department of Human Rights Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. (f) That it will have written sexual harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) an internal complaint process including penalties; (v) legal recourse, investigative and process available through the Illinois Department of Human Rights and the Illinois Human Rights Commission; (vi) directions on how to contact the Department and Commission; (vii) protection against retaliation. A copy of the policies shall be provided to the Department upon request. (g) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Department of Human Rights for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. (h) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon each subcontractor. In the same manner as with other provisions of the contract, the contractor will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Illinois Department of Human Rights in the event any subcontractor fails or refuses to comply therewith. In addition, the contractor will not utilize any subcontractor declared by the commission to be ineligible for contracts or Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 12 subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. 9.00 PAYMENT 9.01 INVOICES: Unless otherwise authorized by single invoice copies for each purchase order shipment, or services. Partial payments approved. If shipment is made by freight o properly receipted, must be attached to invoice. Mail all invoices to: VILLAGE OF MOUNT PROSPECT Public Works Department, Accounts Payable 1700 W. Central Road Mount Prospect, IL 60056 the Village, Vendor must submit immediately upon completion of may be acceptable if previously r express, original bill of lading, The Village provides payment in compliance with the Illinois Prompt Payment Act (50 ILCS 505/1 et seq.). Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 13 EXHIBIT 1 SPECIFICATIONS and Other Conditions Failure to comply with any of these requirements is sufficient cause for rejection of proposed hydrants. The Village of Mount Prospect reserves the right to accept only those materials that are in full compliance with the specifications and deemed most advantageous to its interests. Delivery shall be FOB to the Village of Mount Prospect Public Works facility, 1700 West Central Road, Mount Prospect, Illinois 60056. Delivery Shipments shall consist of five (5) hydrant assemblies each every two (2) weeks ARO for a total of five (5) deliveries. Fire Hydrants Fire hydrants purchased shall meet or exceed all applicable requirements and tests of ANSI and the latest revisions of AWWA Standard C502 (latest version). Fire hydrants shall meet all test requirements and be listed by Underwriters Laboratories Inc. Fire hydrants shall meet all test requirements and have full approval of Factory Mutual. Fire hydrants shall meet the following requirements 1. Fire hydrants shall be rated for a working pressure of 250 Psig. (1725 kPa). 2. Hydrant and valve to be delivered as an assembled unit. 3. Fire hydrants shall be of the compression type, opening against the pressure and closing with the pressure. 4. Fire hydrants shall have a minimum 5-1/4" main valve opening and a minimum inside lower/upper barrel diameter (I.D.) of 7" to assure maximum flow performance. 5. Fire hydrants shall be three-way in design, having one pumper nozzle (size — 4.5") and two 2-1/2" hose nozzle(s). Nozzle thread type shall be National Standard. Nozzles shall thread counterclockwise into hydrant barrel utilizing "o" ring seals. A suitable nozzle lock shall be in place to prevent inadvertent nozzle removal. 6. The operating nut shall be a one-piece design, manufactured of ASTM B-584 bronze. It shall be pentagon in shape and the nut dimensions shall be 1-1/2". hold down nut, for the purpose of protecting the operating mechanism from the elements. 7. The direction of the opening shall be open left (counter -clockwise). An arrow shall be cast on the bonnet flange to indicate the specified opening direction. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 14 8. The hydrant bonnet shall be attached to the upper barrel by bolts and nuts, minimum four (4). 9. Hydrants shall be a "traffic -model" having upper and lower barrels joined at the ground line by a separate and breakable "swivel" flange providing 360 degree of rotation of upper barrel for proper nozzle facing. This flange shall employ at least four (4) bolts. The proper ground line shall be cast clearly on the lower barrel and shall provide not less than 18" of clearance from the centerline of the lowest nozzle to the ground. 10. The operating stem shall consist of two pieces and shall be connected by a safety coupling. The safety coupling shall have an integral internal stop to prevent the coupling from sliding down into the lower barrel when the hydrant is struck. Screws, pins, bolts, or fasteners used in conjunction with the stem couplings shall also be stainless steel. The top of the lower stem shall be recessed 2" below the face of the safety flange to prevent water hammer in the event of a "drive over" where a vehicle tire might accidentally depress the main valve. 11. The lower barrel shall be an integrally cast unit. The use of threaded on or mechanically attached flanges is deemed unacceptable. The hydrant bury depth shall be clearly marked on the hydrant lower barrel. 12. Hydrants shall be equipped with (2) two drain valves that drain the barrel when the hydrant is closed and seal shut when the hydrant is opened. They shall operate without the use of springs, toggles, tubes, levers or other intricate synchronizing mechanisms. 13. The interior of the shoe including the lower valve plate and stem cap nut shall have a protective coating that meets the requirements of AWWA C-550. If a stem cap nut is utilized, a stainless steel lock washer or similar non -corrosive device that will prevent the cap nut from backing -off during normal use must lock it in place. 14. Hydrants shall be warranted by the manufacturer against defects in materials or workmanship for a period of ten years (10) from the date of manufacture. The manufacturing facility for the hydrant must have current ISO certification. 15. Color — Yellow 16. Manufacturer: Hydrants shall be Mueller® Super Centurion 250, A423, or EJ 5CD 250. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 15 Resilient Wedge Gate Valve 1. The resilient seat gate valves shall fully comply with the latest revision of AWWA C515, and shall also be UL listed and FM approved. The valves shall be tested and certified to ANSI/NSF 61. 2. The valve shall have a 250 psig working pressure. 3. The valve type shall be NRS (non -rising stem). 4. The valve shall have an arrow cast on the operating nut showing opening direction. The direction of opening shall be open left (counter -clockwise). 5. The NRS valves shall be provided with a 2" square operating nut. The bolt that attaches the operating nut to the stem shall be recessed into the operating nut so as not to interfere with valve wrench operation. 6. The valves shall have bolts and nuts for the stuffing box and bonnet with one of the following compositions: a. Steel, ASTM A-307, Grade B zinc plated. b. Type 304 stainless steel. c. Type 316 stainless steel. 7. The valve stem shall be made of bronze ASTM B-132 alloy C67600 bar stock material. The stem shall have at least one "anti -friction" thrust washer above and below the stem collar to reduce operating torque. The design of the NRS valve stem shall be such that if excessive input torque is applied, stem failure shall occur above the stuffing box at such a point as to enable the operation of the valve with a pipe wrench or other readily available tool. The stem material shall provide a minimum 70,OOOpsi tensile strength with 15% elongation and yield strength of 30,OOOpsi. Valves with cast stems or two- piece stem collars are not acceptable. 8. The valve disc and guide lugs must be fully (100%) encapsulated in SBR ASTM D2000 rubber material. The peel strength shall not be less than 75 pounds per inch. Guide caps of an acetal bearing material shall be placed over solid guide lugs to prevent abrasion and to reduce the operating torque. 9. The valves shall have all internal and external ferrous surfaces coated with a fusion bonded thermosetting powder epoxy coating of 10 mils nominal thickness. The coating shall conform to AWWA C550. 10. The valves shall be warranted by the manufacturer against defects in materials or workmanship for a period of ten (10) years from the date of manufacture. The manufacturing facility for the valves must have current ISO certification. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 16 11. The valve shall be delivered assembled to the hydrant by flange joint. The inlet connection to the valve shall be MJ (mechanical joint). 12. Manufacturer: The NRS valves shall be MUELLER® A2360 series A- 2360-20, EJ FlowMaster or approved equal. Valve Boxes 1. Valve boxes shall be two-piece cast-iron, screw-type to allow for an extension range of 39-60 inches below grade. 2. Valve box shall be designed to operate 4" through 12" valves 3. Lids shall be provided, marked "WATER". 4. Valve box can be delivered assembled in box or in crates, not assembled. Lids may be delivered as separate item. Bidder to identify which method is being proposed. 5. Manufacturer: The valve Boxes shall be Tyler/Union® 664-S cast iron two-piece valve box with lid, EJ or approved equal. Miscellaneous Parts and Accessories Any accessory items shall be as provided by manufacturer and designed for the Mueller® Super Centurion 250, A423 or for the EJ 5CD250 Hydrants or approved equal. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 17 4-0 O H V v aw L L � y v O C� L G > _i d L (D O � E O UZ L L L C) C) C O O CO CO CO > ` - O_ (� > N C N w Q E (D U O V U) uj X _O N Q O O - N rr a0 cu a > C C C/) C C CB M X ' � -0 Of Z O 'in O .� O .� cD f9 O cB c c 2 W W W m co > N Q ~ W W W W W W W W W LO T LO CD CD CD o C) oM L m -0 U O Nr r r r N M 't LO CD ti O "r QUOTE IS VALID FOR MINIMUM 180 DAYS (unless otherwise noted - as days) Expected Delivery Date ARO I understand that the Village reserves the right to waive any irregularities, technicalities, and informalities, contained in any bid and to reject any and all bids. The Village will award on one or more items, based on lowest responsible price/bid for that specific individual item. By signing this bid, I certify that I have the authority to submit this bid on behalf of the named Bidder. Date Signature Printed Name Title Company Telephone Email Vendor Name Address EXHIBIT 3 VILLAGE OF MOUNT PROSPECT AFFIDAVIT — BID CERTIFICATION FORM As a condition of entering into a contract with the Village of Mount Prospect, and under oath and penalty of perjury and possible termination of contract right and debarment, the undersigned, , being first duly sworn on oath, deposes and states that he or she is (sole owner, partner, joint ventured, President, Secretary, etc..) of (hereinafter referred to as Vendor) (Name of Company) and has the authority to make all certifications required by this affidavit. Section I Non Collusion The undersigned certifies that this bid is genuine and not collusive or sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned hereby certifies the Vendor is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4. 20 Page 2 - AFFIDAVIT — BID CERTIFICATION FORM Section III Illinois Drug Free Workplace Act The undersigned further states that the Vendor provides a drug free workplace pursuant to Illinois Statues, 30 ILCS 580/1, et seq and provides compliance with necessary requirements. Section IV Tax Payment The undersigned further states that the Vendor is not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. Section V SEXUAL HARASSMENT POLICY Pursuant to Public Act 87-1257, effective July 1, 1993, 775 ILCS 5/2-105 (A) has been amended to provide that every party to a public contract must: "Have written sexual harassment policies that shall include, at a mini -mum, the following information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department ( of Human Rights) and the Commission (Human Rights Commission); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act). (emphasis added) Pursuant to 775 ILCS 5/1-103 (M) (2002), a "public contract" includes: 21 Page 3 - AFFIDAVIT — BID CERTIFICATION FORM ...every contract to which the State, any of its political subdivisions or any municipal corporation is a party." , having submitted a bid for (Name of Company) Water Meters and Accessories to the Village of Mount Prospect, hereby certifies that said Vendor has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4). The undersigned certifies that all information contained in this Affidavit is true and correct. Signed by: (Name) (Title) Signed and sworn to before me this day of , 201_ My commission expires: Notary Public 22 EXHIBIT 4 VILLAGE OF MOUNT PROSPECT STATEMENT OF NO BID We, have declined to bid on your Bid for for because of the following reason(s): Specifications are too "tight" i.e. geared toward brands or manufacturers only. Insufficient time to respond to the invitation to bid/request for quotation. We do not carry this product or equivalent. Our schedule would not permit us to perform. Unable to meet required specifications. Specifications unclear. (Use remarks) Other. (Use remarks) Vendor: Signature: Title: Date: 23 0 LO 0 LO 0 0 0 CD 0 C CV) c 0 c WIT (0 0') Cl� 0� A . 0) (0 ... ta ............. .... 64 ....... ...... . . . .. . ............... ......... 00 0 r- CY) 0 0 0 LO 6 C -i 'i a. w 0 C C\� rl- C' cy) r- 0-) C,4 c) C-14 04 r i r CN CY) 0) - - - - ------ . v) . . ... ..... (A . .......... . ......... 6q u .v m W W W� w w ui w . . ................ . . . . . ............... . . ........ (D < 0 LO Ln IT LO (D o 0 n IT qt V* q — W M m E m r- C> (D (0 0 0 m m 4.j 0 CC m U') Nf 0 LO It in 'IT m It m IrT m NT m r- w 0 U*) Z m 0 co 0 0 0 0 0 0 . ..... . ..... . . ........ ------------- ---- - ---- ------------ ............ . - :3 uj C) 0 (D m .2 a) LO CD C-0 > m > a) 0 E ui CL .r (1) CL m W V) qa < CL CfJ N V- bo 112 M > - -i6 > C: m U) m x -p ry 0 0 C: 0 -FD 01 Z u7 ur in m 0) N tU E 2t . . ........ . ..... . x W ...... . ........... . x W -- x UJ ............. ... .. . . CO (o > (D CL w w w m m m m m m C. . . . ... . ............. ...................... . . ...... . .... - 1-1-1 . . ........ �W... -.4 >4 :R U) D LO U") LO (0 (0 (0 0 0 0 w—Cy --- — ----- -- 25 - — - - ---------- ---- ----- f E 2 Met Lo 'D QUOTE IS VALID FOR MINIMUM 180 DAYS (unless otherwise noted - as _ days) I understand that the Village reserves the right to waive any irregularities, technicalities, and informalities, contained in any bid and to reject any and all bids. The Village will award on one or more items, based on lowest responsible price/bid for that specific individual item. By signing this bid, I certify that I have the authority to submit this bid on behalf of the named Bidder. Date 2/28/17 1'2 Signature Printed Name Thomas M Teske Title Vice President, General Manager RAWAIM Telephone 1-800-874-4100 Firaps W_ em EXHIBIT 3 VILLAGE OF MOUNT PROSPECT AFFIDAVIT — BID CERTIFICATION FORM EJ USA, Inc. Name 301 Spring Street, PO Box. 439, East Jordan, MI 49727 Address As a condition of entering into a contract with the Village of Mount Prospect, and under oath and penalty of perjury and possible termination of contract right and debarment, the undersigned, Thomas M Teske -, being first duly sworn on oath, deposes and states that he or she is Vice President, General (sole owner, partner, joint ventured, President, Secretary, etc..) of EJ USA, Inc. ________-w_._ (hereinafter referred to as Vendor) (Name of Company) and has the authority to make all certifications required by this affidavit. Section I Non Collusion The undersigned ceres that this bid r and not collusive or sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any tither bidder, or to secure any advantage against any other bidder or any persom interested in the proposed contract. Section 11 Bid Rimj-• and Rotating ing The undersigned hereby certifies the Vendor is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4, K#J "I "I III Iiii F� Section III Illinois Drug Free Workplace Act The undersigned further states that the Vendor provides a drug free workplace pursuant to Illinois Statues, 30 ILCS 580/1, et seq and provides compliance with necessary requirements. Section IV Tax Payment The undersigned further states that the Vendor is not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. Section V SEXUAL HARASSMENT POLICY Pursuant to Public Act 87-1257, effective July 1, 1993, 775 ILCS 5/2-105 (A) has been amended to provide that every party to a public contract must: "Have written sexual harassment policies that shall include, at a mini -mum, the following information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment under State law; (111) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department ( of Human Rights) and the Commission (Human Rights Commission); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act). (emphasis added) Pursuant to 775 ILCS 5/1-103 (M) (2002), a "public contract" includes: 21 Page 3 - AFFIDAVIT — BID CERTIFICATION FORM ...every contract to which the State, any of its political subdivisions or any municipal corporation is a party." EJ USA, Inc. having submitted a bid for (Name of Company) Water Meters and Accessories to the Village of Mount Prospect, hereby certifies that said Vendor has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4). The undersigned certifies that all information contained in this Affidavit is true and correct. Signed by: (Name) Vice President, General Mana (Title) Signed and sworn to before me this day of , 201_. My commission expires: ZMEIGM W We, for reason(s): EXHIBIT 4 VILLAGE OF MOUNT PROSPECT STATEMENT • NO BID Qfl,-e�-7Ce UMM I I I , 77711,76TIM171 because • the following Specifications are too "tight" i.e. geared toward brands or manufacturers only. Insufficient time to respond to the invitation to bid/request for quotation. We do not carry this product or equivalent. Our schedule would not permit us to perform. Unable to meet required specifications. Specifications unclear. (Use remarks) Other. (Use remarks) Ison"UMM Vendor: Signature: Title: Village of Mount Prospect Public VTorks Request for Bids For Bid due date/time: March 6th, 2017 - 1:00 p.m. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 1 Village of Mount Prospect Public Works Request for Bids Description: Fire Hydrants and Accessories �-#�_ / E =. Sealed bids will be received for Fire Hydrants and Accessories. Bids will be received no later than 1:00 p.m. local time on March 6th, 2017 at the office of Village Manager, Village of Mount, 31d Floor, 50 South Emerson Street, Mount Prospect, Illinois 60056, and then publicly read aloud. Please place your bid in a sealed envelope clearly marked "SEALED BID — Fire Hydrants and Accessories" and with the following information: company's name, ?,ddress, item bid, date and time of opening. Bid deposit is waived and not required. No payment/performance bond or insurance is required, Plans and specifications may be obtained at the Village of Mount Prospect's Oinvia DemandStar website by using the following link: www.mountprospect.org/ bids. The Village of Mount Prospect reserves and affirms the right to reject any or all bids, have pre -determined pre -qualifications, to waive any and all informalities, technicalities and irregularities in the bids, and to make an award based on the best interests of the Village. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 2 r, 1 * •-w w •" �► r • • rr i � i rr • � • � s i� r i • � r � r '* � rr • �• • � �• � • rr N • • � � 1.0 BIDDING PROCEDURES 1.01 PROPOSAL•" Proposals shall be submitted on i provided properly completed in ink, signed in the appropriate places,• submitted in a sealed envelope. All information required by the Bid Documents must be supplied to constitute a responsive• • person • • the proposal must initial all erasures or • to the proposal. ii"" to qualify • M or i'cial stipulations thereto, such qualifications or • . • be stated on i. • letterhead size sheets of paper,`•. from proposal i but i'i with the sealed • iii 1.03 SUBMISSIONr bid/proposals must be delivered to the Office of Village Manager,• floor,i i Prospect, 600 All bids submitted must be received in an envelope by the Manager'soffice before the time specified for opening the bid. Bids must be identified as such on the outside of the sealed envelope. This can be done by label as may be provided i .i' or by marking the envelope BID "" HYDRANTS"and with the following information: caddress,date • time of opening. Bids received prior to the opening will be securely kept, unopened. The Village Clerk or his/her agent will decide when the specified time for the bid opening has arrived, and bids will be opened as soon as practical after the • '• time. Formal"• bids,• • or '• for withdrawalof bids received after the time specified for the • i opening will notbe non - opening of • • not properly addressed and identified in a sealed envelope, exceptotherwise provided • • faxed or • bids will be allowed or •• '• 1.04 ADDENDUM: Bidders shall acknowledge the receipt of any addendum interpreting the Specificationsri Village of Mount Prospect Public Warks Department Fare Hydrants and Accessories 1.05 SAMPLES: Requested samples or drawings shall be delivered at no cost to the Village, The Village will not be responsible for damages to samples. Samples will be removed by the Bidder within (30) thirty days after notification. Samples must be submitted prior to the time set for the opening of the bid, 1.06 NO BID RESPONSE: In the event you do not submit a bid, return the Statement of No Bid, attached hereto as Exhibit 4, with an explanation as to why you are unable to submit a bid and clearly mark the proposal "No Bid". Failure to submit a bid or correspondence indicating why a bid is not being Submitted may result in your company being removed from the Village Bid List. 1.07 QUESTIONS: General inquiries concerning the bid may be submitted to Matt Overeem, Public Works Water Superintendent, 1700 W. Central Road, Mount Prospect, Illinois 60056, phone # 847-870-5640, fax # 847-253-9377 or e-mail to movereem@mountprospect,org, Questions requiring a clarification or interpretation of the Specifications, as described in Section 4.00 of these Instructions, shall be submitted to the Public Works Water Superintendent, at the address above, in writing at least five business days prior to the bid opening. If necessary, a written response will be issued to all bidders in the form of an addendum. Whenever the answer to the question is contained in the bid documents, the Bidder shall be directed to the provision within the general conditions which responds to the question. The Village will not be responsible for any other explanation of the Specifications made prior to the bid opening. 1.08 BIDS BINDING FOR 180 DAYS: Unless otherwise specified, all formal bids submitted shall be binding for one hundred eighty (180) calendar days following the date of the bid opening unless otherwise specifically noted by the vendor on the Bid Sheet, attached hereto as Exhibit 2. Bids submitted that are noted to be binding for less than 180 days may be deemed non-responsive at the sole discretion of the Vill.•- « '• ge bmitted for all of the work or items for which the bids are requested, 1.10 ALTERNATE PROPOSALS: The Specifications describe the goods and/or service which the Village deems to be necessary to meet its performance requirements. Bidders desiring to bid on items which deviate from the stated Specifications, but which they believe to be equal, may do so, but all Specification deviations must be clearly noted on the Bid Sheet. The Village reserves the right to rule upon Specification deviation in a manner that best meets the needs of the Village. If a Bidder wishes to submit more than one bid, each bid after the first is to be considered an ALTERNATE, These bids must be placed in SEPARATE envelopes. The envelopes and Bid Sheet must be plainly marked, "ALTERNATE 1.11 WITHDRAWAL OF BIDS: A written request for withdrawal of a bid will be granted if the request is received by the Village prior to the specified time of the bid opening. After the opening, the Bidder may not withdraw or cancel its bid for a period of one hundred and eighty (180) calendar days, or such longer time as stated in the Bid Documents. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 4 1.12 BID OPENING: Bids will be received in the office of the Village Manager, 3rd floor, Village of Mount Prospect, 50 South Emerson Street, Mount Prospect, Illinois, 60056, until the date and time set for the bid opening; the bids will be opened and read aloud. Bidders are encouraged to attend all openings and to offer constructive suggestions for improvements to bid format. 1.13 BID CERTIFICATION: All bid submittals must include a signed Affidavit - B Certification, a copy of which is attached hereto as Exhibit 3, certifying, amo other things, that the Bidder is in compliance with Sections 33E-3 and 33E-4 the Illinois Criminal Code regarding bid rotating and bid -rigging. I* Illinois State Law Article 33E-3 and 33E-4 states that it is unlawful to participate in bid -rigging and/or bid rotating. Therefore, all bidders must certify that they are not barred from bidding on the Contract as a result of a violation of State Law 33E-3 and/or 33E-4, prohibiting bid -rigging and bid rotation. It is necessary that this be done under oath. Therefore, the affidavit must be notarized. 1.14 CONSIDERATION OF BID: No bid will be accepted frorn or contract awarded to any person, firm or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village or failed to perform faithfully any previous contract with the Village. The bidder, if requested, shall present, within 48 hours, evidence satisfactory to the Village of performance ability and possession of necessary facilities, pecuniary resources and adequate insurance to comply with the terms of the Bid and Contract Documents. 1.15 Bid Documents: For purpose of this bid, the Bid Documents shall inclu•- "" i eRequest for Bids for Water Meters and Accessories, including the General Conditions to Bidders and Instructions to Bidders and attachments, as well as any addenclums that may be issued. 2.00 A11ARDIRG THE BID 2.01 CRITERIA FOR AWARDING BID/RESERVATION OF RIGHTS: Bidders shall make all investigations necessary to thoroughly inform themselves regarding the equipment or supplies to be furnished in accordance with the bid, No plea of ignorance by the Bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Bidder to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Village of the compensation to the Bidder. Any exceptions not taken by the Bidder shall be assumed by the Village to be included. A contract will be awarded to the lowest responsible Bidder complying with the Bid Documents only when it is in the best interest of the Village to accept the bid. The Village shall be the sole judge of compliance with the Bid Documents and reserves the right to accept or reject any and/or all bids or parts thereof, have pre- determined pre -qualifications, to waive any and all informalities, technicalities and irregularities in the bids, and to make an award based on the best interests of the Village. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 2.02 NOTICE OF AWARD: 2.03 AWARD OF ALL OR PART: Unless otherwise specified by the Village, the Village reserves the right to make an award on all items, or on any of the items according to the best interests of the Village 2.04 ACCEPTANCE: After the Village's acceptance and award of the bid, the successful Bidder will enter into a written contract with the Village that will include the requirements of this General Conditions and Instructions to Bidders, and all other portions of the Bid Documents, including the Specifications (hereinafter collectively the "Contract"), For purposes of this bid, the successful Bidder, who enters into a Contract with the Village, shall be the "Vendor". 4.00 SPECIFICATIONS 4.01 SPECIFICATIONS: The items subject to this bid are water meters and accessories. The Specifications for Such meters and accessories, including quantity, are described on the Specifications and Bid Sheet, which are attached hereto as Exhibits 1 and 2 (the "Specifications"). All equipment and material bids shall be in accordance with all applicable Federal, State and local laws, rules and regulations in effect at the time of bid. 4.02 BRAND NAME; WARRANTY: The brand name and/or manufacturer of each item proposed must be clearly stated. Guarantee and/or warranty information must be included with the bid. 03 NEW GOODS, FRESH STOCK: Unless otherwise specifically stated, new commodities, fresh stock, latest model, design or package, shall be provided. 4.04 TRADE NAME USED BY VILLAGE: Unless otherwise stated, any reference in the Specifications to a detailed manufacturer is for descriptive, not restrictive purposes, indicating articles that are satisfactory. Bids on other makes and catalogs will be considered, provided the Bidder clearly states exactly what the Bidder proposes to furnish,- or forwards with the bid, a cut, illustration, or other descriptive matter which will clearly indicate the character of the article covered by the bid and that it meets the intended requirements. 4.05 TRADE NAME USED BY BIDDER: Where the Bidder identifies an item by manufacturer's name, trade name, catalog number, or reference, the Bidder shall furnish the item so identified and shall not propose to furnish an "equal" unless the proposed "equal" is definitely indicated within the bid. 4.06 PROPOSED EQUIVALENTS: The manufacturer and model specified is provided to indicate the quality minimums expected by the Village. Where Specifications provide detailed information regarding certain manufacturers and models, equivalent products shall be accepted for consideration. Equivalent products shall be equivalent as to quality, function, design, features and overall warranty Village of Mount Prospect Public Works Depattinent Fire Hydrants and Accessories of products proposed. It shall be the determination of the Village's user department or designee to judge and conclude if a product is acceptable as an equivalent. All products proposed as part of this purchase shall be designed specifically for the intended use. If no particular brand, model, or make is specified, and if no data are required to be submitted with the bid, the Specifications may require the Bidder to • working drawings or detailed descriptive data sufficient for the Village to determine if each requirement of the Specifications is being complied with prior to manufacture or shipment. 4.07 SPECIAL CONDITIONS: Wherever special conditions/requirements are written into the Specifications or Special Provisions which are in conflict with conditions stated in these Instructions to Bidders, the conditions stated in the Specifications or Special Provisions/Requirements shall take precedence. 4.08 PERMITS AND LICENSES: The successful Bidder shall obtain, at its own expense, all permits and licenses that may be required to complete the Contract (where applicable), Section 7 of the Illinois Freedom of Information Act (FOIA) applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short period of time from receipt of a FOIA request to comply with the request, and there is a significant amount of work required to process a request including collating and reviewing the information. The successful Bidder/Vendor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. The undersigned agrees to indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the Village under the Contract. 5.00 PRICE 5.01 NET PRICES: Bid prices, unless otherwise specified in the Specifications, must be net, including transportation and handling charges fully prepaid by the Vendor to delivery point. Unit prices shall not include any local, state or federal taxes. 5.02 PRICE REDUCTION: If at any time after the date of the bid or offer, the Vendor makes a general price reduction in any material covered by the Contract, an equivalent price reduction shall apply to the contract for the remaining Contract period (or until the price is further reduced). Such price reduction shall be effective at the same time and in the same manner as the reduction in the price to Vendor's customers generally. For purpose of this provision, a "general price reduction" shall mean any horizontal reduction in the price of an article or service offered (1) to Vendor's customers generally, or (2) in the Vendor's price schedule Village of Mount Prospect Public Works Departinent Fire Hydrants and Accessories for the class of customers, i,e,, wholesalers, jobbers, retailers, etc., which was used as the basis for bidding on this contract. An occasional sale at a lower price would not be considered a "general price reduction" under this provision, The Vendor shall invoice the Village at such reduced prices indicating on the invoice that the reduction is pursuant to the "Price Reduction" provision of the Contract documents. The Vendor, in addition, shall within ten calendar days of any general price reduction notify the Village of such reduction by letter. Failure to do so may result in termination of the Contract. Cash discounts will not be considered in determining overall price, but may be used in an overall evaluation, 5.03 TAX EXEMPTION: Illinois Retailers Occupation Tax, Use Tax and Municipal Retailer's Occupation Tax do not apply to materials or services purchased by the Village. The Village is exempt, by law, from paying state and village retailer's occupation tax, service occupation tax, and federal excise tax. The Village will supply the successful Bidder with its tax exemption number, 5.04 ERRORS IN BID PRICES: When an error is made in extending total prices, the unit bid price will govern. Erasures or changes in bids must be initialed by the Bidder. 6.00 QUANTITIES 6.01 SPECIFIC BID QUANTITIES: Where quantities are specifically stated, acceptance will bind the Village to order and pay for, at Contract prices, all such supplies or services delivered that meet the Specifications and conditions of the Contract. 6.02 REQUIREMENTS OR ESTIMATED BID QUANTITIES: On "Requirements or Estimated Bid Quantities," acceptance will bind the Village to pay for, at unit bid prices, only quantities ordered and delivered. Any reference to forecasted or estimated quantities within the bidding documents is intended to inform the bidder of approximate annual requirements. 7.00 DELIVERY PROVISIONS 7.01 PLACING OF ORDER: Orders against Contracts will be placed with the Vendor on a purchase order executed and released by the Village. Telephone, facsimile or electronic orders placed directly with the Vendor by the Public Works Department may be authorized by the Village only after execution of a blanket purchase order. 7.02 RESPONSIBILITY FOR MATERIALS SHIPPED: The Vendor shall be responsible for the materials or supplies covered by this Contract until they are delivered at the designated point. Rejected materials or supplies must be removed by and at the expense of the Vendor promptly within (5) five calendar days after notification or rejection. The Vendor shall be responsible for rejected goods after notice of rejection. 7.03 DELIVERY FAILURES//DEFAULT: In the event of the Vendor's nonperformance or breach of the Contract terms, the Contract may be canceled, in whole or in part, upon the Village's written notice of default and the Vendor's failure to cure Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 8 such default within ten (10) calendar days of the notice. The Vendor shall be liable to the Village for all costs incurred in completion of the Contract. In the event any defects or imperfections in the materials or workmanship to be furnished by the Vendor appear within the period of one (1) year from the date of completion of all the work or delivery of all the materials or supplies contemplated by the Contract, and acceptance by the Village, the Vendor will, upon notice from the Village (which notice may be given by letter to the Vendor at its business address shown on the bid or Contract), repair and make good at its own cost and such defects or imperfections and replace any defective or imperfect materials or workmanship with other materials or workmanship satisfactory to the Village, and furnish all such new materials and labor as may be necessary to do so. In the event of the failure, refusal or delay of said workmanship or materials, the Village may do so or have same done by others, and the Vendor and surety or sureties on its bond given for the faithful performance of the Contract shall be liable to the Village for all damages and expense occasioned by such failure, refusal or delay. The Vendor may not be liable in damages for delay in performance when such delay or failure is the result of fire, flood, strike, the transporting carrier, act of God, or by any other circumstances which are beyond the control of the Vendor. Under such circumstances, however, the Village may, at its option, cancel the Contract. 7.04 INSPECTION OF GOODS: Inspections and acceptance of materials or supplies will be made after delivery. Final inspection shall be conclusive except as regards latent defects, fraud, or such gross mistakes as to amount to fraud. Final inspection and acceptance or rejection of the materials or supplies will be made as promptly as practicable. All delivered materials shall be accepted subject to inspection and physical count. 7.05 PACKING SLIPS OR DELIVERY TICKETS: All shipments or deliveries shall be accompanied by packing slips or delivery tickets and shall contain the following information for each item delivered: (a) Purchase order number (b) Name of the article and stock number (c) Quantity ordered (d) Quantity shipped (e) Quantity back ordered (f) Name of the Vendor 8.00 GENERAL RESPONSIBILITY PROVISIONS 8.01 REQUIREMENT OF BIDDER: The successful Bidder shall, within fifteen (15) days after notification of the award: a) enter into a contract in writing with the Village covering all matters and things as are set forth in these General Conditions and Instructions to Bidders, the Specifications and its bid; and b) carry insurance as described in Section 8.07 of these Instructions. 8.02 COMPLIANCE WITH ALL LAWS: All work under the Contract must be executed in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. Village of Mount Prospect Public Works Departn7ent Fire Hydrants and Accessories 8.03 CONTRACT ALTERATIONS: No amendment of a Contract shall be valid unle made in writing and signed by both parties. i 8.04 GENERAL GUARANTY: Bidder/Vendor agrees to: (a) Save the Village, its agents, and employees harmless from liability of any nature or kind for the use of any copyrighted or un -copyrighted composition, secret process, patented or unpatented invention, article, or appliance furnished or used in the performance of the Contract which the Bidder is not the patentee, assignee, licensee, or owner; and (b) Protect the Village against latent defects in materials or workmanship and to repair or replace any articles damaged or marred in transit or during delivery; and (c) Neither the final certificate of payment, nor any provision in the Contract, nor partial or entire use of the equipment/product embraced in the Contract by the Village or the public shall constitute an acceptance of work not done in accordance with the contract, or relieve the Bidder/Vendor of liability in respect to any express warranties or responsibility for failure to comply with the terms of those Contract Documents; and (d) By submitting a bid, Bidder expressly warrants that materials furnished under the Contract will be of good quality, 8.05 NOTICES: All notices required under the Contract shall be given in writing. Notices to the Village shall be as follows: Notice shall be effective upon the date of receipt by personal service or as evidenced by a valid return receipt. The name and/or address to which notice is required may be amended at any time by written notice to the other Party as provided herein. 8.06 ASSIGNMENT: Assignment of the Contract or any part thereof, or any funds to be received thereunder by the Vendor shall be subject to the written approval and sole discretion of the Village. Such assignment shall not relieve the Vendor from its obligations or change the term of the Contract, 8.07. INSURANCE: Waived 8.08 INDEMNITY: The Bidder (Vendor), throughout the duration of the Contract, shall indemnify and save harmless the Village of Mount Prospect, its officers, agents Village of Mount Prospect Public Works Departroerit Fire Hydrants and Accessories 10 and employees from any and all liability, losses or damages, including attorney's fees and costs of defense, the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including worker's compensation claims, in any way resulting from or arising out of the operations of Vendor under the Contract, including operations of subcontractors; and the Vendor shall, at its own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewith; and, if any judgments shall be rendered against the Village in any such action, the Vendor shall, at its own expense, satisfy and discharge same. 8.9 MATERIAL SAFETY DATA SHEETS: Federal law requires that chemical manufacturers and importers must develop an MDS for each hazardous chemical they produce or import, and must provide the MSD S automatically at the time of the initial shipment of a hazardous chemical to a downstream distributor or user, or anytime the chemical makeup of the product is changed. Distributors must also ensure that downstream employers are similarly provided an MSD. If the above paragraph applies to this bid, the Vendor must submit Material Data Sheets which include information regarding the specific chemical identity of the hazardous chemical(s) involved and the common names. In addition, information must be provided on the physical and chemical characteristics of the hazardous chemical; known acute and chronic health effects and related health information; exposure limits; whether the chernical is considered to be a carcinogen by NTP, IARC, or OSHA; precautionary measures; emergency and first-aid procedures; and the identification of the organization responsible for preparing the sheet. 8.10 EQUAL EMPLOYMENT OPPORTUNITY: The Equal Employment Opportunity Clause, 44 IL, Adm. Code 750 Appendix A, which is set forth below, is incorporated by reference into every bid specification and contract. Every Vendor (contractor) and subcontractor shall comply with the provisions of the Equal Employment Opportunity Clause. In the event of the contractor's noncompliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Illinois Department of Human Rights Rules and Regulations, the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: (a) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. (b) That, if it hires additional employees in order to perform this contract or any portion hereof, it will determine the availability (in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) Village Of MOU17t Prospect PUb1iC Works Department Fire Hydrants and Accessories 19 from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized, (c) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service. (d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations, If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations, the contractor will promptly so notify the Illinois Department of Human Rights and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under. (e) That it will submit reports as required by the Illinois Department of Human Rights Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. (f) That it will have written sexual harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) an internal complaint process including penalties; (v) legal recourse, investigative and process available through the Illinois Department of Human Rights and the Illinois Human Rights Commission; (vi) directions on how to contact the Department and Commission; (vii) protection against retaliation. A copy of the policies shall be provided to the Department upon request. (g) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Department of Human Rights for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. (h) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon each subcontractor. In the same manner as with other provisions of the contract, the contractor will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Illinois Department of Human Rights in the event any subcontractor fails or refuses to comply therewith. In addition, the contractor will not utilize any subcontractor declared by the commission to be ineligible for contracts or Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 12 subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. 9.00 PAYMENT 9.01 INVOICES: Unless otherwise authorized by the Village, Vendor must submit single invoice copies for each purchase order immediately upon completion of shipment, or services. Partial payments may be acceptable if previously approved. If shipment is made by freight or express, original bill of lading, properly receipted, must be attached to invoice. ffiail all invoices to: VILLAGE OF MOUNT PROSPECT Public Works DeFartment Accounts PaWable 1700 W. Central Road Mount Prospect, IL 60056 The Village provides payment in compliance with the Illinois Prompt Payment Act (50 ILCS 505/1 et seq.). Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 13 EXHIBIT I • and • Conditions Failure to comply with any of these requirements is sufficient cause for rejection of proposed hydrants. The Village of Mount Prospect reserves the right to accept only those materials that are in full compliance with the specifications and deemed most advantageous to its interests. Delivery shall be FOB to the Village of Mount Prospect Public Works facility, 1700 West Central Road, Mount Prospect, Illinois 60056. Delivery Shipments shall consist of five (5) hydrant assemblies each every two (2) weeks ARO for a total of five (5) deliveries. Fire Hydrants Fire hydrants purchased shall meet or exceed all applicable requirements and tests of ANSI and the latest revisions of AWWA Standard 0502 (latest version). Fire hydrants shall meet all test requirements and be listed by Underwriters Laboratories Inc. Fire hydrants shall meet all test requirements and have full approval of Factory Mutual. Fire hydrants shall meet the following requirements 1. Fire hydrants shall be rated for a working pressure of 250 Psig. (1725 kPa). 2. Hydrant and valve to be delivered as an assembled unit. 3. Fire hydrants shall be of the compression type, opening against the pressure and closing with the pressure. 4. Fire hydrants shall have a minimum 5-1/4" main valve opening and a minimum inside lower/upper barrel diameter (I.D.) of 7" to assure maximum flow performance. 5. Fire hydrants shall be three-way in design, having one pumper nozzle (size — 4.5") and two 2-1/2" hose nozzle(s). Nozzle thread type shall be National Standard. Nozzles shall thread counterclockwise into hydrant barrel utilizing too" ring seals. A suitable nozzle lock shall be in place to prevent inadvertent nozzle removal. 6. The operating nut shall be a one-piece design, manufactured of ASTM B-584 bronze. It shall be pentagon in shape and the nut dimensions shall be 1-1/2". hold down nut, for the purpose of protecting the operating mechanism from the elements. a rtl IN OD&W, R-1 &$]I a I (OR I AN I [W-1 OR I or -M Or-l"I 11;14 a*] ev-4 2 111 to JLR 1= V111age of Mount Prospect Public Works Department Fire Hydrants and Accessories 14 8. The hydrant bonnet shall be attached to the upper barrel by bolts and nuts, minimum four (4). 9. Hydrants shall be a "traffic -model" having upper and lower barrels joined at the ground line by a separate and breakable "swivel" flange providing 360 degree of rotation of upper barrel for proper nozzle facing. This flange shall employ at least four (4) bolts. The proper ground line shall be cast clearly on the lower barrel and shall provide not less than 18 of clearance from the centerline of the lowest nozzle to the ground. 10. The operating stem shall consist of two pieces and shall be connected by a safety coupling. The safety coupling shall have an integral internal stop to prevent the coupling from sliding down into the lower barrel when the hydrant is struck. Screws, pins, bolts, or fasteners used in conjunction with the stem couplings shall also be stainless steel. The top of the lower stem shall be recessed 2" below the face of the safety flange to prevent water hammer in the event of a "drive over" where a vehicle tire might accidentally depress the main valve. 11 The lower barrel shall be an integrally cast unit. The use of threaded on or mechanically attached flanges is deemed unacceptable. The hydrant bury depth shall be clearly marked on the hydrant lower barrel. 12. Hydrants shall be equipped with (2) two drain valves that drain the barrel when the hydrant is closed and seal shut when the hydrant is opened. They shall operate without the use of springs, toggles, tubes, levers or other intricate synchronizing mechanisms. 13.The interior of the shoe including the lower valve plate and stem cap nut shall have a protective coating that meets the requirements of AWWA C-550. If a stem cap nut is utilized, a stainless steel lock washer or similar non -corrosive device that will prevent the cap nut from backing -off during normal use must lock it in place. 14. Hydrants shall be warranted by the manufacturer against defects in materials or workmanship for a period of ten years (10) from the date of manufacture. The manufacturing facility for the hydrant must have current ISO certification. 15. Color — Yellow 16. Manufacturer: Hydrants shall be Mueller(& Super Centurion 250, A423, or EJ 5CD 250. Village of Mount Prospect Public Works Deparlment Fire Hydrants and Accessories 15 Resilient Wedge Gate Valve 1. The resilient seat gate valves shall fully comply with the latest revision of AWWA 0515, and shall also be UL listed and FM approved. The valves shall be tested and certified to ANSI/NSF 61. a; Il I•rmm•mwl• •�� 3. The valve type shall be NRS (non -rising stem). 4. The valve shall have an arrow cast on the operating nut showing opening direction. The direction of opening shall be open left (counter -clockwise). 5. The NRS valves shall be provided with a 2" square operating nut. The bolt that attaches the operating nut to the stem shall be recessed into the operating nut so as not to interfere with valve wrench operation, 6. The valves shall have bolts and nuts for the stuffing box and bonnet with one of the following compositions: a. Steel, ASTM A-307, Grade B zinc plated, b. Type 304 stainless steel. c. Type 316 stainless steel. 7. The valve stem shall be made of bronze ASTM B-132 alloy 067600 bar stock material. The stem shall have at least one "anti -friction" thrust washer above and below the stem collar to reduce operating torque. The design of the NRS valve stem shall be such that if excessive input torque is applied, stem failure shall occur above the stuffing box at such a point as to enable the operation of the valve with a pipe wrench or other readily available tool. The stem material shall provide a minimum 70,000psi tensile strength with 15% elongation and yield strength of 30,000psi. Valves with cast stems or two- piece stem collars are not acceptable. 9. The valves shall have all internal and external ferrous surfaces coated with a fusion bonded thermosetting powder epoxy coating of 10 mils nominal thickness. The coating shall conform to A\/VWA C550. 10. The valves shall be warranted by the manufacturer against defects in materials or workmanship for a period of ten (10) years from the date of manufacture. The manufacturing facility for the valves must have current ISO certification. Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 16 11 The valve shall be delivered assembled to the hydrant by flange joint. The inlet connection to the valve shall be MJ (mechanical joint). 12. Manufacturer: The NRS valves shall be MUELLERO A2360 series A- 2360-20, EJ FlowMaster or approved equal. 1 . Valve boxes shall be two-piece cast-iron, screw-type to allow for an extension range of 39-60 inches below grade. Valve box can be delivered assembled in box or in crates, not assembled. Lids may be delivered as separate item. Bidder to identify which method is being proposed. 5. Manufacturer: The valve Boxes shall be Tyler/Union@ 664-S cast iron two-piece valve box with lid, EJ or approved equal. Miscellaneous Parts and Accessories Any accessory items shall be as provided by manufacturer and designed for t Mueller(i�t Super Centurion 250, A423 or for the EJ 5CD250 Hydrants or approved equal. I Village of Mount Prospect Public Works Department Fire Hydrants and Accessories 17 5/11/2017 EJ USA FIRE HYDRANT.JPG (311X515) https://www. boarddocs.com/i I/vom p/Board.nsftfi I es/AKFR W W 70OA88/$file/EJ%20U SA°/o20F IRE%20HYD RANT.J PG 1/1 5/11/2017 BoardDocs® Pro IN Agenda Item Details Meeting Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.3 Motion to accept bid results for the purchase and planting of parkway trees (not to exceed $150,000). Access Public Type Action Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact Yes Dollar Amount 150,000.00 Budgeted Yes Budget Source General Fund Recommended Accept the bid results for the furnishing and planting of parkway trees in an amount not to exceed Action $150,000. Public Content Information Bids were recently opened for the provision and installation of parkway trees. Bid prices were sought for a wide variety of tree species, in sizes ranging from 1-1/2" to 3" in trunk diameter. Bidders submitted a cost per tree to furnish, install and guarantee each tree. Bid prices will be good through July 2017. Eleven invitational bid packets containing the specifications were mailed. A separate "Bid Notice" was published in a local newspaper, and the bid was placed on the Onvia on Demand bid clearinghouse website. Six sealed bids were opened on March 6, 2017. Bid specifications and tabulated results are attached. At this time, we do not know how many trees we will need to order this year. Based on last year's parkways tree removals, we plan to plant approximately 600 parkway trees in 2017. We received bids from six (6) contractors: Huffman Landscape, Acres Group, Arthur Weiler, Inc, Brancato Landscaping, Inc, A Safe Haven Landscaping, and Langton Group. No single contractor provided prices on all sizes and species listed on our bid sheet; nor were any of the bidders low on every species they quoted. Huffman Landscape, Acres Group and Arthur Weiler, Inc., Brancato Landscaping, Inc., and A Safe Haven Landscaping, have successfully planted many trees for us in the past. Langton Group has not worked for us before. However, each of the six contractors, including the new bidder, submitted bids with adequate references to complete an order of tree furnishing and planting. There is a total of $236,000 in various tree planting accounts in the 2017 Village budget. Staff recommends that the spring 2017 tree planting order be split among Huffman Landscape, Acres Group, Arthur Weiler, Inc., Brancato Landscaping, Inc., A Safe Haven Landscaping, and Langton Group. Each tree will be ordered from the lowest bidder for that size and species. If not available from that bidder, it will be ordered from the next lowest bidder. The total expenditures will not exceed $150,000. The balance of $86,000 will be used in the fall to purchase trees through the Suburban Tree Consortium, pending the acceptance of our application. The Village's membership application to the Suburban Tree Consortium will be considered at their regularly scheduled March meeting. hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 5/11/2017 BoardDocs® Pro Alternatives 1. Accept bid results for the furnishing and planting of parkway trees. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the bid results for the furnishing and planting of parkway trees. Staff also recommends that trees be procured by splitting the order among Huffman Landscape, Acres Group, Arthur Weiler, Inc., Brancato Landscaping, Inc., A Safe Haven Landscaping, and Langton Group. Each tree will be ordered from the lowest cost bidder for the size and species required. If not available from that bidder, it will be ordered from the next lowest cost bidder. Total expenditures will not exceed $150,000. BID -PLANT 2017 FINAL.pdf (568 KB) BID -RESULT -SHEET -REPLACEMENT PLANTING BID 2017 -with highlights.pdf (107 KB) Administrative Content I converted the Excel Spreadsheet to PDF. (NB) Executive Content Motion & Votin Accept the bid results for the furnishing and planting of parkway trees in an amount not to exceed $150,000. VBA 24-17 Motion by Richard Rogers, second by Michael Zadel. Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2 1 -a -mem' - Bid Request for Parkway Tree Furnishing and Planting Contract 2017 BID OPENING: Monday, March 6, 2017 —1:00 p.m. local time Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 NOTICE TO BIDDERS Bid for Parkway Tree Furnishing and Planting Contract 2017 Sealed bids will be received until Monday, March 6, 2017 — 1:00 p.m. in the office of the Village Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056, in a separate, sealed envelope please submit bid clearly marked "Sealed Bid for Parkway Tree Furnishing and Planting Contract 2017". Plans and specifications may be obtained at the Village's website at www.mountprospect.org/bids Offers may not be withdrawn for a period of ninety (90) days after the bid date without the consent of the Board of Trustees. Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to the aforementioned date and time, will be disqualified and returned to the bidder. The Village reserves the right in its sole discretion, to reject any and all bids or parts thereof, to waive any irregularities technicalities and informalities in bid procedures and to award the contract in a manner best serving the interests of the Village. Questions about these bid specifications should be directed to Forestry/Grounds Superintendent Dave Hull at 847-870-5640. Village Manager Michael Cassady February 13, 2017 Parkway Tree Furnishing and Planting Contract 2017 Table of Contents Section Page Notice to Bidders 2 Table of Contents 3 Bid Packet Information 4 Instructions to Bidders 7 Specifications 11 General Conditions 18 Proposal Form - Exhibit A 25 Bid Form 29 Affidavit— Bid Certification Form 33 Bid Security 35 Bid Sheets 37 Growers Statement 41 Contract - Exhibit B 43 3 VILLAGE OF MOUNT PROSPECT Parkway Tree Furnishing and Planting Contract 2017 BID PACKET The Village of Mount Prospect is seeking proposals for its: Parkway Tree Furnishing and Planting Contract 2017 PROJECT SCOPE The Contractor shall provide, at a minimum, the following work: The Village of Mount Prospect is seeking proposals for the furnishing and planting of specified varieties of replacement shade trees. This Contract shall be in effect beginning April 1, 2017 and shall remain in effect until December 31, 2017, unless terminated by either party under the conditions specified in Section 10, Contract Termination. 1. RECEIPT OF PROPOSALS Sealed bid proposals for furnishing and planting of trees in Village parkways and other public areas must be received in the Village Manager's Office, at 50 South Emerson Street 3rd Floor, Mount Prospect, Illinois 60056, no later than 1:00p.m. on March 6, 2017. Bids arriving after that time will not be accepted. Mailed bids, which are delivered after the specified hour, will not be accepted regardless of postmarked time on the envelope. Electronic mail (email) and/or facsimile transmitted bids will not be accepted. All bid proposals will be publicly opened and prices read aloud thereafter on the same date at the Mount Prospect Village Hall, 50 South Emerson Street, Mount Prospect, Illinois. 2. HOW TO SUBMIT A BID The bid proposal must be delivered in a sealed envelope to the Village Hall and marked to the attention of the "Village Manager". The bid proposal must be clearly marked: Sealed Bid "PARKWAY TREE FURNISHING AND PLANTING - 2017" and the date of the bid opening. No proposal will be considered unless it is submitted on the bid proposal form, Exhibit A, included in this bid packet. The bid proposal must be typewritten or legibly completed in ink. Any erasures or revisions in the bid proposal must be initialed by the person signing the proposal. Should a bidder wish to qualify his bid or make special stipulations thereto, such 4 qualifications or stipulations shall be stated on standard letter size sheets of paper, separate from the proposal form but included within the sealed proposal. It will be the sole responsibility of the bidder to ensure that his or her bid reaches the Mount Prospect Village Manager's Office on or before the deadline for bid submissions set forth above. Any bid that is not sealed or marked as specified in the requirements for submitting a bid will be disqualified from the bidding process. 3. QUALIFICATION OF BIDDERS To be entitled to consideration, bids must be submitted in accordance with this Notice to Bidders and the "Village of Mount Prospect Instructions to Bidders", and on the Proposal Form (Exhibit A). In addition, bidders must be licensed to do business in the Village of Mount Prospect, and must furnish satisfactory evidence of their professional experience and ability to meet the performance requirements of the PARKWAY TREE FURNISHING AND PLANTING CONTRACT - 2017 (Exhibit 8). 4. AWARD OF CONTRACT TO SUCCESSFUL BIDDER The Village of Mount Prospect will be the sole interpreter of all bid documents, and reserves the right to make its own assessment of bids received; to reject any and all bids; to waive irregularities and technicalities in the bids; to further negotiate details of the contract with the low bidder after award of the contract; and to award the contract based upon its consideration of the following criteria as well as relevant statutory provisions: a) Lowest responsible bidder. b) The ability, capacity, and skill of the bidder to perform the contract to provide the service required. c) Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference. d) The character, integrity, reputation, judgment, experience, and efficiency of the bidder. e) The quality of performance of previous contracts. f) The previous and existing compliance by the bidder with laws and ordinances relating to the contract. g) The sufficiency of the financial resources and ability of the bidder to perform the contract and provide the service. 5 h) The ability of the bidder to provide future maintenance and service. i) The number and scope of conditions attached to the bid. j) Whether the bidder has a place of business in the Village. k) Responsiveness to the exact requirements of the invitation to bid. 1) Ability to work cooperatively with the Village and its staff. m) Past records of the bidder's transactions with the Village or with other entities as evidence of the bidder's responsibility, character, integrity, reputation, judgment, experience, efficiency and cooperativeness. n) Such other factors as would be in the best interest of the Village and its operations. The Village of Mount Prospect may make such inspections, as it deems necessary, including the right to inspect all bidder worksites related to the bid. 5. CONTRACT The specifications and terms for award of this contract include all of those set forth in this Notice to Bidder, the Instructions to Bidder, the Proposal Form (Exhibit A), the Specifications, the General Conditions, the Bid Form, the Affidavit — Bid Certification Form, the Bid Sheet and "PARKWAY TREE FURNISHING AND PLANTING CONTRACT - 2017" (Exhibit B). The successful bidder will be required to execute the PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017 for the duration specified in that contract and the successful bidder's submitted Bid Proposal Form will be attached to and incorporated into that Contract. 0 VILLAGE OF MOUNT PROSPECT INSTRUCTIONS TO BIDDERS To be entitled for consideration, bids must be made in accordance with the following instructions: 1. The Village of Mount Prospect reserves the right to reject any or all bids, or any part thereof, or to accept any bid or any part thereof, or to waive any information in any bid when, it its opinion, the best interest of the Village will be served by such action. 2. Bidders may withdraw or cancel their bid, in written form, at any time prior to the advertised bid opening time. Any bid submitted will be binding for 90 calendar days after the date of bid opening. No plea of ignorance by the bidder as to the conditions that exist or that may exist hereafter as a result of failure or omission on the part of the bidder to make the necessary examinations and/or investigations will be accepted as a basis for varying the requirements of the Village or the compensation to the bidder. 3. Bids must be signed by an authorized official of the organization submitting the bid with the name of the official and his/her title typed below the signature. 4. All bidders must submit the following information on or before the deadline for bid submittal: (a) the location of the bidder's permanent place of business; (b) evidence of the ability to provide an efficient and adequate plan for executing the services requested; and (c) any additional evidence tending to show that the bidder is prepared adequately to fulfill the contract, including a statement of the items of equipment which the bidder proposes to use on the project. This list of items is to include a statement noting which of these items of equipment the bidder owns, and separately those items which he does not own but is certain he will be able to rent or otherwise procure for use on the project 5. Bidders shall include with their bid, on a separate attachment to the bid, the names of three (3) references regarding their qualifications by experience, ability, personnel and equipment to perform the services required by the bid specifications. The references must include company name, address, contact person and telephone number. The Village reserves the right to reject bids not accompanied by the required references. 6. All bidders agree that a complete background investigation of the principals of the bidder and all employees who will perform the required services on behalf of the bidder will be made. Bidders agree to cooperate with the appropriate Village personnel to supply all the necessary information to complete the background inquiries. The Village, at its complete discretion, may disqualify any Bidder, including a low Bidder, and may void any contract previously entered into based upon its background investigation. 7. No bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village or has failed to perform faithfully any previous contract with the Village within two (2) years prior to the date of the invitation to bid. 8. All bid submittals must include a signed Bid Certification Form (copy attached) certifying non -collusion in the bid, and that the bidder is in compliance with Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and bid rigging (720 ILCS 5/33E-3 and 5/33E-4); compliance with the Illinois Drug Free Workplace Act (30 ILCS 580/1 et seq.; that it is not delinquent in the payment of taxes (65 ILCS 5/11-42.1); and that it has a written sexual harassment policy in place in full with the Illinois Human Rights Act (775 ILCS 5/2-105, as amended). 9. A landscape contractor who does not have his own nursery stock available and who buys stock wholesale must submit a Grower Statement from each supplying grower using the blank "Grower Statement" forms attached to this bid. These forms certify that the grower has the stock, that it was grown in northern Illinois or Wisconsin, and that they will furnish same to the landscape contractor for planting in this project. In the absence of such written statements, those bidders with their own nurseries will be preferred. 10.Any bidder in doubt as to the true meaning of any part of the Specifications or other bid documents shall submit a written request for interpretation to Dave Hull, no later than five (5) calendar days prior to the date set for the opening of the bid. Any questions received after that time may be answered at the discretion of the Village. In the event that the Village finds a question to be adequately addressed in the existing bidding documents, the question may be answered in writing by directing the requesting bidder to the applicable provision(s) in the existing bid documents. No further clarifications or interpretations will be issued. Bidders will acknowledge receipt of any addendum issued by so noting on the bid sheet. Oral explanations are not binding. 11. Prices shall be provided for each service required to be performed under the contract. 12.All equipment and material bid shall be in accordance with all applicable federal, state and local laws, rules and regulations in effect at the time of the bid. 13. Bids will be considered on equipment or material complying substantially with the specifications, provided each deviation is stated and the substitution is described, including technical data when applicable, in a letter attached to the bid. The Village reserves the right to determine whether such substitutions or deviations are within the intent of the specifications and will reasonably meet the service requirements of the applicable Village Department. Brand names which may be E. mentioned in the specifications do not indicate a preference and are used only as a reference to the type and quality of materials or equipment desired. 14. The brand name and/or manufacturer of each item proposed must be clearly stated. Guarantee and/or warranty information must be included with this bid. 15. Unless otherwise directed by the Specifications, all materials, equipment and services provided will meet standards or requirements which would normally be anticipated in common practice. The bidder guarantees that all applicable federal, state and local laws, including the federal Occupational Safety and Health Act ("OSHA"), are being complied with in connection with the bid and any resultant contract or purchase by the Village. 16.All municipal, county, and State of Illinois sales taxes and federal excise taxes, which are NOT applicable to sales to the Village of Mount Prospect, must be excluded from bid prices. 17. Prices shall be stated in units when applicable and quotation made on each item separately. In case of conflict, unit price shall govern. 18. Bidders must be sure to specify any terms which they wish to offer in the space provided. Cash discounts will be deducted from the base bid in determining the low bidder. 19. If required in the Specifications, each bidder must submit with his or her bid a certified check of bid bond in an amount of $500.00 US Dollars, payable to the Village as a guarantee that the successful bidder will supply services as specified. The proceeds of any Bid guarantee shall become the property of the Village if the successful bidder, within 30 days after the opening of Bids, withdraws his Bid or if on notice for award refuses or is unable to comply with the contract requirements. 20. In case of default by the bidder, the Village may procure the services from other sources and may deduct the cost of such services from the unpaid balance due the bidder, or may collect against the retainage for excess costs so paid, and the prices paid by the Village shall be considered the prevailing market price at the time such purchase is made. 21. The bidder shall hold the Village, its officers, employees and agents, harmless from liability of any nature or kind on account of the Village's use of any copyrighted or uncopyrighted composition, trade secrets, secret process, proprietary rights, patented or unpatented invention, article or appliance furnished or used under the bid specifications. 22.The successful bidder is specifically denied the right of using in any form or medium the name of the Village for any advertising, promotion or reference unless express written permission is granted by the Village. E 23.The opaque envelope containing the bid shall be marked plainly, "SEALED BID for PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017", and date of the bid opening. (See also Notice to Bidders requirements). 24.The bidder's submittal shall include the completed Proposal Form. The Village will strictly hold the bidder to the terms of the Proposal Form. The Proposal Form must be executed by a person having the legal right and authority to bind the bidder. Questions about this Request for Bids should be directed to: PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017 Dave Hull, Forestry/Grounds Superintendent Mount Prospect Public Works Department 1700 West Central Road Mount Prospect, Illinois 60056 Phone: 847.870.5640 Email: dhull@mountprospect.org 10 SPECIFICATIONS SPECIFICATIONS — GENERAL These specifications are written for Balled and Burlapped trees. All planting must follow the most current guidelines listed in the International Society of Arboriculture tree planting Best Management Practices booklet as well as ANSI A300-2005 (Part 6) transplanting. A. Plant Materials 1. Diameter of all trees shall be measured at a point six inches above the root flare. 2. All trees shall be nursery grown and shall conform to the American Standard for Nursery Stock as approved by the American National Standards Institute, Inc. and issued as the most recent version of ANSI Z60.1. 3. In addition, all trees shall have straight trunks and be uniformly shaped with good full branching and well developed root systems. All trees shall be free from insects and disease, broken branches, and bark scrapes. 4. All tree roots shall be balled and burlapped. Minimum ball size must conform to the most recent edition of ANSI Z60.1. Balls shall be intact at time of planting. 5. Nylon twine shall not be used for balling. 6. After balling, the root flare (the point where the roots flare out from the trunk) must be at the very top of the root ball. The nursery must shave any excess soil from the top of the root ball before balling, so that the highest roots are covered by no more than 1/2" of soil. See planting detail. 7. In the event that grant funding becomes available, any trees ordered by the Village for the Metropolitan Mayors Caucus EAB Restoration Program shall be grown in northern Illinois at an Illinois Department of Agriculture Certified Nursery. 8. Trees shall be true to name as specified. 9. Trees shall be freshly dug. No heeled -in plants, plants from cold storage or plants dug in spring and stored over the summer, will be accepted. 10. Tree trunks shall not be wrapped. B. Transportation and Handling 1. The Contractor will transport the trees to the planting sites. All trees will be covered during transport to reduce water loss through transpiration. 2. Plant material shall be handled in a manner as to cause the least amount of damage during the planting process. 11 3. Balled and burlapped plants shall always be handled by the soil ball. Under no circumstances shall they be dragged, lifted or pulled by the trunk or foliage parts in a manner that will loosen the roots in the ball. 4. On the job site, plants should be handled, secured or covered so as to prevent damage from wind and vibration. Plants shall never be thrown or bounced off a truck or loader to the ground. 5. Plant material shall be planted the day it is taken to the planting site, or it shall be watered and/or covered and placed in a shady area to prevent drying out or freezing. C. Pruning/Plastic Seal 1. Any necessary pruning will be done by Village personnel. 2. The Contractor shall not remove the plastic "Mount Prospect Public Works" seal. D. Digging Planting Hole 1. All planting holes shall be hand -dug and circular in outline. 2. Depth of holes shall be such that the bottom of the root ball will be placed on undisturbed subgrade, and the root flare shall be at, or within one inch above, the grade of the surrounding soil. 3. Width of holes at the soil surface shall be twice the diameter of the root ball, with sides sloping inward towards the bottom of the root ball (see planting detail). 12 GtrI-o FtAW, AT �P L�JF�t oR 1" AC)04Ir- NALu 3=4" emp 2- i or DAvKr, OVA BALL.. UniDI!5TGr_Mj 501 L. TKrr No Nvp.r_ THAnI 2, �Tv4rn" rLPF-r- Anlr2 Tots Or OA LL ONI; NALf PtWf✓TCr- Cr "_f t3ALL- (Note, above detail is for standard sites.) *j (AVA`rTL) 5,2iL- 4. Excavated plant pits that will be left open when work is not in progress or pose an immediate and considerable hazard to traffic shall be adequately barricaded with qualified warning devices. No planting pit may remain open in excess of 24 hours. E. Placement of Tree/Unwraouina Ball 1. The tree shall be placed plumb in the center of the hole. 2. All ropes, strings, nails, burlap wrapping, and wire baskets shall be removed from the upper one-half of the root ball after the tree has been placed in the hole. F. Backfilling/Watering 1. In most instances, the backfill around the ball shall be the same soil that was removed from the hole. However, in cases where excessive rocks, stones, etc. are encountered, topsoil shall be used. 2. When approximately two-thirds to three-fourths of the planting pit has been backfilled, the hole shall be watered so as to settle the soil around all of the roots. After the water has been absorbed, the planting pit shall be filled with the planting soil, tamped lightly to grade, and watered thoroughly again. Any further settlement shall be brought to grade with additional planting soil. Contractor shall supply all watering equipment; water may be obtained at no charge at the Public Works facility at 1700 W. Central Road. 13 3. A shallow "saucer" of soil, approximately 3-4" high, shall be formed just inside the edge of each planting hole to serve as a water reservoir. 4. Any excess soil or debris shall be removed from the planting site immediately upon completion of planting each individual tree. G. Mulching 1. After planting, the Contractor shall install a three to four inch layer of wood chips or other approved mulch over the root ball out to the outer edge of the soil saucer. 2. No mulch shall be placed in contact with the trunk of the tree. 3. The Village will make a supply of wood chips available to the Contractor at the Public Works facility, at no charge to the Contractor. H. Trunk Wrapping The trunk of the tree shall not be wrapped. Any existing trunk wrapping materials shall be removed and disposed of. SPECIFICATIONS - OTHER Sodded Areas No vehicles of any kind shall be placed, parked, or operated upon or over any sodded areas at any time except as authorized by the Public Works Director or authorized representative. Schools - Around schools, Contractor is requested to schedule work so as to minimize conflicts with regularly scheduled school buses and school related traffic, especially at the beginning and ending of the school day. It is preferred that work is scheduled on days when school is not in session, if possible, as long as other deadlines contained within these specifications are met. Obstruction of Streets and Riaht-of-W The Contractor shall arrange to keep sidewalks open for traffic when possible, and block portions of the streets only when absolutely necessary. The Contractor shall schedule work so that the public may have the use of the streets a maximum amount of time. The Contractor is to erect warning signs, traffic cones, arrow boards and furnish adequate barricades, wherever required. Communications/Public Relations — Contractor is required to notify the Forestry/Grounds Superintendent 24 hours in advance of beginning work and to check in daily to report a planned route, progress or work, and problems. Contractor shall at all times endeavor to maintain good relations with the public and respectfully answer questions. Accident Prevention - The Contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all -applicable laws and 14 ordinances shall be strictly observed. Any practice obviously hazardous in the opinion of the Public Works Director, or authorized representative, shall be immediately discontinued by the Contractor upon receipt of instructions from the Public Works Director, or authorized representative to discontinue such practice. The Contractor shall abide by all EPA and OSHA safety standards and regulations. Damage Repair of all damage done to sidewalks, driveways, curbs, streets, fire hydrants, buffalo boxes, street and traffic signs, light standards or other structures, lawns, other trees, or any other public or private property during the operations of this contract shall be at the Contractor's expense. Repairs or replacements shall be accomplished as soon as possible, but no later than sixty (60) days after the date the damaged has occurred. Note that the Contractor is not authorized to drive equipment onto private property without previous authorization from the property owner. Utility Locates — It will be the bidders responsibility to notify all underground utility companies by contacting J.U.L.I.E. within the time frame required by law. The Village will furnish address lists. (An exception to this procedure may be made in our downtown; in which case Village staff will meet with utility companies on site). Estimated Quantities It is estimated that 300-400 trees will be purchased on this bid. Full payment will be made by the Village to the successful bidder. This is a planting program with the residents; hence, it is not possible to specify the exact count or species of trees until after the bid results are made public and forwarded to the residents. Acceptable Nurseries Only trees grown in northern Illinois or Wisconsin will be purchased. Duration of Bid Prices All bids to remain a firm price through December 31, 2017. The Village will place a percentage of its order in Spring with a Fall planting price guaranteed. Planting Deadlines The successful bidder must be able to furnish and plant the trees being bid within 30 calendar days after receipt of order. Trees must be planted within 10 days of digging. Spring planting should be completed by May 15, 2017, if at all possible, with May 31 st being the absolute latest acceptable planting date. Fall planting must be completed on or before November 20t" Multiple Contracts The Village reserves the right to award multiple contracts in the following procedure: 1. All bidders are requested to bid on each variety of tree listed. Failure to do so will not necessarily disqualify a bidder. 15 2. The minimum contract to any successful bidder will be ten (10) trees of any combination of the varieties specified herein. Tagging of Trees Before digging, the Village reserves the right to tag all trees in the ground at the nursery. An exception may be made for trees growing more than 100 miles from Mount Prospect. These trees must be shipped to a location no more than 100 miles from Mount Prospect for inspection and possible tagging. Bidder shall be required to remove any trunk wrappings prior to inspection. The Village shall not be required to accept or pay for any shipped trees which, in the opinion of the Director of Public Works or his authorized representative, do not meet specifications. Note, regardless of where they are shipped, all trees must be locally grown in Northern Illinois or Wisconsin. Final Acceptance of Trees Approval of trees during tagging shall not be construed as final acceptance. The Village reserves the right to additionally reject trees at the final planting site under the following conditions: If the trees are missing the plastic seal placed by the Village during tagging. 1. If the trees are found to be injured or in poor condition (including dry or cracked root balls). 2. If, after the ball wrapping materials are removed, the root flare (the point where the roots flare out from the trunk) is deeper than 1/2" below the top of the root ball (see "Plant Materials"). In each case, the Village shall not pay for the rejected trees, even if they have already been planted. Further, the Contractor shall provide and plant replacement trees meeting these specifications, of the same size and species, during the same planting season. Location of Planting Sites All plantings will be made on Village parkways at various addresses. The Village will mark the curbing or sidewalk for the location of the new plantings. All trees must be centered in the parkway at that point, unless otherwise directed. Day/Time of Work Village Code states that no work shall be done on Sundays, holidays or any day before 7 A.M. or after 7 P.M. Since the Village intends to send a Forestry Division member to closely monitor the Contractor's crew during planting, to help solve any problems, it is required that the Contractor work weekdays within the hours of 7 A.M. and 3 P.M. Additionally, the Village requests that there will be no planting crews in Mount Prospect on the following days: during our annual Arbor Day ceremony (tentatively Friday April 28, 2017) and during the two day Illinois Arborist Association conference —(tentatively October 17 and 18, 2017.) Leaning Trees All bidders will guarantee that the new plantings will remain plumb for 45 days after planting, or they will have to return and straighten same and stake if necessary. All guy wires must have appropriate warning flags. Guarantee All bid prices are to include planting and a minimum one year warranty. All trees which die or fail to grow adequately in the opinion of the Director of Public Works within one year after planting must be replaced the same or the following planting season, as directed by the Director of Public Works. Guaranteed trees shall be tagged by the Village, and planting of same shall be governed by all the provisions of these specifications. If in the opinion of the contractor the original tree died because of unsuitable growing conditions he shall notify the Director of Public Works. If the Village agrees, the Village will still require a guaranteed replacement but will request a different, similarly priced species for replacement or request that the replacement tree be planted in a more favorable site. If the dead tree is still present when it is time to plant the guaranteed replacement, the contractor shall be required to remove and properly dispose of the dead tree. Five percent (5%) of the total contract amount shall be retained by the Village until the end of the guarantee period, for purposes of insuring performance during the guarantee period. 17 GENERAL CONDITIONS A. Award of Contract; Performance; Payment 1. The Village will issue a Notice of Award to the successful bidder, advising that it has been awarded the contract. Within ten (10) business days of delivery of the Notice of Award, by personal service or registered or certified U.S. Mail, postage prepaid and receipt requested, the contractor shall execute the contract, attached to the Bid Documents, and furnish the Village with any required bonds and certificate of insurance. 2. Upon the Village's receipt of the executed contract, any required bonds and certificate of insurance, the Village will issue and send to the contractor a Notice to Proceed, that will start the performance period. 3. Completion Dates It is expected that this contract will be awarded on March 21, 2017 and remain in effect until December 31, 2017 unless terminated by either party under the conditions specified in Section 10, Contract Termination. 4. The Contractor shall submit with each payment request a properly completed Contractor's Affidavit setting out, under oath, the name, address and amount due or to become due, of Contractor, each subcontractor, vendor, supplier or other appropriate party included in its cost, and for every party listed a full or partial waiver of lien, as appropriate. Beginning with the second payment request, and with each succeeding payment request, the Contractor shall submit Contractor's Affidavits and partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor's work, less retainage, included on the previous payment request. 5. If final payment is requested, the Contractor shall submit a properly completed Contractor's Affidavit setting out, under oath, the name, address and amount due or to become due, of Contractor, each subcontractor, vendor, supplier or other appropriate party included in its cost, and a full and final waiver of lien for the full amount of the Work, less retainage. The Contractor shall assign over to the Village all manufacturers' and suppliers' warranties respecting any part of the Work. 6. The Village reserves the right to alter the scope of the required services to be performed, add such incidental services as may be necessary and increase or decrease the services to be performed to accord with such changes, including the deduction or cancellation of any one or more or the services. Such changes shall not be considered as a waiver of any condition of the contract nor to invalidate any of the provisions thereof. 18 7. The performance of the required services shall be done under the supervision of the Village's Director of Public Works or his/her designee who shall decide all questions that arise as to the quality and acceptability of materials furnished, services performed, manner of performance, acceptable fulfillment of the contract, compensation and the disputes and mutual rights between contractors under the Specifications. 8. If the contractor fails to begin providing the services within the specified time, or fails to perform these services in accordance with the terms of the approved schedule or performs the services in a manner unacceptable to the Village, or if the contractor becomes insolvent or is declared bankrupt, or makes an assignment for the benefit of creditors, or from any other cause fails to perform the required services in a manner required by the contract, the Village shall give notice to the contractor and its surety in writing specifying such failure, delay, neglect, refusal or default, and if the contractor, within a period of ten (10) calendar days after the giving of such notice, does not proceed in accordance therewith, then the Village shall have the full power and authority to declare the contract and the contractor in default, and to forfeit the rights of the contractor in the contract. 9. All costs and charges incurred by the Village, together with the cost of performing the required services shall be deducted from any monies due or which may become due to the contractor under the contract. Following any payment due and received by the Village from the contractor's surety following default, if the expense so incurred by the Village is less than the sum paid to the Village by the surety under this contract for the performance of required services during the contract period, the surety shall be entitled to receive the excess difference paid to the Village. When such contractor default costs incurred by the Village exceeds the sum paid to the Village for the performance of the required services under the contract, the contractor and the surety shall be liable and shall pay to the Village the full cost of such additional expenses. B. Performance of the Required Services 1. The contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous, in the opinion of the Director of Public Works or his authorized representative, shall be immediately discontinued by the contractor upon his receipt of instructions from the Director of Public works or an authorized representative to discontinue such practice. 2. The performance of services under the contract includes the furnishing of all supervision, labor, materials, tools, equipment and incidentals of every kind and description necessary, in accordance with the contract documents. 19 3. The performance of services shall be subject at all times to inspection by the Village or its inspectors, and the contractor will be held strictly to the diligent execution of the contract. The Village or its inspectors shall be furnished with such information and assistance by the contractor as is required to make a complete and detailed inspection. Completed performance of services not complying with the contract may be rejected by the Village and shall be performed again by the contractor at no expense to the Village. 4. Except where the Specifications indicate otherwise, the Village is not responsible for providing any tools, equipment, or storage under the contract in order to permit the completion of any contractual obligations under the contract. 5. The contractor shall provide an adequate number of competently trained personnel with sufficient supervision to perform the services required, and the contractor shall provide identification of its personnel if requested by the Village. Any contractor's employee or representative whose employment is reasonably detrimental or objectionable to the Village shall be transferred immediately from the work site upon the Village's request. The exercise of this option shall not be construed as placing the Village in charge of the performance of the services required under the contract, or as making the Village responsible for safety. All tools or equipment required to carry out the operations within the scope of the contract shall be provided by the contractor, and shall meet the standards of OSHA and the State of Illinois safety codes as may be required by law. The Village reserves the right to inspect the equipment that will be used prior to the award of the bid. 6. The contractor shall at all times have a competent person in charge of its work crew at the job site to whom the Village representative may issue directives. Such person shall be competent in the English language. C. Insurance; Indemnification 1. Insurance Requirements. In the submission of a bid, the bidder is certifying that it has all the insurance coverage required by law or that would normally be expected for the bidder's type of work. In addition, the bidder is certifying that, as the successful bidder/contractor, upon execution of the contract, it will provide insurance of such types and in such amounts as may be necessary to protect itself and the interests of the Village against all hazards or risks of loss contemplated by the contract. The Village shall be named as an additional insured on all applicable insurance policies. Satisfactory certificates of insurance shall be filed with the Village upon execution of the contract. The certificates shall state that thirty (30) days advance written notice will be given to the Village before any policy covered thereby is changed or canceled. Insurance coverage shall be in the following minimum amounts: 20 Limit/ Limit/ Type of Insurance Ea. Occurrence Aggregate General Liability Bodily Injury $1,000,000 $3,000,000 Property Damage $1,000,000 $3,000,000 Contractual Ins. $1,000,000 $3,000,000 Automobile Liability Bodily Injury $1,000,000 $1,000,000 Property Damage $1,000,000 $1,000,000 Workers Compensation Employee Claims Employers Liability Statutory for Illinois $1,000,000 per accident 3. Indemnification. The contractor shall indemnify and save harmless the Village, its officers, employees and agents from any and all liability, losses or damages, including attorneys fees and costs of defense, the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including workers' compensation claims, in any way resulting from or arising out of the operations of the contractor under the contract, including operations of subcontractors; and the contractor shall, at his own expense, appear, defend and pay all attorneys fees and all costs and other expenses arising therefrom or incurred in connection therewith; and, if any judgments shall be rendered against the Village in any such action, the contractor shall, at his own expense, satisfy and discharge same. The contractor expressly understands and agrees that any bonds, letters of credit or insurance protection required by the contract, or otherwise provided by the contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village as herein provided. The contractor agrees to defend and hold harmless the Village from and against all demands, claims, suits, costs, expenses, damages and adjustments based upon any infringement of any patent relating to goods specified in the contract, and on account of the Village's use of any copyrighted or uncopyrighted, composition, trade secrets, secret process, proprietary rights, patented or unpatented invention, article or appliance furnished or used under the bid Specifications. D. Compliance with Laws 1. If, at any time, it shall be found that the person, firm or corporation to whom the contract has been awarded has, in presenting any proposal or proposals, unlawfully colluded with any other party or parties, then the contract so awarded shall be null and void, and the consultant and his sureties shall be liable to the Village for all loss or damage which the Village may suffer thereby, and the Village may advertise for new bids for performance of the required services. 21 2. The contractor shall, at all times during the life of this contract, observe and abide by all federal, state and local laws which in any way affect the conduct of the work and with all decrees and orders of courts or agencies of competent jurisdiction. Likewise, said contractor shall be governed by all municipal ordinances and regulations which in any way affect the conduct of the work. The contractor shall indemnify and save harmless the Village, its officers, agents and employees against any claim or liability arising from or based on his violation of any law, ordinance, regulation, decree or court order. The bidder and contractor, as the successful bidder, shall comply with all applicable federal, state and local laws, including, but not limited to, the following: a. Bid Rigging/Rotating. By submitting a bid, the contractor certifies that no owner, officer or director is barred from contracting with any unit of state or local government as a result of violating the bid rigging or bid rotating provisions contained in 720 ILCS 5/33E-3 & 33E-4. b. Tax Payment. The contractor certifies that it is not delinquent in the payment of any taxes to the Illinois Department of Revenue pursuant to 65 ILCS 5/11-42.1-1. C. Drug Free Workplace Act. The contractor will comply with the requirements of the Drug Free Workplace Act if the contract is $5,000 or more, and it has more than 24 employees at the time of entering into the contract pursuant to 30 1 LCS 580, et seq. d. Preference to Veterans Act. The contractor will comply with the Preference to Veterans Act, 330 ILCS 55, et seq. f. Non -Discrimination. The contractor will comply with the Illinois Public Works Employment discrimination Act, 775 ILCS 10/1, et seq. g. Equal Employment Opportunity. The contractor will comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2- 101, et seq.), including establishment and maintenance of a sexual harassment policy as required by Section 2-105 that will be produced to the Village upon request, and the Rules and Regulations of the Illinois Department of Human rights, including the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE, that is a material term of all public contracts, as set forth in Exhibit B. 22 h. Compliance with Freedom of Information Act Request. Section 7 of the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/7, applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short time from receipt of a FOIA request to comply with the request and there is a significant amount of work required to process a request including collating and reviewing the information. The bidder/contractor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in the undersigned's possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. The bidder/contractor agrees to indemnify and hold harmless the Village from all claims, costs, penalties, losses and injuries (including but not limited to, attorneys fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide public records to the Village under the contract. E. Work Guaranty 1. Retainage. The Village shall retain 5% from the payment on each invoice. Approximately one year after planting, upon confirmation that any dead or substantially dying trees are to be guaranteed and replaced by contractor, the Village shall pay the amount it has retained. See Guarantee section above. 2. General Guaranty. Neither partial or final payment, nor any provision in the contract, nor partial or entire use of the product/Work embraced in the contract by the Village or the Public shall constitute an acceptance of work not done in accordance with the contract, or relieve the contractor of liability in respect to any express warranties or responsibility for failure to comply with the terms of those contract documents. F. Miscellaneous Contract Requirements 1. Contract Alterations. No amendment of a contract shall be valid unless made in writing and signed by the Village President, Village Manager or their authorized representative. 2. Licenses and Permits. The contractor shall procure at its own expense all the necessary licenses and permits in connection with the work under the contract. 3. Nonassignability. The contractor shall not assign the contract, or any part thereof, to any other person, firm or corporation without the previous written consent of the Village. Such assignment shall not relieve the contractor from its obligations or change the terms of the contract unless agreed by the Village at its sole discretion. 23 4. Notices. All notices required by the contract shall be given in writing. 5. Taxes. The contractor shall pay all federal, state and local taxes as may be applicable on all materials, labor and services furnished by it under the contract, and the amounts of such taxes shall be included in the unit prices bid. 24 EXHIBIT A (Upon award of contract, to be attached to PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017 as Exhibit A) Bid Proposal Form Village of Mount Prospect PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017 OWNER INFORMATION Owner Name: Address: Business Name: Business Address: Home Phone: This Business is a: Business Phone: ❑ Individual Proprietorship ❑ Joint Venture ❑ Partnership ❑ Corporation If applicable, give names and addresses of all partners, officers or directors. Name Address Has the applicant, business, or member of the business ever had a license or contract revoked, suspended or cancelled? ❑ YES If yes, explain in full detail on a separate sheet of paper. ❑ NO Does the business currently hold a license or have a contract with any other municipality for service? ❑ YES ❑ NO 25 If yes, explain in full on a separate sheet of paper. Have any complaints against the business been filed with the Illinois Commerce Commission, the Office of the Illinois Attorney General, or any other governmental body during the period of one year prior to the date of this proposal? ❑ YES ❑ NO If yes, explain in full on a separate sheet of paper. Please note, the Village reserves the right to conduct its own search with the Illinois Commerce Commission, the Illinois Attorney General, or any other governmental body, and may take into consideration any complaints and/or pending complaints made against the business or owner. In submitting this Proposal Form requesting award of the Village of Mount Prospect PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017, 1 hereby certify that: 1. 1 will not assign or subcontract any contracted work or services for the Village without prior written approval of the Corporate Authorities of the Village of Mount Prospect; 2. Neither I, nor any person who will be working on my behalf, has been convicted under the laws of Illinois or any other state of an offense which under the laws of this state would be a felony involving the theft of property, violence to persons, or criminal damage to property. Please note that in the case of a person whose last conviction was more than two years past, and can demonstrate a compelling showing that he/she is nevertheless fit, such person or operator may be approved by the Village Manager if otherwise eligible; 3. 1 am not barred by law from contracting with the Village because of a conviction for prior violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating)); 4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment, fee or tax owed to the Village; 5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et seq.); — 6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and the Rules and Regulations of the Illinois Department of Human Rights, including establishment and maintenance of a sexual harassment policy as required by Section 2-105 of that Article and Act; 7. 1 shall comply with the Americans with Disabilities Act; 8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); and 9. All of the information I have provided in this Application has been truthful and given in good faith. M. I have read and understand the information provided with this Proposal Form, including the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications and the PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017, and agree to abide by the conditions set forth therein. My signature below indicates my acceptance of all such conditions and my bid for award of the Village of Mount Prospect PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017. Name of Company Bid Submitted By Position in Company Phone No. Date Bidder must use the official firm name and authorized representative must sign. 27 FROM: BID FORM PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017 Village of Mount Prospect Department of Public Works (hereinafter called "Bidder") TO: Office of the Village Manager, 3rd Floor 50 South Emerson Street Mount Prospect, Illinois 60056 (hereinafter called "Village" or "Village of Mount Prospect") PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017 The bidders have familiarized themselves with the services to be performed and probable work conditions required under this Bid affecting the cost of the performance of the required services and with the Bid Documents which include: Notice to Bidders Table of Contents Bid Packet Information Instructions for Bidders Specifications General Conditions Proposal Form Bid Form Affidavit — Bid Certification Form Bid Security Bid Sheets Growers Statement Contract Document Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, and services (including all utility and transportation services) required to perform the required services, all in accordance with the above listed documents. Bidder agrees to perform all of the required services and provide the equipment and materials described in the Bid Documents, as follows: Bidder has bid on all items and has provided a price for all requested services. The Bidder acknowledges it understands all the requested services for which it has submitted a bid. The Bidder will complete and provide all labor, equipment, materials and mobilization (if applicable) to perform the required services as incidental to the fixed item price for each item proposed. 29 In submitting this bid, the Bidder understands that the Village reserves the right to add to or subtract from the estimated quantities. The Village intends to award one (1) contract (if at all) for the items bid. If written notice of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the prescribed form and furnish payment, and the insurance certificates required by the Bid Documents to the Village within ten (10) business days after receipt. The Bidder, and as successful bidder/contractor upon award of the contract, understands and agrees to the following: 1) The contractor agrees to provide all required services and items and material to the Village as noted in the Bid Documents and comply with the requirements of the Bid Documents. 2) The contractor agrees to comply with all applicable federal and state laws, rules and regulations, and county and municipal ordinances, as described in the General Conditions. All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces provided below: Addendum No. Addendum -Date Acknowledgement by Bidder or Authorized Representative Date Acknowledged Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for disqualification of the bidder and rejection of his/her bid submittal. A record of all Addenda and copies of same will be available to all qualified bidders from the Village of Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect, Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become fully advised of all Addenda prior to submitting its bid. Upon award of the contract, the Village will send Notice of Award to the successful Bidder, the Bidder must then execute the contract and provide any required bonds or letter of credit and certificate of insurance to the Village within ten (10) business days. The Village will then issue a written Notice to Proceed. Failure to complete the work in the designated time frame may result in the Director of Public Works withholding compensation due the contractor for failure to complete the said work in the designated time frame, calling any bonds, or taking such other action as may be available. 30 In addition to Exhibit A (Bid Proposal Form), this Bid Submittal contains the following: 1) Bid Form 2) Affidavit — Bid Certification Form 3) BID SHEET(S) — PARKWAY TREE FURNISHING AND PLANTING 4) List of required references and equipment Respectfully submitted: Name of Firm/Bidder: By: _ Title: Date: Contact Information: Official Address: Telephone: Email: (Signature) ONE (1) SIGNED COPY OF EXHIBIT A (BID PROPOSAL FORM), THIS BID FORM AND BID SHEETS ALONG WITH THE AFFIDAVIT -BID CERTIFCATION FORM, REQUIRED REFERENCES AND EQUIPMENT AND GROWERS STATEMENT, SHALL BE SUBMITTED IN A SEALED MARKED ENVELOPE. 31 AFFIDAVIT — BID CERTIFICATION FORM Bidder: Company/Firm Name: Address: As a condition of entering into a contract with the Village of Mount Prospect, and under oath and penalty of perjury and possible termination of contract rights and debarment, the undersigned, , being first duly sworn on oath, deposes and states that he or she is (sole owner, partner, joint ventured, President, Secretary, etc.) of and has the authority to make all (Name of Company) certifications required by this affidavit. Section I Non -Collusion The undersigned certifies that this bid is genuine and not collusive or a sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned further states that (Name of Company) is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4. Section III Drug Free Workplace The undersigned further states that (Name of Company) provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1, et seq., and has, to the extent not covered by a collective bargaining agreement that deals with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these requirements of that Act. Section IV Tax Payment The undersigned further states that (Name of Company) R 33 not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. Section V Sexual Harassment Policy Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A), every party to a public contract must: "Have written sexual harassment policies that shall include, at a minimum, the following information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department (of Human Rights) and the Commission (Human Rights Commission); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act)." A "public contract" includes: ...every contract to which the State, any of its political subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002), The undersigned further states that has (Name of Company) a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4). It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. The undersigned certifies that all information contained in this Affidavit is true and correct. Signed by: Signature Name Printed: Title: Signed and sworn to before me this day of , 20_ My commission expires: Notary Public 34 BID SECURITY Included with this bid is a bank cashier's check, certified check or bid bond in the amount of $500.00, by , the bidder, in favor of the Village of Mount Prospect. It is hereby agreed that, should bidder be awarded the contract for services contemplated under this bid and fail or refuse to execute a contract for the performance of said services, or to provide the required payment, or letter of credit, and certificate of insurance, then this security, in the amount stipulated above, shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid opening date. SUBMITTED THIS SEAL (if corporation) DAY OF , 20_. Bidder: Bidder's Agent and Agent's Title Title Note: If bidder is a partnership, the bid must be signed by at least two of the partners. Note: If bidder is a corporation, the bid must be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. If a corporation, note here the state of incorporation: Incorporated under the laws of the State of 35 The undersigned herewith submits a bid on the Parkway Tree Furnishing and Planting Contract 2017 in accordance with the attached documents. All bids are to be delivered to the office of the Village Manager at 50 South Emerson Street, 3rd Floor, Mount Prospect, IL 60056, prior to 1:00 p.m. on March 6, 2017. Note: All trees listed below are to be single stemmed. 37 2.011 2.5" Bid aty' Bid qty' Bid qty' Scientific Name m Common Name Price / AvailA�rail Price / Price / Avail Tree Tree Tree Acer campestre Hedge Maple Acer x freemani 'Autumn 'Marmo' 'Autumn Blaze', 'Marmo' or Blaze', or 'Celebration' 'Celebration' Freeman Maple Acer miyabei Miyabe Maple *Amelanchier x grandiflora 'Forest Prince' or'Autumn 'Forest Prince' or'Autumn Brilliance' Serviceberry Brilliance' (tree form) Specify: *Amelanchier laevis 'Spring Spring Flurry' Serviceberry FI u rry' Carpinus caroliniana (tree American Hornbeam form) (Musclewood 'Chicagoland', 'Windy City' or Celtis occidentalis Common Hackberry Specify: *Cercidiphyllum japonicum Katsura Tree Cercis canadensis (tree form) Eastern Redbud Cornus mas 'Golden Glory' 'Golden Glory' dogwood (tree (tree form) form) Caldrastis lutea (tree form) American Yellowwood Crataegus crus-galli var. Thornless Cockspur Hawthorn inermis (tree form) Ginkgo biloba'Autumn Gold' 'Autumn Gold' Ginkgo Ginkgo biloba 'Princeton 'Princeton Sentry' Ginkgo Sentry' Gleditsia tricanthos inermis 'Skyline', 'Shademaster' or 'Skyline', 'Shademaster' or 'Sunburst' Honeylocust 'Sunburst' Specify: Gymnocladus dioicus Kentucky Coffeetree Gymnocladus dioicus 'JC 'JC McDaniels' or 'Espresso' McDaniel s' or 'Espresso' Kentucky Coffeetree Specify: *Liriodendron tulipifera Tuliptree Maclura pomifera 'White White Shield Osage Orange Shield' Malus 'White Angel', 'Donald 'White Angel', 'Donald Wyman' Wyman' or'Ormiston Roy' or'Ormiston Roy' Crabapple Spec f Malus'Adams' 'Adams' Crabapple Malus'Prarifire' 'Prarifire' Crabapple Malus'Red Jewel' Red Jewel' Crabapple 37 Mal us 'Adirondack' 'Adirondack' Crabapple Spientifie Name, Bid Qty. Bid QtY Bid Qty: Common Name Price / Avail Price / Avail Price / AvalI Tree Tree Tree Metasequoia glyptostroboides Dawn Redwood *Nyssa sylvatica Blackgum *Ostrya virginiana Ironwood (Hophornbeam) Parrotia persica Persian Ironwood 'Vanessa' Or specified variety: Platanus x acerifolia 'Bloodgood', 'Ovation' or 'Bloodgood' 'Ovation' or 'Exclamation' London 'Exclamation' Planetree Specify: *Pyrus calleryana'Autumn 'Autumn Blaze' callery pear Blaze' *Pyrus calleryana 'Redspire' 'Redspire' Callery Pear *Quercus bicolor Swamp White Oak *Quercus borealis (rubra) Northern Red Oak *Quercus macrocarpa Bur Oak *Quercus muehlenbergii Chinkapin Oak *Quercus robur English Oak Sassafras albidum Common Sassafras Syringa reticulata 'Ivory Silk' 'Ivory Silk' Tree Lilac (tree form) Syringa pekinensis'China 'China Snow' or'Summer Snow' or'Summer Charm' Charm' Tree Lilac tree form Specify: *Taxodium distichum Bald Cypress Tilia cordata'Greenspire' or 'Greenspire' or'Glenleven' 'Littleleaf 'Glenleven' Linden Specify: Tilia euchlora'Redmond' 'Redmond' Linden Tilia tomentosa 'Sterling' 'Sterling' Silver Linden Tilia americana 'Douglas' or 'Douglas' or 'American Sentry' 'American Sentry' American Linden Specify: Ulmus japonica x wilsoniana 'Accolade' American Elm Ulmus'Morton Glossy' 'Triumph' American Elm Ulmus'Valley Forge' Valley Forge' American Elm Ulmus americana 'Princeton' 'Princeton' american elm Ulmus parvifolia Lacebark Elm Miscellaneous Trees 3" and Larger 3.0{' Scientific Name Camrnon Name Rid Price,/ Tree Qty. Avail Acer x freemani 'Autumn Blaze', 'Marmo' or 'Celebration' 'Autumn Blaze', 'Marmo' or'Celebration' Freeman Maple Acer miyabei Miyabe Maple Celtis occidentalis'Chicagoland', 'Windy City' or common Hackberry'Chicagoland', 'Windy City' or common Specify: Ginkgo biloba 'Autumn Gold' 'Autumn Gold' Ginkgo Gleditsia tricanthos inermis'Skyline' or 'Shademaster' 'Skyline' or'Shademaster' Honeylocust Specify: Gymnocladus dioicus Kentucky Coffeetree Malus'Adams' 'Adams' Crabapple Malus'Prarifire' 'Prarifire' Crabapple Malus'Red Jewel' 'Red Jewel' Crabapple Malus'White Angel', 'Donald Wyman' or 'Ormiston Roy' White Angel', 'Donald Wyman—or Ormiston Roy' Crabapple Specify: Platanus x acerifolia 'Bloodgood' 'Ovation' or'Exclamation' 'Bloodgood', 'Ovation' or'Exclamation' London Planetree Specify: *'Pyrus calleryana'Autumn Blaze' 'Autumn Blaze' callery pear *Pyrus calleryana 'Redspire' or 'Chanticleer' 'Reds pire' or 'Chanticleer' Callery Pear Specify: Syringa reticulata 'Ivory Silk' (tree form) 'Ivory Silk' Tree Lilac Tilia cordata 'Greenspire' 'Greenspire' Littleleaf Linden Tilia americana 'Douglas' 'Douglas' american linden *Quercus bicolor Swamp White Oak *Quercus borealis (rubra) Northern Red Oak *Quercus muehlenbergii Chinkapin Oak *Quercus robur English Oak Spring planting only IE Submitted this day of , 2017. Mark outside of envelope: "SEALED BID FOR PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017" and deliver to the Village Manager's office at 50 S. Emerson St., 3rd Floor Mount Prospect, IL 60056. Bid Opening: MONDAY, March 6, 2017 at 1:O0pm Name of Company/Frim: Address: By: Telephone: Date Submitted: Also note any exceptions to the specifications below. Company Owner: Address: City, State, Zip: Telephone: Signature: Date: Note: All bids to remain firm for ninety (90) days. 2017 Be sure to mark outside of envelope, "Sealed bid for Parkway Tree Furnishing and Planting Contract 2017." 40 VILLAGE OF MOUNT PROSPECT PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017 Grower's Statement Common Name * 1.5" 2.0" 2.5" 3.0" 4.0" 5.0" I, , certify that the above trees are in stock, were grown in (Print Grower name) Northern Illinois or Wisconsin, and that we will furnish these trees to for planting in the Mount Prospect 2017 Parkway Tree (Name of Planting Contractor) Planting projects. Grower Company Grower Address Grower Company Representative (Print) Grower Signature Grower Phone # Date * Grower must fill in all species and sizes he/she is able to furnish for this bid. 41 EXHIBIT B VILLAGE OF MOUNT PROSPECT PARKWAY TREE FURNISHING AND PLANTING CONTRACT 2017 THIS AGREEMENT (hereinafter the "Contract") is entered into by and between the Village of Mount Prospect, an Illinois home rule municipality (hereinafter the "Village"), and , an , located at Illinois, (hereinafter the "Contractor"). 1. GENERAL As stated in the bid document. 2. SPECIFICATIONS As stated in the bid document. 3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS Contractor agrees to defend and hold harmless the Village from and against all demands, claims, suits, costs, expenses, damages and adjustments based upon any infringement of any patent relating to goods specified in the contract, and on account of the Village's use of any copyrighted or uncopyrighted, composition, trade secrets, secret process, proprietary rights, patented of unpatented invention, article or appliance furnished or used under the proposal Specifications. 4. ADHERENCE TO LAWS Employees and agents of Contractor shall obey all federal, state, county and municipal laws and ordinances during the execution of their duties under this Contract. The existence of this Contract does not exempt such individuals from compliance with such laws or ordinances, nor does it convey any special rights or privileges upon those individuals. Contractor shall meet all applicable licensing requirements of the Village. In addition, Contractor is required to comply with all federal, state, county and municipal laws and ordinances, including the following: a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace Act (30 1 LCS 580/1, et seq.); b. Comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); C. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and the Rules and Regulations of the Illinois Department of Human Rights, including establishment and maintenance of a sexual harassment policy as required by Section 2-105 of that Article and Act; d. Comply with the Americans with Disabilities Act; and 43 e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Department of Human Rights as a material term of all public contracts, which states as follows: Title 44, Part 750, Section 750, APPENDIX A, Illinois Administrative Code, Equal Employment Opportunity Clause EQUAL EMPLOYMENT OPPORTUNITY In the event of contractor's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: 1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 2) That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the Department's Rules) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service. 4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules, the contractor will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 5) That it will submit reports as required by the Department's Rules, furnish all relevant information as may from time to time be requested by the Department 44 or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules. 6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules. 7) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. With respect to the two types of subcontracts referred to under paragraph 7 of the Equal Employment Opportunity Clause above, following is an excerpt of Section 750.30 of the Department of Human Right's Rules and Regulations for Public Contracts: Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts Each public contractor and subcontractor shall in turn include the Equal Employment Opportunity Clause set forth in Appendix A of this Part in each of its subcontracts under which any portion of the contract obligations are undertaken or assumed, said inclusion to be either verbatim or by reference so that the provisions of the clause will be binding upon such subcontractors. 5. FEE SCHEDULE The charges to be assessed by Contractor under this Contract are set forth in the fee schedule contained in Exhibit A. 6. LOG BOOK, RECORDS & REPORTS REQUIRED The Contractor shall provide the Village with a written status report on its provision of services required by the Contract. This report shall be due before the tenth day of the following month. 7. METHODS OF PAYMENT Payment under the Contract will be made in accordance with the Illinois Local Government Prompt Payment Act, 50 ILCS 505/1 et seq. 45 8. HOLD HARMLESS AGREEMENT (CONTRACTUAL LIABILITY) Contractor assumes full responsibility for the acts and omissions of its employees and agents while engaged in performing services under the Contract. Contractor agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save and hold forever harmless the Village, its officers, appointed and elected officials, Mayor and Board of Trustees, employees, volunteers, attorneys and agents from and against any and all liabilities, obligations, claims, losses, damages, penalties, and costs and expenses resulting from any suit, claim, demand, judgment, or cause of action initiated by any person, including Contractor and its officers, officials, employees, subcontractors, volunteers and agents, arising out of, connected with, or in any way associated with the performance of services covered by this Contract or the equipment used in connection therewith. 9. CONTRACTOR'S LIABILITY INSURANCE Contractor shall not commence with the performance of services under this Contract until it has obtained all insurance required hereunder and such insurance has been approved by the Village. Certificates of such insurance shall be filed with the Village prior to commencing work. Additionally, Contractor will provide the Village with a letter from the insurance carrier that the Village will be notified within thirty (30) days of the pending cancellation of any policy relating to this Contract. Each insurance company shall be subject to approval by the Village, and the respective policies shall name the Village as an additional named insured. Approval of the insurance by the Village shall not relieve or decrease the liability of Contractor hereunder. Such insurance is primary and in no event will be considered contributory to any insurance purchased by the Village. Such insurance will not be canceled, reduced, or materially changed without providing the Village thirty (30) days advance written notice, via certified mail. Contractor shall maintain all insurance required under subsections a through h of this Section for not less than one (1) year after completion of this contract. 10. CONTRACT TERMINATION The Village and Contractor reserve the right to terminate the Contract at any time upon ten (10) days advance written notice to the other party. In addition to the provisions set forth in Section General conditions (A,8) for immediate termination, failure of Contractor to perform any aspect of this Contract properly and/or to provide proper treatment to the general public, in the sole discretion of the Vilage, is cause for immediate termination of the Contract without prior notice. 11. LENGTH OF CONTRACT This Contract shall be in effect beginning February 17, 2017, and shall remain in effect until December 31, 2017, unless terminated by either party under the conditions specified in Section 10, Contract Termination. 12. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short period of time from receipt of a FOIA request to comply with the request, and there is a significant amount of work required to process a request including collating and reviewing the information. Contractor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. Contractor agrees to indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the Village under this Contract. 13. Contractor shall not assign this Contract or any part thereof without the prior written consent of the Village. Approval, if any, for such assignment shall be made by the Corporate Authorities of the Village. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective assigns, legal representatives and successors in interest. 14. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of the State of Illinois and applicable federal law. Venue shall only be proper in a court of competent jurisdiction located within the County of Cook, Illinois. 15. SEVERABILITY The invalidity or unenforceability of one or more of the terms or provisions contained in this Contract shall not affect the validity or enforceability of the remaining terms and provisions of this Contract so long as the material purposes of this contract can be determined and effectuated. 16. INTERPRETATION Any headings of the Contract are for convenience of reference only and do not define or limit the provisions thereof. Words of gender shall be deemed and construed to include correlative words of other genders. Words importing the singular shall include the plural and vice versa, unless the context shall otherwise indicate. All references to any person or entity shall be deemed to include any person or entity succeeding to the rights, duties and obligations of such person or entity succeeding to the rights, duties and obligations of such person or entity in accordance with the terms and conditions of the Contract. 17. WAIVER OF BREACH If either party waives a breach of any provision of this Contract by the other party, that waiver will not operate or be construed as a waiver of any subsequent breach by either party or prevent either party from enforcing such provisions. 18. MERGER -AMENDMENT This Contract sets forth the entire understanding of the parties relative to the subject hereof and supersedes any and all prior agreements, express or implied, oral or written. No amendment or modification of this Contract shall be effective unless reduced to writing and executed by the parties. 47 19. COUNTERPARTS This Contract may be executed in several counterparts each of which shall be an original and all of which shall constitute but one and the same instrument. 20. EFFECTIVE DATE The Effective Date of this Contract shall be the date executed by the Village President, and attested by the Village Clerk. 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Access Public Type Action Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact Yes Dollar Amount 205,000.00 Budgeted Yes Budget Source Community Development Block Grant Recommended Accept the lowest cost responsive bid for the 2017 Community Development Block Grant sidewalk Action improvements in an amount not to exceed $205,000. Public Content Information This year's Community Development Block Grant (CDBG) Sidewalk Program involves the replacement of existing sidewalk that does not comply with the standards for the Americans with Disability Act (ADA) at eligible locations in the Village. The CDBG program is a wholly federally funded urban neighborhood improvement program administered by the United States Department of House and Urban Development (HUD). It avails federal money for specific improvements in geographic areas that satisfy HUD community needs criteria. The attached map depicts areas within the Village where public improvements can be funded using CDBG funds. Staff has identified the following locations for this year's program: Dempster Street, from Elmhurst Road to Algonquin Road, Algonquin Road, from Elmhurst Road to Briarwood Drive, Busse Road, south of Algonquin Road, and various streets south of Golf Road and west of Elmhurst Road. A Notice to Bidders was posted on the Demandstar by Onvia website and it was published in a local newspaper. The bid opening for the 2017 CDBG Sidewalk Program was held on March 13, 2017 at 1:00 PM. Six (6) contractors submitted bids for this project. Five (5) of the bids were opened and read aloud at the bid opening. The sixth (6th) bid was opened on March 14, 2017 following it's discovery. Staff and FedEx delivery records indicate that the bid was received prior to the bid opening but unintentionally misplaced. The Village Attorney has reviewed this matter and determined that the sixth bidder, Schroeder & Schroeder, properly submitted a responsive bid that should be considered. All bidders were advised of this anomaly. The bids ranged from a low of $183,875 by Schroeder and Schroeder, Inc. to a high of $392,350 by Alliance Contractors, Inc. Below is a summary of the bids: Bidders Total Bid Schroeder and Schroeder, Inc. $183,875.00 Mondi Construction, Inc. $188,875.00 Globe Construction, Inc. $202,220.00 D'Land Construction, L.L.C. $251,175.00 hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 5/11/2017 BoardDocs® Pro Norvilla, L.L.C. $271,669.00 Alliance Contractors, Inc. $392,350.00 Engineer's Estimate $200,375.00 All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids were checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Copies of the bid specifications and the detailed bid tabulations are attached. The bid prices this year represent a 1.0% increase in cost compared to the 2016 bid mostly due to concrete costs. The low bidder, Schroeder and Schroeder, Inc. is qualified to complete the work involved with this project and meets the requirements of the contract documents. Schroeder and Schroeder, Inc. has worked on previous Village sidewalk projects, including the 2016 New Sidewalk Program, 2016 Shared Cost Sidewalk Program, and 2015 CDBG Sidewalk Programs, and their work was completed to the satisfaction of the Village. Schroeder & Schroeder's bid form is attached. The Village received a 2017 CDBG grant in the amount of $205,000 for sidewalk improvements. Unspent grant funds cannot be utilized in other geographic areas or for other purposes. Consequently, it is staff's recommendation that the proposed contract quantities be increased to facilitate the expenditure of the entire grant amount ($205,000) at the low bidder's unit prices. Alternatives 1. Accept lowest cost responsive bid for the 2017 CDBG Sidewalk Improvements project. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the low bidder, Schroeder and Schroeder, Inc., of Skokie, IL, be awarded the contract for the 2017 CDBG Sidewalk Program in the amount not to exceed $205,000. 2017 CDBG Sidewalk Program Specifications. pdf (4,391 KB) bid tab.pdf (35 KB) Map 2.pdf (3,897 KB) Schroeder & Schroeder Bid Form.pdf (396 KB) Administrative Content Executive Content Motion & Voting Accept the lowest cost responsive bid for the 2017 Community Development Block Grant sidewalk improvements in an amount not to exceed $205,000. VBA 25-17 Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2 Mount Prospect Bid Request For 2017 CDBG SIDEWALK PROGRAM BID OPENING: March 13, 2017 — 1:00 P.M. Local Time Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 1 NOTICE TO BIDDERS Bid for 2017 CDBG Sidewalk Program Sealed bids will be received until 1:00 p.m. on March 13, 2017 in the office of the Village Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056, In a separate, sealed envelope please submit bid clearly marked "Sealed Bid for 2017 CDBG Sidewalk Program". The project consists of removing and replacing existing sidewalks at various locations, including along IDOT and Cook County streets in Mount Prospect. All work under this Bid and the resulting contract shall comply with the Davis - Bacon Act under the U.S. Department of Labor and the Prevailing Wages as determined by the U.S. Department of Labor and the other applicable laws and ordinances. Plans and specifications may be obtained at the Village of Mount Prospect's Onvia DemandStar website by using the following link: www.mountprospect.org/bids. Offers may not be withdrawn for a period of ninety (90) days after the bid date without the consent of the Board of Trustees. Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to the aforementioned date and time, will be disqualified and returned to the bidder. The Village reserves the right in its sole discretion, to reject any and all bids or parts thereof, to waive any irregularities technicalities and informalities in bid procedures and to award the contract in a manner best serving the interests of the Village. Village Manager Michael J. Cassady 2 2017 CDBG SIDEWALK PROGRAM Table of Contents Notice to Bidders Table of Contents Instructions to Bidders General Conditions Specifications CCDD Information Bid Form Affidavit — Bid Certification Form Bid Security Bid Sheet Contract Labor and Material Payment Bond Performance Bond CDBG Provisions • Federal Labor Standards Provisions • Employee Rights under the Davis -Bacon Act • Payroll Form • Record of Employee Interview Form • Prevailing Wages — Highway Projects 3 Paqe 2 3 4 9 27 31 32 35 37 38 39 45 49 5 pages 1 page 2 pages 1 page 15 pages INSTRUCTIONS TO BIDDERS 1) Bid. Bid forms are furnished by the Village. All bids must be submitted on the forms provided, complete and intact, properly signed in ink in the proper spaces, and submitted in a sealed envelope. All bids shall be delivered to the office of the Village Manager, Village Hall, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056, not later than 1:00 p.m. on March 13, 2017. Envelopes shall be plainly marked, "Sealed Bid for 2017 CDBG Sidewalk Program" and with the following information: company's name, address, date and time of opening. Bids must be signed by an authorized official of the organization submitting the bid with the name of the official and his/her title typed below the signature. 2) Bid Deposit: Surety. A bid deposit in the amount of ten percent (10%) of the total bid amount, payable to the Village, is required, unless otherwise stated in the bid package. The deposit must be in the form of a bid bond, certified check, or a bank cashier's check. All bid performance deposit checks will be retained by the Village until the bid award is made, at which time the checks will be promptly returned to the unsuccessful bidders. The bid performance deposit check of the successful bidder will be retained until surety bonding requirements have been satisfied and proof of insurance coverage is provided. 3) Alternate Multiple Bids/Specifications. The Specifications describe the services that the Village feels is necessary to meet the performance requirements of the Village. It is not the desire or the intent to eliminate or exclude any bidder from bidding because of minor deviations, alternates or changes. Bidders desiring to bid on services which deviate from these Specifications, but which they believe are equivalent, are requested to submit alternate bids. However, alternate bids must be clearly indicated as such, and deviations from the applicable Specifications should be plainly noted. The bid must be accompanied by complete Specifications for the services offered. Bidders wishing to submit a secondary bid must submit it as an alternate bid. There is to be only one bid per envelope. The Village shall be the sole and final judge unequivocally as to whether any substitute is of equivalent or better quality. This decision is final and will not be subject to recourse by any person, firm or corporation. If the bidder wishes to qualify its bid or make special stipulations thereto, such qualifications or stipulations shall be stated on standard letterhead size sheets of paper, all attached to the bid form. 4) Erasures. All erasures or revisions of the bid must be initialed by the person signing the bid. 5) Receiving Of Bids. Bids received prior to the time of opening will be securely kept, unopened. The Village Clerk or his/her designee, whose duty it is to open the bids, will decide when the specified time has arrived, and no bid received thereafter will be considered. No responsibility will be attached to the Village or its representatives for the premature or non -opening of a bid not properly addressed and identified, except as otherwise provided by law. 6) Late Bids. Bids arriving after the specified time, whether sent by mail, courier, or in person, will not be accepted. These bids will either be refused or returned unopened. It is the bidder's responsibility for timely delivery regardless of the method used. Mailed bids which 4 are delivered after the specified hour will not be accepted regardless of post marked time on the envelope. 7) Bids By Email And Fax. Email and Facsimile machine transmitted bids will not be accepted. 8) Error In Bids. When an error is made in extending total prices, the unit bid price will govern. Otherwise, the bidder is not relieved from errors in bid preparation. 9) Withdrawal Of Bids. A written request for the withdrawal of a bid or any part thereof may be granted if the request is received by the Director of the requesting Department prior to the specified time of opening. After the opening, the bidder cannot withdraw or cancel his bid for a period of ninety (90) calendar days, or such longer time as stated in the bid documents. 10) Bidders Qualifications. All bidders must submit the following information on or before the time at which the bid is required to be submitted: a. The location of the bidder's permanent place of business. b. Evidence of ability to provide an efficient and adequate plan for executing the work. c. A list of similar projects carried out by the bidder. d. A list of projects the bidder presently has under contract. e. Any additional evidence tending to show that the bidder is adequately prepared to fulfill the contract. 11) References; Background. Check. Bidders shall include with its bid, on a separate sheet attached to the bid, the names of three (3) references regarding its financial qualifications and three (3) references regarding its qualifications by experience, ability, personnel and equipment to undertake work of the nature and extent contemplated by the bid and Specifications. References must include company name, address, contact person, and telephone number. The Village reserves the right to reject bids not accompanied by the required references. All Bidders, as a condition of and prior to entry into a contract, agree that a complete background investigation of the principals of the Bidder and all employees who will work on the project may be made. Bidders agree to cooperate with the appropriate Village personnel to supply all information necessary to complete these investigations. The Village in its complete discretion may disqualify any Bidder, including a low Bidder, and may void any contract previously entered into based upon its background investigation. 12) Consideration Of Bid And Contract. No bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village or had failed to perform faithfully any previous contract with the Village within two (2) years prior to the date of the invitation to bid. 13) Conditions. Bidders are responsible to become familiar with all conditions, instructions and Specifications governing this bid. The bidder is responsible to visit a site if necessary and its bid is based upon the knowledge of all information readily available at the site of such a visit. Once the bids have been opened, the failure to have read and understood all conditions, Specifications and instructions shall not be cause to alter the original bid or to request additional compensation. No extra compensation will be allowed the successful bidder for failure to inform or familiarize itself prior to bidding. 14) Interpretation Of Bid Documents. Any bidder in doubt as to the true meaning of any part of the Specifications or other bid documents may submit a written request for interpretation to the Village, as provided in the Specifications. Bidders will acknowledge receipt of any addendum issued by so noting on the bid sheet. Oral explanations are not binding. 15) Prices. Unit prices shall be shown for each unit on which there is a bid, and shall include all packing, crating, freight, and shipping charges, and cost of unloading at the destination unless otherwise stated in the bid. Unit prices shall not include any local, state or federal taxes. The Village is exempt, by law, from paying state and village retailer's occupation tax, service occupation tax, and federal excise tax. The Village will supply the successful bidder with its tax exemption number. Cash discounts will not be considered in determining overall price, but may be used in an overall evaluation. 16) Qualifications of Contractors. Factors: It is the intention of the Village to award the Contract only to a bidder who furnishes satisfactory evidence that it has the requisite experience, ability, capital facilities, plant organization and staffing to enable it to perform the work successfully and promptly, and to complete the work within the time set forth in the Bid Documents. The Village shall consider the following factors: a. The lowest responsible bid. b. The ability, capacity, and skill of the bidder to perform the contract to provide the service required. c. Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference. d. The character, integrity, reputation, judgment, experience, and efficiency of the bidder. e. The quality of performance of previous contracts of services. f. The previous and existing compliance by the bidder with laws and ordinance relating to the contract or service. g. The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service. h. The quality, availability, and adaptability of the supplies or contractual service to the particular use required. i. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract. j. The number and scope of conditions attached to the bid. k. Whether the bidder has a place of business in the Village. I. Responsiveness to the exact requirements of the invitation to bid. m. Ability to work cooperatively with the Village and its administration. n. Past records of the bidder's transactions with the Village or with other entities as evidence of the bidder's responsibility, character, integrity, reputation, judgment, experience, efficiency and cooperativeness. o. Any other factor that the Village may legally consider in determining the bid that is in the best interests of the Village. 17) Award Or Refection. The Village, at its sole discretion, reserves the right to reject any and all bids or parts thereof, to waive any irregularities, technicalities and informalities, and to award a bid in the best interests of the Village. Any bid submitted will be binding for ninety (90) calendar days after the date of the bid opening. Bidders shall make all investigations necessary to thoroughly inform themselves regarding the equipment or supplies to be furnished in accordance with the bid. No plea of ignorance by the bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Village or the compensation to the bidder. Any bidder's exceptions to the terms or conditions, or deviations from the written Specifications must be shown in writing and attached to the bid form. No verbal exceptions or agreements with employees of the Village will be considered valid. Such exceptions or deviations can be cause for rejection of the bid proposal. Any exceptions not taken by the bidder shall be assumed by the Village to be included. A contract will be awarded to the lowest responsible bidder complying with the conditions of the bid documents only when it is in the best interest of the Village to accept the bid. The Village shall be the sole judge of compliance with the Specifications. 18) Other Requirements. a. New Equipment. The bidder certifies that any equipment to be furnished shall be new, current model, standard production and fully operable, unless otherwise indicated on the bid form. b. Material, Equipment and Service Standards. Unless otherwise directed by the Specifications, all materials, equipment and services provided will meet standards or requirements which would normally be anticipated in common practice. The bidder guarantees that all applicable federal, state and local laws, including OSHA, are being complied with in connection with the bid and any resultant contract or purchase by the Village. c. Data; Proprietary. Complete and detailed brochures and specifications for vehicles equipment, materials, goods, supplies and/or services to be furnished must be included with each bid. Any reservations on the use of data contained in a bid must be clearly stated in the proposal itself. Unless stated otherwise, information submitted in response to the bid is not proprietary or confidential. d. Patented Devices Materials And Processes. Contract prices are to include all royalties and costs arising in the Work. It is the intent that whenever the Bidder is required or desires to use any design, device, material, or process covered by patent or copyright, the right of such use shall be provided for by suitable legal agreement with the patent owner. 19) Requirement Of Bidder. The successful bidder shall, within ten (10) days after notification of the award of the contract: a) enter into a contract in writing with the Village covering all matters and things related to its bid; and b) furnish the required certificate of insurance and bonds. 20) Bid Certification Form. All bid submittals must include a signed Bid Certification Form (copy attached) certifying non -collusion in the bid, and that the bidder is in compliance with Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and bid - rigging, 720 ILCS 5/33E-3, 33E-4, compliance with the Illinois Drug Free Workplace Act, 30 ILCS 580/1, et seq., and Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., that it is not delinquent in the payment of taxes (65 ILCS 5/11-42.1) and that it has a written sexual harassment policy in place in full compliance with Section 2-105 of the Human Rights Act, 775 ILCS 5/2-105, as amended, Sections 33E-3 and 33E-4 states that it is unlawful to participate in bid -rigging and/or bid rotating. Therefore, all bidders must certify, under oath, that they are not barred from bidding on the contract as a result of a violation of Sections 33E-3 and/or 33E-4, prohibiting bid -rigging and bid rotation. Therefore, the Bid Certification Form must be notarized. 21) Interpretation Of Bid Documents. Any bidder in doubt as to the true meaning of any part of the Specifications or other bid documents shall submit a written request for interpretation to the Village Engineer , no later than five (5) calendar days prior to the date set for the opening of the bid. Any questions received after that time may be answered at the discretion of the Village. In the event that the Village finds a question to be adequately addressed in the existing bidding documents, the question may be answered in writing by directing the requesting bidder to the applicable provision(s) in the existing bid documents. No further clarifications or interpretations will be issued. Bidders will acknowledge receipt of any addendum issued by so noting on the bid sheet. Oral explanations are not binding. Questions about this Request for Bids should be directed: Jeff Wulbecker Village Engineer Mount Prospect Public Works Department 1700 West Central Road Mount Prospect, IL 60056 Phone: 847-870-5640 Email: jwulbeck@mountprospect.org GENERAL CONDITIONS 1) Definition Of Terms. In these specifications and the accompanying documents, the several terms hereinafter defined shall be understood to mean as follows: The term "Award" shall mean the decision of the Village of Mount Prospect to accept the bid of the lowest responsible bidder for the work, subject to the execution and approval of a satisfactory contract therefore, and bond to secure the performance thereof, and to such other conditions as may be specified or otherwise required by law. The term "Bid" shall mean a formal written offer of a bidder to perform the proposed work in accordance with these specifications. The term "Bidder' shall mean any individual, firm, or corporation submitting a bid for the work contemplated. The phrase "Bid Documents" shall mean the Notice to Bidders, Table of Contents, Instructions to Bidders, General Conditions and Special Provisions, Specifications, Bid Form, Affidavit — Bid Certification Form, Bid Security, Bid Sheet, Other Materials or standards provided or noted by the Village, Contract, Performance Bond form, and Labor and Materials Payment Bond form. The term "Board" shall mean the Board of Trustees of the Village of Mount Prospect, Illinois. The term "CCDD" shall mean Clean Construction or Demolition Debris. The term, "Contract," shall mean the written agreement between the Village and the contractor, or between the owner and the contractor. The phrase "Contract Documents" shall mean the Bid Documents, bidder's submitted Bid Form, Bid Security, Bid Sheet, Contract and required bonds or letter of credit. The term "Contractor," as successful bidder, shall mean the individual, firm or corporation who shall have entered into an agreement or contract to furnish all necessary labor, equipment, tools and materials for the performance of the work under its bid and the Bid Documents. The phrase "Director of Public Works" shall mean the Director of Public Works representing the Village of Mount Prospect. The term "EPR" shall mean the Village's Engineering Project Representative. The phrase "Final Performance Date" shall mean the date that Substantial Performance and the punchlist items must be completed. The term "Inspector" shall mean the authorized representative of the Director of Public Works assigned to make detailed inspection of any or all portions of the work or materials therefore. The phrase "Notice of Award" shall mean the written notice of award of the contract given by the Village to the successful bidder. The phrase "Notice to Bidders" shall mean the official notice included in the bid inviting bids for the proposed improvements. The phrase "Notice to Proceed" shall mean the official notice to the contractor that will start the performance period/ The phrase "Performance Period" shall mean the time allotted for contractor to perform the contract from start to Substantial Performance. The term "Owner" shall mean the Village of Mount Prospect. The phrases "Payment and Performance Bond" and "Letter of Credit" shall mean the approved form of security furnished by the contractor and its financial institution as a guarantee that it will execute the work and pay all material providers and subcontractors. The terms "Plans" or Contract Drawings" shall mean all official drawings or reproductions of drawings pertaining to the work provided in the contract. The phrase "Project Schedule" shall mean the critical path schedule submitted by Contractor to the Village, which includes targeted dates of completion through the Substantial Completion Date. The term "Punchlist" shall mean a list of items to be completed after Substantial Performance. The phrase "Special Provisions" shall mean any special directions and requirements prepared to cover the method or manner of performing work on a particular project, or cover the quantities or quality of the materials to be furnished under the contract which are not covered herein. The special provisions included in the contract shall govern the work and take precedence over the general provisions and STANDARD SPECIFICATIONS noted above wherever they conflict therewith, but they shall not operate to annul those portions of the general provisions with which they are not in conflict. The term "Specifications" shall mean the general and special provisions, instructions and requirements contained herein, together with written agreements and all other executed documents which describe the method of performing the work, the quantities, or the quality of material to be furnished under the contract. Additionally, the term specifications will refer to standard practices as outlined in the Illinois Department of Transportation's "STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION (R&BC), latest revision and the "STANDARD SPECIFICATIONS FOR WATER AND SEWER MAIN CONSTRUCTION IN ILLINOIS" prepared by the ISPE, CECT, et al, latest revision. The term "Subcontractor" shall mean any individual, firm or corporation other than the contractor supplying labor, equipment, tools and materials for use in the work of the contract. The phrase "Substantial Performance" shall mean the date that the entire Project can be used for the purposes for which it was intended, i.e., only punchlist items remain. 10 The phrase "Substantial Performance Date" shall mean the date that substantial performance must be completed. The term "Village" shall mean the Village of Mount Prospect, Illinois. The terms "Village Manager" or "Manager" shall mean the Village Manager of the Village of Mount Prospect, Illinois or his duly appointed representative. The terms "Work" and "Project" are used interchangeably and shall mean the improvement advertised for letting, described in the bid form, indicated on the plans, and covered in the specifications and contract, and authorized alterations, extensions and deductions, including labor, tools, equipment, materials and incidentals necessary for the satisfactory completion of the project. The term, 1/2 stick" shall mean one-half the standard length of pipe, typically this is seven (7) feet. 2) Award Of Contract; Performance; Payment. a. Award Of Contract. The Village will issue a Notice of Award to the successful bidder, advising that it has been awarded the contract. Within ten (10) days of delivery of the Notice of Award, by personal service or registered or certified U.S. mail, posted prepaid and receipt requested, Contractor shall execute the Contract, attached to the Bid Documents, and furnish the Village with the required bonds and certificate of insurance. b. Notice To Proceed. Upon the Village's receipt of the executed Contract, required bonds and certificate of insurance, the Village will issue and send to Contractor a Notice to Proceed, which will start the performance period. c. Substantial Performance; Final Completion. The Contract shall be substantially performed within forty-five (45) days after the Notice to Proceed is effective (the Substantial Performance Date"). Substantial Performance is when the entire Project can be used for the purposes for which it was intended, i.e., only punchlist items remain. Final completion shall be within thirty (30) days after the Substantial Performance Date (the "Final Performance Date"). d. Project Schedule. Within ten (10) days after the Contractor executes the Contract, Contractor shall submit to Village a Project Schedule to include targeted dates of completion of all construction and other requirements of the Contractor through the Substantial Completion Date. Contractor shall monitor schedule progress and provide monthly updates and revisions of the Project Schedule, as needed to Village. e. Liquidated Damages For Inexcusable Delay. Time is of the essence. The connection with this project must or sooner, after receipt of Notice 11 Contractor agrees that all work included in be completed by the Final Performance Date, To Proceed. It is hereby acknowledged and agreed by both parties that the damages to the Village are not readily ascertainable but that the failure to timely complete this Work will materially and significantly damage the safety and well-being of the Village, its staff and the public, and that therefore a sum of $1,000.00 per day is a fair and reasonable damage estimate to compensate the Village for any such delay. If the Contractor fails to fully complete the Work in that time, then and in this event, the Contractor further expressly agrees that, for each day this Work and this contract shall remain uncompleted after that date, the Village may deduct the sum of $1,000.00 per day after the Final Performance Date, from the contract price as payment to the Village, by the Contractor of the liquidated damages sustained by reason of failure of the Contractor to complete the Project on or before the time aforesaid. Provided, however, that if the completion of this contract is delayed by the Village, by general strikes, acts of God, or casualty beyond the control of the Contractor, then and in such event, the time of completion of this contract shall be extended for such additional time as shall be caused by such delay. iii. Provided, always, however, that the Contractor shall, at the time of such delay, if any, demand of the Village, in writing, such additional time within which to complete the performance of the Contract. The Contractor will be required to notify the Village within three (3) days of such delay, stating the reason for same. If the Contractor does not notify the Village in writing, within three (3) days of the delay, no request for extension of time will be approved. f. Measurement Of Quantities. All work completed under the contract will be measured by the Village according to United States standard measures. g. Payment. Payment under the Contract will be made in accordance with the Illinois Local Government Prompt Payment Act, 50 ILCS 505/1 et seq. h. Payment For Items Omitted When Partially Completed. Should the Village cancel or alter any portion of the contract which results in the elimination or non -completion of any portions of the work partially completed, the contractor will be allowed a fair and equitable amount covering all items of work incurred prior to the date of cancellation, alteration, or suspension of such work. A written change order may apply. Partial Payment. When requested, the contractor will make an approximate estimate, in writing, of the materials in place completed, the amount of work performed, and the value thereof, at the contract unit prices. From the amount so determined, there shall be deducted ten percent (10%) to be retained until after completion of the entire Work to the Village for payment, except that no amount less than $500 will be so certified unless the total amount of the contract is less than $500. In addition, an estimate may, at the discretion of the Village and upon presentation of receipted invoices and freight bills, be made for payment of the value of acceptable materials delivered on the Work or in acceptable storage places and not used at the time of such estimate. Ten percent (10%) shall be retained from the value of such materials until final payment. Such materials, when so paid for by the Village, shall become the property of the Village, and in the event of default by the Village, shall become the property of the Village, and in the event of default by the contractor, the Village may use 12 or cause to be used such materials in the construction of the work provided for in the contract. The amount thus paid by the Village shall be deducted from estimates due the contractor as the material is used in the work. Partial payment for work or materials shall not be construed as an acceptance of the work or any part of it, or as a waiver of any provisions of the contract. Partial payment will only be granted if in the opinion of the Village sufficient labor and materials have been expended to warrant it. If partial payments are requested, the Contractor shall submit with each payment request a properly completed Contractor's Affidavit setting out, under oath, the name, address and amount due or to become due, of Contractor, each subcontractor, vendor, supplier or other appropriate party included in its cost, and for every party listed a full or partial waiver of lien, as appropriate. Beginning with the second payment request, and with each succeeding payment request, the Contractor shall submit Contractor's Affidavits and partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor's work, less retainage, included on the previous payment request. Acceptance and Final Payment. Whenever the Work shall have been completely performed on the part of the contractor, including Punchlist items, and all parts of the Work have been approved by the Village and accepted by the Village, a final payment showing the value of the work will be prepared by the contractor as soon as the necessary measurements and computations can be made, all prior estimates upon which payments have been made being approximate only and subject to correction in the final payment. The amount of this estimate, less any partial or semifinal payments previously made and less any sums that have been deducted or retained under the provisions of the contract, will be paid to the contractor as soon as practicable after the final acceptance, provided the contractor has furnished to the Village the required maintenance bond and satisfactory evidence that all sums of money due for any labor, materials, apparatus, fixtures or machinery furnished for the purpose of such work have been paid or that the person or persons to whom the same may be due have consented to such final payment. If final payment is requested, the Contractor shall submit a properly completed Contractor's Affidavit setting out, under oath, the name, address and amount due or to become due, of Contractor, each subcontractor, vendor, supplier or other appropriate party included in its cost, and a full and final waiver of lien for the full amount of the Work, less retainage. The Contractor shall assign over to the Village all manufacturers' and suppliers' warranties respecting any part of the Work. The Contractor shall also deliver to the Village the required maintenance prior to Final Payment bond and upon receipt of Final Payment a set of Plans and Specifications annotated to show the Project "as -built." The acceptance by the contractor of the final payment shall constitute a release and waiver of any and all rights and privileges under the terms of the contract; further, the acceptance by the contractor of final payment shall relieve the Village from any and all claims or liabilities for anything done or furnished relative to the Work or for any act or neglect on the part of the Village relating to or connected with the Work. k. Punchlist. The Contractor shall notify the Village when it believes substantial performance of the entire Project has been achieved. The Village, and/or any independent consultant engaged by the Village, shall then inspect the Project site with the Contractor, and prepare 13 and deliver to the Contractor within five (5) days thereafter, a written Punchlist indicating items of construction which are not in material conformity with the Contract Documents. The Punchlist items shall be completed by the Final Performance Date. Pending completion of Punchlist items, the Village may withhold from amounts due to the Contractor an amount equal to but not greater than one and one-half (1'/z) times the estimated cost to complete Punchlist items. Final Policinq Of The Sites. Before the completed work will be ready for the Village's final inspection, the contractor shall have removed from the project sites all surplus equipment, machinery, materials, debris, barricades, and signs. The contractor shall leave said project sites in the best possible condition to the complete satisfaction of the Village. m. Final Inspection. The Village shall make final inspection of all of the Work, as soon as practicable after notification in writing by the contractor that the work is completed and ready for acceptance. If the Work is not acceptable to the Village at the time of such inspection, the Village shall inform the contractor as to the particular defects to be remedied before final acceptance can be made. Alterations Cancellations Extensions And Deductions. The Village reserves the right to alter the plans, extend or shorten the improvement, add such incidental work as may be necessary, and increase or decrease the quantities of work to be performed to accord with such changes, including the deduction or cancellation of any one or more of the unit price items. Such changes shall not be considered as a waiver of any condition of the contract nor to invalidate any of the provisions thereof. A written change order may apply. All Work shall be done under the supervision of the Village's Director of Public Works, or a designated representative who shall decide all questions which arise as to the quality and acceptability of materials furnished, work performed, manner of performance, rate of progress of the work, interpretation of the plans and specifications, acceptable fulfillment of the contract, compensation and disputes and mutual rights between contractors under the specifications. o. Change Orders. The Village may from time to time require changes in the Work. Such changes shall comply with Section 33-E9 of the Criminal Code, 720 ILCS 5/33E-9. p. Right Of The Village To Terminate The Contract. If the Contractor fails to begin the Work under the Contract within the time specified, or fails to perform the Work in accordance with the terms of the approved schedule or performs the Work in a manner unacceptable to the Village, or neglects or refuses to remove materials or perform anew such Work as has been rejected by the Village, or if the Contractor shall become insolvent or be declared bankrupt, or shall make an assignment for the benefit of creditors, or from any other cause whatsoever shall fail to carry on the Work in a manner required by the Contract, the Village shall give notice as hereinafter provided to the Contractor and its surety in writing specifying such failure, delay, neglect, refusal or default, and if the Contractor, within a period of ten (10) calendar days after the giving of such notice, shall not proceed in accordance therewith, then the Village shall have full power and authority to declare the this Contract and the Contractor in default, and to forfeit the rights of the Contractor in this Contract. 14 Upon declaration of Contractor's default, the Village may, at its option, call upon the surety to complete the Work in accordance with the terms of this Contract or may take over the Work, including any materials on the Work site as may be suitable and acceptable to the Village and may complete the Work by its own forces or on its own account, or may enter into a new contract or contracts for the completion of the Work, or may use such other methods as shall be required for the completion of the Work in an acceptable manner as the Village may in its discretion determine. iii. All costs and charges incurred by the Village, together with the cost of completing the Work shall be deducted from any moneys due or which may become due on this to the Contractor under this Contract. Following any payment due and received by the Village from the Contractor's surety following default, if the expense so incurred by the Village is less than the sum paid to the Village by the surety under this Contract for work remaining, the surety shall be entitled to receive the excess difference paid to the Village. When such Contractor default costs incurred by the Village exceeds the sum paid to the Village for the work remaining under the Contract the Contractor and the surety shall be liable and shall pay to the Village the full cost of such additional expenses. 3) Performance Of The Work. a. Accident Prevention. The contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous, in the opinion of the Director of Public Works or his authorized representative, shall be immediately discontinued by the contractor upon his receipt of instructions from the Director of Public Works or an authorized representative to discontinue such practice. b. Barricades And Warning Siqns And Lights. The contractor shall erect substantial lighted barricades to protect its work at all points deemed necessary by the Director of Public Works; said contractor shall place at such points the necessary warning signs, amber lights, caution tape, and other suitable devices to protect his work properly and to provide for the convenience and safety of the public at all times. The contractor shall maintain such barricades, signs, lights and protective devices until the need for them, in the judgment of the Public Works Director of an authorized representative, has passed. Contractor shall provide warning signs and barricades to safely mark any hazards or detours caused by the work. All such warning signs and barricades for work in, or affecting Village of Mount Prospect streets, access roads, and state highways shall meet all applicable requirements as stipulated in the latest edition of the Manual for Uniform Traffic Control Devices published by the U.S. Department of Transportation. All costs for barricades, signs including all labor and other associated materials shall be incidental to the total bid price. C. Cooperation With Utilities. It is understood and agreed that the contractor has considered in its bid all of the permanent and temporary utility appurtenances in their present or relocated positions that may be encountered during construction and no additional compensation will be allowed for any delays, inconvenience, or damage sustained by it due to any interference from the said utility appurtenances either by the utility company or by it, or on account of any special construction methods required in prosecuting its work 15 due to the existence of said appurtenances either in their present or relocated positions. The contractor shall insure that prompt repairs are, to the approval of the inspector, made to any utility appurtenances damaged by it without compensation from the Village. During performance of the work, Contractor shall protect all utilities and property from damage. Contractor shall spot all utilities prior to any excavation work. Contractor shall call J.U.L.I.E. one Call System (1-800-892-0123), and request utility locations as soon as possible for emergency repairs and within forty-eight (48) hours for non -emergency work prior to excavation in strict accordance with J.U.L.I.E. one Call System operation procedures. d. Clean -UP. -After all work under each task phase of the work is completed, the Contractor shall remove all loose debris and other materials not incorporated in the work from the site of the work. Any clean up or restoration to private property will be the responsibility of the Contractor. e. Construction Noise Restriction. All construction activities or alteration operations within the Village shall be performed only between the hours of 7:00 a.m. and 7:00 p.m. Variations from these time limitations shall be allowed only in the case of maintenance of operation of safety and traffic control devices such as barricades, signs and lighting, or to construction of an emergency nature. More stringent requirements may be assessed for work in state highway or railroad rights-of-way." Working hours outside these times must receive prior approval from the Village. General. The work to be performed under the contract includes the furnishing of all supervision, labor, materials, tools, equipment and incidentals of every kind and description necessary for construction, in accordance with the Contract Documents. g. Inspection. All materials and each part or detail of the work shall be subject at all times to inspection by the Village or its inspectors, and the contractor will be held strictly to the true intent of the Specifications in regard to quality of materials, workmanship and diligent execution of the contract. The Village or its inspectors shall be allowed access to all parts of the work and shall be furnished with such information and assistance by the contractor as is required to make a complete and detailed inspection. Materials, components or completed work not complying therewith may be rejected by the Village and shall be replaced by the Contractor at no expense to the Village. Any rejected material or component shall be removed at the entire expense of the Contractor, after written notice has been mailed by the Village to the Contractors that such materials or components have been rejected. The contractor shall, if the Village requests, remove or uncover such portions of the finished work as the Village may direct before final acceptance of the same. After the examination, the contractor shall restore said portion of the work to the standard required by the Specifications. If the work thus exposed or examined proves acceptable, the expense of uncovering or removing and the replacing of the parts removed shall be paid for as extra work; but if the work so exposed or examined is unacceptable, the expense of uncovering or removing and replacing of the same shall be borne by the contractor. h. Materials And Equipment. Except where the Specifications indicate otherwise, the Village is not responsible for providing any tools, equipment or storage under the 16 contract in order to permit its completion of any contractual obligations under the contract, which may be awarded as the result of the bid. Personnel And Equipment. The contractor shall provide an adequate number of competently trained personnel with sufficient supervision to provide the services required, and contractor shall provide identification of its personnel if requested by the Village. Any contractor's employee whose employment is reasonably detrimental or objectionable to the Village shall be immediately transferred from the work -site upon the Village's request. The exercise of this option shall not be construed as placing the Village in charge of the Work or making the Village responsible for safety. All on the road vehicles or equipment shall be identified by the contractor's name for purpose of identification. All tools or equipment required to carry out the operations within the scope of the contract shall be provided by the Contractor, and shall meet the standards of the Federal Occupational Safety and Health Act and State of Illinois safety codes as may be required by law. The Village reserves the right to inspect the equipment that will be used prior to award of Bid. Property Protection. No vehicles of any kind shall be placed, parked or operated upon or over any sodded areas. k. Protection And Restoration Of Property. It is understood that in the execution of the Work herein provided for there may be interference with and/or damage to trees, shrubbery, crops, fences, railroad tracks, overhead structures such as poles, wires, cables, underground structures such as sewers, gas mains, telephone conduits and cables, water mains, drains, service connections, wires, pipes, conduits, located along, adjacent to, and/or crossing the locations of the Work, and that it may be necessary to relocate or reconstruct certain of such structures, improvements, and installations and/or to make repairs to the same by reasons of doing the Work herein provided for, and it is therefore particularly and specifically agreed that the Bidder except as otherwise herein provided, shall do the Work necessary for such relocation, reconstruction, and repair and shall bear and pay all of the cost and expense of such relocation, reconstruction, and/or repair of, and all damage done to any and all such pipe line and other structures, improvements, and installations, including service connections, if any, to adjacent property, existing at the date of the execution of the contract and/or existing, during the period of the Work to be done under the contract, which may be interfered with, damaged, and/or necessarily relocated, reconstructed, or repaired in the performance of the Work herein provided for, including the restoration and resurfacing of unpaved portions of public streets and alleys, rights-of-way, easements, and private property damaged or disturbed by the Work, the same to be restored to as good condition as the same existed at the time of the commencement of any such Work or relocation. It is further agreed that the owners of any structures, improvements, installations, referred to in the preceding paragraph shall have the right to do the Work or any part thereof necessary for the relocation, reconstruction, replacement, repair, and other Work required by reason of any interference with and/or damage to such structures, improvements, installations, due to the prosecution of the Work and upon completion of 17 such Work by them done, said owners may render bills to the Bidder for the cost and expenses thereof which bills shall be paid by the Bidder without extra compensation therefore from the Village, upon demand by said owners, or upon demand made by the Village upon the Bidder for the payment thereof. Public Convenience And Safety. The contractor shall notify the Director of Public Works at least three (3) days in advance of the starting of any construction work which might in any way inconvenience traffic, and the contractor shall at all times conduct the work in such a manner as to insure the least obstruction to vehicular and pedestrian traffic. Whenever possible, the contractor shall provide and maintain at his own expense such temporary roads and approaches as may be necessary to provide access to driveways, houses, buildings or other property abutting the improvements. In no case will the contractor obstruct entrance ways into private property without first seeking the Village and private property owner's approval. m. Public Relations. The Contractor shall cooperate with the Village of Mount Prospect in maintaining a high degree of sensitivity to the needs of property and business owners along the project route. Contractor will distribute written public work notices to businesses and residences as required by the Village. n. Removal Of Defective And Unauthorized Work. Work done without lines and grades being given, or beyond the lines shown on the plans or as given, except as herein provided, or any extra work done without authority will be considered as unauthorized and at the expense of the contractor, and will not be measured or paid for. Work so done may be ordered removed or replaced at the contractor's expense. All work which has been ordered to be removed or replaced shall be remedied or removed and replaced by the contractor in a manner approved by the Village at the contractor's expense. Upon failure of the contractor to comply promptly with any order of the Village made under this provision, the Village shall, after giving written notice to the contractor, have the authority to cause defective work to be remedied, or removed and replaced, or to cause unauthorized work to be removed, and deduct the cost thereof from any compensation due or to become due the contractor. o. Scheduling. The contractor shall consult with the Village's Public Works Director or an authorized representative concerning the details and scheduling of the work contemplated herein, and shall be governed by the decisions of said Director or representative. p. Supervision. The contractor shall at all times have a competent person in charge of its work crew at the job site to whom the Village representative may issue directives. Such person shall be authorized to accept and act upon such directives. Such person shall be fluent in the English language. q. Traffic Control. Contractor shall maintain traffic flow(s) and accessibility to private property(s) as close to normal condition as possible. Contractor shall notify residents, Village of Mount Prospect and state/county officials, as appropriate, of any driveway or road closure. The contractor shall abide with the Illinois Department of Transportation's Standard Specifications for Road and Bridge Construction, latest edition. The Contractor shall NO also abide with the Manual on Uniform Traffic Control Devices, latest edition. Contractor shall also provide sufficient flag persons to assist with traffic control during operation. Traffic control costs to close the street or ROW is to be included in the "all-inclusive" unit price of the pay item and considered as incidental to that pay item and will not be considered an extra line item. r. Tree Protection. All tree protection shall be incidental to the contract and shall be installed and maintained in accordance with the Tree Protection Ordinance and plan as specified by the Village. REMOVAL PROHIBITED UNLESS AUTHORIZED: All trees shall be maintained, saved, and protected from damage unless removal is approved by the Village. CRITICAL ROOT ZONE: To prevent unnecessary damage to existing public trees during construction, proper tree protection guidelines must be followed, particularly in the root zone where major support roots securely hold the tree in the soil. This Critical Root Zone (CRZ) is defined as the entire ground area within the vertical projection of the crown of a tree. This is also commonly referred to as the area within the drip line of a tree. Power equipment may not be used to excavate soil, change grades, or dig trenches in the Critical Root Zone. All soil excavation done within the CRZ must be done by hand, except as authorized in these specifications. Exceptions to the above shall be granted only with written permission from the Director of Public Works. FENCING: All unpaved ground on public property within the Critical Root Zones (CRZ) of existing trees subject to construction damage shall be fenced before any work is started. This Tree Protection Fencing will be paid for as specified in these contract documents. Once assembled, no fencing shall be removed without prior approval of the Engineer, and there shall be no construction activity or material including storage, stockpiling, and equipment access within the enclosure. Fencing material shall be orange polypropylene snow fence supported with metal posts, and installed according to the detail which will be provided by the Forestry Division. CHANGES TO EXISTING GRADE: No changes to original grade shall be allowed inside the CRZ. ROOT PRUNING DURING CONSTRUCTION: All tree roots greater than two inches (2") in diameter that are encountered in any construction process shall be cut cleanly with an appropriate saw or pruning shear or other tool specifically designed for cutting wood. Axes or other such chopping tools shall not be used. Shovels or other tools designed for digging shall not be used. Contractor shall contact Forestry for a root inspection before backfilling. ATTACHMENTS TO TREES: No signs, placards or other objects may be nailed or stapled to trees. BRANCH REMOVAL: Tree branches shall not be cut, pruned or trimmed by the Contractor. If parkway tree branches interfere with the Contractor's work, he should 19 contact the Forestry Division to request pruning. If Forestry deems the request reasonable they will endeavor to promptly prune the branches at the Village's expense. PENALTIES FOR TREE DAMAGE: Where limbs, trunks or roots of trees not approved for removal are damaged, the Village shall determine whether the tree can be repaired or must be removed. Repairs may include, but are not strictly limited to, pruning of broken limbs, removal of loose bark and proper shaping of wounds, thinning of the crown to compensate for root loss, fertilization, straightening and staking. Repairs shall be performed by the Village. The cost of such repairs shall be paid for by the Contractor to the Village, using rates listed in the current edition of the Village's Equipment and Labor Rate Charges. Additionally, the Village may fine the contractor for unnecessary tree damage according to the schedule listed in Appendix A, Division III of the Village Code. If in the opinion of the Village, the amount of damage warrants removal of the tree due to safety or aesthetic concerns, the Contractor shall remove the tree, along with its stump to a depth of 12 inches below grade. The Contractor shall pay the Village for replacement of the tree. Replacement cost will be determined by multiplying the diameter of the damaged tree, as measured 4-1/2 feet above the ground, by the rate of $150.00/inch. The Contractor shall be responsible for being familiar with and complying with all aspects of the Village of Mount Prospect Tree Protection ordinances and Arboricultural Standards Manual as they relate to the various site locations. Any questions regarding tree protection shall be directed to the Village Forestry Division and their response or direction shall be considered as the final word/decision on tree protection issues. Any costs for tree protection fencing, posts, labor or other associated labor or material shall be incidental to the fixed cost per unit bid. s. Work In Street Right -Of -Way. All of contractor's construction work in street rights-of- way shall be done in strict accordance with the applicable controlling public agency's construction specifications, permitting, bonding, rules, and regulations. All costs for necessary permits and bonds shall be borne by the Contractor and considered incidental to the fixed item price of the applicable work. Contractor shall coordinate with the proper public officials and receive approval from said officials prior to any street closings or detouring required due to the work to be performed. Contractor shall protect existing vegetation from removal or damage wherever possible. Contractor shall confine construction work to specified construction limits as shown on the drawings or defined in the specifications. Should Contractor damage or remove any vegetation outside the construction limits, Contractor shall restore the affected area to its original state at no expense to the Village. 4) Bond; Insurance; Indemnification. a. Performance And Labor And Material Payment Bond. Upon submission of the executed contract to the Village, Contractor shall furnish to the Village a surety bond in the amount one hundred and ten percent (110%) of the bid for the faithful performance of the Contract and to indemnify the Village against loss. The Contractor shall also furnish a labor and materials bond in the amount of one hundred percent (100%) of the bid to ensure payment for all labor and materials, including compliance with the provisions of law relating to the payment of the prevailing rate of wages. The premium of such bonds is to be paid by the Contractor. The surety must be with a substantial surety company satisfactory to the Village and authorized by law to do business in the State of Illinois and endorsed by a local representative of said surety company. All payment and performance bonds shall name the Village of Mount Prospect as Obligee and be written upon forms prepared or approved by the Village. Said bonds may be satisfied with a Letter of Credit, in the form acceptable to the Village, from a bank or savings and loan within the Chicago metropolitan area. The bonds and Letter of Credit shall remain in effect during the full term of the Contract and any extension thereof. Failure to so provide these bonds or Letter of Credit shall result in forfeiture of the bid bond/Letter of Credit to the Village as liquidated damages and not as a penalty, and the termination of the contract and/or withdrawal of the award. b. Insurance Requirements. In submission of a bid, the bidder is certifying that it has all insurance coverages required by law or that would normally be expected for bidder's type of work. In addition, the bidder is certifying that, as successful bidder/Contractor, upon execution of the Contract, it will provide Insurance of such types and in such amounts as may be necessary to protect itself and the interests of the Village against all hazards or risks of loss contemplated by the Contract. The Village shall be named as additional insured on all applicable insurance policies. Satisfactory certificates of insurance shall be filed with the Village upon execution of the Contract. The certificates shall state that thirty (30) days advance written notice will be given to the Village before any policy covered thereby is changed or canceled. Insurance coverage shall be in the following minimum amounts: i. Limit/ Limit/ Type of Insurance Ea. Occurrence Aggregate General Liability Bodily Injury $1,000,000 $3,000,000 Property Damage $1,000,000 $3,000,000 Contractual Ins. $1,000,000 $3,000,000 Automobile Liability Bodily Injury Property Damage Workers Compensation Employee Claims Employers Liability $1,000,000 $1,000,000 $1,000,000 $1,000,000 Statutory for Illinois $1,000,000 per accident Indemnification. The Contractor shall indemnify and save harmless the Village, its officers and employees from any and all liability, losses or damages, including attorney's fees and costs of defense, the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including workers' compensation claims, in 21 any way resulting from or arising out of the operations of the Contractor under the Contract, including operations of subcontractors; and the Contractor shall, at his own expense, appear, defend, and pay all fees of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith; and, if any judgments shall be rendered against the Village in any such action, the Contractor shall, at his own expense, satisfy and discharge same. The Contractor expressly understands and agrees that any bonds, letters of credit or insurance protection required by the Contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village as herein provided. Contractor agrees to defend and hold harmless the Village from and against all demands, claims, suits, costs, expenses, damages and adjustments based upon any infringement of any patent relating to goods specified in the contract, and on account of the Village's use of any copyrighted or uncopyrighted, composition, trade secrets, secret process, proprietary rights, patented of unpatented invention, article or appliance furnished or used under the bid Specifications. 5) Compliance With Laws. a. Collusion. If at any time it shall be found that the person, firm, or corporation to whom the Contract has been awarded has, in presenting any proposal or proposals, unlawfully colluded with any other party or parties, then the Contract so awarded shall be null and void and the Consultant and his sureties shall be liable to the Village for all loss or damage which the Village may suffer thereby, and the Village may advertise for new bids for said work. b. Observance Of Laws, Ordinances, And Regulations; Certifications Of Compliance With Applicable Laws. The contractor shall, at all times during the life of this contract, observe and abide by all federal, state and local laws which in any way affect the conduct of the work and with all decrees and orders of courts or agencies of competent jurisdiction. Likewise, said contractor shall be governed by all municipal ordinances and regulations which in any way affect the conduct of the work. The contractor shall indemnify and save harmless the owner, its officers, agents, and employees against any claim or liability arising from or based on his violation of any law, ordinance, regulation, decree or order. The bidder and contractor, as successful bidder, shall comply with all applicable state, federal and local laws, including, but not limited to the following: Bid Rigging/Rotating. By submitting a bid, the Contractor certifies that no owner, officer or director is barred from contracting with any unit of state or local government as a result of violating the bid rigging or bid rotating provisions contained in 720 ILCS 5/33E-3 & 33E-4. Tax Payment, The Contractor certifies that it is not delinquent in the payment of any taxes to the Illinois Department of Revenue. (65 ILCS 5/11-42.1-1) iii. Drug Free Workplace Act. The Contractor will comply with the requirements of the Drug Free Workplace Act if the contract is $5,000 or more and it has more than 24 employees at the time of entering into the contract (30 ILCS 580). 22 iv. Preference To Veterans Act. The Contractor will comply with the Preference to Veterans Act (330 ILCS 55). V. Substance Abuse Prevention Program. By submitting a bid, the Contractor certifies that the company has in place, to the extent not covered by a collective bargaining agreement that deals with the subject of the Act, a substance abuse prevention program that meets or exceeds the requirements of the Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq. vi. Non -Discrimination. The Contractor will comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1, et seq.) vii. Equal Employment Opportunity. The Contractor will comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), including establishment and maintenance of a sexual harassment policy as required by Section 2-105, and the Rules and Regulations of the Illinois Department of Human Rights, including the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE, which is a material term of all public contracts, as follows: EQUAL EMPLOYMENT OPPORTUNITY In the event of the contractor's non-compliance with the provisions of this Equal Employment Opportunity Clause or the Act, the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: 1) That he or she will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service; and, further, that he or she will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any underutilization. 2) That, if he or she hires additional employees in order to perform this contract or any portion of this contract, he or she will determine the availability (in accordance with this Part) of minorities and women in the areas from which he or she may reasonably recruit and he or she will hire for each job classification for which employees are hired in a way that minorities and women are not underutilized. 3) That, in all solicitations or advertisements for employees placed by him or her or on his or her behalf, he or she will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service. 4) That he or she will send to each labor organization or representative of workers with which he or she has or is bound by a collective bargaining or other 23 agreement or understanding, a notice advising the labor organization or representative of the contractor's obligations under the Act and this Part. If any labor organization or representative fails or refuses to cooperate with the contractor in his or her efforts to comply with the Act and this Part, the contractor will promptly notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations under the contract. 5) That he or she will submit reports as required by this Part, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Act and this Park. 6) That he or she will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Act and the Department's Rules and Regulations. 7) That he or she will include verbatim or by reference the provisions of this clause in every subcontract awarded under which any portion of the contract obligations are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply with the provisions. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. Title 44, Part 750, Section 750, APPENDIX A, Illinois Administrative Code, viii. PREVAILING WAGE. This contract calls for the Contractor and all subcontractors to pay not less than the Prevailing Wages as determined by the U.S. Department of Labor. They are required to pay wage rates in accordance with the Federal Labor Standards Provisions under the Davis -Bacon Act to all laborers workers and mechanics. All bonds provided by the Contractor under the terms of this Contract shall include such provisions as will guarantee the faithful performance of the Contractor's obligations under this clause. Contractor shall comply with all applicable Federal Labor Standards Provisions in conjunction with the Davis -Bacon Act. The Contractor, and all Subcontractors and Sub -Subcontractors participating on the Project, shall make and keep those records required under the Federal Labor Standards Provisions in paper or electronic format. In conformance with the Provisions, each contractor and subcontractor, or other entity performing work on the project, shall maintain records of all laborers, mechanics and other workers employed by them on the project, including the following information on each worker: (1) name; (2) address; (3) telephone number when available; (4) social security number; (5) classification or classifications; (6) gross and net wages paid in each pay period; (7) number of hours worked each day; (8) hourly wage rate; (9) hourly overtime wage rate; (10) hourly fringe benefit rates. These records shall be kept by the participating contractor and subcontractor for a period of not less than three (3) 24 years from the date of last payment on the contract or subcontract. Each participating contractor and subcontractor shall submit a weekly certified payroll to the Village consisting of the above -referenced information as well as a statement signed by the participating contractor or subcontractor that certifies: (a) the records are true and accurate; (b) the hourly rates paid to each worker is not less than the general prevailing rate of hourly wages required under the Davis - Bacon Act; and (c) the contractor or subcontractor is aware that filing a certified payroll that he or she knows to be false is a Class A misdemeanor. ix. Compliance With Freedom Of Information Act Request. Section 7 of the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/7, applies to public records in the possession of a party with whom the Village of Mount Prospect has contracted. The Village of Mount Prospect will have only a very short period of time from receipt of a FOIA request to comply with the request and there is a significant amount of work required to process a request including collating and reviewing the information. The bidder/contractor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village of Mount Prospect for public records (as that term is defined by Section 2(c) of FOIA) in the undersigned's possession and to provide the requested public records to the Village Mount Prospect within two (2) business days of the request being made by the Village of Mount Prospect. The bidder/contractor agrees to indemnify and hold harmless the Village of Mount Prospect from all claims, costs, penalties, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide public records to the Village of Mount Prospect under the contract. 6) Work Guaranty. a. Maintenance Bond. A maintenance bond or a maintenance letter of credit is required. This maintenance bond or maintenance letter of credit amount shall consist of ten percent (10%) of the final project cost; it shall be posted by the contractor with the Village upon completion of all Work; and it shall be valid and effective for a period of two (2) years after the final acceptance of such Work by the Village for the purpose of guaranteeing against and securing the correction of any defect in material or workmanship furnished for such improvements, latent in character and not discernible at the time of final inspection or acceptance by the Village of Mount Prospect. b. General Guaranty. Neither partial or final payment, nor any provision in the contract, nor partial or entire use of the product/Work embraced in the contract by the Village or the Public shall constitute an acceptance of work not done in accordance with the contract, or relieve the contractor of liability in respect to any express warranties or responsibility for failure to comply with the terms of those contract documents. Unless otherwise expressly provided in the Specifications, in the event any defects or imperfections in the materials or workmanship to be furnished by the contractor herein appear within the period of two (2) years from the date of completion of all the Work and acceptance thereof by the Village, the contractor will, upon notice from said Village 25 (which notice may be given by letter to said contractor to the business address of the contractor shown in the proposal), repair and make good at his own cost any such defects or imperfections and replace any defective or imperfect materials or workmanship with other materials or workmanship satisfactory to said Village, and furnish all such new materials and labor as may be necessary to do so; and in the event of the failure, refusal or delay of said workmanship or materials said Village may do so or have same done by others, and said contractor and surety or sureties on the bonds given for the faithful performance of the contract shall be liable to the Village for all damages and expenses occasioned by such failure, refusal or delay. All details of warranties shall be included with the bid. Warranty work shall be at no additional expense to the Village. Manufacturer warranties and guaranties shall be submitted with the bid and shall be considered a part of the contract where such specifications meet the minimum bid Specifications. 7) Miscellaneous Contract Requirements. a. Contract Alterations. No amendment of a contract shall be valid unless made in writing and signed by the Village President, Village Manager, or their authorized representative. b. Licenses And Permits. The Contractor shall procure at its own expense all necessary licenses and permits in connection with the work under the Contract. c. Nonassignability. The contractor shall not assign the contract, or any part thereof, to any other person, firm or corporation without the previous written consent of the Village. Such assignment shall not relieve the contractor from its obligations or change the terms of the contract unless agreed by the Village at its sole discretion. d. Notices. All notices required by the contract shall be given in writing. e. Taxes. The contractor shall pay all federal, state and local taxes as may be applicable on all materials, labor and services furnished by it under the contract, and the amounts of such taxes shall be included in the unit prices bid. WI SPECIFICATIONS SPECIAL EXCAVATION Description: This work shall consist of excavating for the installation of new portland cement concrete sidewalk and aggregate base. It shall include earthwork and hot -mix asphalt driveway material. Construction Methods: The work shall be done in accordance with Sections 201 and 202 of the "Standard Specifications for Road and Bridge Construction". Basis of Payment. This work will be paid for at the contract unit price per cubic yard for SPECIAL EXCAVATION. This price shall include excavating earthwork or hot -mix driveway material, disposing of excavated material, and all other labor and equipment to complete this item. PCC SIDEWALK. 5". 8" Description: This work shall consist of the construction of new portland cement concrete sidewalk and aggregate base where needed. Construction Methods: The work shall be done in accordance with Section 424 of the "Standard Specifications for Road and Bridge Construction". The new sidewalk shall have a maximum cross slope of 1.5%. Any new sidewalk with a greater cross slope shall be removed and replaced at the Contractor's expense. Basis of Payment. This work will be paid for at the contract unit price per square foot for PCC SIDEWALK, 5", 8". This price shall include the aggregate base, furnishing and placing the concrete mixture, the expansion joint filler, and all other labor, materials, and equipment to complete this item. PCC SIDEWALK REMOVAL AND REPLACEMENT. 5". 8" Description: This work shall consist of the removal of existing sidewalk, or concrete driveway pavement, and the construction of new portland cement concrete sidewalk or driveway pavement. Construction Methods: The work shall be done in accordance with Sections 424 and 440 of the "Standard Specifications for Road and Bridge Construction". At locations specified by the Engineer, existing concrete sidewalks will be removed and disposed of by the Contractor. The limits of removal will be marked by the Engineer. The Contractor shall notify the resident prior to removing any sidewalk located within the limits of a driveway. The sidewalk or driveway shall be sawcut full -depth and any areas outside the limits of the removal which are damaged will be replaced by the Contractor at his own expense. This work shall also include any additional excavation required to meet the base elevation of the proposed sidewalk. The Contractor shall install sidewalk within five (5) days of excavation, or removal of the existing sidewalk. Should the Contractor fail to install the sidewalk within the specified time, the Contractor 27 shall be subject to liquidated damages equal to one hundred dollars ($100.00) per calendar day for each sidewalk location. The sidewalk, or driveway, shall be constructed of Class SI Concrete. The base shall be tamped or rolled until thoroughly compacted. The thickness shall be 5 "thick, or 8" thick through driveways on IDOT and Cook County Department of Transportation and Highways roads, or as directed by the Engineer. At locations where unsuitable base course materials are encountered, the materials shall be removed to a depth as specified by the Engineer. Aggregate base course material shall be used and compacted to adjust the base course to the proper elevation. The excavation and aggregate base course material shall be considered incidental to this item. Expansion joints 1/2 inch thick shall be placed between the sidewalk and all structures such as b - boxes, manholes, light standards, traffic light standards, and traffic poles which extend through the sidewalk. The b -boxes must be inspected and made operational by the Village prior to placing the concrete. Basis of Payment: This work will be paid for at the contract unit price per square foot for PCC SIDEWALK REMOVAL AND REPLACEMENT, of the thickness specified. This price shall include removal of existing sidewalk or concrete driveway, excavating to the proper base elevation, disposing of excavated material, furnishing and placing aggregate base course material where necessary, compaction of the base course, the concrete mixture, the expansion joint filler, and all other labor, materials, and equipment to complete this item. HOT -MIX ASPHALT PAVEMENT REMOVAL AND REPLACEMENT Description: This work shall consist of the removal and replacement of existing hot -mix asphalt driveway apron adjacent to sidewalk being replaced; and pavement adjacent to where curb and gutter is being replaced. Construction Methods: The limits of the replacement shall be determined by the Engineer. Any work outside the marked area due to damage caused by the Contractor shall be performed at the Contractor's expense. The hot -mix asphalt pavement shall be saw -cut, removed, and disposed of by the Contractor. The Contractor shall install Hot -Mix Asphalt Surface Course, Mix "D", N50 to a depth not less than two inches (2"). Basis of Payment: This work will be paid for at the contract unit price per square yard for HOT -MIX ASPHALT PAVEMENT REMOVAL AND REPLACEMENT. This price shall include the labor, materials, and equipment to complete this item, including the saw -cutting. COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT Description: This work shall consist of the removal of designated existing curb and gutter and installation of new curb and gutter. Construction Methods: M The work shall be done in accordance with the applicable portions of Sections 440 and 606 of the "Standard Specifications for Road and Bridge Construction". The Contractor will saw -cut a clean joint between the portion of curb and gutter to be removed and that which is to remain. If the Contractor removes or damages the existing curb and gutter outside the limits designated by the Engineer for removal and replacement, he will be required to remove and replace that portion at his own expense. At locations where unsuitable base materials are encountered, the materials shall be removed to a depth as specified by the Engineer. Aggregate base material shall be used and compacted to adjust the base to the proper elevation. The excavation and the aggregate base material shall be considered incidental to this item. Basis of Payment: This work will be paid for at the contract unit price per foot for COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT. This price shall include all labor, material and equipment necessary to remove and replace the Curb and Gutter including all saw -cutting. This item will include any type of curb and gutter encountered, including but not limited to barrier curb, mountable curb, depressed curb, and integral curb and gutter. DETECTABLE WARNINGS Description: This work shall consist of providing a detectable warning for a concrete sidewalk ramp by installing pre -manufactured tiles in fresh concrete. The pre -manufactured tiles shall be Armor -Tile Tactile Systems Cast in Place Tile, 2'x 5' in size, and Colonial Red (Federal No. 20109) in color. Construction Methods: Pour and finish concrete according to the specifications. Trace the approximate location of the tiles. Install tile in accordance with the manufacturer's specifications and finish surface in a manner that the the becomes an integral part of the sidewalk. Basis of Payment: This work will be paid for at the contract unit price per square foot for DETECTABLE WARNINGS and shall include the pre -manufactured tiles and all work to provide a detectable warning in concrete. This pay item covers the preparation of fresh concrete in order to provide a bed for the pre -manufactured tile, the installation of the tile, and the finishing of the surrounding fresh concrete surface. The actual concrete installation under and around the tile will be paid for separately as either PCC SIDEWALK REMOVAL AND REPLACEMENT, 5" or PCC SIDEWALK, 5". CONCRETE CURE AND SEAL COMPOUND, SPECIAL Description: This work shall consist of coating new concrete surfaces with a single application of a combination curing, sealing, and anti -scaling compound that is specifically formulated to resist de-icing salts. The compound shall meet the requirements of ASTM C 1315, Type I, Class A and ASTM C 309, Type I, Class B. The compound must dry to a clear and transparent finish. Construction Methods: The compound shall be applied according to the manufacturer's recommendations and precautions. 29 Basis of Payment: This work will be paid for at the contract unit price per square yard for CONCRETE CURE AND SEAL COMPOUND, SPECIAL . This price shall include all labor, material, and equipment to complete this item and full cleaning of the surfaces if required prior to the application of the material. TOPSOIL FURNISH AND PLACE Description: This work shall consist of furnishing and placing topsoil along the edges of newly installed sidewalk or curb and gutter and at locations where sod is to be placed as indicated by the Engineer. Construction Methods: After installation of the sidewalk, or curb and gutter, the Contractor will backfill along the edges with topsoil to an elevation flush with the concrete. This shall be done within 2 weeks after the sidewalk has been installed. Basis of Payment: This work will be paid for at the contract unit price per square yard for TOPSOIL FURNISH AND PLACE. This price shall include all labor, material, and equipment to complete this item. 30 CLEAN CONSTRUCTION OR DEMOLITION DEBRIS (CCDD) The Contractor shall only be responsible for the disposal of clean construction debris The Contractor shall prepare all bid pricing based on the assumption that all excavations and associated debris will comply with the clean construction debris disposal requirements and that the debris can and will be disposed of at any clean debris landfill. The Village or its CCDD consultant will prepare all Source Site Certification by Owner or Operator forms (or LPC -662 manifests) for each location and for each date of excavation during this project. These forms will be provided to the contractor by the engineering project representative or (EPR). The Contractor shall acquire one manifest for each load as outlined in the state regulations and shall be responsible for only the costs of disposal of clean construction debris. SUSPECT DEBRIS The Contractor shall only be responsible for the disposal of any and all clean construction debris. If the Contractor, for whatever reason, suspects that an excavation, debris load, or any portion thereof, may contain non -clean construction debris, then he shall immediately notify the Village or the EPR. The Public Works Department can be reached at 847-870-5640. If the Village or EPR agree that the material is suspect then the Contractor shall set aside that suspect load or portion thereof on site or at a holding area identified by the Village. The Contractor shall at that time be no longer responsible for the disposal of that load or portion thereof. The Village and its CCDD consultant will become responsible for the testing and subsequent disposal of all suspect debris. 31 Bid Form Page 1 BID FORM 2017 CDBG Sidewalk Program Village of Mount Prospect Department of Public Works (hereinafter called "Bidder") TO: Office of the Village Manager, Td Floor 50 South Emerson Street Mount Prospect, Illinois 60056 (hereinafter called "Village" or "Village of Mount Prospect") Bid For: "2017 CDBG Sidewalk Program" The bidders have familiarized themselves with the work and probable work conditions required under this Bid affecting the cost of the work and with the Bid Documents which include: Notice to Bidders Table of Contents Instructions for Bidders General Conditions and Special Provisions Specifications Bid Form Affidavit — Bid Certification Form Bid Security Bid Sheet Other materials or standards provided or noted by the Village Contract Document Performance Bond Form Labor and Materials Payment Bond Form Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel, labor, materials, tools appurtenances, equipment, and services (including all utility and transportation services) required to construct and complete the Work, all in accordance with the above listed documents. Bidder agrees to perform all of the Work and provide the equipment and materials described in the Bid Documents, as follows: Bidder has bid on all items and has provided a price for all items. The Bidder acknowledges that it is responsible for verification of all pipe sizes and depths prior to the ordering of materials. The Bidder will complete and provide all labor, equipment, materials and mobilization (if applicable) to perform the Work as incidental to the fixed item price for each item proposed. 32 Bid Form Page 2 In submitting this bid, the Bidder understands that the Village of Mount Prospect reserves the right to add to or subtract from the estimated quantities. The Village of Mount Prospect intends to award one (1) contract (if at all) for the items bid. If written notice of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the prescribed form and furnish payment and performance bonds, or letter of credit, and the insurance certificates required by the Bid Documents to the Village within ten (10) days after receipt. The Bidder, and as successful bidder/Contractor upon award of the Contract understands and agrees to the following: 1) The Contractor agrees to provide all Work and items and material to the Village as noted in the Bid Documents and comply with the requirements of the Bid Documents. 2) The Contractor agrees to comply with all applicable state and federal laws, rules and regulations, and county and municipal ordinances, as described in the General Conditions. All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces provided below: Addendum No. Addendum Date Acknowledgement by Bidder or Authorized Representative Date Acknowledged Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for disqualification of the bidder and rejection of his/her bid submittal. A record of all Addenda and copies of same will be available to all qualified bidders from the Village of Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect, Illinois two (2) days prior to the letting. It shall be the bidder's responsibility to become fully advised of all Addenda prior to submitting its bid. Upon award the contract the Village will send Notice of Award to the successful bidder, The bidder must then execute the contract and provide the required bonds or letter of credit and certificate of insurance to the Village within ten (10) days. The Village will then issue a written Notice to Proceed, which starts the performance period and the contractor then has ten (10) days to commence work. The contractor shall reach substantial completion within forty-five (45) consecutive calendar days after the Notice to Proceed with final completion fifteen (15) days thereafter. Failure to complete the work in the designated time frame may result in the Director of Public Works withholding compensation due the contractor for failure to complete the said work in the designated time frame, calling the bonds, or taking such other action as may be available. Security in the sum of ten (10%) percent of the amount bid in form of (check one): Bid Bond Certified Check Bank Cashier's Check is attached hereto in accordance with the "Instructions for Bidders". 33 Bid Form Page 3 This Bid Submittal contains the following: 1) Bid Form 2) Affidavit — Bid Certification Form 3) Bid Security 3) Bid Sheet (s) Respectfully submitted: Name of Firm/Bidder: By: Name & Title: Date: Contact Information: Official Address: Telephone: Email: (Signature) 34 VILLAGE OF MOUNT PROSPECT AFFIDAVIT — BID CERTIFICATION FORM Company/Firm Name: Address: As a condition of entering into a contract with the Village of Mount Prospect, and under oath and penalty of perjury and possible termination of contract rights and debarment, the undersigned, being first duly sworn on oath, deposes and states that he or she is (sole owner, partner, joint ventured, President, Secretary, etc.) of and has the authority to make all (Name of Company) certifications required by this affidavit. Section I Non Collusion The undersigned certifies that this bid is genuine and not collusive or a sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned further states that (Name of Company) is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4. Section III Drug Free Workplace The undersigned further states that (Name of Company) provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1, et seq., and has, to the extent not covered by a collective bargaining that deals with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these requirements of that Act. 35 Page 2 - AFFIDAVIT — BID CERTIFICATION FORM Section IV Tax Payment The undersigned further states that is (Name of Company) not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILLS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. Section V Sexual Harassment Policy Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A), every party to a public contract must: "Have written sexual harassment policies that shall include, at a mini -mum, the following information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department (of Human Rights) and the Commission (Human Rights Commission); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act)." A "public contract" includes: ... every contract to which the State, any of its political subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002), The undersigned further states that has (Name of Company) a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4). It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. The undersigned certifies that all information contained in this Affidavit is true and correct. Signed by: Signature Name Printed: Signed and sworn to before me this day of 20_ My commission expires: Notary Public 36 Title: BID SECURITY Included with this bid is a bank cashier's check, certified check or bid bond in the amount of being ten percent (10%) of the total amount bid by the Bidder, in favor of the Village of Mount Prospect. It is hereby agreed that, should Bidder be awarded the Work contemplated under this bid and fail or refuse to execute a contract for said Work, or to provide the required payment and performance bonds, or letter of credit, and certificate of insurance, then this security, in the amount stipulated above, shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid opening date. SUBMITTED THIS SEAL (if corporation) DAY OF , 20_. Bidder: Bidder's Agent and Agent's Title: Title Note: If bidder is a partnership, the bid must be signed by at least two of the partners. Note: If bidder is a corporation, the bid must be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. If a corporation, note here the state of incorporation: Incorporated under the laws of the State of 37 BID SHEET "2017 CDBG Sidewalk Program" (TO BE FILLED OUT BY THE CONTRACTOR/BIDDER) The Bidder will complete pricing for all items (# 1-10) to provide all labor, equipment, materials and mobilization (if applicable) to perform this work. The fixed item price given is to be all inclusive. NOM DESCRIPTION UNIT QUANTITY NIT PITERICE TOTAL 1 SPECIAL EXCAVATION CUYD 50 2 PCC SIDEWALK, 5" SQFT 200 3 PCC SIDEWALK, 8" SQFT 1,500 4 PCC SIDEWALK REMOVAL AND REPLACEMENT, 5" SQFT 20,000 5 PCC SIDEWALK REMOVAL AND REPLACEMENT, 8" SQFT 8,000 6 HOT -MIX ASPHALT PAVEMENT REMOVAL AND REPLACEMENT SQYD 300 7 COMB. CONC. CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 200 8 DETECTABLE WARNINGS SQFT 200 9 CONCRETE CURE AND SEAL COMPOUND, SPECIAL SQYD 3,000 10 TOPSOIL FURNISH AND PLACE SQYD 300 TOTAL FOR ITEMS (1 — 10) CONTRACT THIS Contract (hereinafter the "Contract") is entered into on this and between the VILLAGE OF MOUNT PROSPECT, an (hereinafter the "Village"), and a `Contractor") (Village and Contractor sometimes referred to collectively as "Parties"), day of , 2017, by Illinois municipal corporation (hereinafter the individually as "Party" and WHEREAS, the Village has solicited competitive bids for its 2017 CDBG Sidewalk Program; and WHEREAS, the Contractor submitted a bid to perform the work associated with the 2017 CDBG Sidewalk Program (hereinafter the "Bid"); and WHEREAS, upon its review of the submitted bids, the Village has awarded the contract to perform the work associated with the 2017 CDBG Sidewalk Program to the Contractor, subject to the execution of this Contract; NOW, THEREFORE, for and in consideration of their mutual promises, covenants, undertakings and agreements, the parties agree as follows: ARTICLE I — CONTRACT DOCUMENTS This Contract is subject to the terms and conditions set forth in the Contract Documents, which are incorporated herein as if fully set forth, and include the following Bid Documents with Bidder's/Contractor's Bid Submittals prioritized to be included in number 6*: 1. Notice to Bidders 2. Table of Contents 3. Instructions to Bidders 4. General Conditions and Special Provisions 5. Specifications 6. Bid Submittals, including Bid Form, Affidavit — Bid Certification Form, Bid Security, Bid Sheet (*Bidder's/Contractor's completed Bid Submittals) 7. Other materials or standards provided or noted by the Village 8. Contract 9. Applicable performance and labor and materials payment bonds, or letter of credit. (Collectively the "Contact Documents") ARTICLE II — PERFORMANCE BY CONTRACTOR 1. The Contractor agrees to perform the work, including all labor, materials, equipment and services, in accordance with the terms and conditions set forth in the Contract Documents (hereinafter the "Work"). 2. The Contractor acknowledges that the Village reserves the right to add to or subtract from the estimated quantities. 3. The Contractor certifies that it will comply with all state and federal laws and regulations, and county and municipal ordinances, as set forth in the General Conditions. ARTICLE III — PERFORMANCE BY VILLAGE 39 The Village agrees to pay the Contractor for its performance of the Work in the manner and amount provided in the Contract Documents. ARTICLE IV - CONFLICT BETWEEN CONTRACT DOCUMENTS In the event of a conflict between any Contract Document and the terms of this Contract, the Contract shall control to the extent of the conflict. In the event of any other conflict between Contract Documents, the preceding Document shall govern to the extent of the conflict based upon the order of priority set forth in Article I of this Contract, unless otherwise specifically stated. ARTICLE V — COMMENCEMENT AND COMPLETION OF WORK After the written Notice to Proceed is issued by the Village, which will start the performance period, the Contractor then has 10 days to commence work. The Contractor shall achieved substantial performance within forty-five (45) consecutive calendar days after the Notice to Proceed has been issued with final performance fifteen (15) days thereafter. The Contractor shall commence performance of the Work and complete performance of the Work, in accordance with the schedule set forth in the Contract Documents, but in no event shall any Work be performed prior to the Village's receipt of this Contract, executed by Contractor, and the Village's acceptance and approval of the payment and performance bonds, or letter of credit, and certificate of insurance required by the Contract Documents. ARTICLE V — NOTICE Unless otherwise provided, all notices required under this Contract shall be made in writing and addressed or delivered as follows: TO THE VILLAGE OF MOUNT PROSPECT - The Village of Mount Prospect 1700 West Central Road Mount Prospect, Illinois 60056 ATTN: Director of Public Works TO CONTRACTOR- at the address set forth on the Bid Form, or: Notices shall be deemed effective when received by personal service or registered or certified U.S. mail, postage prepaid and receipt requested, to the address so specified. Either Party may, by written notice to the other, change its own mailing address. ARTICLE VI — PRIOR AGREEMENTS; SUCCESSORS This Contract supersedes all previous agreements, understandings and representations of any nature whatsoever, whether oral or written, and constitutes the entire understanding between the Parties. The terms of this Contract shall be binding upon and inure to the benefit of the parties and the partners and officials, successors in interest, executors, administrators, assigns and representatives and their respective successors and assigns, provided, however, that the Contractor shall not assign, sublet or transfer any rights or interest in this Agreement in whole or in part without the prior written approval of the Village, except to the extent that the Contract Documents provide otherwise. ARTICLE VII - DEFAULT BY CONTRACTOR If the Contractor fails to begin the Work under the Contract within the time specified, or fails to perform the Work in accordance with the terms of the approved schedule or performs the Work in a manner unacceptable to the Village, or neglects or refuses to remove materials or perform anew such Work as has been rejected by the Village, or if the Contractor shall become insolvent 40 or be declared bankrupt, or shall make an assignment for the benefit of creditors, or from any other cause whatsoever shall fail to carry on the Work in a manner required by the Contract, the Village shall give notice as hereinafter provided to the Contractor and its surety in writing specifying such failure, delay, neglect, refusal or default, and if the Contractor, within a period of ten (10) calendar days after the giving of such notice, shall not proceed in accordance therewith, then the Village shall have full power and authority to declare the this Contract and the Contractor in default, and to forfeit the rights of the Contractor in this Contract. Upon declaration of Contractor's default, the Village may, at its option, call upon the surety to complete the Work in accordance with the terms of this Contract or may take over the Work, including any materials on the Work site as may be suitable and acceptable to the Village and may complete the Work by its own forces or on its own account, or may enter into a new contract or contracts for the completion of the Work, or may use such other methods as shall be required for the completion of the Work in an acceptable manner as the Village may in its discretion determine. All costs and charges incurred by the Village, together with the cost of completing the Work shall be deducted from any moneys due or which may become due on this to the Contractor under this Contract. Following any payment due and received by the Village from the Contractor's surety following default, if the expense so incurred by the Village is less than the sum paid to the Village by the surety under this Contract for work remaining, the surety shall be entitled to receive the excess difference paid to the Village. When such Contractor default costs incurred by the Village exceeds the sum paid to the Village for the work remaining under the Contract the Contractor and the surety shall be liable and shall pay to the Village the full cost of such additional expenses. ARTICLE VIII - DEFAULT BY VILLAGE In the event of a material default by the Village under this Contract, the Village shall have sixty (60) days, from notice thereof by Contractor, to cure the default prior to Contractor's termination of this Contract. The failure to pay a contested invoice shall not be considered a material default. Upon termination, the Village shall be responsible to pay any uncontested payments due for work performed. ARTICLE IX — VENUE The parties hereto agree that for purposes of any lawsuit(s) between them concerning this Agreement, its enforcement, or the subject matter thereof, venue shall be in Cook County, Illinois, and the laws of the State of Illinois shall govern the cause of action. ARTICLE X - SEVERABILITY OF CONTRACT If any term of this Contract is held by a court of competent jurisdiction to be void or unenforceable, the remainder of the Contract terms will remain in full force and effect and will not be affected. ARTICLE XI - CUMULATIVE REMEDIES The exercise or failure to exercise any legal rights and remedies associated with any act of default or breach hereunder by either Party will not constitute a waiver or forfeiture of any other rights and remedies, and will be without prejudice to the enforcement of any other right or remedy available by law or authorized by this Contract. ARTICLE XII - COMPLIANCE WITH LAWS Each party to this Contract will comply with all applicable state and federal laws and regulations, and county and municipal ordinances and regulations. ARTICLE XIII - DISPUTE RESOLUTION 41 Should a dispute arise between the Village and the Contractor as to the terms and conditions of the Contract, or the responsibilities, limitations, or working relations of either Party, the designated project personnel will make every reasonable effort to resolve the difference in accordance with the terms and conditions of the Contract. If a dispute continues despite these efforts, it shall be referred to the Parties' Project Managers. If the above action fails to resolve the dispute, the Parties may, by agreement, elect to resolve the dispute through a mediation process. Each Party shall bear its own costs in preparing and conducting mediation, except that the costs, if any, of the actual mediation proceeding shall be shared equally by the Parties. The mediation process is defined as follows: The Parties shall select a mutually agreeable mediator from American Arbitration Association lists or any other agreeable list to aid the Parties in resolving the dispute. The mediator shall not be an employee or former employee of either Party. The first meeting shall be held at a location chosen by the Village. At the meetings, each Party may present materials and/or arguments to the mediator. The mediator's decision shall be not be binding upon either Party. In the event that the foregoing steps fail to resolve the dispute, either Party may bring suit in the Circuit Court of Cook County, Illinois. ARTICLE XIV - ASSIGNMENT No rights or interest in this Contract may be assigned by Contractor without prior written notice being provided by Contractor to the Village and the Village's written approval. The Village shall not unreasonably withhold its approval of such assignment. In the event of an assignment, the Contractor shall not be relieved of its obligations under the Contract unless agreed to by the Village, at its sole discretion. ARTICLE XV - RECRUITING The Parties shall not, without the consent of the other Party, entice, encourage, offer special inducements, or otherwise recruit employees of the other Party during the period of this Contract and for a period of one (1) year thereafter. This clause is not intended to restrict any individual's right of employment but rather is intended to preserve the relationship intended under this Contract and to prevent the Parties from actively recruiting the employees of the other Party. ARTICLE XVII - COUNTERPARTS This Contract may be executed in counterparts, each of which shall be an original and all of which together shall constitute one and the same agreement. ARTICLE XVIII - ENFORCEABILITY If any provision of this Contract is found to be invalid, illegal or unenforceable, that provision shall be severable from the rest of this Contract and the validity, legality and enforceability of the remaining provisions will in no way be affected or impaired. ARTICLE XIX - EFFECTIVE DATE The effective date of this Contract shall be the date of the last signature executing the Contract (hereinafter referred to as the "Effective Date"). ARTICLE XX - ADVERTISEMENT Contractor shall not use, in its advertising, marketing programs, or other promotional efforts, any data, pictures, or other representation of the Village, except with the specific written authorization in advance by the Village. ARTICLE XXI - CAPTIONS; HEADINGS 42 The paragraph headings which appear herein are included solely for convenience and shall not be used in the interpretation of this Contract. ARTICLE XXII — ENTIRE AGREEMENT This Contract, consisting of the Contract Documents, constitutes the entire agreement between the Parties for the subject matter hereof and supersedes all prior arrangements, agreements, representations and undertakings, written or oral. This Contract may not be changed or modified except by a written instrument duly executed by each of the Parties hereto. IN WITNESS WHEREOF, the Parties hereto have executed this Contract. Contractor: VILLAGE OF MOUNT PROSPECT la Title: Date: ATTEST: Title: Date: 43 By: Title: Date: ATTEST: Title: Date: VILLAGE OF MOUNT PROSPECT LABOR AND MATERIAL PAYMENT BOND Bond No. : Principal Amount: Contract: 2017 CDBG Sidewalk Program KNOWN ALL MEN BY THESE PRESENTS, that the Village of Mount Prospect, an Illinois municipal corporation (hereinafter "Village"), has awarded to as Principal (hereinafter "Contractor"), a written agreement with the Village dated (hereinafter "Contract"), for the 2017 CDBG SIDEWALK PROGRAM in accordance with the drawings and specifications prepared by: VILLAGE OF MOUNT PROSPECT (Village of Mount Prospect or architect/engineer), which Contract is incorporated herein and made a part hereof; and WHEREAS, the Contractor is required to furnish a bond in connection with the Contract to secure the payment of claims of laborers, workmen, mechanics, material suppliers, and other persons as provided by law; NOW, THEREFORE, we, the undersigned Contractor and with main office at as Surety, are held and firmly bound unto the Village in the penal sum of Dollars ($ ), lawful money of the United States, for which payment well and truly to be made we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these present. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor shall fully, promptly pay for all laborers, workmen and mechanics engaged in the work under the Contract, and not less than the general prevailing rate of hourly wages as required by the Contract and the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., and for all material used or reasonably required for use in the performance of the Contract, and all duly authorized modifications, alterations, changes or additions to said Contract as may hereafter be made, then this obligation shall be null and void; otherwise it shall remain in full force and effect, subject to the following conditions:. 1. A "Claimant" is defined as any person, firm or corporation having contracts with Contractor or with a subcontractor of Contractor to furnish labor, materials, or both, for use in the performance of the Contract. "Labor and materials" is construed to include that part of water, gas, power, light, heat, oil, gasoline, telephone service, rental of equipment, and any other items for which a mechanic's lien may be asserted. 2. Any person having a claim for labor and materials furnished in the performance of the Contract shall have no right of action unless he shall have filed a verified notice of such claim with the Village Clerk within 180 days after the date of the last items of work or the furnishing of the last item of materials, and filed a copy of that verified notice upon the Contractor within 10 days after the filing of the notice with the Village Clerk. Filing must be by personal service or United States Mail, postage prepaid, certified or restricted delivery, return receipt requested, limited to addressee. The notice shall contain 1) the 45 name and address of the claimant; 2) the business address of the claimant within the State of Illinois, if any, or if the claimant be a foreign corporation having no place of business within the State, the principal place of business of the corporation, and in the case of partnership, the names and residences of each of the partners; 3) the name of the Contractor for the Village; 3) the name of the person, firm or corporation by whom the claimant was employed or to whom such claimant furnished materials; 4) a brief description of the public improvement for the construction or installation of which the Contract is to be performed, and 5) a description of Claimant's contract as it pertains to the public improvement describing the work done by the claimant and stating the total amount due and unpaid as of the date of the verified notice. No defect in the notice herein provided for shall deprive the claimant of its right of action under the terms and provision of this Bond unless it shall affirmatively appear that such defect has prejudiced the rights of an interested party asserting the same. 3. No action shall be brought on this Bond later than one year after the date of the last item of work or of the furnishing of the last item of materials. Such suit shall be brought only in the circuit court of the State in the judicial district in which the Contract is to be performed. 4. The Village shall not be liable for the payment of any costs or expenses of any such lawsuit, and the Village does not have any obligations to any Claimants who make claims on this Bond. Surety will pay for all such claims, and for all costs and expenses of any such lawsuit, up to a maximum of the amount of this Bond. Surety hereby expressly agrees that no extension of time, change, modification, alteration, deletion, or addition to the undertakings, covenants, terms, conditions, and agreements of the Contract, or to the work to be performed thereunder, shall in any way affect the obligation of this Bond; and it does hereby waive notice of any such extension of time, change, modification, alteration, deletion, or addition to the undertakings, covenants, terms, conditions, and agreements of the Contract, or to the work to be performed thereunder. Surety's obligations hereunder are independent of the obligations of any other surety for the payment of claims of laborers, workmen, mechanics, material suppliers, and other persons in connection with the Contract; and suit may be brought against Surety and such other sureties, jointly and severally, or against any one or more of them, or against less than all of them without impairing the Village's rights against the others. Any payment by the Surety made in good faith pursuant to this Bond shall reduce the principal amount of this Bond. Signed and sealed this day of , 20 Contractor M Signature 46 Surety M_ Officer Of The Surety Title ATTEST: Corporate Secretary (corporations only) STATE OF COUNTY OF Title Address: NOTARY a Notary Public in and for said county, do hereby certify that (Insert Name of Attorney -In -Fact for Surety) who is personally known to me to be the same person whose name foregoing instrument on behalf of Surety, appeared before me this acknowledge respectively that he/she signed, sealed, and delivered said free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal this Notary Signature: is subscribed to the day in person and instrument as his/her day of 120 My Commission expires: (Attach Surety's Power of Attorney) 47 VILLAGE OF MOUNT PROSPECT PERFORMANCE BOND Bond No. : Principal Amount: Contract: 2017 CDBG Sidewalk Program KNOWN ALL MEN BY THESE PRESENTS, that Contractor , as Principal (hereinafter "Contractor"), and with main office at , a corporation of the state of as Surety (hereinafter "Surety"), are held and firmly bound unto the Village of Mount Prospect, an Illinois municipal corporation (hereinafter "Village"), in the penal sum of Dollars ($ ), lawful money of the United States, for the payment of which, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has entered into a written agreement with the Village dated (hereinafter "Contract"), for the construction of the 2017 CDBG SIDEWALK PROGRAM in accordance with the drawings and specifications prepared by: VILLAGE OF MOUNT PROSPECT (Village of Mount Prospect or architect/engineer), which Contract is incorporated herein and made a part hereof. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor shall fully, promptly and completely discharge the Contract and all duly authorized modifications, alterations, changes, or additions to said Contract as may hereafter be made, and during the life of any guaranty required under the Contract, and, if Contractor shall fully secure and protect the Village from all liability and from all loss or expense of any kind, including all court costs and attorneys' fees made necessary or arising from the failure, refusal or neglect of Contractor to comply with all obligations assumed by Contractor in connection with the performance of the Contract and all such modifications, alterations, changes, or additions, then this obligation shall be null and void; otherwise it shall remain in full force and effect. Upon receipt of written notice from the Village that the Contractor is in default, and performance by the Village of its obligations under the Contract, Surety will promptly (1) remedy the default; (2) arrange for the performance of Contractor's obligations under the Contract through the use of qualified contractors acceptable to the Village; or (3) notify the Village that it may hire a contractor to complete Contractor's obligations under the Contract. Surety will promptly notify, in writing, the Village of which option it is exercising. Failure of the Surety to elect an option within fifteen (15) days of receipt of the notice from the Village shall constitute authorization to the Village to complete the improvements at Surety's expense. The balance of the contract price shall be credited against the cost of completing and/or correcting the Contractor's performance under the Contract. If the cost exceeds the balance of the contract price, the Surety shall pay the excess amount to the Village, up to a maximum of the principal amount of this Bond. If the Surety arranges for completion and/or correction or remedies the default, the balance of the contract price that is required to complete, correct or remedy the default shall be paid by the Village to Surety. Surety will be responsible, up to the maximum of the principal amount of this Bond, for payment for correction and completion of the Contract, any additional legal, design professional or delay costs arising from Contractor's default and/or resulting from action or inaction on the part of the Surety and liquidated damages, 49 or, if no liquidated damages are provided for in the Contract, actual damages caused by delayed performance or non-performance by the Contractor or Surety. The Village shall not be required to pay Surety more than the balance of the contract price. The term "balance of the contract price" means the total amount payable by the Village to the Contractor under the contract, and any amendments thereto, less the amounts paid to the Contractor by the Village. Any suit under this Bond must be filed before the expiration of two years from the date on which final payment under the Contract is due or the applicable statute of limitations, whichever is longer. No right of action shall accrue on this Bond to or for the use of any person or corporation other than the Village or its heirs, executors, administrators or successors. Any proceeding, legal or equitable, under this Bond may be instituted in a court of competent jurisdiction in the location in which the work is located. Notice to any of the parties shall be mailed to the appropriate address listed above. Surety hereby waives notice of any modifications, alterations, changes, additions or extension of time in the Contract. Signed and sealed this day of 20 Contractor By: Signature Title ATTEST Corporate Secretary (corporations only) COUNTY OF Surety By: _ Title Officer Of The Surety Address: NOTARY I, , a Notary Public in and for said county, do hereby certify that (Insert Name of Attorney -In -Fact for Surety) who is personally known to me to be the same person whose name foregoing instrument on behalf of Surety, appeared before me this acknowledge respectively that he/she signed, sealed, and delivered said free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal this Notary Signature: is subscribed to the day in person and instrument as his/her _ day of , 20_ My Commission expires: (Attach Surety's Power of Attorney) 50 Federal Labor Standards Provisions Applicability The Project or Program to which the construction work covered by this contract pertains is being assisted by the United States of America and the following Federal Labor Standards Provisions are included in this Contract pursuant to the provisions applicable to such Federal assistance. A. 1. (i) Minimum Wages. All laborers and mechanics employed or working upon the site of the work, will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR Part 3), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under Section I(b)(2) of the Davis -Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of 29 CFR 5.5(a)(1)(iv); also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs, which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under 29 CFR 5.5(a)(1)(ii) and the Davis -Bacon poster (WH - 1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible, place where it can be easily seen by the workers. (ii) (a) Any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. HUD shall approve an additional classification and wage rate and fringe benefits therefor only when the following criteria have been met: U.S. Department of Housing and Urban Development Office of Labor Relations (1) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (b) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and HUD or its designee agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by HUD or its designee to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, D.C. 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30 -day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB control number 1215- 0140.) (c) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and HUD or its designee do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), HUD or its designee shall refer the questions, including the views of all interested parties and the recommendation of HUD or its designee, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30 -day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB Control Number 1215-0140.) (d) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii)(b) or (c) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. (iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider as part form HUD -4010 (06/2009) Previous editions are obsolete Page 1 of 5 ref. Handbook 1344.1 of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis - Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (Approved by the Office of Management and Budget under OMB Control Number 1215-0140.) 2. Withholding. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the contractor under this contract or any other Federal contract with the same prime contractor, or any other Federally -assisted contract subject to Davis -Bacon prevailing wage requirements, which is held by the same prime contractor so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract In the event of failure to pay any laborer or mechanic, including any apprentice, trainee or helper, employed or working on the site of the work, all or part of the wages required by the contract, HUD or its designee may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. HUD or its designee may, after written notice to the contractor, disburse such amounts withheld for and on account of the contractor or subcontractor to the respective employees to whom they are due. The Comptroller General shall make such disbursements in the case of direct Davis -Bacon Act contracts. 3. (i) Payrolls and basic records. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in Section I(b)(2)(B) of the Davis -bacon Act), daily and weekly number of hours worked deduCtinns maria and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5 (a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in Section I(b)(2)(B) of the Davis - Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. (Approved by the Office of Management and Budget under OMB Control Numbers 1215-0140 and 1215-0017.) (ii) (a) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i) except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g., the last four digits of the employee's social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH -347 is available for this purpose from the Wage and Hour Division Web site at httg://www.dol.govlesalwhdlformslwh3471nItLhtm or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker, and shall provide them upon request to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee, the contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this subparagraph for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to HUD or its designee. (Approved by the Office of Management and Budget under OMB Control Number 1215-0149.) (h) Each payroll submitted shall he accompaniers by a "Statement of Compliance," signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be provided under 29 CFR 5.5 (a)(3)(ii), the appropriate information is being maintained under 29 CFR 5.5(a)(3)(i), and that such information is t d It' correc an comp a e, Previous editions are obsolete form HUD -4010 (06/2009) Page 2 of 5 ref. Handbook 1344.1 (2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in 29 CFR Part 3; (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (c) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH -347 shall satisfy the requirement for submission of the "Statement of Compliance" required by subparagraph A.3.(ii)(b). (d) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code. (iii) The contractor or subcontractor shall make the records required under subparagraph A.3.(i) available for inspection, copying, or transcription by authorized representatives of HUD or its designee or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, HUD or its designee may, after written notice to the contractor, sponsor, applicant or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. 4. Apprentices and Trainees. (i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant `,to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by Previous editions are obsolete form HUD -4010 (06/2009) Page 3 of 5 ref. Handbook 1344.1 the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (iii) Equal employment opportunity. The utilization of apprentices, trainees and journeymen under 29 CFR Part 5 shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30. 5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR Part 3 which are incorporated by reference in this contract 6. Subcontracts. The contractor or subcontractor will insert in any subcontracts the clauses contained in subparagraphs 1 through 11 in this paragraph A and such other clauses as HUD or its designee may by appropriate instructions require, and a copy of the applicable prevailing wage decision, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in this paragraph. 7. Contract termination; debarment. A breach of the contract clauses in 79 CFR 5.5 may he arounds for termination of the contract and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. 8. Compliance with Davis -Bacon and Related Act Requirements. All rulings and interpretations of the Davis -Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this contract 9. Disputes concerning labor standards. Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between tha cnntractnr tnr anv of its subcontractors) and HUD or Its designee, the U.S. Department of Labor, or the employees or their representatives. 10. (i) Certification of Eligibility. By entering into this contract the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of Section 3(a) of the Davis -Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of Section 3(a) of the Davis -Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001. Additionally, U.S. Criminal Code, Section 1 01 0, Title 18, U.S.C., "Federal. Housing Administration transactions", provides in part: "Whoever, for the purpose of . . . influencing in any way the action of such Administration..... makes, utters or publishes any statement knowing the same to be false..... shall be fined not more than $5,000 or imprisoned not more than two years, or both." 11. Complaints, Proceedings, or Testimony by Employees. No laborer or mechanic to whom the wage, salary, or other labor standards provisions of this Contract are applicable shall be discharged or in any other manner discriminated against by the Contractor or any subcontractor because such employee has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable under this Contract to his employer. B. Contract Work Hours and Safety Standards Act. The provisions of this paragraph B are applicable where the amount of the prime contract exceeds $100,000. As used in this paragraph, the terms "laborers" and "mechanics" include watchmen and guards. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which the individual is employed on such work to work in excess of 40 hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in subparagraph (1) of this paragraph, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territnrv)fnr liquiriaterf riamages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (1) of this paragraph, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of 40 hours without payment of the overtime wages required by the clause set forth in sub paragraph (1) of this paragraph. Previous editions are obsolete form HUD -4010 (06/2009) Page 4 of 5 ref. Handbook 1344.1 (3) Withholding for unpaid wages and liquidated damages. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contract, or any other Federally -assisted contract subject to the Contract Work Hours and Safety Standards Act which is held by the same prime contractor such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (2) of this paragraph. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in subparagraph (1) through (4) of this paragraph and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs (1) through (4) of this paragraph. C. Health and Safety. The provisions of this paragraph C are applicable where the amount of the prime contract exceeds $100,000. (1) No laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to his health and safety as determined under construction safety and health standards promulgated by the Secretary of Labor by regulation. (2) The Contractor shall comply with all regulations issued by the Secretary of Labor pursuant to Title 29 Part 1926 and failure to comply may result in imposition of sanctions pursuant to the Contract Work Hours and Safety Standards Act, (Public Law 91-54, 83 Stat 96). 40 USC 3701 et seg. (3) The contractor shall include the provisions of this paragraph in every subcontract so that such provisions will be binding on each subcontractor. The contractor shall take such action with respect to any subcontractor as the Secretary of Housing and Urban Development or the Secretary of Labor shall direct as a means of enforcing such provisions. Previous editions are obsolete form HUD -4010 (06/2009) Page 5 of 5 ref. Handbook 1344.1 ENFORCEMENT Contract payments can be withheld to ensure workers receive wages and overtime pay due, and liquidated damages may apply Kovertime pay requirements are not met. Davis -Bacon contract clauses allow contract termination and debarment ofcontractors from future federal contracts for uptothree years. Acontractor who falsifies certified payroll records orinduces wage kickbacks may besubject tocivil nr criminal prosecution, fines and/or imprisonment. APPRENTICES Apprentice rates apply only toapprentices properly registered under approved Federal orState apprenticeship programs. PROPER PAY 0you donot receive proper pay, orrequire further information onthe applicable wages, contact the Contracting Officer listed below: or contact the U.S.Department ofLabor's Wage and Hour Division. WH 1321 (Revised April 2009) d d co CD Y 9C! Fwpw rn w o LO ao z¢a� �N OW C) J N Q z m 'X—�G F O? _O ~ OW U w z z O W = o U afO U fn W O Z 0 IL ro U O O z Z Q ~ U U)zw O0¢x¢ U d W Z O d O < O L wJ u� t af OO d Q W Q O 0C) Z d Y d } Q V U) O 'is a0'10 o N o N o N o N o N o N o m o N _Z O Z w O Y w F aU I U) O g U - 7 SNOIldW3X3 c� ONIO-IOHHIIM ' d0'ON W i i i E D] � D 0 D w U J L}LQ Y Z LLw LL p OO'S Q H O cl u Q w E > u O jm D ZQ D r C p "t Z C Z J Z I- d U a fy a a 5 d ui � m � m c L a o,o m m -o � is ' � m m C 0 L 2 ? L p J N m J UU a m o w ~a E a o m m $ o c Q E Z m F M N T U C C M E m � `o > ra`O'i m . a. o c Uw 2 o w N7 > m o c°. a U ami ami Y .c goo �rnm m 9 m c c O � M v�i U a U L G C V C a p O'er C E O m 7t� J m U J E a C O N O m C E ii a o Ec m c is ami a �mE16 E`o mU o 3 a m Nm rn� c">_ m c Dov m 2 0 O U C 0 � C m m m m E N m O 3 - C Q O m C ZU) t0 i EO U n m a m y c $ E o m o c a m Y y a m a c o ;p .r.2 ti ".0 "00 m vi a e m m O O iJ N � C C n C U . j U isum.w m? m c p C r N J C ) T U m ? o U d N w N o o dm a w i 3 p o m o 0 iE uym -.oo o- r o m > I 3 m m E L L. a a c o C L U p C O L U m W N im E m U U) m d m � U Q N c _ o (6 LL: E E j � m U E O d U y rn c m c� `o m 2 Q U z Q a W Q c� h LL w z W m W O Z LL LL W d' W 2 N 0 a N N d C U N M CO N CLN L L C N O 0-0 N (T6 m O- N . a m C'go N L N C � N a O O C ca c � O C E N ,C a�Na w+ as o C T a a5 L m ) a C) O N .L-. rnN o C , O 3 i� N l0 U 0 U :E U C L W m -a i cn z O F- CL W U N 0 O a m N c 0o a -It a ai a m ! 9 w a .0 o f �16� flaNiN os as O C: (D L N a3 N a Na > O 0 U U d U O C r N 'C +6 � 'O N V N N O._ N to O O O .-S al U M d LO N a N C 6 C N O Q C O N N Cas �c QN Z❑ Loc N Z. O'0 a o . O N O = Q N L U; a� N N E ' W W as = N NQ �x O °3a� E N J N- m m a E .6E LC 0'8 ❑z am N � a N o .N C Ln) a, O N N c,2T, 6)aa7a00 a) S 02 O ,U 0 j N CaC n %O ,NO -O o >aN-a ao c0E'oN. 08 m g.�� mEoL oOLm Q NEoo N O) T 0O m o aa� p 3 TOGO 3 n9 "o -C mNcE O'ONN ❑ m N cm N p N C= �'— cA aLoo14 c m fAt +n � Oo@nOarn� � 0 m 3 od `o W fl. .o U .-. O U O N N@ a3 '� � O U N N O a3 yeti c6 TU a CJ~ ~ N N� C LL O C N .0 Ln M O C E a 0 p a W .L-• N >s N U N O+ N 01 O O a C a3 Z O O CL C'O 3 a o E N E t (D ELm Cp > aa)j N N -p N N N N N .....0 N W :J O N N T N'Nr a5 C N N> O O Y O L® N U- .0 .L...0 N aai aoi N m Ca (D CL W a N "a as Q K I aS 0, >,d@ aN� O 2 'a 3 ❑ U) r O a L N C a)ca @ N Ty Y_ O NEN co 3� Cl) w W J F O � Z a_ O OF UW z<< �U O Z z ( I a of CL W U ww m0 Oo } Of 20 a In z~ U z Lu W C9 `` W (n W W N �Z W � O- aW wU 2Ir a 0J O F- lL } z a� Q U - U OUw 110 z0 goo d -w USF W SOF X-Oi � 'n W QO❑ J Z3!! h =Q f I I I I �� Io I-z�I Lu � w i z H in N 0 O a m N c 0o a -It a ai a m ! 9 w a .0 o f �16� flaNiN os as O C: (D L N a3 N a Na > O 0 U U d U O C r N 'C +6 � 'O N V N N O._ N to O O O .-S al U M d LO N a N C 6 C N O Q C O N N Cas �c QN Z❑ Loc N Z. O'0 a o . O N O = Q N L U; a� N N E ' W W as = N NQ �x O °3a� E N J N- m m a E .6E LC 0'8 ❑z am N � a N o .N C Ln) a, O N N c,2T, 6)aa7a00 a) S 02 O ,U 0 j N CaC n %O ,NO -O o >aN-a ao c0E'oN. 08 m g.�� mEoL oOLm Q NEoo N O) T 0O m o aa� p 3 TOGO 3 n9 "o -C mNcE O'ONN ❑ m N cm N p N C= �'— cA aLoo14 c m fAt +n � Oo@nOarn� � 0 m 3 od `o W fl. .o U .-. O U O N N@ a3 '� � O U N N O a3 yeti c6 TU a CJ~ ~ N N� C LL O C N .0 Ln M O C E a 0 p a W .L-• N >s N U N O+ N 01 O O a C a3 Z O O CL C'O 3 a o E N E t (D ELm Cp > aa)j N N -p N N N N N .....0 N W :J O N N T N'Nr a5 C N N> O O Y O L® N U- .0 .L...0 N aai aoi N m Ca (D CL W a N "a as Q K I aS 0, >,d@ aN� O 2 'a 3 ❑ U) r O a L N C a)ca @ N Ty Y_ O NEN co 3� Cl) w Record of U.S. Department of Housing OMB Approval No. 2501-000 �� ee Interview and Urban Development (exp. 12/31/2013; p Y Office of Labor Relations Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. The information is collected to ensure compliance with the Federal labor standards by recording interviews with construction workers. The information collected will assist HUD in the conduct of compliance monitoring; the information will be used to test the veracity of certified payroll reports submitted by the employer. Sensitive Information. The information collected on this form is considered sensitive and is protected by the Privacy Act. The Privacy Act requires that these records be maintained with appropriate administrative, technical, and physical safeguards to ensure their security and confidentiality. In addition, these records should be protected against any anticipated threats or hazards to their security or integrity that could result in substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom the information is maintained. The information collected herein is voluntary, and any information provided shall be kept confidential. 1 a. Project Name N 2a. Employee Name N lb Project Number ❑ 10. Are you paid at least time and 1/2 for all hours worked in excess of 40 in a week? 2b. Employee Phone Number (including area code) ❑ 1c. Contractor or Subcontractor (Employer) ❑ 11. Have you ever been threatened or coerced into giving up any part of your pay? 2c. Employee Home Address & Zip Code ❑ 12a. Employee Signature 12b. Date 2d. Verification of identification? Yes ❑ No ❑ 3a. How long on this 3b. Last date on this 3c. No. of hours last 4a. Hourly rate of pay? 4b. Fringe Benefits? 4c. Pay stub? job? job before today? day on this job? Vacation Yes ❑ No ❑ Yes ❑ No ❑ Medical Yes ❑ No ❑ Pension Yes ❑ No ❑ o. Your lop ciassiTicauonts) (list auk --- continue on a separate sneet it necessary 6. Your duties 7 Tools or equipment used Y N Y N 8. Are you an apprentice or trainee? ® ❑ 10. Are you paid at least time and 1/2 for all hours worked in excess of 40 in a week? ❑ ❑ 9. Are you paid for all hours worked? ❑ ❑ 11. Have you ever been threatened or coerced into giving up any part of your pay? ❑ ❑ 12a. Employee Signature 12b. Date 13. Duties observed by the Interviewer (Please be specific.) 14. Remarks 15a. Interviewer name (please print) Payroll Examination 16. Remarks Signature roll Examiner 15b. Signature 17b. 15c. Date of interview vrevious eartions are obsolete Form HUD -1 Page 1 of 15 General Decision Number: IL170009 01/27/2017 IL9 Superseded General Decision Number: IL20160009 State: Illinois Construction Types: Building, Heavy, Highway and Residential County: Cook County in Illinois. BUILDING, RESIDENTIAL, HEAVY, AND HIGHWAY PROJECTS (does not include landscape projects). Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.20 for calendar year 2017 applies to all contracts subject to the Davis -Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the E0, the contractor must pay all workers in any classification listed on this wage determination at least $10.20 (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2017. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Modification Number Publication Date 0 01/06/2017 1 01/13/2017 2 01/27/2017 ASBE0017-001 06/01/2015 Rates Fringes ASBESTOS WORKER/INSULATOR Includes the application of all insulating materials, protective coverings, coatings, and finishes to all types of mechanical systems .......... $ 48.45 24.35 Fire Stop Technician .............$ 38.76 23.15 HAZARDOUS MATERIAL HANDLER includes preparation, wetting, stripping removal scrapping, vacuuming, bagging and disposal of all insulation materials, whether they contain asbestos or not, from mechanical systems .......... $ 36.34 23.15 ---------------------------------------------------------------- BOIL0001-001 01/01/2014 Rates Fringes https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 2 of 15 BOILERMAKER ......................$ 42.13 25.45 ---------------------------------------------------------------- BRIL0021-001 06/01/2016 Rates Fringes BRICKLAYER .......................$ 44.88 26.62 ---------------------------------------------------------------- BRIL0021-004 06/01/2016 Rates Fringes Marble Mason .....................$ 44.13 26.02 ---------------------------------------------------------------- BRIL0021-006 06/01/2016 Rates Fringes TERRAZZO WORKER/SETTER ........... $ 43.38 24.67 TILE FINISHER ....................$ 37.81 21.60 TILE SETTER ......................$ 44.84 24.20 ---------------------------------------------------------------- BRIL0021-009 06/01/2016 Rates Fringes MARBLE FINISHER ..................$ 33.45 25.33 ---------------------------------------------------------------- BRIL0021-012 06/01/2016 Rates Fringes Pointer, cleaner and caulker ..... $ 44.90 23.72 ---------------------------------------------------------------- CARP0555-001 06/01/2015 BUILDING, HEAVY, AND HIGHWAY Rates Fringes CARPENTER Carpenter, Lather, Millwright, Piledriver, and Soft Floor Layer ........ $ 44.35 28.81 ---------------------------------------------------------------- CARP0555-002 10/01/2016 RESIDENTIAL CONSTRUCTION Rates Fringes CARPENTER ........................$ 36.11 30.02 ---------------------------------------------------------------- ELEC0009-003 06/01/2016 Rates Fringes Line Construction Groundman...................$ 38.14 23.71 Lineman and Equipment https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 3 of 15 Operator ....................$ 48.90 30.40 ---------------------------------------------------------------- ELEC0134-001 06/06/2016 Rates Fringes ELECTRICIAN ......................$ 46.10 31.15 ---------------------------------------------------------------- ELEC0134-002 04/01/1998 Rates Fringes ELECTRICIAN CLASS "B" ...................$ 20.71 2.975+a+b CLASS B SCOPE OF WORK: Install magnetic or electronic replacement ballasts either singly or in groups including necessary wiring within fixture; Install replacement lamp holders and/or sockets including necessary wiring within fixture including relocating sockets within fixture; Install replacement lighting circuit breakers where necessary; Install replacement lighting switches where necessary; Repair lighting fixtures other than ballast or socket replacements; Rewire chandeliers or incandescent fixtures only within fixtures themselves. FOOTNOTES: a -Paid Vacation- Employees who have been employed for one year but less than three years receive 1 week of paid vacation; employees who have been employed three years but less than ten years receive 2 weeks of paid vacation; Employees who have been employed ten years but less than twenty years receive 3 weeks of paid vacation; and employees who have worked twenty or more years receive 4 weeks of paid vacation. b -Funeral Leave -In the instance of the death of a mother, other -in-law-; father, father-in-law, sister, brother, husband, wife, or a child of an employee shall receive up to three days of paid funeral leave. ---------------------------------------------------------------- ELEC0134-003 06/06/2016 Rates Fringes ELECTRICIAN ELECTRICAL TECHNICIAN ....... $ 42.02 23.00 The work shall consist of the installation, operation, inspection, maintenance, repair and service of radio, television, recording, voice sound vision production and reproduction, telephone and telephone interconnect, facsimile, data appatatus, coaxial, fibre optic and wireless equipment, appliances and systems used for the transmission and reception of signals of any nature, business, domestic, commercial, education, entertainment and residential purposes, including but not limited to communication and telephone, electronic and sound equipment, fibre optic and data communication systems, and https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 4 of 15 the performance of any task directly related to such installation or service whether at new or existing sites, such tasks to include the placing of wire and cable and electrical power conduit or other raceway work within the equipment room and pulling wire and/or cable through conduit and the installation of any incidential conduit. ---------------------------------------------------------------- * ELEV0002-001 01/01/2017 Rates Fringes ELEVATOR MECHANIC ................$ 53.18 31.585+a+b FOOTNOTES: a) PAID HOLIDAYS: New Year's Day; Memorial Day; Independence Day; Labor Day; Thanksgiving Day; Day after Thanksgiving Day; Veterans' Day and Christmas Day. b) Employer contributes 8% of regular hourly rate as vacation pay credit for employee with more than 5 years of service, and 6% for employee with less than 5 years service ---------------------------------------------------------------- * ENGIO150-006 06/01/2016 Building and Residential Construction POWER EQUIPMENT OPERATORS CLASSIFICATIONS GROUP 1: Mechanic; Asphalt Plant*; Asphalt Spreader; Autograde*; Backhoes with Caisson attachment*:Batch Plant*; Benoto(Requires two Engineers); Boiler and Throttle Valve; Caisson Rigs*; Central Redi-Mix Plant*; Combination Backhoe Front Endloader Machine; Compressor and Throttle Valve; Concrete Breaker (Truck Mounted)*; Concrete Conveyor; Concrete Conveyor, Truck Mounted; Concrete Paver over 27E cu. ft.*; Concrete Paver 27E cu ft and Under*; Concrete Placer*; Concrete Placing Boom; Concrete Pump (Truck Mounted); Concrete Tower; Cranes*; Cranes, Hammerhead*; Cranes, (GCI and similar type Requires two operators only); Creter Crane; Crusher, Stone, etc; Derricks; Derricks, Traveling*; Formless Curb and Gutter Machine*; Grader, Elevating; Grouting Machines; Highlift Shovels or Front Endloader 2 1/4 yd. and over; Hoists, Elevators, Outside Type Rack and pinion and similar Machines; Hoists, One, Two, and Three Drum; Hoists, Two Tugger One Floor; Hydraulic Backhoes*; Hydraulic Boom Trucks; Hydraulic Vac (and similar equipment);Locomotives; Motor Patrol*; Pile Drivers amd Skid Rig*; Post Hole Digger; Pre- Stress Machine; Pump Cretes Dual Ram(Requiring frequent https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Rates Fringes OPERATOR: Power Equipment GROUP 1 ....................$ 49.10 34.85 GROUP 2 ....................$ 47.80 34.85 GROUP 3 ....................$ 45.25 34.85 GROUP 4 ....................$ 43.50 34.85 POWER EQUIPMENT OPERATORS CLASSIFICATIONS GROUP 1: Mechanic; Asphalt Plant*; Asphalt Spreader; Autograde*; Backhoes with Caisson attachment*:Batch Plant*; Benoto(Requires two Engineers); Boiler and Throttle Valve; Caisson Rigs*; Central Redi-Mix Plant*; Combination Backhoe Front Endloader Machine; Compressor and Throttle Valve; Concrete Breaker (Truck Mounted)*; Concrete Conveyor; Concrete Conveyor, Truck Mounted; Concrete Paver over 27E cu. ft.*; Concrete Paver 27E cu ft and Under*; Concrete Placer*; Concrete Placing Boom; Concrete Pump (Truck Mounted); Concrete Tower; Cranes*; Cranes, Hammerhead*; Cranes, (GCI and similar type Requires two operators only); Creter Crane; Crusher, Stone, etc; Derricks; Derricks, Traveling*; Formless Curb and Gutter Machine*; Grader, Elevating; Grouting Machines; Highlift Shovels or Front Endloader 2 1/4 yd. and over; Hoists, Elevators, Outside Type Rack and pinion and similar Machines; Hoists, One, Two, and Three Drum; Hoists, Two Tugger One Floor; Hydraulic Backhoes*; Hydraulic Boom Trucks; Hydraulic Vac (and similar equipment);Locomotives; Motor Patrol*; Pile Drivers amd Skid Rig*; Post Hole Digger; Pre- Stress Machine; Pump Cretes Dual Ram(Requiring frequent https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 5 of 15 Lubrication and Water); Pump Cretes; Squeeze Cretes-Screw Type Pumps Gypsum Bulker and Pump; Raised and Blind Hole Drill*; Roto Mill Grinder (36" and Over)*; Roto Mill Grinder (Less Than 36")*; Scoops -Tractor Drawn; Slip -Form Paver*; Straddle Buggies; Tournapull; Tractor with Boom, and Side Boom; and Trenching Machines*. GROUP 2: Bobcat (over 3/4 cu yd); Boilers; Broom, Power Propelled; Bulldozers; Concrete Mixer (Two Bag and over); Conveyor, Portable; Forklift Trucks; Greaser Engineer; Highlift Shovels or Front End loaders under 2 1/4 cu yd; Aotomatic Hoists, Hoists, Inside Elevators; Hoists, Sewer Dragging Machine; Hoists, Tugger Single Drum; Laser Screed; Rock Drill (Self -Propelled); Rock Drill (Truck Mounted)*; Rollers; Steam Generators; Tractors; Tractor Drawn Vibratory Roller (Receives an additional $.50 per hour); Winch Trucks with "A" Frame. GROUP 3: Air Compressor -Small 250 and Under (1 to 5 not to exceed a total of 300 ft); Air Compressor -Large over 250; Combination -Small Equipment Operator; Generator- Small 50 kw and under; Generator -Large over 50 kw; Heaters, Mechanical; Hoists, Inside Elevators (Remodeling or Renovatin work); Hydrualic Power Units (Pile Driving, Extracting, and Drilling); Low Boys; Pumps Over 3" (1 To 3 not to exceed a total of 300 ft); Pumps, Well Points; Welding Machines (2 through 5); Winches, 4 Small Electric Drill Winches; Bobcat (up to and including 3/4 cu yd) GROUP 4 - Bobcats and/or other Skid Steer Loaders; Brick Forklifts; Oilers *-Requires Oiler ---------------------------------------------------------------- * ENGIO150-025 06/01/2016 Heavy and Highway Construction Rates Fringes OPERATOR: Power Equipment GROUP 1 .....................$ 47.30 34.85 GROUP 2 .....................$ 46.75 34.85 GROUP 3 .....................$ 44.70 34.85 GROUP 4 .....................$ 43.30 34.85 GROUP 5 .....................$ 42.10 34.85 POWER EQUIPMENT OPERATOR CLASSIFICATIONS GROUP 1: Asphalt Plant*; Asphalt Heater and Planer combination; Asphalt Heater Scarfire*, Asphalt Spreader; Autograder/ GOMACO or similar; ABG Paver*, Backhoes with Caisson attachment*, Ballast Regulator, Belt Loader*; Caisson Rigs*Car Dumper, Central Redi-Mix Plant*, Combination Backhoe; Front End Loader Machine (1 cu yd or over Backhoe bucket or with attachments); Concrete Breaker (truck mounted); Concrete Conveyor; Concrete Paver over 27E cu ft*; Concrete Placer*; Concrete Tube Float; Cranes, all attachments*; Cranes, Hammerhead, Linden, Peco and machines https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 6 of 15 of a like nature*; Creter Crane; Crusher, stone; All Derricks; Derrick Boats; Derricks, traveling*; Dowell Machine with Air Compressor ($1.00 above Class 1); Dredges*; Field Mechanic Welder; Formless Curb and Gutter Machine*; Gradall and machines of a like nature*; Grader, Elevating; Grader, Motor Grader, Motor Patrol, Auto Patrol, Form Grader, Pull Grader, Subgrader; Guard Rail Post Driver mounted*; Hoists, one, two, and three Drum; Hydraulic Backhoes*; Backhoes with Shear attachments* Mucking Machine; Pile Drivers and Skid Rig*; Pre -Stress Machine; Pump Cretes Dual Ram (requires frequent lubrication and water)*; Rock Drill- Crawler or Skid Rig*; Rock Drill truck mounted*; Rock/ Track Tamper; Roto Mill Grinder, (36" and over)*; Slip -Form Paver*; Soil Test Drill Rig, truck mounted*; Straddle Buggies; Hydraulic Telescoping Form (tunnel); Tractor Drawn Belt Loader*; Tractor Drawn Belt Loader with attached Pusher (two engineers); Tractor with boom; Tractaire with attachment; Traffic Barrier Transfer Machine*; Trenching Machine; Truck Mounted Concrete Pump with boom*; Underground Boring and/or Mining Machines 5 ft in diameter and over tunnel, etc.*; Wheel Excavator* & Widener (Apsco); Raised or Blind Hoe Drill, Tunnel & Shaft* GROUP 2: Batch Plant*; Bituminous Mixer; Boiler and Throttle Valve; Bulldozer; Car Loader Trailing Conveyors; Combination Backkhoe Front End Loader Machine, (less than 1 cu yd Backhoe Bucket with attachments); Compressor and Throttle Valve; Compressor, common receiver (3); Concrete Breaker or Hydro Hammer; Concrete Grinding Machine; Concrete Mixer or Paver 7S series to and including 27 cu ft; Concrete Spreader; Concrete Curing Machine; Burlap Machine; Belting Machine and Sealing Machine; Concrete Wheel Saw; Conveyor Muck Cars (Haglund or similar type); Drills (all); Finishing Machine -Concrete; Greaser Engineer; Highlift Shovels or Front End Loader; Hoist- Sewer Dragging Machine; Hydraulic Boom Trucks, all attachments; Hydro -Blaster (requires two operators); Laser Screed*; Locomotives, Dinky; Off -Road Hauling Units (including articulating); Pump Cretes; Squeeze Cretes-Screw Type pumps, Gypsum Bulker and Pump; Roller Asphalt; Rotary Snow Plows; Rototiller, Seaman, self -Propelled; Scoops -Tractor Drawn; Self- propelled Compactor; Spreader -Chip -Stone; Scraper; Scraper -Prime Mover in Tandem regardless of size (add $1.00 to Group 2 hourly rate for each hour and for each machine attached thereto add $1.00 to Group 2 hourly rate for each hour); Tank Car Heater; Tractors, Push, pulling Sheeps Foot, Disc, or Compactor, etc; Tug Boats GROUP 3: Boilers; Brooms, all power propelled; Cement Supply Tender; Compressor, Common Receiver (2); Concrete Mixer, two bag and over; Conveyor, Portable; Farm type Tractors used for mowing, seeding, etc; Fireman on Boilers; Forklift Trucks; Grouting Machines; Hoists, Automatic; Hoists, all Elevators; Hoists, Tugger single Drum; Jeep Diggers; Low Boys; Pipe Jacking Machines; Post -hole Digger; Power Saw, Concrete, Power Driven; Pug Mills; Rollers, other than asphalt; Seed and Straw Blower; Steam Generators; Stump Machine; Winch Trucks with A -Frame; Work Boats; Tamper -Form motor driven https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 GROUP 4: Air compressor - Small 250 and under (1 to 5 not to exceed a total of 300 ft); Air Compressor - Large over 250; Combination - Small Equipment Operator; Directional Boring Machine; Generators - Small 50 kw and under; Generators - Large , over 50 kw; Heaters, Mechanical; Hydraulic power unit (Pile Driving, Extracting or Drilling); Light Plants (1 to 5); Pumps, over 3" (1 to 3, not to exceed a total of 300 ft); Pumps, Well Points; Tractaire; Welding Machines (2 through 5); Winches, 4 small electric drill winches; GROUP 5: Bobcats (All); Brick Forklifts; Oilers; Directional Boring *Requires Oiler ---------------------------------------------------------------- IRON0001-026 06/01/2015 Rates Fringes IRONWORKER Skeeter .....................$ 44.45 35.54 Structural and Reinforcing..$ 44.20 35.54 ---------------------------------------------------------------- IRON0063-001 06/01/2015 Rates Fringes IRONWORKER, ORNAMENTAL ........... $ 45.00 32.14 ---------------------------------------------------------------- IRON0063-002 06/01/2015 Rates Fringes IRONWORKER Fence Erector ...............$ 37.34 25.41 ---------------------------------------------------------------- IRON0136-001 07/01/2016 Rates Fringes IRONWORKER Machinery Movers; Riggers; Macinery Erectors ........... $ 40.00 31.76 Master Riggers ..............$ 42.50 31.76 ---------------------------------------------------------------- LAB00002-006 06/01/2016 Rates LABORER (BUILDING & RESIDENTIAL) GROUP 1 ....................$ 40.20 GROUP 2 ....................$ 40.20 GROUP 3 ....................$ 40.28 GROUP 4 ....................$ 40.30 GROUP 5 ....................$ 40.40 GROUP 6 ....................$ 40.40 GROUP 7 ....................$ 40.43 GROUP 8 ....................$ 40.53 Fringes 26.30 26.30 26.30 26.30 26.30 26.30 26.30 26.30 Page 7 of 15 https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 8 of 15 GROUP 9 ....................$ 40.55 26.30 GROUP 10 ....................$ 40.75 26.30 GROUP 11 ....................$ 40.78 26.30 GROUP 12 ....................$ 40.40 26.30 LABORER CLASSIFICATIONS GROUP 1: Building Laborers; Plasterer Tenders; Pumps for Dewatering; and other unclassified laborers. GROUP 2: Fireproofing and Fire Shop laborers. GROUP 3: Cement Gun. GROUP 4: Chimney over 40 ft.; Scaffold Laborers. GROUP 5: Cement Gun Nozzle Laborers (Gunite); Windlass and capstan person. GROUP 6: Stone Derrickmen & Handlers. GROUP 7: Jackhammermen; Power driven concrete saws; and other power tools. GROUP 8: Firebrick & Boiler Laborers. GROUP 9: Chimney on fire brick; Caisson diggers; & Well Point System men. GROUP 10: Boiler Setter Plastic Laborers. GROUP 11: Jackhammermen on fire brick work only. GROUP 12: Dosimeter use (any device) monitoring nuclear exposure); Asbestos Abatement Laborer; Toxic and Hazardous Waste Removal Laborers. ---------------------------------------------------------------- LAB00002-007 06/01/2016 Rates Fringes LABORER (HEAVY & HIGHWAY) GROUP 1 .....................$ 40.20 26.30 GROUP 2 .....................$ 40.28 26.30 GROUP 3 .....................$ 40.40 26.30 GROUP 4 .....................$ 40.43 26.30 GROUP 5 .....................$ 40.40 26.30 LABORER CLASSIFICATIONS GROUP 1: Common laborer; Tenders; Material expeditor (asphalt plant); Street paving, Grade separation, sidewalk, curb & gutter, strippers & All laborers not otherwise mentioned GROUP 2: Ashpalt tampers & smoothers; Cement gun laborers GROUP 3: Cement Gun Nozzle (laborers), Gunite https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 9 of 15 GROUP 4: Rakers, Lutemen; Machine-Screwmen; Kettlemen; Mixermen; Drun-men; Jackhammermen (asphalt); Paintmen; Mitre box spreaders; Laborers on birch, overman and similar spreader equipment; Laborers on APSCO; Laborers on air compressor; Paving Form Setter; Jackhammermen (concrete); Power drive concrete saws; other power tools. GROUP 5: Asbestos Abatement Laborers; Toxic and Hazardous Waste Removal Laborers, Dosimeter (any device) monitoring nuclear exposure ---------------------------------------------------------------- LAB00002-008 06/01/2016 Rates LABORER (Compressed Air) 0 - 15 POUNDS ...............$ 41.20 16 - 20 POUNDS ..............$ 41.70 21 - 26 POUNDS ..............$ 42.20 27 - 33 POUNDS ..............$ 43.20 34 - AND OVER ...............$ 44.20 LABORER (Tunnel and Sewer) GROUP 1 .....................$ 40.20 GROUP 2 .....................$ 40.33 GROUP 3 .....................$ 40.43 GROUP 4 .....................$ 40.55 GROUP 5 .....................$ 40.20 LABORER CLASSIFICATIONS (TUNNEL) Fringes 26.30 26.30 26.30 26.30 26.30 26.30 26.30 26.30 26.30 26.30 GROUP 1: Cage tenders; Dumpmen; Flagmen; Signalmen; Top laborers GROUP 2: Air hoist operator; Key board operator; concrete laborer; Grout; Lock tenders (Free Air Side); Steel setters; Tuggers; Switchmen; Car pusher GROUP 3: Concrete repairmen; Lock tenders (pressure side); Mortar men; Muckers; Grout machine operators; Track layers GROUP 4: Air trac drill operator; Miner; Bricklayer tenders; Concrete blower operator; Drillers; Dynamiters; Erector operator; Form men; Jackhammermen; Powerpac; Mining machine operators; Mucking machine operator; Laser beam operator; Liner plate and ring setters; Shield drivers; Power knife operator; Welder- burners; Pipe jacking machine operator; skinners; Maintenance technician GROUP 5: Asbestos abatement laborer; Toxic and hazardous waste removal laborer; Dosimeter (any device) monitoring nuclear exposure LABORER CLASSIFICATIONS (SEWER) GROUP 1: Signalmen; Top laborers and All other laborers GROUP 2: Concrete laborers and Steel setters GROUP 3: Cement carriers; Cement mixers; Concrete repairmen; https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 10 of 15 Mortar men; Scaffold men; Second Bottom men GROUP 4: Air trac drill operator; Bottom men; Bracers -bracing; Bricklayer tenders; Catch basin diggers; Drainlayers; dynamiters; Form men; Jackhammermen; Powerpac; Pipelayers; Rodders; Welder -burners; Well point systems men GROUP 5: Asbestos abatement laborer, Toxic and hazardous waste removal laborer; Dosimeter (any device) monitoring nuclear exposure ---------------------------------------------------------------- LAB00225-001 06/01/2016 Rates Fringes LABORER (DEMOLITION/WRECKING) GROUP 1 .....................$ 35.00 26.30 GROUP 2 .....................$ 40.40 26.30 GROUP 3 .....................$ 40.40 26.30 LABORER CLASSIFICATIONS GROUP 1 - Complete Demolition GROUP 2 - Interior Wrecking and Strip Out Work GROUP 3 - Asbestos Work with Complete Demolition/Wrecking or Strip Out Work ---------------------------------------------------------------- PAIN0014-001 06/01/2016 Rates Fringes PAINTER (including taper) ........ $ 44.55 26.09 ---------------------------------------------------------------- PAIN0027-001 06/01/2016 Rates Fringes GLAZIER ..........................$ 41.70 34.02 ---------------------------------------------------------------- PLAS0005-002 07/01/2015 Rates Fringes PLASTERER ........................$ 42.25 26.65 ---------------------------------------------------------------- PLAS0502-001 06/01/2016 Rates Fringes CEMENT MASON/CONCRETE FINISHER ... $ 44.25 29.91 ---------------------------------------------------------------- PLUM0130-001 06/01/2016 Rates Fringes PLUMBER ..........................$ 48.25 27.92 https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 11 of 15 ---------------------------------------------------------------- PLUM0597-002 06/01/2016 Rates Fringes PIPEFITTER .......................$ 47.50 29.79 ---------------------------------------------------------------- ROOF0011-001 06/01/2016 Rates Fringes ROOFER ...........................$ 41.70 20.40 ---------------------------------------------------------------- SFIL0281-001 01/01/2017 Rates Fringes SPRINKLER FITTER .................$ 47.05 25.60 ---------------------------------------------------------------- SHEE0073-001 06/01/2011 Rates Fringes Sheet Metal Worker ...............$ 40.56 27.23 ---------------------------------------------------------------- SHEE0073-002 06/01/2011 Rates Fringes Sheet Metal Worker ALUMINUM GUTTER WORK ........ $ 27.63 27.23 ---------------------------------------------------------------- TEAM0731-001 06/01/2016 COOK COUNTY - HEAVY AND HIGHWAY Rates Fringes TRUCK DRIVER 2 or 3 Axles ................$ 35.60 20.06 4 Axles .....................$ 35.85 20.06 5 Axles .....................$ 36.05 20.06 6 Axles .....................$ 36.25 20.06 FOOTNOTES: A. Paid Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. B. 900 straight time hours or more in 1 calendar year for the same employer shall receive 1 week paid vacation; 3 years - 2 weeks paid vacation; 10 years - 3 weeks paid vacation; 20 years - 4 weeks paid vacation. C. An additional $.20 per axle shall be paid for all vehicles with more than six (6) axles. ---------------------------------------------------------------- TEAM0731-002 03/01/2012 https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 12 of 15 Rates Fringes Traffic Control Device Monitor TRAFFIC SAFETY WORKER: Primary duties include but are not limited to the delivery, maintenance and pick-up of traffic control devices, the set-up and installation of traffic signs, pavement markings, barricades, crash barrels and glare screens, traffic control surveillance, the repair and maintenance trucks, cars, arrow boards, message signs, barricade and sign fabrication equipment ....... $ 28.25 9.08 TEAM0786-001 06/01/2016 COOK COUNTY - BUILDING AND RESIDENTIAL Rates Fringes TRUCK DRIVER 2 & 3 Axles .................$ 38.425 .25+a 4 Axles .....................$ 38.675 .25+a 5 Axles .....................$ 38.885 .25+a 6 Axles .....................$ 39.095 .25+a FOOTNOTES: a. $689.00 per week. An additional $.20 per axle shall be paid for all vehicles with more than six (6) axles. Paid Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. 900 straight time hours or more in 1 calendar year for the same employer shall receive 1 week paid vacation; 3 years - 2 weeks paid vacation; 10 years - 3 weeks paid vacation; 20 years - 4 weeks paid vacation. WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis -Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the E0, the contractor must provide https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 13 of 15 employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of "identifiers" that indicate whether the particular rate is a union rate (current union negotiated rate for local), a survey rate (weighted average rate) or a union average rate (weighted union average rate). Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than "SU" or "UAVG" denotes that the union classification and rate were prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014. Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate. Survey Rate Identifiers Classifications listed under the "SU" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SULA2012-007 5/13/2014. SU indicates https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 14 of 15 the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. Survey wage rates are not updated and remain in effect until a new survey is conducted. Union Average Rate Identifiers Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier. A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be. * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis -Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Page 15 of 15 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. END OF GENERAL DECISION https://www.wdol.gov/wdol/scafiles/davisbacon/IL9.dvb?v=2 2/10/2017 Q�Q U K r W C7 IL N O a a Y J Z Q Ri W Z O O Z LL Z Lu O m aQc�i¢ 0 2 _ _J r E > N M 0 0 0 0 0 0 0 0 0 0 CRc Z J Z a 0 0 0 EA EA N O m r F U w U0 m � J N Z c J O r N O o> O O O OJ O Z (6m J O C 7 U O o o 0 O 0 o 0 O 0 o 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 O c U Z O O O O M O O N M O r O O O W O N O N N N Z O N O U o F U � H V �0 7 p ce c ZQ p 0 O 0 N 0 N N (O O N O O O O O O O N O O U ro o m v o ai o� ui Lu Q en <n c» ao O j 000 0 0 0 00 00 ui N '� U3 EA V Uj W Z � ~ON O O fA EA � O o 0 U » U 3 J > m — K Y � co U Z m t O O N N N r N r O O O O O O O N O N O r U ui ui �i N ui v of o o vi Z U O 0 o 0 0 0 0 o 0 O 0 o 0 0 0 0 0 0 0 0 0 O U O ? N N O O O O O O O N W O O O O O N O N N r WN N U3 EA O O_ V EA M- EA fA M W y o U � d o 0 V � J Ir O O N O N O r O O N O W O N N (O N (D N O O V 0 ^ N fA EA fA M� N� EA f13 W '� N C 0 p �U 2 U 0 0 0 0 0 0 0 0 0 0 ON 0 0 0 0 0 0 0 0 0 0ui c (pN Lu 75 Q r O f0 O O O O NO N M W Z_ = ~ C7 ZW O N N O O O O O N O Lu O N 1� M mLl O O O r O C p N N N N N O N O O N U 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c Z O O O O O O O Lq M io N V3 N V3 O M M O Of � J f N Y Z J Q Oa °o o o o 0 0 0 0 0 V o% o �2 ON o � 7 U J Q N (NO75 O r M U N O O ~ U E9 EA r N J Q Q M J -j 3 � U � p N O W r W N W Zr o N CO '� N a W EA V3 rn V3 rn a EA W m M rn H3 � O � U t Village of Mount Prospect GIS Notes 1:18,056 0.6 0 028 0.6 Miles This map is a user generated static output from an Internet mapping site and Is for reference only. Data layers that appear on this map may or may rot be WGS 1114_Weh_Mercator _A—lia-Sphere accurate, current, or otherwise reliable. ©Village cf Mount Prospect, IT THIS MAP IS NOT TO BE USED FOR NAVIGATION Bid Form Page 9 BID FORM 2017 CDBG Sidewalk Program Village of Mount Prospect Department of Public Works FROM: A. F��C1)efj -- � (��C',��6F�J�� '��. 73 (hereinafter called "Bidder") TO: Office of the Village Manager, 3`d Floor 50 South Emerson Street Mount Prospect, Illinois 60056 (hereinafter called "Village" or "Village of Mount Prospect") Bid For: 112017 CDBG Sidewalk Program" The bidders have familiarized themselves with the work and probable work conditions required under this Bid affecting the cost of the work and with the Bid Documents which include: Notice to Bidders Table of Contents Instructions for Bidders General Conditions and Special Provisions Specifications Bid Form Affidavit — Bid Certification Form Bid Security Bid Sheet Other materials or standards provided or noted by the Village Contract Document Performance Bond Form Labor and Materials Payment Bond Form Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel, labor, materials, tools appurtenances, equipment, and services (including all utility and transportation services) required to construct and complete the Work, all in accordance with the above listed documents. Bidder agrees to perform all of the Work and provide the equipment and materials described in the Bid Documents, as follows: Bidder has bid on all items and has provided a price for all items. The Bidder acknowledges that it is responsible for verification of all pipe sizes and depths prior to the ordering of materials. The Bidder will complete and provide all labor, equipment, materials and mobilization (if applicable) to perform the Work as incidental to the fixed item price for each item proposed. 32 Bid Form Page 2 In submitting this bid, the Bidder understands that the Village of Mount Prospect reserves the right to add to or subtract from the estimated quantities. The Village of Mount Prospect intends to award one (1) contract (if at all) for the items bid. If written notice of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the prescribed form and furnish payment and performance bonds, or letter of credit, and the insurance certificates required by the Bid Documents to the Village within ten (10) days after receipt. The Bidder, and as successful bidder/Contractor upon award of the Contract understands and agrees to the following: 1) The Contractor agrees to provide all Work and items and material to the Village as noted in the Bid Documents and comply with the requirements of the Bid Documents. 2) The Contractor agrees to comply with all applicable state and federal laws, rules and regulations, and county and municipal ordinances, as described in the General Conditions. All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces provided below: Addendum No. Addendum Date Acknowledgement by Bidder or Authorized Representative Date Acknowledged /Q Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for disqualification of the bidder and rejection of his/her bid submittal. A record of all Addenda and copies of same will be available to all qualified bidders from the Village of Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect, Illinois two (2) days prior to the letting. It shall be the bidder's responsibility to become fully advised of all Addenda prior to submitting its bid. Upon award the contract the Village will send Notice of Award to the successful bidder, The bidder must then execute the contract and provide the required bonds or letter of credit and certificate of insurance to the Village within ten (10) days. The Village will then issue a written Notice to Proceed, which starts the performance period and the contractor then has ten (10) days to commence work. The contractor shall reach substantial completion within forty-five (45) consecutive calendar days after the Notice to Proceed with final completion fifteen (15) days thereafter. Failure to complete the work in the designated time frame may result in the Director of Public Works withholding compensation due the contractor for failure to complete the said work in the designated time frame, calling the bonds, or taking such other action as may be available. Security in the sum of ten (10%) percent of the amount bid in form of (check one): Bid Bond Certified Check Bank Cashier's Check is attached hereto in accordance with the Instructions for Bidders". 33 Bid Form Page 3 This Bid Submittal contains the following: 1) Bid Form 2) Affidavit — Bid Certification Form 3) Bid Security 3) Bid Sheet (s) Respectfully submitted: Name of Firm/Bidder:G(,,q)C6CLIQ p, 4 1 A � Y --L-y7- - M (Signature) Name & Title: �L6D e-7 Date: Contact Information: Official Address: J-%56 Telephone: Email: 34 VILLAGE OF MOUNT PROSPECT AFFIDAVIT — BID CERTIFICATION FORM Bidder: l v Company/Firm Name: < E - r,-6 c;4-) 0 0 Address: -7�6 �, �tzn r'4 IL ��Y-)76 As a condition of entering into a contract with the Village of Mount Prospect, and under oath and penalty of perjury and possible termination of contract rights and debarment, the undersigned, 6jR kT 'C't R6(:—p I�, being first duly sworn on oath, deposes and states that he or she isj�� (sole owner, partner, joint ventured, President, Secretary, etc.) of c14KOF- )E ff1 , l and has the authority to make all (Name of Company).go--4-(k_'6 = le. t c� �i� , , INC-, certifications required by this affidavit. Section I Non Collusion The undersigned certifies that this bid is genuine and not collusive or a sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned further states that `. C! 4jZf� `P-. k ca4pe /Ale. (Name of Company) is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4. Section III Drug Free Workplace The undersigned further states that QCk�'Lt'� (Name of Company) provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1, et seq., and has, to the extent not covered by a collective bargaining that deals with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these requirements of that Act, 35 Page 2 - AFFIDAVIT — BID CERTIFICATION FORM Section IV Tax Payment The undersianed further statesthat�_�i �Ld j y� � (_ C� Wye i��' , is (Name of Company) not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. Section V Sexual Harassment Policy Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A), every party to a public contract must: "Have written sexual harassment policies that shall include, at a mini -mum, the following information: (1) the illegality of sexual harassment; (II) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department (of Human Rights) and the Commission (Human Rights Commission); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act)." A "public contract" includes: ... every contract to which the State, any of its political subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002), The undersigned further states that<T � Aj ?o has (Name of Company) a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4). It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. The undersigned , ifies t t I infor tion contained in this Affidavit is true and correct. Signed by: Title: j b K 1� Signature Name Printed: k_ -/S 1__a E K - Signed and sworn to before me this My commission expires: )�1-1Q0AN Pub& "OFFICIAL SEAL° MARY L. BROUNT NOTARY PUBLIC, STATE OF ILLINOIS , MY COMMISSION EXPIRES 415'2020 Io day of )20/7 , 20/7 BID SECURITY Included with this bid is a bank cashier's check, certified check or bid bond in the amount of ItXu.Pik PON , being ten percent (10%) of the total amount bid by zc'-Tw., the Bidder, in favor of the Village of Mount Prospect. It is hereby agreed that, should Br be awarded the Work contemplated under this bid and fail or refuse to execute a contract for said Work, or to provide the required payment and performance bonds, or letter of credit, and certificate of insurance, then this security, in the amount stipulated above, shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid opening date. SUBMITTED THIS l 4k SEAL (if corporation) DAY OF Azr-en , 20-L7 Bidder: Bidder's Agent and Agent's Title: Title Note: If bidder is a partnership, the bid must be signed by at least two of the partners. Note: If bidder is a corporation, the bid must be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. If a corporation, note here the state of incorporation: Incorporated under the laws of the State of 37 BID SHEET "2017 CDBG Sidewalk Program" (TO BE FILLED OUT BY THE CONTRACTOR/BIDDER) The Bidder will complete pricing for all items (# 1-10) to provide all labor, equipment, materials and mobilization (if applicable) to perform this work. The fixed item price given is to be all inclusive. ITE NO.M DESCRIPTION UNIT QUANTITY NIT URICE TOTAL 1 SPECIAL EXCAVATION CUYD 50 a ,&0 /J 2 PCC SIDEWALK, 5" SQFT 200 S" 5_0 )) / OC-) 3 PCC SIDEWALK, 8" SQFT 1,500 cc 91 0 oo 4 PCC SIDEWALK REMOVAL AND REPLACEMENT, 5" SQFT 20,000 h_- A 6;?J' J 6 0 66 5 PCC SIDEWALK REMOVAL AND REPLACEMENT, 8" SQFT 8,000 (Do C-) 66 6 HOT -MIX ASPHALT PAVEMENT REMOVAL AND REPLACEMENT SQYD 300 6'0 7 COMB. CONC, CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 200 w 8 DETECTABLE WARNINGS SQFT 200 no on 9 CONCRETE CURE AND SEAL COMPOUND, SPECIAL SQYD 3,000 60 10 TOPSOIL FURNISH AND PLACE SQYD 300 t)e) TOTAL FOR ITEMS (1 -10) W* 5/11/2017 BoardDocs® Pro IN Agenda Item Details Meeting Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.5 Motion to concur with Illinois Department of Transportation (IDOT) bid award recommendation Martam Construction Company, Inc. for the construction of covered bike shelters in downtown Mount Prospect in an amount not to Kovilic Construction, Inc. exceed $181,694.80. Access Public Type Action Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact Yes Dollar Amount 14,130.00 Budgeted Yes Budget Source Capital Improvement Fund Recommended Concur with the Illinois Department of Transportation (IDOT) recommendation to award the Action contract for the construction of covered bike parking shelters in downtown Mount Prospect to Sumit Construction of Chicago, Illinois for an amount not to exceed $181,694.80. The Village share of this award obligation will not exceed $14,130. Public Content Information In 2016 the Village of Mount Prospect was awarded $134,800 in Congestion Mitigation and Air Quality (CMAQ) Improvement Program funds and $33,700 in Access to Transit Improvement Program funds for the construction of covered bike shelters in the downtown. We also received an additional $16,400.00 in CMAQ funds to cover the cost of engineering inspection during construction. The project includes construction of three (3) covered bike shelters, 30 bike racks (for 60 bikes), decorative brick pavers, and landscaping. One shelter will be located in the west commuter lot, one in the east commuter lot, and one on the north side of Prospect Avenue east of Emerson Street. The attached map denotes these locations. Last month the Village signed a Local Agency Agreement (the Agreement) with the Illinois Department of Transportation (IDOT) establishing the division of cost for the project. The Agreement also stipulated that the construction contract would be awarded by IDOT through their competitive bidding process. IDOT will pay the construction contractor directly and the Village will reimburse IDOT for our share of the construction cost. IDOT opened bids on March 3, 2017. Eight (8) contractors bid on the project and Sumit Construction Company of Chicago, IL was the low bidder with a bid of $181,694.80. The complete bid results are: Bidder Bid Sumit Construction Company $181,694.80 Vixen Construction, Inc. 11$193,810.75 Martam Construction Company, Inc. $197,034.51 Kovilic Construction, Inc. $202,450.00 Landmark Contractors, ............... ..........................I....n......c...... . $209,655.90 MYSLncorporatea $216,118.50 Alliance Contractors $219,130.84 hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 5/11/2017 BoardDocs® Pro Bidder Bid Norvilla, LLC $219,528.75 Engineer's Estimate of Cost $168,500.00 The low bid is $12,844.80 above the consulting engineer's estimate of cost. The two construction grants are currently capped at a total amount of $168,500. Therefore, the Village's share of the construction cost is $12,844.80. IDOT is seeking the Village's concurrence to award the contract to the low bidder in the amount of $181,694.80. To allow for contingency in contract quantities, 10% should be added bringing the Village's share to a not to exceed amount of $14,130.00. The Village plans to request additional CMAQ funds that, if successful, would reduce the Village's share of the construction cost. Besides the construction cost, Village expenditures on this project include design engineering ($24,240.00) and a portion of the construction inspection ($4,100.00). Design engineering is complete and all costs paid to the consultant. Construction inspection will take place this spring and summer as part of construction. Both of these engineering contracts were previously approved by the Village Board. The total Village financial obligation for this project will be $42,470. Alternatives 1. Concur with IDOT bid award recommendation to award a contract for the construction of three (3) covered bike shelters in downtown Mount Prospect to the lowest cost responsive bidder. 2. Action at discretion of Village Board. Staff Recommendation It is Staff's recommendation that the Village Board concur with the award by IDOT of the Downtown Covered Bike Shelter Project to the low bidder Sumit Construction Company of Chicago, Illinois in an amount not to exceed $181,694.80. The Village's maximum participation in this award will be $14,130. vb resolution location map.pdf (407 KB) Administrative Content Executive Content Motion & Voting Concur with the Illinois Department of Transportation (IDOT) recommendation to award the contract for the construction of covered bike parking shelters in downtown Mount Prospect to Sumit Construction of Chicago, Illinois for an amount not to exceed $181,694.80. The Village share of this award obligation will not exceed $14,130. VBA 26-17 Motion by Michael Zadel, second by Steve Polit. Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2 10 0 1 A I -- u z 0 < u LU rL (n 0 0 CL u z D AA CC AA co 0 E t °t w - CL V) uj > 0 U > 0 5/11/2017 BoardDocs® Pro IN Agenda Item Details Meeting Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.6 Motion to authorize the Village Manager to execute a settlement agreement in the case of Jacqueline Hallum v. Mount Prospect Access Public Type Action Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact Yes Dollar Amount 250,000.00 Budgeted No Budget Source Risk Management Fund Recommended Authorize the Village Manager to execute a settlement agreement in the case of Jacqueline Hallum Action v. Mount Prospect in the amount of $250,000. Public Content Information On November 12, 2013, Arlington Heights resident Jacqueline Hallam tripped and fell while walking on a Village -owned public sidewalk in the 1800 block of Palm Drive. As a result of this fall, Ms. Hallam suffered injuries to her wrist and arm requiring surgery to correct. Ms. Hallam's actual rehabilitation expenses approach $100,000. Subsequently, Ms. Hallam filed a lawsuit against the Village of Mount Prospect in the Cook County Circuit Court. In this suit, Ms. Hallam alleged that the trip and fall was caused by a vertically offset sidewalk square. In Illinois, municipalities are only liable for sidewalk trip and fall accidents if they are negligent in the maintenance of the sidewalk and the negligence contributed to the cause of the accident. Furthermore, the existence of a sidewalk defect or condition, such as a vertical offset, in and of itself does not constitute negligence. To prove the municipality was negligent, it must be established that the municipality knew, or reasonably should have known, about the unsafe condition. In practical terms, municipalities are likely to be held negligent by a court of law if they failed to respond to a sidewalk defect complaint in a timely manner; proactively inspected a sidewalk but did not expediently correct observed defects; or do not maintain a reasonable sidewalk inspection and rehabilitation program. In this instance, the Village established that it had no prior notice of the sidewalk defect. It also established that it corrected the defect within 24 hours of notice. Furthermore, the Village posited that sidewalk inspection and replacement associated with its Street Resurfacing Program, Community Development Block Grant (CDBG) Sidewalk Improvement Program, and Cost -Share Sidewalk Improvement Program constituted a reasonable sidewalk inspection and rehabilitation protocol. After considering the preponderance of the evidence, the Village Attorney concluded that negligence would be difficult to establish and petitioned the judge for a summary judgement dismissing the case. A summary judgement is a ruling in favor of one party over another without a full trial. However, the judge declined to issue a summary judgement. Apparently, this decision was influenced by third -party testimony that the sidewalk defect existed for some period of time prior to Ms. Hallam's accident. The implication of the hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 5/11/2017 BoardDocs® Pro judge's decision is that this testimony could provide a basis to establish that the Village should have been aware of the sidewalk defect. Consequently, the lawsuit was set upon a course that could have resulted in a full trial possibly seated by a Cook County jury. Given the unpredictability of jury trial outcome, the potential for a treble damage award (three (3) times actual damages), as well as possible responsibility for legal and court costs, staff has concluded that the best interests of the Village will be served by resolving this matter with a settlement agreement. Alternatives 1. Authorize the Village Manager to execute a settlement agreement in the case of Jacqueline Hallum v. Mount Prospect in the amount of $250,000. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board authorize the Village Manager to execute a settlement agreement in the case of Jacqueline Hallum v. Mount Prospect in the amount of $250,000. S -Settlement Agree.General Release. Exec 3.15.17.Scanned_Redacted.pdf (200 KB) KTJ memo- settlement agreement.pdf (41 KB) Administrative Content Executive Content Motion & Votin Authorize the Village Manager to execute a settlement agreement in the case of Jacqueline Hallum v. Mount Prospect in the amount of $250,000. VBA 27-17 Motion by John Matuszak, second by Michael Zadel. Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2 IN THE CIRCUIT COURT OF COOK COUNTY, ILLINOIS COUNTY DEPARTMENT, LAW DIVISION JACQUELINE HALLAM, Plaintiff, ) V. ) Case No. 14 L 010497 VILLAGE OF MOUNT PROSPECT, ) Defendant. ) SETTLEMENT AGREEMENT AND GENERAL RELEASE This Settlement Agreement and General Release ("Agreement") is made and entered into this _ day of March, 2017, by and between the following parties: Jacqueline Hallam ("Plaintiff') and the Village of Mount Prospect, Illinois ("Village"). Preamble WHEREAS, Plaintiff filed an amended complaint against the Village on July 22, 2015 and said case is pending in the Circuit Court of Cook County, Illinois, Law Division as Case No. 2014 L 010497 (the "Lawsuit"); and WHEREAS, Plaintiff asserted state law negligence and premises liability claims against the Village as set forth more particularly in the pleadings in the Lawsuit, which claims the Village has denied and continues to deny; and WHEREAS, it is now the desire of Plaintiff and the Village to fully and finally resolve and settle the Lawsuit, their respective claims, which exist between them and any and all other claims or matters which may exist or arguably existed between them, as of the date of this Agreement and enter into a full and final compromise, settlement and mutual release. NOW THEREFORE, in consideration of the foregoing, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged: 1 1. Inco oration of Preamble. Each of the introductory statements contained in the Preamble hereto are incorporated into Section 1 of this Agreement as material terms and provisions agreed to by Plaintiff and the Village. 2. Compromise and Settlement. This Agreement constitutes the compromise and settlement of disputed claims that is made to avoid further costs of litigation. Nothing contained herein, nor any actions taken by Plaintiff or the Village in connection herewith, shall constitute, be construed as or be deemed to be, an admission of fault, liability or wrongdoing whatsoever on the part of any party. 3. Settlement of All Claims. Plaintiff and the Village intend this Agreement to be a complete and total resolution and settlement of any and all claims of any kind, whether asserted or not asserted, known or unknown, that Plaintiff may have or possibly could have against the Village up to the date of this Agreement. 4. Dismissal of the Lawsuit. Plaintiff will dismiss with prejudice her lawsuit against the Village in its entirety. 5. Payment to Plaintiff In return for Plaintiff's dismissal of all her claims and her lawsuit against the Village in its entirety, the Village of Mount Prospect agrees to pay Plaintiff the sum of $250,000.00 inclusive of attorneys fees and costs, which sum shall be paid by a check issued by the Village of Mount Prospect in the names of the Plaintiff, Jacqueline Hallam, and her attorney, Jeffrey E. Martin of the law firm, the Law Offices of Jeffrey E. Martin. To the extent permitted by law, for the purpose of the Internal Revenue Code § 104(a)(2) only, and with the understanding and agreement of all parties that nothing in the wording of this sentence shall constitute, be construed as or be deemed to be an admission of fault, liability or wrongdoing whatsoever on the part of any party, all compensation paid to Plaintiff shall be construed as 2 being paid on account of personal injuries. As part of this Agreement, the Village hereby waives its right to collect from the Plaintiff the amount of the Plaintiff's ambulance bill incurred on November 12, 2013. 6. General Release and Covenant Not To Sue. Plaintiff, on behalf of herself and her heirs, executors, administrators, successors and assigns, for and in consideration of the payment set forth herein, irrevocably and unconditionally releases and forever until the end of time discharges and acquits the Village, its elected officials, administrators, employees, representatives, agents, insurers, attorneys, executors, heirs, successors and assigns from any and all claims, charges, liabilities, debts, demands, grievances and causes of action of whatsoever kind, whether at law or in equity, whether accrued, contingent or inchoate, and whether known or unknown, suspected or unsuspected, or otherwise which Plaintiff has, had or may have against the Village, its elected officials, administrators, employees, representatives, agents, insurers, attorneys, executors, heirs, successors and assigns arising from or relating to acts or omissions through the date hereof, or involving the future or continuing effects of any acts or omissions which occurred through the date hereof. The claims released and waived by this Agreement include, but are not limited to, claims relating to or arising out of the allegations and claims set forth in the pleadings in the Lawsuit, specifically negligence and premises liability claims brought forth under Illinois state law, claims for pain and suffering, mental and emotional distress, and monetary damages, or other claims under any federal, state or local constitution, statute, regulation, order, common law or other authority having the force of law that arose from the beginning of time to the date this Agreement is executed. 3 Plaintiff acknowledges and agrees that the nature, materiality, extent and results of the claims compromised and released by this Agreement may not now all be known or anticipated by her. However, it is the intention of the parties hereto that this Agreement shall be effective as a bar to each and every claim, charge, liability, and/or cause of action that the Plaintiff has, may have or had against the Village and its elected officials, administrators, employees, representatives, agents, insurers, attorneys, executors, administrators, heirs, successors and assigns from the beginning of time to the date this Agreement is executed. Plaintiff further acknowledges and agrees that she may hereafter discover facts different from or in addition to those now known, suspected or believed to be true with respect to such claims, demands or causes of action and agrees that this release will be and remain effective in all respects notwithstanding any such differences or additional facts. Plaintiff further covenants and agrees not to sue, to file a charge, to make a claim or demand, to commence or maintain, or assist or otherwise participate (except, as required by law, to give testimony), in any action or proceeding of any kind in any court, before any government agency or in any other forum or to accept any money, benefit, or other relief from any proceeding, which would be precluded by this release, whether brought directly by Plaintiff or brought by any other person, agency or entity which would provide relief or benefit to Plaintiff, and agrees to indemnify the Village against all liability, costs and expenses and attorney's fees in the event Plaintiff breaches this release and covenant not to sue. Plaintiff also assigns to the Village all her rights, titles, and interests in any relief from any proceeding that would be precluded by this release. rd 7. Plaintiff's Representation and Warranty Related to Medicare Reimbursement. The Plaintiff agrees to satisfy from the proceeds of this Agreement and to be solely responsible for any and all liens, rights of subrogation, whatsoever asserted by or on behalf of, sustained by or arising from any person, corporation, partnership, state or federal government, governmental agency, hospital, or any other medical provider, healthcare provider, disability or insurance benefits provider, Worker's Compensation carrier, Medicare, Medicaid or any other entity arising in whole or in part out of the care and treatment rendered due to her injuries alleged in her complaint filed in this matter. The Plaintiff has been identified as a Medicare recipient. Therefore, the parties to this Agreement have fully considered and protected Medicare's interest as a secondary payer in this Agreement for any incurred bills paid by Medicare and to avoid shifting responsibility for future Medicare covered medical expenses arising out of the care and treatment to Medicare. The cost of future medical expenses arising out of the care and treatment is uncertain. The parties to this Agreement also acknowledge that Medicare's interest in reimbursement for any incurred medical expenses that have been paid by Medicare will be satisfied from the settlement proceeds payable under this Agreement. The Plaintiff agrees that any and all tax, social security, Medicare or Medicaid liability which may result from the payment of money as set forth in this Agreement rests with her alone. The Plaintiff agrees to indemnify and hold the Village harmless from and against any claim, penalty, interest or other liability asserted by any governmental agency related to its payment of monies to the Plaintiff hereunder. In the event that any such lien is enforced against the Village, the Plaintiff will be liable to the Village for any such amounts collected. As additional consideration for this Agreement, the parties stipulate that satisfaction of any and all of Medicare's interests shall be 5 the sole and exclusive responsibility of the Plaintiff and the Plaintiff agrees to provide proof of such satisfaction to the parties upon request. 8. No Attorney's Fees and Costs. Plaintiff waives her right, if any, to attorney's fees and costs. The Village will pay all expenses it has incurred, and Plaintiff will bear all her incurred expenses in the negotiation and preparation of this Agreement. 9. Choice of Law; Savings Provision. This Agreement will be governed by Illinois law. If any provisions of this Agreement shall be invalidated or refused enforcement by any court of competent jurisdiction, the provisions not invalidated or refused enforcement shall remain in full force and effect. 10. Entire Agreement. This Agreement represents the entire agreement between Plaintiff and the Village with respect to the matters set forth herein and supersedes all prior agreements or understandings, if any, between the parties. Plaintiff acknowledges that except for the explicit provisions of this Agreement, no promises or representations of any kind have been made to her by the Village or its attorneys, to induce her to enter into this Agreement. No modification of this Agreement can be made except in writing and signed by Jacqueline Hallam or her legally authorized agent or administrator and an authorized representative of the Village. 11. For Settlement Only. This Agreement is entered into for settlement purposes only and represents the compromise of disputed claims, actual or potential, which Plaintiff has or may believe she has. Neither this Agreement, the decision to enter into this Agreement, nor anything done pursuant to this Agreement, shall be construed to be an admission or evidence of any wrongdoing or liability by Plaintiff or the Village, such wrongdoing and liability being expressly denied. Nor will this Agreement, its existence or its terms, be admissible in any proceeding other than a proceeding to enforce the terms of this Agreement. 0 12. Representations & Warranties By All Parties. All of the parties represent and warrant that (a) they have the capacity, full power and authority to enter into this Agreement; (b) the individual signing on behalf of the Village is authorized to do so; (c) they have not assigned, encumbered or in any manner transferred all or any portion of the claims covered by this Agreement; (d) there are no other charges, complaints, suits, arbitrations or other claims or proceedings pending between the parties in any court, before any agency, or in any forum; and (e) no other person or party has any right, title or interest in any of the claims covered by this Agreement. 13. Successors & Assigns. This Agreement shall be binding upon and inure to the benefit of Plaintiff and her personal representatives, agents, insurers, attorneys, executors, administrators, heirs, successors and assigns and the Village, its elected officials, administrators, employees, representatives, agents, insurers, attorneys, executors, administrators, heirs, successors and assigns. 14. Knowing and Voluntary Signing of Binding Contract. Plaintiff represents and warrants that she has read this Agreement and understands all of its terms and executes this Agreement voluntarily and without duress or undue influence, and with full knowledge of its significance, intending to be legally bound. Plaintiff acknowledges that by signing this Agreement, she is giving up all claims against the Village. 15. Opportunity To Consult Advisors. Plaintiff and the Village have had reasonable opportunity to consult with attorneys or other advisors of their own choosing before executing this Agreement. 16. Counterparts. This Agreement may be executed in counterparts, each of which 7 may be signed separately and may be enforceable as an original, but all of which together shall constitute but one agreement. The parties have executed this Agreement by affixing their signatures and the date of execution where indicated below. JACQUELINE HALLAM 0" Dated: 3 //ao r7 VILLAGE OF MOUNT PROSPECT Michael Cassady, Village Manager Dated: 20 N. Wacker Drive, Ste 1660 Chicago, Illinois 60606-2903 T 312 984 6400 F 312 984 6444 MEMORANDUM 15010 S. Ravinia Avenue, Ste 10 Orland Park, Illinois 60462-5353 T 708 349 3888 f 708 349 1506 www.ktjlaw,corn To: Village of Mount Prospect Board of Trustees From: Alien Wall Re: Settlement Agreement — Hallam v. Village of Mount Prospect Date: March 16, 2017 After extensive negotiations, the Hallam v. Village of Mount Prospect lawsuit pending in the Circuit Court of Cook County was resolved through a settlement agreement. The basic terms of the agreement are that the plaintiff, Jacqueline Hallam ("Hallam") will dismiss her lawsuit against the Village with prejudice in consideration for the Village paying her $250,000. The settlement amount includes any and all attorney's fees and costs incurred by Hallam and the plaintiff releases forever any and all claims that she might make arising out of the November 12, 2013 sidewalk trip and fall incident when she suffered personal injuries. The settlement agreement explicitly states that the decision to enter the agreement does not represent and shall not be construed as an admission of any wrongdoing and liability by the Village. On November 12, 2013 Hallam tripped and fell on an uneven sidewalk panel located at 1825 West Palm Drive. The sidewalk height differential over which Hallam tripped was approximately 2 inches. The plaintiff, a woman in her mid to late seventies, fell forward and suffered a severe compound fracture of her right wrist. The injury required two surgeries along with other medical treatment. Hallam incurred more than $90,000 in medical expenses for the injuries suffered. She continues to experience limited range of motion with her wrist that impedes her from doing a number of daily activities that she could do prior to her accident. The settlement agreement serves well the interest of the Village. The case was set for trial this spring. The Village had defenses to Hallam's allegations for negligence in the maintenance and repair of the sidewalk over which the plaintiff tripped and fell. However, the evidence developed in the case did create definite liability exposure for the Village that a jury may have used to award the plaintiff a damages award well in excess of the settlement amount. The plaintiff initially demanded $500,000 to settle the case. As a result of the negotiations, she agreed to accept half that amount.