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HomeMy WebLinkAbout03/23/1995 FC MinutesFINANCE COMMISSION Minutes of the Meeting March 23, 1995 The meeting was called to order at 7:00 p.m. Those present included Chairman Richard Bachhuber, Commission Members John Engel, Vince Grochocinski, Jim Morrison, Ann Smilanic, Tom Pekras and Frank Wolfinger. Mr. Wolfinger was appointed to the Finance Commission in March and was attending his first meeting. Also present were Village Manager Michael Janonis, Finance Director David Jepson, Assistant Finance Director Carol Widmer, Public Works Director Herb Weeks, Deputy Public Works Director Glen Andler, Administrative Aide Dawn Wucki, Superintendents Mel Both, Sandra Clark, Sean Dorsey, James Guenther and Refuse Coordinator Lisa Angell. Members Joe Etchingham and Newt Hallman were absent. II Accot Minutes of March 9. 1995 The minutes of March 9, 1995 were accepted as corrected. III Presentation of 1995 Budggt Public Works DMartment - Herb Weeks and Glen Andler Public Works Director Herb Weeks began the budget presentation by introducing the members .of his staff that were present at the meeting. Mr. Weeks also notified the members of the Finance Commission that he will retire at the end of May after 36 years of service to the Village. Deputy Public Works Director Glen Andler will be promoted to Public Works Director at that time. Mr. Weeks then asked Mr. Andler to present the 1995 Public Works Department Budget. Mr. Andler began the budget presentation by explaining that the department has been restructured into six major divisions: Streets/Buildings/Parking, Forestry/Grounds, Engineering, Water/Sewer, Refuse Disposal and Vehicle Maintenance. Staffing will remain at 64 full-time, 9 part-time and 25 seasonal employees. The proposed 1995 Public Works Department budget is $9,751,675. $1.2 million is allocated to the Streets/Building/Parking Division. Some of the major programs in this division are the continuation of a storm catch basin and inlet repair and cleaning program, maintenance of state highways and extension of the Village -wide leaf collection service through December 15. The Forestry/Grounds Division's budget of $534,000 will include continuation of the 1994 tree hazard study, scheduled tree trimming on a 5 -year cycle and reforestation through the Share Cost Tree Replacement Program. The Engineering Division which was merged into the Public Works Department in September of 1994, is responsible for reconstruction and resurfacing of Village streets and other capital improvements. This year's proposed budget includes a request for the rehabilitation of two traffic signals, updating the Village's aerial topo maps, and continuation of the Shared Cost sidewalk replacement program. Major projects being proposed as part of the Water/Sewer Division budget of $4.7 million include a multi-year project to replace the water main in the Lake Briarwood Subdivision, continuation of valve and hydrant replacement programs, and relining of certain deteriorated segments of sanitary sewers. The Refuse Disposal Division proposed budget of $1.6 million includes the administration of the solid waste contract with Arc Disposal. Lisa Angell, the solid waste coordinator, will continue efforts to promote waste reduction through increased recycling in the Village's multi -family units. The newly created Vehicle Maintenance Division is responsible for the maintenance and repair of 188 public works vehicles, 33 police and 15 pool vehicles. At the conclusion of Mr. Andler's presentation members of the Finance Commission held a general discussion regarding the operations of the Public Works Department. Mr. Weeks, Mr. Andler and their staff responded to questions regarding the multi -family recycling program, the Tree Hazard Program, and conditions of various Village roads. Non -Departmental Expenditures Mr. Jepson briefly mentioned the Village's proposed 1995 Budget for Debt Service payments, Police and Fire Pension Funds, as well as the Illinois Municipal Retirement Fund (IMRF) and insurance and contingencies. IV Other Business Village Manager Mike Janonis notified the Finance Commission that the Village is eligible for $150,000 Federal grant under the Community Policing Funding. The Village is going to proceed with the application for two additional officers and plans to form a problem solving unit. The members of the Finance Commission identified and discussed the 1995 Proposed Budget issues. Each member presented their recommendations and a vote was taken on each issue. The results of the discussion and recommendations are included with these minutes as: 1995 (May -December) Budget Recommendations. V Adjournment The next meeting is tentatively scheduled for April 27, 1995. Ile meeting was adjourned at 10:25 p.m. Respectfully submitted Carol L. Widmer, Assistant Finance Director Enc VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION 1995 (May -December) Budget Recommendations The Finance Commission met on February 23, March 9 and March 23, 1995 for the purpose of reviewing and discussing the proposed 1995 Village Budget. The reviews consisted of a presentation by each departmental or divisional director and his/her appropriate staff along with questions and discussion by the Finance Commission. After the final presentation on March 23, 1995, the Finance Commission discussed the entire budget to identify areas of concern and to formulate their recommendations to the Village Board. The Finance Commission generally supported the proposed 1995 Budget as submitted. Items of special interest are listed below: 1. The Finance Commission supports the addition of two police officers to establish a special "problem solving unit" that will be financed by the COPS AHEAD Grant. The support for the two new positions was limited to the term of the grant funds. The vote was 5 in favor and 2 abstentions. 2. The Finance Commission recommends that the cost of multi -family housing inspections and reinspections be financed in total by the landlord/tenant fee, a charge for reinspections, and/or some other user fee that would place the responsibility on the property owner. The vote was 7 - 0. 3. The Finance Commission recommends that the Village proceed with a resident survey of Cable TV usage and carefully evaluate the cost-effectiveness of providing Cable TV coverage of Village meetings and activities. The vote was 6 in favor and 1 abstention. 4. The Finance Commission recommends that the Travel & Meeting Account (011202- 520400) in the Communications Division budget on page 81 be reduced to an amount that is more proportionate with the Travel & Meeting Expense in other departmental budgets. The vote was 7 - 0. 5. The Finance Commission recommends that the proposed amount of $36,000 for (Holiday) White Light Installation on page 224 be reduced to $9,000. The vote was 5 in favor and 2 opposed. 6. The Finance Commission recommends that the annual contribution to the Historical Society be reduced from $35,000 to $15,000 (page 223). The vote was 5 in favor and 2 opposed. 7. The Finance Commission recommends that the Village Staff continue to pursue ways to control medical costs. The vote was 7 - 0. The Finance Commissioners were pleased with the Budget process this year and the quality of information contained in the 1995 (May -December) Budget. Special mention should be made of the excellent job that was done by the Village Manager and the Finance Department staff for making this transition Budget understandable. Respectfully submitted Richard A. Bachhuber Finance Commission Chairman VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION 1995 (May -December) Budget Recommendations The Finance Commission met on February 23, March 9 and March 23, 1995 for the purpose of reviewing and discussing the proposed 1995 Village Budget. The reviews consisted of a presentation by each departmental or divisional director and his/her appropriate staff along with questions and discussion by the Finance Commission. After the final presentation on March 23, 1995, the Finance Commission discussed the entire budget to identify areas of concern and to formulate their recommendations to the Village Board. The Finance Commission generally supported the proposed 1995 Budget as submitted. Items of special interest are listed below: 1. The Finance Commission supports the addition of two police officers to establish a special "problem solving unit" that will be financed by the COPS AHEAD Grant. The support for the two new positions was limited to the term of the grant funds. The vote was 5 in favor and 2 abstentions. 2. The Finance Commission recommends that the cost of multi -family housing inspections and reinspections be financed in total by the landlord/tenant fee, a charge for reinspections, and/or some other user fee that would place the responsibility on the property owner. The vote was 7 - 0. The Finance Commission recommends that the Village proceed with a resident survey of Cable TV usage and carefully evaluate the cost-effectiveness of providing Cable TV coverage of Village meetings and activities. The vote was 6 in favor and 1 abstention. 4. The Finance Commission recommends that the Travel & Meeting Account (011202- 520400) in the Communications Division budget on page 81 be reduced to an amount that is more proportionate with the Travel & Meeting Expense in other departmental budgets. The vote was 7 - 0. 5. The Finance Commission recommends that the proposed amount of $36,000 for (Holiday) White Light Installation on page 224 be reduced to $9,000. The vote was 5 in favor and 2 opposed. 6. The Finance Commission recommends that the annual contribution to the Historical Society be reduced from $35,000 to $15,000 (page 223). The vote was 5 in favor and 2 opposed. 7. The Finance Commission recommends that the Village Staff continue to pursue ways to control medical costs. The vote was 7 - 0. The Finance Commissioners were pleased with the Budget process this year and the quality of information contained in the 1995 (May -December) Budget. Special mention should be made of the excellent job that was done by the Village Manager and the Finance Department staff for making this transition Budget understandable. Respectfully submitted Richard A. Bachhuber Finance Commission Chairman 3/24/95