HomeMy WebLinkAbout09/20/2016 Purchase of one 2017 Chevy Tahoe Police Oatrol VehicleItem VIII. C.: MOTION TO ACCEPT SUBURBAN PURCHASING COOPERATIVE
BID FOR THE PURCHASE OF ONE (1) NEW 2017 CHEVY TAHOE
POLICE PATROL VEHICLE IN AN AMOUNT NOT TO EXCEED
$37,890.29
Department: Public Works Department
Information:
On June 26, 2016, police supervisor's vehicle P-2 (2009 Ford Expedition with 4 -
wheel drive - 92,000 miles) was involved in an accident with another vehicle. The
driver of the other vehicle is at fault for the collision. The damage to our vehicle was
significant ($15,646.49). Our insurance administrator (Gallagher Bassett) has
declared the vehicle a total loss. Attachment A contains a photograph of P-2.
Staff expects that the Village will be reimbursed for this expense through the
insurance subrogation process.
Because this unit is used for police use on a daily basis, it is our desire to order a
new replacement this year. Currently, funds for this purchase will come from our risk
management fund.
All police emergency equipment and graphics have been removed from this
vehicle.
The Suburban Purchasing Cooperative (SPC) has a joint purchase bid award
available for the desired replacement; a 2017 Chevy Police Tahoe with 4 -wheel
drive. The SPC Contract is publicly bid and satisfies the public bidding requirements
of the Village of Mount Prospect Purchasing Policy.
This vehicle is not available through the State of Illinois joint purchasing bid at this
time. Additionally, police utility vehicles in stock at local dealers will not fit our needs.
Delivery of new vehicle is expected to be within ninety (90) days of the purchase
order. The new vehicle will be inspected at the dealer in Forest Park before being
Village Board Meeting - September 20, 2016 Page 76 of 219
driven to our location for acceptance.
The damaged vehicle (P-2) will be disposed of through insurance companies.
Alternatives:
1. Accept Suburban Purchasing Cooperative bid for one (1) new 2017 Chevy
Tahoe Police Patrol Vehicle.
2. Discretion of the Village Board.
Budget Impact:
This proposed purchase will require the expenditure of $37,890.29 from the Risk
Management Fund. Sufficient funds exist in the current budget.
Recommendation:
am recommending the Village Board authorize the purchase of one (1) new 2017
Chevrolet Tahoe Police Patrol Package from the Suburban Purchasing Cooperative
Contract (#147) award winner Currie Motors Chevrolet, of Forest Park, Illinois at a
cost not to exceed $37,890.29.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description
D Attachment A_ P
2 Photo
Type Upload Date File Name
Cover Memo 9/13/2016 P-2 Total Loss 6-26-16.JPG
Village Board Meeting - September 20, 2016 Page 77 of 219
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