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HomeMy WebLinkAbout12/20/2016 VB Minutes Revised 1/16/2017 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 20, 2016 CALL TO ORDER Mayor Arlene Juracekcalled the meeting to order at 7:04p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Richard Rogers Trustee Steven Polit Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Polit INVOCATION Trustee Matuszakgave the Invocation. MINUTES Trustee Rogers, seconded by Trustee Hoefert,moved to approve the minutes of the regular Village Board meeting held December 6, 2016. Upon roll call: Ayes: Hoefert,Matuszak,Polit,Rogers,Saccotelli,Zadel Nays: None Motion carried. MAYOR’S REPORT A.ACCOLADES 2016 Holiday Decorations Awards Special Events Commission members Jill Friedrichs and Linda Hoefert presented the winners of the 2016 Holiday Decorations Awards: Best Religious117 S. School Best Use of Lights128 Stratton Simple But Elegant303 Autumn Best BusinessKeefer’s Pharmacy, 5 West Prospect Christmas Fantasy1415 & 1417 Sauk (tie) Best Block100-300 Pine Street Grand Prize600 N. Pine Mayor Juracek congratulated the winners and thanked the Special Events Commission for their time and effort in selecting the winners and sponsoring the event. She thanked all the residents who took time to decorate their homes. 19 Page of Revised 1/16/2017 EMPLOYEE RECOGNITION: Fire Department Fire Chief Brain Lambel recognized staff celebrating their quinquennial anniversaries and presented those in attendance with a plaque or certificate: Patrick Moran –10years Andrew Skic –10 years Joseph Vena–10 years Bradley Bocox -10 years Edward Graham-15 years Lt. Bradley Peterson –15 years Lt. Ronald Redlin -15 years John Dolan –20 years Mark Fedor –25 years On behalf of the VillageBoard and the community, Mayor Juracek thanked these individuals for their dedicated and outstanding service. COMMUNICATIONS AND PETITIONS –CITIZENS TO BE HEARD Mount Prospect resident Ivan Temesvari announced this candidacy for mayor. CONSENT AGENDA \[All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.\] Trustee Rogers, seconded by Trustee Hoefert, moved to approve the following business items: A.Monthly Financial Report -November 2016 B.List of Bills -November 30, 2016 -December 13, 2016 C. A resolution approving a plat of resubdivisionfor PZ-04-15Westbrook School(RES. No. 45-16) D. A resolution approving a plat of easement for property located at 701 E. Prospect Avenue (RES No. 46-16) E.Resolutionauthorizing the execution of agreement between the Village of Mount Prospect and Journeys/The Road Home (grant amount not to exceed $14,000)(RES. No. 47- 16) F. A resolution authorizing execution of an agreement between the Village of Mount Prospect and NorthwestCompass, Inc. (grant amount not to exceed $13,000)(RES No. 48- 16) G. A resolution authorizing execution of an agreement between the Village of Mount Prospect and Resources for Community Living (grant amount not to exceed $5,000) (RES No. 49-16) H. A resolution authorizing execution of an agreement between the Village of Mount Prospect and Search Inc. (grantamount not to exceed $20,000) (RES No. 50-16) I.A resolution authorizing execution of an agreement between the Village of Mount Prospect and WingsProgram Inc. (grant amount not to exceed $9,000) (RES No. 51-16) J. Motion to accept supplemental Village credit card policy (VBA 75-16) 29 Page of Revised 1/16/2017 K. Motion to accept a proposal for 2017 General and Auto Liability third-party claims administrationin an amount not to exceed $9,612 (VBA 76-16) Upon roll call:Ayes:Hoefert, Matuszak,Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. OLD BUSINESS nd A.Mayor Juracek presented for a second (2)reading of An Ordinance Authorizing The Levy And Collection Of Taxes For The Corporate And Municipal Purposes Of The Village Of Mount Prospect For The Fiscal Year Beginning January 1, 2016 And Ending December 31, 2016 Finance Director David Erb briefly summarized the proposed four (4) budget ordinances and welcomed any additional questions from the Board. Mr. Erb and his staff along with the Finance Commission were commended for producing a balanced and responsible budget. Trustee Zadel, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6287: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 Upon roll call:Ayes:Hoefert, Matuszak, Polit,Rogers, Saccotelli, Zadel Nays:None Motion carried. nd B.Mayor Juracek presented for a second (2) reading An Ordinance Authorizing The Levy And Collection Of Taxes For The Municipal Purposes Of Special Service Area Number Five Of The Village Of Mount Prospect, Illinois For The Fiscal Year Beginning January 1, 2016 And Ending December 31, 2016. Trustee Zadel, seconded by Trustee Martuszak, moved for approval of Ordinance No. 6288: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. nd C.Mayor Juracek presented for a second (2) reading An Ordinance To Abate A Part Of The Taxes Levied For Corporate And Municipal Purposes Of The Village Of Mount Prospect, Illinois For The Fiscal Year Beginning January 1, 2016 And Ending December 31, 2016 Trustee Zadel, seconded by Trustee Saccotelli, moved for approval of Ordinance No. 6289: 39 Page of Revised 1/16/2017 AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. nd D.Mayor Juracek presented for a second (2) reading An Ordinance Adopting An Annual Budget For The Village Of Mount Prospect, Illinois For Fiscal Year Commencing January 1, 2017 And Ending December 31, 2017 In Lieu Of PassageOf An Appropriation Ordinance. Trustee Zadel, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6290: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY 1, 2017 AND ENDING DECEMBER 31, 2017 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. To view the Village of Mount Prospect’s 2017 Budget please refer to the link below: http://www.mountprospect.org/Modules/ShowDocument.aspx?documentid=4627 E.2nd reading of AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (1200 Dempster Street) Village Manager Michael Cassady asked the Board to consider this item be deferred to the January 17, 2017 Village Board meeting to continue discussions with United Airlines. Mr. Cassady added that the Village has had several productive meetings with United regardingvoluntary annexation of the United Airlines campus atDempster and Algonquin Roads. Particularly, the Village opposed the proposed use of 1200 Dempster Street as a semi-truck parking lot given its closed proximity to residential properties. The annexation of this property would allow the Village to control the use of it.Mr. Cassady stated he wishesto give United Airlines this additional time in an effort to continue the good will between the Village and United. The Board concurred but also agreed this will be the last deferral given to United Airlines. Trustee Matuszak, seconded by Trustee Zadel moved to defer the following ordinance to the January 17, 2017 Village Board meeting: AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (1200 Dempster Street) Upon roll call:Ayes:Hoefert, Matuszak, Polit, Saccotelli, Zadel Nays:Rogers Motion carried. 49 Page of Revised 1/16/2017 NEW BUSINESS A.PUBLIC MEETING AND PUBLIC HEARING ST B.1reading of an ordinance annexing to and zoning of certain property to the Village of Mount Prospect(1200 E. Algonquin Road) Village Manager Michael Cassady asked the Board to consider items A and B be deferred to the January 17, 2017 Village Board meeting since the parcel is closely related to the 1200 Dempster annexation. This will allow for discussions to continue with United Airlines regarding bothproperties and will allow for both parcels to be annexed at the same time. Trustee Matuszak, seconded by Trustee Polit, moved todefer the following ordinance to the January 17, 2017 Village Board meeting: AN ORDINANCE ANNEXING TO AND ZONING OF CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (1200 E. ALGONQUIN ROAD) Upon roll call:Ayes:Hoefert, Matuszak, Polit,Rogers,Saccotelli, Zadel Nays:None Motion carried. C.Public Hearing Regarding the Proposed Prospect and Main Tax Increment Financing District This public hearing, called pursuant to proper legal notice having been publishedin the Daily Herald on December8, 2016 is to consider the annexation and designation of (I1 –Limited Industrial) territory within unincorporated Cook County to the Villageof Mount Prospect. Mayor Juracek opened up the public hearing to consider the annexation and designation of (I1 – Limited Industrial) territory within unincorporated Cook County to the Village of Mount Prospectat 8:14 p.m. Village Manager Michael Cassady provided a brief background stating this project began in the Springto better understand why some properties did not see the reinvestment that other properties did during the boom in the late ninety and early 2000s. The Village contacted SB Friedman Development Advisorsto conduct an Eligibility Study for the downtown area to determine if our situation meets the requirements for the establishment of a Tax Increment Financing District. It was determined that the downtown district did meet the eligibility requirements. Mr. Cassady stated the Village is committed to taking the necessary steps neededtoward revitalizationof the downtown district. Geoffrey Dickinson, Senior Project Manager at SB Friedman Development Advisors, presented the Tax Increment Financing (TIF) Eligibility Study and Redevelopment Plan and Project. Public Comment Dan Petro District 214 Board of Education District 214 voted against the TIF at the Joint Review Board 59 Page of Revised 1/16/2017 Does not meet eligibility requirements; requests additional information from the Village of Mount Prospect District has retained an urban planner to conduct a review of the study; requests Village to postpone further action until study is complete Board Response Raised some legitimate issues/questions Additional discussion is needed; stressed it is the intent of the Village to maintain a strong, positive relationship with District 214 Lynly Kleiner 214 N. School St. Asked the Board for clarification regarding zoning; some are industrial (not eligible for TIF funds) and asked what the goal is for these properties. Mr. Cassady responded that many of these buildings are for sale and may see a change in use. Other buildings may relocate to more appropriate locations (i.e Kensington Business Center) Janice Schroeder Mount Prospect property owner Ms. Schroeder stated she supports the TIF and hopes it brings needed renovation to the downtown area. Bill Schmoldt Prospect Bike Shop 506 Northwest Highway Mr. Schmoldt questioned if a change in sales tax was forthcoming; Board responded that there will be no change to sales tax. Scott Smoron 421 W. Prospect Mr. Smoron stated he has felt discouraged by the Village at times and hopes for a better working relationship with the Village. He also stated he feel the Village needs to encourage business owners to re-invest in their properties and is encouraged by the TIF. Community Development Director Bill Cooney stated concern for his discouragement and would like to more toward an improved working relationship. st Mayor Juracek announcedthe first (1) reading of the ordinance relating to the establishment of the TIF District will take place at a Special Meeting of the Village Board on January 10, 2017 Mayor Juracek closed the public meeting at 9:50 p.m.by unanimous vote. ST D.1reading of an Ordinance Approving A Certain Technical Change To The Proposed Redevelopment Plan And Project Document For The Prospect And Main Tax Increment Financing District Pursuant To 65 ILCS 5/11-74.4-5(A) st Mayor Juracek presented for a first (1) reading an ordinance approving a certain technical change to the proposed redevelopment plan and project document for the Prospect and Main Tax Increment Financing District pursuant to 65 ILCS5/11-74.4-5(a) 69 Page of Revised 1/16/2017 It has come to staff’s attention that the map exhibits in the TIF Plan do not accurately reflect the proposed boundary of the district. These maps show the 5-unit rowhome project located at 105 E. Prospect Avenue as being included in the district ,while the legal description and property index numbers listed in the TIF Plan do not. Staff did not intend to include these properties in the Prospect and Main TIF District and therefore is recommending that they be removed from the map exhibits in the Prospect and Main Tax Increment Financing (“TIF”) Eligibility Study, and Redevelopment Plan and Project. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Rogers, moved to approve Ordinance No. 6291: AN ORDINANCE APPROVING A CERTAIN TECHNICAL CHANGE TO THE PROPOSED REDEVELOPMENT PLAN AND PROJECT DOCUMENT FOR THE PROSPECT AND MAIN TAX INCREMENT FINANCING DISTRICT PURSUANT TO 65 ILCS 5/11-74.4-5(A) Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. E.A Resolution Declaring the Village’s Official Intent to Reimburse Expenditures (Prospect and Main TIF District) Trustee Zadel, seconded by Trustee Rogers, move to approve Resolution No. 52-16: A RESOLUTION DECLARING THE VILLAGE’S OFFICIAL INTENT TO REIMBURSE EXPENDITURES (PROSPECT AND MAIN TIF DISTRICT) Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. F. A Resolution authorizing the acquisition of the property located at 32 W. Busse Avenue Community Development Director Bill Cooney presented background information and answered questions from the Board. This property, 32 W. Busse Avenue,is currently improved with a small office building and accessory parking lot. The acquisition is necessary to assemble the land needed to pursue the redevelopment of the first phase of the Busse triangle area. The Village to purchase the property for the appraised value of $285,000. The Village will lease back the property to the current owner at no cost through June of 2017 to allow for a transition of the existing business. The Village will cover the cost of property taxes and the owner will pay for utility expenses 79 Page of Revised 1/16/2017 Trustee Zadel, seconded by Trustee Matuszak, moved to approve Resolution No. 53-16: A RESOLUTION AUTHORIZING THE ACQUISITION OF THE PROPERTY LOCATED AT 32 W. BUSSE AVENUE Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. VILLAGE MANAGER’S REPORT A. Motion to accept bid for custodial cleaning services in an amount not to exceed $107,536. Public Works Director Sean Dorsey provided background information, bid submittals, bid results and staff recommendation. The contract covers all village-owned property Four (4) bids were received; The lowest cost bidder is Crystal Maintenance Services Corporation (Crystal Maintenance) of MountProspect Crystal Maintenance has held the Village’s cleaning services contract since 2000 References were called with all responding that Crystal Maintenance has successfully completed work of this scale and scope in a satisfactory manner. Bid isapproximately 4% higher than the Village’s current custodial cleaning services contract; current prices were fixed when the custodial contract was last awarded in 2013 and have not been subject to any annual increases. Trustee Hoefert, seconded by Trustee Zadel, moved to accept bid for custodial cleaning services in an (VBA 77-16) amount not to exceed $107,536. Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. B.Motion to accept proposal for the 2017 property tax and workers compensation insurance program in the amount not of $209,360 Finance Director David Erb provided a summary of the Village’s expiring insurance program, an analysis of the proposals received and a summary of the insurance package recommended by staff and its consultant: Property coverage through Hartford for $94,757 Excess workers compensation coverage through Safety National for $114,603 Trustee Hoefert, seconded by Trustee Zadel, moved toaccept proposal for the 2017 property tax and (VBA 78-16) workers compensation insurance program in the amount not of $209,360 Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. 89 Page of Revised 1/16/2017 C.Motion to accept Foster Coach Municipal bid and purchase Freightliner M2 (ambulance) in an amount not to exceed $303,035 Fire Chief Brian Lambel provided background information to replace the Department’s oldest ambulance. Asimilar ambulancefrom the City of Des Plaineswas available for the Board and public to view before the Board meeting. A committee of firefighters and fleet team was assembled to consider several factors including safety, comfort, working area and cost/maintenance of the vehicle. The Freightliner M2 offers the following: A longer expected lifespan (10-12 years). The Type I medium duty chassis has heavy duty airbrakes for better stopping distanceand an increased payload A higher alternator capacity and it’s engine layout requires less labor hours for routine repairs These benefits should result in less downtime and less cost per hour to operate. Purchase is through the Suburban Purchasing Cooperative of the Northwest Municipal Conference. Trustee Zadel, seconded by Trustee Rogers moved to accept Foster Coach Municipal bid and purchase (VBA 79-16) Freightliner M2 (ambulance) in an amount not to exceed $303,035 Upon roll call:Ayes:Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. ANY OTHER BUSINESS Village Manager Michael Cassady announced the passing of Nick Papanicholas and noted the significant contributions Mr. Papanicholas bestowed on the Mount Prospect community. Condolences were extended to the Papanicholas family. Mayor Juracek proclaimed that onDecember 31, 2016 church bells will ring out throughout the Village to welcome the beginning of the Centennial Celebration. Holiday wishes were extended to all. ADJOURNMENT There being no further businessto discuss, Mayor Juracekasked for a motion to adjourn. Trustee Zadel seconded by Trustee Rogers, moved to adjourn the meeting. By unanimous vote,the December 20, 2016 Village Board meeting adjourned at 10:17 p.m. Use the link below to view the meeting in its entirety on MPTV: http://www.mountprospect.org/index.aspx?page=84 Karen Agoranos Deputy Village Clerk 99 Page of