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HomeMy WebLinkAboutVB Agenda Packet 08/16/2016ORDER OF BUSINESS REGULAR MEETING Meeting Location: 50 S. Emerson Mount Prospect, I L 60056 I. CALL TO ORDER II. ROLL CALL Meeting Date and Time: Tuesday, August 16, 2016 7:00 PM MayorArlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel III. PLEDGE OF ALLEGIANCE Trustee Zadel IV. INVOCATION Trustee Rogers FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED ON THIS AGENDA V. APPROVAL OF MINUTES APPROVE MINUTES OF REGULAR MEETING OF August 2, 2016 VI. MAYOR'S REPORT A. ACCOLADES PROCLAMATION: SCHOOL'S OPEN SAFETY WEEK, AUGUST 21-27,2016 B. BOARD OF FIRE AND POLICE COMMISSIONERS - 2015 ANNUAL REPORT Ms. Michaele Skowron, Chair of the Board of Fire and Police Commissioners (BOFPC) Village Board Meeting - August 16, 2016 Pagel of 403 will present the BOFPC 2015 Annual Report. The BOFPC derives its authority from Chapter 5, Article I I I of the Mount Prospect Village Code pursuant to the home rule powers of the Mayor and Board of Trustees of the Village. The purpose of the BOFPC is to make rules pertaining to the hiring, promotion and discipline of police officers and fire fighters. C. 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance decreases the number of "F-2" Liquor Licenses by One (1) FSAS, LLC d/b/a Arnie Salerno's Pizzeria located at 1716 E. Kensington Road. D. 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance decreases the number of "F-3" Liquor Licenses by One (1) Canta Napoli Ristorante Inc. d/b/a Canta Napoli located at 90 E. Busse Rd. E. APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS Planning & Zoning Commission Reappointment Norbert Mizwicki 1210 Glenn Lane Sister Cities Commission Appointment: Christina Haskell 1208 Crabtree Reappointment: Diana & Rafi Sahakian 906 S. William Paul Seils 100 E. Northwest Hwy Term to expire August 2020 Term to expire August 2020 Term to expire August 2020 Term to expire August 2020 VII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD VIII. CONSENT AGENDA All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. Monthly Financial Report - July 2016 B. Approve List of Bills - July 27 -August 9, 2016 C. Move to waive the rule requiring two readings of an ordinance and adoptAN ORDINANCE AMENDING CHAPTER 23 OF THE VILLAGE CODE OF THE Village Board Meeting - August 16, 2016 Page 2 of 403 VILLAGE OF MOUNT PROSPECT, ILLINOIS, REGARDING CRIME FREE HOUSING This ordinance amends Section 23.1814, Crime Free Housing of Article XVI 11, "Residential Landlord and Tenant Regulations" and Section 23.1802, "Definitions of Article XVI 11, Residential Landlord Tenant Regulations of Chapter 23, "Offenses and Miscellaneous Regulations". The proposed changes are to comply with recent changes in legislation and guidance related to residential rental housing. D. MOTION TO ACCEPT PROPOSAL FOR PROFESSIONAL SERVICES FOR TAX INCREMENT FINANCING DISTRICT DESIGNATION INANAMOUNT NOT TO EXCEED $30,375 E. MOTION TO ACCEPT PROPOSAL FOR THE INSTALLATION OF EMERGENCY VEHICLE PRIORITY (EVP) EQUIPMENT INANAMOUNT NOT TO EXCEED $28,837 F. MOTION TO ACCEPT PROPOSAL FOR THE PURCHASE OF NEW FIRE HOSE AND FI RE HOUSE APPLIANCES I N AN AMOUNT NOT TO EXCEED $21,513.62 G. MOTION TO WAIVE BID AND PURCHASE LAPTOPS IN AN AMOUNT NOT TO EXCEED $20,463.30 Motion to waive bid process and utilize Illinois state contract pricing for the purchase of laptop computers in an amount not to exceed $20,463.30. IX. OLD BUSINESS A PUBLIC MEETING AND PUBLIC HEARING This public hearing and public meeting, called pursuant to proper legal notice having been published in the Daily Herald on August 6, 2016, is to consider the annexation and zoning designation of { 11 (Limited Industrial)} territory within unincorporated Cook County to the Village of Mount Prospect. 1 st reading of AN ORDINANCE ANNEXING TO AND ZONING OF CERTAIN PROPERTY BY THE VILLAGE OF MOUNT PROSPECT (1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road, 1690 W. Imperial Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1907 Busse Road, 1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W. Kenneth Drive, 1600 W. James Drive, in Mount Prospect, Illinois 60056 and 1650 James Drive, Elk Grove Village, Illinois). This item was deferred from the June 21, 2016 Village Board meeting to the July 19, 2016 Village Board meeting by a vote of 6-0. At the July 19, 2016 Village Board meeting this item was deferred to the August 16, 2016 Village Board meeting by a vote of 5-0. This ordinance authorizes the involuntary annexation of certain property located on East Algonquin Road, South Busse Road, West Imperial Court, West Kenneth Drive and James Drive to the Village of Mount Prospect. Village Board Meeting - August 16, 2016 Page 3 of 403 B 2nd reading of an ORDINANCE ANNEXING CERTAIN PROPERY TO THE VILLAGE OF MOUNT PROSPECT This ordinance authorizes the annexation of certain property located at the southeast corner of Linneman Road and Dempster Street of unincorporated Cook County, 1200 Dempster Street. This item was deferred from the April 19, 2016 Village Board meeting until the August 16, 2016 Village Board meeting by a vote of 6-0. Staff requests deferral of this item to the October 18, 2016 Village Board meeting, to continue discussions with United Airlines. X. NEW BUSINESS A. A RESOLUTION IN SUPPORT OF AN EXTENSION OF A COOK COUNTY CLASS 6B EXTENSION FOR DP REALTY PARTNERS LLC FOR PROPERTY LOCATED AT 2200 S. BUSSE ROAD A request for extension of Cook County Class 6b tax incentive for DP Realty Partners LLC, 2200 S. Busse Road. XI. VILLAGE MANAGER'S REPORT A. A RESOLUTION TO APPROVE A CONTRACT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE MOUNT PROSPECT FIRE FIGHTERS UNION LOCAL 4119 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS (TERM OF JANUARY 1, 2016 THROUGH DECEMBER 31, 2018 Request Village Board approval of agreement between the Mount Prospect Firefighters Union Local 4119 International Association of Firefighters and the Village of Mount Prospect for the period of January 1, 2016 to December 31, 2018. B. Status XII. ANY OTHER BUSINESS XIII. ADJOURNMENT NOTE. ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS SOMEACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGERS OFFICEAT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327 Village Board Meeting - August 16, 2016 Page 4 of 403 Item V. : Department: APPROVE MINUTES OF REGULAR MEETING OF August 2, 2016 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description D Minutes 08/02/2016 Type Backup Material Upload Date 8/11/2016 File Name August_2_2016.pdf Village Board Meeting - August 16, 2016 Page 5 of 403 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT August 2, 2016 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:02 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Matuszak. INVOCATION Mayor Juracek gave the Invocation. MINUTES Trustee Polit, seconded by Trustee Rogers, moved to approve the minutes of the regular Village Board meeting held July 19, 2016. Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Abstain: Hoefert Motion carried. MAYOR'S REPORT A. 1St reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. Mayor Juracek presented for a first (1S) reading An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance increases the number of "F-3" liquor licenses by one (1) for Napoli Cucina, LLC d/b/a Canta Napoli, 90 East Busse Avenue. The Class "F-3" liquor license provides for full liquor service both in a restaurant and lounge. Village Manager Mike Cassady provided background information stating the restaurant was recently purchased by Mr. Robert McDermott, and will continue to operate under the name Canta Napoli. Mr. McDermott has met Village requirements and submitted all required documentation. In addition, Mr. McDermott met with staff to review the Village's rules and regulations, including the Village's particular sensitivity to the sale of alcohol to minors and clearly intoxicated individuals. page 1 of 8 Village Board Meeting Minutes August 2, 2016 Village Board Meeting - August 16, 2016 Page 6 of 403 Mr. McDermott and his wife Kelly were in attendance to provide additional information and respond to questions from the Village Board. Mr. McDermott stated the restaurant will feature small plated Italian food with a wine bar. The restaurant will also serve brunch on Saturday and Sunday. He anticipates the restaurant will open by late summer. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6260: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. The Mayor and Village Board expressed their support and appreciation for locating their restaurant in downtown Mount Prospect. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD None. CONSENT AGENDA [All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.] Trustee Hoefert, seconded by Trustee Saccotelli, moved to approve the following business items under the Consent Agenda: 1. List of Bills — July 13 — July 26, 2016 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS None. NEW BUSINESS A. Motion to accept the 2016 Community Survey Mayor Juracek presented staffs request for approval of the Community Service Survey developed by the Village and ETC Institute for the Village Board's consideration. page 2 of 8 Village Board Meeting Minutes August 2, 2016 Village Board Meeting - August 16, 2016 Page 7 of 403 Village Manager Mike Cassady provided background information stating the survey is designed to provide the Village with valuable feedback on community life, Village infrastructure and customer service. Feedback from residents will assist staff and the Village Board better understand opinions on services provided by Village Departments. An ETC representative conducted a telephone/web based overview of the community survey and responded to questions from the Village Board. The survey is seven (7) pages long and will take approximately twenty (20) minutes to complete. The Village Board complimented staff and ETC for the well-designed survey. The Village Board requested two (2) revisions to the survey: 1) Item 21 Community Priorities Add the question — Should the Village allow video gaming? 2) Question 15 — add Tumbler to the list of primary resources for information. Trustee Hoefert, seconded by Trustee Polit, moved to accept the 2016 Community Survey as revised. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. A Resolution in Support of an Extension of a Cook County Class 6b Extension for eDoc, located at 555 Business Center Drive. Mayor Juracek presented a Resolution in Support of an Extension of a Cook County Class 6b Extension for eDOC located at 555 Business Center Drive. Community Development Director William Cooney provided background information including eDOC business history, and Cook County Tax Incentive program including 2010 tax assessment modifications, staff recommendation and responded to questions from the Village Board. The Class 6b incentive reduces the assessment level for qualified manufacturing and warehouse/ distribution facilities from 25% to 10% for the first ten (10) years, 15% for year eleven (11) and 20% in year twelve (12). eDOC was granted the Class 6b tax incentive in 2006 and is requesting a twelve (12) year extension to maintain their operations in Mount Prospect. eDOC, a digital business company, has been located in the Kensington Business Center since 2005. Since that time the business has grown from 75 employees to 135 employees. The renewal of the Class 6b would enable eDOC to maintain their operations in Mount Prospect; without the Class 6b tax incentive their taxes increase from $1.46 per square foot to $3.65. Village Board Comments ■ Cook County recognizes issue with assessment process and will be working with state to address — only county using multiplier of 3. Anticipate changes may take a few years. ■ Supports Class 6b tax incentive for businesses; allows businesses to stay in Mount Prospect. ■ Support for tech based businesses in Kensington Business Center. page 3 of 8 Village Board Meeting Minutes August 2, 2016 Village Board Meeting - August 16, 2016 Page 8 of 403 ■ Business creating jobs and revenue; occupancy versus vacant structure is benefit to the Village. ■ Thanked eDOC for choosing to stay in Mount Prospect. Trustee Saccotelli recommended the Resolution be amended to include tax assessment rates. Section One of the Resolution to read: of a property tax reduction from 25% to 10% for years 1 through 10, 15% in year 11, and 20% in year 12 and read as follows: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby support and consent to the application for the Class 6B Renewal of a property tax reduction from 25% to 10% for years 1 through 10, 15% in year 11, and 20% in year 12 from Cook County for the Property located at 555 Business Center Drive, and legally described as ... Trustee Hoefert withdrew his original motion and Trustee Zadel withdrew his second, for approval of the Resolution to allow for consideration of the revised resolution. Representatives from eDOC were in attendance to address the Village Board. Mr. Michael Frank, President, thanked the Village Board for their support and the opportunity to have eDOC be a part of the Mount Prospect business community. The company's vision over the next ten years is to establish eDOC as a trusted leader in solutions for integrated print, digital and cross -media communications. Trustee Hoefert, seconded by Trustee Zadel, moved to approve Resolution No. 28-16 as revised: A RESOLUTION IN SUPPORT OF AN EXTENSION OF A COOK COUNTY CLASS 6B EXTENSION FOR EDOC LOCATED AT 555 BUSINESS CENTER DRIVE Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C. A Resolution Approving an Amended Intergovernmental Agreement — Automatic Fire Mutual Aid Agreement Between the Village of Mount Prospect and the Village of Glenview Mayor Juracek presented a Resolution Approving an Amended Intergovernmental Agreement — Automatic Fire Mutual Aid Agreement Between the Village of Mount Prospect and the Village of Glenview. Fire Chief Brian Lambel provided background information and the amendments to the IGA. The 2016 agreement renews the previous agreement with modifications to address: 1) minimum staffing requirements for emergency vehicles 2) compliance with the principles of the National Incident Management System 3) elimination of geographical boundaries; replaced with departmental response cards 4) legal description of parties involved and 5) incorporated language to cover claims of liability protection. Trustee Rogers, seconded by Trustee Zadel, moved to approve Resolution No. 29-16: A RESOLUTION APPROVING AN AMENDED INTERGOVERNMENTAL AGREEMENT — AUTOMATIC FIRE MUTUAL AID AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE VILLAGE OF GLENVIEW page 4 of 8 Village Board Meeting Minutes August 2, 2016 Village Board Meeting - August 16, 2016 Page 9 of 403 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT A. Motion to accept bid for William Street Relief Station Rehabilitation Project in an amount not to exceed $ 179,674. Village Manager Cassady stated Public Works Director Sean Dorsey would present staffs request to accept the bid for the William Street Relief Station Rehabilitation Project. Public Works Director Sean Dorsey provided background information including bid process and results, staff recommendations and responded to questions from the Village Board. The William Street sanitary relief station built in 1972 provides sanitary sewer relief from the north at Shabonee Trail then south to Weller Creek bounded by School Street to the west and William Street on the east. The planned improvements include the underground electrical feed, the installation of a complete replacement pump station with new pumps, guide rails and controllers along with all associated wiring and other electrical control equipment. Staff recommended acceptance of the lowest responsible bid from Marc Kresmery Construction LLC, Elgin in an amount not to exceed $179,674; $163,340 base bid plus 10% contingency of $16,344. Mr. Dorsey provided the following in response to questions from the Village Board: ■ Recommend dual pump — other option was injection pump. ■ Station serves sanitary sewer system: MWRD allows Village to use ■ Can pump into system under pressure. ■ Relief stations are great benefit to neighborhoods. ■ Funding — Water/Sewer Enterprise Fund. Trustee Hoefert, seconded by Trustee Saccotelli, moved to accept bid for William Street Relief Station Rehabilitation Project in an amount not to exceed $ 179,674. (VBA 49-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. Motion to accept proposal for William Street Relief Station Rehabilitation Construction Engineering in an amount not to exceed $24,759. Village Manager Cassady stated Public Works Director Sean Dorsey would present staffs request to accept the proposal for the William Street Relief Station Rehabilitation Construction Engineering. Public Works Director Sean Dorsey provided background information including proposal for engineering services and staff recommendation. Staff requested assistance from an engineering firm to provide technical assistance, part-time construction engineering and general contract administration during the estimated five (5) week installation period. Staff recommended acceptance of the proposal from Ciorba Group, Inc. of Chicago in an amount not to exceed $24,759. page 5 of 8 Village Board Meeting Minutes August 2, 2016 Village Board Meeting - August 16, 2016 Page 10 of 403 Trustee Zadel, seconded by Trustee Saccotelli, moved to accept bid for William Street Relief Station Rehabilitation Construction in an amount not to exceed $24,759. (VBA 50-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C. Motion to accept bid for 2016 Backyard Drainage Program Improvements in an amount not to exceed $158,850. Village Manager Cassady stated Public Works Director Sean Dorsey would present staffs request to accept the 2016 Backyard Drainage Program Improvements. In an effort to assist residents in reducing the backyard flooding, in 2008 the Village Board authorized staff to proceed with the Backyard Drainage Program. Since that time the Village has received requests for assistance through this program for over 200 residential properties. In 2015 the Village Board modified the Backyard Drainage Program by 1) limiting Village financial participation to properties where houses are inundated by surface flooding and 2) instituting a cost -share funding mechanism; homeowner is required to contribute 25% of the cost up to a maximum of $5,000. Seven (7) residential properties that meet the criteria will participate in the 2016 Backyard Drainage Program. Staff recommended acceptance of the low bid submitted by Martam Construction, Inc. of Elgin in an amount not to exceed $158,850; base bid of $144,402 with 10% contingency of $14,448. Mr. Dorsey provided the following in response to questions from the Village Board: ■ List of participating properties is by address not owner name. ■ Village staff have prepared more plans for homeowners than construction; staff time is manageable. ■ Would need to confirm with contractor regarding pricing if a homeowner wants to pay full cost to participate; believes contractor would hold the same price. ■ Rain barrels not intended to be flood fighting tool. ■ Public Works looks at different drainage options including french drainage system. Trustee Polit, seconded by Trustee Rogers, moved to accept bid for 2016 Backyard Drainage Program Improvements in an amount not to exceed $158,850. (VBA 51-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. D. Motion to accept proposal for emergency vehicle priority equipment in an amount not to exceed $143,728. Village Manager Cassady stated Public Works Director Sean Dorsey would present staffs request to accept the proposal for emergency vehicle priority equipment in an amount not to exceed $143,728. Public Works Director Sean Dorsey provided background information including proposal, project details, staff recommendation and responded to questions from the Village Board. The Village of Mount Prospect has a total of 57 signalized intersections. In addition to traffic signals and pedestrian signals each intersection also includes an Emergency Vehicle Priority (EVP) system. page 6 of 8 Village Board Meeting Minutes August 2, 2016 Village Board Meeting - August 16, 2016 Page 11 of 403 This system allows police and fire vehicles to interrupt the normal operation of the traffic signals and provide a green light as they enter the intersection. In 2016, the Village will begin a three-year program to upgrade the EVP system at all 57 signalized intersections. The contract will require the expenditure of $50,805 in 2016, $51,166 in 2017 and $41,603 in 2018. The installation of the equipment will be awarded by a separate contract. Staff recommended the Village Board accept the proposal from Traffic Control Corporation of Woodridge to provide dual infrared/GPS EVP equipment manufactured by Global Traffic Technologies over a three (3) year term commencing in 2016 in an amount not to exceed $143,728. Mr. Dorsey provided the following in response to questions from the Village Board: ■ Due to technology changes will keep a nominal amount of inventory. ■ Equipment warranty — through sixth year of contract. ■ Cost is spread over three (3) years. ■ Request for installation funding will be presented separately. ■ GGT equipment will work with Tomar equipment. ■ Works well in other communities — no known issues. Fire Chief Lambel stated the LED lighting is not a problem in the winter; has never seen a light that didn't function despite the snow or ice. Public Comment: Mr. Louis Goodman 310 North School Mr. Goodman questioned whether the Public Works Department could install the new equipment. Mr. Dorsey stated the installation requires IDOT electrical contractors. Trustee Zadel, seconded by Trustee Matuszak, moved to accept proposal from Traffic Control Corporation of Woodridge to provide dual infrared/GPS EVP equipment manufactured by Global Traffic Technologies over a three (3) year term commencing in 2016 in an amount not to exceed $143,728. (VBA 52-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Village Manager Cassady recognized and commended Police Chief Timothy Janowick for the number of activities the Police Department is conducting to create goodwill and relationships with residents including young people. Chief Janowick thanked the Village Board, the Village Manager, the residents and businesses for making Mount Prospect the greatest community to be a police officer. He recognized all the support the Police Department has received from the Village during these difficult times. Chief Janowick stated Mount Prospect has the Police Department's six (6) and the Police Department will always have Mount Prospect's six (6). page 7 of 8 Village Board Meeting Minutes August 2, 2016 Village Board Meeting - August 16, 2016 Page 12 of 403 Chief Janowick also highlighted events of this evening's National Night Out which included the landing of Air One helicopter at Lions Park. Village Manager Cassady stated as there were no items for discussion the August 9th Committee of the Whole meeting was cancelled. However, a Closed Session will be held at 6:00 p.m. on August 9th. ANY OTHER BUSINESS Mayor Juracek thanked Public Works Director Sean Dorsey for coordinating the placement of the Centennial signage on the downtown water tower. Community Events/Activities Shredding Event — August 6th, 9-11 am at Public Works Electronic Recycling drop-off at Public Works on Wednesdays; 10 - noon Blues Mobile Cruise Night — August 6th, Emergency Vehicle night Metra parking Lot Farmers' Market — Blueberry Festival, August 7th — music, blueberry pancakes and blueberry pie eating contest. Metra parking lot ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting. By unanimous vote the August 2, 2016 Village Board meeting adjourned at 8:39 p.m. M. Lisa Angell Village Clerk page 8 of 8 Village Board Meeting Minutes August 2, 2016 Village Board Meeting - August 16, 2016 Page 13 of 403 Item VI. A.: ACCOLADES Department: SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description D Proclamation Type Upload Date File Name Cover Memo 8/11/2016 School_s_Open_Aug_2016.pdf Village Board Meeting - August 16, 2016 Page 14 of 403 PROCLAMATION "SCHOOL'S OPEN - SAFETY WEEK" AUGUST 21 - 27, 2016 WHEREAS, children in the Village of Mount Prospect and all across the state and nation are beginning a new school year; and WHEREAS, students will be walking or biking to school in neighborhoods on sidewalks and streets, approaching or waiting at school bus stops, and boarding or exiting from buses; and WHEREAS, while the school year is in session, it is extremely important for Mount Prospect motorists to take extra precautions to drive carefully, and to observe and follow the rules of the road as they apply to school zones, including no cell phone usage; and WHEREAS, motorists can help protect children by being especially careful near schools and in residential areas, being mindful of their speed, and observing traffic control devices; and WHEREAS, it is equally as important for motorists to respect school safety patrol members as they perform their duties, and adhere to their instructions. NOW, THEREFORE, I, Arlene A. Juracek, Mayor of the Village of Mount Prospect proclaim August 21St — August 27th as "SCHOOL'S OPEN — SAFETY WEEK" in the Village of Mount Prospect and I encourage all motorists to make this a safe year for all students throughout the Village of Mount Prospect and surrounding communities. Arlene A. Juracek Mayor ATTEST: M. Lisa Angell Village Clerk Dated this 16th day of August, 2016 Village Board Meeting -August 16, 2016 Page 15 of 403 Item VI. B.: BOARD OF FIRE AND POLICE COMMISSIONERS - 2015 ANNUAL REPORT Department: SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description 4.nWatta ,Ihirrne nts A wilillablle Type Upload Date File Name Village Board Meeting - August 16, 2016 Page 16 of 403 Item VI. C.: 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT Department: Village Manager's Office Information: On July 19th, 2016 the Village Board approved an Ordinance creating a class 7-1" liquor license for the new owners of Salerno's Pizzeria & Eatery located at 1716 E. Kensington Road. Sale of the business was completed on Monday August 1st, 2016 making the Class 7-2" license void. This ordinance allows the village to maintain an accurate number of current liquor licenses on hand. Alternatives: 1. Motion to approve the ordinance so as to maintain an accurate number of liquor licenses currently on hand. 2. Discretion of the Village Board. Recommendation: Staff recommends approval of the ordinance. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description D Ordinance amendment Type Upload Date File Name Ordinance 8/9/2016 Arnie_Salerno_s_delete_Ordinance.pdf Village Board Meeting - August 16, 2016 Page 17 of 403 [63V91101_10[y=11110[�] AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses available in each Classification and shall establish a list specifying the number of Liquor Licenses authorized. Said list is hereby amended by decreasing the number of "Class F-2" Liquor License by One (1) FSAS, LLC d/b/a ARNIE SALERNO'S PIZZERIA at 1716 E. KENSINGTON ROAD Said list is as follows: Five (5) Class P-1 License Nine (9) Class P-2 Licenses One (1) Class P-3 Licenses Zero (0) Class P-4 Licenses Zero (0) Class P-5 License Eight (8) Class F-1 License Seven (7) Class F-2 License Thirty (31) Class F-3 License One (1) Class F-4 License Two (2) Class F-5 License Two (2) Class F-6 License One (1) Class F-7 License One (1) Class S-1 License One (1) Class S-2 Licenses One (1) Class S-31-icenses Zero (0) Class S-41-icense One (1) Class S-5 License Zero (0) Class S-6 License Zero (0) Class S-7 License Zero (0) Class S-8 (with conditions as attached to License) SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this ATTEST: Village Clerk day of 12016. Mayor Village Board Meeting - August 16, 2016 Page 18 of 403 Class Establishment Number P1 Balzano Liquor, D&H Liquors; Jay Liquors; Mt. Prospect Liquor; Red Cardinal 5 P2 Costco; Fiesta Market; Fresh Thyme Farmers Market; Osco Drug Store; 9 CVS Pharmacy; Walgreens #00209 (Kensington); Walgreens #05107(Elmhurst) Wall-Mart#1681; World Market P3 Aldi 1 P-4 0 P5 0 F-1 Chipotle Mexican Grill; Chungkiwa Restaurant; Izakaya Sankyu; LePeep Cafe; 8 Los Arcos ; MI Restaurant; New Pusan; Salerno's Pizzeria & Eatery F-2 Avanti Cafe and Sandwich Bar; Frankie's Fast Food; Mr. Beef & Pizza; 7 Photo's Hot Dogs; Qulinania; Tortas Locas; Yupin Thai F-3 Balkan Taste; Bar 145; Bar Louie; BlackFinn American Grille; Buffalo Wild Wings; 31 Canta Napoli Ristorante; Canta Napoli; Crave Pizza; Draft Picks; E&O Food & Drink; EI Sombrero; Emerson's Ale House; Fellini Restaurant and Pizzaria; K -Nal Restaurant; Jameson's Charhouse; Kampai Japanese Steak House; Langostino's; Mia's Cantina; Mina Restaurant; Mrs. P & Me; Nina Restaurant; Outback Steakhouse; Pap's Grill & Bar; Rokudenashi; Retro Bistro; Sam's Place; Smokey Bones Car & Fire Grill; Summertime; Trezero's; Tokens and Tankards; Truco F-4 F-5 F-6 F-7 S-1 S-2 S-3 S-4 S-5 S-6 S-7 S-8 Prospect Moose Lodge Bristol Palace; Emerald Banquets Mt. Prospect Park District -Golf Course; Prospect Heights Park District Dave's Specialty Foods Hampton Inn& Suites Brunswick Zone Moretti's; AMC Randhurst 12 Village Board Meeting - August 16, 2016 1 2 2 1 1 1 1 0 1 0 0 0 71 Page 19 of 403 Item VI. D.: 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT Department: Village Manager's Office Information: On August 2nd, 2016 the Village Board approved an Ordinance creating a class 7- 3" liquor license for the new owner of Canta Napoli located at 90 E. Busse Avenue. Sale of the business was completed on Monday August 8th, 2016 making the first Class 7-3" license void. This ordinance allows the village to maintain an accurate number of current liquor licenses on hand. Alternatives: 1. Motion to approve the ordinance so as to maintain an accurate number of liquor licenses currently on hand. 2. Discretion of the Village Board. Recommendation: Staff recommends approval of the ordinance. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description D Ordinance amendment Type Upload Date File Name Ordinance 8/9/2016 Canta Napoli_delete_Ordinance.pdf Village Board Meeting - August 16, 2016 Page 20 of 403 [63V91101_10[y=11110[�] AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses available in each Classification and shall establish a list specifying the number of Liquor Licenses authorized. Said list is hereby amended by decreasing the number of "Class F-3" Liquor License by One (1) CANTA NAPOLI RISTORANTE INC. d/b/a CANTA NAPOLI at 90 E. BUSSE ROAD Said list is as follows: Five (5) Class P-1 License Nine (9) Class P-2 Licenses One (1) Class P-3 Licenses Zero (0) Class P-4 Licenses Zero (0) Class P-5 License Eight (8) Class F-1 License Seven (7) Class F-2 License Thirty (30) Class F-3 License One (1) Class F-4 License Two (2) Class F-5 License Two (2) Class F-6 License One (1) Class F-7 License One (1) Class S-1 License One (1) Class S-2 Licenses One (1) Class S-31-icenses Zero (0) Class S-41-icense One (1) Class S-5 License Zero (0) Class S-6 License Zero (0) Class S-7 License Zero (0) Class S-8 (with conditions as attached to License) SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this ATTEST: Village Clerk day of 12016. Mayor Village Board Meeting - August 16, 2016 Page 21 of 403 Class Establishment Number P1 Balzano Liquor, D&H Liquors; Jay Liquors; Mt. Prospect Liquor; Red Cardinal 5 P2 Costco; Fiesta Market; Fresh Thyme Farmers Market; Osco Drug Store; 9 CVS Pharmacy; Walgreens #00209 (Kensington); Walgreens #05107(Elmhurst) Wall-Mart#1681; World Market P3 Aldi 1 P-4 0 P5 0 F-1 Chipotle Mexican Grill; Chungkiwa Restaurant; Izakaya Sankyu; LePeep Cafe; 8 Los Arcos ; MI Restaurant; New Pusan; Salerno's Pizzeria & Eatery F-2 Avanti Cafe and Sandwich Bar; Frankie's Fast Food; Mr. Beef & Pizza; 7 Photo's Hot Dogs; Qulinania; Tortas Locas; Yupin Thai F-3 Balkan Taste; Bar 145; Bar Louie; BlackFinn American Grille; Buffalo Wild Wings; 30 Canta Napoli; Crave Pizza; Draft Picks; E&O Food & Drink; EI Sombrero; Emerson's Ale House; Fellini Restaurant and Pizzaria; K -Nal Restaurant; Jameson's Charhouse; Kampai Japanese Steak House; Langostino's; Mia's Cantina; Mina Restaurant; Mrs. P & Me; Nina Restaurant; Outback Steakhouse; Pap's Grill & Bar; Rokudenashi; Retro Bistro; Sam's Place; Smokey Bones Car & Fire Grill; Summertime; Trezero's; Tokens and Tankards; Truco F-4 F-5 F-6 F-7 S-1 S-2 S-3 S-4 S-5 S-6 S-7 S-8 Prospect Moose Lodge Bristol Palace; Emerald Banquets Mt. Prospect Park District -Golf Course; Prospect Heights Park District Dave's Specialty Foods Hampton Inn& Suites Brunswick Zone Moretti's; AMC Randhurst 12 Village Board Meeting - August 16, 2016 1 2 2 1 1 1 1 0 1 0 0 0 70 Page 22 of 403 Item VI. E.: APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS Department: Village Manager's Office SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type D Appointment/Reappointment Cover Memo memo Upload Date File Name 8/8/2016 AUG UST_appointments.pdf Village Board Meeting - August 16, 2016 Page 23 of 403 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: BOARD OF TRUSTEES VILLAGE MANAGER MICHAEL CASSADY VILLAGE CLERK LISA ANGELL COMMUNITY DEVELOPMENT DIRECTOR BILL COONEY PUBLIC INFORMATION OFFICE MARIANTHI THANOPOULOS FROM: MAYOR ARLENE JURACEK DATE: AUGUST 1, 2016 SUBJECT: APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS I hereby nominate the following individuals for appointment/reappointment to the following Board and Commission: Planning & Zoning Commission Reappointment: Norbert Mizwicki 1210 Glenn Lane Sister Cities Commission Appointment: Christina Haskell 1208 Crabtree Reappointment: Diana & Rafi Sahakian 906 S. William Term to expire August 2020 Term to expire August 2020 Term to expire August 2020 Paul Seils 100 E. Northwest Hwy Term to expire August 2020 1 recommend the above -listed individuals be appointed/reappointed. I believe all will represent the Village fairly and objectively. ARLENE A. JURACEK AJ/dj Mayor Village Board Meeting - August 16, 2016 Page 24 of 403 Item VIII. A.: Monthly Financial Report - July 2016 Department: Finance SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name Monthly Cash D Position Report - Reports 8/10/2016 July 2016 Monthly Financial D Report - July Reports 8/10/2016 2016 Combined_ Treasurer_s_Report_7- 16.pdf 07_July_Board_Report_for Upload.pdf Village Board Meeting - August 16, 2016 Page 25 of 403 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE PRESIDENT AND BOARD OF TRUSTEES FINANCE COMMISSION FROM: FINANCE DIRECTOR DATE: AUGUST 10, 2016 SUBJECT: MONTHLY FINANCIAL REPORT — JULY 2016 Attached hereto are the cash position and investment statements of the Village for the month ended July 31, 2016. These statements provide a snapshot of the Village's cash position as of the month end date noted and are intended to supplement the budget revenue and expenditure summary and listing of bills you receive. The first statement presents the Village's cash position broken down by governmental and enterprise funds and trust and agency funds. The second statement presents the Village's cash position by fund type. The third statement presents the list of investments again broken down by governmental and enterprise funds and trust and agency funds. It is important to note that although we have included the trust and agency funds in the cash position report, these are not funds accessible for Village operations. They are restricted for pension and escrow funding only. Please read the summary that follows for further detail on the cash position of the Village. Cash and Investment Position Report — All Funds (page 4) This report provides a detailed summary of cash and investments for the Village broken out by governmental and enterprise funds and trust and agency funds. Governmental funds include the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds and Internal Service Funds. The Enterprise Funds consist of the Water and Sewer Fund and two (2) Parking Funds. Trust funds include the Village's two public safety pensions (Police and Firefighters') while the agency funds include the Escrow Deposit, Flexcomp Escrow and Special Service Area Funds. The Escrow Deposit Fund accounts for refundable deposits held by the Village to ensure completion of public improvements. The Flexcomp Escrow Fund accounts for employee payroll deductions pursuant to a Section 125 flexible compensation plan. The Special Service Area Fund accounts for the accumulation of monies for debt service payments. Governmental and Enterprise Funds - Cash and cash equivalents at June 30 were $36.7 million. During July, cash receipts totaled $7,911,585 and investment income for the month was $8,193. There was a net transfer in due to interfund activity increasing cash $42,857. Reductions to cash and cash equivalents during July totaled $6,005,740. Of this amount, payments to vendors were $4,541,913 and employee payroll and related expenses were $1,453,713. Other disbursements reflect miscellaneous outflows of cash totaling $10,114. Cash and cash equivalents at July 31 were at $38.7 million. Investments in the Governmental and Enterprise Funds at July 30 were $3.0 million. There was no investment activity during the month of July. Total cash and investments for Governmental and Enterprise Funds at June 30 were $39,688,396. Cash and investments at July 31 totaled $41,645,290. This was an increase of $1,956,894 for the month. Village Board Meeting - August 16, 2016 Page 26 of 403 Monthly Financial Report — July 2016 August 10, 2016 Page 2 Trust and Agency Funds - Cash and cash equivalents at June 30 were $3.0 million. During July, cash receipts totaled $1,205,309. In addition investment income was $111,150 with a net increase in cash due to other investment activities totaling $337,701. There was also a decrease in cash due to interfund transfers totaling $42,857. Reductions to cash and cash equivalents during July totaled $855,063. Of this amount, payments to vendors were $165,414, employee payroll and related expenses were $666,033, and payments related to the flexible spending program totaled $20,809. In addition, other disbursements totaled $2,807. Cash and cash equivalents at July 31 were $3.8 million. Total investments at July 31 were $117,483,755, an increase of $2,752,106 from June 30. There was an investment gain of $3,089,807 and a net transfer out totaling $337,701 that accounted for the change. Total cash and investments for Trust and Agency Funds at June 30 were $117,726,711. Cash and investments at July 31 totaled $121,235,056. This was an increase of $3,508,345 from the prior month. Summary of Cash Activity by Fund Type (page 5) This report provides a breakdown of the cash activity for the month broken down by fund type. This breakdown is useful in identifying where the activity (receipts and disbursements) is occurring. There are times during the year when activity in certain funds such as the capital improvement and special revenue funds is higher than normal. This will distort the financial picture of some of the other components of the governmental funds such as the General Fund which tends to be more level and predictable in terms of spending and receipt of revenue. Each month the report will provide further explanation on the activity of the General Fund, the Village's primary operating fund. The report will also provide additional information on fund types that experienced higher than normal activity for the month. Activity for the General Fund is highlighted below. General Fund — Cash and cash equivalents at June 30 totaled $12.4 million. During July, cash receipts totaled $4,342,959 and investment income was $3,121. Significant cash receipts included the property tax, state and local sales taxes and the state income tax. The Village began receiving the second installment of 2015 property taxes during July. A total of $2,439,012 was received in the General Fund during the month. Sales tax revenues for the month totaled $1,338,943. Of this amount, $1,231,496 was generated from the 1% state portion while $107,447 was generated from the .25% home rule portion. Sales taxes received in July are for April sales. There is a normal three-month lag in getting this distribution from the state. State income tax receipts for July totaled $353,165 representing the distribution for May. There is a normal two-month lag in receiving the income tax distribution from the state. Disbursements from the General Fund for July included payments to vendors of $1,595,814, payments for employee wages and benefits of $1,284,993 and other disbursements of $10,143. There were also interfund transfers from the General Fund totaling $644,102 consisting primarily of lease payments for capital replacement and health insurance premiums. Cash and cash equivalents at July 31 were $13,178,688. In addition, investments consisting of certificates of deposit totaling $1,720,800 bring total cash and investments for the General Fund to $14,899,488. H:\ACCT\Treasurer's Report\2016\Monthly Cash Position Report - July 2016.docx Village Board Meeting - August 16, 2016 Page 27 of 403 Monthly Financial Report — July 2016 August 10, 2016 Page 3 Statement of Investments (pages 6-7) This report provides a breakdown of investments by trust and agency funds and governmental and enterprise funds. The report also provides a fund -by -fund breakdown of the investments. Government and Enterprise Funds - Investments for the governmental and agency funds are made up of Certificates of Deposit. At July 31, 2016 there was a total of $3.0 million invested in CD's. These CD's are investing surplus funds available from the governmental and enterprise funds. A detail list of holdings is included with this report. Trust and Agency Funds — The investments for the trust and agency funds are made up of certificates of deposits, fixed income investments and equity mutual funds. CD's (if any) held in the Escrow Deposit Fund will generally have maturities of between 30 and 120 days. Most of the reserves for this fund are invested in the more liquid money market account due to the nature of the deposit. At July 31 there was a total of $117.5 million invested in a combination of fixed income and equity instruments. A detail list of holdings is included with this report. Escrow refunds are processed two times per month. Investment of the Village's pension funds is governed by an Investment Policy adopted by each Pension Board. Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as well as equity mutual fund accounts. Wells Fargo is the third -party holder of the fixed income securities. The funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow Financial. Segall Bryant holds approximately half of the fixed income investments for the two pension funds while Galliard and Mesirow manage the balance of fixed income investments for these two funds. Each manager maintains a small portion of their portfolio in cash to help facilitate liquidity and trading. Investments in equities consist of mutual funds spread across various sectors (small, mid and large -cap stocks) as well as investment philosophies (value, core and growth). The funds also invest a small amount in international stocks. Each year the investment mix is evaluated for optimal diversification to meet pension fund investment policy goals and objectives. Equity investments held by the Police Pension Fund are managed by Sawyer Falduto Asset Management. A breakdown of where pension funds are invested is included with this report. Conclusion This cash position report is intended to provide a snapshot of the Village's cash position as of a particular month end date. Using this report we are now able to provide trend information to support cash management and maximize investment earnings while ensuring availability of funds to meet the Village's commitments. The cash position report will continue to be provided to the Village Board and Finance Commission on a monthly basis. David O. Erb Finance Director H:\ACCT\Treasurer's Report\2016\Monthly Cash Position Report - July 2016.docx Village Board Meeting - August 16, 2016 Page 28 of 403 VILLAGE OF MOUNT PROSPECT Preliminary Cash and Investment Position Report - All Funds For the Month Ended July 31, 2016 GOVERNMENTAL AND ENTERPRISE FUNDS Balance at June 30, 2016 Cash receipts Investment income Transfers from investments to cash Transfers to investments from cash Interfund activity Cash and Cash Total Cash and Equivalents Investments Investments $ 36,719,595.53 $ 2,968,800.00 $ 39,688,395.53 7,911,584.59 7,911,584.59 8,193.09 - 8,193.09 42,856.92 42,856.92 Disbursements: Accounts payable (4,541,912.92) (4,541,912.92) Payroll (1,453,712.60) (1,453,712.60) Other (10,114.24) (10,114.24) Balance at July 31, 2016 $ 38,676,490.37 $ 2,968,800.00 $ 41,645,290.37 TRUST AND AGENCY FUNDS * Disbursements: Accounts payable Payroll Flex spending Other Balance at July 31, 2016 (165,414.45) (666,033.17) (20,809.25) (2,806.66) (165,414.45) (666,033.17) (20,809.25) (2,806.66) $ 3,751,300.59 $ 117,483,755.32 $ 121,235,055.91 * Assets are restricted in purpose and do not represent discretionary assets of the government. 4 Village Board Meeting - August 16, 2016 Page 29 of 403 Cash and Cash Total Cash and Equivalents Investments Investments Balance at June 30, 2016 $ 2,995,061.02 $ 114,731,649.63 $ 117,726,710.65 Cash receipts 1,205,308.80 1,205,308.80 Investment income (loss) 111,150.10 3,089,806.81 3,200,956.91 Transfers from investments to cash 2,234,963.75 (2,234,963.75) - Transfers to investments from cash (1,897,262.63) 1,897,262.63 - Interfund activity (42,856.92) (42,856.92) Disbursements: Accounts payable Payroll Flex spending Other Balance at July 31, 2016 (165,414.45) (666,033.17) (20,809.25) (2,806.66) (165,414.45) (666,033.17) (20,809.25) (2,806.66) $ 3,751,300.59 $ 117,483,755.32 $ 121,235,055.91 * Assets are restricted in purpose and do not represent discretionary assets of the government. 4 Village Board Meeting - August 16, 2016 Page 29 of 403 Page 30 of 403 O m M O (a9 O b In N is • O O N O N 00 OMrh-OOmN h -M m O It M N (OM M M N 0 0 01 O r• O 0 V O LO w J O O 0 W A 00 N O V Ni. 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C C C C (n_�>> F C C sN' C m a Q .0 0. •— o 0 a) a) a) a) C m z ® 0 - W E- (n E (� m E E E c 0 0 o a) a) a) ai 21 c w Q U oD . d w m w` a) 2 c � c E m m qn � LL� U) 0 > > C J y i N F- Q (D w Mn N 0 L CN 0 >Z j 0 e UmC_F-F-0000 W 0U� Y Village Board Meeting - August 16, 2016 5 Page 30 of 403 VILLAGE OF MOUNT PROSPECT STATEMENT OF INVESTMENTS As of July 31, 2016 GOVERNMENTAL AND ENTERPRISE FUNDS Maturity Purchase Financial Investment CUSIP/ Date Date Institution Description FDIC # Net Yield Purch Price GENERAL FUND (001) 08/29/16 02/29/16 BOFI Federal Bank, CA Certificate of Deposit 35546 0.700% 144,400.00 08/29/16 02/29/16 Centrue Bank, IL Certificate of Deposit 3744 0.650% 144,500.00 08/29/16 02/29/16 Bremer Bank, NA, MN Certificate of Deposit 12923 0.650% 144,500.00 02/28/17 02/29/16 Affiliated Bank, TX Certificate of Deposit 34885 1.050% 144,200.00 02/28/17 02/29/16 Pacific Western Bank, CA Certificate of Deposit 24045 1.000% 144,200.00 02/28/17 02/29/16 Western Alliance Bank, CA Certificate of Deposit 57512 0.900% 144,200.00 08/22/17 02/29/16 Ind & Comm Bank of China, NY Certificate of Deposit 24387 1.150% 142,800.00 08/22/17 02/29/16 Talmer Bank and Trust, MI Certificate of Deposit 58132 1.050% 142,800.00 08/22/17 02/29/16 Stearns Bank NA, MN Certificate of Deposit 10988 1.000% 143,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank, CA Certificate of Deposit 58978 1.250% 142,000.00 02/28/18 02/29/16 Bank of the West, CA Certificate of Deposit 3514 1.200% 142,000.00 02/28/18 02/29/16 Midland States Bank, IL Certificate of Deposit 1040 1.170% 142,200.00 1,720,800.00 WATER AND SEWER FUND (050) 08/29/16 02/29/16 BOFI Federal Bank, CA Certificate of Deposit 35546 0.700% 35,000.00 08/29/16 02/29/16 Centrue Bank, IL Certificate of Deposit 3744 0.650% 35,000.00 08/29/16 02/29/16 Bremer Bank, NA, MN Certificate of Deposit 12923 0.650% 35,000.00 02/28/17 02/29/16 Affiliated Bank, TX Certificate of Deposit 34885 1.050% 35,000.00 02/28/17 02/29/16 Pacific Western Bank, CA Certificate of Deposit 24045 1.000% 35,000.00 02/28/17 02/29/16 Western Alliance Bank, CA Certificate of Deposit 57512 0.900% 35,000.00 08/22/17 02/29/16 Ind & Comm Bank of China, NY Certificate of Deposit 24387 1.150% 35,000.00 08/22/17 02/29/16 Talmer Bank and Trust, MI Certificate of Deposit 58132 1.050% 35,000.00 08/22/17 02/29/16 Stearns Bank NA, MN Certificate of Deposit 10988 1.000% 35,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank, CA Certificate of Deposit 58978 1.250% 34,000.00 02/28/18 02/29/16 Bank of the West, CA Certificate of Deposit 3514 1.200% 34,000.00 02/28/18 02/29/16 Midland States Bank, IL Certificate of Deposit 1040 1.170% 34,000.00 417,000.00 VEHICLE REPLACEMENT FUND (061) 08/29/16 02/29/16 BOFI Federal Bank, CA Certificate of Deposit 35546 0.700% 70,000.00 08/29/16 02/29/16 Centrue Bank, IL Certificate of Deposit 3744 0.650% 70,000.00 08/29/16 02/29/16 Bremer Bank, NA, MN Certificate of Deposit 12923 0.650% 70,000.00 02/28/17 02/29/16 Affiliated Bank, TX Certificate of Deposit 34885 1.050% 69,000.00 02/28/17 02/29/16 Pacific Western Bank, CA Certificate of Deposit 24045 1.000% 69,000.00 02/28/17 02/29/16 Western Alliance Bank, CA Certificate of Deposit 57512 0.900% 69,000.00 08/22/17 02/29/16 Ind & Comm Bank of China, NY Certificate of Deposit 24387 1.150% 69,000.00 08/22/17 02/29/16 Talmer Bank and Trust, MI Certificate of Deposit 58132 1.050% 69,000.00 08/22/17 02/29/16 Stearns Bank NA, MN Certificate of Deposit 10988 1.000% 69,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank, CA Certificate of Deposit 58978 1.250% 69,000.00 02/28/18 02/29/16 Bank of the West, CA Certificate of Deposit 3514 1.200% 69,000.00 02/28/18 02/29/16 Midland States Bank, IL Certificate of Deposit 1040 1.170% 69,000.00 831,000.00 TOTAL GOVERNMENTAL AND ENTERPRISE FUNDS $ 2,968,800.00 Village Board Meeting - August 16, 2016 Page 31 of 403 VILLAGE OF MOUNT PROSPECT STATEMENT OF INVESTMENTS As of July 31, 2016 Maturity Purchase Financial Date Date Institution Various Various Wells Fargo POLICE PENSION FUND (070) Various Various Wells Fargo Various Various Various TRUST AND AGENCY FUNDS Investment CUSIP/ Description Acct # Wells Fargo Investments Various Mutual Fund Investments Various Interest Market Rate % Value Various $ 23,753,497.94 Various 36,365,313.73 60,118, 811.67 FIRE PENSION FUND (071) Various 5/26/2015 Principal Life Insurance Company Group Annuity Contract 8-10810 Variable 2,822,032.81 Various Various Wells Fargo Wells Fargo Investments Various Various 19,099,026.48 Various Various Various Mutual Fund Investments Various Various 35,443,884.36 57,364,943.65 TOTAL TRUST AND AGENCY FUND INVESTMENTS $ 117,483,755.32 * Assets are restricted in purpose and do not represent discretionary assets of the government. 7 Village Board Meeting - August 16, 2016 Page 32 of 403 0 v 0 c� c� a� rn m IL I�� r, m m rlj m r, r, CD Orr, � t: O Lf) O1 -! 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IIIIIIY ujW V) = Ir� r m 0 �V� = 0 X a- 0 11 X. 0 M m CD CD 00 rl rn CD CD 7." Item VIII. B.: Approve List of Bills - July 27 - August 9, 2016 Department: Finance Information: Approve List of Bills - July 27 -August 9, 2016 - $1,222,056.60 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Approve List of D Bills - July 27 - August 9, 2016 Type Upload Date File Name Backup Material 8/10/2016 080916_List of Bills.pdf Village Board Meeting - August 16, 2016 Page 80 of 403 VILLAGE OF MOUNT PROSPECT List of Bills July 27, 2016 - August 09, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund ACS State & Local Government Solutions Illinois State Disbursement Unit $ 8,175.39 ADT Security Services, Inc. Equipment Maintenance and Repair 90.00 Affiliated Customer Service, Inc. Equipment Maintenance and Repair 5,690.00 Air Comfort Corporation Building Maintenance and Repair 500.00 Air Con Refrigeration & Heating, Inc. Building Maintenance and Repair 1,087.00 Alpha Prime Communications Batteries for radios and radio parts 1,005.50 American Landscaping Inc. Services at 2019 Wintergreen 1,216.00 Services at 195 W Rand Rd 324.00 Services at 200 W Northwest Hwy 480.00 Services at 1607 Barberry Lane 1,864.00 Services at 909 Can Dota Ave. 216.00 Services at 307 E. Kensington 324.00 Services at 2 N Main 240.00 American Public Works Assoc. Training Supplies 35.00 Andres Medical Billing, Ltd. Ambulance Billing -June 2016 8,603.45 Ambulance Billing - July 2016 6,604.18 AT & T Corp. Service 7/16/16 - 8/15/16 614.07 Avanti Cafe & Sandwich Bar, Inc. Wellness luncheon 516.29 Bedco Mechanical Repair of RTU #7 outside air sensor 724.35 Brownells, Inc. Weapons parts 1,712.95 CDW LLC SQL Server Licenses for NWS Upgrades 9,097.88 iPad Case for FD EMS 55.83 Century Cleaners Uniform Cleaning 24.90 Uniform Cleaning 28.05 Chicago Office Technology Group Toner for building printer 105.90 Commonwealth Edison Train station 165.09 Conrad Polygraph, Incorporated Candidate Polygraph 160.00 Cook County Recorder of Deeds Recording 940.00 Crystal Court Shopping Center September rent for the CCC 5,989.97 Crystal Maintenance Services Corp. August cleaning 7,187.24 De Lage Landen Financial Services, Inc. Copier Lease Payment 1,690.20 CCC 260.55 Ellenbecker, Philip Paramedic License Renewal 40.00 Emergency Medical Products Blood pressure cuffs, sphygmomanometers 1,231.43 Sphygmomanometer and infant blood pressure cuffs 113.00 Enterprise Rent -a -car SIU vehicle rental 05/10-07/29/16 1,779.68 Eterno, David G. Legal 862.50 Excalibur Technology Corp. VMware Support Services 692.50 Experian Candidate Credit Check 58.47 Federal Express Corp Miscellaneous shipping charges 49.35 Fifth Third Bank Credit Card Purchases - June & July 2016 26.00 Fire Pension Fund Fire Pension 23,852.77 Graceland College Center for Prof. Dev. Course registration 199.00 Graybar Electric Co. Streetlight Supplies 2,952.09 Guardian Emp. Dental Plan August 2016 10,505.12 Halloran & Yauch, Inc. Sprinkler System 1,600.00 Hastings Air Energy Control Inc. Repair on the plymovent at station #13 616.20 Healy Asphalt Company,llc. Streets Patching Materials 240.96 Streets Patching Materials 44.16 Streets Patching Materials 44.16 Streets Patching Materials 48.48 Streets Patching Materials 46.56 Hipskind Technology Solutions Group, Inc. Network Storage 18,400.00 Home Depot U.S.A., Inc. Training & Pub. Ed Supplies, Paddlocks 35.27 Homer Tree Care, Inc. Tree Removal 3,954.15 Tree Removals 267.60 Tree Removal 2,445.75 ICMA Retirement Trust - 457 ICMA 457 23,128.19 Illinois Department of Revenue IL State Withholding 73.71 IL State Withholding 28,749.31 Illinois Fire Chiefs Educ. & Research Foundation Advanced Fire Officer Pilot Program 4/26-7/26 950.00 Illinois GFOA Job Post -Accounting Supervisor 250.00 Illinois State Police Pre-employment background check 29.75 Candidate background check 29.75 IMRF IMRF 194,276.45 Industrial Rehab Allies LLC Post Offer Screening 150.00 Village Board Meeting - August 16, 2016 Page 1 of 6 Page 81 of 403 VILLAGE OF MOUNT PROSPECT List of Bills July 27, 2016 - August 09, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Internal Revenue Service Federal Withholding 457.61 Federal Withholding 376.51 Federal Withholding 184,415.16 International Union of Operating Engineers UOE PW Membership Dues 1,090.45 Jarog, Jim Rebate Sidewalk Shared -Cost Program 476.00 Krotky, Kevin Safety Shoe Allowance 81.25 Kwiatkowski, Donna &John Transfer Stamp Rebate 596.00 Law Enforcement Records Managers of Illinois Conference registration 09/08/16 25.00 Legend Electrical Sales Streetlight Supplies 20.67 Leiper, Susan M Refund Overpayment Police Ticket#P3948555 20.00 Lexington Corporate Enterprises, Inc. Maintenance and repair supplies 34.43 Equipment for Fire Dept. Vehicles 24.43 Equipment for Fire Dept. Vehicles 61.32 Equipment for Fire Dept. Vehicles 51.48 Lucas, Bob Rebate Sidewalk Shared -Cost Program 204.00 Mail Finance Inc. Mail Machine Lease Payment 07/14/16- 10/14/16 964.44 McDonagh, Martin G Transfer Stamp Rebate 1,450.00 Menard Inc. Parts for sign shop A/C drain line 17.81 Menu boards for Block party 22.74 Meridian It Inc. Troubleshooting WOW connection 1,400.00 Metro Door and Dock, Inc. Ramp door repair 562.01 Overhead door repair 131.60 Metro Federal Credit Union MP Fire Local 4119 Dues 2,471.04 Metropolitan Alliance - Police MP Police Association Dues 1,321.00 Mobile Print Inc. Business cards 131.92 Block Party Event Promotion 2016 48.50 Labels for Marketing Village's Centennial 34.92 Add plastic oil spines to accreditation books 30.07 Moyo, Aimee Reimburse training expenses 85.00 Murphy, Jean P. Centennial Frames 214.47 Nationwide Mutual Insurance Company Nationwide 457 12,639.18 NCPERS Group Life Ins. IMRF Life Insurance 635.19 Neopost USA Inc. Postage Machine Replenishment - 7/29/16 2,999.08 NICOR Natural Gas Consumption 23.90 Natural Gas Consumption 23.90 Natural Gas Consumption 23.90 Northwest Central Dispatch System September 2016 - Member Assessment 56,340.50 Northwest Suburban United Way United Way 102.05 Paddock Publications, Inc. PZ -15-16 Legal Notice 81.00 Petty Cash Petty Cash 07/2016 48.61 Planet Technologies, Inc. Share Point Licenses for PD 8,355.60 Police Pension Fund Police Pension 30,299.06 RC Topsoil Inc. Restoration Materials 218.06 Reliance Standard Life Insurance Co. Short Term Disability 3,502.36 Relias Learning, LLC Relias subscription services for training 504.70 Robert W. Hendricksen Co. Tree Trimming 17,112.87 Ronco Industrial Supply Custodial Supplies 62.64 Schaeffer, Andrew Information Technology - Software Support Services 2,500.00 SHI International Corp. Adobe Creative Cloud 407.00 UPS replacement batteries 816.00 Sill, Gregory Reimburse expenses: Kickin' It with the Cops event 129.94 Skelton, Tanya Rebate Sidewalk Shared -Cost Program 136.00 Sound Incorporated Telephone Support 828.83 State of Illinois Monthly Internet 724.00 Steiner Electric Company VH lamps and code book 199.21 Light bulbs for VH 87.63 Systems Forms, Inc. #10 Regular Envelopes 305.35 Target Solutions Learning, LLC Tracking software for training 7,902.85 Tennant Sales and Service Company Replacement squeegees for Tennant floor machine 110.60 Theodore Polygraph Service Inc. Pre-employment testing 175.00 Thompson Elevator Inspections 3 requited elevator inspection 111.00 Plan review 75.00 United Parcel Service Miscellaneous shipping charges 3.88 VCG Uniform Uniform Clothing 83.40 Verizon Wireless Services LLC Cellular Service & Equipment Charges - 6/20/16 - 7/19/16 7,649.64 Village of Arlington Heights Apparatus Engineer State Certification- Romano -July 11-20 475.00 Village Board Meeting - August 16, 2016 Page 2 of 6 Page 82 of 403 VILLAGE OF MOUNT PROSPECT List of Bills July 27, 2016 - August 09, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Village of Mount Prospect Flex - Medical 9,385.42 W. W. Grainger, Inc. Grounds Maintenance Supplies 1,289.94 Wide Open West Fire ST#14 - Data & Internet Service (T1) 7/20/16-8/19/16 233.00 Fire Main - Data & Internet Services (T1) 7/21/16-8/20/16 233.00 WISCTF Garnishment 542.48 001 General Fund Total 020 Capital Improvement Fund All American Commerical Roofing Inc. Maxx Contractors Corp Northwest Central 9-1-1 System Rittle, John Shaw Industries, Inc. Steiner Electric Company 020 Capital Improvement Fund Total 023 Street Improvement Construction Fund Bowman, Tom Lacine, Christine Path Construction Company, Inc. 023 Street Improvement Construction Fund Total 040 Refuse Disposal Fund PW Roof Replacement Salt Storage Building Motorola Subscriber Financing - August 2016 Building Maintenance Work room and Crime Prevention office carpet PW workout room lights Rebate 2015 Street Resurfacing Program Rebate 2016 Street Resurfacing Program Retainage Release 2016 (Inv#1) & Additional Order $ 747,666.75 $ 65,212.01 3,500.00 10,603.91 1,000.00 8,047.49 3,586.24 $ 91,949.65 $ 337.41 686.40 10,440.00 $ 11,463.81 AT & T Corp. Service 7/16/16 - 8/15/16 $ 3.42 ICMA Retirement Trust - 457 ICMA 457 33.49 Illinois Department of Revenue IL State Withholding 287.75 IMRF IMRF 3,328.98 Internal Revenue Service Federal Withholding 2,489.04 International Union of Operating Engineers UOE PW Membership Dues 124.20 Liebovich Bros, Inc. Leaf box steel 423.37 Nationwide Mutual Insurance Company Nationwide 457 213.05 NCPERS Group Life Ins. IMRF Life Insurance 17.60 Village of Mount Prospect Flex - Medical 117.72 040 Refuse Disposal Fund Total $ 7,038.62 042 CDBG De Lage Landen Financial Services, Inc. Copier Lease Payment $ 94.80 ICMA Retirement Trust - 457 ICMA 457 450.00 Illinois Department of Revenue IL State Withholding 47.43 IMRF 400-IMRF 626.52 Internal Revenue Service Federal Withholding 453.49 Village of Mount Prospect Flex - Medical 31.25 042 CDBG Total $ 1,703.49 050 Water and Sewer Fund Associated Technical Service AT & T Corp. B&W Control Systems Integration Baxter & Woodman, Inc. Bradley, Stephanie Century Cleaners HBK Water Meter Service ICMA Retirement Trust - 457 Illini Power Products Company Illinois Department of Revenue IMRF Internal Revenue Service International Union of Operating Engineers Krotky, Kevin L & B Business Services Inc. Liebovich Bros, Inc. Maxx Contractors Corp Maintenance and repair supplies Service 7/16/16 - 8/15/16 Professional Services ArcGis Online Setup & Training Reimburse Property Damaged Uniform Cleaning Uniform Cleaning Water Meter Installations ICMA 457 Equipment Maintenance IL State Withholding IMRF Federal Withholding UOE PW Membership Dues Safety Shoe Allowance Stinger LED Maintenance and repair supplies Fire hydrant shafts Catch Basin and inlet repair contract 2016 Catch Basin and inlet repair contract 2016 Catch Basin and inlet repair contract 2016 2,000.00 228.04 1,412.40 660.00 5,000.00 24.90 28.05 2,224.35 1,588.34 1,267.00 2,615.35 27,333.22 22,151.66 1,233.76 23.75 132.50 216.71 171.36 11,900.00 4,690.50 3,518.00 Village Board Meeting - August 16, 2016 Page 3 of 6 Page 83 of 403 VILLAGE OF MOUNT PROSPECT List of Bills July 27, 2016 - August 09, 2016 Fund Vendor Name Invoice Description $ 252.53 Amount 050 Water and Sewer Fund(continued) 6.02 Illinois Department of Revenue IL State Withholding Maxx Contractors Corp(continued) IMRF IMRF 372.44 Internal Revenue Service Catch Basin and inlet repair contract 2016 232.58 1,206.00 Mount Prospect Paint, Inc. Maintenance and repair supplies Nationwide Mutual Insurance Company 55.99 Nationwide Mutual Insurance Company Nationwide 457 IMRF Life Insurance 340.90 NCPERS Group Life Ins. IMRF Life Insurance 1.00 44.80 NICOR Natural Gas Village of Mount Prospect 80.46 26.48 Natural Gas 81.01 Northwest Suburban United Way United Way 21.00 Prosafety, Inc. Paint 210.00 RC Topsoil Inc. Restoration Materials 111.94 Reliance Standard Life Insurance Co. Short Term Disability 190.62 Third Millennium Assoc.inc. July 2016 Utility Billing 2,404.01 Verizon Wireless Services LLC Cellular Service & Equipment Charges - 6/20/16 - 7/19/16 1,700.18 Village of Mount Prospect Flex - Medical 388.45 050 Water and Sewer Fund Total $ 95,255.25 051 Village Parking System Fund Care Sheet Metal & Roofing, Inc. Parking Deck Maintenance $ 11,975.00 Crystal Maintenance Services Corp. August cleaning 330.23 ICMA Retirement Trust - 457 ICMA 457 9.00 Illinois Department of Revenue IL State Withholding 39.39 IMRF IMRF 498.48 Internal Revenue Service Federal Withholding 318.90 International Union of Operating Engineers UOE PW Membership Dues 19.30 Miller, Kyle Refund Parking Debit Card Balance 10.00 Nationwide Mutual Insurance Company Nationwide 457 9.95 NCPERS Group Life Ins. IMRF Life Insurance 3.53 Village of Mount Prospect Flex - Medical 33.46 051 Village Parking System Fund Total $ 13,247.24 052 Parking System Revenue Fund Crystal Maintenance Services Corp. August cleaning $ 252.53 ICMA Retirement Trust - 457 ICMA 457 6.02 Illinois Department of Revenue IL State Withholding 28.82 IMRF IMRF 372.44 Internal Revenue Service Federal Withholding 232.58 International Union of Operating Engineers UOE PW Membership Dues 12.90 Nationwide Mutual Insurance Company Nationwide 457 6.65 NCPERS Group Life Ins. IMRF Life Insurance 2.88 Petty Cash Petty Cash 07/2016 1.00 Union Pacific Railroad Metra Land Lease -June 2016 4,327.32 Village of Mount Prospect Flex - Medical 26.48 052 Parking System Revenue Fund Total $ 5,269.62 060 Vehicle Maintenance Fund Altec Industries, Inc. American Messaging AT & T Corp. Bamjak Inc, Bridgestone Retail Operations, LLC. CDW LLC Chicago Parts & Sound LLC DJK Technologies, Inc. Fire Service, Inc. General Parts Inc. Global Emergency Products ICMA Retirement Trust - 457 Illinois Department of Revenue IMRF Internal Revenue Service Vehicle Maintenance Supplies 4541 Warranty repair for hyd leak Pager rental Service 7/16/16 - 8/15/16 4535 oil filter Epoxy JB Weld Ball hitch 2765 oil filters Vehicle Maintenance Supplies Vehicle Maintenance Supplies Wireless mouse P-9 lower control arm, brake rotors, fuel and oil filters Vehicle Maintenance Supplies Vehicle Maintenance Supplies Oil filters 515 Jump seat belt assembly ICMA 457 IL State Withholding IMRF Federal Withholding 120.91 135.55 79.73 8.54 6.00 34.04 12.98 61.68 13.95 498.64 473.76 25.98 491.56 112.25 33.50 7.28 424.17 1,364.92 1,137.27 12,049.53 9,451.23 Village Board Meeting - August 16, 2016 Page 4 of 6 Page 84 of 403 VILLAGE OF MOUNT PROSPECT List of Bills July 27, 2016 - August 09, 2016 Fund Vendor Name Invoice Description Amount 060 Vehicle Maintenance Fund (continued) International Union of Operating Engineers UOE PW Membership Dues 601.34 Lund Industries, Inc. Vehicle Maintenance Supplies 69.03 Vehicle Maintenance Supplies 211.89 Vehicle Maintenance Supplies 24.00 Mcmaster-carr Supply Co. Tape 50.16 Mill bits and holder 125.53 Menard Inc. Tire rack pipe and screws 189.92 Morton Grove Automotive Rebuild alternator 110.00 NCPERS Group Life Ins. IMRF Life Insurance 48.00 Neradt Ace Hardware Corp. P-55 spare keys 6.98 Northwest Suburban United Way 680 - United Way 5.00 Patlin Incorporated Vehicle Maintenance Supplies 245.95 Precision Service & Parts Oil filters 61.68 Diesel Exhaust fluid 81.12 2730 transmission filter 34.96 Reliance Standard Life Insurance Co. Short Term Disability 118.50 Ronco Industrial Supply Vehicle Maintenance Supplies 99.76 Sid Tool Co., Inc. Washers, screws, electrical connectors, carriage bolts and pins 444.73 Verizon Wireless Services LLC Cellular Service & Equipment Charges - 6/20/16 - 7/19/16 338.71 Village of Mount Prospect Flex - Medical 379.18 060 Vehicle Maintenance Fund Total $ 29,789.91 061 Vehicle Replacement Fund Lund Industries, Inc. Squad conversion 1-29 $ 395.00 Squad conversion for 1-30 5,208.20 Squad conversion for P-21 4,962.75 Suburban Accents Inc Squad conversion: P-17 995.00 061 Vehicle Replacement Fund Total $ 11,560.95 062 Computer Replacement Fund Hipskind Technology Solutions Group, Inc. Network Storage $ 68,544.00 SHI International Corp. iPad case 80.00 i P a d 473.00 062 Computer Replacement Fund Total $ 69,097.00 063 Risk Management Fund D and B Auto Glass, Inc. Repair Vehicle #S-27 Windshield $ 250.00 International Union of Operating Engineers PW Insurance Premiums 1,750.00 Phoenix Loss Control, Inc. Damage to Wide Open West Facilities @3000 Lynn Ct 422.50 063 Risk Management Fund Total $ 2,422.50 070 Police Pension Fund Internal Revenue Service Federal Withholding $ 50,874.63 Segall Bryant & Hamill, LLC Inv Mgr Fees 4/1/16-6/30/16 7,495.09 070 Police Pension Fund Total $ 58,369.72 071 Fire Pension Fund Bogdahn Consulting, LLC Consulting Services 7/2016 - 9/2016 $ 9,000.00 Internal Revenue Service Federal Withholding 50,418.54 Segall Bryant & Hamill, LLC Inv Mgr Fees 4/1/16-6/30/16 5,503.55 071 Fire Pension Fund Total $ 64,922.09 073 Escrow Deposit Fund Absolute Construction Refund Escrow Permit # 16-0188 (725 Huntington Commons Rd #114) $ 150.00 Advance Design Studio Refund Escrow Permit # 16-0571 (215 S Emerson St) 300.00 Asphalt Paving Professionals Refund Escrow Permit # 16-0548 (479 Business Center Dr) 500.00 Assurance Restoration and Construction Refund Escrow Permit # 15-0794 (400 N Main St) 125.00 BC Concrete and Construction Refund Escrow Permit # 16-0873 (622 George St) 200.00 Bergeron, Jennifer Refund Escrow Permit #13-1242 (Replacement Check #782313) 75.00 Brasco Inc Refund Escrow Permit # 16-0736 (1400 S Busse Rd) 500.00 Brennan, Edward J Refund Escrow Permit # 16-0241 (414 N Prospect Manor Ave) 250.00 CDI Construction Group Refund Escrow Permit # 16-0936 (1000 Business Center Dr) 500.00 Clear Pipe Inc Refund Escrow Permit # 15-2434 (1508 E Thayer St) 500.00 Colony County on Wimbolton Refund Escrow Permit # 15-1331 (1455 Picadilly Cir) 200.00 Costco Wholesale Refund Escrow Permit # 16-0117 (999 N Elmhurst Rd) 500.00 Dinkel, Ellen J Refund Escrow Permit # 16-0905 (902 S Robert Dr) 150.00 Village Board Meeting - August 16, 2016 Page 5 of 6 Page 85 of 403 VILLAGE OF MOUNT PROSPECT List of Bills July 27, 2016 - August 09, 2016 Fund Vendor Name Invoice Description Amount 073 Escrow Deposit Fund (continued) Durable Paving Refund Escrow Permit # 16-0708 (1700 Sable Ln) 500.00 Fidler, Mary Refund Escrow Permit # 16-0234 (520 S Wille St) 150.00 Fisher Commercial Construction Co Inc Refund Escrow Permit # 16-0900 (1660 Wall St 400) 350.00 Froehlich, Matt Refund Escrow Permit # 16-0746 (2200 S Busse Rd) 350.00 Hard Surface Solutions Inc Refund Escrow Permit # 15-1256 (1450 S Busse Rd) 300.00 Hurtado, Zulima, Lancioni, Edward & Refund Escrow Permit # 14-1547 (1809 E Hopi Ln) 300.00 JDK Services Inc Refund Escrow Permit # 16-0916 (1825 E Hopi Ln) 200.00 Lange, Kenneth Refund Escrow Permit # 16-1088 (809 S Main St) 200.00 Lucas, Robert Refund Escrow Permit # 16-1305 (7 N Louis St) 200.00 Main Street Remodeling Refund Escrow Permit # 16-0559 (290 Westgate Rd #413) 200.00 Marchisotto Sr, Joseph A Refund Escrow Permit # 15-1895 (1412 S Linneman Rd) 25.00 MG2 Refund Escrow Permit # 16-0487 (999 N Elmhurst Rd) 125.00 Moran, Patricia Refund Escrow Permit # 16-1405 (1403 S Redwood Dr) 125.00 Navarros Concrete Inc Refund Escrow Permit # 16-1162 (706 S Elmhurst Rd) 150.00 Nolan, John M Refund Escrow Permit # 16-0518 (102 S Waverly PI) 200.00 Northscape Enterprises Inc Refund Escrow Permit # 16-0684 (1804 Almond Ct) 200.00 Refund Escrow Permit # 16-0785 (415 Deborah Ln) 200.00 Refund Escrow Permit # 16-0939 (413 Deborah Ln) 200.00 NP and Son Paving Contractors Refund Escrow Permit # 16-1144 (2017 E Euclid Ave) 125.00 Orwat, Grzagorz Refund Escrow Permit # 16-0823 (1746 E Indigo Ct) 200.00 Palka, Wieslaw Refund Escrow Permit # 16-0784 (280 N Westgate Rd #332) 150.00 Pap's Lawn Sprinklers Refund Escrow Permit # 16-1018 (108 S Waverly PI) 125.00 Pavestone Brick Paving Inc Refund Escrow Permit # 16-0917 (2117 Jody Ct) 200.00 Perma Seal Basement Systems Refund Escrow Permit # 16-0341 (1103 Wheeling Rd) 25.00 Pilsen Lawn Inc Refund Escrow Permit # 16-0424 (1412 Linneman Rd) 150.00 RJ Concrete Refund Escrow Permit # 16-0426 (479 Business Center Dr) 200.00 RJN Futures Enterprises Refund Escrow Permit # 15-1151 (1490 Brownstone Ct #101) 125.00 Rose Paving Co Refund Escrow Permit # 16-0927 (1753 W Golf Rd) 400.00 Tesnow, David S Refund Escrow Permit # 16-0410 (1758 E Tano Ln) 200.00 Third District Circuit Court Bond Check 8/2/16 450.00 Bond Check 8/4/16 850.00 Bond Check 8/9/16 150.00 Toffenetti, Clare Refund Escrow Permit # 15-1295 (803 W Busse Ave) 300.00 Tokens and Tankards Inc Refund Escrow Permit # 15-1392 (18 W Busse Ave) 275.00 Tryksza, Krzysztof Refund Escrow Permit # 16-0951 (1765 Carib Ln) 200.00 Tyson Plumbing LLC Refund Escrow Permit # 16-1399 (1715 Forest Cove St) 125.00 WJR Remodeling & Roofing Refund Escrow Permit # 15-0327 (1701 Victoria Dr) 125.00 073 Escrow Deposit Fund Total $ 12,300.00 Grand Total $ 1,222,056.60 Village Board Meeting - August 16, 2016 Page 6 of 6 Page 86 of 403 Item VIII. C.: Move to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 23 OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS, REGARDING CRIME FREE HOUSING Department: Community Development Information: The changes recommended to the crime free lease addendum and ordinance were made to comply with two recent pieces of legislation and guidance. First PA 99-441 created section 1-2-1.5 of the Illinois Municipal Code. 65 ILCS 5/1-2-1.5. This new legislation prohibits any local ordinance that penalizes tenants who contact police or other emergency services related to domestic or sexual violence offenses, or calls related to disabilities. These areas needed to be carved out of the crime free housing ordinance and lease addendum in order to comply with the new law. Secondly, the FHA recently released guidance related to discrimination in rental housing. Where the FHA had previously promoted a one strike and you're out policy for criminal offenses without the need for any further inquiry, the FHA now is promoting, and essentially requiring a more detailed review of criminal history and criminal offenses before denying a rental applicant or evicting a current tenant. As such, the language of the addendum was amended to indicate that while a single violation may result in termination of the lease, this would require a review of a violation and the evidence supporting the violation. This careful review would serve to comply with the FHA's new guidance released earlier this year. It is important to note that the Village, as a matter of practice prior to this new legislation and guidance being issued, was already using its discretion and evaluating the facts of each circumstance that came under the purview of the crime free housing ordinance, specifically where it involved issues of alleged domestic violence or criminal conduct by a child. The changes made to the ordinance simply codify the Village's existing practice in order to comply with state law and to send a clear message that such a practice is required under the Village Code. It is also important to note that the Village's Crime Free Housing Ordinance is just one part of the Village's unified approach to rental housing. As you are probably aware the Village was a pioneer in the area of rental licensing and regulatory inspections in the early 1980s. The rental licensing program, initially only applicable to multi -unit buildings, was expanded to 2007 to cover all residential rental property in the Village. In addition, unlike most communities, the Village has numerous tenants' rights provisions incorporated into its Residential Landlord and Tenant Regulations (Chapter 23, Article XVIII). These provisions work together to provide a regulatory framework that protects the interests of all involved: landlords, tenants, neighbors and the community at large. Alternatives: 1. Approve the ordinance amending the Village Code. 2. Discretion of the Village Board. Budget Impact: NA Recommendation: Staff Recommends that the Village Board approve the subject ordinance. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providinq exceptional service. Village Board Meeting - August 16, 2016 Page 87 of 403 ATTACHMENTS: Description Type Upload File Name Date D Memo CoverMemo 8/12/2016 Village _of_Mt Prospect_LCM memo for Crime _Free_Housing_Code_Amendments.pdf D Ordnance Exhibit 8/9/2016 Amendchapter23Village_of_Mt Prospect_ Ordinances_Crime_Free_Housing_Amendments.doc Village Board Meeting - August 16, 2016 Page 88 of 403 20 N. Wacker Drive, Ste 1660 Chicago, Illinois 60606-2903 T 312 984 6400 F 312 984 6444 KLEIN, TiHORPE K JENKIIN'S LTD Attorneys at Lave DD 312 984 6439 Icmalina@ktilaw.com MEMORANDUM TO: Mayor and Board of Trustees FROM: Lance C. Malina DATE: July 11, 2016 RE: Crime Free Housing Code Amendments 15010 S. Ravinia Avenue, Ste 10 Orland Park, Illinois 60462-5353 T 708 349 3888 F 708 349 1506 www.ktjlaw.com The changes recommended to the crime free lease addendum and ordinance were made to comply with two recent pieces of legislation and guidance. First PA 99-441 created section 1-2- 1.5 of the Illinois Municipal Code. 65 ILCS 5/1-2-1.5. This new legislation prohibits any local ordinance that penalizes tenants who contact police or other emergency services related to domestic or sexual violence offenses, or calls related to disabilities. These areas needed to be carved out of the crime free housing ordinance and lease addendum in order to comply with the new law. Second, the FHA recently released guidance related to discrimination in rental housing. Where the FHA had previously promoted a one strike and you are out policy for criminal offenses without the need for any further inquiry, the FHA now is promoting, and essentially requiring a more detailed review of criminal history and criminal offenses before denying a rental applicant or evicting a current tenant. As such, the language of the addendum was amended to indicate that while a single violation may result in termination of the lease, this would require a review of a violation and the evidence supporting the violation. This careful review would serve to comply with the FHA's new guidance released earlier this year. It is important to note that the Village, as a matter of practice and prior to this new legislation and guidance being issued, was already using its discretion and evaluating the facts of each circumstance that came under the purview of the crime free housing ordinance, specifically where it involved issues of alleged domestic violence. In fact, unlike most communities, the Village has numerous tenants' rights provisions incorporated into its Residential Landlord and Tenant Regulations (Chapter 23, Article XVIII). The changes made to the ordinance simply codify the Village's existing practice in order to send a clear message that such a practice is required under the Village Code. It is also important to note that the Village's Crime Free Housing Ordinance is just one part of the Village's unified approach to rental housing. As you are probably aware, the Village was a pioneer in the area of rental licensing and regulatory inspections in the 367264_1 Village Board Meeting - August 16, 2016 Page 89 of 403 Lance C. Malina July 11, 2016 Page 2 early 1980's. The rental licensing program, initially only applicable to multi -unit buildings, was expanded in 2007 to cover all residential rental property in the Village. In addition, unlike most communities, the Village has numerous tenants' rights provisions incorporated into its Residential Landlord and Tenant Regulations (Chapter 23, Article XVIII). These provisions work together to provide a regulatory framework that protects the interests of all involved: landlords, tenants, neighbors and the community at large. 367264_1 Village Board Meeting - August 16, 2016 Page 90 of 403 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 23 OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS, REGARDING CRIME FREE HOUSING BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, PURSUANT TO ITS HOME RULE POWERS: SECTION 1: Section 23.1802, "Definitions," of Article XVIII, "Residential Landlord and Tenant Regulations," of Chapter 23, "Offenses and Miscellaneous Regulations," of the Village Code, shall be amended as follows: "PUBLIC NUISANCE: The following criminal offenses are hereby declared to be public nuisances and may be considered in determining whether or not a chronic public nuisance property exists: A. Any offense defined and prohibited by article 9 (homicide) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/9-1 et seq. B. Any offense defined and prohibited by article 10 (kidnapping and related offenses) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/10-1 et seq. C. Any offenses defined and prohibited by section 11-14 (prostitution), section 11-15 (soliciting for a prostitute), section 11-16 (pandering), section 11-17 (keeping a place of prostitution), section 11-20 (obscenity), section 11-20.1 (child pornography), or section 11-21 (harmful material to minors) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/11-14, 5/11-15, 5/11-16, 5/11-17, 5/11-20, 5/11-20.1, and 5/11-21. D. Any offense defined and prohibited by article 12 (bodily harm) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/12 et seq. E. Any offense defined and prohibited by article 16 (theft) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/16-1 et seq. F. Any offense defined and prohibited by article 20-2 (possession of explosives or incendiary devices) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/20-2 et seq. G. Any offense defined and prohibited by article 24 (deadly weapons) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/24-1 et seq. H. Any offenses defined and prohibited by article 25 (mob action) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/25-1 et seq. I. Any offense defined and prohibited by section 26-2 (disorderly conduct) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/26-1 et seq. J. Any offense defined and prohibited by article 28 (gambling) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/28-1 et seq. Village Board MeejpA3Pggust 16, 2016 Page 91 of 403 K. Any offense defined and prohibited by article 31 (interference with public officers) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/3 1 -1 et seq. L. Any offense defined and prohibited by section 6-16 (prohibited sales and possession) or section 6-20 (purchase or acceptance of gift of liquor by persons under age 21) of the liquor control act of 1934, 235 Illinois Compiled Statutes 5/6-16 and 5/6-20. M. Any offense defined and prohibited by the Illinois controlled substances act, 720 Illinois Compiled Statutes 570/100 et seq. N. Any offense defined and prohibited by the cannabis control act, 720 Illinois Compiled Statutes 550/1 et seq. O. Any offense that constitutes a felony under the criminal code of 1961, 720 Illinois Compiled Statutes 5/1-1 et seq., including, but not limited to, those set forth above. P. Any inchoate offense defined and prohibited by article 8 (inchoate offenses) of the criminal code of 1961, 720 Illinois Compiled Statutes 5/8-1 et seq., which is relative to the commission of any of the aforesaid principal offenses. Q. Any offense defined and prohibited by articles I through VIII of this chapter. R. Public nuisances exclude, pursuant to Section 1-2-1.5 of the Illinois Municipal Code, 65 ILCS 5/1-2-1.5: 1) Contact made to the police or seeking other emergency services, if (i) the contact was made with the intent to prevent or respond to domestic violence or sexual violence, (ii) the intervention or emergency assistance was needed to respond to or prevent domestic violence or sexual violence, or (iii) the contact was made by, on behalf of, or otherwise concerns an individual with a disability and the purpose of the contact was related to that individual's disability, or 2) An incident or incidents of actual or threatened domestic violence or sexual violence against the tenant, household member, or guest occurring in the rental unit or on the premise, or 3) Criminal activity or a local ordinance violation occurring in the rental unit or on the premises that is directly relating to domestic violence or sexual violence, engaged in by a tenant, member of a tenant's household, guest, or other party, and against a tenant, household member, guest or other party. Not excluded under the circumstances described above are violations of Section 15.2 of the Emergency Telephone System Act, 50 ILCS 750/15.2, Article 26 (Disorderly Conduct) of the Criminal Code of 2012, 720 ILCS 5/26-1 et seq., and Article IX (Forcible Entry and Detainer) of the Code of Civil Procedure, 735 ILCS 5/9-101 et sec." SECTION 2: Subsection G of Section 23.1814, "Crime Free Housing", of Article XVIII, "Residential Landlord and Tenant Regulations," of Chapter 23, "Offenses and Miscellaneous Regulations," of the Village Code, shall be deleted and replaced with the following: "G. After February 1, 2012, every lease, including lease extensions, shall contain a crime free lease provision, the purpose of which is to make criminal activity, not limited to violent or drug related criminal activity, engaged by, facilitated by or permitted by the lessee, member of the household, guest or other party under the control of the lessee, a Village Board MeejpA3Pggust 16, 2016 Page 92 of 403 lease violation, and to provide the landlord with authority under that clause to initiate eviction proceedings pursuant to state law. The crime free lease provision shall be in substantially the following form: Crime Free Housing Lease Provision Prohibition against criminal activity within the Village of Mount Prospect. 1. The Tenant, any member of the tenant's household, Tenant's guest(s), and any person under Tenant's control shall not engage in or facilitate criminal activity within the Village of Mount Prospect, which includes the leased premises, at 2. The Tenant, any member of the tenant's household, Tenant's guest(s), and any person under Tenant's control shall not permit the leased premises to be used for, or to facilitate, criminal activity, regardless or whether the individual engaging in such activity is a member of the household, or a guest. 3. The Tenant, any member of the tenant's household, Tenant's guest(s), and any person under Tenant's control shall not engage in or facilitate any breach of the lease agreement that jeopardizes the health, safety, and welfare of the landlord, his agent, or other tenant, or involves imminent or actual serious property damage. 4. The Tenant is vicariously liable for the criminal activity of any member of the Tenant's household, Tenant's guest(s), and any person under Tenant's control, whether or not the Tenant had knowledge of the activity or whether or not the household member or guest was under the Tenant's control. 5. VIOLATION OF ANY OF THE ABOVE PROVISIONS MAY CONSTITUTE A MATERIAL AND IRREPRABLE VIOLATION OF THE LEASE AND GOOD CAUSE FOR TERMINATION OF THE TENANCY. A single violation of any of the provisions of this added addendum shall be a serious violation and may constitute material non- compliance with the lease. It is understood and agreed that a single violation may constitute good cause for IMMEDIATE termination of the lease under the Illinois Compiled Statutes; provided, however, that a violation shall not be good cause to terminate the tenancy if the immediate termination of the lease would violate Section 1-2- 1.5 of the Illinois Municipal Code (65 ILC 5/1-2-1.5). Unless otherwise provided by law, proof of violation may not require criminal conviction, BUT SHALL BE BASED ON A REVIEW OF THE ,SPECIFIC EVIDENCE SUPPORTING THE VIOLATION. Tenant consents to venue in any justice court precinct within the county wherein the unit is located in the event Owner initiates legal action against the Tenant. Tenant hereby waives any objection to any venue chosen by owner. 6. A Tenant who is an innocent party or the victim of a crime, including but not limited to actual or threatened domestic violence or sexual violence will not be in violation of this Crime Free Lease Provision. Nothing in this Provision prohibits the eviction of the perpetrator of the domestic violence, sexual violence, or other criminal activity. A TENANT IS ENCOURAGED TO REPORT CRIMES WITHOUT FEAR OF HIS/HER STATUS ASA TENANT Village Board Meeft pjgust 16, 2016 Page 93 of 403 7. A Tenant will not be in violation of this Crime Free Lease Addendum and it shall not constitute a public nuisance under the Village Code based on the following: a) Contact made to the police or seeking other emergency services, if (i) the contact was made with the intent to prevent or respond to domestic violence or sexual violence; (ii) the intervention or emergency assistance was needed to respond to or prevent domestic violence or sexual violence; or (iii) the contact was made by, on behalf of, or otherwise concerns an individual with a disability and the purpose of the contact was related to that individual's disability; b) An incident or incidents of actual or threatened domestic violence or sexual violence against the tenant, household member, or guest occurring in the rental unit or on the premise; or c) Criminal activity or a local ordinance violation occurring in the rental unit or on the premises that is directly relating to domestic violence or sexual violence, engaged in by a tenant, member of a tenant's household, guest, or other party, and against a tenant, household member, guest or other party. 8. In case of conflict between the provisions of this addendum and any other provisions of the lease, the provisions of this addendum shall govern. For purposes of this Lease Section, the meaning of criminal activity shall include: Homicide, Child Pornography, Soliciting for a Prostitute, Pandering, Keeping a Place of Prostitution, Harmful Material to Minors, Mob Action, Bodily Harm, Theft, Possession of Explosives or Incendiary Devices, Deadly Weapons, Prostitution, Interference with Public Officers, Disorderly Conduct, Gambling, Purchase or Acceptance of Gift of Liquor by Persons Under Age 21, Prohibited Sales and Possession of Alcohol, any offense defined and prohibited by the Illinois Controlled Substances Act or the Cannabis Control Act, Inchoate Offenses, Criminal Street Gang Activity, as defined by 740 ILCS 147110, Any offense that constitutes a felony under the Criminal Code of 1961, 720 ILCS 5/1-1 et seq., including, but not limited to, those set forth above and any offense defined and prohibited by Articles I through VIII of Chapter 23, "Offenses and Miscellaneous Regulations" of the Village Code." SECTION 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of , 2016. Arlene A. Juracek, Mayor ATTEST: M. Lisa Angell, Village Clerk Village Board MeejpA3P jgust 16, 2016 Page 94 of 403 Village Board Meeft pggust 16, 2016 Page 95 of 403 Item VIII. D.: MOTION TO ACCEPT PROPOSAL FOR PROFESSIONAL SERVICES FOR TAX INCREMENT FINANCING DISTRICT DESIGNATION IN AN AMOUNT NOT TO EXCEED $30,375 Department: Information: Attached is a proposal from SB Friedman for professional services to determine the feasibility of creating a Tax Increment Financing District (TIF) in the downtown area. The proposed services include conducting an eligibility study, preparing a redevelopment plan, preparing necessary notices and completing the public approval process. The Village Manager authorized the eligibility study phase of the contract under his authority and staff is now requesting Village Board authorization to complete the entire scope of work to explore the establishment of a new TIF district in the downtown. If approved, the plan would be to disband the existing Downtown TIF that is set to expire in 2021 and to create a new TIF, which would encompass a portion of the existing TIF area that has not experienced redevelopment in addition to properties located further east and west along Northwest Highway and south of the railroad along Prospect Avenue. The goals of creating the new TIF include providing an economic development tool to further development on key downtown parcels such as Central and Main, the "small triangle" and Prospect and Maple Street, as well as offer programs such as the Fagade Improvement Program to downtown properties that have not benefitted from these programs to date. Please forward this memorandum and attached proposal to the Village Board for their consideration at the August 16th Village Board meeting. Alternatives: Village Board Meeting - August 16, 2016 Page 96 of 403 1. Approve motion to accept proposal. 2. Discretion of the Village Board. Budget Impact: A budget amendment would be necessary to cover the costs of the proposal. Recommendation: Staff recommends that the Village Board approve the proposal. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: DEVELOPMENT. Balancing preservation, revitalization, growth, BUSINESS: Strong local economy, support for innovation, entrepreneurialism and small business, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas ATTACHMENTS: Description D Proposal Type Upload Date Exhibit 8/12/2016 File Name SBFried man_Proposal.pdf Village Board Meeting - August 16, 2016 Page 97 of 403 SB Friedman Development Advisors S. B. Friedman & Company 1 221 North LaSalle Street, Suite 820 1 Chicago, IL 60601 1 T (312) 424-4250 1 F (312) 424-4262 March 7, 2016 Mr. Michael Cassady Village Manager Village of Mount Prospect 50 S. Emerson Street Mt. Prospect, IL 60056 Re: Proposed Main and Prospect TIF District Designation Proposal Dear Mr. Cassady: SB Friedman Development Advisors ("SB Friedman") is pleased to present this engagement letter to the Village of Mount Prospect (the "Village") to conduct eligibility analyses, prepare a redevelopment plan, and provide designation support for a potential Tax Increment Financing (TIF) district centered on South Main Street and East Prospect Avenue. This letter outlines our proposed scope of services, timeframe, and fees. Project Understanding The Village is seeking assistance to dissolve the existing Downtown TIF District and incorporate some of the parcels from the Downtown TIF District as well as other parcels into a new TIF district centered on South Main Street and East Prospect Avenue (see Figure 1 below). We assume that the Village attorney and staff will complete the dissolving of the existing Downtown TIF District prior to the designation of any new TIF district. Figure 1. Proposed TIF Boundary 5B FRIEDMAN 1 DEVELOPMENT ADVISORS Village Board Meeting - August 16, 2016 www.sbfriedman.com Page 98 of 403 �a/(M M, nv,�mwlx 4 r F q �I �� / ���i �/�� I ?dye f 'G. I ✓/ � 7 ry iv i ...... �r ma.r t m :.. G k v, 5B FRIEDMAN 1 DEVELOPMENT ADVISORS Village Board Meeting - August 16, 2016 www.sbfriedman.com Page 98 of 403 �a/(M M, nv,�mwlx 4 r F q 7 ry iv i ...... �r ma.r t m :.. G k v, b TIF #2 Study Area Q,Proposed f Added Area De -TIF / Re -TIF Area Removed Area r—ZIN P 14 0 0.25 Mllc IN 5B FRIEDMAN 1 DEVELOPMENT ADVISORS Village Board Meeting - August 16, 2016 www.sbfriedman.com Page 98 of 403 Village of Mount Prospect, IL Approach TIF Designation Proposal Under this scope of services, SB Friedman will work with Village staff to conduct a full TIF designation process for the proposed South Main Street and East Prospect Avenue redevelopment area (the "Study Area"). We have organized our proposed scope of services for this assignment into four phases: 1) Conduct Formal TIF Eligibility Study. 2) Prepare Redevelopment Plan and Project Document. 3) Prepare Required Notices and Mailing Lists. 4) Complete Public Approval Process. We will begin the engagement by completing a formal TIF Eligibility Study. This Study will document the eligibility criteria across the Study Area, as required by the Illinois TIF Act. We will review the findings of the TIF Eligibility Study with the Village work team and finalize the eligibility of the Study Area. Thereafter, we will proceed to developing the Redevelopment Plan and Project document taking the project through the public noticing and approval processes. We have assumed that the TIF boundary will include fewer than 10 occupied housing units; therefore, our current scope of services and budget estimate do not include an allowance for conducting a Housing Impact Study. Based on aerial photography, we assume that the Study Area is comprised solely of improved parcels of land from a TIF law point of view. Scope of Services PHASE 1: CONDUCT FORMAL ELIGIBILITY STUDY 1. Conduct Project Kickoff Meeting We will conduct a kickoff call with the Village to: • Discuss the project scope and timeframe; • Confirm the initial Study Area boundary; • Review existing documents compiled by the Village, including the first and current Comprehensive Plans and Zoning Map; and • Identify additional key sources of data that we will need for our analysis. 2. Obtain and Examine Necessary Data The Village has already provided some initial background data for the Study Area. We will pursue additional key data to determine whether the Study Area qualifies for TIF designation, based on the criteria outlined in the TIF Act. In order to complete our Eligibility Study, we will: • Gather GIS shapefiles; • Obtain and review information on planned development projects in the Study Area; SB FRIEDMAN I DEVELOPMENT ADVISORS 2 www.sbfriedman.com Village Board Meeting - August 16, 2016 Page 99 of 403 Village of Mount Prospect, IL TIF Designation Proposal • Obtain and review five-year history of building permit data for parcels within the Study Area; • Prepare PIN list, and order and enter taxpayer and six-year history of equalized assessed values for the Study Area; and • Enter, proof and map eligibility criteria, as required. 3. Conduct Fieldwork We will conduct field research for the Study Area and the surrounding context of the Study Area to document field -observable eligibility factors. We will also gather mailing addresses within 750 feet of the Study Area boundary for noticing in later phases of the project. 4. Analyze EAV Growth We will analyze the growth in equalized assessed value ("EAV") for all parcels over the past six years (five year-to-year periods) and compare Study Area growth to Village growth and Consumer Price Index growth over that period. 5. Analyze Additional Eligibility Factors/Required Findings and Tests Data will be analyzed to assess the presence and distribution of factors to establish eligibility and to meet the "but for..." and "lack of growth through private investment" requirements, as outlined in the Act. 6. Conduct Call with Village to Review Findings We will conduct a call with the Village and the Village's legal counsel to discuss our findings and recommendations, and to finalize the TIF boundary. During this call, we will also confirm the assumptions to be used in developing the TIF budget, goals and objectives, and the projections of future incremental property taxes. If at this point, it appears unlikely that a TIF district can be established, we will discuss options regarding potential alternative approaches going forward and will stop work until a clear path can be defined, working jointly with the Village. 7. Prepare Eligibility Study Document (to be submitted with Redevelopment Plan and Project) An Eligibility Study report documenting the findings of our eligibility research will be prepared. We assume that this report will be submitted in draft form concurrently with the Redevelopment Plan and Project document in Phase 2, and will represent the first half of a combined Eligibility Study and Redevelopment Plan and Project document. We will stop work at the completion of Phase 1 and not proceed with Phase 2 until we have explicit direction from the Village to move forward. SB FRIEDMAN I DEVELOPMENT ADVISORS www.sbfriedman.com Village Board Meeting - August 16, 2016 Page 100 of 403 Village of Mount Prospect, IL TIF Designation Proposal PHASE 2: PREPARE REDEVELOPMENT PLAN AND PROJECT DOCUMENT 1. Prepare Maps of the Proposed TIF District A series of maps of the proposed TIF district will be prepared for inclusion in the Redevelopment Plan and Project document. These maps will include: community context, proposed boundary, documented distribution of eligibility factors, existing land use, future land use, and acquisition parcels (if applicable). 2. Obtain Boundary Legal Description Based on the Village's preference, we will either directly engage and manage a licensed surveyor, or coordinate with the Village, who may elect to work directly with a licensed surveyor, to obtain a boundary legal description. Once the boundary description is prepared, we will proof the text to ensure its accuracy prior to inclusion in the Redevelopment Plan and Project document. 3. Prepare Draft of Redevelopment Plan and Project Document We will prepare a Redevelopment Plan and Project document for the proposed TIF district/ Redevelopment Project Area (RPA). We assume this will represent the second half of the combined Eligibility Study and Redevelopment Plan and Project document. As required by the Act, the Eligibility Study and Redevelopment Plan and Project document will include: • RPA Description • Formal Legal Description of the RPA Boundary • Summary of Blight/Conservation Area Conditions and Analysis of Eligibility Factors • Redevelopment Plan Goals and Project Objectives • Redevelopment Strategies and Activities • Existing and Proposed Land Use • Most Recent EAV and Estimated Future EAV • Estimated Redevelopment Project Costs (line item budget) • Assessment of Impacts on Other Taxing Districts • Affirmative Action Plan • Statement of Conformance with Other Community Plans Preliminary projections of incremental property taxes from the TIF district will be prepared for the purpose of confirming the supportable budget for the TIF and estimating the future EAV of the RPA, as required by the Act. The Act requires that a Housing Impact Study be completed if the Plan would result in the displacement of 10 or more occupied residential units, or if the area contains 75 or more occupied residential units and the Village does not certify that no residential displacement will occur. Based on our preliminary understanding of the proposed Study Area, we have assumed that a Housing Impact Study will not be required, and the cost of completing a Housing Impact Study is not included in our scope and budget. 5B FRIEDMAN I DEVELOPMENT ADVISORS 4 www.sbfriedman.com Village Board Meeting - August 16, 2016 Page 101 of 403 Village of Mount Prospect, IL 4. Finalize Redevelopment Plan and Project Document TIF Designation Proposal We will prepare a final document combining the Eligibility Study, Redevelopment Plan and Project document, including budget, legal description, appropriate maps, and other required documentation. We anticipate first preparing draft documents to be distributed to and reviewed by the Village, including the Village's legal counsel. Any revisions to the draft Plan documents will be incorporated into the final Eligibility Study and Redevelopment Plan and Project document, which will be filed with the Village Clerk 10 days prior to introduction to the Village Board. PHASE 3: PREPARE REQUIRED NOTICES AND MAILING LISTS 1. Prepare Mailing Lists for Noticing The Act requires that municipalities make a good faith effort to provide notice of the availability of the Eligibility Study and Redevelopment Plan document, and how to obtain the report, by mail to all residential addresses within 750 feet of the boundaries of any proposed TIF district. We will prepare a map identifying this buffer area, and will have conducted fieldwork to gather the addresses in this area as part of the task steps in Phase 1. Additionally, we will prepare other mailing lists for noticing, as required by the Act. Our scope includes preparation of the following mailing lists: • Taxing Agencies • Taxpayers • Taxpayers of Properties within the Proposed TIF Area for Which Taxes Were Not Paid in the Prior Year • Residential Addresses within 750 Feet of the TIF Boundary 2. Assist with Notices and Ordinances We will assist the Village's legal counsel in the preparation of notices for mailings, public notices to be refined and published in newspapers of general circulation, and ordinances for the adoption of the TIF district. 3. Coordinate Mailing and Noticing Process We will coordinate with the Village to ensure all addresses and notices are provided in a timely fashion. We will work with the Village early in the designation process to establish a timeline for mailings and noticing, based on the overall project timeline and the Village Board meeting schedule. Our scope and fee range assumes that the Village will prepare, package and mail all applicable notices. The Village may elect to engage a mailing company or prepare the mailings using Village staff resources. 513 FRIEDMAN I DEVELOPMENT ADVISORS 5 www.sbfriedman.com Village Board Meeting - August 16, 2016 Page 102 of 403 Village of Mount Prospect, IL TIF Designation Proposal PHASE 4: COMPLETE PUBLIC APPROVAL PROCESS We will attend and, as appropriate, make presentations at the two (2) key meetings that are part of the review process, as provided in the Act. These meetings include the Joint Review Board Meeting and the Public Hearing. We are available for additional meetings or public presentations, as described in the Additional Services section below. Additional Services We are available to prepare TIF revenue projections, attend additional meetings with staff, and/or present the Redevelopment Plan to elected or appointed boards, as required by the Village. Timeframe and Fees On the basis of the scope of work outlined herein and our experience with similar projects, we estimate that it will take approximately 60 days to complete the TIF Eligibility Study and Redevelopment Plan and Project document, and an additional 90 days to complete the public approval process. However, we will work with you to meet any specific deadlines, where possible. Professional fees for our services will be based on time required at the then -current billing rates of the 58 Friedman personnel assigned to the project. The scope of the engagement and our experience with similar services indicate that professional fees for this project will be as follows: TIF District Designation Fees $29,475 TIF District Designation Expenses $ 900 TOTAL FEES AND EXPENSES $30,375 Our professional fees and expenses are detailed in the budget analysis on page 8, based on the following current TIF Designation Hourly Rates: 58 Friedman TIF Designation Rates President $290 Practice Leader $260 Senior Project Manager $220 Project Manager $195 Associate Project Manager $165 Associate $135 Research Associate $120 Rates will be in effect until December 31, 2016 except in the case of promotions of individuals. After that date, rates are subject to adjustment. Local travel, publications, maps, telephone toll charges, outside data purchases specifically for the project, use of owned or licensed databases, report reproduction, and other out-of-pocket expenses are included in this estimate and will be billed as incurred without mark-up. SB FRIEDMAN I DEVELOPMENT ADVISORS 6 www.sbfriedman.com Village Board Meeting - August 16, 2016 Page 103 of 403 Village of Mount Prospect, IL TIF Designation Proposal For meetings that occur at the beginning or end of standard work day hours, travel time in excess of normal commuting time is charged. Otherwise, full travel time is charged. Invoices are payable within 30 days. Please note that this fee estimate does not include expenses or allowances for third -party costs such as: • The boundary legal description, which will be performed by a licensed surveyor. Typically, we see fees for a boundary legal description of $3,000 to $5,000 for districts of roughly this size. • Legal costs. • Costs of mailing, noticing and publication of meetings (e.g., printing, postage). The budget estimate will serve as a benchmark for keeping you informed of our progress, and will not be exceeded without your agreement. It is subject to upward revision if: the engagement entails more time than estimated due to problems that are encountered that could not reasonably have been foreseen at the commencement of the engagement; there are additional meetings other than those specified above; or the scope is changed. In this event, we will discuss the matter with you so that a mutually acceptable revision may be made. If the time spent on this engagement is substantially less than we have estimated, we will bill you a lesser amount. Additional meeting time and additional TIF -related services, beyond those indicated in our scope of services, will be billed at the then -current TIF Designation Hourly Rates of the participants. If at any point the decision is made to discontinue our services, our fee will be based upon the actual time expended and out-of-pocket costs incurred to that date. The attached "Limitations of Our Engagement" (page 10) apply to this assignment. 5B FRIEDMAN I DEVELOPMENT ADVISORS 7 www.sbfriedman.com Village Board Meeting - August 16, 2016 Page 104 of 403 Village of Mount Prospect, IL TIF Designation Proposal .... .... _......... ..�- _..._ __ ................m_...__ Associate Senior Project Project Research Person: Manager Manager Associate Special TIF Project Rates: $220 $165 $120 PHASE 1: Conduct Formal TIF Eligibility Study 1 Conduct Project Kickoff Meeting 4 4 2 Obtain and Examine Necessary Data 6 12 3 Prep and Conduct Fieldwork 24 24 4 Analyze EAV Growth 1 4 5 Analyze Additional Eligibility Factors/Required Findings and Tests 1, 2 6 6 Conduct Call with Village to Review Findings and Confirm Boundary 1 2 2 7 Draft Eligibility Study Document (submitted combined with Redevelopment Plan) 2 8 2 Subtotal Hours for PHASE 1 105 8 47 50 Subtotal Cost for PHASE 1 $15,515 $1,760 $7,755 $6,000 PHASE 2: Prepare Redevelopment Plan and Project Document 1 Prepare Maps of the Proposed TIF District 2 8 2 Obtain and Proof Boundary Legal Description 2 2 3 Prepare Draft of Redevelopment Plan and Project Document 2 16 4 4 Finalize Redevelopment Plan and Project Document 2 2 4 Subtotal Hours for PHASE 2 44 4 22 18 Subtotal Cost for PHASE 2 $6,670 $880 $3,630 $2,160 PHASE 3: Prepare Required Notices and Mailing Lists 1 Prepare Mailing Lists for Noticing A. Prepare 750' Residential Buffer Map 2 B. Conduct Fieldwork and Collect Addresses Assume Collected with Fieldwork in Task 1 C, Enter Addresses/Obtain Postal Information 2 D. Compile/Proof List for Mailing 2 4 2 Prepare Sample Draft Notices and Ordinances 1 2 3 Coordinate Mailing and Noticing Process 1 2 4 4 Print/Package/Mail all Applicable Notices Assume Completed by Village/Mailing Co. Subtotal Hours for PHASE 3 20 2 6 12 Subtotal Cost for PHASE 3 $2,870 $440 $990 $1,440 PHASE 4: Complete Public Approval Process 1 Prepare Materials for Joint Review Board and Public Hearing 2 4 2 2 Attend/Present at Joint Review Board 4 4 3 Attend/Present at Public Hearing 4 4 Subtotal Hours for PHASE 4 24 10 12 2 Subtotal Cost for PHASE 4 $4,420 $2,200 $1,980 $240 Total Hours 193 24 87 82 Total Cast $29,475 $5,280 $14,355 $9,840 GeneralFxpenses $900 TOTAL BUDGET FOR PHASES 1 - 4 $30„375 Allowance for Flooding Report None Assumed Allowance for Boundary Legal None Assumed Mailing Costs and Title Cornpan Tax Delinquency Research None Assumed TOTAL ESTIMATED PROJECT BUDGET $30,375 SB FRIEDMAN I DEVELOPMENT ADVISORS www.sbfriedman.com Village Board Meeting - August 16, 2016 Page 105 of 403 Village of Mount Prospect, IL Acceptance Procedures TIF Designation Proposal Thank you for the opportunity to submit this proposal to assist the Village of Mount Prospect. Please call Geoff Dickinson at (312) 384-2404 if you have any questions regarding our proposal. To authorize us to begin this assignment, please sign below and return a copy to us as our authorization to proceed. Sincerely, 58 Friedman Development Advisors Geoffrey Dickinson, AICP Senior Project Manager Accepted: Y V I�,✓t/1 ev i Sugna?urer V Date Printed Name Title 5B FRIEDMAN I DEVELOPMENT ADVISORS 9 www.sbfriedman.com Village Board Meeting - August 16, 2016 Page 106 of 403 Village of Mount Prospect, IL TIF Designation Proposal LIMITATIONS OF OUR ENGAGEMENT Our report will be based on estimates, assumptions, and other information developed from research of the market, knowledge of the industry, and meetings during which we will obtain certain information. The sources of information and bases of the estimates and assumptions will be stated in the report. Some assumptions inevitably will not materialize, and unanticipated events and circumstances may occur. Therefore, actual results achieved during the period covered by our analysis will necessarily vary from those described in our report, and the variations may be material. The terms of this engagement are such that we have no obligation to revise the report to reflect events or conditions which occur subsequent to the date of the report. These events or conditions include, without limitation, economic growth trends, governmental actions, additional competitive developments, interest rates, and other market factors. However, we will be available to discuss the necessity for revision in view of changes in the economic or market factors affecting the proposed project. Our study will not ascertain the legal and regulatory requirements applicable to this project, including zoning, other state and local government regulations, permits, and licenses. No effort will be made to determine the possible effect on this project of present or future federal, state or local legislation, including any environmental or ecological matters. Furthermore, we will neither evaluate management's effectiveness, nor will we be responsible for future marketing efforts and other management actions upon which actual results will depend. Preliminary Tax Increment Financing (TIF) projections are anticipated to be prepared under this engagement for the purpose of estimating the approximate level of increment that could be generated by proposed projects and other properties within the proposed TIF district boundary and from inflationary increases in value. These projections are intended to provide an estimate of the final equalized assessed value (EAV) of the TIF district for inclusion in the final report and to provide a level of assurance that the increment to be generated would be sufficient to cover estimated project costs. As such, our report and the preliminary projections prepared under this engagement are intended solely for your information, for the purpose of establishing a TIF district, and may be reviewed by private institutional lenders in support of potential debt obligations. These projections should not be relied upon by any other person, firm or corporation, or for any other purposes. Neither the report nor its contents, nor any reference to our Firm, may be included or quoted in any offering circular or registration statement, appraisal, sales brochure, prospectus, loan, or other agreement or document intended for use in obtaining funds from individual investors, without our prior written consent. SB FRIEDMAN I DEVELOPMENT ADVISORS 10 www.sbfriedman.com Village Board Meeting - August 16, 2016 Page 107 of 403 Item VIII. E.: MOTION TO ACCEPT PROPOSAL FOR THE INSTALLATION OF EMERGENCY VEHICLE PRIORITY (EVP) EQUIPMENT IN AN AMOUNT NOT TO EXCEED $28,837 Department: Public Works Department Information: The Village of Mount Prospect has a total of 57 signalized intersections of which 42 are operated by the Illinois Department of Transportation (IDOT), 7 by the Cook County Department of Transportation and Highways (CCDOTH) and 8 by the Village. In addition to traffic signals and pedestrian signals, each intersection also includes an Emergency Vehicle Priority (EVP) system. This system allows police and fire vehicles to interrupt the normal operation of the traffic signals and provide a green light as they enter the intersection. The EVP system is actually owned by the Village at all 57 signalized intersections. The current EVP equipment at most of the intersections is over 20 years old and in need of replacement. In 2016, the Village will begin a three-year program to upgrade the EVP system at all 57 signalized intersections. In 2016, 2017 & 2018, EVP parts including detectors, beacons and cards will be replaced with the latest technology as part of the Village's Capital Improvement Program. At the August 2, 2016 Village Board meeting, a three (3) - year contract for dual infrared and global positioning system EVP equipment totaling $143,728 was awarded to Traffic Control Corporation of Woodridge, Illinois. Due to the prevalence of IDOT/CCDOTH controlled intersections in our project, installation of replacement EVP equipment must be performed by an IDOT/CCDOTH qualified and permitted electrical contractor. To facilitate this work, staff solicited proposals from three (3) area firms experienced with the maintenance and installation of traffic signal equipment at IDOT and CCDOTH intersections. The request for proposal solicited costs to install EVP equipment at 19 intersections this year (2016). The results are detailed in Attachment A. Separate proposals will be sought for installation work in 2017 and 2018. The lowest cost proposal was submitted by Meade Electric Company of McCook, Illinois (Meade). Meade has provided a proposal to install EVP equipment at 19 intersections in the amount of $26,215. The proposal includes the expected costs Village Board Meeting - August 16, 2016 Page 108 of 403 to install the EVP equipment, additional unforeseen cable replacement costs that may be encountered during construction, and potential costs associated with IDOT and Cook County permits. Meade Electric has performed extensive traffic signal maintenance and construction work in the Village over the years. Their workmanship has been acceptable. Staff anticipates that work will commence in September and reach final completion by mid-October. Staff recommends including a 10% contingency in the award for this project in order to accommodate quantity variances or unforeseen site circumstances. In this instance, a 10% contingency would increase the contract award to $28,837 ($26,215 bid price + $2,622 contingency = $28,837 total award). Alternatives: 1. Accept proposal to install Emergency Vehicle Priority (EVP) system equipment at 19 signalized intersections. 2. Discretion of the Village Board. Budget Impact: This proposed contract will require the expenditure of $28,837 from the Capital Improvements Fund. Sufficient funds exist in the current budget. Recommendation: Staff recommends accepting the lowest cost proposal submitted by Meade Electric Company of McCook, Illinois to install new Emergency Vehicle Priority (EVP) system equipment at 19 signalized intersections for a total cost not -to -exceed $28,837. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Attachment A _ D EVP Install Proposal Results Type Upload Date File Name Backup Material 8/9/2016 contractor installation_proposals.pdf Village Board Meeting - August 16, 2016 Page 109 of 403 2016 EVP System Replacement Project Village of Mount Prospect Installation Proposals Meade Electric Company 9550 W. 55th Street McCook,IL60525 mm�wrdmm..m• TOTAL COST COST PER INTERSECTION Lyons Electric Company ++' 650 E. Elm Avenue LaGrange,IL 60525 �a . $26,215.00 $1,379.74 Item Description Unit Quantity Unit Cost Total Cost 1. Labor & Equipment to Install EVP Equipment Intersection 19 $765.00 $14,535.00 2. Remove & Replace EVP Detector Cable LE 2,000 $2.50 $5,000.00 3. Remove & Replace Confirmation Beacon Po,,ver Cable LE 2,000 $2.50 $5,000.00 4. Remove Cable LE 1,120 $1.50 $1,680.00 5. Maintenance of Existing Traffic Signal System EA 19 $0.00 $0.00 TOTAL COST COST PER INTERSECTION Lyons Electric Company ++' 650 E. Elm Avenue LaGrange,IL 60525 �a . $26,215.00 $1,379.74 TOTAL COST COST PER INTERSECTION H&H Electric Company 1 vlf��f 2830 Commerce Street lJi Franklin Park, IL 60131 111.11 $35,995.00 $1,894.47 Item Description Unit Quantity Unit Cost Total Cost 1. Labor & Equipment to Install EVP Equipment Intersection 19 $863.02 $15,534.36 2. Remove & Replace EVP Detector Cable LE 2,000 $226 $4,520.00 3. Remove & Replace Confirmation Beacon Po,,ver Cable LE 2,000 $2.35 $4,700.00 4. Remove Cable LE 1,120 $0.99 $1,108.80 5. Maintenance of Existing Traffic Signal System EA 19 $562.88 $10,131.84 TOTAL COST COST PER INTERSECTION H&H Electric Company 1 vlf��f 2830 Commerce Street lJi Franklin Park, IL 60131 111.11 $35,995.00 $1,894.47 TOTAL COST COST PER INTERSECTION $0.00 $0.00 Village Board Meeting - August 16, 2016 Page 110 of 403 Item Description Unit Quantity Unit Cost Total Cost L Labor & Equipment to Install EVP Equipment Intersection 19 2. Remove & Replace EVP Detector Cable LE 2,000 3. Remove & Replace Confirmation Beacon Po,,ver Cable LE 2,000 4. Remove Cable LE 1,120 5. Maintenance of Existing Traffic Signal System EA 19 TOTAL COST COST PER INTERSECTION $0.00 $0.00 Village Board Meeting - August 16, 2016 Page 110 of 403 Item VIII. F.: MOTION TO ACCEPT PROPOSAL FOR THE PURCHASE OF NEW FIRE HOSE AND FIRE HOUSE APPLIANCES IN AN AMOUNT NOT TO EXCEED $21,513.62 Department: Fire Department Information: In 2003, the Fire Department began the process of complying with the changes to National Fire Protection Association (NFPA) 1962 and 1963. NFPA 1962 and 1963 are just two of the standards regarding fire hose. 1962 and 1963 addresses hose connections, care, use, inspection, service testing, and replacement of hose, couplings, nozzles, and appliances. The Fire Department is in the last stage of completing the plan to become fully compliant. The remaining items include having all non -threaded couplings to be of the locking type (see attached 1963/6.3.1), and replacing all hose greater than 10 years in life. The non-locking type connections are located on our 5" large diameter supply hose, connections for the 5" hose on fire apparatus, hose adapters, fire hydrant connections, and appliances (see attached 1965/3.3.2, 3.3.5, & 3.3.11). The current request for funding will provide for NFPA Standard compliance for all locking fittings, adapters, and appliances. This is the major safety component of the revised standard and is the bulk of the proposed purchase. A 100 foot length of 5" supply hose weighs over 900 lbs. when filled with water and can be pressurized to over 200 psi. Having a hose coupling detach can be catastrophic if struck by the uncontrolled hose. Additionally, 5" hose is utilized for water supply from a fire hydrant during structural firefighting. Uncoupled fire hose while supplying water to a fire engine while interior firefighting activities can place crews in extreme danger. We will also be equipping one engine with new hose. Alternatives: 1. Approval of the bid received from W.S. Darley & Company 2. Village Board discretion Budget Impact: Village Board Meeting - August 16, 2016 Page 111 of 403 $21,513.62 from the Capital Improvement Program under the Non -Automotive Equipment Capital Improvement Fund 020.70.90.00.1.709.665.017 Recommendation: The Fire Department recommends the approval of purchasing the fire hose and appliances from the lowest cost proposal of the three received. We recommend the approval to purchase from the W.S Darley and Company for the amount of $21,513.62. The Fire Department also has a long standing relationship with W.S. Darley & Company in regards to purchasing fire equipment and fire hose. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name Standards and Bids Backup Material 8/9/2016 hose attachment for VB.pdf Village Board Meeting - August 16, 2016 Page 112 of 403 Copyright 2013 National Fire Protection Association (NFPA). Licensed, by agreement, for individual use and single download via NFCSS All Access on March 8, 2013 to JOHN MALCOLM foe designated user Chris Truly... No other reproduction or transmission in any form permitted without written permission of NFPA. For inquires or to report unauthorized use, contact licensing@nfpa.org. This NFCSS All Access subscription expires on 01/31/2014. NONTHREADED CONNECTIONS 1963-15 Chapter 6 Nonthreaded Connections 6.1* General. The requirements of Chapters 1 through 4 and the requirements of this chapter shall apply to nonthreaded connections in the 4 in. (100 mm) and 5 in. (125 mm) sizes. 6.2* Gauges. 6.2.1 The dimensional characteristics and tolerances for the metal -face gauges to be used in the gauging of nonthreaded con- nections shall be as specified in Figure 6.2.1(a) for a Type A test gauge and Figure 6.2.1(b) for a Type B test gauge. Torque to be applied with a torque wrench about a radius of 4.125 in. (for 4 in.) and 4.625 in, (for 5 in,)„ Surface A 6.2.2 In addition, the 4 in. (100 mm) metal -face gauge shall meet the dimensional characteristics of Figure 6.2.2(a), and the 5 in. (125 mm) metal -face gauge shall meet the dimen- sional characteristics of Figure 6.2.2(b). 6.3 Locks. 60301* Nonthreaded connections shall be provided with locks within the confines of the nonthreaded connection to ensure against unintentional disconnection. Caps for use with non - threaded connections connections shall be permitted without a lock. 6.3.2 The locks shall be located so that the nonthreaded con- nection will connect to the TypeA metal -face test gauge and lock. w..... 0.093 — G View C—C (Unrolled) Note 1: All linear measurements in inches. Tolerances:.XXXX = ±0.002 in. Note 2: All dimensions are to be the same for similar configurations on the gauge. FIGURE 6.2.1(a) Dimensions for Type A Test Gauge (No Ramp Angle). — H (min) G (reference) diameter dia titer K f "' diameter diameter F diameter Surface A B diameter D diafnetefE diameterm�� L p d r�o _a. Surface B MZ 2009 Edition e`rd Village Board Meeting - August 16, 2016 Page 113 of 403 Copyright 2013 National Fire Protection Association (NFPA). Licensed, by agreement, for individual use and single download via NFCSS All Access on March 8, 2013 to JOHN MALCOLM for designated user Chris Truly. No other reproduction or transmission in any form permitted without written permission of NFPA. For inquires or to report unauthorized use, contact licensing@nfpa.org. This NFCSS All Access subscription expires on 01/31/2014. 1963-16 FIRE HOSE CONNECTIONS Torque to be applied with a torque wrench about a radius of 4.125 in. (for 4 in.) and 4.625 in. (for 5 in.). Surface A View C—C �.�u._.........w-....... rolled ) ( n) 3 — H (min) G (reference) L A diameter C diameter K diameter Surface A D neter E diameter F J Surface B Size A C I D E F G H J K L M N P Q 4 in. 5 500 5.197 5.118 4.528 3.500' 0 t00 0.5711 - '0.532 4.500'0.2130 .- Z_= 1'S 35'" 6.142'0.0230 5 in. 6.957 6.575 6.496 5.826 4.500 0.220 0.653 0.622 5.750 0 2575 16° 36° 7.717 0.0375 Note 1: All linear measurements in inches. Tolerances:.XXXX =±0.005 in.; .XXX =±0.002 in, Note 2: All dimensions are to be the same for similar configurations on the gauge. FIGURE 6.2.1(b) Dimensions for Type B Test Gauge (with Lugs Removed). 6.3.3 The locks shall be designed so as to lock automatically when connecting two nonthreaded connections without addi- tional action needed to engage the locks. The lock shall not be capable of being secured (mechanically) in the open (un- locked) position. 6.3.4 The locks shall be field repairable. 6.3.5 The locks shall be designed so as to be disengaged by hand in a separate action other than that needed to discon- nect the nonthreaded connection. 6.3.5.1 The locks shall be capable of being unlocked by a fire fighter wearing gloves meeting the requirements of NFPA 1971, Standard on Prolective Ensembles far Structural Fire Fighting and Prox- imity Fire Fighting 6.3.5.2 A device such as a wrench incorporating actions to disengage the lock and disconnect the nonthreaded connec- tion in one motion shall be permitted to be used. w`cvr' 2009 Edition � U P u diameter F diameter 6.3.6 The lock mechanism shall not shear when a force of 300 lb x ft (407 N x m) is applied at the nut on the test wrench. 6.4 Indicators. Permanent indi; al�rc, ortm t: t^ :ighl and touch, shall be located at two points 180 degrees apart, as shown on Figure 6.2.2(a) and Figure 6.2.2(b), to indicate the fully engaged position of the connections. 6.5 Force to Connect and Disconnect. 6.5.1* All nonthreaded pressure connections shall be capable of connection and disconnection to both the Type A and the Type B metal -face test gauges at a force of between 6.0 lb x in. (0.68 N x m) and 30 lb x in. (3.4 N x m) when measured as described in 6.5.3 and under the conditions described in 6.5.4. The force to connect and disconnect non threaded pres- sure connections to each other shall not exceed 40 lb x in. (4.5 N x m) when measured as described in 6.5.3 and under the conditions described in 6.5.4. Village Board Meeting - August 16, 2016 Page 114 of 403 Copyright 2013 National Fire Protection Association (NFPA). Licensed, by agreement, for individual use and single download via NFCSS All Access on March 0, 2013 to JOHN MALCOLM for designated user Chris Truly. No other reproduction or transmission in any form permitted without written permission of NFPA. For Inquires or to report unauthorized use, contact licensing@nfpa.org. This NFCSS All Access subscription expires on 01/31/2014. 1965-4 FIRE HOSE APPLIANCES NFPA 1965 Standard for Fire Hose Appliances 2009 Edition IMPORTANT NOTE. This NFPA document is made available for use subject to important notices and legal disclaimers. These notices and disclaimers appear in all publications containing this document and may be found under the heading "Important Notices and Dis- claimers Concerning NFPA Documents." They can also be obtained on request from NFPA or viewed at www.nfpa.org/disclaimers. NOTICE: An asterisk (*) following the number or letter designating a paragraph indicates that explanatory material on the paragraph can be found in Annex A. A reference in brackets [ ] following a section or paragraph indicates material that has been extracted from another NFPA document. As an aid to the user, the complete title and edition of the source documents for extracts in mandatory sections of the document are given in Chapter 2 and those for extracts in informational sections are given in Annex B. Extracted text may be edited for consistency and style and may include the revision of internal paragraph references and other refer- ences as appropriate. Requests for interpretations or revisions of extracted text shall be sent to the technical committee re- sponsible for the source document. Information on referenced publications can be found in Chap Ler 2 and Annex B. Chapter 1 Administration 1.1 * Scope. This standard shall cover the requirements for Fire hose appliances up to and including 150 mm (6 in.) nominal dimension designed for connection to fire hose, fire appara- tus, and fire hydrants and intended for general fire service use in controlling or conveying water. 1.2 Purpose. The purpose of this standard shall be to provide minimum performance and operational requirements for fire hose appliances and to specify the design verification tests for fire hose appliances. 1.3* Application. This standard shall apply to fire hose appli- ances up to and including 150 mm (6 in.) manufactured after the effective date of this standard. Fire hose appliances shall include the following: (1) Portable valves, including gale valves, ball valves, piston valves, butterfly valves, clappered valves, and pressure relief valves (2) Portable monitors, ladder pipes, and break -apart monitors (3) Miscellaneous hose appliances, including wyes, siameses, elbows, water curtains, water thieves, and manifolds 1.4 Equivalency. Nothing in this standard is intended to pre- vent the use of systems, methods, or devices of equivalent or superior quality, strength, fire resistance, effectiveness, dura- bility, and safety over those prescribed by this standard. 1.5* Units of Measurement. In this standard, values for mea- surement in SI units are followed by an equivalent in U.S. customary units. Either set of values can be used, but the same set of values (either SI or U.S. customary units) shall be used throughout. no 1. 2009 Edition Chapter 2 Referenced Publications 2.1 General. The documents or porLions thereof listed in this chap Ler are referenced within this standard and shall be con- sidered part of the requirements of Lhis document. 2.2 NFPA Publications. National Fire Protection Association, 1 Batterymarch Park, Quincy, MA02169-7471. NFPA 1963, Slandard for hire Hose Connections, 2009 edition. 2.3 Other Publications. 2.3.1 ASTM Publications. ASTM International, 100 Barr Harbor Drive, P.O. Box C700, West Conshohocken, PA 19428- 2959. ASTM B 117, Standard Praclice for Operating Sall Spray (Hog) Apparatus, 2002. ASTM D 395, Standard "fest Methods for Rubber Properly — Compression Set, 2002. ASTM D 412, Standard Test Melhods for Vulcanized Rubber and Thermoplastic Elaslomers — Tension, 1998. ASTM D 573, Standard Tesl Method for Rubber—Deterioration in an Air Oven, 1999. ASTM D 2565, Standard Practice for Xenon Arc Exposure of Plastics Intended for Outdoor Applications, 1999. 2.3.2 Other Publications. Merriam -Webster's Collegiate Diclionary, 11th edition, Merriam - Webster, Inc., Springfield, MA, 2003. 2.4 References for Extracts in Mandatory Sections. NFPA 1901, Standard for Automotive Fire Apparatus, 2009 edi- tion. Chapter 3 Definitions 3.1 General. The definitions contained in this chapter shall apply to the Lerms used in this standard. Where terms are not defined in this chapter or within another chapter, they shall be defined using their ordinarily accepted meanings within the context in which they are used. Merriam -Webster's Collegiate Diclionary, 11th edition, shall be the source for the ordinarily accepted meaning. 3.2 NFPA Official Definitions. 3.2.1* Approved. AccepLable to the authority having jurisdic- Lion. 3.2.2* Authority Having Jurisdiction (AHJ). An organization, office, or individual responsible for enforcing the require- ments of a code or standard, or for approving equipment, materials, an installation, or a procedure. 3.2.3 Shall. Indicates a mandatory requirement. 3.2.4 Should. Indicates a recommendation or that which is advised but not required. 3.3 General Definitions. 3.3.1 Break -Apart Monitor. See 3.3.5.1. 3.3.2 Fire Hose Appliance. A piece of hardware (excluding nozzles) generally intended for connection to fire hose to con- Lrol or convey water. Village Board Meeting - August 16, 2016 Page 115 of 403 Copyright 2013 National Fire Protection Association (NFPA). Licensed, by agreement, for individual use and single download via NFCSS All Access on March 8, 2013 to JOHN MALCOLM for designated user Chris Truly. No other reproduction or transmission in any form permitted without written permission of NFPA. For inquires or to report unauthorized use, contact licensing@nfpa.org. This NFCSS All Access subscription expires on 01/31/2014. OPERATIONAL DESIGN REQUIREMENTS FOR ALL FIRE HOSE APPLIANCES 1965-5 3.3.3 Ladder Pipe. A monitor that is fed by a hose and that holds and directs a nozzle while attached to the rungs of a vehicle -mounted aerial ladder. 3.3.4 Maximum Operating Pressure. The maximum pressure at which the device is designed to be operated. 3.3.5 Monitor. A device designed to be fed by one or more hose lines or to be fed by rigid piping and to hold and direct a nozzle. 3.3.5.1 Break -Apart, Monitor. A mnniinr that can he con- verted for use either in stationary mode on a fire apparatus or in portable mode on a separate ground base. 3.3.5.2 Portable Monitor. AmoniLor that can be lifted from a vehicle -mounted bracket and moved to an operating po- sition on the ground by not more than two people. 3.3.6* Nozzle. A constricting appliance attached to the end of a fire hose or monitor to increase the water velocity and form a stream. 3.3.7 Portable Monitor. See 3.3.5.2. 3.3.8 Portable Valve. See 3.3.11.1. 3.3.9 Shutoff Valve. See 3.3.11.2. 3.3.10 Slow -Operating Valve. See 3.3.11.3. 3.3. 11 Valve. 3.3.11.1 Portable Valve. Afire hose appliance that includes at least one valve and has fire hose connections on both inleL(s) and outlet(s). 3.3.11.2* Shutoff Valve. Avalve whose primary function is to operate in either a fully shutoff or a fully open condition. 3.3.11.3 Slonr-Operating Valve. A valve that has a mecha- nism to prevent movement of the flow -regulating element from the fully closed position to the fully opened position or vice versa in less than 3 seconds. [1901, 2009] Chapter 4 Operational Design Requirements for All Fire Hose Appliances 4.1* Maximum Operating Pressure. The maximum operating pressure shall be a minimum of 13.8 bar (200 psi). 4.2 Appliance Connectors. 4.2.1 All fire hose couplings on the appliance shall meet the requirements of NFPA 1963, Standard for Fire Hose Connections. 4.2.2* All fire hose connectors on an appliance shall conform to NFPA 1963, Standard for hire Hose Connections. If the hose threads or connectors used by the fire department do not con- form to NFPA 1963, the authority having jurisdiction shall be permitted to designate the hose threads or connectors that shall be used. 4.2.3 If the hose connecLor(s) on the appliance is equipped with a full-time swivel, [he force required to rotate the swivel shall not exceed 133.4 N (30 lb.) when tested in accordance with Section 6.1. 4.3 Shutoff Valves. 4.3.1 Shutoff valves or appliances equipped with a lever - operated handle shall indicate the closed position when the handle is perpendicular to the hose line it is controlling. 4.3.2 If an appliance has more than two valves with lever - operated handles, the two outside handles shall indicate their closed position as described in 4.3.1. 4.3.2.1 If the design of the appliance does not permit the intervening handle(s) to indicate the closed position perpen- dicular to the hose, it shall be permitted to indicate the closed position when the handle (s) is at the 2 o'clock position when viewed from the single hose connection side. 4.3.2.2 Any valve arranged as permitted in 4.3.2.1 shall be permanently marked to indicate the open and closed posi- tions. 4.3.3 Shutoff valves equipped with a U-shaped handle shall indicate the closed position when the handle is closer to the discharge end of the valve. 4.3.4 Operating a shutoff valve shall require a force of no more than 180 N (40 lb.) and no less than 13 N (3 lb.) to open or close the valve when tested in accordance with Section 6.2, 4.3.5 Any 76 mm (3 in.) or larger shutoff valve on an appli- ance shall be a slow -operating valve. 4.4* Relief Valves. If the appliance has a relief valve, the relief valve shall meet the requirements of this section. 4.4.1 The relief valve shall be on the intake side of the shutoff valve. 4.4.2 The relief valve shall relieve to atmosphere. 4.4.3 The relief valve shall be field adjustable. 4.4.4 The manufacturer shall mark the range of pressure ad- justment on the relief valve. 4.5 Leakage. 4.5.1 If the appliance is equipped with a shutoff valve on the discharge side of the appliance, the appliance shall not de- velop in excess of 1/z ml/min (12 drops/min) through the discharge orifice of the valve when tested in accordance with Section 6.3. 4.5.2 There shall be no leakage through any part of the ap- pliance other than the discharge orifice of a shutoff valve on the di..ch: rge.eide ^f the al.l.li-1 re when d , ssccnrrlar,cc with Section 6.3. 4.6 Rough Usage. 4.6.1 Section 4.6 shall not apply to portable monitors. 4.6.2 The appliance shall be capable of operation after being subjected to the rough usage tests in Section 6.4. 4.6.3 Any operating force shall not increase more than 10 percent from that allowed before the test. 4.6.4 Following performance of the test to confirm compli- ance with 4.6.3, the test sample shall again be subjected to the leakage Lest defined in Section 6.3. 4.6.5 The leakage shall not increase by more than 10 percent from that allowed before the Lest. 4.7 Requirements for Portable Monitors. 4.7.1 * A portable monitor, except a portable ladder pipe, shall have an attachment for at least one Liedown. 4.7.2 Portable ladder pipes shall have rung attachment mechanisms with multiple motion -locking devices. 2009 Edition � ` ' Village Board Meeting - August 16, 2016 Page 116 of 403 il-� W.S. Darley ft Company Chris Herling 325 Spring Lake Dr. Itasca, IL 60143 2 800-323-0244 or 708-345-8050 Cell 847-514-7395 BILL TO: � N_rLi s.W7e1 VdrlBgrl a rle�,� �rm� Phil Buffalo Mount Prospect Fire Department 112 Northwest Hwy Mount Prospect 11 60056 SHIP TO: Quotation DATE 7/15/2016 Quote Date 7/15/2016 Reference FOB mmmm Shippinin g Point PAYMENT TERMS ITEM QUANTITY I DESCRIPTION EACH AMOUNT AG7335045 15 m............_v_ _ 5 INCH STORZ TO 4.5" FEMALE LONG HANDLE SWIVEL $140.27 $2,104.05 AG7345025 10 5" STORZ To 2,5" FEMALE SWIVEL $106.13 $1,061.30 AJ100 5 5" STORZ TO 4" STORZ RIDGED $134.40 $672.00 AG7375040 5 s" STORZ TO 2 5" MALE $104.00 $520.00 AG73650 1 5" BLIND CAP $55.47 $55.47 AC671 02 15 LDH COUPLED 50' $338.63 $5,079.45 AC671 01 8 LDH COUPLED 100' $525.00 $4,200.00 AW079 5 3 WAY SIAMESE $474.87 $2,374.35 AS144 5 TRI WYE $675.00 $3,375.00 34312002 1 JAKRON APOLLO MONITOR BASE $1,400.00 $1,400.00 ....... ..._ �_....... Freight $672.00 COMMENTS: Total $21,513.62 Village Board Meeting - August 16, 2016 Page 117 of 403 Village Board Meeting - August 16, 2016 Page 118 of 403 Name /Address MOUNT PROSPECT FIRE DEPARTMENT MOUNT PROSPECT, IL 60056 Customer Phone Customer Fax 847-870-5660 FIRE SAFETY USA, INC ROCHESTER, MN 55901 507-529-8444: PHONE 507-529-8111: FAX Quote Date Quote # 7/22/2016 95894 Rep STREI Qty Item Description Cost Total 15 STYLE 5-54-5SX4.., 5.0" STORZ X 4.5" LONG HANDLE SWIVEL FEMALE 150.00 2,250.00 10 STYLE S-54RL-50..„ 5.0' STORZ X 2.5' FNH SWIVEL, LIGHTWEIGHT, RL 115.00 1,150.00 5 STYLE SSR ADAPTER, 4" STORZ X 5" STORZ, RIGID 155.00 775.00 5 STYLE 5-36-5SX2... 5.0" STORZ X 2.5" MALE NH 105.00 525.00 5 75015233 #H300-50-25NH: 5 -INCH STORZ MANIFOLD VALVE, WITH THREE 650.00 3,250.00 2.5 -INCH OUTLETS 5 H330-50-25NH HARRINGTON 3 -WAY SIAMESE: 5" STORZ X (3) 2.5" F NH 450.00 2,250.00 1 3414 -GROUND B... AKRON APOLLO SINGLE INLET PORTABLE MONITOR GROUND 1,600.00 1,600.00 BASE ONLY 15 HFX50X50Y50S 5" X 50' HFX LDH FIRE HOSE, COUPLED 5" STORZ - YELLOW 400.00 6,000.00 tk 14FX50X I OOY50S 5" X 100' HFX LDH FIRE HOSE, COUPLED 5" STORZ - YELLOW 575.00 4,600.00 PRICING INCLUDES FREIGHT I`Buffalo@mountprospect.org Thank you for the opportunity to quote you on these items. Total'. $22,400.00 Phone # m Fax # I E-mail Web Site 507-529-8444 1 507-529-8111 1 Chadd@FIRESAFETYUSA.COM I www.fiiresafetyUSA.com Village Board Meeting - August 16, 2016 Page 119 of 403 Village Board Meeting - August 16, 2016 Page 120 of 403 "All IS&M Bill to: MOUNT PROSPECT FIRE DEPT 112 E NORTHWEST HWY MOUNT PROSPECT, IL 60056-3232 QUOTE Number h' 157359-0 Quote Date 05/10/2016 Page �`�1 Ship to: MOUNT PROSPECT FIRE DEPT 112 E NORTHWEST HWY MOUNT PROSPECT, IL 60056-3232 Phone: (847) 870-5660 Fax: (847) 818-5240 Phone: (847) 870-5660 Fax: (847) 818-5240 Email: PROUGHFALO@MOUNTPROSPECT.ORG Cust Code Ordered By Salesman Job/Rel# Customer PO Wanted Date 5200 PHIL ROUGHALO CURT DUCHOW 05/10/2016 ,,,,,,,, Entered B Ship Via m_. ,,,,,. .. Terms Sheila Sciortino UNITED PARCEL SERVICE f NET 10 Customer/Order Instructions PHIL, THE 5 INCH STORZ TO (3) 2.52NCH MALE GATED WYE IS NO LONGER AVAILABLE. I DID SOME CHECKING AND NONE OF OUR OTHER SUPPLIERS OFFER THEM EITHER. Quantity antitDescriptiona U/N Item # Description Price Extension � Order 15 15 0 EA S -545X4.5 RED HEAD STZ X LNG HNDL FM SWV 204.0000 3060.00 511STORZ X 4.5 NH SPECIFY THREADS 10 10 0 EA S -545X2.5 RED HEAD STZ X LNG HNDL FM SWV 176.0000 1760.00'' "STORZ X 2.5 NH SPECIFY THREADS 5. 5 0.. EA SS5X4 RED HEAD STORZ TO STORZ 233.0000, 1165.00 511STZ X 411STZ 5 5 0.... EA S -365X2.5 RED HEAD 511BTORZ X 2.511MALE RI° 124,0000 620.00': SPECIFY THREADS WHEN ORDERING;. 15 15_ 0 EA SPECIAL ITEM FIREQUIP HS50YB HYDROFLOW 5X50 429.0000 6435„00 STZ YELLOW (501X5” YELLOW LDH W/5" STORZ 8 8 0 EA SPECIAL ITEM E`IREQUIP HS50YD HYDROFLOW 5 X 652.0000 5216.00 100 STZ YELLOW (1001X5" YELLOW LDH W/5" STORZ) 5 5 0 EA SPECIAL ITEM ELKHART 9722001 97223 WAY 1356.0000 6780.00 SIAMESE (5X2.5 FEMALE NHT) 1 1 0 EA SPECIAL ITEM AKRON 3414 BASE ONLY 2130.0000 2130.00 AKRON APOLLO MONITOR GROUND BASE ONLY (511) *TRI WYE NO LONGER AVAILABLE* SubTotal 27,166.00 Village Board Meeting - August 16, 2016 Page 121 of 403 Total 27,166.00 SHIPPING CHARGES EXTRA PRICE GOOD FOR 30 DAYS OR UNTIL MFG. PRICE INCREASE. Village Board Meeting - August 16, 2016 Page 122 of 403 Item VIII. G.: MOTION TO WAIVE BID AND PURCHASE LAPTOPS IN AN AMOUNT NOT TO EXCEED $20,463.30 Department: Village Manager's Office Information: Staff is requesting approval to purchase eighteen (18) Dell laptops to replace four-year-old laptop computers that function as end-users' desktops. Five (5) are designated for Human Services administrators and social workers, five (5) for Public Works administrative staff and supervisors, and eight (8) for Police command staff and supervisors. The computers being replaced are slow and out of warranty. A few of the replaced laptops will be maintained as spares and the rest will be donated to PCs for Schools. The Village has standardized on Dell laptops and desktop computers and has been pleased with them. Dell provides Illinois state contract pricing. This contract is publicly bid and satisfies the procurement requirements of the Village's purchasing policy. Laptop specifications and costs are listed below. Qty. Specifications Cost Latitude E5570: Intel Core i5-63000, 2.4 GHz, 8 GB RAM, 15.6" LCD screen w/ camera &mic, MS 18 Windows 7 Pro 64-bit, 256 GB SSD, mouse, WiFi, 4 -yr. Warranty. $20,463.30 18 Laptops @ $1,136.85 Alternatives: 1) Accept the state bid for the purchase of 18 Dell laptops. 2) Discretion of Village Board. Budget Impact: This is a scheduled replacement and funds are available through the Computer Replacement Fund. Recommendation: I recommend that the Village accept the state bid and purchase eighteen (18) laptops from Dell for an Village Board Meeting - August 16, 2016 Page 123 of 403 amount not to exceed $20,463.30. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description D Laptop Quote Type Upload Date File Name Backup Material 8/2/2016 Dell_Laptops_2016.pdf Village Board Meeting - August 16, 2016 Page 124 of 403 eff ux"yoter: $0,2305,2405983A V11LLIGF hlU�NTM 11PR�',�;I ,difes Pee.»on: �bephen Bone (i D 'o % I j, Qwte 1 02,23O.'r )"221140''5983.1 VILLAGE OF MOUNT PROSPECT Salesperson Quote Details Billing Details Salesperson Name Quote Date Company Name Stephen Bone 07/29/2016 VILLAGE OF MOUNT PROSPECT Salesperson Email Quote Validity Customer Number Stephen_Bone@Dell.com 08/28/2016 47008078 Salesperson Phone Solution ID Phone Number 18004563355 1 (847) 3926000 Salesperson Extension Address 5138712 50 S EMERSON MOUNT PROSPECT IL 60056 US .. t"'w IIIP� � LI VIII VIII IIr Description Quantity Unit Price Subtotal Price Dell Latitude E5570 18 $1,136.85 $20,463.30 Subtotal $20,463.30 Tax $0.00 Shipping and Handling $0.00 Environmental Fee $0.00 Total $20,463.30 Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. 1:a I © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Village Board Meeting - August 16, 2016 Page 125 of 403 Redd uxpyote. IIP,23�05,2IPP598m.I .. WILAG I::PF hId:IUNI M :11°PR I 15difes Peesow fbephels Bme Dear Customer, Your quote is detailed below; please review the quote for product and information accuracy. If you find errors or desire changes, please contact me as soon as possible. Regards, Stephen Bone Order this quote easily online through your Premier nage, or if you do not have Premier, using Quote__to_ Order IlI irodLlct I' 111 i t IIID )dII-i, p me iu Shipping Group 1 Shipping Contact: Core, 2.4GHz, 3M cache) Shipping Phone No: 1 (847) 3926000 Shipping via: Standard Ground Shipping Address: 50 S EMERSON ST 619-AIKP INFORMATION TECHNOLOGY 630-AAPK MOUNT PROSPECT 340-ADFZ I L 60056 340-AQCS US Description Dell Latitude E5570 Estimated Delivery Date: 08/09/2016 Contract Code: 99agz Customer Agreement No: MHEC-07012015 Subtotal Tax Shipping and Handling Environmental Fee Total 210-AFUD Dell Latitude E5570 XCTO 379-BCGT 6th Generation Intel(R) Core(TM) i5-63000 (Dual Quantity 18 18 18 18 18 18 18 18 18 18 18 18 $20,463.30 $0.00 $0.00 $0.00 $20,463.30 Unit Price Subtotal Price $1,136.85 $20,463.30 VillagJm C rd Meeting - Augi4`s?Q k%Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. page 126 of 403 Core, 2.4GHz, 3M cache) 338-BHLN Intel Core i5-63000 Processor Base, Integrated HD Graphics 520 389-BHIB Intel Core i5 Label 619-AIKP Windows 7 Professional English, French, Spanish 64bit (Includes Windows 10 Pro License) 630-AAPK No Productivity Software 340-ADFZ Dell Power Manager 340-AQCS System Shipment, Latitude E5570 422-0007 Dell Data Protection Security Tools Digital Delivery/NB 422-0052 SW,MY-DELL,CRRS 637-AAAS Dell Backup and Recovery Basic Quantity 18 18 18 18 18 18 18 18 18 18 18 18 $20,463.30 $0.00 $0.00 $0.00 $20,463.30 Unit Price Subtotal Price $1,136.85 $20,463.30 VillagJm C rd Meeting - Augi4`s?Q k%Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. page 126 of 403 eff ux"yote: $0,2305,2405983, 1 WILAG I:,PF hId.IUNI M .u°PR I 15difes Pee,'»ow !Ibephel^ Bme 640-BBDF Adobe Reader 11 18 640-BBEV Dell Data Protection I Protected Workspace 18 640-BBLW Dell(TM) Digital Delivery Cirrus Client 18 658-BBMR Dell Client System Update (Updates latest Dell 18 Recommended BIOS, Drivers, Firmware and Apps),OptiPlex 658-BBNF Waves Maxx Audio Royalty 18 320-BBPU Non Touch WWAN HD/FHD LCD Backcover 18 391-BCDK 39.6cm (15.6") HD (1366x768) Non -Touch Anti-Glare 18 LCD with Camera and Mic 370-ACDD 8GB (1x8GB) 2133MHz DDR4 Memory 18 400-AHCC M.2 256GB SATA Class 20 Solid State Drive 18 575-BBFF SSD Bracket for M2,SATA 18 409-BBFX Intel Rapid Storage Technology 18 555-BCMT Intel Dual Band Wireless 8260 (802.11 ac) W/ 18 Bluetooth 555-BCNB Intel Wireless 8260 Driver 18 362-BBBB No Wireless WAN Card 18 580-ACLF Internal Dual Pointing Backlit Keyboard (US-English) 18 583-BCTJ Internal Keyboard Shroud 106, E5570 18 346-BBRS No Fingerprint Reader and No Smart Card Reader 18 (Contact and Contactless) 450-AAYT 65 Watt AC Adaptor 18 450-AAEJ US Power Cord 18 451-BBPV Primary 4-cell 62W/HR Battery 18 452-BBSE No Docking Station 18 460-BBEX No Carrying Case 18 631-AARP No Out-of-Band Systems Management 18 620-AAYW Windows 10 Pro OS Recovery 64bit - DVD 18 525-0057 Kace K1000 Express 18 340-AGIK Safety/ Environment and Regulatory Guide 18 (English/French/Dutch) 340-ARKU Quick Reference Guide Latitude E5570 18 430-XXYG No Resource DVD 18 340-ACQQ No Option Included 18 387-BBKF Energy Star 6.1 18 389-BCGW No UPC Label 18 389-BEYY Regulatory Label included 18 634-BENZ No DDP I ESS Software 18 954-3465 No DDPE Encryption Software 18 332-1286 US Order 18 340-AAPP Directship Info Mod 18 340-AQJY MIX SHIP Config (DAO) 18 800-BBGF BTO Standard shipment Air 18 817-BBBB No FGA 18 575-BBCH No Stand included 18 275-BBBW Dell MS116 Wired Mouse, Black 18 452-BBDB Dell Docking Spacer for Latitude 18 975-3461 Dell Limited Hardware Warranty Extended Year(s) 18 997-8317 Dell Limited Hardware Warranty 18 997-8328 Onsite/In-Home Service After Remote Diagnosis, 1 18 Year 997-8334 Onsite/In-Home Service After Remote Diagnosis, 3 18 Year Extended VillagJm C rd Meeting - Augi4`s?Q k%Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. page 127 of 403 Redd uxnyote. IIP,23�05,2IPP5+',+n83,1 .. WILAGE ::PF hIn:IUNI M :11°PR I 15difes Peesow fbe�phels Bme IIII � llll� iiu IIIb, .. Terms of Sale This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hard copy from Dell at your request: If this purchase is for your internal use only: Dell's Commercial Terms of Sale (twww.dell. coim/C" FS), which incorporate Dell's U.S Return Policy(vvww.dell. coim/urebuu~iimnllpo[icy) and Warranty (vvww.dell. coii rn/uvea~rai nt.yteiri ns). If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell. coii rn/u eselleirteinins). If this purchase includes services: in addition to the foregoing applicable terms, Dell's service contracts and related service terms (vvww.dell. ;oiiTi/gyp a~viceat;I:nuiitii~acts/t,itolh:)a ). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - A Version. (twww.dell. coin/A''"UIL.A) and use of the Dell -branded system software is subject to the Dell End User License Agreement - S Version (twtwtwmt ell.ct:nim/ &II:U/ILA) (the "End User License Agreements"). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Additional Terms for Public Customers If you are a department, agency, division, or office of any district, state, county or municipal government within the United States ("Public Customer"), the following terms ("Public Customer Terms") apply in addition to the foregoing terms: A.o If any portion of the foregoing terms and conditions (or any terms referenced therein) is prohibited by law, such portion shall not apply to you. Notwithstanding anything to the contrary, the End User License Agreements shall take precedence in all conflicts relevant to your use of any software. B.o By placing your order, you confirm that (1) you are a contracting officer or other authorized representative of Public Customer with authority to bind the Public Customer to these terms and conditions, and (2) you have read and agree to be bound by these terms and conditions. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your P0, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax -exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to I gx. II �Ipg,u~u a eiiit@dell...coii . For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. VillagJm C rd Meeting - Augi4`st?Q k%Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. page 128 of 403 Item IX. A: PUBLIC MEETING AND PUBLIC HEARING Department: Community Development Information: The Village is pursuing the annexation of several parcels located on east side of Busse Road that are currently located in unincorporated Cook County. The Village has notified all property owners impacted by this action and all public agencies as required by state statutes. The subject properties are improved with a variety of industrial and retail uses that front on Busse Road, Imperial Court, James Drive and Kenneth Drive adjacent to the southwest portion of the Village. James Drive and Kenneth Drive are privately owned streets serving the properties adjacent to these roadways. Imperial Court is a public street that the Village will take over jurisdiction once the annexation is recorded. The properties total 27.3 acres and are fully surrounded by the Village and Higgins Creek and therefore can be forcibly annexed into the Village. The Village is pursuing the annexation of this area so that it can provide local services to the owners/tenants of these properties and to eliminate inefficient service provision by the county to this isolated pocket of unincorporated land. In addition, the Village will zone the properties 11 Limited Industrial which is the most compatible zoning district with the existing uses in this area. Per state statutes, the Village is required to pay the Elk Grove Township Fire District (EGTFD) a gradually reduced percentage of the property taxes that they currently receive from the subject properties over the following five years. The Village must pay the EGTFD their full levy in year one, 80% in year two, 60% in year three, 40% in year four and 20% in year five. The following chart provides an estimate of the required EGTFD payment and the amount of property taxes that the Village will receive from the annexed properties over that same time period. Busse Rd. Properties Year EGFPD Payment PT paid to Village Year #1 $100,450 $95,235 YPar 99 osn mn ORq.59.1 15 Village Board Meeting - August 16, 2016 Page 129 of 403 Year #3 $60,270 $95,235 Year #4 $40,180 $95,235 Year #5 $20,090 $95,235 Total $301,350 $476,174 Staff sent an invitation to all affected property owners to meet and discuss the impacts of the proposed annexation. The meeting provided those individuals with an opportunity to meet Village staff and ask questions in an informal setting. The meeting held was on August 9th in the Village Hall. Please forward this memorandum and attachments to the Village Board for their consideration at the August 16th Village Board meeting. Staff will be in attendance to answer any questions related to this matter. Alternatives: 1. Approve the ordinance annexing the subject properties into the Village of Mount Prospect. 2. Discretion of the Village Board. Budget Impact: The Village will be obligated to pay the Elk Grove Township Fire District tax payments for the next 5 years as outlined above. Those payments will be offset by tax payments made by the newly annexed properties to the Village. Recommendation: Staff recommends that the Village Board approve the ordinance annexing the subject properties into the Village of Mount Prospect. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: DEVELOPMENT. Balancing preservation, revitalization, growth, BUSINESS: Strong local economy, support for innovation, entrepreneurialism and small business, GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload File Name Date D ordinance Ordinance 8/12/2016 Annexation_Ordinance_for_Imperial_Courtaugust162016.pdf Annexation D Plat- Exhibit Exhibit 8/9/2016 Busse_Properties_Plat— of— Annexation.pdf A Village Board Meeting - August 16, 2016 Page 130 of 403 Photo's of D subject Exhibit 8/9/2016 KennethDr._JamesDr._S.Busse Rd._ImperialRd_Photos.pdf properties D Public Exhibit 8/9/2016 publc_notice.pdf notice Village Board Meeting - August 16, 2016 Page 131 of 403 AN ORDINANCE ANNEXING TO AND ZONING OF CERTAIN PROPERTY BY THE VILLAGE OF MOUNT PROSPECT (1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road, 1690 W. Imperial Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1907 Busse Road, 1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W. Kenneth Drive, 1600 W. James Drive, 1305 E. Algonquin Road, 1551 W. Algonquin Road, in Mount Prospect, Illinois and 1650 James Drive, Elk Grove Village, Illinois) WHEREAS, pursuant to Section 7-1-13 of the Illinois Municipal Code (65 ILCS 5/7-1-13), the Village of Mount Prospect ("Village") has the authority to annex property surrounded by the Village, which is less than 60 acres in size; and WHEREAS, pursuant to Section 7-1-13 of the Illinois Municipal Code, notice of the contemplated annexation and zoning of the territory once annexed as 1-1: Limited Industrial District was published in the Daily Herald, a newspaper of general circulation in the territory hereinafter described, on August 6, 2016; said date being at least ten (10) days prior to passage of this Ordinance; and WHEREAS, notice of the contemplated annexation and zoning of the territory as 1-1: Light Industrial District also was sent by certified mail to each taxpayer of record in the territory hereinafter described on July 31, 2016; and WHEREAS, it is in the best interest of the Village of Mount Prospect that said territory be annexed to and become part of the Village and that the territory be zoned as 1-1: Light Industrial District upon annexation. THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois: SECTION 1: That the findings set forth above are incorporated by reference into this Section 1 as if fully set forth herein. 365100_1 Village Board Meeting - August 16, 2016 Page 132 of 403 SECTION 2: That this President and Board of Trustees further find as follows: (a) The territory described in Section 3 of this Ordinance contains less than sixty (60) acres and is wholly bounded by the Village of Mount Prospect. (b) Such territory is not within the corporate limits of any municipality, but is contiguous to the Village of Mount Prospect, Cook County, Illinois, a municipality existing under the laws of the State of Illinois. (c) Notice that the corporate authorities of the Village of Mount Prospect are contemplating the annexation of such territory and zoning the territory as 1-1: Light Industrial District has been published not less than ten (10) days prior to passage of this Ordinance as required by Section 7-1-13 of the Illinois Municipal Code (65 ILCS 5/7-1-13). SECTION 3: That the territory is legally described as follows- P.I.N.- 08-23-101-009 THAT PART OF THE EAST 473.11 FEET OF THAT PART OF THE WEST'/2 OF THE NORTHWEST 1/4 LYING SOUTH OF THE CENTER LINE OF ALGONQUIN ROAD OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE CENTER LINE OF SAID ALGONQUIN ROAD AND THE WEST LINE OF THE EAST 473.11 FEET OF THE WEST '/2 OF THE NORTHWEST '/4 SECTION 23 AFORESAID: THENCE SOUTH ALONG SAID WEST LINE 378.18 FEET; THENCE EAST AT RIGHT ANGLES TO SAID WEST LINE A DISTANCE OF 60 FEET THENCE NORTH PARALLEL WITH SAID WEST LINE 347.77 FEET, MORE OR LESS, TO THE INTERSECTION WITH THE CENTER LINE OF ALGONQUIN ROAD; THENCE NORTHWESTERLY ALONG THE CENTER LINE OF SAID ROAD TO THE POINT OF BEGINNING (EXCEPT THAT PART LYING NORTH AND EAST OF THE CENTERLINE OF THE EXISTING CREEK), IN COOK COUNTY, ILLINOIS. P.I.N.: 08-23-101-014 THE WEST 238.11 FEET OF THE EAST 473.11 FEET (EXCEPT THE SOUTH 658.83 FEET THEREOF) OF THAT PART OF THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING SOUTH OF THE CENTER LINE OF ALGONQUIN ROAD, EXCEPTION FROM SAID PREMISES THAT PART HEREOF CONVEYED BY WILLIAM COLLET TO CHARLES COLLET AND WIFE BY WARRANTY DEED DATED MAY 14, 1933 AND RECORDED MAY 17, 1933 AS DOCUMENT 11236895 DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE CENTERLINE OF ALGONQUIN ROAD AND THE WEST LINE OF THE EAST 473.11 FEET OF THE WEST '/2 OF THE NORTHWEST '/4 OF SAID SECTION 23, THENCE SOUTH ALONG SAID WEST LINE 378.18 FEET THENCE EAST AT RIGHT ANGLES TO SAID WEST LINE A DISTANCE OF 60 FEET; THENCE NORTH AND PARALLEL 365100_1 Village Board Meeting - August 16, 2016 Page 133 of 403 WITH SAID WEST LINE 347.77 FEET MORE OR LESS TO AN INTERSECTION WITH THE CENTER LINE OF ALGONQUIN ROAD, THENCE NORTHWESTERLY ALONG THE CENTER LINE OF SAID ROAD TO THE PLACE OF BEGINNING (EXCEPT THAT PART OF THE ABOVE DESCRIBED TRACT LYING NORTH AND EAST OF THE CENTERLINE OF THE EXISTING CREEK), IN COOK COUNTY, ILLINOIS. P.I.N.- 08-23-101-017 THE NORTH 200 FEET OF THE SOUTH 1115.39 FEET OF THE WEST 460.60 FEET OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ALONG WITH THAT PART OF THE WEST HALF OF BUSSE ROAD LYING NORTH OF THE WESTERLY PROLONGATION OF THE SOUTHERLY LINE AND LYING SOUTH OF THE WESTERLY PROLONGATION OF THE NORTH LINE OF THE ABOVE DESCRIBED TRACT ABOVE, ALL IN COOK COUNTY, ILLINOIS. a1101Wi1.4PAC] i[$yQiy-% 08-23-101-033 08-23-101-034 08-23-101-035 LOTS 2 THROUGH 5 (BOTH INCLUSIVE) IN ALGONQUIN-BUSSE INDUSTRIAL PARK, BEING A SUBDIVISION OF PART OF THE WEST'/2 OF THE NORTHEAST 1/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED JULY 29, 1968 AS DOCUMENT NO. 20565713, ALONG WITH THAT PART OF THE WEST HALF OF BUSSE ROAD LYING NORTH OF THE WESTERLY PROLONGATION OF THE SOUTHERLY LINE OF SAID LOTS 4 AND 5 AND LYING SOUTH OF THE WESTERLY PROLONGATION OF THE NORTH LINE OF SAID LOTS 2 AND 3, ALL IN COOK COUNTY, ILLINOIS. P.I.N.- 08-23-101-038 THE NORTH 164.73 FEET OF THE SOUTH 658.83 FEET OF THE EAST 473.11 FEET OF THE WEST'/2 OF THE NORTHWEST'/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. P.I.N.- 08-23-101-041 THE NORTH 125.0 FEET OF THE SOUTH 790.39 FEET OF THE WEST 250.0 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ALONG WITH THAT PART OF THE WEST HALF OF BUSSE ROAD LYING NORTH OF THE WESTERLY PROLONGATION OF THE SOUTHERLY LINE AND LYING SOUTH OF THE WESTERLY PROLONGATION OF THE NORTH LINE OF THE ABOVE DESCRIBED TRACT, ALL IN COOK COUNTY, ILLINOIS. 365100_1 Village Board Meeting - August 16, 2016 Page 134 of 403 P.I.N.- 08-23-101-044 THE SOUTH 46.29 FEET AND THE EAST 35 FEET OF THE NORTH 118.44 FEET OF THE SOUTH 164.73 FEET OF THE FOLLOWING DESCRIBED PROPERTY: THE NORTH 421.29 FEET OF THE SOUTH 914.39 FEET EXCEPT THE EAST 473.11 FEET OF THE WEST 1/2 OF THE NORTHWEST'/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN ALONG WITH THAT PART OF THE WEST HALF OF BUSSE ROAD LYING NORTH OF THE WESTERLY PROLONGATION OF THE SOUTHERLY LINE AND LYING SOUTH OF THE WESTERLY PROLONGATION OF THE NORTH LINE OF THE SOUTH 46.29 FEET OF THE ABOVE DESCRIBED TRACT, ALL IN COOK COUNTY, ILLINOIS. P.I.N.- 08-23-101-047 THE NORTH 125.00 FEET OF THE SOUTH 915.39 FEET OF THE WEST 385.00 FEET OF THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN ALONG WITH THAT PART OF THE WEST HALF OF BUSSE ROAD LYING NORTH OF THE WESTERLY PROLONGATION OF THE SOUTHERLY LINE AND LYING SOUTH OF THE WESTERLY PROLONGATION OF THE NORTH LINE OF THE ABOVE DESCRIBED TRACT, ALL IN COOK COUNTY, ILLINOIS. a1101i[i1-4PAC] i[$2KiLE:3 THE NORTH 375.00 FEET (EXCEPT THE NORTH 125.00 FEET THEREOF) OF THE SOUTH 915.39 FEET OF THE EAST 135.00 FEET OF THE WEST 385.00 FEET OF THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. P.I.N.- 08-23-101-051 LOT 1 IN LAICH'S SUBDIVISION IN THE NORTH 10 ACRES OF THE SOUTH 15 ACRES OF THE WEST'/2 OF THE NORTHWEST'/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, EXCEPT THAT PART DEDICATED FOR KENNETH DRIVE AND ALSO EXCEPT FOR THE WEST 612.08 FEET THEREOF IN COOK COUNTY, ILLINOIS. P.I.N.- 08-23-101-052 08-23-101-058 [0 4PA915[1yQi191s] 08-23-101-060 LOTS 2 AND 3 IN LAICH'S SUBDIVISION OF THE NORTH 10 ACRES OF THE SOUTH 15 ACRES OF THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN (EXCEPT THAT PART DEDICATED FOR KENNETH DRIVE AND ALSO EXCEPT THE WEST 662.08 FEET THEREOF), ACCORDING TO THE PLAT THEREOF RECORDED APRIL 18, 1979 AS DOCUMENT 24944195, IN COOK COUNTY, ILLINOIS. 365100_1 Village Board Meeting - August 16, 2016 Page 135 of 403 P.I.N.- 08-23-101-061 THE EAST 90 FEET OF THE WEST 662.08 FEET OF THE NORTH 10 ACRES OF THE SOUTH 15 ACRES OF THE WEST'/2 OF THE NORTHWEST'/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN (EXCEPT THAT PART THEREOF AS DEDICATED FOR KENNETH DRIVE PER DOCUMENT 20950179), IN COOK COUNTY, ILLINOIS. a1101WiZ: PAC] 5[$yQiZ:�ca♦ 08-23-101-064 THE NORTH 375 FEET (EXCEPT THE WEST 385 FEET AND ALSO EXCEPT THE EAST 35 FEET OF THE SOUTH 118.44 FEET THEREOF OF THE FOLLOWING DESCRIBED PROPERTY: THE NORTH 421.29 FEET OF THE SOUTH 915.39 (EXCEPT THE EAST 473.11 FEET OF THE WEST '/2 OF THE NORTHWEST '/4) OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. P.I.N.: 08-23-101-056 THE EAST 105.57 FEET OF THE WEST 1240.40 FEET, AS MEASURED ON THE NORTH AND SOUTH LINES THEREOF, OF THE SOUTH 164.68 FEET AS MEASURED ON THE EAST AND WEST LINES THEREOF, EXCEPTING THEREFROM ALL THAT PART THEREOF HERETOFORE USED, TAKEN OR DEDICATED FOR PUBLIC ROADS OR STREETS, OF THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. P.I.N.- 08-23-101-057 THE SOUTH 164.68 FEET AS MEASURED ON THE EAST AND WEST LINE THEREOF EXCEPTING THE WEST 1240.40 FEET AS MEASURED ON THE NORTH AND SOUTH LINES THEREOF (EXCEPTING THEREFROM ALL THAT PART THEREOF USED, TAKEN OR DEDICATED FOR PUBLIC ROADS OR STREETS), OF THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. P.I.N.- 08-23-102-005 THAT PART OF LOT 2 IN FREDRICK BUSSE JR'.S DIVISION OF LAND, IN SECTION 23, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 2 IN THE CENTER OF THE ALGONQUIN-DES PLAINES ROAD; THENCE SOUTH 00 DEGREES 00 MINUTES 00 SECONDS WEST, ALONG SAID WEST LINE OF SAID LOT, 394.56 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 00 DEGREES 00 MINUTES 00 SECONDS WEST, ALONG SAID WEST LINE OF SAID LOT, 713.54 FEET; THENCE SOUTH 90 DEGREES 00 MINUTES 00 SECONDS EAST, 296.13 FEET; THENCE NORTH 00 DEGREES 00 MINUTES 00 SECONDS EAST, PARALLEL WITH SAID WEST LINE, 951.25 FEET TO THE CENTER LINE OF AFORESAID ROAD; THENCE NORTH 62 DEGREES 05 MINUTES 29 SECONDS 365100_1 Village Board Meeting - August 16, 2016 Page 136 of 403 WEST, ALONG SAID SOUTHERLY LINE OF ALGONQUIN ROAD, 89.54 FEET., THENCE SOUTH 00 DEGREES 00 MINUTES 00 SECONDS WEST PARALLEL WITH THE WEST LINE, 279.62 FEET; THENCE NORTH 90 DEGREES 00 MINUTES 00 SECONDS WEST, 217.00 FEET TO THE POINT OF BEGINNING, (EXCEPT THAT PART OF THE ABOVE DESCRIBED TRACT LYING SOUTHEASTERLY, EASTERLY AND NORTHERLY OF THE CENTERLINE OF THE EXISTING CREEK), IN COOK COUNTY, ILLINOIS. P.I.N.- 08-23-102-009 THAT PART OF LOT 2 LYING SOUTH OF THE SOUTHWESTERLY LINE OF ALGONQUIN ROAD, AS OCCUPIED (EXCEPT THE EAST 595 FEET THEREOF AS MEASURED AT RIGHT ANGLES TO THE EAST LINE OF SAID LOT 2, AND ALSO EXCEPTING THEREFROM THAT PART THEREOF DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 2 IN THE CENTER OF THE ALGONQUIN-DES PLAINES ROAD, RUNNING THENCE SOUTH ALONG THE WEST LINE OF SAID LOT, 1108.10 FEET; THENCE EAST AT RIGHT ANGLES TO SAID WEST LINE, 296.13 FEET; THENCE NORTH PARALLEL TO SAID WEST LINE, 951.25 FEET TO THE CENTERLINE OF AFORESAID ROAD, AND THENCE NORTH 62 DEGREES 05 MINUTES 30 SECONDS WEST ALONG SAID CENTER LINE, 335.10 FEET TO THE PLACE OF BEGINNING), IN FRIEDRICH BUSSE JR.'S DIVISION OF LAND IN SECTION 23, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, AS RECORDED FEBRUARY 20, 1911 IN THE OFFICE OF THE COUNTY RECORDER OF COOK COUNTY, ILLINOIS, IN BOOK 113 OF PLATS, PAGE 21 AS DOCUMENT 4709799, (EXCEPT THAT PART OF THE ABOVE DESCRIBED TRACT LYING NORTHEASTERLY OF THE CENTERLINE OF THE EXISTING CREEK), ALL IN COOK COUNTY, ILLINOIS. Common Addresses: 1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road, 1690 W. Imperial Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1907 Busse Road, 1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W. Kenneth Drive, 1600 W. James Drive, 1305 E. Algonquin Road, 1551 W. Algonquin Road, Mount Prospect, Illinois and 1650 James Drive, Elk Grove Village, Illinois. Be and the same is hereby annexed to the Village of Mount Prospect, Cook County, Illinois, all in conformance with and as shown as the plat and map of annexation of said territory prepared by a registered land surveyor of the State of Illinois, attached hereto and made a part hereof as EXHIBIT A. SECTION 4: That the Village Clerk is hereby and herewith instructed, to promptly record with the Recorder of Deeds of Cook County, Illinois: 365100_1 Village Board Meeting - August 16, 2016 Page 137 of 403 (a) A copy of this Ordinance certified as correct by the Clerk of said Village of Mount Prospect; and (b) The plats of the land included in this annexation, as required by law, said plats to be attached to the aforesaid certified copy of this Ordinance. And to send a certified copy of this Ordinance, within 30 days of adoption, to the Cook County Election Department/Commission, by certified or registered mail. SECTION 5: The new boundary of the Village of Mount Prospect shall extend to the far side of any adjacent right-of-way, provided said right-of-way is not currently located within the corporate limits of another municipality, and shall include all of every right-of-way within the area annexed hereby. SECTION 6: The territory upon annexation into the Village of Mount Prospect shall be zoned 1-1: Light Industrial District. SECTION 7: That this Ordinance shall be in full force and effect upon and after its adoption and approval as required by law. ADOPTED this 16th day of August, 2016, by a roll call vote of the Corporate Authorities as follows: AYES: NAYS: ABSENT: APPROVED this 16th day of August, 2016, by the President of the Village of Mount Prospect. By: 365100_1 Arlene A. Juracek, Mayor Village Board Meeting - August 16, 2016 Page 138 of 403 ATTEST: M. Lisa Angell, Village Clerk Dated this day of August, 2016. M. Lisa Angell Village Clerk 365100_1 Village Board Meeting - August 16, 2016 Page 139 of 403 STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) CLERK'S CERTIFICATE I, M. Lisa Angell, do hereby certify that I am the regularly appointed, qualified and acting Village Clerk of the Village of Mount Prospect, Cook County, Illinois. I do further certify that attached hereto is a true and correct copy of an ordinance entitled: ORDINANCE NO. AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road, 1690 W. Imperial Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1907 Busse Road, 1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W. Kenneth Drive, 1600 W. James Drive, 1305 E. Algonquin Road, 1551 W. Algonquin Road, Mount Prospect, Illinois 60056 and 1650 James Drive, Elk Grove Village, Illinois) passed by the Board of Trustees of the Village of Mount Prospect at a regular meeting held on the day of August, 2016, at which meeting a quorum was present, and approved by the President of the Village of Mount Prospect on the day of August, 2016. I further certify that the vote on the question of passage of the said Ordinance by the Board of Trustees of the Village of Mount Prospect was taken by the Ayes and Nays and recorded in the Journal of Proceedings of the Board of Trustees of the Village of Mount Prospect, and that the result of said vote was as follows, to -wit - AYES: NAYS: 365100_1 Village Board Meeting - August 16, 2016 Page 140 of 403 ABSENT: I do further certify that the original Ordinance, of which the attached is a true copy, is entrusted to my care for safekeeping, and that I am the lawful keeper of the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of the Village of Mount Prospect, Cook County, Illinois, this day of August, �tiy[.1 M. Lisa Angell, Village Clerk 365100_1 Village Board Meeting - August 16, 2016 Page 141 of 403 Plat of Annexation of Imperial Court and fames Drive Parcels t.dye e '- /p 3 Village of Mount Prospect P.I.N.:OB-�]-101-009 P.I.N:O9-13-101-04] "I port Dr iI, Eost 4]311 reef or "It port Dr f/1, West IIof the Northwest I I'd, Sou h or he No 111 12500 feet Dr th, South 99539 lees Dr the West 31500 feet or 1fie West dI or the t/1. cent.! line or Algonauln Rood of Se 1, 23, To ip 49 Norf/1. Rouge 19, Easf of the Tfilyd -0p, Pr in Npal Merldlan described o s: H,glnning at nth, Intersection of the center /Ine D mid Northwest 1/a of Sectlon 23, T- �p 41 North, Range 11 East or the Thlyd PII-A,f M-- erldlan this the West Hal! Busse Rood /yng North the Westerly Algonquin Road and the Wesfs/In o the Eost 47311 feet of the West 1/e o he Northwest x Sect;., 23 Ihenre South West I;- 3]818 lees: Ihenre Eosf w%sh part o! D! D! pr111ng1s%1n D sfie Southerly I%ne Ind /y%n9 South if the Westerly pr1/1ng1tlln D! the NDrth I%ne D/ the above /Ip.{g co Co 10- a s1�d� a so%d of rgfis o 0 ane e 6 f of e h p1Addll 1k nfy, P.I.N,;OB-13 101 In R11d, h n 1.11 er/y The rfn 3 a I (exrepf the Na 1 a r of fuer.-) Dr ne soutn 15 reef ar Ine ong i en te� I soitl I-1 loh 11, 1 1 o beglnning (except (hot oft If th, li fry t ly!" N1rfn Ind East Df foe renferl�ne Df foe e;usf/ng c ek), 1, Cook C. � fy,11 ors EossN1350075e6. olethe Wesf 385.00 leet2l l6}hee Wesf '/1 D! the Nlr sh wes f9}i 1I/ SectlDn 23. N -,11 1-1 .1 the 'I'd Pr p , Menlo rn C., C2 nfy, nld- -,/Nn P.I.N.-101-014 7West not P./.N508-1]IOI051 1lc fin sf h 1 h1 f efnv Sded/c ort ofsfhe �eof thenNorthwest I of SectI d 23. T p 41 Norf83 Range 991 East the 0 sol Third Plin ciao/ Merldlan, (ying South o the cent.! /Ine of Algonpuln Road, exception liom said e�rehf f yr ofed 1.r Kennefn Dave vnd os1 e p foe Wesf 692.08 /eel fhefelf 1, Cook Coun 1,,pl/Ilnols s premr' es that port fieD elconveyed by Wl/Ilam Collet 1,,Chanes Collet and wife by --y Deed doted Moy 14. 1933 and remrded M1y 17, 1933 1s Di, --s 11236895 desc-d 1 1eg/nn1" Alg.,qu/n H p./.N.:OB-Z]-101-05Z 08-23-101-058 m-13-101-059 o c11 ne 1 sf E D did sf 1 vn e s 08-2]-101-060 r�gf- 34/es f1 g North and poralle/ wltfi said West //ne 347. ]J feet m e Dlnl s to on dtels�Cc t1, Lots 2 and 3 In LOIM's SLbdlvlsid, of the North loo Dr the South 15 oc Dl ifie West '/e 1 , 1,, the center Irn of Algonpuln Rood, thenre NDrth westerly along III ter Irne or mid rood f of the Nolffiwest ;6 or Sectlon 23. T p 49 North,s Ron 9. East o Third Pllnclpol shl ge 1 f fhe nKennetfi f beglnning (exrepf (hot port of the above d,scrlped Iract lying North and Eost of fhe Merldlan (except that port dedicated fo Dllve and ors the Wesf 66441 feet Dr the existing Week), In Cook County. /Il/nors 1-u ). ocrordln9, fo the Plot thereof rerorded APrI/ 18. 1979 ase Document No. 24944195 In P.Lter/Ine P.I.N: 09-23-101-01] fie North 200 feet of tfie South 9195.39 feet Df the West 460.60 feet of the Northwest y" Df 1-1 Cook Clu 23 P.I.N:O9 -23-101701-081 Sectlon 23, Township 49 NDrth, Range 11, East or }fie Th4d -11Aol Merldlan, along wlt/1 that f 1 port of fhe Wesf Half Df Huss. Rood lying North of the Westerly P--gotlon Df the Souffier/y ] roof( = 100 Il, The East 90 feet 1, the West 66208 feet of the North 90 acres of the South 15 acres or the West 1/e of the Northwest ;6 of Section 23. To s Ip 49 Norffi, Range 91, East of the Thrid 5� ore nrsvrne io on ossvm and /y%ng S1ufh Westerly pr111ng1s%1n D! the NDrth I;- if the above desmrbed tyles .neon Pllnclpol Merldlan (except (fiat port thereof osndedlepted for Kenneth DrNe per Hoeument vblve 111 1n C11k C1u nrnlrs. v e mP.1.N 20950179), 0 Cook CDun ty, I/Irnors. m-23-;01- P.I.N. 09-13-101-031 P.I.N.:0-23-101-06J 09-23-101-033 m-13-101-014 08-13-101-034 09-23-101-01] OH_1]_J01_n as 08-13-101-OJ1 08-23-101-064 fie North 375 leer (exrepf the West 385 feet and oIm exrepf the Eos( 35 feet Df the South 11844 reet (hereof fhe II described i he NDrth 421.29 reef the SDufh OB-2]-101-0JJ Lots z tnropgn s (bom Inau,rn,) In Alg d, 2burse /ndpsr41 Pork, being p svbdlnl,if or part �_ 13-101-074 of the West '{e of the Northeast ;4 If Sectlon 23 To Ip 49 North, Range 11 East of (fie third -2] -lot -A]5 Df n pl- p If . Dr wig y 91539 (exrevf the E1ss 4]311 reef D! (fie Wesf '/e of the Northwest ''/a) D/ Secfiln 23, ilwnsh�p 41 NDrth. Range il, Eosf Df the Tfi%rd Pr%nc%p11 Mer%d%1n. %n C11k County. I/Irnlrs. hff m 205 clpll Meridian dh ihdI to the plat thereof .. -, Jury 29, N.I as Document No. 06-23-101-046 2-565]13.1 that port 1! the West Ho/! 1/ Busse R1od ly g NDrth D!'d Westerly 06-13-101-041 P.I.N.: 09-13-101-056 1240 40f d s h' aril n D! foe 5 OH -2]-]01-044 n onglfll Irne .1 surd 1- 2 and 3. 11/ rn C11n Nuntysnl�nors fie Wesf y m-23-101-04] n D/ fhe ND eoC D eo ep ting f11 1 SouN "164'68 1e1 o red l (fie E1AII-1,1 I, IN 11,o/I Ih pt part thereof heretofore used, token or tf ed for publch'I, .,. 08-2]-101-048 P.I.N.: 08-13-101-038 1 M -2J-101-0.51 Al I47'I'll08-2]-101-052 h;5 th,om Eo�stf di, h;p 41 Df tfie West 1/e of (fie Nor(n west /. Df Section 23, iownsn'p 49 North, Range 11, East Df the Tfilyd Pr+nc�po/ Merld%on, �n CDDk CD1nty, I//rn1�s. West D/ the NDrthwell D/ Sect%1n 23, TD p 416 North, Ril 9 11n E1s1s.1 the Thnd PNnc'v1/ 08_2]-101-056 Merldlan, lying South I'd West Df the centerllnesof tfie ex/sting creek, in Cook County. I/Irn ors. P.I.N.: 08 -13 -101 -OS] Og-2]-101-051 09-23-101-059 he South 164.68 feet os ured on the Eost and West /Ine thereof exe,pting the West 1240.40 fees os measured one the North and South /Ines thereof (,xrepting therefrom p11 that lh 12501-041 he Myth 12-0 reef Dl fhe SDufh ice -790 39 reef o/ tfitn WRs( 25-'0 lees 11 f fn ihff Win h 1 h/ 09-23-101-059 w loge Eos 1 09-13-101-060 wes ong part tfiereol used, token or dedicated ro Dods Dr streets), or (fie West '/e or the NDrthwest ;4 SectlDn 23, To 41 North, dRong, 11, East the ihlld Pr in Nppl Meridian. wTin fhlf o n west H11 51 d IA -d lyflg N1r1h Wers early 08-23-101-061 Ne Southerly tying South NesWee terry ineeNaIN, /Ine Df wnshp of n C11k Clunsy. I/ o6ngotlon or Irne and Df prolongation If 08 -2] -fol -O6] of the ad- desvrlbed frac(, all in Cook County, ffi;-,. OB -23-101-064 P.I.N.:09-23-1011005 P.I.N.:08-2J-101-044 _2J-102-005 OH -2]-101-009 2 e s ne dd 54119w6ne96eletrnes-1 chat 1,of Lot 2 in Fredrick Busse ✓r'.s Olvislon If Land. In Sectlon 23, T ns91p 41 North. Range II East of the Th4d PrinNpal Merldlan dexribed os fol/ow' commencing pt the Northwest %n Eosf !Fof fhee-11 Northwest21 29 )1 offSecl'aenf 23 S-11 i pp 416 Nollh,e RaNge l l s,- L1s 2 ifie center 1/ the A/g1nluin-Des PI11nesARlld- thenre S1ufh 00 degrees -0 m%nute' Oo s Dndts �esdf. 11Dn s1%d Wess li s11d LDI. 394.56 feet f1 foe ld-f D East If the Th rd Principal Meridian gong with toot port If the WestwHo9lf Df Husse Rood /ying North Df fhe Westerly prolongof%on of the Souther/y line and /ying South of fhe Westerly CD y°s%1rn1 Dl the North /%ne D/ the South 46.29 lees D/ fhe 161ve described tract. 1 .n C11k \ 11 .gin"ng: hence Stu egrees960 Mims es econds long sad est e -f s1 d Lof. 354 feet:.thence South 90 tle9rees 00 m�plfes o0 seond Eosf. 296.93 feet; thence Nen h 6/Ne Dg ofore6so minutes 00 seconds EI p el with said West I... 951.25 feet fo sthe Idut ro` 111 hence 62 lI coeS 15 Southerly Ir DIAIg npun R d 89.54 es s S ffi 00 d 00 m' s 00 ndr 29 s1 ondrllW eels e; I 9 1, nese wlsf 1e est. 0 5ernlr tl Wesf 217.00 lees s1 ffieepl s gr ( s l- -Il t e d d s s y %ng 0121-1- Doo Du e erly E lly vnd ly 9 y Llmlts of the V'%age of6Mount Prospect a �'\ PI.N . of 102 009 ➢ f L 2 Yng SD ufn y g d-1 1 � 132.47 \ �` v�y exc,Ptln95therefromnthof -1 t d u 9 d 9 i,,' ; -;,g t t N t t er -dLDf 2 In the center A g D POI.. RD d I, S g the West l e D/ sad Lof 1108 0 f; s E s f s n s d W s' 296 3 et: _lsh-ff N-11 p e1 t1 sod West Id, 111.21 - so the enserl'ne D sad road Ind 111 62 nlecfeln 3fn, Df -d, Ine plvrell 9- dn5 9 9). 1 19 E 19 t of Range t td P M d d d February 201 the County R d11 Cd. C ty 1111 111 ll Pots page 21 as 0 t 17,11 t Iha port Dr the ab d d t act Iyng Northeaster/y of t1, rent, Ine o (fie exst'ng I _,A eek) CooK County 211 ill 00• Semirow's Addkbn imperial court 9 n� m- a 211-11 ss� h AlkonWin &n a ln&%trW Park o�2r1o1 045 i� 3 4 5' 8 \ 41111 -23-1oz-011 J e '- /p 3 21711 I Ot Kennedy Ld d, 11 she Vrillge D! M1unf Prospect 8. A=30% State o1 Il/loo's) I 5 �� C... ty Dr Lake) 5. SSS Doted this 9th. day of J n 2096 �y Gewo/s Hamilton Assac'1tes, /n p Prlfess�1n11 Design Firm L�rense N1. 184-000922 ( ter lr�j� !}I 8AAM ------------------------------------- A 3y1f George A (Boom I;-- -- NlvemberS1130 e 2� 11 2585 .;W Revised P./N 8-23-101-038 Add PI. N. 8-23-909-056 & 057 figxjsed per .", revr,w rnmments Fredrick BLme Jr..'s Divkm oftand went 1241'40 2I I Ll-, D! she N'//1ge D! M1uns Prlspecs vkgn a0]Id C tfow Clt..I 1, 111)SS Approved by fhe President and Hoard o Trustees of the ✓II/age of Mount Prospect. - County. Illf-s By Ordinance Number: _ - _ - _ _ _ _ - D1sed sh%s id,, 1! A . 2016 By PresJdenf 1n. e.a.i Aftesf. Village Clerk pP1Tgyo Kenneth Drive Village Board Meeting - August 16, 2016 Page 143 of 403 James Drive S. Busse Road Village Board Meeting - August 16, 2016 Page 144 of 403 Imperial Court Village Board Meeting - August 16, 2016 Page 145 of 403 Village Board Meeting - August 16, 2016 Page 146 of 403 Item IX. B: 2nd reading of an ORDINANCE ANNEXING CERTAIN PROPERY TO THE VILLAGE OF MOUNT PROSPECT Department: SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description 4.nWatta ,Ihirrne nts A wilillablle Type Upload Date File Name Village Board Meeting - August 16, 2016 Page 147 of 403 Item X. A.: A RESOLUTION IN SUPPORT OF AN EXTENSION OFA COOK COUNTY CLASS 6B EXTENSION FOR DP REALTY PARTNERS LLC FOR PROPERTY LOCATED AT 2200 S. BUSSE ROAD Department: Community Development Information: Attached to this memorandum is a resolution that would grant approval of a renewal of a Class 6b property tax incentive for DP Realty Partners for their property located at 2200 S. Busse Road. The renewal would be for an additional 12 years and would enable Irv's Luggage/Executive Essentials to maintain their operations in Mount Prospect. The Village has granted several Cook County Class 6b tax incentives to attract and retain businesses. The 6b incentive reduces the assessment level for qualified manufacturing and warehouse/distribution facilities from 25% to 10% for the first 10 years, 15% for year 11 and 20% in year 12. After year 12, the assessment level returns to the full 25% for the benefitting property. The 6b incentive can also be renewed for additional 12 year terms if supported by the Village. Irv's Luggage currently employs 39 individuals at their facility. They are requesting the Class 6b abatement to maintain their taxes at around $1.34 per square foot for their property. If the extension is not granted they estimate that their tax bill would rise to $3.45 per square foot. Similar properties in nearby Lake and DuPage County range from $1 to $1.50 per square foot. Please forward this memorandum to the Village Board for their review and consideration at their meeting on August 16th. Staff will be present at that meeting to further discuss this matter. Alternatives: 1. Adopt resolution supporting DP Realty Partners request for Class 6b extension for the property located at 2200 S. Busse Road. Village Board Meeting - August 16, 2016 Page 148 of 403 2. The discretion of the Village Board. Budget Impact: The property taxes would remain at their current rate. Recommendation: Staff recommends that the Village Board approve the subject resolution. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: BUSINESS: Strong local economy, support for innovation, entrepreneurialism and small business, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas ATTACHMENTS: Description D Cover letter and 6b application D Resolution Type Upload Date File Name Backup Material 8/1/2016 Iry s_6b_extension.pdf Resolution 8/9/2016 Class6bdprealty2200sbusseroad.pdf Village Board Meeting - August 16, 2016 Page 149 of 403 MADIGAN & GETZENDANNER ATTORNEYS AT LAW SUITE 3906 30 NORTH LA SALLE STREET CHICAGO, ILLINOIS 60602-2507 MICHAEL J. MADIGAN LTD. VINCENT J. GETZENDANNER, JR. LTD. HAROLD J. HICKS JEFFREY A. HOLLAND MICHAEL C. PRINZI ROBERT E. WELSH VIA EMAIL AND U.S. MAIL Mr. William Cooney, AICP Community Development Director Village of Mount Prospect 50 South Emerson Street Mount Prospect, Illinois 60056 TELEPHONE (312) 346-4321 FAX (312) 346-5619 www.madigetz.com (312) 551-3332 July 28, 2016 Re: 2200 South Busse Road; Mt. Prospect, Illinois; Class 6b Real Estate Tax Incentive Renewal Dear Mr. Cooney: Senior Real Estate Analyst DONALD F. STANNER The enclosed documentation represents the request by DP Realty Partners, LLC for consideration by the Village of Mount Prospect of the Class 6b Incentive renewal program. As you know, the current building owner/occupant, Irv's Luggage/Executive Essentials, Inc., operates a well-established consumer goods business providing state-of-the-art products to the retail industry. As part of a long-term planning initiative, the property owner/operator is evaluating existing cost structures to ensure the ongoing viability of the property. In order for the Mount Prospect location to compete with surrounding properties receiving the Class 6b, as well as numerous collar county locations, the Class 6b remains a necessary component in the control of operating costs. During the period of the existing 6b Incentive, the company has made a significant contribution to the local Mount Prospect economy through continued growth in employment and improvements made to the property along with memberships in several civic organizations. A more detailed description of the company and their activities is as follows. Village Board Meeting - August 16, 2016 Page 150 of 403 MADIGAN & GETZENDANNER Mr. William Cooney July 28, 2016 Page 2 The following list highlights the community benefits provided by the property and will be further described in our application: ➢ Irv's Luggage is 69 year old family owned and operated retail business. The company is primarily engaged in the sale of luggage and travel goods and employs a total of 39 employees; 26 full-time and 13 part-time. The business is mainly with the facility serving as a wholesale distribution center. ➢ In addition, the company operates a Luggage Repair Center on the premises that has grown from 2 repair specialists to 5 in the past 10 years. The reason being that due to the scarcity of luggage repair facilities in the surrounding 5 state area, most of the facilities operated in our area have closed due to the difficult business climate that exists for small businesses. ➢ As a small company, Irv's has also experienced the difficulties of doing business in the shadow of Amazon and other powerhouse retailers. The business is under continuous stress due to the highly competitive landscape that has put significant pressure on profit margins. ➢ Irv's Luggage supports and contributes to Clearbrook, Avenues to Independence and Keshet. These are all non-profit organizations providing programs and services for people with disabilities. ➢ FlashCo, Inc. recently signed a seven-year lease to occupy approximately 10,000 SF in the very back of the building. F1ashCo is a manufacturer of roof flashings for both commercial and residential roofing contractors that are sold through roofing distributors throughout the U.S. ➢ F1ashCo currently has 4 employees, but anticipates employing 6-10 employees once they are fully operational later in 2016. ➢ As part of their lease agreement, F1ashCo was provided with a Real Estate Tax Stop; without the stop, the company would not have considered leasing the space and would have located elsewhere. As a result, the loss of the Class 6b incentive would have a dramatic adverse impact on the property value, due to the increased operating costs. Village Board Meeting - August 16, 2016 Page 151 of 403 MADIGAN & GETZENDANNER Mr. William Cooney July 28, 2016 Page 3 Capital Improvements • Replaced multiple HVAC units on the rooftop • Replaced floor to ceiling windows in front office area • Installed energy efficient lighting throughout the building • Installed additional exterior lighting around the building • Replaced concrete curbs throughout the parking lot • Installed surveillance system with both interior & exterior security cameras • Installed overhead door in truck well, dock levelers and fireproof interior doors • Recently added 400 amp service to accommodate manufacturing tenant. • Provided TIA for tenant's office area (construction, flooring, painting) To begin the incentive renewal process, we would welcome the opportunity to meet with you to discuss existing business operations and detail the continued commitment to business growth in Mount Prospect. As aforementioned, two items of significant interest involve the long-term goal of expanding the existing work force in the coming years and to continue to make investments in the property. Both of these goals cannot be reached without the continued operating benefit afforded by the Class 6b Tax Incentive. Your attention to this matter is greatly appreciated, and I look forward to working with you in this most important process. With that in mind, should you have questions, or require any additional documentation, please contact me directly at (312) 551-3332. Very truly yours, Robert E. Welsh Enclosure C,',:\C OK\Flk. (,,,ova\2227 08 22-4W 059 - 2200 S Busse RoadVOass Fb\Lgr tar W Cooney ducx Village Board Meeting - August 16, 2016 Page 152 of 403 Real Estate Taxes w/o Class 6b $465,885 28.49% $132,730 $3.45 FISCAL IMPACT Assessed Value Equalized Tax Rate Tax Amount Tax/Square Foot Real Estate Taxes w/Class 6b $186,354 28.49% $53,092 $1.34 Estimates based on full valuation of $1,863,540 and the 2015 tax rate and equalization factor (10.677 x 2.6685 = 28.49%) G %COOKkE.Ik Grove=27 08 22-401-059 2200 S Bum RoadUass W.Juskrwafion and Final Impao docx Village Board Meeting - August 16, 2016 Page 154 of 403 JUSTIFICATION Given the fact that real estate taxes for the property, without the Class 6b Tax Incentive, would be approximately 60% higher ($132,730), continued operation of the property would not be economically feasible. Additionally, a review of competing locations in DuPage County, Lake County and Will County evidence real estate taxes of no more than $1.25 per square foot. (3:AG;OOKAHlk: Girow-A2,227 .. CD8 -22:-4011-059 .. 2200 ,. Buri.. Ykoad\Class W.h.0^auiiViicafiica,awed Mscal VuxilPaI3 aJMX Village Board Meeting - August 16, 2016 Page 156 of 403 COOK COUNTY ASSESSOR CLASS 6B RENEWAL APPLICATION GACDOMPAk Grovc\2227 . 08-22-x#01-059... 2200 S Busse Road\(Aass 6b\Class 6b Rqmewal App cover sheet doox Village Board Meeting - August 16, 2016 Page 158 of 403 coag COOK COUNTY ASSESSOR M�� % COOK COUNTY ASSESSOR'S OFFICE 118 NORTH CLARK STREET, CHICAGO, IL 60602 JOSEPH B E R R I O S PHONE: 312.443.7550 FAx: 312.603.3352 WWVV.COOK000NTYASSESSOR.COM CLASS 6B/8 RENEWAL APPLICATION Control Number ^62036 A certified copy of the resolution or ordinance obtained from the municipality in which the real estate is located, or from the Cook County Board of Commissioners if located in an unincorporated area, must accompany this Renewal Application. This application, resolution and a filing fee of $500.00 must be filed. For assistance in preparing this Renewal Application, please contact the Cook County Assessor's Office Development Incentives Department at (312) 603-7529. Identification of Applicant Name: DP Realty Partners LLC _.. Telephone: ( 847 ) 437-4890 Address: 2200 S. Busse Road City, State: Mt. Prospect, IL Zip Code: 60056 Email Address del^ c lrvs.com Name: Robert E. Welsh Telephone: ( 312 )1 ..._..�....�.... _ Address: c/o Madigan & Getzendanner, 30 North LaSalle Street, Suite 3906 City, State: Chicago, IL Zip Code: 60602 Email Address: n!a tlshemadigetz.com Street address: 2200 South Busse Road City, State: Mount Prospect, Illinois Zip Code: 60056 Permanent Real Estate Index Number (s). RE22Ao1wo5g-o000 08-22401-060-0000 Township: Elk Grove JUL 28 2016 Village Board Meeting - August 16, 2016 Page 159 of 403 IV IM VI. VII Identification of Persons or Entities Havina an Interest Attach a current and complete list of all owners, developers, occupants and other interested parties (including all beneficial owners of a land trust) identified by names and addresses, and the nature and extent of their interest. Attach legal description, site dimensions and square footage, and building dimensions and square footage. ZMEMMM Attach a current and detailed description of the precise nature and extent of the use of the subject property, specifying in the case of multiple uses the relative percentages of each use. If there have been any changes from the original application, include current copies of materials which explain each occupant's business, including corporate letterhead, brochures, advertising material, leases, photographs, etc. Indicate the nature of the original development receiving the Class 66/8 designation New Construction Substantial Rehabilitation Occupation of Abandoned Property - No Special Circumstance Occupation of Abandoned Property - With Special Circumstance How many permanent full-time and part-time employees do you now employ? On -Site: Full-time: 30 Part-time: 13 In Cook County: Full-time: ww IT Part-time: Local Aygroval A certified copy of a resolution or ordinance from the municipality in which the real estate is located (or the County Board, if the real estate is located in an unincorporated area) must accompany this renewal. The ordinance or resolution must expressly state that the municipality supports and consents to this Class 613/8 Renewal and has determined that the industrial use of the property is necessary and beneficial to the local economy. 2 Village Board Meeting - August 16, 2016 Page 160 of 403 David Wein I, the undersigned, certify that / have read this Renewal Application and that the statements set forth in this Renewal Application and in the attachments hereto are true and correct, except as those matters stated to be on information and belief and as to such matters the undersigned certifies that he/she believes the same to be true. 0 Signature David Wein Pdnt Name Manaainp Member Title 7 Date Revised November 4, 2014 Village Board Meeting - August 16, 2016 Page 161 of 403 INCENTIVES CLASS LIVING WAGE ORDINANCE AFFIDAVIT David Wein as agent for the applicant set forth below, who is seeking a classification incentive as referenced below, I do hereby state under oath as follows: 1. As the agent for the applicant set forth below, I have personal knowledge as to the facts stated herein, 2. The property identified by PIN(s) with commonly known address(es), listed in Exhibit A attached and herein incorporated, are/is the subject of a pending application/renewal (circle as appropriate) for one of the following development incentives provided by the Code of Ordinances of Cook County, Chapter 74, Article ll, Division 2, The Cook County Real Property Assessment Classification Ordinance, Sec.74-60 et seq., as amended: X Class 6b Class 8 (industrial property) _ Class 9 3. The Cook County Assessor's Office has issued the following control number regarding this application/renewal (circle as appropriate), , 62036 4. 1 have reviewed the Code of Ordinances of Cook County, Cook County Living Wage Ordinance, as amended (the "Ordinance"), and certify that the applicant is in compliance with the above referenced Cook County Living Wage Ordinance, due to one of the following options (check as appropriate): X Applicant is currently paying a living wage to its employees, as defined in the Ordinance. •- Applicant is not required to pay a living wage, pursuant to the Ordinance. Furth 4ffin sayeth ot. 2200 S. Busse Road, Mt. Prospect, IL 60056 Agent's Malling Address DP Realty Partners LLC pp cam's Nuffie dwein@Irvs,com Ar cr r11,'sr-iff rasa David mmmmember Aw�� "a, Mal"b C In ' M 847-437-4890 Ageri""t's"1eepfiona�iumiier- 2200 S. Busse Road, Mt. Prospect, IL 60056 pp csrrff s dngWrrrsg Subscribed and sworn before r this 7 day of 20 r DARLENE P LUPO OFFICIAL SEAL ^ Nolary Public, Slaw (.fl Illinois My Commission ( x1)Ilus July 03, 2018 4 U30/15 Village Board Meeting - August 16, 2016 Page 162 of 403 EXHIBIT A (Please type or Print) PIN(s) Common Address na_q,)-An1_nr.o_nnnn 08-22- 401-060-0000 2200 Busse Road, Mt, Prospect, IL 60056 1/30/15 Village Board Meeting - August 16, 2016 Page 163 of 403 [ This is page is blank intentionally ] Village Board Meeting - August 16, 2016 Page 164 of 403 RESOLUTION NO. A RESOLUTION IN SUPPORT OF DP REALTY PARTNERS, 2200 SOUTH BUSSE ROAD, MOUNT PROSPECT, ILLINOIS, MAKING APPLICATION FOR AN EXTENSION OF COOK COUNTY CLASS 6B TAX ABATEMENT WHEREAS, the Village of Mount Prospect encourages community developmentto provide for economic growth and career opportunities; and WHEREAS, through property tax incentives offered by Cook County, various opportunities exist for industrial properties in the Village of Mount Prospect, Cook County; and WHEREAS, without the Cook County property tax incentives, the Village of Mount Prospect is at a competitive disadvantage with the neighboring counties of Lake and DuPage in attracting industrial development; and WHEREAS, DP REALTY PARTNERS, has requested the Village of Mount Prospect support its application for Extension of the Class 6B Real Property Classification at 2200 South Busse Road, Mount Prospect, Cook County (Property); and WHEREAS, the corporate authorities of the Village of Mount Prospect believe that their request is in the best interest of the economic development in the Village of Mount Prospect. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby support and consent to the application for the Class 6B Renewal of a property tax reduction from 25% to 10% for years 1 through 10, 15% in year 11, and 20% in year 12 from Cook County for the Property located at 2200 South Busse Road, and legally described as: PARCEL 1: LOT 1 AND LOT 1A IN THE BUSSE ROAD INDUSTRIAL PARK, BEING A RESUBDIVISION OF LOT 1 IN BUSSE ROAD SUBDIVISION IN THE EAST 1/2 OF THE SOUTH EAST 1/4 OF SECTION 22, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 2: EASEMENT FOR THE BENEFIT OF PARCEL 1 FOR INGRESS AND EGRESS OVER OUTLOT C, AS SET FORTH IN DECLARATION OF EASEMENTS, COVENANTS AND RESTRICTIONS RECORDED AS DOCUMENT 90472386 AND IN PLAT OF BUSSE ROAD INDUSTRIAL PARK RECORDED AS DOCUMENT 90472385 BEINGA RESUBDIVISION OF LOT 1 IN BUSSE ROAD SUBDIVISION IN THE EAST 1/2 OF THE SOUTH EAST 1/4 OF SECTION 27, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 3: EASEMENT FOR THE BENEFIT OF PARCEL 1 FOR STORM WATER DETENTION/RETENTION OVER OUTLOT A AND OUTLOT B AS SET FORTH IN DECLARATION OF EASEMENTS, COVENANTS AND RESTRICTIONS RECORDED AS DOCUMENT 90472386 AND IN PLAT OF BUSSE ROAD INDUSTRIAL PARK RECORDED AS DOCUMENT 90472385 BEING A RESUBDIVISION OF LOT 1 IN BUSSE ROAD SUBDIVISION IN THE EAST 1/2 OF THE SOUTHEAST 1/4 OF SECTION 27, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Page 2/2 Village Board Meeting - August 16, 2016 Page 165 of 403 2200 S. Busse Road Class 6B Tax Incentive PARCEL 4: A PERPETUAL NON-EXCLUSIVE EASEMENT FOR THE BENEFIT OF PARCEL 1 FOR INGRESS AND EGRESS FOR TRUCK AND OTHER VEHICLES TO USE AND HAVE ACCESS TO THE LOADING DOCKS LOCATED ON A PORTION OF LOT 1 IN ABACUS CONSOLIDATION OF LOTS 3,4 AND 5 IN BUSSE ROAD INDUSTRIAL PARK, AFORESAID, AS SET FORTH IN THE EASEMENT AGREEMENT DATED JUNE 30, 2006 AND RECORDED — AS DOCUMENT NUMBER — MADE BY AND BETWEEN PARK PLACE PARTNERS, LLC, AN ILLINOIS LIMITED LIABILITY COMPANY AND D&P REALTY PARTNERS LLC, AN ILLINOIS LIMITED LIABILITY COMPANY. TAX ID NO.: 08-22-041-059-0000 (Lot 1) 08-22-041-060-0000 (Lot 1A) SECTION TWO: That the Village of Mount Prospect supports industrial growth, increased employment and economic development and the "property' is in furtherance of this goal. SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of August, 2016. Arlene A. Juracek Mayor M. Lisa Angell Village Clerk H:\CLKO\WIN\MEMOS\RESOLUTION\Class 6 taxincentive2200sbusseroadaug2016.doc Village Board Meeting - August 16, 2016 Page 166 of 403 Item XI. A.: A RESOLUTION TO APPROVE A CONTRACT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE MOUNT PROSPECT FIRE FIGHTERS UNION LOCAL 4119 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS (TERM OF JANUARY 1, 2016 THROUGH DECEMBER 31, 2018 Department: Fire Department Information: Consider a Resolution approving a Collective Bargaining Agreement with the Mount Prospect Fire Union, Local 4119, I.A.F.F., AFL-CIO. The Mount Prospect Fire Department has been a union department since 2000. Firefighter -Paramedics and Lieutenants are included in the union and are subject to a collective bargaining agreement. The existing contract expired on December 31, 2015. Leadership transitions in the Fire Department and the Village Managers Office delayed the process, but we have recently built consensus on a new three year agreement. We think the commitment to taking additional time to build trust and work through key issues will create a solid foundation for future employee relations. There are several benefit and operational changes that are highlighted in the attached redline version of the contract. Key components of the proposed agreement include: Term: January 2016 to December 31, 2018. Comp: 2.0 percent each three years, retroactive to January 1, 2016. o Firefighter/Paramedic Top Grade: • 1/1/2016: $95,229 • 1/1/2017: $97,024 • 1/1/2018: $98,854 o Lieutenant/Paramedic Top Grade: • 1/1/2016: $109,139 • 1/1/2017: $115,330 • 1/1/2018: $117,526 (with Fire Officer II or Advanced Fire Officer Certification) o Effective 1/1/2018: $2,000 of the Lieutenant's Paramedic incentive ($5,500) is reallocated to incentive Fire Officer II/Advance Fire Officer Certification: o (Financial Impact: Based on current employee population estimated average increase of $168,581 annually.) Longevity: (Financial Impact: $14,114 annually). Village Board Meeting - August 16, 2016 Page 167 of 403 o After 5 years: From $400 to $600. o After 10 years: From $500 to $700. o After 15 years: From $600 to $800. o After 20 years: From $700 to $900. Add Christmas Eve as a holiday starting in 2016. (Financial Impact: $66,720 annually. Uniform Allowance: Increase Firefighter -Paramedic allowance from $450 to $600. Increase Lieutenant allowance from $500 to $600. (Financial Impact: Increase of 14,065 annually). Based on the Village's PPO $250/$750 health insurance plan employee contribution to health insurance is increased from 11.35% to 17.53% assuming plan cost and claims remain favorable. Monthly premium increases range from $4.40 to $24 in 2017 depending on plan type and $29.24 to $78 in 2018. Effective January 1, 2017, Wellness discount for family insurance coverage increase from 25% to 30%. (Financial Impact: Based on current health insurance plan selections, the Village will collect an estimated additional $7,500 in 2017 and $42,587.64 in 2018) Reopener: If the State holds back or repeals municipal revenues by more than 10 percent, economic terms may be renegotiated. Budget Impact: A Firefighter Paramedic at Top Grade would earn an estimated additional $5,932.87 after insurance premiums (used PPO $250/$750 Family for cost out) through the contract term. In total this equals to about a 2.25% annual increase per contract year. An overall cost analysis is provided below summarizing the economic items discussed. Table 1: Fire Contract Cost Aggregate Analysis (Reported figures are combined costs from the 66 Fire Union members) Year Wage (2%/yr) Longevity (+$200) Addt'I Holiday Uniform (+$150/100) Total Employee Insurance Premium I ncrease Adjusted Total 2016 165,255 $14,114 $66,720 $14,065 $260,154 $0 $260,154 2017 168,560 $14,114 $66,720 $14,065 $263,459 $7,500 $255,959 2018 171,931 $14,114 $66,720 $14,065 $266,830 $42,588 $224,242 Recommendation: Staff recommends approval of this Collective Bargaining Agreement. The changes proposed in benefits and operations are consistent with other comparable departments in our northwest suburban area. I am grateful to the bargaining team members, Union President Dale Steward, Chief Lambel, Deputy Chief Dolan and Analyst Alexander Bertolucci for their time and efforts to collaborate and compromise during this negotiation. Village Board Meeting - August 16, 2016 Page 168 of 403 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name Resolution Resolution 8/12/2016 FireUnioncontractaugust2016496_001_(2)_(2).pdf D Proposed Fire Backup 8/11/2016 2016-2018_ Fire_ Contract—V6.0-8-9-2016-- Contract - Final Material _Final.pdf Proposed Fire Contract- Backup 8/11/2016 2016-2018 Fire Contract _V6.0_8-9-2016 - Redlined Material — REDLINED.pdf Village Board Meeting - August 16, 2016 Page 169 of 403 RESOLUTION NO. A RESOLUTION TO APPROVE A CONTRACT AGREEMENT BETWEEN THE VILLAGE O F MOUNT PROSPECT, ILLINOIS AND THE MOUNT PROSPECT FIRE FIGHTERS UNION LOCAL 4119 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS (TERM OF JANUARY 1, 2016 THROUGH DECEMBER 31, 2018) WHEREAS, the duly authorized representatives of the Village of Mount Prospect in good faith have negotiated a three-year collective bargaining agreement ("Agreement") with the Mount Prospect Fire Union Local 4119 International Association of Fire Fighters concerning wages, hours, terms, and other conditions of employment for the term of January 1, 2016, through D e c e m b e r 3 1 , 201 8; and WHEREAS, the Agreement has been lawfully and properly ratified by the membership of the Mount Prospect Fire Union Local 4119 International Association of Fire Fighters; and WHEREAS, the corporate authorities of the Village of Mount Prospect determined that it was in the best interests of the Village to authorize the "Agreement" between the Village of Mount Prospect and the Mount Prospect Fire Union Local 4119 International Association of Fire Fighters attached and made part of this resolution as Exhibit "A." NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, have reviewed and approved the "Agreement" between the Village of Mount Prospect and the Mount Prospect Fire Union Local 4119 International Association of Fire Fighters attached as Exhibit "A" and made part of this Resolution. SECTION TWO: The Village Clerk shall transmit a certified copy of this Resolution to the President of the Mount Prospect Fire Union Local 4119 International Association of Fire Fighters. SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of August, 2016. Arlene A. Juracek Mayor ATTEST: M. Lisa Angell Village Clerk Village Board Meeting - August 16, 2016 Page 170 of 403 Village Board Meeting - August 16, 2016 Page 171 of 403 Agreement Village of Mount Prospect And Mount Prospect Fire Union, Local 4119, I.A.F.F., AFL-CIO January 1, 2016 to December 31, 2018 H:AHUMR\Unions\Fire Union\2015 Contract\New Contract (2016-2018)ARedlined Contract\2016-2018 Fire Contract V6.0 8-9-2016(Final).doc Village Board Meeting - August 16, 2016 Page 172 of 403 Table of Contents Preamble.........................................................................................................1 ArticleI - Recognition...........................................................................................1 1.1 Recognition....................................................................................1 1.2 Fair Representation..............................................................................1 1.3 Notification.....................................................................................1 Article II - Membership, Dues Deduction and Fair Share...............................................2 2.1 Dues Check-off................................................................................2 2.2 Fair Share........................................................................................2 2.3 Indemnification...................................................................................3 Article III - Hours of Work and Overtime................................................................4 3.1 Purpose.........................................................................................4 3.2 Normal Work Day and Work Schedule......................................................4 3.3 Kelly Days.......................................................................................4 3.4 Comp Time.....................................................................................4 3.5 Overtime Rate.................................................................................8 3.6 Special Overtime..............................................................................8 3.7 Callback/Call Overrun........................................................................9 3.8 Hireback Policy................................................................................9 3.9 Acting Officer.................................................................................9 3.10 Forced Back....................................................................................10 3.11 Light Duty Hours..............................................................................10 3.12 Special Duty Pay..............................................................................10 Article IV -Wages and Compensation...................................................................11 4.1 Salary and Incentives..........................................................................11 4.2 Specialty Certifications......................................................................11 4.3 Longevity.......................................................................................11 4.4 Holiday..........................................................................................12 4.5 Pyramiding.....................................................................................12 4.6 Paramedic Preceptor Pay...................................................................12 Article V - Management Rights - Rules and Regulations ............................................14 5.1 Management Rights..........................................................................14 5.2 Rules and Regulations.......................................................................1 4 Article VI - No Strikes - No Lockouts.....................................................................16 Article VII - Grievance Procedure........................................................................17 7.1 Definition of Grievance.....................................................................1 7 7.2 Grievance Committee Representatives....................................................17 7.3 Grievance Procedure.........................................................................17 7.4 Arbitrator's Authority.......................................................................20 7.5 Decision and Fee...............................................................................20 7.6 Time Limits...................................................................................2 1 7.7 Union Rights....................................................................................21 7.8 Standards for Processing Union Grievances..............................................21 Village Board Meeting - August 16, 2016 Page 173 of 403 Article VIII - Leaves of Absence...........................................................................22 8.1 Vacation Policy, Accrual, Use and Accrual, Termination, Reimbursement, 10.10 Post Employment Savings Account(VEBA).............................................34 Article XI - Selection...................................................................................... 22 8.2 Union Business...............................................................................24 11.2 8.3 Personal Days.................................................................................24 11.3 8.4 Sick Leave -Policy, Accrual, Reimbursement, and Guidelines .......................24 11.4 8.5 Duty Injury, Illness, Disability (Worker's Compensation) Leave ...................... 26 8.6 Family and Medical Leave..................................................................26 11.6 8.7 Educational Leave............................................................................26 8.8 Vacation Pay on Separation and Return ...................................................26 8.9 Accrual of Benefits and Compensation While on Leave.................................27 8.10 Witness Leave................................................................................27 8.11 Military Leave.................................................................................28 8.12 Jury Duty........................................................................................28 8.13 Bereavement Leave.........................................................................29 ArticleIX - Seniority.........................................................................................30 9.1 Definition.......................................................................................30 9.2 Probationary Period.........................................................................30 9.3 Certificate of Appointment................................................................31 9.4 Layoff and Recall............................................................................31 Article X - Health and Welfare.............................................................................32 10.1 Medical Exams..............................................................................32 10.2 Group Health and Medical Insurance......................................................32 10.3 Group Health and Medical Insurance: Surviving Dependents ...........................33 10.4 Life Insurance................................................................................33 10.5 Dental Insurance.............................................................................33 10.6 IRC 125/Flex-Comp Program.............................................................33 10.7 Employee Assistance Program............................................................34 10.8 Deferred Compensation Programs........................................................34 10.9 Credit Union.................................................................................34 10.10 Post Employment Savings Account(VEBA).............................................34 Article XI - General Provisions...........................................................................35 11.1 Trade Days....................................................................................35 Physical Fitness Program....................................................................38 11.2 Joint Safety Committee.....................................................................36 Secondary Employment......................................................................38 11.3 Indemnification of Employees.............................................................37 Subcontracting................................................................................39 11.4 Drugs and Alcohol, Employee Confidentiality, Chronic Communicable Diseases ... 37 11.5 Living Conditions............................................................................37 Uniforms, Protective Clothing and Equipment.........................................41 11.6 Bulletin Boards.................................................................................37 Uniforms.......................................................................................41 11.7 Smoking.......................................................................................37 11.8 Physical Fitness Program....................................................................38 11.9 Secondary Employment......................................................................38 11.10 Subcontracting................................................................................39 11.11 Station/Shift Change........................................................................40 Article XII - Uniforms, Protective Clothing and Equipment.........................................41 12.1 Uniforms.......................................................................................41 Village Board Meeting - August 16, 2016 Page 174 of 403 12.2 Protective Clothing...........................................................................42 Article XIII — Discipline and Discharge, Investigations...............................................44 13.1 Discipline.......................................................................................44 13.2 Investigations................................................................................44 13.3 Discipline and Discharge....................................................................44 13.4 Personnel File.................................................................................45 Article XIV — Accrued Leave Reimbursement Upon Retirement, Resignation, Reduction.............................................................................................46 Article XV — Labor -Management Meetings.............................................................47 ArticleXVI — Promotions..................................................................................48 Article XVII — Savings Clause...............................................................................57 Article XVIII — Precedence of Agreement vs. Ordinance .............................................57 Article XIX — Entire Agreement...........................................................................58 Article XX — Duration and Termination.................................................................61 20.1 Duration........................................................................................61 20.2 Signature........................................................................................61 DuesDeduction Form............................................................................Appendix A SalarySchedule...................................................................................Appendix B Drugsand Alcohol.................................................................................Appendix C Request to Inspect/Copy Personnel File........................................................Appendix D TradeDay Form...................................................................................Appendix E GrievanceForm....................................................................................Appendix F Group Health and Medical Insurance.........................................................Appendix G Election to Arbitrate Disciplinary Action ......................................................Appendix H Outside Employment Request Form..........................................................Appendix I Fire Department Promotional Act.............................................................Appendix J Personal Time Standard Operations Guidelines (SOG) ..................................Appendix K Promotions...........................................................................................Side Letter PREAMBLE THIS AGREEMENT is entered into by and between the Village Of Mount Prospect, (hereinafter "Village") and the Mount Prospect Firefighters Union, Local 4119, LA.F.F., AFL-CIO (hereinafter "Union"). It is the intent and purpose of this Agreement to set forth the parties' Village Board Meeting - August 16, 2016 Page 175 of 403 agreement with respect to the rates of pay, hours of employment, fringe benefits, and all other conditions of this Agreement; to prevent interruptions of work and interference with the operations of the Village; to encourage and improve efficiency and productivity; and to provide procedures for the prompt, impartial, and peaceful adjustment of grievances as provided herein. ARTICLE I RECOGNITION 1.1 Recognition - The Village recognizes the Union as the sole and exclusive collective bargaining representative for all probationary and non -probationary employees who are sworn or commissioned full-time firefighters and firefighter/paramedics, Lieutenant, Lieutenant/paramedics below the rank of Battalion Chief. Excluded are all other employees, including but not limited to sworn or commissioned full-time firefighters at the rank of battalion chief or above, the positions of fire chief, deputy fire chief, fire prevention supervisor and training officer, all part time or temporary employees, all auxiliary, reserve, volunteer or paid on call firefighters, all employees excluded from the definition of firefighter as defined in subsection 16.03(g-1) of the Illinois Public Labor Relations Act. All civilian employees, all non -fire department employees, and all other managerial supervisory, confidential, professional and short-term employees as defined by the Illinois Public Relations Act as it existed on January 1, 2000. 1.2 Fair Representation - The Union recognizes its responsibility as bargaining agent and agrees fairly to represent all employees in the bargaining unit, whether or not they are members of the Union. The Union's duty of fair representation shall be carried out with standards enunciated by the U.S. Supreme Court in Vaca v. Sipes, 386 US 171, and its progeny. 1.3 Notification - All forms of notification unless otherwise specified to the Village shall be hand delivered to the Fire Chief or his Designee in his absence. The Union shall identify in writing its officers, stewards, and employee representatives to the employer. Such representatives shall be the only individuals the employer is required to communicate with regard to Union/Management matters. ARTICLE II MEMBERSHIP, DUES DEDUCTION AND FAIR SHARE 2.1 Dues Check -off - The Village will deduct from each employee's paychecks the uniform, regular Union dues twenty-six (26) times per year for each employee in the bargaining unit who has Village Board Meeting - August 16, 2016 Page 176 of 403 filed with the Village the authorization form attached as Appendix "A". The actual dues amount deducted, as determined by the Union, shall be uniform for each employee in order to ease the Village's burden in administering this provision. The Union may change the fixed uniform dollar amount twice each year during the life of this Agreement by giving the Village at least thirty (30) days notice in writing of any change in the amount of the uniform dues to be deducted. The Village shall remit the total amount of the dues deducted, together with a list of the employees from whom dues have been deducted, to the person designated by the Union in writing not later than fifteen (15) days after the issuance of each paycheck from which dues have been deducted. If an employee has no earnings or insufficient earnings to cover the amount of the dues deduction, the Union shall be responsible for collection of dues. The Union agrees to refund to the employee any amounts paid to the Union in error on account of this dues deduction provision. 2.2 Fair Share - During the term of this Agreement, employees who are not members of the Union shall, commencing thirty (30) days after their employment or thirty (30) days after the effective date of this Agreement or thirty (30) days after they have rescinded any dues authorization pursuant to Section 1 of this Article, whichever is later, pay a fair share fee to the Union for collective bargaining and contract administration services rendered by the Union as the exclusive representative of the employees covered by said Agreement, provided fair share fee shall not exceed the dues attributable to being a member of the Union. Such fair share fees shall be deducted by the Village from the earnings of non-members and remitted to the Union at the same intervals as Union dues are remitted. The Union may change the amount of the fair share fee at the same intervals as it may change the fixed, uniform amount of dues deducted under Section 1 of this Article, by giving the Village at least 30 days notice in writing of any change in the amount of the fair share fee to be deducted. The Union shall periodically submit to the Village a list of employees covered by this Agreement who are not members of the Union and an affidavit which specifies the amount of fair share fee. The amount of the fair share fee shall not include any contributions related to the election or support of any candidate for political office or for any member -only benefit. The Union agrees to assume full responsibility to ensure full compliance with requirements laid down by the United States Supreme Court in Chicago Teachers Union v. Hudson, 106 U.S. 1066 (1986) with respect to the constitutional rights of fair share fee payors. Accordingly, the Union 2 Village Board Meeting - August 16, 2016 Page 177 of 403 agrees to do the following: a. Give timely notice to fair share fee payors of the amount of the fee and an explanation of the basis for the fee, including the major categories of expenses, as well as verification of same in accordance with applicable law. b. Advise fair share payors of an expeditious and impartial decision-making process whereby fair share fee payors can object to the amount of the fair share fee. c. Place the amount reasonably in dispute into an escrow account pending resolution of any objections raised by fair share payors to the amount of the fair share fee. It is specifically agreed that any dispute concerning the amount of the fair share fee and/or the responsibilities of the Union with respect to fair share fee payors as set forth above shall not be subject to the grievance and arbitration procedure set forth in this Agreement. Non-members who object to this fair share fee based upon bona fide religious tenets or teachings shall pay an amount equal to such fair share fee to a non -religious charitable organization mutually agreed upon by the employee and the Union. If the affected non-member and the Union are unable to reach agreement on the organization, the organization shall be selected by the affected non-member from an approved list of charitable organizations established by the Illinois State Labor Relations Board and the payment shall be made to said organization. 2.3 Indemnification - The Union shall indemnify and hold harmless the Village, its elected representatives, officers, administrators, agents and employees from and against any and all claims, demands, actions, complaints, suits or other forms of liability (monetary or otherwise) that arise out of or by reason of any action taken or not taken by the Village for the purpose of complying with the provisions of this Article, or in reliance on any written check -off authorization furnished by the Union under any such provisions. This indemnification provision shall not extend to errors that are solely the fault of the Village. ARTICLE III HOURS OF WORK AND OVERTIME 3.1 Purpose — This article is intended to define the normal hours of work and to provide the basis for the calculation and payment of overtime. It shall not be construed as a guarantee of hours of work per day, per week, or work cycle, or of days of work per week, per month or per work cycle. In the event there is a lack of work which the employer believes is a change in the normal work Village Board Meeting - August 16, 2016 Page 178 of 403 schedule as defined in Section 3.2, the procedures of Article 18 shall be followed. 3.2 Normal Work Day and Work Schedule - The normal shift schedule for Firefighters and firefighter/paramedics shall be twenty-four (24) consecutive hours of duty, beginning at 08:00, followed by forty-eight (48) consecutive hours off duty. For FLSA purposes the work cycle shall be twenty-eight (28) days. 3.3 Kelly Days - Kelly Days shall be selected in accordance with [Article 8.1(e)]. The hours of work shall be reduced by scheduling off each employee thirteen (13) shifts hereby referred to as "Kelly Days", thereby reducing the average work week to fifty (50) hours and annual hours of work to 2600. 3.4 Comp Time - When an employee works overtime in accordance with Section 3.5, he may elect to bank the hours as compensatory time in lieu of receiving monetary compensation in that pay period. In consideration of the Village offering this limited compensatory time benefit, the Village and the Union agree, in furtherance of Section 7(o)(5) of the Fair Labor Standards Act, to place restrictions on the use of compensatory time under circumstances which they agree would constitute an "undue disruption" of the Department's operations. This banked time may be used to take time off at a future date or in the case of a personal emergency where time off is needed. Banked Compensatory Time may be accumulated in increments of no less than one-half hours at a time. Time shall be banked at a rate of 1.5 times the number of hours worked (e.g., 24 hours worked equals 36 hours banked). If time worked is to be banked, all of it must be banked (i.e., if 24 hours worked, a1136 must be banked if electing to do so). However, if the full amount would cause the balance accrued to exceed the maximum 36 hours, only that which will bring the balance to 36 hours will be banked and the remainder will be paid as overtime. A maximum of 36 hours may be held in the bank at any one time and the total accrual time shall not exceed 72 hours in any year. The following procedure shall be followed for utilizing the Compensation Time Bank not covered by Section8.1: a) Requesting to use Compensatory Time Bank: In order to request Compensatory Time, the employee must have the time in the bank. The Compensatory Time must be requested in increments of a minimum of six (6) hours. A request to use Compensatory 0 Village Board Meeting - August 16, 2016 Page 179 of 403 Time shall be by e-mail, and requests will be recorded with the date and time they are received. In general, the employee should provide as much advance notice of the request as possible. The employee should notify the Shift Commander no earlier than 14 days prior to the requested time off and no later than 6:30 a.m. of the calendar day in advance of the requested Compensatory Time usage. Requests for Compensatory Time after 6:30 a.m., will not be honored, except in an emergency as approved by the Chief (or his designee) or in the event of a same day leave request where the request will not cause overtime. b) Unduly Disruptive Days: If overtime is necessary to cover the employee's requested time off under this Section (i.e., the employee's leave will cause or has caused the shift to fall below the Chief's established minimum shift staffing) the Shift Commander shall so advise the employee. The determination of whether overtime will be necessary to cover the time off will be made when the time off request is received and acknowledged by the Shift Commander. Overtime rules shall apply in order to fill vacancies caused by a Compensatory Time request except as expressly modified by this Article. It is agreed by the parties that the implementation of such Compensatory Time rules will necessitate additional administrative and operational efforts in order to fill such Compensatory Time slot(s), thus causing undue disruption to the Department's operation. If overtime is necessary to cover the employee's requested time off under this Section, the parties hereto agree that such request cannot be filled within a reasonable period of time without unduly disrupting the operations of the Fire Department. In such case, the employee shall have the following options: i) to direct the Shift Commander to forego the request for time off and requisition payment for 36 hours of banked time (e.g. 24 hours requested 1.5 time rate equals a 36 hour reduction in Compensatory Time bank.) on the next regular payroll check; ii) to withdraw the request and to resubmit a request for leave at another time that does not cause overtime; or, iii) take the leave requested. If the leave requested causes overtime, the scheduled employee taking the leave shall 5 Village Board Meeting - August 16, 2016 Page 180 of 403 be designated as having taken an "unduly disruptive day" and the scheduled employee's Compensatory Time bank shall be reduced by time and one-half for each hour granted off (e.g., 24 hour Compensatory Time at time and one half equals a 36 hour reduction in the Compensatory Time bank). If no overtime is required, the request shall not be deemed unduly disruptive, and the employee taking the leave shall have his Compensatory Time bank reduced hour for hour (e.g., 24 hours off equals a 24 hours reduction in the Compensatory Time bank). If the Village is unable to secure an off duty employee to fill the requested Compensatory Time slot at all, then the request may be denied in its entirety as unduly disruptive. No forcebacks will occur as a result of the usage of Compensatory Time. c) Filling Compensatory Time Bank Requests: Requests for usage of Compensatory Time under this Section will be prioritized in the order in which they are received. If the requirements of specific assignments cannot be met the request will be denied. If sufficient replacement personnel cannot be obtained to meet the number of Compensatory Time requests, the requests will be denied in reverse order of request reception. When attempting to fill a request, no more than one (1) complete round of calls will be made. d) Indemnification: In consideration of the Village's agreement to allow employees to establish Compensatory Time banks and to schedule Compensatory Time in accordance with the terms and conditions of this Section, the Union agrees to the following: i) Subject to the parties' agreements and adoption of the alternative procedure described in Paragraph (b), the Union and its bargaining unit members agree to defend, indemnify, save and hold harmless the Village, its officers, agents and employees, from any and all damages, costs, expenses and penalties arising from any complaint or allegation that these restrictions on the use of Compensatory Time do not comply with Section 7(o)(5) of the Fair Labor Standards Act regarding the use of Compensatory Time. ii) Any and all disputes that may arise between the parties, including disputes raised by the Union or by any bargaining unit member, as to the administration of this Section, shall be resolved through the grievance 31 Village Board Meeting - August 16, 2016 Page 181 of 403 procedure of this Agreement. The parties' agreement to utilize the grievance procedure to resolve any disputes arising under this Section is based upon the authority vested in them under 8 and 15(b) of the Act, 5 ILCS 315/15(b). Such agreement is also made in reliance upon the Supreme Court's decision in 14 Penn Plaza LLC v. Pyett, 129 S.Ct. 1456, 186 LRRM 2065 (2009), that such disputes shall include claims or allegations that any restrictions on the use of time due available to employees from their compensatory time banks as established under this Section do not comply with 7(0)(5) of the FLSA, 29 USCA 207. In the event that any such grievance is advanced to arbitration, the parties further stipulate and agree that the arbitrator's remedial authority shall be limited to making the grievant(s) whole by granting, consistent with applicable 7(0) standards of the FLSA, the cash value of any time due in dispute based on the then -applicable overtime rate and shall have no authority to award any attorneys' fees or any penalties against the parties. The parties agree that if the Union or a bargaining unit employee files a lawsuit or complaint in any form alleging a violation of Section 7(0), this arbitration agreement may be raised as an absolute defense to such lawsuit. The Union agrees that it will join the Employer in any motion to dismiss the lawsuit and/or to compel arbitration. e) Sunset or Villa Option. Buy Back Option. IfBuy Back Option. If any of the principles contained in this Article are found to violate the terms of the FLSA by a court of competent jurisdiction, the Village may elect: (a) to have this Section immediately sunset, subject to the subsequent duty to meet and negotiate as provided in Article 19 of this Agreement; and/or (b) to buy back some or all time due to bargaining unit members immediately or over a reasonable period of time; and/or (c) to allow employees to utilize accrued Compensatory Time at mutually agreed times. 3.5 Overtime Rate - Employees shall receive overtime pay or compensation time, if applicable, at the rate of time and one-half their straight hourly rate for all work performed beyond their normally scheduled hours. Overtime shall be rounded to the next fifteen (15) minute increment. 7 Village Board Meeting - August 16, 2016 Page 182 of 403 3.6 Special Overtime — The Village acknowledges that certain work involving secondary employment has been regularly assigned and performed by bargaining unit employees and certain non -bargaining unit employees assigned to the Bureau. Employees have been assigned the following positions as secondary employment during their off duty hours: • Fire Prevention Bureau work duties, including, but not limited to public education. • Off -Duty medical exams (ordered by the department). • Project hours (must have prior approval) • POC drill instruction or special training exercises. • Assisting with new hire exams. • Drill instruction and preparation (must have prior approval). The Village agrees to continue its past practice with respect to such assignments during the term of this agreement. In accordance with 7 (g) of the FLSA, the parties agree that the base rate for such secondary employment work shall be as follows: Effective Date FF/P Base Rate FF/P Overtime Rate January 1, 2016 $23.73 $35.59 January 1, 2017 $24.20 $36.30 January 1, 2018 $24.68 $37.03 Effective Date LT/P Base Rate LT/P Overtime Rate January 1, 2016 $28.33 $42.49 January 1, 2017 $28.89 $43.34 January 1, 2018 $29.47 $44.20 All assigned hours worked in these positions shall be performed at 1 1/2 times the base rate listed above. 3.7 Callback/Call Overrun - Any employee required to stay beyond their normal shift release time of 08:00 due to a call overrun, or who is called back to duty for the purpose of staffing 8 Village Board Meeting - August 16, 2016 Page 183 of 403 reserve equipment shall receive a minimum of one (1) hour pay at the overtime rate. 3.8 Hireback Policy - The following rules shall apply: The hireback distribution shall only apply to fill shift assignments covered by this Agreement. • A computerized overtime list shall be established to track all hireback hours worked. • Overtime hours shall be reset to zero annually. The Fire Department Administration shall endeavor to work with current wireless communications devices currently carried by employees, where applicable. Procedures for selecting hirebacks shall be in accordance with SOG 1202 — Hirebacks (dated June 2016). 3.9 Acting Officer — This provision shall be effective the date of the execution of the contract between the Village and the Union. An employee must have the minimum requirements as defined by this section. Determining which employee fills the acting officer position will be chosen in the following order: a. The employees which have made the current final promotional list. b. Employees who participated and completed the most recent promotional examination. c. The most senior employee. All employees assigned to acting positions, either Acting Lieutenant or Acting Battalion Chief shall receive the pay differential between their position and the equivalent position they are assigned to, i.e. firefighter/paramedic to Lieutenant Paramedic or Lieutenant to Battalion Chief. 3.10 Forced Back - The Fire Chief, or his designee may force back the least senior, qualified employee who is permanently assigned to the previous calendar day's shift and is/was on duty at the overtime rate. Once an employee is made aware of a force back, the employee may obtain a qualified replacement to work the hours designated by the Fire Chief, subject to the Fire Chief's approval. An on -duty Union representative will also be notified by the Fire Chiefs designee to assist in providing coverage for the hours. Forced back hours will not count towards overtime hours accrued. If a force back employee finds a qualified replacement, the hireback hours will count towards overtime hours accrued. 3.11 Light Duty Hours - Light Duty assignments shall be assigned consistently with the provisions outlined in Fire Department SOG 1204 Light Duty Assignment, dated June 2011/R. The parties agree to defer the issue for the term of this Agreement without prejudice to either parties I Village Board Meeting - August 16, 2016 Page 184 of 403 right to negotiate the issue in subsequent negotiations. 3.12 Special Duty Pay - When approved by the Fire Chief, employees shall be paid for overtime hours to attend a state/federally declared disaster or related training based on an approved work log or (similar document) and in accordance with the reimbursement guidelines of the sponsoring agency. A supervisor or other responsible authority must sign the document. Regular work hours (shift days), as defined in Section 3.2, shall be deducted from the total number of hours. For example: If the work log shows that an employee worked 72 hours in a seven day period, the employee's regular work hours (24-hour shift days) shall be deducted from the total number of hours. The remaining hours shall then be paid at the Overtime Rate. Travel time is considered part of the work time for a deployment. Any Vacation Days previously scheduled during a deployment shall be rescheduled during the same calendar year, if possible. At no time, however, shall a Vacation Day be rescheduled more than one year past the date of the deployment. Kelly Days are considered work reduction days and any hours worked on these days during a deployment shall be paid at the Overtime Rate. ARTICLE IV WAGES AND COMPENSATION 4.ISalary and Incentives - Annual wages paid to employees shall be set forth in Appendix B of this agreement. If, at any time during the term of this Agreement, the Employer's portion of State -shared revenue from the Local Government Distributive Fund (LGDF), which is the Employer's share of the State income tax, is reduced by the General Assembly by 10% or more, then the Village may reopen the Collective Bargaining Agreement to renegotiate the wage increases agreed to. This re - opener obligation also may be triggered in the event of a 10% reduction in the Employer's Sales Tax and/or Personal Property Replacement Tax. If wage-reopener negotiations are triggered by this Section, the parties also may negotiate as to other factors to help offset such losses revenue 10 Village Board Meeting - August 16, 2016 Page 185 of 403 enhancement and operational costs savings options. 4.2 Specialty Certifications - To be eligible for Top Grade level of wages firefighters must have completed the following certifications: • Five years of employment • Advanced Technician Firefighter • Fire Apparatus Engineer To be eligible for Top Grade level of wages, lieutenants must have completed the following: • Hazardous Materials Technician `A' (Replaced by Incident Safety Officer effective 7/1/2017) • Incident Safety Officer (Effective 7/1/2017) - Lieutenants with the Incident Safety Officer Certification or who have made a good faith effort to attain the certification will be considered to have fulfilled this component of the Top Grade eligibility requirements. • Fire Officer I, Company Officer or equivalent - Employees currently in Fire Officer "provisional" status shall be qualified for Fire Officer I certification after completing one (1) year of service as a Lieutenant or 100 24 hour shifts or 2400 hours of acting time as a Company Officer based upon department and training records or scheduling rosters. Firefighters who currently receive Top Grade pay for holding certifications for Firefighter III, Hazardous Materials Ops, and Fire Apparatus Engineer shall retain Top Grade level. 4.3 Longevity - This pay will be paid to full-time employees as a means of recognizing an employee's extended years of service. Longevity Pay will be paid annually on December 31 based on continuous years of full-time service, calculated from the employee's anniversary date of employment. Employees must complete the required years of service by December 31 of each year to be eligible for the December payment. In all cases, the employee must be currently employed with the Village as of December 31 of each year to be eligible for that year's Longevity Pay. There will be no prorating of an annual Longevity Pay for partial years completed. If an annual longevity is paid prior to December 31 and the employee is not employed as of December 31 the employee must repay the Village such annual longevity payment with the last payroll check issued. The parties understand that Longevity Pay is included in the definition of "salary" for pension purposes. Longevity payments shall be included as part of the first regular payroll of December annually. Longevity Pay shall be as follows: 11 Village Board Meeting - August 16, 2016 Page 186 of 403 Continuous Years of Service Annual Longevity Pay After 5 years $600.00 After 10 years $700.00 After 15 years $800.00 After 20 years $900.00 4.4 Holiday - The following holidays shall be recognized: New Year's Day President's Day Memorial Day 4th of July/Independence Day Labor Day Thanksgiving Day Christmas Eve Christmas Day In recognition of the above listed Holidays, each employee shall receive nineteen (19) hours of premium pay at their straight time hourly rate for each recognized holiday whether the employee works the holiday or not. To be eligible for such pay, the employee shall be on the active payroll on the day the recognized holiday is observed. 4.5 Pyramiding - Compensation shall not be paid (nor compensatory time taken) more than once for the same number of hours worked under any provisions of this Agreement, unless the Agreement expressly provides for payment. 4.6 Paramedic Preceptor - A program shall be established to provide a mentoring relationship between a paramedic student and a licensed and practicing firefighter/paramedic. The goal of the program is to provide the paramedic student with the necessary guidance to develop the knowledge and skills to meet the standards of the Fire Department as a paramedic. For each paramedic student the Department shall assign a primary and a secondary paramedic preceptor. These preceptors, and any necessary replacements, shall maintain a mentoring relationship from the time they are assigned a student through the student's completion of all State of Illinois paramedic licensing requirements. For each student the primary preceptor shall receive a lump sum of $200 when the student completes the internship portion of the Northwest Community Hospital paramedic student program. The secondary preceptor shall receive a lump sum of $50 at the same time. If more than one (1) employee functions as either primary or secondary preceptor, such employees shall share the lump sum on a pro -rata basis. Under no circumstances shall more than $300 be paid for preceptor 12 Village Board Meeting - August 16, 2016 Page 187 of 403 assignments for any one paramedic student. Qualifications for Preceptors Preceptors shall be paramedics in good standing with the Northwest Community Hospital EMS System, and shall have at least three (3) years of service with the Mount Prospect Fire Department. Requirements for Preceptors Each preceptor shall: 1) have completed the Northwest Community Hospital EMS preceptor orientation program; 2) be nominated by their assigned Lieutenant and Battalion Chief to participate in the program. 13 Village Board Meeting - August 16, 2016 Page 188 of 403 ARTICLE V MANAGEMENT RIGHTS - RULES AND REGULATIONS 5.1 Management Rights - The Village retains all traditional rights to manage and direct the affairs of the Village in all of its various aspects not given up by the terms of this agreement, and to manage and direct its employees, to make and implement decisions with respect to the operation and the management of its operations, in all respects as authorized under Constitution and laws of the State of Illinois. These rights and authority include, but are not limited to, the following: to determine the mission of the Village, to plan, direct, control and determine all the operations and services of the Village; to determine the Village's budget and budgetary priorities; to levy taxes; to supervise and direct the working forces; to establish the qualifications for employment, and to employ personnel; to schedule and assign work; to establish work and productivity standards and, from time to time, to change those standards; to assign overtime, to determine the methods, means, organization and number of personnel by which operations are conducted; to make, alter and enforce rules, regulations, orders and other policies which are promulgated under the Mount Prospect Personnel Rules, the Mount Prospect Fire Department Standard Operating Procedures Manual and Fire Department Rules and Regulations; to evaluate employees; to discipline employees, to change or eliminate existing methods equipment or facilities; provided however that the exercise of any of the above rights shall not be inconsistent or in conflict, with any of the specific terms or provisions of this agreement. 5.2 Rules and Regulations - a) Employees shall be provided with access to all existing written rules and regulations. b) It is understood that new or revised written rules, regulations, policies and procedures are established by the Village from time to time. The union shall be given written notice of any proposed additions or changes to existing written rules. When the proposed change relates to a subject that is mandatory subject of bargaining that is not expressly covered by an existing term of this agreement, the union shall be allowed a fourteen (14) day period to present its comments prior to the proposed rule becoming effective. If the union requests; within such fourteen (14) day period, the Village shall meet with the union to discuss its concerns or objections. In the event that such meeting(s) fail to resolve the union concerns or objections, 14 Village Board Meeting - August 16, 2016 Page 189 of 403 the Village may implement its proposed rule on an interim basis pending full negotiations for the successor contract. Such interim implementation shall be without prejudice to the union rights to decisional bargaining as to the rule and in the event an impasse is reached as to the rule any impartial arbitrator selected pursuant to the IPELRA Section 14 process shall treat the rule as a proposed rule not an existing rule. Normally any new or revised written rule, regulation, policy or procedures shall be posted no less than thirty (30) days before becoming effective or enforceable. 15 Village Board Meeting - August 16, 2016 Page 190 of 403 ARTICLE VI NO STRIKES - NO LOCKOUTS The Union, its officers and agents, and the employees covered by this Agreement, agree not to instigate, promote, engage in, or condone any strike, slowdown, concerted stoppage of work or any other intentional interruption of operations for any reason. Any or all employees who violate any of the provisions of this Article may be discharged or otherwise disciplined by the Village. The Village will not lock out any employees during the term of the Agreement as a result of a labor dispute. In addition, in the event of a violation of this Article, the Union agrees to inform its members of their obligation under this agreement and to direct them to return to work. ARTICLE VII GRIEVANCE PROCEDURE 16 Village Board Meeting - August 16, 2016 Page 191 of 403 7.1 Definition of Grievance - The parties agree it is desirable that any grievance, as herein defined, be settled fairly and promptly as it arises. A Grievance is defined as a dispute or difference between an employee and/or the Union and the Village with respect to the meaning or application of the terms of this Agreement. Accordingly, the parties agree that the procedures outlined in Section 7.3 of this Agreement shall be used exclusively for the resolution of all such Grievances. 7.2 Grievance Committee Representatives - The Union shall designate a committee which shall represent the employees covered hereunder with regard to all matters pertaining to the Grievance Procedure. These members shall hereafter be referred to as a Grievance Committee. 7.3 Grievance Procedure - When an employee believes they have experienced or become aware of a matter that may give rise to a Grievance they shall have the ability to work informally with the Village to resolve the matter. If during this period of informal resolution the matter is not resolved to the employee's satisfaction, they shall be required to present a formal Grievance to their immediate supervisor within the 14 day specified time period. All formal Grievances shall be documented on the Grievance Form (dated August 2012), located on the Village's employee intranet, and shall include a statement of summary relevant facts and a reference to the applicable provision(s) of this Agreement that were violated. All formal Grievances shall be filed no later than 14 calendar days from the date of the first occurrence of the matter giving rise to the Grievance or 14 calendar days from the date the grievant knew, or should have known, of the matter giving rise to the Grievance, but in all cases no later than 28 days from the date of the first occurrence of the matter giving rise to the Grievance. The following outlines the formal steps of the Grievance Procedure: Step l: Supervisor Step 1 shall be initiated when an employee presents their supervisor with a formal Grievance using the Grievance Form. The employee shall document this date on the Grievance Form as the "Notification Date" and the supervisor shall sign and date the document. Once notified, the supervisor shall have seven calendar days to schedule a meeting with the employee to discuss the Grievance and notify the Union of the meeting date. The employee shall document this date on the Grievance Form as "Meeting Date." At the meeting, the supervisor shall, at a minimum, present the employee with the following pertaining to their Grievance: 17 Village Board Meeting - August 16, 2016 Page 192 of 403 • Pertinent Village and/or Fire Department Policies and Standard Operating Guidelines, • Pertinent collective bargaining agreement sections, and • Supporting documentation (i.e. roster). After the meeting with their supervisor, the employee shall have seven calendar days to decide if they wish to appeal the Grievance to the Union Grievance Committee and proceed to Step 2. During this seven day time frame, the supervisor shall attempt to resolve the Grievance. The employee shall document the result of the meeting and any related comments on the Grievance Form before proceeding to Step 2. If the supervisor does not meet with the employee within seven calendar days of the Notification Date, or provide a response within seven calendar days of the Meeting Date, the employee shall notify the Union and the Grievance shall automatically proceed to Step 2. Step 2: Grievance Committee Step 2 shall be initiated when the employee presents the Union President or Vice -President with their Grievance Form for appeal to the Grievance Committee. The employee shall document this date on the Grievance Form as the "Notification Date." The Grievance Form shall be disseminated to the Grievance Committee members for consideration. It shall be the Grievance Committee's responsibility to determine if the Grievance has sufficient merit to be processed further. The Grievance Committee shall document their recommendation and any related comments on the Grievance Form and shall sign and date the document. If the Grievance Committee determines that the Grievance has sufficient merit to proceed, it shall be forwarded within 14 calendar days of the Step 2 Notification Date. Grievances initiated by a Firefighter shall proceed to Step 3. Grievances initiated by a Lieutenant shall proceed to Step 4. Step 3: Battalion Chief Step 3 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Battalion Chief. The Grievance Committee shall document this date on the Grievance Form as the "Notification Date" and the Battalion Chief shall sign and date the document. Once notified, the Battalion Chief shall have seven calendar days to schedule a meeting with the employee and/or a Grievance Committee representative to discuss the Grievance. The Grievance Committee shall document this date on the Grievance Form as "Meeting Date" and shall indicate whether a representative of the Committee shall be present. The Grievance Committee representative shall have the ability to present written statements at the meeting. During the meeting, the Battalion Chief shall present the employee and/or Grievance Committee representative with any additional supporting documentation pertaining to the Grievance. In Village Board Meeting - August 16, 2016 Page 193 of 403 After the meeting with the Battalion Chief, the Grievance Committee shall have seven calendar days to decide if they wish to appeal the Grievance to the Fire Chief and proceed to Step 4. During this seven day time frame, the Battalion Chief shall attempt to resolve the Grievance. The Grievance Committee shall document the result of the meeting and any related comments on the Grievance Form and shall sign and date the document before proceeding to Step 4. If the Battalion Chief does not meet with the employee and/or Grievance Committee representative within seven calendar days of the Notification Date, or provide a response within seven calendar days of the Meeting Date, the Grievance Committee shall notify the Union and the Grievance shall automatically proceed to Step 4. Step 4: Fire Chief Step 4 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Fire Chief. The Grievance Committee shall document this date on the Grievance Form as the "Notification Date" and the Fire Chief shall sign and date the document. Once notified, the Fire Chief may meet with the employee and Grievance Committee representative, but shall reply to the Grievance in writing within seven calendar days of the Notification Date. After receipt of the Fire Chief s written reply, the Grievance Committee shall have 14 calendar days to decide if they wish to appeal the Grievance to the Village Manager and proceed to Step 5. The Grievance Committee shall document the date the Fire Chief s written reply was received on the Grievance Form as the "Date Reply Received." The Grievance Committee shall also document whether or not the reply resolved the Grievance and any related comments and shall sign and date the document. Step 5: Village Manager Step 5 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Village Manager, or his designee. The Grievance Committee shall document this date on the Grievance Form as the "Notification Date" and the Village Manager, or his designee, shall sign and date the document. Once notified, the Village Manager, or his designee, shall investigate the facts and circumstances as he deems necessary and shall reply to the Grievance in writing within 21 calendar days of the Notification Date. After receipt of the Village Manager's written reply, the Grievance Committee shall have 15 business days to decide if they wish to submit the Grievance to arbitration and proceed to Step 6. The Grievance Committee shall document the date the Village Manager's written reply was received on the Grievance Form as the "Date Reply Received." The Grievance Committee shall also document whether or not the reply resolved the Grievance and any related comments and shall sign and date the document. Step 6: Arbitration 19 Village Board Meeting - August 16, 2016 Page 194 of 403 Step 6 shall be initiated when the Grievance Committee notifies the Village Manger, in writing, of their intention to submit the Grievance to arbitration. The Grievance Committee shall document this date on the Grievance Form as the "Notification Date" and the Village Manager, or his designee, shall sign and date the document. Once notification occurs, the Village and the Union shall have ten business days to agree upon an arbitrator. If the Village and the Union fail to agree upon an arbitrator, either or both parties shall request that the Federal Mediation and Conciliation Service (FMCS) submit a panel of seven arbitrators who are members of the National Academy of Arbitrators and are residents of Illinois, Indiana or Wisconsin. Both the Village and the Union shall then have the right to strike three names from the list. The parties, by a toss of a coin, shall determine which party shall first strike one name. The other party shall then strike one name and the process shall be repeated twice. The remaining named person shall be selected as the arbitrator, provided that either party, before striking any names, shall have the right to reject one panel of arbitrators. The Grievance Committee shall document the name of the selected arbitrator on the Grievance Form and shall sign and date the document. The parties shall notify the FMCS of the name of the selected arbitrator. The FMCS shall then notify the selected arbitrator and request the scheduling of a mutually agreeable date for the arbitration hearings. Upon conclusion of the arbitration hearings, the Grievance Committee shall document the arbitrator's ruling on the Grievance Form. Copies of the Grievance Form shall be distributed to the Village (Fire Administration) and the Union for record keeping purposes following every step of the Grievance Procedure. 7.4 Arbitrator's Authority - It is agreed that the authority of the Arbitrator is limited to the interpretation or application of the provisions of this Agreement respecting the Grievance in question, and he shall have no power or authority to render any decision contrary to or inconsistent with, or adding to or modifying or amending, any of the provisions of this Agreement. 7.5 Decision and Fee - The decision of the Arbitrator, within the limits herein prescribed, shall be final and binding on all parties to this Agreement. The fee and expenses of the Arbitrator and obtaining a panel from the FMCS shall be borne equally by the Village and the Union. No other joint expenses shall be incurred except by mutual agreement of the parties. 7.6 Time Limits - The parties subscribe to the principle of prompt resolution of Grievances and, therefore, they agree that the time limits set forth in Sections 7.3 and 7.6 must be complied with 20 Village Board Meeting - August 16, 2016 Page 195 of 403 for the Grievance to be considered, unless there is an agreement in writing extending any such limit. If the Village or its representatives do not reply within the time limits specified, the grievance shall be deemed to have been automatically appealed to the next step of the Grievance and Arbitration procedure unless the Union provides written notice to the Village that the grievance is withdrawn. 7.7 Union Rights - No grievance, except a Step 2 Grievance, may be discussed unless the Union is notified and afforded an opportunity to have a Grievance Committee Representative be present at any settlement conference. No settlement made shall be inconsistent with the terms of this Agreement between the Village and the Union and any settlement reached shall be without precedential value unless approved in writing by the Union and the Village. It is acknowledged that the Union has the right to exercise its discretion to refuse to process an employee's Grievance consistent with its duty of fair representation. 7.8 Standards for Processing Union Grievances - The parties j ointly acknowledge that the IPLRA (as it may be amended from time to time) establishes the following standards to the processing of grievances. Labor organizations recognized by a public employer as the exclusive representative or so designated as representing the interests of all of the employees in the unit in accordance with the provisions of this Act are responsible for representing the interest of all public employees in the unit. Nothing herein shall be construed to limit an exclusive representative's right to exercise its discretion to refuse to process grievances of employees which are unmeritorious. 21 Village Board Meeting - August 16, 2016 Page 196 of 403 ARTICLE VIII LEAVES OF ABSENCE 8.1 Vacation - (a) Policy - Employees accrue Vacation as set out in the accrual schedule below, based on the number of continuous years of service. Continuous years mean any period of employment uninterrupted by termination of employment or non -Family and Medical Leave Act leave of absence. An employee shall calculate his years of service as of the employment anniversary date. Anniversary dates are determined by the day of the month employees begin work. (b) Accrual - Vacation shall accrue on a bi-weekly pay period basis. Pay period accruals shall be credited as earned based on the accrual schedules and policies listed below, with the accrual rate being calculated on the number of continuous years of service attained by the employee. The accrual rate shall automatically increase from one step to the next on January 1 provided the employee is on the Village's active payroll as of January 1 of that year and the employee's accrual rate is due to increase in that calendar year. Probationary Firefighters - Firefighters who have satisfactorily completed six (6) continuous months of service, but less than one (1) year of continuous service shall receive Vacation during their calendar year of hire as follows: Date of Hire Vacation Days January 1 to February 28/29 5 March 1 to April 30 4 May 1 to June 30 3 Probationary Firefighters employed after June 30 shall receive no vacation time in the calendar year of hire, however, those who have satisfactorily completed six (6) months of service shall receive, in addition to their regular annual Vacation earnings, a lump sum of Vacation shall be added to the accumulated vacation time for use in the new calendar year according to the following schedule: 22 Village Board Meeting - August 16, 2016 Page 197 of 403 Date of Hire July 1 to July 31 August 1 to August 31 September 1 to September 30 October 1 to October 31 November 1 to November 30 December 1 to December 31 Vacation DUs 3 2 2 1 1 0 Thereafter, Vacation time shall be accrued in the same manner as all other Firefighters. Firefighters - The Vacation accrual schedule for Firefighters on twenty-four (24) hour shift shall be as follows Level of Service Accrual Vacation -Days Off Attained any time Rate in Hours In During Calendar Year Per Bi -Weekly Pay Period Hours Days Less than 1 Year 0 (See Probationary) 02 + Years 4.62 120 5 06 + Years 5.54 144 6 08 + Years 6.47 168 7 10 + Years 7.38 196 8 12 + Years 8.31 216 9 14 + Years 9.24 240 10 20+ Years 10.15 264 11 (c) Use and Accrual - Employees shall not be allowed to use Vacation time which has not yet accrued without written approval of the Fire Chief or Village Manager of vacation days assigned to the level of service depicted in the Table above. (d) Upon Termination —Employees terminating employment shall be eligible for payout of accrued vacation which may be accumulated but unused at the time of termination. If at the time of termination the employee has utilized vacation time prior the actual accrual of vacation time, the employee shall have sick leave hours deducted from the employee's total accumulation equal to the amount of vacation hours the employee previously utilized. (e) Selection — Selection of Kelly and Vacation time shall be consistent with Vacation and Kelly Day usage SOG 1101, issued May 1, 2013. It shall be the responsibility of 23 Village Board Meeting - August 16, 2016 Page 198 of 403 all Battalion Chiefs to see that the process is completed correctly and equitably. Employees shall be allowed to select their accrued vacation allotments from up to four (4) slots which shall be made available each duty day of their shift provided that the slot has not been scheduled off as a Kelly Day. Kelly Day and Vacation selection are due in the Fire Chief's office on or by December 1st of the current year. 8.2 Union Business - The use of paid work time and department equipment for union business shall be subject to regulation by the Fire Chief. The Fire Chief shall have the authority to deny requests which are not consistent with existing regulations and practices or which in his judgment adversely affect departmental operations or interests. 8.3 Personal Days - Employees accrue forty-eight (48) hours of Personal Time usage annually. Usage of personal days shall be in accordance with S.O.G. 1102 dated 5/16 (Attached as Appendix K). Employees cannot use personal time in less than one (1) hour increments. Any unused personal days available at the end of the calendar year shall be converted to sick leave hours. There shall be no carry over of personal day hours from one calendar year to the next. Employees must utilize personal days for absence due to illness of immediate family member. Once personal days are exhausted, employee may utilize sick leave for illness of immediate family member. 8.4 Sick Leave - Policy, Accrual, Reimbursement, and Guidelines - (a) Policy - It is the responsibility of the employee to notify the Battalion Chief before 0630 prior to the beginning of the employee's shift in order to receive compensation while absent on Sick Leave unless exigent circumstances prevent such notice, in which event the employee shall provide the earliest notice feasible. An employee absent for two (2) consecutive duty days or more shall present the Fire Chief with a medical certificate from his attending physician which gives the reason for the absence and the physician's recommendation that the employee may return to work. Unexcused absences without verifiable cause may be subject to disciplinary action. (b) Accrual - Effective January 1, 2008 and continuing annually thereafter, employees shall earn sick leave at a rate of twelve (12) hours per month, or 144 hours per year/6 24 Village Board Meeting - August 16, 2016 Page 199 of 403 shifts per year. Employees must accumulate Sick Leave up to a base number of hours of seven hundred twenty (720) hours or thirty (30) days before consideration of additional sick leave hours is available. The employee may, at his option, continue to accumulate up to a maximum of one thousand one hundred fifty-two (1,152) or forty- eight (48) days. Any unused personal hours available on December 31 will automatically be converted to sick leave hours and be added to the employee's total accumulated sick leave total effective January 1 of the new calendar year. (c) Reimbursement - Once an employee reaches the base number of hours of accumulated Sick Leave seven hundred twenty (720) hours, the employee has the option of receiving a cash payment equal to fifty percent (50%) of the accumulated Sick Leave above the base number of hours. If the employee does not choose to cash in any sick leave hours above 720 hours the employee shall not receive any cash. The value of the sick leave at the time of cash out shall be based on the number of hours cashed in and the hourly rate at the time the cash out is processed. Employees shall be notified between December 31 and January 15 in writing from the Finance Department summarizing the total number of accumulated Sick Leave hours, including any personal hours that may have been converted from the previous year. The employee must affirmatively indicate whether they wish to cash out any Sick Leave hours. If the employee wishes to receive cash payment, he must designate the number of hours he wishes to be paid for. This number shall then be reduced from the total available Sick Leave hours, and the cash payment shall be calculated on fifty percent (50%) of the hours the employee designates for payment. If the employee does not choose to cash in any sick leave hours above 720 hours the employee shall not receive any cash. Once an employee accumulates Sick Leave above the maximum number of hours (1152), the Village will automatically cash out an amount equivalent to an annual cash payment equal to fifty percent (50%) of the number of hours over the maximum to the employee annually. (d) Guidelines - Sick Leave will be allowed only in case of medical necessity or actual sickness of the employee, or his immediate family member once Personal Time has 25 Village Board Meeting - August 16, 2016 Page 200 of 403 been exhausted. Under no circumstance may Sick Leave be used for any other purpose except illness or injury. Any violation may result in disciplinary action. Officers must exercise professional discretion regarding the nature of the employee's illness or injury and the distribution of this information. The employee is required to provided accurate information concerning the type of illness or injury, and the expected duration of absence. 8.5 Duty Iniury, Illness, Disability (Workers Compensation) Leave - Any Firefighter injured on the job shall be covered under the applicable state regulations that provide for the employee's rights under worker's compensation act (820 ILCS 350). Employees who are injured on the job shall continue to receive their regular salary for up to one (1) year, without charge to their regular benefits and accrued leave as required by Public Employee Disability Act (5 ILCS 345/1). Employees shall sign and deliver any Workers' Compensation or similar payment to the Village while receiving the salary continuation benefits applicable. 8.6 Family and Medical Leave - The Village will comply with the Family Medical Leave Act (FMLA) as described in the Employee Village Handbook Family and Medical Leave Policy, effective August 5, 1993 (revised February 2008). 8.7 Education Leave - Employees upon written request to the Fire Chief may be granted, a leave of absence without pay, not to exceed 40 duty days in one (1) year for educational purposes. If leave granted under the Section is for education which is related to fire service, seniority shall accumulate during said leave; however, no other paid time off benefits shall continue including accumulation of paid time off hours during this unpaid period. Leave under this Section may be extended upon mutual agreement of the Village and the employee. The Village has the right to require a transcript to prove that the employee satisfied the Education Leave requirement. 8.8 Vacation Pay on Separation and Return - (a) On Separation - Upon separation from employment, employees shall receive Vacation pay at their latest hourly rate of pay for all accumulated but unused Vacation shift days. If at the time of separation from employment the employee has previously utilized vacation time that has not yet accumulated the employee shall have sick leave hours deducted from their total accumulation in an amount equal to 26 Village Board Meeting - August 16, 2016 Page 201 of 403 the number of vacation hours the employee has utilized, but not yet accumulated. In the event that the employee does not have enough sick leave hours to cover the previously utilized vacation days, they shall have their final payroll check reduced by the value of the vacation hours previously utilized, but not yet accumulated. (b) Upon Return To Duty From Duty Injury, Illness, or Disability Leave - Employees who return to duty after a duty injury, illness, or Disability Leave shall receive the number of vacation hours credited to their total accumulated vacation hours that would normally have been accumulated during the period of absence. The use and scheduling of such accumulated Vacation time will be selected and rescheduled only on "available" days as specified in Section 8.1. If such days are not available, they shall be carried over to the next calendar year and shall be selected first from the days available in January and February. 8.9 Accrual of Benefits and Compensation While on Leave - During all periods of Vacation, Workers Compensation Leave (duty injury, illness or disability), Sick Leave and periods of paid leave of thirty (30) days or less, employees shall continue to accrue seniority and all employee benefits. During all periods of paid leave employees shall receive all scheduled salary and pay step increases. 8.10 Witness Leave - Any employee required by subpoena to attend an attorney interview, give a deposition or to testify with respect to a lawsuit in which the Village is party or which arises out of the employee's employment by the Village, upon notification to the Fire Chief, shall be excused from work at a time approved by the Fire Chief without loss of pay for the period of time the employee is required to be away from work. If such activity is required outside the employee's regularly scheduled work hours, the employee shall be compensated at the overtime rate for actual hours required. The employee shall turn in any fees other than travel expenses received to the Village. This provision shall not apply to any situation which the employee testifies or otherwise takes a position adverse to the interests of the Village. 8.11 Military Leave - The Village shall provide Military Leave in accordance with all applicable Federal and State laws as cited herein including the Illinois Serviceman's Employment Tenure Act and the Illinois Military Leave of Absence Act, 330 ILCS 60/4. 27 Village Board Meeting - August 16, 2016 Page 202 of 403 Additional conditions regarding Military Leave are as follows: • The employee shall submit a copy of his/her military orders to the Chief, via the chain -of -command, prior to his/her departure for any military leaves that will require an absence from work longer than one duty day. • The employee may be required to provide a letter from his/her Commanding Officer describing the reason for any additional training (not including the monthly weekend duty and/or the two week active duty period). • Subsequent to any limitations provided under applicable Federal or State law, employees shall be required to ensure that his/her EMT -B and/or EMT -P status remains current subject to state waivers for certification. • As soon as possible following any mandatory reservist training, the employee shall provide the Fire Department administration with documentation as proof of their having attended the training. Twenty-four (24) hour shift personnel shall refer to the Village's employee handbook (Section VI (e) - General Leave Policy) for general guidelines explaining the use of Military Leave so long as such provisions are with consistent with the terms of this section. 8.12 Jury Duty -An employee who is required to serve on a jury scheduled at a time that would cause the employee to lose regular pay shall be granted leave with pay for such time lost to participate in such a jury. The leave time necessary to participate in a jury shall not be charged to any accumulated paid time off hours. Employees must provide a copy of the jury summons to the Fire Chief or his designee as soon as possible so that the necessary shift scheduling may be altered. Employees may retain pay from the court for jury duty in addition to their leave. Specific jury procedures are outlined in SOG 1107, issued 2/14R. 8.13 Bereavement Leave - In the event of a death in the immediate family of an employee, the employee will be granted one (1) duty day of leave with pay. For this purpose, immediate family consists of the employee's spouse, children, mother, father, sister, brother, grandchild, grandparent and the spouse's immediate family as well as the "step" equivalents thereof. As a condition to granting of any such leave, the employee may be required to submit satisfactory proof of death Village Board Meeting - August 16, 2016 Page 203 of 403 and/or proof of the relationship of the deceased to the employee. If the employee desires to take additional time off due to a bereavement, the employee shall utilize personal time. 29 Village Board Meeting - August 16, 2016 Page 204 of 403 ARTICLE IX SENIORITY 9.1 Definition - For the purposes of the Agreement, seniority shall be defined as an employee's length of continuous full-time service with the Village as a sworn and commissioned firefighter since his/her last day of hire. Except where specifically noted in this Agreement, seniority amongst Lieutenants shall derive from their date of promotion. Seniority shall accumulate during all authorized leaves. Seniority shall not accumulate from the first day of any authorized unpaid leaves of absence six continuing months. If more than one person is hired on the same day, seniority preference will be established by final eligibility as posted on the official eligibility list by the Village of Mount Prospect Board of Fire and Police Commission. 9.2 Probationary Period — All new employees shall serve a probationary period of twelve (12) months of creditable service from his date of hire as a full-time employee in a position covered by this agreement. Time absent from duty that is not credited for seniority purposes shall not apply toward satisfaction of the probationary period, nor shall any absence from active duty of more than two (2) consecutive scheduled duty shifts apply toward satisfaction of the probationary period. In such event, the employee's probationary period may be extended for the number of duty shifts necessary to make up for any service not credited toward the twelve (12) month probationary period. During an employee's probationary period, the employee may be terminated without cause at the sole discretion of the Village. Such probationary employee shall have no recourse to the grievance procedure or to the Board of Police and Fire Commissioners to contest such termination. Probationary employees shall be required to obtain all certifications which are established as mandatory conditions of employment prior to completing their probation. In the event that an employee who is required to be a certified paramedic has not obtained such certification within the probationary period, the employee's probationary period may be extended for a period sufficient to accommodate the additional time required to obtain such certification, but the employee may not be terminated without cause as to any matter other than failure to obtain the mandatory paramedic certification and properly perform the duties covered by certification within such extended period. Should the Chief determine that a new employee has not met the requirements of satisfactorily completing the probationary period as set forth above, but wishes to consider extending the 30 Village Board Meeting - August 16, 2016 Page 205 of 403 probationary period, then for reasons other than not obtaining a paramedic certification, the employee's probationary period may be extended subject to the following conditions: 1. The union agrees to the extension. 2. A four member Apprenticeship Committee shall be established to review and monitor an employee's performance during his extended probationary period. Two members shall be bargaining unit employees nominated by the Union President, to be approved by the Chief, who are on the employee's same shift, with one being a Lieutenant and one being a Firefighter; and the other two consisting of the Deputy Chief and Battalion Chief assigned to the employee's shift, as that may change from time to time. 3. The extended probationary period for newly hired employees under this Section shall not be more than one (1) year, but in no event more than twenty-four (24) months from the date of hire. Before the completion of this extended twelve (12) month probationary period, a probationary employee may only successfully complete the extended probation if three of the four Committee members so agree. The Fire Chief shall have sole discretion to terminate a probationary employee prior to the completion of the employee's twelve (12) months of probationary employment. There shall be no seniority among probationary employees, except for purposes of layoff, overtime distribution and vacation scheduling. Upon successful completion of the probationary period, an employee shall acquire seniority which shall be retroactive to the date of hire in a position covered by this agreement. 9.3 Certificate of Appointment - In compliance with the requirements of the Municipal Code, 65 IL,CS 10-2.1-4, all employees who are members of the bargaining unit shall be issued Certificates of Appointment by the Mount Prospect Fire and Police Commission. Such Certificates shall be issued no later than 30 days after the completion of the probationary period. For employees who have been appointed prior to the effective date of this contract, Certificates of Appointment shall be issued no later than 30 days after the execution of this agreement. 9.4 Layoff and Recall - Employees rights in relation to any layoff and their rights to recall from layoff shall be provided under the provisions of 65 ILCS 5110 2.1-18. 31 Village Board Meeting - August 16, 2016 Page 206 of 403 ARTICLE X HEALTH AND WELFARE 10.1 Medical Exams - As a condition of continued employment, employees will be required to undergo periodic medical examinations. Any alcohol and drug screening shall be in accordance with Article 11.4 of the current contract. Medical exams will be scheduled according to NFPA 1582, Standard on Medical Requirements for Firefighters. The goal of the Department is to comply with NFPA 1582 as fiscally as possible. The medical facility will be chosen by the fire department and all members will be required to utilize the contracted medical facility. The fire department will pay for all tests associated with the exam. If an individual needs to use their own physician for their medical exam, they must provide in writing the reason for their request for Fire Chief approval. Following the medical exam, the fire department will receive a cover letter stating whether the individual is physically fit and medically able to perform the duties of a firefighter. The complete medical report will be given directly to the individual and a sealed copy will be kept in a secure file at headquarters for emergency access. All medical examination appointments will be scheduled on the employee's regular scheduled shift day. 10.2 Group Health and Medical Insurance - Employees may participate in the available health and medical insurance plans offered by the Village. A Prescription Drug Card shall be included in the group health care benefit program. New employees and their dependents may enroll within thirty-one (3 1) days of employment according to applicable insurability regulations. Employees and their dependents have an opportunity to enroll or change plans during open enrollment, which shall be announced thirty (30) days in advance of the actual open enrollment period. Employee contributions shall be made through payroll deductions and be automatically deducted on a pre-tax basis. Employee rates of contribution toward the cost of such insurance are set forth in Appendix "G" attached hereto and made a part hereof. Further explanation of the plan, eligibility, benefit descriptions, exclusions and employee rights are contained in the Medical Benefit Plan booklet dated July 1, 2011. Village will offer an optional insurance incentive program to bargaining unit members who opt out of the Village's group health insurance plan. To participate in the program, an employee must provide proof of alternative insurance coverage (e.g. through a spouse's health insurance plan). 32 Village Board Meeting - August 16, 2016 Page 207 of 403 Employees participating in the program will receive an annual monetary incentive of $1000 per year, payable quarterly as part of a regular payroll check. Should an employee have a major life event (death effecting coverage, employment termination effecting coverage, marriage/divorce effecting coverage, reaching maximum benefit of coverage) in which they would no longer be covered by an alternate health insurance plan, the employee could return to the Village health insurance plan in effect at the time of the return request subject to remaining plan details and eligibility requirements. In the event of a return request the employee will be responsible for re- payment of any quarterly opt out payment previously paid in the quarter for which a return request is made. 10.3 Group Health and Medical Insurance: Surviving Dependents - The Village shall comply with the applicable state regulations as defined under 820 ILCS 315/1. For purposes of this provision the term "dependent" shall be defined as (1) your lawful spouse, (2) your unmarried child less than 19 years of age, and/or (3) your unmarried child 19 but less than 23 years of age who is a student dependent. 10.4 Life Insurance - Life insurance coverage and Accidental Death and Dismemberment (A.D. & D.) insurance coverage shall each be provided to all employees by the Village. Life insurance coverage shall be equal to $50,000 term life insurance. In the event of an employee's death, the full amount of insurance will be paid to the employee's beneficiary according to the provisions of the policy. The Village will endeavor to make available for purchase additional life insurance; however, the Village does not guarantee such additional insurance is available and if available must be purchased in compliance with any applicable IRS regulation. 10.5 Dental Insurance - The Village shall continue to offer optional enrollment in the dental plan provided the required minimum number of employees contribute as defined by the vendor. Employees shall elect to participate annually and within thirty-one (31) days of hire for new employees. 10.6 IRC 125/Flex-Comp Program - The Village shall maintain a Flexible Compensation Plan whereby employees will be able to defer pre-tax earnings into individual spending accounts to be used for un -reimbursed medical expenses, dependent care costs up to a specified limit, and additional life insurance (provided such is applicable under IRS regulations). Employees shall elect 33 Village Board Meeting - August 16, 2016 Page 208 of 403 to participate in the program annually and within thirty-one (3 1) days of hire for new employees. 10.7 Employee Assistance Program - The Village provides short-term, voluntary, confidential counseling for full-time employees and their dependents. Counselors can be reached 24 hours a day. Human Services Department Counselors are also available for employees and dependents. 10.8 Deferred Compensation Programs - Employees may voluntarily join a deferred compensation pension program to supplement amounts received as their pension at retirement. Deferred Compensation Program plans allow any full-time or permanent part-time employee an opportunity to defer tax sheltered dollars into their programs. Employee elected contributions to this program shall be made through payroll deduction. Specific information can be obtained from the Finance Department. 10.9 Credit Union - Any employee may join a Village recognized Credit Union. Employee elected contributions to the credit union shall be made through payroll deduction. Details on j oining a credit union can be obtained from the credit union directly or by contacting the Finance Department. 10.10 Post Employment Savings Account Upon retirement, any payments otherwise due to eligible employees for unused accumulated sick leave in accordance with Article 14.1.d. shall be paid to the employee's Post Employment Savings Account (PESA) as described in the participation agreement. Contributions to the PESA shall be made to a trust to be established in accordance with Section 501(c)(9) of the Internal Revenue Code. The Village shall contribute such deductions to the plan administrator of the PESA in accordance with the requisite Employer Participation Agreement. Employees shall be responsible for PESA administrative fees. The Union agrees to indemnify and hold the Village harmless against claims by employees arising out of the Village's making and contributing the deductions specified in this Article, and any claims or liability with respect to the tax treatment of such amounts, provided that such deductions are made in accordance with this Article and paid to the plan administrator in accordance with the Employee Participation Agreement established under this Article. Any sick leave conversion funds paid at the time of retirement shall be 34 Village Board Meeting - August 16, 2016 Page 209 of 403 paid into an employee's Post Employment Savings Account for the purposes of payment of health insurance premiums and other eligible expenses under the plan. ARTICLE XI GENERAL PROVISIONS 11.1 Trade Days - Employees may Trade duty shifts in accordance with procedures in this section. The Trade policy is intended for only shift personnel that work on 24 hour shifts. All trade days are considered with the recommendation of the Company Officer and may be subject to the final approval of the Fire Chief. Trade days will be in conformance with all department procedures, FLSA rules and this section. Trade days are designed to allow shift employees time off when other means are unavailable. These may be suspended or removed if an employee violates departmental procedures. Proper staffing at each station and scheduled events will be considered before granting a trade day. The program will follow these guidelines: • To ensure the continuity and smooth operation of the shift all trades should be available for approval prior to 0630 of the first day of the trade. • If, due to unanticipated circumstances, the request cannot be submitted prior to 0630 the Shift Commander will approve the trade as long as a qualified employee is available to work the day. These trade requests will be subject to review by the Deputy Chief and any abuse of the Trade Day policy will be subject to disciplinary action. • Trade days that cause a hire back or any member to be paid acting officer pay will be denied or canceled. • The Employee who is requesting the trade day may only trade shifts with an employee of the same rank and job description, and who is capable of doing the same job requirements. Trades of time off days within the 28 day cycle should be approved between ranks and job descriptions, providing they do not cause potential hirebacks or acting pay. Trades of vacation days across the 28 day cycles should also not create a problem, but this must be within original vacation pick parameters and at the discretion of the Battalion Chief. If the trade has the potential of a hireback or acting pay, the Battalion Chief has the authority to deny the trade. 35 Village Board Meeting - August 16, 2016 Page 210 of 403 • The clerical responsibility of the "Trade Day Agreement" shall be that of the trade day requester. The requester shall be sure the request is completed and is properly logged in the paperless system by a Battalion Chief or Acting Battalion Chief, before the day of the trade. In the event the paperless system is down, Appendix E shall be utilized. • The employee who is provided relief on the day of the trade has the responsibility to ensure that whom he/she traded with will show up. If for any reason the fill-in does not complete his/her requirements, the employee assigned to that shift shall be docked that pay for being absent. • All trade days between two members shall be completed within the same Mount Prospect Fire Department shift calendar year unless the trade is initiated within the last three months of the calendar year (Oct 1 -Dec 31, if so the trade may be paid back within the first three months Jan 1 -Mar 31 of the new calendar year). Any change to the original "Trade Day Agreement" shall take the form of a memo and follow the proper chain of command. • No three way trade days shall be allowed. • The Mount Prospect Fire Department shall not bear the responsibility for any trade days that are not honored, such as, due to an injury where a firefighter cannot complete his part of the trade day agreement. 11.2 Joint Safety Committee - There shall be a six (6) member Joint Safety Committee under the direction of the Fire Chief. Three (3) members shall be selected by the Union and the remaining three (3) by the Fire Chief, one Battalion Chief and two Lieutenants. The Committee shall meet from time to time and: (a) Review and to the extent possible resolve employee safety complaints. (b) Make recommendations to the Fire Chief and the Village concerning safety conditions, facilities, apparatus, protective equipment, protective clothing, procedures, safety rules, accident prevention and other safety matters. 11.3 Indemnification of Employees - The Village agrees it will indemnify and hold harmless, and will provide necessary legal representation for an employee covered by this Agreement as required by applicable state law. As a condition to receiving such indemnification and 36 Village Board Meeting - August 16, 2016 Page 211 of 403 representation, the employee shall fully cooperate with the Village and its representatives during the course of the investigation, administration, or litigation of any such claim or cause of action covered by this provision. 11.4 Drugs and Alcohol, Employee Confidentiality, Chronic Communicable Diseases - The agreements of the Village and the Union relative to Drugs and Alcohol, Employee Confidentiality, Chronic Communicable Diseases are set forth respectively in Appendix "C", attached hereto and made a part hereof 11.5 Living Conditions - (a) Employees shall be allowed reasonable time where necessary to shop for food and kitchen supplies during their tour of duty, with the understanding that the Fire Department vehicle shall remain in service during such time. (b) When available, Employees shall be provided with a free parking space for their own vehicle. Employees shall be allowed privileges for routine upkeep and maintenance on their own vehicle in accordance with department rules. (c) All Call shall be in operation between the hours of 07:00 and 19:00, except when department needs are involved. (d) Household and cleaning supplies will be provided by the Village for station cleaning purposes. 11.6 Bulletin Boards - The Village agrees to furnish suitable space for bulletin boards in convenient places in each station to be used only by the Union. The Union shall limit its posting of notices and bulletins to such bulletin boards. The Union shall not use such board for posting abusive or inflammatory or partisan political material. 11.7 Smoking - Employees shall comply with the terms of [S.O.G.1002, 12/2013R, Use of Tobacco dated January 1, 2008]. 11.8 Physical Fitness Program - In order to maintain and improve efficiency in the Fire Department, to protect the public and to reduce insurance costs and risks, the Village and Union have partnered together to participate in the International Association of Fire Chiefs and International Association of Fire Fighters Joint Wellness/Fitness Initiative. While employees may 37 Village Board Meeting - August 16, 2016 Page 212 of 403 be required to participate in any such program, no employee will be disciplined for failure to meet each and every goal that may be established as long as the employee makes a good faith effort to meet any such goals and any failure to physically perform does not demonstrate a substantial risk exists that the employee cannot perform the essential duties of his/her job at an acceptable level. Evaluations shall be administrated annually. The Village shall establish a joint physical fitness committee which shall have the responsibility to evaluate the Wellness/Fitness Initiative and make recommendations toward the obj ective of advancing the goals and the objectives of the program and improving the commitment of the employees to such goals. The committee shall consist of four members, two of whom shall be appointed by the Fire Chief and two of whom shall be appointed by the Union President. The committee shall meet quarterly and shall issue a report to the Fire Chief and Union President as to the recommendations no later than 30 days prior to the date of the next scheduled evaluation. The Fire Chief shall give fair consideration to the recommendations of the committee. 11.9 Secondary Employment - The parties agree that the jobs held by the employees covered by this Agreement are their primary jobs. Employees shall be required to submit the form attached hereto as Appendix "I" with the Fire Chief describing outside employment (including self- employment) and addresses and telephone numbers where they can be contacted if necessary. Employees may not hold outside jobs, including self-employment, which will result in a conflict of interest or impair their ability to perform their Fire Department duties. Employees who suffer an occupational injury or disability compensable under the Worker's Compensation Act as a direct result of other employment or outside business interests shall not be eligible for worker's compensation benefits from the Village. An employee's filing for a claim for worker's compensation benefit from the Village for an injury or disability that is the direct result of other employment or an outside business will result in discipline, up to and including discharge. An employee who suffers an injury or disability that is a direct result of other employment or an outside business shall have the obligation to file a claim for such workers' compensation benefits as may be available to him from his other employment or outside business. Upon receiving workers' compensation benefits awarded to him pursuant to such claim, he shall reimburse the Village for sick leave while absent due to his compensable injury or disability, provided that such Village Board Meeting - August 16, 2016 Page 213 of 403 reimbursement shall not exceed the amount of absence -from -work benefits received pursuant to his workers' compensation claim. 11.10 Subcontracting - (a) The Employer reserves the right to subcontract subject to requirements of applicable law, rule, or regulation. In the event that the Village desires during the term of the Agreement to subcontract any work currently performed by firefighters and firefighter/paramedics relating to fire suppression, or emergency medical services, the Village shall notify the Union of its proposal in writing. Upon request from the Union, the Village shall meet and negotiate in good faith with the Union as to its proposal before taking any action to implement its proposal in accordance with its duty to bargain as required under law and Article XIX of the Agreement. (b) The parties agree that 65 IL,CS 10-2.1-4, 6.3 (the "Act"), which governs the circumstances relating to the appointment of certificated firefighters and the use of substitutes became applicable to the Village on 6/l/2008 and 8/4/2011, respectively and includes the following statement: "...a person who has not qualified for regular appointment under the provisions of this [Act] shall not be used as a temporary or permanent substitute for classified members of a municipality's fire department or for regular appointment as a classified member of a municipality's fire department unless mutually agreed to by the employee's certified bargaining agent." The parties further acknowledge that the Act may have an impact on the Employer's ability to subcontract bargaining unit work. As of the effective date of this Collective Bargaining Agreement, the parties do not agree as to the scope and impact of the Act as it relates to the Employer's desire to subcontract bargaining unit work in accordance with paragraph (a) above. In order to have the Collective Bargaining Agreement move forward without delay, the parties agree that each side reserves its rights and may continue to assert, without prejudice, its view of how the Act impacts any proposal to subcontract bargaining unit work in accordance with paragraph (a) above. The subcontracting language set forth above shall not be construed as a waiver by the Union of its rights under the Act nor shall it be construed in any manner as a "permissive agreement" between the Union and Village authorized by the Act. 39 Village Board Meeting - August 16, 2016 Page 214 of 403 11.11 Station/Shift Change -The department's established practice is for the Fire Chief to make station and shift assignments every three years, or as agreed upon by management and the Union. Employees shall have the opportunity to express their preferences as to their shift and station assignments. Members shall have a minimum of 30 days prior to the date the shift picks occur to submit requests. The department shall first consider shift assignments. Assignments shall be granted by seniority, and for Lieutenants by seniority in rank, as often as possible. After shift assignments have been determined, the Fire Chief shall notify employees and allow them to express their preferences as to station assignments. Prior to initiating any station assignments, the Fire management shall endeavor to grant the employee's first station assignment preference. However, the parties acknowledge and recognize that other factors shall be considered in making station and shift assignments. Such factors include but shall not be limited to, the following: a) Legitimate operational concerns of management including the need for employees to work in different stations as a vehicle for professional growth. b) The employee's training and certification. c) Realization of established goals and objectives of the department. d) The seniority of the employee. e) The value of maintaining cohesive work teams. The parties further acknowledge that station and shift transfer shall not be made solely for punitive reasons. ARTICLE XII UNIFORMS, PROTECTIVE CLOTHING AND EQUIPMENT 12.1 Uniforms - Initial issue and new issue of protective clothing and equipment shall be furnished to employees at Village's expense. Uniforms shall be worn in accordance with SOG 5101- 09/15R. All protective clothing and equipment damaged, stolen, worn out or lost while in the .N Village Board Meeting - August 16, 2016 Page 215 of 403 performance of duties shall be replaced at Village expense, as necessary. Initial issue and daily work clothes shall be furnished to employees at Village expense. The Village shall issue the initial dress uniform for new employees at the time of appointment. The Village shall provide each Firefighter and Lieutenant an annual uniform allowance of $600 to be used for clothing orders coordinated through the Village. Checks for 2016 shall be issued no later than thirty (30) days after ratification of the contract by the Village. Thereafter checks shall be issued annually by February 1st. All uniform funds shall be used only for items on the employee's clothing order form. A standard washing machine and dryer shall be maintained at each Station to allow employees to maintain their work uniforms. Twenty-four (24) hour shift personnel shall be issued initially and required to maintain a minimum daily work uniform inventory at all times consisting of the following: 1. 3 long sleeve work shirts 2. 3 short sleeve work shirts 3. 2 uniform badges 4. 3 pairs of work pants 5. 1 belt (black) 6. 4 regular tee shirts 7. 1 job shirt 8. 1 pair work boots/shoes 9. 3 pairs black or white socks 10. 1 baseball hat or watch cap 11. 1 jacket (waist length, multi-purpose) 12. Dress Shirt (white long sleeve) 13. Dress Blouse (with uniform badge, metal name tag with last name only and metal collar insignia) 14. Dress Pants 15. Dress Hat (with approved band and badge) 16. Black Tie 17. Oxford Shoes (black) 18. Garrison Belt (black) 19. Dress Gloves (black) 20. Dress Socks 21. Top Coat 22. Workout socks 23. Tee shirt or sweatshirt 24. Wind pants 41 Village Board Meeting - August 16, 2016 Page 216 of 403 25. Gym shorts 12.2 Protective Clothing - All employees shall wear protective clothing and use equipment appropriate for the hazards to which they are exposed. All employees shall properly maintain the protective clothing and equipment that has been assigned to them and carried on the apparatus to which he has been assigned. A protective clothing washer shall be maintained at Fire Station 13 to assist employees in maintaining their turnout coat and pants. Each member assigned to fight structure fires shall be issued protective clothing and equipment that complies with all applicable NFPA standards and local requirements at the time of purchase. These items shall include: • Helmet • Boots • Firefighting gloves • Coat • Pants with suspenders • SCBA face piece (including prescription lenses if needed) • Hood • Non -firefighting gloves • Safety goggles • Earplugs • Safety vest No alterations shall be made to protective clothing without the approval of the Fire Chief. Each employee operating within a perimeter designated as hazardous by the incident safety officer/shift commander shall wear his full protective clothing in the prescribed manner. The incident safety officer/shift commander shall determine when and if it is safe to remove some or all of the clothing. Each member assigned to work in hazardous environments shall be issued a pair of non - firefighting gloves. These Kevlar gloves offer good dexterity and protection from cuts but offer no thermal protection. They do not comply with NFPA 1973 and shall not be used during firefighting operations. In extreme cold conditions, an employee may provide his own gloves for warmth. These gloves may only be worn for warmth and must not be worn during emergency incidents or drills. 42 Village Board Meeting - August 16, 2016 Page 217 of 403 ARTICLE XIII DISCIPLINE AND DISCHARGE, INVESTIGATIONS 13.1 Discipline - The Employer may institute disciplinary action against any employee consisting of the following penalties: Oral Reprimand Written Reprimand Suspension Discharge It is understood that, (a) oral and written reprimands are not subject to the grievance arbitration provisions of this contract; (b) the employer's institution of suspension or discharge is authorized by 65 ILCS 5/10 2.1-17. 13.2 Investigations - The employer shall comply with the requirements of the Fireman's Disciplinary Act 50 ILCS 745 and requirements of the Illinois Public Labor Relations Act regarding union representation rights during investigations of alleged misconduct. Inadvertent errors by employer with regard to this commitment shall not operate to relieve an employee from the disciplinary consequences of his/her actions. 13.3 Discipline And Discharge - Disciplinary action given by or approved by the Commissioners of Board of Police and Fire Commission shall be subject to the Grievance Procedure of the Agreement at Step 5. Upon receipt of a notice of disciplinary action, the employee (with approval of the Union) may elect to appeal a disciplinary action involving a suspension or dismissal by filing a written grievance at Step 5 of the Grievance Procedure not later than 10 calendar days from the date of the disciplinary action given by or approved by the Commissioners of Board of Police and Fire Commission. The suspension or discharge shall be in effect while the grievance is pending. If a decision is made to have the appeal heard through the grievance and arbitration procedure, the grievance shall be filed on the form attached as Appendix "H." Any such appeal shall be signed by the Union President or his designee and shall also contain a signed statement from the affected employee waiving any and all rights he may have to any further appeal of the discipline of the Board of Fire and Police Commissioners pursuant to the Administrative Review Act or other 43 Village Board Meeting - August 16, 2016 Page 218 of 403 legal recourse. Any disciplinary grievance filed without the required signed waiver shall not be subject to arbitration and the arbitrator shall be without jurisdiction to consider or rule upon it. If the arbitrator determines after hearing that the disciplinary action is not supported by just cause, the arbitrator shall have the authority to rescind or to modify the action and order that the employee be made whole for any losses incurred as a result of wrongful disciplinary action. In the event that the arbitrator modified the disciplinary action by awarding a suspension or a shorter suspension, he shall have the authority to award a payment of partial back pay that is consistent with the length of any such reduced disciplinary action. The arbitrator shall be without authority to award any back pay corresponding to any period of time where the Union or the employee sought and received a continuance of the hearing. 13.4 Personnel File — The Village agrees to abide by the lawful requirements of the "Access to Personnel Records Act," contained in 820 ILCS 40/1. Request form for inspection is attached as Appendix "D". Village Board Meeting - August 16, 2016 Page 219 of 403 ARTICLE XIV ACCRUED LEAVE REIMBURSEMENT UPON RETIREMENT, RESIGNATION, REDUCTION Accrued Leave Reimbursement - a. Vacation Time — Any unused accumulated vacation time may be cashed in at the time of retirement or used to extend creditable service with the Fire Chief's approval. If an employee has utilized vacation time prior to actually accumulating the vacation hours the employee shall have his sick leave time reduced by the number of hours of vacation time the employee has previously utilized. b. Personal Time - Unused Personal Time hours available at the time of retirement shall automatically be converted to sick leave hours. c. Time Due/Comp Time - Accumulated time due/comp time shall be utilized prior to last actual date of work and remaining on the active payroll. d. Sick Leave - Upon retirement, employees who meet the eligibility requirements and have accumulated Sick Leave must participate in the PESA. In order to participate in the PESA employees must meet the eligibility requirements defined as an employee who retires with at least twenty (20) years of service with the Village, and/or are at least fifty (50) years of age at retirement, or age 60 and 10 years of service. Provided the employee is eligible to participate, the Village shall deposit up to seven hundred twenty (720) hours of sick leave hours converted to a dollar value using the employee's regular hourly rate of pay into the PESA (herein referred to as "Trust") for the employee's use as defined by the regulations outlined by the Trust administrator. If the employee has accumulated sick leave hours above the 720 hours, but below the 1152 maximum number of sick leave hours, the Village shall deposit into the employee's Trust account 50% of the value of the sick leave hours between 720 and 1152 calculated on the employee's regular hourly rate of pay. If an employee leaves the Village's employment that does not meet the eligibility requirements for converting their sick leave into the Trust any accumulated sick leave hours shall not be paid out at time of termination of employment for any reason. Village Board Meeting - August 16, 2016 Page 220 of 403 ARTICLE XV LABOR-MANAGEMENT MEETINGS In the interest of efficient, effective operation and management and in the promotion of harmonious employee relations, labor/management meetings are encouraged, and meetings shall be as frequently as mutually agreed between the union representatives and the Fire Chief or his designee. Either party may provide a written agenda. Each party may invite representatives, not to exceed three (3), to attend such meetings. Such meetings shall be limited to discussion on the implementation and general administration of this agreement and/or sharing of general information of interest to the parties. It is understood that such meetings shall not be part of the Grievance Procedure. Specific grievances being processed under the Grievance Procedure shall not be considered at labor/management meetings, nor shall negotiations be carried on at such meetings unless both parties specifically agree to do so. If a labor/management meeting is scheduled during an employee's normal work day, the employee shall be compensated for the time lost from the normal straight -time work day. M Village Board Meeting - August 16, 2016 Page 221 of 403 ARTICLE XVI PROMOTIONS Section 1 — General Promotion to the rank of Lieutenant shall be conducted in accordance with the provisions of the Fire Department Promotional Act, effective August 4, 2003, 50 ILCS § 742 (herein after the "Act"). Except where expressly modified by the terms of this Article, the procedures for promotions shall be made in accordance with the provisions of the Act. Section 2 - Vacancies This Article applies to promotions to vacancies in the rank of Lieutenant. A vacancy in such positions shall be deemed to occur on the date upon which the position is vacated, and on that same date, a vacancy shall occur in all ranks inferior to that rank, provided that the position or positions continue to be funded and authorized by the corporate authorities. If a vacated position is not filled due to a lack of funding or authorization and is subsequently reinstated, the final promotion list shall be continued in effect until all positions vacated have been filled or for a period up to five (5) years beginning from the date on which the position was vacated. In such event, the candidate or candidates who would have otherwise been promoted when the vacancy originally occurred shall be promoted, provided they are able to perform the duties in question. Section 3 - Eli2ibifi All promotions to Lieutenant shall be made from employees in the next lower rank who have at least seven 7 years of seniority with the Mount Prospect Fire Department and attained Provisional/Certified Fire Officer 1 Certification. Anniversaries of service, which affect eligibility, will be considered to occur on the date the employee was hired by the Mount Prospect Fire Department. If the 7 -year anniversary falls during the year of the exam, the individual will be eligible to take the exam. Section 4 - Notification Potential candidates shall be notified of the process via email and posting. A packet containing all known information regarding the testing exercises, grading, and dates for such exercises shall be included with the application. Any subjective component shall be identified to all candidates prior to its application, be job-related, and be applied uniformly to all candidates. Every examinee shall have the right to documentation of his or her score on the subjective component upon the completion of the subjective examination component or its application. Section 5 - Rating Factors and Weights All examinations shall be impartial and shall relate to those matters, which will test the candidate's ability to discharge the duties of the position to be filled. The placement of employees on 47 Village Board Meeting - August 16, 2016 Page 222 of 403 promotional lists shall be based on the points achieved by the employee on promotional examinations consisting of the following seven (7) components weighted as specified: A. 10% Ascertained Merit B. 17.5% Merit and Efficiency- Administration C. 17.5% Merit and Efficiency- Union D. 15% Simulator exam E. 5% Seniority F. 15% Written examination G. 20% Assessment Center All components of this Article shall be reviewed with all potential candidates, prior to administration of this process. In addition, results of each component will be posted upon completion prior to administering the next component. Section 6 - Administration Order of Test Components A. Ascertained Merit Ascertained merit points shall be awarded based upon the "Ascertained Merit Worksheet," attached as "Exhibit #1." The worksheet shall be published by the Fire Administration at least one year prior to the date ascertained merit points are awarded. All persons eligible to compete for promotion shall be given an equal opportunity to obtain the ascertained merit points. Employees shall be entitled to be awarded a maximum of one hundred (100) points from the points available on the worksheet schedule. B. Merit and Efficiency - Administration. Individuals will be rated in the following areas using a forced matrix: Leadership, Teamwork, and Emergency Scene Performance. Each component score will be factored as follows: Emergency Scene Performance (X.10), Leadership (X .05), Teamwork (X .025) and Initiative (X .025) for a total of 17.5% of the overall score. Initiative scoring will not use a forced matrix and will be rated on a scale of 0-100. Seniority will not be a direct component of the merit and efficiency rating. Village Board Meeting - August 16, 2016 Page 223 of 403 C. Merit and Efficiency -Union Individuals will be rated in the following areas using a forced matrix: Leadership, Teamwork, and Emergency Scene Performance. Each component score will be factored as follows: Emergency Scene Performance (X.10), Leadership (X .05), Teamwork (X .025) and Initiative (X .025) for a total of 17.5% of the overall score. Initiative scoring will not use a forced matrix and will be rated on a scale of 0-100. Seniority will not be a direct component of the merit and efficiency rating. D. Simulator exam This exercise will be designed to evaluate the candidate's ability to function in the role of Lieutenant in a simulated incident. These incidents may include scenarios such as EMS, Haz-Mat, Fire Emergencies, Technical Rescue, Water/Ice Recovery, WMD, or other potential situations a Lieutenant may encounter in the normal aspect of the job. The Simulator test shall be evaluated and graded by apanel consisting of 2 Lieutenants or 2 Shift Commanders as selected by Fire Chief, and the person responsible for the practice sessions. E. Seniority Seniority points will be calculated as follows: The most senior individual (most number of years with the Mount Prospect Fire Department) participating in the Lieutenant Exam shall receive the maximum allowable points in this area, five (5). The remaining candidates will receive seniority points based on a prorated formula as follows: For example, if the most senior person taking the exam has 30 years, this individual would receive 5 points for seniority, and the least senior person taking the exam has 7 years, this individual would receive 1.16 points for seniority (7/30 X 5 =1.16). All remaining candidates will have their seniority points calculated in the same manner. F. Written Examinations The subject matter of the written test shall test the capacity of the candidate to discharge the duties of Lieutenant. The written test may include both general and local knowledge and shall be developed by an independent, outside agency. The examination shall be based only on the contents of the specified written materials that the BOFPC has identified and made available to potential candidates at least 60 days before the examination is administered. The test questions shall be reasonably Village Board Meeting - August 16, 2016 Page 224 of 403 pertinent to the rank of Lieutenant. G. Assessment Center The Village shall use a panel of qualified raters to conduct an assessment center. The assessment center may include, but not limited, to the use of the following; as example: 1. Problem employee 2. Leaderless group 3. Structured oral interview The Union shall be provided an opportunity for a representative be present to observe the assessment center exercise. The Fire Chief will be notified by the union, in writing, 7 -days prior to the Assessment Center date as to whether or not an observer will be used. H. Veteran's preference points As required by law. Section 7 - Scoring of components Each component of the promotional test shall be scored on a scale of 100 points. The component scores shall then be reduced by the weighting factor assigned to the component on the test and the scores of all components shall be added to produce a total score of 100 points. Thereafter, the candidates scoring an average of 70% of the maximum number of total points aggregate for all six (6) components prior to the assessment center will proceed to the assessment center. Candidates shall then be ranked on the list in rank order based on the highest to the lowest points scored on all components of the test. Such ranking shall constitute the preliminary promotional list. A candidate on the preliminary promotion list who is eligible for a veteran's preference under the laws and agreements applicable to the department may file a written application for that preference within 10 days after the initial posting of the preliminary promotion list. The preference shall be calculated as provided under Section 55 of the Act and added to the total score achieved by the candidate on the test. The appointing authority shall then make adjustments to the rank order of the preliminary promotion list based on any veteran's preferences awarded. The final adjusted promotion list shall then be posted at all fire stations and copies provided to the Union and all candidates. 50 Village Board Meeting - August 16, 2016 Page 225 of 403 Section 8 - Order of selection Whenever a promotional rank is created or becomes vacant due to resignation, discharge, promotion, death, or the granting of a disability or retirement pension, or any other cause, the appointing authority shall appoint to that position the person with the highest ranking on the final eligibility list for that rank, except that the appointing authority shall have the right to pass over that person and appoint the next highest ranked person on the list if the appointing authority has reason to conclude that the highest ranking person has demonstrated substantial shortcomings in work performance or has engaged in misconduct affecting the person's ability to perform the duties of the promoted rank since the posting of the promotion list. If the highest-ranking person is passed over, the appointing authority shall document its reasons for its decision to select the next highest-ranking person on the list. Unless the reasons for passing over the highest-ranking person are not remediable, no person who is the highest-ranking person on the list at the time of the vacancy shall be passed over more than once. Any dispute as to the selection of the first or second highest-ranking person shall be subject to resolution in accordance with the grievance procedure in Article VII of this Agreement. Section 9 - Maintenance of promotional lists Final eligibility lists shall be effective for a period of three (3) years. The Employer shall take reasonable, good faith steps to ensure that the Board of Police and Fire Commissioners maintain in effect current eligibility lists so that promotional vacancies are filled not later than 90 days after the occurrence of the vacancy. Section 10 - Ri2ht to Review A. Points awarded for each component of the test shall be posted immediately after the scores are tabulated. Final review of each candidate's results shall be made available for inspection within sixty (60) days of the posting of the preliminary eligibility list. Such review shall include the opportunity to inspect all documents utilized in assigning the points awarded on each component of the exam. B. Any affected employee who believes that an error has been made with respect to eligibility to take an examination, examination result, placement or position on a promotion list, or veteran's preference shall be entitled to a review of the matter by the appointing authority. Any disputes as to such matters or the administration of the examination consistent with the terms of this Article may be resolved and remedied by filing a grievance as provided by Article VII of this Agreement or as provided by law. Section 11 — Non -Wavier 51 Village Board Meeting - August 16, 2016 Page 226 of 403 Unless specifically provided in this Article, the Article shall not be construed as waiving Sections 5, 10 (a) (b) (c) (d) and 65 of the Fire Department Promotion Act (FDPA). Section 12 — Reopener In the event that the Fire Department Promotional Act, effective August 4, 2003 (50 ILCS § 742) is amended during the term of this Agreement, either party by serving written notice on the party of its demand to bargain shall be able to reopen this Article for the purpose of negotiating the changes to be effective for the next promotional examination. In such event, the parties shall meet at a mutually agreed time in order to negotiate in good faith as to the proposed changes. In the event that no agreement is reached after sixty (60) days from the date of the notice or any mutually agreed extension, either party may invoke interest arbitration and the dispute shall be determined based upon the procedures and factors of §14 of the IPLRA except that the arbitrator shall be selected using the arbitration step of this Agreement's grievance procedure. 52 Village Board Meeting - August 16, 2016 Page 227 of 403 Exhibit A Ascertained Merit Points The candidate must provide the necessary certificates of completion and proof of committee/special team participation in order to be awarded for points in the specific areas listed below: Candidate Name Teams/Certifications Available Points Total Points 4 Points per Member of HazMat Team Year 4 Points per Member of SCUBA Team Year Member of TRT Team Haz Mat Tech A Management III Management IV Tactics and Strategy II Instructor II 4 Points per Year 4 Points 4 Points 4 Points 4 Points 4 Points College Credit 2 Points for every 10 credit hours Total Points Page 1: 53 Village Board Meeting - August 16, 2016 Page 228 of 403 Committee Available Points Public Education Instructor 2 Points per Year to Pension Board Member 2 Points per Year to Wage/Labor Committee Member 2 Points per Year to Union Exec. Board Member 2 Points per Year to Foreign Fire Tax Board Member 2 Points per Year to Paramedic Preceptor 2 Points per Year to Equipment Committee 2 Points per Year to Physical Fitness Committee 2 Points per Year to Safety Committee 2 Points per Year to Honor Guard/AFFI 2 Points per Year to CADS/NWCS Liaison 2 Points per Year to SOG Committee 2 Points per Year to Apparatus Committee 2 Points per Year to EMS Committee 2 Points per Year to Clothing Committee 2 Points per Year to Training Committee 2 Points per Year to Member of Recognized Fire 2 Points per Year to 54 Total Village Board Meeting - August 16, 2016 Page 229 of 403 Dept Committee/Program (Per committee/program) Total Points of Page 2 Total Points of Page 1 Total Points Total of 150 Points Maximum Conversion Formula: Total Points Awarded/Total Available Points X 15 = Number of Ascertained Merit Points. Example: 80/150 = 0.53 X 15 = 8 Total Points 130/150 = 0.86 X 15 = 13 Total Points 55 Village Board Meeting - August 16, 2016 Page 230 of 403 ARTICLE XVII SAVINGS CLAUSE Savings Clause - In the event any article, section or portion of this Agreement shall be held invalid and unenforceable by a board, agency or court of competent jurisdiction, or by reason of any subsequently enacted legislation, such decision or legislation shall apply only to specific article, section or portion thereof specifically specified in the board, agency, or court decision, or subsequent litigation and the remaining parts or portions of this Agreement shall remain in full force and effect. Upon request from either party, such provision shall be open for immediate renegotiation. ARTICLE XVIII PRECEDENCE OF AGREEMENT VS. ORDINANCE Precedence Of Agreement Vs. Ordinance — If there is a conflict between a specific provision of this Agreement and a specific provision of a Village ordinance or a written rule, regulation, directive, policy, or other procedure which may be in effect from time to time, the specific provisions of this Agreement for its duration shall take precedence. 56 Village Board Meeting - August 16, 2016 Page 231 of 403 ARTICLE XIX ENTIRE AGREEMENT A. This Agreement constitutes the complete and entire agreement between the parties, and concludes collective bargaining between the parties for its term as to any condition of employment covered by the provisions of this Agreement, and both parties waive their right to bargain for the term of this Agreement as to such conditions of employment. As to such conditions of employment, this Agreement supersedes and cancels all prior precedence of agreements, whether written or oral, unless expressly stated in this Agreement. B. As to any terms or conditions of employment which constitute a mandatory subject of bargaining or other terms or conditions which are permissive subjects of bargaining over which the Union has either decisional and/or effects bargaining rights under the Illinois Public Labor Relations Act (IPLRA), and which are not covered by a provision of this Agreement, the Union shall retain such bargaining rights during the term of this Agreement. If the Village desires to make a change in any such terms or conditions during the term of this Agreement, it shall first provide the Union with written notice of the proposed change and specify whether it believes such change to involve a mandatory or permissive subject of bargaining. The Union's bargaining rights shall be implemented according to the following procedure as to proposed changes that involve a mandatory subject of bargaining: 1. If the Union wishes to exercise its bargaining rights under the IPLRA as to the decision and/or potential effects of the proposed change, it shall notify the Employer in writing within seven (7) days of its receipt of the Village's notice. Bargaining as to both the proposed decision and/or its potential effects shall commence within seven (7) days of the Union's notice to the Village or at such other times as may be mutually agreed by the parties. Such bargaining shall continue until agreement is reached or for a period of thirty (30) calendar days from the date of the first bargaining session, whichever event is sooner. The 30 day period shall be extended if the Village fails to make its bargaining team available at reasonable times and places during the 30 day period or if the parties mutually agree to a longer period. 2. If an impasse is reached and the subject of the proposed change is a matter which 57 Village Board Meeting - August 16, 2016 Page 232 of 403 involves a serious and imminent fiscal exigency, the Village may implement its decision but only on an interim basis subject to the decision of an interest arbitrator. Within seven (7) days of such act the Union may invoke interest arbitration to resolve the dispute. The arbitrator shall be selected in accordance with the procedures of Article VII of this Agreement. In the alternative, the Union may invoke expedited interest arbitration and, unless mutually agreed otherwise, a hearing shall commence before the interest arbitrator, selected as set forth above, within thirty (3 0) days and the arbitrator shall issue his award in writing within fifteen (15) days following close of the hearing; the full written decision may be issued within thirty (30) days of the close of the hearing. In the event that the Village's decision and action is submitted to interest arbitration or expedited interest arbitration, the Village as the party moving to change the status quo shall have the burden of persuasion and the Union's position in such arbitration hearing shall not be prejudiced by the fact the Village acted unilaterally to implement the proposed change. At the hearing the interest arbitrator shall treat the Village's interim action as a Village proposal and shall have authority to order the Village to prospectively rescind or otherwise prospectively alter the disputed change. Any economic loss or other damages incurred to members of the bargaining unit which the Union claims to have resulted from the Village's interim implementation of its decision may be remedied by the interest arbitrator. Either party shall have the right to introduce evidence in interest arbitration relating to the actual experience under the Village's implemented interim decision. 3. In the event that the Village's proposed change as to a mandatory subject of bargaining does not involve a serious and imminent fiscal exigency, and the parties reach impasse, the matter may be submitted to interest arbitration or expedited arbitration by either party. However, the parties agree that in this instance the status quo will be maintained pending the decision of the arbitrator. C. As to any action not covered by a provision of this Agreement which is not a mandatory subject of bargaining, but over which the Village is obligated to bargain as to the effects of Village Board Meeting - August 16, 2016 Page 233 of 403 its decision under the IPLRA, the Union shall retain its right to effects bargaining and such effects bargaining rights shall be implemented according to the procedure stated in B.2 and B.3 above except that: 1. The Village's duty to bargain shall extend only to the effects of its decision. 2. The Village's decision may be implemented immediately and only the effects of its implemented decision may be subject to further bargaining and/or to a decision by an interest arbitrator as set forth in B.3 above. If such interest arbitrator deems it appropriate, he may prospectively alter or remedy the effects of the implemented decision and make the Union and its members whole for any losses resulting from the Village's action. 3. If the Village fails to notify the Union of a change that gives rise to effects bargaining rights, the Union's obligation to request bargaining under the time frames established in paragraph B.I. of this Article does not begin until the Union is notified of the change or until the Union, through the use of reasonable diligence, could have obtained knowledge of the change. D. In the event of a dispute between the Village and Union as to whether an item is a mandatory or permissive subject of bargaining, the parties shall submit that disputed issue for determination by a Declaratory Ruling pursuant to the rules of the Illinois State Labor Relations Board (Section 1200.140). The parties agree to be preliminarily bound by the Declaratory Ruling for purposes of determining mid-term bargaining obligations as set forth in this Article, but such ruling shall not be binding on the parties or on an interest arbitration panel in connection with the negotiation or arbitration of a Successor Agreement. ARTICLE XX 59 Village Board Meeting - August 16, 2016 Page 234 of 403 DURATION AND TERMINATION 20.1 Duration - This Agreement shall be effective upon execution by the parties, unless a specific effective date is otherwise specified, and shall remain in full force and effect until 11:59 p.m. on the 31st day of December, 2018. It shall be automatically renewed from year to year thereafter unless either party notifies the other in writing at least 90 days prior to the expiration of the contract that it desires to modify or amend this Agreement. In the event such written notice is given, the parties agree to commence negotiations as soon as practicable, but no later than 30 days after such notice, unless mutually agreed to meet at a different time. In the event a full settlement as to the terms of a successor agreement is not reached, the parties agree that they shall engage in mediation and that either party may, after participating in at least one mediation, invoke interest arbitration as provided by the terms of the IPLRA § 14. Notwithstanding any provisions of this article or Agreement to the contrary, this Agreement shall remain in full force and effect after the expiration date, and until a new agreement is reached, unless either party gives at least ten days written notice to the other party of its desire to terminate this Agreement, provided such termination date shall not be before the anniversary date set forth in the preceding paragraph, and provided further that such notice shall not be constituted as waiving the Union's rights under of the IPLRA § 14. 20.2 Signature - IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers or representatives on this MOUNT PROSPECT FIREFIGHTERS UNION LOCAL 4119: Dale Steward, Union President J. Dale Berry, Counsel day of , 2016. VILLAGE OF MOUNT PROSPECT: In Arlene A. Juracek, Mayor M. Lisa Angell, Village Clerk Village Board Meeting - August 16, 2016 Page 235 of 403 APPENDIX "A" DUES DEDUCTION FORM I hereby apply for membership in the Mount Prospect Firefighters Union, Local 4119, LA.F.F. AFL-CIO. I understand that by electing to j oin the Union I am covered by the Membership provision of the current labor Agreement between the Union and the Village of Mount Prospect. I hereby authorize the Village of Mount Prospect to deduct from my pay each month the uniform dues and remit said amounts to the Union. I understand that this authorization cannot be canceled by me, unless I give written notice to both the Village and the Union thirty (30) days prior to the desired effective date of the termination. I understand that if my Union membership is terminated and this authorization is withdrawn, I will be subject to the Fair Share assessment provided for in the current Agreement between the Union and the Village. Print Name Signature Date Village Board Meeting - August 16, 2016 Page 236 of 403 APPENDIX `B" SALARY SCHEDULE FIREFIGHTER AND PARAMEDIC WAGE RATES Firefighter Effective January 1, 2016 - December 31, 2016 Firefighter Paramedic Incentive Paramedic Base Pays Start Base Pays Incentive $ Base Pays Start $ 58,680 $ 5,500 $ 64,180 1 Year $ 65,161 $ 5,500 $ 70,661 2 Years $ 70,161 $ 5,500 $ 75,661 3 Years $ 75,164 $ 5,500 $ 80,664 4 Years $ 78,796 $ 5,500 $ 84.296 5 Years $ 86,365 $ 5,500 $ 91.865 Top Grade, $ 89,729 $ 5,500 $ 95,229 Effective January 1, 2017 - December 31, 2017 Village Board Meeting - August 16, 2016 Page 237 of 403 Firefighter Paramedic Paramedic Base Pays Incentive Base Pays Start $ 59,853 $ 5,500 $ 65,353 1 Year $ 66,464 $ 5,500 $ 71,964 2 Years $ 71,564 $ 5,500 $ 77,064 3 Years $ 76,667 $ 5,500 $ 82,167 4 Years $ 80,372 $ 5,500 $ 85,872 5 Years $ 88,093 $ 5,500 $ 93,593 Top Grade, $ 91,524 $ 5,500 $ 97,024 Effective January 1, 2018 - December 31, 2018 Firefighter Paramedic Paramedic Base Pays Incentive Base Pays Start $ 61,050 $ 5,500 $ 66,550 1 Year $ 67,793 $ 5,500 $ 73,293 2 Years $ 72,995 $ 5,500 $ 78,495 3 Years $ 78,200 $ 5,500 $ 83,700 4 Years $ 81,979 $ 5,500 $ 87,479 5 Years $ 89,855 $ 5,500 $ 95,355 Top Grade, $ 93,354 $ 5,500 $ 98,854 Village Board Meeting - August 16, 2016 Page 237 of 403 Start 1 Year 2 Years 3 Years 4 Years 5 Years Top Grade, LIEUTENANT WAGE RATES Effective January 1, 2016 - December 31, 2016 Lieutenant Paramedic Lt/Paramedic Base Pav Incentive Base Pav $ 103,639 $ 107,676 $ 5,500 $ 5,500 $ 109,139 $ 113,176 Effective January 1, 2018 - December 31, 2018 Effective 1/1/2018: Lt./Paramedic Incentive Adjustment - Paramedic Incentive split to add Fire Officer II/Advanced Fire Officer Certification Incentive (See Officer Incentive/Base Pay) Paramedic & Adv. Adv. Fire Fire Lieutenant Paramedic Paramedic Officer Officer Officer Base Pays Incentive Base Pays Incentive Base Pay Base Pay Start $ $ 1 Year $ $ 2 Years $ $ 3 Years $ $ 4 Years $ $ 5 Years $ 107,826 $ 3,500 $ 111,326 $ 2,000 $ 109,826 $113,326 Top Grade, $ 112,026 $ 3,500 $ 115,526 $ 2,000 $ 114,026 $117,526 Village Board Meeting - August 16, 2016 Page 238 of 403 Effective January 1, 2017 - December 31, 2017 Lieutenant Paramedic Base Pay Incentive Lt/Paramedic Base Pay Start 1 Year 2 Years 3 Years 4 Years 5 Years $ 105,712 $ 5,500 $ 111,212 Top Grade, $ 109,830 $ 5,500 $ 115,330 Effective January 1, 2018 - December 31, 2018 Effective 1/1/2018: Lt./Paramedic Incentive Adjustment - Paramedic Incentive split to add Fire Officer II/Advanced Fire Officer Certification Incentive (See Officer Incentive/Base Pay) Paramedic & Adv. Adv. Fire Fire Lieutenant Paramedic Paramedic Officer Officer Officer Base Pays Incentive Base Pays Incentive Base Pay Base Pay Start $ $ 1 Year $ $ 2 Years $ $ 3 Years $ $ 4 Years $ $ 5 Years $ 107,826 $ 3,500 $ 111,326 $ 2,000 $ 109,826 $113,326 Top Grade, $ 112,026 $ 3,500 $ 115,526 $ 2,000 $ 114,026 $117,526 Village Board Meeting - August 16, 2016 Page 238 of 403 To be eligible for Top Grade level of wages firefighters must have completed the following certifications: Five years of employment Advanced Technician Firefighter Fire Apparatus Engineer To be eligible for Top Grade level of wages, lieutenants must hold current state certifications for the following: • Hazardous Materials Technician `A' (Replaced by Incident Safety Officer effective 7/1/2017) • Incident Safety Officer (Effective 7/1/2017) - Lieutenants with the Incident Safety Officer Certification or who have made a good faith effort to attain the certification will be considered to have fulfilled this component of the Top Grade eligibility requirements. • Fire Officer I, Company Officer or equivalent - Employees currently in Fire Officer "provisional" status shall be qualified for Fire Officer I certification after completing one (1) year of service as a Lieutenant or 100 24 hour shifts or 2400 hours of acting time as a Company Officer based upon department and training records or scheduling rosters Firefighters that are currently Top Grade pay for holding certifications for Firefighter III, Hazardous Materials Ops, and Fire Apparatus Engineer shall retain Top Grade level. or who have made fulfilled Paramedic Incentive Pav: $5,500 between Firefighter step and Firefighter/Paramedic step. $5,500 between Lieutenant step and Lieutenant/Paramedic step. Effective January 1, 2018 - $3,500 between Lieutenant step and Lieutenant/Paramedic step. Paramedic incentive pay shall be considered salary for pension purposes. Firefighter/Paramedics must complete five years of service before becoming eligible for the sixth step (Top Grade). However, they may receive the Paramedic specialty incentive pay upon paramedic certification. Village Board Meeting - August 16, 2016 Page 239 of 403 Lieutenant Differential Pay: Lieutenants that maintain their paramedic certification shall be eligible for the Lieutenant/Paramedic Base Pay Rate. Effective January 1, 2018: Lieutenants that maintain Fire Officer II and/or Advanced Fire Officer certification shall be eligible for the Lieutenant/Officer Base Pay Rate. Lieutenants that maintain Paramedic and a Fire Officer II or Advanced Fire Officer certifications shall be eligible for Lieutenant/Paramedic/Advance Fire Officer Base Pay Rate. Paramedic License (State Required): The Village will reimburse employees upon receipt of payment verification and a copy of the paramedic license in an amount not to exceed $40 per 4 year license. The reimbursement shall be added to the next available regular payroll or not later than 30 days beyond the date of the receipt of the documentation. Village Board Meeting - August 16, 2016 Page 240 of 403 APPENDIX "C" DRUGS AND ALCOHOL Section] General Policy Re,-ardin,-Dru,-s and Alcohol. Behavior involving illegal drugs and the abuse of alcohol and legal drugs by members of the Mount Prospect Fire Department present unacceptable risks to the safety and well-being of other employees and the public, invite accidents and injuries, and reduce productivity. In addition, such use and abuse violate the reasonable expectations of the public that the Village employees who serve and protect them obey the law and be fit and free from the adverse effects of drug and alcohol use. In the interests of employing persons who are fully fit and capable of performing their jobs, and for the safety and well-being of employees and residents, the parties hereby establish a screening program implementing the stated policy regarding drug and alcohol use by employees. Contained herein is the policy and program of the Village of Mount Prospect and the Mount Prospect Fire Department, as specifically applied to members of the Village of Mount Prospect Fire Department. The Fire Department has the responsibility to provide a safe work environment as well as a paramount interest in protecting the public by ensuring its employees are physically and emotionally fit to perform their jobs at all times. For these reasons, the abuse of prescribed drugs, the abuse of alcohol or the use, possession, sale or transfer of illegal drugs, cannabis or non -prescribed controlled substances by Department members is strictly prohibited on or off duty. Violation of these policies will result in disciplinary action up to and including discharge. Section 2 Definitions. A. "Drugs" shall mean any controlled substance listed in 720 IL,CS 570 et seq., known as the Illinois Controlled Substances Act, for which the person tested does not submit a valid pre -dated prescription. Thus, the term "drugs" includes both abused prescription medications and illegal drugs of abuse. In addition, it includes "designer drugs" which may not be listed in the Controlled Substances Act but which have adverse effects on perception, judgment, memory or coordination. A listing of drugs covered by this Policy includes, but is not limited to: Opium Methaqualone Psilocybin-Psilocyn Morphine Tranquilizers MDA C-1 Village Board Meeting - August 16, 2016 Page 241 of 403 Codeine Cocaine PCP Heroin Amphetamines Chloral Hydrate Meperidine Phenmetrazine Methylphenidate Marijuana LSD Hash Barbiturates Mescaline Methadone Glutethimide Steroids Vicodin Hash Oil Ecstasy B. "Impairment" due to drugs or alcohol shall mean a condition in which the employee is unable to properly perform his/her duties due to the effects of a drug in his/her body. Where impairment exists (or is presumed), incapacity for duty shall be presumed. "Impairment" due to alcohol shall be presumed when a blood alcohol content of .04 or more is measured. C. "Positive Test Results" shall mean a positive result on both a confirming test and an initial screening test. If the initial test is positive, but the confirming test is negative, the test results will be deemed negative and no action will be taken. A positive confirming test result is one where the specimen tested contained alcohol, drug or drug metabolite concentrations at or above the concentration specified in Section 5.A.7. D. The term "drug abuse" includes the use of any controlled substance which has not been legally prescribed and/or dispensed, or the abuse of a legally prescribed drug which results in impairment while on duty. Section 3. Prohibitions. Firefighters shall be prohibited from: A. Consuming or possessing alcohol or illegal drugs at any time during the work day on any of the Employer's premises or job sites, including all of the Employer's buildings, properties, vehicles and the employee's personal vehicle while engaged in the business of the Employer. B. Using, selling, purchasing or delivering any illegal drug during the work day or when off duty. C. Being impaired or under the influence due to alcohol during the course of the work day. C-2 Village Board Meeting - August 16, 2016 Page 242 of 403 D. Failing to report to their supervisor any known adverse side effects of medication or prescription drugs which they are taking. E. The use of alcohol within four hours of reporting to duty. Violations of these prohibitions shall result in disciplinary action up to and including discharge. Section 4. Administration of Tests. A. Informin _g Employees Regarding rding PolicEmployees Re_ag rdin_ g Policy. New employees will be supplied with a copy of this Policy on Drug and Alcohol Screening as part of the new employee orientation. However, it is the responsibility of all members of the Fire Department to be aware of, and adhere to, this policy and rules and procedures contained herein. B. Reasonable Suspicion. Where the Village has reasonable suspicion of drug use or alcohol abuse, a test may be ordered and the employee may be required to report for testing. Reasonable suspicion exists if the facts and circumstances warrant rational inferences that a person is using and/or is physically or mentally impaired due to being under the influence of alcohol or illegal drugs. Reasonable suspicion will be based upon the following: (1) Observable phenomena, such as direct observation of use and/or the physical symptoms of impairment resulting from using or being under the influence of alcohol or controlled drugs; or (2) Information provided by an identifiable third party which is independently investigated by the Fire Chief or his designee to determine the reliability or validity of the allegation. C. Accidents/Injuries. When a member is involved in an on-the-job accident or injury, a supervisor shall conduct a preliminary investigation promptly and, as part of the investigation, shall evaluate the member's appearance and behavior. Drug and alcohol testing may be required where there is reasonable suspicion that an error or mistake due to drug or alcohol use by the employee caused the accident or injury or where there is reasonable suspicion that an employee's alcohol or drug use may have contributed to the incident. C-3 Village Board Meeting - August 16, 2016 Page 243 of 403 D. Performance. When a member is observed to be behaving in a manner causing reasonable suspicion of drug and/or alcohol use, the supervisor may require a drug and alcohol test. Whenever feasible, the impaired behavior should be observed and corroborated by another supervisory member. E. Arrest or Indictment. When a member has been arrested or indicted for conduct involving alcohol abuse and/or illegal drug related activity on or off duty, the Fire Chief may require drug/alcohol screening. The Fire Chief may also or instead of a drug/alcohol screening, make a mandatory referral for an evaluation of the existence of a substance abuse problem. If the certified substance abuse professional or other licensed physician or psychologist acceptable to the Village and to the Union indicates that a treatment program is recommended, that treatment program will be viewed as mandatory in accordance with the existing language in the drug/alcohol policy. If the evaluation indicates a treatment program is not necessary, the treatment program would not be mandatory. F. Status of Employee Following Order For Testing. When testing is ordered, the employee will be removed from duty and placed on leave with pay pending the receipt of results. G. There shall be no across-the-board or random testing of employees except as specifically provided for by Section 8 of this Article, or as otherwise mutually agreed in writing by the parties. Section 5 Testin,- Procedures. The test procedures outlined in this Section shall conform with the NIDA Standards (National Institute on Drug Abuse) of the Federal Guidelines issued by the forth in Title 48 of the C.F.R. effective 12-1-89. A copy of such procedures shall be provided to the Union and employees upon request. The Fire Chief shall ensure that the Department testing procedures established for the collection of urine and blood specimens conform to such regulations and the testing of such specimen is carried out at a designated NIDA -certified laboratory. A. General Procedures ME Village Board Meeting - August 16, 2016 Page 244 of 403 Employees covered by a collective bargaining agreement are entitled to union representation; a union representative shall accompany the employee to the collection site, provided such representative is available and that securing such representative does not impede the process. Collection Sites Collection services will be provided at a NIDA -certified lab. For services needed when a NIDA lab is not open, collection services will be provided at a NIDA -certified laboratory to be mutually agreed upon. B. Chain -of -Custody: In all cases, strict chain -of -custody procedures will be followed: 1. Immediately after the specimen is obtained, the client and the doctor or nurse will initial the confidence seal on the urine specimen. 2. Both parties will sign the laboratory chain -of -custody form, including the date and time. 3. Labeled specimens will be placed in a locked refrigerator or laboratory container located in the clinic. The NIDA lab staff member will sign and date the NIDA lab log. 4. Lab courier will pick up specimens twice per weekday and once per weekend. Courier and NIDA lab staff will sign the chain -of -custody form. 5. Specimens will be transported directly to the designated NIDA -certified laboratory where they will be processed in a separate drug testing area accessible only to authorized personnel. 6. Once in the lab, all personnel who handle the specimen must sign and date the chain -of -custody form. C. Scheduling 1. "For cause/fitness for duty" and other non -routine collection of specimens for testing will not require an appointment, but the individual must be accompanied by a supervisor, who will present identification. In most cases, a NIDA -certified lab will be notified by phone of a collection request "on the way". 2. Routine collection of specimens for testing will be done by appointment at least 24 hours in advance. C-5 Village Board Meeting - August 16, 2016 Page 245 of 403 3. When collection is done at the Emergency Room, the Village will notify a NIDA - certified lab on the next business day. At the hospital, the supervisor will present identification and notice that this is a NIDA -client. D. Results - Results will be forwarded by mail to the Director of Human Resources in a confidential envelope. Generally, this means within 24-72 hours of specimen pick-up by the lab. Results will not be released by phone when the call is initiated by someone outside NIDA or the testing lab. The Director of Human Resources may request that NIDA release the results by phone or in person only to him/her. Written results are the property of the Village of Mount Prospect and will not be released by NIDA or the laboratory to an employee/applicant without proper authorization from the Village. E. Collection Procedure 1. Client identity will be verified by driver's license or by the supervisor in the absence of a picture I.D. Verification will be done by doctor or nurse. 2. Drug history/drug disclosure form will be completed by the client, and reviewed by the doctor or nurse. 3. Consent form will be signed by client and witnessed. 4. The specimen will be obtained as follows: - At the NIDA certified lab site, the collection will be unwitnessed: the client will be fully unclothed, dressed in a hospital gown, wash his/her hands thoroughly, including under and around the fingernails; and accompanied to the bathroom door. The client will void in a bathroom with colored toilet water, taps shut off, and devoid of soap or other materials which would be used to adulterate the specimen. - At the Emergency Room site, if the specially -equipped bathroom is not available, the test will be witnessed. A doctor and/or nurse will accompany the client to the bathroom and will be physically present when the specimen is produced. Blood alcohol specimen will be obtained by a nurse. 5. Blood alcohol specimen will be labeled with name, test date, time, and will be initialed by the nurse or doctor and the client. C-6 Village Board Meeting - August 16, 2016 Page 246 of 403 6. Urine specimen will be sealed in full view of the client and the confidence seal placed over the top of the bottle. 7. The chain -of -custody process will be initiated, and specimens will be given an I.D. number. The specimen will be labeled with that number, as is the chain -of -custody form. 8. Copies of the chain -of -custody form will be sealed in a tamper -proof custody envelope with the specimen. The envelope will be locked up in a metal box or locked refrigerator. 9. "For cause" testing will also include a medical history and physical exam to gather an understanding of any physical conditions, known or unknown of a client as well as to provide a third party observation and assessment of the individual. 10. In connection with its testing program the Village shall engage the services of a medical expert experienced in drug testing to design an appropriate questionnaire to be filled out by any employee being tested to provide information of food or medicine or other substance eaten or taken by or administered to the employee which may affect the test results and to interview the employee in the event of positive test results to determine if there is any innocent explanation for the positive reading. F. Laboratory Process A NIDA -certified laboratory will be utilized for all drug/alcohol screening processing. The laboratory will: 1. Use 7 drug panel of: amphetamines, barbiturates, benzodiazepines, cocaine, cannabinoids (THC), opiates and phencyclidine, unless the specific situation requires testing for another specific substance(s), plus alcohol (ethyl). 2. Use the EMIT procedure as the initial screen, utilizing cutoff levels as follows: Marijuana metabolites 100 ng/ml Cocaine metabolite 300 ng/inl C-7 Village Board Meeting - August 16, 2016 Page 247 of 403 Benzoylecgonine Opiate metabolite 300 ng/ml Amphetamines 1000 ng/ml Phencyclidine 25 ng/inl Barbiturates 300 ng/ml Benzodiazepines 300 ng/ml 3. Use Gas Chromatography/Mass Spectroscopy (GC/MS) as the confirmatory method, utilizing cutoff levels as follows: Marijuana metabolites 15 ng/ml (Delta -9 -THC Carboxylic) Cocaine metabolite 150 ng/ml (Benzoylecgonine) Opiate metabolites: Morphine 300 ng/ml Codiene 300 ng/ml Amphetamines 500 ng/ml Amphetamine or Metbampbetamine Phencydidinc 25ng/nil Barbiturates 200ng/m Benzodiazepines 50ng/ml 4. Freeze and retain all positive specimens for at least twelve (12) months after testing 5. Use for alcohol (ethyl) a blood alcohol content level of .05 grams per 100 cubic centimeters. G. Independent Testing When an employee has been tested pursuant to the rules established herein and there are confirmed positive results, the employee may request that a portion of the original specimen be submitted for an independent test. The employee shall be notified of his/her right to do so and request and complete the independent test within ten (10) days of notice. The independent test shall be at the employee's expense, shall use equivalent testing and chain -of -custody process used by the Village. If such independent test yields a negative test result, the Village will consider those results in its determination of further action. no Village Board Meeting - August 16, 2016 Page 248 of 403 H. Confidentiality of Test Results The results of drug and alcohol tests will be disclosed to the person tested, the Fire Chief, the Director of Human Resources, and such other officials as may be designated by the Village Manager on a need -to -know basis consistent with the other provisions of this Agreement, including treatment needs, diagnosis, use of the Employee Assistance Program and investigation of disciplinary action. Test results will be disclosed to the designated representative of the Union upon request. Test results will not be disclosed externally except where the person tested consents or disclosure is permitted by law. Any member whose drug/alcohol screen is confirmed positive, shall have an opportunity at the appropriate stage of the disciplinary process to refute said results. A breach of confidentiality shall be considered a serious act of misconduct and the Union may grieve and remedy violations through the grievance procedure. Nothing in this provision shall be construed as waiving the Union's statutory right to obtain information that may be relevant to collective bargaining or the administration of grievances. Section 6 Voluntary Request For Assistance Employees are encouraged to voluntarily seek treatment, counseling and/or other support and assistance for an alcohol or drug related problem. If such voluntary assistance is sought by the employee before the employee commits rule violations connected with drug/alcohol abuse, and/or before the employee is subjected to for cause testing under this policy, there shall be no adverse employment action taken against an employee who voluntarily seeks assistance. When voluntary assistance is requested under this policy, the employee may use the Village's Employee Assistance Program to obtain referrals, treatment, counseling and other support and all such requests shall be treated as confidential pursuant to the Village's normal procedures in the operation of its Employee Assistance Program. Section 7 Specific Responsibilities A. The Fire Chief or his/her designee will: C-9 Village Board Meeting - August 16, 2016 Page 249 of 403 1. Identify those members where a drug/alcohol screen is required and inform the Director of Human Resources of said status. 2. When necessary, initiate a preliminary investigation to determine the validity of a member's admission that he/she is presently taking prescribed drugs. a. If the preliminary investigation reveals that the drugs have been legally prescribed and are being consumed according to prescription directions, no further investigation will ensue. B. Command level personnel or the Fire Chief shall ensure that members have been properly notified of the date and time of a drug/alcohol screen and that notification has been properly documented. C. The member subject to a drug/alcohol screen will: 1. Report on a date and time determined by the Department. 2. Furnish documentation relating to the use of any prescribed drugs, i.e., prescription bottle with prescription number, prescribing physician's statement, etc. 3. Answer all pre -medical examination questions including the use of any/all prescribed drugs and the name(s) of any prescribed drugs and the name(s) of any prescribing physician(s). 4. Cooperate in the completion of all phases of the drug/alcohol screen in accordance with the instructions of the examining physician or his/her designee. 5. Have in his/her possession his/her departmental identification card. D. Any employee who is taking prescription medication that could affect perception, judgment, memory, coordination or other necessary ability to perform one's duties shall report such fact and the nature of the illness or condition requiring the medication to his/her supervisor. Such information will be treated on a confidential basis. Section 8 Disciplinary Action For Confirmed Positive Test Results. A. First Positive. The first confirmed positive test result will be cause for disciplinary action C-10 Village Board Meeting - August 16, 2016 Page 250 of 403 up to and including a five duty day disciplinary suspension. The employee must agree to the following conditions: (1) the employee will be mandatorily referred to the Village's Employee Assistance Program for evaluation, diagnosis and development of a treatment plan consistent with generally accepted standards; and (2) the employee will be required to cooperate in the treatment plan, undergo unannounced periodic drug and/or alcohol screening for a period of up to 12 months, successfully complete the prescribed treatment, remain free of drug and alcohol use, and sign an agreement consenting to said conditions. Failure to comply with these conditions of continued employment shall be cause for discharge. B. Second Positive - During Treatment If an employee has a first confirmed positive test under the previous Paragraph A and enters a treatment program, and thereafter that employee has a subsequent confirmed positive test result while the employee is in treatment, as a result of unannounced periodic drug and/or alcohol screening, the employee shall receive a 30 shift day disciplinary suspension and shall be required to continue in treatment and comply with the other conditions of treatment set forth in the preceding paragraph, which 30 shift day disciplinary suspension shall be final and binding on the Union and the employee and shall not be subject to the grievance procedure. Any confirmed positive test thereafter, either periodic, unannounced or reasonable suspicion, shall result in the employee's discharge, which shall be final and binding on the Union and the employee and the penalty shall not be subject to the grievance procedure of the collective bargaining agreement. C. Second Positive - Reasonable Suspicion. An employee who has a first confirmed positive test under Paragraph A of this Section 8 and who subsequently has a confirmed positive test under the reasonable suspicion standard shall be discharged, which discharge shall be final and binding on the Union and the employee and the penalty shall not be subject to the grievance procedure in the collective bargaining agreement. D. Employment Status. There is no requirement on the part of the Village to keep an employee on active employment status who is receiving treatment under this Section if it is appropriately determined (i.e., determination by an independent physician and/or appropriately certified medical and/or psychological professional) that the employee's current use of alcohol or drugs prevents such individual from performing his duties or whose continuance on active status C-11 Village Board Meeting - August 16, 2016 Page 251 of 403 would constitute a direct threat to the property and safety of others. Such employee shall be afforded the opportunity to use accumulated paid leave or take an unpaid leave pending treatment. C-12 Village Board Meeting - August 16, 2016 Page 252 of 403 EXHIBIT "A" ORDER TO SUBMIT TO DRUG AND ALCOHOL TESTING Pursuant to its Substance Abuse/Testing Policy, the Village of Mount Prospect has determined that you are to be tested for the presence of drugs or alcohol for the following reasons: Date of this Order: Date Test is to be administered You are permitted to consult with a representative designated by the Union and to have that representative present at the time the test is given, provided that such consultation does not result in undue delay of the test. A refusal to submit to this test may subject you to discipline. Taking this test shall not be construed as a waiver of any objection or rights that you may have. During the period of this testing, you will be removed from duty and placed on leave with pay pending the receipt of results. You are permitted to have ablood sample taken and retained for testing should the initial test prove positive. Do you wish to have blood drawn for this purpose? Initial one (1) of the following: Yes No May the test results be disclosed to the Union? Initial one of the following: Yes No Signature of Employee/Date Signature of Village Official(s)/Date Union Signature(s)/Date C-13 Village Board Meeting - August 16, 2016 Page 253 of 403 Date of Request: I, inspect copy APPENDIX "D" VILLAGE OF MOUNT PROSPECT REQUEST TO INSPECT/COPY PERSONNEL FILE (print name of employee) (check all that apply) records in my personnel file. wish to: Copies of records may be made at a duplicating cost of $O. per page. Signature of Employee You were granted access to your records on: Additional time will be required to grant this request. You may inspect/copy your personnel file on: This inspection/copy request is denied because two prior requests during this calendar year have already been granted to you. Signature of Personnel Record Keeper Date: D-1 Village Board Meeting - August 16, 2016 Page 254 of 403 APPENDIX "E" TRADE DAY FORM MOUNT PROSPECT FIRE DEPARTMENT - REQUEST TO TRADE DAYS Name regular tour of duty on Day of Week Name of Proposed Replacement Asks permission to be absent from his/her Date will be my replacement on the above date. He is capable of performing the duties assigned to me. I understand that if my replacement does not appear for the traded tour of duty, I will be docked pay for the missed time, including any overtime expense for any required hireback. This trade will be repaid on: Day of week Requester's Signature Company Officer's Signature Date Replacement's Signature Company Officer's Signature Battalion Chiefs Signature Battalion Chiefs Signature Trade denied by: Reason for denial: GUIDELINES: • Trade days that cause a hire back or any member to be paid acting officer pay will be denied or canceled. • The Employee who is requesting the trade day may only trade shifts with an employee of the same rank and job description, and who is capable of doing the same job requirements. Trades of time off days within the 28 day cycle should be approved between ranks and job descriptions, providing they do not cause potential hirebacks or acting pay. Trades of vacation days across the 28 day cycles should also not create a problem, but this must be within original vacation pick parameters and at the discretion of the Battalion Chief. If the trade has the potential of a hireback or acting pay, the Battalion Chief has the authority to deny the trade. • The clerical responsibility of the "Trade Day Agreement' shall be that of the trade day requester. The requester shall be sure the proper form is completed and it properly logged by a Battalion Chief, before the day of the trade. • The employee who is provided relief on the day of the trade has the responsibility to ensure that whom he/she traded with will show up. If for any reason the fill-in does not complete his/her requirements, the employee assigned to that shift shall be docked that pay for being absent. • All trade days between two members shall be completed within the same Mount Prospect Fire Department shift calendar year unless the trade is initiated within the last three months of the calendar year (Oct 1 -Dec 31), if so the trade may be paid back within the first three months (Jan I -Mar 31) of the new calendar year. Any change to the original "Trade Day Agreement' shall take the form of a memo and follow the proper chain of command. • No three way trade days shall be allowed. E-1 Village Board Meeting - August 16, 2016 Page 255 of 403 • The Mount Prospect Fire Department shall not bear the responsibility for any trade days that are not honored, such as: due to an injury where a firefighter cannot complete his part of the trade day agreement. FAILURE TO PROVIDE RELIEF AFTER AGREEING TO WORK FOR ANOTHER EMPLOYEE MAY RESULT IN THE LOSS OF THE OFFENDING EMPLOYEE'S TRADE DAY PRIVILEGES. E-2 Village Board Meeting - August 16, 2016 Page 256 of 403 APPENDIX "F" FIRE DEPARTMENT GRIEVANCE FORM Grievance information (to be filled out by employee) No. All formal Grievances shall be filled not later than 14 calendar days from the date of the first occurrence of the matter giving rise to the Grievance or 14 calendar days from the date the grievant knew, or should have known, of the matter giving rise to the Grievance. Employee Name DUTY ASSIGNMENT: Station 4 Badge 4 Rank Shift I submit the following Grievance which occurred or became known to me on: As a violation of Agreement provision: The facts pertaining to said Grievance are as follows: I suggest the following correction (s) be made Employee Signature F-1 Date Date Village Board Meeting - August 16, 2016 Page 257 of 403 GRIEVANCE PROCEDURE STEPS Step 1: Supervisor Step 1 shall be initiated when the employee notifies their supervisor of a Grievance using this Grievance form. Notification Date: Supervisor Signature: Date: The supervisor shall meet with the employee within seven calendar days of the Notification Date. Meeting Date: Result: Comments: Resolved, Union notified of meeting date: Yes No Unresolved, No Response, or No Meeting held Step 2: Grievance Committee Step 2 shall be initiated when the employee presents the Union President or Vice President with their Grievance Form for appeal to the Grievance Committee. Notification Date: The Grievance Committee shall have 14 calendar days to determine if the Grievance should be processed further. Grievance Committee recommends the Grievance proceed to the next step Yes No If yes: Firefighter Grievances shall proceed to Step 3. Lieutenant Grievances shall proceed to Step 4. Grievance Committee Signature: Date: Comments: F-2 Village Board Meeting - August 16, 2016 Page 258 of 403 Step 3: Battalion Chief Step 3 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Battalion Chief. Notification Date: Battalion Chiefs Signature: Dated: Battalion Chief shall meet with the employee and/or Grievance Committee Representative with seven calendar days of the Notification Date. Meeting date: Grievance Committee Representative present: Yes No After the meeting, the Grievance Committee shall have seven calendar days to decide if the wish to appeal the Grievance to the Fire Chief and proceed to Step 4. During the seven day time frame, the Battalion Chief shall attempt to resolve the Grievance. Result: Resolved Unresolved No Response No Meeting Held Comments: Grievance Committee Signature: F-3 dated: Village Board Meeting - August 16, 2016 Page 259 of 403 Step 4: Fire Chief Step 4 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Fire Chief. Notification Date: Fire Chief Signature: Dated: The Fire Chief may meet with the employee and Grievance Committee Representative, but shall reply to the Grievance in writing within 7 calendar days of Notification Date. Date Reply Received: After receipt of the Fire Chief s written reply, the Grievance Committee shall have 14 calendar days to decide if they wish to appeal the Grievance to the Village Manager and proceed to Step 5. Result: Resolved, or Unresolved Comments: Grievance Committee Signature: F-4 Date: Village Board Meeting - August 16, 2016 Page 260 of 403 Step 5: Village Manager Step 5 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Village Manager, or his designee. Notification Date: Village Manager's Signature: Date: The Village Manager, or his designee, shall investigate the facts and circumstances as he deems necessary and shall reply to the Grievance in writing within 21 calendar days of the Notification Date. Date Reply Received: After receipt of the Village Manager's written reply, the Grievance Committee shall have 15 business days to if they wish to submit the Grievance to arbitration and proceed to Step 6. Result: Resolved, or Unresolved Comments: Grievance Committee Signature: Step 6: Arbitration dated: Step 6 shall be initiated when the Grievance Committee notifies the Village Manager, in writing, of their intention to submit the Grievance to arbitration. Notification Date: Village Manager's Signature: Grievance Committee Signature: Arbitrator selected (name): Arbitrator's Ruling: F-5 Date: Date: Date: Village Board Meeting - August 16, 2016 Page 261 of 403 APPENDIX "G" GROUP HEALTH AND MEDICAL INSURANCE Hospitalization: The Village agrees to maintain in full force and effect for the life of this Agreement, a health insurance benefits program for full-time employees. The Village agrees to pay any and all increases in premiums for the current benefits program during the term of this Agreement. Notwithstanding anything contained herein, the Village may alter its health insurance plans to meet the requirements of the Patient Protection and Affordable Care Act ("Act") (including by example, but without limitation, the imposition of a tax on the Village due to the amount paid by the Village for its health plan as so- called "Cadillac" plan.) The Village retains the option to obtain alternative health coverage that is substantially similar to the existing plan in an effort to reduce costs and avoid the "Cadillac" tax. If the Village is unable to obtain an alternative health insurance plan to avoid the tax the Village and the Union shall meet to bargain over the opportunities to avoid the "Cadillac" tax. Further it is expected that under this Act, beginning in 2014, various federal health care reform mandates may impact the Village's existing health insurance care plans, and certain health insurance exchanges shall be offered as an alternative to the Village's existing health care plan. The Village and the Union shall meet to bargain over the alternative coverage and the applicable federal health care mandates on the Employer's existing health insurance plan and the costs related hereto. Each employee, upon becoming eligible for the above coverage, shall receive a policy and descriptive literature describing the health insurance benefits and the procedures for utilizing them. Employee's contribution towards the insurance benefits program shall be as follows: Employees have the choice to choose from a PPO plan with a specific deductible or HMO with specific co -pay levels: G-1 Village Board Meeting - August 16, 2016 Page 262 of 403 U-/ Village Board Meeting - August 16, 2016 Page 263 of 403 Option #1 Option #2 Effective Coverage PPO ($250/$750) Plan HMO PPO ($500/$1500) Plan HMO Type/Co-Pay $250 single deductible ($20/$50) $500 single deductible ($20/$75) Date Type $750 family deductible Plan $1500 family deductible Plan Single $105.00 $105.00 $93.00 $93.00 Single Discount $94.50 $94.50 $83.70 $83.70 (10%)* Family $234.00 $234.00 $206.00 $206.00 Family Discount $175.50 $175.50 $154.50 $154.50 (25%)* January 1, 2016 Doctor Co -pay $20.00 $20.00 $20.00 $20.00 Specialist Doctor $40.00 $40.00 $40.00 $45.00 Co -pay Emergency Room Visit Co- $50.00 $50.00 $50.00 $75.00 Pay *Discount rate available for those who qualify. See Health Management Participation Rewards section below. U-/ Village Board Meeting - August 16, 2016 Page 263 of 403 Option #1 Option #2 Effective Coverage PPO ($300/$900) Plan HMO PPO ($500/$1500) Plan HMO Type/Co-Pay $300 single deductible ($25/$75) $500 single deductible ($25/$100) Date Type $900 family deductible Plan $1500 family deductible Plan Single $116.00 $116.00 $102.00 $102.00 Single Discount $104.40 $104.40 $91.80 $91.80 (10%)* Family $258.00 $258.00 $227.00 $227.00 Family Discount $180.60 $180.60 $158.90 $158.90 (30%)* January 1, 2017 Doctor Co -pay $25.00 $25.00 $25.00 $25.00 Specialist Doctor $40.00 $50.00 $40.00 $50.00 Co -pay Emergency Room Visit Co- $75.00 $75.00 $75.00 $100.00 Pay *Discount rate available for those who qualify. See Health Management Participation Rewards section below. U-/ Village Board Meeting - August 16, 2016 Page 263 of 403 Monthly premium costs paid by employees shall be paid twice per month up to 24 times per year. The co -pay amounts for employees apply to both the PPO/indemnity and HMO insurance programs. Employees who participate in the HMO shall receive insurance coverage as dictated by the HMO provider. The co -payment level is established at 70 percent employer paid and 30 percent employee paid for services rendered outside of the Preferred Provider Network (PPO) in place at the time. The co- payment level is established at 90 percent employer paid and 10 percent employee paid for services rendered by a service provider who participates in the PPO. The Village of Mount Prospect shall be allowed to raise the maximum out-of-pocket expenses to the following: Two percent of the employee's pensionable pay for single coverage and four percent of the employee's pensionable pay for family coverage. The maximum out of pocket levels shall be established as illustrated in Exhibit D 1. G-3 Village Board Meeting - August 16, 2016 Page 264 of 403 Option #1 Option #2 Effective Coverage PPO ($300/$900) Plan HMO PPO ($500/$1500) Plan HMO Type/Co-Pay $300 single deductible ($25/$75) $500 single deductible ($25/$100) Date Type $900 family deductible Plan $1500 family deductible Plan Single $153.00 $153.00 $134.49 $134.49 Single Discount $137.70 $137.70 $121.04 $121.04 (10%)* Family $336.00 $336.00 $295.34 $295.34 Family Discount $235.20 $235.20 $206.74 $206.74 (30%)* January 1, 2018 Doctor Co -pay $25.00 $25.00 $25.00 $25.00 Specialist Doctor $40.00 $50.00 $40.00 $50.00 Co -pay Emergency Room Visit Co- $75.00 $75.00 $75.00 $100.00 Pay *Discount rate available for those who qualify. See Health Management Participation Rewards section below. Monthly premium costs paid by employees shall be paid twice per month up to 24 times per year. The co -pay amounts for employees apply to both the PPO/indemnity and HMO insurance programs. Employees who participate in the HMO shall receive insurance coverage as dictated by the HMO provider. The co -payment level is established at 70 percent employer paid and 30 percent employee paid for services rendered outside of the Preferred Provider Network (PPO) in place at the time. The co- payment level is established at 90 percent employer paid and 10 percent employee paid for services rendered by a service provider who participates in the PPO. The Village of Mount Prospect shall be allowed to raise the maximum out-of-pocket expenses to the following: Two percent of the employee's pensionable pay for single coverage and four percent of the employee's pensionable pay for family coverage. The maximum out of pocket levels shall be established as illustrated in Exhibit D 1. G-3 Village Board Meeting - August 16, 2016 Page 264 of 403 Health Management Participation Rewards The Village shall offer the biometric blood draw annually and employees may participate in the blood draw scheduled at the Village or at approved remote locations. Human Resources has the listing of the approved remote locations, in the instances when the employee and spouse cannot directly participate in the blood draw scheduled at the Village. Spouses must also participate in the biometric testing and meet the criteria established below to order to qualify for the family insurance premium discount. The biometric test consists of a 37 -panel evaluation including coronary risk assessment, blood count, and chem -screen profile. The purpose of the biometric test, blood pressure screening, body mass index and health risk assessment is to alert participants at an early stage of possible health issues and to prevent the issues from becoming catastrophic illnesses. The results are strictly confidential and mailed directly to the participant's home address on file. Biometric Measurements Healthy Range in four out of the five biometric measurements. • Blood Pressure • Total Cholesterol (HDL, LDL) • Triglycerides • Glucose • Body Mass Index (BMI) Employees and/or spouses that do not meet the four out of five criteria considered in the healthy range may still be eligible for the discount provided they participate in a physician supervised program that actively manages any of the criteria deemed to in the unhealthy range. The Village shall not have any information as to what areas any employee or spouse may be deemed to be in an unhealthy range nor shall the Village have any knowledge of any treatment. The information the Village shall receive is only if the employee and/or spouse meet the healthy range criteria and whether the healthy range is a result of participation in treatment or not is not communicated to the Village. Wellness discounts shall apply annually provided the criteria above are met. The discounts shall be applied to monthly insurance premium charges in the following amounts: G-4 Village Board Meeting - August 16, 2016 Page 265 of 403 Effective Date (Health Insurance Plan Year) Single Coverage Family Coverage 1/1/2016 10% 25% 1/1/2017 10% 30% 1/1/2018 10% 30% If an employee has family coverage they would not be eligible for a single coverage discount if only the employee participated in the biometric program. PPO Prescription Drug Card The prescription co -payment amounts shall be as follows: Effective Date Generic Prescription Formulary Brand Prescription Non -Formulary Brand Prescription 1/1/2016 $20.00 $50.00 $75.00 1/1/2017 $20.00 $50.00 $75.00 1/1/2018 $20.00 $50.00 $85.00 There shall be no maximum out-of-pocket limit for annual prescription co -payment amounts. HMO Prescription Drug Card The prescription co -payment amounts shall be as follows: Effective Date Generic Prescription Formulary Brand Prescription Non -Formulary Brand Prescription 1/1/2016 $20.00 $50.00 $75.00 1/1/2017 $20.00 $50.00 $75.00 1/1/2018 $20.00 $50.00 $85.00 There shall be no maximum out-of-pocket limit for annual prescription co -payment amounts. General Prescription Drug Card Information (applicable to both PPO and HMO plans) G-5 Village Board Meeting - August 16, 2016 Page 266 of 403 Mail order drug prescriptions shall be available to employees to purchase up to a 90 day supply with the employee paying the appropriate co -pay amount that corresponds to the classification of the prescription be it generic, non -formulary, or formulary. All mail order prescription drugs shall be paid by the employee in an amount of 2 times the appropriate prescription co -pay level depending on the classification of the prescription drug ordered (generic, formulary, non -formulary, or specialty). Prescription drugs that are considered Specialty drugs shall have a co -payment amount and shall not be subject to the out-of-pocket maximum. Effective January 1, 2017 prescription drugs that are considered Specialty drugs shall have a $350 co -payment amount. Prior to submitting a specialty drug prescription for payment the prescription must be pre -authorized. If the prescribed drug is determined to be a maintenance and non -elective drug the co -payments that corresponds to the classification of the prescription be it generic, non -formulary, or formulary shall apply and not the $350 co -payment amount. The parties agree that all emergency care benefits and second opinion benefits as provided in the health insurance plan booklet dated July 1, 2011, shall be covered at one hundred percent (100%) with no deductible to apply. The Employer has the discretion to select insurance carriers, provided that benefits are similar to those benefits in effect as of execution. G-6 Village Board Meeting - August 16, 2016 Page 267 of 403 Exhibit DI - Health Insurance Maximum Out of Pocket Rates - 2016 - 2018 Wage Range 2% Single 4% Family $20,000 $29,999 $600 $1,200 $30,000 $39,999 $800 $1,600 $40,000 $49,999 $1,000 $2,000 $50,000 $59,999 $1,200 $2,400 $60,000 $69,999 $1,400 $2,800 $70,000 $79,999 $1,600 $3,200 $80,000 $89,999 $1,800 $3,600 $90,000 $99,999 $2,000 $4,000 $100,000 $109,999 $2,200 $4,400 $110,000 $119,999 $2,400 $4,800 G-7 Village Board Meeting - August 16, 2016 Page 268 of 403 APPENDIX "H" ELECTION TO ARBITRATE DISCIPLINARY ACTION In accordance with Section 13.3 of the contract currently effective between the Village and the Union, the undersigned Grievant, with the approval of the union, elects to appeal the disciplinary action assessed against him/her to arbitration. In doing so, the undersigned understands that: (1) His/her grievance, unless otherwise settled, will be heard and determined by an arbitrator selected in accordance with Step 6; (2) He/she is waiving any and all rights to appeal of the decision by the Board of Fire and Police Commissioners of the Village of Mount Prospect, provided by to the Illinois Municipal Code 65 IL,CS 5/10-2.1-17 and Administrative Review Act, 735 IL,CS 5/3-101, et seq. The decision by the arbitrator shall be final and binding subject only to an appeal in accordance with the provisions of the Uniform Arbitration Act as provided by §8 of the LPLRA, 5 ILCS 315/8. APPEAL TO ARBITRATION APPROVED: EMPLOYEE DATE: H-1 PRESIDENT, LOCAL 4119 IAFF DATE: Village Board Meeting - August 16, 2016 Page 269 of 403 APPENDIX "I" OUTSIDE EMPLOYMENT REQUEST I am requesting approval for outside employment with the below -name organization: Organization Type of Industry Job Title Supervisor Employment Status (F/T or P/T) Days of the week to be worked Hours to be worked per day Address of Business Phone Number I am aware of the fact that approval will be based on the fact that said employment will not interfere with my effectiveness, physical well-being, or be in conflict of interest with my current position with the Village of Mount Prospect. Employee Signature Chief/Director Approval I-1 Date Date Village Board Meeting - August 16, 2016 Page 270 of 403 APPENDIX "J" (50 ILCS 742/) Fire Department Promotion Act. (50 ILCS 742/1) Sec. 1. Short title. This Act may be cited as the Fire Department Promotion Act. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/5) Sec. 5. Definitions. In this Act: "Affected department" or "department" means a full-time municipal fire department that is subject to a collective bargaining agreement or the fire department operated by a full-time fire protection district. The terms do not include fire departments operated by the State, a university, or a municipality with a population over 1,000,000 or any unit of local government other than a municipality or fire protection district. The terms also do not include a combined department that was providing both police and firefighting services on January 1, 2002. "Appointing authority" means the Board of Fire and Police Commissioners, Board of Fire Commissioners, Civil Service Commissioners, Superintendent or Department Head, Fire Protection District Board of Trustees, or other entity having the authority to administer and grant promotions in an affected department. "Promotion" means any appointment or advancement to a rank within the affected department (1) for which an examination was required before January 1, 2002; (2) that is included within a bargaining unit; or (3) that is the next rank immediately above the highest rank included within a bargaining unit, provided such rank is not the only rank between the Fire Chief and the highest rank included within the bargaining unit, or is a rank otherwise excepted under item (i), (ii), (iii), (iv), or (v) of this definition. "Promotion" does not include appointments (i) that are for fewer than 180 days; (ii) to the positions of Superintendent, Chief, or other chief executive officer; (iii) to an exclusively administrative or executive rank for which an examination is not required; (iv) to a rank that was exempted by a home rule municipality prior to January 1, 2002, provided that after the effective date of this Act no home rule municipality may exempt any future or existing ranks from the provisions of this Act; or (v) to an administrative rank immediately below the Superintendent, Chief, or other chief executive officer of an affected department, provided such rank shall not be held by more than 2 persons and there is a promoted rank immediately below it. Notwithstanding the exceptions to the definition of "promotion" set forth in items (i), (ii), (iii), (iv), and (v) of this definition, promotions shall include any appointments to ranks covered by the terms of a collective bargaining agreement in effect on the effective date of this Act. "Preliminary promotion list" means the rank order of eligible candidates established in accordance with subsection (b) of Section 20 prior to applicable veteran's preference points. A person on the preliminary promotion list who is eligible for veteran's preference under the laws and agreements applicable to the appointing authority may file a written application for that preference within 10 days after the initial posting of the preliminary promotion list. The preference shall be calculated in accordance with Section 55 and applied as an addition to the person's total point score on the examination. The appointing authority shall make adjustments to the preliminary promotion list based on any veteran's preference claimed and the final adjusted promotion list shall then be posted by the appointing authority. J-1 Village Board Meeting - August 16, 2016 Page 271 of 403 "Rank" means any position within the chain of command of a fire department to which employees are regularly assigned to perform duties related to providing fire suppression, fire prevention, or emergency services. "Final adjusted promotion list" means the promotion list for the position that is in effect on the date the position is created or the vacancy occurs. If there is no final adjusted promotion list in effect for that position on that date, or if all persons on the current final adjusted promotion list for that position refuse the promotion, the affected department shall not make a permanent promotion until a new final adjusted promotion list has been prepared in accordance with this Act, but may make a temporary appointment to fill the vacancy. Temporary appointments shall not exceed 180 days. Each component of the promotional test shall be scored on a scale of 100 points. The component scores shall then be reduced by the weighting factor assigned to the component on the test and the scores of all components shall be added to produce a total score based on a scale of 100 points. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/10) Sec. 10. Applicability. (a) This Act shall apply to all positions in an affected department, except those specifically excluded in items (i), (ii), (iii), (iv), and (v) of the definition of "promotion" in Section 5 unless such positions are covered by a collective bargaining agreement in force on the effective date of this Act. Existing promotion lists shall continue to be valid until their expiration dates, or up to a maximum of 3 years after the effective date of this Act. (b) Notwithstanding any statute, ordinance, rule, or other laws to the contrary, all promotions in an affected department to which this Act applies shall be administered in the manner provided for in this Act. Provisions of the Illinois Municipal Code, the Fire Protection District Act, municipal ordinances, or rules adopted pursuant to such authority and other laws relating to promotions in affected departments shall continue to apply to the extent they are compatible with this Act, but in the event of conflict between this Act and any other law, this Act shall control. (c) A home rule or non -home rule municipality may not administer its fire department promotion process in a manner that is inconsistent with this Act. This Section is a limitation under subsection (i) of Section 6 of Article VII of the Illinois Constitution on the concurrent exercise by home rule units of the powers and functions exercised by the State. (d) This Act is intended to serve as a minimum standard and shall be construed to authorize and not to limit: (1) An appointing authority from establishing different or supplemental promotional criteria or components, provided that the criteria are job-related and applied uniformly. (2) The right of an exclusive bargaining representative to require an employer to negotiate clauses within a collective bargaining agreement relating to conditions, criteria, or procedures for the promotion of employees to ranks, as defined in Section 5, covered by this Act. (3) The negotiation by an employer and an exclusive bargaining representative of provisions within a collective bargaining agreement to achieve affirmative action objectives, provided that such clauses are consistent with applicable law. (e) Local authorities and exclusive bargaining agents affected by this Act may agree to waive one or more of its provisions and bargain on the contents of those provisions, provided that any such waivers shall be considered permissive subjects of bargaining. (Source: P.A. 93-411, eff. 8-4-03; 94-809, eff. 5-26-06.) J-2 Village Board Meeting - August 16, 2016 Page 272 of 403 (50 ILCS 742/15) Sec. 15. Promotion process. (a) For the purpose of granting promotion to any rank to which this Act applies, the appointing authority shall from time to time, as necessary, administer a promotion process in accordance with this Act. (b) Eligibility requirements to participate in the promotional process may include a minimum requirement as to the length of employment, education, training, and certification in subjects and skills related to fire fighting. After the effective date of this Act, any such eligibility requirements shall be published at least one year prior to the date of the beginning of the promotional process and all members of the affected department shall be given an equal opportunity to meet those eligibility requirements. (c) All aspects of the promotion process shall be equally accessible to all eligible employees of the department. Every component of the testing and evaluation procedures shall be published to all eligible candidates when the announcement of promotional testing is made. The scores for each component of the testing and evaluation procedures shall be disclosed to each candidate as soon as practicable after the component is completed. (d) The appointing authority shall provide a separate promotional examination for each rank that is filled by promotion. All examinations for promotion shall be competitive among the members of the next lower rank who meet the established eligibility requirements and desire to submit themselves to examination. The appointing authority may employ consultants to design and administer promotion examinations or may adopt any job-related examinations or study materials that may become available, so long as they comply with the requirements of this Act. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/20) Sec. 20. Promotion lists. (a) For the purpose of granting a promotion to any rank to which this Act applies, the appointing authority shall from time to time, as necessary, prepare a preliminary promotion list in accordance with this Act. The preliminary promotion list shall be distributed, posted, or otherwise made conveniently available by the appointing authority to all members of the department. (b) A person's position on the preliminary promotion list shall be determined by a combination of factors which may include any of the following: (i) the person's score on the written examination for that rank, determined in accordance with Section 35; (ii) the person's seniority within the department, determined in accordance with Section 40; (iii) the person's ascertained merit, determined in accordance with Section 45; and (iv) the person's score on the subjective evaluation, determined in accordance with Section 50. Candidates shall be ranked on the list in rank order based on the highest to the lowest total points scored on all of the components of the test. Promotional components, as defined herein, shall be determined and administered in accordance with the referenced Section, unless otherwise modified or agreed to as provided by paragraph (1) or (2) of subsection (d) of Section 10. The use of physical criteria, including but not limited to fitness testing, agility testing, and medical evaluations, is specifically barred from the promotion process. (c) A person on the preliminary promotion list who is eligible for a veteran's preference under the laws and agreements applicable to the department may file a written application for that preference within 10 days after the initial posting of the preliminary promotion list. The preference shall be calculated as provided under Section 55 and added to the total score achieved by the candidate on the test. The appointing authority shall then make adjustments to the rank order of the preliminary promotion list based on any veteran's preferences awarded. The final adjusted promotion list shall J-3 Village Board Meeting - August 16, 2016 Page 273 of 403 then be distributed, posted, or otherwise made conveniently available by the appointing authority to all members of the department. (d) Whenever a promotional rank is created or becomes vacant due to resignation, discharge, promotion, death, or the granting of a disability or retirement pension, or any other cause, the appointing authority shall appoint to that position the person with the highest ranking on the final promotion list for that rank, except that the appointing authority shall have the right to pass over that person and appoint the next highest ranked person on the list if the appointing authority has reason to conclude that the highest ranking person has demonstrated substantial shortcomings in work performance or has engaged in misconduct affecting the person's ability to perform the duties of the promoted rank since the posting of the promotion list. If the highest ranking person is passed over, the appointing authority shall document its reasons for its decision to select the next highest ranking person on the list. Unless the reasons for passing over the highest ranking person are not remediable, no person who is the highest ranking person on the list at the time of the vacancy shall be passed over more than once. Any dispute as to the selection of the first or second highest-ranking person shall be subject to resolution in accordance with any grievance procedure in effect covering the employee. A vacancy shall be deemed to occur in a position on the date upon which the position is vacated, and on that same date, a vacancy shall occur in all ranks inferior to that rank, provided that the position or positions continue to be funded and authorized by the corporate authorities. If a vacated position is not filled due to a lack of funding or authorization and is subsequently reinstated, the final promotion list shall be continued in effect until all positions vacated have been filled or for a period up to 5 years beginning from the date on which the position was vacated. In such event, the candidate or candidates who would have otherwise been promoted when the vacancy originally occurred shall be promoted. Any candidate may refuse a promotion once without losing his or her position on the final adjusted promotion list. Any candidate who refuses promotion a second time shall be removed from the final adjusted promotion list, provided that such action shall not prejudice a person's opportunities to participate in future promotion examinations. (e) A final adjusted promotion list shall remain valid and unaltered for a period of not less than 2 nor more than 3 years after the date of the initial posting. Integrated lists are prohibited and when a list expires it shall be void, except as provided in subsection (d) of this Section. If a promotion list is not in effect, a successor list shall be prepared and distributed within 180 days after a vacancy, as defined in subsection (d) of this Section. (f) This Section 20 does not apply to the initial hiring list. (Source: P.A. 95-956, eff. 8-29-08.) (50 ILCS 742/25) Sec. 25. Monitoring. (a) All aspects of the promotion process, including without limitation the administration, scoring, and posting of scores for the written examination and subjective evaluation and the determination and posting of seniority and ascertained merit scores, shall be subject to monitoring and review in accordance with this Section and Sections 30 and 50. (b) Two impartial persons who are not members of the affected department shall be selected to act as observers by the exclusive bargaining agent. The appointing authorities may also select 2 additional impartial observers. (c) The observers monitoring the promotion process are authorized to be present and observe when any component of the test is administered or scored. Except as otherwise agreed to in a J-4 Village Board Meeting - August 16, 2016 Page 274 of 403 collective bargaining agreement, observers may not interfere with the promotion process, but shall promptly report any observed or suspected violation of the requirements of this Act or an applicable collective bargaining agreement to the appointing authority and all other affected parties. (d) The provisions of this Section do not apply to the extent that they are inconsistent with provisions otherwise agreed to in a collective bargaining agreement. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/30) Sec. 30. Promotion examination components. Promotion examinations that include components consisting of written examinations, seniority points, ascertained merit, or subjective evaluations shall be administered as provided in Sections 35, 40, 45 and 50. The weight, if any, that is given to any component included in a test may be set at the discretion of the appointing authority provided that such weight shall be subject to modification by the terms of any collective bargaining agreement in effect on the effective date of this Act or thereafter by negotiations between the employer and an exclusive bargaining representative. If the appointing authority establishes a minimum passing score, such score shall be announced prior to the date of the promotion process and it must be an aggregate of all components of the testing process. All candidates shall be allowed to participate in all components of the testing process irrespective of their score on any one component. The provisions of this Section do not apply to the extent that they are inconsistent with provisions otherwise agreed to in a collective bargaining agreement. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/35) Sec. 35. Written examinations. (a) The appointing authority may not condition eligibility to take the written examination on the candidate's score on any of the previous components of the examination. The written examination for a particular rank shall consist of matters relating to the duties regularly performed by persons holding that rank within the department. The examination shall be based only on the contents of written materials that the appointing authority has identified and made readily available to potential examinees at least 90 days before the examination is administered. The test questions and material must be pertinent to the particular rank for which the examination is being given. The written examination shall be administered after the determination and posting of the seniority list, ascertained merit points, and subjective evaluation scores. The written examination shall be administered, the test materials opened, and the results scored and tabulated. (b) Written examinations shall be graded at the examination site on the day of the examination immediately upon completion of the test in front of the observers if such observers are appointed under Section 25, or if the tests are graded offsite by a bona fide testing agency, the observers shall witness the sealing and the shipping of the tests for grading and the subsequent opening of the scores upon the return from the testing agency. Every examinee shall have the right (i) to obtain his or her score on the examination on the day of the examination or upon the day of its return from the testing agency (or the appointing authority shall require the testing agency to mail the individual scores to any address submitted by the candidates on the day of the examination); and (ii) to review the answers to the examination that the examiners consider correct. The appointing authority may hold a review session after the examination for the purpose of gathering feedback on the examination from the candidates. The review sessions shall be at no cost to the candidates. (c) Sample written examinations may be examined by the appointing authority and members of the department, but no person in the department or the appointing authority (including the Chief, J-5 Village Board Meeting - August 16, 2016 Page 275 of 403 Civil Service Commissioners, Board of Fire and Police Commissioners, Board of Fire Commissioners, or Fire Protection District Board of Trustees and other appointed or elected officials) may see or examine the specific questions on the actual written examination before the examination is administered. If a sample examination is used, actual test questions shall not be included. It is a violation of this Act for any member of the department or the appointing authority to obtain or divulge foreknowledge of the contents of the written examination before it is administered. (d) Each department shall maintain reading and study materials for its current written examination and the reading list for the last 2 written examinations or for a period of 5 years, whichever is less, for each rank and shall make these materials available and accessible at each duty station. (e) The provisions of this Section do not apply to the extent that they are in conflict with provisions otherwise agreed to in a collective bargaining agreement. (Source: P.A. 97-352, eff. 8-12-11.) (50 ILCS 742/40) Sec. 40. Seniority points. (a) Seniority points shall be based only upon service with the affected department and shall be calculated as of the date of the written examination. The weight of this component and its computation shall be determined by the appointing authority or through a collective bargaining agreement. (b) A seniority list shall be posted before the written examination is given and before the preliminary promotion list is compiled. The seniority list shall include the seniority date, any breaks in service, the total number of eligible years, and the number of seniority points. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/45) Sec. 45. Ascertained merit. (a) The promotion test may include points for ascertained merit. Ascertained merit points may be awarded for education, training, and certification in subjects and skills related to the fire service. The basis for granting ascertained merit points, after the effective date of this Act, shall be published at least one year prior to the date ascertained merit points are awarded and all persons eligible to compete for promotion shall be given an equal opportunity to obtain ascertained merit points unless otherwise agreed to in a collective bargaining agreement. (b) Total points awarded for ascertained merit shall be posted before the written examination is administered and before the promotion list is compiled. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/50) Sec. 50. Subjective evaluation. (a) A promotion test may include subjective evaluation components. Subjective evaluations may include an oral interview, tactical evaluation, performance evaluation, or other component based on subjective evaluation of the examinee. The methods used for subjective evaluations may include using any employee assessment centers, evaluation systems, chiefs points, or other methods. (b) Any subjective component shall be identified to all candidates prior to its application, be job- related, and be applied uniformly to all candidates. Every examinee shall have the right to documentation of his or her score on the subjective component upon the completion of the subjective examination component or its application. A designated representative of the contracting union party shall be notified and be entitled to be present to monitor any preliminary meeting between certified J-6 Village Board Meeting - August 16, 2016 Page 276 of 403 assessors or representatives of a testing agency and representatives of the appointing authority held prior to the administration of the test to candidates for promotion. (c) Where chiefs points or other subjective methods are employed that are not amenable to monitoring, monitors shall not be required, but any disputes as to the results of such methods shall be subject to resolution in accordance with any collectively bargained grievance procedure in effect at the time of the test. (d) Where performance evaluations are used as a basis for promotions, they shall be given annually and made readily available to each candidate for review and they shall include any disagreement or documentation the employee provides to refute or contest the evaluation. These annual evaluations are not subject to grievance procedures, unless used for points in the promotion process. (e) Total points awarded for subj ective components shall be posted before the written examination is administered and before the promotion list is compiled. (f) Persons selected to grade candidates for promotion during an assessment center process shall be impartial professionals who have undergone training to be certified assessors. The training and certification requirements shall, at a minimum, provide that, to obtain and maintain certification, assessors shall complete a course of basic training, subscribe to a code of ethical conduct, complete continuing education, and satisfy minimum activity levels. (g) The standards for certification shall be established by a Joint Labor and Management Committee (JLMC) composed of 4 members: 2 designated by a statewide association whose membership is predominantly fire chiefs representing management interests of the Illinois fire service, and 2 designated by a statewide labor organization that is a representative of sworn or commissioned firefighters in Illinois. Members may serve terms of one year subject to reappointment. For the purposes of this Section, the term "statewide labor organization" has the meaning ascribed to it in Section 10-3-12 of the Illinois Municipal Code. In developing certification standards the JLMC may seek the advice and counsel of professionals and experts and may appoint an advisory committee. The JLMC may charge reasonable fees that are related to the costs of administering authorized programs and conducting classes, including without limitation the costs of monitoring programs and classes, to the following: (i) applicants for certifications or recertifications, (ii) recipients of certifications or recertifications, and (iii) individuals and entities approved by the JLMC to conduct programs or classes. The JLMC's initial certification standards shall be submitted to the Office of the State Fire Marshal by January 1, 2009. The JLMC may provisionally certify persons who have prior experience as assessors on promotional examinations in the fire service. Effective January 1, 2010 only those persons who meet the certification standards developed by the JLMC and submitted to the Office of the State Fire Marshal may be selected to grade candidates on a subjective component of a promotional examination conducted under the authority of this Act; provided this requirement shall be waived for persons employed or appointed by the jurisdiction administering the examination. The JLMC shall annually: (1) issue public notice offering persons who are interested in qualifying as certified assessors the opportunity to enroll in training; and (2) submit to the Office of the State Fire Marshal an amended list of persons who remain certified, are newly certified, or who are no longer certified. J-7 Village Board Meeting - August 16, 2016 Page 277 of 403 (h) The Office of the State Fire Marshal shall support the program by adopting certification standards based on those submitted by the JLMC and by establishing a roster of certified assessors composed of persons certified by the JLMC. If the parties have not agreed to contract with a particular testing company to provide certified assessors, either party may request the Office to provide the names of certified assessors. Within 7 days after receiving a request from either party for a list of certified assessors, the Office shall select at random from the roster of certified assessors a panel numbering not less than 2 times the number of assessors required. The parties shall augment the number by a factor of 50% by designating assessors who may serve as alternates to the primary assessors. The parties shall select assessors from the list or lists provided by the Office or from the panel obtained by the testing company as provided above. Within 7 days following the receipt of the list, the parties shall notify the Office of the assessors they have selected. Unless the parties agree on an alternate selection procedure, they shall alternatively strike names from the list provided by the Office until only the number of required assessors remain. A coin toss shall determine which party strikes the first name. If the parties fail to notify the Office in a timely manner of their selection of assessors, the Office shall appoint the assessors required from the roster of certified assessors. In the event an assessor is not able to participate in the assessment center process for which he was selected, either of the parties involved in the promotion process may request that additional names of certified assessors be provided by the Office. (Source: P.A. 97-174, eff. 7-22-11.) (50 ILCS 742/55) Sec. 55. Veterans' preference. A person on a preliminary promotion list who is eligible for veteran's preference under any law or agreement applicable to an affected department may file a written application for that preference within 10 days after the initial posting of the preliminary promotion list. The veteran's preference shall be calculated as provided in the applicable law and added to the applicant's total score on the preliminary promotion list. Any person who has received a promotion from a promotion list on which his or her position was adjusted for veteran's preference, under this Act or any other law, shall not be eligible for any subsequent veteran's preference under this Act. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/60) Sec. 60. Right to review. Any affected person or party who believes that an error has been made with respect to eligibility to take an examination, examination result, placement or position on a promotion list, or veteran's preference shall be entitled to a review of the matter by the appointing authority or as otherwise provided by law. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/65) Sec. 65. Violations. (a) A person who knowingly divulges or receives test questions or answers before a written examination, or otherwise knowingly violates or subverts any requirement of this Act commits a violation of this Act and may be subject to charges for official misconduct. UK Village Board Meeting - August 16, 2016 Page 278 of 403 (b) A person who is the knowing recipient of test information in advance of the examination shall be disqualified from the promotion examination or demoted from the rank to which he was promoted, as applicable and otherwise subjected to disciplinary actions. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/900) Sec. 900. (Amendatory provisions; text omitted). (Source: P.A. 93-411, eff. 8-4-03; text omitted.) (50 ILCS 742/999) Sec. 999. Effective date. This Act takes effect upon becoming law. (Source: P.A. 93-411, eff. 8-4-03.) J-9 Village Board Meeting - August 16, 2016 Page 279 of 403 Purpose: Scope: APPENDIX "K" MOUNT PROSPECT FIRE DEPARTMENT STANDARD OPERATIONS GUIDELINES Personal Time SOG 1102 — 05/16R To explain the intention of and process for requesting/utilizing personal time. These guidelines apply to all Fire Department personnel. Guidelines: Administration and Fire Prevention Bureau Personnel: Administration and Fire Prevention Bureau personnel shall refer to the Village's Employee Handbook (Section V — Compensation and Benefits) for guidelines regarding the use and accrual of personal time. 24 -Hour Shift Personnel: All 24-hour shift personnel shall accrue forty-eight (48) hours of personal time available for use each calendar year. Personal time shall not be carried over from one calendar year to the next. Therefore, at the end of each calendar year any unused personal time shall be converted to sick leave time. The following guidelines shall govern the use of personal time by all 24-hour shift personnel: 1. Employees who need to take personal time off from work shall attempt to notify the on -duty Shift Commander prior to the start of their scheduled shift, and no later than 0630. If, due to unanticipated circumstances, the request cannot be submitted prior to 0630 the Shift Commander will approve the time off but these requests will be subject to review by the Deputy Chief and any abuse of the Personal Time policy will be subject to disciplinary action. Provided, however, if an employee calls in after the start of the shift (0800) to extend the use of time -off benefits for that shift, time -off will only be granted to complete the remainder of the scheduled shift. Requests for personal time shall be submitted no earlier than 30 days prior to the requested date of use. Requests received within the 30 day period shall be on a first come, first served basis. 3. Personal time shall be a minimum of one hour and must be taken in full hour increments. The number of hours requested will be recorded as the number of K-1 Village Board Meeting - August 16, 2016 Page 280 of 403 hours used (i.e. an employee cannot request eight hours and then only use two hours). 4. Requests for Personal Time shall not be denied except in the case of a declared Village wide emergency. 5. No requests for personal time will be accepted after the Chief has authorized the hiring back of personnel to provide additional staffing for extraordinary threats to the safety and security of the Village and/or fire department personnel. 6. During an employee's approved absence, he/she will not be entitled to extra pay for any reason. For example, an employee taking personal time will not receive callback pay if he/she comes in for a callback. 7. If an employee returns to duty after having taken personal time, he/she must report to work in the same manner as he/she normally would at the beginning of his/her shift. 8. Personnel that require time off from work due to the illness of immediate family member shall first utilize personal time. Once an employee's personal time has been exhausted he/she may utilize sick leave time. Attachments: None Forms: None Exhibits: Village of Mount Prospect Employee Handbook K-2 Village Board Meeting - August 16, 2016 Page 281 of 403 Side Letter Promotions Article XVI - Promotions The parties agree to defer negotiations relating to promotion issues to a reopener. Either party may reopen the Promotion article for renegotiation upon service of written notice on the other party. The parties shall then meet to negotiate for a period of sixty (60) days or longer if mutually agreed. If agreement is not reached all designated items that are mandatory subjects of bargaining may be submitted for resolution in accordance with the interest arbitration processes of the Act. Signature - IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers or representatives on this day of , 2016. MOUNT PROSPECT FIREFIGHTERS UNION: an Dale Steward, Union President J. Dale Berry, Counsel VILLAGE OF MOUNT PROSPECT: Arlene A. Juracek, Mayor M. Lisa Angell, Village Clerk Village Board Meeting - August 16, 2016 Page 282 of 403 Agreement Village of Mount Prospect And Mount Prospect Fire Union, Local 4119, I.A.F.F., AFL-CIO January 1, 2013to December 31, 201. . H:AHUMR\UnionsAFire Union\2015 Contract\1Vew Contract (2016-2018)ARedlined Contract\2016-2018 Fire Contract V6.0 8-9-2016.doc Village Board Meeting - August 16, 2016 Page 283 of 403 Table of Contents Preamble.........................................................................................................1 ArticleI - Recognition...........................................................................................1 1.1 Recognition....................................................................................1 1.2 Fair Representation..............................................................................1 1.3 Notification.....................................................................................1 Article II -Membership, Dues Deduction and Fair Share...............................................2 2.1 Dues Check-off................................................................................2 2.2 Fair Share........................................................................................2 2.3 Indemnification...................................................................................3 Article III - Hours of Work and Overtime................................................................4 3.1 Purpose.........................................................................................4 3.2 Normal Work Day and Work Schedule......................................................4 3.3 Kelly Days.......................................................................................4 3.4 Comp Time.....................................................................................4 3.5 Overtime Rate.................................................................................8 3.6 Special Overtime..............................................................................8 3.7 Callback/CallOvemin........................................................................9 3.8 Hireback Policy................................................................................9 3.9 Acting Officer.................................................................................9 3.10 Forced Back....................................................................................10 3.11 Light Duty Hours..............................................................................10 3.12 Special Duty Pay..............................................................................10 Article IV - Wages and Compensation...................................................................11 4.1 Salary and Incentives..........................................................................11 4.2 Specialty Certifications......................................................................11 4.3 Longevity.......................................................................................11 4.4 Holiday..........................................................................................12 4.5 Pyramiding.....................................................................................12 4.6 Paramedic Preceptor Pay...................................................................12 Article V -Management Rights -Rules and Regulations ............................................14 5.1 Management Rights..........................................................................14 5.2 Rules and Regulations.......................................................................14 Article VI - No Strikes - No Lockouts.....................................................................16 Article VII - Grievance Procedure........................................................................17 7.1 Definition of Grievance.....................................................................17 7.2 Grievance Committee Representatives....................................................17 7.3 Grievance Procedure.........................................................................17 7.4 Arbitrator's Authority.......................................................................20 7.5 DecisionandFee...............................................................................20 7.6 Time Limits...................................................................................21 7.7 Union Rights....................................................................................21 Village Board Meeting - August 16, 2016 Page 284 of 403 7.8 Standards for Processing Union Grievances..............................................21 Article VIII - Leaves of Absence...........................................................................22 8.1 Vacation Policy, Accrual, Use and Accrual, Termination, Reimbursement, Selection...................................................................................... 22 8.2 Union Business...............................................................................24 8.3 Personal Days.................................................................................24 8.4 Sick Leave -Policy, Accrual, Reimbursement, and Guidelines .......................24 8.5 Duty Injury, Illness, Disability (Worker's Compensation) Leave......................26 8.6 Family and Medical Leave..................................................................26 8.7 Educational Leave............................................................................26 8.8 Vacation Pay on Separation and Return...................................................26 8.9 Accrual of Benefits and Compensation While on Leave.................................27 8.10 Witness Leave................................................................................27 8.11 Military Leave.................................................................................28 8.12 Jury Duty ........................................................................................28 8.13 Bereavement Leave.........................................................................29 ArticleIX - Seniority .........................................................................................30 9.1 Definition .......................................................................................30 9.2 Probationary Period.........................................................................30 9.3 Certificate of Appointment................................................................31 9.4 Layoff and Recall............................................................................31 Article X -Health and Welfare.............................................................................32 10.1 Medical Exams..............................................................................32 10.2 Group Health and Medical Insurance......................................................32 10.3 Group Health and Medical Insurance: Surviving Dependents ...........................33 10.4 Life Insurance................................................................................33 10.5 Dental Insurance.............................................................................33 10.6 IRC 125/Flex-Comp Program.............................................................33 10.7 Employee Assistance Program............................................................34 10.8 Deferred Compensation Programs........................................................34 10.9 Credit Union.................................................................................34 10.10 Post Employment Savings Account(VEBA).............................................34 Article XI - General Provisions...........................................................................35 11.1 Trade Days....................................................................................35 11.2 Joint Safety Committee.....................................................................36 11.3 Indemnification of Employees.............................................................36 11.4 Drugs and Alcohol, Employee Confidentiality, Chronic Communicable Diseases ... 36 11.5 Living Conditions............................................................................36 11.6 Bulletin Boards.................................................................................37 11.7 Smoking.......................................................................................37 11.8 Physical Fitness Program....................................................................37 11.9 Secondary Employment......................................................................38 11.10 Subcontracting................................................................................38 Village Board Meeting - August 16, 2016 Page 285 of 403 11.11 Station/Shift Change........................................................................39 Article XII — Uniforms, Protective Clothing and Equipment.........................................40 12.1 Uniforms.......................................................................................40 12.2 Protective Clothing...........................................................................41 Article XIII —Discipline and Discharge, Investigations...............................................43 13.1 Discipline.......................................................................................43 13.2 Investigations................................................................................43 13.3 Discipline and Discharge....................................................................43 13.4 Personnel File.................................................................................44 Article XIV — Accrued Leave Reimbursement Upon Retirement, Resignation, Reduction............................................................................................. 45 Article XV — Labor -Management Meetings.............................................................46 Article XVI — Promotions..................................................................................47 Article XVII — Savings Clause...............................................................................56 Article XVIII — Precedence of Agreement vs. Ordinance.............................................57 Article XIX — Entire Agreement...........................................................................58 Article XX — Duration and Termination.................................................................61 20.1 Duration........................................................................................61 20.2 Signature........................................................................................61 Dues Deduction Form............................................................................Appendix A Salary Schedule...................................................................................Appendix B Drugs and Alcohol.................................................................................Appendix C Requestto Inspect/Copy Personnel File........................................................Appendix D Trade Day Form...................................................................................Appendix E Grievance Form....................................................................................Appendix F Group Health and Medical Insurance.........................................................Appendix G Election to Arbitrate Disciplinary Action ......................................................Appendix H Outside Employment Request Form..........................................................Appendix I Fire Department Promotional Act.............................................................Appendix J �['eiIC`so11'1,11 11 11111c to llmd':W]ird 0 por"Iflo ills Guideli les( )................................... �,Ppgild ix IIc Promotions......................................................................................Side Letter 4.2 Village Board Meeting - August 16, 2016 Page 286 of 403 PREAMBLE THIS AGREEMENT is entered into by and between the Village Of Mount Prospect, (hereinafter "Village") and the Mount Prospect Firefighters Union, Local 4119, I.A.F.F., AFL-CIO (hereinafter "Union"). It is the intent and purpose of this Agreement to set forth the parties' agreement with respect to the rates of pay, hours of employment, fringe benefits, and all other conditions of this Agreement; to prevent interruptions of work and interference with the operations of the Village; to encourage and improve efficiency and productivity; and to provide procedures for the prompt, impartial, and peaceful adjustment of grievances as provided herein. ARTICLE I RECOGNITION 1.1 Recognition - The Village recognizes the Union as the sole and exclusive collective bargaining representative for all probationary and non -probationary employees who are sworn or commissioned full-time firefighters and firefighter/paramedics, Lieutenant, Lieutenant/paramedics below the rank of Battalion Chief. Excluded are all other employees, including but not limited to sworn or commissioned full-time firefighters at the rank of battalion chief or above, the positions of fire chief, deputy fire chief, fire prevention supervisor and training officer, all part time or temporary employees, all auxiliary, reserve, volunteer or paid on call firefighters, all employees excluded from the definition of firefighter as defined in subsection 16.03(g-1) of the Illinois Public Labor Relations Act. All civilian employees, all non -fire department employees, and all other managerial supervisory, confidential, professional and short-term employees as defined by the Illinois Public Relations Act as it existed on January 1, 2000. 1.2 Fair Representation - The Union recognizes its responsibility as bargaining agent and agrees fairly to represent all employees in the bargaining unit, whether or not they are members of the Union. The Union's duty of fair representation shall be carried out with standards enunciated by the U.S. Supreme Court in Vaca v. Sipes, 386 US 171, and its progeny. 1.3 Notification - All forms of notification unless otherwise specified to the Village shall be hand delivered to the Fire Chief or his Designee in his absence. The Union shall identify in writing its officers, stewards, and employee representatives to the employer. Such representatives shall be the only individuals the employer is required to communicate with regard to Union/Management matters. Village Board Meeting - August 16, 2016 Page 287 of 403 ARTICLE II MEMBERSHIP. DUES DEDUCTION AND FAIR SHARE 2.1 Dues Check -off - The Village will deduct from each employee's paychecks the uniform, regular Union dries twenty-six (26) times per year for each employee in the bargaining knit who has filed with the Village the authorization form attached as Appendix "A". The actual dries amount deducted, as determined by the Union, shall be uniform for each employee in order to ease the Village's burden in administering this provision. The Union may change the fixed uniform dollar amount twice each year during the life of this Agreement by giving the Village at least thirty (30) days notice in writing of any change in the amount of the uniform dues to be deducted. The Village shall remit the total amount of the dues deducted, together with a list of the employees from whom dues have been deducted, to the person designated by the Union in writing not later than fifteen (15) days after the issuance of each paycheck from which dues have been deducted. If an employee has no earnings or insufficient earnings to cover the amount of the dues deduction, the Union shall be responsible for collection of dues. The Union agrees to refund to the employee any amounts paid to the Union in error on account of this dues deduction provision. 2.2 Fair Share - During the term of this Agreement, employees who are not members of the Union shall, commencing thirty (30) days after their employment or thirty (30) days after the effective date of this Agreement or thirty (30) days after they have rescinded any dues authorization pursuant to Section 1 of this Article, whichever is later, pay a fair share fee to the Union for collective bargaining and contract administration services rendered by the Union as the exclusive representative of the employees covered by said Agreement, provided fair share fee shall not exceed the dues attributable to being a member of the Union. Such fair share fees shall be deducted by the Village from the earnings of non-members and remitted to the Union at the same intervals as Union dues are remitted. The Union may change the amount of the fair share fee at the same intervals as it may change the fixed, uniform amount of dues deducted under Section 1 of this Article, by giving the Village at least 30 days notice in writing of any change in the amount of the fair share fee to be deducted. The Union shall periodically submit to the Village a list of employees covered by this Agreement who are not members of the Union and an affidavit which specifies the amount of fair Village Board Meeting - August 16, 2016 Page 288 of 403 share fee. The amount of the fair share fee shall not include any contributions related to the election or support of any candidate for political office or for any member -only benefit. The Union agrees to assume full responsibility to ensure full compliance with requirements laid down by the United States Supreme Court in Chicago Teachers Union v. Hudson, 106 U.S. 1066 (1986) with respect to the constitutional rights of fair share fee payors. Accordingly, the Union agrees to do the following: a. Give timely notice to fair share fee payors of the amount of the fee and an explanation of the basis for the fee, including the major categories of expenses, as well as verification of same in accordance with applicable law. b. Advise fair share payors of an expeditious and impartial decision-making process whereby fair share fee payors can object to the amount of the fair share fee. c. Place the amount reasonably in dispute into an escrow account pending resolution of any objections raised by fair share payors to the amount of the fair share fee. It is specifically agreed that any dispute concerning the amount of the fair share fee and/or the responsibilities of the Union with respect to fair share fee payors as set forth above shall not be subject to the grievance and arbitration procedure set forth in this Agreement. Non-members who object to this fair share fee based upon bona fide religious tenets or teachings shall pay an amount equal to such fair share fee to a non -religious charitable organization mutually agreed upon by the employee and the Union. If the affected non-member and the Union are unable to reach agreement on the organization, the organization shall be selected by the affected non-member from an approved list of charitable organizations established by the Illinois State Labor Relations Board and the payment shall be made to said organization. 2.3 Indemnification - The Union shall indemnify and hold harmless the Village, its elected representatives, officers, administrators, agents and employees from and against any and all claims, demands, actions, complaints, suits or other forms of liability (monetary or otherwise) that arise out of or by reason of any action taken or not taken by the Village for the purpose of complying with the provisions of this Article, or in reliance on any written check -off authorization furnished by the Union under any such provisions. This indemnification provision shall not extend to errors that are solely the fault of the Village. Village Board Meeting - August 16, 2016 Page 289 of 403 ARTICLE III HOURS OF WORK AND OVERTIME 3.1 Purpose — This article is intended to define the normal hours of work and to provide the basis for the calculation and payment of overtime. It shall not be construed as a guarantee of hours of work per day, per week, or work cycle, or of days of work per week, per month or per work cycle. In the event there is a lack of work which the employer believes is a change in the normal work schedule as defined in Section 3.2, the procedures of Article 18 shall be followed. 3.2 Normal Work Day and Work Schedule- The normal shift schedule for Firefighters and firefighter/paramedics shall be twenty-four (24) consecutive hours of duty, beginning at 08:00, followed by forty-eight (48) consecutive hours off duty. For FLSA purposes the work cycle shall be twenty-eight (28) days. 3.3 Kelly Days - Kelly Days shall be selected in accordance with [Article 8.1(e)]. The hours of work shall be reduced by scheduling off each employee thirteen (13) shifts hereby referred to as "Kelly Days", thereby reducing the average work week to fifty (50) hours and annual hours of work to 2600. 3.4 Comp Time- When an employee works overtime in accordance with Section 3.5, he may elect to bank the hours as compensatory time in lieu of receiving monetary compensation in that pay period. In consideration of the Village offering this limited compensatory time benefit, the Village and the Union agree, in furtherance of Section 7(0)(5) of the Fair Labor Standards Act, to place restrictions on the use of compensatory time under circumstances which they agree would constitute an "undue disruption" of the Department's operations. This banked time may be used to take time off at a future date or in the case of a personal emergency where time off is needed. Banked Compensatory Time may be accumulated in increments of no less than one-half hours at a time. Time shall be banked at a rate of 1.5 times the number of hours worked (e.g., 24 hours worked equals 36 hours banked). If time worked is to be banked, all of it must be banked (i.e., if 24 hours worked, all 36 must be banked if electing to do so). However, if the Rill amount would cause the balance accrued to exceed the maximum 36 hours, only that which will bring the balance to 36 hours will be banked Village Board Meeting - August 16, 2016 Page 290 of 403 and the remainder will be paid as overtime. A maximum of 36 hours may be held in the bank at any one time and the total accrual time shall not exceed 72 hours in any year. The following procedure shall be followed for utilizing the Compensation Time Bank not covered by Section8.1: a) Requesting to use Compensatory Time Bank: In order to request Compensatory Time, the employee must have the time in the bank. The Compensatory Time must be requested in increments of a minimum of six (6) hours. A request to use Compensatory Time shall be by e-mail, and requests will be recorded with the date and time they are received. In general, the employee should provide as much advance notice of the request as possible. The employee should notify the Shift Commander no earlier than 14 days prior to the requested time off and no later than 6:30 a.m. of the calendar day in advance of the requested Compensatory Time usage. Requests for Compensatory Time after 6:30 a.m., will not be honored, except in an emergency as approved by the Chief (or his designee) or in the event of a same day leave request where the request will not cause overtime. b) Unduly Disniptive Das: If overtime is necessary to cover the employee's requested time offender this Section (i.e., the employee's leave will cause or has caused the shift to fall below the Chief's established minimum shift staffing) the Shift Commander shall so advise the employee. The determination of whether overtime will be necessary to cover the time off will be made when the time off request is received and acknowledged by the Shift Commander. Overtime rules shall apply in order to fill vacancies caused by a Compensatory Time request except as expressly modified by this Article. It is agreed by the parties that the implementation of such Compensatory Time rules will necessitate additional administrative and operational efforts in order to fill such Compensatory Time slot(s), thus causing endue disruption to the Department's operation. If overtime is necessary to cover the employee's requested time off ender this Section, the parties hereto agree that such request cannot be filled within a reasonable period of time without unduly disrupting the operations of the Fire Department. In such case, the employee shall have the following options: i) to direct the Shift Commander to forego the request for time off and 5 Village Board Meeting - August 16, 2016 Page 291 of 403 requisition payment for 36 hours of banked time (e.g. 24 hours requested 1.5 time rate equals a 36 hour reduction in Compensatory Time bank.) on the next regular payroll check; ii) to withdraw the request and to resubmit a request for leave at another time that does not cause overtime; or, iii) take the leave requested. If the leave requested causes overtime, the scheduled employee taking the leave shall be designated as having taken an "unduly disruptive day" and the scheduled employee's Compensatory Time bank shall be reduced by time and one-half for each hour granted off (e.g., 24 hour Compensatory Time at time and one half equals a 36 hour reduction in the Compensatory Time bank). If no overtime is required, the request shall not be deemed unduly disruptive, and the employee taking the leave shall have his Compensatory Time bank reduced hour for hour (e.g., 24 hours off equals a 24 hours reduction in the Compensatory Time bank). If the Village is unable to secure an off duty employee to fill the requested Compensatory Time slot at all, then the request may be denied in its entirety as unduly disruptive. No forcebacks will occur as a result of the usage of Compensatory Time. c) Filling Compensatory Time Bank Requests: Requests for usage of Compensatory Time under this Section will be prioritized in the order in which they are received. If the requirements of specific assignments cannot be met the request will be denied. If sufficient replacement personnel cannot be obtained to meet the number of Compensatory Time requests, the requests will be denied in reverse order of request reception. When attempting to fill arequest, no more than one (1) complete round of calls will be made. d) Indemnification: In consideration of the Village's agreement to allow employees to establish Compensatory Time banks and to schedule Compensatory Time in accordance with the terms and conditions of this Section, the Union agrees to the following: i) Subject to the parties' agreements and adoption of the alternative procedure described in Paragraph (b), the Union and its bargaining unit members agree to defend, indemnify, save and hold harmless the Village, its officers, agents 6 Village Board Meeting - August 16, 2016 Page 292 of 403 and employees, from any and all damages, costs, expenses and penalties arising from any complaint or allegation that these restrictions on the use of Compensatory Time do not comply with Section 7(0)(5) of the Fair Labor Standards Act regarding the use of Compensatory Time. ii) Any and all disputes that may arise between the parties, including disputes raised by the Union or by any bargaining unit member, as to the administration of this Section, shall be resolved through the grievance procedure of this Agreement. The parties' agreement to utilize the grievance procedure to resolve any disputes arising under this Section is based upon the authority vested in them under 8 and 15(b) of the Act, 5 ILLS 315/15(b). Such agreement is also made in reliance upon the Supreme Court's decision in 14 Penn Plaza LLC v. Pyett,129 S.Ct. 1456,186 LRRM 2065 (2009), that such disputes shall include claims or allegations that any restrictions on the use of time due available to employees from their compensatory time banks as established under this Section do not comply with 7(0)(5) of the FLSA, 29 USCA 207. In the event that any such grievance is advanced to arbitration, the parties further stipulate and agree that the arbitrator's remedial authority shall be limited to making the grievant(s) whole by granting, consistent with applicable 7(0) standards of the FLSA, the cash value of any time due in dispute based on the then -applicable overtime rate and shall have no authority to award any attorneys' fees or any penalties against the parties. The parties agree that if the Union or a bargaining unit employee files a lawsuit or complaint in any form alleging a violation of Section 7(0), this arbitration agreement may be raised as an absolute defense to such lawsuit. The Union agrees that it will join the Employer in any motion to dismiss the lawsuit and/or to compel arbitration. e) Sunset or Village Buy Back Option. If any of the principles contained in this Article are found to violate the terms of the FLSA by a court of competent jurisdiction, the Village may elect: (a) to have this Section immediately sunset, subject to the subsequent 7 Village Board Meeting - August 16, 2016 Page 293 of 403 deity to meet and negotiate as provided in Article 19 of this Agreement; and/or (b) to bury back some or all time due to bargaining unit members immediately or over a reasonable period of time; and/or (c) to allow employees to utilize accrued Compensatory Time at mutually agreed times. 3.5 Overtime Rate - Employees shall receive overtime pay or compensation time, if applicable, at the rate of time and one-half their straight hourly rate for all work performed beyond their normally scheduled hours. Overtime shall be rounded to the next fifteen (15) minute increment. 3.6 Special Overtime — The Village acknowledges that certain work involving secondary employment has been regularly assigned and performed by bargaining unit employees and certain non -bargaining unit employees assigned to the Bureau. Employees have been assigned the following positions as secondary employment during their off duty hours: • Fire Prevention Bureau work duties, including, but not limited to public education. • Off -Duty medical exams (ordered by the department). • Project hours (must have prior approval) • POC drill instruction or special training exercises. • Assisting with new hire exams. • Drill instruction and preparation (must have prior approval). The Village agrees to continue its past practice with respect to such assignments during the term of this agreement. In accordance with 7 (g) of the FLSA, the parties agree that the base rate for such secondary employment work shall be as follows: Effective Date FF/P Base Rate FF/P Overtime Rate 8 Village Board Meeting - August 16, 2016 Page 294 of 403 U<zfuLodEy, G,2tI,G6. S 2 8 j,ifuLLEV„ G , 2018 `ti21) T7 `ti-H 20,, All assigned hours worked in these positions shall be performed at 1 1/2 times the base rate listed above. 3.7 Callback/Call Overrun - Any employee required to stay beyond their normal shift release time of 08:00 due to a call overrun, or who is called back to duty for the purpose of staffing reserve equipment shall receive a minimum of one (1) hour pay at the overtime rate. 3.8 Hireback Policy - The following rules shall apply: The hireback distribution shall only apply to fill shift assignments covered by this Agreement. • A computerized overtime list shall be established to track all hireback hours worked. • Overtime hours shall be reset to zero annually. . ( )+[l�04° fit°st 4a �4:kNk ol4i kz+v 1 4�e4sj'lkz?j FIS ewole e44to 41c, ?est kit tJle J1410st I�uw4eg2 �44` l? ��4e�Ov of4Jl�s Jas, : The Fire Department Administration shall endeavor to work with current wireless communications devices currently carried by employees, where applicable. Procedures for selecting hirebacks shall be in accordance with SOG 1202 — Hirebacks (dated .Uaf�uai -- -- -- -- -- -- -- ,,, 2.0 1 �.iu arrue 20ll ab ).j�- - - (,...comment [aei]= zA'a 06-27-2016 3.9 Acting Officer —This provision shall be effective the date of the execution of the contract between the Village and the Union. An employee must have the minimum requirements as defined by this section. Determining which employee fills the acting officer position will be chosen in the following order: a. The employees which have made the current final promotional list. b. Employees who participated and completed the most recent promotional examination. c. The most senior employee. All employees assigned to acting positions, either Acting Lieutenant or Acting Battalion Chief shall receive the pay differential between their position and the equivalent position they are assigned to, i.e. firefighter/paramedic to Lieutenant Paramedic or Lieutenant to Battalion Chief. 0'10 Forced Back - The Fire Chief, � rj' his s d i Exp e y q may force back the least senior, qualified comment [AB2]a z.A on 1016-2015, confirmed w -- 06 24 2015Fun 9 Village Board Meeting - August 16, 2016 Page 295 of 403 employee syho is iSSii UlCd til t ec 121V iOUS, C,1JM&W &I I S Shift dItht is N"'Is ern Q UtV at the overtime rate. Once 4Jie least s ein:w� quaJ� Pe(t dD employee is made aware of a force back, the employee may obtain a qualified replacement to work the hours designated by the Fire Chief, subject to the Fire Chiefs approval. An Wl dUtV I?ni(ffl c sn,fll dIjsm he 1lotifie4llh the Il,ire a'hi ef . de.wx,gflCc tO....dISSiSt it 1 lec leo�rUT',w,. Forced back �ort�4 f�u x eortel z c2, firtt ,. ours will not count towards overtime hours accrued. H'.i f^YT°ee, l c ll. Y€. dlee1Y1e1'Vt, t'll.,..'lllt"e )dl�..{ 'llaYl�t",^..."ve'I 6°oYL�„1'Vt toY"ve'dlti4 ,^ oYtet"CI111e 'll�YLP,t",^ dld°6°t"LP„e4�.. �.11 Light Duty Hours - Light Duty assignments shall be assigned consistently with the comment [Ae3]= T.A on 8/3/2015, confirmed _. _... _. _. _... _. _. 06-24-2016 provisions outlined in Fire Department SO4-16 100"tOi G?01.1 Light Duty Assignment, dated June 29::: 20012011.E L. The parties agree to deferthe issue forthe term ofthis Agreement without prejudice to either parties right to negotiate the issue in subsequent negotiations. 3.12 Special Duty Pay - When approved by the Fire Chief, employees shall be paid for overtime hours to attend a state/federally declared disaster or related training based on an approved work log or (similar document) and in accordance with the reimbursement guidelines of the sponsoring agency. A supervisor or other responsible authority must sign the document. Regular work hours (shift days), as defined in Section 3.2, shall be deducted from the total member of hours. For example: If the work log shows that an employee worked 72 hours in a seven day period, the employee's regular work hours (24-hour shift days) shall be deducted from the total number of hours. The remaining hours shall then be paid at the Overtime Rate. Travel time is considered part of the work time for a deployment. Any Vacation Days previously scheduled during a deployment shall be rescheduled during the same calendar year, if possible. At no time, however, shall a Vacation Day be rescheduled more than one year past the date of the deployment. Kelly Days are considered work reduction days and any hours worked on these days during a deployment shall be paid at the Overtime Rate. ARTICLE IV WAGES AND COMPENSATION 4.1 Salary and Incentives - Annual wages paid to employees shall be set forth in Appendix B of this agreement. 10 Village Board Meeting - August 16, 2016 Page 296 of 403 4.2 Specialtv Certifications - To be eligible for Top Grade level of wages firefighters must have completed the following certifications: Five years of employment Advanced Technician Firefighter Fire Apparatus Engineer To be eligible for Top Grade level of wages, lieutenants must have completed the following: Hazardous Materials Technician )v qient ..adz etv ( I C.t .C6I te ) �rut `' ,If'Ct eus°�4 e��ut � �dzf€a� t�f`f�s°eu° a➢;,f`f�et�n� l G ttli� l p.�c,�ute��udz��ut;� v��t�u te,� ��ue�4 n Offls°c , Certdic'ution or wlu4i l enc rnulde dl good fdlitly ef`kn't to 'Itt'li n the ceutific,Itiorn vv ll he l2 e V 4 �i°dz4lle e1i3,ibiJitV u;ccp� fferr ent.w, C,oYl'V,^14 €a"e4 toY 'lldl`�(: l.� I .!' t'lll,^ e,oY111 ot'll„ �r12 Yl'V�,IVt oY ..ire Officer in Fire; Officer `.::provisionuau " stnws slununn.V]e. �lua un e,a8 Qnua nine, �D Vria,e,ua d a�e,�a n a��utn4nrru �u Q uaa�4 nrcu�ne,tnrr e Qnrrue, � �.. e,�uua Qu s ,uavna�e, a�, �u �,ncuntenu unut Qnua lltbe 3e u4uuur n, un t�, Qur etbtb hours of nefimu tunnue, ns n - — �1,..... o I6 4DVntl n�unvv �Diillna�ema V]�u�,e.a:fl nn n4unu a8er�uuatnnue.nnt �unua8 to°�.nnunnu^p uacr;4uuaa8�x oma ��,a�C'uea8uul�nnu^p rosters", comment [ABS]: TA's o62�2,.,. Firefighters wboi currently receive Top Grade pay for holding certifications for Firefighter I1I, Hazardous Materials Ops, and Fire Apparatus Engineer shall retain Top Grade level. 4.3 Longevity - This pay will be paid to full-time employees as a means of recognizing an employee's extended years of service. Longevity Pay will be paid annually on December 31 based on continuous years of full-time service, calculated from the employee's anniversary date of employment. Employees must complete the required years of service by December 31 of each year 11 Village Board Meeting - August 16, 2016 Page 297 of 403 to be eligible for the December payment. In all cases, the employee must be currently employed with the Village as of December 31 of each year to be eligible for that year's Longevity Pay. There will be no prorating of an annual Longevity Pay for partial years completed. If an annual longevity is paid prior to December 31 and the employee is not employed as of December 31 the employee must repay the Village such annual longevity payment with the last payroll check issued. The parties understand that Longevity Pay is included in the definition of "salary" for pension purposes. Longevity payments shall be included as part of the first regular payroll of December annually. Longevity Pay shall be as follows: Continuous Years of Service Annual Longevity Pay After 5 years $4000 b0600,,00 After 10 years $5000 0700,,0 After 15 years $600b tbt 800,00 After 20 years $7004)0 00b 061 { Comment [AB6]: TA'd 06-24-2016 4.4 Holiday - The following holidays shall be recognized: New Year's Day President's Day Memorial Day 4th of July/Independence Day Labor Day Thanksgiving Day Christmas Da 016 7�unn�,tarcud� Il;�� y ,Comment [AB7]=TA'd06242 In recognition of the above listed Holidays, each employee shall receive nineteen (19) hours of premium pay at their straight time hourly rate for each recognized holiday whether the employee works the holiday or not. To be eligible for such pay, the employee shall be on the active payroll on the day the recognized holiday is observed. 4.5 Pyramiding - Compensation shall not be paid (nor compensatory time taken) more than once for the same number of hours worked under any provisions of this Agreement, unless the Agreement expressly provides for payment. 4.6 Paramedic Preceptor - A program shall be established to provide a mentoring relationship between a paramedic student and a licensed and practicing firefighter/paramedic. The goal of the program is to provide the paramedic student with the necessary guidance to develop the knowledge and skills to meet the standards of the Fire Department as a paramedic. For each paramedic student the Department shall assign a primary and a secondary 12 Village Board Meeting - August 16, 2016 Page 298 of 403 paramedic preceptor. These preceptors, and any necessary replacements, shall maintain a mentoring relationship from the time they are assigned a student through the student's completion of all State of Illinois paramedic licensing requirements. For each student the primary preceptor shall receive a limp sum of $200 when the student completes the internship portion of the Northwest Community Hospital paramedic student program. The secondary preceptor shall receive a limp sum of $50 at the same time. If more than one (1) employee functions as either primary or secondary preceptor, such employees shall share the limp sum on a pro -rata basis. Under no circumstances shall more than $300 be paid for preceptor assignments for any one paramedic student. Qualifications for Preceptors Preceptors shall be paramedics in good standing with the Northwest Community Hospital EMS System, and shall have at least three Pk:e^ (35) years of service with the Mount Prospect Fire Department. Requirements for Preceptors Each preceptor shall: 1) have completed the Northwest Community Hospital EMS preceptor orientation program; 2) be nominated by their assigned Lieutenant and Battalion Chief to participate in the program. 13 Village Board Meeting - August 16, 2016 Page 299 of 403 ARTICLE V MANAGEMENT RIGHTS - RULES AND REGULATIONS 5.1 Manauement Rights -The Village retains all traditional rights to manage and direct the affairs of the Village in all of its variolas aspects not given lip by the terms of this agreement, and to manage and direct its employees, to make and implement decisions with respect to the operation and the management of its operations, in all respects as authorized tinder Constitution and laws of the State of Illinois. These rights and authority include, but are not limited to, the following: to determine the mission of the Village, to plan, direct, control and determine all the operations and services of the Village; to determine the Village's budget and budgetary priorities; to levy taxes; to supervise and direct the working forces; to establish the qualifications for employment, and to employ personnel; to schedule and assign work; to establish work and productivity standards and, from time to time, to change those standards; to assign overtime, to determine the methods, means, organization and number of personnel by which operations are conducted; to make, alter and enforce rules, regulations, orders and other policies which are promulgated under the Mount Prospect Personnel Rules, the Mount Prospect Fire Department Standard Operating Procedures Manual and Fire Department Rules and Regulations; to evaluate employees; to discipline employees, to change or eliminate existing methods equipment or facilities; provided however that the exercise of any of the above rights shall not be inconsistent or in conflict, with any of the specific terms or provisions of this agreement. 5.2 Rules and Regulations - a) Employees shall be provided with access to all existing written rules and regulations. b) It is understood that new or revised written rules, regulations, policies and procedures are established by the Village from time to time. The union shall be given written notice of any proposed additions or changes to existing written rules. When the proposed change relates to a subject that is mandatory subj ect of bargaining that is not expressly covered by an existing term of this agreement, the union shall be allowed a fourteen (14) day period to present its comments prior to the proposed rule becoming effective. If the union requests; within such fourteen (14) day period, the Village shall meet with the union to discuss its concerns or objections. In the event that such meeting(s) fail to resolve the union concerns or objections, 14 Village Board Meeting - August 16, 2016 Page 300 of 403 the Village may implement its proposed rule on an interim basis pending full negotiations for the successor contract. Such interim implementation shall be without prejudice to the union rights to decisional bargaining as to the rule and in the event an impasse is reached as to the rule any impartial arbitrator selected pursuant to the IPELRA Section 14 process shall treat the rule as a proposed rule not an existing rule. Normally any new or revised written rule, regulation, policy or procedures shall be posted no less than thirty (30) days before becoming effective or enforceable. 15 Village Board Meeting - August 16, 2016 Page 301 of 403 ARTICLE VI NO STRIKES - NO LOCKOUTS The Union, its officers and agents, and the employees covered by this Agreement, agree not to instigate, promote, engage in, or condone any strike, slowdown, concerted stoppage of work or any other intentional interruption of operations for any reason. Any or all employees who violate any of the provisions of this Article may be discharged or otherwise disciplined by the Village. The Village will not lock out any employees during the term of the Agreement as a result of a labor dispute. In addition, in the event of a violation of this Article, the Union agrees to inform its members of their obligation under this agreement and to direct them to return to work. 16 Village Board Meeting - August 16, 2016 Page 302 of 403 ARTICLE VII GRIEVANCE PROCEDURE 7.1 Definition of Grievance - The parties agree it is desirable that any grievance, as herein defined, be settled fairly and promptly as it arises. A Grievance is defined as a dispute or difference between an employee and/or the Union and the Village with respect to the meaning or application of the terms of this Agreement. Accordingly, the parties agree that the procedures outlined in Section 7.3 of this Agreement shall be used exclusively for the resolution of all such Grievances. 7.2 Grievance Committee Representatives - The Union shall designate a committee which shall represent the employees covered hereunder with regard to all matters pertaining to the Grievance Procedure. These members shall hereafter be referred to as a Grievance Committee. 7.3 Grievance Procedure- When an employee believes they have experienced or become aware of a matter that may give rise to a Grievance they shall have the ability to work informally with the Village to resolve the matter. If during this period of informal resolution the matter is not resolved to the employee's satisfaction, they shall be required to present a formal Grievance to their immediate supervisor within the 14 day specified time period. All formal Grievances shall be documented on the Grievance Form (dated August 2012), located on the Village's employee intranet, and shall include a statement of summary relevant facts and a reference to the applicable provision(s) of this Agreement that were violated. All formal Grievances shall be filed no later than 14 calendar days from the date of the first occurrence of the matter giving rise to the Grievance or 14 calendar days from the date the grievant knew, or should have known, of the matter giving rise to the Grievance, but in all cases no later than 28 days from the date of the first occurrence of the matter giving rise to the Grievance. The following outlines the formal steps of the Grievance Procedure: Step 1: Supervisor Step 1 shall be initiated when an employee presents their supervisor with a formal Grievance using the Grievance Form. The employee shall document this date on the Grievance Form as the "Notification Date" and the supervisor shall sign and date the document. Once notified, the supervisor shall have seven calendar days to schedule a meeting with the employee to discuss the Grievance and notify the Union of the meeting date. The employee shall 17 Village Board Meeting - August 16, 2016 Page 303 of 403 document this date on the Grievance Form as "Meeting Date." At the meeting, the supervisor shall, at a minimum, present the employee with the following pertaining to their Grievance: Pertinent Village and/or Fire Department Policies and Standard Operating Guidelines, Pertinent collective bargaining agreement sections, and Supporting documentation (i.e. roster). After the meeting with their supervisor, the employee shall have seven calendar days to decide if they wish to appeal the Grievance to the Union Grievance Committee and proceed to Step 2. During this seven day time frame, the supervisor shall attempt to resolve the Grievance. The employee shall document the result of the meeting and any related comments on the Grievance Form before proceeding to Step 2. If the supervisor does not meet with the employee within seven calendar days of the Notification Date, or provide aresponse within seven calendar days of the Meeting Date, the employee shall notify the Union and the Grievance shall automatically proceed to Step 2. Step 2: Grievance Committee Step 2 shall be initiated when the employee presents the Union President or Vice -President with their Grievance Form for appeal to the Grievance Committee. The employee shall document this date on the Grievance Form as the "Notification Date." The Grievance Form shall be disseminated to the Grievance Committee members for consideration. It shall be the Grievance Committee's responsibility to determine if the Grievance has sufficient merit to be processed further. The Grievance Committee shall document their recommendation and any related comments on the Grievance Form and shall sign and date the document. If the Grievance Committee determines that the Grievance has sufficient merit to proceed, it shall be forwarded within 14 calendar days of the Step 2 Notification Date. Grievances initiated by a Firefighter shall proceed to Step 3. Grievances initiated by a Lieutenant shall proceed to Step 4. Step 3: Battalion Chief Step 3 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Battalion Chief. The Grievance Committee shall document this date on the Grievance Form as the "Notification Date" and the Battalion Chief shall sign and date the document. Once notified, the Battalion Chief shall have seven calendar days to schedule a meeting with the employee and/or a Grievance Committee representative to discuss the Grievance. The Grievance Committee shall document this date on the Grievance Form as "Meeting Date" and shall indicate whether a representative of the Committee shall be present. The Grievance Committee representative shall have the ability to present written statements at the meeting. During the meeting, the Battalion Chief shall present the 18 Village Board Meeting - August 16, 2016 Page 304 of 403 employee and/or Grievance Committee representative with any additional supporting documentation pertaining to the Grievance. After the meeting with the Battalion Chief, the Grievance Committee shall have seven calendar days to decide if they wish to appeal the Grievance to the Fire Chief and proceed to Step 4. During this seven day time frame, the Battalion Chief shall attempt to resolve the Grievance. The Grievance Committee shall document the result of the meeting and any related comments on the Grievance Form and shall sign and date the document before proceeding to Step 4. If the Battalion Chief does not meet with the employee and/or Grievance Committee representative within seven calendar days of the Notification Date, or provide a response within seven calendar days of the Meeting Date, the Grievance Committee shall notify the Union and the Grievance shall automatically proceed to Step 4. Step 4: Fire Chief Step 4 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Fire Chief. The Grievance Committee shall document this date on the Grievance Form as the "Notification Date" and the Fire Chief shall sign and date the document. Once notified, the Fire Chief may meet with the employee and Grievance Committee representative, but shall reply to the Grievance in writing within seven calendar days of the Notification Date. After receipt of the Fire Chiefs written reply, the Grievance Committee shall have 14 calendar days to decide if they wish to appeal the Grievance to the Village Manager and proceed to Step 5. The Grievance Committee shall document the date the Fire Chiefs written reply was received on the Grievance Form as the "Date Reply Received." The Grievance Committee shall also document whether or not the reply resolved the Grievance and any related comments and shall sign and date the document. Step 5: Village Manager Step 5 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Village Manager, or his designee. The Grievance Committee shall document this date on the Grievance Form as the "Notification Date" and the Village Manager, or his designee, shall sign and date the document. Once notified, the Village Manager, or his designee, shall investigate the facts and circumstances as he deems necessary and shall reply to the Grievance in writing within 21 calendar days of the Notification Date Afterreceipt of the Village Manager's written reply, the Grievance Committee shall have 15 business days to decide if they wish to submit the Grievance to arbitration and proceed to Step 6. The Grievance Committee shall document the date the Village Manager's written reply was received on the Grievance Form as the "Date Reply Received." The Grievance 19 Village Board Meeting - August 16, 2016 Page 305 of 403 Committee shall also document whether or not the reply resolved the Grievance and any related comments and shall sign and date the document. Step 6: Arbitration Step 6 shall be initiated when the Grievance Committee notifies the Village Manger, in writing, of their intention to submit the Grievance to arbitration. The Grievance Committee shall document this date on the Grievance Form as the "Notification Date" and the Village Manager, or his designee, shall sign and date the document. Once notification occurs, the Village and the Union shall have ten business days to agree upon an arbitrator. If the Village and the Union fail to agree upon an arbitrator, either or both parties shall request that the Federal Mediation and Conciliation Service (FMCS) submit a panel of seven arbitrators who are members of the National Academy of Arbitrators and are residents of Illinois, Indiana or Wisconsin. Both the Village and the Union shall then have the right to strike three names from the list. The parties, by a toss of a coin, shall determine which party shall first strike one name. The other party shall then strike one name and the process shall be repeated twice. The remaining named person shall be selected as the arbitrator, provided that either party, before striking any names, shall have the right to reject one panel of arbitrators. The Grievance Committee shall document the name of the selected arbitrator on the Grievance Form and shall sign and date the document. The parties shall notify the FMCS of the name of the selected arbitrator. The FMCS shall then notify the selected arbitrator and request the scheduling of a mutually agreeable date for the arbitration hearings. Upon conclusion of the arbitration hearings, the Grievance Committee shall document the arbitrator's ruling on the Grievance Form. Copies of the Grievance Form shall be distributed to the Village (Fire Administration) and the Union for record keeping purposes following every step of the Grievance Procedure. 7.4 Arbitrator's Authority - It is agreed that the authority of the Arbitrator is limited to the interpretation or application of the provisions of this Agreement respecting the Grievance in question, and he shall have no power or authority to render any decision contrary to or inconsistent with, or adding to or modifying or amending, any of the provisions of this Agreement. 7.5 Decision and Fee - The decision of the Arbitrator, within the limits herein prescribed, shall be final and binding on all parties to this Agreement. The fee and expenses of the Arbitrator and obtaining a panel from the FMCS shall be borne equally by the Village and the Union. No other joint expenses shall be incurred except by mutual agreement of the parties. 20 Village Board Meeting - August 16, 2016 Page 306 of 403 7.6 Time Limits - The parties subscribe to the principle of promptresolition of Grievances and, therefore, they agree that the time limits set forth in Sections 7.3 and 7.6 must be complied with for the Grievance to be considered, unless there is an agreement in writing extending any such limit. If the Village or its representatives do not reply within the time limits specified, the grievance shall be deemed to have been automatically appealed to the next step of the Grievance and Arbitration procedure unless the Union provides written notice to the Village that the grievance is withdrawn. 7.7 Union Rights - No grievance, except a Step 2 Grievance, may be discussed unless the Union is notified and afforded an opportunity to have a Grievance Committee Representative be present at any settlement conference. No settlement made shall be inconsistent with the terms of this Agreement between the Village and the Union and any settlement reached shall be without precedential value unless approved in writing by the Union and the Village. It is acknowledged that the Union has the right to exercise its discretion to refuse to process an employee's Grievance consistent with its duty of fair representation. 7.8 Standards for Processing Union Grievances - The parties jointly acknowledge that the IPLRA (as it may be amended from time to time) establishes the following standards to the processing of grievances. Labor organizations recognized by a public employer as the exclusive representative or so designated as representing the interests of all of the employees in the unit in accordance with the provisions of this Act are responsible for representing the interest of all public employees in the unit. Nothing herein shall be construed to limit an exclusive representative's right to exercise its discretion to refuse to process grievances of employees which are unmeritorious. 21 Village Board Meeting - August 16, 2016 Page 307 of 403 ARTICLE VIII LEAVES OF ABSENCE 8.1 Vacation - (a) Policy - Employees accrue Vacation as set out in the accrual schedule below, based on the number of continuous years of service. Continuous years mean any period of employment uninterrupted by termination of employment or non -Family and Medical Leave Act leave of absence. An employee shall calculate his years of service as of the employment anniversary date. Anniversary dates are determined by the day of the month employees begin work. (b) Accrual - Vacation shall accrue on a bi-weekly pay period basis. Pay period accruals shall be credited as earned based on the accrual schedules and policies listed below, with the accrual rate being calculated on the number of continuous years of service attained by the employee. The accrual rate shall automatically increase from one step to the next on January 1 provided the employee is on the Village's active payroll as of January 1 ofthat year and the employee's accrual rate is due to increase in that calendar year. Probationary Firefighters - Firefighters who have satisfactorily completed six (6) continuous months of service, but less than one (1) year of continuous service shall receive Vacation during their calendar year of hire as follows: Date of Hire Vacation Days January 1 to February 28/29 5 March 1 to April 30 4 May 1 to June 30 3 Probationary Firefighters employed after June 30 shall receive no vacation time in the calendar year of hire, however, those who have satisfactorily completed six (6) months of service shall receive, in addition to their regular annual Vacation earnings, a limp sum of Vacation shall be added to the accumulated vacation time for use in the new calendar year according to the following schedule: 22 Village Board Meeting - August 16, 2016 Page 308 of 403 Date of Hire Vacation Days July 1 to July 31 3 August 1 to August 31 2 September 1 to September 30 2 October 1 to October 31 1 November 1 to November 30 1 December 1 to December 31 0 Thereafter, Vacation time shall be accrued in the same manner as all other Firefighters. Firefighters - The Vacation accrual schedule for Firefighters on twenty-four (24) hour shift shall be as follows: Level of Service Accrual Vacation -Days Off Attained any time Rate in Hours In During Calendar Year Per Bi -Weekly Pay Period Hours DUs Less than 1 Year 0 (See Probationary) 02 + Years 4.62 120 5 06 + Years 5.54 144 6 08 + Years 6.47 168 7 10 + Years 7.38 196 8 12 + Years 8.31 216 9 14 + Years 9.24 240 10 20+ Years 10.15 264 11 (c) Use and Accrual - Employees shall not be allowed to use Vacation time which has not yet accrued without written approval of the Fire Chief or Village Manager of vacation days assigned to the level of service depicted in the Table above. Pie jaq�w� p.., 201" w4 (l vii j rnot 44e 4 se?ece ww4t41toe qid f�ie��tiw4 i, tJle emm444 °ee4 44e 1041 J%�q't.4i I'J)w4e4r4 Jomeees t?ee Qi4i�t�mQQQe? eeei4tiw(44v .,?ed41.? selee° tJle d44 (14 io qq j Qiee (E IQ tJle 201" w4) E °o4rrg (d) Upon Tern-iination—En-iployees terniinating employment shall be eligible forpayout of accrued vacation which may be accumulated but unused at the time of termination. If at the time of termination the employee has utilized vacation time prior the actual 23 Village Board Meeting - August 16, 2016 Page 309 of 403 accrual of vacation time, the employee shall have sick leave hours deducted from the employee's total accumulation equal to the amount of vacation hours the employee previously utilized. (e) Selection — Selection of Kelly and Vacation time shall be consistent with Vacation and Kelly Day usage SOG 1101, issued May 1, 2013. It shall be the responsibility of all Battalion Chiefs to see that the process is completed correctly and equitably. Employees shall be allowed to select their accrued vacation allotments from up to four (4) slots which shall be made available each duty day of their shift provided that the slot has not been scheduled off as a Kelly Day. Kelly Day and Vacation selection are due in the Fire Chief's office on or by December 1 st of the current year. 8.2 Union Business - The use of paid work time and department equipment for union business shall be subject to regulation by the Fire Chief. The Fire Chief shall have the authority to deny requests which are not consistent with existing regulations and practices or which in his judgment adversely affect departmental operations or interests. -16 8.3 Personal Daps Employees lv� cdz °�o forty-eight (48) hours � �1 ,�}plc E`�m °arf` ( comment [ABs]=T.A062420 Personal l avVimeusageannually. Usage ofpersonal days shall be:° Il�wc.,lc4lld����ic�:r��.�4ll v' al' 4tlae sa+�tO +eta weqe as aj? om jtie � iccordg n,ce �Njtlu...'� () 0 11012 &aed 5,16 (6 ti.uclied is A1212c1u fir K:): Employees cannot use personal time in less than one (1) hour increments. Any unused personal days available at the end of the calendar year shall be converted to sick leave hours. There shall be no carry over of personal day hours from one calendar year to the next. Employees must utilize personal days for absence due to illness of immediate family member. Once personal days are exhausted, employee may utilize sick leave for illness of immediate family member. 8.4 Sick Leave - Policy, Accrual, Reimbursement, and Guidelines - (a) Policy - It is the responsibility of the employee to notify the Battalion Chief before 0630 prior to the beginning of the employee's shift in order to receive compensation while absent on Sick Leave unless exigent circumstances prevent such notice, in which event the employee shall provide the earliest notice feasible. An employee 24 Village Board Meeting - August 16, 2016 Page 310 of 403 absent for two (2) consecutive deity days or more shall present the Fire Chief with a medical certificate from his attending physician which gives the reason for the absence and the physician's recommendation that the employee may return to work. Unexcused absences without verifiable cause may be subject to disciplinary action. (b) Accrual - Effective January 1, 2008 and continuing annually thereafter, employees shall earn sick leave at arate of twelve (12) hours per month, or 144 hours peryear/6 shifts per year. Employees must accumulate Sick Leave up to a base number of hours of seven hundred twenty (720) hours or thirty (30) days before consideration of additional sick leave hours is available. The employee may, at his option, continue to accumulate up to a maximum of one thousand one hundred fifty-two (1,152) or forty- eight (48) days. Any unused personal hours available on December 31 will automatically be converted to sick leave hours and be added to the employee's total accumulated sick leave total effective January 1 of the new calendar year. (c) Reimbursement - Once an employee reaches the base number of hours of accumulated Sick Leave seven hundred twenty (720) hours, the employee has the option of receiving a cash payment equal to fifty percent (50%) of the accumulated Sick Leave above the base number of hours. If the employee does not choose to cash in any sick leave hours above 720 hours the employee shall not receive any cash. The value of the sick leave at the time of cash out shall be based on the number of hours cashed in and the hourly rate at the time the cash out is processed. Employees shall be notified between December 31 and January 15 in writing from the Finance Department summarizing the total number of accumulated Sick Leave hours, including any personal hours that may have been converted from the previous year. The employee must affirmatively indicate whether they wish to cash out any Sick Leave hours. If the employee wishes to receive cash payment, he must designate the number of hours he wishes to be paid for. This number shall then be reduced from the total available Sick Leave hours, and the cash payment shall be calculated on fifty percent (50%) of the hours the employee designates for payment. If the employee does not choose to cash in any sick leave hours above 720 hours the 25 Village Board Meeting - August 16, 2016 Page 311 of 403 employee shall not receive any cash. Once an employee accumulates Sick Leave above the maximum member of hours (1152), the Village will automatically cash out an amount equivalent to an annual cash payment equal to fifty percent (50%) of the number of hours over the maximum to the employee annually. (d) Guidelines - Sick Leave will be allowed only in case of medical necessity or actual sickness of the employee, or his immediate family member once Personal Time has been exhausted. Under no circumstance may Sick Leave be used for any other purpose except illness or injury. Any violation may result in disciplinary action. Officers must exercise professional discretion regarding the nature of the employee's illness or injury and the distribution of this information. The employee is required to provided accurate information concerning the type of illness or injury, and the expected duration of absence. 8.5 Duty Iniury, Illness, Disability (Workers Compensation) Leave - Any Firefighter injured on the job shall be covered under the applicable state regulations that provide for the employee's rights under worker's compensation act (820ILCS 350). Employees who are injured on the job shall continue to receive their regular salary for tip to one (1) year, without charge to their regular benefits and accrued leave as required by Public Employee Disability Act (5 ILLS 345/1). Employees shall sign and deliver any Workers' Compensation or similar payment to the Village while receiving the salary continuation benefits applicable. 8.6 Family and Medical Leave - The Village will comply with the Family Medical Leave Act (FMLA) as described in the Employee Village Handbook Family and Medical Leave Policy, effective August 5, 1993 (revised February 2008). 8.7 Education Leave- Employees upon written request to the Fire Chief may be granted, a leave of absence without pay, not to exceed 40 duty days in one (1) year for educational purposes. If leave granted under the Section is for education which is related to fire service, seniority shall accumulate during said leave; however, no other paid time off benefits shall continue including accumulation of paid time off hours during this unpaid period. Leave under this Section may be extended upon mutual agreement of the Village and the employee. The Village has the right to require a transcript to prove that the employee satisfied the Education Leave requirement. 26 Village Board Meeting - August 16, 2016 Page 312 of 403 8.8 Vacation Pay on Separation and Return - (a) On Separation - Upon separation from employment, employees shall receive Vacation pay at their latest hourly rate of pay for all accumulated but unused Vacation shift days. If at the time of separation from employment the employee has previously utilized vacation time that has not yet accumulated the employee shall have sick leave hours deducted from their total accumulation in an amount equal to the number of vacation hours the employee has utilized, but not yet accumulated. In the event that the employee does not have enough sick leave hours to cover the previously utilized vacation days, they shall have their final payroll check reduced by the value of the vacation hours previously utilized, but not yet accumulated. (b) Upon Return To Duty From DMI jury, Illness, or Disabili Leave - Employees who return to duty after a duty injury, illness, or Disability Leave shall receive the number of vacation hours credited to their total accumulated vacation hours that would normally have been accumulated during the period of absence. The use and scheduling of such accumulated Vacation time will be selected and rescheduled only on "available" days as specified in Section 8.1. If such days are not available, they shall be carried over to the next calendar year and shall be selected first from the days available in January and February. 8.9 Accrual of Benefits and Compensation While on Leave - During all periods of Vacation, Workers Compensation Leave (duty injury, illness or disability), Sick Leave and periods of paid leave of thirty (30) days or less, employees shall continue to accrue seniority and all employee benefits. During all periods of paid leave employees shall receive all scheduled salary and pay step increases. 8.10 Witness Leave - Any employee required by subpoena to attend an attorney interview, give a deposition or to testify with respect to a lawsuit in which the Village is party or which arises out of the employee's employment by the Village, upon notification to the Fire Chief, shall be excused from work at a time approved by the Fire Chief without loss of pay for the period of time the employee is required to be away from work. If such activity is required outside the employee's regularly scheduled work hours, the employee shall be compensated at the overtime rate for actual 27 Village Board Meeting - August 16, 2016 Page 313 of 403 hours required. The employee shall turn in any fees other than travel expenses received to the Village. This provision shall not apply to any situation which the employee testifies or otherwise takes a position adverse to the interests of the Village. 8.11 Military Leave - The Village shall provide Military Leave in accordance with all applicable Federal and State laws as cited herein including the Illinois Serviceman's Employment Tenure Act and the Illinois Military Leave of Absence Act, 330 ILLS 60/4. Additional conditions regarding Military Leave are as follows: • The employee shall submit a copy of his/her military orders to the Chief, via the chain -of -command, prior to his/her departure for any military leaves that will require an absence from work longer than one duty day. • The employee may be required to provide a letter from his/her Commanding Officer describing the reason for any additional training (not including the monthly weekend duty and/or the two week active duty period). • Subsequent to any limitations provided under applicable Federal or State law, employees shall be required to ensure that his/her EMT -13 and/or EMT -P status remains current subject to state waivers for certification. • As soon as possible following any mandatory reservist training, the employee shall provide the Fire Department administration with documentation as proof of their having attended the training. Twenty-four (24) hour shift personnel shall refer to the Village's employee handbook (Section VI (e) - General Leave Policy) for general guidelines explaining the use of Military Leave so long as such provisions are with consistent with the terms of this section. 8.12 Jury Duty - An employee who is required to serve on a jury scheduled at a time that would cause the employee to lose regular pay shall be granted leave with pay for such time lost to participate in such a jury. The leave time necessary to participate in a jury shall not be charged to any accumulated paid time off hours. Employees must provide a copy of the jury summons to the Fire Chief or his designee as soon as possible so that the necessary shift scheduling may be altered. Employees may retain pay from the court for jury duty in addition to their leave. Specific jury p ..fir 01`1 1.1� 1^:. procedures are outlined m SOG 1107, issue .�d��n�o1��� 28 Village Board Meeting - August 16, 2016 Page 314 of 403 8.13 Bereavement Leave - In the event of a death in the immediate family of an employee, the employee will be granted one (1) deity day of leave with pay. For this purpose, immediate family consists of the employee's spouse, children, mother, father, sister, brother, grandchild, grandparent and the spouse's immediate family as well as the "step" equivalents thereof. As a condition to granting of any such leave, the employee may be required to submit satisfactory proof of death and/or proof of the relationship of the deceased to the employee. If the employee desires to take additional time off due to a bereavement, the employee shall utilize personal time. 29 Village Board Meeting - August 16, 2016 Page 315 of 403 ARTICLE IX SENIORITY 9.1 Definition - For the purposes of the Agreement, seniority shall be defined as an employee's length of continuous full-time service with the Village as a sworn and commissioned firefighter since his/her last day of hire. Except where specifically noted in this Agreement, seniority amongst Lieutenants shall derive from their date of promotion. Seniority shall accumulate during all authorized leaves. Seniority shall not accumulate from the first day of any authorized unpaid leaves of absence six continuing months. If more than one person is hired on the same day, seniority preference will be established by final eligibility as posted on the official eligibility list by the Village of Mount Prospect Board of Fire and Police Commission. 9.2 Probationary Period — All new employees shall serve aprobationary period of twelve (12) months of creditable service from his date of hire as a full-time employee in a position covered by this agreement. Time absent from duty that is not credited for seniority purposes shall not apply toward satisfaction of the probationary period, nor shall any absence from active duty of more than two (2) consecutive scheduled duty shifts apply toward satisfaction of the probationary period. In such event, the employee's probationary period may be extended for the number of duty shifts necessary to make up for any service not credited toward the twelve (12) month probationary period. During an employee's probationary period, the employee may be terminated without cause at the sole discretion of the Village. Such probationary employee shall have no recourse to the grievance procedure or to the Board of Police and Fire Commissioners to contest such termination. Probationary employees shall be required to obtain all certifications which are established as mandatory conditions of employment prior to completing their probation. In the event that an employee who is required to be a certified paramedic has not obtained such certification within the probationary period, the employee's probationary period may be extended for a period sufficient to accommodate the additional time required to obtain such certification, but the employee may not be terminated without cause as to any matter other than failure to obtain the mandatory paramedic certification and properly perform the duties covered by certification within such extended period. Should the Chief determine that a new employee has not met the requirements of satisfactorily completing the probationary period as set forth above, but wishes to consider extending the 30 Village Board Meeting - August 16, 2016 Page 316 of 403 probationary period, then for reasons other than not obtaining a paramedic certification, the employee's probationary period may be extended subject to the following conditions: 1. The union agrees to the extension. 2. A four member Apprenticeship Committee shall be established to review and monitor an employee's performance during his extended probationary period. Two members shall be bargaining unit employees nominated by the Union President, to be approved by the Chief, who are on the employee's same shift, with one being a Lieutenant and one being a Firefighter; and the other two consisting of the Deputy Chief and Battalion Chief assigned to the employee's shift, as that may change from time to time. 3. The extended probationary period for newly hired employees under this Section shall not be more than one (1) year, but in no event more than twenty-four (24) months from the date of hire. Before the completion of this extended twelve (12) month probationary period, a probationary employee may only successfully complete the extended probation if three of the four Committee members so agree. The Fire Chief shall have sole discretion to terminate a probationary employee prior to the completion of the employee's twelve (12) months of probationary employment. There shall be no seniority among probationary employees, except for purposes of layoff, overtime distribution and vacation scheduling. Upon successful completion of the probationary period, an employee shall acquire seniority which shall be retroactive to the date of hire in a position covered by this agreement. 9.3 Certificate of Appointment - In compliance with the requirements of the Municipal Code, 65 ILLS 10-2.1-4, all employees who are members of the bargaining unit shall be issued Certificates of Appointment by the Mount Prospect Fire and Police Commission. Such Certificates shall be issued no later than 30 days after the completion of the probationary period. For employees who have been appointed prior to the effective date of this contract, Certificates of Appointment shall be issued no later than 30 days after the execution of this agreement. 9.4 Layoff and Recall - Employees rights in relation to any layoff and their rights to recall from layoff shall be provided under the provisions of 65 ILLS 5110 2.1-18. 31 Village Board Meeting - August 16, 2016 Page 317 of 403 ARTICLE X HEALTH AND WELFARE 10.1 Medical Exams - As a condition of continued employment, employees will be required to undergo periodic medical examinations. Any alcohol and drug screening shall be in accordance with Article 11.4 of the current contract. Medical exams will be scheduled according to NFPA 1582, Standard on Medical Requirements for Firefighters. The goal of the Department is to comply with NFPA 1582 as fiscally as possible. The medical facility will be chosen by the fire department and all members will be required to utilize the contracted medical facility. The fire department will pay for all tests associated with the exam. If an individual needs to use their own physician for their medical exam, they must provide in writing the reason for their request for Fire Chief approval. Following the medical exam, the fire department will receive a cover letter stating whether the individual is physically fit and medically able to perform the duties of a firefighter. The complete medical report will be given directly to the individual and a sealed copy will be kept in a secure file at headquarters for emergency access. All medical examination appointments will be scheduled on the employee's regular scheduled shift day. 10.2 Group Health and Medical Insurance - Employees may participate in the available health and medical insurance plans offered by the Village. A Prescription Drug Card shall be included in the group health care benefit program. New employees and their dependents may enroll within thirty-one (31) days of employment according to applicable insurability regulations. Employees and their dependents have an opportunity to enroll or change plans during open enrollment, which shall be announced thirty (30) days in advance of the actual open enrollment period. Employee contributions shall be made through payroll deductions and be automatically deducted on a pre-tax basis. Employee rates of contribution toward the cost of such insurance are set forth in Appendix "G" attached hereto and made a part hereof. Further explanation of the plan, eligibility, benefit descriptions, exclusions and employee rights are contained in the Medical Benefit Plan booklet dated July 1, 2011. Village will offer an optional insurance incentive program to bargaining unit members who opt out of the Village's group health insurance plan. To participate in the program, an employee must provide proof of alternative insurance coverage (e.g. through a spouse's health insurance plan). 32 Village Board Meeting - August 16, 2016 Page 318 of 403 Employees participating in the program will receive an annual monetary incentive of $1000 per year, payable quarterly as part of a regular payroll check. Should an employee have a major life event (death effecting coverage, employment termination effecting coverage, marriage/divorce effecting coverage, reaching maximum benefit of coverage) in which they would no longer be covered by an alternate health insurance plan, the employee could return to the Village health insurance plan in effect at the time of the return request subject to remaining plan details and eligibility requirements. In the event of a return request the employee will be responsible for re- payment of any quarterly opt out payment previously paid in the quarter for which a return request is made. 10.3 Group Health and Medical Insurance: Surviving Dependents - The Village shall comply with the applicable state regulations as defined under 820 ILLS 315/1. For purposes of this provision the term "dependent" shall be defined as (1) your lawful spouse, (2) your unmarried child less than 19 years of age, and/or (3) your unmarried child 19 but less than 23 years of age who is a student dependent. 10.4 Life Insurance - Life insurance coverage and Accidental Death and Dismemberment (A.D. & D.) insurance coverage shall each be provided to all employees by the Village. Life insurance coverage shall be equal to $50,000 term life insurance. In the event of an employee's death, the full amount of insurance will be paid to the employee's beneficiary according to the provisions of the policy. The Village will endeavor to make available for purchase additional life insurance; however, the Village does not guarantee such additional insurance is available and if available must be purchased in compliance with any applicable IRS regulation. 10.5 Dental Insurance - The Village shall continue to offer optional enrollment in the dental plan provided the required minimum number of employees contribute as defined by the vendor. Employees shall elect to participate annually and within thirty-one (31) days of hire for new employees. 10.6 IRC 125/Flex-Comp Program - The Village shall maintain a Flexible Compensation Plan whereby employees will be able to defer pre-tax earnings into individual spending accounts to be used for un -reimbursed medical expenses, dependent care costs up to a specified limit, and additional life insurance (provided such is applicable under IRS regulations). Employees shall elect 33 Village Board Meeting - August 16, 2016 Page 319 of 403 to participate in the program annually and within thirty-one (3 1) days of hire for new employees. 10.7 Employee Assistance Program - The Village provides short-term, voluntary, confidential counseling for full-time employees and their dependents. Counselors can be reached 24 hours a day. Human Services Department Counselors are also available for employees and dependents. 10.8 Deferred Compensation Programs - Employees may voluntarily join a deferred compensation pension program to supplement amounts received as their pension at retirement. Deferred Compensation Program plans allow any full-time or permanent part-time employee an opportunity to defer tax sheltered dollars into their programs. Employee elected contributions to this program shall be made through payroll deduction. Specific information can be obtained from the Finance Department. 10.9 Credit Union - Any employee may join a Village recognized Credit Union. Employee elected contributions to the credit union shall be made through payroll deduction. Details on j oining a credit union can be obtained from the credit union directly or by contacting the Finance Department. 10.10 Post Employment Savings Account Upon retirement, any payments otherwise due to eligible employees for unused accumulated sick leave in accordance with Article 14.1.d. shall be paid to the employee's Post Employment Savings Account (PESA) as described in the participation agreement. Contributions to the PESA shall be made to a trust to be established in accordance with Section 501(c)(9) of the Internal Revenue Code. The Village shall contribute such deductions to the plan administrator of the PESA in accordance with the requisite Employer Participation Agreement. Employees shall be responsible for PESA administrative fees. The Union agrees to indemnify and hold the Village harmless against claims by employees arising out of the Village's making and contributing the deductions specified in this Article, and any claims or liability with respect to the tax treatment of such amounts, provided that such deductions are made in accordance with this Article and paid to the plan administrator in accordance with the Employee Participation Agreement established under this Article. Any sick leave conversion funds paid at the time of retirement shall be 34 Village Board Meeting - August 16, 2016 Page 320 of 403 paid into an employee's Post Employment Savings Account for the purposes of payment of health insurance premiums and other eligible expenses under the plan. ARTICLE XI GENERAL PROVISIONS hl.l Trade Days - Employees may Trade duty shifts in accordance with procedures in this comment [AB9]: T.A on 8-3-2016, confirmed 06-24-2016.. section. The Trade policy is intended for only shift personnel that work on 24 hour shifts. All trade days are considered with the recommendation of the Company Officer and may be subject to the final approval of the Fire Chief. Trade days will be in conformance with all department procedures, FLSA rules and this section. Trade days are designed to allow shift employees time off when other means are unavailable. These may be suspended or removed if an employee violates departmental procedures. Proper staffing at each station and scheduled events will be considered before granting a trade day. Pw. mdc��°d� �.��� t .>��v��° 1°��la4 t". � . Ple 9 a aav ao s o +mr e kio ul�e 4ad e do s,vstelra �mE`.ilot7�lvlrleota u 4 0e ➢) ay., At s>oeJi table the program will follow these guidelines: • To ensure the continuity and smooth operation of the shift all trades should be available for approval prior to 0630 of the first day of the trade. • If, due to unanticipated circumstances, the request cannot be submitted prior to 0630 the Shift Commander will approve the trade as long as a qualified employee is available to work the day. These trade requests will be subject to review by the Deputy Chief and any abuse of the Trade Day policy will be subject to disciplinary action. • Trade days that cause a hire back or any member to be paid acting officer pay will be denied or canceled. • The Employee who is requesting the trade day may only trade shifts with an employee of the same rank and job description, and who is capable of doing the same job requirements. Trades of time off days within the 28 day cycle should be �-dd approved between ranks and job descriptions, providing they do not cause potential hirebacks or acting pay. Trades of vacation days across the 28 day cycles should also not create a problem, but this must be 35 Village Board Meeting - August 16, 2016 Page 321 of 403 within original vacation pick parameters and at the discretion of the Battalion Chief. If the trade has the potential of a hireback or acting pay, the Battalion Chief has the authority to deny the trade. • The clerical responsibility of the "Trade Day Agreement" shall be that of the trade day requester. The requester shall be sure the rccpnP t is completed and 4i s properly logged in t e dz�, .w.w system by, g Bmjion G ` ief' r Actin; L ➢idzt . ion Chief;. uief,;, before the day ofthe trade. ��u tlnc c cut tl c �dz�,lc.w.w .w;y.wtcrrg �.w,4ll�r�u, c�u4ll� ➢, .wl dzl,l.npc �ot�l�rc4ll,,, • The employee who is provided relief on the day of the trade has the responsibility to ensure that whom he/she traded with will show up. If for any reason the fill-in does not complete his/her requirements, the employee assigned to that shift shall be docked that pay for being absent. • All trade days between two members shall be completed within the same Mount Prospect Fire Department shift calendar year unless the trade is initiated within the last three months of the calendar year (Oct 1 -Dec 31, if so the trade may be paid back within the first three months Jan 1 -Mar 31 of the new calendar year). Any change to the original "Trade Day Agreement" shall take the form of a memo and follow the proper chain of command. • No three way trade days shall be allowed. • The Mount Prospect Fire Department shall not bear the responsibility for any trade days that are not honored, such as, due to an injury where a firefighter cannot complete his part of lithe trade day agreement. 11.2 Joint Safety Committee - There shall be a six (6) member Joint Safety Committee under the direction of the Fire Chief. Three (3) members shall be selected by the Union and the remaining three (3) by the Fire Chief, one Battalion Chief and two Lieutenants. The Committee shall meet from time to time and: (a) Review and to the extent possible resolve employee safety complaints. (b) Make recommendations to the Fire Chief and the Village concerning safety conditions, facilities, apparatus, protective equipment, protective clothing, procedures, safety rules, accident prevention and other safety matters. 36 Village Board Meeting - August 16, 2016 Page 322 of 403 11.3 Indemnification of Employees - The Village agrees it will indemnify and hold harmless, and will provide necessary legal representation for an employee covered by this Agreement as required by applicable state law. As a condition to receiving such indemnification and representation, the employee shall fully cooperate with the Village and its representatives during the course of the investigation, administration, or litigation of any such claim or cause of action covered by this provision. 11.4 Drugs and Alcohol, Employee Confidentiality, Chronic Communicable Diseases - The agreements of the Village and the Union relative to Drugs and Alcohol, Employee Confidentiality, Chronic Communicable Diseases are set forth respectively in Appendix "C", attached hereto and made a part hereof 11.5 Living Conditions - (a) Employees shall be allowed reasonable time where necessary to shop for food and kitchen supplies during their tour of duty, with the understanding that the Fire Department vehicle shall remain in service during such time. (b) When available, Employees shall be provided with a free parking space for their own vehicle. Employees shall be allowed privileges for routine upkeep and maintenance on their own vehicle in accordance with department rules. (c) All Call shall be in operation between the hours of 07:00 and 19:00, except when department needs are involved. (d) Household and cleaning supplies will be provided by the Village for station cleaning purposes. 11.6 Bulletin Boards - The Village agrees to furnish suitable space for bulletin boards in convenient places in each station to be used only by the Union. The Union shall limit its posting of notices and bulletins to such bulletin boards. The Union shall not use such board for posting abusive or inflammatory or partisan political material. 111.7,Smoking -Emptyeesshallcomp1y withthetermsof[S.O.fl'4.��t4i�Gtt�? �tG"�� comment [aeio]= z a ons 3-15, Confimed 106-24-2016 Use of Tobacco dated January 1, 2008]. 11.8 Physical Fitness Prouram - In order to maintain and improve efficiency in the Fire 37 Village Board Meeting - August 16, 2016 Page 323 of 403 Department, to protect the public and to reduce insurance costs and risks, the Village and Union have partnered together to participate in the International Association of Fire Chiefs and International Association of Fire Fighters Joint Wellness/Fitness Initiative. While employees may be required to participate in any such program, no employee will be disciplined for failure to meet each and every goal that may be established as long as the employee makes a good faith effort to meet any such goals and any failure to physically perform does not demonstrate a substantial risk exists that the employee cannot perform the essential duties of his/her job at an acceptable level. Evaluations shall be administrated annually. The Village shall establish a joint physical fitness committee which shall have the responsibility to evaluate the Wellness/Fitness Initiative and make recommendations toward the objective of advancing the goals and the objectives of the program and improving the commitment of the employees to such goals. The committee shall consist of four members, two of whom shall be appointed by the Fire Chief and two of whom shall be appointed by the Union President. The committee shall meet quarterly and shall issue a report to the Fire Chief and Union President as to the recommendations no later than 30 days prior to the date of the next scheduled evaluation. The Fire Chief shall give fair consideration to the recommendations of the committee. 11.9 Secondary Employment - The parties agree that the jobs held by the employees covered by this Agreement are their primary jobs. Employees shall be required to submit the form attached hereto as Appendix "I" with the Fire Chief describing outside employment (including self- employment) and addresses and telephone numbers where they can be contacted if necessary. Employees may not hold outside jobs, including self-employment, which will result in a conflict of interest or impair their ability to perform their Fire Department duties. Employees who suffer an occupational injury or disability compensable under the Worker's Compensation Act as a direct result of other employment or outside business interests shall not be eligible for worker's compensation benefits from the Village. An employee's filing for a claim for worker's compensation benefit from the Village for an injury or disability that is the direct result of other employment or an outside business will result in discipline, tip to and including discharge. An employee who suffers an injury or disability that is a direct result of other employment or an outside business shall have the obligation to file a claim for such workers' compensation benefits 38 Village Board Meeting - August 16, 2016 Page 324 of 403 as may be available to him from his other employment or outside business. Upon receiving workers' compensation benefits awarded to him pursuant to such claim, he shall reimburse the Village for sick leave while absent due to his compensable injury or disability, provided that such reimbursement shall not exceed the amount of absence -from -work benefits received pursuant to his workers' compensation claim. ,11.10 Subcontracting - i comment [aeii]: Ta,S 06-24-2016 (a) The Employer reserves the right to subcontract subject to requirements of applicable law, rule, or regulation. In the event that the Village desires during the term of the Agreement to subcontract any work currently performed by firefighters and firefighter/paramedics relating to fire suppression, or emergency medical services, the Village shall notify the Union of its proposal in writing. Upon request from the Union, the Village shall meet and negotiate in good faith with the Union as to its proposal before taking any action to implement its proposal in accordance with its duty to bargain as required under law and Article XIX of the Agreement. (b) The parties agree that 144} ie xAen 095 0.490 �` ➢1y�'t �� �r�...�p.G"� 10, 2 G .1 ,.6 "' (the "Act"), which governs the circumstances relating toticdz �raruttrgcrut�rf` yt°tafi dzt4llfi°cfiyltitc°.wdzru] the use of substittiites bec,,une appicaNe to the Village on 6d /200S nand 8/d/2M ]l, rs,,,Us ca i vn y aand U�oque 17 y:.nDn4,irJJo�rvNj ny s d �tqu4�.vtuq°v°cqut.�v s4�t[c.,..�a., E% mJ ��:v�S aru�° LOCS t�uc d [ ztvrrycru: "...a person who has not qualified for regular appointment under the provisions of this [Act] shall not be used as a temporary or permanent substitute for classified members of a municipality's fire department or for regular appointment as a classified member of a municipality's fire department unless mutually agreed to by the employee's certified bargaining agent." The parties further acknowledge that the Act may have an impact on the Employer's ability to subcontract bargaining unit work. As of the effective date of this Collective Bargaining Agreement, the parties do not agree as to the scope and impact of the Act as it relates to the Employer's desire to subcontract bargaining unit work in accordance with paragraph (a) above. In order to have the Collective Bargaining Agreement move forward without delay, the parties agree that each side reserves its rights and may continue to assert, without prejudice, its view 39 Village Board Meeting - August 16, 2016 Page 325 of 403 of how the Act impacts any proposal to subcontract bargaining knit work in accordance with paragraph (a) above. The subcontracting language set forth above shall not be construed as a waiver by the Union of its rights under the Act nor shall it be construed in any manner as a "permissive agreement" between the Union and Village authorized by the Act. 11.11 iStation/Shift Change) -The department's established practice is for the Fire Chief to comment [AB12]a Initially TA' 6-26-2014 and also signed 8-3-20;15, confirmed during ., 6 24 timake station and shit assignments every three years, or.is 4Lll t� 11ll tre 2o16meeng I'nio n llu av4). suck Iiiiva° ee ofu(i ( )et l)ef G 00 e➢ niployees shall have the opportunity to express their preferences as to their sluff and station assignments a 4�a�tll u6 4 tet�u4� z° l". s < � i' t1himt.r cllloa.wt . Members udl r l� c dl lrg„i ullrglotrg cyf`” il� 4 dle�.. luu°l�ru° t;�r t�ua 4 alta t�ua .w �uf`t rrlaa.wt..."rs°s°lou° t^... The department shall first consider shift assignments afl (i eiu(llaavw� tem 4Jle f4st 144' 0f1 4°01wo of 41c,4:?IY�`ilm'h�qpoo 411'ui' a'1a+1' io. i�,,^,^I,'"I'Glllents SII Ie °S1°dinte ')'v seniority 'Ind �^Y,,, k 'CC � �.lalotaludilut.w p�.weluluru°lt�,luu°dllua e After shift assignments have been determined, the Fire Chief shall notify employees and , , i to express their preferences as al allow �„ to station assignments. Prior to initiating any station assignments, the Fire management A,lJklulf endeavor to grant the employee's first station assignment preference. However, the parties acknowledge and recognize that other factors kvi;.l l sl udlll be considered in making station and shift assignments. Such factors include but shall not be limited to, the following: a) Legitimate operational concerns of management including the need for employees to work in different stations as a vehicle for professional growth. b) The employee's training and certification. c) Realization of established goals and objectives of the department. d) The seniority of the employee. e) The value of maintaining cohesive work teams. The parties further acknowledge that station and shift transfer shall not be made solely for punitive reasons. ARTICLE XII UNIFORMS, PROTECTIVE CLOTHING AND EQUIPMENT . 1,,... . . -2016 .� 12.1 �(Jniforms� -_Initial Issue and new Issue of protective clothing and equipment shall be comment [aeia]= TA°a 06-24-2016 furnished to employees at Village's expense. Uniforms shall be worn in accordance with SOG .54-04-; a eit aal 1 u� ua�iilac„i=20-4 `> ] 0 Q-09/]l51R. All protective clothing and equipment damaged, stolen, worn 40 Village Board Meeting - August 16, 2016 Page 326 of 403 out or lost while in the performance of deities shall be replaced at Village expense, as necessary. Initial issue and daily work clothes shall be furnished to employees at Village expense. The Village shall issue the initial dress uniform for new employees at the time of appointment. The Village shall p g � Ute��w int an annual uniform allowance of $4-546001 1 provide eachFirefi titer <z��u4ll f.�u... sjlaj? }pea w6 ff 1q°t �4S500 to be used for clothing orders coordinated through the Village. 44ie w lv�wll lav°awe 41e 1)14.o qm of`dw w4ew4! eev°o 4 ff� 1' tlee Lwee tttotcff°dow e of, 410 tweet to..f �wv° lti�wec totuof4m�°�rwtw .,?adwl.? wuo�mt �m}pl�i�w��wtc tlec� �ll�www.c.4ow �mf`(`c�:.�wwum�m4?ac��ww�w�E%mv°rrg twwc ladw c^ liew°wo (ll,. V le elrr�fiom vee sjl�j wwo t we c�e.c...�wwwe c dw.,f Qllwf`f`e ��cwu e f%mv totuof4mt°�rz..�wllom a�wrn e fiotu4e�., ks or ! f 6 .wledzll pt ' � rtly a 3ftl!.t. ��atow cw�wE..4tow°wtow, t �c totoof%m��'�ttt 1 omt°� c�'�.o,-ww� cv°t�a�ma .G `�ucs°f`'20 „ �.w4 ��uar dtter th'in thi„ aLvl w 'Ifter naific ttion of, lee s°ontnict by, the v lllg;xc V leez°cdzf`tcw° clec l�.w .wledzll ip � ,,wtwc4ll dz��u�utwdzll� i>v. I ChI11d11w f "`. All uniform funds shall be used only for items on the employee's clothing order form. A standard washing machine and dryer shall be maintained at each Station to allow employees to maintain their work uniforms. Twenty-four (24) hour shift personnel shall be issued initially and required to maintain a minimum daily work uniform inventory at all times consisting of the following: 1. 3 long sleeve work shirts 2. 3 short sleeve work shirts 3. 2 uniform badges 4. 3 pairs of work pants 5. 1 belt (black) 6. 4 regular tee shirts 7. 1 job shirt 8. 1 pair work boots/shoes 9. 3 pairs black or white socks 10. 1 baseball hat or watch cap 11. 1 jacket (waist length, multi-purpose) 44e0 41we., �www�f%mv�wt wledwll... e�mow.,�w prof` 41tie....E`�mllom awruw� �mtwtl: omwuewut.,; w �ltiwele....twttww t p,c 12. Dress Shirt (white long sleeve) 13. Dress Blouse (with uniform badge, metal name tag with last name only and metal collar insignia) 41 Village Board Meeting - August 16, 2016 Page 327 of 403 14. Dress Pants 15. Dress Hat (with approved band and badge) 16. Black Tie 17. Oxford Shoes (black) 18. Garrison Belt (black) 19. Dress Gloves (black) 20. Dress Socks 21. Top Coat i:?ac 7ijlysiea� .,!mjd c°wsuss of` evel�v (Wtv..�id� . 1 4i rpt shoes 22. Workout socks 23. Tee shirt or sweatshirt 24. Wind pants 25. Gym shorts 12.2 Protective Clothing -All employees shall wear protective clothing and use equipment appropriate for the hazards to which they are exposed. All employees shall properly maintain the protective clothing and equipment that has been assigned to them and carried on the apparatus to which he has been assigned. A protective clothing washer shall be maintained at Fire Station 13 to assist employees in maintaining their turnout coat and pants. Each member assigned to fight structure fires shall be issued protective clothing and equipment that complies with all applicable NFPA standards and local requirements at the time of purchase. These items shall include: • Helmet • Boots • Firefighting gloves • Coat • Pants with suspenders • SCBA face piece (including prescription lenses if needed) • Hood • Non -firefighting gloves • Safety goggles • Earplugs • Safety vest 42 Village Board Meeting - August 16, 2016 Page 328 of 403 No alterations shall be made to protective clothing without the approval of the Fire Chief. Each employee operating within a perimeter designated as hazardous by the incident safety officer/shift commander shall wear his full protective clothing in the prescribed manner. The incident safety officer/shift commander shall determine when and if it is safe to remove some or all of the clothing. Each member assigned to work in hazardous environments shall be issued a pair of non - firefighting gloves. These Kevlar gloves offer good dexterity and protection from cuts but offer no thermal protection. They do not comply with NFPA 1973 and shall not be used during firefighting operations. In extreme cold conditions, an employee may provide his own gloves for warmth. These gloves may only be worn for warmth and must not be worn during emergency incidents or drills. 43 Village Board Meeting - August 16, 2016 Page 329 of 403 ARTICLE XIII DISCIPLINE AND DISCHARGE, INVESTIGATIONS 13.1 Discipline - The Employer may institute disciplinary action against any employee consisting of the following penalties: Oral Reprimand Written Reprimand Suspension Discharge It is understood that, (a) oral and written reprimands are not subject to the grievance arbitration provisions of this contract; (b) the employer's institution of suspension or discharge is authorized by 65 ILLS 5/10 2.1-17. 13.2 Investigations - The employer shall comply with the requirements of the Fireman's Disciplinary Act 50ILCS 745 andrequirements of the Illinois Public Labor Relations Actregarding union representation rights during investigations of alleged misconduct. Inadvertent errors by employer with regard to this commitment shall not operate to relieve an employee from the disciplinary consequences of his/her actions. 13.3 Discipline And Discharge - Disciplinary action given by or approved by the Commissioners of Board of Police and Fire Commission shall be subject to the Grievance Procedure of the Agreement at Step 5. Upon receipt of a notice of disciplinary action, the employee (with approval of the Union) may elect to appeal a disciplinary action involving a suspension or dismissal by filing a written grievance at Step 5 of the Grievance Procedure not later than 10 calendar days from the date of the disciplinary action given by or approved by the Commissioners of Board of Police and Fire Commission. The suspension or discharge shall be in effect while the grievance is pending. If a decision is made to have the appeal heard through the grievance and arbitration procedure, the grievance shall be filed on the form attached as Appendix "H." Any such appeal shall be signed by the Union President or his designee and shall also contain a signed statement from the affected employee waiving any and all rights he may have to any further appeal of the discipline of 44 Village Board Meeting - August 16, 2016 Page 330 of 403 the Board of Fire and Police Commissioners pursuant to the Administrative Review Act or other legal recourse. Any disciplinary grievance filed without the required signed waiver shall not be subject to arbitration and the arbitrator shall be without jurisdiction to consider or rule upon it. If the arbitrator determines after hearing that the disciplinary action is not supported by just cause, the arbitrator shall have the authority to rescind or to modify the action and order that the employee be made whole for any losses incurred as a result of wrongful disciplinary action. In the event that the arbitrator modified the disciplinary action by awarding a suspension or a shorter suspension, he shall have the authority to award a payment of partial back pay that is consistent with the length of any such reduced disciplinary action. The arbitrator shall be without authority to award any back pay corresponding to any period of time where the Union or the employee sought and received a continuance of the hearing. 13.4 Personnel File—The Village agrees to abide by the lawful requirements of the "Access to Personnel Records Act," contained in 820 ILLS 40/1. Request form for inspection is attached as Appendix "D". 45 Village Board Meeting - August 16, 2016 Page 331 of 403 ARTICLE XIV ACCRUED LEAVE REIMBURSEMENT UPON RETIREMENT, RESIGNATION, REDUCTION Accrued Leave Reimbursement - a. Vacation Time —Any unused accumulated vacation time may be cashed in at the time of retirement or used to extend creditable service with the Fire Chief's approval. If an employee has utilized vacation time prior to actually accumulating the vacation hours the employee shall have his sick leave time reduced by the number of hours of vacation time the employee has previously utilized. b. Personal Time - Unused Personal Time hours available at the time of retirement shall automatically be converted to sick leave hours. c. Time Due/Comp Time - Accumulated time due/comp time shall be utilized prior to last actual date of work and remaining on the active payroll. d. Sick Leave - Upon retirement, employees who meet the eligibility requirements and have accumulated Sick Leave must participate in the PESA. In order to participate in the PESA employees must meet the eligibility requirements defined as an employee who retires with at least twenty (20) years of service with the Village, and/or are at least fifty (50) years of age at retirement, or age 60 and 10 years of service. Provided the employee is eligible to participate, the Village shall deposit tip to seven hundred twenty (720) hours of sick leave hours converted to a dollar value using the employee's regular hourly rate of pay into the PESA (herein referred to as "Trust") for the employee's use as defined by the regulations outlined by the Trust administrator. If the employee has accumulated sick leave hours above the 720 hours, but below the 1152 maximum number of sick leave hours, the Village shall deposit into the employee's Trust account 50% of the value of the sick leave hours between 720 and 1152 calculated on the employee's regular hourly rate of pay. If an employee leaves the Village's employment that does not meet the eligibility requirements for converting their sick leave into the Trust any accumulated sick leave hours shall not be paid out at time of termination of employment for any reason. 46 Village Board Meeting - August 16, 2016 Page 332 of 403 ARTICLE XV LABOR-MANAGEMENT MEETINGS In the interest of efficient, effective operation and management and in the promotion of harmonious employee relations, labor/management meetings are encouraged, and meetings shall be as frequently as mutually agreed between the union representatives and the Fire Chief or his designee. Either party may provide a written agenda. Each party may invite representatives, not to exceed three (3), to attend such meetings. Such meetings shall be limited to discussion on the implementation and general administration of this agreement and/or sharing of general information of interest to the parties. It is understood that such meetings shall not be part of the Grievance Procedure. Specific grievances being processed under the Grievance Procedure shall not be considered at labor/management meetings, nor shall negotiations be carried on at such meetings unless both parties specifically agree to do so. If a labor/management meeting is scheduled during an employee's normal work day, the employee shall be compensated for the time lost from the normal straight -time work day. 47 Village Board Meeting - August 16, 2016 Page 333 of 403 ARTICLE XVI PROMOTIONS Section 1— General Promotion to the rank of Lieutenant shall be conducted in accordance with the provisions of the Fire Department Promotional Act, effective August 4, 2003, 50 ILLS § 742 (herein after the "Act"). Except where expressly modified by the terms of this Article, the procedures for promotions shall be made in accordance with the provisions of the Act. Section 2 - Vacancies This Article applies to promotions to vacancies in the rank of Lieutenant. A vacancy in such positions shall be deemed to occur on the date upon which the position is vacated, and on that same date, a vacancy shall occur in all ranks inferior to that rank, provided that the position or positions continue to be funded and authorized by the corporate authorities. If a vacated position is not filled due to a lack of funding or authorization and is subsequently reinstated, the final promotion list shall be continued in effect until all positions vacated have been filled or for a period tip to five (5) years beginning from the date on which the position was vacated. In such event, the candidate or candidates who would have otherwise been promoted when the vacancy originally occurred shall be promoted, provided they are able to perform the duties in question. Section 3 - Eligibility All promotions to Lieutenant shall be made from employees in the next lower rank who have at least seven 7 years of seniority with the Mount Prospect Fire Department and attained Provisional/Certified Fire Officer 1 Certification. Anniversaries of service, which affect eligibility, will be considered to occur on the date the employee was hired by the Mount Prospect Fire Department. If the 7 -year anniversary falls during the year of the exam, the individual will be eligible to take the exam. Section 4 - Notification Potential candidates shall be notified of the process via email and posting. A packet containing all known information regarding the testing exercises, grading, and dates for such exercises shall be included with the application. Any subjective component shall be identified to all candidates prior to its application, be job-related, and be applied uniformly to all candidates. Every examinee shall have the right to documentation of his or her score on the subjective component upon the completion of the subjective examination component or its application. Section 5 - Rating Factors and Weights All examinations shall be impartial and shall relate to those matters, which will test the candidate's ability to discharge the duties of the position to be filled. The placement of employees on 48 Village Board Meeting - August 16, 2016 Page 334 of 403 promotional lists shall be based on the points achieved by the employee on promotional examinations consisting of the following seven (7) components weighted as specified: A. 10% Ascertained Merit B. 17.5% Merit and Efficiency- Administration C. 17.5% Merit and Efficiency- Union D. 15% Simulator exam E. 5% Seniority F. 15% Written examination G. 20% Assessment Center All components of this Article shall be reviewed with all potential candidates, prior to administration of this process. In addition, results of each component will be posted upon completion prior to administering the next component. Section 6 - Administration Order of Test Components A. Ascertained Merit Ascertained merit points shall be awarded based upon the "Ascertained Merit Worksheet," attached as "Exhibit 41." The worksheet shall be published by the Fire Administration at least one year prior to the date ascertained merit points are awarded. All persons eligible to compete for promotion shall be given an equal opportunity to obtain the ascertained merit points. Employees shall be entitled to be awarded a maximum of one hundred (100) points from the points available on the worksheet schedule. B. Merit and Efficiency - Administration. Individuals will be rated in the following areas using a forced matrix: Leadership, Teamwork, and Emergency Scene Performance. Each component score will be factored as follows: Emergency Scene Performance (X .10), Leadership (X .05), Teamwork (X.025) and Initiative (X .025) for a total of 17.5% of the overall score. Initiative scoring will not use a forced matrix and will be rated on a scale of 0-100. Seniority will not be a direct component of the merit and efficiency rating. 49 Village Board Meeting - August 16, 2016 Page 335 of 403 C. Merit and Efficiency -Union Individuals will be rated in the following areas lasing a forced matrix: Leadership, Teamwork, and Emergency Scene Performance. Each component score will be factored as follows: Emergency Scene Performance (X .10), Leadership (X .05), Teamwork (X.025) and Initiative (X .025) for a total of 17.5% of the overall score. Initiative scoring will not use a forced matrix and will be rated on a scale of 0-100. Seniority will not be a direct component of the merit and efficiency rating. D. Simulator exam This exercise will be designed to evaluate the candidate's ability to function in the role of Lieutenant in a simulated incident. These incidents may include scenarios such as EMS, Haz-Mat, Fire Emergencies, Technical Rescue, Water/Ice Recovery, WMD, or other potential situations a Lieutenant may encounter in the normal aspect of the job. The Simulator test shall be evaluated and graded by a panel consisting of 2 Lieutenants or 2 Shift Commanders as selected by Fire Chief, and the person responsible for the practice sessions. E. Seniorijy Seniority points will be calculated as follows: The most senior individual (most number of years with the Mount Prospect Fire Department) participating in the Lieutenant Exam shall receive the maximum allowable points in this area, five (5). The remaining candidates will receive seniority points based on a prorated formula as follows: For example, if the most senior person taking the exam has 30 years, this individual would receive 5 points for seniority, and the least senior person taking the exam has 7 years, this individual would receive 1.16 points for seniority (7/30 X 5 =1.16). All remaining candidates will have their seniority points calculated in the same manner. Written Examinations The subject matter of the written test shall test the capacity of the candidate to discharge the duties of Lieutenant. The written test may include both general and local knowledge and shall be developed by an independent, outside agency. The examination shall be based only on the contents of the specified written materials that the BOFPC has identified and made available to potential candidates at least 60 days before the examination is administered. The test questions shall be reasonably 50 Village Board Meeting - August 16, 2016 Page 336 of 403 pertinent to the rank of Lieutenant. G. Assessment Center The Village shall use a panel of qualified raters to conduct an assessment center. The assessment center may include, but not limited, to the use of the following; as example: 1. Problem employee 2. Leaderless group 3. Structured oral interview The Union shall be provided an opportunity for a representative be present to observe the assessment center exercise. The Fire Chief will be notified by the union, in writing, 7 -days prior to the Assessment Center date as to whether or not an observer will be used. H. Veteran's preference points As required by law. Section 7 - Scoring of components Each component of the promotional test shall be scored on a scale of 100 points. The component scores shall then be reduced by the weighting factor assigned to the component on the test and the scores of all components shall be added to produce a total score of 100 points. Thereafter, the candidates scoring an average of 70% of the maximum number of total points aggregate for all six (6) components prior to the assessment center will proceed to the assessment center. Candidates shall then be ranked on the list in rank order based on the highest to the lowest points scored on all components of the test. Such ranking shall constitute the preliminary promotional list. A candidate on the preliminary promotion list who is eligible for a veteran's preference under the laws and agreements applicable to the department may file a written application for that preference within 10 days after the initial posting of the preliminary promotion list. The preference shall be calculated as provided under Section 55 of the Act and added to the total score achieved by the candidate on the test. The appointing authority shall then make adjustments to the rank order of the preliminary promotion list based on any veteran's preferences awarded. The final adjusted promotion list shall then be posted at all fire stations and copies provided to the Union and all candidates. 51 Village Board Meeting - August 16, 2016 Page 337 of 403 Section 8 - Order of selection Whenever a promotional rank is created or becomes vacant due to resignation, discharge, promotion, death, or the granting of a disability or retirement pension, or any other cause, the appointing authority shall appoint to that position the person with the highest ranking on the final eligibility list for that rank, except that the appointing authority shall have the right to pass over that person and appoint the next highest ranked person on the list if the appointing authority has reason to conclude that the highest ranking person has demonstrated substantial shortcomings in work performance or has engaged in misconduct affecting the person's ability to perform the duties of the promoted rank since the posting of the promotion list. If the highest-ranking person is passed over, the appointing authority shall document its reasons for its decision to select the next highest-ranking person on the list. Unless the reasons for passing over the highest-ranking person are not remediable, no person who is the highest-ranking person on the list at the time of the vacancy shall be passed over more than once. Any dispute as to the selection of the first or second highest-ranking person shall be subject to resolution in accordance with the grievance procedure in Article VII of this Agreement. Section 9 - Maintenance of promotional lists Final eligibility lists shall be effective for a period of three (3) years. The Employer shall take reasonable, good faith steps to ensure that the Board of Police and Fire Commissioners maintain in effect current eligibility lists so that promotional vacancies are filled not later than 90 days after the occurrence of the vacancy. Section 10 - Right to Review A. Points awarded for each component of the test shall be posted immediately after the scores are tabulated. Final review of each candidate's results shall be made available for inspection within sixty (60) days of the posting of the preliminary eligibility list. Such review shall include the opportunity to inspect all documents utilized in assigning the points awarded on each component of the exam. B. Any affected employee who believes that an error has been made with respect to eligibility to take an examination, examination result, placement or position on a promotion list, or veteran's preference shall be entitled to areview of the matter by the appointing authority. Any disputes as to such matters or the administration of the examination consistent with the terms of this Article may be resolved and remedied by filing a grievance as provided by Article VII of this Agreement or as provided by law. Section 11—Non-Wavier Unless specifically provided in this Article, the Article shall not be construed as waiving Sections 5, 10 (a) (b) (c) (d) and 65 of the Fire Department Promotion Act (FDPA). 52 Village Board Meeting - August 16, 2016 Page 338 of 403 Section 12—Reopener In the event that the Fire Department Promotional Act, effective August 4, 2003 (50 ILLS § 742) is amended during the term of this Agreement, either party by serving written notice on the party of its demand to bargain shall be able to reopen this Article for the purpose of negotiating the changes to be effective for the next promotional examination. In such event, the parties shall meet at a mutually agreed time in order to negotiate in good faith as to the proposed changes. In the event that no agreement is reached after sixty (60) days from the date of the notice or any mutually agreed extension, either party may invoke interest arbitration and the dispute shall be determined based upon the procedures and factors of §14 of the IPLRA except that the arbitrator shall be selected using the arbitration step of this Agreement's grievance procedure. 53 Village Board Meeting - August 16, 2016 Page 339 of 403 Exhibit A Ascertained Merit Points The candidate must provide the necessary certificates of completion and proof of committee/special team participation in order to be awarded for points in the specific areas listed below: Candidate Name Teams/Certifications Available Points Total Points Member of HazMat Team Member of SCUBA Team Member of TRT Team Haz Mat Tech A Management III Management IV Tactics and Strategy II Instnictor 11 College Credit 4 Points per Year 4 Points per Year 4 Points per Year 4 Points 4 Points 4 Points 4 Points 4 Points 2 Points for every 10 credit hours Total Points Page 1: 54 Village Board Meeting - August 16, 2016 Page 340 of 403 Committee Public Education Instructor Pension Board Member Wage/Labor Committee Member Union Exec. Board Member Foreign Fire Tax Board Member Paramedic Preceptor Equipment Committee Physical Fitness Committee Safety Committee Honor Guard/AFFI CADS/NWCS Liaison SOG Committee Apparatus Committee EMS Committee Clothing Committee Training Committee Member of Recognized Fire Total Available Points Points 2 Points per Year —to — 2 Points per Year —to — 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 2 Points per Year to 55 Village Board Meeting - August 16, 2016 Page 341 of 403 Dept Committee/Program (Per committee/program) Total Points of Page 2 Total Points of Page 1 Total Points Total of 150 Points Maximum Conversion Formula: Total Points Awarded/Total Available Points X 15 = Number of Ascertained Merit Points. Example: 80/150 = 0.53 X 15 = 8 Total Points 130/150 = 0.86 X 15 = 13 Total Points 56 Village Board Meeting - August 16, 2016 Page 342 of 403 ARTICLE XVII SAVINGS CLAUSE Savinus Clause - In the event any article, section or portion of this Agreement shall be held invalid and unenforceable by a board, agency or court of competent jurisdiction, or by reason of any subsequently enacted legislation, such decision or legislation shall apply only to specific article, section or portion thereof specifically specified in the board, agency, or court decision, or subsequent litigation and the remaining parts or portions of this Agreement shall remain in full force and effect. Upon request from either party, such provision shall be open for immediate renegotiation. ARTICLE XVIII PRECEDENCE OF AGREEMENT VS. ORDINANCE Precedence Of Agreement Vs. Ordinance — If there is a conflict between a specific provision of this Agreement and a specific provision of a Village ordinance or a written rule, regulation, directive, policy, or other procedure which may be in effect from time to time, the specific provisions of this Agreement for its duration shall take precedence. 57 Village Board Meeting - August 16, 2016 Page 343 of 403 ARTICLE XIX ENTIRE AGREEMENT A. This Agreement constitutes the complete and entire agreement between the parties, and concludes collective bargaining between the parties for its term as to any condition of employment covered by the provisions of this Agreement, and both parties waive their right to bargain for the term of this Agreement as to such conditions of employment. As to such conditions of employment, this Agreement supersedes and cancels all prior precedence of agreements, whether written or oral, unless expressly stated in this Agreement. B. As to any terms or conditions of employment which constitute a mandatory subject of bargaining or other terms or conditions which are permissive subjects of bargaining over which the Union has either decisional and/or effects bargaining rights under the Illinois Public Labor Relations Act (IPLRA), and which are not covered by a provision of this Agreement, the Union shall retain such bargaining rights during the term of this Agreement. If the Village desires to make a change in any such terms or conditions during the term of this Agreement, it shall first provide the Union with written notice of the proposed change and specify whether it believes such change to involve a mandatory or permissive subject of bargaining. The Union's bargaining rights shall be implemented according to the following procedure as to proposed changes that involve a mandatory subject of bargaining: 1. If the Union wishes to exercise its bargaining rights under the IPLRA as to the decision and/or potential effects of the proposed change, it shall notify the Employer in writing within seven (7) days of its receipt of the Village's notice. Bargaining as to both the proposed decision and/or its potential effects shall commence within seven (7) days of the Union's notice to the Village or at such other times as may be mutually agreed by the parties. Such bargaining shall continue until agreement is reached or for a period of thirty (30) calendar days from the date of the first bargaining session, whichever event is sooner. The 30 day period shall be extended if the Village fails to make its bargaining team available at reasonable times and places during the 30 day period or if the parties mutually agree to a longer period. 2. If an impasse is reached and the subject of the proposed change is a matter which 58 Village Board Meeting - August 16, 2016 Page 344 of 403 involves a serious and imminent fiscal exigency, the Village may implement its decision but only on an interim basis subject to the decision of an interest arbitrator. Within seven (7) days of such act the Union may invoke interest arbitration to resolve the dispute. The arbitrator shall be selected in accordance with the procedures of Article VII of this Agreement. In the alternative, the Union may invoke expedited interest arbitration and, unless mutually agreed otherwise, ahearing shall commence before the interest arbitrator, selected as set forth above, within thirty (30) days and the arbitrator shall issue his award in writing within fifteen (15) days following close of the hearing; the full written decision may be issued within thirty (30) days of the close of the hearing. In the event that the Village's decision and action is submitted to interest arbitration or expedited interest arbitration, the Village as the party moving to change the status quo shall have the burden of persuasion and the Union's position in such arbitration hearing shall not be prejudiced by the fact the Village acted unilaterally to implement the proposed change. At the hearing the interest arbitrator shall treat the Village's interim action as a Village proposal and shall have authority to order the Village to prospectively rescind or otherwise prospectively alter the disputed change. Any economic loss or other damages incurred to members of the bargaining unit which the Union claims to have resulted from the Village's interim implementation of its decision may be remedied by the interest arbitrator. Either party shall have the right to introduce evidence in interest arbitration relating to the actual experience under the Village's implemented interim decision. 3. In the event that the Village's proposed change as to a mandatory subject of bargaining does not involve a serious and imminent fiscal exigency, and the parties reach impasse, the matter may be submitted to interest arbitration or expedited arbitration by either party. However, the parties agree that in this instance the status quo will be maintained pending the decision of the arbitrator. C. As to any action not covered by a provision of this Agreement which is not a mandatory subject of bargaining, but over which the Village is obligated to bargain as to the effects of 59 Village Board Meeting - August 16, 2016 Page 345 of 403 its decision tinder the IPLRA, the Union shall retain its right to effects bargaining and such effects bargaining rights shall be implemented according to the procedure stated in B.2 and B.3 above except that: 1. The Village's duty to bargain shall extend only to the effects of its decision. 2. The Village's decision may be implemented immediately and only the effects of its implemented decision may be subj ect to further bargaining and/or to a decision by an interest arbitrator as set forth in B.3 above. If such interest arbitrator deems it appropriate, he may prospectively alter or remedy the effects of the implemented decision and make the Union and its members whole for any losses resulting from the Village's action. 3. If the Village fails to notify the Union of a change that gives rise to effects bargaining rights, the Union's obligation to request bargaining under the time frames established in paragraph B.I. of this Article does not begin until the Union is notified of the change or until the Union, through the use of reasonable diligence, could have obtained knowledge of the change. D. In the event of a dispute between the Village and Union as to whether an item is a mandatory or permissive subject of bargaining, the parties shall submit that disputed issue for determination by a Declaratory Ruling pursuant to the rules of the Illinois State Labor Relations Board (Section 1200.140). The parties agree to be preliminarily bound by the Declaratory Ruling for purposes of determining mid-term bargaining obligations as set forth in this Article, but such ruling shall not be binding on the parties or on an interest arbitration panel in connection with the negotiation or arbitration of a Successor Agreement. ARTICLE XX 60 Village Board Meeting - August 16, 2016 Page 346 of 403 DURATION AND TERMINATION 20.1 Duration - This Agreement shall be effective upon execution by the parties, unless a specific effective date is otherwise specified, and shall remain in full force and effect until 11:59 p.m. on the Y - y - Y Y (, : 2016 31 sc da of December, Ol ��#. t shall be automaticall renewed from year to year thereafter unless comment [aeiap Ta'a o6 2¢ either party notifies the other in writing at least 90 days prior to the expiration of the contract that it desires to modify or amend this Agreement. In the event such written notice is given, the parties agree to commence negotiations as soon as practicable, but no later than 30 days after such notice, unless mutually agreed to meet at a different time. In the event a full settlement as to the terms of a successor agreement is not reached, the parties agree that they shall engage in mediation and that either party may, after participating in at least one mediation, invoke interest arbitration as provided by the terms of the IPLRA § 14. Notwithstanding any provisions of this article or Agreement to the contrary, this Agreement shall remain in full force and effect after the expiration date, and until a new agreement is reached, unless either party gives at least ten days written notice to the other party of its desire to terminate this Agreement, provided such termination date shall not be before the anniversary date set forth in the preceding paragraph, and provided further that such notice shall not be constituted as waiving the Union's rights under of the IPLRA §14. 20.2 Signature - IN WITNESS WHEREOF, the parties have executed this Agreement by their duly 1> Y _ -2016 authorized officers or representatives on this da of X01.16. comment [aeisp Ta'a o6 Za MOUNT PROSPECT FIREFIGHTERS UNION LOCAL 4119: Im NO Dale Steward, Union President J. Dale Belly, Counsel 61 VILLAGE OF MOUNT PROSPECT: 0 M Arlene A. Juracek, Mayor M. Lisa Angell, Village Clerk Village Board Meeting - August 16, 2016 Page 347 of 403 APPENDIX "A" DUES DEDUCTION FORM I hereby apply for membership in the Mount Prospect Firefighters Union, Local 4119, I.A.F.F. AFL-CIO. I understand that by electing to join the Union I am covered by the Membership provision of the current labor Agreement between the Union and the Village of Mount Prospect. I hereby authorize the Village of Mount Prospect to deduct from my pay each month the uniform dues and remit said amounts to the Union. I understand that this authorization cannot be canceled by me, unless I give written notice to both the Village and the Union thirty (30) days prior to the desired effective date of the termination. I understand that if my Union membership is terminated and this authorization is withdrawn, I will be subject to the Fair Share assessment provided for in the current Agreement between the Union and the Village. Print Name Signature Date A-1 Village Board Meeting - August 16, 2016 Page 348 of 403 Appendix `B" SALARY SCHEDULE FIREFIGHTER AND PARAMEDIC WAGE RATES Effective January 1, 2016 - December 31, 2016 Firefighter Paramedic Paramedic Base Pay' Incentive Base Pay' Start $ 58,680 $ 5,500 $ 64,180 1 Year $ 65,161 $ 5,500 $ 70,661 2 Years $ 70,161 $ 5,500 $ 75,661 3 Years $ 75,164 $ 5,500 $ 80,664 4 Years $ 78,796 $ 5,500 $ 84.296 5 Years $ 86,365 $ 5,500 $ 91.865 Top Grade, $ 89,729 $ 5,500 $ 95,229 Effective January 1, 2017 - December 31, 2017 Firefighter Paramedic Paramedic Base Pay' Incentive Base Pay' Start $ 59,853 $ 5,500 $ 65,353 1 Year $ 66,464 $ 5,500 $ 71,964 2 Years $ 71,564 $ 5,500 $ 77,064 3 Years $ 76,667 $ 5,500 $ 82,167 4 Years $ 80,372 $ 5,500 $ 85,872 5 Years $ 88,093 $ 5,500 $ 93,593 Top Grade, $ 91,524 $ 5,500 $ 97,024 Effective January 1, 2018 - December 31, 2018 Firefighter Paramedic Paramedic Base Pay' Incentive Base Pay' Start $ 61,050 $ 5,500 $ 66,550 1 Year $ 67,793 $ 5,500 $ 73,293 2 Years $ 72,995 $ 5,500 $ 78,495 3 Years $ 78,200 $ 5,500 $ 83,700 4 Years $ 81,979 $ 5,500 $ 87,479 5 Years $ 89,855 $ 5,500 $ 95,355 Top Grade, $ 93,354 $ 5,500 $ 98,854 Village Board Meeting - August 16, 2016 Page 349 of 403 LIEUTENANT WAGE RATES Effective January 1, 2016 - December 31, 2016 Lieutenant Paramedic Lt/Paramedic Base Pav Incentive Base Pav Start 1 Year 2 Years 3 Years 4 Years 5 Years $ 103,639 Top Grade, $ 107,676 $ 5,500 $ 109,139 $ 5,500 $ 113,176 Effective January 1, 2017 - December 31, 2017 Effective January 1, 2018 - December 31, 2018 Effective 1/1/2018: Lt./Paramedic Incentive Adjustment - Paramedic Incentive split to add Fire Officer II/Advanced Fire Officer Certification Incentive (See Officer Incentive/Base Pay) Paramedic & Adv. Adv. Fire Fire Lieutenant Paramedic Paramedic Officer Officer Officer Base Pay' Incentive Base Pay' Incentive Base Pay Base Pay Start Lieutenant Paramedic Lt/Paramedic $ Base Pay Incentive Base Pay Start 3 Years $ $ 1 Year $ $ 5 Years 2 Years 107,826 $ 3,500 Top Grade, $ 3 Years 4 Years 5 Years $ 105,712 $ 5,500 $ 111,212 Top Grade, $ 109,830 $ 5,500 $ 115,330 Effective January 1, 2018 - December 31, 2018 Effective 1/1/2018: Lt./Paramedic Incentive Adjustment - Paramedic Incentive split to add Fire Officer II/Advanced Fire Officer Certification Incentive (See Officer Incentive/Base Pay) Paramedic & Adv. Adv. Fire Fire Lieutenant Paramedic Paramedic Officer Officer Officer Base Pay' Incentive Base Pay' Incentive Base Pay Base Pay Start $ $ 1 Year $ $ 2 Years $ $ 3 Years $ $ 4 Years $ $ 5 Years $ 107,826 $ 3,500 Top Grade, $ 112,026 $ 3,500 $ 111,326 $ 2,000 $ 109,826 $113,326 $ 115,526 $ 2,000 $ 114,026 $117,526 Village Board Meeting - August 16, 2016 Page 350 of 403 To be eligible for Top Grade level of wages firefighters must have completed the following certifications: Five years of employment Advanced Technician Firefighter Fire Apparatus Engineer To be eligible for Top Grade level of wages, lieutenants must hiwe uo+npote(l W41 cnrrent Mote for the following: Hazardous Materials Technician 'A' (Repeeed by 1mteOent 2oet �)Ijjeer efflective 7/1/2017) Incident yetOffic e� (Efflective 7/1/201 ') :!Jewenants wiffi ffie Incident Snfety �)ffleer .Y " - , 7 C�'ertifiention or Iuave Inade n &Qn! filiffi ell'ort to nitnin fl'ue eertifi(% aion wifl be considered to Iuave fiffllfl('d ffil's ("o npo 'm'q offfieTop yam de efi(dbdity Inents, Fire Officer 1, C(2i!�Uni'U �)Ijjeer (2r o�j��ivn�entj Llndm��E �n�nvnfly in Fire Officer Comment [AB16]: TA'd 06-24-2016 llprovisionan" stntus slafl be quu �ified for Fire, Inours ofnetqqu hyne, ns !o2!nvnny tffi"er bosed ptVo2Lu akpnrtlnent ond training u-eleords or Comment [AB17]: TA's 06-27-2016 Firefighters that Ee currently Top Grade pay for holding certifications for Firefighter III, Hazardous Materials Ops, and Fire Apparatus Engineer shall retain Top Grade level. or who have made fulfilled 'Paramedic Incentive Pay: I Aee tive J aq 17 201 � S5000 40th eeau 11�e Pli�jltel° s t0j) inq u(t 14uqin ur ne(tne stej), I A'eetive I z 2014 55250 40thveequ step inqu(t step 17201�5� $5,500 between Firefighter step and I irefighter'Paramedic step. S5 5010, hem'een LiCWCMIIut .wte12,Doll ➢1�'CC ti 1� C J I MIM'V 1:, 20 18 �",:,50101 he t �veen I �i CU tCMMt S, tC12 I tht I � i C U gCdl� 'ste 12: Paramedic incentive pay shall be considered salary for pension purposes. Firefighter/Paramedics must complete five years of service before becoming eligible for the sixth step (Top Grade). However, they may receive the Paramedic specialty incentive pay upon paramedic certification. Los Village Board Meeting - August 16, 2016 Page 351 of 403 Lieutenant Differential PU: Lieutenants that maintain their paramedic certification shall be eligible for the Lieutenant/Paramedic Base Pay Rate. 201 Liewenants that nnwinntnin Fire Officer 11 ond/or / dvonnced Fire Officer e;euatnllna��bin4nrru �le�V]eennnV]ell4uale �netnrrerrt/OiaeuB qs e � nq„ I�qt6. - - - - - - - ( Comment [AB18]_...,T,. A'd06242,016 l,eterra,irts et,nnenrrtunp �"uunnlnay urrl ` �,naeu[ Qulan need FireID�V�,a, ,ua a�euatq, a��utn4nrru,,,,, na,e. Fire .Ofileetl`..�los �I��y I jute, � Comment [A619]aTA's o6242016 �lluenn V]e.nngnV]ne. 4nua ,nein rruerrut„�uu�unnuealria�/ lal��ul - .., Paramedic License (State Required): The Village will reimburse employees upon receipt of payment verification and a copy of the paramedic license in an amount not to exceed $40 per 4 year license. The reimbursement shall be added to the next available regular payroll or not later than 30 days beyond the date of the receipt of the documentation. Village Board Meeting - August 16, 2016 Page 352 of 403 APPENDIX "C" DRUGS AND ALCOHOL Section] General Policy Rezardinz Druzs and Alcohol Behavior involving illegal drugs and the abuse of alcohol and legal drugs by members of the Mount Prospect Fire Department present unacceptable risks to the safety and well-being of other employees and the public, invite accidents and injuries, and reduce productivity. In addition, such use and abuse violate the reasonable expectations of the public that the Village employees who serve and protect them obey the law and be fit and free from the adverse effects of drug and alcohol use. In the interests of employing persons who are fully fit and capable of performing their jobs, and for the safety and well-being of employees and residents, the parties hereby establish a screening program implementing the stated policy regarding drug and alcohol use by employees. Contained herein is the policy and program of the Village of Mount Prospect and the Mount Prospect Fire Department, as specifically applied to members of the Village of Mount Prospect Fire Department. The Fire Department has the responsibility to provide a safe work environment as well as a paramount interest in protecting the public by ensuring its employees are physically and emotionally fit to perform their jobs at all times. For these reasons, the abuse of prescribed drugs, the abuse of alcohol or the use, possession, sale or transfer of illegal drugs, cannabis or non -prescribed controlled substances by Department members is strictly prohibited on or off duty. Violation of these policies will result in disciplinary action up to and including discharge. Section 2 Definitions. A. "Drugs" shall mean any controlled substance listed in 720ILCS 570 etseq., known as the Illinois Controlled Substances Act, for which the person tested does not submit a valid pre -dated prescription. Thus, the term "drugs" includes both abused prescription medications and illegal drugs of abuse. In addition, it includes "designer drugs" which may not be listed in the Controlled Substances Act but which have adverse effects on perception, judgment, memory or coordination. A listing of drugs covered by this Policy includes, but is not limited to: Opium Methaqualone Psilocybin-Psilocyn Morphine Tranquilizers MDA C-1 Village Board Meeting - August 16, 2016 Page 353 of 403 Codeine Cocaine PCP Heroin Amphetamines Chloral Hydrate Meperidine Phenmetrazine Methylphenidate Marijuana LSD Hash Barbiturates Mescaline Methadone Glutethimide Steroids Vicodin Hash Oil Ecstasy B. "Impairment" due to drugs or alcohol shall mean a condition in which the employee is unable to properly perform his/her duties due to the effects of a drug in his/her body. Where impairment exists (or is presumed), incapacity for duty shall be presumed. "Impairment" due to alcohol shall be presumed when a blood alcohol content of .04 or more is measured. C. "Positive Test Results" shall mean a positive result on both a confirming test and an initial screening test. If the initial test is positive, but the confirming test is negative, the test results will be deemed negative and no action will be taken. A positive confirming test result is one where the specimen tested contained alcohol, drug or drug metabolite concentrations at or above the concentration specified in Section 5.A.7. D. The term "drug abuse" includes the use of any controlled substance which has not been legally prescribed and/or dispensed, or the abuse of a legally prescribed drug which results in impairment while on duty. Section 3. Prohibitions. Firefighters shall be prohibited from: A. Consuming or possessing alcohol or illegal drugs at any time during the work day on any of the Employer's premises or job sites, including all of the Employer's buildings, properties, vehicles and the employee's personal vehicle while engaged in the business of the Employer. B. Using, selling, purchasing or delivering any illegal drug during the work day or when off duty. C. Being impaired or under the influence due to alcohol during the course of the work day. C-2 Village Board Meeting - August 16, 2016 Page 354 of 403 D. Failing to report to their supervisor any known adverse side effects of medication or prescription drugs which they are taking. E. The use of alcohol within four hours of reporting to duty. Violations of these prohibitions shall result in disciplinary action tip to and including discharge. Section 4. Administration of Tests. A. Informing Employees Regarding Policy. New employees will be supplied with a copy of this Policy on Drug and Alcohol Screening as part of the new employee orientation. However, it is the responsibility of all members of the Fire Department to be aware of, and adhere to, this policy and rules and procedures contained herein. B. Reasonable Suspicion. Where the Village has reasonable suspicion of drug use or alcohol abuse, a test may be ordered and the employee may be required to report for testing. Reasonable suspicion exists if the facts and circumstances warrant rational inferences that a person is using and/or is physically or mentally impaired due to being under the influence of alcohol or illegal drugs. Reasonable suspicion will be based upon the following: (1) Observable phenomena, such as direct observation of use and/or the physical symptoms of impairment resulting from using or being under the influence of alcohol or controlled drugs; or (2) Information provided by an identifiable third party which is independently investigated by the Fire Chief or his designee to determine the reliability or validity of the allegation. C. Accidents/Injuries. When a member is involved in an on-the-job accident or injury, a supervisor shall conduct a preliminary investigation promptly and, as part of the investigation, shall evaluate the member's appearance and behavior. Drug and alcohol testing may be required where there is reasonable suspicion that an error or mistake due to drug or alcohol use by the employee caused the accident or injury or where there is reasonable suspicion that an employee's alcohol or drug use may have contributed to the incident. C-3 Village Board Meeting - August 16, 2016 Page 355 of 403 D. Performance. When a member is observed to be behaving in a manner causing reasonable suspicion of drug and/or alcohol use, the supervisor may require a drug and alcohol test. Whenever feasible, the impaired behavior should be observed and corroborated by another supervisory member. E. Arrest or Indictment. When a member has been arrested or indicted for conduct involving alcohol abuse and/or illegal drug related activity on or off duty, the Fire Chief may require drug/alcohol screening. The Fire Chief may also or instead of a drug/alcohol screening, make a mandatory referral for an evaluation of the existence of a substance abuse problem. If the certified substance abuse professional or other licensed physician or psychologist acceptable to the Village and to the Union indicates that a treatment program is recommended, that treatment program will be viewed as mandatory in accordance with the existing language in the drug/alcohol policy. If the evaluation indicates a treatment program is not necessary, the treatment program would not be mandatory. F. Status of Employee Following Order For Testing_ When testing is ordered, the employee will be removed from duty and placed on leave with pay pending the receipt of results. G. There shall be no across-the-board or random testing of employees except as specifically provided for by Section 8 of this Article, or as otherwise mutually agreed in writing by the parties. Section 5 Testinz Procedures. The test procedures outlined in this Section shall conform with the NIDA Standards (National Institute on Drug Abuse) of the Federal Guidelines issued by the forth in Title 48 of the C.F.R. effective 12-1-89. A copy of such procedures shall be provided to the Union and employees upon request. The Fire Chief shall ensure that the Department testing procedures established for the collection of urine and blood specimens conform to such regulations and the testing of such specimen is carried out at a designated NIDA -certified laboratory. A. General Procedures C-4 Village Board Meeting - August 16, 2016 Page 356 of 403 Employees covered by a collective bargaining agreement are entitled to union representation; a union representative shall accompany the employee to the collection site, provided such representative is available and that securing such representative does not impede the process. Collection Sites Collection services will be provided at a NIDA -certified lab. For services needed when a NIDA lab is not open, collection services will be provided at a NIDA -certified laboratory to be mutually agreed upon. B. Chain -of -Custody: In all cases, strict chain -of -custody procedures will be followed: 1. Immediately after the specimen is obtained, the client and the doctor or nurse will initial the confidence seal on the urine specimen. 2. Both parties will sign the laboratory chain -of -custody form, including the date and time. 3. Labeled specimens will be placed in a locked refrigerator or laboratory container located in the clinic. The NIDA lab staff member will sign and date the NIDA lab log. 4. Lab courier will pick up specimens twice per weekday and once per weekend. Courier and NIDA lab staff will sign the chain -of -custody form. 5. Specimens will be transported directly to the designated NIDA -certified laboratory where they will be processed in a separate drug testing area accessible only to authorized personnel. 6. Once in the lab, all personnel who handle the specimen must sign and date the chain -of -custody form. C. Scheduling 1. "For cause/fitness for duty" and other non -routine collection of specimens for testing will not require an appointment, but the individual must be accompanied by a supervisor, who will present identification. In most cases, a NIDA -certified lab will be notified by phone of a collection request "on the way". 2. Routine collection of specimens for testing will be done by appointment at least 24 hours in advance. C-5 Village Board Meeting - August 16, 2016 Page 357 of 403 3. When collection is done at the Emergency Room, the Village will notify a NIDA - certified lab on the next business day. At the hospital, the supervisor will present identification and notice that this is a NIDA -client. D. Results - Results will be forwarded by mail to the Director of Human Resources in a confidential envelope. Generally, this means within 24-72 hours of specimen pick-up by the lab. Results will not be released by phone when the call is initiated by someone outside NIDA or the testing lab. The Director of Human Resources may request that NIDA release the results by phone or in person only to him/her. Written results are the property of the Village of Mount Prospect and will not be released by NIDA or the laboratory to an employee/applicant without proper authorization from the Village. E. Collection Procedure 1. Client identity will be verified by driver's license or by the supervisor in the absence of a picture I.D. Verification will be done by doctor or nurse. 2. Drug history/drug disclosure form will be completed by the client, and reviewed by the doctor or nurse. 3. Consent form will be signed by client and witnessed. 4. The specimen will be obtained as follows: - At the NIDA certified lab site, the collection will be unwitnessed: the client will be fully unclothed, dressed in a hospital gown, wash his/her hands thoroughly, including under and around the fingernails; and accompanied to the bathroom door. The client will void in a bathroom with colored toilet water, taps shut off, and devoid of soap or other materials which would be used to adulterate the specimen. - At the Emergency Room site, if the specially -equipped bathroom is not available, the test will be witnessed. A doctor and/or nurse will accompany the client to the bathroom and will be physically present when the specimen is produced. Blood alcohol specimen will be obtained by a nurse. 5. Blood alcohol specimen will be labeled with name, test date, time, and will be initialed by the mirse or doctor and the client. C-6 Village Board Meeting - August 16, 2016 Page 358 of 403 6. Urine specimen will be sealed in full view of the client and the confidence seal placed over the top of the bottle. 7. The chain -of -custody process will be initiated, and specimens will be given an I.D. number. The specimen will be labeled with that number, as is the chain -of -custody form. 8. Copies of the chain -of -custody form will be sealed in a tamper -proof custody envelope with the specimen. The envelope will be locked up in a metal box or locked refrigerator. 9. "For cause" testing will also include a medical history and physical exam to gather an understanding of any physical conditions, known or unknown of a client as well as to provide a third party observation and assessment of the individual. 10. In connection with its testing program the Village shall engage the services of a medical expert experienced in drug testing to design an appropriate questionnaire to be filled out by any employee being tested to provide information of food or medicine or other substance eaten or taken by or administered to the employee which may affect the test results and to interview the employee in the event of positive test results to determine if there is any innocent explanation for the positive reading. F. Laboratory Process A NIDA -certified laboratory will be utilized for all drug/alcohol screening processing. The laboratory will: 1. Use 7 drug panel of: amphetamines, barbiturates, benzodiazepines, cocaine, cannabinoids (THC), opiates and phencyclidine, unless the specific situation requires testing for another specific substance(s), phis alcohol (ethyl). 2. Use the EMIT procedure as the initial screen, utilizing cutoff levels as follows: Marijuana metabolites 100 ng/ml Cocaine metabolite 300 ng/inl C-7 Village Board Meeting - August 16, 2016 Page 359 of 403 Benzoylecgonine Opiate metabolite 300 ng/ml Amphetamines 1000 ng/ml Phencyclidine 25 ng/inl Barbiturates 300 ng/ml Benzodiazepines 300 ng/ml 3. Use Gas Chromatography/Mass Spectroscopy (GC/MS) as the confirmatory method, utilizing cutoff levels as follows: Marijuana metabolites 15 ng/ml (Delta -9 -THC Carboxylic) Cocaine metabolite 150 ng/ml (Benzoylecgonine) Opiate metabolites: Morphine 300 ng/ml Codiene 300 ng/ml Amphetamines 500 ng/ml Amphetamine or Metbampbetamine Phencydidinc 25ng/nil Barbiturates 200ng/m Benzodiazepines 50ng/ml 4. Freeze and retain all positive specimens for at least twelve (12) months after testing 5. Use for alcohol (ethyl) a blood alcohol content level of .05 grams per 100 cubic centimeters. G. Independent Testing When an employee has been tested pursuant to the rules established herein and there are confirmed positive results, the employee may request that a portion of the original specimen be submitted for an independent test. The employee shall be notified of his/her right to do so and request and complete the independent test within ten (10) days of notice. The independent test shall be at the employee's expense, shall use equivalent testing and chain -of -custody process used by the Village. If such independent test yields anegative test result, the Village will consider those results in its determination of further action. C-8 Village Board Meeting - August 16, 2016 Page 360 of 403 H. Confidentiality of Test Results The results of drug and alcohol tests will be disclosed to the person tested, the Fire Chief, the Director of Human Resources, and such other officials as may be designated by the Village Manager on a need -to -know basis consistent with the other provisions of this Agreement, including treatment needs, diagnosis, use of the Employee Assistance Program and investigation of disciplinary action. Test results will be disclosed to the designated representative of the Union upon request. Test results will not be disclosed externally except where the person tested consents or disclosure is permitted by law. Any member whose drug/alcohol screen is confirmed positive, shall have an opportunity at the appropriate stage of the disciplinary process to refute said results. A breach of confidentiality shall be considered a serious act of misconduct and the Union may grieve and remedy violations through the grievance procedure. Nothing in this provision shall be construed as waiving the Union's statutory right to obtain information that may be relevant to collective bargaining or the administration of grievances. Section 6 Voluntary Request For Assistance Employees are encouraged to voluntarily seek treatment, counseling and/or other support and assistance for an alcohol or drug related problem. If such voluntary assistance is sought by the employee before the employee commits rule violations connected with drug/alcohol abuse, and/or before the employee is subjected to for cause testing under this policy, there shall be no adverse employment action taken against an employee who voluntarily seeks assistance. When voluntary assistance is requested under this policy, the employee may use the Village's Employee Assistance Program to obtain referrals, treatment, counseling and other support and all such requests shall be treated as confidential pursuant to the Village's normal procedures in the operation of its Employee Assistance Program. Section 7 Specific Responsibilities A. The Fire Chief or his/her designee will: C-9 Village Board Meeting - August 16, 2016 Page 361 of 403 1. Identify those members where a drug/alcohol screen is required and inform the Director of Human Resources of said status. 2. When necessary, initiate a preliminary investigation to determine the validity of a member's admission that he/she is presently taking prescribed drugs. a. If the preliminary investigation reveals that the drugs have been legally prescribed and are being consumed according to prescription directions, no further investigation will ensue. B. Command level personnel or the Fire Chief shall ensure that members have been properly notified of the date and time of a drug/alcohol screen and that notification has been properly documented. C. The member subject to a drug/alcohol screen will: 1. Report on a date and time determined by the Department. 2. Furnish documentation relating to the use of any prescribed drugs, i.e. prescription bottle with prescription number, prescribing physician's statement, etc. 3. Answer all pre -medical examination questions including the use of any/all prescribed drugs and the name(s) of any prescribed drugs and the name(s) of any prescribing physician(s). 4. Cooperate in the completion of all phases of the drug/alcohol screen in accordance with the instructions of the examining physician or his/her designee. 5. Have in his/her possession his/her departmental identification card. D. Any employee who is taking prescription medication that could affect perception, judgment, memory, coordination or other necessary ability to perform one's duties shall report such fact and the nature of the illness or condition requiring the medication to his/her supervisor. Such information will be treated on a confidential basis. Section 8 Disciplinary Action For Confirmed Positive Test Results. A. First Positive. The first confirmed positive test result will be cause for disciplinary action C-10 Village Board Meeting - August 16, 2016 Page 362 of 403 lip to and including a five deity day disciplinary suspension. The employee must agree to the following conditions: (1) the employee will be mandatorily referred to the Village's Employee Assistance Program for evaluation, diagnosis and development of a treatment plan consistent with generally accepted standards; and (2) the employee will be required to cooperate in the treatment plan, undergo unannounced periodic drug and/or alcohol screening for a period of up to 12 months, successfully complete the prescribed treatment, remain free of drug and alcohol use, and sign an agreement consenting to said conditions. Failure to comply with these conditions of continued employment shall be cause for discharge. B. Second Positive - During Treatment If an employee has a first confirmed positive test under the previous Paragraph A and enters a treatment program, and thereafter that employee has a subsequent confirmed positive test result while the employee is in treatment, as a result of unannounced periodic drug and/or alcohol screening, the employee shall receive a 30 shift day disciplinary suspension and shall be required to continue in treatment and comply with the other conditions of treatment set forth in the preceding paragraph, which 30 shift day disciplinary suspension shall be final and binding on the Union and the employee and shall not be subj ect to the grievance procedure. Any confirmed positive test thereafter, either periodic, unannounced or reasonable suspicion, shall result in the employee's discharge, which shall be final and binding on the Union and the employee and the penalty shall not be subject to the grievance procedure of the collective bargaining agreement. C. Second Positive - Reasonable Suspicion. An employee who has a first confirmed positive test under Paragraph A of this Section 8 and who subsequently has a confirmed positive test under the reasonable suspicion standard shall be discharged, which discharge shall be final and binding on the Union and the employee and the penalty shall not be subject to the grievance procedure in the collective bargaining agreement. D. Employment Status. There is no requirement on the part of the Village to keep an employee on active employment status who is receiving treatment under this Section if it is appropriately determined (i.e. determination by an independent physician and/or appropriately certified medical and/or psychological professional) that the employee's current use of alcohol or drugs prevents such individual from performing his duties or whose continuance on active status C-11 Village Board Meeting - August 16, 2016 Page 363 of 403 would constitute a direct threat to the property and safety of others. Such employee shall be afforded the opportunity to use accumulated paid leave or take an unpaid leave pending treatment. C-12 Village Board Meeting - August 16, 2016 Page 364 of 403 EXHIBIT "A" ORDER TO SUBMIT TO DRUG AND ALCOHOL TESTING Pursuant to its Substance Abuse/Testing Policy, the Village of Mount Prospect has determined that you are to be tested for the presence of drugs or alcohol for the following reasons: Date of this Order: Date Test is to be administered You are permitted to consult with a representative designated by the Union and to have that representative present at the time the test is given, provided that such consultation does not result in undue delay of the test. A refusal to submit to this test may subject you to discipline. Taking this test shall not be construed as a waiver of any objection or rights that you may have. During the period of this testing, you will be removed from duty and placed on leave with pay pending the receipt of results. You are permitted to have a blood sample taken and retained for testing should the initial test prove positive. Do you wish to have blood drawn for this purpose? Initial one (1) of the following: Yes No May the test results be disclosed to the Union? Initial one of the following: Yes No Signature of Employee/Date Signature of Village Official(s)/Date Union Signature(s)/Date C-13 Village Board Meeting - August 16, 2016 Page 365 of 403 Date of Request: APPENDIX "D" VILLAGE OF MOUNT PROSPECT REQUEST TO INSPECT/COPY PERSONNEL FILE wish to: inspect copy (print name of employee) (check all that apply) records in my personnel file. Copies of records may be made at a duplicating cost of $O. per page. Signature of Employee You were granted access to your records on: Additional time will be required to grant this request. You may inspect/copy your personnel file on: This inspection/copy request is denied because two prior requests during this calendar year have already been granted to you. Signature of Personnel Record Keeper Date: D-1 Village Board Meeting - August 16, 2016 Page 366 of 403 APPENDIX "E" TRADE DAY FORM MOUNT PROSPECT FIRE DEPARTMENT - REQUEST TO TRADE DAYS Name regular tour of deity on Asks permission to be absent from his/her Day of Week Date Name of Proposed Replacement will be my replacement on the above date. He is capable of performing the duties assigned to me. I understand that if my replacement does not appear for the traded tour of duty, I will be docked pay for the missed time, including any overtime expense for any required hireback. This trade will be repaid on: Day of week Requester's Signature Company Officer's Signature Date Replacement's Signature Company Officer's Signature Battalion Chief's Signature Battalion Chief's Signature Trade denied by: Reason for denial: GUIDELINES: • Trade days that cause a hire back or any member to be paid acting officer pay will be denied or canceled. • The Employee who is requesting the trade day may only trade shifts with an employee ofthe same rank and job description, and who is capable of doing the same job requirements. Trades of time off days within the 28 day cycle should be aipprmod between ranks and job descriptions, providing they do not cause potential hirebacks or acting pay. Trades of vacation days across the 28 day cycles should also not create a problem, but this must be within original vacation pick parameters and at the discretion of the Battalion Chief. If the trade has the potential of a hireback or acting pay, the Battalion Chief has the authority to deny the trade. • The clerical responsibility ofthe "Trade Day Agreement" shall be that ofthe trade day requester. The requester shall be sure the proper form is completed and it properly logged by a Battalion Chief, before the day of the trade. • The employee who is provided relief on the day of the trade has the responsibility to ensure that whom he/she traded with will show up. If for any reason the fill-in does not complete his/her requirements, the employee assigned to that shift shall be docked that pay for being absent. • All trade days between two members shall be completed within the same Mount Prospect Fire Department shift calendar year unless the trade is initiated within the last three months of the calendar year (Oct 1 -Dec 31), if so the trade maybe paid back within the first three months (Jan 1 -Mar 31) of the new calendar year. Any change to the original "Trade Day Agreement" shall take the form of a memo and follow the proper chain of command. • No three way trade days shall be allowed. E-1 Village Board Meeting - August 16, 2016 Page 367 of 403 • The Mount Prospect Fire Department shall not bear the responsibility for any trade days that are not honored, such as: due to an injury where a firefighter cannot complete his part of the trade day agreement. FAILURE TO PROVIDE RELIEF AFTER AGREEING TO WORK FOR ANOTHER EMPLOYEE MAY RESULT IN THE LOSS OF THE OFFENDING EMPLOYEE'S TRADE DAY PRIVILEGES. E-2 Village Board Meeting - August 16, 2016 Page 368 of 403 APPENDIX "F" FIRE DEPARTMENT GRIEVANCE FORM Grievance information (to be filled out by employee) No. All formal Grievances shall be filled not later than 14 calendar days from the date of the first occurrence of the matter giving rise to the Grievance or 14 calendar days from the date the grievant knew, or should have known, of the matter giving rise to the Grievance. Employee Name DUTY ASSIGNMENT: Station # Badge # Rank Shift I submit the following Grievance which occurred or became known to me on: V ate As a violation of Agreement provision: The facts pertaining to said Grievance are as follows: I suggest the following correction (s) be made Employee Signature F-1 Date Village Board Meeting - August 16, 2016 Page 369 of 403 GRIEVANCE PROCEDURE STEPS Step 1: Supervisor Step 1 shall be initiated when the employee notifies their supervisor of a Grievance lasing this Grievance form. Notification Date: Supervisor Signature: Date: The supervisor shall meet with the employee within seven calendar days of the Notification Date. Meeting Date: Union notified of meeting date: Yes No Result: Resolved, Unresolved, No Response, or No Meeting held Comments: Step 2: Grievance Committee Step 2 shall be initiated when the employee presents the Union President or Vice President with their Grievance Form for appeal to the Grievance Committee. Notification Date: The Grievance Committee shall have 14 calendar days to determine if the Grievance should be processed further. Grievance Committee recommends the Grievance proceed to the next step Yes No If yes: Firefighter Grievances shall proceed to Step 3. Lieutenant Grievances shall proceed to Step 4. Grievance Committee Signature: Comments: F-2 Village Board Meeting - August 16, 2016 Page 370 of 403 Step 3: Battalion Chief Step 3 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Battalion Chief. Notification Date: Battalion Chiefs Signature: Dated: Battalion Chief shall meet with the employee and/or Grievance Committee Representative with seven calendar days of the Notification Date. Meeting date: Grievance Committee Representative present: Yes No After the meeting, the Grievance Committee shall have seven calendar days to decide if the wish to appeal the Grievance to the Fire Chief and proceed to Step 4. During the seven day time frame, the Battalion Chief shall attempt to resolve the Grievance. Result: _Resolved Unresolved No Response No Meeting Held Comments: Grievance Committee Signature: F-3 dated: Village Board Meeting - August 16, 2016 Page 371 of 403 Step 4: Fire Chief Step 4 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Fire Chief. Notification Date: Fire Chief Signature: Dated: The Fire Chief may meet with the employee and Grievance Committee Representative, but shall reply to the Grievance in writing within 7 calendar days of Notification Date. Date Reply Recei After receipt of the Fire Chief s written reply, the Grievance Committee shall have 14 calendar days to decide if they wish to appeal the Grievance to the Village Manager and proceed to Step 5. Result: Resolved, or Unresolved Comments: Grievance Committee Signature: F-4 Date: Village Board Meeting - August 16, 2016 Page 372 of 403 Step 5: Village Manager Step 5 shall be initiated when the Grievance Committee submits a copy of the Grievance Form to the Village Manager, or his designee. Notification Date: Village Manager's Signature: Date The Village Manager, or his designee, shall investigate the facts and circumstances as he deems necessary and shall reply to the Grievance in writing within 21 calendar days of the Notification Date Date Reply Received: After receipt of the Village Manager's written reply, the Grievance Committee shall have 15 business days to if they wish to submit the Grievance to arbitration and proceed to Step 6. Result: Resolved, or Unresolved Comments: Grievance Committee Signature: dated: Step 6: Arbitration Step 6 shall be initiated when the Grievance Committee notifies the Village Manager, in writing, of their intention to submit the Grievance to arbitration. Notification Date: Village Manager's Signature: Grievance Committee Signature: Arbitrator selected (name): Arbitrator's Ruling: F-5 Date: Date: Date: Village Board Meeting - August 16, 2016 Page 373 of 403 APPENDIX "G" — ]F F1VII I:,I2 8/9/201 GROUP HEALTH AND MEDICAL INSURANCE Hospitalization: The Village agrees to maintain in full force and effect for the life of this Agreement, a health insurance benefits program for full-time employees. The Village agrees to pay any and all increases in premiums for the current benefits program during the term of this Agreement. Notwithstanding anything contained herein, the Village may alter its health insurance plans to meet the requirements of the Patient Protection and Affordable Care Act ("Act") (including by example, but without limitation, the imposition of a tax on the Village due to the amount paid by the Village for its health plan as so- called "Cadillac" plan.) The Village retains the option to obtain alternative health coverage that is substantially similar to the existing plan in an effort to reduce costs and avoid the "Cadillac" tax. If the Village is unable to obtain an alternative health insurance plan to avoid the tax the Village and the Union shall meet to bargain over the opportunities to avoid the "Cadillac" tax. Further it is expected that under this Act, beginning in 2014, various federal health care reform mandates may impact the Village's existing health insurance care plans, and certain health insurance exchanges shall be offered as an alternative to the Village's existing health care plan. The Village and the Union shall meet to bargain over the alternative coverage and the applicable federal health care mandates on the Employer's existing health insurance plan and the costs related hereto. Each employee, upon becoming eligible for the above coverage, shall receive a policy and descriptive literature describing the health insurance benefits and the procedures for utilizing them. Employee's contribution towards the insurance benefits program shall be as follows: Employees have the choice to choose from aPPO plan with a specific deductible or HMO with specific co -pay levels: G-1 Village Board Meeting - August 16, 2016 Page 374 of 403 U -L Village Board Meeting - August 16, 2016 Page 375 of 403 Option #1 Option #2 Effective Coverage PPO ($250/$750) Plan HMO PPO ($500/$1500) Plan HMO Type/Co-Pay $250 single deductible ($20/$50) $500 single deductible ($20/$75) Date Type $750 family deductible Plan $1500 family deductible Plan Single $105.00 $105.00 $93.00 $93.00 Single Discount $94.50 $94.50 $83.70 $83.70 (10%) Family $234.00 $234.00 $206.00 $206.00 Family Discount $175.50 $175.50 $154.50 $154.50 (25%)* January 1, 2016 Doctor Co -pay $20.00 $20.00 $20.00 $20.00 Specialist Doctor $40.00 $40.00 $40.00 $45.00 Co -pay Emergency Room Visit Co- $50.00 $50.00 $50.00 $75.00 Pay *Discount rate available for those who qualify. See Health Management Participation Rewards section below. U -L Village Board Meeting - August 16, 2016 Page 375 of 403 Option #1 Option #2 Effective Coverage PPO ($300/$900) Plan HMO PPO ($500/$1500) Plan HMO Type/Co-Pay $300 single deductible ($25/$75) $500 single deductible ($25/$100) Date Type $900 family deductible Plan $1500 family deductible Plan Single $116.00 $116.00 $102.00 $102.00 Single Discount $104.40 $104.40 $91.80 $91.80 (10%) Family $258.00 $258.00 $227.00 $227.00 Family Discount $180.60 $180.60 $158.90 $158.90 (30%) January 1, 2017 Doctor Co -pay $25.00 $25.00 $25.00 $25.00 Specialist Doctor $40.00 $50.00 $40.00 $50.00 Co -pay Emergency Room Visit Co- $75.00 $75.00 $75.00 $100.00 Pay *Discount rate available for those who qualify. See Health Management Participation Rewards section below. U -L Village Board Meeting - August 16, 2016 Page 375 of 403 Monthly premium costs paid by employees shall be paid twice per month up to 24 times per year. The co -pay amounts for employees apply to both the PPO/indemnity and HMO insurance programs. Employees who participate in the HMO shall receive insurance coverage as dictated by the HMO provider. The co -payment level is established at 70 percent employer paid and 30 percent employee paid for services rendered outside of the Preferred Provider Network (PPO) in place at the time. The co- payment level is established at 90 percent employer paid and 10 percent employee paid for services rendered by a service provider who participates in the PPO. The Village of Mount Prospect shall be allowed to raise the maximum out-of-pocket expenses to the following: Two percent of the employee's pensionable pay for single coverage and four percent of the employee's pensionable pay for family coverage. The maximum out of pocket levels shall be established as illustrated in Exhibit D L� Comment [AB20]: Moved to section out of Biometric Measurement section to the end of the Hospitalization section G-3 Village Board Meeting - August 16, 2016 Page 376 of 403 Option #1 Option #2 Effective Coverage PPO ($300/$900) Plan HMO PPO ($500/$1500) Plan HMO Type/Co-Pay $300 single deductible ($25/$75) $500 single deductible ($25/$100) Date Type $900 family deductible Plan $1500 family deductible Plan Single $153.00 $153.00 $134.49 $134.49 Single Discount $137.70 $137.70 $121.04 $121.04 (10%) Family $336.00 $336.00 $295.34 $295.34 Family Discount $235.20 $235.20 $206.74 $206.74 (30%) January 1, 2018 Doctor Co -pay $25.00 $25.00 $25.00 $25.00 Specialist Doctor $40.00 $50.00 $40.00 $50.00 Co -pay Emergency Room Visit Co- $75.00 $75.00 $75.00 $100.00 Pay *Discount rate available for those who qualify. See Health Management Participation Rewards section below. Monthly premium costs paid by employees shall be paid twice per month up to 24 times per year. The co -pay amounts for employees apply to both the PPO/indemnity and HMO insurance programs. Employees who participate in the HMO shall receive insurance coverage as dictated by the HMO provider. The co -payment level is established at 70 percent employer paid and 30 percent employee paid for services rendered outside of the Preferred Provider Network (PPO) in place at the time. The co- payment level is established at 90 percent employer paid and 10 percent employee paid for services rendered by a service provider who participates in the PPO. The Village of Mount Prospect shall be allowed to raise the maximum out-of-pocket expenses to the following: Two percent of the employee's pensionable pay for single coverage and four percent of the employee's pensionable pay for family coverage. The maximum out of pocket levels shall be established as illustrated in Exhibit D L� Comment [AB20]: Moved to section out of Biometric Measurement section to the end of the Hospitalization section G-3 Village Board Meeting - August 16, 2016 Page 376 of 403 Health Management Participation Rewards The Village shall offer the biometric blood draw annually and employees may participate in the blood draw scheduled at the Village or at approved remote locations. Heiman Resources has the listing of the approved remote locations, in the instances when the employee and spouse cannot directly participate in the blood draw scheduled at the Village. Spouses must also participate in the biometric testing and meet the criteria established below to order to qualify for the family insurance premium discount. The biometric test consists of a 37 -panel evaluation including coronary risk assessment, blood count, and chem -screen profile. The purpose of the biometric test, blood pressure screening, body mass index and health risk assessment is to alert participants at an early stage of possible health issues and to prevent the issues from becoming catastrophic illnesses. The results are strictly confidential and mailed directly to the participant's home address on file. Biometric Measurements Healthy Range in four out of the five biometric measurements. • Blood Pressure • Total Cholesterol (HDL, LDL) • Triglycerides • Glucose • Body Mass Index (BMI) Employees and/or spouses that do not meet the four out of five criteria considered in the healthy range may still be eligible for the discount provided they participate in a physician supervised program that actively manages any of the criteria deemed to in the unhealthy range. The Village shall not have any information as to what areas any employee or spouse may be deemed to be in an unhealthy range nor shall the Village have any knowledge of any treatment. The information the Village shall receive is only if the employee and/or spouse meet the healthy range criteria and whether the healthy range is a result of participation in treatment or not is not communicated to the Village. Wellness discounts shall apply annually provided the criteria above are met. The discounts shall 6-4 Village Board Meeting - August 16, 2016 Page 377 of 403 be applied to monthly insurance premium charges in the kt lowing amounts: Effective Date (Health Insurance Plan Year) Single Coverage Family Coverage 1/1/2016 10% 25% 1/1/2017 10% 30% 1/1/2018 10% 30% of`"01l '�4r wA to 22S O1)01°eegq t fimq° E%w.t?ac ltie��Jt?a J)jmn G . If an employee has family coverage they would not be eligible for a single coverage discount if only the employee participated in the biometric program. PPO Prescription Drug Card The prescription co -payment amounts shall be as follows: Effective Date Generic Prescription Formulary Brand Prescription Non -Formulary Brand Prescription 1/1/2016 $20.00 $50.00 $75.00 1/1/2017 $20.00 $50.00 $75.00 1/1/2018 $20.00 $50.00 $85.00 There shall be no maximum out-of-pocket limit for annual prescription co -payment amounts. HMO Prescription Drug Card The prescription co -payment amounts shall be as follows: Effective Date Generic Prescription Formulary Brand Non -Formulary Prescription Brand Prescription 1/1/2016 $20.00 $50.00 $75.00 1/1/2017 $20.00 $50.00 $75.00 1/1/2018 $20.00 $50.00 $85.00 There shall be no maximum out-of-pocket limit for annual prescription co -payment amounts. General Prescription Drug Card Information (applicable to both PPO and HMO plans) G-5 Village Board Meeting - August 16, 2016 Page 378 of 403 Mail order dnig prescriptions shall be available to employees to purchase lip to a 90 day supply with the employee paying the appropriate co -pay amount that corresponds to the classification of the prescription be it generic, non -formulary, or formulary. All mail order prescription dnigs shall be paid by the employee in an amount of 2 times the appropriate prescription co -pay level depending on the classification of the prescription dnig ordered (generic, formnlary, non-formnlary, or specialty). Prescription dnigs that are considered Specialty dnigs shall have a, 440 co -payment amount and shall not be ell Iecttot e otilt-o -poc etmaxmnlm. „c s [i 1 C .,.dXRodWV 1, 20 16 20 F7 EL l� i?u°c.ws°u°�i7t�o�r��u Qlu°�o„x. tludzt dz�c s°�r��u.wJ �llcu°c4ll ��,cs°�dzlty �luIo .w .wl�dzll ludz� c;.. z �;"�ytli„c°�r jrdzyrr�c��ut durg�r,�o��ut ������,,, l �zl? �u "t:4> �o}ppl [ tmri [lyl �ri�u[ �q;- "g lw irudm�rut�u;irl. Priorto submitting aspecialty dnig prescription for payment the prescription mast be pre -authorized. If the prescribed dnig is determined to be a maintenance and non -elective dnig the co -payments that corresponds to the classification of the prescription be it generic, non-formnlary, or formnlary shall apply and not the S.400 S350 ural-U-xiynwnn aanwutnL The parties agree that all emergency care benefits and second opinion benefits as provided in the health insurance plan booklet dated Jnly 1, 2011, shall be covered at one hundred percent (100%) with no deductible to apply. The Employer has the discretion to select insurance carriers, provided that benefits are similar to those benefits in effect as of execution. G-6 Village Board Meeting - August 16, 2016 Page 379 of 403 Exhibit D1 -!Health Insurance i comment [AB21]: Maximum Out of Pocket Rates - 20146 - 20158 Wage Range 2% Single 4% Family $20,000 $29,999 $600 $1,200 $30,000 $39,999 $800 $1,600 $40,000 $49,999 $1,000 $2,000 $50,000 $59,999 $1,200 $2,400 $60,000 $69,999 $1,400 $2,800 $70,000 $79,999 $1,600 $3,200 $80,000 $89,999 $1,800 $3,600 $90,000 $99,999 $2,000 $4,000 $100,000 $109,999 $2,200 $4,400 $110,000 $119,999 $2,400 $4,800 G-7 Village Board Meeting - August 16, 2016 Page 380 of 403 APPENDIX H ELECTION TO ARBITRATE DISCIPLINARY ACTION In accordance with Section 13.3 of the contract currently effective between the Village and the Union, the undersigned Grievant, with the approval of the union, elects to appeal the disciplinary action assessed against him/her to arbitration. In doing so, the undersigned understands that: (1) His/her grievance, unless otherwise settled, will be heard and determined by an arbitrator selected in accordance with Step 6; (2) He/she is waiving any and all rights to appeal of the decision by the Board of Fire and Police Commissioners of the Village of Mount Prospect, provided by to the Illinois Mnnicipal Code 65 ILCS 5/10-2.1-17 and Administrative Review Act, 735 ILCS 5/3-101, et seq. The decision by the arbitrator shall be final and binding subject only to an appeal in accordance with the provisions of the Uniform Arbitration Act as provided by §8 of the IPLRA, 5 ILCS 315/8. APPEAL TO ARBITRATION APPROVED: EMPLOYEE DATE: H-1 PRESIDENT, LOCAL 4119IAFF DATE: Village Board Meeting - August 16, 2016 Page 381 of 403 APPENDIX I OUTSIDE EMPLOYMENT REQUEST I am requesting approval for outside employment with the below -name organization: Organization Type of Industry Job Title Supervisor Employment Status (F/T or P/T) Days of the week to be worked Hours to be worked per day Address of Business Phone Number I am aware of the fact that approval will be based on the fact that said employment will not interfere with my effectiveness, physical well-being, or be in conflict of interest with my current position with the Village of Mount Prospect. Employee Signature Date Chief/Director Approval Date J-1 Village Board Meeting - August 16, 2016 Page 382 of 403 APPENDIX J Vi re Depaii4moilit II ISmmimu(ao.mm Aes - Pm the Aes QW1411, ( II1IIl 7'4,2/) III mire 111e111 irtimeint IG �:Iiroimofloin Act (50, 'cc I '�horttidc Mis Act mav he otedas the I ire Department 1'romotion Act ('�OLWCC:11A "13m 41 crr8-1013�) PO UA N T12 1) 'tcc 5 Definitions /nthin Ao: to a coflcctin c hargaining a,mim or the fire department operated by a fujj time fire protection district Be tCrIHS do not inoUdC fire dCj)artIHCutS operated by the 'ttatC a UniWrSitV Or a 1HUuioj)aJitV with a 1)01)Lflation o,ncr ( 01010, WA) or any unh or Weal gmemnma oxer than a nwAcipaty or Mv pmection dknht Me tmm Aso do not inCJUdC a COMNuCd dCj)artIHCut that was proiding hots poJOC and SCr-,OCS On JanUarV 1 20,012 "Appointing aUthOritV" Means the Board Or I ire and 1'oJOc (`o mmrnmis iorn er Board or I ire ommissioners ( 'im v sGinve ( Amunismorters Superintendent or )epartment Head I ire 11rotection ll )iStrOt Board Or V rUStCCS OrWhCr CutitV hamium4 the authority to administer andgrant promotions, in an arrected department "Tromotion" means, any appointment orachanemmm to a rank "Kin the allictNIdepannwtg (1) for which an examination "Ts rmpirCd before JanUarV 1 2002: (2) that is included "Kin a UuiL; Or (3) that is the next rank hmnedOWN aNne Me highest rank Wudcd "Thin a unit j)r0idCdSUCh rank is not the ordy rank between Me I Q ( WandKe hy±cst nInk inchuled "Kin the har;Wning unit or is a rank othCrXiSC CXCCj)tCd UndCritCIH (i) (ii) (iii) (in) Or (n ) or this definition 'TromotiOn" does not inCJUdC al)I)Ointments (i) that are for fewer than 1801 (LYS: Q) to the INSUMS Or SUj)CrintCndCut ( 'hiof` Or other Chief' CXCCLF(in C OfTiCCr; (iii) to an CXCJU,SJWJV adIHiuiS0W%C (WCXCCuH%c rank for "Tide an cxunbwkm mss not required: 0%) to a rank Wt was clenqmcd hy a honw rAc nnunicipah" prW;r to JanUarV 1 20,012 pro,nidcd that after the CrOcKe date orthis Act no honw We nwAdMIty nmy cxmny any Rgmv or existing ranulas Wn the pnmisions H&k Actm 0) W an mbidnisnake rank WHHC(fiatCJV ho0V,' the SUj)CrintCndCut ( %Or or Wwr cNcFcxccuH%c Wheer Han Wooed department pronidcd Such rank ShaJJ not he held hy nmv Man 2 pmoam and Acre is a Immmited rank immediately hoovv it exceptions to the dcHnikm or mmmHW so Nmh in items (i) (ii) (iii) (iv) and (n) or this definition j)r0IH0ti0uS shall inCJUdC anus to ranks, coeCrcdhv the terms, ora cojjcoinc hargaining agreement in effect on the CHOW% c date or this Act "Troitninary promotion list" means, the rank onler (Tedgildc clan dilms esm1dishedin acconlance whh subsection )l9 oFSection 20 pdor to applicable %WnIn's MvIrence pdWs A pmom on Me proitninary promothm to "To is NOW Nw %WnIn's pvbvmc mrder aw 1"i =0 agreenwnts apMbahlc to Me appbving auKority nmy Me a "Anen aMANation Nw Am preference within R), accordance with Seckm 55 ard aMQcd as an addition to aw pmam's kul pAn scorn on Me Al Village Board Meeting - August 16, 2016 Page 383 of 403 examination V lie appoinang aLF(h0ritV shafl nmkc afustnwnts to the InOndnary InimKon Q basedon anCtcran,s preference ckdined and the fhw I a djustedpin no Hon list BY I then he IN sted by Me UpQiutiul4 aLF(h0ritV "Rank" Incans, any position within the chain fire department to which cinpJoyces are m1guliky assiloned to perf!"ui duties related to joWding fire sqqwvsAon fire pm%ention or. MIM"erwy sen Les 9 inaJ adUStCd prOIHOtiOn just" Ineans the promosm to NW me position that is in ef,fict on me (late the position is createdor the V,ICXWV OCCUrS, H'thCrC is uO anal JiSt in CfTeCt for that position on that date or d"dj persons, on the Current finial adUStCd prOIHOtiOu JiSt for that position refu'se the promotion the aflecteddepartinent shall not inake a perinanent prOIHOtiOu Untfl a uCV,' anal adUStCd prOIHOtion fist has, been prepared in accordance with this Act but 1HaV Make a teinporary to fill the nacancv V cinporary Shall not exceed 180, days I Ach an,ment oFthe pnmuaiond test shall he sowed on a Scale of, 1010, points V he component Scores Shall then be reduced hv the factor as"signed to the component on the test and the scores, of"dj components, shall he added to produce a tOt"d scorc ba'sed on a scaL of, 1010, points ('�OLWCC: 11 A 93� .111 eff 8 .1 013� ) (5 01 p I , ( `2 7-12, 101) 'tcc 10, AppJLabflitv (a) FNs Act shall apply to all positions in an alliewd departInent except We speciHeily CXCJUdCd in itCIHS (i) (A) Oh) 0%) and 0) oFthe definition in '�cction 5 unless W1 polorm am amcmdby a wd1A%c hinvainQu apace nnenut W force on Me Whethe date oF&k W ,XiStiun4 prOIHOtiOu fists ShaJJ Continue to Inc najid undl their expWor"laws or up W a nwxkimi of' ars afier the cfbectinc date of'ads Act (b) Notwithstanding any statute ordinance rUL Or other JaWS to the COutrarV all prolnotions in an aflacted departinent to which ads Act applies AW he alninisteredin Me nuinnerInvAded Nwin this Act llroisions of' the flfinoiS WuLipd ('Ode the I ire Protection ➢ )istrict Act 1HUuLipaJ ordinances Or rULS adopted pursuant to SUCh aLF(h0ritV and other JaWS rChltiun4 to promotions In affected departments Shall Continue to apply to the extent they are coinpatibJe with this Act but in the c%cnt of'conflict between this Act and Aaron other law this Act shall omv(d (c) A hoine rifle ornon h0IHC rUL IHUnLipajitv Inav not fire department prolnotion process in a Inanner that is inconsistent with this Act V his '�CCtiOu is a JilHitatiOu under Subsection (i) of``tcction 6 of` /noels Of & the Ono is ( Ann titution on the coneunvnt exercise by Nnne rule WN oF Me powers and functions exercised by the '�tatc (d) V his Act is intended to scrn C as a 1HUMHUM Standard and Shall he Construed to authorize and not to Wnh: 0) An UpplintKU ITUthOritV frOIH diflerCut OrSUppLinent'd criteria or cOtHponents, pro,�idcd that the Criteria are Ob rChItCd and appJLd UfdforIHJV (2) Ile right Han exclusNe harpaknu rcpvwnMn%c to mqunv an mnpJover to ncn4otiatc chuses within a cWlccH%c haruakning ainvmnent relky W omditions criteria orpvcNlures Nw Me pinmKon Umnployces to ranks ids leaned 4, Section' 5 amered by ads Act 12 Village Board Meeting - August 16, 2016 Page 384 of 403 (3) 1 be negoH a Hon T)v an C I HJ)JOVCT° an d a n CXCJUSJC T),Wn4 a In In g c of,pro,isJons, within a cojjccanc hargaininn4 agrectnent to achic% c a f In IN% c a Won OqccH% es Inv WNI amt such clan SCS ane Consistent With aplywame la", (C) Local aUth(ffiaCS andCXCJUSin C aflected1w this Act inav agree to wain c one or Inore of` its jnvn isions and hanwin on Me omtents of ause pvdsions pnnWhhat ary swh wain Crs Shall he considered pern;iSSin C SUT)CCtS (SOUIVC: 11 A 93� .111 eff 8 .1 013f: 9.1 809 cfl` 5 26 016 (50 HA'S 74215) See 15 14mKon Pro ess Go I or the pwpoc OgI-anting pnmuaion to any nmk to which ads Act applies the appdwing aUth(ffitV Shall fiVIH atHe to alne as neces"sal'y adimnister a prolnotion process In accordance with this Act (h) ➢]in4ihflitV TV(jLdTVIHcntS to participate in the InVCCSS MaV inCJUdC a MinitHUM TV(jLdNIHCnt as to the len gas oF eniMoynient education nwhitq4 and CCI'ti aCaa0n in SUT)jCCtS and Skills related to are fighting After the cflccan c date of'ads Act Annan SUCK CJiE4ihflitV TV(jLdNIHcntS Shall he I)LITaiShMat least one vcar pnor to the date of,the hcn4infdng of,the process "Ind ,,dj Incinhers of,the aflecteddepaTIMCnt ShaJJ he �4i'�Cn an C(jUaJ 0j)j)0rtuidtV to Inect those cjigihijitv TV(jLdTVIHCnt,S (c) All wyets &Me pnmuaion pnwess .Ball he cq=Uy accessildc to all d ' AhIc my6gecs ofTic departinent ➢ ,,�'V c CIoinponent Of' the tCSann4 and Cl�,IJLWan jnV OCCdLWcS .Shall he j)UhJiShCd to all cjigJac candidates, when the annOLMMIMit te'sang is Inade V he scorcs, for cach COMponent of,the te'sang and Cn ,IJUIaOn 1)1°0CMUNS, Shajj Inc discjoscd to cans h candidate as ,.o ono as practicable after the conMortent Ik annMeted (Q Me aMNAwing aWN&W shall pv%h1c a seNrate pnnimWorml exandnation Nw each mnk that is filled Inn prolnoa(;n All exatninations for prolnotion ShaJJ Inc CoInpoWe anuing the Incinhers of, the next lower rank who Inect the CStalaiShCd CJin4ihflitV N(jLdNIHCntS and desire to SUT)Init McW%cs to exandnation !be UPPOMan4 aUth(WitV MaV CMI)JOV COMSLdtantS, to &Sinu and adininister prolnotion exaInniations or Inay adopt any loh rehited exatninations or Stu& Inateri'ds that Inav hecolne an aflahjC So JOnn4 as a1CV C0IHj)JV With the TV(jLdNIHCntS orf` this Act (S (nwcc: P A 93 4 11 ch` E 8 4 03 ) 4 5 01 I I ( 'S 7.12,2 01) See 20, Proinotion fists, (a) I or the pMNw orf jI-anting a MvInotion to any mnk to "Nch ads Act applies the appWity aUth(ffitV ShaJJ fiVIH aMC to aMC as nCCCSSWV JnVparc a prejitninary prolnotion list in accordance with this Act ] lie preJnninai'v list Shall he diStl°J)UtCd I)OStCd 01OtIM"xiSC IHadC comm enienk an aflahjc hy the aUth(ffitV to all Incinhers of, the depal'tinent 09 A PUMM'S INKHOTHM Me MANdnap; pnmuaion to sliall 4 WmAWN a wmAirvion of flacton whic1now Induck any Whe folk"ANE 0) the pmank so"v on the "Anen exatnination for that rank detennined in accordance with Section 3,5: (ii) the person's seniority within the departinent detennined in accordance with Section -10: (111) the person's ascel'tained Incrit detennined in accordance with Section -15: and (in) the person's score on the suhlccan C Cv "dUation 13 Village Board Meeting - August 16, 2016 Page 385 of 403 (let crintned in a cc ordance with '�cction 50, ( 'andidates shall be ranked on the list in ranl< order based on the highest to the lowest total points scmvd on Of oF Me annpunews orf` Me test PnnmaicmaJ COMponents as deaned herein shall be determined and administered in accordance with the TVf'CTVuCCd '�(waOu unless Ofl'M,xise moddied or aluced to as join ided by pai-agraph ( I ) or (2) of subsection (d) of'Section 10 % use Aphysic.d CT'itCT'ia tuCJUdtu4 but not JtMitCd to fitness testing agijity testing and medical en ajUatlOuS is specifically harred fivin the promotion process (c) A person on the prcJtmtnai,v promotion list who is cJigibm for a % eteran's pi-ebretwe uncler Me laws and quvennows apples ahlc to Me depirmu,nnow file do wdan applicathm Aw Am pmTrence within 101 days afler the inia'd posting of, the prejiminal'y promotion list I lie prefcrence shall be calculated as pin hlcd under Section 55 and added to Me kad sortie aclin ed by Me cancliQue on Me test % appdrah u authodw shall awn nuke atumnwnts to Me rmk (mler of'aw prefitninal'y promotion list based on any 'wtei-an's pi-cfAvnees awainded % and aqOsWdjoi;nuWon list Call thCubC &Sn°J)LF(Cd posted nuide conwniendy an Idwhlc by me aplodishlu UUMMAN to all members of,the depal'tinent Ql) Alctw%cr a joimmOmal nark is created or hcomws vwmt W to disclwTc promotion death or the granting of, a disabijity or retirement jWuSlOn 01' auV OaWl° CaUSC the aUth(WitV ShaJJ appoint to that position the penson with the highe'st ranlnngon the final promotion list forthat ranl< CXCCI)t that the app� rtnttnn4 an thori tv shajj haw the night fir pdn.w�c�rtcn°fleet penson andappoint the next highest on the list d'aW aUth(WitV ha. , NaSOu to COnCJUdC that the hinJWSt T'auldng per'son has, dcinom'SfnatCd SUhStauaaJ S,11011COMin4S, in WOH< perfornuince orhas, engagedinndsomduct allicHng the per son's abdity to perform the (WAS Saw lomimtednal shce MOSSY of,the promotion list If'aw highest is passedowr me aplodishy authority WU Wunwnt its reasons NW its decision to select the next highest ranking person on the list I iffless me reasons NW missing on er the highest ranking person are not remediabje no persim who is Me N ' ghest nmAn;qmrs" (m Me At at the ame of,thn e �acacv shall be passed wwr more than once At, dispute as W Me sclection orf` Me Hrst or second hilghest ion kity person Shall be SUT)pW to TVS0JLF(i0n in aCCO11tauCC with auV n4rie ,'UICC joVCCdLWC in CfleCt CO'wl°iun4 the enqvoyce A %actin ev WU he deenwdW occurin UPKHOTHM Me TItC Upon which �acatcd and on that same (late a n ,WXWV Shall OCCLW in all naul<,s inf'crior to that ranl< pron idcd that the tobC the If'a naCatCd j)0SJti0uiS,u0t aJJCddUC ter aJaCl< the final shaJJhcw;tvWucdWeffect bnT all up to 5 yet, he ' Annh ' u Wn Me date (m which Me polon was vacated In .swede eventt Me Candidate or Candidates Who Would halw Othel"xise been promoted when the n acancv originafly OCCUITCd Shall he joVIH0tCd Anv candidate nuiv refuse a joiMWtiOu OuCC without JOstng his, or her position on the final list Any candidate who refuses promotion a sewn dtime shall be rctnowd fivin the final adjusted JoVnWtiOu list 1)11uvi41e1 that SUCh aCtiOn Shall not JoVU&CC a JWT'SWI'S 0j)j)0T'tUuiaCS, to pal'tiCipatC in futtWC promotion examination's w) A final dal jUStCdj)TiMWti0n list shall renulin n ajid and UuaJtCTVd f'6ff a mSS, than 2 mw nu"v Man 3 yet, aRer the date Saw time posting hwepated AN am loWbited =0 whm a At expoes of shall be n oid except as proided in subsection (d) of,this Section If'a promotion list is 14 Village Board Meeting - August 16, 2016 Page 386 of 403 not in effect a succesmw to shall he MvNmd =0 distrihUtCd Within 180 daVS, afICT°a naCanCy as deaned in "suhsection (d) of,this Section (f) V his Section 20, does not apply to the initid hiring jist (Inwee: P A 95 956 cK 8 29 01 ) (50 HA'S 74215) See 25 k1unhoi-ing W) AU asp ets oFthe pnmuaion process including "AMOUt limitation the administration scoring ,,ind posting of'scores Nw Me Wan exaMinatiOn and SUT)lCCanC Cn,dUatiOn and the and posting of'seniority and ascertained merit scores shall he SUT)lCCt to IHOnikWing and mn iCV,' in acowlince "on this AcHon arrd Sections 30rd 50, (h) Vwo impal'ti'd persons who are not Incinhers of,the Alected depal'tinent shajj he selected to let as ohscrrcrs hy the excludw hmpaWng agent Me appWing awkwitics nwy Am, sclect 2 "Iddition'd impal'tid ohscrnCrs (C) Me ohser-'ers monitoring the promotion process are aUth(Wi/Cd to he Pre cent and 0hSCT-,C when anv Component of, the test is or s'corcd ➢ ,Xccpt as other'xis'e agreed to in a c(lccH% c bargaining agrectim Owerx ers nwy not inted0v "On Me qvimWorynwess bw shall of'this Act oranappJicahJC cojjcctivc to Me aMNAwing authodw and all otherralctedpmAcs (d) Be jnvisions of,this Section do not apply to the extent that they are inconsistent with jnv'�ilio ns other'xise agreed to in a cojjcctitc hargaining agreement (SOLWCC: PA 93, .111 CK 8 4 01) See :W1 Promotion examination Components, Promotion CXaMinatiOnS, that inCJUdC COMI)Onents headionistemdaspnnhIedinSections35 40 45and5O Me "wight Tany thatis ' A % en U ; any C01Hn j)0Cnt inCJUdCd in a test Inav he set at the discretion Of'alC al)I)Ointing aUth(ffitV Inv% h1ed asat effect onase eflecti%edaw (dais Act of, aJJ Components, of, the testing procc.ss, AJJ candidates shall he aflowed to participate in all annpments oF&c teal ng ponces s invspccH%c Wheirscore on any one Component V lie pro5 isions of,asis Section do not UPMY to me extent axit ACV am Wormistent With pro%isions O&CMAW alurced to in a cojjcctinc hargaining 'u4reement (SOLWCC: 11 A 93, .111 eff 8 -1 ():" ) (_501 I I . ( 'S 7.121 , 5) See 35 Vhducn exandnations (a) Ile aMNAOM u authoi-iw nmv not conclition CHIAN% to take the "A nen exandnation on Me Candidate's score on any of'aw jn'CnIOUS annMawnts oF Me exanAwthm Me Wan exanAnition Nw a paNcular nink shall amsist Q'inatters mklting to the (hltiCS TVgLfladV j)fff15T1HCd hV JWT°SOnS 15 Village Board Meeting - August 16, 2016 Page 387 of 403 holding that rank Mthin the department I lie examination shall Inc based only on the contents of, written materiak that me aplvdiving authority has identified andnwde readily a,n aflabJe to potential examinces at man 90, days before the examination is adminincred I lie test (jLWSh0uS and Material Must he pertinent to the J),1111CUR nmk Nw "$In Me exanAwthn; is beinlu 'Wen Ile "Thten exandnation shah Inc administered afier the and posting of, the seniorhy fist ascertained merh points and SUT)lCChvC ClahlahOu SCOrcs, Ihe written examination shall he admin i'stered the test matCriaJS, 0J)m`Wd and the rCSUhS SCOrCd and t"IbLflated (h) Written examinations, .shall Inc n4radcd at Me exatnination she on Me day oF Me exatknation Onnediamy upm UMMIcHon (TAWtest 41 nins orf` he obsenm" irsuch obseners am app,inted un&rSekon25 ordthe was am anadedoMitchy abona Fide te.wtnnu z,. Maws Me scaliry mid Me ship,nj4 OF&C Was Nir 2radifW and the SUbSC(jLWut 0JWuiu2 Of'thC Scores UJ)Ou the return from Me Waku amnev I Nee v exalidnec'shall We Me right (0 to Win his or her score on the examination on the da v of the exaMinahOu Or UJ)Ou the da V Of'hS return frOM the tening an4CMV (Or the authority shall require Me testing agency to inail the W& ideal sonvs to auV address SUb1HhtCd hV the Candidates On the da V of' the 'exatnination): and (ii) to rc,ww the an s"vers to the exandnation Mat Me cxm&ncn consider C("TW Me appWir, authority nmv hold rcn ww session after the exandnation for Me purpose SpAmbu INIback orohe cm&whon from the candilites Fhe rc%kNv sessions shah Inc at no Out the candidates (c) Sample written exatninations nmv Inc cxmbncd by Me appAving authority and nwnlen of the department but no J)CrS,0n in the department or the appointing aUtiloritv (inAmpy Me ( WK 0 l Ser -,le Commissioners Board of, I ire and Police Commissioners Board or I ire Commissioners or I ire Protection ➢ )iarim Board Of' I rUSWCS and Wwr aplvdived or Acted offimak) may see or exandne the specific cpcsHons On the actual Written CXaMinahOn before the exatnination is adndnincred T a smnMe exatninnth n; is used acuRd test questions shall not be inchuled It is a WatiomIthis Act Nwany nmOwndthc delarrownt or Me apprinutnnug authority to obtain OrdiinUJ;4C Of'thC Contents oF&c "Atten examinahonbefore it is administered (d) ➢ ,ach department shall maintain rcadifw and study Materials for its Current Written CXaMivation and Me remby to Nw Meld n 2 "Own con"ations or for a period of'5 years whlhcnen is Jess for each rank and AW We these nwWrials m OWN and accessilde at each duw station (C) I lie pronisions of, this Section do not apply to the extent that they are in conflict with pron isions otherxise agreed to in a cojjcchc bargaining agreement (Source: 11 A 97 3,52 cK 8 12:..11.) (5 01 1111 `y 7.12101) ,tcc .10, `tCnioritv points, (a) `yCniorhv points shah Inc based only UJ)Ou scan lC Mth the affected &I)artMent and shajj be Calculated as Of' the date Of, the written examination I he weight of, this component and its COMI)LItahOu Shall Inc dCtCr1HiuCd hV the aLF(h0rhV Or thrOUn411 a C0JmChW ajacmim (h) A seniority Jin shall he psted before the written examination is gi,ncn and before the prejiminary promotion list is C01HJ)flCd I Ile SCuiOritV JiSt Shall include the seniorhy date any bmaks in smile Me Uad n"Awr oFelydble years and MC MKHT)Cr Of'SCMOTItV I)OInts ('�OLWCC: 11 A 93� .111 eff 8 .1 01:x.) 16 Village Board Meeting - August 16, 2016 Page 388 of 403 (50 HA'S 74215) See .15 Ascertainedincrit (a) V lie promotion test Inav inCJUdCj)0intS forascei'tainedincrit awanledNweducation training adccitHcuHoninsuteeNmAdAkmlwdn Me firesenice Hie basis ascel'tainedincrit points aRa the eflicke date Whis Act shall Inc publissed at least one year prior to the date ascel'tained merit points are awarded and all persons eligible to carr Mew %Mmmahmshall Inc Erin enanequal opponunity to UnS, JCS othel"c'i'se u4rccd to in a cojjccti,�c bn awinw if"u4reement 09 NMI pdnN awanled Nw ascenaked nw& sliall he posted heNwe the "idnen exandnation is administered and before the promotion list is compfled (SOUIVC: 11 A 93� .111 eff 8 .1 1)1:x.) (5 01 p I , ( "y '7.12,5 01) ``tcc 50, ulnlectinc Cv,dUatiOn W) A pronwkm Wo nm v Welmle mojecke valuationumMottents '!TqccH%c valuationsnmy inCJUdC an 0n,d intCT-,m-V,' tactical Cn,dUatiOn 1WHolUUMCC Cn,IJLWtiOn SdlhlatiW Cn,dUatiOn OF&C Cxandnec 11 e nwthmls used Nw subjecthe valuathms nmv inclRe LlSinn4 anV CIHj)J0VCC aSSCSSIHait Centel's Cn,dUatiOn SNStcnns chief's, points, or other Inctlutds 09 Any subjecth c component shaJJ be identi tied to all candidates prior to its application Inc 1ob mJatCd and be aj)j)JiCd Unifornfly to all candidates FnCT'v examince ShaJJ hanc the right to AcksipKaedrcMvscnmH%c(qlhcotnutcnngLMlonpunv Shajj be nnurtificnl annuli Ire entitled to Inc present W numiuw a, piOndnary mccHnIg between cenified asseSSOT's (Ta testin , u a , ucncv andmpresentakes Othe appdWhIg authodw held prior to the administration of, the test to candidates for promotion (c) Al em chief's points or Wher sWckc nwNq1s am cinMoycd Am am not anw,able to IHOnikWinn4 IHOnikWS ShaJJ not be TV(jUiTVd bUt anV diSpUtes as to the T'CSUJtS Of'SUCh Methods Shall Inc SUT)lW to IVS0JUtiOn in accordance with any CoflectincJV j)TVCCdLWC in CfTeCt at me tannic or me tat (d) Where pedormance Cn,dUatiOnS ane Used as a basis f'or promotions they Shall he gincn anmmllv and nuIde ivadflv anaflabm to each candidate for review and they ShaJJ inCJUdC army 01° d0CUMCntation the empJoyce pronidcs to refute or contest the Cn,IJLWtiOn V 11CSC annUaJ Cn,IJLWtiOMS are not subject to jAvance pnwc&nvs UNKS LISed NwpdnN in Me pnmuttion process (c) NMI MW awanled NwsdqccH%c conip ments shall Inc postedheNtm the "Wen exandnation is administered and before the promotion list is compfled (0 Pmunp sclectedto , umde candh1aws fern pnmuaion durk ' un aasscanwnt cemqov cccss Shall Inc impani'd professionak Who WC LURIcruone ti-aWng to be cendied assessors V lie training and cenification mquRnwras shall at a ndRALIM that to obtain and maintain cenification ,,isscssors shaJJ complete a awnwThadc ONW, KOsm5c ter a wq1c 01010 om&wt amMIcte COntinUinl4 CdLlCatiOn and SatiSfy MinitHUM aCti%hv lays, 17 Village Board Meeting - August 16, 2016 Page 389 of 403 (g) I lie standards for certification shall be established by a Joint Labor and management ommittee (JLM( ') composed OF .1 members: 2 designated by a statewide association whose membership is Fire chief"s representing management interests OF the Illinois Fire scr,nicc and 2 designated bv a statevvide labor Organization that is a OF s -worn Or commissioned Firefighters in Illinois members may ser-, c tCTIHS OF one VCW SUT)�n!t to reappointment I 01' the j)LWj)OSCS, OFthiS, '�Cction the terin labor Organization" has the meaning ascribed to it in '�cction 101 3� 12 OF the Illinois WniCij),d 'OdC In cin chqAng certiFication swuhlards the JLM( MaV Seek the a(N ice and COUnSCJ OFj)TVfeSSiOnaJS and expel,ts and may appoint an a(N isol'y committee I he ,LM( , Inav charge reasonable fees that am i-clated W Me unts ol'adininismhu awkwized and COfhhlCtin4 CkUSSCS, inwLhfin4 With(Ult JiMitatiOn the costs progrann's and classes to the Ndlowhy: 0) applicants NW enblications Or recel'tifications (ii) recipients OF cel'tifications Or rcccl'tificatiOnS and (iii) indiu idUaJS, and entities Cd bV the AN( ' to COndUCt pvuranN or classes, I'� he ,LM( "s, initid ccl'tificatiOn Standallk Shall be SUTMdttCd to the ( MIC OF the SWW I WC M,WShaJ bV JanUaTW 1 2W9 Me JLMU nmy pv%khmally cerH4 pemms "bo We pdor expenence as assesm", on pnnnotional exandnations in the Fire sen ice EFfickeJanuar y 1 2010 promoti onaJ examination o nhJuctil umkr the authorite P7Ftlhs Act : 1)11Pt idCd this TV(jUirC1HCnt shall I he AN( ' Shall annUaJJV: the Opportunity to enroll in training: and (2) suhndt to the ( Ilice OF the State I by khinhaj an amended list OF persons who remain cel'tified are ncvvjv cenified Or who are no Jonger certified (11) 1 he ( )Ffice OF the State I ire Marshal shall support the prograin by adopting certification Standallk based On those SUbmitted1w the AN( , and Iry cs'tabfi'shing a rostcr of,cel'tified assessors composed of,persons certified by the JLM( , Irthe panics We not aurcedter continct "AM a particular testing onnMiny to pm%hk cc&Hc(t assessors wtherparty nwAmpen the Wke to pv%Wc the names of'certifiedassessors W'ithin '7 chys aFtermcd%ing amquest Mmi citherparty Nwa to the Oflicc shall select at ionchmi fhnn the roster okeniFiedassesws a Ixaml nunaWn u ma Ins Man 2 Hnws the nunW OF aSSCSS(WS N(JUiNd I he 1XII'tiCS Shall asNHCnt the nUmber by a factor OF 501A4) by designating assessors who Inav scr,nc as alternates to the primary assessors Me IXVHCS shall sweet assessm, finin the to err lists pnnWNUW the (ace or finin the panel obtained1w the testing company as W'ithin '7 days Nollo"AnIg the mccipt (line list the paries shall notiFy the OFFice of,the assessors theyhave selected I injess the panies al4rcc On an alternate Selection pTVCCdLWC they shafl Aternakely strike nanws Amn the to pro,tidcd bv the ( Ilice unth Kv the n"QmWrnjLdT'Cd aSSCSS(WS milain A odn Uns WU cletennine "$In pany strikes the Hist name IFthe parties fail to no the Wke in a HnNy nuinner(TAch sclectim of' assessors the OFFice shall appoint the In the Village Board Meeting - August 16, 2016 Page 390 of 403 verg an assessor is no able to NrHcQ)mc in Me assumnent center process for which lie was rC(jUCSt ticat anll4llrtrornoal naIHcS,0f' he the (Wfice (I nwm: P A 97 1 T1 c T 7 22 11 ) (50 IIA "y 74215) See 55 Veteran s' MvIrence A pmum on a pthninary promotion fist who is eJigibJe for vctcran's preference uncler any law or agemnern applicable to an NION1 &pmnwm A HIC a written appfication f'or that preference vvithin 101 days after the initi'd posting of, the prejindnary promotion jist I lie wteran's j)rCferCnCC ShaJJ be CaJCUJatCd as proidcd in the applicable Jaw and "Idded to the applicant's total Score on the prejiminary promotion list Any person who has rccciwda promotion from a promotion Jist on which his or her position was a4ll0sted Nw % sman's prefermwe un cler this Act or anv other la", shall not be eJigiNe Nw any Wacquent % cteran's prefAmcC MY this, Act (SOUrCC: 11 A 93� .111 eff 8 .1 01:7 (50, 11,('y 7-12,601) See 60 WIN to miew Any Whetedper. on or poly who hchwes that an enwhas been made "AM respect to di , uldity to take an exandnation examination restflt pJacement or position on a promotion jist or %eteran's MvIrence WU be entitled to a review oFthe nutter by Me appWing aUthOritV Or as OtIM"XiSC J)r0t idCd by JaW (SOUrCC: P A 941 1 WE 8 1 (n ) (50 IIA "y 74215) See 65 Vidations A pmom "to bmwin'Ov dhAlues or recel-Nes test (ILICStions or ans"vers before a written examination or othcrc,isc kmmh Oy % Klaws or sA% erts ary rqomnwm orf` his Act cmmnits a violation of'this Act andlHaV be SUT)lcct to charges, for WINJ MiSCOMhCt (h) A person who is the knowingrecipiew Own %mmWon in achance Whe exandnation SO be (hS(jUaJdiCd frOM the J)rOmotion examination or demoted from the rank to which be was promoted as applicable and OthCr'XiSC SUT)lCCtCd to (hSCij)JinarV actions (SOUrCC: 11 A 93� .111 eff 8 .1 4)1:7.) (5 01 11 ( 'S 7.12 , 1) 01 01) See 9010, (Amendatory pronisions: text omitted) (SOUrCC: 11 A 93� .111 cfl` 8 .1 01:7: text omitted ) (50, IL `t 7.12 999) See 999 1 T00% c clate Ibis Act takes effect upon becondqu la", (SOUrCC: 11 A 93� .111 eff 8 .1 01:7.) AN A( Ain rejatiom to J)Ld')Jre 4o(lies 19 Village Board Meeting - August 16, 2016 Page 391 of 403 410 Village Board Meeting - August 16, 2016 Page 392 of 403 Iwo emeeol Igo law sprFewsk! 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A 1iei�som om a mvllo ol` 410 146 Re vaneWs qviemwe W Ive WeQwdos M"IM A We Hjiji4eHI'4 JWA,' Mhl H41404 to 410 lol[d Q;ew"e om tui Awv pcm°.41w ,v4o 4as 4°0004:c44 a P4wt a 14w;l ww w4ioll 11 s w, llcm° pos�:lio+w 4,vm; Hjupyl An veteli�m4; lm(101� ljl�s Ael w� awv otlleq� sjl�dj fwl 40 ej���444e awwv k:elei°am4; lJims Ael: �;eeliom 60R;�dil to Amalloettol w1%wta mvllo 4001 Ove�; tlml wwm 01+o4' Ims 4eem 1,espeel w 4+Ft H 1,14—N rmtaw4tm° 44 410 �;eeliom 6 (a) A 1iei°som A,,Jio kmo�vimli+ v 444 "a es oi° i°eeemves le„;l (�[WSHOHS of HNSIAJOH; "u4+4tem (4) A 1iei�som 4A,Jio is 410 kmo� vimtm q°ee4ji�4em4 ol` let 444q"Immt4o49im i4k:mwe ol` 410 4YllieJl JIe IA,'HS I)l4oHO4e4z HtJWFIAJ�Se SHI)fOettNl 416 Village Board Meeting - August 16, 2016 Page 398 of 403 �;ee�iom 900� �Pie ��tate Nlam(lates Ae� �+v a(W�mt�: `;e do ('10 PA:4� 'q00: 1, 01q4t a+(t � o444eiw Of, amv, ��mm(h��e eq�ei��e(t 4'r 41�s m�wm(k�wvl Ae� �4' 410 4`442..4 0Omeqid Asse+�4)jvl: �;ee�iom 999� �:A�etik:e (Ia�e: Pi�s Aet ��4(es efl�et u��N�m 4eew�mt�: JH�Y� 1,741'eefive Datel 094)4 W J-17 Village Board Meeting - August 16, 2016 Page 399 of 403 Purpose: Scope: APPENDIX K MOUNT PROSPECT FIRE DEPARTMENT STANDARD OPERATIONS GUIDELINES Personal Time SOG 1102 — 05/16R To explain the intention of and process for requesting/utilizing personal time. These guidelines apply to all Fire Department personnel. Guidelines: Administration and Fire Prevention Bureau Personnel: Administration and Fire Prevention Bureau personnel shall refer to the Village's Employee Handbook (Section V — Compensation and Benefits) for guidelines regarding the use and accrual of personal time. 24 -Hour Shift Personnel: All 24-hour shift personnel shall accrue forty-eight (48) hours of personal time available for use each calendar year. Personal time shall not be carried over from one calendar year to the next. Therefore, at the end of each calendar year any unused personal time shall be converted to sick leave time. The following guidelines shall govern the use of personal time by all 24-hour shift personnel: 1. Employees who need to take personal time off from work shall attempt to notify the on -duty Shift Commander prior to the start of their scheduled shift, and no later than 0630. If, due to unanticipated circumstances, the request cannot be submitted prior to 0630 the Shift Commander will approve the time off but these requests will be subject to review by the Deputy Chief and any abuse of the Personal Time policy will be subject to disciplinary action. Provided, however, if an employee calls in after the start of the shift (0800) to c: xt:m:md tlhcm us( o c.iiirrr ¢: off t:a:mc fits for that shift „t;';.e additiFRa'ti eff benefits, time -off will only be granted to complete the remainder of the scheduled shift. 2. Requests for personal time shall be submitted no earlier than 30 days prior to the requested date of use. Requests received within the 30 day period shall be on a first come, first served basis. 3. Personal time shall be a minimum of one hour and must be taken in full hour increments. The number of hours requested will be recorded as the number of K-1 Village Board Meeting - August 16, 2016 Page 400 of 403 hours used (i.e. an employee cannot request eight hours and then only use two hours). 4. Requests for Personal Time shall not be denied except in the case of a declared Village wide emergency. 5. No requests for personal time will be accepted after the Chief has authorized the hiring back of personnel to provide additional staffing for w.e@c 44.e.i...a:e.il&te.4. „threats to the safety and security of the Village and/or fire department personnel. 6. During an employee's approved absence, he/she will not be entitled to extra pay for any reason. For example, an employee taking personal time will not receive callback pay if he/she comes in for a callback. 7. If an employee returns to duty after having taken personal time, he/she must report to work in the same manner as he/she normally would at the beginning of his/her shift. 8. Personnel that require time off from work due to the illness of immediate family member shall first utilize personal time. Once an employee's personal time has been exhausted he/she may utilize sick leave time. Attachments: None Forms: None Exhibits: Village of Mount Prospect Employee Handbook K-2 Village Board Meeting - August 16, 2016 Page 401 of 403 Side 111.Wor 0 1 SWIP chowe 44e pmNes at to mwet W dhews tJie kwtw; �iq4oq� to tjIe "uvlwffwNt Gepwwes Whevolyme Ammy the ��+4tef� ali�q�eel�wf�t that sjl�j I)Oew�w �%wt ot� the ew+eq�t eo�jeetik:e as at W4KHHHtHHJ H , i+HOHWHt 1S Fftel)04 I)OtIA,eeH the 1)194"�wto the flew spownswR Aw"Mmseew ejlwa t+e w; tto a (I�Ae4�ew 141�oee i a t2, - N the min We m"oW AN Aloweview A A& I& - ( , I oflieeq�s oq� tjl�s (h�v ot� ;'Y,... "� a'�: MW N41 PRWPWA� 14W4:44 HI�W� 4ZW4AW� (*� NU)VNT 1214)�;PkLk MRW� WH�e n4ewaf(fGPfes� 4�ei t Ar ene A, bunweW Mayn R� Wb� I Wye Nenw (WHInd N44 Ann; ek ANype Pet Village Board Meeting - August 16, 2016 Page 402 of 403 Side Letter //:2 Promotions Article XVI - Promotions Ple tiaq't:es H!Fee to w ee4 aqi(t 4ewis 410 ejelrreqits Ns tiN14 1:7P"m'9e1➢oPtlu� PVA Nq'tleje iqV 410 ONistiqV Ple tiN14�es N'i,q°ee 4JlNt Nqi'v ejlfflt!OS to 4Jlese ��4j 40 OPOeVe o4= 410 fwst tiq�oeess i�� it ��eetiq�s tiqiw� �o �Jle �4� 4i�l� ' �hw46qu f' HO Hli�feelHefl� �S 1�eNej I e 4 tiq��w� �o �j I e ON ti4a�4N,� �4� 410 ew+eiit 4al�thHWH +rteqit elO+rwqits Nl�tiee sl)N?j q°O+o%N 4o iqo 1)4we l I 11e 12,11,ties g give to defe I, fic2W I It I ons rej It I fig to 121,0 1 not I on Is sties to dl re rJ)cfcr� i tl er 12,11,tv It UIV Lm2esu the Promotion "I rticjc firr refiegoti It io I i tten notice o rn the rthc I, 12,111V l he iii Ile of sN, 12,11'ties SIIIJJ then Inect to fm4wiltc ftrr 12c!Jod of'sixty (� (�) QLVS MJWWCT° 121W(t �f' Is, not re'Iched 'jJ de'signIted iteltn's th'It 'Ire Itniv be �UbMittCd f'6ff TVS,0JUti(ffl in 'IccordIfice with the interest 121�occs,.scs, of'thc Act Signature - IN WITNESS WHEREOF, the parties have executed this Agreement by their drily authorized officers or representatives on this - day of -1 201:,6. MOUNT PROSPECT FIREFIGHTERS VILLAGE OF MOUNT PROSPECT: UNION: Im NO so Dale Steward, Union President Arlene A. Juracek, Mayor L-12 J. Dale Berry, Counsel M. Lisa Angell, Village Clerk Village Board Meeting - August 16, 2016 Page 403 of 403