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Home My WebLink About03/21/2017 Joint Bid for Chevy Tahoe............... ........ /,;,,s. ........... . . . ........... . ........ Ag.eknda Uqm Dqtai�s Meeting Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. W�M Category 7. NEW BUSINESS Subject 7.1 Motion to accept the Suburban Purchasing Cooperative joint bid result for the purchase of a new 2017 Chevrolet Tahoe from Currie Motors in an amount not to exceed $39,009.49. Access Public Type Action (Consent) Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact Yes Dollar Amount 39,009..49 Budgeted Yes Budget Source Vehicle Replacement Fund/Community Investment Program Recommended Accept the Suburban Purchasing Cooperative joint bid result for the purchase of a new Action 2017 Chevrolet Tahoe from Currie Motors in an amount not to exceed $39,009.49. Information The Fire Department Reserve Command Car (503) is sc edull e or rep acement in 2017, This ve ice is a 2003 Ford Excursion with 37,000 miles and currently serves in multiple capacities. In addition to serving as the back-up mobile command vehicle to 506, 503 is also used for Special Teams transport, a tow vehicle, and general staff car. The replacement vehicle will become the front-iine Command Car which serves as the mobile command post on all calls requiring the Shift Commander"s response. In designing the replacement vehicle, we felt it was important to remain with the Sports Utility Vehicle (SUV) design due to its function and the equipment it carries. This vehicle responds in all types of harsh weather and occasionally may have the need to go off-road, therefore the vehicle will require 4 -wheel drive capability. The Ford Excursion (current 503) has been discontinued and a comparable Ford SUV would be the Expedition EXL which has less cargo space, gets fewer miles per gallon, and is more expensive than the Chevrolet Tahoe. The Chevrolet Tahoe has proven reliable and functional for the Mount Prospect Police Command vehicles that serve in a similar capacity. This vehicle has been evaluated utilizing Public Work's detailed comprehensive replacement policy. The policy uses a point -based criterion that rates the vehicle replacement by evaluiating four major factors which include age, mileage, repair and maintenance (R&M) costs, and condition of the body/mechan�cal components. A point total exceeding 11 out of 16 indicates that a vehicle should be replaced. 503 scored a total of 12 po,ints which indicates that the vehicle should be recommended for replacement. This vehicle has operated as an emergency command vehicle, which is taxing on the power train. This vehicle has exceeded its life expectancy (12 points) and major repairs will be needed if service life is extended any longer based on current conditions. Exhibit A, B, and C A bttne-fluninu hrinviring-Q i-nm/fl/vnnin/Rnnrd nqf/Puhlir, 3/29/2017 BoardDocsk Pro .... ...... mz� This is publicly bid contract that satisfies the procurement requirements of the Village of Mount Prospect Purchasing Poky. Village of Mount Prospect Vetildr/Equipment, Number - 503 (20 03 Ford Enurdon, 4x4) --O—Tatal OmmsNp Costs Lffe Cycle Costs —Aj-- ToW R&M TOW Fuel ■Mwkel Vakge $60,000,M) SIY)"4119,00 $90,000.00 $AO,000.00 ........... $M1,000.00 Saka am ao A$12,5,53-00 WIXOM $9.000.zo $7, RX). 00 so ?M 2017 Year l.. tel ()VMO M-tlip QJ'S Sa1=e Value I Mile= = Cost Per it to Operate 755,439.010$91,0010I)o W,663 11.27 https://www,boarddocs.com/il/vomp/Boar(l.iisf"/Ilut)[i.c 3/29/2017 WIM, HaRMWO EMEM" Aftftroativeg 1. Accept the Suburban Purchasing Cooperative joint bid result for the purchase of a new 2017 Chevrolet Tahoe from Currie Motors in an amount not to exceed $39,009.49. 2. Action at discretion of Village Board. PM. iilIX4K1JtjDIL4JL# C-1aff recommends acceptance of the Suburban Purchasing Cooperative joint bid result for the purchase of a new 2017 Chevrolet Tahoe from Currie Motors in an amount not to exceed $39,009.49. Funding for the replacement of 503 is provided in the 2017 Annual Budget Capital Funds Expenditures. The budgeted amount is $52,000.00 which reflects the price of the veWc�e as well as aftermarket electronics, lighting, and vehicle lettering. 503 Eva{ Forms, A -B, 3-2017.pdf (22 KB) 503 - Life Cycle Cost Worksheet-C,JPG (75 KB) Tahoe 4.png (646 KB) Tahoe :1..jpg (48 KB) Administrative Content .......................... Executive Content httne-//unww hnnnifinee, r.i)m/ii/vfinin[Rnqrfl-iisf/Pi.ihllic 3/29/2017 . . . . . . . . . . . . . . . . .. ;- 1�13 ' All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voti -.1lEr =$, samm"VEHMMUO '' Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve PolRichard Rogers, Colleen Saccotelli, Michael Zadel IINWAZIN "s,'Board.nsf/Public 10.900 17 ............... Village of Mount Prospect Vehicle Xguipment Condition Evaluation Form Unit #503 Assigned Dept. /Div. _Fire Dept. Year: 2003 Make: For Model: Excursion Mileage: 3,66 Hours: N/A Date of Evaluation: 3/13/17 Performed By: Jim Breitzman System Diagnosis Estimated Repair Cost Engine Transmission Fair -Reseal Engine -6.0 Dsl Fair -Delay in reverse $7,000.00 $2,500.00 Differential Good Exhaust System Good Cooling System Brakes Fair -Radiator Good $800.00 Tires Good Steering Fair -Ball joints, axle u -joints $1,000.00 Suspension HVAC Good Good Electrical Fair -Batteries, Alternator $750.00 Body/Frame Good Interior Other Total Estimated Repair Cost _11111 Good . . . .................................. [$12,050.00 101 111 Diagnosis Code Code Descripti im Good expected. Fair Some major repairs are needed, but unit can remain in service a little longerN in current condition. ......... . Poor Major repairs are required as soon as possible to ensure unit safety and reliability. . . . . . . . . . . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . // hmmavd., Villaae of Mount Prospect VehidelEguipment Evaluation Summary Report Unit # 503 Assigned Dept. /Div. LjE�� Year: 2003 Make: Ford Model: Excursion Mlileage:.36,,668 Date of Evaluation: 3/13/17 — Performed yo .Iiia Breitzman Unit age: 14 Base Policy Age: 12 MjLe�aefflrs: 36 ( )68 Base policy Mileage/I Irs: IQ,,()00 Maintenance Cost: Estimated Repair Costo .S _12,050 Current Book Value:.$ 9,000 Total �n0 hi Cost _Per Mile: Less Salvage Value $ 9,000 Net Lifetime Costs $ 46.4-39 ,Divided by � �ea e/Hours36,,668 Operating Cost Per Mile/Hour $ 1.27 9� EM �qta.l Points® 12 Comments and of considerations: This vehicle has 0 erated as an gMgrggggySgMMgEAvehicle wvh ch is tasin on,the _powe rtraiti. Superintendent's recommendation: This vehicle has exceeded its life ed if Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. Village of Mount Prospect f Vehicte/Equipment Number -. 503 (24W3 Ford Excursion, 4x4) --s—Ta' ad Ownemhp at We Cycle Costs —Ar— Total R&M —4—Total FW 0 -Market Vakie $60,000-00 -o ri .rrr . . . . 00, $W,000-00 - $401,000,00 - $30,000-00 W. r rrrr rr /,rrrrrrrrrrrrrrrrr� %%% �� i rill r $20,00D.00 - $10,000.00 -awl $7,6W..00 2CM 2.017 Year Total (hwiership Cost - SaIvw - Value I Mileage = Cost Iyer Mile, to Operate, $55,439-00 $9,000-00 36,668 $1.27 lite ps:llwww.boarddoes.comlillvomploo ard..nsf; fileslA.KCiNt.,A.5960001$filel5O3%20-%20..., 3/29/2017 gmm� https://www.boa,rddocs.com/ii/A(omp/Board,nsf"`/files/AK,Fl JAPB I DD3/sfi.ie/,rahoe"/"201 ... 3/29/2017