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HomeMy WebLinkAbout02/21/2017 VB Agenda Packet Next Ordinance No. 6303 Next Resolution No. 03-17 Next VBA 8-18 'Pillnq. of Omit 11rowd r � ORDER OF BUSINESS REGULAR MEETING 2/18/2(1) 12" Meeting Location: Meeting Date and Time: 50 S. Emerson St. - REVISED Tuesday, February 21, 2017 Mount Prospect, I L 60056 7:00 PM I. CALL TO ORDER II. ROLL CALL MayorArlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel III. PLEDGE OF ALLEGIANCE Trustee Saccotelli IV. INVOCATION Trustee Rogers FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED ON THIS AGENDA V. APPROVAL OF MINUTES APPROVE MINUTES OF REGULAR MEETING OF February 7, 2017 Revised 2/20/2019 Village Board Meeting-February 21,2017 Pagel of 385 VI. MAYOR'S REPORT A. ACCOLADES PRESENTATION: Officer of the Year- Mount Prospect Police Department VII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD VIII. CONSENT AGENDA All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. Monthly Financial Report-January 2017 B. List of Bills - February 1 - February 14, 2017 C. A RESOLUTION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE CONSTRUCTION OF COVERED BIKE PARKING The Village of Mount Prospect was awarded a grant from the Regional Transportation Authority to help fund the Covered Bike Program. As part of the process, I DOT requires the Village to enter into an Intergovernmental Agreement (I GA) attesting that sufficient local funds have been allocated for the Village's share of the project. D. ORDINANCES AMENDING CHAPTER 21, 23 AND 24 OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT This ordinance amends Chapter 21, "Building Code," Chapter 23, "Offenses and Miscellaneous Regulations," and Chapter 24, "Fire Prevention Code" of the Village Code of the Village of Mount Prospect. E. A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE RAND ROAD CORRIDOR PLAN The Rand Road Corridor Plan was prepared by a team of consultants specializing in areas of land use, urban design, traffic, and transportation to evaluate the corridor's existing condition and potential for the future. F. Motion to accept proposal to purchase hardware and accept professional services from Meridian IT in an amount not to exceed $59,776.40 G. Motion to accept Suburban Purchasing Cooperative bid results for two (2) Ford Transit Connect cargo vans in an amount not to exceed $49,856 IX. OLD BUSINESS X. NEW BUSINESS A. RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ELK GROVE RURAL FIRE PROTECTION DISTRICT This agreement authorizes an intergovernmental agreement between the Elk Grove Village Board Meeting-February 21,2017 Page 2 of 385 Rural Fire Protection District and the Village of Mount Prospect to provide fire protection services to the properties annexed into the Village of Mount Prospect in 2016. The agreement includes an accelerated three-year tax levy payment plan to the Fire Protection District for assistance in maintaining service to the remaining properties within its jurisdiction. B. 1st reading of AN ORDINANCE ANNEXING CERTAIN PROPERTY INTO THE VILLAGE OF MOUNT PROSPECT (BIRCH MANOR CONDOMINIUMS) This ordinance authorizes the annexation of Birch Manor Condominiums, located at the northwest corner of Dempster Street and Linneman Avenue in unincorporated Cook County. XI. VILLAGE MANAGER'S REPORT A. Motion to authorize GovHR USA to perform a Classification and Compensation Study in an amount not to exceed $31,350. B. Motion to accept proposal for landscape maintance contract for amount not to exceed $159,314. C. Motion to accept the Global Emergency Products bid for the purchase of a Fire Engine in an amount not to exceed $647,013. XII. ANY OTHER BUSINESS XIII. ADJOURNMENT NOTE.ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS SOMEACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGERS OFFICEAT 50 SOUTH EMERSON,MOUNT PROSPECT,ILLINOIS 60056,847/392-6000,EXTENSION 5327 Village Board Meeting-February 21,2017 Page 3 of 385 Plinge of Mount rrosp"t Item next Department: .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ ......___.. Information: Next Ordinance No. 6303 Next Resolution No. 03-17 Next VBA 8-18 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date File Name linWatta,Ihirnne nts A wilillablle Village Board Meeting-February 21,2017 Page 4 of 385 Plinge of Mount rrosp"t Item III. : Trustee Saccotelli Department: .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ ....._______.. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date File Name linWatta,Ihirnne nts A wilillablle Village Board Meeting-February 21,2017 Page 5 of 385 Plinge of Mount 13rosp"I Item V. APPROVE MINUTES OF REGULAR MEETING OF February 7, 2017 Department: ............................................................................................................................................................................................................................................................. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date File Name D Revised minutes Backup Material 2/21/2017 Amended Feb ruary7201 7doc.pdf Village Board Meeting-February 21,2017 Page 6 of 385 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 7, 2017 Revised 2/20/2017 CALL TO ORDER Mayor Juracek called the meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel Absent: Trustee Matuszak PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Rogers INVOCATION Trustee Zadel gave the Invocation. MINUTES Trustee Rogers, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held January 17, 2017. Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. MAYOR'S REPORT A. ACCOLADES Mayor Juracek welcomed members from Cub Scout Pack 151 who were present to observe local government. Proclamation: "Black History Month" Mayor Juracek read the proclamation and encouraged the community to join in recognizing the many contributions of African-Americans to our nation throughout history. Mayor Juracek stated the proclamation would be appropriately displayed in recognition of Black History month. Presentation: Celebrating Mount Prospect's Centennial Year Honoring the Past, celebrating the present and embracing the future Page 1 of 9 Village Board Meeting Minutes February 7, 2017 Village Board Meeting-February 21,2017 Page 7 of 385 The Village of Mount Prospect celebrated its 100 year anniversary on February 3, 2017 with festivities including a reenactment of the historic vote of incorporation on February 3, 1917 making our town a Village. The reenactment took place at the restored Central School. Fireworks capped off the evening. The Centennial Celebration continued on February 4 with a dinner gala celebration. Proclamations from the State of Illinois, the Illinois State House of Representatives and the Cook County Board of Commissioners, honoring Mount Prospect's Centennial were proudly on display the evening of the gala; The proclamations will be on display at Village Hall throughout the 2017 centennial year. The Mayor thanked the Public Works Department, the Police and Fire Departments, the Mount Prospect Historical Society and the Special Events and Centennial Commissions for making the Centennial weekend a tremendous success. Mayor Juracek thanked Director of Communications Howard Kleinstein for capturing it all on film and urged all residents to view the short video available on the Village website chronicling the birth and growth of Mount Prospect. Trustee Rogers thanked Mayor Juracek for her leadership. COMMUNICATIONS AND PETITIONS—CITIZENS TO BE HEARD John Korn 301 N. William Mr. Korn reminded residents to take down Holiday lights and decorations in a timely manner. He also reminded residents that garbage and recycling bins should be placed on the curb after4:00pm on the day before collection. CONSENT AGENDA [All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.] Trustee Hoefert, seconded by Trustee Rogers, moved to approve the following business items: A. List of Bills—January 11 —January 31, 2017 B. Motion to authorize the Village Manager to sign the Intergovernmental Agreement between the Elk Grove Township Road District and the Village of Mount Prospect(VBA 05-17) C. Waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE OF MOUNT PROSPECT (Ord. No. 6298) Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. OLD BUSINESS None. Page 2of9 Village Board Meeting Minutes February 7, 2017 Village Board Meeting-February 21,2017 Page 8 of 385 NEW BUSINESS A. PZ-25-16 Golfview Place-VARIATION— Exterior Side Yard 1st reading of An Ordinance Granting Variation (Exterior Side Yard)for Property Located at 908 Golfview Place, Mount Prospect, Illinois. Mayor Juracek presented for a first (1S) reading, an Ordinance Granting Variation (Exterior Side Yard)for Property Located at 908 Golfview Place, Mount Prospect, Illinois. This ordinance grants a variation to allow a deck to encroach ten (10") into the required twenty foot(20') exterior side yard setback for subject property. The Planning and Zoning Commission recommended approval of the request for variation by a vote of 5-0. Community Development Director William Cooney presented a brief summary of the Planning and Zoning Commission's decision, a vote of 5-0, to grant a variation allowing a deck to encroach ten (10') feet into the required twenty foot(20')exterior side yard setback. The property is home to six disabled women and is owned by Search, Inc., a community based non -profit organization. The Planning and Zoning Commission conducted a public hearing to review the request on January 26, 2017 and recommended approval with the following conditions: 1)The deck is brought into compliance with Village Code should the land use change 2)The deck is built in a manner in which it can be removed or rebuilt should the land use change 3)The deck is not enclosed The Petitioner was present to answer questions from the Board. Board Comments • Supports this project and similar projects that allow our aging community to live at home • Thanked the petitioner, Search Inc., for the work they do assisting those with special needs Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. Trustee Hoefert, seconded by Trustee Rogers, moved for approval of Ordinance No. 6299: AN ORDINANCE GRANTING VARIATION (EXTERIOR SIDE YARD) FOR PROPERTY LOCATED AT 908 GOLFVIEW PLACE, MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. Page 3 of 9 Village Board Meeting Minutes February 7, 2017 Village Board Meeting-February 21,2017 Page 9 of 385 B. 1St reading of an Ordinance Amending Chapter 11 of the Village of Mount Prospect With Regard to Conflicts with Certain Home Rule County Ordinances Mayor Juracek presented for a first (1St) reading, an Ordinance Amending Chapter 11 of the Village of Mount Prospect With Regard to Conflicts with Certain Home Rule County Ordinances. This ordinance allows the Village, as a home rule municipality, to opt out of the new Cook County minimum wage and sick leave requirements. Mayor Juracek noted that while she and others in the board are sympathetic to the need for a living wage for those employed in positions that were formerly considered transitional entry level jobs but which are now supporting themselves and their families through such employment, a piecemeal approach as implemented by the county is fraught with unintended consequences. Particularly for Mount Prospect, businesses in many instances have the option to move operations to Lake or DuPage County, as evidenced by the requests for 6b tax relief. Village attorney Lance Malina presented a summary of this ordinance that amends Chapter 11 of the Village Code of Mount Prospect allowing the Village, as a home rule municipality, to opt out of the new Cook County minimum wage and sick leave requirements. Mr. Malina answered questions from the Board: • The 6B tax classification compliance component of this ordinance refers to applicants in the future and are not retroactive; • Applicants for 6B tax relief apply to renewals and extensions and are required to certify they meet the minimum wage requirements but not the sick leave requirements. • Neighboring municipalities are considering passage of a similar ordinance (to opt out) • Effective date is July 1, 2017 Board Comments • Difference between prevailing wage and minimum wage • Village of Mount Prospect is being proactive • Chamber of Commerce brought issue to the attentions of the Board There was no public comment. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6300: AN ORDINANCE AMENDING CHAPTER 11 OF THE VILLAGE OF MOUNT PROSPECT WITH REGARD TO CONFLICTS WITH CERTAIN HOME RULE COUNTY ORDINANCES Page 4 of 9 Village Board Meeting Minutes February 7, 2017 Village Board Meeting-February 21,2017 Page 10 of 385 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. C. 1St reading of an Ordinance Amending Chapter 18 Entitled "Traffic" of the Village Code of Mount Prospect Mayor Juracek presented for a first (1S) reading an Ordinance Amending Chapter 18 Entitled "Traffic" of the Village Code of Mount Prospect. This ordinance amends Chapter 18, Article XX, Schedule VI (18.2006) of the Village Code of Mount Prospect, to prohibit parking at all times along the south side of Highland Street between Emerson Street and Elm Street. The Transportation Safety Commission recommended approval by a vote of 7-0. Public Works Department Project Engineer Matt Lawrie presented background information including results from a traffic study conducted by the Engineering Division. This study was the result of an accident involving a young child who was struck by a vehicle. No injuries were sustained in the accident but prompted an investigation and raised concerns from residents that vehicles often speed on Highland Street between Main Street (IL Route 83) and Rand Road. Adding to their concern, Highland Street is often used as a cut through to avoid the Rand-Elmhurst-Kensington intersection. Board comments • This issue was brought to the attention of the Village Board at a Coffee with Council meeting • Ample parking space available to townhomes • Placard parking only option • Consider the Rand Road Corridor plan; if we eliminate popular cut-through options, support may decrease for the Rand Road Corridor plan. • Objective is to improve safety Public Comment Louis Goodman 310 N. School Street Mr. Goodman stated we need a safe alternative to avoid Rand Road congestion. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. Trustee Hoefert, seconded by Trustee Rogers, moved for approval of Ordinance No. 6301: AN ORDINANCE AMENDING CHAPTER 18 ENTITLED "TRAFFIC' OF THE VILLAGE CODE OF MOUNT PROSPECT Page 5 of 9 Village Board Meeting Minutes February 7, 2017 Village Board Meeting-February 21,2017 Page 11 of 385 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. D. 1 st reading of an Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year January 1, 2016 and Ending December 31, 2016 Mayor Juracek presented for a first reading, an Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year January 1, 2016 and Ending December 31, 2016. Finance Director David Erb provided information and answered questions from the Board. Each year the Village prepares budget amendments impacting revenues and/or expenses to the current year's budget. The first of these amendments is typically prepared in Spring and amends the budget for carry-over items from the prior year's budget. Accounts adjusted in the first amendment are typically for capital projects started in the previous year but not completed. Amendments brought forward later in the year adjust the budget for material variations in revenues and expenditures resulting from extraordinary or unanticipated events. These amendments are necessary to comply with the Budget Officer Act. In total, this amendment increases the budget for revenues by $10,888,662 and increases the budget for expenditures by$10,936,783. Trustee Zadel, seconded by Trustee Saccotelli, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli ,Zadel Nays: None Absent: Matuszak Motion carried. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6302: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli ,Zadel Nays: None Absent: Matuszak Motion carried. VILLAGE MANAGER'S REPORT A. Presentation of the Joint Emergency Management System strategy for 2017 and an overview of the Everbridge Software communication tool. The Joint Emergency Management System (JEMS) was created in 2016 through Northwest Central Dispatch. Made up of ten local communities, JEMS was established to enhance standardization and coordination of emergency management. Everbridge Software is a tool used by the Village to effectively communicate with the community during emergency situations. Mick Fleming, Joint Emergency Page 6 of 9 Village Board Meeting Minutes February 7, 2017 Village Board Meeting-February 21,2017 Page 12 of 385 Management Coordinator and Jim Miller, Mount Prospect Fire Prevention Inspector, presented information and answered questions form the Board. B. A Resolution Amending the Employee Personnel Manual of the Village of Mount Prospect. Village Manager Michael Cassady presented a resolution to consider a change in the Employee Personnel Manual by increasing the longevity pay benefit and adding a holiday for regular, non- organized personnel. The Village's longevity pay schedule and amounts have remained the same since at least 1983. The Longevity Pay will increase by $200.00 per continuous years' of service which is in five (5) year increments. The Village currently recognizes eight (8) paid holidays; neighboring municipalities acknowledge between 9 (nine) and twelve (12) paid holidays. Christmas Eve will be added as a recognized and paid Village Holiday. The last review of the paid holiday schedule was December 2012 and no changes were implemented. The proposed changes are to be effective and incorporated in the Employee Personnel Manual for non-union employee groups effective January 1, 2017. These changes were also implemented in the Fire Union contract which was ratified by the Village Board on Tuesday, August 16, 2016, but these changes were not yet shown in the Employee Personnel Manual. The Village continues to strive for consistency across benefits in employee groups. The Patrol Officers Union is currently in negotiations and Police Sergeants Union will begin negotiations after the Patrol Officers union contract Trustee Hoefert, seconded by Trustee Roger, moved for approval Resolution No. 2-17: A Resolution Amending the Employee Personnel Manual of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. C. Motion to accept bid results for water meter services in an amount no to exceed $94,000. Public Work Director Sean Dorsey provided background information. In order to limit water loss or unaccounted water consumption in the Village-owned potable water distribution system; Public Works performs water meter testing, water meter replacements, and meter repairs on a scheduled basis. Mr. Dorsey stated the following: • It is often necessary to schedule appointments with owners as this work is performed on private property. • Inspections of sump pumps and storm water conveyances, required by Village Code, are also performed. Page 7 of 9 Village Board Meeting Minutes February 7, 2017 Village Board Meeting-February 21,2017 Page 13 of 385 • Identification of pipe material used in the water service is also performed as a result of a new State law. A Request for Proposals (RFP)was sent to five (5) area firms that perform this type of work. HBK Water Meter Services, Inc. of Rolling Meadows and Calumet City Plumbing of Calumet City responded. HBK Water Meter Service, Inc. has been the Village's water meter replacement contractor and meter testing service provider for previous contracts and has an outstanding record of service with the Village. HBK Water Meter Service, Inc. has previously performed all of the tasks outlined in a satisfactory manner. Board Comments • Question was raised as to how residents are notified and what information they are provided regarding the inspection • Notification to residents should make it clear the type of connection is also being inspected Public Comment Bill Grossi 1919 Burr Oak Drive Mr. Grossi asked if a resident refused access to their home, does the Village have a right to enter the home. Mr. Dorsey's response to Board questions • Residents are notified through the mail with letters stating the nature and specifics of the inspection • Residents are made aware of the Village's findings (ie. Lead service, water quality, etc.) • Residents are required to comply with the Village Code Trustee Zadel, seconded by Trustee Polit, moved for approval of request to accept bid results for water meter services in an amount no to exceed $94,000 (VBA 6-17) Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. D. Motion to accept proposal for water main design and construction engineering in an amount not to exceed $75,000 Public Works Director Sean Dorsey presented background information regarding the need to replace the existing 6" diameter main on Elm Street between Central Road and Thayer Street. This 1,300' long section of watermain has had numerous breaks and is in need of upsizing to our minimum size of 8" diameter to provide the desired capacity. Page 8 of 9 Village Board Meeting Minutes February 7, 2017 Village Board Meeting-February 21,2017 Page 14 of 385 As permitted by the Qualification Based Selection process, the Village solicited Statement of Qualifications from six (6) engineering consulting firms to provide design and construction engineering services for the watermain project. The consulting firms' Statement of Qualifications were reviewed on the basis of their understanding of our goals and their methodology of the design process. Each were rated according to these specific categories: project team, relevant experience, project approach, project schedule, and projected work hours to complete the required tasks. Staff recommends the Village Board accept the bid submitted by Hancock Engineering, who ranked highest and has proven track record with the Village. Hancock Engineering has satisfactorily provided consulting engineering services on projects for the Village of Mount Prospect, most recently the 2016 Whitegate Watermain Replacement Project and the 2015 Northwest Highway Streetscape Improvements. Trustee Zadel, seconded by Trustee Polit, moved for approval of a request to accept bid results for water main design and construction engineering in an amount not to exceed $75,000 (VBA 7-17) Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. OTHER BUSINESS Trustee Saccotelli announced a Community Meeting will be held on Monday, February 13, 2017 at Fairview School to discuss the sidewalk project. Coffee with Council will meet Saturday, February 11 th at 9:00 am in the Community Room. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Polit, seconded by Trustee Rogers, moved to adjourn the meeting. By unanimous vote the February 7, 2017 Village Board meeting adjourned at 8:40 p.m. Karen M. Agoranos Deputy Village Clerk Use the link below to view the meeting in its entirety on MPTV: htt�e//wwwemount�ros�ectvorq/indexeas�x?�age=84 Page 9 of 9 Village Board Meeting Minutes February 7, 2017 Village Board Meeting-February 21,2017 Page 15 of 385 Plinge of Mount rrosp"t Item VI. A.: ACCOLADES Department: .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....______.. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date File Name 4.nWatta,Ihirnne nts A wilillablle Village Board Meeting-February 21,2017 Page 16 of 385 Plinge of Mount rrosp"t Item VIII. A.: Monthly Financial Report - January 2017 Department: Finance .....____ ....____ ............................................. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name Monthly Cash D Position Report-Cover Memo 2/15/2017 Combined_Treasurer_s_Report_1-17.pdf January 2017 Monthly D Financial Cover Memo 2/15/2017 01 January_Board_Reports_for Upload_.pdf Report-January — 2017 Village Board Meeting-February 21,2017 Page 17 of 385 Doth Prp Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE PRESIDENT AND BOARD OF TRUSTEES FINANCE COMMISSION FROM: FINANCE DIRECTOR DATE: FEBRUARY 15, 2017 SUBJECT: MONTHLY FINANCIAL REPORT—JANUARY 2017 Attached hereto are the cash position and investment statements of the Village for the month ended January 31, 2017. These statements provide a snapshot of the Village's cash position as of the month end date noted and are intended to supplement the budget revenue and expenditure summary and listing of bills you receive. The first statement presents the Village's cash position broken down by governmental and enterprise funds and trust and agency funds. The second statement presents the Village's cash position by fund type. The third statement presents the list of investments again broken down by governmental and enterprise funds and trust and agency funds. It is important to note that although we have included the trust and agency funds in the cash position report, these are not funds accessible for Village operations. They are restricted for pension and escrow funding only. Please read the summary that follows for further detail on the cash position of the Village. Cash and Investment Position Report—All Funds (page 4) This report provides a detail summary of cash and investments for the Village broken out by governmental and enterprise funds and trust and agency funds. Governmental funds include the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds and Internal Service Funds. The Enterprise Funds consist of the Water/Sewer Fund and two (2) Parking Funds. Trust funds include the Village's two public safety pensions (Police and Firefighters') while the agency funds include the Escrow Deposit and Flexcomp Escrow Funds. The Escrow Deposit Fund accounts for refundable deposits held by the Village to ensure completion of public improvements. The Flexcomp Escrow Fund accounts for employee payroll deductions pursuant to a Section 125 flexible compensation plan. Governmental and Enterprise Funds - Cash and cash equivalents at December 31 was $34.8 million. During January, cash receipts totaled $5,688,283. There was investment income of$10,027. Reductions in cash and cash equivalents during January totaled $7,094,581. Of this amount, payments to vendors were $5,607,747 and employee payroll and related expenses were $1,476,920. Other reductions to cash totaled $9,914 and inflows due to Interfund activity increased the balance by an additional $41,956. Cash and cash equivalents at January 31 were $33.4 million. Investments in the Governmental and Enterprise Funds at December 31 were $2.2 million. There was no activity during the month of January. CD's in the Governmental and Enterprise Funds reside in multiple Funds investing surplus funds above what is needed for cash flow purposes. Total investments at January 31 remained at$2.2 million. Total cash and investments for Governmental and Enterprise Funds at December 31 were $36,988,853. Cash and investments at January 31 totaled $35,634,538. This is a decrease of $1,354,315 for the month. Village Board Meeting-February 21,2017 Page 18 of 385 Monthly Financial Report—January 2017 February 15, 2017 Page 2 Trust and Agency Funds - Cash and cash equivalents at December 31 was $2.7 million. During January, cash receipts totaled $304,631. Investment income for the month was $55,938. There was also a net increase in cash due to investment activities of $1,198,050 while outflows due to Interfund activity totaled $41,956. Reductions in cash and cash equivalents during January totaled $914,999. Of this amount, payments to vendors were $182,282, employee payroll and related expenses were $698,530 and payments related to the flexible spending program totaled $29,713. Other disbursements totaled $4,474. Cash and cash equivalents at January 31 were $3.3 million. Total investments at January 31 were $119,453,153, an increase of$800,648 from December 31. There were interest income and unrealized investment gains of $1,998,699 and a net transfer to cash of $1,198,050 that accounted for the change. Total cash and investments for Trust and Agency Funds at December 31 were $121,342,533. Cash and investments at January 31 totaled $122,744,846. This is an increase of$1,402,313. Summary of Cash Activity by Fund Type (page 5) This report provides a breakdown of the cash activity for the month broken down by fund type. This breakdown is useful in identifying where the activity (receipts and disbursements) is occurring. There are times during the year when activity in certain funds such as the capital improvement and special revenue funds is higher than normal. This will distort the financial picture of some of the other components of the governmental funds such as the General Fund which tends to be more level and predictable in terms of spending and receipt of revenue. Each month the report will provide detail explanation on activity of the General Fund, the Village's primary operating fund. Detail on the activity of the General Fund is highlighted below. General Fund — Cash and cash equivalents at December 31 totaled $12,001,220. During January, cash receipts totaled $3,440,664 and investment income was $8,389. Significant cash receipts included sales and income taxes. Sales tax revenues for the month totaled $1,523,645. Of this amount, $1,401,145 was generated from the 1% state portion while $122,501 was generated from the .25% home rule portion. Sales taxes received in January are for October sales as there is a three-month lag in getting this distribution from the state. State income tax receipts for January totaled $606,065 and were for the month of October and November. Receipts of this revenue source are now consistent with sales tax in that there is a one- month lag in getting this distribution from the state. Disbursements from the General Fund for January included payments to vendors of $2,252,027, payments for employee wages and benefits of$1,311,473 and other disbursements of$9,914. There was also a net decrease in cash from Interfund transfers totaling $765,457. Cash and cash equivalents at January 31 were $11,111,403, a decrease of$889,817 from December 31. In addition, investments consisting of certificates of deposit totaling $1,287,400 bring total cash and investments for the General Fund to $12,398,803. H:WCCT\Treasurer's Report\2017\Monthly Cash Position Report-January 2017.docx Village Board Meeting-February 21,2017 Page 19 of 385 Monthly Financial Report—January 2017 February 15, 2017 Page 3 Statement of Investments (page 6) This report provides a breakdown of investments by trust and agency funds and governmental and enterprise funds. The report also provides a fund-by-fund breakdown of the investments. Government and Enterprise Funds - Investments for the governmental and agency funds are made up of Certificates of Deposit. At January 31 there was a total of$2.2 million invested in CD's. These CD's are investing surplus monies available from the governmental and enterprise funds. A detail list of holdings is included with this report. Trust and Agency Funds — The investments for the trust and agency funds are made up of certificates of deposits, fixed income investments and equity mutual funds. CD's (if any) held in the Escrow Deposit Fund will generally have maturities of between 30 and 120 days. Most of the reserves for this fund are invested in the more liquid money market account due to the nature of the deposit. At January 31 there was a total of $119.6 million invested in a combination of fixed income and equity instruments. A detail list of holdings is included with this report. Escrow refunds are processed two times per month. Investment of the Village's pension funds is governed by an Investment Policy adopted by each Pension Board. Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as well as equity mutual fund accounts. Wells Fargo is the third-party holder of the fixed income securities. The funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow Financial. Segall Bryant holds approximately half of the fixed income investments for the two pension funds while Galliard and Mesirow manage the balance of fixed income investments for these two funds. Each manager maintains a small portion of their portfolio in cash to help facilitate liquidity and trading. Investments in equities consist of mutual funds spread across various sectors (small, mid and large-cap stocks) as well as investment philosophies (value, core and growth). The funds also invest a small amount in international stocks. Each year the investment mix is evaluated for optimal diversification to meet pension fund investment policy goals and objectives. Equity investments held by the Police Pension Fund are managed by Sawyer Falduto Asset Management. A breakdown of where pension funds are invested is included with this report. Conclusion This cash position report is intended to provide a snapshot of the Village's cash position as of a particular month end date. Using this report we are able to provide trend information to support cash management and maximize investment earnings while ensuring availability of funds to meet the Village's commitments. This report is provided to the Village Board and Finance Commission on a monthly basis. Please do not hesitate to contact me with any questions. ct-_, David O. Erb Finance Director H:WCCT\Treasurer's Report\2017\Monthly Cash Position Report-January 2017.docx Village Board Meeting-February 21,2017 Page 20 of 385 VILLAGE OF MOUNT PROSPECT Preliminary Cash and Investment Position Report-All Funds For the Month Ended January 31, 2017 GOVERNMENTAL AND ENTERPRISE FUNDS Cash and Cash Total Cash and Equivalents Investments Investments Balance at December 31, 2016 $ 34,768,453.31 $ 2,220,400.00 $ 36,988,853.31 Cash receipts 5,688,282.68 5,688,282.68 Investment income 10,027.02 - 10,027.02 Transfers from investments to cash - - - Transfers to investments from cash - - - Interfund activity 41,956.07 41,956.07 Disbursements: Accounts payable (5,607,747.25) (5,607,747.25) Payroll (1,476,919.98) (1,476,919.98) Other (9,913.58) (9,913.58) Balance at Janiary 31, 2017 $ 33,414,138.27 $ 2,220,400.00 $ 35,634,538.27 TRUST AND AGENCY FUNDS Cash and Cash Total Cash and Equivalents Investments Investments Balance at December 31, 2016 $ 2,690,028.47 $ 118,652,504.68 $ 121,342,533.15 Cash receipts 304,631.19 304,631.19 Investment income (loss) 55,938.18 1,998,698.65 2,054,636.83 Transfers from investments to cash 2,203,633.31 (2,203,633.31) - Transfers to investments from cash (1,005,583.11) 1,005,583.11 - Interfund activity (41,956.07) (41,956.07) Disbursements: Accounts payable (182,281.57) (182,281.57) Payroll (698,529.97) (698,529.97) Flex spending (29,713.30) (29,713.30) Other (4,474.04) (4,474.04) Balance at Janiary 31, 2017 $ 3,291,693.09 $ 119,453,153.13 $ 122,744,846.22 * Assets are restricted in purpose and do not represent discretionary assets of the government. 4 Village Board Meeting-February 21,2017 Page 21 of 385 W n c) ;2,O N O I n N W O N _M OI n WNM�OCOMOW M Onv......I. v M LO MO t- mw O n CLi c) �f J V 0)O CMO LvMn O OMD W O)' CLO MO O CU N Cn CO Cn �0)LO O N O N Ca CO W' NO W OONna) O NMNI. n n V O) N O n n N O CCA (O C7 M M NW.N..W CO N V r N h N O O(gipp M a n M Q W 00 00 CO N C) CQ a n O v n CWO Z) O Q z r-COO N C y =❑LL M Z U Q M 4A W Q vv0)�rI�N pe O NMIS W ❑ MOI OM—00 O W t` n V' '7 CID Z ❑ to co co CY) FIO M eo � Oi OD M n ui vi cd Q z W z V CI)MM W N`-' NO O l00) CO'.. 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N W W Z ;:VCO M(D w 00 CO LL LO CCf, CO a EA N U N_ ❑ N n I�OD Cn N W O O co z Ornv MLO coq rn, O O 1-- Z) O Ch Oi " ° tti C7 e N n. N.'',, O O CV N LL N CO W CO n C141 O O O O N _I NCOM v O) v Q �'.,, v W O W 1n �O) NI a 00:$ (D... M Ni Ono Ono OWI W N N M z `M v(Vi �- N c U EA N 0 U V) c N W p W a a c~A a r W E c p 7 c c Z d d o " m Cy a, (DE :E ca u o E E p W u E c �+ o� am am n y Z y Co m E c c c c H c c a) = d a) a) a) N N W N O N N U s)Qi aci E L'v m aEi aEi m a m Nl. `) (D—4) c C�LL c J a) y'oI'a a"i c�nana W LEN m F w Q a) m > m m w? L w w m c > d Q UD 0 G F-S�000 W zL) IO- � « Village Board Meeting-February 21,2017 5 Page 22 of 385 VILLAGE OF MOUNT PROSPECT STATEMENT OF INVESTMENTS As of January 31,2017 GOVERNMENTAL AND ENTERPRISE FUNDS Maturity Purchase Financial Investment CUSIP/ Date Date Institution Description FDIC# Net Yield Purch Price GENERAL FUND(001) 02/28/17 02/29/16 Affiliated Bank,TX Certificate of Deposit 34885 1.050% 144,200.00 02/28/17 02/29/16 Pacific Western Bank,CA Certificate of Deposit 24045 1.000% 144,200.00 02/28/17 02/29/16 Western Alliance Bank,CA Certificate of Deposit 57512 0.900% 144,200.00 08/22/17 02/29/16 Ind&Comm Bank of China,NY Certificate of Deposit 24387 1.150% 142,800.00 08/22/17 02/29/16 Talmer Bank and Trust,MI Certificate of Deposit 58132 1.050% 142,800.00 08/22/17 02/29/16 Stearns Bank NA,MN Certificate of Deposit 10988 1.000% 143,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank,CA Certificate of Deposit 58978 1.250% 142,000.00 02/28/18 02/29/16 Bank of the West,CA Certificate of Deposit 3514 1.200% 142,000.00 02/28/18 02/29/16 Midland States Bank,IL Certificate of Deposit 1040 1.170% 142,200.00 1,287,400.00 WATER AND SEWER FUND(050) 02/28/17 02/29/16 Affiliated Bank,TX Certificate of Deposit 34885 1.050% 35,000.00 02/28/17 02/29/16 Pacific Western Bank,CA Certificate of Deposit 24045 1.000% 35,000.00 02/28/17 02/29/16 Western Alliance Bank,CA Certificate of Deposit 57512 0.900% 35,000.00 08/22/17 02/29/16 Ind&Comm Bank of China,NY Certificate of Deposit 24387 1.150% 35,000.00 08/22/17 02/29/16 Talmer Bank and Trust,MI Certificate of Deposit 58132 1.050% 35,000.00 08/22/17 02/29/16 Stearns Bank NA,MN Certificate of Deposit 10988 1.000% 35,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank,CA Certificate of Deposit 58978 1.250% 34,000.00 02/28/18 02/29/16 Bank of the West,CA Certificate of Deposit 3514 1.200% 34,000.00 02/28/18 02/29/16 Midland States Bank,IL Certificate of Deposit 1040 1.170% 34,000.00 312,000.00 VEHICLE REPLACEMENT FUND(061) 02/28/17 02/29/16 Affiliated Bank,TX Certificate of Deposit 34885 1.050% 69,000.00 02/28/17 02/29/16 Pacific Western Bank,CA Certificate of Deposit 24045 1.000% 69,000.00 02/28/17 02/29/16 Western Alliance Bank,CA Certificate of Deposit 57512 0.900% 69,000.00 08/22/17 02/29/16 Ind&Comm Bank of China,NY Certificate of Deposit 24387 1.150% 69,000.00 08/22/17 02/29/16 Talmer Bank and Trust,MI Certificate of Deposit 58132 1.050% 69,000.00 08/22/17 02/29/16 Stearns Bank NA,MN Certificate of Deposit 10988 1.000% 69,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank,CA Certificate of Deposit 58978 1.250% 69,000.00 02/28/18 02/29/16 Bank of the West,CA Certificate of Deposit 3514 1.200% 69,000.00 02/28/18 02/29/16 Midland States Bank,IL Certificate of Deposit 1040 1.170% 69,000.00 621,000.00 TOTAL GOVERNMENTAL AND ENTERPRISE FUNDS $ 2,220,400.00 TRUST AND AGENCY FUNDS Maturity Purchase Financial Investment CUSIP/ Interest Market Date Date Institution Description Acct# Rate% Value POLICE PENSION FUND(070) Various Various Wells Fargo Wells Fargo Investments Various Various $ 22,510,293.00 Various Various Various Mutual Fund Investments Various Various 38,950,251.24 61,460,544.24 FIRE PENSION FUND(071) Various 5/26/2015 Principal Life Insurance Company Group Annuity Contract 8-10810 Variable 2,950,072.62 Various Various Wells Fargo Wells Fargo Investments Various Various 19,422,664.72 Various Various Various Mutual Fund Investments Various Various 35,619,871.55 57,992,608.89 TOTAL TRUST AND AGENCY FUND INVESTMENTS $ 119,453,153.13 * Assets are restricted in purpose and do not represent discretionary assets of the government. 6 Village Board Meeting-February 21,2017 Page 23 of 385 VILLAGE OF MOUNT PROSPECT BUDGET REVENUE EXPENDITURE SUMMARIES January 1 — January 31, 2017 Village Board Meeting-February 21,2017 Page 24 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(Aaass0ficaflon Budget Amendments Budget Traansacdons Encumbrances Traansacdons Traansacdons Bec'd NorYear'YTD Fund 001 .. e^ui°aouiaalll I�aaind REVENUE @irrrojl rly �axes 16,278,000.00 .00 16,278,000.00 .00 .00 .00 16,278,000.00 0 .00 (:hirer �axes 8,227,000.00 .00 8,227,000.00 91,571.00 .00 91,571.00 8,135,429.00 1 122,742.85 l lcense'a, PermRs yx Fees 1,341,000.00 .00 1,341,000.00 202,559.50 .00 202,559.50 1,138,440.50 15 200,264.80 ercf verrrirreirteal Revenue 25,166,040.00 .00 25,166,040.00 15,094.36 .00 15,094.36 25,150,945.64 0 55,394.17 Charges For Services 1,289,255.00 .00 1,289,255.00 83,509.08 .00 83,509.08 1,205,745.92 6 103,416.29 Fines&Forfeits 461,000.00 .00 461,000.00 32,066.50 .00 32,066.50 428,933.50 7 47,717.95 rvest�nentIncoine 43,000.00 .00 43,000.00 9,301.40 .00 9,301.40 33,698.60 22 3,592.31 Reuinl urseraarrer s 223,500.00 .00 223,500.00 16,341.93 .00 16,341.93 207,158.07 7 13,131.48 (:hirer Revenue 302,800.00 .00 302,800.00 52,248.49 .00 52,248.49 250,551.51 17 28,563.32 (:hirer Flnar6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $53,331,595.00 $0.00 $53,331,595.00 $502,692.26 $0.00 $502,692.26 $52,828,902.74 1% $574,823.17 Fund 001 Geiimiiall I@::uind boa als $53,331,595.00 $0.00 $53,331,595.00 $502,692.26 $0.00 $502,692.26 $52,828,902.74 $574,823.17 Village Board Meeting-February 21,2017 1 Page 25 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� 2ir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AassOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons Bec'd NorYear'YTD Fund 002... IP)elllet Seui°' nice IF:urnd REVENUE @irrrojl rly �axes 2,284,000.00 .00 2,284,000.00 .00 .00 .00 2,284,000.00 0 .00 (:hirer �axes 1,002,092.00 .00 1,002,092.00 .00 .00 .00 1,002,092.00 0 .00 erc verrrirreirteal Revenue 1,642,300.00 .00 1,642,300.00 .00 .00 .00 1,642,300.00 0 .00 lnvest�nenu IIncoirre 100.00 .00 100.00 .00 .00 .00 100.00 0 .00 (:hirer Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 (:hirer Flnar6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $4,928,492.00 $0.00 $4,928,492.00 $0.00 $0.00 $0.00 $4,928,492.00 0% $0.00 Fund 002. IPaellket Seui"' nice IF:urnd"hoc als $4,928,492.00 $0.00 $4,928,492.00 $0.00 $0.00 $0.00 $4,928,492.00 $0.00 Village Board Meeting-February 21,2017 2 Page 26 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� 2ir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AaassIficatfion Budget Amendments Budget Traarasactuons Encumbrances Traarasactuons Traarasactuons Pec'd PriorYear'YTD Fund 020..CaallIA!taaIII hnllpuio euiineui ItI"W REVENUE (:hirer �axes 1,450,000.00 .00 1,450,000.00 .00 .00 .00 1,450,000.00 0 .00 er verrriare rPz!al Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 rvest�neurtIncoine 5,000.00 .00 5,000.00 172.50 .00 172.50 4,827.50 3 67.27 Peuinlaairseaaarrer s .00 .00 .00 .00 .00 .00 .00 +++ .00 (:hirer Revenue 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 .00 (:hirer Flnar6ng Sources 600,000.00 .00 600,000.00 .00 .00 .00 600,000.00 0 .00 REVENUE TOTALS $2,065,000.00 $0.00 $2,065,000.00 $172.50 $0.00 $172.50 $2,064,827.50 0% $67.27 Fund 020""t alllpiiitaalll'twrmlllpiii"'e eurrmeint IF:uiind �Oa als $2,065,000.00 $0.00 $2,065,000.00 $172.50 $0.00 $172.50 $2,064,827.50 $67.27 Village Board Meeting-February 21,2017 3 Page 27 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� 2ir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AassOficaflon Budget Amendments Budget Trarasscdons Encumbrances Trarasscdons Trarasscdons Bec'd NorYear'YTD Fund 023..Stmeet�Fuiinllll)ur'oeuiineui"rt(.c")ui"rs^tm'ria'r.I@�::uui"rd REVENUE (:hirer �axes 2,125,000.00 .00 2,125,000.00 .00 .00 .00 2,125,000.00 0 2,834.60 llce se'a, @e^rriRs&Fees 1,670,000.00 .00 1,670,000.00 (217.00) .00 (217.00) 1,670,217.00 0 4,157.50 ernverrriare rz!al Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 Fines&Forfeits .00 .00 .00 .00 .00 .00 .00 +++ .00 rvest�neurtIncoine 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 .00 Reuinl urseaaarrer s .00 .00 .00 .00 .00 .00 .00 +++ .00 (:hirer Revenue 50,000.00 .00 50,000.00 .00 .00 .00 50,000.00 0 .00 (:hirer Flnar6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $3,847,000.00 $0.00 $3,847,000.00 ($217.00) $0.00 ($217.00) $3,847,217.00 0% $6,992.10 Fain' 023""'Stmee't�Fuiinllll')iiie eui'rmeui"a't 2:c")ui"as'tm"'rAc' I@::uii"ad $3,847,000.00 $0.00 $3,847,000.00 ($217.00) $0.00 ($217.00) $3,847,217.00 $6,992.10 Village Board Meeting-February 21,2017 4 Page 28 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� 2ir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AassOficafloma Budget Amendments Budget Trarasacdomas Encumbrances Trarasacdomas Trarasacdomas Bec'd NorYear'YTD Fund 02.4..I@""Ilswod 2.a"mm"aholll(.a"mm"astm"'mmm'floin IF":uind REVENUE (:hirer �axes 450,000.00 .00 450,000.00 .00 .00 .00 450,000.00 0 .00 ernverrriare rPz!al Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 Charges For Services 40,000.00 .00 40,000.00 47.00 .00 47.00 39,953.00 0 1,633.00 rveat�neurtIncoine 6,000.00 .00 6,000.00 .00 .00 .00 6,000.00 0 284.89 2euinl urseaaarrer s .00 .00 .00 (176.50) .00 (176.50) 176.50 +++ .00 (:hirer Flnar6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $496,000.00 $0.00 $496,000.00 ($129.50) $0.00 ($129.50) $496,129.50 0% $1,917.89 Fund 024 I@�Ilswswd 2.a"mui"a'hswill Coins^tm"'mmm'r.'tmswui'a IF:uind �Oa als $496,000.00 $0.00 $496,000.00 ($129.50) $0.00 ($129.50) $496,129.50 $1,917.89 Village Board Meeting-February 21,2017 5 Page 29 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AassIficaatiion Budget Amendments Budget Trarasactuons Encumbrances Trarasactuons Trarasactuons Pec'd PriorYear'YTD Fund 040 Re'ruse 18:NIs'llposaIII IF":uind REVENUE Prrrojl rly �axes .00 .00 .00 .00 .00 .00 .00 +++ .00 Charges For Services 4,151,000.00 .00 4,151,000.00 275,950.27 .00 275,950.27 3,875,049.73 7 274,067.69 Fines&Forfeits 42,000.00 .00 42,000.00 4,685.69 .00 4,685.69 37,314.31 11 4,544.25 rvest�nentIncoine 2,000.00 .00 2,000.00 72.90 .00 72.90 1,927.10 4 49.91 Peuinl urseraarrer s 1,000.00 .00 1,000.00 79.20 .00 79.20 920.80 8 .00 (:hirer Revenue 414,000.00 .00 414,000.00 110.00 .00 110.00 413,890.00 0 113.99 REVENUE TOTALS $4,610,000.00 $0.00 $4,610,000.00 $280,898.06 $0.00 $280,898.06 $4,329,101.94 6% $278,775.84 Fund 040 IPeruse IINIslllaosalll IF:uind �Oa als $4,610,000.00 $0.00 $4,610,000.00 $280,898.06 $0.00 $280,898.06 $4,329,101.94 $278,775.84 Village Board Meeting-February 21,2017 6 Page 30 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AaassOficaflon Budget Amendments Budget Traarasacdons Encumbrances Traarasacdons Traarasacdons Recd NorYear'YTD Fund 041 .. IMota»°aui°'IF:uelll Fax I@ aaind REVENUE erc vecrriareirtaal Revenue 1,400,000.00 .00 1,400,000.00 .00 .00 .00 1,400,000.00 0 .00 rvest�ne^urtIncoiare^ 4,000.00 .00 4,000.00 128.70 .00 128.70 3,871.30 3 49.91 Reeuinl urse°aaarreni s 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 .00 REVENUE TOTALS $1,419,000.00 $0.00 $1,419,000.00 $128.70 $0.00 $128.70 $1,418,871.30 0% $49.91 Fund 041 IMota»aur IF:uelll Fax IF:uind boa als $1,419,000.00 $0.00 $1,419,000.00 $128.70 $0.00 $128.70 $1,418,871.30 $49.91 Village Board Meeting-February 21,2017 7 Page 31 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� 2ir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(Aass0ficaaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons IBec'd Nor'Year'YTD Fund 042...1.IR)IBG REVENUE ernve[r'ri�re rPz!al Revenue 530,921.00 .00 530,921.00 .00 .00 .00 530,921.00 0 .00 rvest�neur IIncoine .00 .00 .00 .00 .00 .00 .00 +++ .00 (:hirer Revenue 60,000.00 .00 60,000.00 .00 .00 .00 60,000.00 0 .00 REVENUE TOTALS $590,921.00 $0.00 $590,921.00 $0.00 $0.00 $0.00 $590,921.00 0% $0.00 Fund 042 CIE)IBG"�"ea'tals $590,921.00 $0.00 $590,921.00 $0.00 $0.00 $0.00 $590,921.00 $0.00 Village Board Meeting-February 21,2017 $ Page 32 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(I assOficaaflon Budget Amendments Budget Trarasacdons Encumbrances Trarasacdons Trarasacdons Bec'd NorYear'YTD Fund 043..Asset Selllmiiiie I@ uond REVENUE Fines&Forfelt',s 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 .00 lnvest�nenu IIncoine 200.00 .00 200.00 6.60 .00 6.60 193.40 3 4.65 REVENUE TOTALS $10,200.00 $0.00 $10,200.00 $6.60 $0.00 $6.60 $10,193.40 0% $4.65 Fund 043 AssetSelllmiiii'e IF:urnd boa als $10,200.00 $0.00 $10,200.00 $6.60 $0.00 $6.60 $10,193.40 $4.65 Village Board Meeting-February 21,2017 9 Page 33 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AaassOficaflon Budget Amendments Budget Traarasacdons Encumbrances Traarasacdons Traarasacdons Bec'd NorYear'YTD Fund 044.. IF"edeui°°aalll I(quiliitaalllallle S11INiiiie IF:urnds REVENUE Fines&Forfelt',s 100.00 .00 100.00 .00 .00 .00 100.00 0 .00 lnvest�nenu IIncoine 100.00 .00 100.00 9.34 .00 9.34 90.66 9 5.08 REVENUE TOTALS $200.00 $0.00 $200.00 $9.34 $0.00 $9.34 $190.66 5% $5.08 Fund 044 I@"'edeui"alll IFquilltaalllallle S111haiieIF:ur ds boa als $200.00 $0.00 $200.00 $9.34 $0.00 $9.34 $190.66 $5.08 Village Board Meeting-February 21,2017 10 Page 34 of 385 Revenue Budget by Account Classification Report I Ihirough N �.d.III./�11�.III./.III. Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� � Adopted Budget Amended Current Month YTD YTD Budget-YTD Used/ Account(AassOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons 9ec'd NorYear YTD Fund 045.. IPHUI'1 I@""liiui°ao I@ uond REVENUE Fines&Forfelt',s 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 .00 lnvest�nenu IIncoine 100.00 .00 100.00 20.40 .00 20.40 79.60 20 13.95 REVENUE TOTALS $20,100.00 $0.00 $20,100.00 $20.40 $0.00 $20.40 $20,079.60 0% $13.95 Fund 045 [)U'1 I@""liiui"ao IF:urnd"doe als $20,100.00 $0.00 $20,100.00 $20.40 $0.00 $20.40 $20,079.60 $13.95 Village Board Meeting-February 21,2017 11 Page 35 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(Aaass0ficaflon Budget Amendments Budget Traarasacdons Encumbrances Traarasacdons Traarasacdons IBec'd NorYear'YTD Fund 046.. IFbiieillgi a I@""liiur'e Fax IBaaaaoi°'d I@ aaind REVENUE (:hirer �axes 85,000.00 .00 85,000.00 .00 .00 .00 85,000.00 0 .00 lnvest�nenu IIncoine 1,000.00 .00 1,000.00 36.00 .00 36.00 964.00 4 24.49 (:hirer Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 (:hirer Flnar6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $86,000.00 $0.00 $86,000.00 $36.00 $0.00 $36.00 $85,964.00 0% $24.49 Fund 046 IFbii'euia3ui'a I@"'liiuie"'laax IBe'aid IF"sauna boa als $86,000.00 $0.00 $86,000.00 $36.00 $0.00 $36.00 $85,964.00 $24.49 Village Board Meeting-February 21,2017 12 Page 36 of 385 Revenue Budget by Account Classification Report I Ihirough N �.d.III./�11�.III./.III. Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� � Adopted Budget Amended Current Month YTD YTD Budget-YTD Used/ Account(AassOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons IRec'd NorYear YTD Fund 048 REVENUE Other �axes 1,150,000.00 .00 1,150,000.00 .00 .00 .00 1,150,000.00 0 .00 erc avecrriareirteal Revenue 570,000.00 .00 570,000.00 47,500.00 .00 47,500.00 522,500.00 8 .00 lnvest�nenu IIncoiare 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 Other Fln ar 6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $1,721,000.00 $0.00 $1,721,000.00 $47,500.00 $0.00 $47,500.00 $1,673,500.00 3% $0.00 Fund 048 IMishimss IK)IIIshkt IF:urnd boa als $1,721,000.00 $0.00 $1,721,000.00 $47,500.00 $0.00 $47,500.00 $1,673,500.00 $0.00 Village Board Meeting-February 21,2017 13 Page 37 of 385 Revenue Budget by Account Classification Report I Ihirough N �.d.III./�11�.III./.III. Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� � Adopted Budget Amended Current Month YTD YTD Budget-YTD Used/ Account(AassOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons 9ec'd NorYear X1fIO Fund 050.. tateul'aura Seweul°'I�uond REVENUE @irrrojl rly �axes 1,530,000.00 .00 1,530,000.00 .00 .00 .00 1,530,000.00 0 .00 11 kenses, @erriRs tx Fees 18,000.00 .00 18,000.00 1,840.00 .00 1,840.00 16,160.00 10 1,820.00 Charges For Services 13,796,000.00 .00 13,796,000.00 1,072,481.11 .00 1,072,481.11 12,723,518.89 8 1,082,638.33 Fines tx Forfeits 100,000.00 .00 100,000.00 6,553.09 .00 6,553.09 93,446.91 7 8,817.57 rvest�nentIncoine 5,000.00 .00 5,000.00 464.36 .00 464.36 4,535.64 9 254.76 Reinl urseinenr s .00 .00 .00 .00 .00 .00 .00 +++ .00 (:hirer Revenue 67,000.00 .00 67,000.00 5,860.00 .00 5,860.00 61,140.00 9 5,214.16 (:hirer Fln ar 6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $15,516,000.00 $0.00 $15,516,000.00 $1,087,198.56 $0.00 $1,087,198.56 $14,428,801.44 7% $1,098,744.82 Fund ttVu'0 Wateii wind Seweul' I@::urnd boa als $15,516,000.00 $0.00 $15,516,000.00 $1,087,198.56 $0.00 $1,087,198.56 $14,428,801.44 $1,098,744.82 Village Board Meeting-February 21,2017 14 Page 38 of 385 Revenue Budget by Account Classification Report I Ihirough N �.d.III./�11�.II/III. Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� � Adopted Budget Amended Current Month YTD YTD Budget-YTD Used/ Account(AassOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons 9ec'd NorYear YTD Fund ttV't1...VIIIIllla geIPaiilIII(Iling System"IF:urnd REVENUE (:hirer �axes .00 .00 .00 .00 .00 .00 .00 +++ .00 Charges For Services 183,600.00 .00 183,600.00 16,068.80 .00 16,068.80 167,531.20 9 18,087.20 rvest�nent IIncoine 500.00 .00 500.00 28.20 .00 28.20 471.80 6 19.22 (:hirer Revenue .00 .00 .00 281.40 .00 281.40 (281.40) +++ .00 (:hirer Fln ar 6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $184,100.00 $0.00 $184,100.00 $16,378.40 $0.00 $16,378.40 $167,721.60 9% $18,106.42 Fund 051 VIIII�IIIa geIPaii'lllciiiui"aa3 S"7steui"IF:urnd �Oa als $184,100.00 $0.00 $184,100.00 $16,378.40 $0.00 $16,378.40 $167,721.60 $18,106.42 Village Board Meeting-February 21,2017 15 Page 39 of 385 Revenue Budget by Account Classification Report I Ihirough N �.d.III./�11�.III./.III. 2ir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� � Adopted Budget Amended Current Month YTD YTD Budget-YTD Used/ Account(AassOficaflon Budget Amendments Budget lfransacdons Encumbrances lfransacdons lfransacdons 9ec'd NorYear YTD Fund 052.. ICxuuulIII(Iling Systeuru IRe eurauue IF"uuurad REVENUE (:hirer �axes .00 .00 .00 .00 .00 .00 .00 +++ .00 ernverrriare rPz!al Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 Charges For Services 161,000.00 .00 161,000.00 12,163.05 .00 12,163.05 148,836.95 8 9,221.35 rveat�neur IIncoine .00 .00 .00 .00 .00 .00 .00 +++ .00 (:hirer Revenue .00 .00 .00 151.90 .00 151.90 (151.90) +++ .00 (:hirer Fln ar 6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $161,000.00 $0.00 $161,000.00 $12,314.95 $0.00 $12,314.95 $148,685.05 8% $9,221.35 Fund 052 ICxuuu'lllciiiu"aa3 S"7steuru IRe eu'auue IF"uuu"ad �Oa als $161,000.00 $0.00 $161,000.00 $12,314.95 $0.00 $12,314.95 $148,685.05 $9,221.35 Village Board Meeting-February 21,2017 16 Page 40 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AaassOficaflon Budget Amendments Budget Traarasacdons Encumbrances Traarasacdons Traarasacdons Bec'd NorYear'YTD Fund 060..VelllhiiMe IM aiiiinteumaunce I@'uuind REVENUE Charges For Services 2,029,964.00 .00 2,029,964.00 169,163.67 .00 169,163.67 1,860,800.33 8 170,337.41 rvest�nent IIncoine 600.00 .00 600.00 40.80 .00 40.80 559.20 7 15.19 (:hirer Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $2,030,564.00 $0.00 $2,030,564.00 $169,204.47 $0.00 $169,204.47 $1,861,359.53 8% $170,352.60 Fund 060 Vellh'aliMe IM auiurateuraaauin e IF"sauna �Oa als $2,030,564.00 $0.00 $2,030,564.00 $169,204.47 $0.00 $169,204.47 $1,861,359.53 $170,352.60 Village Board Meeting-February 21,2017 17 Page 41 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AaassOficaflon Budget Amendments Budget Traarasacdons Encumbrances Traarasacdons Traarasacdons Bec'd NorYear'YTD Fund 051...VelllhiiMe IRelllalllaaceuuweint IF:urnd REVENUE Charges For Services 1,645,000.00 .00 1,645,000.00 137,083.32 .00 137,083.32 1,507,916.68 8 133,016.68 Fines&Forfelt',s 8,000.00 .00 8,000.00 .00 .00 .00 8,000.00 0 .00 rvest�nenf IIncoine 20,000.00 .00 20,000.00 1,057.73 .00 1,057.73 18,942.27 5 445.13 (:hirer Revenue .00 .00 .00 .00 .00 .00 .00 +++ .00 (:hirer Flnar6ng Sources .00 .00 .00 9,202.00 .00 9,202.00 (9,202.00) +++ .00 REVENUE TOTALS $1,673,000.00 $0.00 $1,673,000.00 $147,343.05 $0.00 $147,343.05 $1,525,656.95 9% $133,461.81 Fund 061 Vellh'aliMe IRelllpIlaaceuiaaeint IF:urnd boa als $1,673,000.00 $0.00 $1,673,000.00 $147,343.05 $0.00 $147,343.05 $1,525,656.95 $133,461.81 Village Board Meeting-February 21,2017 18 Page 42 of 385 Revenue Budget by Account Classification Report I Ihirough N �.d.III./�11�.II/III. 2ir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� � Adopted Budget Amended Current Month YTD YTD Budget-YTD Used/ Account(AassOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons 9ec'd NorYear YTD Fund 062...Coiiiirwlllputeui ReIlpIIPa ceiiineui"r't F�ruui"rd REVENUE Charges For Services 240,829.00 .00 240,829.00 20,069.09 .00 20,069.09 220,759.91 8 21,170.84 rvest�nent IIncoine 1,500.00 .00 1,500.00 25.20 .00 25.20 1,474.80 2 17.36 Other Fln ar 6ng Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $242,329.00 $0.00 $242,329.00 $20,094.29 $0.00 $20,094.29 $222,234.71 8% $21,188.20 Fund 062 'Coiii'rmlllputeui"'12elllpIIPa ceuiirmeui'a't IF:urnd �Oa als $242,329.00 $0.00 $242,329.00 $20,094.29 $0.00 $20,094.29 $222,234.71 $21,188.20 Village Board Meeting-February 21,2017 19 Page 43 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� Dir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(AaassOficaflon Budget Amendments Budget Traarasacdons Encumbrances Traarasacdons Traarasacdons Recd NorYear'YTD Fund 063.. IRIIslllc IMaauraaaa3euineurat IF:uind REVENUE Charges For Services 6,538,333.00 .00 6,538,333.00 546,891.58 .00 546,891.58 5,991,441.42 8 511,409.94 rvest�nentIncoine 5,000.00 .00 5,000.00 239.22 .00 239.22 4,760.78 5 49.29 IFe^inl urseinenr s 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 (:hirer Revenue 1,320,500.00 .00 1,320,500.00 106,160.20 .00 106,160.20 1,214,339.80 8 108,653.75 REVENUE TOTALS $7,864,833.00 $0.00 $7,864,833.00 $653,291.00 $0.00 $653,291.00 $7,211,542.00 8% $620,112.98 Fund 063 IRIIslllc IM auraaaa3euineui'at IF:uind boa als $7,864,833.00 $0.00 $7,864,833.00 $653,291.00 $0.00 $653,291.00 $7,211,542.00 $620,112.98 Village Board Meeting-February 21,2017 20 Page 44 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� 7ir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(Aass0ficaaflon Budget Amendments Budget Trarasacdons Encumbrances Trarasacdons Trarasacdons Bec'd NorYear'YTD Fund 070.. ICselllliiee ICseurasliieura IF:uind REVENUE Charges For Services .00 .00 .00 .00 .00 .00 .00 +++ .00 rvest�nent IIncoine 3,916,500.00 .00 3,916,500.00 880,273.21 .00 880,273.21 3,036,226.79 22 (1,980,791.99) (:hirer Revenue 4,608,625.00 .00 4,608,625.00 66,992.76 .00 66,992.76 4,541,632.24 1 64,896.97 REVENUE TOTALS $8,525,125.00 $0.00 $8,525,125.00 $947,265.97 $0.00 $947,265.97 $7,577,859.03 11% ($1,915,895.02) Fund 070 ICsellliiiee ICseui"asilloia IF:uind boa als $8,525,125.00 $0.00 $8,525,125.00 $947,265.97 $0.00 $947,265.97 $7,577,859.03 ($1,915,895.02) Village Board Meeting-February 21,2017 21 Page 45 of 385 Revenue Budget by Account Classification Report Ilhirough ()) /3� /.� 7ir°'iiar° I�::scar I Year, 'ii 'ii :III:ir� 11ude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account(Aass0ficaaflon Budget Amendments Budget Trarasacdons Encumbrances Trarasacdons Trarasacdons Bec'd NorYear'YTD Fund 071..•I@""liiur'e ICseurasliieura IF:uind REVENUE lnvest�nenu IIncoine 3,911,500.00 .00 3,911,500.00 1,210,091.39 .00 1,210,091.39 2,701,408.61 31 (2,087,189.78) (:hirer Revenue 4,091,080.00 .00 4,091,080.00 57,578.56 .00 57,578.56 4,033,501.44 1 54,587.81 REVENUE TOTALS $8,002,580.00 $0.00 $8,002,580.00 $1,267,669.95 $0.00 $1,267,669.95 $6,734,910.05 16% ($2,032,601.97) Fund 071 IF:11i1hui"'e IPeinsilleui'a IF:uind boa als $8,002,580.00 $0.00 $8,002,580.00 $1,267,669.95 $0.00 $1,267,669.95 $6,734,910.05 ($2,032,601.97) Grand"doe als $117,325,039.00 $0.00 $117,325,039.00 $5,151,878.00 $0.00 $5,151,878.00 $112,173,161.00 ($1,014,634.46) Village Board Meeting-February 21,2017 22 Page 46 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account c:Vaass0ficaflon Budget Amendments Budget Traarasacdons Encumbrances Traarasacdons Traarasacdons IPec'd NorYear'YTD Fund 001 .. e^ui°aouiaalll I@ aaind EXPENSE Personal Services,Scheduled Salaries yxWages 26,053,634.00 .00 26,053,634.00 1,378,315.45 .00 1,378,315.45 24,675,318.55 5 1,418,778.69 1annjaloye°e°BkeneRs 14,068,585.00 .00 14,068,585.00 477,991.70 .00 477,991.70 13,590,593.30 3 500,853.52 Other II wnj,loye^e^(.casts 610,619.00 .00 610,619.00 42,462.93 14,557.00 42,462.93 553,599.07 9 58,164.15 Pe°i ra k)n Bie ne Rs 46,781.00 .00 46,781.00 3,898.30 .00 3,898.30 42,882.70 8 3,884.59 f:on racL.ial Services 8,369,629.00 .00 8,369,629.00 646,068.97 573,214.19 646,068.97 7,150,345.84 15 591,967.52 fltilit:ies 312,989.00 .00 312,989.00 10,769.60 .00 10,769.60 302,219.40 3 11,930.12 rrssl.w once+ 406,258.00 .00 406,258.00 33,446.24 .00 33,446.24 372,811.76 8 33,564.21 CoininodiUes&SujgaII:flHes 741,396.00 .00 741,396.00 34,614.45 45,780.80 34,614.45 661,000.75 11 35,865.63 Other II xlaendiK.wes 684,373.00 .00 684,373.00 503,473.00 .00 503,473.00 180,900.00 74 .00 Bkiil&ngIlinjrp rove^inerr s 10,612.00 .00 10,612.00 .00 .00 .00 10,612.00 0 .00 Office II qul jq:aine nu 126,872.00 .00 126,872.00 516.28 16,874.24 516.28 109,481.48 14 1,290.39 Other II qul jq:ainenu 366,647.00 .00 366,647.00 3,861.86 17,679.11 3,861.86 345,106.03 6 9,906.42 D7 strflxAion syste^ins .00 .00 .00 .00 .00 .00 .00 +++ .00 nfr<astrucL.we^ 933,200.00 .00 933,200.00 .00 20,000.00 .00 913,200.00 2 .00 r e^rfund Drrr<ansfers 600,000.00 .00 600,000.00 .00 .00 .00 600,000.00 0 .00 �o Bie°De°te°ini,flne^d .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $53,331,595.00 $0.00 $53,331,595.00 $3,135,418.78 $688,105.34 $3,135,418.78 $49,508,070.88 7% $2,666,205.24 Fund 001 Geiimiiall lF:uirad'�oa als $53,331,595.00 $0.00 $53,331,595.00 $3,135,418.78 $688,105.34 $3,135,418.78 $49,508,070.88 $2,666,205.24 Village Board Meeting-February 21,2017 1 Page 47 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account c:VaassOficaflon Budget Amendments Budget Traansacdons Encumbrances Traansacdons Traansacdons IPec'd NorYear'YTD Fund 002.. IPtelllxt x�eui°' iiiee I@""��ui"�'� EXPENSE f:on raecL.iaal Services .00 .00 .00 .00 .00 .00 .00 +++ .00 Other II xlbe^Y,'Ydl K.res .00 .00 .00 .00 .00 .00 .00 +++ .00 Gkiond Pilncip;:aaal 3,378,903.00 .00 3,378,903.00 .00 .00 .00 3,378,903.00 0 .00 nr e^rest II xp;:aense 1,537,110.00 .00 1,537,110.00 .00 .00 .00 1,537,110.00 0 .00 Gk»&nk&Fiscal Fees 6,000.00 .00 6,000.00 .00 .00 .00 6,000.00 0 .00 r e^rfund Drrr<ansfers .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Fln ar 6ng Uses .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $4,922,013.00 $0.00 $4,922,013.00 $0.00 $0.00 $0.00 $4,922,013.00 0% $0.00 Fund 002. IPaelll t Seui"' nice I@::urnd"hoc aals $4,922,013.00 $0.00 $4,922,013.00 $0.00 $0.00 $0.00 $4,922,013.00 $0.00 Village Board Meeting-February 21,2017 2 Page 48 of 385 Expense Budget by Account Classification Report Ilhirough /3) 2ir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account c:VaassffIcaflon Budget Amendments Budget T aansactuons Encumbrances T aansactuons T aansactuons Pec'd PriorYear'YTD Fund 020..CaIIIA!ta:aIII'hnllpuio euiineui ItI"W EXPENSE F:on r<acL.ial Services 186,500.00 .00 186,500.00 .00 .00 .00 186,500.00 0 .00 Other II xlae°r'rdl K.res 400,000.00 .00 400,000.00 .00 .00 .00 400,000.00 0 .00 lr&id linj�aroveineni s 200,000.00 .00 200,000.00 .00 .00 .00 200,000.00 0 .00 I3ul&ngIlinjrp rove°inenr s 215,000.00 .00 215,000.00 356.14 65,807.30 356.14 148,836.56 31 350.00 Office II qul jq:aine nu .00 .00 .00 .00 .00 .00 .00 +++ .00 "Fcatcar II qul jq:aineenr .00 .00 .00 .00 .00 .00 .00 +++ .00 Other IIqul jq:aine nu 792,392.00 .00 792,392.00 10,603.91 40,930.00 10,603.91 740,858.09 7 10,603.91 rfr<astrucL.we^ 455,000.00 .00 455,000.00 .00 .00 .00 455,000.00 0 .00 r e^rfund Drrr<ansfeers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $2,248,892.00 $0.00 $2,248,892.00 $10,960.05 $106,737.30 $10,960.05 $2,131,194.65 5% $10,953.91 Fain' 020 .Ca:rlllplii'ta:rlll'h'rmlll'piii' IF:uii"wrd'�0a als $2,248,892.00 $0.00 $2,248,892.00 $10,960.05 $106,737.30 $10,960.05 $2,131,194.65 $10,953.91 Village Board Meeting-February 21,2017 3 Page 49 of 385 Expense Budget by Account Classification Report Ilhirough /3) 2ir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account c:VassOficaflon Budget Amendments Budget Transscdons Encumbrances Transscdons Transscdons IPec'd NorYear'YTD Fund 023..sS"heetlimIlllI:wur' Coui"rs^tmc F�ruui"rd EXPENSE F:on r<acL.ial Services 40,000.00 .00 40,000.00 .00 .00 .00 40,000.00 0 .00 Other II xlbe^Y,'Ydl K.res .00 .00 .00 .00 .00 .00 .00 +++ .00 lr&id llinjlarrrove°ineni s .00 .00 .00 .00 .00 .00 .00 +++ .00 rfr<astrucL.we^ 3,972,000.00 .00 3,972,000.00 225.00 12,773.00 225.00 3,959,002.00 0 .00 r e^rfund Drrr<ansfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $4,012,000.00 $0.00 $4,012,000.00 $225.00 $12,773.00 $225.00 $3,999,002.00 0% $0.00 Fain' 022 "'sS"'hee'tlui'rmlllxiie Cviiins'tma.lF:ui"wrd'�0a als $4,012,000.00 $0.00 $4,012,000.00 $225.00 $12,773.00 $225.00 $3,999,002.00 $0.00 Village Board Meeting-February 21,2017 4 Page 50 of 385 Expense Budget by Account Classification Report Ilhirough /3) 2ir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month X13 X13 Budget-YTD °/a Used/ Account OassOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons IPec'd NorYear'YTD Fund 02.4 I@""Illswod 2.a"murwrholll 1;.oIII"rs^tmc'flolin I@"r:ulll"rd EXPENSE F:on r<acL.ial Se^rvlces 72,840.00 .00 72,840.00 .00 .00 .00 72,840.00 0 .00 )1flllt'les 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 233.41 F:calm'Ylm'Ycdc des&Sujll l;:flHes 5,202.00 .00 5,202.00 .00 .00 .00 5,202.00 0 .00 Other II xlaendlK.wes 5,202.00 .00 5,202.00 .00 .00 .00 5,202.00 0 .00 Other II qul jl,:bine^u' .00 .00 .00 .00 .00 .00 .00 +++ .00 I)iStrllmliton systems 100,000.00 .00 100,000.00 (2,997.95) .00 (2,997.95) 102,997.95 -3 .00 rfr<astrucL.we^ 610,000.00 .00 610,000.00 .00 .00 .00 610,000.00 0 .00 EXPENSE TOTALS $795,744.00 $0.00 $795,744.00 ($2,997.95) $0.00 ($2,997.95) $798,741.95 0% $233.41 Fund 024 I@""Illswod 2.a"mul"wr'halll 2.a"mulnsh IF:urrwrd'�oa als $795,744.00 $0.00 $795,744.00 ($2,997.95) $0.00 ($2,997.95) $798,741.95 $233.41 Village Board Meeting-February 21,2017 5 Page 51 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month YTD YTD Budget-YTD °/a Used/ Account c:VaassffIcaaflon Budget Amendments Budget Traarasactuons Encumbrances Traarasactuons Traarasactuons Pec'd PriorYear'YTD Fund 040 Re'ruse 18:NIs'llposa:aIII IF":uind EXPENSE Personal Services,Scheduled S aI ales yxWages 256,271.00 .00 256,271.00 14,268.69 .00 14,268.69 242,002.31 6 15,684.22 1annjaloye°e°I:3ene^Rs 113,666.00 .00 113,666.00 7,864.69 .00 7,864.69 105,801.31 7 5,785.34 Other II wnj,loye^e^Costs 1,298.00 .00 1,298.00 .00 .00 .00 1,298.00 0 .00 F:on racL.ial Services 4,078,062.00 .00 4,078,062.00 128,715.02 .00 128,715.02 3,949,346.98 3 195,464.01 Uhftl es 465.00 .00 465.00 24.61 .00 24.61 440.39 5 21.77 rrssl.w once+ 29,528.00 .00 29,528.00 2,460.67 .00 2,460.67 27,067.33 8 2,409.50 Coininodl Ues&SujgaII:flHes 39,975.00 .00 39,975.00 .00 8,429.00 .00 31,546.00 21 .00 EXPENSE TOTALS $4,519,265.00 $0.00 $4,519,265.00 $153,333.68 $8,429.00 $153,333.68 $4,357,502.32 4% $219,364.84 Fund 040 IPeruse IINIslllaa"asalll IF:uirad'�0a als $4,519,265.00 $0.00 $4,519,265.00 $153,333.68 $8,429.00 $153,333.68 $4,357,502.32 $219,364.84 Village Board Meeting-February 21,2017 6 Page 52 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account c:VaassOficaflon Budget Amendments Budget Traansacdons Encumbrances Traansacdons Traansacdons IPec'd NorYear'YTD Fund 041 .. IMota»°aui°'IF:uelll Fax I@ aaurwd EXPENSE Con r<acL.ial Services 346,188.00 .00 346,188.00 .00 143,244.11 .00 202,943.89 41 16,247.12 flhftl es 162,365.00 .00 162,365.00 .00 .00 .00 162,365.00 0 20,337.45 Coininodl Ues&SujgaII:flHes 471,518.00 .00 471,518.00 1,949.62 34,500.00 1,949.62 435,068.38 8 60,219.67 Bkiil&ngIlinjrp rove^inenr s .00 .00 .00 .00 .00 .00 .00 +++ .00 rfr<astrucL.we^ 917,000.00 .00 917,000.00 .00 .00 .00 917,000.00 0 .00 EXPENSE TOTALS $1,897,071.00 $0.00 $1,897,071.00 $1,949.62 $177,744.11 $1,949.62 $1,717,377.27 9% $96,804.24 Fund 041 IMota»aui' IF: uelll Fax IF:uirwrd'�oa als $1,897,071.00 $0.00 $1,897,071.00 $1,949.62 $177,744.11 $1,949.62 $1,717,377.27 $96,804.24 Village Board Meeting-February 21,2017 7 Page 53 of 385 Expense Budget by Account Classification Report Ilhirough /3) 2ir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account c:Vass0ficaaflon Budget Amendments Budget Trarasacdons Encumbrances Trarasacdons Trarasacdons IPec'd NorYear'YTD Fund 042...2.18)IBG EXPENSE Personal Services,Scheduled Salaries yxWages 51,171.00 .00 51,171.00 2,731.04 .00 2,731.04 48,439.96 5 2,868.75 1annjaloye°e°BkeneRs 25,272.00 .00 25,272.00 1,804.55 .00 1,804.55 23,467.45 7 1,961.90 Other II lnjY:loyee Fosa s 1,082.00 .00 1,082.00 .00 .00 .00 1,082.00 0 .00 F:on racL.ial Services 512,856.00 .00 512,856.00 10,319.96 .00 10,319.96 502,536.04 2 12,253.21 CoininodiUes&SujgaII:flHes 540.00 .00 540.00 .00 .00 .00 540.00 0 .00 Other II xlbe^Y,'Ydl K.res .00 .00 .00 .00 .00 .00 .00 ... .00 .slidllinjYl trove^InenY s .00 .00 .00 .00 .00 .00 .00 ... .00 Bkiil&ngIlinjrp rove°inenr s .00 .00 .00 .00 .00 .00 .00 +++ .00 nfr<astrucL.we^ .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $590,921.00 $0.00 $590,921.00 $14,855.55 $0.00 $14,855.55 $576,065.45 3% $17,083.86 Fund 042. CIE)IBG"�"ea'tals $590,921.00 $0.00 $590,921.00 $14,855.55 $0.00 $14,855.55 $576,065.45 $17,083.86 Village Board Meeting-February 21,2017 $ Page 54 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account c:VassOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons IPec'd NorYear'YTD Fund 043..Asset Selllmiiiie I@ uond EXPENSE Other II wnj,loye^e^Costs 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 t:on racL.ial Services 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 .00 Other II qul jq:aine nu 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 94.19 EXPENSE TOTALS $7,000.00 $0.00 $7,000.00 $0.00 $0.00 $0.00 $7,000.00 0% $94.19 Fund 043 AssetSelllmiiii'e IF:uri"ad'�oa als $7,000.00 $0.00 $7,000.00 $0.00 $0.00 $0.00 $7,000.00 $94.19 Village Board Meeting-February 21,2017 9 Page 55 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account c:VaassOficaflon Budget Amendments Budget Traansacdons Encumbrances Traansacdons Traansacdons IPec'd NorYear'YTD Fund 044.. IF:edeui°°aalll IPquiliitaalllallle S11INiiiie IF:urnds EXPENSE Con racL.ial Services 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 Bkiil&ngIlinjrp rove^inenr s .00 .00 .00 .00 .00 .00 .00 +++ .00 Other II qul jl,:bine^u' 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 EXPENSE TOTALS $2,000.00 $0.00 $2,000.00 $0.00 $0.00 $0.00 $2,000.00 0% $0.00 Fund 044 IF"eat IFquiliitaalllallle S11INiiiie IF:ur ds'�oa als $2,000.00 $0.00 $2,000.00 $0.00 $0.00 $0.00 $2,000.00 $0.00 Village Board Meeting-February 21,2017 10 Page 56 of 385 Expense Budget by Account Classification Report I IhirogIh .d.III./ N Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month YTD YTD Budget-YTD Used/ Account c:assOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons IPec'd NorYear YTD Fund 045.. IPHPI I@""liiui°ao I@ uond EXPENSE Other Wnjloye^e^Cosh s 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 .00 Con racL.ial Services .00 .00 .00 .00 .00 .00 .00 ... .00 O't YeequjjN,:bine"4.'Y 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 .00 n7 e%rfund Ilraal sfers .00 .00 .00 .00 .00 .00 .00 ... .00 EXPENSE TOTALS $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0% $0.00 Fund 045 I[)U l I lii m IF a nd.�oo ala $20,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 $0.00 Village Board Meeting-February 21,2017 11 Page 57 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account Oaass0ficaflon Budget Amendments Budget Traansacdons Encumbrances Traansacdons Traansacdons IPec'd NorYear'YTD Fund 046.. IFbiieillgi a I@""liiur'e Fax IBaaaaoi°'d I@ aaind EXPENSE Other II wnj,loyee Costs 15,000.00 .00 15,000.00 712.06 .00 712.06 14,287.94 5 .00 t:on racL.ial Services 15,000.00 .00 15,000.00 3,603.03 .00 3,603.03 11,396.97 24 3,078.97 n a.w ance 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 CoininodiUea&SujgbI;:flHes 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 .00 Other II qul jq:ainenr 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 .00 EXPENSE TOTALS $65,500.00 $0.00 $65,500.00 $4,315.09 $0.00 $4,315.09 $61,184.91 7% $3,078.97 Fund 046 IFbii'euia3ui'a I@"liiui"'e Fax IBaaaaid I@"'aaurad'�oa als $65,500.00 $0.00 $65,500.00 $4,315.09 $0.00 $4,315.09 $61,184.91 $3,078.97 Village Board Meeting-February 21,2017 12 Page 58 of 385 Expense Budget by Account Classification Report I IhirogIh .d.III./ N Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month YTD YTD Budget-YTD Used/ Account c:assOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons IPec'd NorYear YTD Fund 048 IB��s�ul°oss IP�IiisLm°'moL I@""��ul"�'� EXPENSE B[o d PI"IIYcIji:al .00 .00 .00 .00 .00 .00 .00 ... .00 nYerest Xi:b nse 1,721,000.00 .00 1,721,000.00 .00 .00 .00 1,721,000.00 0 .00 EXPENSE TOTALS $1,721,000.00 $0.00 $1,721,000.00 $0.00 $0.00 $0.00 $1,721,000.00 0% $0.00 Fund 048 I ishims Ir)liIIshkt IF uIII d notal a $1,721,000.00 $0.00 $1,721,000.00 $0.00 $0.00 $0.00 $1,721,000.00 $0.00 Village Board Meeting-February 21,2017 13 Page 59 of 385 Expense Budget by Account Classification Report I IhirogIh .d.III./ N Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month YTD YTD Budget-Xlflf3 Used/ Account c:assOficafloma Budget Amendments Budget lfransacdomas Encumbrances lfransacdomas lfransacdomas IPec'd NorYear YTD Fund 050.. tateul°'aalind Seweul°'IF"senna EXPENSE Personal Services,Scheduled Salaarles&Wages 2,318,740.00 .00 2,318,740.00 109,330.30 .00 109,330.30 2,209,409.70 5 120,799.75 Iannj aloye°e°Bk e ne Rs 904,670.00 .00 904,670.00 56,858.14 .00 56,858.14 847,811.86 6 38,423.73 Other II wnj,loye^e^Costs 42,404.00 .00 42,404.00 6,160.01 1,250.00 6,160.01 34,993.99 17 1,714.49 t:on racL.ial Se^rvlces 8,791,699.00 .00 8,791,699.00 108,216.87 193,934.91 108,216.87 8,489,547.22 3 108,543.16 fltilities 170,172.00 .00 170,172.00 3,971.98 .00 3,971.98 166,200.02 2 4,743.51 rsslalance+ 100,042.00 .00 100,042.00 8,336.84 .00 8,336.84 91,705.16 8 8,122.59 ytcalarlarcdc des&SujgaII:flHes 321,990.00 .00 321,990.00 4,750.78 47,067.54 4,750.78 270,171.68 16 4,934.52 Other I X bemk'Yda K.l"es .00 .00 .00 .00 .00 .00 .00 ... .00 G:w lc1 ngIlinjr aroveine r s 70,000.00 .00 70,000.00 .00 6,500.00 .00 63,500.00 9 .00 Office II qui jq:alarenu 1,040.00 .00 1,040.00 326.19 .00 326.19 713.81 31 .00 Other II qui jq:alarenu 275,585.00 .00 275,585.00 3,085.44 .00 3,085.44 272,499.56 1 41,164.94 D7strllaliton systems 2,751,200.00 .00 2,751,200.00 .00 32,110.00 .00 2,719,090.00 1 2,000.00 rfr<astrucL.we .00 .00 .00 .00 .00 .00 .00 +++ .00 {[ictal d fal"ncY jI i:bal .00 .00 .00 .00 .00 .00 .00 ... .00 ne re st Xi:be nse" .00 .00 .00 .00 .00 .00 .00 ... .00 ne%rfund DIfaal sfer .00 .00 .00 .00 .00 .00 .00 ... .00 �o{ie De"teni,Ylned .00 .00 .00 .00 .00 .00 .00 ... .00 EXPENSE TOTALS $15,747,542.00 $0.00 $15,747,542.00 $301,036.55 $280,862.45 $301,036.55 $15,165,643.00 4% $330,446.69 Fund 050 Wateii"'aalindSeweul' IF:urrad'�oaals $15,747,542.00 $0.00 $15,747,542.00 $301,036.55 $280,862.45 $301,036.55 $15,165,643.00 $330,446.69 Village Board Meeting-February 21,2017 14 Page 60 of 385 Expense Budget by Account Classification Report I Ihirough Cd.III./ N Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month YTD YTD Budget-XlfIf3 Used/ Account c:assffIcafloma Budget Amendments Budget lfransactuomas Encumbrances lfransactuomas lfransactuomas Pec'd PriorYear YTD Fund ttV't1...Viliillllaaa3e IIiiii°'lllc!iiii°ag Systeuin I@""seal°W EXPENSE Personal Services,Scheduled S aI ales&Wages 37,805.00 .00 37,805.00 2,105.19 .00 2,105.19 35,699.81 6 2,302.68 1annjaloye°e°I:3ene°Rs 17,708.00 .00 17,708.00 1,198.60 .00 1,198.60 16,509.40 7 853.07 f:on racL.ial Services 45,757.00 .00 45,757.00 820.66 4,963.47 820.66 39,972.87 13 .00 rsslai ance+ 1,596.00 .00 1,596.00 133.00 .00 133.00 1,463.00 8 158.50 Coiniarcdc des&SujgaII:flHes 541.00 .00 541.00 .00 .00 .00 541.00 0 .00 Other 11::Xbemk'YC,I K.wes .00 .00 .00 .00 .00 .00 .00 ... .00 G:w l&ngIlinjrp rove^ine r s 7,359.00 .00 7,359.00 .00 .00 .00 7,359.00 0 .00 rfr<astrucL.we .00 .00 .00 .00 .00 .00 .00 +++ .00 r e°rfund Drrr<ansfers .00 .00 .00 .00 .00 .00 .00 +++ .00 �o I3e°De°teirni,flired .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $110,766.00 $0.00 $110,766.00 $4,257.45 $4,963.47 $4,257.45 $101,545.08 8% $3,314.25 Fund ttVu'1 t/IiiulllPaaa3e IPauui"'lllk Sys IF:uirad'�oa als $110,766.00 $0.00 $110,766.00 $4,257.45 $4,963.47 $4,257.45 $101,545.08 $3,314.25 Village Board Meeting-February 21,2017 15 Page 61 of 385 Expense Budget by Account Classification Report I Ihirough Cd.III./ N 2ir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month YTD YTD Budget-XlfIf3 Used/ Account c:assffIcafloma Budget Amendments Budget lfransactuomas Encumbrances lfransactuomas lfransactuomas Pec'd PriorYear YTD Fund 052.. I1111'lllc!iiii°ag Systeuin IPe oui°%Ude IFaaiii°W EXPENSE Personal Services,Scheduled S aI ales&Wages 27,691.00 .00 27,691.00 1,545.03 .00 1,545.03 26,145.97 6 1,682.91 1annjaloye°e°I:3ene°Rs 13,104.00 .00 13,104.00 880.48 .00 880.48 12,223.52 7 659.12 f:on racL.ial Services 100,040.00 .00 100,040.00 533.44 6,426.25 533.44 93,080.31 7 712.42 fltilities 11,165.00 .00 11,165.00 4.12 .00 4.12 11,160.88 0 .00 rsslai ance+ 1,382.00 .00 1,382.00 115.17 .00 115.17 1,266.83 8 128.08 Coiniarcdc des&SujgaII:flHes 10,377.00 .00 10,377.00 .00 1,500.00 .00 8,877.00 14 .00 Other 11::Xbemk'YC,I K.wes .00 .00 .00 .00 .00 .00 .00 ... .00 G:w l&ngIlinjrp rove^ine r s .00 .00 .00 .00 .00 .00 .00 +++ .00 rfr<astrucL.we .00 .00 .00 .00 .00 .00 .00 +++ .00 r e°rfund Drrr<ansfers .00 .00 .00 .00 .00 .00 .00 +++ .00 �o I3e°De°teini,flrred .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $163,759.00 $0.00 $163,759.00 $3,078.24 $7,926.25 $3,078.24 $152,754.51 7% $3,182.53 Fund 052. IPaaui"'IIIc Sys IPe eui"aaae I@"'aaui"ad'�oa als $163,759.00 $0.00 $163,759.00 $3,078.24 $7,926.25 $3,078.24 $152,754.51 $3,182.53 Village Board Meeting-February 21,2017 16 Page 62 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account c:VaassOficaflon Budget Amendments Budget Traarasacdons Encumbrances Traarasacdons Traarasacdons IPec'd NorYear'YTD Fund 060..VelllhiiMe IM aiiiintoumaunr»'::e I@'uuind EXPENSE Personal Services,Scheduled Salaries txWages 985,679.00 .00 985,679.00 52,164.81 .00 52,164.81 933,514.19 5 60,694.36 1annjaloye°e°BkeneRs 401,504.00 .00 401,504.00 25,740.74 .00 25,740.74 375,763.26 6 18,856.42 Other II wnj,loye^e^Costs 4,005.00 .00 4,005.00 .00 .00 .00 4,005.00 0 .00 t:on racL.ial Services 106,483.00 .00 106,483.00 561.26 13,534.00 561.26 92,387.74 13 3,672.47 tltilit:iees 3,259.00 .00 3,259.00 269.38 .00 269.38 2,989.62 8 54.42 Coininodl Ues&SujgaII:flHes 669,115.00 .00 669,115.00 29,252.49 263,163.46 29,252.49 376,699.05 44 21,329.17 Other II xlbe^Y,'Ydl K.res .00 .00 .00 .00 .00 .00 .00 ... .00 Office II qul jq:aine nu 590.00 .00 590.00 .00 .00 .00 590.00 0 175.47 Other IIqul jq:aine nu 3,788.00 .00 3,788.00 .00 .00 .00 3,788.00 0 .00 EXPENSE TOTALS $2,174,423.00 $0.00 $2,174,423.00 $107,988.68 $276,697.46 $107,988.68 $1,789,736.86 18% $104,782.31 Fund 060 Vellh'aliMe IM allinteuraaaun e IF:uirad'�0a als $2,174,423.00 $0.00 $2,174,423.00 $107,988.68 $276,697.46 $107,988.68 $1,789,736.86 $104,782.31 Village Board Meeting-February 21,2017 17 Page 63 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account c:VaassOficaflon Budget Amendments Budget Traarasacdons Encumbrances Traarasacdons Traarasacdons IPec'd NorYear'YTD Fund 051...VelllhiiMe IRelllalllaaceuineuret IF:urnd EXPENSE Other II xlbe^Y,'Ydl K.res .00 .00 .00 .00 .00 .00 .00 +++ .00 Nloa ar II qul jq:ainenu 2,124,000.00 .00 2,124,000.00 375.49 891,899.59 375.49 1,231,724.92 42 1,990.00 r e^rfund Drrr<ansfers .00 .00 .00 .00 .00 .00 .00 +++ .00 �o Bie°Deete°ini,flned .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $2,124,000.00 $0.00 $2,124,000.00 $375.49 $891,899.59 $375.49 $1,231,724.92 42% $1,990.00 Fund 061 Vellh'aliMe IRelllplllaaceuineui'et IF:urrad'�0a als $2,124,000.00 $0.00 $2,124,000.00 $375.49 $891,899.59 $375.49 $1,231,724.92 $1,990.00 Village Board Meeting-February 21,2017 18 Page 64 of 385 Expense Budget by Account Classification Report I IhirogIh .d.III./ N 2ir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month YTD YTD Budget-Xlflf3 Used/ Account c:assOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons IPec'd NorYear YTD Fund 062...Coiiiirwlllputeui ReIlpIIPa ceiiineui"r't F�ruui"rd EXPENSE Other I X bc"P'Yda K.l"es .00 .00 .00 .00 .00 .00 .00 ... .00 Office II qul jq:aine nu 314,310.00 .00 314,310.00 .00 .00 .00 314,310.00 0 3,200.30 EXPENSE TOTALS $314,310.00 $0.00 $314,310.00 $0.00 $0.00 $0.00 $314,310.00 0% $3,200.30 Fund 062""C oiii'rmlllputeui 12elllpIIlaceiin IF:uirad'�0a als $314,310.00 $0.00 $314,310.00 $0.00 $0.00 $0.00 $314,310.00 $3,200.30 Village Board Meeting-February 21,2017 19 Page 65 of 385 Expense Budget by Account Classification Report Ilhirough /3) Dir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account OassOficaflon Budget Amendments Budget Transacdons Encumbrances Transacdons Transacdons IPec'd Nor'Year'YTD Fund 063.. IRIIslllc IMaauraaaa3euineurat IF"sauna EXPENSE f:on raeclL.i al Services 22,000.00 .00 22,000.00 .00 .00 .00 22,000.00 0 .00 rrss.waance 7,667,320.00 .00 7,667,320.00 786,966.75 37,890.29 786,966.75 6,842,462.96 11 869,178.87 CoininodiUea&SujgbI;:flHes 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 .00 Other II qul jq:ainenr .00 .00 .00 .00 .00 .00 .00 +++ .00 Yflra stlruclL.we^ .00 .00 .00 .00 .00 .00 .00 +++ .00 r erfund D irrraansfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $7,709,320.00 $0.00 $7,709,320.00 $786,966.75 $37,890.29 $786,966.75 $6,884,462.96 11% $869,178.87 Fund 063 Iftliislllc IMaauiaaaa3euineui'at I@"'aaurad0� aals $7,709,320.00 $0.00 $7,709,320.00 $786,966.75 $37,890.29 $786,966.75 $6,884,462.96 $869,178.87 Village Board Meeting-February 21,2017 20 Page 66 of 385 Expense Budget by Account Classification Report Ilhirough /3) 7ir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account Oaass0ficaflon Budget Amendments Budget Traansacdons Encumbrances Traansacdons Traansacdons IPec'd NorYear'YTD Fund 070.. ICselllliiee ICseurasliieura IF:uind EXPENSE Per<lon B»ene^Rs 4,756,710.00 .00 4,756,710.00 396,374.91 .00 396,374.91 4,360,335.09 8 386,462.59 Con racL.ial Services 156,500.00 .00 156,500.00 1,116.61 .00 1,116.61 155,383.39 1 374.60 n a.w ance 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 .00 Coininodl Uea&SujgbI;:flHes 100.00 .00 100.00 .00 .00 .00 100.00 0 .00 (:hirer II xlaer'rdl K.res 10,000.00 .00 10,000.00 795.00 .00 795.00 9,205.00 8 .00 Office II qul jq:ainenr .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $4,938,310.00 $0.00 $4,938,310.00 $398,286.52 $0.00 $398,286.52 $4,540,023.48 8% $386,837.19 Fund 070 ICsellluiee ICseurasliieui'a IF:uirad'�oa als $4,938,310.00 $0.00 $4,938,310.00 $398,286.52 $0.00 $398,286.52 $4,540,023.48 $386,837.19 Village Board Meeting-February 21,2017 21 Page 67 of 385 Expense Budget by Account Classification Report Ilhirough /3) 7ir°'iiar° Hscar I Year, ActMty I:nllude Adopted Budget Amended Current Month XTIO XTIO Budget-YTD °/a Used/ Account Oaass0ficaflon Budget Amendments Budget Traansacdons Encumbrances Traansacdons Traansacdons IPec'd NorYear'YTD Fund 071..•I@""liiur'e ICseurasliieura IF:uind EXPENSE Per<lon B»ene^Rs 5,189,810.00 .00 5,189,810.00 441,756.99 .00 441,756.99 4,748,053.01 9 411,151.38 Con racL.ial Services 134,500.00 .00 134,500.00 10,700.00 .00 10,700.00 123,800.00 8 10,420.00 n a.w ance 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 .00 Coininodl Uea&SujgbI;:flHes 100.00 .00 100.00 .00 .00 .00 100.00 0 .00 Other II xlaer'rdl K.res 10,000.00 .00 10,000.00 795.00 .00 795.00 9,205.00 8 .00 EXPENSE TOTALS $5,349,410.00 $0.00 $5,349,410.00 $453,251.99 $0.00 $453,251.99 $4,896,158.01 8% $421,571.38 Fund 071 I@"'uiuie ICseurasliieui'a IF:uirad'�0a als $5,349,410.00 $0.00 $5,349,410.00 $453,251.99 $0.00 $453,251.99 $4,896,158.01 $421,571.38 Grand"hoc aals $112,764,841.00 $0.00 $112,764,841.00 $5,373,301.49 $2,494,028.26 $5,373,301.49 $104,897,511.25 $5,138,322.18 Village Board Meeting-February 21,2017 22 Page 68 of 385 Plinge of Mount rrosp"t Item VIII. B.: List of Bills - February 1 - February 14, 2017 Department: Finance ............................................. .____ ............................................. Information: Approve List of Bills - February 1 - February 14, 2017 - $1,904,719.60 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name List of Bills - a February 1 - Backup Material 2/15/2017 02142017_List_of_Bills.pdf February 14, 2017 Village Board Meeting-February 21,2017 Page 69 of 385 VILLAGE OF MOUNT PROSPECT List of Bills February 1-February 14,2017 Fund Vendor Name Invoice Description Amount 001 General Fund ABC Plumbing&Heating Cooling Electric Refund Building Permit#16-2430(612 N Main St) $ 50.00 ACS State&Local Government Solutions Illinois State Disbursement Unit 5,523.46 Addison Building Material Co. Detention/Retention Supplies 35.90 Detention/Retention Supplies 35.99 Agolli,Bashmir Refund Building Permit#141723(2947 Briarwood Dr#E) 115.00 Air One Equipment,Inc. Repair items for SCBAs thru out the year 500.00 2 blowhard fans for E13&E14 6,660.00 Aladtec Inc. 2017 Firemanager Subscription,support&services 2,870.40 Andres Medical Billing,Ltd. Ambulance Billing-January 2017 6,509.67 Aramark Uniform Services,Inc. Uniform Cleaning and Rental 97.86 Uniform Cleaning and Rental 97.86 ARC Document Solutions,LLC Equipment Maintenance 66.00 Ariens Specialty Brands LLC Uniform Expense 99.99 Association of Police Social Workers 2017 Membership renewal 160.00 Avanti Cafe&Sandwich Bar,Inc. Candidate Interviews BOFPC Dinner 96.00 Candidate Interviews BOFPC Dinner 85.00 B&H Photo/video Lighting supplies 1,198.25 Wireless Microphone System 1,487.45 Baldini,Carol Reimbursement for quad cane tips 20.45 Tablecloths for Centennial Re-Enactment Night 33.98 Reimbursement for MRC stickers 43.74 Barclay Hospitality Services,Inc. Lodging for training class 772.88 Lodging for training class 772.88 Lodging for training class 772.88 Brownells,Inc. Range supplies 411.50 Busse's Flowers&Gifts Hoefert flowers 60.00 Capital One National Association Costco Purchases 1/09/17-1/23/17 1,017.03 Carl M.wahlstrom,jr.,m.d. Employee Psychiatric Exam 6,925.50 Catherine Basler Celestial Celebration Supplies 2017 436.44 Celestial Celebration Supplies 2017 2,366.22 CDW LLC Office Supplies 58.08 Adapter for Pub Ed Programs 42.32 Tablet Cases 231.00 Printer supplies 54.77 Computer equipment 450.08 Server licenses for network monitoring/alerting 1,096.96 Evidence collection supplies 381.90 Credit for merchandise return:Maclocks Apple TV lock mount (43.09) Century Cleaners Uniform Cleaning 1.82 Uniform Cleaning 11.95 Uniform Cleaning 16.10 Uniform Cleaning 35.02 Uniform Cleaning 27.90 Uniform Cleaning 10.12 Uniform Cleaning 18.60 Chem-wise Ecological Pest Mgmt Inc. Equipment Maintenance and Repair 215.00 Chen,Michael Travel and Meeting Expenses 9.05 Chicago Office Technology Group Toner 206.00 Chicago Title and Trust Company Purchase of property 32 W. Busse Ave. 503,473.00 Costar Realty Information,Inc. Costar Services 566.48 Crystal Court Shopping Center March rent for the CCC 5,989.97 Dell Marketing L.P. Equallogic Support Renewal 1,627.08 Dorsey,Sean Travel and Meeting Expenses 80.66 Doshi,Brendan Centennial Celebration 2017 250.00 Doug Mockett&Co.,Inc. Maintenance and Repair Supplies 177.65 Eckert,Lisa Newsletter Design 3,650.00 Eldredge,Candace Garnishment 706.15 Eterno,David G. 2016 December invoice 347.50 January 2017 billing 347.50 Experian Background checks-January 2017 77.24 Federal Express Corp Postage for Monitor Battery Repair 34.67 Shipping Expenses 21.47 Filipek,Scott Reimburse expenses:Supplies for fire hydrant project(Sept.'16 49.24 Fire Pension Fund Fire Pension 24,416.89 Four Seasons Heating and A/C Refund Building Permit#16-2218(502 Huntington Commons Rd#441) 61.00 Page 1 of 9 Village Board Meeting-February 21,2017 Page 70 of 385 VILLAGE OF MOUNT PROSPECT List of Bills February 1-February 14,2017 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) Furr,Bryan Reimburse training expenses 50.00 Garris,Joseph Reimburse training expenses 392.40 Reimburse training expenses 23.75 Garvey's Office Products Office Supplies 15.59 Office Supplies 79.92 Office Supplies 3.19 GreatAmerica Financial Services Corporation Office Equipment 149.47 Hampton Inn At U of I Lodging for training class 08/14-17/17 308.49 Haycock,Kenneth R. Uniform Expense 2,932.39 Healy Asphalt Company,llc. Streets Patching Materials 1,591.65 Streets Patching Materials 1,403.01 Hedden,Harvey V. Membership&training conference registrations 1,296.00 Heinking,Jill Reimbursement for supplies for Mindfullness class 32.25 Reimbursement for supplies for Mindfullness class 34.91 Reimbursement for supplies for Mindfullness class 43.98 Home Depot U.S.A.,Inc. Home Depot Statement-December 2016 612.10 Homer Tree Care,Inc. Tree Removal 5,845.82 Hull,David Training Expenses 45.00 Training Expenses 46.78 Hyatt Corp.as agent of Arch Hotel Project Owner Lodging for IACP LEI conference 05/20-24/17 2,923.40 ICMA RHS Sick 24 36,538.21 ICMA Retirement Trust-457 ICMA 457 25,547.01 Illinois American Water Company Private Fire Protection Charge 2/1/17-2/28/17 42.30 Illinois Association of Property&evidence Mgr Register for Annual Conference 355.00 Register for Annual Conference 355.00 Register for Annual Conference 355.00 Register for Annual Conference 355.00 Illinois Department of Revenue IL State Withholding 30,620.67 Illinois NATOA NATOA Annual Dues 75.00 Illinois State Toll Hwy Authority Period 10/1/16-12/31/16 115.10 I-Pass Annual Transponder Fee 2017 40.00 Internal Revenue Service Federal Withholding 201,906.08 International Assoc of Arson Investigators IL Chap Register for training conference 75.00 International Association of Financial Crimes Inve Register for training seminar 03/15/17 80.00 International Union of Operating Engineers UOE PW Membership Dues 1,168.48 Int'I Assoc.of Elect.Insp. 1 year membership renewal-Bill Schroeder#7072434 120.00 J&S Plumbing Inc Refund Building Permit#16-0976(1609 Cedar Ln) 50.00 Jones,Daniel G. CDL Reimbursement 30.00 Kearney,Ryan Training Expenses 50.00 Kiesler Police Supply,Inc. Ammunition 848.75 Klein,Thorpe and Jenkins,Ltd. 2016 December Billing 1,335.20 Kuhn,Keith Travel and Meeting Expenses 12.07 Language Line Services,Inc. Over the phone translation in Gujarati 23.40 Marco Technologies,LLC 1/28/16-1/27/17 contract overages 3,746.25 Maxx Contractors Corp Contractual Snow Removal 165.19 McGuffin,Mark Reimburse expenses:FBINA dues 95.00 Reimburse training expenses 134.60 Menard Inc. Office Equipment 149.99 Range supplies 142.57 Supplies 7.72 Metro Federal Credit Union MP Fire Local 4119 Dues 2,432.43 Metropolitan Alliance-Police MP Police Association Dues 1,355.00 Meyer Laboratory,Inc. Custodial Supplies 955.35 Custodial Supplies 220.07 Mighty Mites Awards&Sons 2016 Special Events awards 245.00 Miller,James 2017 NFPA Renewal 125.00 Mobile Print Inc. Vehicle inventory forms 273.54 Business cards 40.26 Business Cards 111.04 Business Cards&Note Pads for Admin 203.51 EMS Opinion Post Cards 87.30 Arrest jackets 746.90 Calibration charts 91.18 Morton Suggestion Co. Polo shirts for Citizens Police Academy 2016 801.07 Murphy,Jean P. Centennial Product for Sale-Baby Clothes 97.18 Page 2 of 9 Village Board Meeting-February 21,2017 Page 71 of 385 VILLAGE OF MOUNT PROSPECT List of Bills February 1-February 14,2017 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) Murphy,Jean P.(continued) USPS-postage 235.00 Nationwide Mutual Insurance Company Nationwide 457 13,193.07 NCPERS Group Life Ins. IMRF Life Insurance 609.60 Neopost USA Inc. Postage Machine Replenishment -2/3/17 3,000.00 Netwrix Corporation System Auditing Software 12,256.35 NICOR Natural Gas Consumption 353.24 Natural Gas Consumption 66.55 Natural Gas Consumption 91.51 Natural Gas Consumption 104.27 Northshore University Healthsystem Blood lead test 55.00 Northwest Central Dispatch System March 2017-Member Assessment 2017 57,592.67 Northwest Police Academy Registration 75.00 Northwest Suburban United Way United Way 99.00 O'Donnell,Kathleen M. Register for training 03/03/17 155.38 Orchestra 33 Entertainment,Inc. 100th Year Celestial Celebration-Band(Final Bill) 7,000.00 Paessler AG PRTG Network Monitor Software 2,422.50 Petty Cash Petty cash replenishment-December 2016 15.01 January Petty Cash-Human Services 55.66 2016 Petty Cash 250.48 2017 Petty cash 241.56 Petty cash replenishment-January 2017 37.25 Police Pension Fund Police Pension 30,613.58 Professional Law Enforcement Training,LLC Registration for training 139.00 Quill Corporation Office supplies-packaging tape dispenser 58.95 Relias Learning,LLC Relias subscription services 01/01-03/31/17 1,757.95 Rentokil North America,Inc. February pest control at the CCC 48.00 Salveo Inc. Postage charges for return of broken Epson scanner 21.45 UPS mailing 15.55 UPS mailing 14.14 UPS mailing 9.60 Schroeder,William Inspection/office supplies 329.13 Society For Human Resource Mgmt Membership renewal 184.00 Sparr,Stevan Reimburse training expenses 40.00 Stenzel,William W. TSR analysis 07/01/16-12/31/16 5,000.00 Sweet T's Bakery&Cake Studio Celestial Celebration 2017 581.25 The Cotillion Centennial Dinner 2/4/17 35,665.00 The Manfred Group,LLC Centennial Celebration Photos 2017 900.00 The Virtus Group,Inc. Register for training 127.00 Third Millennium Assoc.inc. 2017 Lockbox&Fulfillment Center Set-up&Maintenance Fee 650.00 2017/2018 Online Payment System Maintenance 495.00 2017-2018 Vehicle Sticker Software Maintenance 995.00 Thompson Elevator Inspections 3 elevator inspections 111.00 Elevator plan review 75.00 TransUnion Risk and Alternative Data Solutions Inc. Background checks-January,2017 129.50 Traxler,Natalie Ruth Edit Dish'n Out MP Episode 3,Season 2 1,200.00 Edit Dish'n Out MP Episode 2,Season 2 1,200.00 Uline Inc. Evidence collection supplies 187.36 United Health Care 1 Refund for Ambulance Services 6/15/16 544.32 United Healthcare Flex Benefit Plan Services Dec 603.25 United Parcel Service Miscellaneous shipping charges 5.96 University of Louisville Register for training class 03/20-31/17 1,195.00 Vanopdorp,Teresa Reimbursement-Celestial Celebration Supplies 2017 420.43 Village of Mount Prospect Flex-Medical 10,207.33 W.W.Grainger,Inc. Custodial Supplies 148.50 Maintenance and Repair Supplies 50.58 Warehouse Direct Office equipment received on 12/31/16 1,173.00 Office Supplies 47.22 Office Supplies 695.00 Cleaning wipes,paper,batteries,file tabs,calculator 198.15 Office Supplies 62.85 Clipboards and Planner 35.18 Office Supplies 372.17 Wide Open West Backup Internet 284.50 Wulbecker,Jeffrey Training Expenses 410.00 Zboril,David Reimburse training expenses 438.15 Page 3 of 9 Village Board Meeting-February 21,2017 Page 72 of 385 VILLAGE OF MOUNT PROSPECT List of Bills February 1-February 14,2017 Fund Vendor Name Invoice Description Amount 001 General Fund Total $ 1,109,524.08 020 Capital Improvement Fund American Building Services Improvements to Public Building $ 278.02 Improvements to Public Building 811.24 AVI Systems,Inc. New Switcher for Board Room 26,138.00 Dome Corporation Of North America Release Retainage Invoice#2168 39,526.45 Release Retainage Invoice#2174 9,628.60 Release Retainage Invoice#2186 16,590.40 Northwest Central 9-1-1 System Motorola Subscriber Financing-February 2017 10,603.91 Northwest Electrical Supply Other Public Buildings 3,345.84 020 Capital Improvement Fund Total $ 106,922.46 023 Street Improvement Construc Fund Baxter&Woodman,Inc. Traffic Improvements $ 225.00 Traffic Improvements 592.50 023 Street Improvement Construc Fund Total $ 817.50 040 Refuse Disposal Fund Eldredge,Candace Garnishment $ 78.46 Groot Industries,Inc. Refuse Disposal Program 342.63 ICMA RHS Sick 24 440.81 ICMA Retirement Trust-457 ICMA 457 33.49 Illinois Department of Revenue IL State Withholding 285.80 Internal Revenue Service Federal Withholding 2,448.42 International Union of Operating Engineers UOE PW Membership Dues 125.26 Nationwide Mutual Insurance Company Nationwide 457 167.24 NCPERS Group Life Ins. IMRF Life Insurance 17.60 Third Millennium Assoc.inc. 01-15-17 Utility Bills 132.93 Village of Mount Prospect Flex-Medical 155.22 040 Refuse Disposal Fund Total $ 4,227.86 041 Motor Fuel Tax Fund Dynegy Energy Services,LLC Electrical Service Delivery $ 507.79 Maxx Contractors Corp Contractual Snow Removal 9,871.61 Meade Electric Co.Inc. Traffic Light Maintenance 3,708.11 041 Motor Fuel Tax Fund Total $ 14,087.51 042 CDBG Arco Construction CDBG SFR 629 W Larkdale(lead) $ 3,500.00 ICMA Retirement Trust-457 ICMA 457 450.00 Illinois Department of Revenue IL State Withholding 48.73 Internal Revenue Service Federal Withholding 466.41 Marco Technologies,LLC 1/28/16-1/27/17 contract overages 1,538.31 Village of Mount Prospect Flex-Medical 31.25 042 CDBG Total $ 6,034.70 045 DUI Fine Fund Chief Supply Corp. DUI testing supplies $ 58.91 045 DUI Fine Fund Total $ 58.91 050 Water and Sewer Fund Addison Building Material Co. Maintenance and Repair Supplies $ 61.89 Maintenance and Repair Supplies 47.05 Maintenance and Repair Supplies 14.72 Alexander Chemical Water System Treatment Chemicals 24.00 Aramark Uniform Services,Inc. Uniform Cleaning and Rental 97.86 Uniform Cleaning and Rental 97.86 Badger Meter Inc. AMR/AMI System 600.60 Century Cleaners Uniform Cleaning 1.83 Uniform Cleaning 11.95 Uniform Cleaning 16.10 Uniform Cleaning 35.03 Uniform Cleaning 27.90 Uniform Cleaning 10.13 Uniform Cleaning 18.60 Page 4 of 9 Village Board Meeting-February 21,2017 Page 73 of 385 VILLAGE OF MOUNT PROSPECT List of Bills February 1-February 14,2017 Fund Vendor Name Invoice Description Amount 050 Water and Sewer Fund(continued) Clear Loss Prevention Building Maintenance 1,119.60 Haycock,Kenneth R. Uniform Expense 2,932.40 ICMA RHS Sick 24 1,449.92 ICMA Retirement Trust-457 ICMA 457 1,668.87 Illinois Department of Revenue IL State Withholding 2,590.63 Internal Revenue Service Federal Withholding 22,544.45 International Union of Operating Engineers UOE PW Membership Dues 1,237.23 K-Plus Engineering,LLC. Professional Service 540.00 Marco Technologies,LLC 1/28/16-1/27/17 contract overages 1,125.87 Mcmaster-carr Supply Co. Repair and Maintenance Supplies 1,613.57 Mount Prospect Paint,Inc. Paint supplies 225.29 Painting Supplies 93.85 Nationwide Mutual Insurance Company Nationwide 457 500.08 NCPERS Group Life Ins. IMRF Life Insurance 52.80 NICOR Natural Gas Consumption 95.33 Natural Gas Consumption 260.97 Northwest Suburban United Way United Way 31.00 Republic Services Inc. Refund Overpayment Cross Connection Fees @1700 Kenneth Dr 30.00 Tank Industry Consultants,Inc. Tank Design Engineering 3,523.14 Tank Design Engineering 1,647.21 Tank Design Engineering 1,500.00 Third Millennium Assoc.inc. 01-15-17 Utility Bills 2,269.23 Village of Mount Prospect Flex-Medical 502.10 W.W.Grainger,Inc. Repair Maintenance Supplies 256.44 Warehouse Direct Office Supplies 695.00 Office Supplies 161.09 Ziebell Water Service Products Repair Maintenance Supplies 738.90 Repair Maintenance Supplies 190.00 Repair Maintenance Supplies 328.48 050 Water and Sewer Fund Total $ 50,988.97 051 Village Parking System Fund ICMA Retirement Trust-457 ICMA 457 $ 9.00 Illinois Department of Revenue IL State Withholding 40.63 Internal Revenue Service Federal Withholding 330.15 International Union of Operating Engineers UOE PW Membership Dues 19.63 Nationwide Mutual Insurance Company Nationwide 457 20.61 NCPERS Group Life Ins. IMRF Life Insurance 4.40 Parkeon Professional Services 416.00 Whoosh Transaction Fees-December 2016 193.55 Village of Mount Prospect Flex-Medical 41.97 051 Village Parking System Fund Total $ 1,075.94 052 Parking System Revenue Fund Dynegy Energy Services,LLC Electrical Service Delivery $ 308.39 ICMA Retirement Trust-457 ICMA 457 6.02 Illinois Department of Revenue IL State Withholding 29.54 Internal Revenue Service Federal Withholding 239.26 International Union of Operating Engineers UOE PW Membership Dues 13.10 Maxx Contractors Corp Contractual Snow Removal 418.20 Nationwide Mutual Insurance Company Nationwide 457 13.73 NCPERS Group Life Ins. IMRF Life Insurance 3.60 NICOR Natural Gas Consumption 265.32 Parkeon Whoosh Transaction Fees-December 2016 99.05 Village of Mount Prospect Flex-Medical 32.40 052 Parking System Revenue Fund Total $ 1,428.61 060 Vehicle Maintenance Fund American Messaging Professional Services $ 79.67 Arlington Heights Ford Vehicle Maintenance Supplies 53.09 Vehicle Maintenance Supplies 83.57 Vehicle Maintenance Supplies 83.57 Vehicle Maintenance Supplies 233.68 P-1 door latch 49.91 P-1 fog light 50.64 Page 5 of 9 Village Board Meeting-February 21,2017 Page 74 of 385 VILLAGE OF MOUNT PROSPECT List of Bills February 1-February 14,2017 Fund Vendor Name Invoice Description Amount 060 Vehicle Maintenance Fund(continued) Atlas First Access,LLC Vehicle Maintenance Supplies 262.06 Bamjak Inc., P-35 engine belt and seat belt tensioner 65.58 Bonnell Industries Inc. Vehicle Maintenance Supplies 332.51 Catching Fluidpower Vehicle Maintenance Supplies 86.45 Chicago Parts&Sound LLC P-34 oil pressure sensor 23.20 Vehicle Maintenance Supplies 247.83 Vehicle Maintenance Supplies 76.18 Foster Coach Sales Inc. 525 front hubcap 56.69 General Parts Inc. 4503 rear brake calipers,dust shields,oil seals&parking shoe 390.26 Global Emergency Products 516 door mirror head 460.17 Side marker lights 51.25 Fire pump intake screens 94.45 Fire door switches 178.79 Vehicle Maintenance Supplies 91.21 Grossinger Chevrolet 2751 air bag clock coil kit 224.63 ICMA RHS Sick 24 643.40 ICMA Retirement Trust-457 ICMA 457 1,540.27 Illinois Department of Revenue IL State Withholding 1,288.43 Internal Revenue Service Federal Withholding 11,088.95 International Union of Operating Engineers UOE PW Membership Dues 597.34 Interstate Battery of Western Chicago 6 batteries 684.70 Liebovich Bros,Inc. Vehicle Maintenance Supplies 475.01 Lund Industries,Inc. Vehicle Maintenance Supplies 46.60 Vehicle Maintenance Supplies 374.63 Mcmaster-carr Supply Co. Hose couplers 131.44 Vehicle Maintenance Supplies 196.18 Vehicle Maintenance Supplies 93.71 Storage drums 144.42 Vehicle Maintenance Supplies 84.37 Vehicle Maintenance Supplies (196.18) NCPERS Group Life Ins. IMRF Life Insurance 48.00 Northwest Suburban United Way United Way 5.00 Ronco Industrial Supply Vehicle Maintenance Supplies 372.00 Small Tools 76.80 Small Tools 94.48 Vehicle Maintenance Supplies 83.67 Rush Truck Centers of Illinois,Inc. 4522 rear brake drums 159.00 4522 rear brake shoes 171.24 Sid Tool Co.,Inc. Chain lube,primer and spray paint 370.15 Village of Mount Prospect Flex-Medical 380.01 W.W.Grainger,Inc. Vehicle Maintenance Supplies 73.26 060 Vehicle Maintenance Fund Total $ 22,302.27 061 Vehicle Replacement Fund GovDeals,Inc. Motor Equipment Police Dept.Vehicles $ 546.75 061 Vehicle Replacement Fund Total $ 546.75 063 Risk Management Fund Intergovernmental Per.ben.coop IPBC-February 2017 $ 488,756.75 Municipal Claims and Safety Agreement Installment 12017 17,481.00 N.W.Ideal Auto Body&Mechanical Repair Inc. P-38 Accident Repair 3,119.30 Ricker,Jeffrey PSEBA Benefit Reimbursement(December 2016) 224.19 PSEBA Benefit Reimbursement(January 2017) 601.00 063 Risk Management Fund Total $ 510,182.24 070 Police Pension Fund Lauterbach&Amen,LLP Pension Services Administration October 2016 $ 1,350.00 Pension Services Administration December 2016 1,350.00 Pension Services Administration January 2017 1,360.00 Mesirow Financial Investment Management,Inc. Inv Mgr Fees 10/1/16-12/31/16 5,790.14 Segall Bryant&Hamill,LLC Inv Mgr Fees 10/1/16-12/31/16 7,152.95 070 Police Pension Fund Total $ 17,003.09 071 Fire Pension Fund Lauterbach&Amen,LLP Pension Services Administration October 2016 $ 1,500.00 Page 6 of 9 Village Board Meeting-February 21,2017 Page 75 of 385 VILLAGE OF MOUNT PROSPECT List of Bills February 1-February 14,2017 Fund Vendor Name Invoice Description Amount 071 Fire Pension Fund(continued) Lauterbach&Amen,LLP(continued) Pension Services Administration December 2016 1,500.00 Pension Services Administration January 2017 1515 Segall Bryant&Hamill,LLC Inv Mgr Fees 10/1/16-12/31/16 5445.03 Wells Fargo Bank Inv Mgr Fees 10/1/16-12/31/16 5,038.68 071 Fire Pension Fund Total $ 14,998.71 073 Escrow Deposit Fund 1751 Kensington LLC Refund Escrow Permit#13-0222A(1703 E Kensington) $ 8,750.00 A-1 Contractors Inc. Refund Escrow Permit#16-0863(500 Huntington Commons Rd) 200.00 Refund Escrow Permit#16-1671(1300 Lama Ln) 200.00 ABC Plumbing&Heating Cooling Electric Refund Escrow Permit#16-0320(919 S Emerson St) 125.00 Refund Escrow Permit#16-1035(1101 Linden Ln) 75.00 Refund Escrow Permit#16-1229(1809 Buckthorn Dr) 125.00 Refund Escrow Permit#16-2200(1410 Fern Dr) 75.00 Refund Escrow Permit#16-2430(612 N Main St) 125.00 Refund Escrow Permit#16-2535(904 Barberry Ln) 125.00 Accurate Plumbing Doctors Refund Escrow Permit#16-0512(1620 Greenwood Dr) 125.00 Advance Mechanical Systems Inc. Refund Escrow Permit#16-2237(1329 Wolf Rd) 125.00 Agolli,Bashmir Refund Escrow Permit#14-1723(2947 Briarwood Dr E) 400.00 A-Hammer Contractor Refund Escrow Permit#16-1050(1413 Sauk Ln) 50.00 A-1 Suburban Plumbing Refund Escrow Permit#16-2176(715 Fairview Ave) 125.00 All Clear Sewer&Drain Refund Escrow Permit#16-0682(209 Bobby Ln) 125.00 Aqua Flow Plumbing Corp Refund Escrow Permit#16-2405(1605 Catalpa Ln) 125.00 ARS of Illinois Refund Escrow Permit#15-1437(1021 Na Wa Ta Ave) 125.00 Refund Escrow Permit#16-0136(223 University Dr) 125.00 Refund Escrow Permit#16-1982(1610 Burning Bush Ln) 125.00 Associated Heating Group Refund Escrow Permit#16-2313(1117 Brentwood Ln) 125.00 Axxess Heating&Air Conditioning Inc Refund Escrow Permit#16-1607(1796 S Elmhurst Rd) 75.00 BBP Plumbing Refund Escrow Permit#16-2341(408 S Wille St) 125.00 Refund Escrow Permit#16-2423(2707 Elayne Ct) 125.00 Bills Plumbing and Sewer Inc Refund Escrow Permit#16-2363(803 S Maple St) 500.00 Bishop Plumbing Inc Refund Escrow Permit#16-0087(1116 Sprucewood Dr) 125.00 Refund Escrow Permit#16-0743(307 N Elm St) 125.00 Brady,David Refund Escrow Permit#16-2305(922 1 Oka Ave) 125.00 Bruno,Michael Refund Escrow Permit#16-1595(412 Garwood Dr) 200.00 Carmen&Sons Concrete Refund Escrow Permit#16-2123(1819 Buckthorn Dr) 200.00 Chicagoland Concrete&Waterproofing Refund Escrow Permit#17-0040(1701 Chariot Ct) 125.00 Christian Life College Refund Escrow Permit#16-1167(423 N Elm St) 125.00 Community Presbyterian Church Refund Escrow Permit#16-2339(407 N Main St) 125.00 Concrete Crawlspaces Corp Refund Escrow Permit#16-1581(10 Stevenson Ln) 125.00 De Luca,Steven R Refund Escrow Permit#17-0028(405 Fairview Ave) 125.00 Doctor Rooter and Plumbing Refund Escrow Permit#16-0869(1112 Sprucewood Dr) 125.00 Duane Blanton Plumbing&Sewer Refund Escrow Permit#16-2235(2001 Chinkapin Oak Dr) 125.00 Refund Escrow Permit#16-2472(911 Wa Pella Ave) 25.00 Refund Escrow Permit#16-2472A(911 Wa Pella Ave) 500.00 Durski,Agnes Refund Escrow Permit#16-0921(314 S Albert St) 125.00 Dziubinski,Zenon Refund Escrow Permit#16-2441(1958 W Algonquin Rd) 125.00 Edwards Engineering Refund Escrow Permit#16-1630(1200 Business Center Dr) 125.00 Fahey,Paul Refund Escrow Permit#16-1499(2002 Ivy Ln) 200.00 Flush Sewer&Drainage Refund Escrow Permit#16-0266(1 W Sunset Rd) 125.00 Refund Escrow Permit#16-0421(1814 Hopi Ln) 125.00 Refund Escrow Permit#16-0717(1817 Apache Ln) 125.00 Refund Escrow Permit#16-1549(1425 Redwood Dr) 125.00 Refund Escrow Permit#16-2185(1114 Heritage Dr) 125.00 Refund Escrow Permit#16-2315(600 S Owen St) 75.00 Four Seasons Heating and A/C Refund Escrow Permit#16-1984(1828 Boulder Dr) 125.00 Refund Escrow Permit#16-2207(1432 Bridgeport Dr) 125.00 Refund Escrow Permit#16-2218(502 Huntington Commons Rd#441 125.00 Refund Escrow Permit#16-2439(915 S Elmhurst Rd) 125.00 G Cat Construction Refund Escrow Permit#15-2366(1400 E Central Rd) 200.00 H2O Plumbing and Sewer Services Refund Escrow Permit#16-0815(214 1 Oka Ave) 125.00 Refund Escrow Permit#16-0918(101 S Elm St) 125.00 Hankook Pain&Rehab Refund Escrow Permit#16-2301(1002 S Elmhurst Rd) 125.00 Hoag,Josh Refund Escrow Permit#16-1885(1134 Juniper Ln) 125.00 Page 7 of 9 Village Board Meeting-February 21,2017 Page 76 of 385 VILLAGE OF MOUNT PROSPECT List of Bills February 1-February 14,2017 Fund Vendor Name Invoice Description Amount 073 Escrow Deposit Fund(continued) I&D Plumbing Inc Refund Escrow Permit#16-2264(401 S Albert St) 75.00 Refund Escrow Permit#16-2333(1823 E Camp McDonald Rd) 125.00 Refund Escrow Permit#16-2452(1819 Cree Ln) 125.00 Refund Escrow Permit#17-0058(306 Eastwood Ave) 75.00 Ibbotson Heating Company Refund Escrow Permit#16-0400(512 Crestwood Ln) 125.00 Refund Escrow Permit#17-0102(201 Russel St) 125.00 1&S Plumbing Inc Refund Escrow Permit#16-0976(1609 Cedar Ln) 125.00 Refund Escrow Permit#16-1135(414 N Elmhurst Ave) 125.00 Refund Escrow Permit#16-1544(1718 Magnolia Ln) 125.00 Refund Escrow Permit#16-1546(204 E Council Trl) 500.00 Refund Escrow Permit#16-1760(2912 Briarwood Dr E) 125.00 Refund Escrow Permit#16-2069(104 E Hiawatha Trl) 125.00 Kerr Mechanical Refund Escrow Permit#16-0570(1112 Fern Dr) 125.00 Refund Escrow Permit#16-1927(308 S Mt Prospect Rd) 125.00 Kosek,Michal Refund Escrow Permit#16-1951(1403 Boro Ln) 200.00 Kotwica,Bryan Refund Escrow Permit#16-1775(705 S OWen St) 125.00 Krempasky,Danuta Refund Escrow Permit#16-2248(108 S Audrey Ln) 200.00 LA Lawn Refund Escrow Permit#16-1028(1742 Corktree Ln) 200.00 Lechowski,Wesley M Refund Escrow Permit#16-1524(129 Marcella Rd) 200.00 Lifeline Plumbing Refund Escrow Permit#16-1604(507 Hi Lusi Ave) 125.00 Refund Escrow Permit#16-1604A(507 Hi Lusi Ave) 375.00 -MV Electric Corp Refund Escrow Permit#17-0068(102 S Mt prospect Rd) 125.00 M&N Brothers Refund Escrow Permit#16-2483(401 E Euclid Ave) 125.00 M.A.Mortenson Company Refund Escrow Permit#13-2299(1540 E Algonquin Rd) 13,880.00 Mega Pros Refund Escrow Permit#16-2531(1910 Yuma Ln) 350.00 Mika,Stanley Refund Escrow Permit#16-2062(1050 Cardinal Ln) 200.00 Moonhouse Refund Escrow Permit#16-0810(918 S School St) 200.00 Mr Rooter Refund Escrow Permit#17-0013(609 Maple Ct) 125.00 Nava,Phillip Refund Escrow Permit#16-2319(514 S Albert St) 125.00 Neubauer,Matt Refund Escrow Permit#16-0359(1006 Beechwood Dr) 200.00 Nicks Service Plumbing Refund Escrow Permit#16-2342(1331 Peartree Ln) 125.00 Northscape Enterprises Inc Refund Escrow Permit#16-0995(2014 Pin Oak Dr) 200.00 Refund Escrow Permit#16-1961(205 Stratton Ln) 200.00 Northshore Power Electric Co Inc Refund Escrow Permit#17-0024(303 Mac Arthur Blvd) 125.00 Olson,Robert Refund Escrow Permit#16-2360(216 N Owen St) 125.00 Papreck,Mary T Refund Escrow Permit#16-2070(6 N ALbert St) 200.00 Peterson,David Refund Escrow Permit#17-0044(608 W Larkdale Ln) 125.00 Precision Plumbing Services Inc Refund Escrow Permit#16-2450(314 Russel St) 125.00 Professional Radon Systems Refund Escrow Permit#16-2195(1801 W Golf Rd#82) 125.00 Purofirst of Chicagoland Refund Escrow Permit#16-0121(1827 Azalea Ln) 300.00 Ricks Sewer&Drainage Refund Escrow Permit#16-2302(313 N Prospect Manor Ave) 125.00 Refund Escrow Permit#16-2302A(313 N Prospect Manor Ave) 375.00 Refund Escrow Permit#17-0037(1005 Greenfiled Ln) 125.00 Refund Escrow Permit#17-0070(119 S Elmhurst Ave) 125.00 R1 Concrete Refund Escrow Permit#16-1797(102 Russel St) 25.00 RM1 Construction Refund Escrow Permit#11-0841(1200 River Rd) 1,540.00 Rodding Rooter Refund Escrow Permit#16-0195(510 S Main St) 125.00 Rose Paving Refund Escrow Permit#16-2271(223 University Dr) 200.00 Roto Rooter Refund Escrow Permit#16-1071(1705 Kim Ave) 125.00 Refund Escrow Permit#16-1577(410 Meier Rd) 75.00 Refund Escrow Permit#16-1752(106 Bobby Ln) 125.00 Refund Escrow Permit#16-2403(611 W Rand Rd) 125.00 Refund Escrow Permit#16-2491(2808 Briarwood Dr E) 125.00 Refund Escrow Permit#17-0020(609 S Louis St) 125.00 Salas,Lourdes Refund Escrow Permit#16-1466(2410 E Rand Rd) 125.00 Schwerman Plumbing Company Refund Escrow Permit#16-2526(608 S Louis St) 125.00 Shah,Deepak Refund Escrow Permit#16-1985(200 E Rand Rd) 75.00 Shudy Jr,Robert H Refund Escrow Permit#16-1368(1104 Westgate Rd) 200.00 Smelser,lames F Refund Escrow Permit#16-2502(604 W Sha Bonee Trl) 125.00 St.Paul Lutheran Church Refund Escrow Permit#16-2541(112 S School St) 125.00 Tangney&Sons Plumbing&Sewer Refund Escrow Permit#16-2507(509 Fairview Ave) 125.00 Third District Circuit Court Bond Check 2/2/17 675.00 Bond Check 2/7/17 350.00 Bond Check 2/9/17 150.00 Thomas,Praveen Refund Escrow Permit#16-2132(1608 Larch Dr) 200.00 Page 8 of 9 Village Board Meeting-February 21,2017 Page 77 of 385 VILLAGE OF MOUNT PROSPECT List of Bills February 1-February 14,2017 Fund Vendor Name Invoice Description Amount 073 Escrow Deposit Fund(continued) Tondelli,lames E Refund Escrow Permit#17-0057(1212 Robin Ln) 125.00 TOR Construction Co Inc Refund Escrow Permit#15-1475(740 E Rand Rd) 650.00 Twin Bros Paving and Concrete Refund Escrow Permit#16-1042(1455 Picadilly Cir) 150.00 Value Pro Mechanical Refund Escrow Permit#17-0026(999 N Elmhurst Rd) 125.00 Van Order,Jacob Refund Escrow Permit#16-1652(503 Eastwood Ave) 125.00 Village Sewer&Plumbing Refund Escrow Permit#16-1753(312 1 Oka Ave) 125.00 Refund Escrow Permit#16-2515(15 Audrey Ln) 125.00 Zarogiannis,Demetra Refund Escrow Permit#16-1249(512 S Main St) 200.00 073 Escrow Deposit Fund Total $ 44,520.00 Grand Total $ 1,904,719.60 Page 9 of 9 Village Board Meeting-February 21,2017 Page 78 of 385 Plinge of Mount rrosp"t Item VIII. C.: A RESOLUTION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE CONSTRUCTION OF COVERED BIKE PARKING Department: Public Works Department ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................... Information: In recent years the Village of Mount Prospect has seen an increase in bike activity, particularly in the downtown. Many cyclists are commuters traveling to and from the train station. On ideal biking days, racks are often full causing cyclists to chain their bike to fences, trees and other stationary objects. Additional bike racks are needed in the downtown, specifically around the train station, to meet the growing demand of bicyclists. The Village's 2009 Public Transportation System Plan, 2012 Bicycle Plan, and 2013 Downtown Implementation Plan all speak to the importance of providing bike facilities in the downtown. In 2015, Village staff submitted a grant application to the Regional Transportation Authority (RTA) as part of their Access to Transit Improvement Program. The application included three covered bike shelters near the downtown train station: near the intersection of Prospect Ave and Emerson Street, within the West Commuter Lot, and within the East Commuter Lot. The locations were chosen to address a shortage of bicycle parking within these areas. In addition, there is space available to accommodate the structures, which must meet accessibility requirements. In total, 30 bike racks will be installed, providing covered parking for 60 bicycles. This is in addition to the bike parking currently available downtown; no existing racks are being removed as part of this project. Attachment A depicts the location of the proposed bike rack shelters. The RTA accepted the Village's application and bundled it with other projects, and submitted it to the Congestion Mitigation and Air Quality (CMAQ) Improvement Program. This federally-funded program encourages bike-related projects and is administered by the Illinois Department of Transportation (IDOT). The Village was Village Board Meeting-February 21,2017 Page 79 of 385 notified last year that the project was approved for CMAQ funding. The 80% federal participation for construction and inspection is $151,200.00. The remaining 20% construction cost of $33,700.00 will be paid for by the RTA. The remaining 20% inspection cost of $4,100.00 will be paid for by the Village. The total estimated cost for construction and inspection is $189,000.00. Construction drawings have been completed and IDOT is preparing to bid the project in March. Both Union Pacific and Metra have approved the construction drawings and are in support of the project. Work will include construction of three covered bike shelters, 30 bike racks, decorative brick pavers, and landscaping. Construction is expected to begin in the summer and be completed by the fall. Intergovernmental Agreement As part of the process, IDOT requires the Village to enter into an Intergovernmental Agreement (IGA) attesting that sufficient local funds have been allocated for the Village's share of the project (Attachment B). The total estimated construction and inspection costs of the project are $189,000.00. With the CMAQ grant covering $151,200.00, the remaining share is estimated at $37,800.00. For purposes of the Intergovernmental Agreement, the Village must attest that sufficient funds are available to cover the $37,800.00 (20% construction and inspection costs). Subsequently, we will then seek reimbursement from the RTA for $33,700.00 (20% construction cost). This will be accomplished through a previously approved Agreement between the Village and RTA. Ultimately, the Village's financial responsibility will be $4,100.00 (20% inspection cost). Once bids are opened and a contractor selected, IDOT will require the Village to concur with an award of the construction contract. Staff will present the bid amount of the chosen contractor and the Village's actual share of the project. The Village Board of Trustees will be asked to approve or deny a contract award prior to construction. If approved, IDOT will administer the project and pay the contractor directly. IDOT will then invoice the Village requesting reimbursement for construction. Sufficient funds based on the cost estimate for construction are available in the 2017 Village Budget. Construction Engineering Services Agreement Statements of Qualifications were requested from five consulting engineering firms during the design phase of the project. After evaluating the proposals and interviewing the firms, Village staff selected Baxter & Woodman, Inc. of Crystal Lake, Illinois to provide engineering design services. The Village Board of Trustees approved a contract on May 17, 2016 and their work has been satisfactory. With their specific knowledge of the project, they were asked and have prepared a Construction Engineering Services Agreement to provide inspection services during construction. Village Board Meeting-February 21,2017 Page 80 of 385 The proposed cost of $20,578.21 represents 12.2% of the estimated construction cost of $168,500.00. This is within a typical range for inspection services. IDOT has reviewed the Agreement and finds it to be acceptable (Attachment C). The CMAQ grant will cover 80% of the cost and the Village will be responsible for the remaining 20%, an estimated $4,100.00. Sufficient funds based on the cost for inspection are available in the 2017 Village Budget. Alternatives: 1. Pass a resolution authorizing an agreement between the Village of Mount Prospect and the Illinois Department of Transportation for the design and construction of covered bike parking. 2. Accept proposal for construction engineering services from Baxter & Woodman of Crystal Lake, Illinois in an amount not to exceed $20,578.21. 3. Discretion of the Village Board. Budget Impact: The proposed resolution and commensurate construction engineering services contract award will require the expenditure of $20,578.21. However, disbursement of a federal grant (CMAQ) will limit actual costs to $4,100. Recommendation: Staff recommends: 1. Passage of a resolution authorizing an agreement between the Village of Mount Prospect and the Illinois Department of Transportation for the design and construction of covered bike parking. 2. Acceptance of the construction engineering services proposal submitted by Baxter & Woodman of Crystal Lake, Illinois in an amount not to exceed $20,578.21. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas ATTACHMENTS: Description Type Upload Date File Name Attachment A_ D Covered Bike Backup Material 2/14/2017 vb_resolution_location_map.pdf Parking Location Map Attachment B_ I DOT Local D Agency Exhibit 2/14/2017 Local_Agency_Agreement.pdf Agreement Village Board Meeting-February 21,2017 Page 81 of 385 (Exhibit"A") Attachment C I DOT Engineering D Services Exhibit 2/14/2017 CE_Agreement.pdf Agreement (Exhibit"B") D Resolution Resolution 2/15/2017 idot resolution.pdf Village Board Meeting-February 21,2017 Page 82 of 385 ADDENDUM #1 9 � 0 � v I uu uuuum uVVVVV,�,NNuuuuuuuluo�i I�V l a� wCL 0 00 .dCL uj AA j4 n uJ of6v � i/' f 1 �lY ��lllfl0 Lu LIJ r 0 < / NSI I r r„ M I rl 0 U ar r CL u"q I4 as,i I r(, 13 J. �y .V I N I III� III I I IiyM, Iq allll�lll i1 g If u I ' o ti+ Village �� ( / „� �� Page 83 of 385 Illinois Department Local Agency State Contract Day Labor Local Contract RR Force Account �J of Transportation Village of Mount Prospect X Local Agency Agreement Section Fund Type ITEP and/or SRTS Number for Federal Participation 15-00163-00-MS CMAQ Construction Engin erinRight- -Wa Job Number Project Number Job Number Project Number Job Number Project Number C-91-454-16 CMM-4003(804) This Agreement is made and entered into between the above local agency hereinafter referred to as the"LA"and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as"STATE". The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as"FHWA". Location Local Name Mount Prospect Metra Station Route N/A Length N/A Termini Various Current Jurisdiction Union Pacific, Metra, LPA TIP Number 03-16-0016 Existing Structure No N/A Project Description The work consists of the removal of existing curb and gutter, pavement, and pavement markings; the installation of three covered bike shelters(15', 30', 45'), bike racks, new concrete sidewalk, brick paver sidewalk, curb and gutter, pavement markings,topsoil and sod, and other appurtenant work necessary to complete the project. Division of Cost Type of Work CMAQ % % LA % Total Participating Construction 134,800 ( ) ( ) 33,700 ( BAL ) 168,500 Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering ( ) ( ) ( ) Construction Engineering 16,400 ( ) ( ) 4,100 ( BAL ) 20,500 Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 151,200 $ $ 37,800 $ 189,000 *Maximum FHWA(CMAQ)participation 80% not to exceed $ 151,200. NOTE The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Agency Appropriation By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and additional funds will be appropriated, if required,to cover the LA's total cost. Method of Financing(State Contract Work) METHOD A---Lump Sum(80%of LA METHOD Monthly Payments of METHOD C---LA's Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed on 2/13/2017 Page 1 of 5 BLR 05310(Rev. 02/13/14) Village Board Meeting-February 21,2017 Page 84 of 385 Agreement Provisions THE LA AGREES: (1) To acquire in its name,or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any,will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum(addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain,for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total)Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A- Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum, an amount equal to 80%of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B- Monthly Payments. Upon award of the contract for this improvement,the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80%of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs)in a lump sum, upon completion of the project based upon final costs. Method C- Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment(appropriately adjusted for nonparticipating costs)made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding,equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for,or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed on 2/13/2017 Page 2 of 5 BLR 05310(Rev. 02/13/14) Village Board Meeting-February 21,2017 Page 85 of 385 (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State, local)with commission of any of the offenses enumerated in item(b)of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions(Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract,grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices,vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement,the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. Printed on 2/13/2017 Page 3 of 5 BLR 05310(Rev. 02/13/14) Village Board Meeting-February 21,2017 Page 86 of 385 (25) (Single Audit Requirements) That if the LA expends$500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget(OMB)Circular No.A-133. LA's that expend less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration,Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764),within 30 days after the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)),which is a web-enabled government-wide application that collects,validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. To register or renew, please register at httios://aovernmentcontractreaistration.com/sam-reaistration.asio. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required)and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate,structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT—assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT—assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). In the absence of a USDOT—approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act(820 ILCS 130/0.01 et sea.)unless the provisions of that Act exempt its application Printed on 2/13/2017 Page 4 of 5 BLR 05310(Rev. 02/13/14) Village Board Meeting-February 21,2017 Page 87 of 385 ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 -Location Map Number 2-Local Appropriation Resolution (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation Arlene Juracek Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary of Transportation Date Mayor By: Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A.Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency's TIN number Michael A. Forti, Chief Counsel Date 36-6006011 conducting business as a Governmental Entity. DUNS 069507697 Tony Small, Director of Finance and Administration Date NOTE: If signature is by an APPOINTED official, a authorizing said appointed official to execute this agreement is required.required. Printed on 2/13/2017 Page 5 of 5 BLR 05310(Rev. 02/13/14) Village Board Meeting-February 21,2017 Page 88 of 385 Local Agency Consultant Village of Mt. Prospect L Illinois Department Baxter&Woodman, Inc 0 of Transportation C County C 0 Address Cook A N 8678 Ridgefield Road Section L S City 15-00163-00-MS U Crystal Lake Project No. A Construction Engineering L State CMM-4003(804) Services Agreement Illinois Job No. G For T Zip Code C-91-454-16 E Federal Participation A 60012 Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address Matt Lawrie/847-870-5640 C T Craig Mitchell/815-459-1260 mlawrie@mountprospect.org Y cmitchell@baxterwoodman.com THIS AGREEMENT is made and entered into this day of I between the above Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the PROJECT described herein. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE)will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used,they shall be interpreted to mean: Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LA in immediate charge of the engineering details of the PROJECT In Responsible Charge A full time LA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded Project Description Name Bike Shelter Installation Route N/A Length N/A Structure No. N/A Termini Metra Commuter Train Station (East and West Lots)along FAU 3512 and E. Prospect Ave. in Mount Prospect Description: This work consists of the removal of pavement and curb, installation of PCC and brick paver sidewalk, curb&gutter, installation of bike shelters, parkway restoration and other associated work. Engineers Project#161082.60 Agreement Provisions I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the engineering services for the LA, in connection with the PROJECT hereinbefore described and checked below: ® a. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR)Quality Control/Quality Assurance (QC/QA)training documents or contract requirements and obtain samples and perform testing as noted below. ® b. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples and perform testing as noted below. ® c. For soils, to obtain samples and perform testing as noted below. ® d. For aggregates, to obtain samples and perform testing as noted below. NOTE: For 1 a. through 1 d. the ENGINEER is to obtain samples for testing according to the STATE BMPR"Project Procedures Guide", or as indicated in the specifications, or as attached herein by the LA; test according to the STATE BMPR"Manual of Test Procedures for Materials", submit STATE BMPR inspection reports; and verify compliance with contract specifications. Page 1 of 8 BLR 05611 (Rev. 11/21/13) VillagdDBaHffd Ue62VF2WIfrQW=121H 7 Page 89 of 385 ® e. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit inspection reports to the LA and the STATE in accordance with the STATE BMPR"Project Procedures Guide" and the policies of the STATE. ® f. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA trained technician classes. ® g. Inspect, document and inform the LA employee In Responsible Charge of the adequacy of the establishment and maintenance of the traffic control. ❑ h. Geometric control including all construction staking and construction layouts. ® i. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with the STATE Construction Manual. ® j. Measurement and computation of pay items. ® k. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. ® I. Preparation and submission to the LA by the required form and number of copies, all partial and final payment estimates, change orders, records, documentation and reports required by the LA and the STATE. ❑ m. Revision of contract drawings to reflect as built conditions. ® n. Act as resident construction supervisor and coordinate with the LA employee In Responsible Charge. 2. Engineering services shall include all equipment, instruments, supplies,transportation and personnel required to perform the duties of the ENGINEER in connection with the AGREEMENT. 3. To furnish the services as required herein within twenty-four hours of notification by the LA employee In Responsible Charge. 4. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or STATE. 5. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without the written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 6. The ENGINEER shall submit invoices, based on the ENGINEER's progress reports, to the LA employee In Responsible Charge, no more than once a month for partial payment on account forthe ENGINEER's work completed to date. Such invoices shall represent the value, to the LA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage (equal to the percentage of the construction engineering completed)of the fixed fee for the fully completed work. 7. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. 8. That the ENGINEER shall be responsible for the accuracy of the ENGINEER's work and correction of any errors, omissions or ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by the LA. Should any damage to persons or property result from the ENGINEER's error, omission or negligent act,the ENGINEER shall indemnify the LA,the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from the LA. 9. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA. 10. The undersigned certifies neither the ENGINEER nor I have: a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER)to solicit or secure this AGREEMENT; Page 2 of 8 BLR 05611 (Rev. 11/21/13) Villagd�115aHffd&ter 2Vi2WIfrQW=E21H 7 Page 90 of 385 b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER)any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local)transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; f) are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal, State or local)with commission of any of the offenses enumerated in paragraph (e)of this certification; and g) have not within a three-year period preceding this AGREEMENT had one or more public transactions(Federal, State or local) terminated for cause or default. 11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 12. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT. 14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER's assigned staff is named as resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract Quantities certification. 15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification. II. THE LA AGREES, 1. To furnish a full time LA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activities. 2. To furnish the necessary plans and specifications. 3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services. 4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: Cost Plus Fixed Fee Formulas ® FF = 14.5%[DL+ R(DL)+ OH(DL)+ IHDC], or ❑ FF = 14.5%[(2.3+ R)DL+ IHDC] Where: DL= Direct Labor IHDC = In House Direct Costs OH = Consultant Firm's Actual Overhead Factor R= Complexity Factor FF=Fixed Fee SBO= Services by Others Total Compensation = DL+IHDC+OH+FF+SBO Specific Rate ❑ (Pay per element) Lump Sum ❑ Page 3 of 8 BLR 05611 (Rev. 11/21/13) VillagEPBaHffd&ter 2Vi2WIfrQW=E21H 7 Page 91 of 385 5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: ❑ With Retainage a) For the first 50%of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90%of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50%of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95%of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. ® Without Retainage a) For progressive payments—Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT- assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.C. 3801 et seq.). 7. To submit approved form BC 775(Exhibit C)and BC 776(Exhibit D)with this AGREEMENT. III. It is Mutually Agreed, 1. That the ENGINEER and the ENGINEER's subcontractors will maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be furnished if requested. 2. That all services are to be furnished as required by construction progress and as determined by the LA employee In Responsible Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the CONTRACTOR has completed the construction contract. 3. That all field notes,test records and reports shall be turned over to and become the property of the LA and that during the performance of the engineering services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at the ENGINEER's last known address, with the understanding that should the AGREEMENT be terminated by the LA, the ENGINEER shall be paid for any services completed and any services partially completed. The percentage of the total services which have been rendered by the ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be multiplied by this percentage and added to the ENGINEER's actual costs to obtain the earned value of work performed. All field notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be delivered to, the LA. 5. That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 6. That in the event the engineering and inspection services to be furnished and performed by the LA(including personnel furnished by the ENGINEER)shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LA. Page 4 of 8 BLR 05611 (Rev. 11/21/13) VillagEPBaHffd Dte62Vi2WIfrQW=E21H 7 Page 92 of 385 7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the contractor's safety precautions, except as provided in numbered paragraph 1f of Section I. 8. This certification is required by the Drug Free Workplace Act(301LCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or grant and debarment of contracting or grant opportunities with the State for at least one(1)year but no more than five(5)years. For the purpose of this certification, "grantee"or"contractor" means a corporation, partnership or other entity with twenty-five(25)or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant,the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance program; and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10)days after receiving notice under part(B)of paragraph (3)of subsection (a)above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination this AGREEMENT or such other remedy as the LA deems appropriate. Page 5 of 8 BLR 05611 (Rev. 11/21/13) Villagd�115aHffd&ter 2Vi2WIfrQW=E21H 7 Page 93 of 385 Agreement Summary Prime Consultant: TIN Number Agreement Amount Baxter&Woodman, Inc. 36-2845242 $19,478.21 Sub-Consultants: TIN Number Agreement Amount Soil &Material Consultants 36-3094075 $1,100.00 Sub-Consultant Total: $1,100.00 Prime Consultant Total: $19,478.21 Total for all Work: $20,578.21 Executed by the LA: Village of Mount Prospect (Municipality/Township/County) ATTEST: By: By: Village Clerk Title: Mayor (SEAL) Executed by the ENGINEER: Baxter&Woodman, Inc. 8678 Ridgefield Road Crystal Lake, IL 60012 ATTEST: By: By: Title: Deputy Secretary Title: Executive Vice President/COO Page 6 of 8 BLR 05611 (Rev. 11/21/13) VillagEPBotsfd Ue68VF2WIfrCbW=121H 7 Page 94 of 385 Exhibit A-Construction Engineering Route: N/A (Metra Station) Local Village of Mount Prospect *Firm's approved rates on file with (M unicipaIity/Township/County) Bureau of Accounting and Auditing: Section: 15-00163-00-MS Project: CMM-4003(804) Overhead Rate (OH) 144.80 % Job No.: C-91-454-16 Complexity Factor(R) 0.00 Calendar Days 15 Cost Plus Fixed Fee Methods of Compensation: Fixed Fee 1 ® 14.5%[DL + R(DL) + OH(DL) + IHDC] Fixed Fee 2 ❑ 14.5%[(2.3 + R)DL + IHDC] Specific Rate ❑ Lump Sum ❑ Cost Estimate of Consultant's Services in Dollars Element of Work Employee ClassificationServices by In-House Man- Payroll Payroll Costs Overhead Fixed Fee Hours Rate (DL) (OH-DL) Others Direct Costs (FF) Total (SBO) (IHDC) Project Initiation Sr. Eng IV 2.00 $60.74 $121.48 $175.90 $0.00 $27.00 $47.04 $371.42 Eng. Tech III 2.00 $37.43 $74.86 $108.40 $0.00 $0.00 $26.57 $209.83 6 Construction Adm Sr. Eng IV 6.00 $60.74 $364.44 $527.71 $0.00 $0.00 $129.36 $1,021.51 Field Observation Eng. Tech III 120.00 $37.43 $4,491.60 $6,503.84 $0.00 $356.40 $1,646.02 $12,997.85 Complete Project Sr. Eng IV 4.00 $60.74 $242.96 $351,81 $0.00 $0.00 $86.24 $681.01 Eng Tech 111 40.00 $37.43 $1,497.20 $2,167.95 $0.00 $0.00 $531.45 $4,196.59 Material Testin $1,100.00 Totals 174.00 $6,792.54 $9,835.60 $1,100.00 $ 383.40 $2 466.67 $20,578.21 Page 7 of 8 BLR 05611 (Rev. 11/21/13) Printed on 12/19/2016 2:33:02 PM Village Board Meeting-February 21,2017 Page 95 of 385 Exhibit B Illinois Department Engineering Payment Report of Transportation Prime Consultant Name Baxter&Woodman, Inc Address 8678 Ridgefield Road Telephone 815-459-1260 TIN Number Project Information Local Agency Village of Mount Prospect Section Number 15-00163-00-MS Project Number CMM-4003(804) Job Number C-91-454-16 This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below. Sub-Consultant Name TIN Number Actual Payment from Prime Soil & Material Consultants 36-3094075 Sub-Consultant Total: Prime Consultant Total: Total for all Work Completed: Signature and title of Prime Consultant Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above. For information about IDOTs collection and use of confidential information review the department's Identity Protection Policy. Page 8 of 8 BLR 05613(Rev. 11/21/13) Printed on 12/19/2016 2:33:02 PM Village Board Meeting-February 21,2017 Page 96 of 385 VILLAGE OF MOUNT PROSPECT METRA STATION COMMUTER LOTS EXHIBIT C SCOPE OF SERVICES 1. Act as the Owner's representative with duties, responsibilities and limitations of authority as assigned in the construction contract documents. 2. PROJECT INITIATION ■ Attend the IDOT preconstruction conference, and review the Contractor's proposed construction schedule and list of subcontractors. 3. CONSTRUCTION ADMINISTRATION ■ Shop drawing and submittal review by Engineer shall apply only to the items in the submissions and only for the purpose of assessing, if upon installation or incorporation in the Project, they are generally consistent with the construction documents. Owner agrees that the contractor is solely responsible for the submissions (regardless of the format in which provided, i.e. hard copy or electronic transmission) and for compliance with the contract documents. Owner further agrees that the Engineer's review and action in relation to these submissions shall not constitute the provision of means,methods,techniques,sequencing or procedures of construction or extend to safety programs of precautions. Engineer's consideration of a component does not constitute acceptance of the assembled item. ■ Prepare construction contract change orders and work directives when authorized by the Owner. ■ Review the Contractor's requests for payments as construction work progresses,and advise the Owner of amounts due and payable to the Contractor in accordance with the terms of the construction contract documents. ■ Research and prepare written response by Engineer to request for information from the Owner and Contractor. ■ Provide the services of a materials testing company, as a subconsultant, to perform proportioning and testing of the Portland cement concrete and bituminous mixtures in accordance with the IDOT's Bureau of Materials manuals of instructions for proportioning. Review laboratory, shop and mill test reports of materials and equipment furnished by the Contractor. ■ Project manager or other office staff visit site as needed. 4. FIELD OBSERVATION ■ Engineer's site observation shall be at the times agreed upon with the Owner. Engineer will provide Resident Project Representatives at the construction site on a full-time basis of forty (40) hours per week from Monday through Friday, not including legal holidays, from the Engineer' office of not more than eight (8) hours per regular weekday, (for up to 160 hours) as deemed necessary by the Engineer,to assist the Contractor with interpretation of the Drawings and Specifications, to observe in general if the Contractor's work is in conformity with the Final Design G/ /o � �p�a Village Board Meeting-February 21,2017 �o,�, l gie 67�o� Documents, and to monitor the Contractor's progress as related to the Construction Contract date of completion. Through standard, reasonable means, Engineer will become generally familiar with observable completed work. If Engineer observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and Owner to address. Engineer shall not supervise, direct, control, or have charge or authority over any contractor's work, nor shall the Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor,or the safety precautions and programs incident thereto, for security or safety at the site, nor for any failure of any contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to furnish and perform the work in accordance with the contract documents, which contractor is solely responsible for its errors, omissions, and failure to carry out the work. Engineer shall not be responsible for the acts or omissions of any contractor,subcontractor,or supplier,or of any of their agents or employees or any other person, (except Engineer's own agents,employees,and consultants)at the site or otherwise furnishing or performing any work; or for any decision made regarding the contract documents, or any application, interpretation, or clarification, of the contract documents, other than those made by the Engineer. ■ Provide the necessary base lines, benchmarks, and reference points to enable the Contractor to proceed with the work. ■ Keep a daily record of the Contractor's work on those days that the Engineers are at the construction site including notations on the nature and cost of any extra work, and provide weekly reports to the Owner of the construction progress and working days charged against the Contractor's time for completion. 5. COMPLETION OF PROJECT ■ Provide construction inspection services when notified by the Contractor that the Project is complete. Prepare written punch lists during final completion inspections. ■ Review the Contractor's written guarantees and issue a Notice of Acceptability for the Project by the Owner. ■ Review the Contractor's requests for final payment, and advise the Owner of the amounts due and payable to the Contractor in accordance with the terms of the construction contract documents. 7. PROJECT CLOSEOUT ■ Provide construction-related engineering services including, but not limited to, General Construction Administration and Resident Project Representative Services. I:\Crystal Lake\MTPRO\160182-Covered Bike Parking\Contract\60 constr\Scope of services.docx l eir:; �p�al ie 8�o�66$ ' -, Village Board Meeting-February 21,2017 Phi, g Village of Mount Prospect Section: 15-00163-00-MS Project: CMM-4003(804) Job No.: C-91-454-16 Explanation of In-House Direct Costs: Mileage; Sr. Eng IV- 50 miles, precon Eng. Tech III - 660 miles, observations Total = 710 miles @ $0.54/mi = $383.40 Village Board Meeting-February 21,2017 Page 99 of 385 Illinois Department Local Public Agency Resident of Transportation Construction Supervisor/ In Responsible Charge John Fortmann, PE County Cook Regional Engineer Municipality Mount Prospect Department of Transportation Section 15-00163-00-MS 201 West Center Court Route N/A Metra Station Schaumburg, Illinois 60196 Contract No. 61 D53 Job No. C-91-454-16 Project CMM-4003(804) ❑ I recommend the following individual as a local public agency employee qualified to be resident construction supervisor and to be in responsible charge of this construction project. ® I certify that I am in responsible charge as defined by the department of this construction project. Since the local public agency does not have a local public agency employee qualified to be the resident construction supervisor, I am recommending a consulting engineer to serve as resident construction supervisor. Date Signature and Title(for the Local Public Agency) Craig Mitchell, PE Applicants Name(Type or Print) The following describes my educational background, experience and other qualifications to be resident construction supervisor of this construction project for the Local Public Agency. For Consultants: I certify that my firm is prequalified in Construction Inspection and my Documentation of Contract Quantities certificate number is 16-12231. BSCE Iowa State University, 15+ year IDOT construction employee, former IDOT RE. Licensed Professional Engineer in Illinois, completed hundreds of construction projects. 12/15/16 Vice President Construction Date Signature of Applicant Job Title of Applicant Based on the above information and my knowledge of the applicant's experience and training, it is my opinion that the applicant is qualified to serve as the resident construction supervisor on this construction project. Approved Date Deputy Director Division of Highways Regional Engineer cc: Engineer of Local Roads and Streets, Central Bureau of Local Roads and Streets Engineer of Construction, Central Bureau of Construction Resident Construction Supervisor Local Public Agency Printed 12/19/2016 Page 1 of 1 BC 775(Rev.06/16/16) Village Board Meeting-February 21,2017 Page 100 of 385 Illinois Department Local Public Agency of Transportation Construction Inspector John Fortmann, PE County Cook Regional Engineer Municipality Mount Prospect Department of Transportation Section 15-00163-00-MS 201 West Center Court Route N/A Metra Station Schaumburg, Illinois 60196 Contract No. 61 D53 Job No. C-91-454-16 Project CMM-4003(804) I consider the following individual to be qualified as a local public agency construction inspector. In addition, I certify that adequate instruction has been given this individual concerning the requirements of the contract, specifications and construction manual which pertain to the work which he/she will inspect. This individual has been instructed on the proper procedures for any necessary tests. Furthermore, if a consultant, this individual has a valid Documentation of Contract Quantities certification. Approved 12/15/2016 Vice President Construction Date Signature and Title of Resident Construction Supervisor James Scribner Applicants Name(Type or Print) The following describes the educational background, experience and other qualifications of the named applicant to serve as an inspector on this project. For Consultants Employees: Documentation of Contract Quantities certificate number is 15-0383. Jim has over 30 years of construction experience, he has completed numerous Federal Aid projects. If the Resident from BC-775 is a consultant, the local public agency employee in responsible charge must also approve this individual. Approved Date Signature and Title of In Responsible Charge from BC-775 Printed 12/19/2016 Page 1 of 1 BC 776(Rev.06/16/16) Village Board Meeting-February 21,2017 Page 101 of 385 office: 1-847-870-0544 01 SOIL AN MATERIAL CONSULTANTS, INC® fax: �-847066 w�w+,n�uu.s�rilar�dmateriialcc�rnsutt�r�fis.eom ussoilandrnaterialconsuitants.crm December 16, 2016 Proposal No. 15,626 Mr. Craig D. Mitchell, P.E. Vice President Construction (Transportation) Baxter&Woodman, Inc. 6676 Ridgefield Load Crystal Lake, IL 60612 Re: Soil and Construction Material Testing Mt. Prospect Metra Station IDOT Contract##61 D6 Mt. Prospect, Illinois Dear Mr, Mitchell: Submitted for your consideration is our proposal to provide soil and construction material testing on a thrill-call basis initiated by your office or representative. We understand the testing requirements of the ID,QT QC/QA program are applicable. We propose to be the QA project manager and provide QA jobsite testing. IDOT is to provide QA plant testing. Attached is our Schedule of Fees for anticipated services. Note that hourly rates are inclusive of mileage and equipment charges. Based on available information and our experience on similar projects, we estimate a charge of$1,100,00 maybe incurred for the anticipated services. Actual billing will be on a unit price basis and you will only be billed for those services actually provided. Final billing may be less than or greater than the estimated charge. Requests for services not included within the scope of this proposal will be provided at our established unit prices. Thank you for the opportunity of submitting this, proposal, which includes the attached General Conditions. if acceptable:, please sign and return one copy to our office. Further, please include applicable plans and specifications, if not already submitted. Very truly yours, SOIL AND (MATERIAL CONSULTANTS, INC,'47 . 4, 1v,/tw Joseph A. Klawitter, P.B. Director of Engineering JAKdd Proposal Accepted By: Client Street Town State Zip Code Phone ( } E-Mail Address Signature Position Printed fume Date 8 E E DRIVE ARLINGTON HEIGHTS, IL 60004 SOIL BORINGS - SITE INVESTIGATIONS (PAVEMENT INVESTIGATIONiS EOTECHNICAL ENGINEERING Village Board Meeting-February 21,201 TESTING OF °,, SOIL s ASPHALT , CONCRETE ", MORTAR 'F STEEL Page 102 of 385 Proposal No. 15,626 Page 2 Re: Mt, Prospect Metra Station l DOT Contract#61 D53 Mt, Prospect, Illinois SUL AND MATERIAL CONSULTANTS, lNC. SCHEDULE OF FEES Effective 1-1-16 PORTLAND CEMENT CONCRETE Service Est, Work Units Fee Cost Field Testing Technician 8 hours $ 85.00 /hour $ 680-00 -includes temperature, slump, 340.00 /day min, air and cylinders Cylinder PlCk-Up 2 hours $ 85.00 /hour $ 17000 Laboratory Testing Cylinder Compressive Strength 8 each $ 15,00 each $ 120.00 �Engineerin Senior Engineer(P.E,) 1 hours 1310,00 /hour $ 130,00 - QA Project Manager. includes project administration, fiend/laboratory engineering, mix design review, consultation and report review Estimated Cost: $ 1,100,00 Estimates: Est, Contractor Item Quantity CY Working_) Est, Days--2,0% QA 9�Lls PCC Combined C & G 104 ft 6 0.5 0,55 PCC Sidewalk 959 ftp 0.5 0.5 4 Total: 24 1.0 1 1.0 Bifling Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2,0 Village Board Meeting-February 21,2017 Page 103 of 385 Proposal No. 15,626 Page 3 Re: Mt. Prospect Metra Station I DO,T Contract 61D53 Mt. Prospect, 1111inois Soil and Material Consultants, lnc. (SMC)scope of work defined in the proposal TERMS AND CONDITIONS was based on information provided by the client. If incomplete, inaccurate or if I unexpected site condlifions are discovered,the scope of work may change. GEOTECHNICAL INVESTIGATIONS TESTING,SERVICES Chant will furnish SMC with right-of-access to the site. Client shall furnish SMC with at least one working day's notice on any SMC will take reasonable precautions to minimize site part-time(less than 8 hours/day)job when field personnel are requested. damage due to its operations,but has not included in SMC shall make reasonable effort to provide field personnel in a timely the fee the cost of restoration of any resultingmanner but reserves the right to schedule field personnel as deemed damage. SMC shall not be liable for damage or uiJ.ury appropriate. Minimum charges will be billed when work cancellations are due to encountering subsurface structures(pipes, received after field personnel have left for the project site, tanks,utilifies or others)not called to SMC's attention in writing or are not correctly shown on the drawings SMC personnel will provide a professlionail service based on observations furnished by client or client's representative. If the and testing of the work of a contractor,subcontractc r, or other client desires, SMC will restore any damage to the service/material provider, as specifically requested. SMC field personnel site and add the cost of restoration to the fee, will look for general conformance with project specifications,plans and/or soil report but does not accept the responsibility to control or direct the Field work, laboratory testing and engineering work of others. Discrepancies noted by SMC office or field personnel will analysis wilt be performed in accordance with be referred to client or client's representative. generally accepted soil and foundation engineering practices. Samples are retained in our laboratory for Testing Services furnished by SMC are defined as the taking of soil and/or 30 days from date of report and then destroyed material tests at various locations and the making of visual observations unless other disposition is requested. The data relating to earthwork,foundations,and/or materlals as specifically reported applies only to the soils sampled and the requested by the client and agreed,to by SMC,and will be limited to those conditions encountered at each boring location. This specifically agreed services. Such services will be performed by SMC does riot imply or guarantee that soils between using that degree of care and skill ordinarily exercised, under similar borings will be identical in character. Isolated circumstances, by reputable members of the profession practicing in this inclusions of better or poorer soils can be found on or similar localities, any site. SMC will not be,liable for extra work or other consequences due to changed conditions Observations and testing of soils and/or imaterials,by SMC in no way encountered between borings, implies a guarantee or Warranty of the work of the contractor, subcontractor,or other service/material provlder. SMC's work or failure to Any exploration,testing and analysis associated with perform same shall in no way excuse such contractor,subcontractor or the investigation will be performed by SMC for the other service/material provider from liability in the event of subsequently client's sole use to fulfill the purpose of this discovered defects, omissions,errors,deficiencies or failure to perform in Agreement. SMC is not responsible for use or accordance with the project plans and specifications. SMC field interpretation of the information by others. The client personnel shall not be responsible for superintendence of the construction recognizes that subsurface conditions may very from process nor direction of the work of the contractor,subcontractor,or other those encountered in borings or explorations. service/material provider. SMC's work shall not include determining or Information and recommendations developed by SMC implementing the means,imethods,techniques,sequences or procedures are based solely on available information and for the of construction. SMC shall not be responsible for evaluating,reporting or currently proposed pmprovement. affecting job conditions concerning health, safety orwaffare. Documents including but not limited to technical reports,originals boring logs,field data,field notes,laboratory test data, calculations, reports of inspection and testing,geotechnical reports,technical reports,submittals and estimates furnished to the client or its agents pursuant to this agreement are not intended or represented to be suitable for reuse by the client or others on, extensions of this project or on any other project. Any reuse without SMC's written consent will be at user's sole risk and without liability or legal exposure,to SMC. User shall indemnify and hold harmless SMC from all claims,damages,losses and expenses including attorney's fees arising out of or resulting therefrom. To the maximum extent permitted by law,the Client agrees to finnit SMC liabOlty,for clients'damages,to$100,000 or the fee,whichever is lesser. This limitation shall apply regardless of the cause of action or legal theory pled or asserted. Soil and Material Consultants, Inc.is a Professional Engineering Corporation. Engineering services are often completed by extension through technical staff. The unit rates presented in this proposal do not reflect charges associated with organized labor. Future agreements, if any,with organized labor will invalidate some of the unit rates presented. Required rate adjustments will be presented to the client for acceptance prior to providing services at the adjusted rates Services are invoiced monthly for the preceding period. Client agrees to pay each invoice within thirty(30)days of receipt and further agrees to pay interest on all/amounts not paid at the rate of 2.0%per month,an annual rate of 24%,from the due date. Client agrees to pay all reasonable costs of collection including staff time,court costs,Attorneys'fees and related expenses, if this account becomes delinquent. Client agrees that reports fuirrilished to the client but not paid for in full remain the sole property of SMC and will not be used for design,, construction,permits, licensing,sales or other gain. Village Board Meeting-February 21,2017 Page 104 of 385 RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN ILLINOIS DEPARTMENT OF TRANSPORTATION AND THE VILLAGE OF MOUNT PROSPECT WHEREAS, in 2015 the Village of Mount Prospect was awarded grants through the Congestion Mitigation and Air Quality Program and the Regional Transportation Authority's (RTA) Access to Transit Improvement Program to fund the construction of covered bike parking around the downtown train station; and WHEREAS, the Congestion Mitigation and Air Quality Program is a federally-funded program encouraging bike-related projects and is administered by the Illinois Department of Transportation (I DOT); and WHEREAS, the Mount Prospect Covered Bicycle Parking Project includes construction of three covered bike shelters, 30 bike racks, decorative brick pavers and landscaping; and WHEREAS, the total estimated construction and inspection cost of the Mount Prospect Covered Bicycle Parking Project is $189,000.00; 1) 80% federal participation for construction and inspection is $151,200.00 2) Remaining 20% construction cost of $33,700.00 will be paid by the Village of Mount Prospect and reimbursed from the RTA 3) Remaining 20% inspection cost of$4,100.00 is paid by the Village of Mount Prospect; and WHEREAS, as part of this process, the Illinois Department of Transportation requires the Village of Mount Prospect to enter into an Intergovernmental Agreement (Exhibit "A") attesting that sufficient local funds have been allocated for the Village's share of the project (Exhibit "B") WHEREAS, the Village has sufficient funds to cover $37,800.00 (20% construction and inspection costs) of which $33,700.00 (20% of construction cost) will be paid by the Village of Mount Prospect and reimbursed from the RTA; the remaining $4,100.00 (20% inspection cost) will be paid by fef the Village of Mount Prospect; and NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Board of Trustees do hereby authorize the Village of Mount Prospect to enter into an Intergovernmental Agreement between the Illinois Department of Transportation and the Village of Mount Prospect a copy of which is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: The Village of Mount Prospect has allocated sufficient funds, thirty-seven thousand eight hundred dollars ($37,800.00) or as much may be needed to match federal funds in the completion of MFT Section Number 15-00163-00-MS. SECTION THREE: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: Village Board Meeting-February 21,2017 Page 105 of 385 PASSED and APPROVED this day of February, 2017. Arlene A. Juracek ATTEST: Karen M. Agoranos Deputy Village Clerk Village Board Meeting-February 21,2017 Page 106 of 385 Plinge of Mount 13rosp"I Item VIII. D.: ORDINANCES AMENDING CHAPTER 21, 23 AND 24 OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT Department: Community Development ....................................................................................................................................................."I'l""I'll""I'll'll""I'll""I'll",'ll""I',,""I',,',,""I'll'I............... Information: The Village follows a series of International Building and Fire Codes as published by the International Code Council and National Fire Protection Association Code organizations. The updated codes are peer reviewed internationally and published on 3-year cycles. Currently the Village follows the 2012 International version of the codes with local amendments and 2011 National Electric Codes. As part of the Strategic Plan, the Community Development Department and Fire Department has undertaken an analysis of the existing code framework. The existing codes include building, property maintenance, mechanical, electric, plumbing, fire sprinkler, and fire alarm for commercial, residential, and industrial development. Staff analyzed the new published code to ensure that it meets the strategic goals and future needs for the community while fostering a business-friendly environment. In addition, staff examined the local amendments to find ways to improve performance while ensuring the life safety code requirements are maintained. The proposed amendments were presented to the Village Board at their January 24th Committee of the Whole meeting and were generally supported. The amendments have been modified to reflect Village Board comments at that meeting. These modifications included increasing the time to remove graffiti from 2 to 5 days and permitting property owners to cover openings with plywood for up to 30 days. In addition, the amendment defining "new construction" as it relates to requiring fire sprinklers was removed until after a future discussion on this topic. The proposed zoning code amendments related to residential fence height and density in the 135C Zoning District are amendments to Chapter 14 of the Village Village Board Meeting-February 21,2017 Page 107 of 385 Code and require Planning and Zoning Commission review. These amendments will be presented to the Planning and Zoning Commission on February 23rd prior to moving forward for Village Board consideration. Code Update Highlights 1)Permit requirement for garage sales; staff recommends that garage sale permits be eliminated but maintain the regulation limiting each homeowner to 3 sales annually. This code revision would be a process improvement by providing staff additional resources on other larger permits. There are approximately 600-700 garage sale permits a year and it is a no fee permit. Staff recommendation is to handle all violations through code enforcement, which is consistent with current practice. Code enforcement may include notices and adjudication appearances for multiple offenses. 2)Reinspection fees for permits; staff recommends adding code language that all reinspection fees be paid by the general contractor listed on the permit. This added code language protects the residential property owner in cases when they have hired a general contractor. This language is to ensure the reinspection fee costs are placed on the contractor and not the property owner, particularly in cases where communication between the general contractor and homeowner may be lacking. 3)Work without permit fee revision; staff is recommending changes to the "work without permit" fee structure, resulting in penalty fees that progressively increase based on the cost of the construction.The fees are now reflective of the cost of construction to ensure that it does not unduly burden a project of smaller proportion. The tiered fee structure also results in greater penalties for the more egregious violations. 4)Property maintenance standards; staff recommends two code changes. A) Reduce the notice for graffiti abatement from fourteen days down to five days. The Code Official reserves the right under certain circumstances to abate immediately. B) Limit the use of plywood on openings to thirty days unless an extension is approved by the Code Official. 5)Eliminate local code requirement of solid or hollow core concrete masonry between attached single family residences; staff is recommending the elimination of this local code requirement. The code amendment puts an undue financial burden on new residential construction. The International Codes allow for fire rated shaft walls that provide the necessary protection to the occupants and the property. Village Board Meeting-February 21,2017 Page 108 of 385 6)Eliminate local plumbing code requirements; the only local amendment that remains is a state mandated water efficiency WaterSense use and labeling requirement. 7 ) Building and Fire construction high rise definition; currently the local building and fire codes define a high rise as 35' to the highest Fire Department accessible floor. Staff analyzed the existing 35' high rise definition in comparison with surrounding communities. Historically, the 35' high rise definition existed because high rise firefighting equipment was not available within Mount Prospect locally. The equipment is now available. Staff recommends that we follow the standard International Code definition of 75' high to ensure that we provide a level and consistent development environment. Once a building reaches a level of 75' or higher to the highest accessible floor, there are more restrictive and costly code requirements. Alternatives: 1. Adopt the ordinances approving proposed code amendments. 2. Discretion of the Village Board. Budget Impact: NA Recommendation: Staff recommends that the Village Board adopt the ordinances approving the proposed code amendments. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name D Chapter 21 and Ordinance 2/14/2017 Chapter 21 and 23 amendments.docx 23 amendments — — a Chapter 24 Ordinance 2/14/2017 Chapter 24_amendments.docx amendments Village Board Meeting-February 21,2017 Page 109 of 385 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTERS 21 "BUILDING CODE" AND 23 "OFFENSES AND MISCELLANEOUS REGULATIONS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS WHEREAS, the Village of Mount Prospect is a home rule municipality as defined by Article VII, § 6 of the Illinois Constitution of 1970; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect desire to make certain amendments to the Village Code of Mount Prospect as set forth below; and WHEREAS, pursuant to the authority granted under the Illinois Municipal Code and in accordance with home rule authority granted to home rule municipalities, the President and Board of Trustees of the Village of Mount Prospect approve the amendments as set forth below. BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1: Section 23.1902, "Permit Required," to Article XIX, "Garage Sales," of Chapter 23, "Offenses and Miscellaneous Regulations" of the Mount Prospect Village Code shall be deleted in its entirety. Section 23.1903 shall be relocated and indexed as 23.1902. Section 23.1904 shall be relocated and indexed as 23.1903. Section 23.1905 shall be relocated and indexed as 23.1904. SECTION 2: Section 21.317 "Reinspection Fees," to Article III, "Fees, Bonds and Deposits" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: Where a reinspection is required to determine compliance with the related codes, a reinspection fee, as set forth in appendix A, division II of this code, shall be paid by the general contractor listed on the permit. A reinspection shall include a second or 371341_1 Village Board Meeting-February 21,2017 Page 110 of 385 subsequent inspection of property for the same code deficiency or violation to ensure code compliance. (Ord. 5536, 1-17-2006) SECTION 3: Section 21.303 "Building Permit Fees," of Chapter 21, "Building Code" in Appendix A, Division II, "Fees, Rates and Taxes" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: Minimum permit fee shall be $50.00. Cost of the work authorized by said permit does not exceed $5,000.00: $50.00. Cost of the work exceeds $5,000.00: $50.00 for the first $5,000.00 of cost, plus $10.00 for each additional $1,000.00 of cost or fraction thereof. For large scale developments over$500,000 of assessed permit evaluation, it shall be at the discretion of the Director of Community Development or their designee to require the permit applicant to pay for actual costs of inspection services for the development, including but not limited to any 3rd party inspection services. SECTION 4: Section 21.403 "Penalties (Building Violations)," of Chapter 21, "Building Code" in Appendix A, Division III, "Penalties and Fines" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: This section applies to adjudication/court penalties which can be assessed per day. Penalty: Not less than $250.00 nor more than $1,500.00. Work commenced without receipt of a permit—.- shall be based on the following schedule. The construction evaluation is the cost of the unpermitted work. Additional work without permit fee shall be collected at the time all standard permit fees are collected prior to �Ainimi im ny n nn maximi rn n alty $1 500 nn fnr nh �n.J permit issuance. ,�, �egalt�Z'� era ea�a eVeFy Gategery where the �Ne* h-Ac hone in $0-$5,000 evaluation cost of work; $50.00 stop work fee in addition to minimum permit standard fee of$50.00 $5,001 - $10,000 evaluation cost of work; $100.00 stop work fee in addition to standard permit fee $10,001 - $25,000 evaluation cost of work; $250 stop work fee in addition to standard permit fee $25,001 - $100,000 evaluation cost of work; $1,000 stop work fee in addition to standard permit fee 371341_1 Village Board Meeting-February 21,2017 Page 111 of 385 $100,001 and over evaluation cost of work; $2,000 + $100 for each $10,000 cost of work in addition to standard permit fee SECTION 5: Section 21.603, "Property Maintenance Code Adopted; Amendments," to Article VI, "Property Maintenance Code" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: For the purpose of establishing rules and regulations governing property maintenance, there is hereby adopted the 2015 2012 edition of the international property maintenance code together with all appendices, except such portions as are hereinafter expressly deleted, amended or modified. A. While the 2015 2012 edition of the international property maintenance code and all appendices have hereinabove been adopted, the following exceptions thereto (consisting of certain deletions and changes) shall control wherever such exceptions are applicable or are in conflict with certain other provisions of that code: A new subsection 101.1 shall be inserted to read as follows: 101.1 Title. Village Of Mount Prospect. Amend subsection 102.3 by deleting the phrase "international plumbing code" and replacing it with the phrase "Illinois plumbing code". Subsection 103.5, Fees, shall be deleted in its entirety. Subsection 107.2, Form, shall be deleted in its entirety. Subsection 107.6, Transfer Of Ownership, shall be deleted in its entirety and replaced with the following: 107.6 Transfer Of Ownership. It shall be unlawful for the owner of any dwelling unit or structure, who has received a compliance order or upon whom a notice of violation has been served, to sell, transfer, mortgage, lease or otherwise dispose of such dwelling unit or structure to another until the provisions of the compliance order or notice of violation have been complied with. The text in subsection 109.6, Hearing, shall be deleted in its entirety and replaced with the following: 109.6 Hearing. Any person ordered to take emergency measures shall comply with such order forthwith. Any affected person shall thereafter, upon petition directed to the village manager be afforded a hearing as described in this code. 371341_1 Village Board Meeting-February 21,2017 Page 112 of 385 Subsection 110.1, General, shall be amended by deleting the phrase "two years" in the first sentence and replacing it with the phrase "one year", and deleting the sentence "Boarding the building up for future repair shall not extend beyond one year, unless approved by the building official", to be and read as follows: 110.1 General. The code official shall order the owner of any premises upon which is located any structure, which in the code official's judgment after review is so deteriorated or dilapidated or has become so out of repair as to be dangerous, unsafe, insanitary or otherwise unfit for human habitation or occupancy, and such that it is unreasonable to repair the structure, to demolish and remove such structure; or if such structure is capable of being made safe by repairs, to repair and make safe and sanitary, or to board up and hold for future repair or to demolish and remove at the owner's option; or where there has been a cessation of normal construction of any structure for a period of more than one year, the code official shall order the owner to demolish and remove such structure, or board up until future repair. Subsection 111.1, Petition, shall be amended by deleting the phrase "board of appeals" and replacing it with the phrase "village manager". Subsections 111.2 through 111.6 shall be deleted in their entirety. Subsection 111.8, Stay Of Enforcement, shall be deleted in its entirety and replaced with the following: 111.8 Stay Of Enforcement. Any person, whether or not a previous party of the appeal, shall have the right to apply to the appropriate court to stay the enforcement of a notice and order. Section 202, General Definitions, shall be amended by inserting the following definitions alphabetically: Compost Pile. A collection of easily decomposable, smaller particulate matter maintained for the purpose of providing an ecologically sound method of disposing of such materials. Portable On-Demand Storage Structure. Any container, storage unit, shed-like container or other portable structure that can or is used for the storage of personal property of any kind and which is located for such purposes outside an enclosed building. This definition shall not include a code compliant structure. Subsection 301.2 shall be amended by inserting the following: In any instance where the association is responsible for the repair and maintenance of a property, it may be cited for a violation of this code. Upon providing proof that it is not responsible, it may be dismissed as the defendant. Subsection 302.3, Sidewalks And Driveways, shall be deleted in its entirety and replaced with the following: 371341_1 Village Board Meeting-February 21,2017 Page 113 of 385 302.3 Sidewalks And Driveways. All sidewalks, walkways, stairs, driveways, parking spaces, parking space striping, curb stops and similar areas shall be kept in a proper state of repair, and maintained structurally free of hazardous conditions. A new subsection 302.3.1 Gravel Driveways And Parking Lots, shall be inserted to be and read as follows: 302.3.1 Gravel Driveways And Parking Lots. Any existing gravel driveway or parking lot shall be paved, in compliance with all applicable sections of the village code, by January 1, 2015. Subsection 302.4, Weeds, shall be amended by deleting the height of"10 inches" and replacing it with "8 inches". A new subsection 302.7.1, Portable On-Demand Storage Structure, shall be inserted to be and read as follows: 302.7.1 Portable On-Demand Storage Structure. No more than one portable on-demand storage structure may be located on any premises within the village for a period not exceeding 14 days in duration from time of delivery to time of removal. Such portable on- demand storage structure may not be located on a specific premises more than two times in any given thirty-calendar-day period. A portable on-demand storage structure may be located only on an existing driveway. Such structure may not exceed eight feet six inches in height, 10 feet in width or 20 feet in length. It shall be the obligation of the owner or user of such portable on-demand storage structure to secure it in a manner that does not endanger the safety of persons or property in the vicinity of the portable on-demand storage structure. In the event of high winds or other weather conditions in which such structure may become a physical danger to persons or property, village officials may require the immediate removal of such portable on-demand storage structure. Subsection 302.8, Motor Vehicles, shall be amended by inserting the word "Trailers" in the title, and inserting the phrase "or trailers" or "or trailer" after the word "vehicles" or "vehicle", respectively, in the text, to be and read as follows: 302.8 Motor Vehicles; Trailers. Except as provided for in other regulations, no inoperative or unlicensed motor vehicle or trailer shall be parked, kept or stored on any premises, and no vehicle or trailer shall at any time be in a state of major disassembly, disrepair, or in the process of being stripped or dismantled. Painting of vehicles or trailers is prohibited unless conducted inside an approved spray booth. Exception: A vehicle or trailer of any type is permitted to undergo major overhaul, including body work, provided that such work is performed inside a structure or similarly enclosed area designed and approved for such purposes. A new subsection 302.10, Dead Trees And Shrubs, shall be inserted to be and read as follows: 302.10 Dead Trees And Shrubs. No dead trees or shrubs shall be allowed to remain on any property within the village. 371341_1 Village Board Meeting-February 21,2017 Page 114 of 385 A new subsection 302.11, Compost Piles, shall be inserted to be and read as follows: 302.11 Compost Piles. Compost piles shall not exceed a maximum size of four (4) feet tall by four (4) feet wide by four (4) feet long. Compost piles shall be located behind the principal structure and are not permitted within any required front or side yards. Compost piles must be located a minimum of five (5) feet from a property line. Compost piles shall be regularly tended to ensure the materials are properly decomposing. Subsection 304.1, General, shall be amended by inserting the following sentence at the end: Whenever repair, replacement or maintenance of exterior surfaces is required to comply with this section, such repair, replacement or maintenance shall be undertaken so as to match, conform and be consistent with the existing exterior and shall comply with all applicable provisions of this code. Plywood may be used to cover openings for 30 days unless approved for an extended period by the Director of Community Development or his/her designee. A new subsection 304.13.3, Window Locks, shall be inserted to be and read as follows: 304.13.3 Window Locks. Every window and sliding door within twenty feet (20') of the ground, or ten feet (10') of an adjacent roof, exterior stairway, fire escape, porch, or some other means of access, requires a window lock. In addition, if the window slides up/down to open/close (sash window), it is to be equipped with a device which will allow the window to be opened at least four inches (4") and no more than six inches (6") when the lock is activated. These window latch devices are low cost mechanisms available at hardware stores. Storm window and screen window latches are not acceptable. Subsection 304.14, Insect Screens, shall be amended by inserting the following dates where appropriate: "April 15 to October 15". A new subsection 304.15.1, Door Security, shall be inserted to be and read as follows: 304.15.1 Door Security. Unless there is a 24 hour doorman, all apartment building entrance doors (front, rear, side, garage) must automatically lock with a deadlocking latch when closed. A key (or electric door buzzer) is required to open such doors from the outside, and a knob, handle or panic bar from the inside. In the case of the front door of a lobby, either the inner or outer foyer door must meet this requirement. Subsection 304.18.2 shall be deleted in its entirety. Subsection 309.4, Multiple Occupancy, shall be amended by inserting the following sentence at the end: "When the occupant does not exterminate, the owner shall exterminate." Subsection 602.3, Heat Supply, shall be amended by inserting the following dates where appropriate: "September 15 to June 1". Subsection 602.4, Occupiable Work Spaces, shall be amended by inserting the following 371341_1 Village Board Meeting-February 21,2017 Page 115 of 385 dates where appropriate: "September 15 to June 1". A new subsection 605.5, Intercom System, shall be inserted to be and read as follows: 605.5. Intercom System. Intercom systems installed as a part of the original construction or added at a later date shall be maintained in good working condition and labeled with the unit number or occupant name. The removal of such a device, item or fixture is prohibited and does not constitute repair or maintenance. Subsection 606.1, General, shall be deleted in its entirety. Chapter 8 - Referenced Standard, shall be amended by deleting the phrase "international plumbing code" and replacing it with the phrase "Illinois plumbing code". The term "code official" as used in the adopted code shall mean the director of community development, or his/her duly authorized representative. (Ord. 6071, 5-21-2013) SECTION 6: Section 21.604, "Graffiti," to Article VI, "Property Maintenance Code" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: A. It shall be unlawful for any owner of real property or association governing real property upon which graffiti is placed to fail to remove, cover or otherwise eradicate such graffiti within 5 days of Village notice f^6lFteen (14) days of ronoipt of a oo4ino 4o remove 9 F6"'I1 I , 11 dill ge B. For the purpose of this article, the term "graffiti" shall mean the inscription or marking of any wall, fence, sign, sidewalk, pavement, post, stone, tree or other natural object, or any other public or private structure or building by carving, the application of paint, or other substance, or by any other means, other than as permitted by the ordinances of the village. (Ord. 6071, 5-21-2013) SECTION 7: Section 21.103, "Building Code Adopted," to Article VI, "Property Maintenance Code" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: For the purpose of establishing rules and regulations for the construction, alteration, removal, demolition, equipment, use and occupancy, location and maintenance of buildings and structures, there is hereby adopted the 2015 2912 edition of the international building code promulgated by the International Code Council, together with all appendices, except such portions thereof as are hereinafter expressly deleted, modified or amended. 371341_1 Village Board Meeting-February 21,2017 Page 116 of 385 A. While the 2015 2912 edition of the international building code and all appendices have hereinabove been adopted, the following exceptions thereto (consisting of certain deletions and changes) shall control wherever such exceptions are applicable or are in conflict with certain other provisions of that code: A new subsection 101.1 shall be inserted to be and read as follows: 101.1. Jurisdiction: Village of Mount Prospect. Subsection 101.2.1 shall be deleted in its entirety. Subsection 101.4.3, Plumbing, shall be amended by deleting the phrase "international plumbing code" and replacing it with the phrase "2014 Illinois state plumbing code with local amendments". Section 105, Permits, shall be deleted in its entirety. Section 109 shall be deleted in its entirety and the following inserted in its place: 109. Appropriate Schedules. Refer to article I II - Fees, Bonds And Deposits of chapter 21, Building Code, of the Mount Prospect village code. Section 111, Certificate Of Occupancy, shall be deleted in its entirety. Section 113, Board Of Appeals, shall be deleted in its entirety and the following inserted in its place: 113. Appeals. Any person shall have the right to appeal to the village manager a decision of the code official concerning the interpretation of this code or to request a modification of this code. Any application for appeal to the village manager shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted or the provisions of this code do not fully apply. A new subsection 114.5 shall be inserted to be and read as follows: 114.5. Penalty: Section 21.403 of chapter 21, Building Code, of the Mount Prospect village code shall apply. Section 202.0, General Definitions, shall be amended by inserting a definition for the phrase "fire official" to be and read as follows: Fire Official: The chief of the fire department or of the fire prevention bureau or duly authorized representative appointed by the authority having jurisdiction. SeGti�`'07�QeRe��nitinn� the rl�nitinn of the phrase "high rise" Shall ho , i-rrcTrn� ,�rr�c` i-rrcTvrrvrzr�rc-pr�rcr "high y���-r �c n7-5 feet (22 96Q n 235 foot (10 C.C.9 mm)" Subsection 403.1 shall be amended by deleting exceptions 4 and 5. 371341_1 Village Board Meeting-February 21,2017 Page 117 of 385 A n-re�.v 706. 'I 70 F=Ore Walls, c -;;Ad-Shall be inertR_d_ to horea`•7 as fnlIGMG. 706.1.2. Ciro\/\/ells• Ciro are regi tiro`•! het\a/een attanhR_d Single family hnmeS tGWRhgmeS and m6llti StgrY GGRdgmri ii11m 1lpitS o Subse&+inn 706 Q0 �Fire ally rin+al Of, amend-edshall he amend-edby deleting trhef se "aR approved nnn�rvr rOo.r bu-Stohi�ie��replen��4 Wr�v crrthree Phrase "s�elid A hull N SOnr Ot r plain OF re+ fr�vrcednwnvreri: A new subsection 910.2.3, Smoke And Heat Vents, shall be inserted to be and read as follows: 910.2.3. Smoke And Heat Vents: An approved smoke hatch shall be installed at the top of all interior stairwells in non residential buildings and are not required in single family dwellings. A new subsection 1801.2.1, Wood Foundations, shall be inserted to be and reads as follows: 1801.2.1. Wood Foundations: All wood foundations, which include timber footing in all forms, are hereby prohibited. Subsection 3001.2, Referenced Standards, shall be amended by deleting the text and replacing it with the following: 3001.2. Referenced Standards: All referenced standards shall be as stringent as, and comply with, the Illinois elevator safety act, as amended, and related rules, then in effect. Subsection 3001.4, Change In Use, shall be amended by inserting a new sub- subsection 3001.4.1, Elevator Car Size, to be and read as follows: 3001.4.1. Elevator Car Size: In all buildings at least one elevator shall be provided for fire department emergency access to all floors in building. Such elevator car shall be of such size and arrangement as to accommodate a minimum 24 inch by 80 inch (610 mm to 2032 mm) ambulance stretcher in the horizontal open position and shall be identified by the international symbol for emergency medical services (the star of life). The symbol shall not be less than 3 x 3 inches high and wide (76 mm x 76 mm) and shall be placed inside on both sides of the main lobby hoistway door frame. Subsection 3006.1, Access, shall be amended by deleting the text and replacing it with the following: 3006.1. Access: An approved means of access shall be provided to elevator machine rooms and overhead machinery equipment spaces. This means is not to be used as a passage way through the machine room to other areas of the building or roof. A new section 30097, Existing Elevators, shall be inserted to be and read as follows: 371341_1 Village Board Meeting-February 21,2017 Page 118 of 385 30097. Existing Elevators. 30097.1. All existing elevators shall comply with subsection 3001.2. A new section 3009, Maintenance And Accidents, shall be inserted to be and read as follows: 301009. Maintenance And Accidents. 301099.1. Owner Responsibility: The owner or the owner's legal agent for the building in which the equipment is located shall be responsible for the care, maintenance and safe operation of all equipment covered by this code after the installation thereof and acceptance by such owner or agent. The owner or legal agent shall make or cause to be made all periodic tests and inspections, and shall maintain all equipment in a safe operating condition, as required by this article. 301099.2. Contractor Responsibility: The person installing any device covered by this code shall make all acceptance tests and shall be responsible for the care and safe operation of such equipment during its construction and until temporarily or finally accepted by the AHJ (authority having jurisdiction) elevator inspector. 301099.3. Maintenance Items: All operating and electrical parts and accessory equipment or devices subject to this code shall be maintained in a safe operating condition. The maintenance of elevators, dumbwaiters and escalators shall conform to ASME A17.1, which is listed in appendix A. 301099.4. Unsafe Conditions: If, upon inspection, any equipment covered in this code is found to be in an unsafe condition, or not in accordance with the provisions of this code, the AHJ shall thereupon serve a written notice of such finding upon the building owner or lessee, stating the time when recommended repairs or changes shall be completed. After the service of such notice, it shall be the duty of the owner to proceed within the time allowed to make such repairs or changes as are necessary to place the equipment in a safe condition. It shall be unlawful to operate such equipment after the date stated in the notice unless such recommended repairs or changes have been made and the equipment has been approved, or unless an extension of time has been secured from the AHJ in writing. 301099.4.1. Power To Seal Equipment: In cases of emergency, the AHJ, in addition to any other penalties herein provided, shall have the power to seal out of service any device or equipment covered by this code when, in the opinion of the AHJ, the condition of the device is such that the device is rendered unsafe for operation or for willful failure to comply with recommendations and orders. 301099.4.2. Notice Of Sealing Out Of Service: Before sealing any device out of service, the AHJ, except in case of emergency, shall serve written notice upon the building owner or lessee stating intention to seal the equipment out of service and the reasons therefore. 301099.4.3. Unlawful To Remove Seal: Any device sealed out of service by the AHJ shall be plainly marked with a sign or tag indicating the reason for such sealing. Any tampering with, defacing or removal of the sign, tag or seal without approval shall 371341_1 Village Board Meeting-February 21,2017 Page 119 of 385 constitute a violation of this article. 301099.5. Accidents Reported And Recorded: The owner of the building shall immediately notify the AHJ of every accident involving personal injury or damage to apparatus on, about or in connection with any equipment covered by this article, and shall afford the AHJ every facility for investigating such accident. When an accident involves the failure, breakage, damage or destruction of any part of the apparatus or mechanism, it shall be unlawful to use such device until after an examination by the AHJ is made and approval of the equipment for continued use is granted. It shall be the duty of the AHJ to make a prompt examination into the cause of the accident and to enter a full and complete report thereof in the records of the building department. Such records shall be open for public inspection at all reasonable hours. 301099.6. Removal Of Damaged Parts: It shall be unlawful to remove from the premises any part of the damaged construction or operating mechanism of elevators, or other equipment subject to the provisions of this article, until permission to do so has been granted by the AHJ. A new section 30119, Certificate Of Compliance, shall be inserted to be and read as follows: 30119. Certificate Of Compliance. 30119.1. Operation And Inspection: The operation of all equipment governed by the provisions of this chapter and hereafter installed, relocated or altered shall be unlawful by persons other than the installer until such equipment has been inspected and tested as herein required and a final certificate of compliance has been issued by the AHJ. 30119.2. Posting Of Certificate Of Compliance: The owner or lessee shall post the current-issued certificate of compliance in a conspicuous place inside the elevator. A new section 30124, Construction Documents And Permits, shall be inserted to be and read as follows: 30124. Construction Documents And Permits. 30124.1. Applications: The application for a permit shall be accompanied by construction documents in sufficient detail and indicating the location of the machinery room and equipment to be installed, relocated or altered; and all supporting structural members, including foundations. The construction documents shall indicate all materials to be used and all loads to be supported or conveyed. Documents shall be reviewed and approved before a permit is issued. 30124.2. Permit: Equipment or devices subject to the provisions of this code shall not be constructed, installed, relocated or altered unless a permit has been issued by the AHJ before the work is commenced. A copy of such permit shall be kept at the construction site at all times while the work is in progress. A new section 3013-2, Tests And Inspections, shall be inserted to be and read as follows: 371341_1 Village Board Meeting-February 21,2017 Page 120 of 385 301321. Tests And Inspections. 301321.1. General: All equipment and devices covered by the provisions of this code shall be subjected to acceptance and maintenance tests and periodic inspections as required herein. 301321.2. Acceptance Tests: Acceptance tests and inspections shall be required on all new, relocated and altered equipment subject to the provisions of this code. Tests and inspections shall be of such a nature as to determine whether the entire installation is designed, constructed and installed in compliance with this code, and shall include all parts of the equipment and machinery. In addition, full load tests shall be performed on all equipment. All such tests shall be conducted in compliance with the requirements of chapter 21, Building Code, of the Mount Prospect village code, and in the presence of the AHJ, or by an approved agency for the AHJ and by the person installing such equipment. 301321.3. Periodic Tests And Inspections: Periodic tests shall be required on all new and existing power elevators, and periodic inspections shall be performed on all new and existing equipment subject to the provisions of chapter 21, Building Code, of the Mount Prospect village code. 301321.3.1. Periodic Tests: Periodic tests shall be made by the AHJ, or by an approved agency, and shall be made at the expense and responsibility of the owner. Where such tests are not made by the AHJ, the approved agency shall submit a detailed report of the tests to the AHJ on approved forms not more than 30 days after the completion of the tests. 30132-.3.2. Periodic Inspections: Periodic inspections shall be made by the AHJ or by an approved agency. Where such inspections are not made by the AHJ, the approved agency shall submit a detailed report of the inspection to the AHJ on approved forms not more than 30 days after completion of the inspection. 3013-2.3.3. Frequency Of Tests And Inspections: Tests and inspections shall be conducted at intervals of not more than those set forth in ASME A17.1. A new section 30143, Miscellaneous Elevator Requirements, shall be inserted to be and read as follows: 30143. Miscellaneous Elevator Requirements. 30143.1. Miscellaneous Hoisting And Elevator Equipment: All miscellaneous hoisting and elevating equipment shall be subjected to tests and inspections as required by the AHJ to ensure safe operation. 30143.2. Conveyors: Conveyors and related equipment shall be inspected and tested in accordance with ASME B20.1. (Ord. 6070, 5-21-2013) 371341_1 Village Board Meeting-February 21,2017 Page 121 of 385 SECTION 8: Section 21.104, "Mechanical Code Adopted," to Article I, "Enactment and Scope" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: A. The 20152-edition of the international mechanical code and all appendices is hereby adopted in its entirety, except such portions thereof as may be expressly deleted, modified or amended by this section. B. While the 2015-2 edition of the international mechanical code and all appendices have hereinabove been adopted, the following exceptions thereto (consisting of certain deletions and changes) shall control wherever such exceptions are applicable or are in conflict with certain other provisions of said code: All references to the phrase "international plumbing code" shall be deleted and replaced with the phrase "2094Illinois state plumbing code with village of Mount Prospect local amendments". Section 105, Permits, shall be deleted in its entirety. A new section 109 shall be inserted to be and read as follows: 109. Appropriate Schedules. Refer to article I II - Fees, Bonds And Deposits of chapter 21, Building Code, of the Mount Prospect village code. Section 111, Certificate Of Occupancy, shall be deleted in its entirety. Section 109 44-9, Board Of Appeals, shall be deleted in its entirety and the following inserted in its place: 109 44-9. Appeals. Any person shall have the right to appeal to the village manager a decision of the code official concerning the interpretation of this code or to request a modification of this code. Any application for appeal to the village manager shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted or the provisions of this code do not fully apply. A new subsection 109.1 1145 shall be inserted to be and read as follows: 109.11145. Penalty: See section 21.403 of chapter 21, Building Code, of the Mount Prospect village code. (Ord. 6070, 5-21-2013) SECTION 9: Section 21.105, "Plumbing Code Adopted," to Article I, "Enactment and Scope" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: 371341_1 Village Board Meeting-February 21,2017 Page 122 of 385 The 2994 Illinois state plumbing code, 77 Illinois administrative code 890, last amended effective April 8, 2005, at 29 III. reg. 5713, and all appendices, promulgated by the Illinois department of public health, is hereby adopted in its entirety, except such portions thereof as may be expressly deleted, modified or amended by this section. A. While the 2004 e`7i+inn of the Illinois plumbing code and all appendices have hereinabove been adopted, the following exceptions thereto (consisting of certain deletions and changes) shall control wherever such exceptions are applicable or are in conflict with certain other provisions of that code: 1. A Rpn N SveG+inn 89(1 56(10 Sanitary Systern Flood GORtrel ARG! Raark�Naate-\/�cs0 steal ho inserts`•! +n ho an`•7 rea`•7 as fnllnnis• Sewer Dino• All seWer Popo in a flan`•! non+rel ystem shall be either schedule ^moo a�cvvci�-rp��cii acvvci�ipc ii i a flood- vvi is�`vi Sy stern With SGIIVR-Rt vP inin+S,,OOFSGn�'"R-- 22 i` D\/('` "0" ringPi�P��••�ver�iGe Weight G irk b. Bypass PiPiRg To SuRqp� Bypass PiPiRg shall be piped #e.m. the eve—diew fi#iRg as a `•7irent nnnnen+inn All sumps shall be provided with approved metal nnvers n V-A--06; Cer Flood rgptrel Cys+ems• .4.11 iia-06; far fleed- ngptrgl sys+ems shall he a minimi im of R(1 innhes in `•Namefor +he nnns+n in+inn of nihinh shall nnnfnrm to the 0 eperifina+inns fpr manholes non+gine`! in nhaPter 16artinle \/ of the NAni int Drespent by the PI imbing insPentnr hemi ise of spare nnns+rain+s d Gl peg�t D red, n fl 111 nl pg��+ ' FR-d- gp the street sills Of the f'99d d�r�rrvcrc-rte '1-'r'rrCdrrcRrSe�r�rrvcrc�ry-re '1-'r'rrCd an approved vai l't that nnmplies With si ihsen+inn n �• �e f0110WORg a`•ditinnal requireme{ tS are hereby ay-adep•ted: P\ Ri 1i gg SJeWeF• C�Z'6`,gvasketePa6_inint n1ay, Gast iron Civ innh (69") minimi im evelphe-aTstaII� TS; te the saPita Fy sewer as regio sired OR 661hsentieP 16FQ-214 of the diGGhhaaFge ipte the soil stank at a height Of seVep feet /7'\ aheve the flexr (2) lJRRQ rg6lRd dFaiR, Y.4a%iR- -A.Rd- VR-Rt- wast OFOR, GG led6lle 40TvG 371341_1 Village Board Meeting-February 21,2017 Page 123 of 385 (3) 4 hnvonrni lRd `•!raino ei_� sto -;;Ad- vont• Gast irnno galvaniZed iron0 nnDkw nnor, 0 schedule4 9 PVC- (4) lJRa rniin`•! sunn�Type-rKccnsvpper,�cc�rie-Irnrvn--Refer nsuurvertinn 16.4 17 of the NAe- pt PFGG pont village nGde fG.F tho minlml m si�o (5) Aboveground-inatel•supply• Timer, M, L, or I.! nnnne n�l�i r�e� irnn nino brass 1�TT��Typer, > > SPP �Ja �PrP� st;;inloss stool nino grade, the s&Ne-F Sh-all be R-in eve.rhead, and all below grade PI6lFnbiRg fiXt1_1FR_S3 Shall d-.r- to an approved sanitary oiontnr nit GRARl+t ho iRdiyid allyye.Ated- due_ to struinti it-Al r0ep litieps 1.5-.Pursuant to 17 Illinois administrative code 3730.307(c)(4) and subject to the Illinois plumbing code (77 III. adm. code 890) and the lawn irrigation contractor and lawn sprinkler system registration code (77 III. adm. code 892), be it hereby ordained that in the village of Mount Prospect, all new plumbing fixtures and irrigation controllers installed after the effective date hereof shall bear the WaterSense label (as designated by the U.S. environmental protection agency WaterSense program), when such labeled fixtures are available. (Ord. 6070, 5-21-2013; amd. Ord. 6209, 8-18-2015) SECTION 10: Section 21.106, "Residential Code Adopted," to Article I, "Enactment and Scope" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: For the purpose of establishing rules and regulations for the fabrication, erection, construction, enlargement, alteration, repair, location and use of detached one- and two- family dwellings, their appurtenances and accessory structures, there is hereby adopted the 2015 2812 edition of the international residential code for one- and two-family dwellings, promulgated by the International Code Council, together with all appendices thereof, except such portions thereof as are hereinafter expressly deleted, modified or amended. A. While the 2015 2012edition of the international residential code for one- and two- family dwellings and all appendices have hereinabove been adopted, the following exceptions thereto (consisting of certain deletions and changes) shall control wherever such exceptions are applicable or are in conflict with certain other provisions of that code: 861196estinn 8101.2, Scspe,isarneRded by deleting the phrase- "and- my trniphrpikipg all en�c�ep�GR ti s�- l•1 s#a- r- s- Section R105, Permits, shall be deleted in its entirety. 371341_1 Village Board Meeting-February 21,2017 Page 124 of 385 A new section R109 shall be inserted to be and read as follows: R109. Appropriate Schedules. Article III - Fees, Bonds And Deposits of chapter 21, Building Code, of the Mount Prospect village code shall apply. Section R110444, Certificate Of Occupancy, shall be deleted in its entirety. Section R1124 -9, Board Of Appeals, shall be deleted in its entirety and the following inserted in its place: R113. Appeals. Any person shall have the right to appeal to the village manager a decision of the code official concerning the interpretation of this code or to request a modification of this code. Any application for appeal to the village manager shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted or the provisions of this code do not fully apply. A new subsection R1134.5 shall be inserted to be and read as follows: R1134.5. Penalty: Section 21.403 of chapter 21, Building Code, of the Mount Prospect village code shall apply. Section R304, Minimum Floor Area Requirements, shall be amended by deleting the text and replacing it with the following: R304. Minimum Floor Area Requirements. a. Minimum Floor Area Requirements, Houses: Except as otherwise provided by ordinance, minimum floor areas of houses and rooms therein shall meet the following standards: (1) Minimum Floor Areas - Total Structures: The minimum floor area for the total structure of building shall be: Type Of Structure Minimum Area Sq. Ft. One story ranch house 1,000 Split level or raised ranch house 11000 One and one-half story house 950 Two story house 800 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillilI The foregoing minimum floor area shall be measured at the first floor on the main floor level from the outside of exterior walls. 371341_1 Village Board Meeting-February 21,2017 Page 125 of 385 (2) Minimum Clnnr Areas L' g [lining ARGI Geelong Rooms- he �nimiim flnnr area regi liremen4c fnr living `•lining and GGeking rnnmc ch;;" ho• o Type Of Doom 4 ...6,.,., Rip 01;0.., et r ..i.•lo(•1 l�Adedoro 1iRg aFea eee u. ied 6,y eq ui.,..w.eRt) 4.40 Utility FeeFA (i eeeupied by equipmeRt) Ion KiteheR IaUn.J.. Rd U tili .. Pon iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliililI (23) Minimum Floor Areas - Sleeping Rooms: The minimum floor area requirements for sleeping rooms shall be: Type Of Room Minimum Area Sq. Ft. Major bedroom 140 Second bedroom 120 Additional bedroom 100 (34) Minimum Floor Areas - Other Rooms: The minimum floor requirements for other rooms shall be: Minimum Area Sq. Type Of Room Ft. Major bathroom 40 Master bedroom closet 14 Other bedroom closets (at least one each) 10 All other habitable rooms not herein-above set 100 forth iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliililI 371341_1 Village Board Meeting-February 21,2017 Page 126 of 385 Minimum floor area for the foregoing shall be measured from the inside of all finished walls. Section R309, Garages And Carports, is amended by inserting new subsections R309.6 and R309.7, to be and read as follows: R309.6. Minimum Construction Requirements: Garages attached or built into residential buildings. a. The construction of garages attached or built into and made a part of residential construction shall be of the same quality as required for the dwelling to which the garage is attached. b. All floors of attached or built-in garages shall be five winches (56") below the grade of the floor of which it is attached or a part thereof and shall be pitched a minimum of one and one-half inch (11/2") from the rear of the garage towards the vehicle door. Floor drains shall not be allowed in the garage unless equipped with a triple-basin oil intercept. c. There shall be no interconnection between a dwelling's forced air heating system and a garage. Supply or return air registers in the garages, which are connected to the dwelling's heating system, are prohibited. d. The minimum size of a one-car garage is 21'-0" x 10'-0" 7hd- Zan minim,,,,, clv pro foo+ 0 +r.+moi ciao e. The minimum size of a two-car garage is 21'-0" x 21'-0" and nan minifoot 0 +r.+moi ciao R309.7. Minimum Construction Requirements: Detached garages. a. Location of detached garages on lots shall conform to requirements of the Mount Prospect zoning ordinance. b. Floors shall be not less than four inches (4") thick reinforced with #10 wire screen over a base of crushed stone or sand at least four inches (4") in depth. The base shall be placed on undisturbed soil. The floor shall be pitched a minimum of one and one-half inches (11/2") from the rear of the garage towards the vehicle door. Floor drains shall not be allowed in the garage. c. Footings for frame garages shall be of not less than twelve inches (12") wide and not less than twelve inches (12") in depth around entire perimeter of slab. Footings for brick garages shall be concrete, not less than three and one-half feet (31/2') below grade and not less than twelve inches (12") wide and eight inches (8") thick. Foundation walls shall be a minimum of eight inches (8") thick. Footings shall be placed on firm soil free of organic matter. d. Wall studs shall be spaced at not more than sixteen inches (16") on center and securely fastened to the bottom plate which shall be bolted to the floor. A double top plate shall be required and all wall studs and plates shall be a minimum of two inches by four inches (2" x 4"). Doubling of studs shall be required at all corners and jambs of 371341_1 Village Board Meeting-February 21,2017 Page 127 of 385 openings more than three feet (3) in width. e. Each corner is to be wind-braced outward from the top in two (2) directions to a minimum of four feet (4') from corner at the bottom plate. Wind bracing shall be a minimum of one inch by four inches (1" x 4") and notched into the studding. f. All roof rafters must be at least two inches by six inches (2" x 6") and spaced not more than sixteen inches (16") o.c. Ridge board shall be required and of a size not less than two inches by six inches (2" x 6"). Ceiling ties of at least two inches by six inches (2" x 6") spaced evenly at maximum six (6) foot centers and a minimum of three (3) collar ties not less than one inch by six inches (1" x 6") at not more than four foot (4') centers are required on all common rafter spans more than twelve feet (12') in width. g. A minimum of one service door not less than two feet six inches by six feet eight inches (2'6" x 6'8") shall be required on all garages. At least one operable window with an area of at least five (5) square feet shall be installed. h. The maximum garage door height shall be eight ft. (8'). i. Roof sheathing of not less than one-half inch (1/2") thick exterior grade plywood or one inch (1") thick nominal size rough sawn sheathing. j. The minimum size of a one-car garage is 21'-0" x 10'-0" and Zan miro foo+ 0 4o4;;1 ciao k. The minimum size of a two-car garage is 21'-0" x 21'-0" and nan minifoo+ 0 4o4;;1 ciao I. All detached garages are to be covered in a code approved air barrier. Subsection R311.2, Exit Required, of section R311, Means Of Egress, is amended by deleting the phrases "one egress door" and replacing it with the phrase "two egress doors". Section R327 324, Site Construction Standards, shall be deleted in its entirety and replaced with the following: R327 324. Construction Site Requirements. The following regulations apply to residential room additions 500 square feet and over, demolitions of any type, new construction within or adjacent to residentially zoned properties, and any other type of construction work that presents a life-safety hazard to the property occupants, adjacent properties, and/or public-way. a. Construction Site Fencing: A minimum perimeter chain-link lockable fencing of five (5) feet in height shall be required for all single-family development projects, including, but not limited to, new construction, teardowns, and major additions. The required fencing shall remain erect and be maintained until the structure is properly secured. Fence screening may be required, at the village's discretion, to prevent dust and debris from blowing onto adjacent properties or public way. Snow-type fencing is not allowed to serve as a construction fence. 371341_1 Village Board Meeting-February 21,2017 Page 128 of 385 b. Portable Washroom Facilities: Portable washroom facilities shall be placed on the construction site prior to work commencing and shall be placed within the confines of the fence and not be located within any required side yard or within any right-of-way. c. Site Cleanliness: The property shall be cleaned at the end of each workday, including the removal of mud and debris from the street and sidewalks, and snow and ice from the sidewalks. Construction debris and litter shall be kept in a refuse container. d. Silt Fence: A silt fence may be required in accordance with the detailed grading plan. The fence must be placed prior to any work commencing and must be maintained in good condition. e. Dust Control: Any dust created due to job site construction must be contained on the property. Tenting of the area and use of wet saws and/or a hose is recommended. f. Construction Mailbox: A construction mailbox shall be placed onsite and marked for construction document use only and not to be used as the property mailbox. g. Construction Documents: All approved construction documents, including tree protection plans, shall be maintained onsite and placed in a weather-protected 6" minimum diameter drawing tube or construction mailbox. The tube or construction mailbox shall be mounted on the sign post and fully accessible. Subsection R402.1, Wood Foundations, of section R402, Materials, is deleted in its entirety and replaced with the following: R402.1. Wood Foundations: Wood foundations are hereby prohibited. Section R408 R405, Foundation Drainage, is amended of by adding a new subsection R405.1.1, to be and read as follows: R408.8 405 1 1. Minimum Depth And Sump Pump: a. Minimum Depth: The minimum depth for crawl spaces shall be thirty six inches (36") from the bottom of the floor joists to the top of the finished slush coat. b. Slush Coat: All crawl spaces shall have a minimum two inch (2") slush coat covering a minimum four inch (4") #6 stone with a vapor retarder per R506.2.3. c. Sump Pump: All crawl spaces shall have a sump pump and drain tile system installed per the plumbing code unless otherwise approved by the code official due to site conditions and surrounding drainage property conditions. d. Plenum: Crawl spaces shall not be used as an open plenum for HVAC. Subsection R703.9, Exterior Insulation Finish Systems (EIFS) General, shall be deleted in its entirety and replaced with the following: 371341_1 Village Board Meeting-February 21,2017 Page 129 of 385 R703.9. Exterior Insulation Finish Systems (EIFS) General: All EIFS systems shall be prohibited on residential installations. Traditional (3) coat stucco is an approved use and substitute. (Ord. 6070, 5-21-2013) SECTION 11: Section 21.107, "Electrical Code Adopted," to Article I, "Enactment and Scope" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: The 20144 edition of the national electrical code and appendices, promulgated by the National Fire Protection Association, is hereby adopted in its entirety, except such portions thereof as may be expressly deleted, modified or amended by this section. A. While the 20144 national electrical code and all appendices have hereinabove been adopted, the following exceptions thereto (consisting of certain deletions and changes) shall control wherever such exceptions are applicable or are in conflict with certain other provisions of that code: 1. Aluminum wire is strictly prohibited inside the structure. All conductors shall be of solid or stranded copper on the interior of the structure. 2. In new work, where bracket boxes and recessed fixtures must be used, brackets must be screwed, not nailed, unless space limitations make it impractical. 3. All lay-in fixtures in grid ceilings must have at least two (2) independent hanger rods attached to fixtures at opposite corners. 4. Boxes in dropped ceilings must be supported with threaded rod, hanger rod, or listed bracket hangers. 5. All receptacles, including GFCI outlets, shall be of the self-grounding type or be grounded to the box by means of ground wire attached to the threaded hole in the box with a machine screw only. 6. Electrical services: a. In all cases where a circuit breaker panel would be mounted to a concrete foundation wall, it shall be mounted to plywood, or equivalent, so direct contact to below grade concrete will not cause the metal enclosure to rust. All rigid metal conduit related to services shall be mounted with clamp backs and straps, or equivalent. Minnies are not acceptable. b. Ground bushings or Iocknuts shall be used in both meter fittings and circuit breaker panels with no exceptions. 371341_1 Village Board Meeting-February 21,2017 Page 130 of 385 c. When installing temporary wiring for an underground service, it must be routed through the bottom of the meter pedestal so access for inspection is possible. d. In commercial applications, all circuit breaker panels over two hundred (200) amp or larger shall be bolt-in type breakers only. e. The following materials referenced in the national electrical code are hereby prohibited unless specifically approved by the code official. Integrated gas space cable, mineral-insulated, metal-sheathed cable, nonmetallic- sheathed cable, service-entrance cable, nonmetallic underground conduit with connectors, liquidtight flexible nonmetallic conduit, flexible nonmetallic tubing, electrical nonmetallic tubing, nonmetallic wireways, nonmetallic extensions, surface nonmetallic raceways, concealed knob and tube, messenger supported wiring, and open wiring on insulators. f. All ceiling boxes in habitable areas of residential buildings shall be listed and approved for ceiling fan installations. g. Aluminum or copper-clad aluminum service entrance conductors are allowed according to the National Electric Code. All aluminum and copper-clad aluminum service entrance conductors must be installed by a qualified electrician in accordance with manufacturer's torque specifications and be regularly inspected by the a qualified electrician. The electric service panel and meter socket must specifically be labeled and listed for aluminum and copper-clad aluminum service entrance conductors. A44 h. All branch circuit conductors shall be connected to devices such as switches and receptacles by the means of the screw terminals provided on these devices. i. The following residential appliances shall be supplied with a dedicated branch circuit: (1) Furnace/heating plant/central air units. (2) Through-wall heating/air conditioning units. (3) Built-in microwave ovens. (4) Sump and ejector pumps. j. An approved grounding electrode, eight feet (8') in length minimum and one-half inch (1/2") diameter shall be installed at each parking lot/street lighting pole. k. An in-line fuse holder shall be installed in each parking lot/street lighting pole. The fuse holder shall be located in an approved hand hole. (Ord. 6070, 5-21-2013) 371341_1 Village Board Meeting-February 21,2017 Page 131 of 385 SECTION 12: Section 21.108, "Fuel Gas Code Adopted," to Article I, "Enactment and Scope" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: The 20152-edition of the international fuel gas code and all appendices is hereby adopted in its entirety, except such portions thereof as may be expressly deleted, modified or amended by this section. A. While the 20152-edition of the international fuel gas code and all appendices have hereinabove been adopted, the following exceptions thereto (consisting of certain deletions and changes) shall control wherever such exceptions are applicable or are in conflict with certain other provisions of that code: All references to the phrase "international plumbing code" shall be replaced with the phrase "2004 Illinois state plumbing code with village of Mount Prospect local amendments". Section 106.6488, Permits, shall be deleted in its entirety. A new section 106.6 489-shall be inserted to be and read as follows: 106.6 489. Appropriate Schedules. Refer to article II I - Fees, Bonds And Deposits of chapter 21, Building Code, of the Mount Prospect village code. S PAtiGA III ins+o Of n,.,..1r»rinY' chill be .Jolo+o.J i., i+c ori+iro+y. Section 109 449, Board Of Appeals, shall be deleted in its entirety and the following inserted in its place: 109 4�3. Appeals. Any person shall have the right to appeal to the village manager a decision of the code official concerning the interpretation of this code or to request a modification of this code. Any application for appeal to the village manager shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted or the provisions of this code do not fully apply. A new subsection 109.1 414-5 shall be inserted to be and read as follows: 109.1 4445 Penalty: See section 21.403 of chapter 21, Building Code, of the Mount Prospect village code. (Ord. 6070, 5-21-2013) SECTION 13: Section 21.109, "Special Regulations for Buildings Containing Four or More Stories," to Article I, "Enactment and Scope" of Chapter 21, "Building 371341_1 Village Board Meeting-February 21,2017 Page 132 of 385 Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: The purpose of these regulations is to require additional fire and life safety measures for new high rise buildings. The following requirements are in addition to those set forth in section 403.7 49 -9, High-Rise Buildings, of the international building code, 2015-2. A. Elevators; Fire Service: 1. A three (3) position (on, off and bypass) key shall be provided at the main floor for each single elevator and for each group of elevators. This key switch shall be located in the left doorjamb of the elevator entrance. Where there is more than one elevator, the left elevator shall have the switch. The keyed switch shall be located not less than six feet six inches (66") above finished floor and approximately four inches (4") below the head jamb. 2. A keyed switch shall be provided in or adjacent to the operating panel of each elevator. The switch, when operated, shall put the elevator on emergency service. 3. Power operated doors shall remain closed when the elevator stops at any landing except the main floor until opened by continuous pressure on a door-open button switch. As soon as the door-open button switch is released, the doors shall automatically reclose. 4. Where mechanical-electrical safety edge devices are installed on the leading edge of the car doors, these devices shall remain operative and doors must be maintained in open position by operation of device. Any feature that may cause doors to reclose after being held in for a predetermined time shall be disconnected. 5. Keys required to call or operate elevators shall be kept in a conspicuous location on the main floor as approved by the fire prevention bureau. The elevator key box shall have a lock type cover which can be opened by the fire department's alarm box key. The box shall contain a separate key for each elevator within the group. 6. Every group of elevators in a building subject to the provisions of this section shall be available for fire department emergency service. In buildings with several groups of elevators and where individual key switches are provided to cause cars to return to the main floor, a separate key box shall be provided for each group of elevators. 7. Immediately adjacent to the fire department's return switch in the car, a push button shall be provided to cancel all registered calls when the elevator is under the fire department's control. The button shall be marked "Fire Control". This button shall not be required if all car calls are canceled when the car makes its first stop. B. Emergency Lighting Circuits: Emergency lighting circuits shall be provided for all exit signs and in all corridors, stairwells, basements, assembly rooms and any other public area. 371341_1 Village Board Meeting-February 21,2017 Page 133 of 385 C. Smoke Hatches And Approved Roof Access Ladders: Smoke hatches and approved roof access ladders shall be provided in all stairways. In smokeproof towers or prescribed stairwells, smoke detector activation shall not be required. (Ord. 6070, 5-21-2013) SECTION 14: Section 21.110, "Special Requirements for Existing Use Groups R- 1 And R-2," to Article I, "Enactment and Scope" of Chapter 21, "Building Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: The owners of existing use groups R-1 and R-2 within the village shall comply with the following additional requirements: A. Self-Closers: Doors between dwellings and corridors shall be self-closing. The self- closing device shall be of a listed and labeled type. B. Smoke Detector: An approved single station smoke detector, battery powered, shall be installed in an approved manner in every dwelling unit. When activated, the detector shall initiate an alarm, which is audible in the sleeping rooms of that unit. C. Emergency Lighting: All use groups R-1 and R-2 with twenty six (26) or more dwelling units shall have emergency lighting. All emergency lighting shall be in accordance with international building code, 2015-2. D. Maintenance: The owner or occupant shall be responsible for maintaining the smoke detector in an operative condition at all times. (Ord. 6070, 5-21-2013) This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED AND APPROVED this day of , 2017 Arlene A. Juracek, Village President ATTEST: 371341_1 Village Board Meeting-February 21,2017 Page 134 of 385 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 24 "FIRE PREVENTION CODE" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS WHEREAS, the Village of Mount Prospect is a home rule municipality as defined by Article VII, § 6 of the Illinois Constitution of 1970; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect desire to make certain amendments to the Village Code of Mount Prospect as set forth below; and WHEREAS, pursuant to the authority granted under the Illinois Municipal Code and in accordance with home rule authority granted to home rule municipalities, the President and Board of Trustees of the Village of Mount Prospect approve the amendments as set forth below. BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1: Section 24.102 (A), "Adoption of Fire Prevention Code," to Article I, "Purpose; Adoption," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: A. Adoption: The international fire code, 2012 2015, in its entirety and as amended in this chapter, is hereby adopted as the fire prevention code of the village of Mount Prospect for the control of fire in buildings and structures. In addition the following codes and standards of the national fire prevention code (NFPA codes and standards), which are not referenced in the international fire code, are hereby adopted: NFPA 13, standard for the installation of automatic sprinklers, 2013 edition. NFPA 13D, standard for the installation of automatic sprinkler systems in one- and two- family dwellings and manufactured homes, 2013 edition. NFPA 20, standard for the installation of stationary pumps for fire Village Board Meeting-February 21,2017 Page 135 of 385 protection, 2810 2013 edition. NFPA 25, standard for the inspection, testing, and maintenance of water- based fire protection systems, 2011 2014 edition. NFPA 30, flammable and combustible liquids code, 2012 edition. NFPA 37, standard for the installation and use of stationary combustion engines and gas turbines, 2010 edition. NFPA 45, standard on fire protection for laboratories using chemicals, 2011 edition. NFPA 51, standard for the design and installation of oxygen-fuel gas systems for welding, cutting, and allied processes, 2-007 2013 edition. NFPA 51 B, standard for fire prevention during welding, cutting, and other hot work, 2009 2014 edition. NFPA 72, national fire alarm code, 2013 edition. NFPA 90A, standard for the installation of air conditioning and ventilation systems, 2002 edition. NFPA 908, standard for the installation of warm air heating and air conditioning and ventilation systems, 2012 edition. NFPA 96, standard for ventilation control and fire protection of commercial cooking operations, 281-1 2014 edition. NFPA 110, standard for emergency and standby power systems, 2010 2013 edition. NFPA 111, standard on stored electrical energy emergency and standby power systems, 2810 2013 edition. All other NFPA standards adopted by reference in chapter 80 of the international fire code are also hereby adopted. SECTION 2: Section 24.102 (F), "Adoption of Fire Prevention Code," to Article I, "Purpose; Adoption," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: Village Board Meeting-February 21,2017 Page 136 of 385 F. Enforcement Of The Fire Prevention Code: The fire prevention bureau of the Mount Prospect fire department shall enforce the fire prevention code. The fire prevention bureau is hereby established and shall be operated under the supervision of the fire chief. The chief of the fire department shall be designated as the fire official and shall appoint such members necessary to enforce the provisions of this code. Whenever the title "code official" is used in the text of the fire prevention codes adopted herein, the phrase shall be deleted and replaced with the phrase "GChief of the Mount Prospect f-F ire Department". The phrase "-vVillage of Mount Prospect" shall replace the phrase "name of jurisdiction" whenever so stated. SECTION 3: Section 24.110 (F), "Vents," "Smoke and Heat Vents," to Article I, "Purpose; Adoption," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: F. Smoke And Heat Vents: 1. Sections 919.3.2, 919.3.2.1, 919.2-.2.2 ten,_ 910 2 �? 2 910.2.1, 910.2.2 and 9.10.2 of the international fire code shall be deleted and replaced with the following: Where smoke and heat vents are required to be installed in buildings, smoke and heat vents shall be designed to operate automatically by fusible link with manual capabilities. Where the building is protected by an automatic sprinkler system the fusible link must have a temperature rating at least 100 degrees higher than the temperature of the installed automatic fire sprinklers. Smoke and heat vents shall be connected to an operation control panel to allow for remote manual activation by fire department personnel. This panel shall be installed in an accessible location approved by the Mount Prospect fire department. Operating instructions, a complete smoke and heat vent diagram for the building and other applicable information shall be framed and mounted within three feet (3) of the smoke and heat vent operational control panel. All new and existing smoke and heat vent devices shall be labeled on the interior and exterior to correspond to the manual annunciation zone displayed at the alarm panel. The labels shall be clearly visible with two inch (2") contrasting numbers. 2. Exception number 2 and 3 of section 910 1 910.2 of the international fire Village Board Meeting-February 21,2017 Page 137 of 385 code shall be deleted in its entirety. SECTION 4: Section 24.111, "Uniformed Fire Guards," to Article I, "Purpose; Adoption," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be deleted in its entirety. SECTION 5: Section 24.202 (B), "Automatic Sprinkler And Suppression Systems," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants" of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: B. Where Required: Automatic sprinkler systems shall be installed and maintained in full operating condition in all buildings/areas specified in the international fire code, international building code, and the following occupancies and areas: 1. Automatic sprinkler systems shall be provided in all newly constructed buildings, structures or portions thereof regardless of occupancy classification, construction or square footage. This requirement shall also apply to manufactured homes or buildings. 2. In existing structures when an automatic fire suppression system would be required if new, then an automatic fire suppression system shall be provided throughout the building when: a. The fire area is increased regardless of the square footage. For the purpose of determining fire areas that require the installation of automatic sprinklers, a "fire area" shall be defined as those areas bound by concrete or masonry firewalls constructed in accordance with section 705 of the international building code. Exceptions: (1) Existing buildings with a use group classification of B or M with a total fire area of five thousand (5,000) square feet or less. (2) Single-family attached and detached homes, townhomes, and manufactured homes. b. There is a change in use group classification as outlined in the international building code. Village Board Meeting-February 21,2017 Page 138 of 385 Exceptions (1) When an occupancy classification change is made to or from an existing use group B or M to a new occupancy classification of B or M in existing buildings or structures with a total fire area of five thousand (5,000) square feet or less. (2) Existing single family homes use-d- as residential hoard- and- rare facilities romnlyino with all previsions of NIFDD 101 PeFGent (500/) of the vale iatien of the nrnneFty. CvnentienSs• /11 Existing buildings nr stn inti ares with a 616e gFG in nlassifinatien of R GF NA and- M4hin a bl lilr-iRg with o tetol fire area less thou fide the,iconr- (2) SiRgIG family attaGhed_ .;;Ad- t0WRh0MGA ;;Ad d- c. There is an addition to the structure regardless of square footage of the addition.. Exceptions: (1) Buildings of use groups B and/or M when the addition does not increase the building's total fire area to five thousand (5,000) square feet or greater. (2) Covered porches or stoops. (3) Single-family homes, townhomes and manufactured homes." SECTION 6: Section 24.202 (D) (1.), "Automatic Sprinkler And Suppression Systems," "Omission of Sprinklers From Rooms or Spaces," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: Village Board Meeting-February 21,2017 Page 139 of 385 1. Sections 903.3, 903. 903.3.1.1.1, Q 2 2 T= and Q023 1 2 903.3.1.1.2 of the international fire code, as well as any other referenced code or standard omitting sprinklers, shall be deleted. SECTION 7: Section 24.202 (H)(2.), "Automatic Sprinkler And Suppression Systems," "Location of Sprinkler Riser, Fire Pump, System Control Valves And Other Fire Protection Equipment," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: 2. Rooms containing fire protection control equipment shall be provided with direct access from the exterior and or interior of the building. All new and existing entrance doors shall bear a sign on the exterior of the door with four inch (4") high letters indicating "sprinkler room". Additional signage may be required in cases where the riser serves more than one tenant. New and existing rooms shall contain emergency lighting. Rooms designated as sprinkler rooms shall not be used for any other purpose. SECTION 8: Section 24.202 (J), "Automatic Sprinkler And Suppression Systems," "Fire Pump Test Headers," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be deleted in its entirety. SECTION 9: Section 24.202 (K)(5.), "Automatic Sprinkler And Suppression Systems," "Fire Department Connections," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: 5. A freestanding fire department connection shall be installed in accordance with this section for all new buildings greater than y seventy five feet k35' (75) in height. The connection shall be located a minimum of twenty feet (20') from the building or in a location approved by the fire official. 371301_1 Village Board Meeting-February 21,2017 Page 140 of 385 SECTION 10: Section 24.202 (L), "Automatic Sprinkler And Suppression Systems," "Suppression System Alarms," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: L. Suppression System Alarms: All buildings or areas required to have an automatic suppression system shall contain audible and visual devices installed in accordance with NFPA 72. The devices shall operate upon activation of the suppression system and shall emit sound and illumination levels for fire alarm devices as specified in NFPA 72. All new and existing fire sprinkler suppression systems shall be monitored by a UL listed non+rol tAtOAn With UL listed seryir.es in accordance with Section 24.204. Exception: Residential occupancies protected in accordance with NFPA 13D shall not be required to be connected to a fire alarm system but shall contain an inside and outside audible bell. The inside bell shall be located on the furnace return air duct. If a return air duct is not provided, the bell shall be located so that it can be easily heard throughout the structure. 1. All new fire suppression systems protecting a kitchen hood located in buildings equipped with a fire alarm system shall have the suppression system connected to the building's fire alarm system. SECTION 11: Section 24.202 (N), "Automatic Sprinkler And Suppression Systems," "Sprinkler System Design," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: N. Sprinkler System Design: 1. All new sprinkler systems or modifications to existing systems shall be hydraulically designed with a minimum of a five (5) psi safety factor. All system designs shall be based on a seasonal low water flow test provided by the village. The fire official or his/her designee shall witness all water flow tests used for the design of sprinkler systems. Exception: Sprinkler systems designed in accordance with NFPA 13D. 2. Prior to the installation or alteration of any sprinkler or standpipe system, a 371301_1 Village Board Meeting-February 21,2017 Page 141 of 385 permit shall be obtained from the V+Ilage of Mount Prospect. Equipment cut sheets, engineering drawings, and hydraulic calculations containing details as outlined in the applicable NFPA standard shall be submitted for review and approval prior to the start of any work. On each drawing a copy of the hydraulic nameplate shall be provided. 3. When revised drawings are requested by the fire prevention bureau, the revisions shall include a clouded notation on the revised portion of the drawing with numbers corresponding to the fire department's written review comments. 4. The sprinkler permit issued by the Village of Mount Prospect shall be posted on the front of the building for the entire project. 5. Four (4) sets of calculations, drawings and equipment cut sheets shall be submitted for review and approval prior to the modification or installation of any suppression or fire alarm system. 6. Upon completion of the project, a complete set of written and electronic formatted as built documents approved by the fire official shall be submitted and approved by the fire department prior to the final inspection for certificate of occupancy. SECTION 12: Section 24.204 (A)(1.), (2.) and (5.), "Fire Alarm Systems," "Where Required," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: 1. In new construction, all buildings or portions thereof classified as use group A, B, M, I, E, S and F shall be provided with a fire alarm system. a. Sprinklered Building Exception: In buildings of use groups B, M, aPA A, S and F protected throughout by automatic sprinklers in accordance with this code shall not be required to be equipped with automatic detectors. b. Use Group E: Buildings of use group E protected throughout by automatic sprinklers installed in accordance with this code shall install smoke detection devices in all corridors, mechanical rooms, boiler rooms, and storage rooms. 2 'n APW rAnc+nin+inn all All new construction and fire alarm upgrades with buildings of use group classification of R shall be provided with a "fire alarm system" as defined above to include smoke detection in the following areas: 371301_1 Village Board Meeting-February 21,2017 Page 142 of 385 a. All corridors. b. All storage rooms not within the individual dwelling unit. c. All boiler and mechanical spaces. d. At the top and bottom of all required exit enclosures. F4 411 hi iildings er str ir-+i Ines Wath an enni inion! fleer Irmo+erJ mere +hon thirty fide feet (35') above- the le� �Ast level Af fore departme-Rt ----- - nr ided with a fire alarm sys+TjTln annnrrlanne �nii+h +his nnrle anr! as TV PPfC'I""I--CI""I'r�Tl7�Q�QTTQTI�' apecvifTed e�eatter anr! these r i iire.mle.pts set forth in ar+inle 907 0 9 7.5.2.2- of the in+erne+innal hi iilrJing nerJe a 4 i i+emafin smeke detesters er the annlina+inn shale in�I�erJ in +he fnlln�niing rnnms�m�nhcvrrcrnva�gcc:�CiipnTenrr�eF�en+�� similar rnnms nh 4 �inine signalin stern shall he ins+ellGapable ef presiding nee way anrJ hnie �nray fire department nemmi mina+inn €Xnen rQnen garbing g@F@g@8. 17 (1) The fire depaFtmen+ nnmmimina+inn syszepn shall nreyide twe Wov nemmi inir-a+inn he+Ween the fire nnmmonr! s+a+inn anr! the felle\nring s+ampways at eanh level / +em for e jz rvm�vr+crhry S hall es+ohlish nn a selen+i�ie er general basis +e the fnllnWOR terminal anrrm�rrcna ��src�vrgcrrcrcrrvaar� areas: Iehhies exi+�;q_ ne .r_q -and exit s+ainniays efvmvc areas GXGeeding ene +hei-sand (1,000) usquare feet, dWelliRg1nits0 aRa r 4 fire r-emmand s+a+ien shall he nreyirJ a Wath NKDA 77, r-ra acrRd vv-r SECTION 13: Section 24.204 (B), "Fire Alarm Systems," "Existing Buildings," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be amended to read in its entirety as follows: 371301_1 Village Board Meeting-February 21,2017 Page 143 of 385 B. Existing Buildings: In existing structures when an automatic fire alarm system would be required if new, then an automatic fire alarm system shall be provided throughout the building when: 1. The fire area is increased regardless of the square footage. For the purpose of this section a "fire area" shall be defined as those areas bound by masonry or concrete firewalls constructed in accordance with section 705 of the international building code; 2. There is a change in use group classification as outlined in the international building code; 4rlrlitinnc repairs, oro4innc r nrlolinn is in nocc of fif4�i n ono �caamvrr.� repairs eratiGna�repiedeli g 'IS " reXGeS �-GrnrrYPer�cr-rc (5O0/) of the of the nrepe#) • 4 3. There is an addition to the structure regardless of square footage of the addition.. Exception: Covered porches or stoops. SECTION 14: Section 24.204 (E), "Fire Alarm Systems," "Zones," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be deleted in its entirety. SECTION 15: Section 24.204 (H)(3.), "Fire Alarm Systems," "Alarm System Acceptance Testing," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be deleted in its entirety. SECTION 16: Section 24.205 (A)(3.), "Fire Hydrants," "Where Required," to Article II, "Sprinkler Equipment, Alarm Systems and Fire Hydrants," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be deleted in its entirety. SECTION 17: Section 24.301, "Special Electrical Wiring Requirements," to Article III, "Special Electrical Wiring," of Chapter 24, "Fire Prevention Code" of the Mount Prospect Village Code shall be deleted in its entirety. 371301_1 Village Board Meeting-February 21,2017 Page 144 of 385 This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED AND APPROVED this day of , 2017 Arlene A. Juracek, Village President ATTEST: 371301_1 Village Board Meeting-February 21,2017 Page 145 of 385 Plinge of Mount 13rosp"I Item VIII. E.: A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE RAND ROAD CORRIDOR PLAN Department: Community Development —Planning Division ......................................................................................................................."I'l""I'll""I'll'll""I'll""'ll""II..............."I'l""I'll""I'll'll""I'll""I'll",'ll""I"ll""I.............. Information: The Village of Mount Prospect engaged the consultant team of Teska Associates (land use, zoning, and urban design), Kimley-Horn (transportation), Goodman Williams Associates (market), and Gandhi & Associates (traffic) to evaluate the corridor's existing conditions and potential for the future. The Rand Road Corridor Plan was prepared to support the Village's ongoing efforts to balance the benefits and amenities afforded by Rand Road with the challenges that face users of the corridor, whether they are driving, walking, biking, or taking transit. In addition to identifying the core factors that characterize Rand Road, the plan provides recommendations to enhance the transportation, land use, zoning, urban design, and market aspects of the corridor. While the plan primarily emphasizes the transportation network that defines the corridor, the plan's recommendations extend beyond vehicular travel to also cover amenities and facilities for transit riders, pedestrians, and bicyclists. The project began with due diligence efforts that included data collection and analysis, review of past studies, a market overview, consideration of transportation elements, and community engagement to collect input from various stakeholders through interviews, open houses, a project website, and a survey. The process also incorporated the insights of a Steering Committee that included Village staff, regional transportation agencies, and corridor property owners. With the input of those efforts providing a strong foundation, the consultant team drafted and evaluated alternative strategies for addressing transportation, land use, market, and urban design issues. Those considerations and related recommendations are the heart of the plan and summarized below: Core Recommendations The primary goal of the Rand Road Corridor Plan is to identify potential improvements related to connectivity, accessibility, and efficiency for all users. The Village Board Meeting-February 21,2017 Page 146 of 385 plan presents approaches to enhance the corridor by addressing critical challenges and capitalizing on key opportunities related to transportation, land use, zoning, urban design and marketing. The plan's implementation chapter considers phasing, partnerships, potential costs, and potential funding sources to provide a blueprint to achieve the goals of the Rand Road Corridor Plan. In general, the plan's findings and recommendations touch on the following: • Improving safe access and paths for pedestrians and bicyclists. • Transportation related standards for considering future development proposals that come before the Village. • Working with Pace to enhance bus service. • Providing design concepts for enhancing public and private properties, including the following aspects: (a) gateways and signage; (b) pedestrian connectivity; (c) bicycle amenities; (d) transit amenities; (e) lighting; (f) landscaping; (g) placemaking and corridor identity; (h) buildings and architecture; (i) site design; and Q) sustainability. • Crafting a marketing strategy that supports how Rand Road and the Village are marketed to partners, investors, developers, visitors, and the community. • Identifying zoning concepts that should be taken into consideration. • Site design concepts for potential development parcels along the corridor. • Considering alternative roadway improvement concepts for the two main intersections at Rand/Route 83/Kensington and Rand/Central/Mount Prospect. The Rand Road Corridor Plan, if accepted by the board, will be used by staff over the next several years. This document was created with active feedback and involvement from Village staff, including representatives from Community Development, Public Works, and the Village Manager's Office. This document encompasses recommendations for both near-term and long term improvements, from contributions between several government organizations, professional consultants, residents, business owners and staff. The plan is to be used as a guide toward future improvement of the corridor; the recommendations within it help staff identify future improvement projects and assess redevelopment opportunities. Having a board-accepted plan also has an impact outside of our organization: it provides a supportive stance to help secure grant funding for projects within the corridor, it allows neighboring municipalities and regional organizations such as Northwest Municipal Conference (NWMC) and the Chicago Metropolitan Agency for Planning (CMAP) to understand our priorities for this corridor, and communicates to our residents, businesses and other stakeholders a vision for Rand Road. Alternatives: 1. Approve resolution to accept the Rand Road Corridor Plan. 2. Discretion of the Village Board. Village Board Meeting-February 21,2017 Page 147 of 385 Budget Impact: The plan was possible due to grant support from the Regional Transportation Authority (RTA). The Village was awarded a Community Planning Grant from the RTA in late 2014 and is responsible for $25,000 of the $125,000 budgeted for the plan. Funds to cover the Village's share of the project cost are allocated in the 2017 budget. Recommendation: Staff is recommending the Village Board approve a resolution to accept the Rand Road Corridor Plan. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, DEVELOPMENT. Balancing preservation, revitalization, growth, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas ATTACHMENTS: Description Type Upload Date File Name Rand Road D Corridor Plan Exhibit 2/15/2017 Rand Road Corridor—Plan—FINAL-021517- Part 1 - Exhibit Part_I_(2).pdf A Rand Road D Corridor Plan Exhibit 2/15/2017 Rand Road Corridor_Plan_FINAL_021517- Part 2 - Exhibit Part_I fl A D Resolution Resolution 2/16/2017 rand roadcorridor plan_2017.pdf Village Board Meeting-February 21,2017 Page 148 of 385 /Ea wRand RPlan d w February 2017 Prepared for the Village of Mount Prospect PREPARED BY.6 Teska Associates, Inc. Kimley-Horn Goodman Williams Group Gandhi and Associates, Inc. Village Board Meeting-February 21,2017 Page 149 of 385 February 2017 i u 1 iii iiiiii;iii j iiariii "✓a%riot "The Rand Road Corridor (Plan is part of the Regional Transportation Authority's RTA) Community Planning (Program. "This project is funded by the RTA and the Village of Mount Prospect. STEERING COMMME CONSULTANTTEAM VILUGE STAFF egion, ]t;i �, Authority Heather Tabbert Michael Blue, FAICP William J. Cooney,Jr.,AICP RTA Todd Vanadilok,AICP Community Development Brittany Bagent Director Ilya Steve Andrews Teska Associates,Inc. of n Adrienne Wuellner Consuelo Arguilles Pate Peter Lemmon, P.E.,PTOE Community Development Rory Fancler,AICP,PTP Deputy Director " ' Jason Salley I(imley-Horn rarn�rtr�rrtr6,�rc�r�uraa,�rrtrartrr IDOT Nellie Beckner,AICP P.K. Gandhi, P.E.,PTOE Assistant to Village Manager 01 Andrew Goodman Gandhi and Associates,Inc. pace GMX Real Estate Group,LLC Malika Hainer,AICP Linda Goodman Long Range Planner Dale Henricksen Zach Lowe RandhurstMilage Aneesha Marwah Jason Shallcross Goodman Williams Group Development Review Planner Sean Dorsey Director of Public Works Matt Lawrie Project Engineer CONTACT Mary Picket PREPARED BY: Village Hall Records Supervisor, Mount Teska Associates, Inc. 50 S. Emerson Street Prospect Police Department Kimley-Horn Mount Prospect, I L 60056 Goodman Williams Group (847)392-6000 Jeff Wulbecker Gandhi and Associates, Inc. www.mountprospect.org Village Engineer `JIII....I....AGI::::01=: VU..JN11I::)R: S1=ry1::.:1:11 I RAND Rllf Village Board Meeting-February 21,2017 Page 150 of 385 February 2017 TABLE OF CONTENTS r v ro � ` 1r ie_. U 1: Introduction 1 2: Existing Conditions 5 3: Transportation Improvement Concepts 23 4: Design Concepts for Public& Private Properties 27 5: Marketing Strategy 41 6: Implementation 47 7: Site& Roadway Design Concepts for Consideration 55 Appendices Al IIRAND IWQ CORMDOR 1114 N4 I AI...]LAG 1::::01::: MI0: JN11 I::)I:OS1::)1::.:1..11.. Village Board Meeting-February 21,2017 Page 151 of 385 February 2017 T I S 1) 11", r, I/ A I I AG 1. 01:::M0 JN 11 ::IR: OS 1::)1.:�C11 I IIIRAND ROAD COMDOR 111:4 AN Village Board Meeting-February 21,2017 Page 152 of 385 February 2017 IINTIRCDOCTIION 1 INTRODUCTION Fhe IRand IRoad corridor thrO Ugh MOUnt Prospect has a significant impact on the COMMUnity's character, transportation access, and a vaiillabiilliity of goods and services. While a major transportation corridor, IRand IRoad iinCl U es a variety of bV.USIIness an resii enbiM areas that create a variable (as opposedtO Uniform) pa'Rern of lIand Uses. S a major stakeholder, I O Ung; Prospect has a strong history planning for and iinvest.... iing in the areato SUpport the benefits that aCCIru.Ue 'from the corridor. From an economic development standpoint sales and rope rtYtaxes from commer- cial sites contribute Village's l base. businesses recently rgyh riVillageas a focal pont and new buildings and going in regularly, e area is J fig, an active and vital part of Mount Prospect. Not surprisingly,the Village has a great deal `.. at stake in supporting the success of this corridor so that it continues to attract visitors and serve as a resource to residents. From a transportation standpoint Rand Road is a major element of the road network in the northwest Chicago region. It carries a significant amount of traffic, including Pace ��� 'i�'�� bus service,and brings many shoppers and employees to local businesses. Converse- ly,the amount of traffic and related congestion can create challenges for traversing the 111 corridor and reaching those businesses. While this is mostly thought of as a vehicular problem,it also relates to those on bike and on foot. Since more emphasis is placed to- day on non-motorized transportation than when the corridor developed,there is room l'r for enhancement regarding sidewalks and paths along the corridor and the ability to ..........„r cross Rand Road. Ihmliillle a uicmajauriiity at useirs Who aliislit aui” Raind IIRoad Cairn ldoir acre tiraaelllliiin Ilh)y cair t'llhmeire liis a lllplllpauituinty'to eunllhmaince sate aind accessliillhumllle ll pedestuimiiiain aind Pmiiicycllle tacuillllil'tiiies„ ll,pauim'tiiicmwlllauimllly Wt'llhm a gireator eocmll)llhmasliis on unoin ii iicmotauimiiised tumauisll,)au to t'ii6iin't'ayay t'llhmain wallh on the coiriimliidoir Ceaelllalllpeyw IIRAND I' 1114 N4(`JII1 AG1::::01::: VIG,tL.JN111::)[OS::)l::C11 1 Village Board Meeting-February 21,2017 Page 153 of 385 III iNTRODUCTON February 2017 STUI)Y 111PUIRPOSE The purpose of this plan is to support the Village's ongoing work to I he IIIRaind IIIRoad Coiriildoir I�1I4in Ilwuimeeiides iii-ecoiiiy,�iiiy,�eiiiida,tiiioiiiis,foiii- maintain the balance of benefits and challenges that are presented land use, zoin�iing, uidMin desliigin, aind by Rand Road. This document considers land use, zoning, urban i7milket aqpects ofthe coiriildoir. Wh�d�e eiiyqp�ha§t t d�y 01111 design, and market characteristics of the corridor, and makes rec- inetwodkthat defiines,tlhe coiriiidoir,,tlh,t exteinds ommendations to enhance them. However,much of the focus is on �)eyoinds a���so coveir aiiywn�it�eses °sum transportation elements of the corridor. Consideration goes beyond tll'ain§i,t ildeirs, pedestiilains, aind luAcydltts the automobile to also account for Pace bus riders,pedestrians,and bicyclists. Considering this range of topics will help to find and main- tain the balance of corridor issues and opportunities that are facts of es, a project website,and a survey. The process also incorporated life along all high volume roads: More cars creates greater visibility the insights of a Steering Committee that included Village staff, re- and benefits businesses, but also creates the need to manage relat- gional transportation agencies,and corridor property owners. After ed vehicle volumes and speeds. those foundational efforts,the work began to develop and evaluate alternative strategies for addressing transportation, land use, mar- Rand Road presents an additional degree of challenge in that it ket and urban design issues. Those considerations and related rec- passes through the region at an angle—creating unusual intersec- ommendations are the heart of this plan. All diagrams and concepts tions and development parcels as it interacts with the grid pattern are for planning purposes only. Any further planning or implemen- of roadways in the region and Mount Prospect. This is particularly tation will I DOT review and approval. challenging where the road crosses an intersection with two other roads — creating a six-way (rather than the more common four- way) intersection. These most challenging conditions are found on USING I H1111111� 1P111 AN the corridor at the intersections of Rand Road/Route 83/Kensington The implementation chapter of this plan outlines an approach for Road and Rand Road/Central Road/Mount Prospect Road. tackling items large and small along the corridor. These are aimed at continuing to manage the challenges and opportunities present STU I)Y ARIPIROACH ed by the corridor. Implementation recommendations range from supporting options for people to travel by means other than car to To take a new look at the issues and opportunities along the Rand engaging partners in regards to economic development opportuni- Road corridor, the Village, with financial support from the Regional ties. The most significant issue tackled in the plan is the question of, Transportation Agency(RTA),engaged the consultant team of Teska "How can we reduce or eliminate congestion and increase safety at Associates, Inc. (land use, zoning, and urban design), Kimley Horn the two major in1ersedons of Rand/Route 83/Kensington and Rand/ (transportation),Goodman Williams Associates(market),and Gand- Central/Mount:Prospect?' The issue has vexed the drivers, pedes- hi 8 Associates(traffic)to evaluate the corridor's existing conditions trians,the Village, and other agencies for decades. While this plan and potential for the future. The project began with due diligence did consider how to address the lengthy waits at those intersections, efforts that collected all relevant data, reviewed past studies, and it must be noted that the answers are presented as a policy choice sought community input through stakeholder meetings,open hous- rather than a specific recommendation for action. I he ainOe at Whliidh IIIRaind IIIRoad Il,passes thiroug1hthe viregl6in cireates uinusualll iinteirsect6ns aind Il,paircellls,tlha,t Illpose d4l *ngesfoir unaeliigatiiioin, acces§dPAdllty, aind devdqpiiT*int f 1 ..................... 2 A I I AGE.:�01:::MUJN 11 ::1R: 0S1::)E.C-11 I RAND ROADCOMDOR1114 AN Village Board Meeting-February 21,2017 Page 154 of 385 February 2017 INTRODOCTIIOIR II 1 To be clear, there is no simple,fast or convenient answer to congestion questions. I'8eauim and liiuiateuimuiene8liiate-teumucn umecaucnucneuia8'atiiiauas to That will not be surprising to anyone familiar with the area. As the saying goes,"If it b6iilll8'oin'tlhne alllalllaaiiibuini iitiiies created by III'Raind IIRoad was easy,it would have been done by now." One alternative evaluated some years a tllhlle Illlla, Ca,,aateuaIlh tllluts atiiillslllumlllaw.mullls�lls�amii3' °'iae oin ago Involved a series of off-ramps and partial clover leaf desigg ns. This didn't et traction as it eliminated some businesses and made access to others complex. How- ever, the question has long been asked in Mount Prospect and elsewhere. Road- ways like Palatine Road have seen answers to the question through more free flow of traffic, but drivers on those roads have limited on/off access and the intersections require long wait times to get onto or cross the road. Yet the question is a legitimate one and options are included in this plan. The alterna- tives are not simple. At the Rand/Route 83/Kensington intersection the approach that provides the greatest benefit in reducing traffic delays is to close Kensington Road to create a four-way intersection with Rand and Route 83. For the Rand/Central/Mount Prospect intersection the approach that provides the greatest benefit in reducing IIIII IIIIIIIIIIII�� travel delays is to eliminate access from Mount Prospect Plaza at the Rand Road/ U : Mount Prospect Road driveway. Analysis indicates that allocating time for that traffic movement creates delays and contributes to traffic backups in the short leg of Mount Prospect Road north of Central Road. Access to the center would continue at Central Road and be relocated further north along Rand Road. mmu„ m mmm „ mmm^^ m I I I m m It is important to remember that finding the balance between convenient access to stores and faster traffic flow is not always a choice between compatible goals. If cars move faster or stop for shorter times,the result is that drivers do not as readily see or stop at businesses. So,should the Village and other agencies pursue these changes? Again,that is not a near or mid-term recommendation of this plan. However,it is the answer to the question, 'What do we have to do to make getting through those in- tersec ions quicker?" Taking less dramatic action will not be sufficient to substantially m m 1 I@ mmm u m m improve the situation. On the other hand,more disruptive changes were evaluated and do not provide significantly greater benefit. Therefore,this finding is not a rec- ommendation that there is an absolute need to change the road configurations; it is an answer to the question. Should there be a time when congestion and its impact m m m m m on residents'quality of life and Village's economic development ever reach a point where addressing the congestion is essential, these options should receive strong consid- eration,two findings from the study must be done. To shed additional light on this consid- study are noteworthy,as highlighted below. consideration when something ma•� I'' iae. � ®^.m IIUc,,;� m :.m�. ® m ill' II�IIWN.. I Examples of these types of changes are illustrated in the schematic concept drawings in Appendix C,including:additional road closures(Rand/Route 83/Kensington:Alternatives 1,2,and 3);traffic circles(Rand/Route 83/Kensington:Alternative 4);road realignments(Rand/Route 83/Kensington: Alternatives 4 through 9); and variations of the previous change types (Rand/Mount Prospect/ I � I � I III I� �II� IIIII Central:Alternatives 1 through 4). IIIII @ TWO IN01 E:. III "°ff IF111 II IIIII o,v\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o»o\vYm\o» Congesdon is an Inconvenience butmotodsts have devisedtheirown :In nearly CDngesfion Increases vislibilty for bwinesses every discussion with as local resiElent or ernnployee,virtually none icle rnfifiecl the E orngesfion at ra#w than decreases ft asom base- the rnnaalor intersections(particularly IRand/Route 83/Kensington)because they have clevr Ic,pecl Interviews with staakc.4f olde rs indic:aatecl tha:at their own alternative routes for a.avoicing thorn n. In fact,people g la:aclly offerecl their wshorrt.cuts in businesses clo not find the E orng e shorn at the careful deta-A,with routes de is ending on where they were corningfrorn n,where they were going intersections rwsen tionws to be deterrent to current i nt.a:arnd to,and what was the tirn nes of clay, While not stacliecl regional users of the corridor are aassurn necl potential c ustorn ne rs. Just they oi:pos te,it was to c:ornsicler these intersections tionws no rnnore or less an irnE.crrnvc rnie rnE.e than other chaalleng ing;IRand notecl that they arability to secbusinesses frornn the Roaracl intersections,such as than Ii Meier hts IRoad area, In short,users did corridor while driving,in traffic or waart€nt at an not icle.`rntify the de lacy as as sig nifin aarnt issue, intersection tion increases their visibility. aVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\YUYVm\ulaVu\Yu IIRAND I' 1114 N4 I`JIII...]LAG 1::.::01=: M0lJN11 1=ryf�0S1=ryI::C11 3 Village Board Meeting-February 21,2017 Page 155 of 385 February 2017 v � 0 �o I I F r t, tlr0 i i �I V I � ii IM P, r x,, SHOPPING ��; r�"� CENTER i� I� A i 7 l r V N UAV w, I mgr v n , e � V i i r i n Miles ' W � pY �II � Project Area NORTH IISTUII 4 VII....I....AG1::::01=: MIG, JN if 1::)R: S1=ry1::.:1:11 (111RAND II 111:4,,,AN Village Board Meeting-February 21,2017 Page 156 of 385 February 2017 EXlISTING CON DITIONS II EXISTING CONDITIONS Fhe IRand IRoad Corridor Usects the Northern portion Of I IO Unt l lro .... pect and inClUdes a variety of highly visible retail, restaffant, service, and re ii enbiM .Uses„ High traffic COUnts and easy Connection to the northwest SUbUrban area malke the Corridor well SUited 'for ComII er CiiM development, 13LIShesses on the Corridor serve I O Unt IProspect residents and visitors -from other COMMMimi es., The Rand Road Corridor Plan evaluates characteristics of the corridor that underlie proposed improvements related to con- nectivity,accessibility,and efficiency for all users. It is important that those driving or taking transit have a safe and enjoyable experience, and that they can conveniently access the busi- nesses along the corridor. The plan also seeks to enhance use of the corridor for those who travel on foot or by bicycle. This � Existing Conditions chapter identifies the fundamental charac- teristics of the study area. It is a "snapshot" of the corridor, taken to understand its relative strengths and opportunities for enhancement. This chapter is a summary of the existing conditions review and addresses: (1) previous local plans and planning efforts �relat � ed to the corridor, (2) community engagement for this Rand " ®� Road Corridor Plan conducted to date; (3)land use and zoning %,>> (4)transportation; (5)urban design;and(6)real estate markets and corridor development potential. The full analysis can be found in Appendix A(Existing Conditions Report)and Appendix Y B(Market Assessment White Paper). IIRAND IIRW CORMDOR 1114 N4 I AI...]LAG 1::.::01=: vIG,yL.JN111::)[OS::)E:::C11 5 Village Board Meeting-February 21,2017 Page 157 of 385 211 EASTING CON fbli'17IONS February 2017 11PIRIEVIOUS IRIII ANS 8 IRIII ANIN1111ING I IIII°°:IIS II II II VIII III 11S:IIIEIIRSIIIi:11111:,,:,.:CTIVES Collecting and reviewing previous plans,available data,and infor- Community engagement for the Rand Road Corridor Plan included mation regarding programming improvements and traffic studies a community survey, comment section on a project website, open informed the existing conditions analysis and future planning con- houses, stakeholder interviews, and input from a project Steering cepts. The Rand Road Corridor Plan starts from where previous Committee. As outlined below,general community perspectives on efforts have left off. The following section summarizes relevant the corridor are summarized from viewpoints drawn primarily from Village of Mount Prospect documents and efforts. stakeholder interviews. COMPREHENSIVE PIAN UPDATE,2007 OVIE11UL111 The most recent revision to the Village of Mount Prospect's Com- Businessesprehensive Plan was completed in 2007,which was an update to Qalcrrn theE corriclor c rnlcry ;� visit Arty clue in part to the setbacks that.allow businesses and wsrf;rnQag;e to lac close sQ to the IRand the original 1965 Plan. The Plan included ongoing,short and long lkoacl rigfnt of wQay, term land use, transportation and community facilities recom- 1;;;1;1 II lig4n traffic counts throug4out the clay benefit lana sirneuswse s Qan l mendations through various implementation programs. Specific contribute to Q:a Ng4g nlern and for rctQ-iil space alongthe E orrin:lor. objectives relating to the Rand Road Corridor include improving Most inl rvi we cavus typically shop and coat.Q:alon the corriclor on Q:a pedestrian and automobile traffic throughout the Randhurst Shop- regular basis, ping Center, providing for safe bicycle movement throughout the 1;;.] t he Village of Mount IProspect's active rola in support of the cor Village, and promoting and encouraging safe and convenient rinlor was IQauclecl t,)y stakcholnlerws.In particular,participants were public transportation. appreciative i at€ve of the Villaage s` strorng c:c,rrarrac.arnrc„at€c,rn c:„:arrnp arg ns with rc ziEle nt ,particularly for t:nn.ablic:works and construction tnroie t MOUNT PROSPECT STRATEGIC PLAN FOR 21120 alongIRQ:arnd Ilkon:acl, The Village's most recent Strategic Plan outlines the vision, gov- C;;1 t he variety of t,)usrrnc ssc s,irnE luc irng .stores and restQ-iurQarntw,Qalorng ernance, cultural climate, infrastructure, business, commercial tfnc `-crrrinlcrr iws`:c'r''`zrnlcrcnl warn°,uswsct. business districts, and development opportunities throughout »v�����0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� �9�0���0� � Mount Prospect. Its commercial business districts and develop- ment sections note that business districts should create a unique �a IIIIII. IIIA IIIIII IIID° and vibrant sense of place and embody a family-friendly, con- L.] Creating atirng sQafc and pleasant tnc nlestriQarn crossings of Rand lRoacl temporary feel. Connectivity is a priority to help make businesses were notecl as cle sirecl irnprovernents to the corriclor, stronger destinations. Traffic signals and pedestrian circulation C;;1 IBuiicling QaElnlition al transportation infrastructure to Qaccorrnrrnocldate movements should stimulate commercial activity. tnc nlc st iaan s Qan l cyclists st was E ornwsicic rc nl nle sirQable, L.] IlIrovicling lana s service frown the clowntown Metra slatiorn to the RAND ROAD CORRIDOR PLM,IM Kc rnsirngtorn Business Center(IKIIBC)was iElerntifie l as Qa rncc�nl;it was The Rand Road Corridor Plan was adopted as an element of the mole l lh at sorrne corrnrrnuter z are seen bikingfrown the train and Comprehensive Plan in 1998. This plan took proactive planning lhou.-.Yhl to bac.,fne aclirng to the IKIIYC measures so that when redevelopment opportunities presented themselves, the Village could be prepared with concepts and vi- sions. Development has occurred along the corridor since this „w IIIHII IIID III1 11EINGIES TO IRANI) 1110AID plan was completed, most significantly Randhurst Village(includ- 1;;;1;1 t he prirrnnary concern aabout.IRand Ilkonacl was safety of t>c nlc striQan s ing the Costco). Other development includes the Menard's,med- and cyclists, I he corriclor was not initially t milt for lhesc users, ical offices northwest of Route 83, and the townhomes at Thayer 1;;;1;1 Several rc sinlernts report using; siEle wstrc cit,to Qavoicl clrivrrng alorng Street. Rand IlkonaEl,especially tfaroug4wsorrnc of its rrnorc c:orng c ztc cl inter.. sections,Many rnotecl tV1iP:at their fQ:arrniliQ:arity with lime wstrc cit,and PUBLIC TRANSPORTATION PLAN,2009 parkinglot,allows therm to create Qate cse If cic usignc nl shortcuts, The Mount Prospect Public Transportation System Plan was ini- L.] Cars to exit the W alrrnartcre ate Qa cornfc stiorn point along tiated under the Regional Transportation Authority's Community Rand Ilkoanl,especially taecQau se it clues not have Qa sigrnQalizecl lig4ut. Planning Program. Key issues identified in this report that overlap rcEfn.e nt congestion alongMount nt IProspecl Il oaEl is cld:arngcerous and with the Rand Road Corridor Plan include improving connectivity fru lratirnf;for rrnotori zt w. to Northwest Community Hospital,the Kensington Business Cen- C;;1 t he entire corriclor +a(k s Qa tarQarncl .sorrnc E orrnrrnc rE iQal E c rntc r s are ter, and Randhurst Village. Multimodal access to bus services t,)ran'clecl t,)nal the entire wslucly area IQaE ks Qa cc.A ce ive irrndag,e, with enhanced pedestrian and bikeway connections via enhanc- MINE�����,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����w��������,����� ing sidewalk connections and bus stop amenities were noted as a need. Finally, marketing and outreach efforts to promote transit services was considered essential. 6 `JIII....I....AGE.::01=: VIOL.JN111=ryfk0Sl=ryl::::C1f I 11tANDIII 8111 Village Board Meeting-February 21,2017 Page 158 of 385 February 2017 EXISTING CONDIT'IONS II III....AND USE 8 Z011141111ING The Rand Road corridor extends three miles through r®® Mount Prospect from Camp McDonald Road on ` the north to Central Road on the south. The com- The corridor is functional Directional signage could Businesses are chal- by serving local residents help guide regional vis- lenged by accessibility dor serves the community and region with a mix of ��� and regional visitors via itors unfamiliar with the because of interrupted retail, restaurant office, residential, and institutional/ vl a variety of retail and local businesses. parking lots and expan- public uses facing Rand Road. Businesses include a f restaurants. sive intersections. mix of national brands and local retailers and restau- Connecting sidewalks rants, attracted in part by high daily traffic counts. A Businesses benefit from throughout the corridor Commercial uses on the number of the commercial centers are recognized small setbacks;many are may encourage more north side of the study as providing a manageable scale as outlots or small located with just one row active pedestrian users area do not form a cohe- centers with direct access to Rand Road. Single sto- of parking rather than in and will facilitate access sive commercial area. ry buildings relatively close to the street contribute to a typical shopping mall to transit. the ambiance of a user friendly feel for much of the with less visibility. Impacts of corridor com- corridor; motorists have ample time to see business- Continue using Planned mercial uses on adjacent es along the road rather than struggling to find store- The Kensington Business Unit Development(PUD) residential areas exist. fronts in large shopping malls behind a sea of parking. Park generates a strong standards to facilitate employment center and quality commercial Kensington Business Center, located in the center of a significant daytime development. the project area, contributes to the area's daytime population for corridor population. Residential neighborhoods extend to the store and restaurants. east and west of Rand Road generating daily users of these stores, services, and restaurants. A land use Corridor businesses map of the study area is provided in Figure 2.1. experience high visibility, due to traffic counts and LAND USE CHARACTER narrow setbacks. The commercial corridor along Rand Road is a des- tination for residents and visitors due to its wide vari- Zoning regulations allow e of retailers and restaurants. The corridor has low wide range of permitted � and conditional uses. vacancies and vibrant commercial nodes at several key intersections and shopping centers. Commercial Mature street trees and Future multi-family Single family residential privacy walls help serve developments would homes facing Rand Road uses are a mix of large box retailers,smaller footprint as buffers between com- provide more housing experience high traffic �r retailers, and restaurants occupying one floor. Office ��� mercial and residential options. and noise that is not uses are typically detached multi-story buildings andJ uses. typically desirable. are concentrated in the Kensington Business Center. Sidewalks connecting Customer and employee parking is available in dedi- A variety of housing residential neighbor- cated surface lots surrounding the businesses. options are available hoods with corridor ame- throughout the corridor, nities,such as parks or BACKGROUND ON ZONING including single family commercial nodes,and Development along the Rand Road corridor is regu- homes,townhomes, transit would encourage lated by a range of zoning districts, generally consis- apartments and condo- pedestrian activity. tent with the variety of land uses found there. A zon- miniums. ing map for the study area is shown in Figure 2.2. As Zoning standards include relates to commercial development the predominant provisions to mitigate zoning category in the corridor is the B-3 Commu- potential adverse im- nity Shopping District with limited areas zoned B-4 pacts of corridor uses on Commercial Corridor and B-1 Office. For residential residential areas. uses,found either directly along Rand Road or behind businesses that front the road,the R-1 and R-A Single Local parks,including Parks could become Parks are visible but not Family Residential Districts are most common—small HIM Gregory Park, provide activity centers providing accessible to Rand Road, areas of R-4 Multi-Family zoning are located in the t�.`� recreation space for area more entertainment and which may discourage «r�rr study area. The zoning regulation on the corridor are residents. recreation options for potential users. the manner in which land uses are regulated and de- residents. fine the character, appearance, and overall feeling of the study area. IIRAND I' II14N4IV1 AGI::::01=: MIOL.JN11 1=ry1:�0S1=ryI::::C1 7 Village Board Meeting-February 21,2017 Page 159 of 385 February 2017 0 PROSPECTI ro �I= HEIGHTS r � �„� � � �,� r� "� ` MOUNT PROSPECT MUNICIPAL BOUNDARY °� ARLINGTON � �, Y y i I , r r i MOUNT — PROSPECT lGJ 1. a” I� , A�• 6 ,r r � V i. J. I� $ + ! Y Ism a III lel l 1 �IDfi��lilf ' 1 N r M y r ! ,� J M 0 _ DES p PLA INES Legend Commercial/office _ Multi-Family Residential Park/Open Space Single Family Residential Cmc l LJ�R ti::2.'N IfIIII�III� IfIIII�III� 0 0.25 0.5 IIII 111111 T IIII IIIIIIII 1II IIII 111111 Mlles NORTH 8 A1....1....AG E.:.01:::M0l..J N II 1::)R: S 1=ry1.:1 II I IRAND IS 111:4 AN Village Board Meeting-February 21,2017 Page 160 of 385 February 2017 i W 63 R1 mire i arcs 4 M � � '� � OSPECT"MUNICIPAL BOUNDARY � �� , ARLINGTON HEIGHTS °, i�� B3* . .B3 I ` R ..R2J�r ,f mivii�ou � A �Iw�la y. i r i r m� prom RA*- i � PROSPECT �� ��63. . ai m 63 R4 � III 11" m R 1 111.11111.1­117/1�,s R1m B3 Rq,r > I N DES � '� m.,m PLAINES LEGEND 1111111111111111131-Office R2-Attached Single Family Residential 133-Community Shopping R3-Low Density Residential J�134-Commercial Corridor R4-Multi-Family Development V CR-Conservation Recreation R5-Senior Citizen Residence 11-Limited Industrial RA-Single Family Residential R1-Single Family Residential RX-Single Family Residential *Planned Unit Development 2 ��������� 0 0.25 0.5 Tilii ilii Miles NORTH IIRAND IWQ CORMWR 1114 Mil(VI1 AG1::.:0 1::: MI0i..JN11ISI:OS1::)1::.:1:11 9 Village Board Meeting-February 21,2017 Page 161 of 385 211 EASTING CON fbli't1ONS February 2017 rmiimsiiiD,oiikw°nI An inventory of the multimodal transportation infrastructure(includ- mately 700 feet north of the Rand Road along Elmhurst Road. An ing vehicle access/circulation and traffic control,and transit, bicycle, additional signalized access point is located on Kensington Road, and pedestrian access and amenities)provides insight into the state less than 500 feet east of Rand Road. of transportation facilities along the corridor. Evaluation of these operational characteristics provides the framework to explore and At the southern end of the study corridor is the group of intersections identify future opportunities to enhance mobility and accessibility at Rand Road/Mount Prospect Road/Central Road,which serves as along the corridor. a key gateway to the Village of Mount Prospect. A Village monu- ment sign is located at the northwest corner of Rand Road/Central EXISTING TRANSPORTATION INFRASTRUCTURE Road. These intersections also provide access to the Mount Pros- A major thoroughfare in the Village of Mount Prospect Rand Road pect Plaza shopping center on the east side of Rand Road, north of (US Route 12) provides access to local destinations and the City of Central Road. Prospect Heights on the north and the City of Des Plaines on the south. Rand Road is an automobile-focused corridor with traffic Transit Access 9AmeniGes volumes of approximately 25,500 vehicles per day on the segment Pace Suburban Bus operates four routes in the vicinity of the Rand north of Kensington Road. The traffic volume is one of Rand Road's Road Corridor. The routes operate on weekdays only,with service key advantages, as the number of vehicles has contributed to the generally limited to the peak morning and afternoon commute pe- commercial development along the corridor. riods,with the exception of Routes 234 and 696 which also operate midday service. In the study area, Routes 234 and 694 are the only Rand Road is classified as a Strategic Regional Arterial(SRA)by the routes that offer connectivity to the Mount Prospect Metra Station. Illinois Department of Transportation(I DOT). I DOT's SRA system is Routes 221 and 696 travel on Rand Road. It should be noted that designed to promote mobility on key routes through the use of strat- each of the four routes serving the study area provides designated egies such as access control and limited signalization. There are time-point stops. In addition,flag service is available,where upon a several key intersections along the corridor. In the study area, the passenger signals to the driver from the curb and the bus will stop at signalized intersections are limited to Camp McDonald Road, Euclid any intersection along the route where it is safe to do so. In the study Avenue, Elmhurst Road, Kensington Road, Business Center Drive, area,bus stop amenities(e.g.,landing pads,benches,shelters,trash Mount Prospect Road, and Central Road. Two key groupings of receptacles, bicycle racks) are generally not provided; passengers tightly spaced intersections define key intersections along the corri- utilize the sidewalk and parkway to access transit. Two shelters with dor. The northern group of intersections include the triangle created benches and trash receptacles are provided along Route 694, the by Rand Road, Elmhurst Road (Illinois Route 83), and Kensington shelters are located on private property at the employment center Road. The southern group of intersections include Rand Road, located at the northeast corner of Central Road/Arthur Avenue(i.e., Mount Prospect Road,and Central Road. Rauland-Borg and Bosch Tool Corporation). The northern group of intersections at Rand Road/Elmhurst Road/ Pedestrian 8 Bicycle Access 8 Amenides Kensington Road are highly visible, are adjacent to Randhurst Vil- The Rand Road Corridor is an automobile-focused roadway with lage and several other commercial properties,and play a major role limited pedestrian and bicycle activity. A combination of character- in serving key routes through and within the community. One of istics including the scale of development volume of traffic, drive- the primary access points for Randhurst Village is located approxi- way conflicts, limited connectivity to adjacent destinations along the ' V f Y s e K„�p .wareum^a. .N d u l I jr W, r,. 10 Al....I....AGI::[:01= MOJN 11 I=11:�OSI=)[:.::C-11 I 11tAND II 111 Village Board Meeting-February 21,2017 Page 162 of 385 February 2017 EXISTING CON DITIONS II corridor, and occurrences of sizable gaps in the sidewalk create an were observed making or attempting to make the prohibited left- environment that can be challenging for pedestrians and bicyclists turn movements during the morning and afternoon peak periods. to navigate comfortably and safely. In addition, limited buffering between the sidewalk and roadway creates an intimidating environ- Between the key intersection groupings along Rand Road, traffic ment for pedestrians and bicyclists. Pedestrian and bicycle access congestion is limited. Although traffic flow through the middle of the to the corridor is further complicated by inconsistent intersection corridor is satisfactory,the frequency of turn movements at several crossing treatments as previously discussed. access opportunities creates an unpredictable environment there- by creating driver discomfort and a perceived lack of safety along Rand Road is presently an automobile-focused roadway with side- the corridor. The frequency of commercial site driveways and the walk gaps and limited pedestrian connectivity, which impacts the presence of a bi-directional center turn lane result in a high level of safety,convenience, usability and comfort of transit along the corri- vehicle conflict points along the corridor. dor. Most transit users are pedestrians or bicyclists during the first and last components of their trip. Even though actual travel distant- PedesVenBicyde Access&Amenities es may vary by transit user, this is referred to the "first last mile'. The frequency of potential vehicle conflict points contributes to pe- Characteristics such as the volume of traffic,driveway conflicts,and destrian and bicyclist discomfort on Rand Road. Limited pedestrian limited connectivity to adjacent destinations influence the first last and bicycle activity was noted during field observations. The au- mile and are critical components of an effective transit service. tomobile-focused environment is intimidating to pedestrians and bicyclists. Beyond the transportation network, the typical scale of EXISTING TRANSPORTATION OPERATIONS adjacent development is not one that generally promotes or encour- The functionality of the corridor from a traffic and transit perspective, ages pedestrian or bicyclist activity. Parking lots with limited or no including its multimodal accessibility and mobility, is critical to the setbacks from the sidewalk create an unfriendly pedestrian envi- economic vitality of existing and future commercial uses. Further,a ronment along the street. Limited connectivity between the public well functioning roadway can positively contribute to the quality of sidewalk along Rand Road and adjacent destinations often force pe- life for those who live, work, and visit the community. Operational destrians and bicyclists to use the parking lots as cut-through routes. characteristics of Rand Road contribute to a user's decision to travel In many cases, these parking lots are large and do not represent the corridor or use an alternate route. a desirable route that would attract pedestrians walking along the street or using transit. Key Inte►secdons Based on the traffic count data and field observations, the highest Rand Road has a notable absence of pedestrian amenities, which level of delay along the corridor is experienced at the key triangle makes it difficult to navigate for pedestrians and bicyclists. Sidewalk intersections of Rand Road/Elmhurst Road Kensington Road and gaps and inconsistent crossing treatments at signalized intersections Rand Road/Mount Prospect Road/Central Road. The level of delay are two primary factors contributing to an environment that feels results in driver frustration and vehicle queues that routinely extend unsafe and inconvenient. A lack of other amenities, such as pe- beyond the adjacent intersections for multiple approaches during destrian-scaled lighting and streetscape elements that can create a the peak commute periods. Key contributing factors at both groups perceived barrier between the roadway and sidewalk,further con- of intersections include the closely spaced layout of individual inter- tribute to an unsafe or uncomfortable feeling for pedestrians and sections and long traffic signal cycle lengths(up to 220 seconds). In bicyclists. Pace's Transit Supportive Guidelines address safe access addition to driver frustration, driver confusion is also is evident at and connectivity for pedestrians,bicyclists,and transit users,as well these key intersections. During field observations, multiple drivers as illustrate how these issues are addressed in the region. lid» C �M6VC VINYL e. T111 WOOD liiiipi0' � urrii ll � .xrrd�A V � � h �� �0 �mw 6✓µouuv, I �IM �w p a � r/C I�iwo / /// //////066��%/iii//i / %%// r n lur��l9rrr�u�rvrerrri� /;, ���c�, I11tAND I' II14N4IV1 AG1::.::01=: MUJN11 1Dl:�OS=ryf::::11f 11 Village Board Meeting-February 21,2017 Page 163 of 385 211 EAE"LING CON fbli't1ONS February 2017 TRANSPORTATION STRENGTHS,CHALLENGES 8 OPPORTUNITIES Based on an assessment of existing vehicle,transit bicycle,and pedestrian infrastructure and operational characteristics along the Rand Road Corridor,the following challenges and opportunities were identified. They provide the framework for exploration and development of strategies to enhance the transportation network in support of each travel mode and the economic vitality and quality of life along the corridor. It is important to reiterate that the findings from this study and suggested intersection alteration improve- ments for consideration are not intended to serve as final road configurations to be made in the near term. Rather,the conceptual intersection alternatives outlined in this plan underscore the importance of evaluat- ing the issues posed by the two main intersections along the corridor,as well as stress that the alternatives should receive consideration when significant resolutions need to be made. ® OEMe®• MIAMIME= Traffic volumes support visibility for commer- Improve operations at key intersections High levels of delay experienced at key cial development intersections Simplify the layout and lane configurations of key intersections: Rand/Elmhurst/Kensington Complex triangle intersection geometrics/ and Rand/Central/Mount Prospect configurations with long traffic signal cycles Consolidate site driveways where feasible to Bidirectional center turn lane creates un- reduce vehicle conflicts with pedestrians and restricted turning movements and vehicle bicyclists conflicts Develop cross-access connections between Lack of connectivity between commercial adjacent properties sites Multiple driveways spaced in close proximity Corridor is in close proximity to Kensington Integrate more pedestrian-scaled design and Design of the roadway and adjacent prop- Business Center off-street path amenities into future develo ment ro ects erties are rimaril auto oriented and not p p pj p Y along the corridor scaled for pedestrian and bicycle use I�J�J�1 Bicycle planning policies and improvements identified through adopted Mount Prospect Provide pedestrian accommodations at key Sidewalk gaps that limit continuous walking Bicycle Plan intersections(e.g.,crosswalks,pedestrian and biking routes along the corridor push buttons,refuge island) Proximity of residential and variety of com- Rand Road serves as a barrier between the mercial uses support potential for pedestrian Install new sidewalk in gap locations to pro- east and west sides of the street due to a lack activity vide for continuous off-street routes of consistent pedestrian and bicycle crossing treatments Identify opportunities to reduce large-scale parking lots where feasible Lack of crosswalks and pedestrian signals at Rand/Elmhurst/Kensington Provide pedestrian and bicycle connections between public sidewalk and commercial Limited buffer between sidewalk and the sites street creates an intimidating environment for pedestrians and bicyclists Improve pedestrian and bicycle connectivity to transit stops Large parking lots inhibit connections be- tween the street and corridor destinations Eff Three Pace Suburban Bus routes currently Coordinate targeted marketing for existing Limited passenger boarding/alighting on �/ serve segments of the Corridor routes to key employers Rand Road Potential to leverage commercial and work- Enhance transit awareness through public Low presence of transit availability along the place ridership generators outreach campaign corridor Consider benefits of existing transit access Overcome barriers to transit 12 `JIII....I....AGI::::OI= MUJN11 1=ryf�0Sl=ry1::.:111 I 11tAND II 8111 Village Board Meeting-February 21,2017 Page 164 of 385 February 2017 `d,'�� w V nY I, IIIIIIA� k J i .m ,a "� i � n v w° �I � m ����� a ���u i' ' � ♦ IVuD �� � i�L ,'F ,l I iq l u. a a , Legend Notes: AVERAGE DAILYTRAFFIC(AN) ®® Key Intersection j Access Management Area #8110 ADT Volumes(source:IDOT) ' ) irn Signalized intersection Sidewalk Gap O Metra Station 23 IIIIIfl ��I EXISTING CONDITIONS o 0.25 os lm�msiMiles NORTH� IIRAND I' 1114 N4(`JII1....1....AG1::::01=: MI0l..JN11 1=ryfROS1=ry1::.:111 13 Village Board Meeting-February 21,2017 Page 165 of 385 February 2017 it 7 d , v I III w 1 v tl I a � a y 1 ��aaiiio III f r : I u 1 1 1 �D�a rl>l y ��'�i� p I,;n, r � �,. r r tGr� ,.��� `N Slif"'lbs... � I' ✓';�9�P m � �`%/ � r � uyl r a ii Ifi T J , N a a I4 S `oma � i r i I ��' •• I �� � I � � � �{ '��rlPIUU�1 r�rf ��� r: Pd u: r6 I �, 6 J ✓i �� u� ry r Legend/Notes: ® gk4li Route 221 1 Route 694 .. a�;n���l� � Bus Stop(Time Point)along Rand Road )* rn Route 234 Route 696 O Metra Station p'm I( 11Im'F: ooi000 moi 0000l 0 0.25 0.5 IIIIIIIII Miles NORTH 14 AI....I....AG1::::01:: MI0i..JN if I::'R OS1=ry1::.:1:11 (IIIRAND II 111:4 AN Village Board Meeting-February 21,2017 Page 166 of 385 February 2017 NKimley)*Horin vi o w L 160(445) CID X10 4-420(755) al IIIIIIIIIIIII r 35(80) �I�I�I mi;i�ipm i i ull i il�i iio il�u i�i ulll (110)65 Jrn�o (495)630-+ N LEGEND (90)110-V00 o N� ......................................................................................................................... U)� �!S Signalized Intersection co U) XX AM Peak Hour(7:15-8:15 AM) o v ao 1 (XX) PM Peak Hour(5:00-6:00 PM) (, ) Prohibited Left-Turn Movement Prohibited Right Turn Movement 71 J o I pl�l 0 0 , 04 °1111111illiplill c00 /6S/6S 1111111 U)m L O J70700 L 60(120) 4-110(275) �S �105(305) U, r I;YI� N NI{I „ ,,� r 35(75) 15 30 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu°uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumuuuuuuuuuuuuuuuuuuuum � IIIII��IIIIIIIIIIII�I�II�IIIVII�I���I�IIIIIIIII�I�IIIIII� (25)35 J h 1 j+ (190)260— (215)265 (60)120 ')v°�° (60)70-V 6, 9 o in 0 10\ SO, Lg\11n�5\ uuiuu 7 �s? 770 d ��0p X /6 S 8 Sl 9 1�1�'� S �► 41 n`° N N 00 _ N In� 00.1 �9 �6Q Ql LO LOL O Q�3 9Q L 105(80) fO M +-570(890) ?S +-510(710) 1 r 130(195) �► r 30(35) (115)150 J (565)930-+ (425)925-+ ) -+ r S (30)20 (120)305 S% �J 15 ooi o00 000i0 0000 IfIIII�IIII 0 025 0.5 �IIIIIIII �IIIIIIII IIIIIIIII IIII 111111 I iV�� I,] Miles NORTH 111RAND11MOCORMWRI114 Mg(VI1 AG1::.:01=: MI0i..JN11 I=ryfROS1=ry1::.:111 15 Village Board Meeting-February 21,2017 Page 167 of 385 211 ExIIE'flllNG CONlEll"t1IONS February 2017 IR11111 IN 1 1111lll°, 111 " 11I Urban design characteristics such as building patterns, landscape treatments, streetscape elements, pedestrian amenities and roadway quality contribute to the overall image any corridor conveys of the community and its transportation system. The aesthetic environment of Rand Road varies along the corridor's length. It is influenced by several land use and roadway features that not separated into distinct areas consistent with land or zoning patterns. The corridor's urban design framework is best understood through four unique characteristics as depicted in the Corridor Character map in Figure 2.6. All diagrams and concepts are for planning purposes only. Any further planning or implementation will I DOT review and approval. / / i r e rIII 011 A / ��. fj 6;Vn i / u I ,A M I i LARGE FORMAT DEVELOPMENT Am.as charactelized by l rge smIlk ulllmll, cenW.-llr (1)Internally,Randhurst Village includes a pedestrian hat eve' he cominnuinky aindIIP' maul custilners, friendly shopping experience with outdoor dining and high quality streetscape amenities. _. y at.Ran(tlhUrst Village and Mt Prospect:Plaza,Marge forlrrrat (t(N(.�IOIpr 71ptl�r)t`art�pas iilrr7llC;act corridor aesthetics,in part rtra( ailrrrllp;y to their size street Development includes pedestrian connections from As a Ir(5dt Of that sc,c�e,their I,harCtl,€er also i`'a c ' V6' V 6' V 6 V size �Ir�t(�Ily(:t(:rtilrr(:�ct by crratllcrc„ street and perimeter landscape screening. crll;Irrrl(.Ilt a stores Iloc at(.�d at the(edge of the site and IrrOt c crlr)lrK( t(N.J to th(.�IffIa'iln (3)Rear facades are oriented to the street with awnings, x'ilrr7ity to the road,landscaping and arc Ihit(.�,Wre, signage and use of high quality architectural finishes. clrrcllae:l cxatllcrteaBased Can Itrl�Ipac t corridor or c,Iharac;ter as Irrrlradh(or Irrrlcrlre)than the bdlanc e of the`.aitt.`s (4)There is opportunity for a landscaped median along € y Elmhurst Road between Oxford Place and Meadow Lane. i�"al1dlhUrst dill e inc;llrades a pedestrian 11rierrrtll shopping experience c:.with Outdoor dinning and streetscape arrrl(fIniti(.5 et((t:IOIprrI(Nrts that:irrc;lkld(�Ihigh (5)Parking lots and perimeters lack landscape treatments (lradiity landscaping,and(rear facades oriented to the corridor or with awnings, such as parking screening,perimeter street trees and signage and Ihigh(;IUMiity arc hitec,tralrdll filnisalrrtVs rhe c errt(.�r presents an adrac t'ive landscape parking islands. and inviting c;Iharac t(.:r,despite traffic c;llrdllenges at the lura(.]/K(.�risilrigto Irr/ROL]t,(.� 83 irrt(.�rsec;ticrin I laving been recently and saigrr'iiic antlly renovat(.�d, RarrctlhUrst (6)Opportunities to improve pedestrian and transit user Village sets a desiraUe standard for character of the area Other centers'ir) connections into Mount Prospect Plaza from Rand Road. arge forlrTIat( ( .JE.: .'IOprTX Ir)t areas also are genertllly positive aspects of corridor character Centers ar(:,by appearance,w(.�I1 rrIail!rtairr(:d and C;�C`"C`"eding. 16 AI....I....AG1::.::01= M0I..JN11 1=)R0S1=ryI::::C11 I IRAND II 111:4 AN Village Board Meeting-February 21,2017 Page 168 of 385 February 2017 EXISTING CON DIT'IONS II ,g/ ii w. ,w fl /,�i ,i7 tlY 7 IVr�� � � '��iii ,wfi✓�""�'�WU(V��IIY - ����1�7�����IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�III���������������� .�� me� Or///// ������� I I�Illlllllllllll�lllllll��llli�illlllllll�l�ll�llllil��ilil � ������������� . II INDIVIDUALLY SERVICED LOTS Commedd arems deflinedby srnalL s1h6lbW (1)Commercial parking lots are screened with shrubs and m in abut resldengalI Usm. perimeter trees. PIriese areas r;onSiSt Ipriiff1alr" (2)Parkway trees add to a positive visual character along Properties facing the corridor FIrre are located at the north the corridor. i r� a icy raw r t ;c.i r;r�rrt�rrt�t:.irr; IC Ir .: � y irtlri Of clrit:�study area at Carr7p Mc 1Dorrak.]and r errtr:�irt d around (3)An opportunity for Mount Prospect gateway sign at the ilrlclrit(y c��eraCrrlt a f r ri(.]/EtlrTl)LirsisiiI i�iri chit:. reartori r) Or re cas the north entrance into the community exists. V6 V V6 Vneighborhoods u V6'Ide SOrTXr d(N(:�llr�lr;irric�i)1S irullrar�t.�wr:Allll Ilc�rir�e:ar;c�lr;ed and screened ;��rllt.'iri�areas a c�rir�r;r�ririr:.t;t,r:.r� ::air:�r:.wc�llllt.::a. (4)Development lacks sidewalks and perimeter landscape r_. g_. ,_.` _. <, buffer with multiple curb cuts. (5)Consolidation and shared development access would minimize pedestrian-auto conflicts and promote an im- proved corridor appearance. (6)The corridor area lacks streetscape elements such as roadway lighting and wayfinding signage. IIRAND I' 1114 N4 I`JIII...]LAG::.:01::: M0lJN11 1::)R S::)1E.::C1f 17 Village Board Meeting-February 21,2017 Page 169 of 385 211 EXIIE'flllNG CONDll"t110NS February 2017 1 � u i / NEIGHBORHOOD CONNECTOR Arem lindude IS " ndIII usm d1iredyII 'ug Rand (1)Interconnected neighborhood streets have sidewalks, Road or a° 51iin ' 'ute conidor by II II 'eek„ large parkways,and mature street trees. PIrlese areas are defined d by Ipr'ilff1alr'illy Iresaident4l and (2)Landscape screening residential uses along Rand pad(,LJS(.VS that either connect;to or front on Rand Road Road provide an opportunity for landscaped median FIrle:�y ilru IlUd(�E:"atablli'alrlE:!d interconnected Irleigplrrbrrrlrprrrrrr:� between Business Center Drive to Hill Street. streets xts w ith s idewa�if s and a r��e C..YC,d way with rT1k,V€,V.,I rf:' street t t,Irt t a rhese districts c�Irt:: Iltrt c�ct:r�c�Iltrlrl;C�c�In�� (3)Neighborhood lacks sidewalks and connection to Rand at " � p-. Road,including the area along the west side of Rand Road frOrTr FUdid AWIlue ctr BrTrhUrst Road and f ll'igh Road at Gregory Park. and e vf:!LXa trr i II(Ilry StIreN:rc:. Rpm �� rr �✓ ��v��r� iry�iiruu��,:,r , �;. GREENWAY CORRIDOR An qmin space pour of Oam. (1)Dense vegetation and few curb cuts provides a natural urilque dliardcter ng O greenway character along the north Rand Road corridor. Phe area between t.ar`r Ip Mt;Dtrinr k.] Road and FUdiid (2)Multi-family development provides well landscaped Av4''rlta4'is ;Ir frontage with sidewalks and high quality gateway ele- p C �rTli:triy rTl��acl i'c�prT7�'iypc�prlr�t�rC:;t�}n saC.;��tt:�p�asat:�a:a, mems. The corridor area between Camp McDonald and but,(Ireat("s a talni(.]tat!character at the northern gat(�way in the corridor IrltLalrc�ll Irt t=!Irlwc�y t;IrlrIrc�t ct=Ir cIltrlrl Euclid lacks sidewalks and cycling infrastructure. the Cunt Ct"oad Corridor is provided by RorliIng Gruen (3)The corridor area between Camp McDonald and t trUrlty t Ikjb along th(t South in neighboring AIdiiingtor) Euclid lacks sidewalks and cycling infrastructure. I lIt'ights A fTlidti 1aIrTiIIy d(N(?II0IPrTr(.'1 rc;on the Inorth With ilr) MOU'lC,PrO`..aPEN't`:a rTU]Inicipac l IIf rill, IInt,IUd(. a dt:'InS(.: `Jt'gt'C,ation and ft'w Curb C lI`.'a. 18 AI....I....1rG1::::01= M0I..JN11 I=ryROS1=)l:::a:1f I IRAND II 111:4 AN Village Board Meeting-February 21,2017 Page 170 of 385 February 2017 i r / v / prr r // /r, o� / r,,. r //.,i yNof ;, r `;,Oris, ,i rriir y/ l0/ r f /r r r r i #� �/ p /r A% %O//%�, r for Enhancements Opportunitiesf PU,BLICI_Y,,,O u'NEf?PROPER,fy PRIVATELY,OWNED PROPEIRTV o r �� i r r. p ri rrirr ,r Wayhnding Signage Curb CcrtConsaPidcatinra •Gatew�jy+Street TreePlI •Parkinglattlghtinri-tLandscaping CcrcrclirrateclCrghtinq lnterconnectedWaiks Interconnected Walks Facade Entrancement ////i rar r /�r , ✓ Pedestrian 1-rleraUfy CrossingsBusiness Signage Enhancement Amenitiess Bike 4 Amenities Bike Access A r / ii aoi // 1 arr pit, /ir 01FINl% /rW r/'rs. �, � 'tir fi'ir/ t f� T'� r TQr r// r aarri//i ✓i r //i/ w r ' /i f r ri riiii r �� / &,wr 12 / ri s JO ,; / r r I f b d 1 �� "Drrr. f rr r f �rf ya/ O r/ra f /iri/ J a wfi f//i �° r r / /✓ e-,//r f/r s% % % rfu;rf I/ // G I've, r/ v%/ d i rp / / r / P&/ r/r MOUNT rr r o /// P/ r s r0 fK fl, / rr �Xr 9 /✓ D// ,.r r f/r // n r / / /aJ/l%rrrrr % / /% / //U ri r / r r /r r rii / pflij yeti Jf� �rfi f r / , o� r r rii r' a i 'r rrr � I �i� v, a rr / r r r I f r / r r 1 �� IIIIII / v r r Al", 741 ES/� ri/r / /// r� /%/ of r �/ A, 2/1 wfrp /l " / rU%r Legend/Notes: corridor Character E19 r m® Municipal Uo i rd irle5 IrIPIgYnc��rh u,w9 l_OnnFr mr Individual y Services{I ots Creenwa -orridnr CulIi tunityG tewap �/ �� y- Large Furmat Deve�oprnent opKmy l rm,rsr'ct ion (,,i�,J IR E 21,;D IrafficSignal Y YIIIII u 0 0.25 0.5 HiP< IIRAND I' 1114 N4 I AI...]LAG 1::::01::: MIG, JN11 1::)R OS1=ry1::.:1:11 19 Village Board Meeting-February 21,2017 Page 171 of 385 211 ENISTING EONIEIiTIONE February 2017 URBAN DESIGN:STRENGTHS,OPPORTUNITIES 8 CHALLENGES ® r®• ®® Jr Development includes pedestrian connec- Opportunity for landscape median along Difficult to retrofit existing parking lot and u(f tions from street and perimeter landscape Elmhurst Road between Oxford Place and perimeter,which lack landscape treatments rrr screening. Meadow Lane. such as parking screening,perimeter street -/ trees and landscape parking islands. Internal Randhurst Village includes a pedestri- Opportunity to improve pedestrian connec- �l� an friendly shopping experience with outdoor tions into Mount Prospect Plaza from Rand Jur;J dining and high quality streetscape amenities. Road. All Rear facades are oriented to the street with awnings,signage and use of high quality architectural finishes. rrrr Parkway trees add to a positive visual char- Opportunity for Mount Prospect gateway Development lacks sidewalks and perimeter „J 1 , atter along the corridor sign at the north entrance into the community. landscape buffer with multiple curb cuts. f Commercial parking lot is screened with Consolidation and shared development Corridor area lacks streetscape elements h shrubs and perimeter trees. access would minimize pedestrian-auto such as a roadway lighting and wayfinding conflicts and promote an improved corridor signage. appearance. VIII, �h Landscaped screening residential uses along Retail/mixed-use development opportunity Lack of sidewalks along the west side of Rand Road. across from Mount Prospect Plaza. Rand Road at Gregory Park. �(rrrr 1 ffl"� Interconnected neighborhood streets with Opportunity for landscape median between Neighborhood lacks sidewalks and connec- jils, sidewalks,large parkways and mature street Business Center Drive to Hill Street. tion to Rand Road. trees. Dense vegetation and few curb cuts provides Corridor area would be enhanced with street- Lack of sidewalks for pedestrians/bicyclists. a natural greenway character along the north scape elements such as roadway lighting and pt Rand Road corridor. wayfinding signage. OF Multi-family development provides well landscaped frontage with sidewalks and high quality gateway elements. grrrl 20 `JIII....I....AGI::::01= MUJN11 1=ryPOS1=ry1::.:111 I 11tAND ROADCOMDOR1114 Village Board Meeting-February 21,2017 Page 172 of 385 February 2017 EXlIS°TNG CON DITIONS II OVERVIEW IIII°° Assessing current real estate and de- velopment o anticipating future trends, evaluating nncofonua�rll 7 ROAD1 '„ °i i the current mix of land uses, con- sidering the appropriateness of lands use regulations, and recommending actions for enhancing the Rand Road corridor. v ICpGT AIL The retail market in the Northwest ' suburbs has recovered from the Great Recession and continues to t eurs strengthen. RandhVillage, the one million square foot regional shop- ping hop ping center located at Rand Road y' KENSIIVGTQhll ROADk 111 ,1 f �1��/,q j l) (1 and Elmhurst Road, has undergone a $200 million redevelopment and was subsequently purchased by DLC Management in 2015. Three futureFE development development sites within Randhurst ^ Village have been identified, which L_ J StudyAirea could add an additional 133,000 Metra stations square feet of space and possibly a ® aET Metra Lines residential component. �p Land Use Commercial The former Buick dealership at Hen- r Street and Rand Road, across the Multi-Family Hen- ry street from Walmart is expected to single Family �u Y L F �, w t Fn1r be p a redeveloped as tanned unit de- velopment. Community In particular,the five acre parcel is anticipated to be developed U.125 `U.25 0.5 Mies in two phases, with the first phase ... , .. +, `F expecting completion b early 201roU,l r � c� � The expected retailers for phase one include a quick-service restaurant feet of office, industrial, and flex space on 300 acres and an estimated 3,000 employees. While and an auto-oriented business. numerous spaces are being marketed, the current overall vacancy rate is estimated to be 10%. In recent years, Mount Prospect has approved a number of conditional uses in KBC, primarily for Other vacant storefronts along this recreation and educational users. Recent landscaping and ongoing improvements have enhanced stretch of Rand Road could attract the physical environment of this business park. additional retailers, including spaces in Randhurst Commons and Mount RESIDENTIAL Prospect Plaza. Commercially-zoned While the market may support development of new housing, few appropriate residential sites sites not located in shopping centers are located within this portion of the Rand Road Corridor. The corridor is essentially built out and could also be a target for future de- opportunities for redevelopment are scarce, given the prevalence of established neighborhoods velopment or redevelopment activity. and major commercial facilities. Thus,new residential construction along the corridor will primarily occur through the redevelopment of single family lots. OFFICE 8 INDUSTRIAL Kensington Business Center(KBC) is Could land be found, however,current supply and demand fundamentals demonstrate significant the other major commercial anchor support for the development of new market rate rental apartments. In the for sale sector, new along Rand Road in Mount Prospect. townhomes could be supported in various infill locations, provided that adequate buffering from The park contains 3.25 million square major traffic routes is incorporated. IIRAND I' 1114 N4 I`JIII...]AG 1::.::01=: MDJN11 1=)[SOS=ryE:::C11 21 Village Board Meeting-February 21,2017 Page 173 of 385 211 fNlSTING CON UTIONS February 2017 SOCIOECONOMIC OVERVIEW ❑ The 2015 median income in Mount Prospect(as estimated An understanding of demographic characteristics in Mount Pros- by Esri Business Analyst)is$66,353, higher than both Des pect and the study area is seen in context of comparison to nearby Plaines and Prospect Heights.The Rand Road Corridor is communities, including Arlington Heights, Des Plaines, and Pros- surrounded mostly by census block groups with an average pest Heights. Key market/demographic findings note that: household income of$50,000 dollars or less.As Rand Road passes through Arlington Heights,the median household ❑ With an estimated population of 54,000 Mount Prospect is income increases. smaller than Arlington Heights, but has a comparable popu- lation and household count to Des Plaines. OPPORTUNRIES 8 CHALLENGES The study area along Rand Road is likely to continue to grow and ❑ The estimated median income of$66,000 is second highest attract shoppers, employees, visitors, and residents. This growth after Arlington Heights($76,000). It is also higher than that of can be supported through efforts that ensure people using multiple Metropolitan Chicago as a whole,at$60,085. Mount Pros- modes of transit can safely and conveniently access and traverse pect collected the most retail sales tax revenue of the four the corridor. communities with$13.3 million. In 2014 it brought in almost $1.5 million more in retail sales tax than Arlington Heights, The Village of Mount Prospect has been supportive of new develop- the next highest community. ment in the Rand Road Corridor,and continues to help with market- ing, infrastructure investment, and various financial subsidies. The ❑ Between 2012 and 2014 Mount Prospect issued the most Village's efficient and effective development review process helps multi-family building permits, largely due to the 92-unit new developments move forward. Mount Prospect Horizon Senior Living Center built in 2013. Comparatively, Mount Prospect issued fewer single family The following table summarizes existing market related strengths, permits during the same time period than surrounding sub- opportunities,and challenges facing the Rand Road corridor. urbs. 111,111111 NONE= ® Milli ®® f � -Strong retail market -Development sites in Randhurst Village -Access to retail centers along Rand Road ilk/i/ f�l,° % -Low vacancy rate -Former Mitchell Buick site -Circulation within Randhurst Village -High sales tax revenue -Other infill/soft sites -Randhurst Village redevelopment Increased occupancy at Kensington -Conditional uses at KBC -No single ownership/management Business Center(KBC) -Additional marketing to attract diverse entity at KBC -Attractive streetscape businesses -Competitive flex/office space in Schaumburg and nearby communities -Wide variety of housing types -Multifamily rental on Randhurst Village -Lack of developable sites Market support for more housing development parcel f ! -Infill townhomes -Rehabilitation of older units Comparative Metrics on Mount Prospect and Surrounding Communities a a Arlington 7.5,311 37,248 43.8 $70,386 r 11,.934,.5.96 787 4 Heights es Plaines 59,136, 23,171 43.1, $60,057, $,11,214,007 53 3' Mount 54,307 20,746 40.9 . 66,353 $73,285,447 15 143 Prospect r spect 1 033, 6,410 3«3.1 54,234" 70,1/8 0 FWghts Sources: Esrl Business Analyst(20 75 estimates),11 Dept of Revenue,C"enstats,Goodman Williams Group 22 `JIII....I....M E.::01= MUJN11 1::)ROSI::)1.:: 11 I 11tAND 111MADCOMDOR1114 AN Village Board Meeting-February 21,2017 Page 174 of 385 February 2017 TRANSPORTATION IMPROVEMENT CONCEPTS II TRANSPORTATION IMPROVEMENT CONCEPTS FINs chapter addresses ML]I�'���modal� '�ransporta'���on iinfraStrUCtUre, IinClU iing vehicle access/Ciil-CUIIabion and traffic control, and transit, UcyClle, and pedestIri... an access and ameniibes., IIIA a iibi0n, comfort safety and operabi0nM characteristics are evallu ate for each mode 0f transportation. The primary goal of the Rand Road Corridor Plan is to identify potential improve- STUDY AREACONTEXT menta related to connectivity, accessibility, and efficiency for all users. Based on the challenges and opportunities identified in the Existing Conditions chapter, and Rand Road(US Route 12)is an automobile-focused with guidance from the Rand Road Corridor Steering Committee and input obtained corridor. Limited pedestrian,bicyclist and transit in- throughout the planning process, recommendations for multimodal transportation frastructure currently is available, but the corridor improvements are outlined in this chapter. Near-and long-term recommendations clearly is auto-oriented in terms of how a large ma- are identified in order to provide a phased strategy for successful implementation. jority of people travel along Rand Road and how The recommended improvements are expected to positively contribute to the cur- much of the adjacent development is configured. rent economic vitality of the corridor, and support and encourage future economic Between Central Road and Camp McDonald Road, development opportunities. All diagrams and concepts are for planning purposes Rand Road generally provides two travel lanes in only. Any further planning or implementation will be subject to I DOT's review and each direction with a striped center median or two- approval,with particular reference to I DOT's Strategic Regional Arterial(SRA)study. way center turn lane. Left-turn lanes are provided at key locations along the corridor.The Rand Road �g 1 �� F �� 1� 11111 �E �DIN � ,v v� ,v v� ,v v� ,v corridor is generally a 100-foot right-of-way(ROW) with a minimum pavement width of approximate- I "e trrinsl� ortr1tion Iinprovei'(iC'I� t concepts pts desc r1�.ed in 'his c I�p�l�rter rlddre s ly 55 or 66 feet in most locations. Within the study ite lccess,rxss, c Irc ulp��l'tion trp��ll��7s pll�ld fp l lines for pedestripll� s p1nd bicyclists IIS>ts area, between Camp McDonald Road and Euclid i�et�: iled r1nd extensive ive II�Itersec�,Ic:n Ii nprc:p1/C'I'(iCxl"1't c one eI� 5� rlre provided II"1 Avenue the posted Speed 1111111 On Rand Road IS 45 bIr::IhYtC.r7a those C;:c:pllc,C.l„Y�,.> Ire 111cal.�clr.cl'fc:rr C,.Cpll,�>I(:C'rrl'�Ic:pl"7 b11t Ilc:p'�;I"fiC'+al"1'�;'�'c:p miles per hour (MPH). South of Euclid Avenue to be viewed ls file l rec;:ommel7dpl'tions of this pl�I n. the study limits south of Central Road, the posted speed limit on Rand Road is 40 MPH. IIRAND IIRW C011III I`JIII...]LAG 1::.::01=: MIOL.JN11 1=)[SOS=ryE:::C11 23 Village Board Meeting-February 21,2017 Page 175 of 385 II "TTAINSPORTAMN IIMPI OV ME NT CONCEPT'S February 2017 SITE ACCESS 111:::0111Z ADJACENT 111I:)III II�:IIIIIIIIII A primary intent of addressing roadway improvements along the ❑ Traffic signals need to meet warrants and be properly Rand Road corridor is to make recommendations that reduce spaced. Spacing between new and existing traffic signals congestion associated with unanticipated turning movements and should be maximized and, if possible, placed at locations minimize conflicts between vehicles and pedestrians/bicyclists. As to benefit multiple destinations,such as adjacent neighbor- redevelopment occurs along the corridor,the Village should pursue hoods or properties that don't otherwise have alternative opportunities to consolidate driveways and create cross-access be- access options. tween properties.At a minimum,it is recommended property own- ers dedicate the necessary cross-access easements. Where feasi- ❑ To the extent possible through driveway consolidation and ble, integrated cross-access connectivity should be required.These cross-access with adjacent properties,full-access driveways cross-access connections would help reduce the number of vehicle should be limited and utilize appropriate spacing.Where movements turning on and off Rand Road and provide a pedestrian appropriate based on the site location and proposed land link that helps facilitate parking once and walking between proper- use,full-access driveways should be located at existing or ties. Opportunities for implementation of this recommendation out- planned signalized intersections.Where multiple access side redevelopment activity are limited; however, the Village could driveways are requested for a development or redevelop- consider development of a grant program to encourage private in- ment site,right-in/right-out driveways should be considered vestment in site improvements that result in driveway consolidation in order to minimize conflicts attributable to left-turn move- and/or cross-access. ments. As the Village considers development and redevelopment propos- ❑ Right-of-way should be preserved or dedicated to accom- als for property along the corridor,technical review of the proposed modate a shared-use path and an appropriate parkway site design should include the recommendations outlined in this along the west side of the Rand Road corridor. study. In the near-term,the Village has an opportunity to implement the recommendations for site access(e.g., driveway consolidation, ❑ Site layout should be of a pedestrian scale and aim to sep- cross-access)and corridor amenities(e.g., pedestrian connections, arate vehicular and pedestrian/bicycle traffic to the extent bicycle and transit amenities)through development and redevelop- possible.Often,this can be done by offsetting the building to ment activity along the corridor. one side of the parcel,allowing the sidewalk connections to be made from the public sidewalk directly to the front door As the corridor develops, Village review of site development or re- without crossing a vehicular drive aisle.Alternatively,cross- development plans should incorporate the following multimodal ac- walks on private property should be considered to facilitate cess and amenity considerations,particularly relative to their impact on-site pedestrian circulation. on adjacent properties and the corridor-wide goals and objectives: ❑ Where viable,shared parking should be considered in order ❑ Site design should aim to protect preserve and stabilize ad- to minimize the development of large parking lots that inhibit jacent residential neighborhoods. Opportunities to minimize pedestrian and bicycle connectivity between the sidewalk or potential cut-through traffic or neighborhood parking impacts shared-use path and the site. should be identified through site design. s a WALMART �wip a; PARK i MI5 EK L / �il� x� '', %�r v ✓ IN 24 `JIII....I....AGI::::01= VIOL.JN111=ryf�0Sl=ry1::.:111 I IRAND II Ilf Village Board Meeting-February 21,2017 Page 176 of 385 February 2017 TRANSPORTATION IMPROVEMENT CONCEPTS II rRAimS111T ACCIII IIII1,1I1111°°11111 Existing access and amenities described in the Existing Conditions In addition, as redevelopment activity occurs along the corridor chapter were reviewed with Pace Suburban Bus and the Regional there may be new opportunities for increased ridership.The Village Transportation Authority(RTA)in order to identify future opportuni- should continue to work with Pace Suburban Bus to identify target ties. Based on a review of current boarding and alighting data for the markets,complete outreach campaigns,assess barriers to transit in existing routes within the study area, and through discussions with the study area, and incorporate transit-supportive design elements the Steering Committee, additional service is not recommended at into redevelopment opportunities. Further,as Rand Road is a Transit this time. Future enhancements to Pace routes may be considered Signal Priority Corridor and has been identified by Pace as a future with future redevelopment activity along the Rand Road corridor. corridor for implementation of their rapid transit network known as Pulse (see information graphic below), transit supportive land use, Although boarding and alighting activity in the study area is limited, pedestrian-scale development, and pedestrian infrastructure are transit passengers regularly travel through the corridor. The rider- key to achieving quality transit service. Transit elements should be ship levels suggest these are important routes in the Pace Suburban reviewed as part of the Village's capital programming efforts for Bus network, and highlight an opportunity to encourage additional future projects along the corridor. In addition, as development and boarding and alighting activity in the study area. It is recommend- redevelopment occurs along the corridor,the Village should consid- ed the Village coordinate with Pace Suburban Bus to identify key er integrating the Pace Suburban Bus Design Review Assistance employers and other destinations along the corridor that may ben- for Transit (DRAFT) program, which would allow Pace to review efit from transit service, including Pace's Rideshare and Vanpool site development plans as part of the Village's development review programs. A targeted marketing campaign is recommended in or- process. Through this program, Pace identifies opportunities to fin- der to increase transit awareness in the study area and communi- corporate public transportation features in the development plan. ty-at-large.These intercity routes and ridesha re/va n pool programs The provision of transit service may also be considered during the may also benefit from partnerships with adjacent communities. As plan review process. boarding and alighting activity along the corridor increases, oppor- tunities to enhance bus stop locations may be identified. Bus stop Further,the recommended pedestrian and bicycle access and ame- locations should be coordinated with the Pace Suburban Bus Posted nities outlined below are expected to enhance transit access and po- Stops Program. Once stop locations are identified, improvements tentially encourage new ridership. Future planning should include should be implemented as feasible. At a minimum, each bus stop coordination with IDOT. should have a concrete pad for waiting. ul u i a� WIii Ih I� I In NI tll 111111111)is 'N 1111116 I! 1q1 1111111�\\\1\�\(1111�11 11 I�II9" Iql N QVII� ' ` IP\ Itti IM I@ Ya ltti I@ IW i IW Itti II IV h'IIN pacet 1 �0v�1 II�III (pl n hl l pl la 1 Pv Av1�o�1" ,u I�I� InI)�INI ° I� �I�ju MI�1� !N�wI � ���"wiu„u��p (Plu 111� �Ptt9 P"NW�1111 Il����li 1181���II11 �@'!H�1�1�11 N l0 IP111111�IIIPP1111111'puul�l II°N0���11,)Ifl ui „�Wltt, ' IhIOIII�lllll IOIPINI i!I.1��I�P`NW�10I1u�u"' Idl qp0 � I �tl lI IW "�IP�\1 �1 �) 1'N(�1ulu�1?I d�1 Hml`Idl� � NI, Vl��q����1 ° \11111111111 I ,1\\V n11 ���o�.u!1� �I�ilolNul���1 � tiul�111 V II111��� ���>!���IIIII �nUIN po lu n"M° �10 �H11\111P111 (1� INS\1\1 �11P`�1�111\VIM� II'��;111��1pI V��°����I g91\��1I\\\�('I�°�1VM1\1111! @n1NIIlII11@ll!A�111111 p)1��1111IIII 1 i""u�"' ild�\�I111�N HIN lHtt I li!�I�� Ih�11 IPI I�� I ��141�!��I�II�I^�I IINh111q 11 4, 11 I",I IIN Il, ' vI � I a 1 f� Ilio l j�Pi P1�101i N iovq w ll101N!'P4, (W.1\U11���W@ Ip1�1VI1,1! 1111Q1\\VP,!IIN P� )°IIN NII R li"'iiul 1 A �N�1111110q 1\1\V 1111\VI I V Illry i1�� jVl�ln�"p�� ,.. % t ��`� 1\1I( !I�I°�II11Ih N1��111I11111 (�Iq�hll111� IHIh°��' �I PNb�\)�111�1�III��iIV'�VI��� N! �IP`11111\p\\�11111I��IPpu) 1��1�1P'II�N�III •' �„” i, �ia��lpddu°� n(�1)1\\VIIIIIIIullN�4'� y II � � � I� I ou � �"" ,, � u 11� ����o ° p�„„ rG X611 111111� � lI IV ln1➢1\�1�1)R11U�III I��N �q\1 ��lhullN dfll uM�l�1111V111 �)Q ' � ;�,/i �/,;,, f ftl @1111������I HI v��j, I���vu��u�i u�GI��)�iy�j1� �w,♦� N°�i,! 1�111�1 1161\1 �� \\�\II��IIII �,I 1 X41\\�1�1\\1�4�1 V�I@I '! ,", r �Y�l�;�;� 1 y' �N�\1111111111 lNlltl�IIIIIIIIN�N!�' II l�IIIVI IOP IIIp����Nl�l�l! 1111!I��„���I9� Hl1111Nfllll lbl " �,' 911111I�I�U�uI�N 1111IIIIII !�a � ��//G//7%//�' - ' .... h0 IN IPV II IN II INN IN II Oji�° I1 hN mi°' I1 NB �"`�? VII111111 IINlll IGIIN�PiU�ttVh I��� 1 111�IYul N 1�01�III�Oi IN��Y'OIII90�N ��)\y1ti`�Itj��'Idul V1��`V��' � IIn 111N�'��1���I"`��V�II��� �1 ami 1 1���IIIUp �q pO�PU'I�II B 1 IIl�hll M ";, uu IIN�1 II a 11 OIO"I�� .IPV$"IIN 1��. I@ %• O IIRAND I' II14N4IV1 AG1::.::01=: MUJN111Dl:�OS=ryf::::111 25 Village Board Meeting-February 21,2017 Page 177 of 385 II "TRAINSIPORTAMN IIIVPROV VIS INT CONCEPT'S February 2017 11RIEDIESTRIAN AND11311CYC1111, ,w ACC111�:,,:,.:SS 8 AMIEN111THES ` irk U��jlp Although the Rand Road corridor is primarily an automobile-fo- cused roadway, opportunities to enhance pedestrian and bicycles access and amenities were identified based on the existing condi - tions inventory and input received throughout the planning process. While the recommendations for site access and the intersection im- provements will enhance pedestrian and bicycle access,connectiv- ity along the corridor is also needed. Installation of new sidewalk in the gap segments along the north- east side of Rand Road from Central Road to Camp McDonald Road would provide for a continuous pedestrian route throughout the cor- ridor. In addition,sidewalk connectivity would enhance access to the existing transit routes in the study area. While sidewalk is recom- mended for the northeast side of the street installation of a 10-foot wide shared-use path is recommended along the southwest side of development review process.Consideration should also be given to the street from Central Road to Camp McDonald Road.Throughout other amenities, such as pedestrian-scaled lighting and streetscape the planning process, comments regarding the lack of bicycle facil- elements that can create a perceived barrier between the roadway ities were received. The recommended 10-foot shared-use path is and sidewalk,and contribute to a more pedestrian-and bicyclist-ori- intended to support both pedestrian and bicycle access and mobility ented environment. along the corridor that provides comfort and safety on a facility sep- arated from the vehicular traffic. With installation of new sidewalk IIIIII, SII IIIII°°r III in gap locations on the northeast side of the street and a 10-foot S111POIRTAI 1011N wide shared-use path on the southwest side of the street continu- IIII II II ILII IIC 101INS II ous pedestrian and bicyclist access would be provided along the en- tire length of the study corridor.The existing crosswalks at Business A comprehensive list of the recommended multimodal transpor- Center Drive, in combination with the recommended crosswalks tation improvements is summarized in Chapter 6: Implementation. and pedestrian signals at the intersections of Rand Road, IL 83/EI- The improvements are organized by mode of transportation and mhurst Road and Kensington Road; and Rand Road, Mount Pros- presented as near-and long-term recommendations. Ongoing ac- pect Road and Central Road would provide connectivity between tions and policies that support the goals and objectives of the Rand commercial uses,adjacent residences,and the institutional and park Road Corridor Plan are also included. The recommended priority facilities in the study area. level or implementation timeframe is based on a number of fac- tors, including the level of effort required for implementation. Level Beyond the transportation network,opportunities to promote or en- of effort considers the coordination required by Village staff, land- courage pedestrian or bicyclist activity through site and architectural owners,and other jurisdictions or agencies(such as IDOT or Pace). design should be considered. Pedestrian-scaled buildings and con- Other factors in the priority level/implementation timeframe include nections between the public sidewalk and adjacent sites should be safety factors,general order of magnitude cost considerations, and required as properties redevelop along the corridor. In addition,the the ability for an improvementto act as a catalyst for positive change Village should continue to require bicycle parking as part of the site along the corridor. e.. I / f , riDll/iri/ y'Fii,7wr 6r rliiihrroriumrrn�%Ilt1J>lrrf1J1111f1I1? 6 �9�I�,/1 r�l�, I J I r 26 `JIII....I....AGE.::01= VIOL.JN111=ryf�0S1=ryI::::C11 I IRAND II Ilf Village Board Meeting-February 21,2017 Page 178 of 385 February 2017 fSt:SlGN CONCEPTS FOR IFUM...1lC 8 PFIIVATE PROPERTIES 4. DESIGN CONCEPTS FOR PUBLIC 8 PRIVATE PROPERTIES Flee following SOCtion provides images that iJIIUstrate approaches to express SpOCiifiiC de.... sign COnCOpts for pUblliiC and private prOpOrtes alio g the IRand IRoad Corridor ,,,FhOSO design COnCOpts are SUmmarized thrOu.gh annotate graphics on the following a OS These design concepts are illustrative of ideas intended to enhance the Rand Road Corridor in a manner that: builds up a distinct char- . �. acter for the corridor;provides amenities and a scale appropriate for motorists,bicyclists,and pedestrians;boosts the vitality of business- f es, property values for property owners, and tax revenue for the Village; encourages greater transit ridership; and advances a safe, accessible, and welcoming multimodal environment for all users. For the purpose of the design concepts, public properties general- ties owned by public s a entity.tIn ase of Rand Road, which is a Y p Y right-of-way proper- ties State-controlled road, design enhancements would require coordi- nation with the Department of Transportation. Pedestrian and bicy- opment approvals. For existing properties,the Village may choose clist related ideas would have to be considered in light of safety and to evaluate a facade improvement program. This type of program efficiency recommendations in the transportation element of the could be modeled after the one in the downtown,but would require corridor plan. In addition, some of the concepts may be more ap- identification of an independent funding source. propriate for other local and collector roads leading to the corridor. As the Village updates the zoning code and considers including Regarding private properties, the design concepts shown are sug- these and other design items,they should be considered to ensure gested for owners along Rand Road and are meant to complement appropriateness for modern practices and not create internal con- the development and design standards already established in the flicts. All diagrams and concepts are for planning purposes only. Village's Zoning Ordinance. These concepts also might be recom- Any further planning or implementation will be subject to IDOT's mended by the Village, where appropriate, as part of future level- review and approval. IIRAND I' 1114 N4 I`JIII...]LAG 1::.::01=: VIOL.JN11 1=)[SOS=ryI::C11 27 Village Board Meeting-February 21,2017 Page 179 of 385 411 0ESIGNOQNCEpTS FOR PW0LIICQPRIVATE PRQPEM-TIES February 2017 DES|GNO0W[EPTSF0R,PU&U[2APRVAOES �� ������� �^�=�� ���w�I �����e�� �� �������������� �^ Ail (1)The Village presently has one welcome monument sign along the corridor at the NOTE:All sl8nspmvldedln�hepubUc northwest corner ufRand Road and Central Road. The Village may consider constructing h h�nl way arc.,su[,)je��onvlewper similar welcome monument signs a\two other key Rand Road intersections, Euclid Ave- |oOT'spnlcesand rnadsldesale�y. nueand[ampMcDuna|dRuad(asnNedintheZ000[urridur|mprovemen\P|an)'which both mark entry into Mount Prospect from neighboring communities. (4Vertical signage id tevisibility along a high traffic id like Rand Road,particularly signs that have distinct features that catch the eyes of passersby and emphasize the identity of Mount Prospect Vertical signs,which could be designed to reflect the current model,are typically placed at key entry points into a corridor or com- for maximum impact,but they can also beplaced a\key intersections urmidpoints along the corridor. (3)(4)RandhunstVillage isagood example ufamajor development with multiple busi- nesses andtenan$usin8signa8etohe|pbmndi$e|fa|un8RandRuad. Even amulti- tenant gripetai|centeruru0cecump|excantakeasimi|arappmachtobmndhsima8e. (5)Landscaping can help enhance the vibrancy ufamonument sign Landscapin8can also screen ancillary features like light fixtures and utility boxes related to the sign. (6)Businesses should be provided with a certain level of flexibility to provide creative signs that highlight their logos and colors using different construction materials and designs. V)Interior directional signage is encouraged within large parking lots to help navigate drivers\uthe entrance and exit points ufthe lot. This iseven more important for existing sites that may experience a reorientation of their parking lot or site access points due to new development ursite consolidation. (8)Directory signs have greater visibility and user-friendliness when constructed in a ver- ticalmannersuchtha\themapandinfurmahunisvisib|efmmadiganceanda\eye|evei 28 V|LL4GEOFMOUNTPROSPE[T| IRAND INGAID COMDOR 111:4 AN Village Board Meeting February o1.0017 Page 1aoo,oan February 2017 QE5GN[0NCEP'IFSFOR PW8LlC 8PRNIAIFEPR0PE�-IFIE5 4. DES|GNCC)W[EPTS F0R,PU�3U[2APR,VAOEPRC)PES I Y ~ _~ Sam (1)(2)Pedestrian crossings should provideasafe and visible access.VVheenecessary, they may include refuge for pedestrians a\the midpoint ufthe roadway. Low-level landscaping,curbs,and decorative pavers can be installed to help accentuate the crossing to motorists,pedestrians,and bicyclists.All roadway crossings should comply with ADA standards toensure safe access for all abilities and ages. Raised crosswalks are not appropriate for Rand Road urpermitted by|DOT along State Routes. (3)(4)Decorative pavers,road stamping,and striping are effective ways to accentuate a crosswalk,providing visual cues tomotorists,pedestrians,and bicyclists. (5)Sidewalks along the street should connect to nearby businesses,particularly if such businesses integrate sidewalks and crosswalks within their sites. One notable example along the Rand Road Corridor isthis sidewalk connection to the Dunkin Donuts/Baskin Robbins store located south of Menards,which provides a sidewalk leading from Rand Road toacrosswalk and the front entrance ufthe store. Other notable examples are located along Elmhurst Road for restaurant uuUutsunthe west side ufRandhunst Village. (6)Landscaping in parking lots can help create a more inviting pedestrian experience by softening the hardscapes,creating green buffers along sidewalks,and providing shade relief. Landscaping also reduces the amount ufimpervious surfaces inaparking lot. (7)For businesses that provide parking at the sides or rear of the building,pedestrian walkways should beprovided mthat patrons can safely walk from their cars\uthe bui|d' in8'smainenVonce. These walkways can beconstructed ufpervious materials rather than concrete to help reduce impervious surfaces and add variation in the materials and textures unthe site. 111RAND11MOCORMDORIIIN N4[V|L]LAG EOFMOUNTPROSPE[T 29 Village Board Meeting February o1.0017 Page 181 of 385 411 0ESIGNOQNCEpTS FOR PW0LIICQPRIVATE PRQPEMT�ES February 2017 DES|GNO0W[EPTSF0R,PU�3U[2APRVAOEPR�PE��ES ��� � �� �� ��������"����� ����_ ��_���� ������������ � ����� 01/4 (1)Standard bike racks are relatively easy to install. Bike racks installed in highly visible areas provide visual cues that astreet corridor urdistrict isaccessible for bicyclists. All bike racks highlighted inthissechunshuu|dbeinga||edinwe||'|i\aeasandindusepm» imity\ubui|din8enkances. (2)Bike racks can beset upunthe street within the ri8hFof-wa particularly inarea that can sacrifice one urtwo on-street parking spaces to accommodate the racks. While not feasible along Rand Road,curbside bike racks may be more feasible on side streets that feed onto Rand Road or internal roadways such as those serving Randhurst Village. (3)Vertical bike racks take up less space on the ground and can help dress up a blank wall. (4)Bike storage cages urbins provide protection from the elements. (5)Bike rack areas can utilize pervious materials to promote sustainable practices. (6)Communities can brand bike racks,such as this street-side rack in Lake Geneva. The Village could explore options to brand racks specifically for the Rand Road Corridor or Mount Prospect asawhole. (7)Bike racks paired with bus stops can help promote transit ridership. This may bepar- ticularly appealing to a resident who may wish to take one of the four bus routes serving Rand Road but can only(or prefers to)access the bus stop by bike. (8)Bike racks can befun with creative and whimsical designs like this tomato-shaped children's bike rack. Local symbols like Prospect High School's Knight mascot Hersey High School's Huskies mascot or the Village logo may lend inspiration to a unique bike rack design for Mount Prospect. 30 V|LL4GEOFMOUNTPROSPE[T| IRAND INGAD COMDOR 111:4 AN Village Board Meeting February o1.0017 Page 1aoo,oan February 2017 QE5GN[0NCEP'IFSFOR PW8LlC 8PRNAIFEPR0PERIFIE5 4. DES|GNCC)W[EPTS F0R,PU�3U[2APR,VAOEPR(")PE��ES ��� � �� �� ��������"����� ����_ ��_���� ������������ � ����� NMI (9)On-street bike paths can utilize different paving materials urcolors todifferentiate from the auto travel lanes,which helps to increase safety for bicyclists and motorist While not feasible along Rand Road,on-street bike paths may be more feasible on side streets that feed onto Rand Road or internal roadways such as those serving Randhurst Village. (10)Vertical signage,which is visible at eye level or slightly above,can help distinguish the appropriate lanes for bikes and pedestrians unshared used paths. (11)Sharrows are a common way to signify an on-street space for bike travel that is shared with auto travel. Bikes and cars share the same travel lane,with thesharmw indicating the general space intended for bikes. While not feasible along Rand Road,shar- mwsmaybemuefeasib|eunsidestreets that feed onto Rand Road urinternal roadways such asthose serving Randhunst Village. (12)Similar tovertical signage,on-street markers can help differentiate the appropriate lanes for bikes and pedestrians unshared used paths. These 8uastep further than shar- mwsintha\theycana|supmvide|inesandNthermarkin8sunthepavemen\\ufurther delineate the designated spaces for bikes and pedestrians. (13)The community can work with private enterprises or institutions to set up a bike share program,such asthe Divvy program inthe City ufChicago. Divvy recently expanded into suburban communities,including Oak Park and Evanston. There are instances where a private entity has purchased aset ufDivvy bikes and dock for use byits patrons;for ex- ample,AMLI real estate developer paid for the installation of Divvy stations outside of two ufits apartment buildings for use bytheir residents. Businesses a\RandhurstVillage ur Kensington Business Center may explore the potential to pool their resources to provide bike share options for their customers and employees. IRAND IWQ CORMDOR 1114 N4[V|L]LAG EOFMOUNTPROSPE[T 31 Village Board Meeting February o1.0017 Page 1aoo,oan 411 0ESIGNOQNCEpTS FOR PW0LIICQPRIVATE PRQPEM-TIES February 2017 DES|GNO0W[EPTSF0R,PU&U[2APRVAOES Bill (1)As space permits in the right-of-way,all bus stops should be outfitted with a shelter NOTE:[nnrdna�nnwkhPace and n�her that includes a roof,bench, Pace bus schedule,and sign indicating the Pace bus routes vendnrsnrpmvders snecessary�o that make stops a\each location. For those bus routes serving anearby Metra commuter de�erm�newhkhparty srespnnsJb1e[or �e�ns�Ua�nnandma�n�nancen��ans�� mi|s�hu�amap uf�ebus semicemN�would behe|p�|'pa�cu|adyfor kanshhde� amen��esaswe� asensure�a��ese who may beunbm|iarwh �emue. Theeamen�espmvidekanshhde�whhas�e amen���'ah8nw�thVansJ�supportive and place towahfurabus,including protection from inclement weather and aschedule\u uses,help cnea�easenseolplace,and know when\uexpect the next bus. |fresources and ri8ht-uf-wa a||uvK bus shelters with advancesa[c.,pedes�r�anaccess. Pace's electronic real-time bus trackers are encouraged so that transit riders have a more exact TonskSupportive GudeUnesand DRAFT indication as\uwhen\uexpect the next bus. Mount Prospect presently has acontract Pm8ramareuselul resources. with|[S[\u provide shelters,which specifies design characteristics ufa standard shelter. As a result certain design elements noted above would need to be discussed with ICSC (2)Atminimum,each bus stop should have a concrete waiting pad and sign posting the Pace bus routes that make stops at each location and a general daily schedule of each bus mute. The signs should behighly visible for pedestrians,bus drivers,and other motorists. Bus stop locations must also becoordinated with Pace's posted stops program,with stop improvements being implemented asfeasible. (3)Bus shelters should have anappropriate|eve|uf|i8hhn8toensuesafety for transit riders awaiting abus during the dark hours ufnight and early morning.[NNe: Pace and |DOTare not responsible for lighting along the curriduc] (4)Sidewalks and other pedestriancunnechunsshuu|d beintegrated with all bus shelters \uensure riders can safely access nearby businesses and intersections. This example shows an appropriate pedestrian connection from a bus shelter to restaurants and retail uses along Elmhurst Road unthe west side ufRandhunst Village. (5)Bus shelters provide opportunities for public art to help dress up the streetscape and provide visual interest for transit riders waiting for the bus. Art pieces,however,should provide appropriate scale and intensity to avoid conflicts with pedestrian safety,access, and visibility,particularly from the bus driver's perspective. 32 V|LL4GEOF MOUNT PROSPE[T| IRAND INGAID COMDOR 111:4 AN Village Board Meeting February o1.0017 Page 1a4o,oan February 2017 QE5GN[0NCEP'IFSFOR PW8LlC 8PRNIAIFEPR0PE�-IFIE5 114. DES|GNCC)W[EPTS F0R,PU�3U[2APR,VAOEPRC)PE��ES Ow (1)Wall mounted lights should ensure light is directed downward to minimize glare. Whether mounted on a wall or affixed to a pole,LED lights are encouraged due to their energy efficiency,durability,minimal UV/radiated heat emissions,temperature adaptabi|i' ty,Mexib|e|i8h\dispersementandenvimnmenta|friend|iness. (2)(3)Buildings should include alighting schemetha\cumbinese*eriurlighting with ambient lighting from the interior through permeable building fronts to help illuminate the sidewalk and outdoor spaces a\night urunovercast days. This type uflighting scheme also helps toaccentuate exterior building features. (4)Tall light polesare appropriate for parking lots\uprovide greater light coverage,as long aslight spillover isminimized a\the property line. The maximum height uflight poles should adhere\uthe 30hmaximum,per the Village's Zoning Code. (5)Light poles set a\alower height create amore intimate and pedestrian-oriented environment along astreet urwithin aplaza. Ornamental urhistoric style light fixtures are also appropriate inthis context toadd\uthe distinct quality ufthe environment. Tbfurther enhance the pedestrian experience,shorter light poles provide opportunities for elevated plantings and banners that promote community events. 111RAND11MOCORMDORIIIN N4[V|L]LAG EOFMOUNTPROSPE[T 33 Village Board Meeting February o1.0017 Page 1ano,oan 411 0ESIGNOQNCEpTS FOR PW0LIICQPRIVATE PRQPEMT�ES February 2017 DES|GNO0W[EPTSF0R,PU&U[2APRVAOEPR�PE��ES ������� ������� ������������_���������� 1/0 (1)(2)Landscaping within parking lot islands,parkways,and other open areas helps to reduce impervious surfaces,provide shade relief,screen utility features,and soften the handscapesufthe parking lot. (3)Monument signs for businesses along the corridor should be enhanced with landscap- ing,particularly integrating native plantings where possible\ureduce maintenance costs. Landscaping can also screen ancillary features like light fixtures and utility boxes relating to urlocated around the monument sign. (4)Native plantings h |dbeinte8ratedin\udetenhunpunds,min8andens,andbiuswa|es to promote natural filtration and irrigation to conserve water,reduce maintenance costs, eliminate the need for pesticides and other chemicals,and support biodiversity. (5)Hedgerows should be installed along rows of parking that face the street to help shield car headlights shining onto the street The hedgerow integrate avariety ufp|an\\ypes se\a\aminimum hei8h\toencourage diversity inlandscaping. (6)Utility wires above ground should be buried,where feasible,to remove visual clutter along the corridor. Given the expense and significant physical alterations associated with the burial ufutility lines,this type ufproject may best becombined with other infrastructure improvement projects along the corridor. 34 V|LL4GEOFMOUNTPROSPE[T|IIIRAND INGAID COMDOR 111:4 AN Village Board Meeting February o1.0017 Page 1aoo,oan February 2017 DESIGN[0NCEP'll"SFOR PW8LIC 8PRIVAIFEPR0PE�-IFIE5 4. DES|GNCC)W[EPTS F0R,PU�3U[2APR,VAOEPRC)PE��ES �� ��������������� �������������� �� �_������������� �������� � � � � fill, I "U" (1)Improvements\uRandhunstVillage—from bringing buildings closer to the street creating amore pedestrian-oriented environment and providing aunique open air experience—serve asanexemplary local model for place- making a|un8theRandRuad[urriducVVhi|ethesegepsweecump|eteda\ a large scalefor RandhunstVillage,they can beadapted for smaller sites,a single development uragroup ufdevelopments. (2)Open plazas provide flexibility for avariety ufactivities and amenities, such ascommunity events,sidewalk sales,benches,outdoor seating and dining,bicycle racks,etc. While plazas work well inalarge center like Randhunst Village,aplaza can besuccessful unasmaller site Kdesigned properly Possible designs include bringing the building close to the sidewalk and street providing connectivity between the plaza and sidewalks,and attracting businesses that would utilize the plaza for its own activities(e.8, outdoor dining,displays,seating,e¢.). (3)Public art isacreative means\ubuild upacorridor's identity. The Village could work with local artists urarts students and commission apublic art project via permanent urtemporary art pieces like sculptures. The butterfly public art pieces that were positioned a\various spots around Downtown Mount Prospect are anexample ufthis idea. (4)Banners are commonly hoisted unlight poles alongacorridor,but other elements like welcome monument signs andvertica|8atewaymarkers that share acommon design and materials palette can help define the Rand Road Corridor asadistinct place within Mount Prospect. Signs placed within |DOTri8ht-uf-waywill require adherence\u|DOT'smonument policy. 111RAND11MOCORMDOR1114 N4[V|LL4GE0FMOUNTPR0SPE[T 35 Village Board Meeting February o1.0017 Page 1a7o,oan 411 0ESIGNOQNCEpTS FOR PW0LIICQPRIVATE PRQPEMT�ES February 2017 DES|GNO0W[EPTSF0R,PU&U[2APRVAOEPR�PE��ES ��� ��� ���������� �� �� ��������������.� ����������������� �� ������_��� I (1)Masonry construction is a strong design element in Mount Prospect and should beencouraged asnew buildings are proposed andcunstructedintheRandRuad Corridor. Visual appeal ufthe building construction,materials,and massing should bemaintained unsides ufthe building toencourage consistency through 30D"archi' tectue'anddiscuum8ecump|ete|yb|ankurmunNnnuusearandsideb{ades. (2)Large glass windows and doors are encouraged to enable ambient light to filter into buildings and provide visibility\uinterior spaces. Paired with metal urfabric awnings,the integration uflarge glass windows and doors also helps tobreak upthe monotony ufmasonry b{ades. (3)While masonry construction is highly encouraged,other materials like metal and glass may also beused ascomplimentary materials. (4)The architectural styles seen inDowntown Mount Prospect may provide design cues for buildings along the Rand Road Corridor. (5)Rear and side fa{ades that face the public right-of-way should maintain visual appeal with 3600 architecture and integrate signage for businesses that desire visibility unthese secondary urtertiary frontages. This isufparticular importance for developments located at street intersections or within a larger site,like Randhurst Village,that has its own interior road system. (6)Utilizing the same materials in the primary building and signage can create a more cohesive development with ashared design palette. 36 V|LL4GEOFMOUNTPROSPE[T|111RAND INGAID COMDOR 111:4 AN Village Board Meeting February o1.0017 Page 1aao,oan February 2017 QE5GN[0NCEP'IFSFOR PW8LlC 8PRNAIFEPR0PERIFIE5 4. DES|GNCC)W[EPTS F0R,PU�3U[2APR,VAOEPRC)PE��ES ��� I ������ ��� IN (1)Outdoor seating areas for restaurants and cafes bring life\uplazas and the street- scape. While they are more commonly seen incompact districts like Downtown Mount Prospect there are examples ufoutdoor seating areas inthe Rand Road Corridor,including RandhurstVi||a8e. Additional outdoor seating areas should be integrated where feasible. (2)Parking areas should integrate landscaping within the parkway and interior islands\ureduce the amount ufimpervious surfaces,promote on-site gnrmwater management and provide shade relief via ornamental trees. (3)Plazas,such as the ones in Randhurst Village,provide open areas for outdoor seating,sidewalk sales,events,and informal social gatherings and interaction. They also help break upthe massing ufbuildings. (4)Where feasible,parking should be located to the sides and/or rear of a building \uhelp bring the building closer\uthe street Even Kside urrear parking isbuilt intoasite,uneurtwmruwsuf1easer"parkin8a\thefmn\ufthebui|din8canshUbe provided toensure acertain amount ufparking isvisible from the road. (5)Underutilized spaces can make ideal locations for bike racks. For example,this image indicates a set of bike racks on the side of a trash enclosure that has visibility from one ufthe entrances into RandhunstVillage. Since some underutilized spaces don't have strong visibi|i\y�wayUndin8signage may beneeded\upoint patrons to- wards theseaeas. Amenities such asbike racks should beplaced close\ubuilding entrances and inwell-lit areas toprovide safe spaces for users. 111RAND11MOCORMDOR1114 N4[V|L]LAG EOFMOUNTPROSPE[T 37 Village Board Meeting February o1.0017 Page 1ano,oan 411 0ESIGNOQNCEpTS FOR PW0LIICQPRIVATE PRQPEKTIES February 2017 DES|GNO0W[EPTSF0R,PU&U[2APRVAOES SUS �� �J��� ������ ��������m���� I I I Y (1)Permeable materials should be considered for sidewalks,bikeways,and other paths, where feasible,\ureduce the amount ufimpervious surfaces unasite and soften the hand' scapesufpavedaeas. (2)Vertical landscaping,such as ivy on walls or trellises,can help cover or break up the monotony ufblank b{ades,particularly unthe sides urrear ufabuilding. This method can also help cool the building inanatural manner. (3)Integration of planting beds and other landscaped areas helps break up large impervious areas toincrease permeability and soften the handscapesufpaved areas. (4)Native plantings h |dbeinte8ratedin\udetenhunpunds,min8andens,andbiuswa|es to promote natural filtration and irrigation to conserve water,reduce maintenance costs, eliminate the need for pesticides and other chemicals,and support biodiversity. (5)Integration ufrain gardens urbiuswa|esinroad parkways,medians,urother open spaces help\umanage gnrmwaterusing natural plantings and filtration into the ground. The Village may consider collaborating with local organizations or schools to adopt and care for arain garden or biuswa|e,which promotes community stewardship and distributes the responsibility ufmaintenance. (6)Permeable pavers or other sustainable paving materials should be considered where feasible for parkinglots,plazas,sidewalks,and bike paths tohelp promote gnrmwaterman- agement andaddd0een\te*ues\uthestreetscape. 38 V|LL4GEOFMOUNTPROSPE[T| IRAND INGAID COMDOR 111:4 AN Village Board Meeting February o1.0017 Page 1noo,oan February 2017 fSt:SlGN CONCEPTS FOR IFUM...1lC 8 PFIIVATE PROPERTIES 114. °° II IIIII IIS IIIfIIIIIIII T The permitted use lists, bulk standards, and development approval process spelled out in the existing Village of Mount Prospect Zoning Ordinance and other development related codes have facilitated development on the Rand Road Corridor. The market overview conducted as part of this plan indicates the benefit of the current standards, in that they include broad use lists that provide flexibility to those leasing property and permit the corridor to be responsive to changes in the market. In addition, the Village revised the zoning ordinance to address already identified items in need of refinement. Therefore, substantial changes to development regulations are not a recommendation of this plan. However, certain items relevant to the corridor should be considered as the Village undertakes its zoning revisions. SHARED PAPANG LANDSCAPE REQUIREMENTS Required number of parking spaces for commercial uses in the cor- Current zoning standards in the Village require an effective mix of ridor, and the rest of the Village,are addressed in Section 14.2207: landscape types for new development. These include standards for: Off Street Parking Requirements. That table of parking standards covers most off street parking along the corridor by addressing ❑ Interior and perimeters of parking lots, overall "shopping centers' rather than specific uses (though some ❑ Building foundation plantings, uses are noted). In general, this approach has worked well. How- ❑ Landscaping around the site perimeter, ever, additional flexibility might be considered in regard to section ❑ Adjacent rights of way, 14.2202J: Collective Provisions. This standard requires that: ❑ Tree preservation,and ❑ Enhanced requirements for commercial development adja- "t.ttt sVi eel parking facilities for sel"a P..rte uses on the same cent to residential uses. lot IMay be provided collectively tively if the total 1-WITIber of spaces es provided collectively is not less than the SUITI of the separP.4,e The overall character of the Rand Road Corridor is addressed for requirelTrents for each such I use and provided that all reg this plan in the preceding section on urban design. However,some Mations governing location of accessory parking spaces in specific changes to the zoning ordinance landscape section might be relation to the use served are adhered to" considered as the Village reviews the code. This standard can limit flexibility for some shopping centers to share Plantings as Screening: Section 14.2306: Parking Lot Landscaping parking. The ability to share parking without the total number of for Front and Corner Side Yards requires 50%of landscaping at a spaces equaling the sum of individual parking requirements could height of three feet within perimeters that abut or are adjacent to be considered in instances where the applicant can evidence that a non-single family residential use, while 100% continuous land- uses in the center (or those sharing parking) have different peak scaping is required when abutting or adjacent to a single-family parking demand times,such as breakfast or dinner oriented restau- residential use. This landscape requirement is effective in softening rants. The relief could be granted under either the Village's admin- the view of parking lots along corridors like Rand Road. The three- istrative or commission based procedures. foot height limit is intended to not block the view businesses, but to UNIQUE USES screen the view of cars and car grills from the road. Section 14.604: Land Use Tables provide an extensive list of uses Shade Trees: Similarly, this section requires that a shade tree be that can be located in the various zoning districts throughout the planted the equivalent of every 50 feet along a front property line Village. The list of uses has served the Village well from an eco- across from residential uses.When the residential property abuts a nomic development perspective in that it facilitates a broad number rear or side yard,the requirement is for a tree to be planted every of permitted businesses along Rand Road (and other commercial 50 feet(reflective of the fact that buildings will be closer to this lot areas). The list is extensive and anticipates many different types lines).To enhance the aesthetic character of the corridor,the Village of businesses, designating them as either permitted, conditional, or may consider requiring shade trees every 50 feet along the corridor not permitted. Conditional uses are those that may cause specific from all uses. impacts on the property or to nearby sites,and require an additional level of commission review to ensure they meet established zoning Sustainable Infra*uc ure: Rain gardens, bio swales, and native standards. Given changes to the national economy in recent years, landscapes are increasingly being used to meet both landscape businesses may present themselves to the Village as"one-offs'that and stormwater management needs. These elements, described do not fit the types of common businesses noted in the use list. To be further in the urban design section,can be set as requirements,op- in a position to address potential impacts from such"Unique Uses," tions,or used as incentives in the Village landscape regulations. the Village added this type of use to the use table as part of the 2016 zoning ordinance revisions. 111tAND I' RII14N4IAI...]LAG 1::.::01=: VI0L.JN11 1=)[SOS=ryE:::C11 39 Village Board Meeting-February 21,2017 Page 191 of 385 4II DESIGNCONCEPTS FOR PUM IIC 9 PRIVATE PROPE.KTIES February 2017 T I S 1) 11", r, 1/ 0 1� I"'E-,s 1 1)1,I r, ,,'I r, 40 A I I AG 1::.::01= M0 J N 11 1::'R: OS 1::)1::.:C11 I III'AND INGAD COMDOR 111:4 AN Village Board Meeting-February 21,2017 Page 192 of 385 February 2017 MARKE.I'll N G 511'RATE(3,Y 115 MARKETING STRATEGY FINS IVIarkebing Strategy defines and priori tizes steps the V11age of IMOUnt Prospect and its partners can talke to achieve the marketing objectives of the COMMUNty Fhe concepts are aimed at SUpporting not jUSt the Ian d IRoad corridor, bUt all Of IMOUnt IProspect, To that end, the Marketing Strategy for the Rand Road Corridor is presented in four parts: PURPOSE 8 OBJECTIVES PARTNERS Before establishing and launching a marketing strategy, it is nec- Given the various stakeholders that comprise and serve the Rand essary to identify its purpose, and answer the question of what ob- Road Corridor, coordination of resources and partnerships will be jectives the Village seeks to achieve. What makes Mount Prospect critical to effectively promote all that the corridor offers to residents, distinct? What makes the corridor a business-friendly environment? visitors, property owners, business owners, employees, entrepre- How can a business thrive and grow? What type of experience can neurs,and investors. Identification of the Village's partners will cre- a person find here that they would be hard-pressed to find else- ate understanding the various organizations that play a key role in where? Answering these questions helps to establish the purpose shaping the Rand Road Corridor and Mount Prospect. for the Marketing Strategy for the corridor. INITIATIVES CORRIDOR IDENTITY&BRAND In addition to identifying partners, it is important to take stock of In addition to the purpose and objectives, a successful Marketing the resources, programs, and initiatives that each partner already Strategy will hinge upon identifying aspects of the Rand Road Cor- provides. Existing programs and initiatives enhance viability of the ridor and Mount Prospect that set them apart from any other corri- business community and encourage residents and visitors alike to dor or district in the region. By identifying the strengths and distinct "Experience Mount Prospect" through its shops, restaurants, and characteristics, an identity takes shape. In addition,the Village can events. More can be done,though, as this Marketing Strategy de- explore a brand for the Rand Road Corridor and overall community. scribes. IRAND II'W CORMWR 1114 N4 I A I LAG 1::.::01::: MUJ N 11 ::)[ OS::)[:.::C-11 41 Village Board Meeting-February 21,2017 Page 193 of 385 511 MAIRIKE!'IFIING S'IFf 'IFIFa'��l February 2017 JJ Marketing goes beyond just promoting the Rand Road Corridor as a place to set up a business,shop for goods,and seek services. While these aspects are important, marketing also entails differentiating the corridor and Village from the larger marketplace. The strengths and unique characteristics of the Rand Road Corridor form a solid foundation upon which to build the Marketing Strategy. \\0 IIf 4 II IIS VOP�OH,NYNM�9AYftMl��0A,00���9AYftMl��0A,00���9AYftMl��0A,00���9AYftMl��0A,00���9AYftMl��0A,00���9AYft Mount flaC�rpr e�a�llla�xtlrralirketplpl ,�xppll7cl 0 JIII f m Prospect's 11ur Marketing Strategy for the II�QaYncl Il�craan:l�:crrrYcicrr isgnaicicYn:l lay thefcrllcrwiYng�:nrirannary crl)IcYn::tivcYuz: a (1f11erentirlte etc plkc s segment, L,] Strengthen McrnaYnt Prospects z K.>crsiticrYn in the regional YanaarkctK.>Iaan cY. of the Rp.:lnd R(x:d Corridor from L.] IProv(cic a.a�,)usi nes fricYrntlly cYrnvlrc,rnrancYrnttlnaat cYn„aJ�lc. �11^airnc^a.acY^atc,tlnrivc „:arntl�rc,w. Support C:p't'"lf r mixed 11sc C;:C:prrl(:1C:pr>pial"1(:1 L,� Support r rntr YK:;rr YnrYn.arwa lnc,aspire to set upP�na.aYrn�^a.ar�a in 1c,narnt.II�rc,n�aK�;rYca, flit trIr tr> in The regit:pl'7. L,� l lffc�r„:a narnYnlnacw�xK;c rY¢:�nrnc:r tinaat c.„:arn c,rnly hcw fc,n.arnra Yrn C 1cu.arnt.Ihrr,.K;r c:C particularlythe Downtown and IIRQ:anft.arst Village, C011*111DOIR 1111111 1EII11 11RAND With the purpose and objectives in mind,this section identifies the strengths and characteristics of the Rand Road Corridor that form a strong basis for the Marketing Strategy. By forming an identity for the corridor,these aspects help set the Rand Road Corridor apart in the mar- ketplace and lay the groundwork for exploring a brand that can further differentiate the corridor(and by extension the Village)from both a business and customer perspective. CORRIDOR STRENGTHS 8 CHARACTERISTICS The strengths and characteristics of the Rand Road Corridor play a crucial role in creating a distinct place in Mount Prospect and the Chicago metropolitan area in which to set up a business,explore an entrepreneurial venture,seek employment, meet a diversity of shopping needs, and gain exposure along one of the busiest arterials in the region. As summarized in the Existing Conditions chapter,the Rand Road Corridor is distinguished by the following strengths and characteristics: ❑ Northern end of corridor serves as gateway into Mount Prospect ❑ Diversity of shops that meet daily and specific needs ❑ Restaurants attract the local and daytime work populations ❑ Medical and general offices interspersed among the predominantly retail uses ❑ Access to Kensington Business Center,which serves as a major employment center and generates significant daytime population ❑ Direct access to three Pace bus routes,with connectivity to the Village's Metra station ❑ Proximity to residential neighborhoods that provide a nearby customer base ❑ High traffic volumes support visibility for retailers and other commercial uses ❑ Increased visibility created by short building setbacks and less parking upfront ❑ Favorable zoning regulations that support and facilitate development ❑ Broad permitted use lists that offer flexibility to property owners seeking to lease or rent out spaces in a manner that is responsive to a changing market ❑ Praise for the Village's strong communication campaigns for residents, particularly regarding public works and construction projects ❑ Randhurst Village is a unique shopping district to be highlighted among others areas on the corridor. In one sense,these characteristics create a strong identity for the Rand Road Corridor,at least from the perspective of people and businesses who already visit,live near,or work in the corridor. The results from the community survey administered at the onset of this planning process prove just as much. It may not take much to persuade this segment of the population that the Rand Road Corridor is an exemplary place to shop,dine,work,or explore. However,the Marketing Strategy is not targeted at this segment,as it is primarily aimed at potential customers, businesses,entrepreneurs,and people who drive by but don't stop to check out all the corridor offers. 42 `JIII....I....AGI::::01:: VIG,yL.JN111::)R: S1=ryl::::C11 I IRANDTII Rllf Village Board Meeting-February 21,2017 Page 194 of 385 February 2017 MARKEI'll NG511'RATE(3,Y 115 DETERMINING MOUNT PROSPECTS BRAND From abusiness perspective,the strengths and characteristics out- A U��(e mmuint ��Iiroqpect cain,f��ind ���,ts �)iraind �in't�he cRfl,tuire lined above must hecommunicated clearly SOthat there iSastrong t cRU,t4atesfoir ts res�deints aind �)us��inmss commmmuiil�ty, paiit�kdU4ily and persuasive indication that the Rand Road Corridor iSahUSi- �in a dst�inct setoingU�dkethe Raind Road Coiriiidoir. S�ginage aind neSS-friendly environment and a great place to set Up shop. It's a wayflinding coince��)ts'Wh��dh weire cireatedfoir,t�he dowin'towin airea [OmD�t�v�m�rk�p|�[�'p�r�[U|�r|y�iv�nth�tR�n� RO��S���h- a� Pa�Gf��e 2013 �ow�tow� Umm�U�mm�������� �U4�' p�ov�de a ' x��o�g�o��da��o��o��ddUdhng��ou���mmqpect's��a�d �Sh�y0n� K8OUntPrOSp�[tSO� K8�rk��n��tn���ymUStnOtOn|y highlight its strengths but also create little room in the minds Of business owners, entrepreneurs' and investors tuchoose the Rand Road Corridor and Mount Prospect for their next business ventures. Abrand does not always have tubeexclusive tuacommunity. For example,the City of Highwnnd is often described as the Restaurant From a customer perspective' many people are often looking for a Capital of the North Shore, due to its array of dining options located unique nrmemorable experience that will not only attract them tu throughout its downtown. Among certain circles,the City nfEvan- check out the corridor's offerings, but also motivate them to keep stun has the same nickname' due to its own diverse collection of coming back. It is almost not enough to just offer discounts and restaurants. While such claims are not always verified or official sales, particularly when there are so many options in the region to byany means, a brand in an unofficial capacity can gain traction in gnshopping both in-person and online. It's that^experience^that the minds nfconsumers, businesses,entrepreneurs,and investors. can often put customer over the top in terms of choosing a place tuspend his/her money and time. |fthe experience isunique,mem- Acommunity's brand does not necessarily need tufit into anobject nrab|e'and engaging enough,discounts and sales may not even be or character Rather,a community like Mount Prospect can find its adeciding factor for some customers tuvisit and hopefully come brand inthe culture itcultivates for its residents and business cnn+ back again. The opportunity for additional return shopping and munitK particularly in a distinct setting like the Rand Road Corridor dining visits can be expanded hvadding the assets nfDowntown that provides access tuamajor businesspark'genera1esjnbsinvar- K8nuntPrnspectintuthestrategy. Thistransitnrien1edareanfers inusindustries,offers adiversity nfcommercial goods and services, its own options for shopping and dining,aswell asMetra rail, living supports entrepreneurs intheir ventures tuestablish themselves, options and other characteristics that define a well-established, de- and continues tutransform aformer indoor mall into modernized sirab|eplace tube. retail, restaurant and entertainment district. This iswhere determining Mount Prospect's brand comes in. Many While determining abrand for Mount Prospect isnot the intent nf places can—and often dn—promote themselves asagreat place tu the Rand Road Corridor Plan, one nfthe recommendations for the shop,dine, live, work,and play. And,for the most part such state- plan—and the Marketing Strategy inparticular—isfor the Village tu mentsare true. However, many places have something to which collaborate with abranding consultant tumore deeply explore the they can exclusively lay claim. For example,the Village nfLombard aspects that make the community truly unique and build abrand is known as the Lilac Village due tu its long-time association with promise from those findings. As highlighted be|nvK the signage lilacs, particularly U|ada Park and its annual Lilac Festival. Further and wavfinding concepts, which were established for Downtown downstate in the City of Chester, the community is affectionately Mount Prospect aspart nfits 2O13Downtown Implementation Plan, known as the Home of Pnpeye' namely the cartoon's creator E|zie provide a strong foundation for building the Village's brand. Signs Cris|erSegac Lilacs and Pnpeyeare brands tuwhich Lombard and placed within |DOTright-nf-waywill require adherence tu |DOT's Chester, respectively,can entirely claim astheir own. monument policy. SIGNAGE WAYFIN DING VILLAGE HALL PUBLIC PARKING PARKING TRAIN 11tAND IWQ CORMWR 1114 Mg[V|LL4GEOFMOUNTPROSPE[T 43 Village Board Meeting February o1.0017 Page 1nno,oan 511 MARItE!'IFIING S'IFf 'IFIFf,,�.�I February 2017 Various organizations and groups provide resources and support to businesses, property owners,employ- ees,and entrepreneurs in the Rand Road Corridor. From a marketing and branding perspective,it is import- ant mportant to coordinate the efforts,initiatives,and resources of partners to effectively promote the assets,benefits, and distinct experiences offered on the Rand Road Corridor and throughout the Village. Highlighting strong opportunities and a supportive environment for business can also be elements of Mount Prospect's brand. This Marketing Strategy for the corridor and Village overall is sustained by the following: Mount Prospect Chamber of Commerce, Randhurst Village, Kensington Business Center, Mount Prospect Economic Devel- opment Commission (EDC), Mount Prospect Entrepreneurs Initiative, and general marketing conducted by Village staff. Each component is described below. MOUNT PROSPECT CHAMBER OF COMMERCE RANDHURST VILLAGE f he rnissiorn of they Mount IProspenct.C.lnaarnber of C.orrnrrne rc.e is'to pro.- C.trigirn„:ally built as an indoor rrnall in 1962,1IRaarncllan.arwst VillQaf;e stands toclday as as rrnote, support, and enrich they local business corrnrraunity throug4g the rerirrnQagineicl open air rrnixecl use center, with restaurants, shops, offices, and ern.. nlelivery of quality services, effective ccrr"rarrniarnicaaticu"n and tlaroug4g the tertQainrrnent. Ilucrtraar"nsfcrrrraaaticu"ncrfl�a:ar"nellan.arwstJillQaf;e bei�;aar"nit"n 2(1(1/Qar"nclrecrfaer"nen:l esta:ablislnrrnernt of partnerships with irnelivicluaals, corrnrrau pity orf;„arnrr.a:a in 201111 via n ollQalsoraatiorn lsentweern they`JillQafe rrnall ownership, and the renlesikrd tions,fellow c.laaarrnber rrnerrnbers,and koverrnrrnerntaal laonlies.” By rrnaairnteaarra Initially Qa staarntlaarcl rnall with shops and as few restaurants, taininfonfoinwith its rnerrbersai a,the (".laarrber has kancla.arst Village has e volvecl into s lifestyle center, inclaclnfs hotel, rnovie the. strcu"nf;sernsei c,f tlnei f:;n.al^seg e,f tVmei bnasirnesw�s c.cu"rarran.arnity f 1te C haarrnber teir,nafsca:ale�aarnel faarrnily dirnirnkw slne,f;^s,a:arntl e,ffic:en.�f;„aced. Llne Jilla:ake�aarncl aarncllan.arwst. and Jilla e also have s stron relationship with each other,with the forJilla e rrara errent have s foom relationship,with each arornotintheother,her, CO- rner operatingas Qa nle facto f:u l,)lic:relations a:arrnn for the IQatter. C:luaarnnbeir orclirnQatirng evernt,and operational activities wshoulcl co ntirwe to bei as point of eirnnfnnlua:a activities and initiatives irncluclei: srs. Whiles the physical Eleusig rn of they inner Main`street area is orica nteicl towaarcls as f:nenlestria:arn ernvirornrnnernt, there are currently several vacancies in this space and C;;f fteitworkin lirnniteEl reason for visitors to stroll there, Qasicle frornn caatc:luing E:linner Qancl as rnnoviei. L.] Jola listings flue strength currently is with re stQ,iura:arnts and retail out lots;however,apparel and L.] Advertiwsin other retaail foods that Qatlract.casual shoppers are in the nleveilof:nrrnert and ac-R.-i. C;;f IPul,)lic:ity events(ei.�.,ril born cuttings) tiornQal stores will help enhance peclestriQarn activity, Non retail users likes offices or C;;f JJc bsite healthcare in the upper levels will also help l,)oonst patronage of l,)u sirne sseus. L.] Skills trainingand eicluc:a:atiorn L.] Il::xf:nons and c:ornwsurrneir orieinteicl shows L Il...egiwslaativei a:a(Avoc:a:ac:y L.] Me rrnbeir Eli sf ountnro prrns L.] II l arpe r College `lrrnnall Business ss Coun selirnr 1, Business ;'L.] `aC f tllkll� IC.oiarnw�eslirnf> / ✓e rrbersaia in U, Cluarrbe r �ecleratiorof Crra111Businesses r F .. . lue C1aQarrnbe�r also f>rcrvinle s outreach andrnnarke�tir"nf,to reiusinler"nt.s Qar"nel (orY'nrYau nit or yQ:arnifaatiorn`i,in lucfirn r Yul)lislairn r Qa C.orrnrrnunit. Guile QarnCl Y fa f� f fa Y Directory; f inforrnation i uf;IrspeE special evfnts like 11Dowrntown11BlEok II ciI Party, l� lrish IIQest,Business Il:xf:no, !J et(_;postingiters s likes Il Ilot.Deals,jola listings,and reustQ-iurQant on its web.. site;supportingcle velof:nrrne rnt that benefit the c:orrnrrnu pity'a(AvoE Qatirng for issues that irrnfnnaact tluei`Jillaf e supportinglocal schools;and c:ollQaboratirnr with c:orrnrrnunity partners, Qr m II 44 AI....I....1s,C,l::::01:: M 0l..JN11 1::'R: S1::ryl::::C11 I IRAND II 111:4 AN Village Board Meeting-February 21,2017 Page 196 of 385 February 2017 MARKE�NGSTRATEQY 115 KENSINGTON BUSINESS CENTER ECONOMIC DEVELOPMENT COMMISSION(EDC) Bui|tin�e1g8Os cmehn8mer3OOac��and ha i di � �oDand Thepu�os ofUeK8o �Pm �E i Developrylent Cornrylis Roact Kensin�on Business Center is horne to rnultiple national and international sion(EDC)is'to encourage and facilitate economic8mwhtltmu8hout cornpanies, :3usinesses in the center have c-fiversifiec-1 in recent years,inclucfin8 the ViUa8eand toadvisethe Mayor and Boandoffrosteesoneconomic anfacility, NeumDestoativeAcademy,which isaimedat deve|opment8oa|sand ol')iectives, The[EDC]^smainfunctions indude studen$a8es1422 whohave ex h cl traurnatic l,)rain injury | ic business retention, businessaNacdon. and marke n8ofthe Vi||a ,^ irnpairryient, f he l,)usiness center has 8enerally clone well over its 30+years and [hainedbyaVi|a8enesidenttheotliersix commissionmembersho|d there is a relatively low vacancy rate, (.Werall,there is no forrnal association or executive ormana8eria|positions atbusinessesinMount Prospect, The rnanag�ernent for Kensil3usinesscenier rnakiitdifficult for h EDC helps to administer business incentives, including a fa�.ade and Vi||aBetoen8a8e�ith�edee|o tasasin8|eenti1� TheVi|a8esuppoAs interior bui|dout 8pntpm . CookCountyOass6bdesiBnationfor the center intan8ib|e ways to help enhance its appeal to exisfikg� businesses, industrial development and technical and financial assistancethmu8h emp|oyees.and prospective enterprises, TheVillage has investedover$1 mi|- theState ofIllinois DepartmentofCommerceand EconomicOppoAunity lion inimpmvements toconstruct ajo8Bin8path and impmve |i8hingaround (D�EO) TheED�isa|soapa�nerintheK8ountPmspectEntnepneneu� Kensing�tonBusinessCentecProiectsandachievements|ikethiscanhe|pbui|d Initiative(see be|ow) EDCmembersare valuable ambassadorsfor the support and rnornenturn for Kensin�on Business Center as it confirwes to pro- Village, For exarnple,they proviclecl outreach to owners of recently an rnote leasable spaces to new enterprises and create a carnpus that offers l,)en nexedproperties onthe Village's far south side eficia|amenifiestoemp|oyeesand nesidents, such asrecreational facilities and access totransit, MOUNT PROSPECT ENTREPRENEURS INITIATIVE Providin8innovative economicdeve|opmentresources toentre - pneneurs|ookin8toestablish businessesintheViUa8e �eK8ount ------------ . Prospect ' �N�N ���� ��w������� ship be�eenthe�ham�rof[bmmen�.Ue0U�eofmou� ����� � ��m� � � �� �� Prospect,Ha4arCollege's 5ma||BusinesDeve|opment center, mount PmspectDowntown Merchants Association, and the Mount Prospect Pub|ic Ubrary, From educationand mentorin8tomarketinBand networking�,entrepreneurs who participate in this initiative have leg up intermsofadvancin8their businessesand|eamin8 invaluable skills to improvetheir businessTheinitiative assists entrepreneurs deve|opthe capacity tomove into one of the Villa8e's available cornryiercial spaces,l')ut also helps those seekin8 to establish a horne l,)usiness, K8ia^sCantinaisoneofthemostsuccessfu|participantsintheK8ountProspectEntnepneneurs|nitiative. bui|din8uphspnesenceinDowntownK8ountPmspectneartheK8e0astationandeventua||yopeninB upasecond location inDowners Grove, Success stories like K8ia^sCantina illustrate the effectiveness of the Mount Prospect EfWepreneurs Initiative in assisfin8 entrepreneurs setup l,)usinesses,gpintrac. ............... ......................... fion in the rnarketplace,and expand, GENERAL MARKETING ACTIVITIES TheVillage doesits own partinmarketin8K8o nt Prospect,frorn aencfin�the CSC tracle show anda||uttin b d etto n--—g—----ng`— —'---- Mount Prospect"—n,—g�n----'ngthe Village '--ite as--- n--`ng`—k These efforts add up to rnore than the sumofthe parts and the Village,a|on8with its partners,ispuWn8forth the effort and resources to help rnarket Mount Prospect,the Rand Roac-1 Corric-lor ancl other corfirnercial c-fistricts, Asindicatedby ~ thesuccess oftheK8ountProspect EntnepneneursInitiative,the ViUa8e^seObAsare notso|e|yaimedtoa8ractin8businnuwT P000P1oT �| nessesand investmentfmmou$ide;they support and provicle resources for local entrepreneurs to acivance econornic: deve|opmentinthe community 11tAND IWQ CORMDOR 1114 N4[V|L]LAG EOFMOUNTPROSPE[T 45 Village Board Meeting February o1.0017 Page 1n7o,oan 511 MARKS"IFIING S'IFRA'IFIFf��i February 2017 1111IN11MArIVES The Village and its partners have existing resources, programs, and initia- I P r III II „ MESSAGE tives in place that are intended to enhance the vitality of the business com- munity and promote the Village to new businesses, entrepreneurs, cus- MamtProspectisbusinessfriendy:.t.t.eVillage and its tomers, employees, and investors. While the overall goal of these efforts pal r z shoulEI clearly arly rand persuasively E orairnuniE+ate that the is to advance economic development in Mount Prospect and the Rand Rand IRoa(l Corridor and the`Jill ag c overall is Qa business fries rrcl Road Corridor,they work together to build a cohesive Marketing Strategy ly environraient and an k.-le al place to set up shop, With Qa highly that conveys a two-pronged message(depicted in the graphic to the right). cornp titive rn arkc tt l ace both in the region Qancl online,,a Mar ke ing;Strategy that focuses and harnesses tiro e efforts will Establishing a brand promise for Mount Prospect will support each compo- Cor lid lrt ttuc `itr rr nttu z a sp characteristics totthat ra tion I:Qarrcl I o aEl C:crrriE.lcrr Q:arr�cl t✓1cr�.arr�t.II rcr.zl.ac.E::t Q:a rr�crtc.wcrrltuy IcrE.Q.aticrrr�, nent of the two-pronged message. Once a brand is formed,the resources, programs, and initiatives offered by the Village and its partners will bring Mount Pmspectisauniqueplace for shoppingand comffxwm that brand to life. The table below summarizes the existing resources,pro- Pi focusing on ttt E u scorn r oxperiQ-. rn e,the Village grams,and initiatives offered by the Village and its partners, particularly in and its pal shouk:l focus s their resources,progpra z,and regards to the Rand Road Corridor,as well as identifying new approaches initiatives towQarEl z builEf ngr up Qa Efr zein t exp 6-.`nce that attracts that may be considered as part of an overall Village Marketing Strategy. I>r ol:alr to E tuck k oral offs rings of the IR an(l IRoQaEl C:orrrElor an. rnotivQ:ate thorn to return to the Village, ® • • • • MEN= lirFRIw41131 0112 OP�-a.,,.4 111"'1 Current set of Chamber business Chamber of Commerce Promote,support and enrich the local business com- support activities munity[per the Chamber's mission statement] Chamber outreach and marketing Chamber of Commerce Promote businesses to the community Current EDC business support EDC Encourage and facilitate economic growth throughout activities the Village MP Entrepreneurs Initiative Village, Harper College's Small Provide innovative economic development resources Business Development Center, Mount to entrepreneurs Prospect Downtown Merchants Association, Library "Experience Mount Prospect" Village, EDC Integrate recommendations from a brand strategy campaign -�f�, Brand strategy Village, EDC,Chamber of Commerce Establish a brand promise to promote Mount Prospect and the Rand Road Corridor,setting them apart Marketing materials Village, EDC,Chamber of Commerce Promote local success stories,integrate recommen- dations from brand promise(above),and focus on entrepreneurship Improved transit facilities Village, Pace,local businesses,third Provide facilities such as shuttle services,bike sharing, party service providers trails,etc.that enable transit riders to make connections within the corridor Strengthen RandhurstVillage's Main Village, Randhurst Village Attract shops,food establishments,and pedestrian- Street amenities to encourage"strolling"through Main Street, Office attraction to Randhurst Village Village, Randhurst Village Boost daytime population within Randhurst Village to shop at businesses and enliven the area Office park amenities and manage- Village, Kensington Business Center, Create an office park association to add amenities that ment businesses benefit employees and residents,including recreational facilities and access to transit 46 `JIII....I....AGI::.::OI= VIOI..JN 111=ryPOS1=ry1::.:1:11 I IRAND II Ilf AN Village Board Meeting-February 21,2017 Page 198 of 385 February 2017 NN EMENTATION 116 IMPLEMENTATION SUcceSSfLfl implementabon of the Concepts and recommenda bons OUtlined in thispl�an is dependent on moving -forward with variOUS implementabon actions to be Undertaken by the Village, State and COUntytransportabon departments, transit agencies, property owners, and other COMMUnity partners., IMPLEMENTATION PLAN COMPONENTS The Implementation Plan is organized in a matrix format listing the implementation actions by category that closely mirror the section topics of the overall Rand Road Corridor Plan:Transportation (Transit Pedestrian/Bicycle, and Vehi- cles); Marketing; Development and Design Concepts for Public and Private Properties. The matrix outlines phasing, partner(s), resources/estimated costs,and potential funding sources to each implementation action. As the Village and its partners undertake this Implementation Plan, it is important to remember that like any well- planned journey,this effort can encounter delays, detours, alterations, and unexpected opportunities. Therefore,flex- ibility is essential, as long as the strategic intent of the plan is maintained. While resources and estimated costs are identified for many of the actions in the Implementation Plan,staff time must be devoted to each of the listed tactics. It is important to note that much of the work requires one-on-one conversation with property owners,collaboration with partners,and"feet on the street"observations of and interactions with the business community. LEVERAGING NEAR TERM PROJECTS Implementation tasks performed in the near term will set the tone for future implementation steps,particularly for those steps that awaitfavorable market conditions or require resources that may be forthcoming or need further collaboration. As discussed in the Marketing Strategy section,near term projects generally have the greatest potential to establish and leverage a brand identity for Mount Prospect and the Rand Road Corridor. However,this does not preclude pursuing intermediate or long term opportunities that may arise. The focus on near term projects creates an opportunity to build on previous and current Village development projects, infrastructure improvements, and programs that support the business community. In addition, accomplishing near term implementation actions have the added value of building momentum for subsequent actions and support from partners, investors,and the community. IRAND II'W CORMDOR 1114 N4 I A I]LAG 1::.::01::: MUJ N 11 ::)[ OS::)E.::C'11 47 Village Board Meeting-February 21,2017 Page 199 of 385 II IIMPII...EMEN"FA;t'IION February 2017 III Jill, MEN= ®• • Identify key employers in the study area. Ongoing Village, Pace, Staff time CMAO In partnership with Pace Suburban Bus, Metra, EDC,Chamber develop a targeted outreach campaign to of Commerce, encourage ridership on existing routes and Kensington Business use of the existing rideshare and vanpool Center,other existing programs and future key em- ployers Prioritize new sidewalk installation in gap Ongoing Village, IDOT(if locat- Construction:$80,000 ITEP;TAP;CMAO locations in order to improve access to ed within the ROW), for one-half mile gap existing transit routes in the study area property owners(if segment on northeast located within an side of Rand Rd($6.00 easement on private /SF;assumes no ROW property), Pace acquisition) Support Pace Transit Supportive Guide- Ongoing Village, Pace Staff time - lines and incorporate the DRAFT program, which provides assistance in planning for transit supportive land use and pedestrian improvements Partner with Pace Suburban Bus and other Intermediate Village, Pace, Costs will vary - stakeholders(e.g.,neighbor communities, Term communications/ (depends on outreach key employers and other activity centers) outreach firm approach) to develop a comprehensive public out- (particularly those reach campaign to enhance awareness of that specialize in current transit routes.Consider opportu- transportation) nities to encourage"first ride'incentives for potential transit commuters in order to promote familiarity and overcome poten- tial transit information or comfort barrier Coordinate with Pace review stop loca- Intermediate Village, Pace Staff time - tions,bus stop improvements and shelter Term locations for compliance with Pace Subur- ban Bus Design Guidelines and policies Coordinate with Pace Suburban Bus to Long Term Village, Pace Costs will vary(depends CMAO evaluate the potential for development on transit benefit offered) of reverse commute programs such as a transit benefit fare program and guaran- teed ride home program Evaluate boarding and alighting activity in Long Term Village, Pace, RTA Staff time the study area as properties redevelop- ment Continue to implement transit corridor Long Term Village, Pace, RTA Staff time STP(transit capital projects) improvements and consider the Pace Suburban Bus long-term plan for a Pulse line along Rand Road Provide improved transit facilities such as Long Term Village, Pace,local Costs will vary Village general funds,TIF; shuttle services,bike sharing,trails,etc. businesses,third party CMAO;STP;TAP;PBS; IDNR that enable transit riders to make connec- service providers grants, ITEP;TIGER grants;RTA; tions within the corridor Pace;local business support NOTES A Phasing:Ongoing;Near Term(Years 1-2);Intermediate Term(Years 3-5);Long Term(Years 6+) B Partners:The list of partners is not static and may change over time c Resources/Estimate Cost(s):These elements are estimated and will vary depending on different variables Potential Funding Sources:See descriptions at the end of this chapter 48 VI MIOt.JN11 1=ryP0S1=ry1::.:111 I IRAND II 111:4 AN Village Board Meeting-February 21,2017 Page 200 of 385 February 2017 IIVPI...EMEN"tA';ZION 116 III Jill, MEN= rrrm rm mp ^/ ®• • Provide pedestrian accommodations at Ongoing Village, IDOT Construction:$5,000 ITEP;TAP;ATA key intersections(e.g.,crosswalks,pedes- -$20,000/pedestrian trian push buttons,refuge island) signal and crosswalk Continue to implement the Mount Prospect Ongoing Village, IDOT Costs will vary CMAO;TAP;ATA;ITEP;PBS; Bicycle Plan in order to increase connec- (see the Implementation IDNR-BPP tivity,encourage multimodal activity,and Plan provided in the enhance motorist awareness of bicyclists Mount Prospect Bicycle throughout the community Plan,approved 2/7/2012) As properties redevelop along the Intermediate Village,developers, Private investment - corridor,establish pedestrian and bicycle Term property owners connectivity between the public sidewalk and site development Enhance walkability along the corridor Intermediate Village, IDOT(if locat- Construction:$80,000 CMAO;TAP;ATA;ITEP through installation of new sidewalk in Term ed within the ROW), for one-half mile gap the gap segments totaling approximately property owners(if segment on northeast one-half of a mile along the northeast side located within an side of Rand Rd($6.00 of the street(between Central Road and easement on private /SF;assumes no ROW Camp McDonald Road).Consider creating property) acquisition) an annual priority program for new side- walk installation With redevelopment activity,reconsider Intermediate Village,developers, Private investment - large parking lots which inhibit connections Term property owners between the street and corridor destina- tions.Integrate more pedestrian-scaled design and amenities into future develop- ment projects along the corridor Design and install a shared-use path along Long Term Village, IDOT,property Construction:$315,000 CMAO;TAP;ATA;ITEP;PBS; the southwest side of Rand Road from owners for 10-foot wide shared- IDNR-BPP;STBG Central Road to Euclid Avenue use path extending from Camp McDonald Rd to Central Road($20.00/ SY for asphalt path) Install crosswalks and pedestrian signals Long Term Village, IDOT Construction:$5,000 CMAO;TAP;MFT as part of any intersection improvements -$20,000/pedestrian at Rand Road/Elmhurst Road/Kensington signal and crosswalk Road Consider installation of crosswalks and Long Term Village, IDOT Construction:$5,000 CMAO;TAP;MFT pedestrian signals at the intersection of -$20,000/pedestrian Rand Road/Euclid Avenue signal and crosswalk Consider opportunities to enhance the Long Term Village, IDOT,property Costs will vary;poten- - buffer between the sidewalk and the street owners tial cost to install new in order to encourage pedestrian and bicy- landscaping or incorpo- clist activity.Enhanced buffer treatments rate into development or may include an increased setback from the redevelopment plans roadway or landscaping(where feasible) NOTES A Phasing:Ongoing;Near Term(Years 1-2);Intermediate Term(Years 3-5);Long Term(Years 6+) B Partners:The list of partners is not static and may change over time c Resources/Estimate Cost(s):These elements are estimated and will vary depending on different variables Potential Funding Sources:See descriptions at the end of this chapter 111RAND11MOCORMIMR1114 Mil I VIII...LAG 1::.::OI::: MIOIJN11 ::)ROS::)[:.:C1 49 Village Board Meeting-February 21,2017 Page 201 of 385 II IIMFII...EMENTA;t'IION February 2017 III Jill, MEN= ®• • Improve Mount Prospect Road from the Near Term Village, IDOT, property Costs will vary MFT,,STBG plaza to south of Central Road with chang- owners (depends on proposed ing lane designations and road widening modifications) As properties redevelop,encourage con- Intermediate Village, IDOT,develop- Private investment - solidation of site driveways where feasible Term ers,property owners to reduce vehicle conflicts with pedestrians and bicyclists Through redevelopment or other site Intermediate Village,developers, Private investment - improvements,develop cross-access Term property owners connections between adjacent proper- ties in order to reduce traffic and turning movements along Rand Road Study the efficiency of existing intersec- Long Term Village, IDOT Costs will vary, MFT STBG tions to determine if modifications are depending on intersec- warranted tion improvements Consider additional roadway network Long Term Village,property Costs will vary MFT,,STBG modifications east of Rand Road at owners (depends on proposed Elmhurst Road,including the potential for modifications) establishing a public street connection between Kensington Road and Elmhurst Road through Randhurst Village Evaluate wayfinding near the intersection Long Term Village, IDOT, EDC, $500/sign ITEP; Public-Private of Rand Road/Elmhurst Road/Kensington Chamber of Com- Partnerships Road in order to direct motorists to key merce, Randhurst destinations and alternate routes Village Consider developing a direct pedestrian Long Term Village, IDOT, Costs will vary ITEP;TAP;Public-Private connection between the northeast corner Randhurst Village, (depends on design, Partnerships of Rand Road/Elmhurst Road and Rand- property owners ROW conveyance,and hurstVillage through existing parking lot maintenance agreement) Establish a brand strategy to help promote Near Term Village, EDC,Chamber Branding consultant fees: Village general funds;TIF;SSA Mount Prospect and the Rand Road Corri- $30,000 to$40,000 dor and set it apart from other places Produce marketing materials to promote Near Term Village, EDC,Chamber Marketing materials Village general funds;TIF;SSA local success stories, integrate recommen- design and production dations from the potential brand strategy, costs:$5,000 to$10,000 and focus on entrepreneurship Attract new shops,food establishments, Intermediate Village, Randhurst Costs will vary Funding sources from Randhurst and pedestrian-oriented amenities along Term Village Village and associated business- Randhurst Village's Main Street that es/partners encourage customers to stroll,rather than shop and leave Attract office uses to Randhurst Village Intermediate Village, Randhurst General cost of market- Marketing funds from Randhurst to boost the daytime population that can Term Village ing sites Village, EDC,Chamber,and frequent businesses and enliven the area Village Create an office park campus with ameni- Long Term Village, Kensington Costs will vary Funding sources from Opus and ties that benefit employees and residents, Business Center associated businesses/partners including recreational facilities and access (Opus), businesses to transit 50 `JIII....I....AG1::.::01= M0IJN11 1=ryPOS1=ry1::.:11f I IRAND II 111:4 AN Village Board Meeting-February 21,2017 Page 202 of 385 February 2017 IMPLEMENTATION 116 III Jill, MEN= Codify certain design concepts into the Near Term Village Village's Zoning Ordinance,where appro- priate Integrate design concepts into the site plan Near Term Village review process,where appropriate,for future development approvals Consider revisions to the Zoning Ordi- Near Term Village nance regarding the following aspects: -Shared parking -Landscape requirements -Unique uses Coordinate design concepts with the Intermediate to Village, EDC,Chamber Costs will vary Village general funds,TIF;SSA; Marketing Strategy: Long Term CMAO;STP;TAP;Illinois PBS -Gateway 8 Signage Program grant I DIN R grants; -Pedestrian Connectivity IDOT ITEP grants,TIGER grants, -Bicycle Amenities RTA funding and planning -Transit Amenities programs Work with private property owners to Intermediate to Village, EDC,Chamber Costs will vary Private property owners;poten- encourage design concepts that enhance Long Term tial support or incentives from their respective properties and relation Village to roadways,public rights-of-way,and adjacent properties NOTES ^Phasing:0 );Long Term(Years 8+) ^Partners:The list ofpartners isnot static and may change over time c Resources/Estimate Cost(s):These elements are estimated and will vary depending on different variables »Potential Funding Sources:See descriptions atthe end nfthis chapter 111RAND11MOCORMIMR1114 Mil[V|L]LAG EOFMOUNTPROSPE[T 51 Village Board Meeting February o1.0017 Page 0000,oan IINR...II:::MIf:NnAI N February 2017 IIII° °" lllfllll;lll IIIL..... IIII°°°IIII I YIIIII G IIS 11181,1; The transportation, land use,development, and site design improvements outlined in the Im- plementation Plan matrices will need funding support whether they are provided by public or private agencies, grant programs, or some other source. The funding sources listed below are the most common resources that communities can access for these improvements. This is not meant to be an exhaustive list of all available funding sources,as additional research or inquiry may be needed to find other resources that are or become available over time. SPECIAL SERVICE AREA(SSA) A SSA is a taxing mechanism that can be used to fund a wide range of special or additional services and/or physical improvements in a definedgeographic ict allowcrea within a municipality ojurisdiction. s local ove nments to establ sh such aeas type incurring ofddebt or levying a tax on the entire municipality.An SSA can be used to issue bonds in order to pay for services or improvements.The bonds are not a general , obligation of the municipality.Under SSA bonds,only the property owners that benefit from the improvements are assessed an additional tax that is used toa debt service and administrative expenses on the bonds.The SSA taxis collected through the property tax system,and is calculated on the basis of benefit. TAX INCREMENT FINANCING MF) TIF districts are used to improve a stagnant area requiring significant /lffi{<r1,�,lr,r%,!/��i✓ii,✓%�/%ol/ir/1J1��� � Yrri //of///f i/// i/ public infrastructure improvements to attract private investment. Once ( „f iil„✓, � / dl on to fund rig lhs plan, ���r�f�/f����,��, �'�.����✓���/����,��������i/ the R-1 A rr l implemented, a TIF allows public improvement costs to be repaid b the roFrarn prov&1 fundsffor increased property tax revenue generated by private development.State the VllaFcs 1)13 lawrlawn law allows TIF funds to be used for planning studies,land acquisition,dem- � ������ � Irr,plernenwion I- Isar. oli ion and site preparation,and public infrastructure. INTEGRATATION OF PEDESTRIAN 8 SITE IMPROVEMENTS INTO PLANNED DEVELOPMENTS A community may require a developer to integrate pedestrian and site improvements into planned developments as part of the approval process. This facilitates a better development that fits well with the community's intent to create a more pedestrian, bicycle, and transit friendly corridor, while also sharing the responsibility of proper site design with the develop- er and potentially enabling the community to achieve cost savings. CMAP LOCAL TECHNICAL ASSISTANCE(LTA) projects include zoning code updates, TOD developer discussion panels, Chicago Metropolitan Agency for Planning (CMAP) provides technical pedestrian access improvement plans,and other innovative implementa- assistance for a variety of planning and transportation needs, including tion approaches. Eligible planning projects include TOD plans, and corri- financial resource information related to transportation planning. dor,subregional,or local access improvement plans. RTA ACCESS TO TRANSIT IMPROVEMENT PROGRAM CONGESTION,MRIGATION&AIR QUALITY(CMAQ) The Access to Transit Improvement Program provides capital funding CMAO improvement funding is available via the Federal Highway Ad- for small-scale projects that increase pedestrian and bicycle access to ministration(FHWA)and the Illinois Department of Transportation(I DOT). the transit system. The program is intended to leverage RTA and local This program is intended to reduce traffic congestion, improve air quality, funds with federal CMAO funding to help implement recommendations improve intersections, and increase and enhance multiple travel options, contained in studies completed through the RTA's Community Planning such as biking and walking.These funds are available locally through the program or CMAP'S LTA program. Projects selected as part of the RTA's Chicago Metropolitan Agency for Planning (CMAP). A local matching Access to Transit Improvement Program will be assisted by RTA staff in source is typically required. developing information required for a CMAO application. Projects are bundled into one application submitted to the CMAO program. SURFACE TRANSPORTATION PROGRAM(STP) STP provides flexible funding that is used by states and localities on transit RTA COMMUNITY PLANNING PROGRAM capital projects.The federal share for the program generally is 80%.Each The Community Planning program provides funding and planning assis- of the region's 11 Councils of Mayors are allocated STP funding on the tante to applicants for implementation and planning projects that benefit basis of population.The Northwest Municipal Conference(NWMC)is the the community and the regional transit system. Eligible implementation lead agency for programming STP funds for projects in Mount Prospect. 52 `JIII....I....AG1::.::01= MIOt.JN11 1=ryP0S1=)1::.:11f I 11tANDIII 111:4 AN Village Board Meeting-February 21,2017 Page 204 of 385 February 2017 IMN...EMEN"tATIION 116 P01 Eim nAL IFURII " SOURCES( II T1II III°,1110 SURFACE TRANSPORTATION BLOCK GRANT(STBG) TRANSPORTATION ALTERNATIVES PROGRAM(TAP) The Surface Transportation Block Grant (STBG) Program is one of the As part of the Moving Ahead for Progress in the 21st Century Act(MAP- most flexible Federal-aid highway programs offered by the U.S. Depart- 21)from the Federal Highway Administration, TAP provides funding for ment of Transportation. STBG promotes flexibility in the transportation de- programs and projects defined as transportation alternatives, including cisions made by State and local bodies to meet the varying transportation on-and off-road pedestrian and bicycle facilities, infrastructure projects needs of communities. All STP eligible activities are also deemed eligible for improving non-driver access to public transportation and enhanced for STBG funds,along with certain additional activities. mobility, community improvement activities, and environmental mitiga- tion; recreational trail program projects, safe routes to school projects; ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM(ITEP) and projects for planning,designing,or constructing boulevards and other ITEP, administered by IDOT, is a reimbursement program for local gov- roadways largely in the right-of-way of former Interstate System routes ernments applying for federal transportation funding. ITEP provides as- or other divided highways. Each state has its own TAP funding, with a sistance to help local communities achieve their transportation goals and portion of funds programmed by CMAP. expand travel choices.The program also supports broader aesthetic,cul- tural,and environmental aspects of transportation infrastructure. TRANSPORTATION,COMMUNITYAND SYSTEM PRESERVATION PILOT PROGRAM UCSF) TCSP is a comprehensive initiative of research and grants to investigate the relationships between transportation,community,and system preser- vation plans and practices and identify sector-based initiatives to improve such relationships.Planning grants may fund projects to improve walking, nri 4ucUnri ol riew idE wa< iri gap oca�bris,p arkul 7rly to irnirrove biking,and transit systems,or develop new types of transportation financ- 7ccE u,to E xi brir,�r,ri �C roup ri E hg�[,,IE dOty for 111 1:,lurid9 ri1;. in Implementation rants may include rants for activities to implement TOD Tans. g Y g p p TIGER GRANTS TIGER(Transportation Investment Generating Economic Recovery)grants invest in road, rail, transit, and port projects to preserve and create jobs, promote economic recovery,invest in transportation infrastructure to pro- vide long-term economic benefits,and assistthose areas most affected by the economic downturn.Projects can include highway or bridge rehabilita- tion, interchange reconstruction, road realignments, public transportation fprojects(including projects in the New Starts or Small Starts programs), passenger rail projects, and freight rail projects. In urban areas,, awards must be between$10 million and$200 million.No more than 25%of total funds may be awarded to projects in a single state.Grants are available for up to 80%of project cost with higher priority given to those projects with greater local funding share. The U.S. Department of Transportation has q administered over$4.1 billion in TIGER planning grants over six rounds of funding since 2009. ILLINOIS PEDESTRIAN 8 BICYCLE SAFETY(PBS)PROGRAM GRANT �^ r This grant is designed to aid public agencies in funding cost effective proj- A�1r��W� ° �a) uJ� ry1�KaJ�aF ects that will improve pedestrian and bicycle safety through education and enforcement.Applicants for this grant can apply for one or more of three grant categories: (1) enforcement efforts; (2) educational efforts, which "m can include pedestrian and bicycle master plans,distribution of education oa materials,walk and bike promotional programs,and distribution of protec- tive equipment,and(3)research and training. RAND ° CORMDORIII AN(`JIII...]LAG 1::.::01::: M0L.JN11 1=ryPOS1=ry1::.:1:1f 53 Village Board Meeting-February 21,2017 Page 205 of 385 II IIMFII...EMEN"t"A';t'IION February 2017 P01 Eim nAL IFURII " SOURCES( II T1II III°,1110 ILLINOIS GREEN INFRASTRUCTURE GRANT (2)The Recreational Trails Program (IDNR RTP)funds land acquisition, Under this program, grants are available to implement green infrastruc- trail construction, and trail renovation for recreational paths/trails that can ture for stormwater management. There are three program categories: be used by multiple users. combined sewer overflow rehabilitation,stormwater retention and infiltra- tion,and green infrastructure small projects. (3)Open Space Lands Acquisition and Development(OSLAD)Program assists local government agencies in the acquisition and development of ILLINOIS DEPARTMENT OF NATURAL RESOURCES(DNR) land for public parks and open space.This program has been used to fund Illinois DNR offers multiple programs relating to recreation: bicycle/multi-use trail development.The OSLAD program is state financed and grants of up to 50%may be obtained.Acquisition grants are limited to (1)The Illinois Bicycle Path Grant(IDNR BPP) is a reimbursement pro- $750,000 and park development grants are limited to$400,000. gram for multiple bike path development activities,including land acquisi- tion, path development/renovation, and the development of support facil- ILLINOIS DEPARTMENT OF COMMERCE ities for the path. &ECONOMIC OPPORTUNITY(DCEO) DCEO provides multiple grants and loans to local government for eco- nomic and community development purposes, including:affordable, low interest financing for public infrastructure improvements for economic development purposes, participation loans for community and economic development corporations to serve small businesses, and Illinois Bureau he I1hri6DE partm ri�ol Uur al Resources offers a v,r�ey rel gr,ri�progr arnr,ti,a: of Tourism grants to market local attractions to increase hotel/motel tax u r part he cori:,,lruabri rel sale and accessi[,)Ie pedeslrbri raid[Jcycle fr:dhb revenues. MOTOR FUEL TAX(MFr) tz Motor fuel tax is a common taxing mechanism utilized by communities. According to the Illinois Department of Revenue, M FT is"imposed on the t privilege of operating motor vehicles on public highways... in Illinois. It is paid by distributors and suppliers, who collect the tax from their custom- ` � ers." In general terms,MFT is an excise tax imposed on the sale of motor fuel,with the revenue allocated to transportation projects. � r A ;,�- USEPA BROWNFIELDS PROGRAM �110" The USEPA provides technical and financial assistance for brownfields � t � r� activities, supporting revitalization efforts through environmental assess- Jv ments,cleanup,andjob training.Several gra nttypes are available,includ- `vr �,� ing area-wide planning programs,assessment grants,and cleanup grants: (1)Area-wide Planning Pilot Program provides a flexible grant that can "jinclude financial and/or staff assistance for developing area-wide brown- , fields plans,identifying next steps,and resources needed for implementa- tion.Awards are limited to$175,000. (2)Assessment gmM provide funding for brownfields inventories, plan- ning,environmental assessments,cleanup planning,and community out- , reach. Grants limited to$200,000 per assessment or total grant funding $400,000. (3)Cleanup grant provide direct funding for cleanup activities at specific brownfield sites. Grants are limited to $200,000 per site with 20% local match. 54 `JIII....I....AG1::.::01= MOO JN11 1=ryPOS1=ry1::.:111 I 11tANDIII 111:4 AN Village Board Meeting-February 21,2017 Page 206 of 385 February 2017 SIITE&ROADWAY DESM CONCEPTS FOR CONSIDERATION 7 SITE 8 ROADWAY DESIGN CONCEPTS FOR CONSIDERATION FINS chapter OUtlines site and roadway design concepts related to development of Ikey sites or improvements to Ikey intersections of Ian d Road/111 ROUte 83/Kensington IRoad and Ian d Road/1MOUnt Prospect IRoad/CentrM IRoad Fhese design concepts are com pl�ex and ill paCtftfl, and can onlIy be occUr with SUbstanbM coordination and consenSUS. Fhere-fore, they are provided for fUrther consideration, not as finM plIan recommenda bons, as warranted by possiblefUtUre traffic or development condi-bons., SITE DESIGN CONCEPTS ROADWAY DESIGN CONCEPTS Land use enhancements for the Rand Road Corridor include As detailed in Chapter 3, the transportation component of this plan exploring concepts for potential development sites in order to outlines recommended improvements for the multimodal trans- determine how they fit within the overall corridor,particularly in portation infrastructure along Rand Road, including vehicle access/ relation to some of the transportation improvements described circulation and traffic control,and transit bicycle,and pedestrian ac- in Chapter 3. The design concepts for public and private prop- cess and amenities. These improvements are intended to enhance erties,as well as zoning concepts,described in Chapter 4 would connectivity,accessibility,and efficiency for all users of the corridor be incorporated into the site design concepts outlined in this chapter. While those recommended improvements apply to the entire Rand Road Corridor, the planning process included an in-depth evalua- While much of the Rand Road Corridor is built out a limited tion of the existing conditions and potential improvements of the number of areas for development/redevelopment exist. The future geometric and signal timing at two main intersections: (1) intent of reviewing them is to focus on how they can best be Rand Road, IL 83/Elmhurst Road, and Kensington Road; and (2) coordinated with the overall corridor. One of the sites con- Rand Road, Mount Prospect Road, and Central Road. These two sidered is currently vacant with development pending — the intersections reflect the greatest need for improvements in terms of Mitchell Buick Site. A second area is the triangle at Rand and reducing congestion, enhancing access and circulation, and elimi- Kensington Roads (southeast quadrant). Ideas for that area nating conflicts between different transportation modes. This chap- are presented for consideration should these properties be as- ter provides detailed roadway design concepts to consider for these sembled for redevelopment. A third site considered is at Rand two intersections. A number of the suggestions can be applied in and Camp McDonald Roads. Again, development there is not the near term. However,the modifications lend themselves for con- pending. However,the mix and age of uses in that area make sideration should traffic congestion and delays in the future become future redevelopment there a possibility. significant and require major changes. IRAND II'W CORMDOR 1114 N4 I A I]LAG 1::.::01::: MUJ N 11 ::)[SOS 55 Village Board Meeting-February 21,2017 Page 207 of 385 7119 FIE:.G ROADWAY 1011ii.SiGN CONCEPIFS FOR CON 51111DIE:.RATION February 2017 SITE IIII II IIII IISIINCI117 Three primary development opportunity sites are noted for the Rand ri¢ IN NOR Road Corridor: (1) Mitchell Buick Site; (2) Kensington Triangle Site; While dare e cle ve loprrrernt opportunity sites are specifically and (3) Camp McDonald Site. General site details and potential de- iclentifiecl for this plan,other sites throua-.jhout the IR and IRoracl velopment concepts for each site are summarized below. Based on Corriclor will present potential for future re Ele ver crK:rrrre rrt as rnaar discussions with Village officials, input from the community, and the keit conditions E haangg e and property owners seek alternative market assessment report these three sites hold the most potential to u se us for their site z C..tth r sites rn ay not necessarily rrc e El to l,)e generate transformative change to the Rand Road Corridor in terms of e Eleve IcrKae El err crve rluQarale El to Qa wzr;rrifiE Qarrt e xte rrt. 1 lnc y rn ay activating a vacant site (Mitchell Buick Site), increasing the economic lae nerfrt frorn waiter irnprovernent.s that can: vitality of Randhurst Village by modifying Kensington Road(Kensing- ton Triangle Site), and enhancing the northern entry into the corridor L II rlih anile israilcling;foal.aEleus L.] Create rnorer inviting;sp aE esus throe.-.j u landscaping (Camp McDonald Site). Any development concepts that Involve the and urban Eleuzirn Rand Road right of-way require review and approval by IDOT ll L.] Irnprove site access and circulation As the Mitchell Buick site is actively being pursued for development, 1;;1 IRclnQab or rernove EleteriorQateEl site conditions;and concepts noted here may be incorporated into the site as it continues L I Moclerrnize aaging;infrQaustrr ckirer. through the development approval process. However,other sites are Deruscribercl in tine,IDeusir n Concepts for Il ul'Ac Qanrl IPrivate far from pending in terms of seeking or accommodating new develop- Properties in Chapter apterr 4I,these,types of site irnprove me rntws are ments. There are too many variables to their potential redevelopment intenclecl to l,)e g enerQal in forrn and wiclely applicable,which to design a best approach at this point in time. For example, each proviEle z flexibility to property owners and the`Jill ag e in Qacldapi present property acquisition challenges to development. The sce- n the Ele sig n concepts nE e pt for Qa vQaricnly of sites alongtlne IRand narios are shown here to provide understanding of each site's devel- lkoracl Corriclor, opment potential, challenges, and initial thoughts for redevelopment should the Village be approached with plans by a developer. w LU B I�!i Irl �i - I�YDEVELAPMENTSITE#.i .. ry u „M ' I RANDHURS�T - I i M +hi 9 r �l I�YDEVELAPMENTSffE#2 r INTRL G KENSINGTON i aBU51NE55 ,; CEMER GPA KRY d I . i nneNAkos I�YUEVELAPMEIEIUUL.IB NTSITE9 1 �mxmu m��eu I¢ ,BUSSE MOUNTwPRO5PE6T " i PARK PLAZA. 56 `JIII....I....AGE.::01= M0lJN11 1=ryR0S1=ryI::C 11 I 111RAND II 111 Village Board Meeting-February 21,2017 Page 208 of 385 February 2017 SIITE ROADWAY DESM CONCEPTS FOR CONSIDERATION 117 KEY SFrE 01I�Dl 11 1! U10K Sl I NrWDUNKIN DONUTS/ IZ 014 11...................."I'l""I'll""I'llll,"Illllllllllllllll111,111,111IlllllllllllI ............. ME1 WALMART limmw, 7 SITE DATABUSSE ITHILL IAC,SITE C I OF PARCELS-'�2 A ii SITE AREA: A1,92isqft C S ACREME: 5.8 a re �7 we W�223 4"t ZO IN I N Gi[CU R R ENTII: R I Vacantisite , USES[(URRENTJ': IMP "grog// BANK 70 1 111101iw ............. WIN 4 "M If I�NC The Mitchell Buick site is located on the west side of Rand Road between Thayer Street and Henry Street. Vacated in 2008, the site creates an � ��� ��� ������ �� J����������J�jJI %�Tjtr� % approximate 5.8-acre property that has garnered development interest in varying forms. Located across Rand Road from Walmart there is opportunity to introduce commercial uses to the Mitchell Buick site and the west side of Rand Road. Context sensitive design will be imperative, as residential uses surround the site to the north, west and south. Ad- ditionally, visibility from and safe access to Rand Road will be important characteristics for future site development. Context sensitive element may include: J Landscape screening adjacent to residential uses; J Attractive landscaping along Rand Road that includes screening of parking lots; J Orientation of buildings,driveways,and any drive-throughs to limit sound and light impacts on adjacent properties; J Access to and integration of shared use paths into site design; J Limited ingress and egress to minimize traffic impacts on resi- dents;and J Safe access between the site and transportation network for all forms of travel. In order to best support new commercial development the site will need to be rezoned from R1 (Single Family Residential). The B3 zoning classi- fication would be consistent with adjacent commercial uses. IRANDII' Q COMDOR 1114 N4 I A I LAG 1::.::01::: MDJ N 11 ::)[SOS::)[:.::C-11 57 Village Board Meeting-February 21,2017 Page 209 of 385 7 11 SITE S ROADWAY DESM CONCEPTS FOR CON 511 DE.!RATION February 2017 <EY SFrE�,Q N S�1 N G I ON I �RIANGI Sl I W ' 'i. .... ...... f" "N' VA N Fflij NT KENSINGTON TRIANGLE'S I fill C T11 A CIA/ t5i M W1,1121K The parcels south of Kensington Road hold potential for redevelopment particularly given that certain parcels are vacant or underutilized. While there are existing business- es on some parcels,including them in a new development provides the opportunity that these parcels — many of which were developed on a piecemeal basis—to be part of a larger development site.A bigger property allows for a more substantial building and for the resulting develop- ment to be better integrated with the overall corridor and, perhaps, Randhurst Village. For example,the existing Hol- iday Inn could be included as part of the larger develop- ment site and share the type of synergy that the Hampton Inn experiences as a result of its relationship to retail shops and restaurants in the revamped Randhurst Village. 58 A I I AGE.::01:: MUJN 11 ::1R: 0S1::)1::.:C-11 I I III 1114 AN Village Board Meeting-February 21,2017 Page 210 of 385 February 2017 9TE 5 ROADWAY DIf::i5U C INCEP•If5 FOR.CON 511 DIE:.RATION 117 RANDHURSTgVILLAGE �� °°° °°° mmnnnnno 11. 111 '�� „'>'"'r�;,;,,''i""'wc✓/jy & nnnnn l C O'REILLY „ I "" nnnnnnni� 111 AUTO KARTS � 1 nnnnn (6 V �I�iV ( nnnnnnni in HOLIDAY 1 / „ INi IIII CAN RAND AUTO l%%0/0/ it •0 1 nnni ni 1111. "l✓ t �� � AMERICAN ! r CHARTERED ,y,� LA1 BANK ��I qi nnnnnnio -�n %fdli�Gtlws?s ��l�, '� m p•,�a "� "� � ronnnnnnnnio C®GAR,LOUNGE m IIIANIIIl � �1�r � � � � I I � ABCD ACADEMY dt ohrl��ea! rr FOR CHILDREN Q ., MULTITENANT BUILDINGS milli IN 11110:1 milliKENSINGTON ROAD REMAINS The Kensington & Rand Concept A (above) shows a redevelop- K-F11 WITH RETAIL AND ment scenario in which the Holiday Inn remains and new devel- TOWNHOUSES opment sites to its east and west are created. This sketch reflects one option of what 55=sq ft could occur in this area. 229 cars(4.1 cars per 1,000 sq ft) On the east portion of the site, the area fronting Rand Road presents commercial de- velopment opportunities similar to others on the corridor. However,short of a signifi- 0 TOWNHOUSES cant reuse of the property,the site is too deep(running all the way back to Kensington garages,24 ft wide x 60 ft long Road) e one commercialg• Rear loaded townhouses wintegrated to be building. Therefore, this scenario shows the northeast portion with new townhouses along Kensington Road. This scenario would keep with Q COMMERCIAL the current residential zoning,and be consistent with indications from the market anal- 25,000sgft ysis that potential exists along the corridor for additional multifamily development. The Q COMMERCIAL townhouses could also have an internal roadway linkage to Garwood Avenue, which 30000sgft serves the existing single family homes on the east. Q MOUNT PROSPECT GATEWAY The properties west of the Holiday Inn are shown as commercial uses. This site cre- ates an opportunity for new commercial development clearly oriented toward the high visibility of Rand Road. Such development can be challenging, as the property would be triangular in shape. However,there are examples along Rand Road of such sites developing,perhaps with a single user rather than a multi-tenant building. As the sketch shows,the site is large enough to provide parking along Rand Road to encour- age patronage,while also creating a parking field on the side of the building. I11tANDII' Rlll nMg I AI...LAG 1::.::01=: MDJN11 1=)[SOS=ryE:::C11 59 Village Board Meeting-February 21,2017 Page 211 of 385 711 SITE1;ROADWAY DESi11:,N CONCEPTS FOR CON51111DE.!RAPIION February 2017 RANDH011II�LLAGE 1.1 tA�nnnnnnin ° nnnnnnnnio 0 1 nnnnn AUTO PAY 0 REILL � Al ni Al oio mm�ni str HOLIDAY IlkIll nnnnnnni 1 a, po. INN Wim: 01 nnnnn VACANT Illlnnnnnnn � �✓npl�w�__ j �� AMERICAN /i/ y�� ii nnnnn , CHARTERED '` �i nnnnnnnnio >,¢ Nlllld9ki�'tlllv'sINI �i 1Vd116n11 1 X1 ® iiitllll NT w/ � ��� Ii nni nnn IIVIiiiid� GIGARLOUNGE f m "` mem tn t I�ommm2m ABCD ACADEMY l FOR CHILDREN G% =1111NEW m m UMN �Il1d, ® tri � ?ori Y�/9 MULTI�TENANT 1 BU�DINGS ClEill ...................... gill I CaNa Fr IIID , milli KENSINGTON ROAD REMAINS The Kensington & Rand Concept B (above) takes a different ap- WRH RETAIL AND SENIOR proach to redevelopment. While keeping the Holiday Inn as is, LIVING FACILITY this alternative scenario expands the retail footprint and provides a senior living facility 107,000sq ft in place of townhouses. 450 cars(42 cars per 1,000 sq ft) The portions of the site fronting Rand Road provide opportunities for commercial de- velopment similar to others on the corridor. While the site is too deep(running all the 0 SENIOR LMNG FACILITY way back to Kensington Road)to offer a single commercial building east of the Holiday 3AOOsgft i d K Inn to front both Rand Road anensn ton Road, a separate commercial develop- Community Community areas w/60 total units g p p- @ 400 sq ft per unit ment is possible northeast of Holiday Inn. This separate commercial development has frontage along Kensington Road and is served by its own parking system with cross Q COMMERCIAL access opportunities to the commercial site to the south. 25,000Sgft Q COMMERCIAL The remaining two acres at the far northeast can provide space for a two-story senior 25,000 Sq ft living facility. At 400 square feet per living unit,the senior living facility would accom- modate approximately 60 total units with community areas. There would also be op- 0 COMMERCIAL portunities to link outdoor spaces between the senior living facility and the commercial 15,000 Sq ft use to the west. Neither the senior living facility nor the adjacent commercial site would Q COMMERCIAL link to the existing single family homes to the southeast(Garwood Avenue will maintain 1Z000sgft its current road stub to prevent auto cross access). 0 MOUNT PROSPECT GATEWAY Similar to Concept A,the properties west of the Holiday Inn are shown as commercial uses to take advantage of the high visibility along Rand Road. Again, while the trian- gular shape of this area can be challenging, there are examples along Rand Road of such sites developing, perhaps with a single user rather than a multi-tenant building. As they sketch shows,the site is large enough to provide parking along Rand Road to encourage patronage,while also creating a parking field on the side of the building. 60 Al....I...AGI::::01= MOI.JN11I::1R:0S1=ryI::::C11 I 11tANDIII Ilf nAN Village Board Meeting-February 21,2017 Page 212 of 385 February 2017 SIITE ROADWAY QESMCONCEPTS FOR CONSIDERATION 7 <EYSTE#� ���^ ���� �� ������ �� � �� ������� ��������� �������������m����� ��� � �� FARAILi SITE DAM rfu AMP McDONALD SITE EN Al 01A Al Situated at the southeast corner Of Rand Road and [amp McDonald Road, this site is unique in that it is located at the northern entry point into the Rand Road[OrhdOc As result the site serves aSthe northern gateway into not only the corridor but the entire Village OfMount PrOS- pe[t. With such a prominent position as an entry into the Village, this site holds potential tuserve asagateway and set the tone for the char- acter nf Mount Prospect. While complete redevelopment is impractical at this time because of the existing commercial uses' improvements to the existing site could have acomparable impact nnenhancing the visual appearance nfthe site. Site improvements to the Camp McDonald Site will need to be context sensitive tVform adequate buffering and transition tVthe adjacent Stone- gate K8anOrreSiden[eStVthe east. With Rand Road traversing ata diag- onal, its crossing with Camp McDonald Road creates a three-way inter- sectinnthatfnrmsauniquethangu|arsi1eandvantagepnintsfnrpenp|e entering and leaving Mount Prospect. In addition tuthe commercial uses on this site, the north side nfCamp McDonald Road is comprised nfcommercial uses, including the BrandenberryPark retail strip center and Family Video on the east side of Rand Road and the Keyes Motel nnthewestside. Rolling Green Country Club islocated nnthe west side of Rand Road. All adjacent uses north of Camp McDonald Road and west nfRand Road are located inthe neighboring Arlington Heights and Prospect Heights. IRAND IIRW CORMEOR 1114 N4[V|1 4GE0FMOUNTPROSPE[T 61 Village Board Meeting February o1.0017 Page o1oo,oan 711 SITE E FUiAIDWAY DESM CONCEPTS FOR CON51111DE.!RAPIIO10 February 2017 1111 1111 In terms of zoning, most of the parcels are zoned RX (Single possible with a larger development property. Key opportunities IIIIIIIIIIIII Family Residential),except the Taco Bell parcel that is zoned B3 to be noted for either redevelopment scheme include a Village (Community Shopping). Since the existing commercial charac- gateway sign to be installed at the corner and that any new ter is anticipated to remain in the development concept shown commercial developments be oriented toward Rand Road. below, all seven parcels that comprise the Camp McDonald 11 Al l ,,,,,,,,,, U-Haul site could be rezoned to maintain a uniform B3 zon- The development scenarios are designed to address the site ing consistent with the Taco Bell parcel and the adjacent Metro access issues that characterize the Camp McDonald Site. In x Federal Credit Union further south along Rand Road. particular, the site is served by three curb cuts within a span of 400 feet along Camp McDonald Road and seven curb cuts Understanding impacts and opportunities from potential rede- within a span of 700 feet along Rand Road. Improving site ac- 0 velopment of the area is considered in two scenarios,reflective cess will not only provide for more efficient circulation but also of the complexities of property acquisition and other develop- create a more integrated site design that effectively utilizes land ment challenges.The first shown as Camp McDonald& Rand and provides access points in a compact area. When consol- Concept A assumes that the Taco Bell and Day Care remain idating curb cuts,there is often the added benefit of freeing up and redevelopment occurs on either side of those businesses. valuable space to accommodate elements like landscaping and Concept B assumes that the Day Care is included in the rede- signage in a more orderly manner velopment and shows improved parking and circulation that is Oa ID IN L DI 111 11RI IlEim" 110 11111DIERA! 1I VOP�OH,NYNM,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&b�FOHSM@,49V&NHSM@,49V O OHD While not c:oni lc rc(l a iarirnary Elc vc Ioprrac nt opportunity on the cor riclor,the g roma of properties Iocaate l at 200 2041,aan l 2081Raan l 1Roa.acl 208'RAND ROAD �� r iii are occasionally rai ecl as potential for expansion of the(orfirn rcial � nocle at Rand RoaEl anQl Route 83(the properties are onte l flrc,)y a zoa CHICKFILA"J ,�JI� �'O� ��, west of the Chick II 11 A site), I lFe sites E.crrralarnc E.l are aaiaKsrcrxrrraa.atc.ly one and as Faalt acres In size,and coin l 1)e Elc veloi:ac El consistent with other sites to the east, vof these properties woalcl entail ♦ � ""N , � a .�,0 FCIORMESPTLOENTEE � lR Ec"SCfElat[c" Into a siirC site,rClciiiytCCrYYYIPria)to 1')e CizfztCit � i with aafllaacent iltC i aancl(leve lopingi under a site plan that aaclecluaately +, 1Yl.it�Cr i t�1iC aafa aaf.C`r"iit rC`Ezff1C`r"iit[a:a) :YrC)YC r�f�.wca aar"iiCl r"Yllt[yaat?`ai :YC)tC`r"iit[a:a) (� "" �o%" � 1 aa(AversDIGALGENTERo�r ��iy��sJ �; 1 'Y irna:a(t`a. NCH ME NA/%McDOLD'S i M7uar"Yi"�rw'„ a�WI�D��7uu �7w H1NYMhVONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNO\ONY&VMOVONINVNOVONY&VMOVONINV21 62 `JIII....I....AGE.::01:: MOJN111::1R: S1=)l::::C11 I IRAND II 111 Village Board Meeting-February 21,2017 Page 214 of 385 February 2017 SII1 E ROADWAY DESM CONCEPTS FOR CONSIDERATION 117 fUCIWER ARDENs 5 MANOR I r ,r, I iri !alis, DAY CARE zy. rnnnnn [NORTH BUILDING]( } 7I fel; ROLUNG GREEN ' BELLS'' Or j/j�/�/ COUNTRYCLUB ♦ LA a, r .,� nnnnnnnnin ".7 , r j nnnnnnni GARDEN 1 IIID°WN"'llll r DAY,CARE, 9 r [SOUTH BUILDING] // k%" %r So�Cir�7f�EAatAtiAI�SSI1 �� 5�� ' ,CA METRO " FEDERAL 16 06(Y sq ft,72 t"�Y3(4�C3�`��f�fi b���% �i���"' �m - CREDIT tibA4squ+rfC-"� ac� l "l��ii UNION Flw�r r%ocr Ccrr8t"CE7(i51IN �0/%% O ,,, /� aQa � f�i ',, CONMKA 4 ' le �r //iip y r� tri l vl /"///i0/1 � 1 / STONEGATE st F g i r r TACO r ROLLING GREEN BELLr /rr/ �il/aJGG�i✓/ COUNTRY CLUB , v r CVCE1�7 /�,�,,,,,,�// CAMP MC 01� F ,,,, FMETRO DERAL �� ,9raef2dS1#e dfi4i//% CREDIT r 00 sq ft,94 tars(4.2 irs pkY t�L�i�q� �@4sgaafNefeet- ommee�lfl r�; "il"®el f ( I�TIMU7 Mfa rrtlr�ts �� o nn 11B N 0 ZS 50 100 150 Z00 ®Feet 111RAND11MOCORMDOR1114nN4(`JII1...]LAG 1::::01=: MIG, JN11 1::)R OS1=ry1::.:111 63 Village Board Meeting-February 21,2017 Page 215 of 385 7 1 511IFI:::&ROADWAY DESM CONCEVIFS FOR CON511If11::RAPIIO10 February 2017 IIS IIII' IIIIII""" IIII IIS COIINCIIEIIII:YTS ing operational efficiencies while balancing other corridor objectives APPROACH 8 METHODOLOGY to support multimodal options. Concepts for multimodal improvements along the Rand Road cor- These initial alternatives were very conceptual and intended to ex- ridor are presented here as options for future consideration should the Village determine that traffic conditions require significant alter- plore a variety of options and design considerations before refining nations. To develop these concepts,an inventory of existing condi- in more detail.Illustrations of these initial alternatives are provided in tions was completed and is summarized in the Rand Road Corridor Appendix C. Based on input received from the Steering Committee, Existing Conditions Report. Based on the existing conditions assess- the Initial set of alternatives was reduced to a smaller subset of eight ment and the input received during the public planning process, a (8)refined concepts for select alternatives, which were selected for series of most effective or impactful alternatives for the near-and further analysis, including four alternative concepts for each of the long-terms were developed, evaluated, and refined through an it- key intersections. These alternatives, depicted in Figures 7.1 b and erative process,and ultimately referenced to identify recommends- 7.2b, were more defined concepts in terms of layout alignment traffic control,and relationships with adjacent properties. tions for vehicle,transit and pedestrian/bicyclist conditions, access, and amenities along the corridor. A summary of the approach and For reference,the existing configuration is provided for each of the methodology used to develop the alternatives identified for each key triangle intersections prior to the refined alternatives.A descrip- mode of travel is described on the pages that follow All diagrams and concepts are for planning purposes only. Any further planning tion of the existing conditions, including existing traffic volumes, is or implernernadon will IDOT review and approval. provided in the Rand Road Corridor Existing Conditions Report. VEHICLE ACCESS AND MOBILITY ALTERNATIVES ANALYSIS Field observations and peak hour traffic volume data were used to Capacity analyses were conducted for existing conditions and the evaluate potential future geometric and signal timing improvements refined alternatives.The analyses were completed for the weekday at the following two intersections (which are depicted in the aerial morning and afternoon peak periods using the traffic count data maps below): (1) Rand Road, I L 83/Elmhurst Road,and Kensington highlighted in Rand Road Corridor Existing Conditions Report and Road;and(2) Rand Road,Central Road,and Mount Prospect Road. signal timing data obtained from I DOT. INTERSECTION:RAND RD,IL ROUTE 83/ELMHURST RD R KENSINGTON RD The capacity of an intersection quantifies its ability to accommodate ( Mins f� traffic volumes and is expressed in terms of level of service(LOS), ® � �r �RANDHURST i irf e , measured in average delay per vehicle. Additional information re- garding the capacity analysis is provided in Appendix D. While the average delay per vehicle and level of service was calculated for each approach at the study intersections, total vehicle-hours of de- '` lay was used as the metric for comparison of existing conditions and the refined alternatives. Due to the variability in the lane config- urations across the range of refined alternatives,total vehicle-hours of delay was used as an appropriate method for comparison along alternatives and to evaluate overall operational conditions, including INTERSECTION:RAND RD,CENTRAL RD i MOUNT PROSPECT RD potential benefits and challenges. Figures 7.1b and 7.2b provide a fir, f a MOUNT summary of the total vehicle-hours of delay for each refined alter- native,reo'srE°cr including the chane in dela relative to current operational g g Y p P -r 1 I PLAZA ° conditions. A summary of the benefits and challenges associated with each refined alternative is provided in Figures 7.3 and 7.5. Ca- y„ pacify analysis results, including the average delay per vehicle and LOS for each intersection, as well as the vehicle-hours of delay, is presented in Appendix D. ;y Based on input received from the Steering Committee and con- sidering each alternative's associated benefits and challenges, the The review of potential improvements was completed through an refined alternatives were further revised to maximize their effective- iterative process. Concept alternatives were initially identified and ness and impact as potential long-term intersection improvements, evaluated for each intersection. The concept alternatives were as described below and depicted in Figures 7.4 and 7.6. It should be aimed at considering a wide range of potential configurations and noted that the recommended improvements reflect modifications modifications without significant constraints. They were developed since the development of the refined alternatives shown in Figures based on a number of factors, including: traffic volumes, regional 7.1b and 7.2b; the key elements of the refined alternatives were access and connectivity,and local site access with a goal of achiev- combined to develop the recommended improvements. 64 `JIII....I....AGI::::01= VIOL.JN111=ryf�0S1=ryI::::C11 I 11tAND INGADCOMDOR1114 Village Board Meeting-February 21,2017 Page 216 of 385 February 2017 SII1 E&FOiADWAAY f1E%N CONCEPTS FOR CONSIDERATION 7 Gl,J V',Z I1.:. 1.1..° RAND ROAD/IL ROUTE 83(ELMHURST ROAD)/KENSINGTON ROAD llr V`u I , f l i r !- EXISTING DELAY COMPARISON,(vehid hours) it i f iu I� YiY PEAK HOU 'DELAY AM 5,535 TOTAL 14,463 � f i *Delay is calculated for the weekday AM peak hour(7:15-8:15 AM) and PM peak hour(5:00-6:00 PM) as determined by the traffic count data collection conducted on November 17 and 18, 2015.A summary of the existing traffic volumes is provided in the Rand Road Corridor Existing Conditions Report. 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C O (6 IIIIIIIIIIIIIIIIIIIIIIII O MI > -2 < cu o (n U IIII M� �l IIIII IIIIIIIIIIIIII V; U �k IIIIIIIIIIIIIIIIIIIIIIII C 0 0 Q IIIIIIIIIIIIIIII Q > > f2 0 O 111RAND11MOCORMDOR1114 N4 I V1....1....AG1::.:G 1::: MIG, JN11 1=ryfROS1=ry1::.:C11 67 Village Board Meeting-February 21,2017 Page 219 of 385 7 511IFS!&ROADWAY DESI]11:IN CONCEPTS FOR CON 511DF.'.RATION February 2017 I [GI,J V',Z E 7.2a III: IIIII 11111 IIII IIIII IIIII II IIIIII� IIIIIIII IIII IIIII 11111 �IS �11 CQN� 11111111 I 1111 11111111 RAND ROAD/CENTRAL ROAD/MOUNT PROSPECT ROAD I r� 1 Ii 1 /', ✓. / n1 IM Yk II�VIM'"' I II+II i �, II +yy I y EXISTING, 11, 1 lll. i, Yr 1 PEAK HOUR �DELAY to �; AM 4,914 r PM 4,586 TOTAL. 9,500 *Delay is calculated for the weekday AM peak hour(7:15-8:15 AM) and PM peak hour(5:00-6:00 PM) as determined by the traffic count data collection conducted on November 17 and 18, 2015.A summary of the existing traffic volumes is provided in the Rand Road Corridor Existing Conditions Report. 68 `JIII....I....AG1::::01= MI0I..JN11 1::'R: S1=ry1::.:111 I IRAND II 111:4 AN Village Board Meeting-February 21,2017 Page 220 of 385 m -0 m 3: - -0 c I' o = (1) m (1) a, (1) O E E U c- a) E m : 0 c: 5 a) O p O) O) 0)— U, O Q m O '> U N 'a) coO O U C Co h c m U m O "O O O m O O m C O E m Q U)0 -0 m o p U U WO O (6 O O IIII t ? 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IIIIII IIIIIIIIII Q O G o - 'F 0 O 70 `JII1....1....1 AGE.::01::: MIU..JN111::)R: S1=ry1::.: 11 I IRAND II Ilf Village Board Meeting-February 21,2017 Page 222 of 385 February 2017 SII1 E&ROADWAY DESM CONCEPTS FOR CONSIDERATION 117 RAND ROAD/ELMHURST ROAD/KENSINGTON ROAD The most effective or impactful long-term improvement for the These modifications may be implemented as part of the intersection intersection of Rand Road, IL 83/Elmhurst Road, and Kensington improvement or as a later phase to further enhance vehicle mo- Road would simplify the intersection with removal of the segment bility and access near Randhurst Village. These potential additional of Kensington Road between Elmhurst Road and Rand Road. As improvements include a new public roadway through Randhurst depicted in Figure 7.4,a southbound right-turn lane is shown on EI- Village.The roadway could extend from the existing signalized inter- mhurst Road at Kensington Road;additional right-of-way is needed section on Elmhurst Road through Randhurst Village to the existing to accommodate the turn lane.To the east Kensington Road would signalized intersection on Kensington Road,similar to Alternative 8. terminate east of Rand Road. Access to the existing commercial Alternatively,a pedestrian and bicycle promenade from Rand Road properties on the south side of Kensington Road would be main- to Randhurst Village may be considered. A connection between tained. However, with future redevelopment activity, opportunities Rand Road and Randhurst Village is expected to create a multimod- to consolidate driveways and provide cross-access between prop- al environment and activate the southwest corner of the commercial erties should be considered south of Kensington Road. site. In addition to potential connectivity to Randhurst Village,a new Improvements would alter current east-west traffic patterns. Motor- ists currently traveling east-west on Kensington Road may identify alternate east-west routes across Rand Road such as Euclid Avenue to the north. Additional analysis of potential neighborhood traffic calming measures to mitigate potential cut-trough traffic is needed n prior to implementation of the improvement at the intersection of Rand Road, IL 83/Elmhurst Road, and Kensington Road. Key met- rics along neighborhood streets, such as traffic volume and vehicle speeds, should be measured prior to implementation and used to evaluate normalized traffic conditions after implementation. The existing roadway along the eastern boundary of Randhurst Village may also be considered as a key connection between Euclid Ave- nue and the eastern segment of Kensington Road. Wayfinding sig- lr nage should be considered to direct motorists to key destinations or alternate routes. �%'� ,,;;, � i With the improvements identified for Rand Road, IL 83/Elmhurst ,i.,. i, %i� Road, and Kensington Road, the Village may consider additional modifications to the roadway network on the east side of Rand Road. 1('11 L. .. J , SUIMMARYOFIIf Nl11:::.° TS&0,1AWENGES RAND ROAD/IL ROUTE 83/KENSINGTON ROAD 1P, iva � �'Ik Q Am"Qm"n�J'% 1Nosing= � 1 � uu uu mi , uuu � 1 I11tAND I' " CORMDORIII I`JIII...]LAG 1::.::01=: VIG,yL.JN11 I::)[OS::)[:.::C-11 71 Village Board Meeting-February 21,2017 Page 223 of 385 7119 Ffi G ROADWAY I011iiSGN cOINCEP'IFS FOR.CON 51111DIE:.RATION February 2017 north-south connection between Kensington Road and Rand Road Randhurst Village, thereby enhancing pedestrian and bicyclist ac- should be evaluated as redevelopment occurs along the south side cess to/from Rand Road. of Kensington Road(east of Rand Road). In the near-term, options to significantly improve the intersection In addition to simplifying the intersection and reducing vehicle de- through minor modifications is limited. However, installation of lay, improvements at the intersection of Rand Road, I L 83/Elmhurst pedestrian crosswalks, pedestrian signals, and incorporation of pe- Road,and Kensington Road would provide opportunities for pedes- destrian phases into the traffic signal controller are recommended. trian and bicycle access and amenities. As shown in Figure 7.4, a Ongoing study with Sam Schwartz Engineering regarding traffic 10-foot wide shared-use path is recommended along the southwest signal timing adjustments should incorporate these improvements side of Rand Road. In addition, crosswalks and pedestrian push- and may require new signal infrastructure,such as a new controller buttons are recommended for key crossings at the intersections of to accommodate the collective number of vehicular and pedestrian Rand Road/Elmhurst Road and Kensington Road/Elmhurst Road. It signal phases. Signal timing modifications or equipment upgrades should be noted that the crosswalk recommended for the southeast would require coordination with I DOT An Intersection Design Study leg of Rand Road/Elmhurst Road should be perpendicular to the in partnership with IDOT is recommended to determine the impact edge of pavement in order to reduce pedestrian crossing distance on this potential near-term improvement. In addition,an intermedi- and increase motorist awareness of pedestrians in this location.This ate-term strategy may entail performing a comprehensive Phase I crosswalk could ultimately connect to a pedestrian promenade at Study in partnership with IDOT. J.,l,J V',Z I: 7A RAND ROAD IL ROUTE 83(ELMHURST ROAD)/KENSINGTON ROAD i,,�� J l II /l f /ALU EA U, Remove Kensington Rd connection between Elmhurst Rd and Rand Rd � I Terminate Kensington Rd east of Rand Rd Eliminate traffic signal at Kensington Rd and Rand Rd Maintain site access to properties on south side of Kensington Rd �r `�� � r • 0 Simplify traffic signal and reduce vehicle delay 0 Provide crosswalks and pedestrian signals Relocate stop bar and install crosswalk to minimize crossing distance and link with Randhurst Village WidenIL83/Elmhurst Rd to providethree southbound lanes Provide a 10'wide shared-use path for pedestrians and bicycles BUILDING s air tl�� ���II� MULTI-TENANT � � �� ij�r i�j �j r / r K q J r 0 1 Wd. r i UST'` r / �� V I o riilr/ / yt �I t NtliYk, �TIRE$ AUTO r r I � 111 MATTRESSIi�% a pry J� !�u�lYr,,,,nr I..k1�f1 !Il�,lig REPAIRI ,,Iu/r �li%fl 4",,°„ `/O REILLYAUTO PARTS /�/��� „,,, ,yt °FIRM( ,F Ali` ro;�r � ,lap graphics prepared by Gandhi&Associates,Ltd.,Kintley-Horn,and Teska Associates,Inc. ast Revised:Aug ust 26,2016 72 `JIII....I....AGI..:.Of:: VIOI..JN II1=1R:0S1=11:.x,11 I IRAND II 114 Village Board Meeting-February 21,2017 Page 224 of 385 February 2017 SII1 E&ROADWAY DESM CONCEPTS FOR CONSIDERATION 117 RAND ROAD/CENTRAL ROAD/MOUNT PROSPECT ROAD The most effective or impactful long-term improvement for the in- In addition to simplifying the intersection and reducing vehicle delay, tersection of Rand Road, Mount Prospect Road and Central Road is the recommended improvements at the intersection of Rand Road, focused on simplifying the intersection and signal phasing with re- Mount Prospect Road and Central Road are expected to provide moval of the commercial access driveway on the northeast side of opportunities for pedestrian and bicycle access and amenities. As Rand Road. As depicted in Figure 7.6,a southbound right-turn lane shown in Figure 7.6, the 10-foot wide shared-use path would be would be added on Mount Prospect Road between Rand Road and provided along the southwest side of Rand Road. Existing cross- Central Road. The need for additional right-of-way is anticipated in walks and pedestrian signals are recommended to be maintained order to accommodate the turn lane. for key crossings,including all four legs of the intersections of Mount Prospect Road and Central Road and Rand Road and Central Road. With the improvement for the intersection of Rand Road, Mount At the intersection of Rand Road and Mount Prospect Road, the Prospect Road and Central Road, the potential for a northbound crosswalk on the northwest leg of Rand Road would be removed entrance driveway on Rand Road serving Mount Prospect Plaza in order to reduce vehicle and pedestrian/bicyclist conflicts and to should be evaluated. The driveway could facilitate inbound right- facilitate uninterrupted left-turn movements from Mount Prospect turns only or allow both right turns from Rand Road and northbound Road. Crosswalks and pedestrian pushbuttons would be provid- through movements from Mount Prospect Road. Westbound left ed on Mount Prospect Road and the southeast leg of Rand Road. turns from Rand Road should not be allowed in order to fully benefit An alternate design option may consider maintaining the existing from the signal modifications. crosswalk on the northwest leg of Rand Road and providing a pe- destrian refuge island;this alternate may require roadway widening In lieu of the full access driveway on Rand Road at Mount Pros- depending on the proposed lane configuration. In order to enhance pect Road, a new right-in/right-out driveway on Rand Road is fea- motorist awareness of pedestrians and bicyclists,implementation of sible north of Mount Prospect Road. Additionally, a new signalized consistent crossing treatments is recommended along the corridor full-access intersection could be considered along Rand Road be- tween Mount Prospect Road and Business Center Drive should this Regarding the concept depicted in Figure 7.6, I DOT has indicated be warranted through development or redevelopment activity. The a preference that any modifications include: (1)a right-in/right-out new traffic signal should be located at the Walmart access drive only for the commercial driveway opposite Mount Prospect Road or Thayer Street. In addition, the location of the new traffic signal to physically restrict left turn maneuvers from Rand Road into the should take into consideration IDOT's warrant and spacing distance Mount Prospect Plaza driveway; (2) addition of an eastbound left requirements between traffic signals, pedestrian crossing locations, turn lane on Central Road; and (3) striping on northbound Mount and long-term opportunities to provide consolidated site access for Prospect Road at Rand Road as a left turn lane and a shared left existing and future developments along Rand Road. and right turn lane. As Rand Road is a State route,any right-of-way F IG11J 1. 115 SUIII III: N111:RTS80,1AUENGES RAND ROAD/CENTRAL ROAD/MOUNT PROSPECT ROAD � ," I4nIb'1 II�qB� IIGw'Q'n � �1 IV n 10 Qd 21 ` Q w1��Ignl 1 I 1 1 M 1141 IWC IIN1141u 1 111tAND I' ° CORMDORIII I`JIII...]AG 1::.::01=: MIOLJN11 1=)[SOS=ryE:::C1i 73 Village Board Meeting-February 21,2017 Page 225 of 385 7119 IFI:::.G ROADWAY I CONCEP'IFS FOR CON 511IC11f:.RATION February 2017 I IGI,JV�',Z1: T6 ooi oin n o000 000n m ooi ooi ooi ooi noon n SOU 0000 0000 IIIA o00 0000 i Cl RAND ROAD/CENTRAL ROAD/�� MOUNT PROSPE�����CT ROAD r/7% %�J!J7f1/�7%/ Remove the outbound portion of the Mount Prospect Plaza drive- 1 /1" ! „r „r //� •' ,, � j;, ��// ' way at Rand Rd/Mount Prospect Rd,but maintain the inbound r�/� � � �` •� � ' ` /' � �� "� �'/��/ a portion to allow right-in access via northwestern-bound Rand Rd" and straight-in access via north-bound Mount Prospect Rd 9 Simplify traffic si nal and reduce vehicle dela P fY 9 Y Remove crosswalk on northwest leg of Rand Rd at Mount Prospect Rd to facilitate left turns from Mount Prospect Rd Install new crosswalks and modify stop bar locations where necessary to provide perpendicular crossings © Widen Mount Prospect Rd to provide three southbound lanes P 0 Provide a 10'wide shared-use path for pedestrians and bicycles G , 'r r ! G CENTURY a� two southbound lanes along Mount Prospect Rd " TILE 8 CARPET r": MULTI TENANT G lrr MATTRESS B P UILDING � ,/ �� �i //%% r 111 1 Il 1• i /��� �!/I���Ull((j ��l Ir, � r, �,, � 1 �/l��I�'r /y�, F.. OG���/%��l"!a •I /ii,//1U � x � (/fid- ..�• ,/%r, , � / /' „ �� G' .' ��� � 6� �tiY/�, "�/r�r ���� is RAND ROAD 8 HENRY STREET r rrrmnmJ riGi� n a n � '% WALMART Q Install a new right-in/right-out driveway for Mount Prospect Plaza opposite Serafine DriveINOTr�This would require a redesign of this portion nt of heWalararli rka sifaeld to he right inlright out a«essCrnrrr[l Gf/, Provide a 10'wide shared-use path Gtr �� PROSPECT,o xr�fl% for pedestrians and bicycles MITCHELLIlUl"g ///�j ate, • %�%�/�%%%%%� '� Fri /��, �%,/% //r>i�lK)WRdf?rf�rr»� Q + �' b➢ /� / ,c �f 1 a r / BANK AaQ. Gi �. i k tnarroat, Map graphics prepared by Gandhi&Associates,Ltd.,Kimley-Horn,and Teska Associates,Inc. Last Revised:Aug ust 26,2016 74 `JIII....I....AG1::::01= M0I..JN11 1::'R: S1=ry1::.:1:11 I IRAND II 111:4 AN Village Board Meeting-February 21,2017 Page 226 of 385 February 2017 SII1 E ROADWAY DESM CONCEPTS FOR CONSIDERATION 7 improvements that may occur in the future will require review and approval by IDOT. In the near-term,the Mount Prospect Plaza driveway may be modi- fied to provide a shared through/left-turn lane and a shared through/ right-turn lane. In addition, the curb lane on Mount Prospect Road between Rand Road and Central Road may be modified to provide one through lane and one shared through/right-turn lane on the southbound approach,with left-turns to be prohibited.Conversion of the existing right-turn-only lane to a shared through/right-turn lane would provide additional capacity for southbound traffic. South of Central Road, Mount Prospect Road could be widened to provide two through travel lanes to approximately Busse Avenue where it would transition to a single southbound travel lane. In addition, an intermediate-term strategy may entail performing a comprehensive Phase I Study in partnership with IDOT. POTENTIAL MODIFICATIONS TO ALTERNATIVES It should be noted that implementation of any long-term improve- ments in the refined alternatives could be phased over time as prop- erties redevelop or funding sources are identified. In addition, the improvements may include alternate options that are not depicted in Figures 7.4 and 7.6. Alternate options may address factors such as site access, right-of-way constraints, or other design consider- ations. Potential modifications may include,but are not limited to the following: ❑ As part of the improvements to the intersection of Rand Road, IL 83/Elmhurst Road,and Kensington Road,incorpo- rate an appropriate corner radius to accommodate right-turn movements from northbound approach of IL Route 83 and Rand Road. ❑ With removal of the segment of Kensington Road between IL Route 83 and Rand Road,provide right-in/right-out drive- ways for existing commercial sites.As properties redevelop, consider driveway consolidation. ❑ Provide two southbound through travel lanes on Mount Prospect Road between Rand Road and south of Central Road;transition to a single travel lane south of Central Road. ❑ Consider options to reduce pedestrian crossing distance or provide a pedestrian refuge island on the north leg of Rand Road at Mount Prospect Road. IIRAND I' II14N4IV1 AG1::.::01=: MUJN11 1=)[SOS=ryI::C11 75 Village Board Meeting-February 21,2017 Page 227 of 385 7 11 SITE S ROADWAY DESM CONCEPTS FOR CON 511 DF.'.!RATION February 2017 T I S 1) 11", r, I/ 76 A I I AG 1::.::0 1:: MIG, J N if 1::'R: OS 1::)1::.:C11 I III'AND INGAD COMDOR 111:4 AN Village Board Meeting-February 21,2017 Page 228 of 385 February 2017 °il,a� IVB APPENDICES r Al: Existing Conditions Report A2: Market Assessment White Paper A3: Initial Concept Road Alignment Alternatives A4: Road Capacity Analysis A5: Community Survey Results IIRAND I' 1114 N4 I`JIII...LAG 1::.::01::: M0 JN11 I::)I:OS1::)1::.:1:11 Al Village Board Meeting-February 21,2017 Page 229 of 385 RESOLUTION NO. A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE RAND ROAD CORRIDOR PLAN WHEREAS, in 2014, the Village of Mount Prospect was awarded a grant through the Regional Transportation Authority's Community Planning Grant Program to fund production of the Rand Road Corridor Plan; and WHEREAS, the Village of Mount Prospect engaged the consultant team of Teska Associates (land use, zoning and urban design), Kimley-Horn (transportation), Goodman Williams Associates (market) and Gandhi & Associates (traffic) to evaluate the corridor's existing conditions and potential for the future; and WHEREAS, the Rand Road Corridor Plan was prepared to support the Village's ongoing efforts to balance the benefits and amenities afforded by Rand Road; and WHEREAS, the Rand Road Corridor Plan provides recommendations to enhance the transportation, land use, zoning, urban design and market aspects of the corridor and while the plan emphasizes vehicular travel, the plan considers transit riders, pedestrians and bicyclists; and WHEREAS, it is in the best interests of the Village of Mount Prospect to accept the "Rand Road Corridor Plan" to identify potential improvements related to connectivity, accessibility and efficiency for all users. NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The President and Board of Trustees of the Village of Mount Prospect do hereby accept the "Rand Road Corridor Plan," attached hereto and presented as "Exhibit A." SECTION TWO: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this 21St day of February, 2017. Arlene A. Juracek Mayor ATTEST: Karen M. Agoranos Deputy Village Clerk Village Board Meeting-February 21,2017 Page 230 of 385 Plinge of Mount rrosp"t Item VIII. F.: Motion to accept proposal to purchase hardware and accept professional services from Meridian IT in an amount not to exceed $59,776.40 Department:Village Manager's Office ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................... Information: The Information Technology division maintains all of the Village's network infrastructure. This includes nearly 100 pieces of hardware such as switches, routers and wireless access points. At the heart of this network is the Village "core" equipment which consists of five Cisco switches. This vital equipment is due for replacement and needs to be upgraded to accommodate all of the department's technology needs. The equipment is due for replacement as the life span of these items is 7 - 10 years; this is also the anticipated amount of time the new equipment will be viable. The IT team has worked with various vendors to architect a new core while also providing high availability and ten gigabit capability for future growth. The new core will consist of four switches, stacked and multihomed to provide redundancy and increased performance in our datacenter. Village staff has received three bids for the network hardware equipment. The Village is receiving a 10% discount from these Vendors due to Cisco incentives if the order is placed before the end of February. Vendor Network Hardware Quote Meridian IT $52,376.40 CDW $52,928.08 SHI $54,276.00 Aside from the hardware, the IT team will be working with our networking vendor, Meridian, to configure and deploy the new core equipment. Meridian has worked with the Village for many years and knows our network environment very well. Their Statement of Work (SOW) for this project is included in the attachments and includes estimated costs of $7,400 for 40 hours. Village staff did not solicit bids for the professional services work. Village Board Meeting-February 21,2017 Page 231 of 385 Alternatives: 1. Accept Meridian IT bid for the purchase of network hardware equipment in an amount not to exceed $52,376.40 and Professional services by Meridian IT estimated at $7,400. 2. Discretion of the Village Board. Budget Impact: Total budget impact is $59,776.40. Sufficient funds exist in the current budget. Professional services by Meridian IT estimated at $7,400 Hardware purchased from Meridian IT, not to exceed $52,376.40 Recommendation: Village staff recommends approval to purchase hardware and accept professional services proposal from Meridian IT. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name D CDW Hardware Backup Material 2/14/2017 CDW_Hardware.pdf Quote D SHI Hardware Backup Material 2/14/2017 SHI_Hardware.pdf Quote D Meridian Hardware Backup Material 2/15/2017 Me rid ian_Hardware.pdf Quote D Meridian SOW Backup Material 2/14/2017 Meridian_SOW.pdf Village Board Meeting-February 21,2017 Page 232 of 385 OPINION'PEOPLE Q WHO Im'sM.l IIm� Tmm--mfwT77n7rTrM GET IID IIEE. II1 I IIE)III IIEEEE 114 IIEEEE IIF°IIF°IIEEEE 111, y q Y Y q !°, � �n tutu cin~ considering �11:7Va/�� cin~ t�tuu' computing needs,. � ���u � t� t�tuu' tut��� �u•� � sew Ic:; hE '-E to convert your quote to an order,. QUOTE# QUOTE DATE QUOTE REFERENCE CUSTOMER# GRAND"IF011W... K3539465 2/8/2017 Cisco 245358 $IP42.,92.8.08 II'MPOIR"U"AINT- P11 EASE READ Slpeciiall Instructions:: TAX:IAULT:[PLE TAX JURISDICTIONS APPLY TAX: CONTACT CDW FOR TAX DETAILS I 11 J II II 1 1 1 111 1.111J1J1J11J1J1J1J11111111 1111111.1111,,11111111 1111 1 1 J1 1 1 1J E � 11 1 1 ITEM QTY CDW# UNIT PRICE EXT. PRICE wl_Pr.; ONE!w, , ,1 J vi r ?yr ,® 2 3742208 $5,824.00 $11,648.00 ®.._..�...... .. .. c Iri qui a lAfg. Part#: C1 WS3850 48P/K9 UNSPSC: 43222612 TAX: IVOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET cl_Pr.; C I�flxTi„ Pr�l�, .I '.a.......:'���lw a Ji�J;.�il 2 2966332 $778.�P4 $1,556.88 12I lAfg. Part#: PWR C1 715WAC/2 UNSPSC: 39121004 TAX: IVOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET c1sc;:, r J2,"0 ;Cfl] M; mule 2 2974869 $2,240.00 $4,480.00 lAfg. Part#: C3850 NISI 4 10G UNSPSC: 43201404 TAX: IVOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET CI_cr:, ONE F,3el iid',,1;r�i"I liceiIIse 2 3611322 $1,652.00 $3,304.00 lAfg. Part#: CIFPCAT38502K9 UNSPSC: 43232915 Electronic distribution NO IVIED:[A TAX: IVOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET awl scr:, ONE Ad _:I iced u I Ir r I ,e 2 3753866 $2,240.00 $4,480.00 lAfg. Part#: CIAPCAT38502K9 UNSPSC: 43232915 TAX: IVOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET Clsc;., Nexus 93'i JSP "C r/ S"'pv 1-cI1 „4S I, I s ,,c, „in i 1 aw<1e 1 4146595 $19,800.00 $19,800.00 1 lAfg. Part#: N9K C93108TCEXB18Q UNSPSC: 43222612 TAX: IVOUNT PROSPECT, :[L.0000% $.00 Village Board Meeting-February 21,2017 Page 1 of 3 Page 233 of 385 II Ills 11111J1J1J1J1J11J1J1J11J1J1J 111111111111111111111111111111 11111,1111111111111111 I 1 1 11 1 J 1 JJJ, J 1 I , 1 J 1 1 r �1„1r�1 ��������>��>����1��>���11���>�����1�>��>������>����111�11��111����1111�11��������1�111�1���111������������1����1���111�11��1�1����1i ����»�J�������J�l�l�� �i��������1�1�������>��11��1J1������1���������1�1�������>������1���>���>�>���1�����11��������1������������>�11��11����1����1������������>���1>����1�����11������� Contract: MARKET Clsc,,. I[e ,l ,,,, 1:I,rr-I'„ 4 3328701 $196.00 $784.00 Mfg. Part#: CVR-QSFP-SFP10G= UNSPSC: 26121609 TAX: MOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET C_Pr:, w,%f,l i e e x e I deJn q 2 3854338 $778.44 $1,556.88 Mfg. Part#: CON SMTP C1W38548 UNSPSC: 81111812 Electronic distribution NO MEDIA TAX: MOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET % I_Pr.; RII[el ,,le .,uI,I I eI=i1ce r-cITIP,,,I2 3673583 $327.60 $655.20 Ir m"e n'A f ,S Mfg. Part#: CON ECIAU C1F1C382 UNSPSC: 86101601 Electronic distribution NO MEDIA TAX: MOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET % I_Pr.; R I I fe „r,(=, ',,l e „uI,I, I geI, 1 c e r-cIT IP,,,I 2 3847685 $468.00 $936.00 Mfg. Part#: CON ECIAU C1A1382K UNSPSC: 81112201 Electronic distribution NO MEDIA TAX: MOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET Cl_Pr:, R f l 01 rate, I de d Jn u r ,xa 2 4146607 $1,483.56 $2,967.12 Mfg. Part#: CON SMTP 93108TBN UNSPSC: 81111812 Electronic distribution NO MEDIA TAX: MOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET Cl_c; FP::,,,.Cr�ielieI l, illw,/. C,,l<le tiller, ,i,1,.,1 acl i c',i,I I e sL ',I;w', 4 2255619 $190.00 $760.00 Mfg. Part#: SFP H10G13 ACU71I UNSPSC: 26121609 TAX: MOUNT PROSPECT, :[L.0000% $.00 Contract: MARKET PURCHASER BILLING INFO 10 1! $52,928.08 Billing Addmressa SHIPPING '' $0.00 VILLAGE OF MOUNT PROSPECT INFORMATION TECHNOLOGY DIVISION G IRA IM ID TTd'&II... $!i2.,92.8,658 50 S EMERSON ST MOUNT PROSPECT, :[L 60056 3266 Pli (847) 392 6000 Payment TemriI VISA DELIVER TO Please rernit payments to. Shipping Addmressa CDW Government VILLAGE OF MOUNT PROSPECT 75 Remittance Drive INFORMATION TECHNOLOGY DIVISION Suite 1515 50 S EMERSON ST Chicago, IL 60675-1515 MOUNT PROSPECT, :[L 60056 3266 Pli (847) 392 6000 Shipping Metli DROP SHIP GROUND 111111 pill UI�111 opill 111 1111111111111"111 liiiiiiiiiiiiiiiii 1111111111o of 111 111 no, h�i i lalri arirarl 1 (8 77) 533 0299 1 chadmcc@cdwg.cam Village Board Meeting-February 21,2017 Page 2 of 3 Page 234 of 385 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at I Op f 11r'm 11 cl 11/1 cl If For more information, contact a CDW account manager @ 2017 CDW-G LLC, 200 N. Milwaukee Avenue,Vernon Hills, IL 60061 1 800.808.4239 Village Board Meeting-February 21,2017 Page 3 of 3 Page 235 of 385 Pricing Proposal Quotation #: 12971449 Created On: Feb-13-2017 Valid Until: Feb-24-2017 AW City of Mount Prospect IL Inside Account Manager Joan Middleton August DeSantis Phone: (847)392-6000 290 Davidson Ave Fax: Somerset, NJ, 08873 Email: jmiddlet@mountprospect.org Phone: 800-527-6389 ex.5648684 Fax: Email: August_Desantis@shi.com All Prices are in US Dollar(USD) Product Qty Your Price Total 1 Cisco ONE Catalyst 3850-48P-Switch-L3-managed-48 x 10/100/1000(PoE+)- 2 $6,213.00 $12,426.00 desktop, rack-mountable-PoE+ Cisco Systems-Part#: C1-WS3850-48P/K9 2 Cisco SMARTnet-Extended service agreement-replacement-24x7-response 2 $792.00 $1,584.00 time:4 h-for P/N: C1-WS3850-48P/K9 Cisco Systems-Part#: CON-SNTP-C1W38548 3 Cisco Config 1 Secondary Power Supply-Power supply-hot-plug/redundant( 2 $747.00 $1,494.00 plug-in module )-AC 100-240 V-715 Watt-for Catalyst 3850-24P-E, 3850-24P-L, 3850-24P-S, 3850-48P-E, 3850-48P-L, 3850-48P-S Cisco Systems-Part#: PWR-C1-715WAC/2 4 Cisco-Expansion module-10 Gigabit SFP+/SFP(mini-GBIC)x 4-for Catalyst 3850- 2 $2,390.00 $4,780.00 12, 3850-12X48, 3850-24, 3850-48, C3850-24 Cisco Systems-Part#: C3850-NM-4-10G 5 Cisco-USB cable-USB(M)to mini-USB Type B(M)-1.8 m-for Cisco 1921, 1921 2 $18.00 $36.00 4-pair, 1921 ADSL2+, 1941; Catalyst 2960, 2960G, 2960S Cisco Systems-Part#: CAB-CONSOLE-USB 6 Cisco ONE Foundation -License-1 switch (48 ports) 2 $1,763.00 $3,526.00 Cisco Systems-Part#: C1 FPCAT38502K9 7 Cisco SMARTnet Software Support Service-Technical support-for 2 $334.00 $668.00 C1 FPCAT38502K9-phone consulting-1 year-24x7 Cisco Systems-Part#: CON-ECMU-C1 F1 C382 8 Cisco ONE Advanced -License- 1 switch (48 ports) 2 $2,390.00 $4,780.00 Cisco Systems-Part#: C1APCAT38502K9 9 Cisco SMARTnet Software Support Service-Technical support-for 2 $476.00 $952.00 C1APCAT38502K9-phone consulting- 1 year-24x7 Cisco Systems-Part#: CON-ECMU-C1A1382K 10 NEXUS 9300 WITH 48P 10G BASE-T AND 6P 10OG QSFP28 2 $9,966.00 $19,932.00 Village Board Meeting-February 21,2017 Page 236 of 385 Cisco Systems-Part#: N9K-C93108TC-EX 11 Cisco SMARTnet-Extended service agreement-replacement-24x7-response 2 $1,509.00 $3,018.00 time:4 h-for P/N: N9K-C93108TC-EX, N9K-C93108TC-EX= Cisco Systems-Part#: CON-SNTP-93108TCX 12 Cisco-Network adapter-SFP/SFP+to QSFP 4 $210.00 $840.00 Cisco Systems-Part#: CVR-QSFP-SFP10G= 13 Cisco SFP+ Copper Twinax Cable-Direct attach cable-SFP+to SFP+-1 m- 4 $60.00 $240.00 twinaxial-for Catalyst 2960, 2960-24, 2960-48, 2960G-24, 2960G-48, 2960S-24, 2960S-48; UCS 6140 Cisco Systems-Part#: SFP-H10GB-CU1 M= Total $54,276.00 The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicV, unless there is an existing agreement between SHI and the Customer. Village Board Meeting-February 21,2017 Page 237 of 385 :1i c1l l Village of Mount Prospect a meridian IT A Ltn: Joan Middleton I110ei idiaan 11 r inc ll)a W: February 14,2017 1141111C:'1111,way 114,11 LS S r 1::500 QuoW 119niurilbuir 2 14..17'VNIOI:"11*xw3aMl Ili,eci ricks'll 60015 Ac:c:nL11nL IlVica inigei 11:I 1 1121111:847 964 2690, :1i c1l 11:I Mike Pudlo 11:AX:847 444 0195 iiIiic hdllk@ivuu idicainitnnr coin Product Code Product Description Qty Unit Unit I.0ad Price Extended tl1111C Products *w4alA CaLaly!kL 3aMl(,11 C kWil_c:h C1-WS3850-48P/K9 Cisco One Catalyst 3850 48 Port PoE 2 5,720.00 11,440.00 S3850UK9-36E CAT3850 Universal k9 image 2 - - PWR-Cl-715WAC/2 715W AC Config 1 Secondary Power Supply 2 687.50 1,375.00 C3850-NM-4-10G Cisco Catalyst 3850 4 x 10GE Network Module 2 2,000.00 4,000.00 CAB-TA-NA North America AC Type A Power Cable 4 - - CAB-CONSOLE-USB Console Cable 6 ft with USB Type A and mini-B 2 16.50 33.00 STACK-T1-50CM 50CM Type 1 Stacking Cable 2 - - CAB-SPWR-30CM Catalyst 3750X and 3850 Stack Power Cable 30 CM 2 PWR-C1-715WAC 715W AC Config 1 Power Supply 2 DNA-VOUCHER Tracker Eligibility SKU for DNA Offers 2 - - ClAPGAT38502K9 Cisco One Advanced Perpetual-Catalyst 3850 48-port 2 2,200.00 4,400.00 C3850-48-S-E C3850-48 IF Base to IF Services Paper RTU License 2 - - C1 FPCAT38502K9 C1FPCAT38502K9 Cisco One Foundation Perpetual-Catalyst 3850 48-port 2 1,622.50 3,245.00 C1-PI-LFAS-2K3K-K9 Cisco ONE PI Device License for LF&AS for Cat 2k,3k 2 - - C1-ISE-BASE-48P Cisco ONE Identity Services Engine 50 End Point Base Lic 2 C1-EGW-50-K9 Cisco ONE Energy Mgmt Perpetual Lic-50 DO End Points 2 C1-LC-50-1Y Cisco ONE Stealth Watch 50 FPS Lic 1 YR 2 C1 FlVGAT38502-02 Tracker PID v02 Find Perpetual CAT38502-no delivery 2 - - (2) �w vc, rac ling 11*xw93 10a W481A I G/1013b r carh N9K-C93108TCEXB18Q 2 Nexus 93108TC-EX with 8 QSFP40G-SR-BD 1 19,775.00 19,775.00 NXOS-70314.3 Nexus 9k/3K NX-OS Maintenance Software Rel 7.0(3)14.3 1 - - N9K-C93108TC-EX-B Nexus 93108TC-EX bundle PID 1 N3K-C3064-ACC-KIT Nexus 3K/9K Fixed Accessory Kit 1 N3K-C3064-ACC-KIT Nexus 3K/9K Fixed Accessory Kit 1 N9K-C93108TC-EX-B Nexus 93108TC-EX bundle PID 1 QSFP-40G-SR-BD QSFP40G BiDi Short-reach Transceiver 4 QSFP-40G-SR-BD QSFP40G BiDi Short-reach Transceiver 4 NXOS-70314.3 Nexus 9k/3K NX-OS Maintenance Software Rel 7.0(3)14.3 1 - - N9K-PUV-120OW Nexus 9300 1200W,200-277AC,240-380DC,Dual airflow PSU 2 85.00 170.00 NXA-FAN-30CFM-B Nexus 2K/3K/9K Single Fan,port side intake airflow 4 - - N9K-PUV-120OW Nexus 9300 1200W,200-277AC,240-380DC,Dual airflow PSU 2 85.00 170.00 NXA-FAN-30CFM-B Nexus 2K/3K/9K Single Fan,port side intake airflow 4 - - fi mnw:c vci!dCdbllinq rni 1149K Ll 3aMl upllinlvo(4X 1(�IG c:nnulcrl_lomo) CVR-QSFP-SFP10G= QSFP to SFP10G adapter 4 192.50 770.00 SFP-H10GB-ACU7M= Active Twinax cable assembly,7m 4 162.00 648.00 Equipment Subtotal: 46,026.00 Maintenance CON-SNTP-C1W38548 SNTC-24X7X4 Cisco One Catalyst 3850 48 Port PoE 2 808.38 1,616.76 CON-ECMU-C1A1382K SWSS UPGRADES C1 Advd Perpetual-Cat 3850 48Prt 2 486.00 972.00 CON-ECMU-C1F1C382 SWSS UPGRADES C1 Foundation Perp Cat3850 48Prt 2 340.20 680.40 CON-SNTP-93108TB1 SNTC-24X7X4 2 Nexus 93108TC-EX w 1 - - CON-SNTP-93108TBN SNTC-24X7X4 Nexus 93108TC-EX bun 1 1,540.62 1,540.62 CON-SNTP-93108TBN SNTC-24X7X4 Nexus 93108TC-EX bun 1 1,540.62 1,540.62 Maintenance Subtotal: 6,350.40 GRAND TOTAL: 52,376.40 Price quotes are valid 1600 days and exclude freight charges and applicable taxes,Bush 6tderslmay'roquir6lanaddifiohalcharg6, Estimatedship I dates I may be changed by manufacturerI at anytime. Product specifications,includmg'memory requirements are also subject to revision by manufacturer, Purchaser must obtain a valid FIMA ap'prbVal before returning any product Ir"Irm%of 1"o-t mimIL Dun upoin reavfpL Meridian IT's liability for damages,regardless of form of action,is limited to the fees received hereunder- Under no circumstances shall Meridian IT Inc.be liable for incidental,indirect, special,consequential,punitive or exemplary damages(including without limitation damages for the lost profits,business interruption,lost business information,lost goodwill or work stoppage), regardless of theory of recovery and regardless of whether client has been advised of that possibility and notwithstanding any failure of essential`.purposes of any limited remedy or warrant Village Boar&Meetijng.-February-i21,2017 Rage]238 of 385 Statement of Work Village of Mount Omeridian IT Prospect VoMP_MITUS SOW-Village Hall Core Refresh- Project#: SRV1 1 163 SRV11163 20170206b.doc This document is an agreement of work to be performed by Meridian IT Inc., ("Meridian") for Village of Mount Prospect ("Client"). The parties hereto acknowledge and agree that this Statement of Work is governed by and subject to that certain Master Agreement for Equipment and Services entered into between the parties on the 20th day of September, 2012. Engagement Name: Village Hall Core Refresh Project Number: SRV11163 Date: February 6, 2017 Account Manager: Buzz Refvik Lead Architect: Eric Stanfield Client Project Contact: Joan Middleton Meridian Services Group: Networking Scope of Services Client has engaged Meridian to replace five Cisco switches that compose the 'core' of the Village Hall network. These switches consist of two 24-port Catalyst 3560G/X and three 48-port Catalyst 3560X/3850 platforms, one of the latter serving as the router for various local VLAN's and WAN-accessible subnets. Meridian will review the configuration of these devices and the disposition of POE-enabled endpoints attached to them. The configurations will be consolidated for deployment across a stacked pair of Catalyst 3850 48-port switches running the IP Services feature set, and a pair of Nexus 93108T 48-port switches licensed for layer 2 switching capabilities. All POE-enabled endpoints will be migrated to the 3850 stack. Legacy fiber uplinks will be migrated to the 3850 stack and multihomed across both switches within the stack. Likewise, two 2x1 OG etherchannel links will be used to cross-connect the 93108T's to the core 3850 stack, with members of each link bundle multihomed across both switches within the 3850 stack. To facilitate an efficient and problem free cutover, Meridian will work with Client's project team to develop a test plan that will be executed to verify the functionality of the network following the introduction of the new hardware. Meridian will also provide one half day (4 hours)of on-site support the first day following the introduction of the new hardware to the production network. This statement of work details the services that Meridian will provide to Client in order to ensure a successful completion of the project. Plan Phase Upon receipt of signed Statement of Work (SOW), Meridian will contact the Client Project Contact to schedule the work and to coordinate gathering design and specification details as needed. Information needed for this project includes: ® The availability and duration of maintenance windows during which potentially disruptive installation, configuration and testing tasks may be performed. ® Network access to and administrative credentials for all legacy network infrastructure and supporting systems deemed relevant to the successful completion of the project by Meridian's project team. Meridian's implementation engineer will execute the following tasks during the Plan Phase of the project: ® Capture and review the configuration of Client's legacy 'core' switch collection as described above. ® Label or otherwise identify the network cables to be migrated from the legacy switches to their replacements. Nine Parkway North, Suite 500 www.meridianitinc.com SOW-SFYMRevA.17 Deerfield, IL 60015-2544 (847)964-2664 Page 1 of 5 Village Board Meeting-February 21,2017 Page 239 of 385 Statement of Work Village of Mount Omeridian IT Prospect VoMP_MITUS SOW-Village Hall Core Refresh- Project#: SRV1 1 163 SRV11163 20170206b.doc Plan Phase (continued) ® Identify POE-enabled endpoints that must be migrated from the legacy switches to the new 3850 stack. ® Develop the configurations to be deployed to the replacement switch platforms. ® Work with Client's project team to develop a test plan that will be executed following cutover in order to validate that the network is functioning as expected. Execute Phase Meridian's engineering team will execute the following tasks in order to complete the project: ® Update the software image on all new switch platforms to manufacturer recommended releases as necessary. ® Physically assemble, install and deploy the device configurations developed in the Plan Phase of the project to each device. ® Migrate legacy endpoint and infrastructure cabling to the new hardware platforms. ® Execute the test plan developed in the Plan phase of the project and verify that the solution is functioning as expected. ® Provide 4 hours of on-site support the day following cutover to the new switch platforms in order to troubleshoot any network issues that may arise. Control Phase Meridian's Project Management Office (PMO) provides project coordination and technical direction for all projects regardless of size. A dedicated project manager will be assigned to this project. Responsibilities include developing a preliminary project schedule, establishing a project task/activity outline, scheduling and coordinating the necessary resources to execute the project, facilitating regular status meetings, acting as a single point of contact for Client Project Contact and ensuring all deliverables are provided to close the project. As needed, the project manager will track and escalate project issues and create change orders when required. Close Phase Meridian will present final copies of all deliverables to Client. Deliverables for this project include: ® High-level documentation of the solution as deployed, including archives of the final configuration of each device deployed and/or modified during the course of the project. Once all deliverables have been provided, Meridian will present a Project Completion Form to confirm that all services and deliverables as described in this SOW have been successfully completed. Client Responsibilities The success of this project is dependent upon a partnership with Client. Failure to fulfill these responsibilities may impact Meridian's ability to successfully complete this project. The following activities are the responsibility of Client: ® The proper operation of all legacy equipment upon which the solution relies is the responsibility of Client. Troubleshooting of legacy network, telco equipment and communication circuits falls outside the scope of the project and will be billed separately upon receipt of Client's written authorization. ® Client is responsible for all structured cabling and patch cabling required to implement the solution. ® Client is responsible for the responsiveness and performance of all third parties upon which the project relies, if any. Nine Parkway North, Suite 500 www.meridianitinc.com SOW-SFYMRevA.17 Deerfield, IL 60015-2544 (847)964-2664 Page 2 of 5 Village Board Meeting-February 21,2017 Page 240 of 385 Statement of Work Village of Mount Omeridian IT Prospect VoMP_MITUS SOW-Village Hall Core Refresh- Project#: SRV1 1 163 SRV11163 20170206b.doc Client Responsibilities (continued) ® Client is responsible for the disposal of all equipment replaced during the course of the project. ® Client is responsible for labelling and/or inventorying all project equipment, if desired. ® The proper performance and configuration of all existing customer equipment, software and circuits not explicitly part of this engagement are the responsibility of Client. ® Client shall designate a primary technical contact for all project related communications, preparation, and internal coordination activities. These activities may include: o Provide PO#or any special invoicing instructions needed for this project o Pre-installation worksheets, if applicable, are completed and returned by date agreed upon during pre-kickoff communications. o Provide requirements as outlined within this SOW o Provide access or escort(if needed)thru facilities, including building and elevator access at no additional cost to Meridian. o Provide appropriate credentials for access to all required equipment; or project contact will be available at all times for equipment access. o Participate in project kick off call and any subsequent status meetings o Identify and coordinate additional Client resources required for the project o Client is responsible for confirming that all environmental and physical considerations have been addressed (rack space, HVAC, access, cables, connectivity, etc.) ® If additional security clearance and/or any testing is required of Meridian staff, Client will provide a detailed list of requirements needed prior to scheduling engagement. Any fees associated with such test will be the responsibility of Client. Assumptions & Limitations Meridian makes certain assumptions regarding environments, facilities and responsibilities when creating a SOW. Please carefully review the following list of assumptions and limitations that apply to the work detailed in this document. Failure to satisfy any assumption may negatively impact the proposed project schedule and result in increased costs: ® Client will provide full administrative access to all systems upon which the project relies for the duration of the project including all hardware platforms being introduced during the project. ® Client will provide running configurations and other`show' output from all devices relevant to the project as requested by Meridian including all passwords and pre-shared keys. ® Services required to troubleshoot issues not directly caused by the network configuration services performed by Meridian during the course of this project are not included in this statement of work. Meridian will engage additional technical resources to assist with these issues upon the receipt of written authorization to do so from the Client Project Contact. All fees and expenses related to these additional services would be billed separately from this project. ® Any services activities performed at Client's request that are outside those explicitly stated in the SOW will be documented in a Change Order and invoiced separately. ® The costs detailed in this SOW are, in part, based upon the number of maintenance windows and/or site visits. An increase in the number of"visits"or maintenance windows may negatively impact the proposed project schedule and result in increased costs. ® Meridian's professional services are limited in scope to those detailed in this SOW and are applicable only to the equipment detailed within this document, and the project's Bill of Materials (if applicable). In the event Client, site or equipment is not ready during the scheduled installation time and a return trip is necessary, or work is canceled with less than 24 hours' notice, a fee will be invoiced equal to (1)one hour at the quoted professional services rate. Nine Parkway North, Suite 500 www.meridianitinc.com SOW-SFYMRevA.17 Deerfield, IL 60015-2544 (847)964-2664 Page 3 of 5 Village Board Meeting-February 21,2017 Page 241 of 385 Statement of Work Village of Mount Omeridian IT Prospect VoMP_MITUS SOW-Village Hall Core Refresh- Project#: SRV1 1 163 SRV11163 20170206b.doc Estimated Time: 40 Hours Estimated Cost: $7,400.00 Work Location: 50 S. Emerson Street Mount Prospect, Illinois 60056 Dates of Service: The dates of service will be mutually agreed upon once a signed Statement of Work is received. ® Prices quoted are exclusive of taxes. ® Term: The price quoted in this SOW is protected for 30 days from the date stated above if this Statement of Work is signed and returned to Meridian within such 30 day period. ® Prices quoted are exclusive of expenses. Expenses incurred by Meridian associated with the provision of services will be invoiced separately to Client. Nine Parkway North, Suite 500 www.meridianitinc.com SOW-SFYMRevA.17 Deerfield, IL 60015-2544 (847)964-2664 Page 4 of 5 Village Board Meeting-February 21,2017 Page 242 of 385 Statement of Work Village of Mount Omeridian IT Prospect VoMP_MITUS SOW-Village Hall Core Refresh- Project#: SRV1 1 163 SRV11163 20170206b.doc Summary and Approval The above sections outline and define the services that will be completed by Meridian IT Inc. and/or its associates in serving the needs of the Client. A summary of the estimated cost is given below. A start date will be agreed upon by both parties once a signed Statement of Work is received. Work deemed to be outside of this Statement of Work shall be agreed upon in writing by both parties in an addendum to this document, per Meridian's Change Management process. General Description of Services: Village Hall Core Refresh Estimated Cost for Project Completion: $7,400.00 PROJECT COMPLETION. Client shall execute and deliver a Project Completion Form upon Meridian's completion of the services. Client's failure to (i) deliver such Project Completion Form within 10 business days from presentation by Meridian or (ii) notify Meridian within such 10-day period as to the reason for its failure to deliver such Project Completion Report,shall be deemed to be acceptance by Client. Agreed to: Agreed to: Village of Mount Prospect Meridian IT Inc. By: By: (Authorized Signature) (Authorized Signature) Date: Date: Name: Name: Joel Andersen Title: Title: Vice President, Professional Services Phone: Phone: (847)964-2819 Fax: Fax: (847)444-8699 Client Billing Info (if not same as work location) Client Project Contact Attn: Name: Joan Middleton PO# Phone: (847)818-5272 Addr: Cell: E-mail: jmiddlet@mountprospect.org Please approve and scan/fax this complete document to the Meridian Contact set forth above,which shall serve as authorization for Meridian to schedule the resources necessary to fulfill its obligations as defined in this Statement of Work. Nine Parkway North, Suite 500 www.meridianitinc.com SOW-SFYMRevA.17 Deerfield, IL 60015-2544 (847)964-2664 Page 5 of 5 Village Board Meeting-February 21,2017 Page 243 of 385 Plinge of Mount rrosp"t Item VIII. G.: Motion to accept Suburban Purchasing Cooperative bid results for two (2) Ford Transit Connect cargo vans in an amount not to exceed $49,856 Department: Public Works Department ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................... Information: In the current budget, there are funds available to replace vehicles 2743 and 4514. 2743 is a Ford E-350 cargo van and 4514 is a Ford Excursion sport utility vehicle. Both vehicles were purchased in 2004. They are used by the Public Works Department's Water Division for transportation and hauling supplies/tools to jobsites throughout the Village. The van is primarily used for water meter maintenance work and the Excursion transports specialized equipment utilized for underground utility locating work. These vehicles have been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point-based criterion, which rates vehicles on four (4) major factors: Age, mileage, repair & maintenance cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be recommended for replacement. The vehicles both scored fifteen (15) points indicating a very high rating and should be replaced. The vehicle condition evaluation forms and summary reports for each vehicle have been attached as Attachments Al and A2 respectively. Additionally, have included the life cycle cost analyses in Attachments B1 and B2, which breaks out our total ownership cost for each vehicle. Recently, Mercury Associates, Inc. performed a study on Optimal Vehicle Replacement Cycle Analyses for several of our fleet asset classes, including full- size vans and 2-wheel drive pickups (equal to an Excursion). The result of their analysis indicated the optimal replacement cycle for our full-size vans is at year nine (9) and further recommended replacing after eight (8) years based on vehicle complexity and efficiency. Village Board Meeting-February 21,2017 Page 244 of 385 Additionally, the Mercury study indicated the optimal replacement cycle for our 2- wheel drive pickups is at year ten (10) and further recommended replacing after eight (8) years based on vehicle complexity and efficiency. If service lives are extended, each vehicle will require the expenditure of $6,950 - $8,000 as shown in Attachments Al and A2. Staff has evaluated the need of the continued use of larger vehicles in these roles and has determined the deployment of smaller, more efficient vans will be advantageous. Smaller vans will have easier access to the cargo area with dual sliding side doors and better use of shelving/organizing bins. Furthermore, downsizing these vehicles from a large truck platform to a medium van platform will save approximately $21,000 in replacement costs. In 2015, Mercury Associates, Inc. also performed an Alternative Fuel Study for our fleet. They determined that the best "alternative" to improve the efficiency and environmental profile of the Village's fleet was to replace vehicles on a shorter life cycle and downsize vehicle platforms where possible. 2743 and 4514 both average approximately 8 mpg with V-8 engines. The proposed replacement Transit Connect vans have 4 cylinder engines that will likely double fuel mileage to 16 mpg. This increase in fuel economy could yield a lifetime combined fuel cost savings of $20,000 at current fuel prices. Photographs of the existing 2743 and 4514 are attached as Attachments C1 (2743) and C2 (4514). A photograph of the proposed replacement vehicle (Ford Transit Connect) is enclosed as Attachment D. The Village is a member of the Northwest Municipal Conference (NWMC) which has available a Suburban Purchasing Cooperative (SPC) 2017 Joint Purchasing Pickup Contract #139 for these vehicles. This contract is publicly bid and satisfies the procurement requirements of the Village of Mount Prospect Purchasing Policy. Deliveries of the new vehicles are expected to be within 150 days of the purchase order. The new vehicles will be inspected by the dealer in Frankfort before being driven to our location for acceptance. The vehicles being replaced will be sold through the GovDeals.com Internet auction Alternatives: 1. Accept Suburban Purchasing Cooperative joint bid results for two (2) Ford Transit Connect cargo vans. 2. Discretion of the Village Board. Village Board Meeting-February 21,2017 Page 245 of 385 Budget Impact: This proposed award will require the expenditure of $49,856 from the Vehicle Replacement Fund. 2743 and 4514 replacements are both fully funded. Recommendation: Staff recommends accepting the Suburban Purchasing Cooperative joint purchasing bid results for the purchase of two (2) Ford Transit Connect cargo vans from Currie Motors of Frankfort, Illinois in an amount not to exceed $49,856. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date File Name D Attachment Al — Cover Memo 2/15/2017 2743_Eval_Forms_A-B_2-6- 2743 Eval Forms 17.docx D Attachment A2— Cover Memo 2/15/2017 4514_Eval_Forms_A-B_2-7- 4514 Eval Forms 17.docx Attachment 132 2743 Life_Cycle_Cost Worksheet- a 2743 Lifecycycle Cover Memo 2/15/2017 C.xls Cost Attachment 132 4514 Life_Cycle_Cost Worksheet- a 4514 Lifecycle Cover Memo 2/15/2017 C.xls Cost D Attachment C1 — Cover Memo 2/15/2017 Old 2743.JPG Old 2743 Photo — D Attachment C2— Cover Memo 2/15/2017 Old 4514.JPG Old 4514 Photo — Attachment D_ Proposed D Replacement Cover Memo 2/15/2017 New_2017_Transit_Connect.jpg Transit Connect Photo Village Board Meeting-February 21,2017 Page 246 of 385 EXHIBIT A Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit#2743 Assigned Dept. /Div. Public Works/Water Year: 2005-Purch 2004 Make: Ford Model: E-350 Mileage: 92,663 Hours: N/A Date of Evaluation: 1/24/17 Performed By: SchnittkerBreitzman System Diagnosis Estimated Repair Cost Engine Fair-Small Oil leaks $500.00 Transmission Good Differential Good Exhaust System Good Cooling System Fair-Radiator Corrosion, WP $800.00 Brakes Good Tires Fair $600.00 Steering Good Suspension Fair-Front springs $900.00 HVAC Fair-A/C weak $500.00 Electrical Fair-Battery $150.00 Body/Frame Fair-Rusty-Refurbish/Paint $3,000.00 Interior Fair-Driver's Seat Worn $500.00 Other Total Estimated Repair Cost 11111111§11MIMM $6,950.00 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. viu EXHIBIT B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Unit#2743 Assigned Dept. /Div. Public Works/Water Year: 2005-Purch 2004 Make: Ford Model: E-350 Mileage: 92,663 Date of Evaluation: 2/6/17 Performed By: Jim Breitzman Ratings: Unit age: 13 Base Policy Age: 12 Points: 3 Milea2e/Hrs: 92,663 Base Policy Mileage/Hrs: 50,000 Points: 4 Maintenance Cost: Repair and Maintenance Cost: $ 24,120 - Purchase Price: $ 21,818 Repair and Maintenance Percentage of Purchase Price: 111 % Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 6,950 - Current Book Value: $ 5,000 Repair Cost Percentage of Current Book Value: 139 % Points: 4 Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 71,661 ITotal Points: 15 Less Salvage Value $ 5,000 Net Lifetime Costs $ 66,661 Divided by Milea e/Hours 92,663 Operating Cost Per Mile/Hour $72 Comments and other considerations: This vehicle has operated 92,663 miles which has well exceeded our normal base service. Superintendent's recommendation: This vehicle has well exceeded its life expectancy (15 points) and major repairs will be needed if service life is extended any longer based on condition. Total Point Evaluation: A point total equaling or exceeding eleven(11)indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. Vill EXHIBIT A Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit#4514 Assigned Dept. /Div. Public Works/Water Year: 2005-Purch 2004 Make: Ford Model: Excursion Mileage: 70,142 Hours: N/A Date of Evaluation: 1/24/17 Performed By: SchnittkerBreitzman System Diagnosis Estimated Repair Cost Engine Good Transmission Fair-Close to rebuild $2,500.00 Differential Good Exhaust System Good Cooling System Good Brakes Fair-all brakes in lyr $600.00 Tires Good Steering Good Suspension Fair-Rear Springs-weak $900.00 HVAC Good Electrical Good Body/Frame Fair-Rusty-Refurbish/Paint $3,000.00 Interior Fair-Dr Seat, headliner torn $1,000.00 Other Total Estimated Repair Cost 11111111111111M $8,000.00 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. viu EXHIBIT B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Unit#4514 Assigned Dept. /Div. Public Works/Water Year: 2005-Purch 2004 Make: Ford Model: Excursion Mileage: 70,142 Date of Evaluation: 2/7/17 Performed By: Jim Breitzman Ratings: Unit age: 13 Base Policy Age: 12 Points: 3 Milea2e/Hrs: 70,142 Base Policy Mileage/Hrs: 50,000 Points: 4 Maintenance Cost: Repair and Maintenance Cost: $ 13,203 - Purchase Price: $ 29,206 Repair and Maintenance Percentage of Purchase Price: 45 % Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 8,000 - Current Book Value: $ 6,000 Repair Cost Percentage of Current Book Value: 133 % Points: 4 Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 64,732 ITotal Points: 15 Less Salvage Value $ 6,000 Net Lifetime Costs $ 58,732 Divided by Milea e/Hours 70,142 Operating Cost Per Mile/Hour $ .84 Comments and other considerations: This vehicle has operated 70,142 miles which has well exceeded our normal base service. Superintendent's recommendation: This vehicle has well exceeded its life expectancy (15 points) and major repairs will be needed if service life is extended any longer based on condition. Total Point Evaluation: A point total equaling or exceeding eleven(11)indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. Vill EXHIBIT C Village of Mount Prospect February 2017 Vehicle/Equipment Life Cycle Cost Analysis Vehicle/Equipment Number - 2743 (2005 Ford E-350 Van) Total Ownership Costs Life Cycle Costs —A— Total R&M 0 Total Fuel ■ -Market Value $70,000.00 $71,661.00 $60,000.00 $50,000.00 $40,000.00 $30,000.00 $25,723.00 $20,000.00 1,518 00 - $24,120.00 $10,000.00 1 $5,000.00 $0.00 2004 2017 Year Total Ownership Cost - Salvage Value / Mileage = Cost Per Mile to Operate $71,661.00 $5,000.00 92,663 $0.72 Village Board Meeting-February 21,2017 Page 251 of 385 EXHIBIT C Village of Mount Prospect February 2017 Vehicle/Equipment Life Cycle Cost Analysis Vehicle/Equipment Number - 4514 (2005 Ford Excursion) Total Ownership Costs Life Cycle Costs —A— Total R&M 0 Total Fuel ■ -Market Value $70,000.00 $64,732.00 $60,000.00 $50,000.00 $40,000.00 $30,000.00 206.00 $22,323.00 $20,000.00 - � _ _ A$13,203.00 $10,000.00 _ _ _ _ _ $6,000.00 $0.00 2004 2017 Year Total Ownership Cost - Salvage Value / Mileage = Cost Per Mile to Operate $64,732.00 $6,000.00 70,142 $0.84 Village Board Meeting-February 21,2017 Page 252 of 385 �81n / i r l i rvy�r111lrsiWrlirrinr�srrll�,�ir�rruii�iterr, 0 � ��/ 1 1 y 111 � i ii f f l / i i l / r l i f � i / i r l � � 1 fir/ 1 r 1 / l i �r r r i I � l Irl �l 1 rr � r l , �1� 1 ��f l l �l t , �1 , r r 1 , aryl 1 � nIP'- �1 r 1 i art �fllll t //1 Ila VIII 11111111 111111 ! V ls � wo ................ mallook"Ill q , / r s G I �I ItemX.A: RESOLUTION AUTHORIZING THE EXECUTION {}FANINTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE C)FMOUNT PROSPECT AND THE ELK GROVE RUR/\L FIRE PROTECTION DISTRICT Department: Fire Department Information: The Village of Mount Prospect, during 2010, annexed into its corporate boundaries certain territories identified as Lynn Court,Addison Court, Busse Rood. East of Creek. K4o|nno [}hve. Nordic Rood, Carboy Rood, and what is oonnnnon|y known as the United Airlines Property. These annexed properties have been served by the Elk Grove Rural Fire Protection [}ieth(t for fire and EMS response. The [}iethot has o contract with Annehoon Fire and Rescue to provide emergency services to the unincorporated District properties. The Village now has the responsibility to serve these new territories, and the Village is obligated by State Statute to pay the Fire Protection [}iethot o five-year pro-rated tax levy payment for the newly annexed properties. An intergovernmental agreement between the Village of Mount Prospect and the Elk Grove Rural Fire Protection [}iethot was drafted to outline on accelerated payment plan to oeeiet the Fire Protection District in maintaining services to the remaining properties in the Fire Protection District. The payment plan is outlined in Section of the agreement. The Elk Grove Rural Fire Protection [}iethot and the Mount Prospect Fire Department have o euooeeefu| relationship with shared services including mutual aid emergency response. Section 3 outlines that the ViUoge, through the Fire [}eportnnent, will continue to provide continuing education to the Fire Protection District Paramedics. In return. the Fire Protection District will continue to provide mutual aid to the Village under an existing agreement between the two parties as stated in Section 4. Section 5 outlines o collaboration between the Fire Protection [}iethot and the Village; both parties agree to work together in good faith to establish o long-term plan to provide fire protection services to the Unincorporated Areas. The plan ehoU be created by the end of the second year of the agreement. The Mount Prospect Fire Department Fire Chief and the Fire Chief of American Fire and Rescue have begun the process of outlining three options to present to the District Board members as requested by the District President. All parties are committed to working together to provide the most effective and efficient service to both the Mount Prospect and Fire [}ieth(t Communities. This agreement creates o short-term agreement to prepare for the future provisions to provide fire protection services to the Unincorporated Areas. 1. Authorize the execution of an intergovernmental agreement between the Village of Mount Prospect and the Elk Grove Rural Fire Protection District. 2. Adhere to State of Illinois statute's mandated five year payment plan ofcollected tax levy funds to the Elk Grove Rural Fire Protection District for recently annexed unincorporated property. 3. Discretion ofthe Village Board Village Board Meeting February o1.0017 Page onoo,oan nugget impact: The agreement includes an accelerated three-year tax levy payment plan to the Fire Protection District for assistance in maintaining service to the remaining properties within its jurisdiction. First Year: $ 665,427 Second Year: $ 665,426 Third Year: $ 665,426 Recommendation: Staff recommends accepting the Intergovernmental Agreement as presented. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload File Name Date D IGA Exhibit 2/15/2017 Village_of_Mt_Prospect_IGA_for_VMP_and_Elk_Grove_Fire_Protection_District.pdf D Resolution Cover 2/15/2017 elkgroveruralfireprotection.pdf EGFPD Memo Village Board Meeting-February 21,2017 Page 257 of 385 INTERGOVERNMENTAL AGREEMENT Between the Village of Mount Prospect And the Elk Grove Rural Fire Protection District This Intergovernmental Agreement (the "Agreement") is made and entered into this day of , 2017 by and between the Village of Mount Prospect (the "Village"), a body politic and corporate of the State of Illinois and the Elk Grove Rural Fire Protection District, a unit of local government (hereinafter referred to as the "Fire Protection District"). The Village and the Fire Protection District are sometimes collectively referred to as the"Parties." RECITALS WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, the Village and the Fire Protection District are units of government within the meaning of the Constitution of the State of Illinois, 1970, Article VII, Section 10, having the power and authority to enter into an intergovernmental agreement; and WHEREAS, the Village, during 2016, has annexed into its corporate boundaries certain territories identified as the Lynn Court, Addison Court, Busse Road, East of Creek, Malmo Drive and Nordic Road and Carboy Road properties (the "Annexation Properties"); and WHEREAS, the Village, during 2017, has annexed into its corporate boundaries certain territories identified as the"United Airlines Properties;" and WHEREAS, the Village now has responsibility for providing fire protection services to the Annexation Properties; and WHEREAS, the Fire Protection District has responsibility for providing fire protection services to the unincorporated areas (the "Unincorporated Areas") within its jurisdiction; and WHEREAS, the Village is committed to assisting the Fire Protection District with its obligation to provide fire protection services to the Unincorporated Areas during the next three years; and WHEREAS, the Village and the Fire Protection District desire to work together to determine the most effective means for the providing fire protection services to the Unincorporated Areas beyond the next three years; and WHEREAS, the Village and the Fire Protection District find it in their interests to establish an agreement related to the future provision of fire protection services in the Unincorporated Areas; and 1 Village Board Meeting-February 21,2017 Page 258 of 385 NOW, THEREFORE, in consideration of the promises, covenants, terms and conditions set forth in this Agreement, the Parties hereto agree as follows: Section 1. Incorporation of Recitals. The above recitals are incorporated into this Agreement as if fully set forth herein. Section 2. Village Payments to the Fire Protection District. The Fire Protection District currently contracts with American Fire and Rescue for the provision of fire protection and emergency medical services. The Fire Protection District imposes a statutory levy on property within its jurisdiction in order to pay American Fire and Rescue for its services. The Village acknowledges that bringing the Annexation Properties within its corporate boundaries reduces the funds the Fire Protection District can raise through the statutory levy. In order assist the Fire Protection District in maintaining the services of American Fire and Rescue during the next three years, the Village agrees to pay to the Fire Protection District the following amounts that reflect estimated levy payments: 2.1. The following three-year payment schedule reflects estimated levy payments for the Annexation Properties: First Year: $522,471.00 Second Year: $522,471.00 Third Year: $522,471.00 Total $1,567,411.00 2.2. The following three-year payment schedule reflects estimated levy payments for the Annexation Properties and the United Airlines properties: First Year: $665,427.00 Second Year: $665,426.00 Third Year: $665,426.00 Total $1,996,279.00 2.3. In the event the Village annexes further Fire Protection District property into its corporate boundaries that reduces the funds the Fire Protection District can raise through the statutory levy, the Village shall make payments for three consecutive years reflecting 100% of estimated levy amount that the Fire Protection District would have raised for each of the three years. 2 Village Board Meeting-February 21,2017 Page 259 of 385 Section 3. Continuing Education of Fire Protection District Paramedics. The Village shall continue providing continuing education for the Fire Protection District paramedics as required by the Northwest Community Hospital system. Section 4. Mutual Aid to the Village. The Fire Protection District shall continue providing mutual aid to the Village pursuant to an existing agreement between the Parties. Section 5. Good Faith Planning for Future Provision of Fire Protection Services to the Unincorporated Areas. The Fire Protection District and the Village agree that during the three year period in which the Village shall make payments to the Fire Protection District reflected in Section 2 above, the Parties and other entities interested in the provision of fire protection services to the Unincorporated Areas — that may include American Fire and Rescue and Elk Grove Village—shall: 5.1. Work together in good faith to establish a long-term fire protection services plan for the Unincorporated Areas (the "Plan"); and 5.2. The Parties further agree that the Plan shall be created and approved by the end of the second year of the three-year schedule set forth in Section 2, above; and 5.3. The Plan shall result in the creation of an Intergovernmental Agreement between the involved parties. Section 6. Agreement Not To Initiate Court Proceedings. In consideration for the payments set forth in Section 2, above, the Fire Protection District agrees that it will not initiate any court proceedings related to the Annexation Properties, to the annexation of the United Airlines properties or to the annexation of any other Fire Protection District territory by the Village in the future when the Village agrees to compensate the Fire Protection District in the manner set forth in Section 2. Section 7. Notices. All notices, requests, demands, and other communications (collectively, "Notices") hereunder shall be in writing and given by (i) established express delivery service which maintains delivery records, (ii) hand delivery, or (iii) certified or registered mail, postage prepaid, return receipt requested, to the parties at the following addresses, or at such other address as the Parties may designate by Notice in the above manner: To Village of Mount Prospect: To Elk Grove Rural Fire Protection District: Village of Mount Prospect Elk Grove Rural Fire Protection District 50 South Emerson Street 1415 East Algonquin Road Mount Prospect, Illinois 60056 Arlington Heights, Illinois 60005 Attn: Village Manager Attn: Board President cc: Fire Chief Notices also may be given by fax or electronic mail, provided the Notice is concurrently given by one of the above methods. Notices are effective upon receipt or upon attempted 3 Village Board Meeting-February 21,2017 Page 260 of 385 delivery if delivery is refused or impossible because of failure to provide a reasonable means for accomplishing delivery. Section 8. General Provisions. 8.1. Governing Law and Venue. This Agreement shall be interpreted under, and governed by, the laws of the State of Illinois. Any claim, suit, action or proceeding brought in connection with this Agreement shall be in the Circuit Court of Cook County and both the Village and the Fire Protection District hereby irrevocably consent to the personal and subject matter jurisdiction of such court and waive any claim that such court does not constitute a convenient and appropriate venue for such claims, suits, actions or proceedings. 8.2. Modification. This Agreement may not be altered, modified or amended except by a written instrument signed by both Parties. Provided, however, the Village and the Fire Protection District agree that provisions required to be inserted in this Agreement by laws, ordinances, rules, regulations or executive orders are deemed inserted whether they appear in this Agreement and that in no event will the failure to insert such provisions prevent the enforcement of this Agreement. 8.3. Entire Agreement. This Agreement constitutes the entire agreement between the Village and the Fire Protection District, merges all discussion between them and supersedes and replaces any and every other prior or contemporaneous agreement, negotiation, understanding, commitments and writings with respect to such subject matter hereof. 8.4. Severability. If any provision of this Agreement shall be declared invalid for any reason, such invalidation shall not affect any other provisions of this Agreement which can be given effect without the invalid provision and to that extent, the provisions of this Agreement are severable. IN WITNESS WHEREOF, the Village and the Fire Protection District have caused this Agreement to be executed by their respective officials on the dates as shown. EXECUTED BY THE VILLAGE OF EXECUTED BY THE ELK GROVE MOUNT PROSPECT RURAL FIRE PROTECTION DISTRICT Arlene A. Juracek Jim Jablonski Village President Elk Grove Rural Fire Protection District President, Board of Trustees This day of , 2017 This day of , 2017 ATTEST: ATTEST: Deputy Village Clerk 4 Village Board Meeting-February 21,2017 Page 261 of 385 RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE ELK GROVE RURAL FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT WHEREAS, this Intergovernmental Agreement (the "Agreement") is made and entered into by and between the Elk Grove Rural Fire Protection District (the "Fire Protection District") and the Village of Mount Prospect (the "Village"); and WHEREAS, both the 1970 Illinois Constitution (Article VII, Section 10) and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) authorize and encourage intergovernmental cooperation; and WHEREAS, the Village, during 2016, has annexed into its corporate boundaries certain territories identified as the Lynn Court, Addison Court, Busse Road, East of Creek, Malmo Drive and Nordic Road and Carboy Road properties (the "Annexation Properties"); and WHEREAS, the Village, during 2017, has annexed into its corporate boundaries certain territories identified as the "United Airlines Properties;" and WHERAS, the Village now has the responsibility for providing fire protection services to the Annexation Properties; and WHEREAS, the Fire Protection District has responsibility for providing fire protection services to the unincorporated areas (the "Unincorporated Areas") within its jurisdiction; and WHEREAS, the Village is committed to assisting the Fire Protection District with its obligation to provide fire protection services to the Unincorporated Areas during the next three years; and WHEREAS, the Village and the Fire Protection District desire to work together to determine the most effective means for providing fire protection services to the Unincorporated Areas beyond the next three years; and WHEREAS, the Village and the Fire Protection District find it in their interests to establish an agreement related to the future provision of fire protection services in the Unincorporated Areas. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS PURSUANT TO ARTICLE VII SECTION 10 OF THE 1970 CONSTITUTION OF THE STATE OF ILLINOIS AND THE INTERGOVERNMENTAL COOPERATION ACT, 5 ILCS 220/1 ET.SEQ: SECTION ONE: The Board of Trustees do hereby authorize the Village of Mount Prospect to enter into an Intergovernmental Agreement between the Elk Grove Rural Fire Protection Village Board Meeting-February 21,2017 Page 262 of 385 District and the Village of Mount Prospect, a copy of which is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES- NAYS- PASSED YES:NAYS:PASSED and APPROVED this 21St day of February, 2017. Arlene A. Juracek Mayor ATTEST: Karen M. Agoranos Deputy Village Clerk Village Board Meeting-February 21,2017 Page 263 of 385 ltemX. B': 1st reading OfANORDINANCE ANNEXING CERTAIN PROPERTY INTO THE VILLAGE OFMOUNT PROSPECT (BIRCH MANOR CONDOMINIUMS) Department:Community Development Information: The Village is pursuing the annexation of the Birch Manor condominiums that are located in unincorporated Cook County. The property is surrounded by incorporated onaoe ofthe Village. The Village has notified all property owners impacted by this action and all public agencies as required bystate statutes. The subject property is located at the northwest corner of Dempster Street and Linneman Avenue. The 18- acre ponoe| is improved with 288 residential condominium units that are located in eight. 30-unit buildings that encircle o large common area. Amenities include tennis courte, o p|oyground, and basketball and volleyball courts. The Village is pursuing the annexation of this property so that it can provide local services to the owners of these units and to eliminate inefficient service provision by the county to this pocket of unincorporated land. The property adds approximately $4.2 million in new equalized oeeeeeed value to the Village's tax base, thereby reducing the tax burden toother taxpayers inthe Village. Per state statutes, the Village is required to pay the Elk Grove Rural Fina Protection [}iethcf (EGRFP[}) o gradually reduced percentage of the property taxes that they currently receive from the subject properties over the following five years. The Village must pay the EGRFP[} their full levy in year one. 8096 in year two, 0096 in year three, 4096 in year four and 2096 in year five. The Village has negotiated o modified payment schedule that provides the EGRFP[} with these payments over three year period rather than five. The following chart provides on eeUnnote of the required EGRFP[} payment and the amount of property taxes that the Village will receive from the annexation of Birch Manor over that same time period. Birch Manor Year EGFPD Payment Pl[ paid to Village Year#1 $59.431 $50.980 Year#2 $59.431 $50.980 Year#3 $59.431 $50.980 Year#4 $O $50.980 Year#5 $O $50.980 Total $170,293 $204,932 Villagemet . |noddiUon. on open house for all of the condominium owners and residents was held on February 15thotthe ML Prospect Pork[}iethcf'e RecP|exto provide on overview of available services and to answer any questions _-.-^_A ^- 44-_ -___--^.-_ `'L-_ --__ �-..._ .._. .._.. -°__,4_,4 -C_-_- 44-_ r._-___ Village Board Meeting February o1.0017 Page oo4o,oan ICIdLCU LU LIIC dIIIICXdLIUII. lilt: Uptfll IIUUJC Wdo VVCII dLLCIIUCU, dllU ICLJICJCIILdLIVCJ IIUIII LIIC rllldllL;C, Community Development, Public Works, Police, Fire, Human Services and Village Manager's office were on hand to address a wide variety of resident inquiries, such as vehicle stickers, property taxes, emergency services, and rental licensing. Staff from the Mount Prospect Public Library were also in attendance, as the residents of Birch Manor will now have access to library services. Please forward this memorandum and attachments to the Village Board for their consideration at the February 21St Village Board meeting. Staff will be in attendance to answer any questions related to this matter. Altematives: 1. Approve ordinance annexing the subject property into the Village of Mount Prospect. 2. Discretion of the Village Board. Budget Impact: The Village must pay the Elk Grove Rural Fire Protection District$178,293 over a three year period. Recommendation: Staff recommends that the Village Board approve the subject ordinance. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: DEVELOPMENT: Balancing preservation, revitalization, growth, GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload File Name Date D Plat of Backup 2/14/2017 Birch manor Annexation Plat.pdf Annexation Material — — — BirchManor Annexation Backup p 7.p df Public Material 2/16/2017 Birchmanor ublicnoticefeb82017. df Notice Ordianance D -Birch Manor Ordinance 2/17/2017 NOvusVillage_of_Mt_Prospect_Birch_Manor_Annexation_Annexation_ordinance.pdf Annexation Village Board Meeting-February 21,2017 Page 265 of 385 PLA T OF A NNEX4 TION OF BIRCH MANOR TO THE VILLAGE OF /11T PROSPECT OF THAT PART OF THE EAST HALF OF THE SOUTHWEST Q UA R TER OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN L YI N G SOUTH OF THE COMMONWEALTH EDI SON COMPANY RIGHT OF WAY AND LYING NORTH OF THE NORTH RIGHT OF WAY LIME OF DEMPS TER S TREE T EXCEPT THE SOUTH 100 ° 50 100 477. 78 FEET OF THE EAST 66. 00 FEET THEREOF, ALL IN COOK COUNTY, ILLINOIS. I ( IN FEET � 1 inch = 100 ft. I I w I O I cr_ I � Q- WA pF Y oc MPANY RIGHT r o SpN Cp LIJ c� DI0,9-14-302-009 : LTH E / I ONWEAr , CpMM %Li-j OF ,�1r P 0PC o / I X / I � � �1 I E S r J I 08 14 302 006 / c� / / ti r X W LOT 1 / NORTH - C. 144 -11 1 1 ' LINE OF THE SOUTH 477.78 FEET OF THE W 1 2 OF THE SE 4 OF SE N ' I r r U o ' AQ / LOT 2 W I O I � r r O Z O N ti Z O O ti ti Z v LOT 3 LLJ LQ Q W / O I /O \ W W � O Q Q Q N W J W I O J J ti ION IVIS A NS D LOT 4 J I L IN EM � Q 16544 \ N0. 1 r 95 3 A S DOC. aSEPTSEP T. 10 1 D r W RECOR DE , r„ a r � O W O LOT 5 / ti W O ( W^ Z W V , O W r O I f` O / O , � crl J; J Q O LOT 6 W / W � / O C� W J Z Z W cn X / LOT 7 66.00' o X1S l Ll1ul1 T > TH 'DILL GE/OF70/r. PROSPECT o ►�/ T� — SOUTH LINE OF THE SOUTHWEST QUARTER OF SECTION 14-41-11 -DE/=t -- p — o f� o 0 United Airlines Campus 08-23-100-018 Village Board Certificate State of Illinois) S.S. County of Cook) Surveyor's Certificate State of Illinois Approved by the President and Board of Trustees of the Village of ) S.S. Mount Prospect, Cook County, lllinois. County of Lake) Gewalt Hamilton Associates Inc. do hereby certify that we have prepared this By Ordinance Number: plat from official plats and records for the purpose of Annexing the property hereon described to the Village of Mount Prospect, Cook County, Illinois, and that the plat hereon drawn is a correct representation of said property. Dated this ______ day of __________________ A.D. 2017. All distances shown hereon are in feet and decimal parts thereof. Dated this _ a7lh _ day of JANUARY2017. 011111111118%, ----------------------------- , By Gewalt Hamilton Associates, Inc. ���F,•OF•e•.1��/ President Professional Design Firm License No. 184-000922 �•,�?�• •'••o��� Vernon Hills'•:s•� Attest: *? EDWARD Village Clerk � • HEDGE •e�, 9 ,p:�035-003026 ,,�� Edward A. HedgeIllinois .'`F ••, LicenseProfessional Land Expires November 30,eyor 2018 0. 3026 �,/D ............D; COPYRIGHT NOTICE FILE: SHEET NUMBER GFNALT MMILTON This drawing is the property of Gewalt—Hamilton Assoc., Inc. DRAWN BY: EAH GHA PROJECT# and is not to be used for any purpose other than the DATE: 1/18/17 5064.304 ASSOCIATES, I N C. specific project and site named herein, and cannot be 1 reproduced in any manner without the express written 625 Forest Edge Drive ■ Vernon Hills, IL. 60061 permission from Gewalt—Hamilton Associates, Inc. CHECKED BY: JFP SCALE: TEL 847.478.9700 0 FAX 847.478.9701 NO. 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712 W" °{k '+1^Sfreei pVs0n4;6P6 bOOwOfly ALAI 6 OB-14-302-018-1273 a experience,resources C 712 We17Of4f1l0JOr,Street,P6 uYOaM ilf'ovv, C,N4�50�N,I r6, 08-14-302-0101274 lo'compI to The proposed bt w 712 W M".7dP1Pbt%bb'h"r Streei dMBikGk1�pif)Pp70Pc 44664414,16 08-14-302-018-1275 inhprova ants, r{51`i�C 712 W.+i.M1494F1 4Xr Street,VH194t16i6 fl�a"+9'b0+v4,9 116,6�p056 a8 4-302 018-1276 Proposals"are to be sealedl 1 3 0� 712 W 6 ff WIO br Srreet n oui,Y6`Pr0"r84@9ry Prb,4 OR, 08-14-302-018-1277 C emter Redevelopment Situ 712 W #040«410115 reel JVdDlflry 1"x NEp NOO 9„N0�40036 Oe-14-302-018-1278 Mentzer,Community.bevels YOU! 712 W�P50frI6'' y Street 1'+606,13P"OyOHCV,N1., 056ry 08-14-302-018-1280 B-14-302 018-1279 enville,38 258 Manning ASF 71'W.Ulm,61 Street.MOvIl.t"ra4a899x1,44:.6 4 OB 14-302 018 1200 tarter than 1000 a.m.on Ma J 712 W Dent '6Pe street,P441Md 110 dn4e9"vK1u11 NAw 1 0 6 08-14.-302 018 1281 Questions regarding this R1. ks u4ir,rOh ry 2 W,19 7p gOF Street d 14,11 hd 0atH4 CeH4,'84 0. 08-14-302-018-1262 �submitted in writing to Ron 109.9 PAkck 8blY"9 vi.,,- 1,714 714W t fkJ14Get IWWnO l6"Bcwwm t;M.9615 1154= 084-302.0181283 vr.lopmenT'Dlrecfor, Gty G orsor3S2586ykh 3N c-aas sE. 714 W- 9Y'D '4{uw4 5ireeh J^a44b44 d1V 9qb wutf�N,NfRi ,�6 08 14-3020181285 � a eq,than 10.006.It " !IrreCity Council reserves tY 1141W,R61lI PP'HNO SIreal,MaUJO Fl"'0sp4 s 4, IIP 6 N4io a8-14-302 018 1286 or all Proposals oc ant Hart714 W 110h1P496r Street, b14r91 Vs#fd ps{h t,W 6006OB-14-302 O1B 1287heris,irregularrtles or mfor„W,dem Aster Street,Mount{ndORWO( q1n 61056 08-14-302-016-1288 award any contract;or awe, Dated this 8th day of February,'7441+ Michael) Cassudy,Deputy Village Clerk 1 the best interesisoFThe Ciky; yPVI° (s,1Ar&rMVf4tdV PUblishad n Daily Herald F; Pcjpished in Daily Her%ila Fehruary8,2017(4463164) o rr , 9TrT+a0R-468 sT7H lualuAoo ucg NOIZ)IS Q'TV2IAI A-1TVQ ZL 39%fd Village Board Meeting-February 21,2017 Page 268 of 385 AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (722 Dempster Street, 716 West Dempster Street, 718 West Dempster Street, 720 West Dempster Street, 722 West Dempster Street, 724 West Dempster Street, 728 West Dempster Street, 730 West Dempster Street, 732 West Dempster Street, 734 West Dempster Street, 736 West Dempster Street, 738 West Dempster Street, 740 West Dempster Street, 742 West Dempster Street, 744 West Dempster Street, 746 West Dempster Street, 748 West Dempster Street, 750 West Dempster Street, 752 West Dempster Street, 754 West Dempster Street, 756 West Dempster Street, 758 West Dempster Street, 760 West Dempster Street, 762 West Dempster Street, 700 West Dempster Street, 702 West Dempster Street, 704 West Dempster Street, 706 West Dempster Street, 708 West Dempster Street, 710 West Dempster Street, 712 West Dempster Street, 714 West Dempster Street, Mount Prospect, Illinois) WHEREAS, pursuant to Section 7-1-13 of the Illinois Municipal Code (65 ILCS 5/7-1-13), the Village of Mount Prospect ("Village") has the authority to annex property surrounded by the Village, which is less than 60 acres in size; and WHEREAS, pursuant to Section 7-1-13 of the Illinois Municipal Code, notice of the contemplated annexation was published in the Daily Herald, a newspaper of general circulation in the territory hereinafter described, on February 10, 2017; said date being at least ten (10) days prior to passage of this Ordinance; and WHEREAS, notice of the contemplated annexation also was sent by certified mail and hand delivered to each taxpayer of record in the territory hereinafter described on February 3, 2017; and WHEREAS, it is in the best interest of the Village of Mount Prospect that said territory be annexed to and become part of the Village. THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois: SECTION 1: That the findings set forth above are incorporated by reference into this Section 1 as if fully set forth herein. 375248_1 Village Board Meeting-February 21,2017 Page 269 of 385 SECTION 2: That this President and Board of Trustees further find as follows: (a) The territory described in Section 3 of this Ordinance contains less than sixty (60) acres and is wholly bounded by the Village of Mount Prospect. (b) Such territory is not within the corporate limits of any municipality, but is contiguous to the Village of Mount Prospect, Cook County, Illinois, a municipality existing under the laws of the State of Illinois. (c) Notice that the corporate authorities of the Village of Mount Prospect are contemplating the annexation of such territory has been published not less than ten (10) days prior to passage of this Ordinance as required by Section 7-1-13 of the Illinois Municipal Code (65 ILCS 5/7- 1-13). SECTION 3: That the territory is legally described as follows: THAT PART OF THE EAST HALF OF THE SOUTHWEST QUARTER OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN LYING SOUTH OF THE COMMONWEALTH EDISON COMPANY RIGHT OF WAY AND LYING NORTH OF THE NORTH RIGHT OF WAY LINE OF DEMPSTER STREET, EXCEPT THE SOUTH 477.78 FEET OF THE EAST 66.00 FEET THEREOF, ALL IN COOK COUNTY, ILLINOIS. Common Addresses P.I.N.s 722 Dempster Street, Mount Prospect, IL 60056 08-14-302-010-0000 716 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1001 716 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1002 716 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1003 716 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1004 716 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1005 716 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1006 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1007 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1008 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1009 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1010 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1011 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1012 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1013 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1014 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1015 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1016 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1017 718 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1018 375248_1 Village Board Meeting-February 21,2017 Page 270 of 385 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1019 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1020 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1021 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1022 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1023 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1024 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1025 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1026 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1027 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1028 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1029 720 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1030 722 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1031 722 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1032 722 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1033 722 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1034 722 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1035 722 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1036 724 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1037 724 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1038 724 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1039 724 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1040 724 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1041 724 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1042 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1043 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1044 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1045 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1046 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1047 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1048 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1049 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1050 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1051 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1052 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1053 726 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1054 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1055 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1056 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1057 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1058 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1059 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1060 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1061 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1062 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1063 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1064 375248_1 Village Board Meeting-February 21,2017 Page 271 of 385 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1065 728 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1066 730 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1067 730 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1068 730 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1069 730 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1070 730 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1071 730 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1072 732 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1073 732 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1074 732 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1075 732 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1076 732 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1077 732 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1078 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1079 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1080 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1081 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1082 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1083 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1084 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1085 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1086 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1087 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1088 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1089 734 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1090 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1091 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1092 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1093 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1094 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1095 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1096 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1097 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1098 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1099 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1100 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1101 736 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1102 738 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1103 738 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1104 738 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1105 738 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1106 738 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1107 738 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1108 740 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1109 740 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1110 375248_1 Village Board Meeting-February 21,2017 Page 272 of 385 740 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1111 740 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1112 740 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1113 740 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1114 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1115 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1116 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1117 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1118 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1119 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1120 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1121 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1122 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1123 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1124 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1125 742 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1126 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1127 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1128 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1129 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1130 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1131 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1132 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1133 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1134 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1135 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1136 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1137 744 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1138 746 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1139 746 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1140 746 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1141 746 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1142 746 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1143 746 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1144 748 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1145 748 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1146 748 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1147 748 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1148 748 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1149 748 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1150 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1151 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1152 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1153 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1154 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1155 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1156 375248_1 Village Board Meeting-February 21,2017 Page 273 of 385 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1157 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1158 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1159 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1160 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1161 750 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1162 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1163 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1164 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1165 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1166 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1167 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1168 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1169 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1170 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1171 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1172 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1173 752 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1174 754 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1175 754 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1176 754 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1177 754 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1178 754 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1179 754 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1180 756 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1181 756 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1182 756 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1183 756 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1184 756 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1185 756 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1186 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1187 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1188 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1189 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1190 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1191 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1192 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1193 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1194 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1195 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1196 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1197 758 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1198 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1199 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1200 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1201 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1202 375248_1 Village Board Meeting-February 21,2017 Page 274 of 385 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1203 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1204 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1205 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1206 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1207 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1208 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1209 760 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1210 762 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1211 762 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1212 762 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1213 762 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1214 762 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1215 762 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1216 700 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1217 700 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1218 700 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1219 700 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1220 700 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1221 700 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1222 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1223 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1224 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1225 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1226 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1227 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1228 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1229 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1230 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1231 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1232 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1233 702 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1234 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1235 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1236 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1237 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1238 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1239 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1240 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1241 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1242 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1243 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1244 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1245 704 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1246 706 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1247 706 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1248 375248_1 Village Board Meeting-February 21,2017 Page 275 of 385 706 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1249 706 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1250 706 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1251 706 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1252 708 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1253 708 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1254 708 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1255 708 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1256 708 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1257 708 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1258 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1259 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1260 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1261 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1262 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1263 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1264 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1265 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1266 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1267 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1268 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1269 710 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1270 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1271 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1272 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1273 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1274 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1275 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1276 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1277 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1278 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1279 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1280 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1281 712 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1282 714 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1283 714 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1284 714 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1285 714 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1286 714 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1287 714 W. Dempster Street, Mount Prospect, IL 60056 08-14-302-018-1288 Be and the same is hereby annexed to the Village of Mount Prospect, Cook County, Illinois, all in conformance with and as shown on the plats and maps of annexation of 375248_1 Village Board Meeting-February 21,2017 Page 276 of 385 said territory prepared by a registered land surveyor of the State of Illinois, attached hereto and made a part hereof as EXHIBIT A. SECTION 4: That the Village Clerk is hereby and herewith instructed, to promptly record with the Recorder of Deeds of Cook County, Illinois: (a) A copy of this Ordinance certified as correct by the Clerk of said Village of Mount Prospect; and (b) The plats of the land included in this annexation, as required by law, said plats to be attached to the aforesaid certified copy of this Ordinance. And to send a certified copy of this Ordinance, within 30 days of adoption, to the Cook County Election Department/Commission, by certified or registered mail. SECTION 5: The new boundary of the Village of Mount Prospect shall extend to the far side of any adjacent right-of-way, provided said right-of-way is not currently located within the corporate limits of another municipality, and shall include all of every right-of-way within the area annexed hereby. SECTION 6: That this Ordinance shall be in full force and effect upon and after its adoption and approval as required by law. ADOPTED this 21st day of February, 2017, by a roll call vote of the Corporate Authorities as follows: AYES: NAYS: ABSENT: 375248_1 Village Board Meeting-February 21,2017 Page 277 of 385 APPROVED this 21st day of February, 2017, by the President of the Village of Mount Prospect. By: Arlene A. Juracek, Village President ATTEST: Michael J. Cassady, Deputy Village Clerk 375248_1 Village Board Meeting-February 21,2017 Page 278 of 385 'Pill"Ag of'Monlit V"6prl Item XI. A: Motion to authorize GovHR USA to perform a Classification and Compensation Study in an amount not to exceed $31,350. Department:Village Manager's Office Information:. A request of the Village Board's consideration to authorize the approval of a Classification and Compensation Study for non-union positions to be performed by GovHR USA. Staff is seeking to conduct a Classification and Compensation Study to determine if employee pay is appropriate for current labor market, develop a non-union compensation structure and conduct a review of job descriptions. This study will further improve the Village's ability to competitively recruit and retain employees. Human Resources requested proposals from the following companies based on recommendations from colleagues in surrounding communities which had experience with these firms. Firm Cost Estimate GovHR USA (Judy Schmittgens and $20,250 to Joellen Earl) of Northbrook, Illinois $27,750 Arthur J. Gallagher& Company - $28 000 to Compensation Consulting Division of $47:500; Saint Paul, Minnesota John Newton and Associates of $41,000 to Downers Grove, Illinois $47,000; Northern Illinois University (NIU) - Greg Declined Kuhn, Research Associate The Classification and Compensation Study for the Village of Mount Prospect will start with a meeting with the designated representatives from the Village to review the scope of the Study, discuss Study methods and any areas of concern, and to identify comparable communities, benchmark classifications and the Village's pay philosophy with respect to compensation (i.e., 50th percentile, 65th percentile, etc.). GovHR USA will then prepare a salary and benefits survey to send out to the comparable communities. The purpose of this exercise is to obtain information to assure external equity with the municipalities which impact the labor market for Mount Prospect. GovHR USA will summarize the results of the salary survey and use the data to recommend new salary schedules for the non-represented positions. GovHR USA will also prepare an overview of how Mount Prospect's benefits compare to the comparable communities. Village Board Meeting-February 21,2017 Page 279 of 385 GovHR USA will conduct a thorough Job Analysis and there onsultamM interview at least one (1) employee from each of the classifications covered by the Study in order to fully understand current job duties, education and experience requirements, supervisory roles, and other areas used to evaluate and rank all of the positions within the organization. GovHR USA uses a formal evaluation system to compare the relative worth of each job and will develop a new classification plan based upon the requirements of the job, rather than the performance or qualifications of the incumbent. GovHR USA will provide regular progress reports throughout the approximate four (4) month process, and will prepare a draft report summarizing its findings and recommendations approximately twelve (12)weeks into the Study. Following review by designated representatives of Mount Prospect, GovHR U \911 pAepare a report for presentation to Village Management as well as present the report to the Village Board. Alternatives: 1. Authorize GovHR USA to perform the Classification and Compensation Study for the Non- union Employee Groups. 2. Discretion of the Village Board. Budget Impact: The cost of performing the Classification and Compensation Study for the Non-Union Employee Groups is $28,500 ($27,750 for professional fees and $750 for expenses). Staff recommends including a 10% contingency in the Study award to allow for the creation of new job descriptions or updates to existing job descriptions. A 10% contingency added to GovHR Classification and Compensation Study would result in a total of $31,350 (Study: $28,500 + Contingency: $2,850 = Total Proposal: $31,350) Sufficient funds are available in the 2017 Budget. Recommendation: Staff recommends that the Village Board approve the Classification and Compensation Study to be performed by GovHR USA. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name GovHR Contract Backup Material 2/15/2017 GovHR_USA_Contract.pdf Class and Comp Mount Prospecct_- Study Presentation Presentation 2/15/2017 _Class and Comp_Study_Overview_- _2-21-17.pdf Memo Backup Material 2/15/2017 Mount Prospect_- _GovHR_Project_Methodology.pdf - Mount Prospect r.A_:L_ n 14 c inn n-7 RU n-- -- n— at Village Board Meeting-February 21,2017 Page 280 of 385 LI Proposal ' txnlUn L/ID/LU I/ IVIL rrospecL rroposal.pal Village Board Meeting-February 21,2017 Page 281 of 385 GovHRUSA ovTern psU SA CONTRACT BETWEEN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND GOVHR, USA LLC The Village of Mount Prospect, Illinois agrees to have GovHR USA, LLC conduct a Classification and Compensation Study as outlined in GovHR's Proposal dated January 14, 2016. The terms of the Proposal shall be incorporated herein and become a part of this contract. TOTAL PROJECT COST: $28,500 ($27,750 for professional fees and $750 for expenses) plus job descriptions, if desired ($250 each for creation of new job descriptions, $150 each for updates to existing job descriptions.) PAYMENTTERMS: Professional fees will be invoiced as follows:40%of the fees($11,100)will be invoiced upon receipt of the signed contract and due after the initial project meeting, 40% ($11,100) due upon receipt of invoice approximately ten weeks through Study after delivery of the draft findings, and the remaining 20% ($5,500) plus expenses due upon receipt of invoice at the conclusion of the Study. Job descriptions, if any, will be billed upon completion. THE VILLAGE OF MOUNT PROSPECT, ILLINOIS Signature Title Date GOVHR USA, LLC Signature Title Date 630 Dundee Road,Suite 130,Northbrook,IL 60062 Local:847.380.3240 Toll Free:855.68GovHR (855.684.6847) Fax:866.401.3100 GovHRUSA.com Village Board Meeting-Februaryz1 CHJJ E RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING Page 282 of 385 Gilov Hill R u ),A Go Tei psUS,A Village of Mount Prospect, IL Classification and Compensation Study Study Overview - February 630 Dundee Road, Suite 130, Northbrook, IL 60062 Local: 847.380.3240 info@govhrusa.com GovHRUSA.com Village Board Meeting-Fekruary 21,2017 Page 283 of 385 hmi Gov''HR, USA rvTempsUSA ................................................................................................................................................................................................................................................................................................................................................................................................... About Us Meetings, Salary Survey and Job Analysis Salary Survey Analysis Draft and Final Report Preparation - Presentation of Findings What do we need from you . . .? Questions ................................................................................................................................................................................................................................................................................................................................................................................................... Village ard'Leting-February 21,2017 Page 284 of 385 hmi Gov''HR, USA rvTempsUSA About Us ................................................................................................................................................................................................................................................................................................................................................................................................... GovHR USA provides comprehensive executive recruitment, human resources and management consulting services for the public and not-for-profit sectors only. GovHR has a seasoned team of executive recruiters, human resources and management consultants, staffing specialists and professional development experts . The owners have extensive experience in leadership positions in the public sector and in consulting with public sector clients . ................................................................................................................................................................................................................................................................................................................................................................................................... Village areeting-February 21,2017 Page 285 of 385 i Gov''HR, USA GovTempsUSA 0 gs , Sa,'IaU" Suuwey "SIS Y � Kick-off meeting with key village staff to discuss study methods and expectations: Timeline, comparable community selection, salary survey design, pay plan design and Pay Philosophy, Village challenges, c® � Kick-off meeting with staff to explain all aspects of the study and to answer questions. Material is made available to employees prior to the scheduled meeting for review. Distribution of the Job Analysis questionnaire to employees at the kick-off meeting with a comprehensive explanation on how to complete the questionnaire and prepare for the subsequent employee interviews. Village karAleeting-February 21,2017 Page 286 of 385 hmi Gov''HR, USA rvTempsUSA Salary and Benefits Survey &, Analysis Work with Client to secure as many responses as possible - for approximately 40 benchmark classifications. Analyze data and follow-up with respondents to ensure understanding and accuracy of information provided. Prepare individual worksheets for all positions surveyed. Calculate pay plan based on Client specifications. Apply job analysis findings and create proposed Classification and Compensation Plans. Benefits data gathered and comparative analysis conducted - Medical - Paid Leave. ................................................................................................................................................................................................................................................................................................................................................................................................... Village areeting-February 21,2017 Page 287 of 385 hmi Gov''HR, USA rvTempsUSA FinalDraft and Presentation Findings Client initial review of all worksheets - proposed classification and compensation plan findings . Upon approval of proposed worksheets - draft report is written and transmitted to Village for review and dissemination to stakeholders . Presentations (2) are made onsite to explain report findings, answer questions and discuss possible revisions . Final Report is written and transmitted to Village. ................................................................................................................................................................................................................................................................................................................................................................................................... Village karAAeeting-February 21,2017 Page 288 of 385 hmi Gov''HR, USA rvTempsUSA What do we need from you ?e . . . Key contact person - project team. Documents: job descriptions, organizational charts, relevant policies for manuals. Assistance in scheduling kick-off meeting. Office space/conference rooms for employees interviews. Assistance in scheduling employees interviews. Access to office equipment while on site. Assistance from Client on salary survey dissemination and follow-up. Assistance in disseminating draft and final reports. ..............77.................................................................................................................................................................................................................................................................................................................................................................................... Village arZeeting-February 21,2017 Page 289 of 385 Gilov Hill R u ),A Go Tei psUS,A Village of Mount Prospect, IL Classification and Compensation Study Questions?. 630 Dundee Road, Suite 130, Northbrook, IL 60062 Local: 847.380.3240 info@govhrusa.com GovHRUSA.com Village Board Meeting-Fe ruary 21,2017 Page 290 of 385 Mi USA GovTempsUSA MEMORANDUM To: Joan Bokina, Human Resources Director From: Joellen C. Earl, Chief Executive Officer, GovHR USA Date: February 14, 2017 Re: Summary of the Classification and Compensation Study Methodology GovHR USA's (GovHR) methodology to conduct the Classification and Compensation Study for the Village of Mount Prospect will start with a meeting with the designated representatives from the Village to review the scope of the Study, discuss Study methods and any areas of concern, and to identify comparable communities, benchmark classifications and the Village's pay philosophy with respect to compensation (i.e., 50th percentile,65th percentile,etc.). GovHR will then prepare a salary and benefits survey to send out to the comparable communities.The purpose of this exercise is to obtain information to assure external equity with the municipalities which impact the labor market for Mount Prospect. GovHR will summarize the results of the salary survey and use the data to recommend new salary schedules for the non-represented positions. GovHR will also prepare an overview of how Mount Prospect's benefits compare to the comparable communities. Ms. Earl will return to Mount Prospect shortly after the initial meeting to conduct a kickoff meeting with the employees.The purpose of this meeting will be to explain the goals of the Study and to hand out the Job Analysis Questionnaire (JAQ) forms. Once the forms are completed, reviewed by supervisors,and returned to GovHR,the Consultant Team will arrive to interview at least one employee from each of the classifications covered by the Study, in order to fully understand current job duties, education and experience requirements, supervisory roles, and other areas used to evaluate and rank all of the positions within the organization. GovHR uses a formal evaluation system to compare the relative worth of each job and will develop a new classification plan based upon the requirements of the job, rather than the performance or qualifications of the incumbent. GovHR will provide regular progress reports throughout the approximate 4-month process, and will prepare a draft report summarizing its findings and recommendations approximately 12 weeks into the Study. Following review by designated representatives of Mount Prospect, GovHR will prepare a report for presentation to Village Management and present the report to the Board of Trustees. 630 Dundee Road,Suite 130,Northbrook,IL 60062 Local:847.380.3240 Toll Free:855.68GovHR (855.684.6847) Fax:866.401.3100 GovHRUSA.com Village Board Meeting-February ,C�61�E RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING Page 291 of 385 GovHR USA Voorhees Associates GovTempsUSA VILLAGE OF MOUNT PROSPECT, ILLINOIS Proposal for a Classification and Compensation Study January 14, 2016 INTRODUCTION GovHR USA, LLC ("GovHR") is a public sector management consulting firm specializing in executive recruitment and management consulting. Ms. Joellen C. Earl, Co-Owner of GovHR, would be the principal contact person on this project and is authorized to execute a contract for the proposed services. Her contact information is as follows: Joellen C. Earl jearl@govhrusa.com Telephone 847-380-3283 Facsimile 866-803-1500 It is a pleasure for GovHR to provide the Village of Mount Prospect with this Proposal for a Classification and Compensation Study for the 80 classified positions in the organization. GovHR has one of the most experienced professional staffs of any comparable public management consulting firm and our consultants have extensive experience with classification and pay plan work. FIRM EXPERIENCE AND QUALIFICATIONS GovHR provides service to jurisdictions and agencies in a variety of contemporary issues, providing management, financial, and human resources assistance. All services are provided solely for public jurisdictions and not-for-profit entities. Our organization has a staff of twenty-three consultants. The company was formed as Voorhees Associates in 2009; however, most of our consultants also worked together previously at The PAR Group. The PAR Group was a public sector management consulting firm in business for over 30 years. Our proposed project team not only has years of experience in the personnel field, but are also experienced administrators and consultants in the public sector. The consulting team assigned to perform the Village of Mount Prospect assignment will be conducted by members of GovHR's regular, permanent staff. Ms. Joellen Earl will serve as Project Manager, and Ms. Judith Schmittgens, Ms. Alice Bieszczat, Mr. Lee Szymborski, Mr. Terry Porter and Mr. Joe DeLopez may assist Ms. Earl in data gathering and analysis and employee interviews. Biographies for each of the consultants are attached to this Proposal. In the past five years, the following Classification and Compensation Studies have been completed by the Village Board Meeting-February 21,2017 Page 292 of 385 o" USA page 2 Vaonc—Assa¢iatms Gavdm.mps1JM Consultants, either as members of Voorhees Associates or GovHR: Baraboo District Ambulance Service, Wisconsin Berlin, Wisconsin Brookfield, Illinois Chicago Metropolitan Agency for Planning Crest Hill, Illinois Cross Plains,Wisconsin Deer Park, Illinois Dixon, Illinois Evansville, Wisconsin Franklin, Wisconsin Franklin Park, Illinois Hainesville, Illinois Hanover Park, Illinois Highland Park Park District, Highland Park, Illinois Lemont, Illinois Lodi,Wisconsin Lodi Utilities,Wisconsin Morton, Illinois Munster, Indiana New Lenox, Illinois Northbrook Park District, Northbrook, Illinois Oregon, Illinois Park District of Oak Park, Oak Park, Illinois Park District of Highland Park, Illinois River Forest, Illinois Richton Park, Illinois Roselle, Illinois Romeoville, Illinois Southborough, Massachusetts Sterling, Illinois Villa Park, Illinois Waukesha,Wisconsin Westmont, Illinois Wood Dale Park District,Wood Dale, Illinois All of these studies included the use of public sector salary data. Several of them included private sector data. All studies included the following recommendations: • New classification and compensation plans, assuring internal equity. • Recommendations for job title changes where appropriate. • Recommendations on how to deal with specific problems that arose during the course of the study(i.e., compression issues, internal equity issues, market discrepancy issues, etc.) • Pay plans that were tied to performance. 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 293 of 385 o" USA page 3 Vaonc—Assa¢iatms Gavdm.mps1JM CURRENT WORK Members of the Study Team are currently involved in active Classification and/or Compensation Studies with: • Burlington, Iowa • Franklin, Wisconsin • Glencoe, Illinois • Machesney Park, Illinois • New Berlin, Wisconsin • Niles, Illinois • Westmont, Illinois Additional Studies and a complete list of clients for the past five years are included on our website at www.govhrusa.com. SCOPE OF WORK/APPROACH AND METHODS USED TO PERFORM THE PROJECT The Village of Mount Prospect would like a comprehensive review and update of its current classification and compensation system, to enable it to competitively recruit and retain highly qualified employees with a compensation strategy that is fair and competitive, while also meeting budgetary restrictions. To accomplish this, GovHR will perform the following steps (listed in the order that the work will be performed). Please note, we have specified several areas where we will need the Village's input/assistance. I. Meetings, Salary Survey,Job Analysis. DELIVERABLE: Start Up Documents DELIVERABLE: Job Analysis Questionnaire Form • Study preparation and proiect/employee meetings(1"trip). Meet with Village of Mount Prospect representatives to discuss study methods, review organization charts, personnel rules and regulations, and the current classification and pay plans. Determine problem areas, answer questions, and review the scope and schedule of work. GovHR will require copies of any and all pay plans, the current personnel manual, union contracts and any other relevant information related to salaries in advance to make for a more productive initial meeting. During this same visit, the consultants will meet with employees to explain the scope of the project and distribute Job Analysis Questionnaire (JAQ) forms. GovHR understands that many employees have not participated in this type of process before, and we take the time to carefully explain the purpose of the project to the employees and to answer any questions they may have. If any of the employees are not available when these first meetings are held, they can view a video presentation of the meeting. Employees will then be allowed two (2) weeks to complete the questionnaire. The 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 294 of 385 o" USA page 4 Vaonc—Assa¢iatms Gavdm.mps1JM questionnaires will also be reviewed by each employee's supervisor and returned to GovHR within three (3)weeks of distribution. • Establishing comparables. DELIVERABLE: Group of Comparable Communities Working with Village staff, and using our broad based cohort methodology, determine a logical survey sample of"like" municipalities that impact the compensation market for the Village. In selecting public employers, we normally use criteria such as number of employees, population served, EAV, budget size, proximity, etc.,the purpose of which is to select jurisdictions that are most comparable to the Village of Mount Prospect. Prepare and send out salary and benefits surveys. DELIVERABLE: Salary and Benefits Survey Design and send out the salary and benefit surveys (under Village letterhead) to gather salary data for benchmark classifications in the comparable communities. To accomplish this, the Consulting Team will work with Village representatives to select about 30 benchmark classifications from the Village's 80 classifications covered in the Study. These classifications will be chosen on the criteria of those that are most common in all communities and that cover all the various pay grades in Mount Prospect. In addition to job titles, brief position descriptions are included in the salary survey to make sure we are receiving salary data for "like" positions in the comparable communities. Note: While GovHR will prepare all the materials to be sent out for the salary and benefit surveys, we have found that sending out the survey under the client's letterhead generates a better/faster response from the survey respondents than when it is sent out under our letterhead/name. In addition, the Village may be asked to make one follow up contact to those municipalities that do not initially respond to the survey request. • Job evaluation analysis and establishment of job classification system (2nd trip). DELIVERABLE: New Classification Plan Upon return of the JAQs by the Village, GovHR will perform the following: ➢ Read each JAQ(up to 131) and corresponding Job Description (80), in their entirety. ➢ Personally interview at least one (1) employee from each job classification to further understand the scope of their job and determine their exempt/non-exempt status. ➢ Apply a measurement system of job evaluation factors, using nine (9) main factors used in our job evaluation instrument in order to evaluate the internal/comparable worth of each job classification. Upon completion of the job evaluation measurements, a new Classification Plan will be developed. It is important to emphasize that the job, not the qualifications or performance of the incumbents, is being evaluated. Part of this process will include the evaluation of current job titles and the recommendation for any changes to same, assuring that the job title and related recommended pay range matches what the employee is actually doing. Note: A formal job evaluation system, such as the one utilized by GovHR, is an attempt to objectify the reasons that jobs are compensated differently. Most compensation practitioners 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 295 of 385 o" USA page 5 Vaonc—Assa¢iatms Gavdm.mps1JM agree that three (3) basic factors are important in determining compensation. These are: (1) skills required; (2) responsibility; and (3) working conditions. The Equal Employment Opportunity Commission recognizes these three (3) basic factors, along with seniority and performance, as valid determinants of compensation. The nine (9) factors used by GovHR are essentially subdivisions of the first three (3) factors mentioned above. In addition, it is GovHR's practice that, under Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and the Age Discrimination of Employment Act (ADEA), it is illegal to discriminate in any aspect of employment. GovHR will not use discriminatory practices on the basis of race, color, religion, sex, national origin, disability, or age when performing a classification analysis. Decisions and recommendations will not be based on stereotypes or assumptions about the abilities, traits, or performance of individuals of a certain sex, race, age, religion, or ethnic group, or individuals with disabilities. ➢ Determine exempt/non-exempt status of all classifications. ➢ Based on the results of the job evaluation process outlined above, assign all classifications to skill levels. Note: Logical breaks in the continuum of points determine the skill levels used for determining the classification system. For example, skill level 1 might contain jobs that scored between 185 and 200 points, skill level 2 between 205 and 220 points, and so on. ➢ Review the results of the job evaluation exercise with Village representatives, and revise as necessary. II. Salary and Benefit Survey Analysis. DELIVERABLE: Salary Survey Data DELIVERABLE: Benefit Survey Data DELIVERABLE: New Salary Schedules The following steps will be included in this component of the Study: • Tabulate, summarize, and analyze comparative compensation information obtained through the surveys. Our pay tabulations compare the Village's salaries for the surveyed positions, with the average minimum and the average maximum of the survey data for each surveyed class, when possible. Data is displayed for each jurisdiction on each class and summarized in an overall table. This data is analyzed to determine the percentage difference between the Village's present pay for each class and the survey data. • Using the data from the salary surveys, the consultants will work with the Village to determine Mount Prospect's policy with respect to compensation (i.e., 50th percentile; 75th percentile, etc.). Once this is determined, the Consultants will use the salary survey data to develop and recommend new salary schedules for the Village's 80 classifications. This process will include a recommendation regarding how employees are inserted into the new plan and how they move through the proposed pay plan (either via a merit system or defined merit increment plan), with recommendations for a specific performance oriented program with respect to salary advancement through the new salary ranges. The salary schedules will outline what the specific percentages are between ranges and grades. Note: GovHR always recommends that there be a merit component associated with the granting of wage adjustments and a recommendation for this will be included in the Village's report. 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 296 of 385 o" IDSA page 6 Vaonc—Assa¢iatms Gavdm.mps1JM • Tabulate, summarize, and analyze comparative benefit information obtained through the survey. Make suggestions and recommendations where Village benefits are inconsistent with the survey group. III. Progress Reports(3rd Trip) The Consultants will make regular progress reports to the Village as requested, particularly at critical points in the Study. Additionally, the Project Manager will meet with key City staff, including department heads and other designated project representatives, to review the results of the job evaluation exercise and the proposed new salary schedules. IV. Draft and Final Report Preparation. DELIVERABLE: Draft and Final Report A draft report will be prepared by the consultants and sent electronically to the Village that includes: ➢ an Executive Summary highlighting the overall scope of the Study and the general observations, outcomes and recommendations contained within the Report; ➢ a summary of all aspects of the Study, including recommendations, methods and guidelines for achieving the overall aspects of the Study as well as recommendations for annual maintenance and review of the new plans; ➢ pay range options that are consistent with the Village's pay policy, outlining the pros and cons of each option; ➢ assignment of each position to an appropriate classification and pay grade based on internal equity and marketplace considerations; ➢ recommendations on keeping the plan current, equitable and up to date over the next ten years. • Once the Village representatives return review comments, a final report (1 hard copy and one electronic copy for reproduction)will be prepared and sent to the Village. V. Presentation of Findings(4th Trip). Make a presentation of findings to Village management detailing the final results of the Study. The final report will include a procedure manual and appropriate forms for Human Resources staff and/or supervisors to maintain the recommended classification and pay plan(s). VI. Job Description Update: If the Village determines that they want their job descriptions updated or any new job descriptions created, GovHR will do so as requested (see Cost of Services below for fee schedule). Alternatively, GovHR will make recommendations for updates to the Village's current job descriptions. 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 297 of 385 o" USA page 7 Vaonc­Assa¢iatms Gavdm.mps1JM PROPOSED TIMELINE GovHR is available to start this project within two weeks of acceptance of its proposal. A Study of this size would normally take about 120 days. This timetable is, however, contingent upon the timely response from the comparable municipalities supplying the salary data, as well as the timely response of the Village of Mount Prospect employees in returning the JAQs. Any delays in receipt of these pieces of information are beyond the control of GovHR and will lengthen the completion of the report. The following is a detailed breakdown of the work schedule: • Week 1 to 2: Meet with Human Resources representatives to discuss Study methodology and expectations; meet with employees to hand out JAQs and explain the purpose of the Study and the process; prepare and distribute salary and benefit surveys to comparable communities. • Week 3 to 4: Return of JAQs and salary surveys. • Week 5 and 6: Reading of JAQs and job descriptions. • Week 7: Return with Consultant Team to interview employees. • Week 8 and 9: Analyze data; prepare new classification and compensation plans. • Week 10: Send draft findings to Mount Prospect. • Week 11: Meet with key Village representatives to review preliminary findings. • Week 12 to 13: Prepare Draft Report and send to Mount Prospect. • Week 14: Get return comments from Mount Prospect. • Week 15: Prepare Final Report. • Week 16: Present Report to Human Resources Committee and Village Management. • Updating of job descriptions—done as requested. GovHR prides itself in adhering to this time frame. Our past clients will confirm our diligence in delivering our report and other deliverables on time. REFERENCES AND CONTACT INFORMATION Village of Richton Park, Illinois Staffing Assessment, Classification and Compensation Study and Job Description Updates Contact:Jill Norris, Assistant to the Village Manager jnorris@richtonpark.org Telephone: (708)481-8950 Village of Villa Park, Illinois Classification and Compensation Study Contact: Rich J. Keehner,Jr., Village Manager rkeehnerir@invillapark.com Telephone: (630) 592-6051 City of West Bend,Wisconsin Compensation and Classification Study;Job Description Re-Write; New Performance Evaluation System Contact: Steve Volkert, Asst. Administrator—HR Director Telephone: (262) 335-5107 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 298 of 385 o" IDSA page 8 Vaonc­Assa¢iatms Gavdm.mps1JM Village of Roselle, Illinois Job Description Re-Write; New Performance Evaluation System Contact:Jason Bielawski,Assistant Village Administrator JBielawski@roselleJI.us Telephone: (630)671-2810 COST OF SERVICES The cost of the services described in our proposal is based on the time of our professional and support staff to complete it, as well as travel/transportation costs and miscellaneous expenses such as report reproduction, postage and supply expenses. We estimate the maximum cost of the project on the basis of the above factors and propose a not-to-exceed fee inclusive of expenses. It is expected that the Village will provide office and/or conference room space, access to a telephone, and photocopying/printing support while our staff is in residence. In keeping with the above statement of our usual practices, we estimate the fee for the entire study to be $28,500 ($27,750 for professional fees and $750 for expenses) and will agree to complete the study for this fixed fee of $28,500, plus Job Description Updates and other Optional Services — see below. We have listed the cost of our professional fee for each study component below. Payment will be due as follows: 40% of the professional fees ($11,100) will be due at the time the contract is signed; 40% ($11,100) approximately 9 weeks after the project begins, upon the delivery of the preliminary findings, and the remaining 20% ($5,550) plus expenses will be billed after the Study is completed. Invoices will be sent to the Village and are payable within 30 days of receipt, after which a 2% monthly interest charge will accrue. If the Village requests Job description updates, a separate invoice will be sent after they are completed. Hour Study Phase Breakdown Breakdown Cost I. Meetings,Salary and Benefit Survey,Job Analysis Study preparation and project/employee meetings (1"trip) 4 hours $500 Establishing comparables 8 hours $1,000 Prepare and send out salary and benefit surveys 12 hours $1,500 Job evaluation analysis and establishment of job classification system (2nd trip) ➢ reading of 131 JAQs/80 JDs 16 hours $2,000 ➢ employee interviews (2nd trip) 68 hours $8,500 ➢ analyzing data and establishing classes 16 hours $2,000 ➢ assigning of skill levels 8 hours $1,000 ➢ determination of exempt vs. nonexempt status 8 hours $1,000 ➢ review and evaluation of preliminary analysis with Village 12 hours $1,500 representatives II. Salary and Benefit Survey Analysis Analyzing salary survey data 24 hours $3,000 Establishing new salary schedules 12 hours $1,500 630 Dundee Road,Suite 130 1 Northbrook I Illinois 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 299 of 385 o" USA page 9 Vaonc­Assa¢iatms Gavdm.mps1J5A Analyzing benefit survey data 8 hours $1,000 III. Meet with Village Representatives to Review Final Draft of 4 hours $500 Preliminary Analysis IV. Draft and Final Report Preparation Writing draft report 16 hours $2,000 Final report 4 hours $500 IV. Presentation of Findings(4th trip) 2 hours $250 PROJECT HOUR AND COST TOTAL 222 Hours $27,750 plus expenses NOTE: If the Village of Mount Prospect accepts our proposal for this project, GovHR will for one (1) year from the date of the signature of this agreement, provide support services at no additional cost. This will include any telephone communication necessary by the staff with regard to any questions concerning the report. OPTIONAL SERVICES/EXPENSES: Progress Reports — It is customary to have periodic telephone conversations throughout the Study to give progress reports. There will be no charge for these periodic telephone updates. Additional Site Visits—If the Village chooses to have the Consultants make an additional on-site visit to present the findings of the Study to the Village employees, or any other additional on-site visits, there would be an additional cost of$500 for professional fees and expenses per visit. Job Descriptions— Updates to existing job descriptions cost$150.00 each; new job descriptions, if needed, cost $250.00 each.The job descriptions are done after the rest of the Study is complete, and are billed separately. This quote is good for a period of six months from the date of the Proposal, after which prices may increase. CONCLUDING REMARKS In closing, GovHR is a public sector management consulting firm devoted to assisting only public sector entities. We believe that the team assembled for conducting the proposed study for the Village of Mount Prospect is of the highest caliber and qualifications. GovHR appreciates your consideration of this Proposal and looks forward to the opportunity to work again with the Village of Mount Prospect. Sincerely, Joellen C. Earl Co-Owner GovHR USA, LLC Attachment: Proposed Project Team Biographies 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 300 of 385 o" USA page 10 Vaonc­Assa¢iatms Gavdm.mps1J5A APPENDIX - CONSULTANT BIOGRAPHIES Joellen C. Earl Co-Owner,GovHR USA, LLC President/Co-owner—GovTempsUSA Joellen Earl is the Co-Owner of GovHR USA, LLC, a company that combines Voorhees Associates, LLC and GovTempsUSA, LLC. GovHR USA focuses on recruitment, interim staffing, management and human resources consulting and professional development. Prior to creating GovHR USA, Ms. Earl founded GovTempsUSA along with Ms. Heidi Voorhees. She has managed the day-to-day operations of the interim staffing firm since its inception in 2011 and has overseen numerous human resources studies, recruitments and related projects. Ms. Earl is currently serving as the Project Manager on several Classification and Compensation Studies, including in Glencoe, Westmont, Machesney Park, and the Park District of Highland Park, and in Wisconsin in Franklin and in New Berlin. She recently finished Studies in Waukesha, Cross Plains, and Lodi, Wisconsin, in Dixon and Sterling (joint study), Franklin Park and Romeoville, Illinois, and in Southborough, Massachusetts. Ms. Earl is currently serving as the Project Manager on several Classification and Compensation Studies, including in Westmont, the Park District of Highland Park, and a joint study for Dixon and Sterling, Illinois; and in Wisconsin in Franklin, Waukesha, New Berlin and Waupaca. She recently finished Studies in Cross Plains and Lodi, Wisconsin, in Franklin Park and Romeoville, Illinois, and in Southborough, Massachusetts. Ms. Earl is regarded for the commitment and dedication she has shown in her service to local government over her twenty-four year career. She is a seasoned manager, with expertise in public sector human resources management. She has worked in three states: Massachusetts, North Carolina and Illinois; and in six jurisdictions, with populations ranging from 15,000 to 150,000: Holden, Northborough, Yarmouth and Barnstable, Massachusetts; Catawba County, North Carolina; and Evanston, Illinois. She has held positions from Human Resources Director and Administrative Services Director to Assistant Town Manager and Assistant County Manager. Ms. Earl has worked in forms of government ranging from Open Town Meeting to Council-Manager and has supervised all municipal and county departments ranging from Public Safety and Public Works to Mental Health and Social Services. One of Ms. Earl's significant abilities is to think and act strategically. She has the proven ability to start with a conceptual idea, identify stakeholders, develop a scope of work, supervise the agreed upon process, and deliver desired outcomes. In addition, she is adept at assessing service delivery, identifying efficiencies and areas of opportunities and implementing recommendations. In Evanston, she took a newly formed department of Administrative Services and improved operations in all areas: Finance, Human Resources, Information Technology and Parking Operations, with a 30% reduction in staff. Ms. Earl holds an undergraduate degree in Economics from Worcester State College in Worcester and a Master of Public Administration degree from Northeastern University in Boston, MA. She is a proponent of continuing education and continuous learning. She attended the Senior Executive Institute, Leading, Educating and Developing (LEAD) Program, at the University of Virginia's Weldon Cooper Center for Public Service in 2008. 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 301 of 385 o" USA page 11 Vaonc­Assa¢iatms Gavdm.mps1JM Ms. Earl has valued her professional affiliations throughout her career and has been privileged to serve on numerous local, state and national committees. A highlight was serving on the International City/County Management Association (ICMA) Executive Board from 2001 to 2003. Ms. Earl is married, has two children and is active in her children's schools and church community. Alice Bieszczat Associate Vice-President/Human Resources Management Consultant—GovHR/Voorhees Associates Alice Bieszczat joined Voorhees Associates in early 2013 and brings almost 20 years of experience spanning the private, non-profit and public sectors to the organization. Ms. Bieszczat has a Master's Degree in Public Service Management and a Bachelor of Science Degree in Mathematics, both from DePaul University. In addition, she has provided human resources consulting services for both Voorhees Associates and The PAR Group, as well as non- profit consulting services for clients including the Ann & Robert H. Lurie Children's Hospital of Chicago, the North Shore Senior Center and the Archdiocese of Milwaukee. Ms. Bieszczat's most recent consulting assignments for GovHR have included Classification and Compensation Studies in Illinois, Wisconsin and Indiana. In Illinois, she assisted with the studies in Hanover Park, New Lenox, Richton Park, Villa Park and Franklin Park. She has also worked on studies in New London, Wisconsin, the Baraboo District Ambulance Service in Wisconsin, and on the study for Munster, Indiana. She is currently serving as the Project Manager for the Classification and Compensation Study in Waukesha, Wisconsin, and recently finished managing the Study in Cross Plains. Ms. Bieszczat also worked for the Chaddick Institute of Metropolitan Development at DePaul University. During her tenure there she helped implement programs advancing the field of urban planning and design review for municipalities in metropolitan Chicago. Her research on transportation innovations was published in the Transportation Research Journal and featured in national media such as the New York Times, Atlantic Cities and Planning Magazine. She has lectured on transportation innovations in conference, seminar and university settings. At Lurie Children's Hospital of Chicago, Ms. Bieszczat led the Foundation Gifts team in securing leadership gifts to support its community-based outreach programs and the construction of its new facility in downtown Chicago. Ms. Bieszczat began her career in telephony. As a Radio Frequency Engineer for Sprint Cellular and Alltel, she partnered with local maintenance technician teams to plan, design, implement and optimize cellular phone networks nationwide. Judith M. Schmittgens Compliance and Client Relations Manager GovHR USA Judy Schmittgens joined the Company in 2013 as the Compliance and Client Relations Manager for GovHR. She handles the company's licensing and certification requirements, monitors legislation pertinent to the company's business operations, and maintains the corporate records. She also assists with drafting proposals for classification and compensation studies and other business procurement opportunities, and has assisted with employee meetings for studies in Glencoe, Romeoville, Richton Park, Villa Park, Dixon and Sterling, Illinois and in Cross Plains, Franklin and Waukesha, Wisconsin. Ms. Schmittgens is responsible for reviewing job descriptions for legal compliance, and has performed job description updates for numerous municipalities. Ms. Schmittgens is an Illinois licensed attorney and has been in private practice for the past eighteen years. Prior to that, she was the Senior Counsel and Manager of Government Affairs for Interstate National Corporation (a division of Fireman's Fund Insurance Company), where she was responsible for contract and policy review, company and agent licensing, and litigation management. 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 302 of 385 o" USA page 12 Vaonc­Assa¢iatms Gavdm.mps1JM Ms. Schmittgens received her law degree from Indiana University and her Bachelor's Degree in Political Science from Illinois State University. Terrence C. Porter Vice President—GovHR/Voorhees Associates Terry Porter joined the Par Group in 2008, after retiring from the Wilmette Park District. Mr. Porter retired in April, 2008 after 35 years with the Park District in Wilmette, Illinois, where he served the last 22 years as the Director of Parks and Recreation. Answering to a seven member elected Board of Park Commissioners, Mr. Porter was responsible for the oversight of a multi faceted park and recreation system with 80 full-time and over 1,000 part- time staff members. The Wilmette Park District has been nationally recognized for excellence in the field of parks and recreation. The Wilmette Park District provides a wide variety of recreational facilities including a swimming and sailing beach on the shores of Lake Michigan; a recreational complex with a state of the art aquatic center, eight indoor tennis courts, and indoor ice skating facilities; a 100,000 square foot full service community center; and an 18 hole golf course with a modern clubhouse and dining facilities. During his tenure, the Park District has either acquired or renovated all of the community's recreational facilities. Mr. Porter was also responsible for the maintenance of over 300 acres of open parkland. Mr. Porter was instrumental in the establishment of a self-insured health insurance pool, which now consists of 77 participating Park Districts insuring over 1,600 individuals. He also has extensive experience in working closely with the other units of local government to provide top quality governmental services in a cost effective manner to serve the residents of the community. Following his retirement from the Wilmette Park District, Mr. Porter took a position with the PAR Group and subsequently Voorhees Associates. Mr. Porter specializes in executive recruitment for park and recreation agencies. Included in searches performed are: Northern Suburban Special Recreation Association, West Suburban Special Recreation Association, Park District of Oak Park, and the Glencoe Park District. Mr. Porter has served in interim leadership positions including the Northern Suburban Special Recreation Association, Roselle Park District, Park District of Highland Park, and most recently the Illinois Park and Recreation Association. Mr. Porter has also assisted on several Classification and Compensation Studies in Illinois, including those for Highland Park, the Northbrook Park District,the Park District in Oak Park, the Wood Dale Park District, Glencoe and Villa Park. Mr. Porter has a long history of involvement and leadership in community based volunteer organizations including the Northern Suburban Special Recreation Association Board of Directors, Northern Suburban Special Recreation Foundation, Village of Wilmette Police and Fire Commission, Wilmette Historical Society, and the Wilmette Rotary Club. Mr. Porter received his B. A. from De Paul University. Porter is a graduate of the Illinois Park and Recreation Professional Development School. Mr. Joseph De Lopez Vice President—GovHR USA Joseph A. De Lopez is an experienced and professional public safety executive and consultant. He has over 41 years of progressively responsible experience covering the spectrum of police management, to include administration, policy development, training, expert witness testimony and executive screening activities. He has served on 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 303 of 385 o" USA page 13 Vaonc­Assa¢iatms Gavdm.mps1JM numerous commissions reviewing the efficiency and effectiveness of government agencies, and consulted for major cities such as Milwaukee,Wisconsin, Dallas,Texas and Hartford, Connecticut. He was formerly the Vice Chancellor for Safety and Security for the City Colleges of Chicago. He was hired by the City Colleges in 2011 to coordinate the centralization and re-organization of the Office of Safety and Security.The City College of Chicago system is comprised of eight primary locations and six satellite locations serving a student population of approximately 120,000. These campuses are located throughout metropolitan Chicago, and are as diverse as the city itself. As Vice Chancellor, Mr. De Lopez developed a plan to transition the Office of Safety and Security to a State Certified Police Department. He also implemented procedures to standardize and integrate security technology solutions, and implemented numerous programs and policies to enhance the safety on all of the campuses. Mr. De Lopez also served as the Chief of Police in Winnetka, Illinois, a community of 12,500 residents 14 miles from downtown Chicago along the shores of Lake Michigan. He was hired as Chief in March of 2002. The Winnetka Police Department has a complement of 36 personnel, and a total budget of approximately$6.3 million. The Department has been nationally accredited by the Commission on Accreditation for Law Enforcement Agencies. During his tenure as Chief in Winnetka, De Lopez re-organized the Police Department, enhanced training of his personnel through a collaborative effort with Oakton Community College and the Northeastern Illinois Public Safety Training Academy(NIPSTA), where he served in roles as President, Vice-President and as an Officer of the NIPSTA Foundation. Mr. De Lopez also had a distinguished 31 year career with the Chicago Police Department, rising through the ranks to become Deputy Superintendent. As the Deputy Superintendent of the Bureau of Technical Services for the Chicago Police Department Mr. De Lopez commanded a bureau that was comprised of the police department's Communication Division, Electronics and Motor Maintenance Division, Evidence and Recovered Property Section, and General Support Division. His duties included coordinating police communications issues and needs with the Chicago Office of Emergency Communications, which included the city's Alternate Response Program. De Lopez was also responsible for overseeing the maintenance and replacement of the police department's vehicle and Marine Unit fleets, establishing and implementing policy for management of the Central Detention Section, Evidence and Recovered Property Section, Equipment and Supply Section and the Reproduction and Graphic Arts Section. As Deputy Superintendent, Mr. De Lopez also coordinated the Chicago Police Department's capital improvement program and worked with the Department of General Services on property management issues. His responsibilities required Mr. De Lopez to oversee a personnel and non-personnel budget of over$58 million. Mr. DeLopez was formerly Deputy Chief of Patrol Administration for the Chicago Police Department. His responsibilities included coordinating the review and implementation of Chicago's Alternative Policing Strategy, known as CAPS (Chicago's version of community policing). He was also responsible for overseeing all administrative functions for the Patrol Division of the Chicago Police Department. The Patrol Division was comprised of over 10,000 personnel. Mr. De Lopez was also in charge of the Chicago Police Department's Training Division. As Commander of Training, he was responsible for basic recruit and in-service training for 14,000 sworn police personnel and 4,000 non-sworn personnel, and establishing policies to ensure compliance with all federal and state laws. He also served as District Commander of the 10th and 14th Districts (both predominantly Hispanic communities), and was Deputy Chief of a Patrol area serving the west side of Chicago and comprised of four Police Districts with a complement of over 1200 police officers. 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 304 of 385 o" USA page 14 Vaonc­Assa¢iatms Gavdm.mps1JM While with the Chicago Police Department, Mr. De Lopez supplemented his Bachelor's Degree from the University of Illinois with a Master's Degree from Lewis University. He has also completed a certificate in Police Administration at the Traffic Institute of Northwestern University, attended the elite Senior Management Institute for Police in Boston, Northwestern University's Executive Management Program,the City of Chicago Intergovernmental Executive Development Program, and is a 2008 graduate of the Federal Bureau of Investigation Law Enforcement Executive Development Program (LEEDS). Mr. De Lopez has also been qualified as an expert witness in Federal Court for police operations and administrative matters, and has served as a promotional and executive search assessor for the International Association of Chiefs of Police, Metro Dade Police Department, Illinois State Police, Cook County Department of Personnel, and the Chicago Police Department. Lee Szymborski Vice President—GovHR USA Lee Szymborski is a Vice President with GovHR USA, working on both executive search and general management consulting assignments. He has more than 33 years of experience in local government administration. Most recently, Mr. Szymborski served more than 15 years as City Administrator in Mequon, Wisconsin. Mequon is a full service city with $30 million in combined budgets, and more than 170 employees serving 23,000 residents over a 47-square mile area. Mr. Szymborski's experience spans both Wisconsin and Illinois communities. In addition to his Wisconsin service in Mequon, he also worked for the City of Wauwatosa and Milwaukee County. In Illinois, he served for 12 years as Assistant Village Manager in Buffalo Grove. Mr. Szymborski's track record points to a results-oriented approach to municipal government management. That is demonstrated by his work including the purchase of a $14 M private water utility that has seen its customer base increase under city ownership (Mequon); reorganizing city departments and reducing workforce costs in an organizationally sensitive manner (Mequon); spearheading a 10- community oversight committee to secure the startup of commuter rail service (Metra) on the WI Central railway (Buffalo Grove); and re-purposing TIF funds to provide incentives that secured a $16 M mixed-use development in Mequon's Town Center. He is additionally skilled in budgeting, personnel administration, community engagement efforts and strategic planning. Mr. Szymborski has published articles in Public Management magazine, and is an adjunct instructor at Upper Iowa University— Milwaukee Center. He holds a B.A. in Political Science, as well as an M.S. in Urban Affairs, both from the University of Wisconsin—Milwaukee. 630 Dundee Road,Suite 130 1 Northbrook I Illinois 1 60062 1 847-380-3240 Village Board Meeting-February 21,2017 Page 305 of 385 Plinge of Mount 13rosp"I Item XI. B.: Motion to accept proposal for landscape maintance contract for amount not to exceed $159,314. Department: Public Works Department ........................................................................................................­­­­­,­­­­,­__..............."I'l""I'll""I'll'll""I'll""I'll",lI...............­­­­­,­­­­,­­,.............. Information: A Request for Proposals was sent to landscape companies for the maintenance of selected sites throughout the Village. Proposals were received on February 10, 2017. The work required by the specifications includes a wide range of maintenance activities including Spring Cleanup, Mulching, Weed Control, Turf Mowing, Turf Herbicide/Fertilization/Aeration Treatments, and Shrub Pruning at all sites as needed. The majority of the sites are high-profile locations such as public buildings, greenspaces in the downtown area, and the Union Pacific Railroad right of way. In total, the scope of work includes 83 sites consisting of approximately 30 acres of turf and 5 acres of improved bed space. The personnel who work on this job need to interact frequently and professionally with the general public as well as business owners. With the diversified landscapes we have planted at many of these sites, the contractor's personnel must also possess a high degree of knowledge about plant identification and the maintenance needs of various plant species. The specifications describe awarding the contract for calendar years 2017 through 2018. Additionally, we also included a provision which would allow us to extend the contract for a third year, 2019, at the same bid prices as 2018, if both the contractor and the Village agree. Five (5) invitational proposals were mailed to landscape companies. A mandatory pre-proposal meeting to explain the scope of the contract was held on February 2, 2017; representatives from four (4) firms attended. A total of four (4) quotes were received. Quotes are as follows: Village Board Meeting-February 21,2017 Page 306 of 385 Contractor 2017 2018 Fleck's Landscaping $159,314.00 $159,314.00 Sebert $237,950.00 $237,950.00 American Landscaping $263,055.00 $270,946.55 Moore Landscapes $318,744.00 $325,118.88 The lowest cost proposal was submitted by Fleck's Landscaping of Wheeling, Illinois (see Attachment A). This contract is for skilled work at high-profile locations. Over the years the Village has made a considerable investment in landscaping to improve the appearance of the downtown and other highly visible locations. Frequent, knowledgeable maintenance is imperative to maintain the health and appearance of these landscapes so they continue to reflect favorably on our community's image. The contract has grown in size and scope over time, as additional high-maintenance landscapes have been installed. The lowest-cost proposal was submitted by Fleck's Landscaping. Fleck's Landscaping submitted multiple references, including several municipal references. We checked with the references submitted and found that they have done projects of similar scope and size with good results. Fleck's is our current stump removal contractor and have done an excellent job on that contract. Additionally, Fleck's successfully fulfilled our turf mowing contract in 2012. Finally, Fleck's completed this contract (Landscape Maintenance Contract) for us in 2016 after we terminated the contract with Lizzette Medina Landscape for lack of performance. It is the opinion of staff that Fleck's Landscaping is well-qualified to successfully complete this proposed contract. Alternatives: 1. Accept proposal from Fleck's Landscaping for 2017-2018 Landscape Maintenance Contract. 2. Discretion of the Village Board. Budget Impact: This proposed contract will require the expenditure of $159,314 from the General Fund in 2017. Expenditures in 2018 (and 2019 if mutually agreed upon) will be limited to amounts authorized in approved budgets. Recommendation: Staff recommends accepting the proposal from Fleck's Landscaping to fulfill the 2017-2018 Landscape Maintenance Contract for an annual amount not-to-exceed $159,314. Staff also requests authorization to extend the contract one (1) year Village Board Meeting-February 21,2017 Page 307 of 385 (2019) if performance is satisfactory and the contractor agrees not to increase prices. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas ATTACHMENTS: Description Type Upload Date File Name ATTACHMENT A D FLECKS LMC Cover Memo 2/14/2017 LMC_FLECKS_2017_PROPOSAL.pdf PROPOSAL Village Board Meeting-February 21,2017 Page 308 of 385 Village of Mount Prospect Public Works Request for Proposals for Landscape Maintenance Contract 2017-2018 Proposal due date: February 10th, 2017 ?v . rr sect U 1_ i 4 F o x; C, K2, r' i' 2:. S f 4 Village Manager Michael Cassady January 25, 2017 Village Board Meeting-February 21,2017 Page 309 of 385 LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018 Table of Contents Section Page Table of Contents 1 Proposal Packet Information 2 Instructions to Proposers (Appendix 1) 6 Specifications 10 General Conditions 18 Proposal Form - Exhibit A 24 Proposal Form 28 Affidavit— Proposal Certification Form 32 Proposal Security 34 Proposal Sheet(s) 36 Pricing Sheets 38 Contract— Exhibit B 44 Pagel1 Village Board Meeting-February 21,2017 Page 310 of 385 4 VILLAGE OF MOUNT PROSPECT LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018 PROPOSAL PACKET The Village of Mount Prospect is seeking proposals for it's: LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018 PROJECT SCOPE The Contractor shall provide, at a minimum, the following work: The Village of Mount Prospect is seeking proposals for the Landscape Maintenance of publicly owned sites during calendar year 2017 and 2018 with a possible extension into 2019. This work will consist of Turf and Landscape Maintenance at a number of Village owned buildings and sites throughout the Village of Mount Prospect. (At selected sites, a small portion of certain sites are actually private property in and near downtown, and contractors are requested to submit separate quotes for each property. The Village may or may not include these private property areas in the final contract, depending upon agreements with the private property owners.) The work to be performed shall be as specified herein. Contractor shall provide all labor, equipment and materials needed to perform the prescribed work. This contract does not include the following types of work: Planting of trees, shrubs, annuals, perennials, or bulbs, plant division; tree pruning or staking; disease or insect control; irrigation (except as required for specified herbicide / fertilizer applications); holiday lighting; tree, shrub, perennial, or groundcover removal. Contractors are requested to submit a proposal price for each site listed on the proposal sheet. However, the Village reserves the right to delete selected areas from this contract for any reason. This includes, but is not limited to, the desire to have the sites maintained by Village personnel and/or other contractors under separate contracts. Contract shall be in effect beginning March 1, 2017 and shall remain in effect until December 31, 2018, unless terminated by either party under the conditions specified in Section 10, Contract Termination. However, if both the Village and the Contractor agree, the contract may be extended for one (1) additional year at the same proposal prices as the second year. Village will advise the Contractor of its wishes by mid-December 2018 for a possible extension into 2019. If an extension is offered, the contractor will need to inform the Village of his decision no later than December 31St, of that year. Additionally, if a contract is extended, the Contractor shall then be required to submit each year an updated certificate of insurance, proof of Mount Prospect business license or contractor's license and any required bonds. All contract deadlines will be one year later than those listed for year two. All awards are subject to future funding and budget approval by the Board of Trustees. Should the contract be terminated due to lack of funds, the Village will provide as much notice as possible and as soon as possible. Page 12 Village Board Meeting-February 21,2017 Page 311 of 385 MANDATORY Pre-Proposal Conference on Thursday, February 2, 2017 at 10:00am The Village will hold a pre-proposal conference to answer any questions concerning this project. The meeting will be held on Thursday, February 2, 2017 at 10:00am, at the Village of Mount Prospect Public Works Department, 1700 W. Central Rd., Mount Prospect, IL 60056. All contractors wishing to submit a proposal are required to attend the pre-proposal conference. If a contractor does not attend the mandatory pre-proposal conference and later submits a proposal, the proposal will not be opened, read or considered. 1. RECEIPT OF PROPOSALS Proposals to provide Landscape Maintenance Contract services must be received in the Mount Prospect Public Works Facility, 1700 West Central Road, Mount Prospect, Illinois 60056, no later than 1:00 p.m. on February 10, 2017. Proposals arriving after that time will not be accepted. Mailed Proposals, which are delivered after the specified hour, will not be accepted regardless of postmarked time on the envelope. Electronic mail (email) and/or facsimile transmitted Proposals will not be accepted. 2. HOW TO SUBMIT A PROPOSAL The proposal must be delivered in a sealed envelope to the Village Hall and marked to the attention of "Dave Hull". The proposal must be clearly marked: "Sealed Proposal —Village of Mount Prospect Landscape Maintenance Contract" with the Proposal call number (if any), and the date of the Proposal opening. No proposal will be considered unless it is submitted on the proposal form, `x`h3bfa A, included in this Proposal pavked. The proposal must be typewritten or legibly completed in ink. Any erasures or revisions in the proposal must be initialed by the person signing the proposal. Should a proposer wish to qualify his Proposal or make special stipulations thereto, such qualifications or stipulations shall be stated on standard letter size sheets of paper, separate from the proposal form but included within the sealed proposal. It will be the sole responsibility of the proposer to ensure that his or her Proposal reaches the Mount Prospect Public Works Facility on or before the deadline for Proposal submissions Set forth above. Any Proposal that is not sealed or marked as specified in the requirements for submitting a Proposal will be disqualified from the bidding process. Page ( 3 Village Board Meeting-February 21,2017 Page 312 of 385 3. QUALIFICATION OF PROPOSERS To be entitled to consideration, Proposals must be submitted in accordance with this Notice to Proposers and the "Village of Mount Prospect Instructions to Proposers" (Appendix 1), and on the Proposal Form (Exhibit A). In addition, proposers must be licensed to do business in the Village of Mount Prospect, and must furnish satisfactory evidence of their professional experience and ability to meet the performance requirements of the Landscape Maintenance Contract (Exhibit 8). 4. AWARD OF CONTRACT TO SUCCESSFUL PROPOSER The Village of Mount Prospect will be the sole interpreter of all Proposal documents, and reserves the right to make its own assessment of Proposals received; to reject any and all Proposals; to waive irregularities and technicalities in the Proposals; to further negotiate details of the contract with the low proposer after award of the contract; and to award the contract based upon its consideration of the following criteria as well as relevant statutory provisions: a) Lowest responsible proposer. b) The ability, capacity, and skill of the proposer to perform the contract to provide the service required. c) Whether the proposer can perform the contract or provide the service promptly, or within the time specified, without delay or interference. d) The character, integrity, reputation, judgment, experience, and efficiency of the proposer. e) The quality of performance of previous contracts. f) The previous and existing compliance by the proposer with laws and ordinances relating to the contract. g) The sufficiency of the financial resources and ability of the proposer to perform the contract and provide the service. h) The ability of the proposer to provide future maintenance and service. i) The number and scope of conditions attached to the Proposal. j) Whether the proposer has a place of business in the Village. k) Responsiveness to the exact requirements of the invitation to Proposal. 1) Ability to work cooperatively with the Village and its staff. m) Past records of the proposer's transactions with the Village or with other entities as evidence of the proposer's responsibility, character, integrity, reputation, judgment, experience, efficiency and cooperativeness. n) Such other factors as would be in the best interest of the Village and its operations. o) The Village of Mount Prospect may make such inspections, as it deems necessary, including the right to inspect all proposer worksites related to the Proposal. 5. CONTRACT The specifications and terms for award of this contract include all of those set forth in this Notice to Proposer, the Instructions to Proposer (Appendix 1), the Proposal Form (Exhibit A), the Specifications, the General Conditions, the Proposal Form, the Affidavit — Proposal Certification Form, the Proposal Security Page 14 Village Board Meeting-February 21,2017 Page 313 of 385 Form, the Proposal Sheet and Landscape Miantenance Contract (Exhibit B). The successful proposer will be required to execute the Landscape Maintenance Contract for the duration specified in that contract and the successful proposer's submitted Proposal Form will be attached to and incorporated into that Contract. Page 15 Village Board Meeting-February 21,2017 Page 314 of 385 3 4 Appendix 1 VILLAGE OF MOUNT PROSPECT INSTRUCTIONS TO PROPOSERS To be entitled to consideration, Proposals must be made in accordance with the following instructions: 1. The Village of Mount Prospect reserves the right to reject any or all Proposals, or any part thereof, or to accept any Proposal or any part thereof, or to waive any information in any Proposal when, it its opinion, the best interest of the Village will be served by such action. 2. Proposers may withdraw or cancel their Proposal, in written form, at any time prior to the advertised Proposal opening time. Any Proposal submitted will be binding for 90 calendar days after the date of Proposal opening. No plea of ignorance by the proposer as to the conditions that exist or that may exist hereafter as a result of failure or omission on the part of the proposer to make the necessary examinations and/or investigations will be accepted as a basis for varying the requirements of the Village or the compensation to the proposer. 3. Proposals must be signed by an authorized official of the organization submitting the Proposal with the name of the official and his/her title typed below the signature. 4. All proposers must submit the following information on or before the deadline for Proposal submittal: (a) the location of the proposer's permanent place of business; (b) evidence of the ability to provide an efficient and adequate plan for executing the services requested; and (c) any additional evidence tending to show that the proposer is prepared adequately to fulfill the contract. 5. Proposers shall include with their Proposal, on a separate attachment to the Proposal, the names of three (3) references regarding their qualifications by experience, ability, personnel and equipment to perform the services required by the Proposal specifications. The references must include company name, address, contact person and telephone number. The Village reserves the right to reject Proposals not accompanied by the required references. 6. All proposers agree that a complete background investigation of the principals of the proposer and all employees who will perform the required services on behalf of the proposer will be made. Proposers agree to cooperate with the appropriate Village personnel to supply all the necessary information to complete the background inquiries. The Village, at its complete discretion, may disqualify any Proposer, including a low Proposer, and may void any contract previously entered into based upon its background investigation. 7. No Proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village or has failed to perform faithfully any previous contract with the Village within two (2) years prior to the date of the invitation to Proposal. Page 16 Village Board Meeting-February 21,2017 Page 315 of 385 8. All Proposal submittals must include a signed Proposal Certification Form (copy attached) certifying non-collusion in the Proposal, and that the proposer is in compliance with Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and bid rigging (720 ILCS 5/33E-3 and 5/33E-4); compliance with the Illinois Drug Free Workplace Act (30 ILCS 580/1 et seq.; that it is not delinquent in the payment of taxes (65 ILCS 5/11-42.1); and that it has a written sexual harassment policy in place in full with the Illinois Human Rights Act (775 ILCS 5/2- 105, as amended). 9. Any proposer in doubt as to the correct meaning of any part of the Specifications or other Proposal documents may submit a written request for interpretation to the Village, as provided in the Specifications. Proposers will acknowledge receipt of any addendum issued by so noting on the Proposal Sheet. 10. Prices shall be provided for each service required to be performed under the contract. 11.All equipment and material Proposal shall be in accordance with all applicable federal, state and local laws, rules and regulations in effect at the time of the Proposal 12. Proposals will be considered on equipment or material complying substantially with the specifications, provided each deviation is stated and the substitution is described, including technical data whe.. applicable, in a letter attached to the Proposal. The Village reserves the right to determine whether such substitutions or deviations are within the intent of the specifications and will reasonably meet the service requirements of the applicable Village Department. Brand names which may be mentioned in the specifications do not indicate a preference and are used only as a reference to the type and quality of materials or equipment desired. 13.The brand name and/or manufacturer of each item proposed must be clearly stated. Guarantee and/or warranty information must be included with this Proposal 14. Unless otherwise directed by the Specifications, all materials, equipment and services provided will meet standards or requirements which would normally be anticipated in common practice. The proposer guarantees that all applicable federal, state and local laws, including the federal Occupational Safety and Health Act ("OSHA"), are being complied with in connection with the Proposal and any resultant contract or purchase by the Village. 15.All municipal, county, and State of Illinois sales taxes and federal excise taxes, which are NOT applicable to sales to the Village of Mount Prospect, must be excluded from Proposal prices. 16. Prices shall be stated in units when applicable and quotation made on each item separately. In case of conflict, unit price shall govern. 17. Proposers must be sure to specify any terms which they wish to offer in the space provided. Cash discounts will be deducted from the base Proposal in determining the low proposer. Page 17 Village Board Meeting-February 21,2017 Page 316 of 385 a r 18. A bid deposit in the amount of five hundred dollars ($500.00), payable to the Village, is required, unless otherwise stated in the proposal package. The deposit must be in the form of a bid bond, certified check, or a bank cashier's check. All bid performance deposit checks will be retained by the Village until the proposal award is made, at which time the checks will be promptly returned to the unsuccessful proposers. The bid performance deposit check of the successful proposer will be retained until all requirements have been satisfied and proof of insurance coverage is provided. 19. In case of default by the proposer, the Village may procure the services from other sources and may deduct the cost of such services from the unpaid balance due the proposer, or may collect against the bond or surety for excess costs so paid, and the prices paid by the Village shall be considered the prevailing market price at the time such purchase is made. 20.The proposer shall hold the Village, its officers, employees and agents, harmless from liability of any nature or kind on account of the Village's use of any copyrighted or uncopyrighted composition, trade secrets, secret process, proprietary rights, patented or unpatented invention, article or appliance furnished or used under the Proposal specifications. 21.The successful proposer is specifically denied the right of using in any form or medium the name of the Village for any advertising, promotion or reference unless express written permission is granted by the Village. 22. The opaque envelope containing the proposal shall be marked plainly, "PROPOSAL for LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018". (See also Notice to Proposers requirements). 23.The proposer's submittal shall include the completed Proposal Form. The Village will strictly hold the proposer to the terms of the Proposal Form. The Proposal Form must be executed by a person having the legal right and authority to bind the proposer. Questions about this Request for Proposals should be directed to: LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018 Dave Hull, Forestry/Grounds Superintendent Mount Prospect Public Works Department 1700 West Central Road Mount Prospect, Illinois 60056 Phone: 847.870.5640 Email: dhull@mountprospect.org Page 8 Village Board Meeting-February 21,2017 Page 317 of 385 n , SPECIFICATIONS 1. All sites are located within the village of Mount Prospect. 2. The Contractor shall consult with the Public Works Director, or authorized representative, concerning the details and scheduling of the work contemplated herein, and shall be governed by the decisions of said Director or authorized representative. 3. All work must be completed to the satisfaction of the Director of Public Works or authorized representative, and any question as to proper procedures will be resolved by same. 4. Contractor shall not sublet any part of this contract to a subcontractor without prior approval by Director of Public Works, submission of proof of insurance as specified in "Insurance and Security Deposits" detailed later in these specifications, and submission of Village of Mount Prospect contractor's license. If a subcontractor is authorized, the Village shall not release Final Payment to the general contractor until the Village receives a Final Waiver of Lien from both the subcontractor and the general subcontractor. 5. All vehicles and equipment shall be clearly marked with company name. Equipment owned by a subcontractor must be identified with the name of the general contractor. 6. Examination of Site - Contractors shall inform themselves of all the conditions under which the work is to be performed concerning the site of the work, the obstacles which may be encountered, and all other relevant matters concerning the work to be performed under this contract. 7. Upon request a qualified Village representative will accompany the contractor to the work areas, for means of further clarification of methods and procedures. 8. The contractor to whom a contract is awarded will not be allowed any extra compensation by reason of any such matters or things concerning which the contractor did not inform himself prior to submission of proposal. The successful Contractor must employ, so far as possible, such methods and means in the carrying out of his work as will not cause any interruption or interference with any other contractor. 9. Year one of this contract is expected to be awarded on February 21, 2017 so the work can begin on March 1, 2017, and shall continue until December 31, 2018, unless the contract is terminated as specified in the Forfeiture Clause. 10. Contractor shall submit a weekly maintenance report for each site on form to be provided by the Village, detailing the work that was accomplished. Contractor shall also list on this report any dead, diseased or insect infested trees, shrubs, perennials, or groundcover observed at each site as well as any watering needs / problems. Weekly reports shall be faxed, emailed, or dropped off to the Grounds Foreman no later than 3:30pm on the Monday following each work week (or Tuesday, if Monday is a holiday). Backdated reports will not be accepted, nor will payment be authorized for weeks for which the required reports were not received. Weekly inspections of contract areas will be performed by Public Works personnel upon receipt of these reports. In addition, equipment being used may be inspected at any time by the Director of Public Works or his authorized representative. All work must be completed to the satisfaction of the Director of Public Works or authorized representative, and any questions as to proper procedures or quality of workmanship will be resolved by same. Contractors should be aware that the Village will not sign off on any work until the detailed maintenance report is reviewed and invoice submitted. At that time, the invoice will be checked for accuracy and each individual site will be inspected for Page 110 Village Board Meeting-February 21,2017 Page 319 of 385 compliance with specifications. If deficiencies are found, Contractor will be given a list of such deficiencies and payment of the applicable invoice will be withheld until the deficiencies are corrected. 11. In the case that the contractor fails to meet the specifications and the Village needs to intervene to perform work that is required in the specifications, the Village will chargeback its time for service in accordance with the most current Equipment and Labor Rate Charges as set by the Village, or withhold the cost from the payment of the retainage at the completion of the year. 12. Contractor is requested to submit proposal price quotes separately on each of the areas listed on the proposal sheets. It is our intention to have as many areas maintained under this contract as available funds permit. In the event that prices are higher than anticipated and funds will not permit contractual maintenance of all areas, we will eliminate areas from the contract, or will delete selected pay items, as necessary. 13. It is possible that, during the course of the contract, certain areas might need to be eliminated from the list due to construction or other reasons. Also, the Village reserves the right to temporarily discontinue services during periods when snow is on the ground. 14. It should be noted that Moehling Park contains a Butterfly Garden to be planted and maintained by the Garden Club of Mount Prospect. All contractors shall be advised that none of their employees shall be allowed to perform any work within the Butterfly Garden, especially the application of pesticides. 15. Billings for service will be accepted on a monthly basis after March 1, 2017, for all work performed under this contract. Payment will be determined in the following manner: For each site, the total quoted annual maintenance cost for all Pay Items assigned at that site will be divided into nine equal monthly payments. It should be noted that nine equal payments does not necessarily indicate the cost of services received for that time frame. 16. The contractor is required to return phone calls within a 24 (twenty four) hour period. If called on a Friday, he/she shall be given until 12:00 noon the following Monday to return the call (or Tuesday, if Monday is a holiday). 17. The Village holds Special Events at various locations throughout the Village and the specified maintenance for those sites should be completed prior to the event in such a manner as not to impede the set up of the event and to provide the most pristine conditions for the event. These events are to include, but may not be limited to: Irish Fest in April, Open House at the Public Works Building in May, Fourth of July Parade down Prospect Avenue, Block Party in the Civic Block downtown in July, Open House at the Public Safety Building in September, Oktoberfest in October, and the Christmas Tree Lighting Ceremony in November. LANDSCAPE MAINTENANCE SPECIFICATIONS Spring Clean-Up Before regular seasonal maintenance begins, a complete and thorough Spring clean-up of the sites will be done no later than April 1, 2017 (weather permitting). The purpose of the spring clean-up is to prepare the grounds for regular mowing and to remove debris that has accumulated over the winter from the turf areas, flower beds, shrub beds and tree rings, building borders, etc. This is to include the raking of any leaves on the grounds and the picking up such items to include, but not limited to: paper, branches, bottles, cans, cigarette butts etc. Additionally, any perennials whose foliage still remains shall be cut to the ground. Page 111 Village Board Meeting-February 21,2017 Page 320 of 385 i i All debris generated from the spring clean-up is to be collected and legally disposed of off site by the Contractor. Litter Pickup Beginning March 1, 2017 litter clean-up shall begin. All litter shall be removed at least weekly from each site. Litter shall include all debris including, but not limited to cigarette butts, paper, cans, bottles etc. All litter shall be removed and legally disposed off-site, including litter on turf, in planting beds, in tree grates, in paved areas and caught within plants. Turf Mowing A) Turf at all assigned sites shall be mowed at least once every seven days unless otherwise directed by the Director of Public Works or authorized representative, starting the week of April 1, 2017, or whenever the grass reaches 4" in height; whichever comes first. During drought periods when turf is not actively growing, the village reserves the right to direct contractor to decrease mowing frequency. If the contractor makes the decision not to mow without approval from the Director of Public Works or his authorized representative, the prorated amount of the locations not mowed will be reduced from the next applicable invoice. B) Prior to beginning this contract, contractor shall be required to notify Public Works of the days they will perform the work and what locations will be done on what days. C) All debris to include, but not limited to paper, cans, bottles, twigs, rocks, concrete chunks, and limbs plus any foreign material that would interfere with mowing, shall be removed by the successful contractor prior to any work starting on each visit to the site, including shrub beds. Contractor may dispose of rocks and concrete chunks in dumpster on east side of Public Works garage near overhead door. D) If contractor encounters large downed limbs or trees in turf areas, he shall be required to notify the Public Works Department so that a crew can be dispatched to remove them. E) All mowing equipment should be kept in good condition with blades and cutting edges kept sharp, in order to prevent tears to grass blades: F) All improved turf areas shall be cut 3" — 3 %" high in cool weather, and 3 %" —4" high during drought periods; however the Village reserves the right to adjust the preferred mowing height if desired. G) Clippings shall remain at all locations, as long as there are no clumps or piles left on the turf area. In the case that clumps are present, the contractor will be responsible for removing them. H) Trimming around all structures, trees, shrubs, and flower beds is to be completed during every visit to the site and shall be at the same height as adjacent mower cut. 1) Extreme care must be taken to avoid hitting trees or shrubs with mowers. J) When cutting mounds or uneven areas, exercise caution to avoid scalping of turf. K) In improved turf areas, all sidewalk-turf edges shall be edged with an edger at least once every three weeks. Page ( 12 Village Board Meeting-February 21,2017 Page 321 of 385 Q In turf areas, grass and weeds growing in sidewalk areas shall be removed during each mowing. M) Mow all areas so clippings are blown away from streets, adjacent buildings, beds, and additional structures such as fences, walls, site furniture. At the Water Tower, direct clippings away from the legs of the Water Tower. (Any clippings that are on the Water Tower legs must be manually removed). N) Any grass clippings which fall onto paved surfaces shall be removed the same day. O) At Well #5, Well #16, Well #17, and the Water Tower, any grass clippings which fall onto the concrete pads or stick to the legs of the water tower or sides of the water tanks shall be removed the same day. Be sure all grass has been removed from bottom of the Water Tower legs where bolts are located. P) There is a possibility that in some of the contract areas, small sections of sod or seed will be replaced by Public Works during the course of the contract. In these cases, it shall be the contractor's responsibility to avoid mowing the new sod or seed until it is established. Once the seed or sod has become established it shall then be the contractor's responsibility to resume mowing. Newly seeded or sodded areas shall not be skipped more than three times. Q) Scrub trees that grow at the edge of the ballast rock along the Railroad right-of-way shall be removed or trimmed before they are 6" high. Use caution when trimming or mowing this area to avoid throwing rocks, Paved Areas All weeds growing up through the sidewalks or any paved areas shall be removed weekly by either spraying with a herbicide, (approved in advance by the Director of Public Works or authorized representative) or by hand pulling making sure to get the root of the plant. Tree Grates All tree grates in sidewalks shall be checked at least once a month to assure pea gravel or sand is level with top of grate, and grates are properly seated in frames. A) If pea gravel or sand only needs to be added then the grate must be cleaned off after the addition of pea gravel or sand. The Village shall supply any necessary pea gravel or sand. B) If the tree grate needs to be leveled then the tree grate must be removed, the frame shall be cleaned off, the grate reset, pea gravel or sand shall be added, and then the grate shall be cleaned off. The Village shall supply any necessary pea gravel or sand. C) All tree grates shall be kept weed free by either hand pulling or by use of herbicides (approved by the Director of Public Works or his authorized representative). D) All tree grates shall be kept free of litter and other debris. Planting Bed and Tree Rina Maintenance, including Mulching A) Bed edges shall be cut and maintained a minimum of two (2) times during the season to maintain a neat appearance. All edge faces are to be cut vertical to the turf edge. All cuttings and excess soil must be removed from the site, and are not allowed to be Page 113 Village Board Meeting-February 21,2017 Page 322 of 385 incorporated into the existing soil. In addition to edging, all planting beds and tree rings shall be mulched as follows: B) Between March 15 and May 15, existing mulch should be raked or forked to loosen mulch, pre-emergent should then be applied, and finally additional mulch shall be added as needed, so that the final mulch layer is 3 inches in depth. Mulch shall be kept at least 6" from the trunks of trees, and shall not contact the base of shrub, perennial, or groundcover plants. At no time shall mulch be added over perennial plants that have started growing or are fully grown, but if perennials have not yet emerged, a light coating of mulch may be applied. C) Additionally, at sites where the existing mulch layer or soil has been built up to excessive depths from repeated edging in the past, the excess soil and mulch shall be removed and the mulch layer reshaped as specified above. D) All debris from edging or shaping beds shall be removed from the site, but they may be disposed of in the Public Works dumpster after notifying the Grounds Foreman. E) The mulch shall be provided by the Village, to be picked up by the Contractor at the Public Works Facility. Hours when mulch may be picked up are Monday through Friday, lam — 3pm. With prior arrangement, the Village will load the mulch for the contractor. F) The Contractor shall maintain a weed free environment in all shrub beds, groundcover beds, tree ring areas, and annual beds. Except for the required pre-emergent treatments, the Contractor may use hand-pulling or chemicals (spray or dry, as approved by the Public Works Director or authorized representative) to achieve a weed free bed environment. All other things being equal between products, the Village will generally give preference to the less toxic product. Pre-Emergent Herbicide: Two applications shall be required in all shrub beds/tree rings. (However, note that pre-emergent herbicides shall not be applied in spring to beds scheduled for annual flower plantings). The first application shall be made in late winter / early spring before summer annual weeds germinate. The second application shall be in August before winter annual weeds germinate. All pre-emergent herbicides shall be labeled as appropriate for existing plant materials. The herbicide shall be watered in within the time period specified on the label, unless sufficient rainfall occurs in that time period to properly incorporate the herbicide. Post-Emergent Herbicide: Use of post-emergent herbicide in shrub beds, as opposed to manual removal of weeds, shall be at contractor's option. If herbicides are used, application shall be made as needed to provide a weed- free environment using a suitable post-emergent herbicide. Extra care shall be taken so as not to injure desirable plantings, including thin-barked trees. Aeration This item shall consist of the aeration of the turf at specific sites and will be done once during the month of September. Core aeration shall have a minimum core depth of three (3) inches, or deeper depending on the ground conditions at the time of the aeration. The sites are to include: Village Hall, Public Safety, Public Works, Moehling Park, and the Train Station. (All plugs to be removed from the site and legally disposed except at the Public Works Facility). For payment purposes the cost of aeration shall be included in the `AII Other Specified Maintenance' prices on the bid sheet for the sites affected. Page 114 Village Board Meeting-February 21,2017 Page 323 of 385 Slit Seeding At the Village Hall only, turf in the Founders Plaza east of the building will need slit-seeding as follows: Contractor shall slit seed with 100% Kentucky Bluegrass (Village to provide). Deposit seed approximately Y4" — 1/z" deep. Seed is to be applied at 4lbs. per 1000 square feet. (Make 2 passes with the second pass perpendicular to the first pass. For each pass use '/2 the final rate.) Estimated total of area to be slit seeded is 5,130 square feet. Slit seeding shall be done during September after aeration. Note that the Village will mark all sprinkler heads in turf area in advance with flags and paint. Fall Clean-Up A complete and thorough Fall clean-up of the sites will be done at the end of the growing season; timing to be determined by the Director of Public Works or authorized representative. The purpose of the fall clean-up is to rid the sites of leaves and debris that have accumulated in order to minimize the chance of turf smothering or plant disease over the winter. Additionally, contractor shall be required to completely remove all annual flower plants (and rake soil smooth thereafter) and selected perennial foliage upon direction of the Director of Public Works or authorized representative. Contractor shall be responsible for removal and legal disposal of all debris, annual plants and leaves, at no additional cost to the Village. When mowing in the Fall, the contractor is allowed to mulch leaves, as long as the result is still a clean site. If the leaf drop is heavy, the Village reserves the right to require that the leaves be removed before or after mowing. Turf FertilizationA^leed Control Applications This item shall include fertilization and weed control in turf at all sites, according to the schedule listed below (exact timing to be determined by weather conditions and as directed by the Director of Public Works or authorized representative). Early Spring Application (late April /early May before crabgrass germinates) • Fertilizer at 1 Ib. N/1000 sq. ft. (5-0-1 NPK ratio or approved equal) • Pre-emergent crabgrass control Mid-Summer Application (mid-June, to be applied to all turf sites except for sites which are not irrigated.) • Broadleaf Post-Emergent Selective Herbicide (combination product) • Fertilizer at .75 Ib. N/1000 sq. ft. (5-0-1 NPK ratio or approved equal) Early Fall Application (Late September) • Broadleaf Post Emergent Selective Herbicide (combination product) • Fertilizer at 1 Ib. N/1000 sq. ft. (1-0-1 NPK ratio or approved equal) Additional Applications at specific sites (Late March, Late April Late May, and Mid-July) • Four additional applications of Broadleaf post-emergent to turf areas are required at specific sites weather permitting. These Sites include: Public Safety, Village Hall, Train Station, Water Tower, Moehling Park, Fire Station #12, Fire Station #14, Public Works. All fertilizer and herbicide products shall be approved in advance by Director of Public Works or authorized representative. All other things being equal between various products, the Village will generally give preference to the less toxic product. No products containing dicamba shall be used. During drought conditions, do not apply herbicides to un-irrigated sites without prior consultation with, and approval from, the Director of Public Works or authorized representative. Page ( 15 Village Board Meeting-February 21,2017 Page 324 of 385 Prune Shrubs/Ground Covers This item shall consist of the complete pruning and trimming of all shrubs and ground covers. This is to be done in such a manner as to encourage proper natural form and healthy growth of all plant material. Pruning shall be performed as needed and/or as directed by the Director of Public Works or authorized representative. Objectives shall be to keep plants free of deadwood, rubbing branches and suckers, to keep plants from obstructing sidewalks or other paved areas, to maintain uniformity between plants of the same species, and in sight triangle areas, to keep plant height from exceeding 30 inches (or lower if detailed below). Branches being pruned shall be selectively hand-pruned with sharp clean bypass pruners, back to appropriately-sized lateral branches. No stubs or flush cuts will be allowed. Pruning shall be performed in accordance with the most recent version of ANSI A300 Standards (Standard Practices for Tree, Shrub and Other Woody Plant Maintenance). Shearing shall not be allowed on any plants, with the exception of the following: Streetscape I Alpine Currant hedges (gradually allow to increase in height up to 30".) Euonymus fortunei coloratus (maintain at approximately 12" in height). East and West Fragrant Sumac in both lots, bordering Northwest Highway exits Commuter Lots (maintain at approximately 24" in height) Euonymus fortunei coloratus in both beds at east end of West Lot (maintain at approximately 12" in height) Privets along Northwest Highway (Note that shearing is expected on privets whenever they begin blocking the stall numbers; gradually allow to increase in height up to 30". A minimum of twice per season) Alpine Currants at NW corner of East Commuter Lot and SW corner of East Commuter Lot near bungalow (maintain at approximately 12" in height) Maple Street Lot - Privets along edge of lot (Note that shearing is expected on privets whenever they begin blocking the stall numbers; gradually allow to increase in height up to 30". A minimum of twice per season. One shearing must be done in late June before the Independence Day parade) Busse Parking Lot- Privets along Northwest Highway . Maintain these shrubs approximately 36" in height) Streetscape II - Euonymus fortunei coloratus at 104 E. Northwest Highway (on Emerson) (maintain at approximately 12" height) Fire Station # 12 - Honeysuckles along South &West property lines to keep pavement clear (Note: At Fire Station #12, keep yews below windows by selective pruning, not shearing) Perennial Foliage Contractor shall be required to remove any or all dead perennial foliage as directed by Director of Public Works or authorized representative. Most perennial plants will likely need foliage removed only once, in late Fall after foliage has turned brown. Some plants will be allowed to Page ( 16 Village Board Meeting-February 21,2017 Page 325 of 385 retain some or all foliage through the winter such as Ornamental Grasses, which shall be cut back in the spring to a height of 12 inches, and Russian Sage which shall be cut back in the spring to remove deadwood. In general, perennials will have different height requirements when it comes to winterization, and Public Works will provide a list with specific direction regarding the height requirements. SPECIFICATIONS - GENERAL Hours of Work—Village code states that no work shall be done on Sundays or Holidays, or any day before 7:00 a.m. or after 7:00 p.m. Sodded Areas No vehicles of any kind shall be placed, parked, or operated upon or over any sodded areas at any time except as authorized by the Public Works Director or authorized representative. Schools -Around schools, Contractor is requested to schedule work so as to minimize conflicts with regularly scheduled school buses and school related traffic, especially at the beginning and ending of the school day. It is preferred that work is scheduled on days when school is not in session, if possible, as long as other deadlines contained within these specifications are met. Obstruction of Streets and Right-of-Way The Contractor shall arrange to keep sidewalks open for traffic when possible, and block portions of the streets only when absolutely necessary. The Contractor shall schedule work so that the public may have the use of the streets a maximum amount of time. The Contractor is to u n'erect warning signs, traffic conesarrow boards and f ,� I Undeq uatco barricades, wherever required. Communications/Public Relations — Contractor is required to notify the Forestry/Grounds Superintendent 24 hours in advance of beginning work and to check in daily to report a planned route, progress or work, and problems. Contractor shall at all times endeavor to maintain good relations with the public and respectfully answer questions. Accident Prevention - The Contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all-applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous in the opinion of the Public Works Director, or authorized representative, shall be immediately discontinued by the Contractor upon receipt of instructions from the Public Works Director, or authorized representative to discontinue such practice. The Contractor shall abide by all EPA and OSHA safety standards and regulations. Damage Repair of all damage done to sidewalks, driveways, curbs, streets, fire hydrants, buffalo boxes, street and traffic signs, light standards or other structures, lawns, all plant material, or any other public or private property during the operations of this contract shall be at the Contractor's expense. Contractor shall be responsible for replacement of all trees, shrubs, perennials, and groundcovers, new sod and established turf areas destroyed by contractor's employees and/or equipment. The Director of Public Works or his authorized representative will determine the degree of damage. Note that the Contractor is not authorized to drive equipment onto private property without previous authorization from the property owner. Repairs or replacements shall be accomplished as soon as possible, but no later than sixty (60) days, after the date the damage has occurred. Page J 17 Village Board Meeting-February 21,2017 Page 326 of 385 GENERAL CONDITIONS A. Award of Contract; Performance; Payment 1. The Village will issue a Notice of Award to the successful proposer, advising that it has been awarded the contract. Within ten (10) business days of delivery of the Notice of Award, by personal service or registered or certified U.S. Mail, postage prepaid and receipt requested, the contractor shall execute the contract, attached to the Bid Documents, and furnish the Village with any required bonds and certificate of insurance. 2. Upon the Village's receipt of the executed contract, any required bonds and certificate of insurance, the Village will issue and send to the contractor a Notice to Proceed, that will start the performance period. Completion Dates It is expected that this contract will be awarded on February 21, 2017 and remain in effect until December 31, 2018 unless terminated by either party under the conditions specified in Section 10, Contract Termination. However, if both the Village and the Contractor agree, the contract may be extended for one (1) additional year at the same proposed prices as the second year. Village will advise the Contractor of its wishes by mid-December 2018 for a possible extension into 2019. If an extension is offered, the contractor will need to inform the Village of his decision no later than December 31 st, of that year. Additionally, if a contract is extended, the Contractor shall then be required to submit each year an updated certificate of insurance, proof of Mount Prospect business license or contractor's license and any required bonds. All contract deadlines will be one year later than those listed for year two. All awards are subject to future funding and budget approval by the Board of Trustees. Should the contract be terminated due to lack of funds, the Village will provide as much notice as possible and as soon as possible. 3. Billings for services will be accepted on a monthly basis for all work performed under this contract. Contractor must also furnish at a minimum, a monthly report on a form provided by the Village. Payment on any given bill may be withheld by the Village for work not completed according to prescribed Specifications. In this event Contractor must correct deficiencies at his own expense before any further payment will be made. 4. Retainage. The Village shall retain 10% from the payment on each invoice. Upon successful completion for services of the year, the Village shall pay all retained funds to the contractor. 5. The Contractor shall submit with each payment request a properly completed Contractor's Affidavit setting out, under oath, the name, address and amount due or to become due, of Contractor, each subcontractor, vendor, supplier or other appropriate party included in its cost, and for every party listed a full or partial waiver of lien, as appropriate. Beginning with the second payment request, and with each succeeding payment request, the Contractor shall submit Contractor's Affidavits and partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is at least equivalent to the total value of Page 118 Village Board Meeting-February 21,2017 Page 327 of 385 that subcontractor's work, less retainage, included on the previous payment request. 6. If final payment is requested, the Contractor shall submit a properly completed Contractor's Affidavit setting out, under oath, the name, address and amount due or to become due, of Contractor, each subcontractor, vendor, supplier or other appropriate party included in its cost, and a full and final waiver of lien for the full amount of the Work, less retainage. The Contractor shall assign over to the Village all manufacturers' and suppliers' warranties respecting any part of the Work. 7. The Village reserves the right to alter the scope of the required services to be performed, add such incidental services as may be necessary and increase or decrease the services to be performed to accord with such changes, including the deduction or cancellation of any one or more or the services. Such changes shall not be considered as a waiver of any condition of the contract nor to invalidate any of the provisions thereof. 8. The performance of the required services shall be done under the supervision of the Village's Director of Public Works or his/her designee who shall decide all questions that arise as to the quality and acceptability of materials furnished, services performed, manner of performance, acceptable fulfillment of the contract, compensation and the disputes and mutual rights between contractors under the Specifications. 9. If the contractor fails to begin providing the services within the specified time, or fails to perform these services in accordance with the terms of the approved schedule or performs the services in a manner unacceptable to the Village, or if the contractor becomes insolvent or is declared bankrupt, or makes an assignment for the benefit of creditors, or from any other cause fails to perform the required services in a manner required by the contract, the Village shall give notice to the contractor and its surety in writing specifying such failure, delay, neglect, refusal or default, and if the contractor, within a period of ten (10) calendar days after the giving of such notice, does not proceed in accordance therewith, then the Village shall have the full power and authority to declare the contract and the contractor in default, and to forfeit the rights of the contractor in the contract. 10. All costs and charges incurred by the Village, together with the cost of performing the required services shall be deducted from any monies due or which may become due to the contractor under the contract. Following any payment due and received by the Village from the contractor's surety following default, if the expense so incurred by the Village is less than the sum paid to the Village by the surety under this contract for the performance of required services during the contract period, the surety shall be entitled to receive the excess difference paid to the Village. When such contractor default costs incurred by the Village exceeds the sum paid to the Village for the performance of the required services under the contract, the contractor and the surety shall be liable and shall pay to the Village the full cost of such additional expenses. Page 119 Village Board Meeting-February 21,2017 Page 328 of 385 B. Performance of the Required Services 1. The contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous, in the opinion of the Director of Public Works or his authorized representative, shall be immediately discontinued by the contractor upon his receipt of instructions from the Director of Public works or an authorized representative to discontinue such practice. 2. The performance of services under the contract includes the furnishing of all supervision, labor, materials, tools, equipment and incidentals of every kind and description necessary, in accordance with the contract documents. 3. The performance of services shall be subject at all times to inspection by the Village or its inspectors, and the contractor will be held strictly to the diligent execution of the contract. The Village or its inspectors shall be furnished with such information and assistance by the contractor as is required to make a complete and detailed inspection. Completed performance of services not complying with the contract may be rejected by the Village and shall be performed again by the contractor at no expense to the Village. 4. Except where the Specifications indicate otherwise, the Village is not responsible for providing any tools, equipment, or storage under the contract in order to permit the completion of any contractual obligations under the contract. 5. The contractor shall provide an adequate number of competently trained personnel with sufficient supervision to perform the services required, and the contractor shall provide identification of its personnel if requested by the Village. Any contractor's employee or representative whose employment is reasonably detrimental or objectionable to the Village shall be transferred immediately from the work site upon the Village's request. The exercise of this option shall not be construed as placing the Village in charge of the performance of the services required under the contract, or as making the Village responsible for safety. All tools or equipment required to carry out the operations within the scope of the contract shall be provided by the contractor, and shall meet the standards of ®SHA and the State of Illinois safety codes as may be required by law. The Village reserves the right to inspect the equipment that will be used prior to the award of the bid. 6. The contractor shall at all times have a competent person in charge of its work crew at the job site to whom the Village representative may issue directives. Such person shall be competent in the English language. C. Insurance; Indemnification 1. Insurance Requirements. In the submission of a bid, the bidder is certifying that it has all the insurance coverage required by law or that would normally be expected for the bidder's type of work. In addition, the bidder is certifying that, as the successful bidder/contractor, upon execution of the contract, it will provide insurance of such types and in such amounts as may be necessary to protect itself and the interests of the Village against all hazards or risks of loss contemplated by the contract. The Village shall be named as an additional insured on all applicable insurance policies. Satisfactory certificates of insurance shall be filed with the Village upon execution of the contract. The certificates Page 120 Village Board Meeting-February 21,2017 Page 329 of 385 shall state that thirty (30) days advance written notice will be given to the Village before any policy covered thereby is changed or canceled. Insurance coverage shall be in the following minimum amounts: Limit/ Limit/ Type of Insurance Ea. Occurrence Aggregate General Liability Bodily Injury $1,000,000 $3,000,000 Property Damage $1,000,000 $3,000,000 Contractual Ins. $1,000,000 $3,000,000 Automobile Liability Bodily Injury $1,000,000 $1,000,000 Property Damage $1,000,000 $1,000,000 Workers Compensation Employee Claims Statutory for Illinois Employers Liability $1,000,000 per accident 3. Indemnification. The contractor shall indemnify and save harmless the Village, its officers, employees and agents from any and all liability, losses or damages, including attorneys fee and costs of defense, +hc Vill no rr, y ��ffor .� a ro It ..� .,y S S .nv�vi $v, a�i.. v iii�i.��. i i�c�iy sui�vi a� a i csu�� of claims, demands, suits, actions or proceedings of any kind or nature, including workers' compensation claims, in any way resulting from or arising out of the operations of the contractor under the contract, including operations of subcontractors; and the contractor shall, at his own expense, appear, defend and pay all attorneys fees and all costs and other expenses arising therefrom or incurred in connection therewith; and, if any judgments shall be rendered against the Village in any such action, the contractor shall, at his own expense, satisfy and discharge same. The contractor expressly understands and agrees that any bonds, letters of credit or insurance protection required by the contract, or otherwise provided by the contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village as herein provided. The contractor agrees to defend and hold harmless the Village from and against all demands, claims, suits, costs, expenses, damages and adjustments based upon any infringement of any patent relating to goods specified in the contract, and on account of the Village's use of any copyrighted or uncopyrighted, composition, trade secrets, secret process, proprietary rights, patented or unpatented invention, article or appliance furnished or used under the bid Specifications. D. Compliance with Laws 1. If, at any time, it shall be found that the person, firm or corporation to whom the contract has been awarded has, in presenting any proposal or proposals, unlawfully colluded with any other party or parties, then the contract so awarded shall be null and void, and the consultant and his sureties shall be liable to the Village for all loss or damage which the Village may suffer thereby, and the Village may advertise for new bids for performance of the required services. Page 121 Village Board Meeting-February 21,2017 Page 330 of 385 2. The contractor shall, at all times during the life of this contract, observe and abide by all federal, state and local laws which in any way affect the conduct of the work and with all decrees and orders of courts or agencies of competent jurisdiction. Likewise, said contractor shall be governed by all municipal ordinances and regulations which in any way affect the conduct of the work. The contractor shall indemnify and save harmless the Village, its officers, agents and employees against any claim or liability arising from or based on his violation of any law, ordinance, regulation, decree or court order. The bidder and contractor, as the successful bidder, shall comply with all applicable federal, state and local laws, including, but not limited to, the following: a. Proposal Rigging/Rotating. By submitting a proposal, the contractor certifies that no owner, officer or director is barred from contracting with any unit of state or local government as a result of violating the proposal rigging or proposal rotating provisions contained in 720 ILCS 5/33E-3 & 33E-4. b. Tax Payment. The contractor certifies that it is not delinquent in the payment of any taxes to the Illinois Department of Revenue pursuant to 65 ILCS 5/11-42.1-1. C. Drug Free Workplace Act. The contractor will comply with the requirements of the Drug Free Workplace Act if the contract is $5,000 or more, and it has more than 24 employees at the time of entering into the contract pursuant to 30 ILCS 580, et seq. d. Preference to Veterans Act. The contractor will comply with the Preference to Veterans Act, 330 ILCS 55, et seq. f. Non-Discrimination. The contractor will comply with the Illinois Public Works Employment discrimination Act, 775 ILCS 10/1, et seq. g. Equal Employment Opportunity. The contractor will comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), including establishment and maintenance of a sexual harassment policy as required by Section 2-105 that will be produced to the Village upon request, and the Rules and Regulations of the Illinois Department of Human rights, including the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE, that is a material term of all public contracts, as set forth in Exhibit B. h. Compliance with Freedom of Information Act Request. Section 7 of the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/7, applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short time from receipt of a FOIA request to comply with the request and there is a significant amount of work required to process a request including collating and reviewing the information. The bidder/contractor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in the Page 122 Village Board Meeting-February 21,2017 Page 331 of 385 undersigned's possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. The bidder/contractor agrees to indemnify and hold harmless the Village from all claims, costs, penalties, losses and injuries (including but not limited to, attorneys fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide public records to the Village under the contract. E. Work Guaranty 1. Retainage. The Village shall retain 10% from the payment on each invoice. Upon final completion of work that is to be accepted by the Village, and upon the presentation of a final invoice, the Village shall pay the amount it has retained. 2. General Guaranty. Neither partial or final payment, nor any provision in the contract, nor partial or entire use of the product/Work embraced in the contract by the Village or the Public shall constitute an acceptance of work not done in accordance with the contract, or relieve the contractor of liability in respect to any express warranties or responsibility for failure to comply with the terms of those contract documents. F. Miscellaneous Contract Requirements 1. Contract Alterations. No amendment of a contract shall be valid unless made in Writinn and SinnnrJ by +hc Ullarro Dr'�i,4--+ %/ill,.. M y y, J u w v nl yJ , i V Iu C71 R, v f71 G1ye Manager lagel of their authorized representative. 2. Licenses and Permits. The contractor shall procure at its own expense all the necessary licenses and permits in connection with the work under the contract. 3. Nonassignability. The contractor shall not assign the contract, or any part thereof, to any other person, firm or corporation without the previous written consent of the Village. Such assignment shall not relieve the contractor from its obligations or change the terms of the contract unless agreed by the Village at its sole discretion. 4. Notices. All notices required by the contract shall be given in writing. 5. Taxes. The contractor shall pay all federal, state and local taxes as may be applicable on all materials, labor and services furnished by it under the contract, and the amounts of such taxes shall be included in the unit prices bid. Page 23 Village Board Meeting-February 21,2017 Page 332 of 385 EXHIBIT A (Upon award of contract, to be attached to Landscape Maintenance Contract as Exhibit A) Proposal Form Village of Mount Prospect Landscape Miantenance Contract OWNER INFORMATION Owner Name: Address: Business Name: L"S' Business Address: 'L o s V�. �,\ � a� ��: 9 6 0 Home Phone: LI ) - «� 8'�'i Business Phone: 0 This Business is a: ❑ Individual Proprietorship ❑ Joint Venture ❑ Partnership 5Q Corporation If applicable, give names, addresses, and dates of birth of all partners, officers or directors. Name Address A. Has the applicant, business, or member of the business ever had a license or contract revoked, suspended or cancelled? ❑ YES NO If yes, explain in full detail on a separate sheet of paper. Page 124 Village Board Meeting-February 21,2017 Page 333 of 385 Does the business currently hold a license or have a contract with any other municipality for (-"s-,,�— service? &YES ❑ NO If yes, explain in full on a separate sheet of paper. Have any complaints against the business been filed with the Illinois Commerce Commission, the Office of the Illinois Attorney General, or any other governmental body during the period of one year prior to the date of this proposal? ❑ YES [ NO If yes, explain in full on a separate sheet of paper. Please note, the Village reserves the right to conduct its own search with the Illinois Commerce Commission, the Illinois Attorney General, or any other governmental body, and may take into consideration any complaints and/or pending complaints made against the business or owner. In submitting this Proposal Form requesting award of the Village of Mount Prospect er Mer Serices Contract, I hereby certify that: 1. 1 will not assign or subcontract Water Meter Services for the Village without prior written approval of the Corporate Authorities of the Village of Mount Prospect; Z. Neither i, nor any person who will be working on my behalf, has been convicted under the laws of Illinois or any other state of an offense which under the laws of this state would be a felony involving the theft of property, violence to persons, or criminal damage to property. Please note that in the case of a person whose last conviction was more than two years past, and can demonstrate a compelling showing that he/she is nevertheless fit, such person or operator may be approved by the Village Manager if otherwise eligible; 3. 1 am not barred by law from contracting with the Village because of a conviction for prior violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS 5/33E-3 (Bid Rigging) or 720 ILLS 5/33-4 (Bid Rotating)); 4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment, fee or tax owed to the Village; 5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et seq.); 6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and the Rules and Regulations of the Illinois Department of Human Rights, including establishment and maintenance of a sexual harassment policy as required by Section 2-105 of that Article and Act 7. 1 shall comply with the Americans with Disabilities Act; Page 125 Village Board Meeting-February 21,2017 Page 334 of 385 8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); and 9. All of the information I have provided in this Application has been truthful and given in good faith. I have read and understand the information provided with this Proposal Form, including the Notice to Proposers, Instructions to Proposer, the General Conditions, the Specifications and the Village of Mount Prospect Landscape Maintenance Contract, and agree to abide by the conditions set forth therein. My signature below indicates my acceptance of all such conditions and my Proposal for award of the Village of Mount Prospect Landscape Maintenance Contract. Name of Company k e,' (—"" . c g i Proposal Submitted By Position in Company AC, 9-3 vk -\V �v y Phone No.'� LO -.x`88-'t i , Date "Z.i ( 1-7 Proposer must use the official firm name and authorized representative must sign. Page 26 Village Board Meeting-February 21,2017 Page 335 of 385 PROPOSALFORM LANDSCAPE MAINTENANCE CONTRACT 2017-2018 Village of Mount Prospect Department of Public Works FROM: ��_L (hereinafter called "Proposer") TO: Village of Mount Prospect Public Works Forestry/Grounds 1700 W. Central Road Mount Prospect, Illinois 60056 (hereinafter called "Village" or "Village of Mount Prospect") Proposal For: LANDSCAPE MAINTENANCE CONTRACT 2017-2018 The proposers have familiarized themselves with the services to be performed and probable work conditions required under this Proposal affecting the cost of the performance of the required services and with the Proposal Documents which include: Table of Contents Proposal Packet Information Instructions for Proposers Specifications General Conditions Proposal Form — Exhibit A Proposal Form Affidavit— Proposal Certification Form Proposal Security Proposal Sheet(s) Pricing Sheets Contract— Exhibit B Therefore, the Proposer hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, and services (including all utility and transportation services) required to perform the required services, all in accordance with the above listed documents. Proposer agrees to perform all of the required services and provide the equipment and materials described in the Proposal Documents. Proposer has proposed on all items and has provided a price for all requested services. The Proposer acknowledges it understands all the requested services for which it has submitted a Proposal. Page 128 Village Board Meeting-February 21,2017 Page 337 of 385 The Proposer will complete and provide all labor, equipment, materials and mobilization (if applicable) to perform the required services as incidental to the fixed item price for each item proposed. In submitting this Proposal, the Proposer understands that the Village reserves the right to add to or subtract from the estimated quantities. The Village intends to award one (1) contract (if at all) for the items proposed. If written notice of award of this Proposal is mailed, emailed or otherwise delivered to the Proposer at any time before this Proposal is withdrawn, the Proposer agrees to execute and deliver the contract in the prescribed form and furnish payment and performance bonds, or letter of credit, and the insurance certificates required by the Proposal Documents to the Village within ten (10) business days after receipt. The Proposer, and as successful proposer/contractor upon award of the contract, understands and agrees to the following: 1) The contractor agrees to provide all required services and items and material to the Village as noted in the Proposal Documents and comply with the requirements of the Proposal Documents. 2) The contractor agrees to comply with all applicable federal and state laws, rules and regulations, and county and municipal ordinances, as described in the General Conditions. All Addenda pertaining to this project shall be acknowledged by the Proposer in the spaces provided below: Addendum No. Addendum-Date Acknowledgement by Proposer or Date Authorized Representative Acknowledged Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for disqualification of the proposer and rejection of his/her Proposal submittal. A record of all Addenda and copies of same will be available to all qualified proposers from the Village of Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect, Illinois two (2) days prior to the letting. It shall be the Proposer's responsibility to become fully advised of all Addenda prior to submitting its Proposal. Upon award of the contract, the Village will send Notice of Award to the successful Proposer, the Proposer must then execute the contract and provide the required bonds or letter of credit and certificate of insurance to the Village within ten (10) business days. The Village will then issue a written Notice to Proceed. Failure to complete the work in the designated time frame may result in the Director of Public Works withholding compensation due the contractor for failure to complete the said work in the designated time frame, calling the bonds, or taking such other action as may be available. Security in the sum of$500.00 US Dollars in form of (check one): Page 129 Village Board Meeting-February 21,2017 Page 338 of 385 Proposal Bond Certified Check Bank Cashier's Check is attached hereto in accordance with the "Instructions for Proposers". This Proposal Submittal contains the following: 1) Proposal Form - Exhibit A 2) Affidavit - Proposal Certification Form 3) Proposal Security 4) Proposal Sheet(s) 5) Pricing Sheets 6) List of Required References and Equipment i Respectfully submitted: . Name of Firm/Proposer: By: (Signature) Title: c.L- � �2. ; r;��.�,�-�,�-, ��. Date: � � t Contact Information: 7 Official Address: -L Telephone: �t Email: ` ; \ L Page 30 Village Board Meeting-February 21,2017 Page 339 of 385 i VILLAGE OF MOUNT PROSPECT AFFIDAVIT – PROPOSAL CERTIFICATION FORM Proposer:— Company/Firm Name: \�� 4 Address: As a condition of entering into a contract with the Village of Mount Prospect, and under oath and penalty of perjury and possible termination of contract rights and debarment, the undersigned, being first duly sworn on oath, deposes and states that he or she is � (sole owner, partner, joint ventured, President, Secretary, etc.) of Ea4:".0 and has the authority to make all (Name of Company) certifications required by this affidavit. Section I Non-Collusion The undersigned certifies that this Proposal is genuine and not collusive or a sham, that said proposer has not colluded, conspired, connived or agreed, directly or indirectly, with any proposer or person, to put in a sham Proposal or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the Proposal price element of this Proposal, or of that of any other proposer, or to secure any advantage against any other proposer or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned further states that the firm is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4. Section III Drug Free Workplace The undersigned further states that the firm provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1, et seq., and has, to the extent not covered by a collective bargaining agreement that deals with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a substance abuse prevention program that meets'`,br exceeds these requirements of that Act. Page 132 Village Board Meeting-February 21,2017 Page 341 of 385 Section IV Tax Payment The undersigned further states that the firm is not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. Section V Sexual Harassment Policy Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILLS 5/2-105 (A), every party to a public contract must: "Have written sexual harassment policies that shall include, at a minimum, the following information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department (of Human Rights) and the Commission (Human Rights Commission); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-1(11 of the Act /illinnig I-li iman Rink+cS At-+N." A "public contract" includes: ...every contract to which the State, any of its political subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002), The undersigned further states that the firm has a written sexual harassment policy in nl�-^ in f ull nAmnl �ni+� . i+h 77C I I !�C G/7 4 nr- IAN IAN '.. iiiAii co,iija iia,iL- 'r ii iiia I iv UCS 55,12- 1., km) kms). It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the proposer to receive payment under any award made under the terms and provisions of this Proposal. The undersigned certifies that all information contained in this Affidavit is true and correct. Signed b : � Y Title. Signature Name Printed: . re,< Ct1, Signed and sworn to before me this day of � ,�i�+U�Y , 20/ 7. My commission expires- Notary Public DOFFICIAC S�A� FL My Notary Comm Pub tate of Dares qPr 1.2018 Page 33 Village Board Meeting-February 21,2017 Page 342 of 385 PROPOSAL SECURITY Included with this bid is a bank cashier's check, certified check or bid bond in the amount of five hunderd dollars ($500.00), by ��v(�; v.���sD;..t the proposer, in favor of the Village of Mount Prospect. It is hereby agreed`f�ould the proposer be awarded the contract for services contemplated under this proposal and fail or refuse to execute a contract for the performance of said services, or to provide the required payment, or letter of credit, and certificate of insurance, then this security, in the amount stipulated above, shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages and not as a penalty. All proposals to remain firm for a period of ninety (90) days after proposal opening date. SUBMITTED THIS DAY OF ZA P11�,� , 20 SEAL (if corporation) Proposer: D�U ; Proposer's Agent and Agent's Title Title Note: If proposer is a partnership, the proposal must be signed by at least two of the partners. Note: If proposer is a corporation, the proposal must be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. If a corporation, note here the state of incorporation:. Incorporated under the laws of the State of Page 134 Village Board Meeting-February 21,2017 Page 343 of 385 PROPOSAL SHEET #1 LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018 The undersigned herewith submits a bid on the "LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018" in accordance with the attached documents. All bids are to be delivered to the office of the Village Manager at 50 S. Emerson Street, 3rd Floor, Mount Prospect, Illinois 60056, prior to 1:00p.m. on February 1, 2016. SCHEDULE OF PRICES We will perform the services as outlined in the LANDSCAPE MAINTENANCE CONTRACT 2017 -2018 for sums as follows: Grand Total 2017 $ is (A) Grand Total 2018 $ I s ; (B) Combined Grand Total 2017-2018 $ AG CIL) (A+B) (Submit the included Excel bid sheets along with bid submittal.) Submitted this 6 day of , 20 k —? Mark outside of envelope: " LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018" and deliver to the Public Works Facility at 1700 West Central Road, Mount Prospect, Illinois, 60056, no later than 1:00 p.m. FRIDAY, February 10, 2017. Also note any exceptions to the specifications. 1V COMPANY OWNER/BIDDER `t c 0o ADDRESS CITY, STATE, ZIP PHONE # AIL SIGNATURE DATE SUBMITTED Note: All bids to remain firm for ninety (90) days. Be sure to mark the outside of the envelope, "PROPOSAL for LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018." 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Z � 0 v- 0 ul U' to W M J y ?� V V V 9 p w W z 2 Z > J m O LLI o ( u W W W Q ti W W U m UJ 3 3 CL 0.LMMMMMJ o D p O o O O o 0 0 ai C) C' Z W N N r r O O O O : C N �Q Q c~� to CO w t0 1� P. 1� I� O -_p C (xp co Village Board efin -Fe ruar 1 '�b1 r `� r U a LL Pag355 Q�385 EXHIBIT B VILLAGE OF MOUNT PROSPECT LANDSCAPE MAINTENANCE CONTRACT 2017 - 2018 THIS AGREEMENT (hereinafter the "Contract") is entered into by and between the Village of Mount Prospect, an Illinois home rule municipality (hereinafter the "Village"), and , an located at Illinois, (hereinafter the "Contractor"). 1. GENERAL As stated in the bid document. 2. SPECIFICATIONS As stated in the bid document. 3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS Contractor agrees to defend and hold harmless the Village from and against all demands, claims, suits, costs, expenses, damages and adjustments based upon any infringement of any patent relating to goods specified in the contract, and on account of the Village's use of any copyrighted or uncopyrighted, composition, trade secrets, secret process, proprietary rights, patented of unpatented invention, article or appliance furnished or used under the proposal Specifications. 4. ADHERENCE TO LAWS Employees and agents of Contractor shall obey all federal, state, county and municipal laws and ordinances during the execution of their duties under this Contract. The existence of this Contract does not exempt such individuals from compliance with such laws or ordinances, nor does it convey any special rights or privileges upon those individuals. Contractor shall meet all applicable licensing requirements of the Village. In addition, Contractor is required to comply with all federal, state, county and municipal laws and ordinances, including the following: a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace Act (30 ILCS 580/1, et seq.); b. Comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); C. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et sea.), and the Rules and Regulations of the Illinois Department of Human Rights, including establishment and maintenance of a sexual harassment policy as required by Section 2-105 of that Article and Act; d. Comply with the Americans with Disabilities Act; and e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Department of Human Rights as a material term of all public contracts, which states as follows: Page ( 44 Village Board Meeting-February 21,2017 Page 357 of 385 Title 44, Part 750, Section 750, APPENDIX A , Illinois Administrative Code, Equal Employment Opportunity Clause EQUAL EMPLOYMENT OPPORTUNITY In the event of contractor's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: 1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 2) That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the Department's Rules) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service. 4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules, the contractor will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 5) That it will submit reports as required by the Department's Rules, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules. 6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules. 7) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for Page 145 Village Board Meeting-February 21,2017 Page 358 of 385 compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. With respect to the two types of subcontracts referred to under paragraph 7 of the Equal Employment Opportunity Clause above, following is an excerpt of Section 750.30 of the Department of Human Right's Rules and Regulations for Public Contracts: Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts Each public contractor and subcontractor shall in turn include the Equal Employment Opportunity Clause set forth in Appendix A of this Part in each of its subcontracts under which any portion of the contract obligations are undertaken or assumed, said inclusion to be either verbatim or by reference so that the provisions of the clause will be binding upon such subcontractors. 5. FEE SCHEDULE The charges to be assessed by Contractor under this Contract are set forth in the fee schedule contained in Exhibit A. 6. LOG BOOK, RECORDS & REPORTS REQUIRED The Contractor shall provide the Village with a written status report on its provision of services required by the Contract. This report shall be due before the tenth day of the following month. 7. METHODS OF PAYMENT Payment under the Contract will be made in accordance with the Illinois Local Government Prompt Payment Act, 50 ILCS 505/1 et seq. 8. HOLD HARMLESS AGREEMENT (CONTRACTUAL LIABILITY) Contractor assumes full responsibility for the acts and omissions of its employees and agents while engaged in performing services under the Contract. Contractor agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save and hold forever harmless the Village, its officers, appointed and elected officials, Mayor and Board of Trustees, employees, volunteers, attorneys and agents from and against any and all liabilities, obligations, claims, losses, damages, penalties, and costs and expenses resulting from any suit, claim, demand, judgment, or cause of action initiated by any person, including Contractor and its officers, officials, employees, subcontractors, volunteers and agents, arising out of, connected with, or in any way associated with the performance of services covered by this Contract or the equipment used in connection therewith. 9. CONTRACTOR'S LIABILITY INSURANCE Contractor shall not commence with the performance of services under this Contract until it has obtained all insurance required hereunder and such insurance has been approved by the Village. Certificates of such insurance shall be filed with the Village prior to commencing work. Additionally, Contractor will provide the Village with a letter from the insurance carrier that the Village will be notified within thirty (30) days of the pending cancellation of any policy relating to this Contract. Page 146 Village Board Meeting-February 21,2017 Page 359 of 385 Each insurance company shall be subject to approval by the Village, and the respective policies shall name the Village as an additional named insured. Approval of the insurance by the Village shall not relieve or decrease the liability of Contractor hereunder. Such insurance is primary and in no event will be considered contributory to any insurance purchased by the Village. Such insurance will not be canceled, reduced, or materially changed without providing the Village thirty (30) days advance written notice, via certified mail Contractor shall maintain all insurance required under subsections a through h of this Section for not less than one (1) year after completion of this contract. 10. CONTRACT TERMINATION The Village and Contractor reserve the right to terminate the Contract at any time upon ten (10) days advance written notice to the other party. In addition to the provisions set forth in Section General conditions (A,9) for immediate termination, failure of Contractor to perform any aspect of this Contract properly and/or to provide proper treatment to the general public, in the sole discretion of the Vilage, is cause for immediate termination of the Contract without prior notice. 11. LENGTH OF CONTRACT Contract shall be in effect beginning February 21, 2017 and shall remain in effect until December 31, 2018, unless terminated by either party under the conditions specified in Section 10, Contract Termination. However, if both the Village and the Contractor agree, the contract may be extended for one (1) additional year at the same bid prices as the second year. Village will advise the Contractor of its wishes by mid-December 2018 for a possible extension into 2019. If an extension is offered, the contractor will need to inform the Village of his decision no later than December 31St, of that year. Additionally, if a contract is extended, the Contractor shall then be required to submit each year an updated certificate of insurance, proof of Mount Prospect business license or contractor's license and any required bonds. Al! contract deadlines will be one year later than those listed for year two. All awards are subject to future funding and budget approval by the Board of Trustees. Should the contract be terminated due to lack of funds, the Village will provide as much notice as possible and as soon as possible. 12. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short period of time from receipt of a FOIA request to comply with the request, and there is a significant amount of work required to process a request including collating and reviewing the information. Contractor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. Contractor agrees to indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the Village under this Contract. Page 147 Village Board Meeting-February 21,2017 Page 360 of 385 13. Contractor shall not assign this Contract or any part thereof without the prior written consent of the Village. Approval, if any, for such assignment shall be made by the Corporate Authorities of the Village. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective assigns, legal representatives and successors in interest. 14. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of the State of Illinois and applicable federal law. Venue shall only be proper in a court of competent jurisdiction located within the County of Cook, Illinois. 15. SEVERABILITY The invalidity or unenforceability of one or more of the terms or provisions contained in this Contract shall not affect the validity or enforceability of the remaining terms and provisions of this Contract so long as the material purposes of this contract can be determined and effectuated. 16. INTERPRETATION Any headings of the Contract are for convenience of reference only and do not define or limit the provisions thereof. Words of gender shall be deemed and construed to include correlative words of other genders. Words importing the singular shall include the plural and vice versa, unless the context shall otherwise indicate. All references to any person or entity shall be deemed to include any person or entity succeeding to the rights, duties and obligations of such person or entity succeeding to the rights, duties and obligations of such person or entity in accordance with the terms and conditions of the Contract. 17. WAIVER OF BREACH If either party waives a breach of any provision of this Contract by the other party, that waiver will not operate or be construed as a waiver of any subsequent breach by either party or prevent either party from enforcing such provisions. 18. MERGER -AMENDMENT This Contract sets forth the entire understanding of the parties relative to the subject hereof and supersedes any and all prior agreements, express or implied, oral or written. No amendment or modification of this Contract shall be effective unless reduced to writing and executed by the parties. 19. COUNTERPARTS This Contract may be executed in several counterparts each of which shall be an original and all of which shall constitute but one and the same instrument. 20. EFFECTIVE DATE The Effective Date of this Contract shall be the date executed by the Village President, and attested by the Deputy Village Clerk. Page 148 Village Board Meeting-February 21,2017 Page 361 of 385 In Witness thereof, the said parties have executed and signed this contract on 20 VILLAGE OF MOUNT PROSPECT, an Illinois Municipal Corporation BY: Attest: Karen Agoranos Deputy Village Clerk Corporate Name: Rv- Its Attest: Secretary (Corporate Seal) Page 49 Village Board Meeting-February 21,2017 Page 362 of 385 Lr) o tD o o ^o LO o u, r-I o O 00 rn omo LO m `n o O rn `D m N N �c-I rO O O M M r- c-i N M c-i CI' 00 r1 00 r-i r-i H w iA tn• t/} 41n to tn. tn• in• tn. tn• tn• tn. in t/) C C +, bn +� O O C C � CL 41c 0 m a G U 0 a U U ( 1 a a @ a o= co m Q � V ++ co t' C a N C C Z cn Ln i +a.+ 06 fD aa+ +�+ -FOru C CL C C o o 0 a .�- a 3 L N = Q N 0 m a a u O O L CL u a w m m 4- � 3 0 E C° •'0 E 3 a L L COp c.) 7 � C 7 0 cO C C z J i-- �— G (n N J J N In G J co to NN a a a a a a a a v In Ln 0 Ln v v a v v v a v in t0l0 0 o a a a a o a v m H r1 0 0 4 o L� uS O oN N oO 0 o O O 0 0 o O o O N O O N N N N N N N N N N 00 U eN-1 rN-i O O a) O H O O l0 O O d +.; lD lD O O IZT O H I�t Of d Ix N tx 00 O lD 4a 00 00 00 00 r-I WD " l0 " r-i L to r- cf 'a® ^ tf) t(1 Lf) 00 [t Ln O to O M 0 N lD ri 111 - C L 01 L i a, i 1 W O 00 O 00 00 00 1* t11 O U O U O n ri O M ,- I i UD l0 lD M m r- a 1- a M b-- M 00 Ux N oa _0 i" � � M m M I- L 00 00 00 111 � Ln lD I r, L L ® C Q w U '� O O U V w 0 O � V) n +� X v 4J �- a 0 -0 O -0 L L L _ cJ U O U C�)" C m 0 a cD C C Co " CO L L -� L -- L -- 0 a L L 5..,. O ro co m co ccs c0 co u � a Y > y> Y > m a n Q v m m J W M m \ N L M .CJ Y L U L U Y i a 41 'V _ C U ® L L _ O C a +O a L L 0 41 cu L CL ao a a cu c =3 =3 - a a a to m m a > > Q Q Q -a CC w 41 -C � L L a a a i a o tw bn bn L m @ v -0 ca > Zs a a U C c v1 m m C aa t -C C E m U U ro v vcab coo it t t m O n a L mu O O O = �- L i U' Q Q Z Z Z J O O Z al (.0 a) 1 ) to N N N O Lf) O O a) N M Q) It d' N N N O r- f\ il- O O a) Q al Il) U) N N N l0 UD H H N N H H cn Vn vi +- t -C 41V 'L •L a a a V 1 C U Ln L _ _ = a a Q IN- 0 L O N C C C In N V O �1N.` vii i Y W O O O a 0 O O 4+ ? va bn b`A ab`A Cw acl a da v bo coe m a V) 4. V) sNv a L V) L/) a 4-; +; u z ao o s X o° ° 1 00 W LU -A 0 0 0 > 0 Oo O -o -a o 4- UC � Ou =A' t i aj w vvaau C9 z z > > > > cn Z Village Board Meeting-February 21,2017 Page 363 of 385 a 210 Industrial Lane • Wheeling,IL 60090-6302 LANDSCAPING ING (847) 588-2100 Fax (847) 588-1400 doug@fleckslawn.com Pursuant to the instructions to bidders, page 6,#4 (a), (b) and (c): (a) Fleck's Landscaping maintains a permanent place of business at the following address: 210 Industrial Lane Wheeling, IL 60090 (b) Fleck's Landscaping as "evidence of the ability to provide an efficient and adequate plan for executing the services requested" site that we have successfully fulfilled the needs of this proposal in the fall 2016. (c) Types of Equipment required for this project: 21" Push Mowers 36"—48" Walk behind Mowers 60" Riding Mowers String Trimmers Back Pack Blowers Assorted Hand Tools Fleck's Landscaping owns all of these items RESIDENTIAL • COMMERCIAL CONDOMINIUM Village Board Meeting-February 21,2017 Page 365 of 385 ����'�� �� �������� �� Arp 2}OIndustrial Lane ° Wheeling,D~6O090'6302 LANDSCAPING (847) 588-2l00 Fax (847) j8A'l40O doug0gOeoko|mvn.00mn FLECK'S LANDSCCAPING HOLDS LICENSES IN SEVERAL MUNICIPALITIES FOR LANDSCAPE SERVICE. SEE ATTACHED REFERENCE SHEET FOR DETAIL. RESIDENTIAL ° COMMERCIAL ° CONDOMINIUM Village Board Meeting February o1.0017 Page oo7o,oan A ®. OAIA Document A31 0 TM - 2010 Bid Bond #2340943 CONTRACTOR: SURETY: (Name, le, col stattas•and addreass) (Name, legal status and principal place Fleck's Landscaping, Inc. c?fbus•iness) 210 Industrial Lane West Bend Mutual Insurance Company This document has important legal Wheeling, IL 60090 consequences.Consultation with OWNER: an attorney is encouraged with .vane+, legal watus.mord address•) respect to its completion or Village of Mount Prospect modification. 1700 W.Central Road Any singular reference to Mount Prospect,IL 60056 Contractor,Surety,Owner or BOND AMOUNT: @ other party shall be considered $5500.00 plural where applicable. PROJECT: (Name, location or address,and Projecl number, V'anv) Landscape Maintenance The Contractor azul Surety are bound to the ONnvner in the amount set forth above,for the payment of which the Contractor and Surety bind themselves,their heirs,executors,administrators,successors and assigns,jointly and severally,as provided herein.The conditions of this Bond are such that if the Owner accepts the bid of the Conti-actor within the time:specified in lite bid documents,or within such time period as may be agreed to by the Owner and Contractor,and the Contractor either(1)enters into a contract with the Owner in accordance with the terms of such bid,and gives such bond or bonds as may be specified in the bidding or Contract l7ocuments,with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner,for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof,or(2)pays to the Owner the difference,not to exceed the amount of this Bond,between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid,then this obligation shall be null and void,otherwise to remain in full force and effect.The Surety hereby waives tiny notice of an agreement between the Owner and Contractor to axtend the time in which the Owner may accept the bid.Waiver of notice by the Surety shall not apply to tiny extension exceeding sixty(60)drays in the aggregate beyond the time for acceptance of bids specified in the bid documents,and the Owner and Contractor shall obtain the Surety's consent tier tin ux(eusion beyond sixty(60)days, If this Lund is issued in connection with a subcontractor's bid to a Conlrac(or,the term Contractor in this Bond shrill be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutol•y or other legal requirement in the location of the Protect, any provision in ibis Bond conl7icling with said statutory or legal requirement shall be deemed deleted heretrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein.When so furnished, the intent is(hat this Bond shall be construed as a statutory bond and not as a eomm�on law bond. Signed aj/nd scaled this 1 0th day of Feb btary�(, 2017 (Principal) (Seal) (YVitrf ss 1 (Title) 2 (Surety), (Seal) (Gt irrxass) e i.. �( / I C l �ice' ('Title) CAUTION.You should sign an original AIA Contract Document,on which this text appears in RED.An original assures that changes will not be obscured. _ AIA Document A310T —2010.Copyright©1963,1970 and 2010 by The American Institute of Architects.All rights reserved.WARNING:This Ale Init. Document is protected by U.S.copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. / Purchasers are permitted to reproduce ten(10)copies of this document when completed.To report copyright violations of AIA Contract Documents,e-mail The American Institute of Architects'legal counsel,copyright@aia.org. cairn Village Board Meeting-February 21,2017 Page 369 of 385 i WEST BEND 2340943 A MUTUAL INSURANCE COMPANY' Power of Attorney Know all men by these Presents, That West Bend Mutual Insurance Company, a corporation having its principal office in the City of West Bend, Wisconsin does make, constitute and appoint: Dianne W Raleigh lawful Attorney(s)-in-fact, to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds, undertakings and contracts of suretyship, provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in amount the sum of: Seven Million Five Hundred Thousand Dollars($7,500,000) This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of West Bend Mutual Insurance Company at a meeting duly called and held on the 21st day of December, 1999. Appointment of Attorney-In-Fact. The president or any vice president, or any other officer of West Bend Mutual Insurance Company may appoint by written certificate Attorneys-in-Fact to act on behalf of the company in the execution of and attesting of bonds and undertakings and other written obligatory instruments of like nature. The signature of any officer authorized hereby and the corporate seal may be affixed by facsimile to any such power of attorney or to any certificate relating therefore and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the company, and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the company in the future with respect to any bond or undertaking or other writing obligatory in nature to which it is attached. Any such appointment may be revoked, for cause, or without cause, by any said officer at any time. In witness whereof, the West Bend Mutual Insurance Company has caused these presents to be signed by its president undersigned and its corporate al to be hereto duly attested by its secretary this1st day f March, 2009. Attest ���............w / �. Ja a J. Pa :`ui�: S'; Kevin A. Steiner :m: Se tary SEAL. i Chief Executive Officer I President State of Wisconsin County of Washington On the 1st day of March, 2009 before me personally came Kevin A. Steiner, to me known being by duly sworn, did depose and say that he resides in the County of Washington, State of Wisconsin;that he is the President of West Bend Mutual Insurance Company, the corporation described in and which executed the above instrument; that he knows the seal of the said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he signed his name thereto by like order. ...\?F..... * NOTARY `:* I John'i well '•:�`.. PUBLIC ; Z: Executive Vice President-Chief Legal Officer 9�� ....... ?�' Notary Public,Washington Co.WI My Commission is Permanent The undersigned, duly elected to the office stated below, now the incumbent in West Bend Mutual Insurance Company, a Wisconsin corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attorney is now in force. Signed and sealed at West Bend, Wisconsin this 10 day of February 2017 �CORPORATE ` �: 7. Executive �. Dale J. Kent •N:T �" g' Executive Vice President- �N... ' Chief Financial Officer NOTICE:Any questions concerning this Power of Attorney may be directed to the Bond Manager at NSI,a division of West Bend Mutual Insurance Company 8401 Greenway Blvd. Suite 1100 1 P.O. Box 620976 1 Middleton,WI 53562 1 ph (608) 410-3410 1 www.thesilverlining.com Village Board Meeting-February 21,2017 Page 371 of 385 Plinge of Mount 13rosp"I Item XI. C.: Motion to accept the Global Emergency Products bid for the purchase of a Fire Engine in an amount not to exceed $647,013. Department: Fire Department ......................................................................................................................."I'l""I'll""I'll'll""I'll""'ll""II..............."I'l""I'll""I'll'll""I'll""I'll",'ll""I"ll""I.............. Information: Background: The Fire Department was scheduled to replace our 2002 Squad/Pumper (Engine 13 - Vehicle 516) in 2016. This apparatus has 88,000 miles and over 10,000 hours logged. Its current condition and recent maintenance records indicate replacement is warranted. Engine 13 has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point-based criterion, which rates vehicles on four (4) major factors: Age, mileage, repair & maintenance cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be recommended for replacement. Engine 13 scored fourteen (14) points indicating a high rating and should be replaced. The vehicle condition evaluation forms and summary reports for each vehicle have been attached as Attachment A. Additionally, the life cycle cost analysis provided in Attachment B breaks out the total ownership cost for the vehicle. Engine 13 is a fire suppression vehicle and the Fire Department's special rescue response apparatus. Engine 13 has a full complement of firefighting equipment, advanced life support medical equipment, and our heavy rescue extrication equipment. Engine 13 is designated as a multipurpose emergency response unit; therefore Engine 13 has been frontline for its entire lifespan. Our current vehicle replacement plan for fire engines is for the vehicle to remain in service for 15 years; ten as frontline and five in reserve status. However, Engine 13 as a squad/pumper remains in frontline service for all 15 years. Village Board Meeting-February 21,2017 Page 373 of 385 Engine 13 has met its useful life expectancy and extending its use as a frontline apparatus will result in increasingly higher maintenance costs. While designing Engine 13's replacement, the apparatus committee was tasked with designing a dual purpose apparatus. In addition to a traditional pumper, Engine 13 is also considered our heavy rescue squad and is first due on any vehicle accident or emergency call with entrapment. This requires an array of special rescue equipment that includes everything from hydraulic and pneumatic tools to cribbing and lighting. The engine is being designed with an eye on future demands on fire suppression and emergency management and response. General Bid Information: The proposed Squad/Pumper would be purchased from Pierce Manufacturing through Global Emergency Products. Our last four fire apparatus purchases (three pumpers as well as our current tower ladder truck) have been from Pierce Manufacturing. We consider Pierce vehicles and service to be unmatched. A photograph of the proposed replacement Fire Engine is enclosed as Attachment C. As members of the Houston-Galveston Area Council Cooperative Purchasing Program, we are assured of competitive pricing through volume purchasing and discounts. HGAC pricing has been awarded through a public competitive process and has been utilized by at least seven of our surrounding communities for recent fire apparatus purchases. Alternatives: 1. Accept Global Emergency Products bid results through the Houston Galveston Area Council for a Pierce Squad/Pumper (Engine). 2. Discretion of the Village Board. Budget Impact: The proposed award will require the expenditure of $647,013.00 from the Vehicle Replacement Fund. $600,000 is budgeted in the Vehicle Replacement Fund for vehicle 516. Additional funds will come from the resale of 516 which has an estimated value between $25,000 to $50,000. Staff is forecasting an increase to the Vehicle Replacement Fund of $4,000 per year for the life of the engine. Recommendation: Staff recommends acceptance of the Global Emergency Products bid through the Houston Galveston Area Council for an amount not to exceed $647,013.00. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: Village Board Meeting-February 21,2017 Page 374 of 385 GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name D AttachmentA_ Backup Material 2/16/2017 516_Eval_Forms A-B_2-2017.pdf 516 Eval Forms — Attachment B 516 Life_Cycle_Cost_Worksheet- a 516 Lifecycle Exhibit 2/16/2017 Cost C.pdf Attachment C - Proposed D Replacement_ Exhibit 2/16/2017 Dash_CF_Puc_Rescue_Pumper.pdf Pierce Fire Engine Photo Attachment D - a Pierce Engine Cover Memo 2/15/2017 puc_flyer.pdf Flyer Village Board Meeting-February 21,2017 Page 375 of 385 EXHIBIT A Villaue of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit 4 516 Assigned Dept. /Div. FIRE Year: 2002 Make: E-One Model: Cyclone/Saulsbury Mileage: 88,693 Hours: 10,162 Date of Evaluation: 2/16/17 Performed By: Breitzman/Eisen System Diagnosis Estimated Repair Cost Engine Fair-Oil Leaks $7,500.00 Transmission Fair-Oil Leaks-Rebuild soon $15,000.00 Differential Good Exhaust System Good Cooling System Fair-Radiator Corrosion $5,000.00 Brakes Fair-50% $4,000.00 next year Tires Fair-50% $3,600.00 next year Steering Good Suspension Fair-Front Springs $3,000.00 HVAC Fair-System outdated $8,000.00 Electrical Poor-Corrosion, not to prints $10,000.00-Non LED Lights Body/Frame Poor-Rusted badly, frame sag $18,000.00 Interior Fair-Seats worn, ripped $6,000.00 Other-Pump Circuit Fair-Replace valves, cracked $20,000.00 water tank at top Total Estimated Repair Cost $100,100.00 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Viliclige t5oara Ivieeting-reuludly 2 1,20 1 7 Page'51 to OT EXHIBIT B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Unit 4 516 Assigned Dept. /Div. FIRE Year: 2002 Make: E-One Model: Cyclone/Saulsbury Mileage: 88,693 Hours: 10,162 Date of Evaluation: 2/16/17 Performed By: Breitzman Ratings: Unit age: 15 Base Policy Age: 15 Points: 2 Mileage/Hrs: 10,162 Base Policy Mileage/Hrs: 80,000/8,000 Points: 4 Maintenance Cost: Repair and Maintenance Cost: $ 125,602 - Purchase Price: $ 350,000 Repair and Maintenance Percentage of Purchase Price: 36 % Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 10 1,100 - Current Book Value: $ 25,000 Repair Cost Percentage of Current Book Value: 404 % Points: 4 Total Ownership Cost Per Mile: (Lifetime Fuel + R&M +Purchase Price) $ 534,498 ITotal Points: 14 Less Salvage Value $ 25,000 Net Lifetime Costs $ 509,498 Divided by Mileage/Hours 10,162 Operating Cost Per Mile/Hour $ 50.14 Comments and other considerations: This Engine has operated 10,162 hours during its lifetime, which equals 304,860 engine miles. Superintendent's recommendation: This equipment has met its life expectancy and major repairs will be needed if service life is extended any based on condition. Total Point Evaluation:A point total equaling or exceeding eleven(11)indicates that the vehicle should be recommended for replacement.The point total is used to rank its replacement priority.The larger the number the higher the replacement priority will be. Vill EXHIBIT C Village of Mount Prospect February 2017 Vehicle/Equipment Life Cycle Cost Analysis Vehicle/Equipment Number - 516(2002 E-One Engine Pumper, Rescue) --O—Total Ownership Costs Life Cycle Costs —Ar– Total R&M f Total Fuel - ■ -Market Value $550,000.00 $534,498.00 $500,000.00 $450,000.00 $400,000.00 $350,000.00 1 000.00 v $300,000.00 U $250,000.00 $200,000.00 • $150,000.00 $125,602.00 $100,000.00 $50,000.00 $58,896.00 — ■ $25,000.00 $0.00 _ 2002 2017 Year Total Ownership Cost - Salvage Value / Hours = Cost Per Hour to Operate $534,498.00 $25,000.00 10,162 $50.14 Village Board Meeting-February 21,2017 Page 378 of 385 �; ; Ir lm^ �,`Y�N III ��� � lyll � PI, ✓� �l r. F ds, �'�rl�a° r � `hV'th � ,V. 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