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Home My WebLink About05. Consent AgendaBoarffiocs*Pro Meeting Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.1 Monthly Financial Report - February 2017 Access Public Type Action (Consent) Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact No Budgeted No Recommended Accept the rnonthiy financial report for February 2017. Action MTOW Public Content Information This monthly financial report contains a Cash Position Analysis and Fund Financials for the month ended February 28, 2017. Alternatilyes r 7, 2. Action at discretion of Village Board., Staff Recommendation to recommends the Village Board accept the monthly financial report for February 2017, Administrative Content Executive Content wrol qp1tJW1fr:1e�R i ile; hrsItl - FW010's [w aw!", off 141 1%o-11minimir knarAAneL, 1ncf/PrivntP9nnPnklnain 10Q/?(117 rMI74 audience so requests, in which the item wW be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting Accept the monthly financial report for February 2017. Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: Paul Hoefert, is Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel - - - - ------------- - - - - - ...... IITFag—e—on, 1 Mount Prospect, Illinois INTEROFFICE MEMORANDUM illonthly Financial Report -b2017 March 15, 2017 Page Trust and Agency Funds - Cash and cash equivalents at January 31 was $3.3 million. During February, cash receipts totaled $892,553. Investment income for the month was $185,096. There was also a net increase in cash due to investment activities of 1 - outflows due to Interfund activity totaled interest$36,953. Reductions in cash and cash equivalents dudng February totaled $954,692. Of this amount, payments to vendors were $220,266, employee payroll and related expenses were $697,110 and ,iaZiments related to the flexi e d N4 R9. I.Wther disbursements totaled 0,2_577. Cash and cash equivalents at February 28 were $3.8 million. Total investments at February 28 were $121,234,301, an increase of $1,781,148 from January 31 . There were • and unrealized investment gains of 1 and a net- of $422,203 that accounted for the change. FebruaryTotal cash and investments for Trust and Agency Funds at January 31 were $122,744,846. Cash and investments at ncrease,! Summary of by •'(Paae 51 This report provides a breakdown of the cash activity for the month broken down by fund type. This breakdown is useful in identifying where the activity (receipts and disbursements) is occurring. There are tim' lawig the _ _ • s• 1• • - } •' _ _ funds is higher than normal. This will distort the financial picture of some of the other components of the govemmental funds such as the General Fund which tends to be more level and predictable in terms of spending and receipt of revenue. Each month the report will provide detail explanation on activity of the General Fund, the Village's primary operating fund. Detail on the activity of the General Fund is highlighted •- •' General L Cash and cash equivalents at January• ^• $11,111,403. During February, receipts totaled $4,324,467, transfers from investments totaled $435,647 and investment income was $12,459. Significant- • !- property taxes, salesand income taxes. NOW -! 34 1] telf I@ .ff o - !, [;a$] I• 011 Sales tax revenues for the month totaled $1,556,493. Of this amount, $1,434,507 was generats •" the 1 %rstate portion•s•wasgenerated 4 home rule portion.- taxes received in February are for November sales as there is a three-month lag in getting t distribution ' state. I Cash w cash equivalents at Fe• $12,476,291, an increase of $1,364,888 from January 31 . In addition, investments consisting of certificates of deposit totaling $854,800 bring total cash and investments for the Generalw to 19 Monthly Financial Report — February 2017 March 15, 2017 Page 3 Statement of Investments (page 6) This report provides a breakdown of investments by trust and agency funds and governmental and enterprise funds. The report also provides a fund -by -fund breakdown of the investments. of Certificates of Deposit. At February 28 there was a total of $1.5 million invested in CD's. These CD's are investing surplus monies available from the governmental and enterprise funds. A detail list of holdings is included with this report, Trust and Agency Funds — The investments for the trust and agency funds are made up of certificates of deposits, fixed income investments and equity mutual funds. CD's (if any) held in the Escrow Deposit Fund will generally have maturities of between 30 and 120 days. Most of the reserves for this fund are invested in the more liquid money market account due to the nature of the deposit. At February 28 there was a total of $121.2 million invested in a combination of fixed income and equity instruments. A detail list of holdings is included with this report. Escrow refunds are processed two times per month. Investment of the Village's pension funds is govemed by an Investment Policy adopted by each Pension, Board. Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as well as equity mutual fund accounts., Wells Fargo is the third -party holder of the fixed income securities. The funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow Financial. Segall Bryant holds approximately half of the fixed income investments for the two pension Each manager maintains a small portion of their portfolio in cash to help facilitate liquiidity and trading. of mutual fun stocks) as well as investment philosophies (value, core and growth), The funds also invest a small amount in international stocks. Each year the investment mix is evaluated for optimal diversification to meet pension fund investment policy goals and objectives. Equity investments held by the Police Pension Fund are managed by Sawyer Falduto Asset Management. A breakdown of where pension funds are invested is included with this report, Conclusion wo "Alo I -c-t] k C', TIE i I W111111,011NINAMNAINSAW 1-11111 wlill 1 1. 1 H, I anu-MaTirnae MYSSYMUM This report is provided to the Village Board and Finance Commission on a monthly basis. Please do not hesitate to contact me with any questions. David 0. Erb Finance Director 1 11 -1 M7r7m-�A- W3 For the Month Ended February 28, 2017 Disbursements: Payroll Other i Cash and Cash Equivalents Balance at January 31, 2017 $ 3,291,69109 Total Cash and Investments WAFIXW32w Total Cash and Investments Investments $ 119,453,153.13 $ 122,744,846.22 Cash receipts Cash and Cash Investment income (loss) 185,095.77 2,203,351.30 2,388,447.07 qunivaYents Investments Balance at January 31, 2017 $ 33,414,13827 $ 2,220,400.,00 Cash receipts 6,985,311.35 Investment income 18,52134 5,253.23 Transfers from investments to cash 749,853.23 (749,85123) Transfers to investments from cash - Interfund activity 36,953.07 Disbursements: Payroll Other i Cash and Cash Equivalents Balance at January 31, 2017 $ 3,291,69109 Total Cash and Investments WAFIXW32w Total Cash and Investments Investments $ 119,453,153.13 $ 122,744,846.22 Cash receipts 892,552.59 892,552.59 Investment income (loss) 185,095.77 2,203,351.30 2,388,447.07 Transfers from investments to cash 3,609,216.19 (3,609,21619) Transfers to investments from cash (3,187,012.56) 3,187,012.56 Interfund activity (36,953.07) (36,95107) Accounts payable (220,266,01) (2201,266,01) Payroll (697,1W59) (697,1W59) Flex spending (34,739.18) (34,739.18) Other (2,2LL- 1_71 L2,577 -17L T1111110! 1111iffiffiliffil! 11!, 11 Ia W4�y;vou�T sa�aCae¢ww�� v g;gyd CA�Wa"ki 816yi g GAT -9 wR 9�qggyby RE R, v C) WII OW Womm� cl U 0 IL0 own z dGb GGi�pp �0' 4' al IXA4 W, 0.'i A11 � t➢.A Wfb '�' Oak GCi H HW 48.4 w u49 IL ILi! 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" STATEMENT OF INVESTMENTS As of February 28, 2017 Maturity Purchase Financial Investment CUSIP/ Date Date Institution Deso Date Date Institution�non 17DIC # Net Yield —Purch Price GENERAL FUND 001 Various Various Wells Fargo Wells Fargo Investments Various Various 08/22/17 02/29/16 Ind & Comm Bank of China, NY Certificate of Deposit 24387 1° 1500/0 142,800.00 08/22117 02/29/16 Talmer Bank and Trust MI Certificate of Deposit 59132 1.050% 142,800.00 08/22/17 02/29/16 Steams Bank NA, MN Certificate of Deposit 10988 1.0000/0 143, 00 02/28/18 02J29/16 Cit Bank/Onewest Bank., CA Certificate of Deposit 58978 1.250% 142,000.00 02/28/18 02/29/16 Bank of the West CA Certificate of Deposit 3514 1.200% 142, 00 02/28118 02/29/16 Midland States Bank, 11, Certificate- of Deposit 1040 1.170% 142 200.00 854,800 00 WATER AND SEWF,R FLINT) (OS0) 08/22/17 02/29/16 Ind & Comm Bank of China, NY Certificate of Deposit 24387 1.150% 35,000.00 08=7 02/29/16 Talmer Bank and Trust MI Certificate of Deposit 58132 1.050% 35,000.00 08/22/17 02/29/16 Steams Bank NA, MN Certificate of Deposit 10988 1.0000/0 35,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank, CA Certificate of Deposit 58978 1.2500/a 34,000.00 02/28/18 02/29/16 Bank of the West, CA Certificate of Deposit 3514 1.2000!0 34,000.00 02128118 02/29/16 Midland States Bank, 11, Certiflcate of Deposit 1040 1,170% 34,000.00 207 000.00 VEHICLE REPLACEMENT FU nM 061 08/22/17 02/29/16 Ind &Comm Bank of China, NY Certificate of Deposit 24387 1.1.50% 69,000.00 08/22/17 02/29/16 Talmer Bank and Trust MI Certificate of Deposit 58132 1.0500/0 69,000.00 08/22/17 02/29/16 Steams Bank NA, MN Certificate of Deposit 10988 1.0000/0 69,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank, CA Certificate of Deposit 58978 1.2500/® 69,000.00 02/28/18 02/29/16 Bank of the West, CA Certificate of Deposit 3514 1.2 /0 69,000D0 02/28/18 02/29/16 Midland States Bank H, Certificate of Deposit 1040 1.170% 69,000.00 414,000.00 TOTAL GOVERNMENTAL AND ENTERPRISE FUNDS $ 1,475,800,00_ TRUST AND AGENCY FUNDS * Maturity Purchase Financial Investment CUSIP/ Interest Market Date Date Institution Deso A it Rate % Value POLICE PENSION FUND (070) Various Various Wells Fargo Wells Fargo Investments Various Various S 22,482,28162 Various Various Various Mutual Fund Investments Various Various 40,168,004.55 650,2 88 17 FIRE PENSION IUNDffl 07,1 _) Various 5/26/2015 Principal Life Insurance Company Group Annuity Contract 8-10810 Variable 2,958,746.15 Various Various Wells Fargo Wells Fargo Investments Various Various 19,078,768.62 Various Various Various Mutual and Investments Various Various 36,546,497.86 58,584,012.63 TOTAL TRUST AND AGENCY FUND INVESTMENTS S 121,234,300.80 * Assets are restricted in purpose and do not represent discretionary assets of the government. 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CONSENT AGENDA Subject 5.2 List of Bills - March 1 - March 14, 2017 Access Public Type Action (Consent) Recommended Approve List of Bills Action Public Content . ...... . ..... Information Staff Recommendation 03142017 List of Blils,pdf (166 KB) Administrative Content Executive Content Page I of 2 All items under Consent Agenda are con sidered routine by the Vidage Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from tha audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting .......... . ......................... Accept the monthly financial report for February 2017. httDs:�//www.boarddocs.com/il/vomD/Board,nsf"`/Private?open&login 3/29/2017 BoardDocsg Pro Page 2 ® 2 Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel i ��11!111�ll�l��l�ill�ll�l�ill�ill�l,� �I 1�11��Ijli!11�111111� 1 1111 WMI TiLkiGE OF M01111T PROSPECT List of Bills March 1 - March 14, 2017 Fund Vendor Name invoice Descrimflan Amount 001 General Fund ACS State & Local Government Solutions Illinois State Disbursement Unit $ 5,52146 Addison Building Material Co. Maintenance and repair supplies 38.06 Maintenance and repair supplies 98.87 Maintenance and repair supplies 26.72 AFCI Register for Annual Fraud Seminar 04/19/17 135.00 Airgas, Inc. Oxygen 249.76 Alexian Brothers Medical Center Pre -Employment Testing 138.00 Anderson Lock Company Maintenance and repair supplies 5.48 Andres Medical Billing, Ltd. Ambulance Billing- February 2017 5,573.45 Angell, Brian Camera Operator 400.00 Aramark Uniform Services, Inc. Uniform Cleaning and Rental 97.86 Uniform Cleaning and Rental 98.41 Arguilles, Consuelo Registration for seminar -Design that Draws 15.00 Arthur Clasen, Inc. Grounds Maintenance Supplies 104.70 AT & T Corp. Service 2116/17 - 3/15/17 570.66 Baldim, Carol Reimbursement for receipt books 10.32 Beckner, Nellie Graphic stock 99.00 Bedco Mechanical Building Maintenance & Repair 215.25 BHFX, LLC Office Supplies 182.55 BMK Veterinary Associates Stray dogs - January/February, 2017 158.05 Brown, Donna Travel and Meeting Expenses 20.00 Bus 's Flowers & Gifts Sympathy Arrangement - Michael Hayes 60.00 Capital One National Association Costco Purchases 1/25/17 - 2/23/17 1,284.45 Carhartt Retail, LLC Uniform Expense 109.99 Uniform Expense 84.98 Carterson Publice Safety Group, Inc. Command & Company Officer Leadership Training 2/16117 150.00 Case Lots, Inc. Cleaning Supplies 1,996.50 Cash Sister Cities Trivia Night Cashbox for Ticket Sales 200.00 CBS Awards Plaques for 2016 Officer of the Year presentation 250.00 CDS Office Systems, Inc, Support for Sierra Wireless Modems 1,416.00 CD W ULC Maintenance and repair supplies 48.20 Maintenance and repair, supplies 297.38 Office Supplies 326.19 Central Continental Bakery Cake for 2016 Officer of the Year reception 02/21/17 120.15 Other supplies 85.72 Century Cleaners Uniform Cleaning 16.42 Uniform Cleaning 29.05 Uniform Cleaning 31.55 Uniform Cleaning 12.45 Uniform Cleaning 29.05 Uniform Cleaning 22.07 Uniform Cleaning 27.90 Uniform Cleaning 22.57 Chem -wise Ecological Pest Mgmt, Inc. Equipment Maintenance and Repair 215.00 CI ch USA, Inc. Public Salary Annual Membership 390.00 CIL Graphics, Inc. Newsletter Mail Services 390.00 Newsletter Printing fees March/April 5,830.00 Comcast Office equipment 5.09 Xfintty internet service 0.3/11 -04110117 84.90 Cook County Government 20161st Installment Property Tax Bill 7,706.38 2016 Ist Installment Property Tax Bill 507.54 Costar Realty Information, Inc. Monthly services 566.48 Crystal Court Shopping Center June rent for the CCC 5,989.97 Crystal Maintenance Services Corp. Extra cleaning for bio hazard In patrol car 110A0 Cygnus Business Media, Inc, Firehouse Magazine - 2 year subscription, 2017-2019 39.95 Dash Medical Gloves Squad emergency supplies 281.40 Dinev, Todor Refund Building Permit #17-0202 (806 5 Albert St) 50.00 DJ's Scuba Locker Thermal Underwear Hayes 303.08 Thermal Underwear Peterson 303.08 Dry suit gloves 32.99 Doyhoshyya, Volodym Refund Building Permit #16-0669 (212 S Emerson St) 50.00 EccoVia, Inc. User license fees - March 2017 thru February 2018 6,240.00 Eckert, William Reimbursement. IAAI Membership 115= EESCO, A Division of WESCO Distribution, Inc. Maintenance and repair supplies 186.36 VILLAGE OF MOUNT PROSPECT List of Bills March 1® March 14, 2017 Fund Vendor Name Invoice Description Amount W1 General Fund (continued) EESCO, A Division of WESCO Distribution, Inc. (continued) Maintenance and repair supplies 300.36 Maintenance and repair supplies 26.92 Maintenance and repair supplies 89-13 Eldredge, Candace Garnishment 706.15 Emerald Data Solutions, Inc. Electronic Agenda 12,500.00 Emergency Medical Products Mattress foot/leg pads, megamovers, drug locks 600-90 Mattress footlleg pads, me movers, drug locks 643,20 Enterprise Renta -car SID rental vehicle 01/24-02/23/17 648.48 Eterno, David G. February billing 310-00 Farnsworth Group Professiona I Services 1,250.00 Fire Pension Fund Fire Pension 28,801.25 Fleck's Landscaping Stump Removal 11,663.32 Fleming, Richard Refund Overpayment Police Ticket #P3952268 20.00 Force America Distributing LLC Salt Spreader Parts 347.66 Friedrichs, Jill 2017 Centennial Celestial Celebration Supplies 1,769.46 Garvey's Office Products Office Supplies 29.72 Office Supplies 68.90 Gewalt Hamilton Assoc. Records Management Maps& Plats 2,000= Gordon Flesch Corripany, inc, Contract 2197385 Maint. 02/22/1.7-02/21/18 8,476.30 Graybar Electric Co. Street Light Maintenance 216.48 GreatAmerica Financial Services Corporation Office equipment 149.47 Griffin, Timothy Reimb. exp.- Lunch meeting with village attorneys & Cmd 35.99 Gryphon Training Group Inc. Registration for training class 05/10/17 250.00 Guardian Emp. Dental Plan - March 2017 11,021.58 Hainer, Malika Professional membership & credential maintenance 284.00 Heartland Business Systems, LLC Block of Hours 7,095.00 Redden, Harvey V. New membership 50.00 Register for ILEETA Annual conference 03/20-25/17 387.00 Home Depot U.S.A., Inc. Home Depot Statement - 01/22/17...0212.1117 282.70 Homer Tree Care, Inc, Tree Removal 4,346.60 Tree Removal 1,493.22 Hull, David Travel and Meeting Expenses 10.04 ICMA Retirement Trust - 457 ICMA 457 25,19159 Illinois American Water Company Private Fire Protection Charge .3/1/17 -.3/31/17 42.30 Illinois Association of Property&evidence Mgr 2017 Department membership dues 125.00 lIhnois Department of Revenue IL State Withholding 31,496.70 Illinois Division of I.A.I.Training conference registration 04/18-20/17 250.00 Training conference registration 04/18-20/17 250.00 Training conference registration 04/18-20/17 200.00 Illinois Drug Enforcement Officers Assoc. Conference registration 04/19-21/17 780.00 lffinnis Fire Inspectors Association 2017 Membership 95.00 Illinois Geographic Information Systems Assoc. ILGISA membership renewal 60.00 Illinois Truck Enforcement Association Ltd. Register for 2017 ITER training conference 02/22/17 65.00 IMRF IMRF 171,335.95 IMRF Advise #201713339 Interest Charge 209.54 Internal Revenue Service Federal Withholding 203,488.59 International Assoc of Arson Investigators IL Chap Membership renewal 100,00 International Association of Fire Chiefs IAFC Dues & Davison Dues 209.00 International Union of Operating Engineers IUOE PW Membership Dues 1,168.45 ITOA Membership renewal 40.00 Register for training class 02/2.1-22/17 680.00 Journal & Topics Newspapers Periodicals, Publications and Reference Materials 33,00 Juracek, Arlene Mayor mileage 158.36 Kane, Julie K Reimbursement for Police Social WorkerJob Advertisement 75.00 Reimbursement for refreshments for NW Municipal Human Service 19.90 Kerstem, June Reimbursement Food Exp - February 2017 14.42 Kieft Brothers Inc. Storm Sewer Repairs 186.34 Basin Supplies 354.57 Kiesier Police Supply, Inc. CTS 12ga Super sock bean bag rounds 845.25 Speer Gold DOT 38SPL +P 125gr ammunition 426.87 Kinnucan Special Events Supplies 6,461.26 Klemsteln, Howard Howard Kleinsteln Reimbursements 1,060.24 Krotky, Kevin Safety Shoe Allowance 148.3S Kuplani-Lofquist, Liana Rebate Transfer Stamp 580.00 -,L%'....,- ---------- TIL-WAGE OF F1101111.11T PROSPE= List of Bills March 1 - March 14, 2017 Fund Vendor Name Invoke 001 General Fund (continued) Language Line Services, Inc. Spanish 2/28/17 14.75 Translation services in Tagalog 2915 Letke, Joseph Property Maintenance and Special inspection training 79.00 LexisNexis Risk Data Management Inc. Background checks -February, 2017 36.25 Lund Industries, Inc. Labor for equipment installation for P-12 1,795.00 Labor for removal of equipment from old P-13 300.00 Labor for equipment installation for P-23 2,097.50 Major Case Assistance Team MCAT awards banquet 2017 198.00 Martam Construction Tree Replacement 4,384.15 Maxx Contractors Corp Contractual Show Removal 165.19 Menard Inc. Maintenance and repair supplies 29.96 Metro Door and Dock, Inc. Overhead door repair 346.15 Metro Federal Credit Union MP Fire Local 4119 Dues 2,355.57 Metropolitan Alliance- Police MR Police Association Dues 1,355.00 Metropolitan Fire Chiefs Assoc Administrative Professionals Luncheon 210.00 Micro Tech Systems, Inc. Equipment Maintenance and Repair 253.45 Mobile Print Inc. Business cards for patrol officers 727.50 Recruiting brochure 130.95 Strategic Plan Leaders Guide panting 764.84 Murphy, lean Reimbursement Special Event Supplies 99.59 Nationwide Mutual Insurance Company Nationwide 457 13,602.21 NATOA Government Programming Awards Fees 195.00 NCPERS Group Life Ins, IMRF Life Insurance 609.60 Neenah Foundry Company Basin Supplies 893.00 Other Equipment Repi St Furniture 3,508.00 Neopost USA Inc. Postage Machine Replenishment - 3/3/17 3,000.00 NICOR Natural Gas Consumption 338.61 Natural Gas Consumption 119.15 Natural Gas Consumption 67.19 Natural Gas Consumption 104.56 Northern Illinois Funeral Service Inc. Remains removal: 701 Huntington Commons #104 480.00 Northwest Central Dispatch System April 2017... Member Assessment 2017 57,592.67 Northwest Community Hospital Fixed In -Station Fee - 3rd Quarter 2016/2017 Nov to Jan 2017 1,084.00 Northwest Suburban United Way United Way 99.50 Office Depot, Inc. Office supplies -CD 285.33 Office Supplies 244.20 Office supplies for HS and the CCC 71.03 Engineering Supplies 10.65 Office Supplies 88.84 Paddock Publications, linc. Bid Notice 66.15 Bid Notice 68.85 Bid Notice 78.30 Bid Notice 78.30 Par -A -Dice Gaming Corporation Lodging for IDEOA conference 04/19...21/17 452.48 Park University Enterprises, Inc, Training renewal for Julie Kane 199.99 Petty Cash Petty Cash - Police Department., 2/28/17 117.54 Petty Cash 104.59 Petty Cash - FD . February 2017 19.41 Police Pension Fund Police Pension 33,662.56 Reliance Standard Life Insurance Co. Short Term Disability 3,634.26 Rentokil North America, Inc, March pest control at the OCC 48.00 rescueDIRECT, Inc. 2... Mustang suits (I dive & I training) 1,502.95 Robert W. Hendricksen Co. Tree Trimming 42,087.69 Rodriguez, Moises Refund Overpayment Police Ticket #P3952105 50,00 Schroeder, William Consumer reports publication 35.00 Survey Monkey 26;00 Continued Education courses for Tammy 266.00 Pest Invasion Seminar 645.00 Sildch LLP Professional Services , Auditing 1/31/17 5,75040 SIR, Gregory Reimburse expenses: John Jay movie night 172.00 Smith, Robert Reimburse training expenses 508.30 State of Illinois Monthly Internet Fees 724.00 Steiner Electric Company Maintenance and repair supplies 256.50 Maintenance and repair supplies 61.76 VILLAGE OF MOUNT PROSPECT List of Bills March I - March 14, 2017 Vendor Name I ri n Amount 9,98S,00 -Fund 1 General Fund (continued) Public Building Improvements 1233 Steiner Electric Company (continued) Maintenance and repair supplies 27.20 Stuart Parks Forensic Corporation Register for training class 05/25-19/17 774.00 Symbolarts, LLC. Art charge for badge design usage. 75.00 Systems Forms, Inc. Reverse Flap Envelopes for Payroll 404.94 The Carroll -Keller Group Time Mgmt. &Personal Effectiveness (Module 1 3/9/17)) 4,400.00 Steiner Electric Company Workshop... Lisa Burklernper 245.00 The Great Frame Up Equipment Maintenance and Supplies 644.25 The Illinois State Council of SHRM 2017 ILSHRM Conference 500.00 Thompson Elevator Inspections Elevator plan review 75.00 Illinois EPA Various reAnspectlons; etc. $ 260.00 Poblock! Sign Company LLC Elevator re -inspection 37.00 rJ Conevera's, Inc. Ammunition $ 11,160.00 TransUnion Risk and Alternative Data Solutions Inc. Background checks - February, 2017 186.52 Tyler Technologies, Inc. Annual Maintenance Period 2/1/17-1/31/18 $ 103,435,00 Edwin Hancock Engineering Co. Adjustment (Credit) 2/1/17-1/31/18 (18,747.00) U5H Master Tenant, LLC Lodging for, ILEETA Conference 03/20-25/17 941.58 Traffic Logix Corp Lodging for ILLETA Conference 05/19-25/1 941.58 Wollner, Otmar Lodging for ILEETA Conference 03/20-25/1 _j 983.54 Verizon Wireless Services LLC Cellular Service & Equipment Charges - 1/20/17 - 2/19/16 8,251.37 Village of Mount Prospect Flex - Medical 10,207.33 W. W. Grainger, Inc. Custodial Supplies $ 296.44 Wal-Mart Stores, Inc. Membership Dues 45.00 Warehouse Direct, Office Supplies 278.00 Pocket folders, sign holder rails, magnetic card holders 209.54 Poly Booklet Envelopes 19.88 Office Supplies 401.50 Wide Open West Fire Main & Fire #12 & Fire 413 - 2/21/17 - 3/20/17 831.00 Fire ST#14 - Data & Internet Service(Ti) 2/20/17... 3/19/17 23100 Internet services for streaming 55.00 Wilson, Kevin B. 2 Stopwatches for consumption testing 21.49 Wulbecker, Jeffrey Travel and Meeting Expenses 12.00 001 General Fund Total 907,389.48 002 Debt Service Fund Bank of New York Mellon VMP GO Bonds Series 2009 Bank Fees (3/11/17-3/10/18) $ 802.50 002 Debt Service Fund Total F_ _a02.50 020 Capital Improvement Fund Heartland Business Systems, LLC InformaCast Notification System - Licenses 9,98S,00 Menard Inc, Public Building Improvements 1233 Mount Prospect Paint, Inc. Other Public Buildings 481.63 Other Public Buildings 109.69 Other Public Buildings 482.15 Northwest Central 9-1-1. System Motorola Subscriber Financing - March 2017 10,603.91 Northwest Electrical Supply Other Public Buildings 334.10 Steiner Electric Company Other Public Buildings 300.92 Other Public Buildings 122.18 020 Capital Improvement Fund Total 22,432.51 022 Downtown Redevelopment Construct Illinois EPA Personal Services, Fringe Benefits and Indirect July Sept 2016 $ 2,411,20 Poblock! Sign Company LLC Mount Prospect Downtown Wayfinding Signs 156,051.00 022 Downtown Redevelopment Construct Total $ 1 2 023 Street Improvement Construction Fund Burgeson, Donald Refund Overpayment Vehicle Sticker $ 30.00 Edwin Hancock Engineering Co. Professional Services 1,705.50 Sam Schwartz Engineering, D.P.C. Traffic Improvements 499.88 Traffic Logix Corp Traffic Improvements 9,523.00 Wollner, Otmar Refund Overpayment Vehicle Sticker _j 45.00 _T1,803.39 023 Street Improvement Construction Fund Total 024 Flood Control Construction Fund Burns & Mcdonnell Engineering Co. Professional Services $ 3,593.85 01= VILLAGE OF MOUNT PROSPECT List of Bills March I - March 14, 2017 Fund Vendor Name Irmolee DescrPtion Amount 024 Flood Control Construction Fund (continued) Maxx Contractors Corp Storm Sewer Improvements 7,828.00 Menard Inc. Levee Supplies 27.90 024 Flood Control Construction Fund Total 11,449.75 040 Refuse Disposal Fund AT & T Corp. Service 2/16/17 -3/15/17 5 3.17 Eldredge, Candace Garnishment 78.46 ICMA Retirement Trust - 457 ICMA 457 33.49 Illinois Department of Revenue IL State Withholding 296.60 IMRF IMRF 3,088.12 Internal Revenue Service Federal Withholding 2,53236 International Union of Operating Engineers IUOE PW Membersi-flp Dues 125.26 Nationwide Mutual Insurance Company Nationwide 457 200.01 NCPERS Group Life ins. IMRF Life Insurance 17.60 Republic Services, Inc. Refuse Disposal Program 221,852.63 Third Millennium Assoc.inc. 02-15-17 Utility Bills 130.94 Village of Mount Prospect Flex - Medical 155.22 Zarnoth Brush Works, Inc. Street Sweeper Brooms 1,2.60.01.1 040 Refuse Disposal Fund Total 5 72,19,773.86 041 Motor Fuel Tax Fund Dynegy Energy Services, LLC Electrical Service Delivery 19,126.84 Maxx Contractors Corp Contractual Snow Removal 9.871.61 041 Motor Fuel Tax Fund Total 5 28,9N.45 042 CDBG Gordon Flesch Company, Inc, Contract 2197385 Maint. 02122117-02121118 5 1,826.20 ICMA Retirement Trust .. 457 ICMA 4S7 450.00 Illinois Department of Revenue It. State Withholding 48.73 IMRF IMRF 612.54 Internal Revenue Service Federal Withholding 466.41 Paddock Publications, Inc. Legal notice 59.40 Village of Mount Prospect Flex - Medical 3115 042 CDBG Total $ 3, 53 044 Federal Equitable Share Funds Experian Background checks - February, 2017 5 27.00 044 Federal Equitable Share Funds Total 5 77,,00 045 DUI Fine Fund Lazzara Communications, Inc. Training Supplies S 74194 045 DUI Fine Fund Total 5 749.94 050 Water and Sewer Fund Addison Building Material Co. Painting Supplies 5 62.06 Painting Supplies 7.43 Painting Supplies 1034 Aramark Uniform Services, Inc. Uniform Cleaning and Rental 97.86 Uniform Cleaning and Rental 98.41 Arlington Heights Park Di Utility Refund - 1500 W Central Rd #2 2040.18 AT & T Corp. Service 2/16/17 •-3/15/17 211.92 B&W Control Systems Integration SCADA Wireless 1,035.00 Baxter & Woodman, Inc. Sewer Improvements 980.00 BHFX, LLC Office Supplies 182.S5 Burns& Mcdonnell Engineering Co. Professional Services 5,57113 Sewer Main Repair Replacement 5,907.30 Professional Services 2,392.S0 CDW LLC Office Supplies 108.70 Century Cleaners Uniform Cleaning 16.43 Uniform Cleaning 29.05 Uniform Cleaning 31.S5 Uniform Cleaning 12AS Uniform Cleaning 29.05 Uniform Cleaning 22.08 03M VILLAGE OF MOUNT PROSPECT List of Bills March 1- March 14, 2017 Fund Vendor Name Invoke Description Amount 050 Water and Sewer Fund (continue') Century Cleaners (continued) Uniform Cleaning 27.90 Uniform Cleaning 22.58 Farnsworth Group Professional Services 1,250.00 Gordian Fund LP 1409 Willow Ln 22.37 HBK Water Meter Service Meter Installation 440.00 Meter Installation 250.00 Hy -Viz, Inc. Repair and Maintenance Supplies 2,125.00 ICMA Retirement Trust - 457 ICMA 457 1,613.02 Illinois Department of Revenue IL State Withholding 2,344.17 IMRF IMRF 26,398.33 Internal Revenue Service Federal Withholding 19,796,73 International Union of Operating Engineers IUOE PW Membership Dues 1j61.81 KorTerra, Inc. Professional Services 2,253.00 Mazursky, Shelby Printing Expenses 875.00 Mb Financial Bank Refund Overpayment Cross Connection Fee 20.00 Midwest Water Group, Inc. Repair Maintenance Supplies 120.24 Nationwide Mutual Insurance Company Nationwide 457 462.01 NCPERS Group Life Ins. IMRF Life Insurance 68.80 NICOR Natural Gas Consumption 211.55 Natural Gas Consumption 100.97 Natural Gas Consumption 100.39 Northwest Suburban United Way United Way 31.00 Quantum Resolve, Inc, Professional Services 7,125.00 Reliance Standard Life Insurance Co. Short Term Disability 197.86 RJN Group, Inc, Professional Services 875.00 Russo Hardware, Inc, Small Tools 129.98 Sikich LLP Professional Services - Auditing 1/31/17 3,250.00 Steiner Electric Company Equipment Maintenance and Repair 395.00 Stenstrom Petroleum Services Group Generator 208.00 Generator 208.00 Suburban Laboratories, Inc. Water Sample Testing 1,915.00 Third Millennium Assoc.inc. 02 -IS -17 Utility Bills 2,269.21 Underground Pipe & Valve Co. Repair and Maintenance Supplies 1,050.00 Verizon Wireless Services ULC Cellular Service & Equipment Charges - 1/20/17 - 2/19/16 867.13 Village of Mount Prospect Flex - Medical 502.10 Warehouse Direct Office Supplies 99.43 050 Water and Sewer Fund Total 97,632.67 OSI Village Parking System Fund Crystal Maintenance Services Corp. Extra cleaning for bin hazard in patrol car 6.00 ICMA Retirement Trust... 457 ICMA 457 9.00 Illinois Department of Revenue IL State Withholding 39.94 IMRF IMRF 419.83 Internal Revenue Service Federal Withholding 326.09 International Union of Operating Engineers IUOE PW Membership Dues 19.62 Nationwide Mutual Insurance Company Nationwide 457 18.50 NCPERS Group Life Ins. IMRF Life Insurance 4.40 Parkeon Professional Services 125.00 Village of Mount Prospect Flex- Medical 41.95 051 Village Parking System Fund Total $ 1,010.33 052 Parking System Revenue Fund Crystal Maintenance Services Corp. Extra cleaning for bio hazard in patrol car $ 3.90 Dynegy Energy Services, LLC Electrical Service Delivery 310.14 ICMA Retirement Trust - 457 ICMA 457 6.03 Illinois Department of Revenue IL State Withholding 29.11 IMRF IMRF 309.24 Internal Revenue Service Federal Withholding 236.77 international Union of Operating Engineers IUOE PW Membership Dues 13.12 Lorenzim, Joe Refund Easy Park Pass - West Lot #342 40.00 Maxx Contractors Corp Contractual Snow Removal 418.20 Nationwide Mutual Insurance Company Nationwide 457 12.36 NCPERS Group Life Ins. IMRF Life Insurance 3.60 Parkeon Professional Services 291.00 List of Bills March 1 - March 14, 2017 Fund Vendor Name mount Village of Mount Prospect Flex - Medical 32.42 052 Parking System Revenue Fund Total L705.89 060 Vehicle Maintenance Fund American Messaging Pager rental 79.67 Arlington Heights Ford 525 EGR Valve 211.04 P-18 exhaust gasket 8.99 524 Rear brake caliper bracket 85.48 4503 exhaust gasket 97.18 AT & T Corp. Service 2116/17 - 3/15/17 7.94 Barnjak Inc., 4529 bed coating 63.36 Bosch Automotive Service Solutions, LLC Vehicle Maintenance Supplies 122.08 Catching Fluidpower Vehicle Maintenance Supplies 13.63 Vehicle Maintenance Supplies 117.00 Vehicle Maintenance Supplies 120.27 Vehicle Maintenance Supplies 17.63 Certified Fleet Services, Inc. Vehicle Maintenance Supplies 137.67 Vehicle Maintenance Supplies 362.76 Vehicle Maintenance Supplies 31633 Vehicle Maintenance Supplies 400.81 Chicago Parts & Sound LLC Police utility front brake rotors 267.36 524 Rear brake calipers 238.26 524 rear brake pads/rotors 274.95 4503 rear brake pads 49.98 Fire Service, Inc. Vehicle Maintenance Supplies 197.85 Gas Depot, Inc. Vehicle Fuel 14,615.44 Global Emergency Products 517 water pump relief valve 2.85107 517 seat bottorn 361.43 S17 door switch 9939 Grossinger Chevrolet 304 drivers door latch 200.00 ICMA Retirement Trust - 4S7 ICMA 4S7 1,398.72 Illinois Department of Revenue it. State Withholding 1,177.70 IMRF IMRF 12.383.13 Internal Revenue Service Federal Withholding 9,808.30 International Union of Operating Engineers IUOE PW Membership Dues 597.34 Interstate Battery of Western Chicago 3 vehicle batteries 320.85 Vehicle Maintenance Supplies 107.95 Interstate Power Syster ns, Inc, Transmission Filters 438.32 Oil and Transmission filters 433.12 Air filters 30.88 Detroit oil fitters 120.40 James Drive Safety Lane LLC 527 State Safety Inspection 27.00 Jasper Engine Exchange, Inc. Vehicle Maintenance Supplies 1,853.00 Leach Enterprises, Inc, Vehicle Maintenance Supplies 19.56 Vehicle Maintenance Supplies 9.78 Liebovich Bros, Inc. Vehicle Maintenance Supplies 502.47 Lund Industries, Inc. Vehicle Maintenance Supplies 271.09 Mcrnaster-carr Supply Co. Latches 16.70 Menard Inc. Vehicle Maintenance Supplies 35.54 N.W. Ideal Auto Body & Mechanical Repair Inc. Equipment Maintenance and Repair 321.25 NCPERS Group Life Ins. IMRF Life Insurance 48.00 Northwest Suburban United Way United Way 5.00 Northwest Trucks, Inc. Vehicle Maintenance Supplies 506.56 Vehicle Maintenance Supplies (Isom) Patlin Incorporated Bolts, nuts and washers 652.80 1/2 inch bolts and nuts 112.25 Pomp's Tire Service, Inc. 2753 drive tires 792.14 Precision Service & Parts 4 Ford Batteries 40718 2736 headlamp connector 43.90 521 heater hose 61.78 Air, cabin filters 382.92 307 vent valve solenoid 49.20 Gas Fuel 81.12 Reliance Standard Life Insurance Co. Short Term Disability 106.16 Ronco Industrial Supply Vehicle Maintenance Supplies 6.50 VILLAGE OF MOUNT PROSPECT List of Bills March 1- March 14, 2017 Fund Vendor Name mount 060 Vehicle Maintenance Fund (continued) Ronco Industrial Supply (continued) Vehicle Maintenance Supplies (1.30) Rush Truck Centers of Illinois, Inc, Russo Hardware, Inc. Single Source, Inc. Suburban Accents Inc. Tennant Sales and Service Company Terrace Supply Company Verizon Wireless Services LILC Village of Mount Prospect Waytek, Inc. West Side Tractor Sales 060 Vehicle Maintenance Fund Total 061 Vehicle Replacement Fund 72 Hour LLC Brett Equipment Currie Motors GovDeals, Inc. Leach Enterprises, Inc. Lund Industries, Inc. Master -Hitch, Inc. Monroe Truck F, Equipment MPC Communications & Lighting Pierce Manufacturing Inc, Regional Truck & Equip Suburban Accents Inc. 062 Vehicle Replacement Fund Total 063 Risk Management Fund Cannon Cochran Management Services, Inc, Chicago Fit Ventures LLC Currie Motors Gallagher Bassett Services, Inc. Hartford Fire Insurance Company Illinois Department of Employment Security Illinois Worker's Compensation Commission Intergovernmental Per.ben.coop International Union of Operating Engineers Petty Cash 063 Risk Management Fund Total Vehicle Maintenance Supplies Vehicle Maintenance Supplies Vehicle Maintenance Supplies 2719 rear brake pads, rotors and seals 2719 hub lock nut Oil filters Oil filters and fuel primer International oil and fuel filters International oil and fuel filters Vehicle Maintenance Supplies Paint primer and hardener Vehicle Maintenance Supplies Equipment Maintenance and Repair Vehicle Maintenance Supplies Vehicle Maintenance Supplies Gas Tank Rental Equipment Rental Cellular Service & Equipment Charges -1./20/17.2/19/16 Flex - Medical* Vehicle Maintenance Supplies Equipment Maintenance and Repair Motor Equipment Public Works Vehicles New replacement pickups 4540,4526 New 4529, 2017 Ford Transit 250 Van Motor Equipment Public Works Vehicles Motor Equipment Public Works Vehicles Squad conversion: P-12 New 2734 front plow Motor Equipment Public Works Vehicles Fire Vehicles New 4526 tailgate lift Motor Equipment Public Works Vehicles Motor Equipment Public Works Vehicles Motor Equipment Public Works Vehicles Motor Equipment Public or Vehicles Motor Equipment Public Works Vehicles Motor Equipment Public Works Vehicles Advanced Funding - Mertes Crunch Fitness Memberships/Wellness Giveaways New P-2 2017 Chevy Tahoe Quarterly Claims Administration Service Fees 1/1/17-3/31/17 Property Insurance Premium Unemployment Benefit 4th Quarter W/C Rate Assessment IPBC - March 2017 PW Insurance Premiums - May 2017 Petty Cash 453.60 (63.84) (261.96) 512.67 1636 468.50 263.26 358.98 256.80 401,69 947.40 450.00 786.50 268.50 50.95 23.80 256.87 556.83 380.01 441.79 844.75 61,710.34 89,805.33 42915 58,090.00 85,257.99 27,500.00 457.50 103.01 5,593.55 6,723.90 1,13138 6,980.00 750.00 647,013.00 2,950.00 450.00 350.00 125.00 275.00 275.00 375.00 934,935.21 150,000.00 1,200.00 37,890.29 2,403.00 94,582.00 1,811.00 2,267.85 455,756.75 59,300.00 333.15 070 Police Pension Fund Lauterbach & Amen, LLP Pension Services Administration February 2017 $ 1,360.00 Wells Fargo Bank Bank Admin Fee 2/1/17-4/30/17 1,069.24 070 Police Pension Fund Total $ 2,429.24 MInEm List of Bills March I - March 14, 20171 Fund Vendor Name invoke ori Wsn Amount 071 Fire Pension Fund Buffalo Grove Orthopaedic Associates Medical Examination - 2/13/17 1,200.00 Medical Examination - 2/15/17 1,200.00 Lauterbach & Amen, LLP Pension Services Administration February 2017 1,515.00 Wells Fargo Bank Bank Admin Fee 2/1/17-4/30/17 1,875= 071 Fire Pension Fund Total 5,79000 073 Escrow Deposit Fund ABC Plumbing it Heating Cooling Electric Refund Escrow Permit # 16-1034 (514 S Busse Rd) $ 75.00 Refund Escrow Permit # 16-1574 (220 S William St) 125.00 Absolute Construction Refund Escrow Permit # 16-2106 (832 Heritage Dr) 75.00 Aetna Development Corp Refund Escrow Permit # 12-1315 (1668 & 1698 S Elmhurst Rd) 5,350Z0 ARS of Illinois Refund Escrow Permit # 16-0135 (413 Hi Lus! Ave) 125.00 Brogan Development Inc. Replacement check 4'787419 (Utility Refund) . 6/13/14 75.12 Brothers Custom Carperntry Refund Escrow Permit # 16-1680 (617 Albion Ln) 300.00 Buynack, Shaun Refund Escrow Permit # 17-0036 (403 N Emerson St) 200.00 Capps Plumbing and Sewer Inc, Refund Escrow Permit # 17-0146 (1300 Santee Ln) 125.00 Charleton, Ian Refund Escrow Permit # 16-1297 (S22 S Wille St) 200.00 Chicagoland Basement Authorities Refund Escrow Permit # 16-2078 (105 W Berkshire Ln) 125.00 Compass Real Estate Services LiC Replacement Check #806001 (Permit#.13-1840) 701 E Prospect 5,000.00 Replacement Check #806002 (Per mit#:13-1840) 701 E Prospect 20,370.00 Dinev, Todor Refund Escrow Permit # 17-0202 (806 5 Albert St) 125.00 Katlia Construction Inc. Refund Escrow Permit # 15-2514 (431 Kingston Ct) 300.00 Klett, Barbara Refund Escrow Permit # 16-1696 (800 S See Gwun Ave) 150.00 LM Construction Refund Escrow Permit # 16-0649 (S E Berkshire Ln) 400.00 Mars Electric Inc. Refund Escrow Permit # 16-1632 (1002 S Elmhurst Rd) 125.00 Mateo, Marco P Refund Escrow Permit # 16-1529 (1119 S Lavergne Dr) 125.00 MID Landscaping & Design Inc, Refund Escrow Permit # 16-1916 (41S S Main St) 200.00 Mirabella, Frank Refund Escrow Perrmt# 17-0148 (21 N Main St) 125.00 Parma Seal Basement Systems Refund Escrow Permit # 16-0868 (1806 Beech Rd) 150.00 Rays Heating and A/C Refund Escrow Permit # 16-2513A (201 W Council I'd) 75.00 Rethink Electric Inc. Refund Escrow Permit # 16-2256 (11S S Maple St) 125.00 Ricks Sewer& Drainage Refund Escrow Permit # 17-0156 (200 S Lancaster SQ 125.00 Scaravalle Construction Inc. Refund Escrow Permit # 17-0150 (712 Chris Ln) 125.00 St. Mark Lutheran Church Refund Escrow Permit # 15-2090 (200 5 Wille St) 125.00 Stenzel, Greg Refund Escrow Permit # 16-2558 (904 Harvest Ln) 400.00 Szellga, Daniel Refund Escrow Permit # 16-0638 (905 Golfvlew PI) 500.00 Third District Circuit Court Bond Check 3/7/1.7 1,675.00 Bond Check 3/9/17 1,675.00 Bond Check .3/14/17 450.00 Ungaro, Joe Refund Escrow Permit# 17 i (571 Dempster St) 75,00 073 Escrow Deposit Fund Total IT Grand Total 3,359,396.44 &j�enda Item Details zm�l Meeting Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.3 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES AND RELATED MATTERS Access Public Type Action (Consent) Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact No Budgeted No Recommended Approval of ordiiniance reserving volume cap in connection with private activity bond Action issues for 2017 program year. Public Content Of MOMAKAK6111 1JJUWPrZ-#0'70A'h_r4-M These tax-exempt bonds are issued by or on behalf of local or state government for the purpose of providing special financing benefits for qualified projects. The financing is for use by the private developer and Mount Prospect does not pledge its credit or repayment on the bonds. Mum 19111 The village can choose to hold onto the Volume cap after it is reserved until a project is identified. The cap can also be carried over for three years depending on the type of project being considered. There are currently nolocal projects this time placing a request on the Village's volume cap. The City of Aurora has again requested the Village cede it's bond volume cap for use in the "Assis, homebuyer program. This program provides a cash grant of up to 3 percent on the amount borrowed and Mortgage Credit Certificate (MCC) program reducing the effective interest cost on the loan through a feder income tax credit. Certain income and purchase price limits apply, Aurora will handle all administration the program. If approved, this would be the 12th year in which the village has supported the "Assisl program, I Alternatives https://www.boar(fdocs.com/il/vomp/Board.nsftPrivate?open&login 3/29/2017 BoardDocsg Pro Page 2 of 2 2 . Action at discretion of Village Board. Staff Recommendation bond volume cap for 2017, Administrative Content Executive Content ON W1, 47011 WIN 406'"', 1 i sequence on the agenda. Motion & -ITIT.mi-AZIM ' Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/29/2011 AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES, AND RELATED MATTERS. Passed and approved by the President and Board of Trustees this _ day of March, 2017. Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, this day of March, 2017. Fir, rlln��l WHEREAS, the Village of Mount Prospect, Cook County, Illinois (the "Municipality"), is a municipality and a home rule unit of government under Section 6 of Article VII of the 1970 Constitution of the State of Illinois; and WHEREAS, Section 146 of the Internal Revenue Code of 1986, as amended (the "Code'), vcqq c�r f, in each calendar year, which volume cap may be reserved and allocated to certain tax-exempt private activity bonds; and WHEREAS, the Illinois Private Activity Bond Allocation Act, 30 Illinois Compiled Statutes 1998, 345/1 et seq., as supplemented and amended (the "Act"), provides that a home rule unit of government may transfer its allocation of volume cap to any other home rule unit of government, the State of Illinois or any agency thereof or any non -home rule unit of government; and WHEREAS, it is now deemed necessary and desirable by the Municipality to reserve all of its volume cap allocation for calendar year 2017 to be applied toward the issuance of private activity bonds (the "Bonds "), as provided in this Ordinance, or to be transferred, as permitted by this Ordinance; NoW, THEREFORE, Be It Ordained by the President and the Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, as follows: S,FrnoN 1. That, pursuant to Section 146 of the Code and the Act, the entire volume cap of the Municipality for calendar year 2017 is hereby reserved by the Municipality, which shall issue the Bonds using such volume cap, or shall use or transfer such volume cap, without any further action required on the part of the Municipality, and the adoption of this Ordinance shall be deemed to be an allocation of such volume cap to the issuance of the Bonds or such other bonds; provided, that any such transfer shall be evidenced by a written instrument executed by the Village President or any other proper officer or employee of the Municipality. SLx:n0N 2. That the Municipality shall maintain a written record of this Ordinance in its records during the term that the Bonds or any other such bonds to which such volume cap is Alocated remain outstanding. Swum 3. That the President, the Village Clerk and all other proper officers, officials, .?gents and employees of the Municipality are hereby authorized, empowered and directed to 1 all such acts fa and to execute all such documents and certificates as may be necessary to further the purposes and intent of this Ordinance. SEmoN 4. That the provisions • this Ordinance are hereby declared to be separable, and if any section, • or provision of this Ordinance shall for any reason be declared to • invalid, such declaration shall not affect the remainder • the sections, • and provisions • this Ordinance. SEcTioN 5. That all ordinances, resolutions • orders, • • thereof, in conflici herewith are, • the extent • such • hereby superseded; and that this • shall • in full force and effect w• its adoption and approval. ATTEST: Karen Agoranos [SEAL] tw 4� CL c 0 o v E L- CU CL 4, cu w U ai 41 x = 4- w u 41 0 E x 0 0 CU 41 0 y U c ,- o M 7S W tw to 0 Cr S, w :3 -0 r, w• • 4- M CT x 'Z� E ai m -wo to 0 0 U 0 L- r C• L u ai u m 0 cu L: 0 E 0 0 > m mw aj r W cu • wzcroc: 0 (u 0 m w (U 0 M- " 0 CL m 4, (U U -0 L) c E 0 0 0 C m qA m to 0 M 0 x 0 t •41 L- m 0 E qA cu :3 m (U 1 4-0 0 (U m -0 E GJ 3: aj E > o 2 t m o o o 41 U -0 4A to 0 M .- tn m = 0 tA 0 — M U (U • U CA a) M CL M cu cu 0 •u m 0 n E 4� ul r 0 >- C L C 0 - t2o 4• m tA 0 0 • M u 0 • CA oi E —0 wt: (U 0 cu 0 E 7-5 m m 0 0 4� 4- 0 to Lo.- M c E m 0 m bn -0 m ai 0 (U to -imi (u E E 0" C) E cr o tw 4� CL c 0 o v E L- CU CL 4, cu w U ai 41 x = 4- w u 41 0 E x 0 0 CU 41 0 y U c ,- o M 7S W tw to 0 Cr S, w :3 -0 r, w• • 4- M CT x 'Z� E ai m -wo to 0 0 U 0 L- r C• L u ai u m 0 cu L: 0 E 0 0 > m mw aj r W cu • wzcroc: 0 (u 0 m w (U 0 M- " 0 CL m 4, (U U -0 L) c E 0 0 0 C 1 4-0 M a E 0 as to 10 co 1 CD ,,. m L- 0 CA ba VI w, CN W: 0 Z C4 z in rq In ",,,,,,;;,,,,,i,,,,,,, 11-11 "1 1 1 1 1/1" / " / .......... . ///////,/,/,,"", -/1", , ""I',"" I I / , "I, , I— 'Agenda Item Details — — --------- Meeting Mar 21, 2017 - REGULAR MEETING OF THE VILLAGE BOARD - 7:00 p.m. Category 5, CONSENT AGENDA Subject 5.4 Motion to accept proposal from the Nyhart Company to provide actuarial services for the Village's Police and Fire Pension Funds and calculation of "Other Post- Employment" costs for fiscal years ending December 31, 2016 through December 31® 2020. Access Public Type Action (Consent) Preferred Date Mar 21, 2017 Absolute Date Mar 21, 2017 Fiscal Impact Yes Dollar Amount 9,500.00 Budgeted Yes Budget Source Police and Fire Pension Funds and General Fund Recommended Accept the proposal from Nyhart Company to provide actuarial services for a first year Action cost of $9,500. Information Staff would like to present to the Village Board a recommendation to accept a proposal for actuary services providing for the annual valuation of the Police and Fire Pension Funds and for calculating the Village's "Other Post -Employment Benefit" (OPEB) cost. The agreement is for the five-year period beginning December 31, 2016, The Village has utilized the firm of Timothy W. Sharpe (TWS) to provide actuarial services for the Village's Police and Fire Pension Funds since 2000. We were informed by TWS that they would no longer be providing this service after the December 31, 2015 valuation. In response to this news, staff prepared a Req�uest for Proposal (RFP) for firms to conduct independent actuarial valuations for the Police and Fire Pension Funds. The village also included in the RFP the calculation of the OPEB amount, The OPEB calculation generates an implicit cost of providing post.- retirement health coverage to retired employees. This figure is needed for the annual audit. On January 30, 2017, staff mailed an RFP for actuarial services to five regional/nationai actuarial firms that specialize in pension fund and governmental valuations. The firms were: Clarity, in Numbers, Foster & Foster, Lauterbach & Amen, MWM and Nyhart, The above firms were selected and mailed RFP's based on their knowledge and experience in municipal and governmental actuarial valuation, expertise in pension fund and governmental accounting requirements, and familiarity with Illinois Downstate Pension statutes. The list of firms was provided by our current auditor, Sikich LLP. The scope of services to be performed, as outlined in the RFP, include providing both the annual required contribution amounts and GASB 67/68 statement disclosure information for the Police and Fire Pension Funds, Also requested in the RFP was the calculation of the OPEB cost per GASB 74/75. In addition, we asked for a quote to perform "true -cost" calculations for creditable service transfers into and out of the public safety pension plans. https://www.boarddocs,com/ii/vomp/B``oard.nsf/Publi.c 3/29/2017 BoardDocsl) Pro All five of the firms that were mailed an RFP submitted a response. Upon receipt of the proposals, each was reviewed to ensure they were able to meet the requirements of the engagement as outlined in the-, specifications. A review team conisi:lsting of the Deputy Finance Director, pension board members (one each) from the police and fire pensions, and myself, reviewed an in- person Interview quest�ions were prepared to be asked to each of the firims along with specific questions related proposal,the firm's ratedA matrix was used to rate the responses to the interview questions, Firms were then as first, second and third preference. The highest possible points a firm could be awarded was i The scores o, the firms are listed below.. The scores supported opinions of the review team that Nyhart was most qualified based on a combination of municipal experience, understanding of pension statutes 4a accounting interview questions. Reference ■: reference provided a very positive response to questions on performance, abiiity to meet timelines and staff relations. Additionally, the RFP asked firms to provide a fee quotation for actuarial services for a five-year period. Muiti-year proposals are usually requested due to the fact an actuarial firm makes a substantial investment of time during the first year of a valuation A+ the fee is usually more reasonable if the first-year costs can be amortized over a multi-year period, While not used as part of the evaluation process, the cost of service allowed for differentiation if all other elements of the review were equal between 1 il ; Alternatives 1. Accept the proposal from Nyhart Company to provide actuarial services for a first year cost of $9,500. 2. Action at discretion of Village Board. Staff .' DecemberIt is recommended the Village Board accept the proposal from Nyhart for actuarial services for the fisca' years ending Summary sof Actuariai RFP Quotes February 2.017.pdf (8 KB) Administrative Content Why is this R and ( htt .// .lioar do s.com/i1/vo0m /Board.nsf/Ptib�ic 3/29/2017 BoardDocs® Pro Executive Content Page 3 of 3 All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Accept the monthly financial report for February 2017. Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: Paul Hoefert, John Matuszak, Steve Polit, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Public 3/29/2017 0 0 N N O O 00 CM M V7 -4 O O 00 LO LO 00 0 0 N N M M Cl) Cl) O O LO LO ti ti Cl) M N N O N O N Ma to C O N 0 LO C LO LO O 0 N LO O LO co 0) ti O LO ti L[7 V d d V .0 d O r EL 0 h «+ A C r C '` . O 0 0 N C O r O� O V U r C C O ®awr �rn C� asa �40-� 7 Oa m W n, W ® LL. ! O p _ a 0 LO C LO LO O 0 N LO O LO co 0) ti O LO ti L[7