HomeMy WebLinkAbout03/07/2017 Sewer Camera System.. ,
Agenda Item Details
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Meeting
Mar 07, 2017 - REGULAR MEETING OF THE VILLAGE BOARD
Category
5e CONSENT AGENDA
Subject
5.4 MOTION TO ACCEPT HOUSTON -GALVESTON AREA COUNCIL JOINT PURCHASING
ID RESULTS FOR THE PURCHASE OF A SEWER CAMERA SYSTEM IN AN AMOUNT NOT
TO EXCEED $79,528.
Access
Public
Type
Action
Preferred Date
Mar 07, 2017
Absolute Date
Mar 07, 2017
Fiscal Impact
Yes
Dollar Amount
79,528.00
Budgeted
Yes
Budget Source
Water/Sewer Enterprise Fund
Recommended
Accept the Houston -Galveston Area Council joint purchasing bid result for the purchase
Action
of one (1) Aries Pathfinder PE3510 sewer camera system in an amount not to exceed
$7°9,528.
Public Content
Information
In the current budget, .-re w sufficient funds available o replace the sewer pipe televising system. The
current camera and transporter have been used by staff for the last e. years
sanitary, and combined sewers throughout the Village.
Closed-circuit television inspection of sewers is utilized to identify defects and assess pipe condition. This
data . to prioritizeg and pipe pl .
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The MWRDGC Inflow/Infiltration Rule is a regional program that requiires the Village televise a minimum of
1% .f the separate sanitary systema year. e purpose .f this requirementproactively
identify defects that could facilitate the entry of rain water or ground water. Presently, staffs goal is to
televise i% of the separateor at least 37,500; a. s that staff can
complete televising the entire Viflage separate sewer system every ten years.
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The Village owns and operates 53.5 miles of combined sewer mains, 71 miles of separate sewer main and
over of ♦total1 miles of public
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Over the past two (2) years, the existing camera and transporter system has been failing; requiring repairs
totaling $13,350. The most recent repair used the last drive motor the manufacturer had in inventory. The
manufacturer stopped selling this model in 2010. A photograph of the existing camera and tractor system is
attached.
Staff evaluated available sewer televising cameras that would work with the Village's existing camera
control equipment. This control equipment allows an operator to remotely manipulate both the camera and
the camera transporter system (self-propelled tractor). It is hard -wired inside a cube box mounted to an
extended van chassis. This equipment, along with cab and chassis its mounted on, was procured in 2006.
It has an expected service life of 20 years. It is the opinion of staff that the most cost effective pipeline
inspection purchase would leverage this considerable hardware investment.
After evaluating the cameras, and interviewing firms and communities that operate them, staff has
determined that the ARIES system best meets the Village's needs. The featureg that favor the new ARIES
system are its enhanced LED lighting platform and the innovative tractor lift system which would allow staff
to televise sewers ranging in size from 8" to 60" using the large line tire kit (which is included in the
package). The UEMSI-HTV camera tractor only accommodates pipe sizes up to 48". The Village has a large
inventory of combined and storm sewers with 54" and 60" diameters.
The proposed replacement is the new ARIES Pathfinder PE3510 camera system with two (2) model TR3310
lift transporters, large line kit, cable reel, and other accessories necessary for proper operation. Attached is
a catalog sheet that describes this system in further det,il.
joint purchasing cooperative. The HGAC is a Texas-based council of governments that avails it's publicly bid
joint purchasing agreements to municipalities throughout the country. The Village Attorney has reviewed
the HGAC program and found that a purchase using the cooperative satisfies the public bidding requirements
of the Village of Mount Prospect Purchasing Policy. The Village has successfully procured vehicles and
equipment through HGAC in the past.
Alternatives
1. Accept HGAC joint purchasing biid results for the purchase of one (1) Aries Pathfinder PE3510 sewer
camera system.
2. Action at discretion of Village Board.
Staff Recommendation
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Administrative Content --------- — -----
Additional information was added for the following questions: (See lines 25 to 27)
Is the existing recording equipment/software regularly updated to a current version or is it outdated?
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BoardDocs® Pro
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Is the existing recording equipment limiting our ability to take advantage of better or more cost effective
camera systems available?
Executive Content
Motion & Voting
Accept the Houston -Galveston Area Council joint purchasing bid result for the purchase of one (1) Aries
Pathfinder PE3510 sewer camera system in an amount not to exceed $79,528.
Motion by Paul Hoefert, second by Michael Zadel.
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