HomeMy WebLinkAbout09/20/2016 Purchase of one 2017 Ford Utility Interceptor Police VehicleItem VIII. D.: MOTION TO ACCEPT SUBURBAN PURCHASING COOPERATIVE
BID FOR THE PURCHASE OF ONE (1) NEW 2017 FORD UTILITY
INTERCEPTOR POLICE VEHICLE IN AN AMOUNT NOT TO
EXCEED $28,183.
Department: Public Works Department
Information:
On April 21, 2016, police squad P-4 (2013 Ford Utility Police Interceptor - 67,000
miles) was involved in an accident with another vehicle. The damage to our vehicle
was significant ($23,421.58). The driver of the other vehicle is at fault for the
collision. Our insurance administrator (Gallagher Bassett) has declared the vehicle a
total loss. Attachment A contains a photograph of P-4.
Staff expects that the Village will receive reimbursement for this expense through the
insurance subrogation process.
Because this unit is used for police patrol on a daily basis, it is our desire to order a
new replacement this year. Currently, funds for this purchase will come from our risk
management fund.
All police emergency equipment and graphics have been removed from this
vehicle.
The Suburban Purchasing Cooperative (SPC) has a joint purchase bid award
available for the desired replacement; a 2017 Ford Utility Police Interceptor. The
SPC Contract is publicly bid and satisfies the public bidding requirements of the
Village of Mount Prospect Purchasing Policy.
This vehicle is not available through the State of Illinois joint purchasing bid at this
time. Additionally, police utility vehicles in stock through our local dealers will not fit
our needs.
Delivery of new vehicle is expected to be within ninety (90) days of the purchase
order. The new vehicle will be inspected at the dealer in Frankfort before being
Village Board Meeting - September 20, 2016 Page 79 of 219
driven to our location for acceptance.
Damaged Police vehicle P-4 will be disposed of through insurance companies.
Alternatives:
1. Accept Suburban Purchasing Cooperative bid for the purchase of one (1) new
2017 Ford Police Utility Interceptor vehicle.
2. Discretion of the Village Board.
Budget Impact:
This proposed purchase will require the expenditure of $28,183 from the Risk
Management Fund. Sufficient funds exist in the current budget.
Recommendation:
Staff recommends that the Village Board authorize the purchase of one (1) new
2017 Ford Utility Police Interceptor from the Suburban Purchasing Cooperative
Contract (#152) award winner Currie Motors, of Frankfort, Illinois at a cost not to
exceed $28,183.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type Upload Date File Name
D Attachment A— P Cover Memo 9/13/2016 P-4 Total Loss 4-21-16.JPG
4 Photo — — —
Village Board Meeting - September 20, 2016 Page 80 of 219
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