HomeMy WebLinkAbout06/04/1998 FC MinutesFinance Commission
Minutes of the Meeting
June 4, 1998
I. Call to Order
The meeting was called to order at 7:00 p.m. Those present included Chairman John
Korn and Commissioners John Engel, Jim Morrison, Tom Pekras and Ann Smilanic.
Also present were Finance Director Brian Caputo, Deputy Finance Director Carol
Widmer, Public Works Director Glen Andler, Deputy Public Works Director Sean
Dorsey, MIS Coordinator Joan Middleton, and one reporter. Village Manager
Mike Janonis arrived at 8:00 p.m. Commissioners George Busse, Vince
Grochinski, and Newt Hallman were absent.
II. Discussion of the Proposed 1999-2003 Capital Improvements Plan
Introduction
Finance Director Brian Caputo began the presentation of the proposed Capital
Improvements Plan (CIP) by explaining the various summaries that are available under
the summary section of the CIP binder. The descriptions of the projects themselves
are organized on a departmental basis.
Public Works
Public Works Director Glen Andler explained the 26 projects that are being proposed
by the Public Works Department for the years 1999 through 2003. The total amount
of the projects being proposed is $34,072,227. The total amount being proposed for
1999 is $8,151,222. There are 15 established projects, which means the projects
have had at least one year of previous funding, and 11 new projects being proposed.
Among the established projects being continued are street reconstruction and
resurfacing, sewer main rehabilitation, water main replacement, and various sidewalk
programs. New initiatives being proposed are parking lot improvements, Addison
Court and Detention Pond Improvements, and the purchase of a small utility tractor.
At the conclusion of his presentation, Mr. Andler responded to several questions from
the members of the Finance Commission regarding the ongoing Street Improvement
Program, the various sidewalk improvement programs, and water main replacements.
Village Manager's Office ' '
Village Manager Mike Janonis and MIS Coordinator Joan Middleton presented the
two new projects being proposed for the Village Manager's Office. The first project is
a high-speed data connection between Public Works and the Village Hall. Joan
Middleton explained that the current data connection between the locations is not
capable of transmitting on a timely basis the large volume of data between the GIS
system at Public Works, which will be operational in late 1998, and the Village Hall
server. In order to establish an appropriate connection approximately $75,000 will
need to be spent for equipment and software.
The Village Manager's Office is also recommending the purchase of a document
imaging system to electronically store, retrieve, and distribute documents. This system
would allow easy retrieval of documents and allow citizens to also access information
and documents without staff intervention and time. The cost would be approximately
$30,000 for the system.
III. Chairman's Report
Chairman Korn polled the members of the Finance Commission as to whether the
regularly scheduled meeting of the Finance Commission which is scheduled for June
25 should be held. The members agreed that the meeting should be canceled and that
the meeting scheduled for June 18 to review the balance of the proposed 1999-2003
CIP would be sufficient.
IV. Finance Director's Resort
Mr. Caputo advised the Finance Commission that the firm of S. B. Friedman &
Company was hired by the Village as a financial/economic consultant for downtown
redevelopment. Mr. Friedman has extensive experience in this field and has worked
on projects of a similar nature for the Cities of Chicago, Milwaukee, Des Plaines, St.
Charles, and Prospect Heights.
V. Adjournment
The meeting was adjourned at 9:10 p.m. The next meeting will be held on Thursday,
June 18, 1998, at 7:00 p.m.
Respectfully submitted,
7
Carol L. Widmer
Deputy Finance Director