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HomeMy WebLinkAbout04/18/2017 Minutes5/11/2017 BoardDocs® Pro IN Agenda Item Details Meeting May 02, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Approve Minutes of the Regular Meeting on April 18, 2017 Access Public Type Action, Minutes Minutes View Minutes for Apr 18, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Public Content Administrative Content Executive Content Motion & Voting (not specified) Motion by Michael Zadel, second by Steven Polit. Final Resolution: Motion Carries Yea: Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel, John Matuszak, Steven Polit hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1 /1 5/11/2017 BoardDocs® Pro REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. (Tuesday, April 18, 2017) Generated by Karen Agoranos on Wednesday, April 19, 2017 1. CALL TO ORDER Meeting called to order at 7:02 PM 1.1 Roll Call Members present: Arlene Juracek, Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 Pledge of Allegiance - led by Trustee Matuszak 1.3 Invocation - Trustee Polit provided the Invocation 2. APPROVAL OF MINUTES 2.1 Approve Minutes of the Regular Meeting on April 5, 2017 Motion by Michael Zadel, second by Richard Rogers. Yea: Paul Hoefert, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Abstain: John Matuszak Final Resolution. Motion Carries 3. MAYOR'S REPORT 3.1 Proclamation: Arbor Day - April 28, 2017 Mayor Juracek presented the proclamation to Public Works Superintendent David Hull. Mr. Hull thanked the Mayor and the Village Board for their continued support of the Village's forestry program and extended an invitation to the Arbor Day celebrations on April 28th. 3.2 Proclamation: "Week of the Young Child" April 24-28, 2017 Mayor Juracek presented the proclamation to Mount Prospect Child Care Center Executive Director Michael Davey. Mr. Davey thanked the Mayor and the Village Board for recognizing the importance of early childhood literacy programs. 3.3 Proclamation: Acknowledging the Contributions of John J. Matuszak Mayor Juracek and the Village Board presented the proclamation to Trustee John Matuszak. This is Trustee Matuszak's final Village Board meeting as trustee. Mayor Juracek and the Board extended their appreciation and gratitude for his years of service and acknowledged his family for their support throughout the years. Trustee Matuszak thanked the Board for their kind words. 3.4 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE OF MOUNT PROSPECT This ordinance increases the number of Class "F-3" liquor licenses by one. This liquor license was approved for the new owners of Hacienda EI Sombrero, 1100 S. Elmhurst Road. Village Manager Michael provided background information stating the applicants have met Village requirements and submitted all required documentation. The prospective new owners, brothers Raul Romero and Hector Romero, provided a well organized business plan. Raul Romero is a chemist who is looking to make this restaurant an investment for his family. Hector Romero currently works as a waiter for EI Sombrero and will act as the full-time manager. They plan to update the decor with a family -friendly atmosphere. The brothers stated this is an American dream come true for them and look forward to many successful years in Mount Prospect. hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/8 5/11/2017 BoardDocs® Pro Mayor Juracek, on behalf of the Village Board, welcomed Mr. Raul Romero and Mr. Hector Romero to Mount Prospect. Motion to waive the rule requiring two readings of an ordinance. Motion by Michael Zadel, second by Steve Polit Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries. Motion to approve the Ordinance increasing the number of Class "F-3" liquor licenses by one (1). Motion by Steve Polit, second by Richard Rogers. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries ORDINANCE NO. 6317 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD John Korn 301 N. William Mr. Korn thanked those residents who voted in the recent election but was disappointed with the low voter turnout. Mr. Korn thanked Trustee Matuszak for his years of service to the community. Bill Reddy 1024 S. Elmhurst Rd. Business Owner Mr. Reddy addressed the Board regarding his donation of a gift basket to the Centennial Celebration that he feels was misused. Mayor Juracek stated only monetary donations were solicited for this year's Centennial Celebration dinner and regrets any misunderstanding this caused. Mayor Juracek added there was miscommunication between the Special Events Commission and Mr. Reddy but is aware attempts have been made to rectify the situation. Mayor Juracek apologized for the miscommunication and added the Special Events Commission will continue to reach out to Mr. Reddy to arrive at mutual resolution. Mayor Juracek thanked Mr. Reddy for his generous contribution and noted the appropriate acknowledgement will be granted. Matthew Smarjesse Patriot Acres, LLC Mr. Smarjesse addressed the Board to clarify some myths surrounding the Patriot Acres project. He expressed regret for not releasing as much information to the public as they should have and asked the Board to direct residents to visit their website, Patriotacres.net for more information. Mr. Smarjesse added that they are committed to being a good neighbor to the residents and the communities it will serve. Louis Goodman 310 N. School Mr. Goodman thanked Trustee Matuszak for his service and wished him well. S. CONSENT AGENDA (Consent): 5.1 Monthly Financial Report - March 2017 Accept the monthly financial report for March 2017. Motion by Steve Polit, second by Michael Zadel. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution; Motion Carries (Consent): 5.2 List of Bills - March 29 - April 11, 2017 Approve List of Bills hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/8 5/11/2017 BoardDocs® Pro Motion by Steve Polit, second by Michael Zadel. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution; Motion Carries (Consent): 5.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE ANNEXING CERTAIN PROPERTY INTO THE VILLAGE OF MOUNT PROSPECT [Oakton Street Right of Way] This ordinance annexes approximately 2,500 linear square feet of Oakton Street right of way that stretches from the I-90 Tollway on west to the Village's boundary on the east. Motion by Steve Polit, second by Michael Zadel. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries ORDINANCE NO. 6318 6. OLD BUSINESS Action: 6.1 PZ -02-17 TEXT AMENDMENTS TO CHAPTER 14 OF THE VILLAGE CODE - 2ND READING OF AN ORDINANCE AMENDING CHAPTER 14, "ZONING" (Fences and Walls) OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS; This ordinance amends Chapter 14 of the Village Code which will increase the permitted residential fence height from five feet to six feet. The Planning and Zoning Commission recommended denial of the proposed amendment. Community Development Director Bill Cooney provided additional information regarding our neighboring communities stance on fence height and the additional costs associated with a 5 ft. fence. Mr. Cooney stated manufacturers cost to custom cut a 5 ft. fence is 15-20% higher than the standard 6 ft. fence. Mr. Cooney added that most communities, with a few exceptions, allow a 6 ft. fence. Trustee Hoefert stated he contacted local fence companies who reported that a 5 ft. fence is actually less expensive that a 6 ft. fence because less material are needed to construct a 5 ft. fence. Trustee Hoefert also reported that two large "box stores" he contacted did not stock 5 ft. fences. Public Comment Bill Reddy Mount Prospect Resident Opposes the 6 ft. fence amendment Christina Hiller 15 N. Louis Ms. Hiller is in favor of the 6 ft. fence amendment Matthew Iles 744 W. Whitegate Mr. Iles is in favor of the 6 ft. fence height; he feels the backyard should be reserved for privacy while the front yard provides better opportunities to socialize with your neighbors. He added the 6 ft. fence will save residents money because it is a standard stocked size for fence materials. Bill Grossi 1919 Burr Oak Mr. Grossi, as a future trustee, will support whatever the Board decides tonight. Mr. Grossi added the use of hedges or arborvitae provide an alternative to fences; these often grow over 6 ft. and provide privacy. Resident 708 Maple Supports 6 ft. fences; concurred with earlier comment that the front yard is for socializing with neighbors but the backyard is for privacy. hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/8 5/11/2017 BoardDocs® Pro Skip Farley Mr. Farley thanked Trustee Matuszak for his service. Mr. Farley stated that the big "box stores" should not direct our ordinances. He added that we are a family friendly community and feels that 6 ft. fences are like a wall and that is not what this community is all about. Village Manager Michael Cassady stated one of the most frequent complaints reported by the Community Development department is the 5 ft. fence height restriction. Mr. Cassady offered a solution used by the Village of Palatine that would allow an administrative variance process where neighbors would "sign off' or approve a neighbors's project. Board Comments . Audience was thanked for their comments. Privacy is important. • Can't legislate friendliness. Fence height will not define our village. • Times and culture have changed; privacy is more of a concern today. • Many other ways to interact with neighbors other than across a fence. • 5 ft. fence helps define friendliness; promotes community. • 5 ft. fence allows neighbors to talk more freely with one another. Motion to adopt an Ordinance Amending Chapter 14, "Zoning" (Fences and Walls) of the Village Code of Mount Prospect. Motion by Richard Rogers, second by Michael Zadel. Yea: John Matuszak, Steve Polit, Colleen Saccotelli, Michael Zadel, Arlene Juracek Nay: Paul Hoefert, Richard Rogers Final Resolution; Motion Carries ORDINANCE NO. 6319 Motion to defer an Ordinance Amending Chapter 14, "Zoning" (Definitions - Sight Triangle) of the Village Code of Mount Prospect Discussion of this item is deferred to the June 6, 2017 Village Board meeting. Community Development Director Bill Cooney presented the Planning and Zoning Commission recommendation for denial of this proposed code update. Following a discussion, the Board determined additional information is needed and requested a study be conducted by the Transportation Safety Commission. The second reading of this ordinance will be held at the June 6, 2017 Village Board meeting. Motion by Paul Hoefert, second by Michael Zadel. Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution; Motion Carries 7. NEW BUSINESS 7.1 A RESOLUTION IN SUPPORT OF ZEELAID LLC's APPLICATION FOR A COOK COUNTY CLASS 6b TAX INCENTIVE FOR THE PROPERTY LOCATED AT 700 N. BUSINESS CENTER DRIVE, MOUNT PROSPECT, ILLINOIS Community Development Director Bill Cooney provided background information stating Zeelaid plans to purchase the property and lease the space to three pharmaceutical companies. These companies will employ approximate 10 -20 individuals and would generate over $100,000 annually in local sales taxes. Petitioner Gui-Dong Zhu was present along with Zachary Kafitz and answered questions from the Board. The Board welcomed the Mr. Zhu to Mount Prospect and wished him success. hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/8 5/11/2017 BoardDocs® Pro Approve the resolution supporting Zeelaid LLC's application for a Class 6b property tax incentive. Motion by Michael Zadel, second by John Matuszak. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution; Motion Carries RESOLUTION NO. 9-17 S. VILLAGE MANAGER'S REPORT 8.1 Motion to accept proposal for Central Road Street Lighting Improvements Design and Construction Engineering in an amount not to exceed $51,732 Public Works Director Sean Dorsey provided background information. As part of the Mount Prospect Strategic Plan, Village infrastructure lighting needs and gaps within the streetlight system were examined. In 2016, a comprehensive study of street lighting along major traffic corridors was conducted. An identified gap exists on Central Road. The gap exists between Emerson Street and west of Mount Prospect Road. Staff is proposing the installation of street lights to fill this gap and complete lighting of the entire Central Road corridor. Staff solicited proposals from six (6) engineering consulting firms to provide design and construction engineering services for this project; four firms submitted. Each firm was required to submit specific criteria with their proposal. The proposals were reviewed and rated according to specific categories: 1) background of firm 2) capacity to perform work 3)understanding of project 4) related work experience 5) project schedule and 6) projected man hours. Hampton, Lenzini and Renwick submitted the lowest hourly cost proposal along with the most qualitative proposal. Board Comments . The Board expressed their appreciation for Mr. Dorsey's response to the Board's requests for explanation regarding professional services vs. bid process; this helps understand the evaluation process. . Will lighting color be similar to existing color? • Randhurst street lighting improvements were questioned. • How will the light poles interact with existing trees. Mr. Dorsey's Response to Board Questions Color of the lights will match existing lights with The Randhurst developer intends to improve the this is a requirement from IDOT IDOT approval lights on the property but does not know when; There are no plans to do extensive trimming as the light poles will accommodate existing trees Accept the proposal from Hampton, Lenzini, and Renwick Consulting Engineers of Elgin, Illinois for Central Road Street Light Improvements Design and Construction Engineering in an amount not to exceed $51,732. Motion by Michael Zadel, second by Paul Hoefert. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution; Motion Carries VBA 33-17 8.2 Motion to accept proposal for Central Road Pedestrian Crossing Study in an amount not to exceed $38,147. Mr. Dorsey provided background information and staff recommendation. This study is in response to the 2017 Mount Prospect Strategic Plan to evaluate pedestrian and bicycle crossing activity along the limits of Central Road and to develop an overall plan for safe and efficient crossings. The goals of this study are to evaluate existing and new pedestrian/bicycle crossings and to develop a plan for the Central hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 5/8 5/11/2017 BoardDocs® Pro Road corridor that enhances safety and consistency. Village staff is seeking to enter into a contract with a consulting firm for preliminary design engineering services. The village solicited proposals from five (5) engineering consulting firms; three (3) were received. Ciorba Group of Chicago submitted the lowest cost proposal and was the highest rated firm. Staff recommend the Village Board accept the proposal from Ciobra Group. Board Comments • Important issues for our community . Are parameters being set? . Village has learned valuable lessons Mr. Dorsey responded to the question stating that interviews are conducted with staff performing the study so our expectations will be clearly understood. Accept the proposal from Ciorba Group, Inc. for the Central Road Pedestrian Crossing Study in an amount not to exceed $38,147. Motion by John Matuszak, second by Steve Polit. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution; Motion Carries VBA 34-17 8.3 Motion to accept proposal for Downtown Transportation Study in an amount not to exceed $49,200 Public Works Director Sean Dorsey provided background information and staff recommendation. Mr.Dorsey stated this study will build on the study conducted in 2016 and will focus on four additional tasks: 1) Train Station Location Analysis 2) Additional Road Crossing at Railroad Tracks 3) Traffic Impact Study with Redevelopment at Prospect Avenue and Maple Street and 4) Separated Pedestrian Push Buttons at Downtown Intersections. This new study will require collaboration with IDOT, Illinois Commerce Commission (ICC), Union Pacific Railroad (PARR), and Metra. The Village received three proposals; highest rated firm was Sam Schwartz Consulting LLC of Chicago, Illinois. Sam Schwartz has a very strong project team with experience working with railroad agencies including UPRR, Metra, and ICC. They also have a strong knowledge of the inter connectivity between railroad and traffic signal operations. In addition, they have a unique understanding of relevant roadway systems as they recently completed the traffic signal timing modifications in the downtown for the Village and IDOT. Staff recommend the Board accepts the proposal from Sam Schwartz Consulting. Accept the proposal from Sam Schwartz Consulting LLC for the Downtown Transportation Study in an amount not to exceed $49,200 Motion by Steve Polit, second by John Matuszak. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution; Motion Carries VBA 35-17 8.4 Motion to accept proposal for Rand/Central/Mount Prospect Road Improvements Phase 1 Engineering Study in an amount not to exceed $316,899. Public Works Director Sean Dorsey provided background information and staff recommendation. A key component of the Mount Prospect Strategic Plan is to partner with appropriate government agencies to resolve troublesome intersection issues. Staff identified three key intersections requiring the most improvements: hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 6/8 5/11/2017 BoardDocs® Pro • Rand Road from Thayer Street to 1000' south of Central Road • Central Road from George Street to Westgate Road • Mount Prospect Road from Rand Road to Busse Avenue The intended study will include collecting current traffic data, analyzing the transportation network using traffic modeling software, creating multiple conceptual plans for discussion, and moving through a community -involved process to determine a preferred plan. The lowest cost proposal was submitted by TY Lin of Chicago, Illinois. However, staff believes that Ty Lin's proposal lacks some significant Phase 1 engineering tasks including a drainage study, lighting analysis, community outreach, and complete intersection analysis. The second lowest cost proposal was submitted by Christopher Burke Engineering. Staff believes Christopher Burke Engineering understands to scope of the project better and has extensive experience. Staff recommend the Board approve the proposal from Christopher Burke Engineering Accept the proposal submitted by Christopher B. Burke Engineering for the Rand/Central/Mount Prospect Road Improvements Phase 1 Engineering Study in an amount not to exceed $316,899. Motion by Paul Hoefert, second by Steve Polit. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 36-17 8.5 Motion to authorize the Police Department to replace ten (10) fleet vehicles at a cost not to exceed $303,537.29. Police Chief Timothy Janowick stated the Police Department is scheduled to replace ten (10) frontline fleet vehicles in FY2017 including six (6) fully marked 2013 Ford AWD Police Interceptor sport utility patrol vehicles (purchased in 2012), one (1) semi -marked 2013 Ford AWD Police Interceptor sport utility patrol vehicle (purchased in 2012), one (1) fully -marked 2009 Ford Expedition patrol supervisor vehicle, one (1) 2009 Ford Crown Victoria community service officer vehicle, and one (1) 2009 Ford Explorer investigative/administration vehicle. Chief Janowick stated staff has researched the current needs of the police department as they pertain to vehicle performance. Staff reviewed recent trends and challenges facing modern police agencies. The proposed vehicles to be replaced are available for purchase through the Suburban Purchasing Cooperative joint purchasing agreements with Currie Motors and Napleton Motors. • Six (6) Ford AWD Police Interceptor SUVs will replace six (6) existing SUVs utilized by frontline personnel for patrol and pursuit. • One (1) additional Ford AWD Police Interceptor SUV; will serve as semi -marked patrol vehicle. This vehicle will replace an existing Ford AWD Police Interceptor that is similarly configured. • One (1) Chevrolet Tahoe AWD Police Vehicle will replace an existing Ford Expedition in the role of patrol supervisor vehicle. • One (1) Ford AWD Police Interceptor SUV will replace an existing Ford Crown Victoria sedan as a Community Service Officer vehicle. The current vehicle offered for police service is the Ford Taurus which staff has evaluated as too small to transport animals, bikes, and other large objects often encountered by Community Service Officers. The Dodge Ram pickup truck will replace an existing Ford Explorer. The pickup will be utilized to support transportation to off-site police officer training as well as investigative or undercover work. Public Comment Louis Goodman 310 N. School Street Mr. Goodman asked Chief Janowick how many cars were in the fleet. Chief Janowick responded that 45 vehicles are in the fleet. Eight detective vehicles and three staff vehicles were replaces last year and hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/8 5/11/2017 BoardDocs® Pro added the vehicles are on a continuous cycle of replacement. Trustee Hoefert asked is the equipment on the old vehicles are transferrable to the new ones including the light bars. Chief Janowick stated most will be transferrable but some will not. The light bars have a 10-12 year life span. Accept the request to approve ten (10) replacement Police Department fleet vehicles through suburban purchasing cooperative of the Northwest Municipal Conference in an amount not to exceed $303,537.29 Motion by Richard Rogers, second by Michael Zadel. Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution. Motion Carries VBA 37-17 8.6 Motion to accept Lund Industries of Northbrook, Illinois, as the vendor for converting and equipping ten (10) Police Department fleet vehicles in an amount not to exceed $99,462.71 This item was deferred to the May 2, 2017 Village Board Meeting 9. ANY OTHER BUSINESS Next Tuesday's Committee of the Whole meeting (April 25) is a joint meeting with the Planning and Zoning Commission to discuss the Comprehensive Plan. 10. ADJOURNMENT Trustee Matuszak, seconded by Trustee Zadel moved to adjourn the meeting. By unanimous vote, the April 18, 2017 Village Board meeting adjourned at 9:51 p.m. hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 8/8