HomeMy WebLinkAbout10/23/1997 FC MinutesI.
II
Finance Commission
Minutes of the Meeting
October 23, 1997
Call to Order
The meeting was called to order at 7:OOp.m. Those present included Chairman Richard
Bachhuber, George Busse, John Engel, Newt Hallman, John Korn, Tom Pekras, and Ann
Smilanic. Also present were Village Manager Michael Janonis, Assistant Village Manager
David Strahl, Finance Director Brian Caputo, MIS Coordinator Joan Thompson, and
Assistant Finance Director Carol Widmer. Commissioners Jim Morrison and Vince
Grochocinski were absent.
Approval of the June 19, 1997 Minutes
The minutes of the June 19, 1997 meeting were approved as presented.
III. Review of the Proposed 1998 Village Budget
Village Manager Michael Janonis presented an overview of the Proposed 1998 Village
Budget. Mr. Jannis noted that the 1998 Budget, as presented, is balanced and maintains the
full range of high-quality core services. This is due to the fact that we will leave 1997 in
sound financial condition with available fund balances in the General, Special Revenue, Debt
Service, Water, Computer Replacement and Vehicle Maintenance Funds at or near target
amounts.
The 1998 Proposed Budget totals $50,869,980 exclusive of interfund transfers and the
Library. This represents a 6.0% increase from the 1997 amended Budget. Revenues are
estimated to be $49,261,334, an increase of 7.7% over 1997 revenues. There is one new
revenue in the Budget and that is the Infrastructure Maintenance Fee which will begin
February 1, 1998. That fee is expected to generate some $200,000 in revenues over and
above existing telephone franchise fees. The Budget is balanced and the difference between
revenues and expenditures is due to the fact that some of the capital expenditures in the
proposed Budget will be paid for from bond proceeds received in 1998 and prior years.
There are no new positions requested in the proposed Budget.
A revenue overview was presented by Finance Director Brian Caputo. The largest source of
revenue to the Village (26.7%) is the category of Other Taxes. This includes sales tax, home
rule sales tax, utility taxes, and special service area taxes. Service charges contribute 19.7%
of the revenue the Village receives and this category includes Water & Sewer Fees and
Internal Service Fund charges. Property Taxes account for 15.1 % of the Village's revenues.
A 4% increase in the property tax is proposed for the 1997 levy which will be collected in
1998. Mr. Caputo noted that sales tax revenue in 1998 is expected to increase approximately
1% over the 1997 estimated actual amount. Home Rule Sales Tax is projected to provide
$2,626,000 in 1998 and future trends should mirror those of general sales tax revenue.
Mr. Caputo discussed the performance measures which appear in the Budget. In the past,
Village Departments have presented statistics representing various types of measurable
outputs. In this proposed 1998 Budget, the departments have selected and surveyed six
communities which are similar in size and range of services offered in order to compare our
performance measures with those of other communities. These performance measures will be
reviewed by each department during their Budget presentation.
The proposed 1998 Budget for Public Representation and the Village Manager's Office was
presented by the Village Manager. Mr. Janonis explained that a part-time position from the
Public Works Department is being shifted to the Manager's Office to fill the position of
Community Information Coordinator. This shift will reduce the time both the Manager and
the Assistant Village Manager spend on general community information activities.
Assistant Village Manager David Strahl discussed the Village's past approach to the use of
computers and technology and the direction the Village will be moving in the future. As Mr.
Strahl explained, Joan Thompson, the Village's MIS Coordinator, will be working with the
Computer Technology Committee to ensure that the future technology decisions will be made
for the benefit of the entire organization and not just individual departments. The proposed
1998 Budget includes $130,350 for the purchase of replacement PCs. Of this amount,
approximately $66,000 is attributable to accelerated replacements. Accelerated replacements
will enable the Village to standardize hardware and software to provide users with a common
platform across all departments. Once a common platform is reached the Village will be able
to work toward achieving the Village's technology goals.
The proposed 1998 Budget for Human Services was presented by Nancy Morgan, the Human
Services Director, and Jan Abernethy, the Deputy Human Services Director. The proposed
Budget of $535,355 represents a 2.8% increase over the 1997 budget of $520,632. Nancy
reviewed the services and activities provided by the department's social services,
nursing/health services, and senior center services programs and discussed the 1996
performance measures including staffing, outreach nursing, and home delivered meals. The
proposed Budget does include $1,000 for safety supplies. Safety pamphlets, protective
clothing, and computer ergonomic equipment will be purchased in 1998 with those monies.
Mr. Caputo discussed the proposed 1998 Budget for the Finance Department. A total of
$1,149,403 is budgeted. This represents a 3.4% increase over the 1997 Budget of
2
$1,111,236. Included in the Budget under Other Professional Services is $2,500 to provide
for audits of local restaurants. These audits will examine the accuracy of Food and Beverage
Tax remittances received by the Village. Mr. Caputo also discussed the performance
measures compiled by the Finance Department. These measures included staffing, on-time
water bill collections, and accounts payable checks issued.
IV. Adjournment
The meeting was adjourned at 10:50p.m. The next meeting is scheduled for October 30,
1997
Respectfully submitted
Carol L. Widmer
Assistant Finance Director
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Finance Commission
Minutes of the Meeting
October 23, 1997
I. Call to Order DRAFT
The meeting was called to order at 7:OOp.m. Those present included Chairman Richard
Bachhuber, George Busse, John Engel, Newt Hallman, John Korn, Tom Pekras, and Ann
Smilanic. Also present were Village Manager Michael Janonis, Assistant Village Manager
David Strahl, Finance Director Brian Caputo, MIS Coordinator Joan Thompson, and
Assistant Finance Director Carol Widmer. Commissioners John Engel and Vince
Grochocinski were absent.
II. Approval of the June 19, 1997 Minutes
The minutes of the June 19, 1997 meeting were approved as presented.
M. Review of the Proposed 1998 Village Budget
Village Manager Michael Janonis presented an overview of the Proposed 1998 Village
Budget. Mr. Janonis noted that the 1998 Budget, as presented, is balanced and maintains the
full range of high-quality core services. This is due to the fact that we will leave 1997 in
sound financial condition with available fund balances in the General, Special Revenue, Debt
Service, Water, Computer Replacement and Vehicle Maintenance Funds at or near target
amounts.
The 1998 Proposed Budget totals $50,869,980 exclusive of interfund transfers and the
Library. This represents a 6.0% increase from the 1997 amended Budget. Revenues are
estimated to be $49,261,334, an increase of 7.7% over 1997 revenues. There is one new
revenue in the Budget and that is the Infrastructure Maintenance Fee which will begin
February 1, 1998. That fee is expected to generate some $200,000 in revenues over and
above existing telephone franchise fees. The Budget is balanced and the difference between
revenues and expenditures is due to the fact that some of the capital expenditures in the
proposed Budget will be paid for from bond proceeds received in 1998 and prior years.
There are no new positions requested in the proposed Budget.
A revenue overview was presented by Finance Director Brian Caputo. The largest source of
review to the Village (26.71/6) is the category of Other Taxes. This includes sales tax, home
rule sales tax, utility taxes, and special service area taxes. Service charges contribute 19.7%
of the revenue the Village receives and this category includes Water & Sewer Fees and
Internal Service Fund charges. Property Taxes account for 15.1 % of the Village's revenues.
A 4% increase in the property tax is proposed for the 1997 levy which will be collected in
1998. Mr. Caputo noted that sales tax revenue in 1998 is expected to increase approximately
1% over the 1997 estimated actual amount. Home Rule Sales Tax is projected to provide
$2,626,000 in 1998 and future trends should mirror those of general sales tax revenue.
Mr. Caputo discussed the performance measures which appear in the Budget. In the past,
Village Departments have presented statistics representing various types of measurable
outputs. In this proposed 1998 Budget, the departments have selected and surveyed six
communities which are similar in size and range of services offered in order to compare our
performance measures with those of other communities. These performance measures will be
review by each department during their Budget presentation.
The proposed 1998 Budget for Public Representation and the Village Manager's Office was
presented by the Village Manager. Mr. Janonis explained that a part-time position from the
Public Works Department is being shifted to the Manager's Office to fill the position of
Community Information Coordinator. This shift will reduce the time both the Manager and
the Assistant Village Manager spend on general community information activities.
Assistant Village Manager David Strahl discussed the Village's past approach to the use of
computers and technology and the direction the Village will be moving in the future. As Mr.
Strahl explained, Joan Thompson, the Village's MIS Coordinator, will be working with the
Computer Technology Committee to ensure that the future technology decisions will be made
for the benefit of the entire organization and not just individual departments. The proposed
1998 Budget includes $130,350 for the purchase of replacement PCs. Of this amount,
approximately $66,000 is attributable to accelerated replacements. Accelerated replacements
will enable the Village to standardize hardware and software to provide users with a common
platform across all departments. Once a common platform is reached the Village will be able
to work toward achieving the Village's technology goals.
The proposed 1998 Budget for Human Services was presented by Nancy Morgan, the Human
Services Director, and Jan Abernethy, the Deputy Human Services Director. The proposed
Budget of $535,355 represents a 2.8% increase over the 1997 budget of $520,632. Nancy
reviewed the services and activities provided by the department's social services,
nursing/health services, and senior center services programs and discussed the 1996
performance measures including staffing, outreach nursing, and home delivered meals. The
proposed Budget does include $1,000 for safety supplies. Safety pamphlets, protective
clothing, and computer ergonomic equipment will be purchased in 1998 with those monies.
Mr. Caputo discussed the proposed 1998 Budget for the Finance Department. A total of
$1,149,403 is budgeted. This represents a 3.4% increase over the 1997 Budget of
2
$1,111,236. Included in the Budget under Other Professional Services is $2,500 for provide
for audits of local restaurants. These audits will examine the accuracy of Food and Beverage
Tax remittances received by the Village. Mr. Caputo also discussed the performance
measures compiled by the Finance Department. These measures included staffing, on-time
water bill collections, and accounts payable checks issued.
IV. Adjournment
The meeting was adjourned at 10:50p.m. The next meeting is scheduled for October 30,
1997
Respectfully submitted
Carol L. Widmer
Assistant Finance Director
3