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HomeMy WebLinkAbout10/30/1997 FC MinutesFinance Commission Minutes of the Meeting October 30, 1997 I. Call to Order The meeting was called to order at 7:00 p.m. Those present included Chairman Richard Bachhuber, George Busse, John Engel, Vince Grochocinski, Newt Hallman, John Korn, Jim Morrison, Tom Pekras, and Ann Smilanic. Also present were Village Manager Michael Janonis, Finance Director Brian Caputo, Acting Fire Chief Mike Figolah, Fire Marshal Paul Valentine, Assistant Finance Director Carol Widmer, and one reporter. After the call to order, the following individuals joined the meeting: Police Chief Ron Pavlock, Deputy Chief of Administration Ron Richardson, Deputy Chief of Operations Tom Daley, and Officer Milce Semkiu. II. Approval of the October 23, 1997 Minutes The minutes of the October 23, 1997 meeting were approved as amended. III. Review of the Proposed 1998 Village Budget Fire Chief Mike Figolah and Fire Marshal Paul Valentine presented the Fire Department's Proposed 1998 Budget of $6,632,633. Chief Figolah briefly reviewed each of the Fire Department's nine divisions: Administration, Operations, Training Academy, Fire Prevention Bureau, Fire Communications, Equipment Maintenance, Emergency Preparedness, Paid -On -Call, and Capital. The major responsibilities of each division were highlighted as were the significant increases and decreases in some of the line items. The Fire Department performance measures were also presented. Some of the items discussed with the Finance Commission included questions regarding projected retirements within the department, the Fire Department's Annual Report, the number of hours devoted to fire training, as well as the number of false alarms received each year and the fines levied for those false alarms. The Police Department's Proposed 1998 Budget of $8,453,216 was presented by Police Chief Ron Pavlock, Deputy Chief of Operations Tom Daley, Deputy Chief of Administration Ron Richardson, and Officer Michael Semkiu. The Proposed Budget represents a modest 41/o increase over the 1997 Budget. Chief Pavlock noted that personal services make up approximately 85% of the Police Department Budget. The remaining 15% is spent on general operating costs and the cost of minor new or replacement equipment. Some of the planned activity in the 1998 Budget includes the establishment of a new recruit officer eligibility list that will be used to fill the 10-12 openings projected for 1998. These hirings will impact the training account which will increase $6,600 and the clothing allowance and police protective clothing accounts will also show increases. Also in 1998 there is a new account under equipment maintenance for Digital Imaging Equipment Maintenance which will be used to pay for maintenance on the new Criminal Apprehension and Booking System (CABS). This system integrates the new technologies of livescan fingerprinting and digital image photography into a system that will be linked to local, county, state and federal criminal history and records management data bases. Deputy Chief Ron Richardson spoke briefly about the 1996 Police Department performance measures. In response to questions from the Finance Commission, Chief Pavlock addressed the issue of paying overtime versus hiring new officers, the success of the problem solving officer initiative, and the costs involved in adding a traffic unit consisting of four officers and a sergeant. That cost of adding a traffic unit is estimated to be $300,000. Community Development Director Bill Cooney introduced Deputy Community Development Director Mike Blue, Building Coordinator Brad Paulson, Planning Coordinator Dan Ungerleider, and Health Coordinator Bob Roels to the members of the Finance Commission. Mr. Cooney gave an overview of the community's economic health. Mr. Cooney noted that retail is generally doing well in the Village. A large retailer at Randhurst, Montgomery Ward, has been scheduled to close but other retailers have expressed interest in the space if it does become vacant. Mr. Cooney reported that the Kensington Business Center is also doing very well. Commissioner Newt Hallman asked Mr. Cooney why Elmhurst Avenue was reconfigured only two years after it had been repaved. Mr. Cooney responded that the project was undertaken in response to concerns voiced by the local business community about parking conditions. The street was redesigned and regraded in order to allow a different parking configuration in order to meet the needs of the local businesses. After Mr. Cooney's remarks, each of the coordinators gave a brief description of the functions performed in their area and discussed the 1998 objectives for the department. Mr. Cooney explained the 1996 performance measures including departmental staffing, number of inspections performed per inspector per day, and average time for compliance for service requests. N. Adjournment The meeting was adjourned at 11:15 p.m. The next meeting is scheduled for November 13, 0� 1997. Respectfully submitted � Z Carol L. Widmer, Assistant Finance Director Finance Commission DRAFT Minutes of the Meeting October 30, 1997 I. Call to Order The meeting was called to order at 7:00p.m. Those present included Chairman Richard Bachhuber, George Busse, John Engel, Vince Grochocinski, Newt Hallman, John Korn, Jim Morrison, Tom Pekras, and Ann Smilanic. Also present were Village Manager Michael Janonis, Finance Director Brian Caputo, Acting Fire Chief Mike Figolah, Fire Marshal Paul Valentine, Assistant Finance Director Carol Widmer, and one reporter. After the call to order, the following individuals joined the meeting: Police Chief Ron Pavlock, Deputy Chief of Administration Ron Richardson, Deputy Chief of Operations Tom Daley, and Officer Mike Semkiu. IL _Approval of the October 23, 1997 Minutes The minutes of the October 23, 1997 meeting were approved as amended. III. Review of the Proposed 1998 Village Budget Fire Chief Mike Figolah and Fire Marshal Paul Valentine presented the Fire Department's Proposed 1998 Budget of $6,632,633. Chief Figolah briefly reviewed each of the Fire Department's nine divisions: Administration, Operations, Training Academy, Fire Prevention Bureau, Fire Communications, Equipment Maintenance, Emergency Preparedness, Paid -On -Call, and Capital. The major responsibilities of each division were highlighted as were the significant increases and decreases in some of the line items. The Fire Department performance measures were also presented. Some of the items discussed with the Finance Commission included questions regarding projected retirements within the department, the Fire Department's Annual Report, the number of hours devoted to fire training, as well as the number of false alarms received each year and the fines levied for those false alarms. The Police Department's Proposed 1998 Budget of $8,453,216 was presented by Police Chief Ron Pavlock, Deputy Chief of Operations Tom Daley, Deputy Chief of Administration Ron Richardson, and Officer Michael Semkiu. The Proposed Budget represents a modest 4% increase over the 1997 Budget. Chief Pavlock noted that personal services make up approximately 85% of the Police Department Budget. The remaining 15% is spent on general operating costs and the cost of minor new or replacement equipment. Some of the planned activity in the 1998 Budget includes the establishment of a new recruit officer eligibility list that will be used to fill the 10-12 openings projected for 1998. These hirings will impact the training account which will increase $6,600 and the clothing allowance and police protective clothing accounts will also show increases. Also in 1998 there is a new account under equipment maintenance for Digital Imaging Equipment Maintenance which will be used to pay for maintenance on the new Criminal Apprehension and Booking System (CABS). This system integrates the new technologies of livescan fingerprinting and digital image photography into a system that will be linked to local, county, state and federal criminal history and records management data bases. Deputy Chief Ron Richardson spoke briefly about the 1996 Police Department performance measures. In response to questions from the Finance Commission, Chief Pavlock addressed the issue of paying overtime versus hiring new officers, the success of the problem solving officer initiative, and the costs involved in adding a traffic unit consisting of four officers and a sergeant. That cost of adding a traffic unit is estimated to be $300,000. Community Development Director Bill Cooney introduced Deputy Community Development Director Mike Blue, Building Coordinator Brad Paulson, Planning Coordinator Dan Ungerleider, and Health Coordinator Bob Roels to the members' of the Finance Commission. Mr. Cooney gave an overview of the community's economic health. Mr. Cooney noted that retail is generally doing well in the Village. A large retailer at Randhurst, Montgomery Ward, has been scheduled to close but other retailers have expressed interest in the space if it does become vacant. Mr. Cooney reported that the Kensington Business Center is also doing very well. After Mr. Cooney's remarks, each of the coordinators gave a brief description of the functions performed in their area and discussed the 1998 objectives for the department. Mr. Cooney explained the 1996 performance measures including departmental staffing, number of inspections performed per inspector per day, and average time for compliance for service requests. IV. Adjournment The meeting was adjourned at 11:15p.m. The next meeting is scheduled for November 13, 1997. Respectfully submitted F�, / u/J�- J Carol L. Widmer, Assistant Finance Director OA