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HomeMy WebLinkAbout03/07/2017 VB Minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 7, 2017 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:02 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Mayor Juracek INVOCATION Trustee Saccotelli gave the Invocation. MINUTES Trustee Rogers, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held February 21, 2017. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. MAYOR'S REPORT 3.1 1St reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code of Mount Prospect. Mayor Juracek presented for a first (1S) reading An Ordinance Amending Chapter 13, "Alcoholic Liquors" of the Village Code of Mount Prospect. This ordinance increases the number of"F-1" Liquor Licenses by one (1) Hangril Inc. d/b/a Mr. Kimchi Korean BBQ , 1747 W. Gold Road. The Class F-1 liquor license provides for the full service of alcohol in a restaurant without a lounge. Village Manager Michael Cassady confirmed the owner, Mr. Tai Park, met with Village staff and has complied with all Village requirements. Mr. Park was in attendance to provide additional information and respond to questions from the Village Board. Mr. Park is the chief investor and 100% shareholder for Hangril Inc. d/b/a Mr. Kimchi Korean BBQ. He has extensive knowledge as a restaurateur and in the hospitality business. Mayor Juracek welcomed him to Mount Prospect and wished him well. Page 1 of 10 Trustee Hoefert, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings for an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Rogers, moved for approval of Ordinance No. 6305: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS—CITIZENS TO BE HEARD None. CONSENT AGENDA Items 5.3, 5.4 and 5.7 were removed from consent agenda at the request of the Village Board and will appear under"New Business" Trustee Rogers, seconded by Trustee Hoefert, moved to approve the following business items: 5.1 List of Bills— February 15 — February 28, 2017 5.2 Resolution to Approve the 2017 Official Zoning Map (Res. 6-17) 5.3 Motion to accept proposal for sewer flow monitoring services in an amount not to exceed $23,960(removed from consent agenda) 5.4 Motion to accept Houston-Galveston Area Council Joint Purchasing bid results for the purchase of a sewer camera system in an amount not to exceed$79,528 (removed from consent agenda) 5.5 Motion to accept Suburban Purchasing Cooperative Joint bid results for the purchase of two (2) new Ford 2017 F-250 Pickup Trucks in an amount not to exceed $52,611(VBA 13-17) 5.6 Motion to accept bid for turf mowing in an amount not to exceed $50,000 (VBA 14-17) 5.7 Motion to accept proposal for specified sanitary sewer pump station design and construction engineering services for an amount not to exceed $87,966. (removed from consentagenda) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS Page 2 of 10 6.1 2nd reading of an Ordinance Annexing Certain Property into the Village of Mount Prospect (Birch Manor Condominiums) Mayor Juracek announced staffs recommendation for deferral of this item to the April 5, 2017 Village Board meeting. This will allow additional time for Village staff to respond to questions concerning the residents of Birch Manor. Trustee Hoefert, seconded by Trustee Saccotelli, moved to defer the second (2nd) reading of An Ordinance Annexing Certain Property into the Village of Mount Prospect (Birch Manor Condominiums) to the April 5, 2017 Village Board meeting: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. NEW BUSINESS 5.3 Motion to accept proposal for sewer flow monitoring services in an amount not to exceed $23,960 (removed from consent agenda) Public Works Director Sean Dorsey provided background information including background information, scope of work and staff recommendation. Flow monitoring involves installing meters in sewer basins during wet weather to record the volume and velocity of flow. High flows during, or immediately after, significant rain events are indications of excess clear water inflow and/or infiltration. As part of this flow monitoring project, staff proposes to install monitors in four(4)separate sanitary sewer basins (4 meters). The meters will be installed between March 13, 2017 and May 15, 2017. The scope of work includes rental, installation, and maintenance of the flow monitors. It also includes engineering analysis of the collected meter data and production of a letter report summarizing the wet weather hydraulic performance of the monitored sewer basins. Proposals were requested from three (3) area firms who were all qualified to perform this work. As part of the review process, staff developed a review and scoring process which requires the reviewer to rate each proposal based on firm experience, qualifications of team members, and project approach. Staff recommends the Village Board accept the proposal submitted by Burns & McDonnell who had the highest score and came with reliable references. Mr. Dorsey provided the following in response to questions from the Village Board: • Bid for professional services is based on a point system where points are earned using certain criteria (firm experience, qualifications of team members, and project approach). Board Comments • Important to focus on saving money on small items as well as large items. • Process for professional services differs from bid items; best qualified vs. lowest bidder • Bidders for professional services are aware they need to rate well to secure the job. • Confident in Mr. Dorsey's experience with benchmarking Page 3 of 10 Trustee Zadel, seconded by Trustee Saccotelli, moved to accept proposal for sewer flow monitoring services in an amount not to exceed $23,960 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 15-17) 5.4 Motion to accept Houston-Galveston Area Council Joint Purchasing bid results for the purchase of a sewer camera system in an amount not to exceed $79,528 (removed from consent agenda) Mr. Dorsey provided background information on the proposal to replace the sewer pipe televising system, answered questions from the Board and staff recommendation. The current camera and transporter have been used by staff for the last ten (10) years to televise storm, sanitary, and combined sewers throughout the Village. The camera has been out of production since 2010, making it difficult to find replacement parts. The proposed new camera will work with existing camera accessories. The camera helps identify defects such as cracked pipes, system failures manhole defects and discharge. Additional benefits of the new camera system include: • Larger tracker system which enables the camera to inspect a wider range of sewer pipes • Two tracker system with a larger profile • Uses LED lighting which illuminates the pipe better Mr. Dorsey added this camera will be purchased through the Houston-Galveston Area Council Joint Purchasing program. The contract was reviewed by the Village attorney and found it satisfies the public bidding requirements. Mr. Dorsey provided the following in response to questions from the Village Board: • The proposed new camera system has a good performance record with a life expectancy of 10- 12 years. Public Comment John Korn 301 N. William Mr. Korn asked what will be done with the old camera; Mr. Dorsey indicated it will be sold through GovDeals. Mr. Korn stated this is a good investment that will save the residents money through its ability to detect and pinpoint problems efficiently. Trustee Hoefert, seconded by Trustee Zadel, moved to accept Houston-Galveston Area Council Joint Purchasing bid results for the purchase of a sewer camera system in an amount not to exceed $79,528. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 16-17) 5.7 Motion to accept proposal for specified sanitary sewer pump station design and construction engineering services for an amount not to exceed $87,966. (removed from consent agenda) Mr. Dorsey provided background information and answered questions from the Board. Page 4 of 10 The Village owns and maintains eight (8)sanitary relief stations and two (2)sewage lift stations. Three (3) sewer pump stations have been rehabilitated as part of this ongoing program including the William Street relief station and both George Street North and South relief stations. Due to the technical and specialized nature of the work, staff is seeking professional assistance for the design and construction engineering required for this year's proposed project. Trustee Zadel, seconded by Trustee Hoefert, moved to accept proposal for specified sanitary sewer pump station design and construction engineering services for an amount not to exceed $87,966. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 17-17) As a courtesy to representatives from Goodwill LLC present in the audience, Mayor Juracek asked the Board to consider adjusting the order of the agenda by moving item 7.3 up in the order to be heard next. The Board unanimously agreed. 7.3 A Resolution in Support of Goodwill LLC, 411 Kingston Court, Mount Prospect, Illinois, Making Application for a Renewal of Cook County Class 6B Tax Abatement. Mayor Juracek presented a Resolution in Support of Goodwill LLC, 411 Kingston Court, Mount Prospect, Illinois, Making Application for a Renewal of Cook County Class 6B Tax Abatement Deputy Community Development Director Consuelo Arguilles provided background information stating renewal would be for an additional 12 years and would enable Goodwill LLC (YS Health)to maintain their operations in Mount Prospect. YS Health currently employs 40 individuals at their facility. YS Health is a manufacturer distributer of health, cosmetic and food products. Ms. Arguilles stated the petitioner was in attendance to provide additional information and respond to questions from the Board. Village Board Comments • Residents need to know how important Class 6b incentive is to Village; business brings money and vitality to community. • Jobs improve economy • Class 6b incentives help keep the Villages' industrial base solid • As Kensington Business Center ages, it is important to maintain its strong business base; less than 10% vacancy rate Scott David, Peter Park and a representative of Goodwill LLC (YS Health) responded to questions from the Board: • Capital improvements include parking lot expansion, warehouse renovation and the replacement of HVAC system. • Future plans to expand business and hire additional employees Trustee Hoefert, seconded by Trustee Polit moved for approval of Resolution No. 7-17: Page 5 of 10 A RESOLUTION IN SUPPORT OF GOODWILL LLC, 411 KINGSTON COURT, MOUNT PROSPECT, ILLINOIS, MAKING APPLICATION FOR A RENEWAL OF COOK COUNTY CLASS 6B TAX ABATEMENT. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. 7.1 1 st reading of an Ordinance Authorizing the Village of Mount Prospect to Participate in the Suburban Tree Consortium. Mayor Juracek presented for a first (1S) reading an Ordinance Authorizing the Village of Mount Prospect to Participate in the Suburban Tree Consortium. Public Works Director Sean Dorsey presented background information stating the Suburban Tree Consortium (STC) was created in 1985 by a group of municipalities in the Chicago area to collectively improve the selection, availability, and pricing of parkway street trees by leveraging a joint purchase contract. Currently, the STC is comprised of approximately 40 communities and four(4) nurseries. The goal of the STC is to facilitate a contractual parkway tree growing and planting arrangement for municipalities whereby nurseries grow trees pursuant to predetermined specifications and quantity estimates. The STC offers a five (5) - year contractual program enabling municipalities to place orders years in advance so that good quality trees are available in sufficient quantities when needed. The STC member communities are not obligated to purchase trees should a current year's budget lack funding. In addition, none of the member communities are obligated to purchase trees solely through the STC. STC pricing is comparable to the Village's stand-alone bid results. However, the STC offers better availability and greater varieties of species. In addition, the STC by-laws require growers to honor a 5- year schedule of prices. If market prices drop, STC growers are required to reduce prices to within 5% of their catalog rates. Village Board Comments • Participation in the STC will increase our diversity • Help save money long term In response to questions from the Village Board, Mr. Dorsey provided the following: • There is no fee to join the STC • There is no obligation to purchase from the STC • Village has freedom to purchase trees outside of consortium • West Suburban Mayors and Managers Association staff negotiate prices on behalf of STC • Trees will come from Northern Illinois, Southern Wisconsin and areas with comparable climate. Trustee Zadel, seconded by Trustee Rogers moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Page 6 of 10 Trustee Zadel, seconded by Trustee Rogers moved for approval of Ordinance No.6306: AN ORDINANCE AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. 7.2 1 ST reading of an Ordinance Amending Chapter 18, "Traffic" of the Village Code of Mount Prospect. Mayor Juracek presented for a first reading an Ordinance Amending Chapter 18, "Traffic" of the Village Code of Mount Prospect. This ordinance amends Chapter 18 of the Village Code of Mount Prospect by restricting parking on the east side of Cathy Lane (North of Central Road). Public Works Director Sean Dorsey presented the Transportation Safety Commission's recommendation to approve parking regulation changes along the east side of Cathy Lane north of Central Road in conjunction with the recent widening of Cathy Lane. Mr. Dorsey provided background information. The Village Board, in February of 2015, directed the Engineering Division to widen Cathy Lane at Central Road adjacent to the Central Community Center to provide two outbound lanes on Cathy Lane (right-turn lane & shared left-thru lane) and one inbound lane. The intent was to improve traffic flow. The Transportation Safety Commission considered the widening of Cathy Lane and the necessary parking regulation changes at their June 8, 2015 Meeting. The widening of Cathy Lane was recently completed as part of the Village's 2016 Resurfacing Program last fall. Pavement markings were installed to distinguish the exclusive right-turn lane, shared left-thru lane, and inbound lane. The Transportation Safety Commission, by a vote of 9-0, recommends approval of this ordinance. Trustee Zadel, seconded by Trustee Saccotelli, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit moved for approval of Ordinance No. 6307: AN ORDINANCE AMENDING CHAPTER 18, "TRAFFIC" OF THE VILLAGE CODE OF MOUNT PROSPECT. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Page 7 of 10 7.4 1St reading of an Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Beginning January 1, 2017 and Ending December 31 ,2017. Mayor Juracek presented for a first(1S) reading an Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year Beginning January 1, 2017 and Ending December 31,2017. Finance Director David Erb provided a brief background on this house-keeping item stating this ordinance amends the 2017 annual budget by increasing budget expenditures by$2,596,545. The Village prepares budget amendments impacting revenues and/or expenses to the current year's budget. The first of these amendments amend the budget for carry-over items from the prior year's budget. Accounts adjusted in the first amendment are typically for capital projects started in the previous year but not completed. Amendments brought forward later in the year adjust the budget for material variations in revenues and expenditures resulting from extraordinary or unanticipated events. These amendments are necessary to comply with the Budget Officer Act. Two significant budget adjustments to note impacting the Vehicle Replacement Fund. Vehicles in the Fire and Public Works departments that were scheduled for replacement in 2016 have been deferred to 2017. The total amount of carry-over is $1.4 million and includes a replacement fire engine and ambulance in Fire and various flatbed, utility and dump trucks for use in Public Works. Additional adjustments to the budget include $205,339 for Kensington Business Center jogging path repairs, $140,062 in water main replacements, and $133,272 in storm sewer improvements. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel moved for approval of Ordinance No. 6308: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2017 AND ENDING DECEMBER 31 ,2017. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT 8.1 Motion to Accept the National Joint Powers Alliance Joint Bid Result for the Purchase of One (1) New 2017 John Deere 624K-H Wheel Loader in an amount not to exceed $175,165.89 Public Works Director Sean Dorsey provided background information and answered questions from the Board. Mr. Dorsey stated the vehicle has been evaluated utilizing a detailed comprehensive replacement policy. This policy uses a point-based criterion. The vehicle/equipment replacement candidate rates on four (4) major factors including age, mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) Page 8 of 10 indicates that the vehicle should be recommended for replacement. This vehicle received thirteen points (13), indicating it should be replaced. Public Comment Louis Goodman 310 N. School Street Mr. Goodman asked Mr. Dorsey if a price was obtained from Caterpillar. Mr. Dorsey indicated a price was not solicited from Caterpillar adding it is in the best interest to maintain consistency and continue with John Deere products. Mr. Goodman asked if the trucks are manufactured in Illinois. Board Comments • Not all trucks are made in Illinois however the John Deere headquarters are in Illinois • Agree that consistency in the make of the trucks is important; the mechanics are familiar with John Deere trucks • The new trUGk wheeII old u.... appears to be heavier duty than existing tiry4, wIIn22II g202[; teeth are removable for versatility. Trustee Saccotelli, seconded by Trustee Zadel moved to accept the National Joint Powers Alliance Joint Bid Result for the purchase of one (1) New 2017 John Deere 624K-H Wheel Loader in an amount not to exceed $175,165.89 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 18-17) ANY OTHER BUSINESS Trustee Hoefert noted the Village boasts a great downtown with great landlords and owners. However, Trustee Hofert pointed out Bar 145, closed since early January, and urged the owner to remove the holiday greeting messages that still adorn the buildings' windows. Coffee with Council meets this upcoming Saturday, March 11 th at Village Hall French Trivia Night is this Friday evening, March 10th from 7pm-9pm at Village Hall ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Saccotelli, seconded by Trustee Zadel, moved to adjourn the meeting. By unanimous vote, the March 7, 2017 Village Board meeting adjourned at 8:39 pm. Page 9 of 10 Karen Agoranos Deputy Village Clerk Page 10 of 10