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VB Agenda Packet 07/19/2016
Next Ordinance No. 6256 Next Resolution No. 25-16 Next VBA 37-16 ORDER OF BUSINESS REGULAR MEETING Meeting Location: Meeting Date and Time: 50 S. Emerson Tuesday, July 19, 2016 Mount Prospect, I L 60056 7:00 PM I. CALL TO ORDER II. ROLL CALL MayorArlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel III. PLEDGE OF ALLEGIANCE Mayor Juracek IV. INVOCATION Trustee Matuszak FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED ON THIS AGENDA V. APPROVAL OF MINUTES APPROVE MINUTES OF REGULAR MEETING OF June 21, 2016 VI. MAYOR'S REPORT A. 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT Village Board Meeting - July 19, 2016 Pagel of 323 This ordinance decreases the number of "F-2" Liquor Licenses by One (1) Pei Wei Asian Diner, LLC d/b/a Pei Wei Asian Diner located at 1021 N. Elmhurst Road. B. 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) Of THE VILLAGE CODE OF MOUNT PROSPECT This ordinance increases the number of "F-1" Liquor Licenses by One (1) Salerno's Mount Prospect Inc. d/b/a Salerno's Pizzeria and Eatery located at 1716 E. Kensington Road. C. APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS Special Events Commission Appointment: Brian Lambel 1702 West Myrtle Drive Transportation Safety Commission Chair Appointment: Justin Kuehlthau 111 N. Wille Term to expire July 2020 Term to expire May 2020 VII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD VIII. CONSENT AGENDA All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. Monthly Financial Report - June 2016 B. List of Bills - June 15 - June 29, 2016 C. List of Bills - June 30 - July 12, 2016 D. A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2016 ACTION PLAN This resolution approves the Community Development Block Grant Program (CDBG) 2016 Action Plan. The Planning and Zoning Commission recommended approval by 6- 0 vote. E. RESOLUTION APPROVING PZ -01-16 / 2090 W. GOLF ROAD/ PLAT OF DEDICATION This resolution approves the plat of dedication for the property located at 2090 W. Golf Road. The plat dedicates the south fifty feet (50') of Lonnquist Boulevard and the east forty feet (40') of Meier Road as public right-of-way. F. MOTION TO ACCEPT THE 2017-2021 COMMUNITY INVESTMENT PROGRAM(CI P) Village Board Meeting - July 19, 2016 Page 2 of 323 The formal Cl P provides a comprehensive view of the Village's capital needs for a consecutive rolling 5 -year window. G. Move to waive the rule requiring two readings of an ordiance and adopt AN ORDINANCE ANNEXING CERTAIN PROPERTY INTO THE VILLAGE OF MOUNT PROSPECT (Algonquin Road and Dempster Street rights of way) This ordinance approves the annexation of approximately 2,300 linear feet of Algonquin Road (Route 62) right of way and 1,000 linear feet of Dempster Street right of way. The proposed annexations would connect to rights of way to the east and west that are currently located in the Village. H. Request Village Board approval to accept Public Improvements for Mattress Firm, 1020 E. Central Road. Public improvements for Mattress Firm have been satisfactorily completed and staff recommend approval of this project. I. MOTION TO WAIVE BID AND PURCHASE TWO REPLACEMENT STORAGE AREA NETWORKS IN AN AMOUNT NOT TO EXCEED $89,944. J. MOTION TO ACCEPT BID FOR BOOSTER STATION 4 ROOF REPLACEMENT IN AN AMOUNT NOT TO EXCEED $62,700 K. MOTION TO ACCEPT BID FOR THE PURCHASE OF ONE (1) 2017 FORD ESCAPE FROM THE NORTHWEST MUNICIPAL CONFERENCE (NWMC) SURBURBAN PURCHASING COOPERATIVE (SPC) BID. L. MOTION TO ACCEPT MPI JOINT BID FOR GENERATOR MAINTENANCE IN AN AMOUNT NOT TO EXCCED $20,207 IX. OLD BUSINESS 1 st reading of AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road, 1690 W. Imperial Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1907 Busse Road, 1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W. Kenneth Drive, 1600 W. James Drive, in Mount Prospect, Illinois 60056 and 1650 James Drive, Elk Grove Village, Illinois) This item was deferred from the June 21, 2016 Village Board meeting until the July 19, 2016 Village Board meeting by a vote of 6-0. Staff requests deferral of this item to August 16, 2016, to continue negotiations of a voluntary annexation agreement. X. NEW BUSINESS A. 1st reading of an ORDINANCE AMENDING CHAPTER 4, SECTION 801, "CREATION OF DEPARTMENT APPOINTMENT" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS This ordinance amends Chapter 4, Section 801, relating to the reappointment of probationary police officers who resigned in good standing within the prior twelve (12) months. Village Board Meeting - July 19, 2016 Page 3 of 323 B. A RESOLUTION AUTHORIZING THE ADOPTION OF THE AMENDED RULES AND REGULATIONS OF THE BOARD OF FIRE AND POLICE COMMISSIONERS OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS This resolution amends Section 3-orginal appointments -Fire Department and Section 4, -examinations original appointments -Fire Department, of the BOFPC Rules and Regulations. The amendments were made in response to changes in the state's statutes. C. MOTION TO ACCEPT BID FOR KENSINGTON BUSINESS CENTER JOGGING PATH I MPROVEMENTS I N AN AMOUNT NOT TO EXCEED $537,996. D. MOTION TO ACCEPT PROPOSAL FOR KENSINGTON BUSINESS CENTER JOGGING PATH IMPROVEMENTS PHASE 2 CONSTRUCTION ENGINEERING IN AN AMOUNT NOT TO EXCEED $52,980.64 E. MOTION TOACCEPT NWMC/SPC FUEL BID I N AN AMOUNT NOT TO EXCEED $442,700. F. MOTION TOACCEPT BID FOR 2016 STORM SEWER IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $346,650. G. MOTION TOACCEPT NJPA CONTRACT FOR ELLIOT HI -REACH AERIAL TRUCK WITH FLATBED BODY INANAMOUNT NOT TO EXCEED $232,500 H. MOTION TOACCEPT NWMC/SPC JOINT BID FOR 2016 ELGIN PELICAN STREET SWEEPER INANAMOUNT NOT TO EXCEED $201,500. I. MOTION TOACCEPT NJPA BID FOR 2016 JOHN DEERE COMPACT LOADER IN AN AMOUNT NOT TO EXCEED $92,600. J. MOTION TOACCEPT BID FOR DOWNTOWN WAYFINDING FABRICATION AND INSTALLATION IN AN AMOUNT NOT TO EXCEED $193,836.50 XI. VILLAGE MANAGER'S REPORT A. None XII. ANY OTHER BUSINESS XIII. ADJOURNMENT NOTE. ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS SOMEACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGERS OFFICEAT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327 Village Board Meeting - July 19, 2016 Page 4 of 323 Item V. : Department: APPROVE MINUTES OF REGULAR MEETING OF June 21, 2016 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description D Minutes Type Upload Date File Name Backup Material 7/6/2016 June_21_2016.pdf Village Board Meeting - July 19, 2016 Page 5 of 323 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 21, 2016 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:09 p.m. :1011Sa_141 Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Saccotelli. INVOCATION Trustee Polit gave the Invocation. MINUTES Trustee Hoefert, seconded by Trustee Matuszak, moved to approve the minutes of the regular Village Board meeting held June 7, 2016. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. MAYOR'S REPORT A. ACCOLADES Proclamation: "Proclamation Acknowledging the Fundraising Efforts of Lions Park School to Benefit Central School" "Birthday Countdown: Finish the Job" Mayor Juracek presented the Proclamation to Lions Park School principal, Ms. Kristine Gritzmacher. The second grade students were recognized for raising $607.23 to donate toward the restoration of Central School. Mr. Frank Corry, Mount Prospect Historical Society, recognized and presented certificates to the representative from the three (3) schools who participated in the "Birthday Countdown: Finish the Job"; Lions Park School (1st place); Fairview School (2nd place) and Saint Paul Lutheran School (3rd place). Mr. Corry thanked the schools as well as the entire community for their generous donations for completion of the Central School restoration. Mayor Juracek also thanked the students and community for their support and donations for completion of the project. The project will be completed in time for the February 3, 2017 Centennial Celebration. page 1 of 4 Village Board Meeting Minutes June 21, 2016 Village Board Meeting - July 19, 2016 Page 6 of 323 COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD Mayor Juracek stated as Item A. An Ordinance Annexing Certain Property to the Village of Mount Prospect under New Business would be deferred until the July 19, 2016 Village Board meeting comments regarding this item would be presented under Citizens to be Heard. Mr. Karl Ottosen, Attorney — Elk Grove Rural Fire Protection District Mr. Ottosen addressed the Village Board regarding the Village's intent for annexation of unincorporated Cook County; areas served by the Elk Grove Rural Fire Protection District. The Fire District is concerned about the financial impact and service level the annexations will have on the Fire District; what is the Village's plan for fire protection services for the annexed areas. Mr. Ottosen requested there be communication between the Village and the Fire Protection District regarding the Village's intent with the annexation and fire services. Acknowledging the positive relationship the Village has with the Fire District, Mayor Juracek thanked Mr. Ottosen and indicated the Village would be in communication with the Fire District. CONSENT AGENDA [All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.] Mayor Juracek requested a motion to waive the rule requiring two readings of an ordinance and approve the Consent Agenda. Trustee Polit, seconded by Trustee Rogers, moved to approve the following business items under the Consent Agenda: 1. Monthly Financial Report — May 2016 2. List of Bills — June 1 — June 14, 2016 3. An Ordinance Amending Ordinance No. 6148, as Amended by Ordinance No. 6205, Granting a Conditional Use Permit for a Final Planned Unit Development, Conditional Use for a Drive -Through Establishment and Variation for Property Located at 990-1145 Mount Prospect Plaza, 940-950 East Rand Road at 1200-1220 East Central Road, Mount Prospect, Illinois (ORD 6254) 4. Motion to accept change order for video surveillance and access control systems project in an amount not to exceed $6,035. (VBA 35-16) 5. Motion to approve and authorize the Village Manager to execute a Separation and Release Agreement between the Village of Mount Prospect and former Assistant Village Manager David Strahl. (VBA 36-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS None. page 2 of 4 Village Board Meeting Minutes June 21, 2016 Village Board Meeting - July 19, 2016 Page 7 of 323 NEW BUSINESS A. 1St reading of An Ordinance Authorizing the Annexation of Certain Property to the Village of Mount Prospect This ordinance authorizes the involuntary annexation of certain property Iocated1105 East Algonquin Road, 1901 South Busse Road, 1801 South Busse Road, 1690 West Imperial Court, 1691 West Imperial Court, 1911 South Busse Road, 1907 South Busse Road, 1660 West Kenneth Drive, 302 West Kenneth Drive, 505 West Kenneth Drive, 1660 West James Drive and 1650 West James Drive. To allow for further review of the plat of annexation, Mayor Juracek requested deferral of the first (1S) reading of An Ordinance Authorizing the Annexation of Certain Property to the Village of Mount Prospect until the July 19, 2016 Village Board meeting. Trustee Zadel, seconded by Trustee Polit, moved for approval to defer the first reading of An Ordinance Authorizing the Annexation of Certain Property to the Village of Mount Prospect until the July 19, 2016 Village Board meeting. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. 1St reading of An Ordinance Providing for the Issuance of Not to Exceed $9,400,000 General Obligation Refunding Bonds, Series 2016, for the Purpose of Refunding Certain Outstanding Bonds, Providing for the Levy and Collection of a Direct Annual Tax Sufficient to Pay the Principal of and Interest on Said Bonds, and Authorizing the Proposed Sale of Said Bonds to the Purchaser Thereof. Mayor Juracek presented for a first reading An Ordinance Providing for the Issuance of Not to Exceed $9,400,000 General Obligation Refunding Bonds, Series 2016, for the Purpose of Refunding Certain Outstanding Bonds, Providing for the Levy and Collection of a Direct Annual Tax Sufficient to Pay the Principal of and Interest on Said Bonds, and Authorizing the Proposed Sale of Said Bonds to the Purchaser Thereof. This ordinance permits the issuance of $9.4 million in refunding bonds related to the Series 2016 Library Bonds. Interest rates in the market allow for significant savings by pursuing a current refunding of these bonds. The net present value savings of the refunding is $566,110 or 6.29% of the par value of bonds being refunded. Finance Director Dave Erb provided background information and responded to questions from the Village Board. This ordinance will permit the Mayor and Finance Director to execute a bond order for the sale of these bonds. Additionally, the ordinance is written to permit the sale of bonds through competitive bid or negotiated sale with a select financial institution. The final debt service schedule set upon issuance of the bonds will be structured to spread the savings evenly over the term of the new bonds. As with previous refundings, there will be no lengthening of the maturity date for these bonds. When the bonds are sold a summary of results will be presented to the Village Board. Distribution of the final approving legal opinion from bond counsel and completed escrow agreement will also be made available at that time. Mr. Erb provided the following in response to questions from the Village Board: ■ Residents benefit - $119, 000 annual savings; all in Library tax levy. ■ Village is currently one step below AAA rating page 3 of 4 Village Board Meeting Minutes June 21, 2016 Village Board Meeting - July 19, 2016 Page 8 of 323 ■ Village Bond rating not impacted by Library debt; market place looks at Village Bond rating not Library. ■ Village will have an opportunity for refunding about this time in 2017. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6255: AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $9,400,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016, FOR THE PURPOSE OF REFUNDING CERTAIN OUTSTANDING BONDS, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Status — no items to report. ANY OTHER BUSINESS Mayor Juracek reminded the public about weekend events in Mount Prospect Blues Mobile Car Show — Saturday night - commuter parking lot on NW Highway Farmers' Market — Sunday - commuter parking lot on NW Highway. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the June 21, 2016 Village Board meeting adjourned at 7:41 p.m. M. Lisa Angell Village Clerk page 4 of 4 Village Board Meeting Minutes June 21, 2016 Village Board Meeting - July 19, 2016 Page 9 of 323 Item VI. A.: 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT Department: Village Manager's Office Information: The Village was notified on July 1, 2016 that there would be no further business conducted at Pei Wei Asian Diner located at 1021 N. Elmhurst Road due to the chain pulling out of the Illinois, Ohio and Louisiana markets. A total of four restaurants closed in Illinois. Alternatives: 1. Motion to approve the ordinance so as to maintain an accurate number of liquor licenses currently on hand. 2. Discretion of the Village Board. Budget Impact: Loss of annual liquor license revenue $2,750.00 per year Recommendation: Staff recommends approval of the ordinance. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: BUSINESS: Strong local economy, support for innovation, entrepreneurialism and small business ATTACHMENTS: Description Type Upload Date File Name D Pei Wei Ordinance Cover Memo 7/13/2016 Pei_Wei_delete.pdf D Pei Wei Cover Memo 7/13/2016 Pei Wei notification.pdf Notification — — Village Board Meeting - July 19, 2016 Page 10 of 323 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses available in each Classification and shall establish a list specifying the number of Liquor Licenses authorized. Said list is hereby amended by decreasing the number of "Class F-2" Liquor License by One (1) Pei Wei Asian Diner, LLC d/b/a PEI WEI ASIAN DINER at 1021 N. ELMHURST ROAD Said list is as follows: Five (5) Class P-1 License Nine (9) Class P-2 Licenses One (1) Class P-3 Licenses Zero (0) Class P-4 Licenses Zero (0) Class P-5 License Seven (7) Class F-1 License Eight (8) Class F-2 License Thirty (30) Class F-3 License One (1) Class F-4 License Two (2) Class F-5 License Two (2) Class F-6 License One (1) Class F-7 License One (1) Class S-1 License One (1) Class S-2 Licenses One (1) Class S-31-icenses Zero (0) Class S-41-icense One (1) Class S-5 License Zero (0) Class S-6 License Zero (0) Class S-7 License Zero (0) Class S-8 (with conditions as attached to License) SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS; ABSENT: PASSED and APPROVED this _ day of 12016. Mayor ATTEST: Village Clerk Village Board Meeting - July 19, 2016 Page 11 of 323 Class Establishment Number P1 Balzano Liquor, D&H Liquors; Jay Liquors; Mt. Prospect Liquor; Red Cardinal 5 P2 Costco; Fiesta Market; Fresh Thyme Farmers Market; Osco Drug Store; 9 CVS Pharmacy; Walgreens #00209 (Kensington); Walgreens #05107(Elmhurst) Wall-Mart#1681; World Market P3 Aldi 1 P-4 0 P5 0 F-1 Chipotle Mexican Grill; Chungkiwa Restaurant; Izakaya Sankyu 7 LePeep Cafe; MI Restaurant; New Pusan; Los Arcos F-2 Arnie Salerno's Pizzeria; Avanti Cafe and Sandwich Bar; Frankie's Fast Food; 8 Mr. Beef & Pizza; Photo's Hot Dogs; Qulinania; Tortas Locas; Yupin Thai F-3 Balkan Taste; Bar 145; Bar Louie; BlackFinn American Grille; Buffalo Wild Wings; 30 Canta Napoli Ristorante; Crave Pizza; Draft Picks; E&O Food & Drink; EI Sombrero; Emerson's Ale House; Fellini Restaurant and Pizzaria; K -Nal Restaurant; Jameson's Charhouse; Kampai Japanese Steak House; Langostino's; Mia's Cantina; Mina Restaurant; Mrs. P & Me; Nina Restaurant; Outback Steakhouse; Pap's Grill & Bar; Rokudenashi; Retro Bistro; Sam's Place; Smokey Bones Car & Fire Grill; Summertime; Trezero's; Tokens and Tankards; Truco F-4 Prospect Moose Lodge 1 F-5 Bristol Palace; Emerald Banquets 2 F-6 Mt. Prospect Park District -Golf Course; Prospect Heights Park District 2 F-7 Dave's Specialty Foods 1 S-1 Hampton Inn& Suites 1 S-2 Brunswick Zone 1 S-3 Moretti's; 1 S-4 0 S-5 AMC Randhurst 12 1 S-6 0 S-7 0 S-8 0 70 Village Board Meeting - July 19, 2016 Page 12 of 323 July 1, 2016 Pel Wei 7676 E Pinnacle Peak Road Scottsdale, AZ 85255 480 888 3000 office 480 888 3001 fax pelwel.com Village of Mount Prospect Community Development Department 50 S, Emerson Street Mount Prospect, IL 60056 Re: Pei Wei Asian Diner — Business Closure Certifioate of Occu anc �BuGidin Permif Number 2010-12� To Whom It May Concern: This is to notify you that the Eel W i Asian Dirtier restaurant located at 1021 N. IElmhur^st Rd. in Mount Pros ect closed amend ceased doin business as of the close of business on Sunday, June 26 2016. No further business will be conducted by Pei Wei at the premises, Please update your records to reflect the closure of the restaurant and cancel the above referenced Certificate of Occupancy at your earliest convenience. If you have any questions you may contact me by phone at 480-888-3276 or by email at Joanne feir t in& cb.com. Thank you for your assistance with this matter. Very truly yours, Joanne Feinstein Paralegal Supervisor/Licensing Manager A1,104 FRESHLYMAPIE. Village Board Meeting - July 19, 2016 Page 13 of 323 Item VI. B.: 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) Of THE VILLAGE CODE OF MOUNT PROSPECT Department: Village Manager's Office Information: Robert Salerno, nephew of the original Mount Prospect Salerno's restaurant licensee, is seeking approval for a Class 7-1" liquor license as a second generation restaurant owner. Alternatives: 1. Motion to approve the ordinance. 2. Discretion of the Village Board. Budget Impact: The cost of the Class 7-1" license is $2,200.00 annually. Recommendation: Staff recommends approval of the ordinance. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: BUSINESS: Strong local economy, support for innovation, entrepreneurialism and small business, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas ATTACHMENTS: Description D Salerno's memo D Salerno's Ordinance Village Board Meeting - July 19, 2016 Type Upload Date File Name Cover Memo 7/14/2016 Sale rno_s_change_in_ownership.docx 2.pdf Cover Memo 7/14/2016 salerno_s_Pizzeria and_Eatey.pdf.pdf Page 14 of 323 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR ARLENE JURACEK AND BOARD OF TRUSTEES FROM: ADMINISTRATIVE ASSISTANT TO THE VILLAGE MANAGER DOREEN JAROSZ DATE: JULY 13, 2016 SUBJECT: CHANGE OF OWNERSHIP SALERNO'S PIZZERIA & EATERY 1716 E. KENSINGTON ROAD REQUEST FOR A NEW CLASS "F1" LIQUOR LICENSE On Thursday July 7th, 2016, the Village Manager and Administrative Assistant met with Mr. Robert Salerno regarding his request to assume ownership of the above referenced establishment. The Class "F1" license provides for full service of alcoholic beverages at dining tables only. The previous license issued at this location was a Class "F-2" wine and beer only. Robert Salerno is a long-standing restaurant industry executive and former CFO of WGN-TV. The Salerno family began their journey in the Pizza business in 1966. Arnaldo Salerno (Robert's uncle) was the original owner of the Mount Prospect location. Robert Salerno now owns the legal rights to the Salerno trademark and as a second generation family owner will operate five locations by the end of 2016. With regard to the operation of the establishment, the applicant plans no substantive changes. Mr. Salerno indicated he anticipates the existing wait and support staff will remain with the restaurant. Lunch and dinner will continue to be served seven days a week and hours of operation will remain the same. Discussed with Mr. Salerno was the Village's particular sensitivity to the sale of alcohol to minors and over service to clearly intoxicated individuals. The requirements of the Village's Fight Ordinance and the need for all employees involved in the delivery of alcohol to complete a certified liquor servers training course were also discussed. Mr. Salerno indicated he had read the Village's rules and regulations in this regard and understood all of the Village's requirements. There has never been a liquor code violation previously recorded for this establishment location. A completed application along with fees and required documents have been submitted. Mr. Salerno has submitted to fingerprinting and background checks. If the Village Board considers this application favorably, an Ordinance creating a new class "F-1" license would need to be adopted with the current "F-2" license being deleted upon completion of the sale. DOREEN JAROSZ Administrative Assistant to the Village Manager Village Board Meeting - July 19, 2016 Page 15 of 323 [63V91101_10[y=11110[�] AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses available in each Classification and shall establish a list specifying the number of Liquor Licenses authorized. Said list is hereby amended increasing the number of Class "F-1" Liquor Licenses by One (1) SALERNO'S MOUNT PROSPECT INC. D/B/A SALERNO'S PIZZERIA & EATERY at 1716 E. KENSINGTON ROAD Said list is as follows: Five (5) Class P-1 License Nine (9) Class P-2 Licenses One (1) Class P-3 Licenses Zero (0) Class P-4 Licenses Zero (0) Class P-5 License Eight (8) Class F-1 License Eight (8) Class F-2 License Thirty (30) Class F-3 License One (1) Class F-4 License Two (2) Class F-5 License Two (2) Class F-6 License One (1) Class F-7 License One (1) Class S-1 License One (1) Class S-2 Licenses One (1) Class S-31-icenses Zero (0) Class S-41-icense One (1) Class S-5 License Zero (0) Class S-6 License Zero (0) Class S-7 License Zero (0) Class S-8 (with conditions as Attached to License) SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of 12016. Mayor ATTEST: Village Clerk Village Board Meeting - July 19, 2016 Page 16 of 323 Class Establishment Number P1 Balzano Liquor; D&H Liquors; Jay Liquors; Mt. Prospect Liquors; Red Cardinal 5 P2 Costco; Fiesta Market; Fresh Thyme Farmers Market, LLC; Osco Drug Store; 9 CVS Pharmacy; Walgreens #00209 (Kensington); Walgreens #05107(Elmhurst) Wal-Mart #1681; World Market P3 Aldi; 1 P-4 0 P5 0 F-1 Chipotle Mexican Grill; Chungkiwa Restaurant; Izakaya Sankyu; LePeep Cafe; 8 Los Arcos; MI Restaurant; New Pusan Restaurant; Salerno's Pizzeria and Eatery F-2 Arnie Salerno's Pizzeria; Avanti Cafe and Sandwich Bar; Frankie's Fast Food; 8 Mr. Beef & Pizza; Photo's Hot Dogs; Qulinarnia; Tortas Locas; Yupin Thai Kitchen F-3 Balkan Taste; Bar 145; Bar Louie; Black Finn American Grille; Buffalo Wild Wings 30 Grill and Bar; Canta Napoli; Crave Pizza; Draft Picks; E&O Food & Drink; EI Sombrero; Emerson's Ale House; Fellini Restaurant and Pizzeria; K -Nal Restaurant; Jameson's Charhouse; Kampai Japanese Steak House; Langostino's; Mia's Cantina; Mina Restaurant; Mrs. P & Me; Nina Restaurant; Outback Steakhouse; Pap's Grill & Bar; Retro Bistro; Rokudenashi; Sam's Place; Smokey Bones Bar & Fire Grill; Summertime; Tokens and Tankards; Trezero's; Truco F-4 Prospect Moose Lodge 1 F-5 Bristol Palace; Emerald Banquets 2 F-6 Mt. Prospect Park District -Golf Course; Prospect Heights Park District 2 F-7 Dave's Specialty Foods 1 S-1 Hampton Inn & Suites 1 S-2 Brunswick Zone 1 S-3 Moretti's; 1 S-4 0 S-5 AMC Randhurst 12 1 S-6 0 S-7 0 S-8 0 Village Board Meeting - July 19, 2016 P71e 17 of 323 Item VI. C.: APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS Department: Village Manager's Office SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type D Appointment Memo Cover Memo Upload Date 7/14/2016 File Name July_appointments.pdf Village Board Meeting - July 19, 2016 Page 18 of 323 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: BOARD OF TRUSTEES VILLAGE MANAGER MICHAEL CASSADY VILLAGE CLERK LISA ANGELL TERESA VANOPDORP (Special Events Co Chair) FRED STEINMILLER (Special Events Co Chair) MATT LAWRIE (Staff Liason Transportation and Safety Commission ) FROM: MAYOR ARLENE JURACEK DATE- J U LY 13, 2016 SUBJECT: APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS I hereby nominate the following individual for appointment/reappointment to the following Board and Commission: Special Events Commission Appointment: Brian Lambel 1702 West Myrtle Drive Transportation Safety Commission Chair Appointment: Justin Kuehlthau 111 N. Wille Term to expire July 2020 Term to expire May 2020 I recommend the above -listed individuals be appointed. I believe both Mr. Lambel and Mr. Kuehlthau will represent the Village fairly and objectively. AJ/dj ARLENE A. JURACEK Mayor Village Board Meeting - July 19, 2016 Page 19 of 323 Item VIII. A.: Monthly Financial Report - June 2016 Department: Finance SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name Monthly Cash D Position Report Reports 7/13/2016 - June 2016 Monthly D Financial Report Reports 7/13/2016 - June 2016 Combined—Treasurer s_Report_6-16.pdf 06_June_Board_Report_for Uploading.pdf Village Board Meeting - July 19, 2016 Page 20 of 323 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE PRESIDENT AND BOARD OF TRUSTEES FINANCE COMMISSION FROM: FINANCE DIRECTOR DATE: JULY 12, 2016 SUBJECT: MONTHLY FINANCIAL REPORT — JUNE 2016 Attached hereto are the cash position and investment statements of the Village for the month ended June 30, 2016. These statements provide a snapshot of the Village's cash position as of the month end date noted and are intended to supplement the budget revenue and expenditure summary and listing of bills you receive. The first statement presents the Village's cash position broken down by governmental and enterprise funds and trust and agency funds. The second statement presents the Village's cash position by fund type. The third statement presents the list of investments again broken down by governmental and enterprise funds and trust and agency funds. It is important to note that although we have included the trust and agency funds in the cash position report, these are not funds accessible for Village operations. They are restricted for pension and escrow funding only. Please read the summary that follows for further detail on the cash position of the Village. Cash and Investment Position Report — All Funds (page 4) This report provides a detailed summary of cash and investments for the Village broken out by governmental and enterprise funds and trust and agency funds. Governmental funds include the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds and Internal Service Funds. The Enterprise Funds consist of the Water and Sewer Fund and two (2) Parking Funds. Trust funds include the Village's two public safety pensions (Police and Firefighters') while the agency funds include the Escrow Deposit, Flexcomp Escrow and Special Service Area Funds. The Escrow Deposit Fund accounts for refundable deposits held by the Village to ensure completion of public improvements. The Flexcomp Escrow Fund accounts for employee payroll deductions pursuant to a Section 125 flexible compensation plan. The Special Service Area Fund accounts for the accumulation of monies for debt service payments. Governmental and Enterprise Funds - Cash and cash equivalents at May 31 were $39.3 million. During June, cash receipts totaled $5,663,359 and investment income for the month was $8,481. There were net transfers -out due to interfund activity decreasing cash $166,001. Reductions to cash and cash equivalents during June totaled $8,117,483. Of this amount, payments to vendors were $5,946,522 and employee payroll and related expenses were $2,165,773. Other disbursements reflect miscellaneous outflows of cash totaling $5,188. Cash and cash equivalents at June 30 were at $36.7 million. Investments in the Governmental and Enterprise Funds at June 30 were $3.0 million. There was no investment activity during the month of June. Total cash and investments for Governmental and Enterprise Funds at May 31 were $42,300,040. Cash and investments at June 30 totaled $39,688,396. This was a decrease of $2,611,644 for the month. Village Board Meeting - July 19, 2016 Page 21 of 323 Monthly Financial Report— June 2016 July 12, 2016 Page 2 Trust and Agency Funds - Cash and cash equivalents at May 31 were $3.5 million. During June, cash receipts totaled $198,065. In addition investment income was $118,026 with a net decrease in cash due to other investment activities totaling $158,801. There was also an increase in cash due to interfund transfers totaling $166,001. Reductions to cash and cash equivalents during June totaled $818,621. Of this amount, payments to vendors were $135,445, employee payroll and related expenses were $661,811, and payments related to the flexible spending program totaled $18,157. In addition, other disbursements totaled $3,208. Cash and cash equivalents at June 30 were $3.0 million. Total investments at June 30 were $114,731,650, an increase of $75,840 from May 31. There was an investment loss of $82,961 and a net transfer in totaling $158,801 that accounted for the change. Total cash and investments for Trust and Agency Funds at May 31 were $118,146,200. Cash and investments at June 30 totaled $117,726,711. This was a decrease of $419,489 from the prior month. Summary of Cash Activity by Fund Type (page 51 This report provides a breakdown of the cash activity for the month broken down by fund type. This breakdown is useful in identifying where the activity (receipts and disbursements) is occurring. There are times during the year when activity in certain funds such as the capital improvement and special revenue funds is higher than normal. This will distort the financial picture of some of the other components of the governmental funds such as the General Fund which tends to be more level and predictable in terms of spending and receipt of revenue. Each month the report will provide further explanation on the activity of the General Fund, the Village's primary operating fund. The report will also provide additional information on fund types that experienced higher than normal activity for the month. Activity for the General Fund is highlighted below. General Fund — Cash and cash equivalents at May 31 totaled $13.5 million. During June, cash receipts totaled $3,625,226 and investment income was $2,952. Significant cash receipts included the state and local sales tax and state income tax. Sales tax revenues for the month totaled $1,271,202. Of this amount, $1,161,074 was generated from the 1% state portion while $110,128 was generated from the .25% home rule portion. Sales taxes received in June are for March sales. There is a normal three-month lag in getting this distribution from the state. State income tax receipts for June totaled $1,263,022 representing the distributions for April and May. There is a normal two-month lag in receiving the income tax distribution from the state. Disbursements from the General Fund for June included payments to vendors of $1,741,432, payments for employee wages and benefits of $1,916,191 and other disbursements of $5,496. There were also interfund transfers from the General Fund totaling $1,108,540 consisting primarily of lease payments for capital replacement and health insurance premiums. Cash and cash equivalents at June 30 were $12,367,660. In addition, investments consisting of certificates of deposit totaling $1,720,800 bring total cash and investments for the General Fund to $14,088,460. H:\ACCT\Treasurer's Report\2016\Monthly Cash Position Report - June 2016.docx Village Board Meeting - July 19, 2016 Page 22 of 323 Monthly Financial Report— June 2016 July 12, 2016 Page 3 Statement of Investments (pages 6-7) This report provides a breakdown of investments by trust and agency funds and governmental and enterprise funds. The report also provides a fund -by -fund breakdown of the investments. Government and Enterprise Funds - Investments for the governmental and agency funds are made up of Certificates of Deposit. At June 30, 2016 there was a total of $3.0 million invested in CD's. These CD's are investing surplus funds available from the governmental and enterprise funds. A detail list of holdings is included with this report. Trust and Agency Funds — The investments for the trust and agency funds are made up of certificates of deposits, fixed income investments and equity mutual funds. CD's (if any) held in the Escrow Deposit Fund will generally have maturities of between 30 and 120 days. Most of the reserves for this fund are invested in the more liquid money market account due to the nature of the deposit. At June 30 there was a total of $114.7 million invested in a combination of fixed income and equity instruments. A detail list of holdings is included with this report. Escrow refunds are processed two times per month. Investment of the Village's pension funds is governed by an Investment Policy adopted by each Pension Board. Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as well as equity mutual fund accounts. Wells Fargo is the third -party holder of the fixed income securities. The funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow Financial. Segall Bryant holds approximately half of the fixed income investments for the two pension funds while Galliard and Mesirow manage the balance of fixed income investments for these two funds. Each manager maintains a small portion of their portfolio in cash to help facilitate liquidity and trading. Investments in equities consist of mutual funds spread across various sectors (small, mid and large -cap stocks) as well as investment philosophies (value, core and growth). The funds also invest a small amount in international stocks. Each year the investment mix is evaluated for optimal diversification to meet pension fund investment policy goals and objectives. Equity investments held by the Police Pension Fund are managed by Sawyer Falduto Asset Management. A breakdown of where pension funds are invested is included with this report. Conclusion This cash position report is intended to provide a snapshot of the Village's cash position as of a particular month end date. Using this report we are now able to provide trend information to support cash management and maximize investment earnings while ensuring availability of funds to meet the Village's commitments. The cash position report will continue to be provided to the Village Board and Finance Commission on a monthly basis. David O. Erb Finance Director H:\ACCT\Treasurer's Report\2016\Monthly Cash Position Report - June 2016.docx Village Board Meeting - July 19, 2016 Page 23 of 323 VILLAGE OF MOUNT PROSPECT Preliminary Cash and Investment Position Report - All Funds For the Month Ended June 30, 2016 GOVERNMENTAL AND ENTERPRISE FUNDS Balance at May 31, 2016 Cash receipts Investment income Transfers from investments to cash Transfers to investments from cash Interfund activity Disbursements: Accounts payable Payroll Other Balance at June 30, 2016 Cash and Cash Total Cash and Equivalents Investments Investments $ 39,331,239.95 $ 2,968,800.00 $ 42,300,039.95 5,663,359.02 5,663,359.02 8,480.87 - 8,480.87 (166,001.18) (166,001.18) (5,946,521.68) (5,946,521.68) (2,165,773.36) (2,165,773.36) (5,188.09) (5,188.09) $ 36,719,595.53 $ 2,968,800.00 $ 39,688,395.53 TRUST AND AGENCY FUNDS * Disbursements: Accounts payable Payroll Flex spending Other Balance at June 30, 2016 (135,445.25) (661,811.08) (18,157.12) (3,207.87) (135,445.25) (661,811.08) (18,157.12) (3,207.87) $ 2,995,061.02 $ 114,731,649.63 $ 117,726,710.65 * Assets are restricted in purpose and do not represent discretionary assets of the government. Village Board Meeting - July 19, 2016 4 Page 24 of 323 Cash and Cash Total Cash and Equivalents Investments Investments Balance at May 31, 2016 $ 3,490,390.49 $ 114,655,809.82 $ 118,146,200.31 Cash receipts 198,064.74 198,064.74 Investment income (loss) 118,026.48 (82,960.74) 35,065.74 Transfers from investments to cash 1,483,339.01 (1,483,339.01) - Transfers to investments from cash (1,642,139.56) 1,642,139.56 - Interfund activity 166,001.18 166,001.18 Disbursements: Accounts payable Payroll Flex spending Other Balance at June 30, 2016 (135,445.25) (661,811.08) (18,157.12) (3,207.87) (135,445.25) (661,811.08) (18,157.12) (3,207.87) $ 2,995,061.02 $ 114,731,649.63 $ 117,726,710.65 * Assets are restricted in purpose and do not represent discretionary assets of the government. 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Ly O by fA ] < In Cj cc) of 0 W a)- r-11 cl� Z W 69 10 Z a) w > E D U a) a) 0 cy (D in LU 0 E > 0 0 E > a) a) 4) (D E E E E T w -0 a) w a) w -0 E > (5 w Village Board Meeting - July 19, 2016 O 00 Cl 0 ii I 42 4n 2 a) 0 E CL w U) (D . > Z LU LL LU > tf (3 69 4 Page 25 of 323 I 00 Cl 0 ii I 42 4n 2 a) 0 E CL w U) (D . > Z LU LL LU > tf (3 69 4 Page 25 of 323 VILLAGE OF MOUNT PROSPECT STATEMENT OF INVESTMENTS As of June 30, 2016 GOVERNMENTAL AND ENTERPRISE FUNDS Maturity Purchase Financial Investment CUSIP/ Date Date Institution Description FDIC # Net Yield Purch Price GENERAL FUND (001) 08/29/16 02/29/16 BOFI Federal Bank, CA Certificate of Deposit 35546 0.700% 144,400.00 08/29/16 02/29/16 Centrue Bank, IL Certificate of Deposit 3744 0.650% 144,500.00 08/29/16 02/29/16 Bremer Bank, NA, MN Certificate of Deposit 12923 0.650% 144,500.00 02/28/17 02/29/16 Affiliated Bank, TX Certificate of Deposit 34885 1.050% 144,200.00 02/28/17 02/29/16 Pacific Western Bank, CA Certificate of Deposit 24045 1.000% 144,200.00 02/28/17 02/29/16 Western Alliance Bank, CA Certificate of Deposit 57512 0.900% 144,200.00 08/22/17 02/29/16 Ind & Comm Bank of China, NY Certificate of Deposit 24387 1.150% 142,800.00 08/22/17 02/29/16 Talmer Bank and Trust, MI Certificate of Deposit 58132 1.050% 142,800.00 08/22/17 02/29/16 Stearns Bank NA, MN Certificate of Deposit 10988 1.000% 143,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank, CA Certificate of Deposit 58978 1.250% 142,000.00 02/28/18 02/29/16 Bank of the West, CA Certificate of Deposit 3514 1.200% 142,000.00 02/28/18 02/29/16 Midland States Bank, IL Certificate of Deposit 1040 1.170% 142,200.00 1,720, 800.00 WATER AND SEWER FUND (050) 08/29/16 02/29/16 BOFI Federal Bank, CA Certificate of Deposit 35546 0.700% 35,000.00 08/29/16 02/29/16 Centrue Bank, IL Certificate of Deposit 3744 0.650% 35,000.00 08/29/16 02/29/16 Bremer Bank, NA, MN Certificate of Deposit 12923 0.650% 35,000.00 02/28/17 02/29/16 Affiliated Bank, TX Certificate of Deposit 34885 1.050% 35,000.00 02/28/17 02/29/16 Pacific Western Bank, CA Certificate of Deposit 24045 1.000% 35,000.00 02/28/17 02/29/16 Western Alliance Bank, CA Certificate of Deposit 57512 0.900% 35,000.00 08/22/17 02/29/16 Ind & Comm Bank of China, NY Certificate of Deposit 24387 1.150% 35,000.00 08/22/17 02/29/16 Talmer Bank and Trust, MI Certificate of Deposit 58132 1.050% 35,000.00 08/22/17 02/29/16 Stearns Bank NA, MN Certificate of Deposit 10988 1.000% 35,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank, CA Certificate of Deposit 58978 1.250% 34,000.00 02/28/18 02/29/16 Bank of the West, CA Certificate of Deposit 3514 1.200% 34,000.00 02/28/18 02/29/16 Midland States Bank, IL Certificate of Deposit 1040 1.170% 34,000.00 417,000.00 VEHICLE REPLACEMENT FUND (061) 08/29/16 02/29/16 BOFI Federal Bank, CA Certificate of Deposit 35546 0.700% 70,000.00 08/29/16 02/29/16 Centrue Bank, IL Certificate of Deposit 3744 0.650% 70,000.00 08/29/16 02/29/16 Bremer Bank, NA, MN Certificate of Deposit 12923 0.650% 70,000.00 02/28/17 02/29/16 Affiliated Bank, TX Certificate of Deposit 34885 1.050% 69,000.00 02/28/17 02/29/16 Pacific Western Bank, CA Certificate of Deposit 24045 1.000% 69,000.00 02/28/17 02/29/16 Western Alliance Bank, CA Certificate of Deposit 57512 0.900% 69,000.00 08/22/17 02/29/16 Ind & Comm Bank of China, NY Certificate of Deposit 24387 1.150% 69,000.00 08/22/17 02/29/16 Talmer Bank and Trust, MI Certificate of Deposit 58132 1.050% 69,000.00 08/22/17 02/29/16 Stearns Bank NA, MN Certificate of Deposit 10988 1.000% 69,000.00 02/28/18 02/29/16 Cit Bank/Onewest Bank, CA Certificate of Deposit 58978 1.250% 69,000.00 02/28/18 02/29/16 Bank of the West, CA Certificate of Deposit 3514 1.200% 69,000.00 02/28/18 02/29/16 Midland States Bank, IL Certificate of Deposit 1040 1.170% 69,000.00 831,000.00 TOTAL GOVERNMENTAL AND ENTERPRISE FUNDS $ 2,968,800.00 Village Board Meeting - July 19, 2016 0 Page 26 of 323 VILLAGE OF MOUNT PROSPECT STATEMENT OF INVESTMENTS As of June 30, 2016 Maturity Purchase Financial Date Date Institution Various Various Wells Fargo POLICE PENSION FUND (070) Various Various Wells Fargo Various Various Various TRUST AND AGENCY FUNDS Investment CUSIP/ Description Acct # Wells Fargo Investments Various Mutual Fund Investments Various Interest Market Rate % Value Various $ 23,676,880.47 Various 34,906,356.93 58,583,237.40 FIRE PENSION FUND (071) Various 5/26/2015 Principal Life Insurance Company Group Annuity Contract 8-10810 Variable 2,822,032.81 Various Various Wells Fargo Wells Fargo Investments Various Various 19,480,331.10 Various Various Various Mutual Fund Investments Various Various 33,846,048.32 56,148,412.23 TOTAL TRUST AND AGENCY FUND INVESTMENTS $ 114,731,649.63 * Assets are restricted in purpose and do not represent discretionary assets of the government. 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C: LLYj I ca r� C? n c: r� n c: rca Lr•} ci ai Y� V fU TJ 0y fU � kl Lr} GJv TJ C: DC7 LU C: E kl L0 i kl TJ j ¢17 Lq M M 7 7 O LO OJ M O LO 7 m N Ln 0) m l0 m .-I m M OJ 7 N ~ m CD CD 7 M O Lm0 M t m O O ~ t N O OJ N N O Lq O M O m LO .ti W N 'I- 00 CD .�-I N O ON 7 f� 7 0 O N L6 M O 0) Ln OJ Ln .—I N n O1 OO1 O t\ W O 7 O 7 O M � W [\ rlj Ln '-I 7 0) W O O ON W O O O O O Ln M O 0) O f'l 7 01 01 N M 0) OJ 7 O � Lr1 M O O O Ln M LO M N r, n W N M O M .--i 7 rl O O O O O O O O O O O O O O O O O O CD Ln rlj Ln LnLLn 01 O W .--I O Ln r, Ln O O O O O O O O O O O O O O O O O O Ln CILO 7 O O O O O O OO O O O O O O O O O O m NLn Ln Ln OJ 7 f� t\ 7 L�f1 .-I 0) N 7 M LO M m O LD 01 M .--i LO t\ 01 O 7 0 rlj Lr) Lf1 Lf1 M M N N O O 7 7 O O O IO N N O I = N N O O O IO O O M M 7 7 t\ t\ N N (D I (D O O Iin IiLn M M CD � ICD� O 118� t\ t\ M M O O 7 7 M M 00 r T �1 0 M )% Y I �A tV tV one Cf} .I ai ca r� rca Lr•} ci ai Y� �+ Lr} V) ASV c'_ 6f} �A Or 1] d98P av Wa �' 0 ,ti I r r > ca ISI c v'a ea I 11 1.1 I 1.1 a i 0 w rs t\ 01 O 7 0 rlj Lr) Lf1 Lf1 M M N N O O 7 7 O O O IO N N O I = N N O O O IO O O M M 7 7 t\ t\ N N (D I (D O O Iin IiLn M M CD � ICD� O 118� t\ t\ M M O O 7 7 M M 00 r T .... ...... 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C? 0? cn : V fU TJ �y fU E � kl CIO a v wn c: E LU c: E 'a Lj 0 i kl v ¢17 - v O O O Lo rn O O O rl W m CD Ln O Ln LO O dl '-I OJ M Ln N N N O O M Ln M fl fl m O O �D Lr1 .-I O O N O O O O N fl t\ O O t\ M M O .--i N 7 Ln M LD 0 r N 7 OJ O O n CD N n LO 7 W 7 N O O O O O O O O O O - O O O v OJ O O O fl Ln fl Nrl r-4 M fl ti M 7 O O O O O O O O O O O O O O m CD CD CD OJ O O- O 7 0) Ln N M M ti v O O O O O O O O O O O O O O O O O O O O O O O O O o 0 C CD 7 0) Ln N M M ti 7 Ln rljM N N 0 Lr) Ln rljM N N O O 7 7 V) IQ uj C Z uj Y���������• uj 61 �A w^M "lS I.L. N T IIIIIIY T `a cri aA LL!'j 11 MXi°'w;,s c�a Y tj,l lS uj Va .X VA a <7 Ln rljM N N 0 Lr) Ln rljM N N O O 7 7 V) IQ uj C Z uj Y���������• uj 61 �A w^M "lS I.L. N T Item VIII. B.: List of Bills - June 15 - June 29, 2016 Department: Finance Information: Approve List of Bills - June 15 - June 14, 2016 - $3,240,060.44 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date D List of Bills - June BackupMaterial 7/13/2016 15 - June 29, 2016 File Name 062916_List of Bills.pdf Village Board Meeting - July 19, 2016 Page 75 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund A Safe Haven Foundation Tree Planting $ 16,716.20 A Stars & Stripes Flag Corporation Flags 370.70 ACS State & Local Government Solutions Illinois State Disbursement Unit 6,673.54 Active Alarm Company, Inc. 3rd qtr alarm monitoring at the CCC 73.50 Addison Building Material Co. FL head socket cap 5.90 ADT Security Services, Inc. Fire Alarm monitoring at 10 S pine 90.00 Fire Alarm monitoring at HS Museum 90.00 Well #16 Fire Alarm monitoring 90.00 Air One Equipment, Inc. Lanyard for TIC camera 84.00 Airgas, Inc. Oxygen 254.00 Alexian Brothers Medical Center Pre -Employment Testing 69.00 Pre -Employment Testing 138.00 Pre -Employment Testing 69.00 Pre -Employment Testing 138.00 Pre -Employment Testing 69.00 American Landscaping Inc. Lawn services 270.00 General cleanup 324.00 Professional Services 274.00 Lawn services 270.00 Lawn services 189.00 Lawn services 270.00 American Public Works Assoc. Professional Services 295.00 American Solutions For Business Parking tickets 1,772.10 Compliance tickets 1,144.44 American Waterworks Assoc. Training fees 64.00 Anderson Lock Company VH Master key cut 11.40 VH Cylinder 36.00 APWA-IPSI Training fees 695.00 Aramark Uniform Services, Inc. Uniform Cleaning and Rental 97.26 Uniform Cleaning and Rental 97.26 Uniform Cleaning and Rental 99.26 Uniform Cleaning and Rental 97.26 Arthur Clesen, Inc. Grounds Maintenance 466.00 AT & T Corp. Service 2,315.17 Service 2,721.03 Service 629.26 B & H Photo/video Audio Supplies 465.84 Bagdade, Susan Reimbursement for Attending CAPD Class 105.31 Bald Eagle Window Cleaning Equipment Maintenance 2,850.00 Window Cleaning 440.00 Baldini, Carol Reimbursement for items for volunteer appreciation 16.24 Reimbursement for cane grips 24.81 Bear Estates #1, LLC Prisoner meals 278.55 Bedco Mechanical Replaced Condensing unit 2,910.00 HVAC Repairs 270.10 Ps Server Room 272.00 Bella Flowers & Greenhouse, Inc. Tree/Flower Replacement 196.70 Flowers/Tree Replacement 1,980.00 Flowers/Tree Replacement 7,435.15 Tree/Flower Replacement 356.85 Berrier, Gail Refund Penalty for Work Without Permit 250.00 Bio-tron Inc. Preventative Maintenance 440.00 Blue Cross Blue Shield of Illinois Refund for Ambulance Services 91.82 Reference # W153611401 2,200.02 Board of Trustees of the University of Illinois Incident Fire Sfty 1,200.00 Botterman, Casey R Reimbursement 70.00 Bracher, Tonya Reimbursement 11.99 Brickman Acquisition Holdings, Inc. Hanging Basket Maintenance 1,780.00 Brown, Steve Reimbursement 9.13 Brown, Valarie Rebate Sidewalk Shared -Cost Program 748.00 Budzynska-Wnuk, Beata A Refund Overpayment Police Ticket 20.00 Cacini, Inc. Centennial Supplies 1,757.50 Call One Inc. Long Distance June 538.80 Canon Financial Services, Inc. Bldg. Scanner/Plotter 200.03 Cardno, Inc. Vegetation Management 611.38 Village Board Meeting - July 19, 2016 Page 1 of 10 Page 76 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) Carterson Safety Corporation, Inc. Trash Hook 122.50 CDS Office Systems, Inc. Camera for Investigations 375.00 CDW LLC Office Supplies 29.25 Century Cleaners Uniform Cleaning 34.03 Uniform Cleaning 10.13 Uniform Cleaning 29.55 Uniform Cleaning 23.57 Uniform Cleaning 10.12 Uniform Cleaning 12.45 Uniform Cleaning 18.60 Uniform Cleaning 24.90 Uniform Cleaning 12.45 Uniform Cleaning 24.90 Chen, Michael Reimbursement 12.00 CL Graphics, Inc. Summer Events Postcard Printer Setup 430.00 Summer Events Postcard Print 2016 1,642.35 Printing of Annual Report 977.90 Comcast Digital adapter for CPU office 2.10 Office equipment 10.56 Constellation NewEnergy, Inc. Constellation Payment 30.13 Costar Realty Information, Inc. Costar Services 566.48 Crystal Court Shopping Center July rent for the CCC 5,989.97 Crystal Maintenance Services Corp. Cleaning Service for July 7,187.24 CVS Pharmacy, Inc. Prisoner medication 35.97 Dash Medical Gloves Disposable gloves 209.50 De Lage Landen Financial Services, Inc. Copier Lease Payment 1,690.20 CCC 260.55 Deluca, Kevin P. Reimbursement 12.00 Dennison Leafblad, Deborah Camera for Dish'n Out MP 300.00 camera for concert 150.00 Dundee Scottish Pipe Band 4th of July Parade 2016 1,000.00 EESCO, A Division of WESCO Distribution, Inc. Maintenance and repair supplies 924.93 Eisen, Sean Reimbursement 12.00 Eldredge, George Reimbursement 12.00 Erskine, Con Safety Shoe Purchase 107.54 Reimbursement 6.00 Excalibur Technology Corp. Consulting Services - VMware 605.00 Fahey, Paul Hose bib repair parts for PS wall hydrants 131.31 Fairway Golf Cars, Inc. Special Events Supplies 435.00 Federal Express Corp Shipping Expenses 19.24 Fehr -Graham & Associates LLC OSHA Required Training 2,500.00 Filipek, Scott Reimburse expenses: Honor Guard supplies 685.45 Finishmaster, Inc. Heating Vent Paint 197.28 Fire Pension Fund Fire Pension 28,215.75 Frank, John Reimbursement 7.50 Frizane, Kenneth 4th of July Parade 2016 350.00 G & J Associates, Inc. Summer Events Poster Lobby 2016 108.90 Gambino Landscaping and Brick Paving, Inc. Sprinkler System Maintenance 353.75 Sprinkler System Maintenance 202.50 Gambino, Antonino Transfer Stamp Rebate 830.00 Garvey's Office Products Office Supplies 182.90 George, Richard Transfer Stamp Rebate 756.00 Gewalt Hamilton Assoc. Records Management 1,139.00 Golden West Industrial Supply, Inc. Lighted LED Flares 216.32 Gomez, Jay Reimbursement 7.78 Graybar Electric Co. Street light supplies 192.81 Healy Asphalt Company,LLC Streets Patching Materials 301.44 Streets Patching Materials 87.84 Streets Patching Materials 47.52 Streets Patching Materials 37.44 Streets Patching Materials 33.12 Streets Patching Materials 44.16 Streets Patching Materials 44.16 Streets Patching Materials 88.80 Streets Patching Materials 41.76 Village Board Meeting - July 19, 2016 Page 2 of 10 Page 77 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) Healy Asphalt Company,LLC(continued) Home Depot U.S.A., Inc. Maintenance and repair supplies 700.33 Homer Tree Care, Inc. Tree Removals 2,012.28 Tree Removals 99.09 Tree Removals 761.68 Tree Removal 4,800.03 Tree Removal 2,218.47 ICMA Retirement Trust - 457 ICMA 23,307.82 ILETSB Executive Institute 2016 IL Problem -Oriented Policing Conference 185.00 Training class 100.00 Illini Hospitality LLC Lodging for training class 379.68 Illinois American Water Company Period 5/10/16 - 6/08/16 548.76 Illinois Department of Revenue IL State Withholding 31,637.54 Illinois Fire Chiefs Educ. & Research Foundation Polo Shirts for Chief Lambel 70.00 Illinois Homicide Investigators Association Registration for ILHIA 7th Annual Training Conference 780.00 Illinois Region - Marc 4th of July Parade 2016 330.00 Illinois State Police Pre-Emp Background Check for 19 interns 605.25 Infection Control/emerging Concepts, Inc. Dept. Infection Control Officer Training Course 285.00 Internal Revenue Service Federal Withholding 205,138.56 International Assoc of Arson Investigators IL Chap Registration for IL Chapter IAAI Annual Training Conference 400.00 International Union of Operating Engineers UOE PW Membership Dues 1,157.53 Intoximeters, Inc. Drygas canister for breathalyzer machine 205.25 J.P. Morgan Chase Bank N.A. Credit Card Purchases - May 2016 5,111.76 James, Marilyn Transfer Stamp Rebate 532.00 Janowick, Timothy Reimburse training expenses 751.13 Just Faucets VH Hose Repair in Garage 342.60 Kane, Julie K Reimbursement for survey monkey and training 56.00 Reimbursement for United Way luncheon 30.00 Kast, Ryan Refreshments for 2016 Wellness Screenings 88.08 SHRM Certification Prep Course 1,200.00 SHRM Annual Membership 175.00 Kerstein, June Reimbursement Phone Exp -June 2016 44.95 Kuhn, Keith Reimbursement 12.00 Lambel, Brian Metropolitan Fire Chiefs Association Luncheon 50.00 Coffee with Council refreshments 49.36 Lands' End Business Outfitters VOMP clothing for EH 700.98 Lizzette Medina & Co. Landscaping Maintenance 1,630.96 Grounds Maintenance Services 5,494.59 Lund Industries, Inc. Parts & labor 348.00 Parts & labor 348.00 Part 119.50 Labor for installation of camera cable 75.00 Labor for camera cable 75.00 Lyle Sumek Associates, Inc. Professional Services - Develop Strategic Plan 8,091.00 Professional Services - Develop Strategic Plan 7,612.62 Professional Services - Develop Strategic Plan 3,150.00 Professional Services - Develop Strategic Plan 8,801.23 Professional Services - Develop Strategic Plan 3,223.57 Masterson, Danielle Marie Host Inside the Park 350.00 McVeigh -Cushing, Cathleen A. Edit Library Life June 650.00 MECO Consulting LLC Professional Services 1,592.50 Menard Inc. Pavers for walk behind station 119.76 Hose For Apparatus floor 39.98 Meridian It Inc. Sta 14 PTP Network Support 350.00 Metro Door and Dock, Inc. Overhead door repair 733.75 Overhead door repair 1,825.00 Metro Federal Credit Union MP Fire Local 4119 Dues 2,509.65 Metropolitan Alliance - Police MP Police Association Dues 1,321.00 Michael Wagner & Sons, Inc. Building Maintenance Supplies 137.89 Mobile Print Inc. Block Party 2016 Posters 122.22 Block Party Sister Cities French Market Rack Card 2016 399.64 Mount Prospect Historical Soc. 2016 Budget Allocation - July 2016 3,333.33 Mount Prospect Paint, Inc. PW Outside garage 140.87 Oil Base White paint for Railings 71.99 Municipal Emergency Services, Inc. Extrication gloves 192.36 Village Board Meeting - July 19, 2016 Page 3 of 10 Page 78 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) Murphy, Jean P. Poster tubes centennial products 96.90 Nationwide Mutual Insurance Company Nationwide 12,258.43 New Generation Fancy Drill Team 4th of July Parade 2016 2,500.00 Nichols, Keith Reimbursement 11.70 Northern Illinois Funeral Service Inc. Remains removal 350.00 Remains removal 350.00 Northern Illinois Police Alarm System Language line 82.50 Northshore University Healthsystem Medical exam 453.00 Northwest Community Hospital System Entry fee 75.00 Candidate Physical 998.00 Fixed Administration In -Service Fee 4th Quarter 661.00 Northwest Electrical Supply VH Lamp Socket 33.22 Parts Room A/C breaker. 71.89 Northwest Suburban United Way United Way 101.55 Novak & Parker Inc. Trip charge to repair dishwasher 139.00 Dishwasher repair parts 92.50 Part for dishwasher at Fire Station 39.80 Odyssey Transportation LLC Transportation- Children's Fire Safety Festival 9,000.00 Orchestra 33 Entertainment, Inc. 100th Year Celestial Celebration 3,500.00 Patent & Trademark Office LLC Logo licensing 1,690.00 Logo licensing 2,550.00 Pesche's Flower Shop Forestry Flowers 27.97 Phoenix Irrigation Supply Inc. Grounds Supplies 323.43 Sprinkler Equipment 105.95 Pierce, Victor Reimbursement 58.00 Placko, Justin Safety Shoe Allowance 114.40 Police Pension Fund Police Pension 33,202.46 Prairie Brass Band 4th of July Parade 2016 2,250.00 Quill Corporation Office Supplies 45.98 Ramel, Andrew Reimbursement 12.00 Rebel's Trophies, Inc. Retirement Service Plaque 45.00 Ristow, David Reimbursement 12.00 Rusk, Eric Reimbursement 12.00 Schroeder & Schroeder Inc. Concrete Restoration 3,920.21 Schuster, Michael Reimbursement 35.00 Reimbursement 11.99 SHI International Corp. Adobe Acrobat Pro 596.56 Slesicki, Kyle Reimbursement 12.00 Sopel, Jacek Refund Overpayment Police Ticket 20.00 Sound Incorporated Voice Mail Annual Maintenance 3,121.50 Monthly Telephone Support 828.83 July maintenance for phones, switches & servers 72.00 Sprow, Jacob Reimbursement 12.00 Stefaniuk, William Reimbursement 35.00 Steiner Electric Company HEB-AA Fuseholder 229.50 Stephen A. Laser Assoc.,p.c. New Hire Assessments 1,100.00 Systems Forms, Inc. Cash Receipts 374.22 Police Letters 257.10 Teplitz, Alan Refund Overpayment Police Ticket 5.00 The Mulch Center LLC. Grounds Maintenance 1,272.00 Grounds Maintenance 1,272.00 Third Millennium Assoc.inc. Vehicle sticker follow-up mailing 3,450.00 Thompson Elevator Inspections Various inspections 445.00 TMDE Calibration Labs, Inc. Radar repairs & calibration 344.55 TNT Landscape Construction Inc. Parkway Restoration 625.32 Township High School Dist. 214 4th of July Parade 2016 2,000.00 Tricare North Region Refund for Ambulance Services 123.57 Trugreen Limited Partnership Contractual Spraying 118.00 Tweedie, Bart Reimburse expenses 28.71 U.S. Bank Equipment Finance, Inc. Copier Lease 2,410.85 Udelhofen, Kelly Reimbursement 4.38 Uline Inc. Wire Shelves for Radio storage room 972.44 3x2 dry erase board calendar 131.67 United States Postal Service CAPS Postage May 9.14 P.O. Box 69 70.00 Village Board Meeting - July 19, 2016 Page 4 of 10 Page 79 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) Coulter Ventures LLC. Other Public Buildings Upstate Wholesale Supply, Inc. Other supplies 200.00 Utility Dynamics Corp. Streetlight Maintenance 1,680.00 Vantagepoint Transfer Agents RHS 6/16/16 Payroll 416.84 Village of Mount Prospect Flex - Medical 9,415.58 Period 5/9/16 - 6/9/16 5.00 Door Access/Surveillance Final Project Invoice Period 5/9/16 - 6/9/16 16.05 W. W. Grainger, Inc. Handheld Sprayer 136.70 66,115.93 Grounds Maintenance Supplies 247.20 Wagner, Matthew Reimbursement 12.00 Wal-Mart Community Maintenance and repair supplies 182.24 Warehouse Direct Office Supplies 357.26 2,010.20 Office Supplies 12.76 $ Ink cartridges for photo printer 209.76 Toner 230.18 Wasilewski, Szymon Refund Overpayment Police Ticket 5.00 WGN Flag & Decorating Co. Civic Events 3,027.00 Wide Open West Backup Internet 284.50 Internet services for streaming 55.00 Fire Main - Data & Internet Services 233.00 Fire ST#14 - Data & Internet Service 283.00 Wilson Nurseries, Inc. Tree/Bush/Flower Replacement 1,482.00 WISCTF Garnishment 542.48 Z Search Recruiting, Inc. Fridays on the Green Photographer 100.00 Sister Cities DDay Photographer 75.00 Ziebell Water Service Products Streets Basin Supplies 213.78 001 General Fund Total $ 577,078.19 020 Capital Improvement Fund Ciorba Group INC. Professional Services $ 6,912.75 Coulter Ventures LLC. Other Public Buildings 2,165.00 Ehlke Lonigro Architects, Ltd. Oversight of PW maint Garage 1,166.00 Gewalt Hamilton Assoc. Professional Services $ 3,740.88 Olsson Roofing Company, Inc. PW Roof Repair 30,031.00 Red Hawk Security Systems, LLC Door Access/Surveillance Final Project Invoice $ 22,100.30 020 Capital Improvement Fund Total $ 66,115.93 022 Downtown Redevelopment Construction Lizzette Medina & Co. Landscaping Maintenance $ 6,717.56 Valerio Dewalt Train Associates, Inc. Downtown Wayfinding 2,010.20 022 Downtown Redevelopment Construction Total $ 8,727.76 023 Street Improvement Construction Fund Arrow Road Construction Street Resurfacing $ 699,435.34 MECO Consulting LLC Parking Lot Improvements 1,300.00 Rubino Engineering, Inc. Resurfacing Testing 790.00 023 Street Improvement Construction Fund Total $ 701,525.34 024 Flood Control Construction Fund Cardno, Inc. Vegetation Management $ 1,254.27 024 Flood Control Construction Fund Total $ 1,254.27 040 Refuse Disposal Fund AT & T Corp. Call One Inc. Groot Industries, Inc. ICMA Retirement Trust - 457 Illinois Department of Revenue Internal Revenue Service International Union of Operating Engineers MECO Consulting LLC Nationwide Mutual Insurance Company Republic Services, Inc. Service Service Long Distance June Refuse Disposal ICMA IL State Withholding Federal Withholding UOE PW Membership Dues Professional Services Nationwide Refuse Disposal Program Refuse Disposal Program Refuse Disposal Program P! 12.48 3.50 3.00 331.20 33.49 291.05 2,520.82 121.10 1,250.00 208.15 327.22 269,619.01 58.23 Village Board Meeting - July 19, 2016 Page 5 of 10 Page 80 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 040 Refuse Disposal Fund(continued) Solid Waste Agency of Northern Cook County SWANCC - July 2016 80,674.09 Village of Mount Prospect Flex - Medical 117.72 040 Refuse Disposal Fund Total $ 355,571.06 041 Motor Fuel Tax Fund H & H Electric Co Traffic Signal Maintenance $ 1,311.55 Traffic Signal Maintenance 1,408.80 Traffic Signal Maintenance 1,413.90 Schroeder & Schroeder Inc. Concrete Restoration 940.27 041 Motor Fuel Tax Fund Total $ 5,074.52 042 CDBG De Lage Landen Financial Services, Inc. Copier Lease Payment $ 94.80 ICMA Retirement Trust - 457 ICMA 450.00 Illinois Department of Revenue IL State Withholding 47.43 Internal Revenue Service Federal Withholding 453.49 Mondi Construction Inc. 2016 Shared Cost Sidewalk Program 96,928.50 Village of Mount Prospect Flex - Medical 31.25 042 CDBG Total $ 98,005.47 043 Asset Seizure Fund Cash 043 Asset Seizure Fund Total 050 Water and Sewer Fund Alexian Brothers Medical Center Aramark Uniform Services, Inc. Aries Industries, Inc. AT & T Corp. Badger Meter Inc. Burns & Mcdonnell Engineering Co. Call One Inc. CDW LLC Century Cleaners Ciorba Group Inc. Cornerstone Services, Inc. East Jordan Iron Works, Inc. EESCO, A Division of WESCO Distribution, Inc. Federal Express Corp Fehr -Graham & Associates LLC Groot Industries Inc. HBK Water Meter Service HD Supply Facilities Maintenance LTD Home Depot U.S.A., Inc. ICMA Retirement Trust - 457 Illini Power Products Company Illinois Department of Revenue Internal Revenue Service Cash for Investigations drug buys Random Drug/Alcohol Screenings Random and Seasonal Drug/Alcohol Screenings Uniform Cleaning and Rental Uniform Cleaning and Rental Uniform Cleaning and Rental Uniform Cleaning and Rental Equipment Maintenance Service Service Service Service AMR/AMI System Engineering Services Long Distance June Office Supplies Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Lift Station Rehab Repair Maintenance Supplies Manhole Frame Supplies Water/Sewer Supplies Repair Maintenance Supplies Shipping Charges OSHA Required Training Document Shredding Water Meter Installations Water Meter Installations Fire Extinguisher Signs Maintenance and repair supplies ICMA Equipment Maintenance IL State Withholding Federal Withholding $ 2,000.00 $ 2,000.00 P! 1,042.00 468.00 97.26 97.26 99.26 97.26 3,032.11 772.35 833.08 523.67 233.68 720.00 1,960.93 200.08 58.50 34.02 10.12 29.55 23.58 10.13 12.45 18.60 24.90 12.45 10,937.41 718.25 167.15 4,477.80 4,410.00 39.58 860.00 1,454.06 3,031.71 2,798.67 62.72 388.55 1,532.65 1,305.14 2,570.01 21,552.19 Village Board Meeting - July 19, 2016 Page 6 of 10 Page 81 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 050 Water and Sewer Fund(continued) Electrical Service Delivery International Union of Operating Engineers UOE PW Membership Dues Cleaning Service for July 1,200.16 Javon Jarrett 750 Whitegate Ct ICMA 71.25 Lizzette Medina & Co. Landscaping Maintenance IL State Withholding 3,251.48 Margot A. Graves 417 S Pine St Federal Withholding 109.90 Mazursky, Shelby Backflow Prevention Program UOE PW Membership Dues 1,290.00 Nationwide Mutual Insurance Company Nationwide Nationwide 340.89 Northwest Suburban United Way United Way Flex - Medical 21.00 NRZ REO Inventory Corp 310 N Maple St Period 5/9/16 - 6/9/16 24.58 NW Suburban Municipal Joint Action Water Agency JAWA - May 2016 545,763.00 Paddock Publications, Inc. Bid Notice 91.80 Schonstedt Instrument Company, Inc. Sewer Repair Supplies Yellow Paint 60.59 Schroeder & Schroeder Inc. Concrete Restoration Police Utility washer hose 2,089.02 TNT Landscape Construction Inc. Parkway Restoration 312 instrument cluster 4,429.82 U.S. Bank Equipment Finance, Inc. Copier Lease P-21 gear shifter 297.00 United States Postal Service CAPS Postage May P-15 motor mount 4,315.49 Utility Dynamics Corp. Water Main Replacement P-15 rear engine mount 2,300.00 Village of Mount Prospect Flex - Medical 524 fuel regulator kit 388.45 W. W. Grainger, Inc. Maintenance and repair supplies Splash shield 265.84 Ziebell Water Service Products Repair Maintenance Supplies Horns 893.28 050 Water and Sewer Fund Total $ 633,920.68 051 Village Parking System Fund AT & T Corp. Service Crystal Maintenance Services Corp. Cleaning Service for July $ 330.23 Floerchinger, Teryl Refund Parking Debit Card Balance Plasti-dip spray paint 6.00 ICMA Retirement Trust - 457 ICMA Anti -Seize compound 8.99 Illinois Department of Revenue IL State Withholding 4555 fuel filters 43.51 Internal Revenue Service Federal Withholding Vehicle Maintenance Supplies 356.28 International Union of Operating Engineers UOE PW Membership Dues Page 7 of 10 18.66 Nationwide Mutual Insurance Company Nationwide 9.95 Plomin, Jeanie Parking Debit Card Balance Refund 15.00 Rudek, Edward Refund Parking Debit Card Balance 16.00 Village of Mount Prospect Flex - Medical 35.21 Yoder, Inc. Refund Parking Debit Card Balance 2.00 051 Village Parking System Fund Total $ 841.83 052 Parking System Revenue Fund Constellation NewEnergy, Inc. Electrical Service Delivery $ 337.95 Electrical Service Delivery 393.97 Crystal Maintenance Services Corp. Cleaning Service for July 252.53 ICMA Retirement Trust - 457 ICMA 6.02 Illinois Department of Revenue IL State Withholding 31.79 Internal Revenue Service Federal Withholding 259.16 International Union of Operating Engineers UOE PW Membership Dues 12.47 Nationwide Mutual Insurance Company Nationwide 6.66 Village of Mount Prospect Flex - Medical 27.91 Period 5/9/16 - 6/9/16 36.65 052 Parking System Revenue Fund Total $ 1,365.11 060 Vehicle Maintenance Fund Alexander Equip.co., Inc. Yellow Paint $ 52.40 Arlington Heights Ford Police Utility washer hose 44.86 312 instrument cluster 372.38 P-21 gear shifter 150.53 P-15 motor mount 35.12 P-15 rear engine mount 70.55 524 fuel regulator kit 63.94 Splash shield 45.28 Horns 41.24 Police utility seat track assembly 279.70 AT & T Corp. Service 31.20 Service 8.75 Bamjak Inc., Plasti-dip spray paint 21.98 Anti -Seize compound 45.36 4555 fuel filters 15.90 Vehicle Maintenance Supplies 103.46 Village Board Meeting - July 19, 2016 Page 7 of 10 Page 82 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 060 Vehicle Maintenance Fund(continued) Bamjak Inc.(continued) Bonnell Industries Inc. Call One Inc. Chicago Parts & Sound LLC Dave & Jim's Auto Body, Inc. Dultmeier Sales Davenport Inc. Fleetcor Technologies, Inc. General Parts Inc. Global Emergency Products ICMA Retirement Trust - 457 Illinois Department of Revenue Illinois Recovery Group, Inc. Internal Revenue Service International Union of Operating Engineers Interstate Battery of Western Chicago Interstate Power Systems, Inc. James Drive Safety Lane LLC Leach Enterprises, Inc. Mansfield Oil Company Mcmaster-carr Supply Co. Northwest Suburban United Way Pomp's Tire Service, Inc. Precision Service & Parts Rush Truck Centers of Illinois, Inc. Sid Tool Co., Inc. Triangle Radiator Service Inc. Village of Mount Prospect Wickstrom Ford Lincoln Mercury 060 Vehicle Maintenance Fund Total 061 Vehicle Replacement Fund Alexander Equip.co., Inc. Currie Motors Lund Industries, Inc. Hood latch 307 fuel pump Registration visor holders 2742 hydraulic pump clutch Long Distance June P-1 front break rotors 310 ignition switch P-1 front break pads Credit for wrong parts Air filters, brake fluid and brake rotors Equipment Maintenance Wash bay wands and handles Gas (Fuel) Purchased - May 2016 Vehicle Maintenance Supplies Oil and brake fluid Brake fluid Credit 2742 front hub and bearings 518 belt buckle assembly 517 A/C compressor and drier ICMA IL State Withholding Fee to pick up waste oil and antifreeze Federal Withholding UOE PW Membership Dues 3 batteries 4 truck batteries Vehicle Maintenance Supplies Air filters and coolant test strips 18 State Safety lane tests Vehicle Maintenance Supplies Vehicle Maintenance Supplies Vehicle Maintenance Supplies Vehicle Maintenance Supplies Vehicle Maintenance Supplies LED strobes, back up and brake lights 6,000 gallons diesel fuel Bridgeport coolant mist dispenser United Way 4558 tires and paint wheels Credit for core return N-51 Oxygen sensor P-2 fan blower resistor 1-23 blend door motor 2736 Blower resistor and Actuator 1-29 brake cable Gauge Oil Level Dip Stick 2754 brake dust shield Washers, nuts, cotter pins, cable ties, and electrical connector 4548 rebuild radiator Flex - Medical Police Dodge Charger Transmission Dipstick New Vehicles New Vehicles Fire Vehicle Replacements Squad conversion: P-19 Squad conversion: P-19 Squad conversion: P-40 Squad conversion: P-6 Squad conversion: Impala Squad conversion: 1-30 15.14 200.49 42.16 348.60 7.49 139.96 27.33 54.98 (167.52) 400.87 60.00 214.44 53.27 518.21 148.20 18.18 (36.36) 391.43 373.76 822.36 1,330.22 1,098.24 65.00 9,060.55 582.54 320.85 447.80 23.78 42.28 512.00 990.98 (599.99) (599.99) 990.98 (599.99) 406.36 11,125.83 165.93 5.00 2,521.58 (75.00) 40.93 41.67 27.15 174.46 26.64 (21.63) 42.39 234.98 1,650.00 379.18 66.50 35,492.86 125.95 27,501.00 3,417.89 489.95 8,712.61 350.00 489.95 250.00 489.95 Village Board Meeting - July 19, 2016 Page 8 of 10 Page 83 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 061 Vehicle Replacement Fund(continued) Lund Industries, Inc.(continued) Thomas Dodge Chrysler Jeep of Highland, Inc. Ziebart of Illinois 061 Vehicle Replacement Fund Total 062 Computer Replacement Fund Red Hawk Security Systems, LLC Upstate Wholesale Supply, Inc. 062 Computer Replacement Fund Total Squad conversion: P-36 Squad conversion: Removal of equipment from N-51 New replacement Dodge Charger vehicle for 1-24 New replacement Dodge Charger vehicle for P-12 New replacement Dodge Charger vehicle for P-17 New replacement Dodge Charger vehicle for 1-28 New Vehicles Door Access/Surveillance Final Project Invoice PD Replacement Tablets for Squads 063 Risk Management Fund Gallagher Bassett Services, Inc. Liability Claims Intergovernmental Per.ben.coop IPBC-June 2016 International Union of Operating Engineers PW Insurance Premiums - August 2016 Moser, Mark Robert Reimbursement for Mailbox Damaged Municipal Claims and Safety Agreement Installment 3 2016 063 Risk Management Fund Total 073 Escrow Deposit Fund All Weatherguard Inc Refund Escrow Permit # 15-2129 Archadeck of Chicagoland Refund Escrow Permit # 16-0425 ARS of Illinois Refund Escrow Permit # 16-0847 Baez, Joseph G Refund Escrow Permit # 15-1741 Berrier, Gail Refund Escrow Permit # 14-2137 Best Neon Sign Co Refund Escrow Permit # 16-0382 Bozonelos, Harry Refund Escrow Permit # 16-0528 Carlson, Michael Refund Escrow Permit # 16-0508 Cinch, Klaus Refund Escrow Permit # 16-0679 Danley Lumber Co Refund Escrow Permit # 15-1617 Delta Renovations Refund Escrow Permit # 16-0068 Doctor Rooter and Plumbing Inc Refund Escrow Permit # 16-0974 Flush Sewer and Drainge Refund Escrow Permit # 16-0786 Genaro Construction Refund Escrow Permit # 16-0822 Gilmer Jr, Gary Refund Escrow Permit # 16-0447 Greenscape Homes LLC Refund Escrow Permit # 15-2424 Hansen's Landscaping Service Inc Refund Escrow Permit # 16-0811 Hirth, Helmut Refund Escrow Permit # 16-0971 Klingbeil, Carolin Refund Escrow Permit # 15-1834 Magrowski, Robert Refund Escrow Permit # 16-0824 Martino Concrete Refund Escrow Permit # 16-0611 Nasto, Robert Refund Escrow Permit # 15-0751 Northscape Enterprises Inc Refund Escrow Permit # 16-0685 Northwest Cedar Products Refund Escrow Permit # 15-1799 Novak, Fred Refund Escrow Permit # 16-0897 Ohi/Superior Corp Refund Escrow Permit # 16-0394 Pavestone Brick Paving Inc Refund Escrow Permit # 16-0574 Pro Electric Generators Inc Refund Escrow Permit # 15-2377 Rabine Paving LLC Refund Escrow Permit # 15-2332 Regency Home Remodeling Refund Escrow Permit # 15-0402 Roto Rooter Refund Escrow Permit # 16-0146 Refund Escrow Permit # 16-0438 Russel J Lokun Landscape & Design Refund Escrow Permit # 16-0766 Schoen, George Refund Escrow Permit # 16-0657 Sunset Pools and Spas Inc Refund Escrow Permit # 16-0062 Szeliga, Maria Refund Escrow Permit # 16-0561 Third District Circuit Court Bond Check Bond Check Bond Check Bond Check Thomas, William H Refund Escrow Permit # 16-0544 8,654.57 350.00 25,617.00 25,712.00 25,712.00 25,617.00 ,),)c nn 5 153,714.87 $ 9,998.90 15,321.52 $ 25,320.42 $ 425.97 487,892.78 54,250.00 70.38 18,863.00 $ 561,502.13 300.00 200.00 75.00 200.00 200.00 125.00 100.00 125.00 200.00 200.00 175.00 75.00 500.00 200.00 200.00 375.00 200.00 125.00 150.00 200.00 200.00 75.00 200.00 175.00 125.00 75.00 200.00 125.00 500.00 200.00 450.00 125.00 200.00 125.00 400.00 125.00 300.00 600.00 800.00 3,175.00 200.00 Village Board Meeting - July 19, 2016 Page 9 of 10 Page 84 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 15 -June 29, 2016 Fund Vendor Name Invoice Description Amount 073 Escrow Deposit Fund(continued) Tutka, Artur Refund Escrow Permit # 16-0934 125.00 Waliko, Marek Refund Escrow Permit # 16-0744 125.00 073 Escrow Deposit Fund Total $ 12,550.00 Grand Total $ 3,240,060.44 Village Board Meeting - July 19, 2016 Page 10 of 10 Page 85 of 323 Item VIII. C.: List of Bills - June 30 - July 12, 2016 Department: Finance Information: Approve List of Bills - June 30 - July 12, 2016 - $1,875,864.42 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description D List of Bills - June 30 - July 12, 2016 Type Upload Date File Name Backup Material 7/13/2016 071216_List of Bills.pdf Village Board Meeting - July 19, 2016 Page 86 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund 199 Randhurst, LLC Blackfinn Catering Friday on the Green $ 178.25 Acres Enterprises Inc. Retainage Release 2015 263.70 ACS State & Local Government Solutions Illinois State Disbursement Unit 6,673.54 Illinois State Disbursement Unit 7,509.25 Air One Equipment, Inc. New Hire Helmets 546.00 American Landscaping Inc. Elmhurst Rd -Jiffy Lube rush cleanup 162.00 American Waterworks Assoc. Training Fee 96.00 Training Fee 64.00 Training Fee 208.00 Training Fee 96.00 Training Fee 32.00 Training Fee 200.00 Training Fee 64.00 Training Fee 64.00 Training Fee 96.00 Training Fee 350.00 Angarola, Michael Reimburse training expenses 50.00 Apex Landscaping Inc. Retainage Release 2015 151.30 Arthur Weiler, Inc. Retainage Release 2016 1,051.85 Associated Attractions Ent. Inc 4th of July Parade 2016 400.00 Avanti Cafe & Sandwich Bar, Inc. Lunch for volunteers 105.90 B & H Photo/video Remote Video Monitors and case 297.98 B P & T Co. Exterior Painting 14,700.00 Baldini, Carol Reimbursement for Office Supplies 18.15 Reimbursement for supplies for National Night Out. 15.79 Bedco Mechanical PD Server room A/C 328.20 PW workout room 172.50 BMK Veterinary Associates Stray dogs - May/June, 2016 142.85 Board of Trustees of the University of Illinois Register for training class 200.00 Registration for training class 809.00 Boi, Wayne Transfer Stamp Rebate 576.00 Brancato Landscaping, Inc. Retainage Release 2015 1,058.20 Capital One National Association Costco Purchase 336.97 CDW LLC NetBrain Renewal 1,509.00 CL Graphics, Inc. 2016 Newsletter Summer Postage Prep 390.00 Summer 2016 Newsletter Print 10,042.48 Clifford -Wald & Co., Inc. - A KIP Company Engineering Supplies 120.80 Cook County Recorder of Deeds Recording 180.00 Crystal Court Shopping Center August rent for the CCC 5,989.97 Data Media Products, Inc. SD Cards 257.92 Didier Farms Strawbales for 4th of July floats 195.00 DiPrima, Michael Rebate Sidewalk Shared -Cost Program 136.00 Dorsey, Sean Training Supplies 34.45 Double D Booking Mount Prospect Block Party 2016 4,337.50 Dow Jones & Co., Inc. WSJ publication 347.88 Draffone, Erik Reimburse training expenses 2,070.96 EESCO, A Division of WESCO Distribution, Inc Maintenance and repair supplies 1,960.81 Maintenance and repair supplies 1,632.72 ETC Institute Community survey 2,750.00 Village Board Meeting - July 19, 2016 Page 1 of 10 Page 87 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Eterno, David G. June billing 412.50 Experian Background checks -June, 2016 77.00 Federal Express Corp Shipping for equipment repair 200.25 Fire Pension Fund Fire Pension 23,940.31 Grandgeorge, Aaron An anchor and anchor chain for dive team 167.37 Anchor rope for dive team 76.55 Graybar Electric Co. Street light supplies 227.04 GreatAmerica Financial Services Corporation Office equipment 149.47 Guardian Emp. Dental Plan July 2016 10,513.25 Healy Asphalt Company, LLC Streets Patching Materials 117.12 Streets Patching Materials 70.08 Streets Patching Materials 198.24 Streets Patching Materials 41.28 Home Depot U.S.A., Inc. Training Supplies & Station Maintenance Supplies 310.30 Huffman, William W. Retainage Release 2015 2,055.50 Huizar, Carlos Reimburse expenses: Kickin' it with the Cops soccer program 65.86 ICMA Retirement Trust - 457 ICMA 457 22,730.69 ILEAS 2016 Annual membership dues 360.00 ILETSB Executive Institute Registration 2016 IL Problem -Oriented Policing Conference 270.00 Illinois American Water Company Private Fire Period 7/1/16 - 8/1/16 33.84 IL Assoc of Technical Accident Investigators Registration for annual conference 150.00 Registration for annual conference 150.00 Registration for B. Tweedie for annual conference 150.00 Registration for pre -conference training class 200.00 Illinois Department of Revenue IL State Withholding 73.71 IL State Withholding 30,185.63 IL State Withholding 1,130.42 Illinois EPA Professional Services - Annual NPDES 1,000.00 Internal Revenue Service Federal Withholding 457.61 Federal Withholding 376.41 Federal Withholding 195,510.17 Federal Withholding 9,583.67 International Code Council, Inc. Short paid invoice -remaining balance 11.00 Various reference materials 1,536.71 Janowick, Timothy Reimburse expenses: 4th of July Parade 121.72 John Q. Hammons RVC TR 12281989 Lodging for IATAI conference 379.68 Lodging for IATAI conference 379.68 Lodging for IATAI conference 253.12 Kearney, Ryan Travel and Meeting Expenses 35.00 Klein, Thorpe and Jenkins, Ltd. April Billing 54,895.60 May Billing 66,176.73 Lambel, Brian Standards Books for Fire Accreditation 116.95 Lands' End Business Outfitters Admin logo items 648.74 Laner Muchin May Billing 6,534.94 June billing 5,092.50 Lifeline Training Class registration 228.00 Course registration 516.00 Maggie Speaks, Inc. Fridays on the Green Band 2016 Spoken Four 1,000.00 Martinez, Miguel Reimburse expenses: Gang meeting 06/29/16 87.09 Village Board Meeting - July 19, 2016 Page 2 of 10 Page 88 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Mazursky, Shelby Engineering Supplies 275.00 Menard Inc. Supplies for Range 31.81 Metro Federal Credit Union MP Fire Local 4119 Dues 2,509.65 Mobile Print Inc. Customer Service Feed 324.95 Business cards 133.00 Business Cards 74.69 Centennial Event Cards 114.46 Morton Suggestion Co. T-shirts for Kickin' It with the Cops soccer outreach program 1,996.75 Tote bags for National Night Out 867.25 Murnane Paper Company Copy Paper 1,048.00 Mvix (USA), Inc. Office Supplies 558.86 Nationwide Mutual Insurance Company Nationwide 12,339.43 NBI Inc. Registration 349.00 Registe for class 06/08/16 349.00 Register for training class 06/08/16 359.00 NCPERS Group Life Ins. IMRF Life Insurance 665.60 Neopost USA Inc. Postage Machine Replenishment - 6/30/16 3,000.00 NICOR Heat for April to June 2016 17.66 Heat for April to June 2016 21.63 Heat for April to June 2016 27.19 North East Multi Regional Trng Register for training 800.00 Northeastern III. Pub. Safety Trng. Company Officer 1,575.00 Northshore University Healthsystem Pre-employment testing 904.00 Northwest Central Dispatch System August 2016 - Member Assessment 56,340.50 Northwest Community Hospital System Entry Fee 75.00 Northwest Municipal Conference NWMC Gala 150.00 Northwest Suburban United Way United Way 127.05 Numbers Automation Inc Annual maintenance agreement for Records' shredder 275.00 Paddock Publications, Inc. Legal notices 145.80 Legal notices 648.00 Petty Cash Petty Cash 06/2016 141.30 Pierce Manufacturing Inc. Training Expenses 1,200.00 Police Pension Fund Police Pension 30,228.57 Pro -tech Security Sales Air filter canisters for gas masks 3,794.00 Reliance Standard Life Insurance Co. Short Term Disability 3,349.74 Rentokil North America, Inc. July pest control for the CCC 48.00 rescueDIRECT, Inc. Carbiners, Gloves, Belay Device for Special Rescue 1,188.00 RHW Customized Graphics & Promotions Uniform Expense 374.84 RST Inc. Safety Shoe Allowance 169.99 Russell, Tom Rebate Sidewalk Shared -Cost Program 476.00 Schaeffer, Andrew CRM software 2,500.00 CRM software 2,500.00 Secretary of State Vehicle Registration 2017 101.00 Title & Plates Vehicle # P-12 103.00 Title & Plates Vehicle # I-24 196.00 Title & Plates Vehicle # P-17 103.00 Title & Plates Vehicle # I-23 196.00 Title & Plates Vehicle # I-22 196.00 Title & Plates Vehicle # I-28 196.00 Village Board Meeting - July 19, 2016 Page 3 of 10 Page 89 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Secretary of State 020 Capital Improvement Fund G & J Associates, Inc. Martam Construction Maxx Contractors Corp Northwest Central 9-1-1 System 020 Capital Improvement Fund Total Reflective Signs Jogging Path Improvement Salt Bin Retaining Wall Motorola Subscriber Financing - July 2016 022 Downtown Redevelopment Construct Gewalt Hamilton Assoc. Mt. Prospect IL -83 & Busse Crossing V3 Companies Central Plaza Remediation & SRP 022 Downtown Redevelopment Construct Total 023 Street Improvement Construc Fund Barton, Erich Gewalt Hamilton Assoc. Kim, Harold Rogers, Rachael Sullivan, Dana The Structural Shop Vocal, Oscar Vocal, Patricia & Maria 023 Street Improvement Construc Fund Total Rebate 2016 Street Resurfacing Program Traffic Improvements Refund Vehicle Sticker Late Fees Refund Vehicle Sticker Fee Rebate 2016 Street Resurfacing Program Engineering Services Refund Vehicle Sticker Fee Refund Vehicle Sticker Fee 196.00 800.00 343.60 640.00 1,663.05 101.71 724.00 1,774.90 24,617.00 407.83 60.75 75.00 149.00 37.00 75.00 259.00 204.25 2,070.96 207.45 612.75 7,039.73 265.76 874.63 542.48 $ 684,877.22 $ 2,275.00 103,876.50 18,600.00 10,603.91 $ 135,355.41 $ 3,278.20 6,727.53 $ 10,005.73 M ;j 651.90 5,589.50 45.00 45.00 340.00 3,600.00 102.00 67.50 10,440.90 Village Board Meeting - July 19, 2016 Page 4 of 10 Page 90 of 323 Title & Plates Vehicle # S-25 Senn Soldwedel Fridays on the Green Band Senn Alan Band 2016 Shred First Inc. Shredder bags Sill, Gregory & Leah Transfer Stamp Rebate Smith, Robert Reimburse expenses: FBI National Academy Standard Equipment Company Street Sweeper Supplies State of Illinois Internet Services Steiner Electric Company VH Lamps T.P.I. Building Code Consultants, Inc. June Inspections Taser International, Inc. Taser batteries Terrace Supply Company Sign Making Materials Thompson Elevator Inspections Elevator plan review Semi- annual reinspections Elevator inspection -Huntington Towers R&R Mod Elevator plan review Elevator inspection and 6 semi annual reinspections TransUnion Risk and Alternative Data Solutior Background checks - June, 2016 Trejo, Miguel Reimburse expenses: Basic Recruit Academy Uline Inc. Photo/video evidence supplies United Healthcare Flex Benefit Plan Services - May 2016 Verizon Wireless Services LLC Cellular Service & Equipment Charges W. W. Grainger, Inc. Sign shop paint Wisconsin Department of Revenue WI State Withholding WISCTF Garnishment 001 General Fund Total 020 Capital Improvement Fund G & J Associates, Inc. Martam Construction Maxx Contractors Corp Northwest Central 9-1-1 System 020 Capital Improvement Fund Total Reflective Signs Jogging Path Improvement Salt Bin Retaining Wall Motorola Subscriber Financing - July 2016 022 Downtown Redevelopment Construct Gewalt Hamilton Assoc. Mt. Prospect IL -83 & Busse Crossing V3 Companies Central Plaza Remediation & SRP 022 Downtown Redevelopment Construct Total 023 Street Improvement Construc Fund Barton, Erich Gewalt Hamilton Assoc. Kim, Harold Rogers, Rachael Sullivan, Dana The Structural Shop Vocal, Oscar Vocal, Patricia & Maria 023 Street Improvement Construc Fund Total Rebate 2016 Street Resurfacing Program Traffic Improvements Refund Vehicle Sticker Late Fees Refund Vehicle Sticker Fee Rebate 2016 Street Resurfacing Program Engineering Services Refund Vehicle Sticker Fee Refund Vehicle Sticker Fee 196.00 800.00 343.60 640.00 1,663.05 101.71 724.00 1,774.90 24,617.00 407.83 60.75 75.00 149.00 37.00 75.00 259.00 204.25 2,070.96 207.45 612.75 7,039.73 265.76 874.63 542.48 $ 684,877.22 $ 2,275.00 103,876.50 18,600.00 10,603.91 $ 135,355.41 $ 3,278.20 6,727.53 $ 10,005.73 M ;j 651.90 5,589.50 45.00 45.00 340.00 3,600.00 102.00 67.50 10,440.90 Village Board Meeting - July 19, 2016 Page 4 of 10 Page 90 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 024 Flood Control Construction Fund A Lamp Concrete Christopher B. Burke Engineering Ltd 024 Flood Control Construction Fund Total 040 Refuse Disposal Fund Groot Industries, Inc. ICMA Retirement Trust - 457 Illinois Department of Revenue Internal Revenue Service Nationwide Mutual Insurance Company NCPERS Group Life Ins. 040 Refuse Disposal Fund Total 041 Motor Fuel Tax Fund Constellation NewEnergy, Inc. Dynegy Energy Services, LLC 041 Motor Fuel Tax Fund Total 042 CDBG Apex Landscaping Inc. Arthur Weiler, Inc. Huffman, William W. ICMA Retirement Trust - 457 Illinois Department of Revenue Internal Revenue Service Mondi Construction Inc. Saewert, Janet T.P.I. Building Code Consultants, Inc. The Lead Inspectors, USA Inc 042 CDBG Total 046 Foreign Fire Tax Board Fund Bagdade, Susan Center for Public Safety Excellence, Inc Lambel, Brian Midwest Commercial Fitness 046 Foreign Fire Tax Board Fund Total 050 Water and Sewer Fund Armor Systems Corporation B&W Control Systems Integration Badger Meter Inc Baxter & Woodman, Inc. Benedict Benjamin Blade Room USA LLC Isabella Drainage Project $ 33,500.32 Levee 37 Drainage Study Retainage Release 2017 8,443.70 ICMA $ 41,944.02 Refuse Disposal $ 503.37 ICMA 85,279.45 33.50 IL State Withholding Janet reimbursement for training 308.48 Federal Withholding 280.00 2,693.29 Nationwide 211.05 IMRF Life Insurance 17.60 $ 3,767.29 Electrical Service Delivery $ 186.10 Electrical Service Delivery 14,564.34 Electrical Service Delivery 579.18 $ 15,329.62 Retainage Release 2015 $ 432.20 Retainage Release 2016 293.00 Retainage Release 2017 446.25 ICMA 450.00 IL State Withholding 51.61 Federal Withholding 498.50 2016 Shared Cost Sidewalk Program 85,279.45 2016 Shared Cost Sidewalk Program 14,981.75 Janet reimbursement for training 50.00 June services-CDBG Inspection 280.00 CDBG- SFR Lead inspection- 416 N Elm St 325.00 $ 103,087.76 CAPO Conference $ 1,533.24 Registration Fee 700.00 Seminar Lodging 423.11 Cybex 525 Treadmill & Indoor Cycle 8,528.00 $ 11,184.35 Utility Bill Collection Services $ 29.22 Professional Services 351.25 Annual fee for Beacon and trimbles 7,244.40 AMR/AMI System 5,118.05 GIS Maintenance 250.00 1826 Willow Ln 1,489.36 900 Business Center Dr 5.00 Village Board Meeting - July 19, 2016 Page 5 of 10 Page 91 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 050 Water and Sewer Fund(continued) Constellation NewEnergy, Inc. Electrical Service Delivery 7,634.62 FIRST MERIT BANK 1 N Pine St 79.51 Gary Vavra 1851 Morrishill Dr 133.15 Greg Staeck Henry Weiss HBK Water Meter Service ICMA Retirement Trust - 457 Illinois Department of Revenue Illinois EPA Internal Revenue Service Joseph D. Foreman & Co. Laura Haas Mvix (USA), Inc. N. Gorniak Nationwide Mutual Insurance Company NCPERS Group Life Ins. NICOR Northwest Suburban United Way Precision Properties, LLC PCM Sales, Inc. Reliance Standard Life Insurance Co Sanhareeb Marooki STIR Building Resources LLC Suburban Laboratories, Inc. Tank Industry Consultants, Inc. Third Millennium Assoc.inc. Thomas H. Dencker Verizon Wireless Services LLC Ziebell Water Service Products 050 Water and Sewer Fund Total 051 Village Parking System Fund Baum, Jim Bongu, Rambabu Dasso, William J ICMA Retirement Trust - 457 Illinois Department of Revenue Internal Revenue Service Lindstrom, Robert Nationwide Mutual Insurance Company NCPERS Group Life Ins. Olague, Toni M Pappalardo, Anthony G Yatham, Veera 051 Village Parking System Fund Total 115 W Lonnquist Blvd 214 Raleigh PI Water Meter Installations Water Meter Installations ICMA IL State Withholding Annual NPDES Fee Federal Withholding Water Supplies 716 See Gwun Ave Office Supplies 15 Hatlen Ave Nationwide IMRF Life Insurance Natural Gas Consumption Natural Gas Consumption United Way 724 E Northwest Hwy Water Meter Repair Parts Short Term Disability 1421 Birch Dr Water Facility Roof Improvements Water Sample Testing Tank Design Engineering June 2016 Utility Billings 119 N Pine St Cellular Service & Equipment Charges Repair Maintenance Supplies Refund Parking Debit Card Balance Refund Parking Debit Card Balance Refund Parking Debit Card Balance ICMA IL State Withholding Federal Withholding Refund Parking Debit Card Balance Nationwide IMRF Life Insurance Refund Parking Debit Card Balance Refund Parking Debit Card Balance Refund Parking Debit Card Balance 42.85 234.51 3,132.58 2,649.95 1,629.49 2,795.38 20,000.00 23,798.86 1,861.65 45.69 316.14 27.04 340.89 44.80 170.70 81.02 21.00 13.10 472.03 190.62 73.46 4,200.00 598.75 855.30 3,109.24 66.78 461.01 168.50 $ 89,735.90 $ 3.00 5.50 1.50 9.00 47.39 395.43 14.00 9.96 4.40 33.50 18.50 5.00 $ 547.18 Village Board Meeting - July 19, 2016 Page 6 of 10 Page 92 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 052 Parking System Revenue Fund ICMA Retirement Trust - 457 ICMA $ 6.01 Illinois Department of Revenue IL State Withholding 34.29 Internal Revenue Service Federal Withholding 284.88 Nationwide Mutual Insurance Company Nationwide 6.65 NCPERS Group Life Ins. IMRF Life Insurance 3.60 NICOR RR Depot Heat 82.69 Union Pacific Railroad Metra Land Lease - May 2016 4,070.52 052 Parking System Revenue Fund Total $ 4,488.64 060 Vehicle Maintenance Fund Addison Building Material Co. American Messaging Arlington Heights Ford Bamjak Inc, Bridgestone Retail Operations, LLC. Chicago Parts & Sound LLC ICMA Retirement Trust - 457 Illinois Department of Revenue Internal Revenue Service Leach Enterprises, Inc. Lund Industries, Inc. Mazursky, Shelby Mcmaster-carr Supply Co. Menard Inc. Mercury Associates, Inc. Napleton's Arlington Heights Motors Inc. NCH Corporation NCPERS Group Life Ins. Vehicle Maintenance Supplies Pager rental Vehicle Maintenance Supplies Engine mount Equipment Maintenance and Repair Oil filters Vehicle Maintenance Supplies Vehicle Maintenance Supplies Vehicle Maintenance Supplies Vehicle Maintenance Supplies Heater hose Rear axle seal Vehicle Maintenance Supplies Vehicle Maintenance Supplies Vehicle Maintenance Supplies Vehicle Maintenance Supplies Brake Pads Brake pads, rotors and seals Vehicle Maintenance Supplies Front brake rotors ICMA IL State Withholding Federal Withholding Vehicle Maintenance Supplies Fan clutch LED strobe lights Vehicle Maintenance Supplies Maintenance and repair supplies Tire rack fittings Tire rack pipe fittings Fan studs Air line fittings Tire rack pipe fittings Tire rack pipe & fittings, extension cords Professional Services Consultant final bill Police charger transmission filter & gasket Vehicle Maintenance Supplies IMRF Life Insurance 14.18 79.73 483.20 70.55 1,639.24 10.20 47.94 15.34 9.36 6.76 127.50 23.79 276.93 342.09 498.64 403.08 49.98 341.40 (142.54) 165.60 1,330.22 1,183.98 9,918.42 162.56 467.78 248.68 91.60 425.00 59.33 455.83 22.47 47.40 293.02 346.35 582.00 980.00 90.96 515.15 48.00 Village Board Meeting - July 19, 2016 Page 7 of 10 Page 93 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 060 Vehicle Maintenance Fund(continued) 062 Computer Replacement Fund Total $ Northwest Suburban United Way United Way 5.00 Precision Service & Parts Blower resistor connector Health & Welness Supplies 38.46 14,060.00 Ford antifreeze IPBC -July 2016 369.72 488,756.75 Police Charger oil filters Repair Damaged Entrance 89.88 Professional Finish Inc. Vehicle Maintenance Supplies 228.40 Reliance Standard Life Insurance Co. Short Term Disability 99.30 Terrace Supply Company Equipment Rental Federal Withholding 35.53 50,874.63 Vehicle Maintenance Supplies 34.95 50,874.63 Vehicle Maintenance Supplies 138.17 Verizon Wireless Services LLC Cellular Service & Equipment Charges 431.69 West Side Tractor Sales OEM John Deere Air, oil and fuel filters 392.42 060 Vehicle Maintenance Fund Total $ 23,595.24 061 Vehicle Replacement Fund Thomas Dodge Chrysler Jeep of Highland, Inc. New 1-23 replacement Dodge Durango vehicle $ 30,947.00 New 1-22 replacement Dodge Durango vehicle 30,947.00 New S-25 replacement Dodge Durango vehicle 30,947.00 Ziebart of Illinois Equipment for Police Dept. Vehicles 225.00 Equipment for Police Dept. Vehicles 225.00 Equipment for Police Dept. Vehicles 225.00 Equipment for Police Dept. Vehicles 275.00 Equipment for Police Dept. Vehicles 275.00 061 Vehicle Replacement Fund Total $ 94,066.00 062 Computer Replacement Fund SHI International Corp. iPad Pro for FD EMS $ 776.00 062 Computer Replacement Fund Total $ 776.00 063 Risk Management Fund Fitbit, Inc. Health & Welness Supplies $ 14,060.00 Intergovernmental Per.ben.coop IPBC -July 2016 488,756.75 JU Contracting, Inc. Repair Damaged Entrance 13,480.00 063 Risk Management Fund Total $ 516,296.75 070 Police Pension Fund Internal Revenue Service Federal Withholding $ 50,874.63 070 Police Pension Fund Total $ 50,874.63 071 Fire Pension Fund Barrington Orthopedic Specialists, Ltd. Medical Examination $ 1,690.00 Collins & Radja Quarterly Retainer Fee -July, August & September 2016 800.00 Internal Revenue Service Federal Withholding 49,482.48 071 Fire Pension Fund Total $ 51,972.48 073 Escrow Deposit Fund 1020 Rand LLC American Vintage Home Anderson, Robert A Aspen General Contractors Inc Refund Escrow Permit # 15-0128 (1020 E Central Rd) Refund Escrow Permit # 16-1058 (17 S Albert St) Refund Escrow Permit # 16-0821 (1403 N Lama Ln) Refund Escrow Permit # 16-0493 (100 W Milburn Ave) $ 5,397.30 125.00 125.00 200.00 Village Board Meeting - July 19, 2016 Page 8 of 10 Page 94 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 073 Escrow Deposit Fund(continued) Associates for Oral, Maxillofacial & Refund Escrow Permit # 16-0172 (10 N Rodge Ave) 200.00 Belter Landscaping Inc Refund Escrow Permit # 16-0776 (708 S Elmhurst Rd) 200.00 Bojda, Krzysztof Refund Escrow Permit # 11-0065A (1777 W Crystal Ln #601) 100.00 Boone, Henri T Refund Escrow Permit # 16-0531 (1341 N Burning Bush Ln) 200.00 Cain, Rhonda S Refund Escrow Permit # 16-0942 (417 S Pine St) 125.00 Capps Plumbing and Sewer Inc Refund Escrow Permit # 16-1023 (120 Audrey Ln) 125.00 CDI Construction Group Inc Refund Escrow Permit # 15-0452 (1800 W Central Rd) 350.00 Chagoya, Ricardo Refund Escrow Permit # 16-0790 (815 S Elmhurst Rd) 150.00 Cullen, Brian Refund Escrow Permit # 16-0763 (1717 Verde Dr) 200.00 Dang, Linh Refund Escrow Permit # 16-0555 (401 W Oriole Ln) 200.00 Doetsch Bro Refund Escrow Permit #03R057 (1401 W Gregory St)- Replace 1,000.00 Garcia Concrete Contractor Inc Refund Escrow Permit # 16-0650 (904 Ironwood Dr) 200.00 Refund Escrow Permit # 16-0651 (902 Ironwood Dr) 200.00 Hoffman, Walter Refund Escrow Permit # 16-0057 (700 E Hackberry Ln) 200.00 Home Improvement Services Inc Refund Escrow Permit # 16-0598 (222 Wa Pella Ave) 200.00 In Town Electric Inc Refund Escrow Permit # 16-0985 (313 N Wille St) 125.00 Incredible Builders Inc Refund Escrow Permit # 15-0574 (407 Oak St) 350.00 JRC Design Build Refund Escrow Permit # 15-1654 (419 N Pine St) 750.00 JTE Electric Refund Escrow Permit # 15-2521 (116 Wa Pella Ave) 125.00 K&K Concrete Refund Escrow Permit # 15-1541 (1104 Westgate Rd) 200.00 Kopec, Michal Refund Escrow Permit # 16-0959 (1425 N Burning Bush Ln) 200.00 Kukuc, Zygmunt Refund Escrow Permit # 16-0834 (908 S Can Dota Ave) 150.00 Laesch, Timothy Refund Escrow Permit # 16-0920 (903 S Waverly Ave) 200.00 Lipski, Casimir Refund Escrow Permit # 16-0788 (531 Dempster St) 125.00 Mick, Steve A Refund Escrow Permit # 15-1633 (718 S Hiawatha Ct) 125.00 Mihovilovich Bros. Builders Refund Escrow Permit # 15-1013 (210 N William St) 400.00 Mintzias, Nick Refund Escrow Permit # 16-0770 (1915 E Pawnee Ln) 200.00 Nicholas & Associates Inc Refund Escrow Permit #14-0810 (601 E Kensington Rd) 10,872.00 Northscape Enterprises Inc Refund Escrow Permit # 16-0805 (1209 Pendleton PI) 200.00 Refund Escrow Permit # 16-0989 (7W Hiawatha Trl) 200.00 Northwest Cedar Products Refund Escrow Permit # 16-0554 (100 Stratford PI) 200.00 Ocean Pacific Interiors Inc Refund Escrow Permit # 13-2397A (800 Business Center Dr) 275.00 Oplawski, John A.T. Refund Escrow Permit # 16-0963 (1451 Semar Ct) 200.00 Parvin Clauss Sign Company Refund Escrow Permit # 16-0803 (1 W Rand Rd) 125.00 Patel, Birju Refund Escrow Permit # 15-2193 (1111 S Oakwood Dr) 250.00 Patel, Rajanikant Refund Escrow Permit # 14-0049 (634 Maple Ct) 50.00 Penco Electric Inc Refund Escrow Permit # 16-0856 (1412 Boro Ln) 125.00 Philip, Geogy Refund Escrow Permit # 16-0741 (1E Judith Ann Dr) 75.00 Regency Home Remodeling Refund Escrow Permit # 15-1649 (900 S Waverly Ave) 200.00 Rustic Wood Fence Refund Escrow Permit # 16-0197 (630 S Edward St) 75.00 S & H Paving Inc Refund Escrow Permit # 16-0967 (216 W Rand Rd) 200.00 Schmidt, Linda Refund Escrow Permit # 16-0966 (21 N Ridge Ave) 200.00 Smorczewski, Jack Refund Escrow Permit # 15-0106 (16 n Waverly PI) 200.00 Star Builders and Remodelers Refund Escrow Permit # 15-1534 (908 S Elmhurst Rd) 125.00 Third District Circuit Court Bond Check 6/30/16 150.00 Bond Check 7/6/16 800.00 Bond Check 7/12/16 150.00 Vankampen, Norman L Refund Escrow Permit # 16-0837 (1923 Hopi Ln) 200.00 Wheeler, Sean Timothy Refund Escrow Permit # 16-1004 (303 S We Go Trl) 200.00 Village Board Meeting - July 19, 2016 Page 9 of 10 Page 95 of 323 VILLAGE OF MOUNT PROSPECT List of Bills June 30 - July 12, 2016 Fund Vendor Name Invoice Description Amount 073 Escrow Deposit Fund Total $ 27,519.30 Grand Total $ 1,875,864.42 Village Board Meeting - July 19, 2016 Page 10 of 10 Page 96 of 323 Item VIII. D.: A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2016 ACTION PLAN Department: Community Development —Planning Division Information: The Village of Mount Prospect is an entitlement community that receives an annual allocation from the Department of Housing and Urban Development (HUD) for our Community Development Block Grant (CDBG) Program. As an entitlement community, the Village was required to develop a Consolidated Plan that provides an outline for community development needs and strategies over a five-year period. Each year the Village is required to submit an annual Action Plan to HUD, which proposes eligible activities to be undertaken in the upcoming program year which address the Priority Needs described in our 2015-2019 Consolidated Plan. The Village's responsibility is to ensure that Mount Prospect residents, specifically those considered as low/moderate-income, are benefiting from the CDBG grant. To assist your review of the Program Year (PY) 2016 Action Plan, staff has provided: Proposed CDBG Budget PY2016 April 28, 2016 Planning & Zoning Commission Meeting Minutes PY2016 Action Plan- proposed projects for the time period of October 1, 2016 to September 30, 2017 PY2016 ACTION PLAN BUDGET HUD has indicated our PY2016 allocation for the CDBG Program will be $249,493. Other revenue sources that contribute to program funding include program income and carryover funds. Program income is generated from repayment of outstanding 0% interest rehabilitation loans. With our carry-over funds and an estimated $60,000 in program income, the total anticipated amount available for projects in PY2016 is $588,000. Please see the Proposed CDBG Budget attached. Village Board Meeting - July 19, 2016 Page 97 of 323 PROPOSED FUNDING FOR NON VILLAGE AGENCIES Each year as we develop our annual Action Plan, the Planning and Zoning Commission (P&Z) has the responsibility to review requests for funding from non - Village agencies and make recommendations with respect to such requests. On April 28, 2016, the P&Z held a public hearing regarding the PY2016 CDBG budget, which allowed each of the public service applicants to present their funding requests. The Planning and Zoning Commission based their recommendations on staff memos, funding applications, and presentations from the public service agencies. Please see the April 28, 2016 P&Z meeting minutes attached. PROGRAM YEAR 2016 ACTION PLAN Other than Public Service Programs, additional projects benefiting low- and moderate -income residents are proposed and will be administered by Village staff. The following is a summary of all the proposed activities to be funded with CDBG funds during PY2016, and the Priority Need they address: Homelessness/Continuum of Care Services: Northwest Compass Emergency Housing Program Pads to Hope Women In Need Growing Stronger Public Service Needs Resources for Community Living Community Connections Center Affordable Housing Single Family Rehabilitation & Weatherization Grant Programs Emergency Repair Program Rehab Administration Public Facility Needs Rehab of a group home owned by Search Inc. Interior Rehab work at the Community Connections Center Public Improvement Needs Low/Moderate Income Area Sidewalk Improvements Low/Moderate Income Area Public Parkway Tree Replacement General Program Administration Village Board Meeting - July 19, 2016 Page 98 of 323 CONCLUSION In addition to the Planning and Zoning Commission public hearing on April 28, 2016, a required 30 day public review period took place from May 18th through June 16, 2016. The Draft Action Plan was available on the Village website and hard copies were available at the Library and at Village Hall. No additional comments were received. In order to meet HUD's timeline requirements, the Village Board must approve the PY2016 Action Plan, which will then be entered into HUD's online system and submitted to Cook County for a joint Consortium submission to HUD by August 15, 2016. Please forward this memorandum and attachments to the Village Board for their review and consideration at the July 19, 2016 meeting. Staff will be present at the meeting to answer any questions regarding this matter. Alternatives: 1. Adopt a resolution approving the CDBG PY2016 Action Plan. 2. Discretion of the Village Board Budget Impact: The program is funded by the federal government. Recommendation: The Planning and Zoning Commission recommended approval of the CDBG PY2016 Action Plan by a vote of 6-0. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name CDBG-Planning D and Zoning April 28, 2016 Meeting Cover Memo 7/11/2016 CDBG minutes.pdf — Minutes D CDBG Budget PY2016 Cover Memo 7/6/2016 CDBG Budget_PY2016.pdf — D PY2016 Action Plan Cover Memo 7/6/2016 PY2016 Action Plan.pdf — — a Resolution Resolution 7/13/2016 CDBGVB_Resolution_071916_(2).pdf Village Board Meeting - July 19, 2016 Page 99 of 323 MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION ITEM D. PROPERTY ADDRESS: PETITIONER: PUBLICATION DATE: REQUEST: MEMBERS PRESENT MEMBERS ABSENT: STAFF MEMBERS PRESENT: INTERESTED PARTIES: Hearing Date: April 28, 2016 50 S. Emerson Street Village of Mount Prospect April 28, 2016 Public Service Community Block Grant Funding Requests for Program Year 2016 Action Plan Agostino Filippone- Associate Sharon Otteman Thomas Fitzgerald William Beattie Keith Youngquist Norbert Mizwicki Joseph Donnelly, Chair Jeanne Kueter William Cooney -Director of Community Development William Cooney, Janet Saewert Chairman Donnelly announced the item of business: Public Service Community Block Grant Funding Requests. Community Development Director William Cooney announced that Janet would make the presentation to the board. Neighborhood Planner Janet Saewert explained the Village of Mount Prospect's reception of funding from CDBG, noting that the 2015-2019 Consolidated Plan highlighted the needs of the Village. Ms. Saewert stated that the 2016 Action Plan outlines the specific Use of CDBG funds for the time period of Oct 1, 2016 to September 30, 2017. She noted that the CDBG funds must be used for low to moderate income residents. She also noted that the sources of funding for the Annual Plan are the CDBG Annual Grant Allocation, Program Income, and Carryover funds. Ms. Saewert noted that the Planning and Zoning commission has the authority to review funding sources and make recommendations concerning requests. She noted that HUD limits the amount of funding that can be used for public service organizations to 15% of annual grant allocation, and that the Village, by those regulations, can allocate up to $44,000 to Public Service Organizations in the PY 2016. She said that that would only equal 55% of the funding requests the Community Development department received. Ms. Saewert stated that staff from the Community Development Department evaluated the requests to determine if they were an eligible HUD activity, addressed multiple priorities in the Consolidated Plan, if the services were beyond the Human Services Department, if the programs provided Comprehensive i'lannina and Zoning Commission Meeting- April 2W" 2016 Jcsecnl Donner irv-C'nair Village Board Meeting - July 19, 2016 Page 100 of 323 2 services dealing with multiple community interests, if the CDBG funding was having an impact, if the other programs have other funding sources, and how many of the residents each program seeks to serve. Ms. Saewert noted that all applicants are invaluable to the residents. She said that due to the reporting burden, HUD has given the Community Development Department direction to concentrate the funding. She also noted that the community development staff recommends that the Planning and Zoning commission recommend approval of the proposed public service funding amounts. She mentioned that public facilities do not fall under the 15% cap. Commissioner Youngquist asked if the public facilities do not fall under the 55% cap. Ms. Saewert stated that it did not fall under the 15% cap aforementioned. Commissioner Beattie mentioned that the three largest recipients of CDBG funding are Northwest Housing, PADS, and WINGS. He noted they were all worthy recipients. He noted that the three upcoming calendar years show a decline in the amount of Mount Prospect community members served, and questioned why that was the case. Ms. Saewert stated that the organizations would be best equipped to answer that Mr. Beattie's question. She noted that the differences come from the type of services offered. Chairman Donnelly invited speakers forward. The board brought forward and swore in Director of Lifespan, Amy Fox. Ms. Fox asked the board for a continuation of funding, noting that they provide services to victims of domestic violence. She suggested that the clients come predominantly from the Northwest suburbs, noting that they served 80 Mount Prospect residents with over 1000 hours of service. Ms. Fox noted that their clients received counseling, and that area schools receive crisis intervention and teen outreach from the organization. She suggested that Lifespan provides comprehensive legal services, dealing with family and immigration law. She suggested that their advocacy services assist victims to get through the legal process. She noted that the funding from CDBG does not fully fund their services, but it gives them legitimacy via community support to receive other forms of funding. She suggested that the funds are dependent upon the how financially valid they can show themselves to be to the communities that contribute to them. Commissioner Beattie asked where the funding for the program comes from. Ms. Fox mentioned that the funding is 65% from the government and otherwise from private organizations. Ms. Fox mentioned that the program has a 2.1million dollar budget, with $1,300,000 in government funding, $ 355,000 from private funding and organizations, $473,700 from individual contributions, and the remaining contributions from other community organizations, as well as interest from the Lawyer's Trust Fund. Chairman Donnelly swore in LeRoy Messenger of Northwest Compass, Ap 2,15 Village Board Meeting - July 19, 2016 Page 101 of 323 3 Mr. Messenger stated that the mission of Northwest Compass is to provide a safe organization for individuals who are vulnerable or in crisis. He noted that the organization provides a food pantry, money management, employment counseling, life skills training, housing, energy, homelessness youth services, and homelessness veteran services. When people come to them, they are generally afraid of losing their home. Mr. Messenger noted that his interpretation was that the grant money was for a quarter, so his numbers don't project for a full year, but rather 3 months. Mr. Messenger stated that in 2 quarters, the organization served 1300, with 322 Mount Prospect residents, of which 174 were served directly via CDBG Funding. He said that 64 percent of those Mt Prospect residents served were at an extremely low income level. He suggested that with the state not passing a budget, the numbers are projected to go up. Chairman Donnelly swore in Shawn Kirby of Search Incorporated. Mr. Kirby noted that Search is a life skills service for adults with mental disabilities. He noted that they provide group homes and their adult learning center, one of which is in the Kensington business park. He noted that the organization has received several CDBG grants in the past. He noted that the funding has helped make homes more efficient, and have allowed people to age in place. He requested a continuation of funding. Chairman Donnelly swore in Executive Director of the Children's Advocacy Center, Mark Parr. Mr. Parr stated that the agency is one of the agencies not recommended for funding in the Mount Prospect fiscal year, a recommendation that he suggested should be reconsidered. Mr. Parr noted that the organization provides long-term counseling for children and non -offending parents exposed to violence and sexual abuse. He suggested that 101 people came for sexual abuse counseling in the previous year. He stated that the agency received 140 overall. He noted that the organization is committed to their clients, and that they work with law enforcement to promote prevention. Mr. Parr highlighted the request being small in regards to the overall budget. He noted that even though the contribution was small, there was a federal matching program that the grant would secure for the organization. He noted that the Children's Advocacy Center needs local support to maintain legitimacy. He said there is a great need for homeless services and domestic violence services, in relation to which they work with multiple organizations. He noted that given the lack of a budget by the state, it will remain important to have a program like the Children's Advocacy Center which will continue the help people in need, d giving people opportunities for justice and healing. He made a final statement that he hoped the board would reconsider the funding recommendations. Chairman Donnelly swore in Director of the Northwest Center Against Sexual Assault, Jim Huenink Mr. Huenink noted .assistsyoungadult and child sexualabuse the organization is vastly underserved by funding based on demand. He suggested that the organization has been serving MountProspect since 1978, as well as 33 of ♦rthwest Suburbs. suggested that the grant from CDBG would be small, but it would be pieced together with other local Joscpr L,cnneilY-Chair Village Board Meeting - July 19, 2016 Page 102 of 323 0 grants to create a network of funding to provide free counseling services. He noted that Human Services in Mount Prospect provides counseling, but that the counseling at the organization provides counseling that has specific training to trauma, EMVR, animal assisted therapy, 24/7 crisis intervention. He noted that the organization goes to the emergency rooms of all local hospitals, responding to 150 calls a year. Mr. Huenink noted that the program does a great deal of sexual abuse prevention education. He noted that the organization has attended Lincoln middle School, River Trails Middle School, and Arlington Heights High School with prevention education sessions. He noted that the organization has received funding from other sources in the past, but that the organization would not receive any state funding that year. Mr. Huenink suggested that the State of Illinois provides 30% of the organization's budget, and that they have exhausted all of their reserves. He suggested that the local authorities cannot provide all of the funding, but that the state has turned their back on them, such that the local governments need to provide additional funding in order to maintain their services. He noted that the critical services will continue to be provided regardless, affirming commitment to communities. Chairman Donnelly swore in Director of development for Journeys: The Road Home, Suzanne Ploger. Ms. Ploger stated that the service provided by Journeys was for all of upper Cook County, including 37 villages and 10 townships. She stated that they provide shelter in PADS locations, and counseling in the HOPE center. She said that at their locations clients can do laundry, get mail, etc. She suggested that the numbers served are increasing across the board due to the situation of the social services network in Illinois. She suggested that the number of children using their shelters is up 126 percent, with most under the age of 5, due to job loss in households. She stated that they run two apartment buildings in Palatine, which is the start of the program, with other services following. Ms. Ploger noted that Journeys does not receive state funding, but that they received the fallout of other organizations that require state funding, creating a need for more funding to manage the intake. Chairman Donnelly swore Beatrice Peterson of WINGS. Ms. Peterson state that WINGS has been around for 30 years and has been historically supported by Mount Prospect. She stated that the organization began from the realization of homelessness of women and children in the Northwest suburbs. She stated that they built their safe house in the Northwest suburbs, housing programs such as yoga, cooking, art therapy, counseling, transportation, legal services, etc. to help people get on their feet. She suggested they have many forms of transitional homes for the time period after the safe house, such as share homes, group living homes, permanent supportive homes for people with disabilities, neighborhood stabilization homes for people with limited incomes, and apartments for families. She suggested that they have a new state of the art facility in Chicago, in which they served their first male and transgender person. Ms. Peterson noted that in September, Illinois opened the Crisis Hotline, which brought in increased calls from domestic violence cases all over the state. She said the hotline looks at and diverts people to various organizations based on location and services offered. She noted that the numbers served are going down because of the distribution to other services from the hotline. She said that the service runs 24/7 phone services on their own, including a phone line for residents in their housing units. She noted that WINGS Village Board Meeting - July 19, 2016 Page 103 of 323 5 runs three resale stores, which provide revenue from resold items. She said the clients can shop in those stores to get things they need for their families. She added that the organization received many volunteers on top of their staff. Ms. Peterson noted that the government funding base was only 15% of the budget. She claimed they served 16 residents from Mount Prospect, most of which lived for more than a full year in their transitional homes. She noted that though the amount of residents served was small, the costs per person were efficient, and that the people received an extremely high quality of care for the dollar. She suggested that WINGS is fortunate that it is not very dependent on the Illinois state funds. Chairman Donnelly noted that they had received an action plan. Ms. Saewert noted that it was a tough decision. Chairman Donnelly asked about the reason for the $44,000 figure for the funding cap. Ms. Saewert noted that HUD regulations were the reason, noting that they can only spend 15% of the CDBG grant and 15% of the previous year program income. She noted that the current figures are based on the actual program income received this year and out PY2016 grant allocation. Commissioner Otteman questioned the amount of spending on the programs in the previous year. Ms. Saewert asked if Ms. Otteman was referring to the income or the grants. Commissioner Otteman asked for the figure including all spending. Ms. Saewert replied that it was substantially greater than previous years due to higher program income, and that in the previous year they served everyone who asked, but not to the funding extent that every organization requested. Commissioner Beattie noted that every agency was worthy, and that historically they had been able to distribute to every agency. He suggested that the agencies that are requested for funding are based on number of people served. Chairman Donnelly stated that by not giving certain programs funds, they will lose the other funding and legitimacy, which he noted was of particular concern. Ms. Saewert noted that the grant matching was important but other sources would have to be pursued. Commissioner Beattie noted that the organizations the Community Development Department has suggested to fund have low government contributions. He noted that the organizations not receiving funding this year are ones that have a higher impact from government spending than private spending. Commissioner Donnelly made a motion to recommend the funding according to the action plan. The motion was seconded by Commissioner Beattie. Commissioner Beattie addressed the entire room, noting that the organizations should receive continued support and that they are invaluable to the communities. UPON ROLL CALL: AYES: Filippone, Fitzgerald, Beattie, Youngquist, Mizwicki, Donnelly ] �l A, ' 1,.m : o irii Village Board Meeting - July 19, 2016 Page 104 of 323 The motion was approved 6-0 with a positive recommendation to the Village Board. After hearing four (4) additional cases Commissioner Otteman made a motion seconded by Commissioner Mizwicki and the meeting was adjourned at 10:30 pm. rvw hna Moder- Administradye Assistant Troy Simpson -Intern Village Board Meeting - July 19, 2016 Page 105 of 323 CDBG BUDGET PY2016 (October 1, 2016 - September 30, 2017) Priority Needs PY 2016 Funding Requests PY 2016 Proposed Budget Comments General Administration* $49,898.60 + (20%)PI SUB -TOTAL $61,000 see note #3 Homelessness/Continuum of Care NW Compass Inc - Emergency Housing $13,000 $13,000 Pads to Hope, Inc. $22,168 $14,000 WINGS $15,000 $9,000 Public Service Needs Life Span $5,000 $0 Children's Advocacy Center $2,500 $0 Northwest CASA $5,500 $0 Resources for Community Living $6,000 $5,000 Suburban Primary Health Care Council- Access to Care $6,000 $0 Community Connections Center (Village of Mt Prospect) $4,000 $3,000 SUB -TOTAL $79,165 $44,000 see note #4 Affordable Housing Rehab Administration $20,000 Single Family Rehab & Weatherization $188,000 Emergency Repair Program $10,000 SUB -TOTAL $215,000 Public Facility Needs Search Inc.- rehab of group home $20,000 Community Connections Center- interior rehab $25,000 SUB -TOTAL $45,000 Public Improvement Needs Low/Mod Area Sidewalk Improvements $205,000 Public Parkway Tree Replacement $15,000 SUB -TOTAL $220,000 TOTAL FUNDS COMMITTED 088,000, HUD Allocation $249,493 Program Income* $60,000 Carry over funds, committed to activities* $218,000 Carry over funds, available to commit* $60,507 TOTAL FUNDS A4 AILABLE' Notes: 1. Actual PY2015 CDBG Program Income as of June 2016 is $47,790. Estimated PY2016 CDBG Program Income is $60,000. 2. Program Income is generated from repayment of outstanding 0% Interest Loans 3. The max allowed by HUD for PY2016 Admin is $6I. 898.60; $49,898.60 (20% of CDBG Allocation) plus $12,000 (20% of $60,000 est. program income of program year). 4. The max allowed by HUD for PY2016 Public Service is $44,592.45; $37,423.95 (15% of CDBG Allocation) plus $7,168.50 (15% of $47,790 previous years program income). 5. Numbers with * are subject to change. Village Board Meeting - July 19, 2016 Page 106 of 323 Village of Mount Prospect, Illinois Program Year 2016 Action Plan For the Period of October 1, 2016 through September 30, 2017 Prepared by: Community Development Department 50 S. Emerson Street Mount Prospect, IL 60056 P: (847) 818-5328 F: (847) 818-5329 Action Plan MOUNT PROSPECT 1 OMB Control No: 2506-0117 (exp. 07/31/2015) Village Board Meeting - July 19, 2016 Page 107 of 323 Executive Summary AP -05 Executive Summary - 91.200(c), 91.220(b) 1. Introduction Mount Prospect is classified as an entitlement community and receives an annual allocation of Community Development Block Grant (CDBG) funding from the Department of Housing and Urban Development (HUD). HUD requires a 5 -year consolidated plan to shape housing and community development programs into effective, coordinated neighborhood and community development strategies. The priorities identified through the public participation process are established for the next 5 -years with benchmarks to measure accomplishments. The process of developing the document creates an opportunity to involve numerous agencies and to reduce the duplication of effort at the local level by assessing existing services. In 2013 the Village Board approved a Resolution authorizing the Village of Mount Prospect's participation in Cook County's HOME Investment Partnerships Program Consortium. By joining this consortium, the Village's allocation of HOME funds would be combined with the County's allocation and the Village (and investors/not-for-profit groups pursuing projects in the Village) would make application to the County rather than the State for any eligible projects in the community. The primary advantages of switching from the State consortium to the County consortium are that Village would have a greater chance of being funded because we would be competing with a smaller group of communities for HOME funds and our annual allocation would be used locally (in Cook County vs. statewide) if funds are not allocated for a Village project. As a member of Cook County's HOME Consortium, the Village of Mount Prospect, along with all the Consortium members, submitted their 2015-2019 Consolidated Plan as a joint and coordinated document. Although a member of the Cook County Consortium, the Village will continue to receive a direct allocation of CDBG funds from the Department of Housing and Urban Development and strategies developed for the use of our CDBG funding are specific to the Village of Mount Prospect. The Village's 2015-2019 Consolidated Plan provided an opportunity for the Village of Mount Prospect to assess their community and to plan for the next 5 years. The plan analyzes the existing conditions of Mount Prospect and what resources are available to community members through governmental agencies and social service providers. The 2015-2019 Consolidated Plan components are: • The Process — steps taken to engage the public and solicit input. • Needs Assessment — understand the needs of the community • Market Analysis — understand the resources of the community • Strategic Plan — establish priorities and objectives based on community needs and resources. • Program Year (PY) 2015 Action Plan —proposed programs and activities to be funded by the CDBG annual budget for the time period of October 1, 2015 to September 30, 2016 The Village is now in the process of drafting their Program Year (PY) 2016 Action Plan which proposes programs and activities to be funded by the CDBG annual budget for the time period of October 1, 2016 Action Plan MOUNT PROSPECT 2 OMB Control No: 2506-0117 (exp. 07/31/2015) Village Board Meeting - July 19, 2016 Page 108 of 323 to September 30, 2017. Activities during the second year of the Consolidated Plan will continue to address the Priorities and Goals established in the Strategic Plan. 2. Summary of the objectives and outcomes identified in the Plan The Village of Mount Prospect identified seven community priorities in their Strategic Plan through the needs assessment and public participation: 1. Affordable Housing 2. Homelessness/Continuum of Care Services 3. Public Service Needs 4. Public Improvement Needs 5. Public Facility Needs 6. General Administration and Planning Costs 7. Economic Development Mount Prospect's entitlement grant is limited; thus, not all programs will be funded with CDBG funding. In the Consolidated Plan, the Village of Mount Prospect included programs that do not receive funding to ensure that the priorities of the community are met through a variety of resources. The Community Needs are listed by HUD codes and categories. Priorities are assigned as follows: • High- Currently funded (with CDBG funds) • Low- Reliant upon outside support and resources 3. Evaluation of past performance Performance Measurements have been developed for each program funded through CDBG. Every program has been assigned an objective, outcome, and indicators. The three objectives are: suitable living environment, decent housing, and creating economic opportunities. The three outcome categories are: availability/accessibility, affordability, and sustainability. Accomplishments for all programs are reported in the Integrated Disbursement and Information System (IDIS). At the end of each Program Year a Consolidated Annual Performance and Evaluation Report (CAPER) is submitted to the U.S. Department of Housing and Urban Development (HUD) and posted on the Village website which identifies the accomplishments and level of progress in meeting the priorities and goals identified in the five year Consolidated Plan for that year. 4. Summary of citizen participation process and consultation process The Consolidated Plan was developed based on input from the public. In addition to Cook County's citizen participation, an online survey was posted on the Village website, sent to local and regional service providers, Village staff, and residents for their feedback. Hard copies were also available throughout the Community. Focus groups were held with area realtors and public service providers to gather their input on the state of Mount Prospect. More detailed information may be found in the Citizen Participation Plan section of the Consolidated Plan. Action Plan MOUNT PROSPECT 3 OMB Control No: 2506-0117 (exp. 07/31/2015) Village Board Meeting - July 19, 2016 Page 109 of 323 Funding applications for PY2016 activities were available in February 2016. Proposed allocations were discussed at the Planning and Zoning Commission Public Meeting on April 28, 2016, which is also televised on the Village's cable station. A 30 day public review period took place from May 18th through June 16, 2016; the draft Action Plan was available on the Village website and hard copies were available at the Library and at Village Hall. No additional comments were received. The Action Plan will go to the Village Board for a second public hearing on July 19, 2016. S. Summary of public comments See Con Plan Attachments for online survey results, minutes of the public meeting held May 28, 2015 and July 21, 2015 Village Board meeting minutes. See the PY2016 Action Plan attachments for minutes of the Planning and Zoning Commission meeting held April 28, 2016. No additional public comments were received during the Public Review Period. 6. Summary of comments or views not accepted and the reasons for not accepting them N/A 7. Summary N/A Action Plan MOUNT PROSPECT 4 OMB Control No: 2506-0117 (exp. 07/31/2015) Village Board Meeting - July 19, 2016 Page 110 of 323 The Process PR -05 Lead & Responsible Agencies - 91.200(b) Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator MOUNT PROSPECT Community Development Department Table 1— Responsible Agencies Narrative The Lead Agency and CDBG Administrator is the Village of Mount Prospect Consolidated Plan Public Contact Information Village of Mount Prospect Community Development Department 50 S. 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O `� CU a -J N L.0 Ln 7 N > O Nto cts •C � N n n � Q (0 .N +' +J N n C i1 0 CU O Nto O U U N c I > N d -0N 7 Q N N p 4cu U >- (0 n L N N Q cu E cu O cts CU O cts N N Ln O N c L -0aN `~ p m = S O N L L cu U Ln _6 U L 4- t J N LU 4� u u 3:LU •U CU C N cu N U Ll O O i CL O N m N p +� CU LLn U E N _-0 qA O= 7 Q O Q" > 4J O X N C p C p Z � `-' } t' 4 J N LO t U cu (n O L O � � Lli 7 7 � C (n cu (n CU O Z L CU - C OC - OC CL Q Q m > cts cts a�J C C � -0 U U > 4 J U Q 7 Ocr- Ln O O V L +J +J C C > > O N Q C C 7 L QLn t C m C C-0 O O �_ O N U N � UA C C >, •(0 LD UA •� •� U •>to O •� c OL O +J •� O N 7 \ N > N� > O U CL C C Li N 4• (li cn cn CL d L L U L CUA C VA (li L � N cts L - _c N _c N O L N O O c 0 N Ln U �U Q C co Q m i m t p —_ 4' N Q Q Q Q L C m L m 7 7 n N N � N � CU O 2 O 2 t 7 7 N O 7 7 O 2 D 2 OL Ln cu� L Ln Ln Ln Q U a cr aA O O O O O O m Q m Q m 41 Q m Q m Q Z •L Z •L Z •L Z •L Z •L Z •L m M LV/f m Mm M LV/f m M LV/f fC fC LV/f O O N O O N O O N O O N O O N O O N ri N tl"m"D Ln LD U LU CL Ln O crd Z D L!1 0 O d m C O O 4- Q u aj ti ti O O LnN z U W d N 0 d Z D 0) IL c O c� 0 L cu cu }J cu O Q E O cu }J N cu U N N _N Eb cu to C O Q L cu a-•: tJ N U m U L N U O u 4- C > 7 U N C E _ U C N O to L U O • U O N O i — Q cu N (n (0 E (D 4- m > cu — (� 4- L i L O L — O Q L L c Q N u C N a N > V) vOi (D 0 v v a G G z 41 10Q i+ Z Q L Z L fC fCVU) fC R 1U/f 0 0 0 0 0 0 N 00 U W d N 0 d Z D 0) IL AP -35 Projects - 91.420, 91.220(d) Introduction The Annual Action Plan proposes eligible activities to be undertaken in the upcoming PY 2016 (October 1, 2016 to September 30, 2017) that address Goals and Priorities established in the Five Year Consolidated Plan. The Village's responsibility for the Community Development Block Grant funds is to ensure Mount Prospect residents, specifically those qualifying as low/moderate income, are benefiting from the grant. # Project Name 1 Single Family Rehab Loan and Weatherization Grant 2 Emergency Repair Program 3 Rehabilitation Administration 4 Northwest Compass, Inc. 5 Pads to Hope, Inc. 6 WINGS 7 Resources for Community Living 8 Community Connection Center- public service 9 Low/Mod Area Public Parkway Tree Replacement 10 Low/Mod Area Sidewalk Improvements 11 Search Inc. Group Home Rehab 12 Community Connections Center- interior rehab 13 General Administration Table 4 — Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs HUD allows entitlement communities to use a maximum of 15% of CDBG entitlement funds plus 15% of the previous year's program income for public service programs. Over $79,000 of public service funding requests were submitted, while only $44,000 could be allocated. Although all of the public service agencies provide invaluable services to our residents, a point system was used to evaluate applications and special consideration was given to those organizations that address multiple priorities and provide comprehensive services to aid our residents. Because of the reporting burden, HUD has also given us the direction to fund fewer organizations for larger amounts, rather than more organizations for small amounts. 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$ 7� e o 7 e. 7 e E 0 § c 7 C e 2 > . e E 0 § � % k £ o � C 41 �/ � �/ k k R 2 41 E: 41 k k R 2 41 § / E § » k E / E § » k J m $ J � k J $ J 3 2 -1 m . . . . 3 2 -i I a F -Foo m % � 2 a e CL / ƒ e z _ � 2 Ln E / 2 §4 / 2 c u u 0 E ' E u -0 ƒ a ƒ m 0 0 E $ § $ \ u ® cu R = cu cu -0 / cu > § 4\ C CL / ƒ / \ / 2 \ / m / co cu CL cu cu% CL 0 f a R= m ( m ± k m 3 \ 2 t » § t » u M = e = e - 0 f 9 0 / kM" E CL s s / E E / / / \ / 2 c % } % E e m e = # > e # cu cu / / ( \ k / ° -0 E u cu // 0 ƒ )/ k k E 0 E / / \ > > c o u / \ / c 0 u E m ƒ \ § m « % / 2 \ c % o % > Ln 0 / # ° E 0 o g e # g t® u \ _ u \ e @ » % b & o m % ƒ J �' 2 \ 0 0 / ' 2 \ = E E E 0cu ƒ � \ o / ƒ \ o / co a c -- _ 0 0 \ /R a/ -rf-' _ / $ uCL e e < u e= e < CL � ± / ± / / ( 2 k c ( 2 k c o § ° k / 7 / 2 k o . ° k § CL / o ° \ E CL c ƒ E % k £� � C 0 a m c « m m 41 $=/ 0 z « « m 41 $=/ 0 z ' 41 41 / 41 E/ E \ k/ k k/ E \ k/ � o c u o k J $ J k J 3 2 -1 a m � 3 2 -i a a o � a e CL / ƒ e z _ � 2 e e e CL / ƒ e z _ � 2 M = & \ CU 0/ C CU t / Ecuf / cu \ \ _ / / / # 0 \ U / 2 / 3 CU CU k � / u / \ " / ƒ W \ / \ / \ / CL E § cu / k § 7 & / g v { / U \ D t 7 / a / o U \ / \to E � / G \ ) \ § ( / / k > \ to / o $to \ ƒ /cu k Eye e' \ \ y m § u � / _\ 2 2 E ® m � / / /cu / \ � / / % \ E / CLm / � / E/ � u E 5 t \ e § \ ƒ E / \ ƒ / ' f \ � § / m u } / 2 # \ f u g a u k\ \_ / c \ 2 \ o\@/ gkos -0 > @/ g C $ / § 4 & 2 \ a / u $ \ 0 \ / / k / / � G § / \ \ / / f CL ' % \ / \ \ / \ / / % / k/ 41 CU ko / u / g )g \c \ \ \ 7 & \ \ § \ E k 2 fro rn ) k R e e 6\ x -- o e o == 2 0) rn I a- u Ln -0 e g e e m L e u L u / 4 r e CL Zf t § k 7 1 / / 0 ° $ kk k L $ k c # ' e ° ° £ ° ' °2§ c e % £ 2E 0 2k« g « « m $e � mgc c#C 41 / g /§e 41 / EIE LL k 4--1J 3 2 m m $ J LL k e e e CL / ƒ e z _ � 2 \ e CL / ƒ e z _ � 2 Er Ln \ E / f / c k u k E >- \ % ( / } / 9 . - E § t 3 2 2 u u \ to " t 9 = CL e / c / = y 5 § _m § f / / d -0 = \ § u _ / cr / / m Ln 0 / 0 o / / / \CL# CL e § / / } �° \ E % 7 \ \ \ 0 / E E E & ƒ ± § a \ e 3 % 2 9 \ -0 cu \ u o c 5 � %CU to CL / 0 E S E \/ cu _2\ 0 2 / % � \ \ E E , t = t : _ _ = / o \ $ % ƒ / / g g > 2 \ \ C:) \ o f \ \ \ E \ ƒ \ / � 2 / / / o E \ E \ \ E E E / \ ƒ \ E \ \ \ 0 \ c \ / / ®\ o= u e e e d 7 0 / ) / cu cu 0)R \ / c � a a < 2 e& e (D e u 0 E e z z CL � ± / CL ± / ( 2 k c ka ( 2 c §° kCL0)f C CLk $ 7 o ' \ e § CL f 4 � § m 0 ° 41 k \ kƒ k R 41 � E 41 k k R 2 E E � 7 c » 41 2 k b f m E m§ 2 4- u $ J � k 41 J 3 2 � a 3 2 - � \ e CL / ƒ e z _ � 2 Er AP -50 Geographic Distribution - 91.420, 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed CDBG Program funds are spent within the corporate limits of Mount Prospect. Funding for public improvement projects are used in qualifying census tracts. The housing rehab programs are Village -wide for qualifying households and similarly, sub -recipient organizations provide services to all Mount Prospect residents meeting the CDBG criteria. Geographic Distribution Target Area Percentage of Funds Table 5 - Geographic Distribution Rationale for the priorities for allocating investments geographically N/A Discussion N/A Action Plan MOUNT PROSPECT 21 OMB Control No: 2506-0117 (exp. 07/31/2015) Village Board Meeting - July 19, 2016 Page 127 of 323 AP -85 Other Actions - 91.420, 91.220(k) Introduction Actions planned to address obstacles to meeting underserved needs HUD allows entitlement communities to use a maximum of 15% of CDBG Entitlement funds plus 15% of the previous year's program income for public service programs. Currently the Village uses close to the maximum amount allowed. The Village had an increase in the requested funding amounts. The sub - recipients provide invaluable services and activities for the low- and moderate -income residents of Mount Prospect. Therefore, the Village will continue to monitor sub -recipients to ensure that CDBG funds are used efficiently and effectively to meet the underserved needs of the Mount Prospect community. An obstacle to meeting underserved needs is the limited amount of developable land, rental units, and affordable housing for low- and moderate -income residents. The Village's CDBG Single -Family Rehabilitation Loan Program, Home Weatherization Grant Program and Emergency Repair Program alleviate some of the obstacles to affordable housing by providing financial assistance to eligible low - and moderate -income residents of Mount Prospect to rehabilitate and fix their homes. Also, the Village continues to work with businesses interested in building senior housing and housing for residents with special needs, such as the Horizon Senior Living Community and Meyers Place. Another obstacle in the delivery of services is the identification of populations and individuals who might be in need of and eligible for assistance such as the Single -Family Rehabilitation Loan Program or Emergency Repair Program. The Community Connections Center and Human Services Department will continue to provide information to residents and businesses to ensure the population is aware of all services available by the Village, other units of government, and social service organizations. Actions planned to foster and maintain affordable housing The State of Illinois determined that 19.8% of the Village's housing stock is affordable. Mount Prospect is investigating options to keep the housing affordable. In addition to the Village's CDBG rehabilitation and emergency repair programs, the organizations funded through Public Service Programs will increase the amount of affordable units by providing rental assistance and other housing activities. The Village has recently supported two affordable housing projects. Myers Place is a mixed-use development comprised of commercial spaces and affordable housing rental apartments. Meyers Place is a permanent supportive housing development which is supported by social service staff, both onsite and through community linkages. One of the owners of Myers Place, Kenneth Young Center, is the existing community mental health agency in the township and has expanded their effective and life changing social service programming into permanent housing for this development. Access to high quality affordable housing is one of the most critical obstacles for people with mental illness to move toward recovery. The Village provided CDBG funding toward property acquisition for the Alden Foundation's Horizon Senior Living Community, which provides 91 housing units and supportive services to our elderly, low - Action Plan MOUNT PROSPECT 22 OMB Control No: 2506-0117 (exp. 07/31/2015) Village Board Meeting - July 19, 2016 Page 128 of 323 and moderate income residents. This project is now complete and fully occupied. The Northwest Suburban Housing Collaborative (comprised of Arlington Heights, Buffalo Grove, Mount Prospect, Palatine, and Rolling Meadows) recently completed a "Homes for a Changing Region" report. Led by the Metropolitan Mayors Caucus and Chicago Metropolitan Agency for Planning along with input from each of the Collaborative communities, strategies have been developed to address future housing needs. This report looks at existing conditions at the Collaborative and individual municipal level, projects population and housing needs and develops policy and planning recommendations to accommodate these changes. Maintaining an adequate supply of affordable housing is one objective of this housing study and one of the recommendations contained in that report was that these municipalities work together to assist senior households in "aging in place" in their current homes. The NWSHC investigated senior housing needs in more detail resulting in the report entitled Senior Housing Needs Assessment for the Northwest Suburban Housing Collaborative (November 2013). One of the implementation options suggested in this report was to expand a successful handyman program offered in the City of Rolling Meadows across the entire NWSHC area. The NWSHC worked with the North West Housing Partnership (NWHP) to develop a Handyman Program for the five participating communities with the NWHP acting as the central administrator for the program. The program continues to grow and is in its third year. The NWSHC recently secured a Technical Assistance grant from Enterprise Community Partners to work with the municipalities to host sessions focused on the economic impact of an aging population in their municipality as well as to understand housing options for implementation. In addition to continuing its emphasis on the housing needs of their older residents, the Collaborative is exploring the appropriate mix of housing options that will support area employers and encourage local employees to live near work. The engagement of key private sector partners including financial institutions, employers and developers will be part of this work. Actions planned to reduce lead-based paint hazards Refer to SP -65 in the Village's 2015-2019 CDBG Consolidated Plan Actions planned to reduce the number of poverty -level families Refer to SP -70 in the Village's 2015-2019 CDBG Consolidated Plan Actions planned to develop institutional structure Refer to SP -40 in the Village's 2015-2019 CDBG Consolidated Plan Actions planned to enhance coordination between public and private housing and social service agencies Action Plan MOUNT PROSPECT 23 OMB Control No: 2506-0117 (exp. 07/31/2015) Village Board Meeting - July 19, 2016 Page 129 of 323 Communication between the public, private and not-for-profit agencies is a key element in the provision of housing and community development programs in the Village. Without open communication between these groups, it is unlikely that the housing strategies set forth in this plan will be successful. The Village of Mount Prospect coordinates with different entities to provide the resources necessary to meet the community's needs. Monthly meetings with service providers and governmental organizations are held at the Village's Human Services Department. The group discusses upcoming events and trends that they are observing in their respective fields. The Community Connections Center is another way to communicate with other governmental and social service agencies by hosting communication meetings and by encouraging partnerships between local service providers. The Northwest Suburban Housing Collaborative is also working to develop relationships between the Public and Private sector to address housing related issues. Discussion Action Plan MOUNT PROSPECT 24 OMB Control No: 2506-0117 (exp. 07/31/2015) Village Board Meeting - July 19, 2016 Page 130 of 323 Program Specific Requirements AP -90 Program Specific Requirements - 91.420, 91.220(1)(1,2,4) Introduction Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. Discussion 100.00 The period of one year is used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. 0 Action Plan MOUNT PROSPECT 25 OMB Control No: 2506-0117 (exp. 07/31/2015) Village Board Meeting - July 19, 2016 Page 131 of 323 RESOLUTION NO. A RESOLUTION APPROVING THE PROGRAM YEAR (PY) 2016 ACTION PLAN COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM WHEREAS, the Village of Mount Prospect has approved a 2015-2019 Consolidated Plan which provides an outline for community development needs and strategies over a five year period. A 2016 Annual Action Plan has been prepared which proposes eligible activities to be undertaken in the upcoming program year, October 1, 2016 to September 30, 2017; and WHEREAS, the Village of Mount Prospect is entering its thirty sixth year as an entitlement community under the federal Community Development Block Grant Program; and WHEREAS, in the past thirty five years the Village has used its Community Development Block Grant entitlement to implement various projects to address the community development and housing needs of low and moderate -income and elderly residents, to reduce and prevent the occurrence of deterioration in the Village, to increase accessibility for the handicapped, and to address other community needs in conformance with the objectives of the Community Development Block Grant Program; and WHEREAS, the Village of Mount Prospect expects to be allocated $249,493 for Program Year 2016 from the U.S. Department of Housing and Urban Development and expects to generate $60,000 in annual program income, and anticipates carry-over funds in the amount of $278,507; WHEREAS, the President and Board of Trustees have determined that the Consolidated Plan and the use of CDBG funds can be of benefit in providing for residents' health, safety and welfare and in meeting the community and housing needs of its citizens: NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect hereby approve the attached 2016 Action Plan. The Action Plan anticipates spending Community Development Block Grant funds in the amount of $588,000: Affordable Housing $218,000 Homeless/Continuum of Care 36,000 Supportive Programs for Persons w/Special Needs 8,000 Public Facility Needs 45,000 Neighborhood Safety/Public Improvements 220,000 General Administration 61,000 PY 2016 CDBG TOTAL FUNDS COMMITTED QOQ Village Board Meeting - July 19, 2016 Page 132 of 323 �Iagc 2/2 SECTION TWO: As a member of Cook County's HOME Consortium, the Village of Mount Prospect, along with all the Consortium members, are submitting their Annual Action Plans as a joint and coordinated document to the U.S. Department of Housing and Urban Development. The Mayor and Board of Trustees of the Village of Mount Prospect hereby authorize the Village Manager to prepare and forward to Cook County a submission of Mount Prospect's 2016 Action Plan in accordance with Federal guidelines. This Plan includes an application for PY 2016 federal Community Development Block Grant funds. SECTION THREE: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of July, 2016. Arlene Juracek Mayor ATTEST: M. Lisa Angell Village Clerk H:ACLKO\WIN\RESOLUTION\2016\CDBGVB Resolution 071916 (2).doc Village Board Meeting - July 19, 2016 Page 133 of 323 Item VIII. E.: RESOLUTION APPROVING PZ -01-16/2090 W. GOLF ROAD/ PLAT OF DEDICATION Department: Community Development —Planning Division Information: The Petitioner is seeking approval of the attached plat of dedication for the property located at 2090 W. Golf Road. The plat dedicates the south fifty feet (50') of Lonnquist Boulevard and the east forty feet (40') of Meier Road as public right-of- way. These areas currently include public improvements. The petitioner is the architect for the Great Love Presbyterian Church, which owns the subject property. The existing improvements include a one-story church building and a house occupied by the pastor. The church has been in operation for over five (5) years and is looking to construct a third building in the near future to be used for a Sunday school and related activities. Preliminary plans are currently under Staff review. The project will require conditional use approval for a Planned Unit Development to allow the construction of the new building. Please forward this memorandum and attachments to the Village Board for their review and consideration at their July 19, 2016 meeting. Staff will be present to answer any questions related to this matter. Alternatives: 1. Approve the plat of dedication. 2. Discretion of the Village Board. Recommendation: Staff recommends that the Village Board approve the resolution for the plat of dedication. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: Village Board Meeting - July 19, 2016 Page 134 of 323 ATTACHMENTS: Description Plat of Survey Type Backup Material D Plat of Dedication Exhibit D Resolution Resolution Upload Date File Name 7/7/2016 Plat of Survey.pdf 7/7/2016 PZ -01 -1 6_Plat.pdf 7/13/2016 Platofdedicationpz01- 16_2090 w9olfroad.pdf Village Board Meeting - July 19, 2016 Page 135 of 323 Village Board Meeting - July 19, 2016 Page 136 of 323 uumi! P a o 3 t e S d a x.,gw 8 v,g y a w pkl 6 � F�,� �y 8 w � w w I y i rc w K n - o w r s S � Y ¢', w z w o r > w 1 i z = _ �W G - �, c, e n ¢ u > ✓, �, a n > v, <) ,-p ¢ci ¢. v w v _a sv,a_u ux c „� .,. r nr_, c _ m I 1� IIS ,IN v'4 '10 N 1/.7 _ I a - I T z wjW aur I a w N� a rim, .}J#,_ � y c t w YI �O.ouN c 09 909 U� 9 cl- -u \e3J ab b.a 1Gv9 � i>. is 3nl is.3m I�,J •—� , ` (`v ._-. ._ e al Fes`'° "_ 0 �e „ w a o z q u „ 1 A l w IW).LA'LlE s 1 z ,1 ZV3UV aF. o (Wlkl)79 ff££ rwi3 on 1 w � � � � m � `� 4 ur . F,l 6'lAN U fT3bh iva a.ro �aoaui3e3r I I as �5� RESOLUTION NO. A RESOLUTION APPROVING A PLAT OF DEDICATION OF LONNQUIST BOULEVARD AND MEIER ROAD FOR PROPERTY LOCATED AT 2090 WEST GOLF ROAD MOUNT PROSPECT, ILLINOIS WHEREAS, The Great Love Presbyterian Church ("Petitioner") has requested approval of a Plat of Dedication for public right-of-way of the south fifty feet (50') of Lonnquist Boulevard and the east forty feet (40') of Meier Road for the property located at 2090 West Golf Road and legally described as: LOT 5 (EXCEPT THE EAST 454.40 FEET THEREOF AS MEASURED ON THE NORTH LINE THEREOF) IN MEIER BROTHERS SUBDIVISION, BEING A SUBDIVISION OF PARTS OF SECTION 10 AND 15, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 08-15-200-006-0000; and WHEREAS, the Corporate Authorities of the Village, after due consideration, have determined that it is in the best interest of the Village and its residents to dedicate such property and to approve and appropriately record the attached Plat of Dedication. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the dedication of the right-of-way is hereby granted for the south fifty feet (50') of Lonnquist Boulevard and east forty feet (40') of Meier Road for the property located at 2090 West Golf Road and the Plat of Dedication attached as Exhibit "A" is hereby approved for appropriate execution and recording. Such Plat is incorporated into and made part of this resolution. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of July 2016. Arlene A. Juracek Mayor ATTEST: M. Lisa Angell Village Clerk Village Board Meeting - July 19, 2016 Page 138 of 323 Item VIII. F.: MOTION TO ACCEPT THE 2017-2021 COMMUNITY INVESTMENT PROGRAM(CIP) Department: Finance Information: The development of a formal five-year Community Investment Program (CIP) provides a comprehensive view of the Village's capital needs for consecutive rolling five-year windows. The CIP also addresses the Government Finance Officers Association best practice recommendation for preparing and adopting a multi-year capital planning strategy. The proposed 2017-2021 CIP is generally comprised of projects that involve the purchase or construction of long-lived, tangible assets at a cost of $25,000 or more. The total cost of all requests for all years included in the plan is $75.3 million. Many of the requests in the plan are simply continuations of established projects. Others are projects not currently in progress but have been discussed by the Village Board on previous occasions. Some requests are being presented for the first time through the CIP. Given that the CIP is intended to afford a comprehensive view of the Village's capital needs, it is fitting that all of these project requests be included in the proposed plan. A project's inclusion in the CIP does not guarantee its funding and accomplishment. The CIP is a planning document. As such, it is subject to change. The CIP is reviewed and updated on an annual basis. The next CIP will cover the years 2018- 2022. 2017 project requests included in the proposed CIP amount to $11.6 million. This amount reflects no change from total first-year projects in the 2016-2020 CIP. Projects included in the first year of the plan include the annual street resurfacing program, improvements to the water and sewer system, improvements to the downtown area (wayfinding signage, pedestrian improvements), water detention and flood control, and various improvements to village facilities. Village Board Meeting - July 19, 2016 Page 139 of 323 The proposed 2017-2021 CIP was distributed on June 21, 2016 to the Finance Commission and the Village Board. The CIP document was also made available on the village website. Strategic Plan: Governance -Fiscal Health • Maintain a solid fiscal position through active stewardship of Village finances. • Examine the Village's basic funding structure for long-term sustainability. Budget Impact: Information on impact to operating and capital budgets is included in the CIP document. Recommendation: Request formal acceptance of 2017-2021 Community Investment Program as presented. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload File Name Date Joint Cover D Workshop Memo 7/14/2016 Joint_Workshop_Follow-Up_-_2017-2021.pdf Follow -Up a Detail Backup Financial Material 7/14/2016 201 7_-_2021 _Forecast_Summary CIP.p df Forecast Finance D Department Presentation 7/14/2016 2017_-_2021_Finance_Overview_CIP.pdf Overview a Community 2017 - Development Presentation 7/14/2016 Presentation — 2021 —Community_Deve lop ment_Department _CIP.pdf a Fire Presentation 7/14/20162017 Presentation - 2021 — — Fire Department_CIP.pdf — — a Public Works Presentation 7/14/2016 2017 - 2021 Works_Department Public Works Department_ CIP.pdf Presentation — — — — Police Presentation 7/14/2016 2017 Presentation - 2021 — — Police Department_CIP.pdf — — Village Board Meeting - July 19, 2016 Page 140 of 323 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL J. CASSADY, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: JULY 14, 2016 SUBJECT: COMMUNITY INVESTMENT PROGRAM (CIP) — JOINT WORKSHOP FOLLOW-UP The Village Board and Finance Commission held a joint workshop on July 12, 2016 to review the proposed 2017-2021 Community Investment Program (CIP). This five-year plan provides a comprehensive view of the Village's capital needs for consecutive rolling five-year windows. The proposed 2017-2021 CIP was distributed on June 21, 2016 to the Village Board and Finance Commission, The CIP document was also made available on the Village's website. At the joint workshop, several departments made formal presentations of their program submittals. Those departments included Community Development, Fire, Public Works and Police. The Finance Department also provided an overview of the program document and summary financial information. Members of the Village Board and Finance Commission raised questions throughout the meeting. Many of the questions were addressed by staff during the meeting while others required follow-up. Three specific items that required follow-up included detail of funding sources in place for capital programs (streets, flood, water and sewer, etc.), the Village's utilization of cloud -based solutions across the various departments and funding approach for the annual street program. Capital Program Funding The Village Board and Finance Commission have established dedicated funding sources for the various capital programs which are intended to be pay-as-you-go. Capital funding utilizing bond proceeds is only done for the very large cost projects (village hall/EOC construction) or where significant backlogs of work need to be brought current. The primary capital programs for the Village include Flood Control, Street Resurfacing, and Water/Sewer Improvements. Funding for each program is provided as follows: Flood Control ■ One-quarter cent home rule sales tax ■ Storm water detention fees An estimated $450,000 is available to fund the flood control program annually after allocation of a portion of the home rule tax for flood related debt service. Street Resurfacing ■ One-quarter cent home rule sales tax ■ State and local motor fuel taxes ■ Vehicle sticker sales An estimated $4.5 million is available to program. fund the annual street resurfacing Village Board Meeting - July 19, 2016 Page 141 of 323 Joint Workshop Follow -Up July 14, 2016 2 of 3 Water/Sewer improvements ■ Water/Sewer sales ■ Sewer construction fee ■ Special service area levy Approximately $2.25 million is improvement projects. allocated annually to support water and sewer Projects in each of these programs are reviewed annually to ensure adequate funding. Review of Cloud -Based Solutions Prior to the implementation of the village -wide ERP system, the IT department managed 19 separate data bases. Through the implementation of New World Systems -Logos, IT staff has been able to eliminate 12 of the 19 data bases. The additional cloud -based applications being considered that were presented at the joint workshop are department specific where further integration is not possible, either due to data security requirements or incompatibility. While these department specific applications do not lend themselves to consolidation, there are a number of ways the Village Technology Advisory Group (VTAG) looks to share software solutions among multiple departments or performs cost/benefit analysis when considering on - premise versus cloud -based solutions. VTAG is a cross departmental IT oversight group. Departments bring their computer-related CIP requests before the VTAG for vetting. An example of where this vetting had taken place was in the selection of the SharePoint solution. VTAG ran a comparison prior to creating the SharePoint CIP request last year. For an on -premise solution, the server licenses (Windows Server, SQL, and SharePoint) plus 110 user licenses added to an upfront cost of $37,967. This cost included the first 3 years of Microsoft Software Assurance (maintenance). Every 3 years thereafter it would cost an additional $6,023 to renew. The SharePoint Online cost is $8,356 per year for 110 users. Without taking into consideration staff time to install and maintain the system and other incidentals such as storage and system backups, the payback period would be over five years for the on -premises solution to be less expensive. Since technology can change drastically over this time frame, IT staff and VTAG felt that a cloud -based solution was best for SharePoint. Other software solutions being considered are evaluated on this same basis when both platforms are available. Funding Approach — Street Resurfacing Program By 2013, the street resurfacing program had developed a backlog of 13 miles due to insufficient funding. To remedy this problem, the Village Board implemented a multi-year approach for funding the resurfacing and other capital and operating programs. Several fees and other revenue sources were identified and aligned with their intended use. In addition, a direct charge for service was used to support refuse collection, the local motor fuel tax was increased and vehicle sticker revenues were reallocated to the street fund. This action was taken to supplement revenue already being received from the home rule sales tax and state motor fuel tax. Under the current funding formula, sufficient funds are received annually to support the 6.8 miles/year of resurfacing needed to maintain village streets on a 20 -year cycle. Projected revenues are set against expenses to ensure adequate funding. In the case of the street resurfacing program, modifications to other components of the greater street program will be made to ensure the required number of miles of resurfacing is achieved. Village Board Meeting - July 19, 2016 Page 142 of 323 Joint Workshop Follow -Up July 14, 2016 3 of 3 Staff will be making final presentation of the Proposed 2017-2021 Community Investment Program at the July 19, 2016 Village Board meeting. Any additional questions can be addressed at that time. Please let me know if you have any questions. David O. Erb Finance Director Village Board Meeting - July 19, 2016 Page 143 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 GENERAL FUND Village Board Meeting - July 19, 2016 Page 144 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast REVEINUIES. Property Taxes - Police Protection 9,885,950 4,957,000 4,957,000 4,957,000 4,957,000 4,957,000 5,056,140 Property Taxes - Fire Protection - 5,135,000 5,319,000 5,313,000 5,313,000 5,313,000 5,419,260 Property Taxes - Police Pension 2,846,450 3,147,000 3,367,000 3,729,000 4,109,000 4,508,000 4,929,000 Property Taxes - Fire Pension 2,461,766 2,530,000 2,707,000 3,041,000 3,390,000 3,756,000 4,140,000 Property Taxes - Other 222,712 215,200 217,200 217,200 217,200 217,200 217,200 Home Rule Sales Tax 1,367,462 1,405,000 1,433,000 1,461,660 1,490,893 1,520,711 1,551,125 Food and Beverage Tax 759,073 760,000 760,000 782,800 806,284 830,473 855,387 Real Estate Transfer Tax 1,371,699 925,000 936,000 964,080 993,002 1,022,792 1,053,476 Telecommunications Tax 2,133,343 2,150,000 2,200,000 2,200,000 2,200,000 2,200,000 2,200,000 Utility Taxes 1,641,385 1,782,000 1,794,000 1,829,880 1,866,478 1,903,807 1,941,883 Cable Franchise Fees 778,632 801,000 844,000 869,320 895,400 922,262 949,929 Other Taxes 303,623 308,000 322,000 325,220 328,472 331,757 335,074 Licenses, Permits & Fees 1,562,638 1,356,000 1,361,000 1,388,220 1,415,984 1,444,304 1,473,190 State Sales Tax 15,003,273 15,450,000 15,900,000 16,377,000 16,868,310 17,374,359 17,895,590 State Income Tax 5,763,542 5,525,000 5,525,000 5,580,250 5,636,053 5,692,413 5,749,337 Use Tax 1,184,603 1,010,000 1,050,000 1,060,500 1,071,105 1,081,816 1,092,634 Other Intergovernmental Revenues 496,257 1,520,420 1,287,720 595,974 607,894 620,052 632,453 Charges for Services 1,458,853 1,417,000 1,507,200 1,552,416 1,598,988 1,646,958 1,696,367 Fines and Forfeits 519,966 511,000 511,000 511,000 511,000 511,000 511,000 Investment Income 8,612 28,100 34,100 12,100 11,900 11,400 10,600 Miscellaneous Revenue 562,173 519,500 523,150 523,150 523,150 523,150 523,150 TOTAL REVENUES 50,332,011 51,452,220 52,555,370 53,290,770 54,811,113 56,388,454 58,232,797 Increase over Previous Year 2.2% 2.1% 1.4% 2.9% 2.9% 3.3% 01PElRA'PIING IEXPIEI VIDII'1"IYRES Public Representation 605,328 699,374 709,302 723,248 737,690 752,654 768,166 Village Administration 3,529,062 3,830,097 3,646,158 3,741,453 3,849,436 3,961,949 4,079,248 Finance Department 1,945,588 2,035,030 2,046,287 2,098,407 2,159,138 2,222,404 2,288,349 Community Development 2,104,967 2,424,754 2,476,106 2,561,025 2,644,669 2,732,264 2,824,046 Human Services 1,048,463 1,107,503 1,125,261 1,164,387 1,203,841 1,245,217 1,288,635 Police 16,277,671 17,540,844 18,037,293 18,740,940 19,551,965 20,399,788 21,288,405 Fire 13,171,001 14,373,987 14,952,239 14,902,607 15,587,205 16,302,422 17,050,013 Public Works 6,935,451 7,852,237 7,828,407 8,023,501 8,240,571 8,466,785 8,702,661 Pensions 46,455 46,616 46,616 47,493 48,388 49,300 50,229 TOTAL OPERATING EXPENDITURES 45,663,986 49,910,442 50,867,669 52,003,060 54,022,904 56,132,782 58,339,752 Increase over Previous Year 9.3% 1.9% 2.2% 3.9% 3.9% 3.9% Village Board Meeting - July 19, 2016 Page 144 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 GENERAL FUND Other Financing Sources (Uses) Transfers In 20,000 Transfers Out (312,701) (300,000) (840,345) (630,000) (420,000) (210,000) Total Other Financing Sources (Uses) (292,701) (300,000) (840,345) (630,000) (420,000) (210,000) Excess (Deficiency) of Revenue over Operating Expenditures and Equity Transfers 4,375,323 1,241,778 847,356 657210 368,209 45,672 (106,956) FNIG ZING IBAILAI CIE, IDIEf.;'IFIVfII IER 31 16,883,780 18,125,558 18,972,914 19,630,625 19,998,834 20,044,505 19,937,550 Fund Balance - % of Next Year's Operating Budget 33.83% 35.63% 36.48% 36.34% 35.63% 34.36% 33.18% Village Board Meeting - July 19, 2016 Page 145 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast BEGINNING IBAILAI CIE,JAI�VALiIR 1 12,508,457 16,883,780 18,125,558 18,972,914 19,630,625 19,998,834 20,044,505 TOTAL REVENUES 50,332,011 51,452,220 52,555,370 53,290,770 54,811,113 56,388,454 58,232,797 TOTAL OPERATING EXPENDITURES 45,663,986 49,910,442 50,867,669 52,003,060 54,022,904 56,132,782 58,339,752 Excess (Deficiency) of Revenues Over Operating Expenditures 4,668,025 1,541,778 1,687,701 1,287210 788,209 255,672 (106,956) Other Financing Sources (Uses) Transfers In 20,000 Transfers Out (312,701) (300,000) (840,345) (630,000) (420,000) (210,000) Total Other Financing Sources (Uses) (292,701) (300,000) (840,345) (630,000) (420,000) (210,000) Excess (Deficiency) of Revenue over Operating Expenditures and Equity Transfers 4,375,323 1,241,778 847,356 657210 368,209 45,672 (106,956) FNIG ZING IBAILAI CIE, IDIEf.;'IFIVfII IER 31 16,883,780 18,125,558 18,972,914 19,630,625 19,998,834 20,044,505 19,937,550 Fund Balance - % of Next Year's Operating Budget 33.83% 35.63% 36.48% 36.34% 35.63% 34.36% 33.18% Village Board Meeting - July 19, 2016 Page 145 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 CAPITAL IMPROVEMENT FUND EXINEINID111"UIRIWS Bike Route Sign Project Board Room Cameras Booster Pump Replacement - VH Brick Sidewalk Sealing Bridge Rehab Bridge Improvements - See Gwun Bridge Improvements - George St. Bridge Improvements - Emerson St. Bridge Improvements - Briarwood Bandwidth Increase - Fire Stations Bunker Gear Lockers Cardiac Monitors Citizen Online Reporting System Civic Event Sign Coplogic Software Corridor Improvements Desktop Virtualization Detention Pond Improvements Detention Pond Improvements - Pond 1 Detention Pond Improvements - Pond 2 Detention Pond Improvements - Pond 6 Detention Pond Improvements - Pond 6) Detention Pond Improvements - Pond 8 Door Access Card System - VH Downtown Streetscape E -Citation and Billing EMS Stretcher Evidence Lab Fire Pump Replacement Fire Safety Trailer Fire Station #12 Apparatus Floor Fire Station #13 Apparatus Floor Fire Station #13 Bathrooms - 2015 2016 2017 2018 2019 2020 2021 44,700 Actual Projected Forecast Forecast Forecast Forecast Forecast RIWVI INUIWS 63,000 - 75,000 Home Rule Sales Tax 1,265,868 1,405,000 1,433,000 1,461,660 1,490,893 1,520,711 1,551,125 Other Intergovernmental 47,274 - - - - - - Investment Income 664 500 500 500 500 500 500 Other Revenue 47,520 10,000 10,000 10,000 10,000 10,000 10,000 TOTAL REVENUES 1,361,326 1,415,500 1,443,500 1,472,160 1,501,393 1,531,211 1,561,625 Increase over Previous Year 52,000 4.0% 2.0% 2.0% 2.0% 2.0% 2.0% EXINEINID111"UIRIWS Bike Route Sign Project Board Room Cameras Booster Pump Replacement - VH Brick Sidewalk Sealing Bridge Rehab Bridge Improvements - See Gwun Bridge Improvements - George St. Bridge Improvements - Emerson St. Bridge Improvements - Briarwood Bandwidth Increase - Fire Stations Bunker Gear Lockers Cardiac Monitors Citizen Online Reporting System Civic Event Sign Coplogic Software Corridor Improvements Desktop Virtualization Detention Pond Improvements Detention Pond Improvements - Pond 1 Detention Pond Improvements - Pond 2 Detention Pond Improvements - Pond 6 Detention Pond Improvements - Pond 6) Detention Pond Improvements - Pond 8 Door Access Card System - VH Downtown Streetscape E -Citation and Billing EMS Stretcher Evidence Lab Fire Pump Replacement Fire Safety Trailer Fire Station #12 Apparatus Floor Fire Station #13 Apparatus Floor Fire Station #13 Bathrooms - 130,000 34,733 44,700 - - - 63,000 - 75,000 - 54,272 - - - 175,000 - - 55,000 - - 30,000 - - - 20,000 - 39,000 52,000 - 1,600 - - - 250,000 - 25,000 52,773 - - 25,000 - - - - 200,000 350,000 350,000 350,000 350,000 - 95,000 - - - - - 61,756 30,000 - - - - 100,000 900,000 - 760,000 - 280,000 - - 290,000 - - 500,000 48,149 - - 106,787 88,213 - - - 85,000 - 106,000 102,000 - - - 200,000 - - - 45,000 82,000 - - - 45,000 75,000 - 45,000 60,000 Village Board Meeting - July 19, 2016 Page 146 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 CAPITAL IMPROVEMENT FUND Village Board Meeting - July 19, 2016 Page 147 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast Firing Range Control System 41,874 78,126 Hose & Appliances - 25,000 - - - - - HVAC Replacement Program 440,382 50,000 25,000 275,000 25,000 25,000 40,000 HVAC Upgrade - VH - - - - - 30,000 610,000 Instant Messaging - - 26,512 - - Kensington Jogging Path Rehab 309,426 788,823 - Kensington Road Improvements - 88,086 - Kitchen Remodel - FS #12 - - 75,000 Kitchen Remodel - FS #13 48,186 - - License Plate Recognition Software - - 45,000 Office Suite Software - 85,000 - - - - - Other Public Building Improvements 153,124 155,000 100,000 160,000 165,000 165,000 165,000 Paramedic Equipment - 20,000 - - - - - Parking Lot Improvements 58,000 - Parking Lot Improvements - FS #12 - 35,000 - Parking Lot Improvements - Well 17 - 10,000 - Parking Lot Improvements - Wille Lot - 40,000 - Parking Lot Improvements -Train Statior - - 30,000 Playback System Upgrade 35,650 - - Pedestrian Improvements -Central 200,000 200,000 Pedestrian Improvements -Prospect 200,000 - Police Admin Section Renovation - 500,000 - Police Lobby/Restroom Renovation - 115,000 Police Roll Call Room Renovation 70,000 - Public Safety - Police Radios 62,860 62,860 - Public Safety - Fire Radios 64,387 64,387 Public Works Radio System 2,275 62,725 - - Public Safety Exterior- Planter Bed - - 30,000 225,000 Public Safety Exterior - Tuckpoint 40,000 60,000 Public Safety Exterior- Window Repl. - - 230,000 Public Safety Garage Sprinkler 93,000 - - Public Safety Training Room Rehab - 88,000 - Public Works Exterior Improvements 200,000 75,000 - PW Fence Replacement - - - 153,000 Public Works Fire Alarm Upgrade - - 38,000 - Public Works Roof Repair 234,241 640,000 - Publice Safety Space Needs Study - 21,000 Salt Storage Building 14,870 600,000 SCBA Bottles 69,540 - - SCBA Face pieces - - 126,495 126,400 - - - Streetlight Improvements 37,735 60,000 75,000 75,000 75,000 75,000 75,000 Streetlight Improvements - LED Retrofits - - - 50,000 50,000 50,000 50,000 Village Board Meeting - July 19, 2016 Page 147 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 CAPITAL IMPROVEMENT FUND Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers (509,624) (2,132,420) (411,645) (1,296,240) (578,119) (403,789) (1,614,375) WINIDIIING IBAILANCIW„ IDIWCIWIR&CIIWIR 3:1 2,264,699 132,279 (279,366) (1,575,606) (2,153,725) (2,557,514) (4,171,889) Village Board Meeting - July 19, 2016 Page 148 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast Surface Supplied Air System - 32,000 Telephone Call Accounting - 27,000 - Thermal Imaging Cameras 31,980 - Traffic Needs Study - 25,000 - - Vehicle Lifts - 140,000 145,000 Vehicle Preemptive Devices 135,000 - - - VH - Flooring Improvements - 70,000 VH - Window Replacement 30,000 TOTAL EXPENDITURES 1,870,950 3,547,920 1,855,145 2,768,400 2,079,512 1,935,000 3,176,000 C IEGIIININIIING IBAILAINCIW,, JAINAUIRY 1 2,774,323 2,264,699 132,279 (279,366) (1,575,606) (2,153,725) (2,557,514) TOTAL REVENUES 1,361,326 1,415,500 1,443,500 1,472,160 1,501,393 1,531,211 1,561,625 TOTAL EXPENDITURES 1,870,950 3,547,920 1,855,145 2,768,400 2,079,512 1,935,000 3,176,000 Excess (Deficiency) of Revenues over Expenditures (509,624) (2,132,420) (411,645) (1,296,240) (578,119) (403,789) (1,614,375) Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers (509,624) (2,132,420) (411,645) (1,296,240) (578,119) (403,789) (1,614,375) WINIDIIING IBAILANCIW„ IDIWCIWIR&CIIWIR 3:1 2,264,699 132,279 (279,366) (1,575,606) (2,153,725) (2,557,514) (4,171,889) Village Board Meeting - July 19, 2016 Page 148 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 DOWNTOWN REDEVELOPMENT FUND Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers (1,102,733) (537,629) 56,290 25,206 317,731 440,228 517,297 WINIDIIING IBAILANCIW„ IDIECIIWMICIIER 3:1 (447,329) (984,958) (928,668) (903,462) (585,731) (145,503) 371,794 Village Board Meeting - July 19, 2016 Page 149 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast RIWVIWINUIWS Property Taxes 2,313,502 2,738,000 2,909,000 3,036,444 3,127,538 3,315,149 3,458,914 Property Taxes - PY 301 - - - - - - TIF Rebate 265,939 265,000 272,364 278,982 285,762 292,706 299,819 Interest Income------------------------------------------- 435 -------------500-------------500------------ 500------------- 500-------------500-------------500 TOTAL REVENUES 2,580,176 3,003,500 3,181,864 3,315,926 3,413,800 3,608,355 3,759,233 Increase over Previous Year 16.4% 5.9% 4.2% 3.0% 5.7% 4.2% E1 INEIN DII1"U IRI W S Return of Increment 2,693,829 2,759,789 2,826,340 2,895,020 2,965,369 3,037,427 3,111,236 Auditing Fees - 1,900 2,100 2,100 2,100 2,100 2,100 Real Estate Taxes 7,731 8,000 8,000 8,000 8,000 8,000 8,000 Other Professional Services 100,801 10,000 10,000 10,000 10,000 10,000 10,000 Corridor Maintenance 57,044 67,178 68,522 - - - - Fa4ade/Interior Build out Program 142,893 100,000 100,000 100,000 100,000 100,000 100,000 Downtown Pedestrian Improvements 9,667 265,000 - - - - - Downtown Wayfiding Signage 37,866 165,000 100,000 65,000 Downtown Streetscape 181,901 153,858 - 200,000 - - - Brick Sidewalks 10,184 10,404 10,612 10,600 10,600 10,600 10,600 Furnishing Maintenance 40,000 - - - - - - Site Clean-up 296,500 Northwest Electric Sales Tax Rebate 104,494 TOTAL EXPENDITURES 3,682,909 3,541,129 3,125,574 3,290,720 3,096,069 3,168,127 3,241,936 C IEGIIININIIING IBAILAINCIW,, JAINAUIRY 1 655,404 (447,329) (984,958) (928,668) (903,462) (585,731) (145,503) TOTAL REVENUES 2,580,176 3,003,500 3,181,864 3,315,926 3,413,800 3,608,355 3,759,233 TOTAL EXPENDITURES 3,682,909 3,541,129 3,125,574 3,290,720 3,096,069 3,168,127 3,241,936 Excess (Deficiency) of Revenues over Expenditures (1,102,733) (537,629) 56,290 25,206 317,731 440,228 517,297 Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers (1,102,733) (537,629) 56,290 25,206 317,731 440,228 517,297 WINIDIIING IBAILANCIW„ IDIECIIWMICIIER 3:1 (447,329) (984,958) (928,668) (903,462) (585,731) (145,503) 371,794 Village Board Meeting - July 19, 2016 Page 149 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 STREET IMPROVEMENT CONSTRUCTION FUND Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers (2,651,108) 22,500 (221,000) (275,340) (187,337) (173,474) (158,733) WINIDIIING IBAILANCIE, IDIIWCIWMIC11ER 3:1 277,612 300,112 79,112 (196,228) (383,565) (557,039) (715,772) Village Board Meeting - July 19, 2016 Page 150 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast RIWVIWINUIWS Home Rule Sales Tax 1,367,462 1,405,000 1,433,000 1,461,660 1,490,893 1,520,711 1,551,125 Municipal Motor Fuel Tax 694,107 675,000 675,000 688,500 702,270 716,315 730,642 Vehicle Licenses 1,486,666 1,670,000 1,670,000 1,670,000 1,670,000 1,670,000 1,670,000 Interest Income 1,404 1,500 1,500 1,500 1,500 1,500 1,500 Other Income 52,327 10,000 10,000 10,000 10,000 10,000 10,000 TOTAL REVENUES 3,601,966 3,761,500 3,789,500 3,831,660 3,874,663 3,918,526 3,963,267 Increase over Previous Year 4.4% 0.7% 1.1% 1.1% 1.1% 1.1% E1 INEINDIIT'UIRIWS Resurface Testing 14,224 37,000 38,500 30,000 30,000 30,000 30,000 Street Reconstruction/Resurfacing 6,020,860 3,469,000 3,922,000 3,952,000 3,982,000 4,012,000 4,042,000 Traffic Improvements 142,990 100,000 50,000 50,000 50,000 50,000 50,000 Parking Lot Improvements - 58,000 - - - - - NW Highway/MP Road Bike Path - 75,000 75,000 Brick Sidewalk Sealing 75,000 - - TOTAL EXPENDITURES 6,253,074 3,739,000 4,010,500 4,107,000 4,062,000 4,092,000 4,122,000 C IEGIIININIIING IBAILAINOIW,, JAINAUIRY 1 2,928,720 277,612 300,112 79,112 (196,228) (383,565) (557,039) TOTAL REVENUES 3,601,966 3,761,500 3,789,500 3,831,660 3,874,663 3,918,526 3,963,267 TOTAL EXPENDITURES 6,253,074 3,739,000 4,010,500 4,107,000 4,062,000 4,092,000 4,122,000 Excess (Deficiency) of Revenues over Expenditures (2,651,108) 22,500 (221,000) (275,340) (187,337) (173,474) (158,733) Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers (2,651,108) 22,500 (221,000) (275,340) (187,337) (173,474) (158,733) WINIDIIING IBAILANCIE, IDIIWCIWMIC11ER 3:1 277,612 300,112 79,112 (196,228) (383,565) (557,039) (715,772) Village Board Meeting - July 19, 2016 Page 150 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 FLOOD CONTROL CONSTRUCTION FUND Village Board Meeting - July 19, 2016 Page 151 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast RIWVIWINUIES Home Rule Sales Tax 362,695 405,000 432,000 440,640 449,453 458,442 467,611 Stormwater Detention Fee 32,981 40,000 40,000 40,800 41,616 42,448 43,297 Interest Income 12,329 2,000 2,000 2,000 2,000 2,000 2,000 TOTAL REVENUES 408,004 447,000 474,000 483,440 493,069 502,890 512,908 Increase over Previous Year 9.6% 6.0% 2.0% 2.0% 2.0% 2.0% EXINEINIDII1"UIRIWS Bank Stabilization Maintenance 6,138 25,000 25,000 25,000 25,000 25,000 25,000 Creek Tree Trimming 23,475 25,000 25,000 25,000 25,000 25,000 25,000 Hydraulic Analysis 117,000 48,000 - - - - - Isabella Combined Sewer 8,909,468 568,265 Levee 37 351 - - - - - - Levee 37 Electricity/Other 2,480 2,346 2,393 2,441 2,490 2,539 2,590 Levee 37 Emergency Generators - - - 230,000 230,000 - - Levee 37 Emergency Pumping 85,000 - - - - - Levee 37 Repairs 42,000 42,840 43,697 44,571 45,462 46,371 Levee 37 Supplies 5,100 5,202 5,306 5,412 5,520 5,631 McDonald Creek - - - - 150,000 1,350,000 - Neighborhood Drainage Imp. 8,640 191,360 100,000 100,000 100,000 100,000 100,000 Prospect Meadows 124,021 220,000 - - - - - Residential Reimbursement - 5,100 5,100 5,100 5,100 5,100 5,100 Storm Swr Impr. - Lavergne 225,000 - - - - - Storm Swr Impr. - Palm 225,000 - Storm Swr Impr. - Park - 360,000 - - - - Storm Swr Inspection Program 100,000 100,000 102,000 104,040 106,121 108,243 Weller Creek Silt Removal - - 30,000 - - - TOTAL EXPENDITURES 9,191,572 1,767,171 665,535 568,544 691,612 1,664,743 317,935 Village Board Meeting - July 19, 2016 Page 151 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 FLOOD CONTROL CONSTRUCTION FUND Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers (8,783,568) (1,320,171) (191,535) (85,104) (198,544) (1,161,853) 194,973 WINIDIIING IBAILANCIE, IDIW1»nIWIR&CIIWIR 3:1 2,643,556 1,323,385 1,131,850 1,046,747 848,203 (313,650) (118,677) Village Board Meeting - July 19, 2016 Page 152 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast C IEGIIININIIING IBAILAINOIW,, JAINAUIRY 1 11,427,124 2,643,556 1,323,385 1,131,850 1,046,747 848,203 (313,650) TOTAL REVENUES 408,004 447,000 474,000 483,440 493,069 502,890 512,908 TOTAL EXPENDITURES 9,191,572 1,767,171 665,535 568,544 691,612 1,664,743 317,935 Excess (Deficiency) of Revenues over Expenditures (8,783,568) (1,320,171) (191,535) (85,104) (198,544) (1,161,853) 194,973 Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers (8,783,568) (1,320,171) (191,535) (85,104) (198,544) (1,161,853) 194,973 WINIDIIING IBAILANCIE, IDIW1»nIWIR&CIIWIR 3:1 2,643,556 1,323,385 1,131,850 1,046,747 848,203 (313,650) (118,677) Village Board Meeting - July 19, 2016 Page 152 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 MOTOR FUEL TAX FUND Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers 530,310 (371,591) (292,571) (286,662) (280,635) (274,488) (268,218) WINIDIIING ICIAILANCIW„ IDIECIIWMIC11ER 3:1 1,950,733 1,579,142 1,286,572 999,910 719,274 444,786 176,568 Village Board Meeting - July 19, 2016 Page 153 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast RIWVIWINUIWS State Motor Fuel Tax 1,324,242 1,225,000 1,225,000 1,249,500 1,274,490 1,299,980 1,325,979 Interest Income 381 500 500 510 520 531 541 MFT Project Reimbursements 9,008 10,000 10,000 10,000 10,000 10,000 10,000 Other Reimbursements 5,345 2,000 2,000 2,000 2,000 2,000 2,000 TOTAL REVENUES 1,338,976 1,237,500 1,237,500 1,262,010 1,287,010 1,312,510 1,338,521 Increase over Previous Year -7.6% 0.0% 2.0% 2.0% 2.0% 2.0% E1 INEINDIIT'UIRIWS Crack Filling 54,561 55,658 56,771 57,907 59,065 60,246 61,451 Contractual Snow Removal 33,956 78,030 79,591 81,182 82,806 84,462 86,151 Pavement Markings 62,944 64,505 65,795 67,111 68,453 69,822 71,219 Salt, Calcium Chloride 353,064 462,273 471,518 480,949 490,568 500,379 510,387 Traffic Light Maintenance 104,335 92,187 94,031 95,911 97,830 99,786 101,782 Electricity, Northwest Highway 170,241 159,181 162,365 165,612 168,924 172,303 175,749 Traffic Signal Replacement 15,742 147,257 50,000 50,000 50,000 50,000 50,000 Street Resurfacing 13,822 550,000 550,000 550,000 550,000 550,000 550,000 TOTAL EXPENDITURES 808,666 1,609,091 1,530,071 1,548,672 1,567,646 1,586,998 1,606,738 C IEGIIININIIING IBAILAINCIW,, JAINAUIRY 1 1,420,423 1,950,733 1,579,142 1,286,572 999,910 719,274 444,786 TOTAL REVENUES 1,338,976 1,237,500 1,237,500 1,262,010 1,287,010 1,312,510 1,338,521 TOTAL EXPENDITURES 808,666 1,609,091 1,530,071 1,548,672 1,567,646 1,586,998 1,606,738 Excess (Deficiency) of Revenues over Expenditures 530,310 (371,591) (292,571) (286,662) (280,635) (274,488) (268,218) Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Expenditures and Equity Transfers 530,310 (371,591) (292,571) (286,662) (280,635) (274,488) (268,218) WINIDIIING ICIAILANCIW„ IDIECIIWMIC11ER 3:1 1,950,733 1,579,142 1,286,572 999,910 719,274 444,786 176,568 Village Board Meeting - July 19, 2016 Page 153 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 WATER AND SEWER FUND Village Board Meeting - July 19, 2016 Page 154 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast ItIFVIFINUIES. SSA Taxes 1,519,375 1,530,000 1,530,000 - - - - License, Permits and Fees 18,600 18,000 18,000 18,000 18,000 18,000 18,000 Water Sales 9,661,380 11,050,000 11,600,000 11,832,000 12,068,640 12,310,013 12,556,213 Sewer Fees 1,943,403 2,137,000 2,137,000 2,179,740 2,223,335 2,267,801 2,313,158 Sewer Construction Charge 681,664 684,000 684,000 684,000 684,000 684,000 684,000 Late Fees 105,885 128,000 133,000 135,660 138,373 141,141 143,963 Reimbursements/Other 29,795 500 500 500 500 500 500 Investment Income 4,298 2,100 2,100 2,000 2,000 2,000 2,000 Miscellaneous Income -TOTAL 117,895 -14,082,294 120,000 -15,669,600 120,000 -16,224,600 120,000 -14,971,900 120,000 -15,254,848 120,000 120,000 -15,837,834 REVENUES 15,543,455 Increase over Previous Year 11.3% 3.5% -7.7% 1.9% 1.9% 1.9% 01PElRA'PIING IEXPIEI VIDII'1"IYRES Administration 1,402,669 1,333,166 1,307,505 1,339,973 1,366,599 1,393,757 1,421,458 Equipment Maintenance 820,288 868,050 899,780 899,780 899,780 899,780 899,780 Maintenance of Buildings 303,684 261,787 267,407 272,755 278,210 283,774 289,450 Maintenance of Grounds 121,074 127,239 129,573 132,164 134,808 137,504 140,254 Lake Michigan Water Supply 6,443,522 6,946,000 7,169,000 7,500,840 7,759,274 7,992,645 8,253,310 Water Supply Maintenance & Repair 755,254 885,229 902,715 919,759 937,654 955,908 974,526 Water Dist. Maintenance & Repair 608,251 745,045 764,374 745,187 760,030 775,171 790,614 Water Meter Maintenance & Repair 401,987 378,997 385,670 392,583 399,635 406,828 414,164 Valve/Hydrant Maintenance & Repair 484,965 529,261 540,313 551,119 562,142 573,384 584,852 Sanitary Sewer Maintenance & Repair 511,997 542,474 553,646 564,719 576,013 587,534 599,284 Capital Improvements -TOTAL 2,289,917 -14,143,609 4,563,142 -17,180,390 2,988,250 -15,908,233 3,087,662 -16,406,543 8,730,246 -22,404,391 7,714,008 -21,720,292 7,420,000 -21,787,693 OPERATING EXPENDITURES Increase over Previous Year 21.5% -7.4% 3.1% 36.6% -3.1% 0.3% Village Board Meeting - July 19, 2016 Page 154 of 323 VILLAGE OF MOUNT PROSPECT FIVE-YEAR FINANCIAL FORECAST - 2017-2021 WATER AND SEWER FUND Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Operating Expenditures and Equity Transfers (61,314) (1,510,790) 316,367 (1,434,643) (7,149,543) (6,176,837) (5,949,859) FNIDIING IBAILANCIE, IDIEf.;'IFIVfII IER 31 3,124,000 1,613,210 1,929,577 494,934 (6,654,609) (12,831,447) (18,781,306) Village Board Meeting - July 19, 2016 Page 155 of 323 2015 2016 2017 2018 2019 2020 2021 Actual Projected Forecast Forecast Forecast Forecast Forecast BEGINNING IBAILAINCIE,JAINAUIR f 3,185,314 3,124,000 1,613,210 1,929,577 494,934 (6,654,609) (12,831,447) TOTAL REVENUES 14,082,294 15,669,600 16,224,600 14,971,900 15,254,848 15,543,455 15,837,834 TOTAL OPERATING EXPENDITURES 14,143,609 17,180,390 15,908,233 16,406,543 22,404,391 21,720,292 21,787,693 Excess (Deficiency) of Revenues Over Operating Expenditures (61,314) (1,510,790) 316,367 (1,434,643) (7,149,543) (6,176,837) (5,949,859) Other Financing Sources (Uses) Transfers In Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenue over Operating Expenditures and Equity Transfers (61,314) (1,510,790) 316,367 (1,434,643) (7,149,543) (6,176,837) (5,949,859) FNIDIING IBAILANCIE, IDIEf.;'IFIVfII IER 31 3,124,000 1,613,210 1,929,577 494,934 (6,654,609) (12,831,447) (18,781,306) Village Board Meeting - July 19, 2016 Page 155 of 323 I O � � N N � 311" i MR u ct ct ct O ct 7 !� 0 cn U O N b.A ct c� ct i u v I En, u � U O � � N � ct ct c a� .4-4 Q l^N O IIIIIIIIII. 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V C� .s _ E o C:> L +� 0 0 a w LA L L H U C O 0O fa m L i U p N o a� _ I L - L c L L N � � � m O Q 0 41 /3 > 1 to L V L U Q U Q N U Q m cn a cn O U t} _ 0 3 ._ _ 4Y t m N m a 'v C7 O° 6 Z O _� V] end ° r til 'S d E ° 2 rs .. .... 3 .� m a ° ° m .. ua Z :. Item VIII. G.: Move to waive the rule requiring two readings of an ordiance and adopt AN ORDINANCE ANNEXING CERTAIN PROPERTY INTO THE VILLAGE OF MOUNT PROSPECT (Algonquin Road and Dempster Street rights of way) Department: Community Development Information: The Village is pursuing the annexation of approximately 2,300 linear feet of Algonquin Road (Route 62) right of way and 1,000 linear feet of Dempster Street right of way. The proposed annexations would connect to rights of way to the east and west that are currently located in the Village. The two sections of the Algonquin road right of way begin approximately 659 feet east of Busse Road and extend to Nordic Road to the east. The Dempster Street right of way begins approximately 235 feet east of Busse Road and extends to Linneman Road to the east. The annexation of these rights of way provides the Village with authority to enforce traffic regulations along the entire stretch of these roadways that serve the community. The State of Illinois will continue to be responsible for maintenance of the road. It should be noted that no notice is required to owners or taxing bodies and no publication notice is required for annexations of rights of way Altematives: 1. Adopt the ordinance annexing the subject rights of way. 2. Discretion of the Village Board. Budget Impact: NA Recommendation: Staff recommends that the Village Board adopt the ordinance annexing the subject rights of way. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, DEVELOPMENT: Balancing preservation, revitalization, growth, GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload File Name Date Plat of Exhibit 7/8/2016 Algonquin_ Road_ Plat of Annexation.pdf Annexation — — Plat of Annexation Exhibit 7/12/2016 Algonquin_Road_-_east of Linneman -_Plat of Annexation.pdf Dempster Street Plat Cover 7/12/2016 Dempster Street Plat of Annexation.pdf Village Board Meeting - July 19, 2016 Page 222 of 323 OT iviem0 - -- - - - - - - -- - - Annexation D Ordinance Ordinance 7/14/2016 Village_of_Mt Prospect_Annexation_ordinance for 1200_West Dempster_Street.pdf Village Board Meeting - July 19, 2016 Page 223 of 323 O £ - a � �� Ev W ow ESE z ° i a£i c � -O.a `t p c m ory m m a East line of the Northwest quarter of Section 23-41-11� O N - ° E C—p _ _ _ -- -- of - o o - - Limits of the Road ° Z Lineman Villoge of Mount Prospect 10 50.00 N 00'46'09" W 1B09.54' rj00� I I � a N N A '3c, .0 Cc._t N va Qv .tna�p W tacri mti °,aQac�cSc O°yam -•g °��°2v +-r■ Cq a /` ° h= .0 d v v pQZ q N ^ E"Zvv`n m='•°'°mom �? ��1VV1�� / ro .i a2v£Evv w'a -� .'c£ � ` �i ice+ `w � ° v ° � g a a v •- u,„�, -�n Opo L Q � ^ ` ° cd a�. -° ° VJ rn o 'a ly� o � � � a~Nvmovomva �a,0 � "j ° _L Nk v '•'W `.` L I f•� � �, cavo c � v m .� a F� t� 00'lb � Qabio lL �oavrnro �.fN 6 ate'.' j i o V O o v v a o e2 y N w a oc L °,avec,..°acme Ou+ C6 aU z is ° 0 ...... 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'3'N h ay{ /o '// 00'86! lsaM ay? /o aull lso3 ^ 0 1 O I I N I i c/ O� ON m` Q, S N N O b.n /� Oh �o a 0� e , E � O M �o W o N bm r N N ro 0 Q�a o 0^ O _ Ngo 3 Q y .... / QC _�F' N gflu QO 1 1 ell, ry O O' UO rn I `v< 4m�• v �n =ca j N I 41 ot°a v~ I I o hd I 2 LN tia ti c/ O� ON m` Q, S N N O SO O �o a 0� E � O _;=Og ••�: W vva d' o; EuO� Q�a o a LGLI :+b: O _ Ngo SO a 0� per" _;=Og ••�: vva d' o; EuO� Q�a o a LGLI :+b: - .#..p..... 3 Q y .... rn I `v< 4m�• v �n =ca j N ot°a v~ I I o hd I 2 LN I I N bC o cj I o ° ° o o yy yy I = 0 t � I V y Q y pom W. l IX � w Lu E`o �a o0 O � � O O = _Lu rm Ecst line of the Northwest Quarter of Section 23-41-17 P.IN: 08-23-200-052 Limits of the Village of Mount Prospect Lineman Road 737,07' N 00'46'09" W 7809.5+ '3 o°PwoE�O I \� V�J �w�lll oN°mo � � o O o '4— zEE O � _ o�EE w3� `p° oEEOo$V °aoeo: WmMRM! 0 0 E`o o r7 m o o u-2 East line of Blue Sky Subdivision rec. June 5, 2074 os Doc. No. 1415616048 50.00 50 00 ;. I I - a - 1 01 "443',292.9 " W S 3 01'4329 E 445.00 N a � M N o M a N w M o � ro E Z 50.00' N L N a E S 01'4329' E 55794 00 - oE3E aEI °E •���5„*•� •gip = _Lu vso .0 Ln o N o L a` V1 l, 93 O f U v a N W ti w h o S w • iEa v U° IIQE W do o ._. W 0v Baa aQ o a IcE AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (1200 West Dempster Street, Mount Prospect, Illinois; 1200 East Algonquin Road, Arlington Heights, Illinois; 1460-1625 East Algonquin Road, Arlington Heights, Illinois) WHEREAS, pursuant to Section 7-1-10 of the Illinois Municipal Code (65 ILCS 5/7-1-10), the Village of Mount Prospect ("Village") has the authority to annex territory contiguous to the Village even though the territory is dedicated or used as a street or highway; and WHEREAS, it is in the best interest of the Village of Mount Prospect that said territory be annexed to and become part of the Village. THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois: SECTION 1: That the findings set forth above are incorporated by reference into this Section 1 as if fully set forth herein. SECTION 2: That this President and Board of Trustees further find as follows: (a) Such territory is not within the corporate limits of any municipality, but is contiguous to the Village of Mount Prospect, Cook County, Illinois, a municipality existing under the laws of the State of Illinois. (b) That the Village of Mount Prospect, Cook County, Illinois has the authority to annex said territory. SECTION 3: That the territory legally described as follows: THAT PART OF THE SOUTHWEST QUARTER OF SECTION 14 AND THE NORTHWEST QUARTER OF SECTION 23, BOTH IN TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF THE BLUE SKY SUBDIVISION RECORDED JUNE 5, 2014 AS DOCUMENT NO. 1415616048; THENCE NORTH 01 DEGREES 43 MINUTES 29 SECONDS WEST ON AN ASSUMED BEARING ALONG THE NORTHERLY PROLONGATION OF THE EAST LINE OF SAID BLUE SKY SUBDIVISION, 100.00 FEET TO THE NORTH LINE OF THE 1 Village Board Meeting - July 19, 2016 Page 227 of 323 SOUTH 50.00 FEET OF THE SOUTHWEST QUARTER OF SAID SECTION 14; THENCE NORTH 88 DEGREES 16 MINUTES 31 SECONDS EAST ALONG SAID LAST DESCRIBED LINE, 1006.61± FEET TO THE WEST LINE OF THE EAST 66.00 FEET OF THE SOUTHWEST QUARTER OF SAID SECTION 14; THENCE SOUTH 00 DEGREES 46 MINUTES 09 SECONDS EAST MORE OF LESS, ALONG SAID LAST DESCRIBED LINE, 50.00 FEET TO THE NORTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 23; THENCE SOUTH 00 DEGREES 46 MINUTES 09 SECONDS EAST ALONG THE WEST LINE OF THE EAST 66.00 FEET OF THE NORTHWEST QUARTER OF SAID SECTION 23, 50.00 FEET TO THE SOUTH LINE OF THE NORTH 50.00 FEET OF THE NORTHWEST QUARTER OF SAID SECTION 23; THENCE SOUTH 88 DEGREES 16 MINUTES 31 SECONDS WEST ALONG SAID LAST DESCRIBED LINE, 1004.94 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. With the common street address of 1200 West Dempster Street, Mount Prospect, Illinois 60056. we THAT PART OF ALGONQUIN ROAD (ILLINOIS ROUTE 62) DEDICATED PER DOCUMENT NO. 11195786 RECORDED FEBRUARY 2, 1933, LYING IN THE NORTHWEST QUARTER OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE NORTHEASTERLY LINE OF SAID ALGONQUIN ROAD WITH A LINE 66.00 FEET WEST OF AND PARALLEL WITH THE EAST LINE OF THE NORTHWEST QUARTER OF SAID SECTION 23; THENCE NORTH 63 DEGREES 23 MINUTES 11 SECONDS WEST ON AN ASSUMED BEARING ALONG THE NORTHEASTERLY LINE OF SAID ALGONQUIN ROAD, 1698.88 FEET TO THE EAST LINE OF LOT 1 IN BLUE SKY SUBDIVISION RECORDED MAY 57 2014 AS DOCUMENT NO. 1415616048; THENCE SOUTH 01 DEGREES 43 MINUTES 29 SECONDS EAST ALONG THE SOUTHERLY PROLONGATION OF THE LAST DESCRIBED LINE, 113.62 FEET TO THE SOUTHWESTERLY LINE OF SAID ALGONQUIN ROAD; THENCE SOUTH 63 DEGREES 23 MINUTES 11 SECONDS EAST ALONG SAID LAST DESCRIBED LINE, 1696.75 FEET TO A LINE 66.00 FEET WEST OF AND PARALLEL WITH THE EAST LINE OF THE NORTHWEST QUARTER OF SAID SECTION 23; THENCE NORTH 00 DEGREES 46 MINUTES 09 SECONDS WEST ALONG SAID LAST DESCRIBED LINE, 112.62 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. With the common street address of 1200 East Algonquin Road, Arlington Heights, Illinois 60005. Village Board Meeting - July 19, 2016 Page 228 of 323 . M THAT PART OF ALGONQUIN ROAD (ILLINOIS ROUTE 62) DEDICATED PER DOCUMENT NO. 11195787, LYING IN THE EAST HALF OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF LOT 2 IN BRIARWOOD BUSINESS CENTER SUBDIVISION RECORDED OCTOBER 11, 2006 AS DOCUMENT NO. 0627931120 (ALSO BEING THE SOUTHWESTERLY CORNER OF LOT 11 IN ELMHURST— ALGONQUIN INDUSTRIAL PARK UNIT NO. 1 RECORDED FEBRUARY 20, 1968 AS DOCUMENT NO. 20409120); THENCE SOUTH 62 DEGREES 40 MINUTES 50 SECONDS EAST ON AN ASSUMED BEARING, ALONG THE NORTHEASTERLY LINE OF SAID ALGONQUIN ROAD, 380.00 FEET TO A POINT OF CURVE; THENCE CONTINUING SOUTHEASTERLY ALONG THE NORTHEASTERLY LINE OF SAID ALGONQUIN ROAD BEING A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 1996.49 FEET, A DISTANCE OF 607.05 FEET MORE OR LESS TO AN INTERSECTION WITH THE NORTHERLY PROLONGATION OF THE EAST LINE OF THE WEST 198.00 FEET OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SAID SECTION 23; THENCE SOUTH 00 DEGREES 00 MINUTES 00 SECONDS WEST ALONG SAID LAST DESCRIBED LINE, 101.44 FEET TO THE SOUTHEASTERLY LINE OF SAID ALGONQUIN ROAD BEING A CURVE 100.00 FEET SOUTHWESTERLY OF AND CONCENTRIC WITH THE NORTHEASTERLY LINE OF SAID ALGONQUIN ROAD; THENCE NORTHWESTERLY ALONG SAID CURVE BEING CONCAVE NORTHEASTERLY HAVING A RADIUS OF 2096.49 FEET A DISTANCE OF 654.89 FEET MORE OR LESS, TO A POINT OF TANGENCY; THENCE NORTH 62 DEGREES 40 MINUTES 50 SECONDS WEST ALONG THE SOUTHWESTERLY LINE OF SAID ALGONQUIN ROAD 328.34 FEET TO AN INTERSECTION WITH THE SOUTHERLY PROLONGATION OF THE EAST LINE OF LOT 2 IN SAID BRIARWOOD BUSINESS CENTER SUBDIVISION; THENCE NORTH 00 DEGREES 00 MINUTES 00 SECONDS WEST ALONG SAID LAST DESCRIBED LINE, 112.55 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. With the common street address of 1460-1625 East Algonquin Road, Arlington Heights, Illinois 60005. Be and the same is hereby annexed to the Village of Mount Prospect, Cook County, Illinois, all in conformance with and as shown as the plats and maps of annexation of Village Board Meeting - July 19, 2016 Page 229 of 323 said territory prepared by a registered land surveyor of the State of Illinois, attached hereto and made a part hereof as EXHIBIT A. SECTION 4: That the Village Clerk is hereby and herewith instructed, to promptly record with the Recorder of Deeds of Cook County, Illinois: (a) A copy of this Ordinance certified as correct by the Clerk of said Village of Mount Prospect; and (b) The plats of the land included in this annexation, as required by law, said plats to be attached to the aforesaid certified copy of this Ordinance. And to send a certified copy of this Ordinance, within 30 days of adoption, to the Cook County Election Department/Commission, by certified or registered mail. SECTION 5: The new boundary of the Village of Mount Prospect shall extend to the far side of any adjacent right-of-way, provided said right-of-way is not currently located within the corporate limits of another municipality, and shall include all of every right-of-way within the area annexed hereby. SECTION 6: That this Ordinance shall be in full force and effect upon and after its adoption and approval as required by law. ADOPTED this day of July, 2016, by a roll call vote of the Corporate Authorities as follows: AYES: NAYS: ABSENT: 4 Village Board Meeting - July 19, 2016 Page 230 of 323 APPROVED this day of July, 2016, by the President of the Village of Mount Prospect. By: ATTEST: M. Lisa Angell, Village Clerk Dated this day of July, 2016. Arlene A. Juracek, Village President M. Lisa Angell Village Clerk Village Board Meeting - July 19, 2016 Page 231 of 323 STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) CLERK'S CERTIFICATE I, M. Lisa Angell, do hereby certify that I am the regularly appointed, qualified and acting Village Clerk of the Village of Mount Prospect, Cook County, Illinois. I do further certify that attached hereto is a true and correct copy of an ordinance entitled: ORDINANCE NO. AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (1200 West Dempster Street, Mount Prospect, Illinois 60056; 1200 East Algonquin Road, Arlington Heights, Illinois 60005; 1460-1625 East Algonquin Road, Arlington heights, Illinois 60005) passed by the Board of Trustees of the Village of Mount Prospect at a regular meeting held on the day of July, 2016, at which meeting a quorum was present, and approved by the President of the Village of Mount Prospect on the day of July, 2016. I further certify that the vote on the question of passage of the said Ordinance by the Board of Trustees of the Village of Mount Prospect was taken by the Ayes and Nays and recorded in the Journal of Proceedings of the Board of Trustees of the Village of Mount Prospect, and that the result of said vote was as follows, to -wit - AYES: NAYS: ABSENT: ri Village Board Meeting - July 19, 2016 Page 232 of 323 I do further certify that the original Ordinance, of which the attached is a true copy, is entrusted to my care for safekeeping, and that I am the lawful keeper of the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of the Village of Mount Prospect, Cook County, Illinois, this day of July, 2016. M. Lisa Angell, Village Clerk FA Village Board Meeting - July 19, 2016 Page 233 of 323 Item VIII. H.: Request Village Board approval to accept Public Improvements for Mattress Firm, 1020 E. Central Road. Department: PW -Engineering SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description D Memo D attachment Type Upload Date File Name Cover Memo 7/1/2016 Mattress_Firm_memo.pdf Backup Material 7/1/2016 mattress firm_attachment.pdf Village Board Meeting - July 19, 2016 Page 234 of 323 Mount Prospect Public Works Department 4 ?/ INTEROFFICE MEMORANDUM t TO: VILLAGER MANAGER MICHAEL J. CASSADY VILLAGE CLERK LISA ANGELL FROM: VILLAGE ENGINEER DATE: JUNE 29, 2016 SUBJECT: MATTRESS FIRM 1020 E. CENTRAL ROAD Attached please find the Village Board Approval and Acceptance form for the subject project. The project has been satisfactorily completed and I recommend approval of this project. Please place this in line for inclusion at the DATE Village Board Meeting. ulbecker c: Sean P. Dorsey, Public Works Director HAEngineering0evelopmenfty Address\Central Rd\1020 E (Mattress Firm)\2015-128 New Building\Board Acceptance.docx Village Board Meeting - July 19, 2016 Page 235 of 323 VILLAGE BOARD ACCEPTANCE OF PUBLIC IMPROVEMENT AND/OR PRIVATE IMPROVEMENT APPROVAL PROJECT: LOCATION: Mattress Firm 1020 E. Central Road DATE: June 14. 2016 STAFF APPROVAL Engineering Drawings Approved: Plat of Subdivision Received: As -Built Plans Reviewed and Approved: Public Works Approval: Community Development Approval: Fire Department Approval: Village Engineer Village Clerk Village Engineer Public Works Director Community Development Director Fire Prevention PUBLIC IMPROVEMENTS FOR ACCEPTANCE BY VILLAGE Water Main Sanitary Sewer Storm Sewer Roadways Sidewalks Street Lights Parkway Trees Parkway Landscaping N/A N/A N/A N/A 2.250 SF N/A N/A Complete PRIVATE IMPROVEMENTS APPROVED Water Service / IAWC Main Complete Sanitary Sewer Service / IAWC Complete Storm Sewer Complete Stormwater Detention Complete Landscaping Complete APPROVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, THIS DAY OF 12016. Village Clerk Village Board Meeting - July 19, 2016 Page 236 of 323 Item VIII. I.: MOTION TO WAIVE BID AND PURCHASE TWO REPLACEMENT STORAGE AREA NETWORKS IN AN AMOUNT NOT TO EXCEED $89,944. Department: Village Manager's Office Information: Staff is requesting approval to purchase two (2) SANs (storage area networks) to replace two six-year-old SANs which are nearing end of support. In addition to updating technology, the purchase will provide a number of benefits, including the ability to segregate storage that will be dedicated to virtual desktops. Budget Impact: The total cost for two (2) Tegile T3200 SANs with implementation and 3 years of support is $89,944. Ongoing support is $6,134/year. Recommendation: Staff recommends that the Village waive the bid process and purchase two Tegile T3200 SANs from Hipskind for an amount not to exceed $89,944. Hipskind is the only source for this purchase. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description D 2016 Storage Request Memo D Tegile Quote Type Upload Date File Name Cover Memo 7/12/2016 2016_Storage_Request.pdf Exhibit 7/7/2016 Tegile_3200s_Quote.pdf Village Board Meeting - July 19, 2016 Page 237 of 323 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL CASSADY FROM: IT DIRECTOR DATE: JULY 8, 2016 SUBJECT: REQUEST TO WAIVE THE BID AND PURCHASE TWO REPLACEMENT STORAGE AREA NETWORKS Staff is requesting approval to purchase two (2) SANs (storage area networks) to replace two six-year-old SANs which are nearing end of support. In addition to updating technology, the purchase will provide a number of benefits, including the ability to segregate storage that will be dedicated to virtual desktops. Background In 2014, the Village Board approved the purchase of two Tegile HA2100 SANs to accommodate increasing data storage needs. Tegile was chosen because it provided the necessary functionality at an optimal price point, and staff has been pleased with their performance. Tegile's compression* and deduplication** functionalities have helped to mitigate the rapid pace of storage growth. With the 2014 purchase, two older EqualLogic SANs were repurposed to hold backups. Storage for production servers was then divided between the Tegile SANs and the remaining EqualLogic SANs. The Village generally purchases SANs in twos so that one can be installed in the primary data center in Village Hall and the other can be installed in the EOC datacenter for replication. Justification for Purchase • Technical Support: The two SANs, purchased in 2010, will reach end -of -support in February 2017 and will need to be removed from the production environment. • Newer technology: File and utility servers that are currently running on older EqualLogic SANs, will be moved to newer, faster Tegile storage with compression and deduplication. The currently utilized EqualLogic SANs will be repurposed for backups. Encryption: The new Tegile T3200 SAN model offers encryption, which is a CJIS (Criminal Justice Information Services) requirement for any system storing protected Police information. Encryption for servers is an upcoming project. *Compression: Ability to compact data by removing unnecessary information to allow more data per GB of storage. **Deduplication: Ability to replace redundant blocks of data with pointers to the first block to allow more data per GB. Village Board Meeting - July 19, 2016 Page 238 of 323 Request to Waive Bid and Purchase Two Replacement Storage Area Networks July 8, 2016 Page 2 • Expanded storage for production: The additional storage will allow more physical machines to be virtualized, including the Websense proxy server and a large Police database server. Also there are several special purpose desktops that can be virtualized. • Expanded VDI (virtual desktop infrastructure): The growing demand for mobility is creating requests for virtual desktops. For example, Public Works has been replacing ruggedized laptops with more portable, less expensive iPads that use virtual desktops to connect to their Hansen database. The Village has been using virtual desktops on a small scale for Community Development inspectors since 2012. There has been concern about allowing the virtual desktop environment to grow too large. Since the desktops pull from the same resources as virtual servers, the desktops could potentially cause server slowdowns. An optimal solution is to have dedicated storage and host servers for virtual desktops, with dedicated storage being the primary hurdle. Because the new Tegile T3200 SAN is larger and more powerful than the HA2100 SANs purchased in 2014, the production servers can be migrated to the new T3200 SANs, freeing up the HA2100 SANs to be dedicated for virtual desktops. Storage Capacity Trends: While capacity is not the primary reason for purchasing storage at this time, there may be questions about how much storage is required, how much it has grown, and how to predict future growth. Several collections of statistics are provided below to show the trends that have occurred. Storage capacity is not straight forward. Storage on each SAN is broken down by function with space delegated for basic storage, for templates, for snapshots, and for replication of data from the partnering SAN. Compression and deduplication increase the space available for use. Free space is needed for temporary files used by internal functions and to allow data to be moved around, so it is desirable to keep 30% unallocated. The chart below compares the SAN models purchased in 2010 and 2014 and the model currently requested, showing the amount of storage each provides and the currently available storage on that unit. Purchase Year SAN Model Usable Storage* Available Storage for each of 2 SANs** 2010 E ualLo is PS6000XV 6 TB - 2 TB ea. 2014 Teg ile HA2100 9 TB - 4 TB ea. 2016 Te ile T3200 -14 TB n/a *Usable Storage: Space available for use before any data is stored **Available Storage: Space left for additional data, snapshots and replication. Village Board Meeting - July 19, 2016 Page 239 of 323 Request to Waive Bid and Purchase Two Replacement Storage Area Networks July 8, 2016 Page 3 As technology improves, newer hardware provides bigger, faster storage without raising the cost from the previous model. The Tegile T3200 is bigger and faster than the HA2100 plus it provides encryption, which was not available in the past. The next chart plots the amount of usable storage* allocated to the production environment over time. In 2009, the Village implemented a VMware virtual environment with shared EqualLogic storage. When Tegile storage was purchased in 2014, data requiring higher throughput (databases and other applications) was migrated to the newer, faster storage. *Available or usable storage will be partially consumed by snapshots and replication Staff has carefully managed storage to ensure that an adequate amount of storage is unallocated, keeping available space at approximately 40% for system hygiene and emergency growth. Additional servers have been virtualized as space permitted. Compression and deduplication have helped to minimize storage growth. Also Records Days have been hugely beneficial by giving employees the time and focus to clear out unneeded files and email. Storage usage will increase at a faster rate in the future because of expanded data retention requirements and because additional servers will be virtualized. The additional space that will be available with this purchase is expected to provide adequate storage for the foreseeable future. Village Board Meeting - July 19, 2016 Page 240 of 323 Storage Available for Production Systems 50 40 1° 30 a� 20 Tegile H 10 ----------- ...............IT uuuui EqualLogic 2009 2010 2013 2014 2015 After Tegile purchase *Available or usable storage will be partially consumed by snapshots and replication Staff has carefully managed storage to ensure that an adequate amount of storage is unallocated, keeping available space at approximately 40% for system hygiene and emergency growth. Additional servers have been virtualized as space permitted. Compression and deduplication have helped to minimize storage growth. Also Records Days have been hugely beneficial by giving employees the time and focus to clear out unneeded files and email. Storage usage will increase at a faster rate in the future because of expanded data retention requirements and because additional servers will be virtualized. The additional space that will be available with this purchase is expected to provide adequate storage for the foreseeable future. Village Board Meeting - July 19, 2016 Page 240 of 323 Request to Waive Bid and Purchase Two Replacement Storage Area Networks July 8, 2016 Page 4 For individual servers, the largest growth has been on our Laserfiche document imaging server where data usage has grown over two and a half times in the last three years. This is expected to continue to grow due to records retention efforts. Document Imaging Storage 900 QIP QIP ()N <)N QN, QN, Off) Ooh QNB tiQ) ti�\� ��ti ti(i �1\� Oaa Clerk 800 ...... 0t Q� Qt 25 700 25$ 197. CD 600...........................................................................22.. ........22. ... .........182 .........182 .......... FI on 500 ... 22 .......... 1,81 ............ 181 .... ... ......212 .. ........ 400 20 17 6 .. 198, 1111111 FD 300 18 .154_, 127. 156 167 ..IIII uuuuu HR 1Z 200 146. 60 �� uuuuuPD 100 170....E 189... 19.7 .233 ......... 253 ......... 301 $5 136 i... PW 0 � .... ... � � .... ...., otic QNB otic ooh oh QN, oN A\ General file storage has not grown as much thanks to staff efforts on Records Days. The chart below shows a history of data storage by file server. 1600 1400 1200 1000 800 c 600 N N 400 200 0 Data Storage by File Server - -- .....� lcz- l 5,x.......187 Fire Police uii Public Works uuuuu Village Hall Village Board Meeting - July 19, 2016 Page 241 of 323 QIP QIP ()N <)N QN, QN, Off) Ooh QNB tiQ) ti�\� ��ti ti(i �1\� Oaa ta�oaa ota�oaa ota�oaJ otayoaJ ahoaa ca�'oa� (10 0t Q� Qt �Q°5 ��e� �e°5 Fire Police uii Public Works uuuuu Village Hall Village Board Meeting - July 19, 2016 Page 241 of 323 Request to Waive Bid and Purchase Two Replacement Storage Area Networks July 8, 2016 Page 5 Recommendation I recommend that the Village waive the bid process and purchase two Tegile T3200 SANs from Hipskind for an amount not to exceed $89,944. Tegile, like many vendors, ask that we choose a reseller. Once our selection is made they work with the reseller to provide a quote and that reseller becomes the sole source for the purchase. Hipskind is the same reseller we used for our 2014 purchase. Funds are available for this purchase. The hardware will be funded through the computer replacement fund. Installation and support will be funded through Information Technology professional services and computer maintenance accounts, respectively. These SAN replacements were initially available for 2015, but were not needed at that time. The price includes the first three years of support. Ongoing support is $6,134/year. The quote is attached. Please contact me with any questions or concerns. Joan Middleton IT Director Attachment I:\VB Request Memos\2016 Storage Request.docx Village Board Meeting - July 19, 2016 Page 242 of 323 11PSKIND Focused on IT Quote Prepared For: Tegile 3200s Revised Submitted By: Jerry Scola Quote #009545 Version 1 Date: 06/23/2016 Village Board Meeting - July 19, 2016 Page 243 of 323 -HIPSKIND Focused on IT Prepared For Village of Mount Prospect Joan MIddleton 50 S. Emerson Street Mount Prospect, IL 60056 Phone:8478185272 Fax: Email: jMiddlet@mountprospect.org Web: Main: 630-920-0960 Fax: 630-920-0794 Web: hipskind.com Prepared By Jerry Scola Phone: 630-920-0960 Email: jscola@hiptsg.com VillAQNaMVIZAing - July 19, 2016 17W220 22nd St, Suite 450, Oakbrook Terrace, IL 60181 Page 244 of 32Rage 2 -HIPSKIND Focused on IT Main: 630-920-0960 Fax: 630-920-0794 Web: hipskind.com Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. VillAQNaMVIZAing -July 19, 2016 17W220 22nd St, Suite 450, Oakbrook Terrace, IL 60181 Page 245 of 32Rage 3 Hardware $68,544.00 Deployment $3,000.00 3 Yr Supportl $18,400.00 Subtotal $89,944.00 Shipping $0.00 Tax $0.00 Total $89,944.00 Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. VillAQNaMVIZAing -July 19, 2016 17W220 22nd St, Suite 450, Oakbrook Terrace, IL 60181 Page 245 of 32Rage 3 Item VIII. J.: MOTION TO ACCEPT BID FOR BOOSTER STATION 4 ROOF REPLACEMENT IN AN AMOUNT NOT TO EXCEED $62,700 Department: Public Works Department Information: The Village of Mount Prospect operates a water distribution system that utilizes booster pumping stations located throughout the Village. These stations help to maintain pressure and fire flow in the water distribution system by pumping water from adjacent storage reservoirs. In 2010, the Village retained the services of a professional roofing architect to inspect and to evaluate the various pump station roofs. The roofs were inventoried and a capital replacement plan was created based on age and condition. Utilizing this assessment, staff requested funding for or replacement of the shingle roof on Booster Station 4 (117 North Waverly). This roof is over 30 years old. Portions of the roof were replaced following a 1996 generator exhaust fire. Various repairs have also been made during intervening years. The roof covers the booster pumps, electrical equipment, and motor controls housed in the station. Staff retained the professional services of STR-REG Group of Arlington Heights to prepare the plans and specifications. The scope of work includes replacement of the shingle roof, the sealing of roof vents that are no longer needed, and the replacement of the roof hatch over the deep well. The roof hatch is opened to allow the easy removal of the deep well pump motor and well piping. A bid notice was published in a local paper. Seven (7) firms picked up a bid package. Four (4) firms attended the mandatory pre-bid meeting. Bids were received on June 6, 2016, opened and read aloud as required. One firm responded that they could not obtain bonds if awarded the project and therefore declined to bid. Two (2) firms responded with the following bids: Village Board Meeting - July 19, 2016 Page 246 of 323 Bidder TOTAL Petersen Roofing, Mount Prospect $57,000 Riddiford Roofing, Arlington Heights $61,700 The engineer's estimate was $55,000. Both bids were appropriately signed and included required bid bonds. Both bids satisfied bid requirements. The apparent low bidder is Petersen Roofing of Mount Prospect. Reference checks indicate that Petersen has successfully completed projects of this scale and scope. They have also satisfactorily performed this type of work for the village in the past. Staff is recommending that a 10% contingency ($5,700) be added to the project award to cover any unforeseen repairs that may be found after the existing roof is removed. This would include wood blocking and other roofing materials that may be needed once the existing roof is removed. If the contingency is not used; it will not be provided to the Contractor. The final award will be for an amount not to exceed $62,700 ($57,000 bid plus the 10% contingency of $5,700) Alternatives: 1. Accept bid for Booster Station 4 Roof Replacement. 2. Motion of the Village Board. Budget Impact: This proposed project will require the expenditure of $62,700 from the Water and Sewer Enterprise Fund. Sufficient funds exist in the current budget. Recommendation: Staff recommends that the Village Board accept the lowest, responsible bid for the roof removal and replacement at Booster Pumping Station 4 as submitted by Petersen Roofing of Mount Prospect, Illinois in an amount not to exceed $62,700. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description 4.nWatta ,Ihirrne nts A wilillablle Type Upload Date File Name Village Board Meeting - July 19, 2016 Page 247 of 323 Item VIII. K.: MOTION TO ACCEPT BID FOR THE PURCHASE OF ONE (1) 2017 FORD ESCAPE FROM THE NORTHWEST MUNICIPAL CONFERENCE (NWMC) SURBURBAN PURCHASING COOPERATIVE (SPC) BID. Department: Fire Department Information: Fire Department vehicle 507 is scheduled for replacement in 2016. Replacement of this vehicle was deferred several years due to the vehicle's overall good condition and low mileage. 507 is now 15 years old and showing signs of deterioration. As 507 ages, it will likely need more frequent repairs in the future. The car is a 2001 and has well exceeded the replacement schedule of 10 years. Vehicle 507 is a 2001 Ford Crown Victoria originally used by Village Hall before becoming a Fire Prevention Bureau vehicle used for daily fire inspections and public education activities. Based on expected use, the proposed new Escape would be more fuel efficient than the current 2001 Crown Victoria. The proposed new Escape would also be 4X4 which would allow the fire department to utilize vehicle during inclement weather. Budget Impact: Funding for the replacement of this vehicle is reflected in the 2016 Vehicle Replacement Fund on page 300 of the budget in account 061.80.86.00.1.000.660.004. Attached are the Vehicle Evaluation Forms. Recommendation: With vehicle 318 recently becoming available, consideration was given to replacing 507 with 318. However, after an evaluation of the age and condition of 318, specifically the potential for the $9000.00 out of warranty hybrid battery failing, this option introduced new concerns. I recommend the purchase of one (1) 2017 Ford Escape from the NWMC/SPC bid. Contract award winner Currie Motors Ford of Village Board Meeting - July 19, 2016 Page 248 of 323 Frankford located in Frankford, Illinois at a cost not to exceed $23,400. The remaining $6,600 dollars in the budget for the vehicle replacement would be used for emergency lighting, radios and vehicle decal markings. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date File Name D Reports Cover Memo 7/14/2016 507_Replace ment Veh_Eval_Forms.pdf D SPC Bid Cover Memo 7/18/2016 SBC_bid.pdf Village Board Meeting - July 19, 2016 Page 249 of 323 Currie Motors Ford of Frankfort 9423 W. LINCOLN HIGHWAY (RT. 30& 45) FRANKFORT, ILLINOIS 60423 (815)469-9700 (708)479-1100 CURRIE MOTORS FRANKFORT INC. WWW.FORDOFFRANKORT.COM Quote for: Jim Brietzman 847-870-5640 Village of Mount Prospect Fire Department !1-017 Ford Escape SE 4x4 $21,868.OW All Weather Mats $66.00 Privacy Glass $240.00 Reverse Sensing System $213.00 Cargo Area Protector $79.00 Rustproof ing/Sound Shield $295.00 Delivery > 50 Miles $75.00 Municipal Plates $103.00 Ruby Red $369.00 Charcoal Interior N/C Frey . �: � Village Board Meeting - July 19, 2016 Page 250 of 323 EXHIBIT A Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit # 507 Assigned Dept. /Div. Fire/Bureatt Year: 2001 Make: Ford Model: Crowp is Police Mileage: 38,4i 0 Hours: N/A Date of Evaluation: 7/11/16 Performed By: reit roan System Diagnosis Estimated Repair Cost ......... ----------------------- Engine ............Fair-Oil.................pan leaking ....... $1,000.00........ . . . ................ Transmission Good Differential Fair -Cover leaking $150.00 Exhaust System . . . . . . .......... Good . .............. Cooling System Good .................. . ....... - - - ------ -- ------------------ - ----------------------------------------- - -------------- Tires Fair -Soon due to age $650.00 Steering Fair -Hoses leaking $400.00 Suspension Good HVAC wwwww Good ---Electrical... Electricaf. ..................... — --------- — -----------._.............__................_Good ............ . ...................... — -------------------------------------------------------------------------- - - Body/Frame Fair -Rust on frame -hole soon $1,000.00 .... . ......... - .. . ................................................................. Interior . ...... . ........ . . . ................ . . . ................ . ................................. Good ..................................... Other- describe Total Estimated Repair Cost ..... ... .. ...... ..... .. .. ...... 60mmmm- $3,200.00 - ...... ... ... ... ... ...... .......... ...... ..................... . ....... ... .... Diagnosis Code Code Description _Good — ------------------------ -Systems ----a --- r -e- functioning well---- and - no --- o --"major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Village Board Meeting - July 19, 2016 Page 251 of 323 N 0 a� 0 N N U) 0 U m I U) 0 _a L N C O ca 0 w 00 O 0 0 6 C) C M 6F} 0 0 N 6fl LO M Village Board Meeting - July 19, 2016 Page 252 of 323 U) 0 U a Z E2 0� tib a� O 000 ti L o � 0 I MEfi 6 61) 64 ' q o N � N N1 O U y ar yr L J i } It o 0 O O O O O O O O O N O O O O O O O O O O O O O O O O O O O O O O O O O O O In O In O U7 O In � CO M N N EA 69 69 64 6f1, 69 69 64 1900 N 0 a� 0 N N U) 0 U m I U) 0 _a L N C O ca 0 w 00 O 0 0 6 C) C M 6F} 0 0 N 6fl LO M Village Board Meeting - July 19, 2016 Page 252 of 323 2017 Ford Escapee S Front Wheel Thrive Contract# 129 Currie Motors Fleet "'M ,c, Peop Ic o DoIl3uu,:uiiiirness, With" Your Full -Line Municipal Dealer www.CurrieFleet.com GOOD THRU: 09/18/2016 find us on Youm Contract# 129 Village Board Meeting - July 19, 2016 Page 253 of 323 SPC COOPERATIVE Currie Motors Frankfort SPC Contract Winner 2017 Ford Escape S Front Wheel Drive Contract #129 Call Tom Sullivan (815) 464-9200 Standard Package: $18,966.00 Warranty: 3 Years 36, 000 miles Bumper to Bumper/ 5 Years 60,000 Power train Free Delivery Within 50 Miles Air Conditioning Advance Trac w/RSC Power Windows Power Locks Remote Keyless Entry Black Mirrors w/Blind Spot Mirror AM/FM/CD Stereo Intermittent Speed Sensitive Wipers Rear Defroster Electric Power Assist Steering Cruise Control My Key Personal Safety System 17" Steel Wheels 6 -Way Manual Adjust Drivers Seat Cloth Front Bucket Seats 60/40Split Rear Seats Sync/ Sync App Link First Row Center Console w/Armrest Front Carpeted Floor Mats Anti -Lock Brakes Rear Stabilizer Bar Halogen Headlamps Solar Tinted Glass Battery Saver Feature Cargo Floor Hooks Message Center Sun Visors w/Dual Mirrors Tilt and Telescoping Wheel Emergency Brake Assist System 2.5L I -VCT 4 Cyl (1.5 Ecoboost STD on SE) 6 -Speed Automatic Transmission Body Color Rear Spoiler SecuriLock Passive Anti -Theft Tire Pressure Monitoring System Power Point Mini Spare Tire Rear View Camera Good Thru: 9/18/2016 Contract# 129 Village Board Meeting - July 19, 2016 Page 254 of 323 Available Model Escape SE 4x4 21868.00 Engine Upgrade 2.01, Ecoboost - SE On ly 1115.00 M= Exterior Colors Cargo Management 345.00 Block Heater 30.00 ❑ Da v Ti m e R u n n i n g Livhts 39.00 All Weather Mats 66.00 Ll Privacy Glass 240.00 ❑ Reverse Sensing System 213.00 ❑ ................................................... Cargo Area Protector79.00 . . ............. . . . . . . .... El Rustproofing/Sound Shield 295.00 -T-FCD Rom Shop Manual 295.00 Delivery >50 miles 75.00 TT Municipal Plates 103.0-0 Exterior Colors InteriorColors -,FCharcoal Black —Medium—----—Stone - S -E- —Only ----- N/C Contract# 129 Village Board Meeting - July 19, 2016 Page 255 of 323 Canyon Ridge N/C Magnetic Metallic N/C Oxford White N/C ❑ Lightning Blue N/C . .. ......... .......... Shadow Black N/C Ingot Silver N/C Ll Ginger Ale Metallic N/C ❑ White Gold Ruby Red - SE Only InteriorColors -,FCharcoal Black —Medium—----—Stone - S -E- —Only ----- N/C Contract# 129 Village Board Meeting - July 19, 2016 Page 255 of 323 Please enter the following: Agency Name & Address Contact Name Phone Number Purchase Order Number Tax Exempt Number Total Dollar Amount Total Number of Units Delivery Address S PC COOPERgTIVE Please submit 11.0. & tax exempt letter with Vehicle Order: Currie Motors 9423 W. Lincoln Hwy Frankfort, IL 60423 PHONE: (815)464-9200 FAX. (815) 464-7500 Currielge e��co n Contact Person: Tom Sullivan IF WE HAVE MISSED AN OPTON, PLEASE CONTACT OUR OFFICE. COMPLETE UNITS.IN STOCK FOR IMMEDIATE DELIVERY, CAN BE VIEWED ON OUR WEBSITE W.CU IEFLEET,CM Contract# 129 Village Board Meeting - July 19, 2016 Page 256 of 323 Item VIII. L.: MOTION TO ACCEPT MPI JOINT BID FOR GENERATOR MAINTENANCE IN AN AMOUNT NOT TO EXCCED $20,207 Department: Public Works Department Information: The proposed contract provides for generator maintenance services on Village owned emergency backup generators. The Village owns and maintains eighteen (18) back-up generators that provide emergency power to critical infrastructure such as water pumping stations and sanitary sewer lift stations. Back-up power is also provided to critical operating facilities including the Village Hall, Police/Fire stations and the Public Works facility. Protecting these critical elements allows for the uninterrupted capability of providing core services to the community. Staff has determined that the Municipal Partnering Initiative (MPI) joint bid for generator maintenance services provides the most competitive and cost effective means to procure these services. MPI is a regional collective of municipalities that jointly procures a range of commodities, services, and projects to better leverage economies of scale. The MPI joint bid includes nearly $415,000 of generator maintenance work over the three year contract. The Village of Glenview is administering the bid and the Villages of Lincolnshire, Mount Prospect, Northbrook, Algonquin and the City of Lake Forest are participants. This is the first time the Village of Mount Prospect has participated in this joint bid. Participation in the MPI joint bid satisfies the Village's bidding requirements. The village attorney advises competitive bidding is not required when the village, pursuant to its home rule powers, enters into a joint purchasing contract for materials, supplies, equipment or services with another entity which has conducted competitive bidding for those materials, supplies, equipment or services (Village code section 4.103G(2)). Village Board Meeting - July 19, 2016 Page 257 of 323 The contract is for a three (3) year agreement in 2016, 2017, and 2018. The following six (6) bids were publicly opened on May 26, 2016 at 1:00 P.M., by the lead MPI community in Village of Glenview, 2500 East Lake Avenue, Glenview, IL. The bid prices in the below table represent the quantities in this bid that are applicable to the Village of Mount Prospect for generator maintenance services program. Bidder Name Year 1 Year 2 Year 3 Total Contract Price Steiner Electric $20,207 $26,208 $26,574 $72,989 Company Cummins N $26,235 $34,673 $35,733 $96,641 Power, LLC Patten Power $36,182 $35,630 $36,489 $108,301 Systems Interstate Power $32,165 $37,985 $41,461 $111,611 Lionheart Critical $54,866 $58,460 $58,360 $171,686 Power Specialist Gateway Non Responsive Industrial The lowest cost bidder is Steiner Electric of Elk Grove Village, IL. The Village of Glenview awarded the contract to Steiner Electric on June 21, 2016. There is a significant increase in Year 1 pricing to Year 2 pricing which is explained by the fact that the first year of the contract includes generator maintenance services for only 16 of the Village's 18 generators. The generators located at Booster Pumping Stations 11 (Golf Course) and 17 (1480 N Elmhurst Rd) are covered by the original manufacturer's warranty, which includes annual maintenance. The two generators original manufacturer's warranty will expire at the end of 2016. All 18 generators will be serviced in Years 2 and 3 of this contract. Steiner Electric has successfully performed the generator services contract for the Village in the past. Steiner Electric's work was acceptable. In addition, reference checks indicate that Steiner Electric has successfully completed work of this scale and scope in an acceptable manner. Prices for generator maintenance received as part of this joint bid are substantially lower than costs incurred for similar work last year. The cost to maintain the generators in 2015 was $29,267 compared to $20,207 in Year 1. Interestingly, Steiner Electric bid on the most recent Village generator maintenance contract in 2013 and was the high bidder with an annual cost of $33,200. Village Board Meeting - July 19, 2016 Page 258 of 323 It is the opinion of staff that most of the cost savings can be attributed to the very large scale of the jointly bid project. The specifications are similar to previous, independently bid generator maintenance projects that had higher costs. Alternatives: 1. Accept Municipal Partnering Initiative join bid results for generator maintenance services. 2. Discretion of the Village Board. Budget Impact: This proposed project requires the expenditure of $20,207 in 2016. Expenditures in the subsequent contract years, 2017 and 2018, will be limited to the amounts authorized in approved budgets. Recommendation: Staff recommends accepting the Municipal Partnering Initiative joint bid results for generator maintenance services and awarding a three (3) - year contract to Steiner Electric of Elk Grove Village, Illinois in an amount not to exceed $20,207 in 2016. Expenditures in subsequent contract years will be limited to amounts authorized in approved budgets. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description 4.nWatta ,Ihirrne nts A wilillablle Type Upload Date File Name Village Board Meeting - July 19, 2016 Page 259 of 323 Item IX.: 1st reading of AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road, 1690 W. Imperial Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1907 Busse Road, 1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W. Kenneth Drive, 1600 W. James Drive, in Mount Prospect, Illinois 60056 and 1650 James Drive, Elk Grove Village, Illinois) Department: SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description 4.nWatta ,Ihirrne nts A wilillablle Type Upload Date File Name Village Board Meeting - July 19, 2016 Page 260 of 323 Item X. A.: 1st reading of an ORDINANCE AMENDING CHAPTER 4, SECTION 801, "CREATION OF DEPARTMENT APPOINTMENT" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Department: Police Department Information: Police departments continue to face significant challenges in the recruitment and retention of qualified candidates to serve as police officers in our communities. Developing methods of recruiting and retaining qualified individuals to serve as police officers remains an important objective of the Chief of Police and the Board of Fire and Police Commissioners. The Board of Fire and Police Commissioners and the Police Department invest significant financial and staff resources in the hiring, education, and training of recruit police officers. On rare occasion, qualified probationary police officers in good standing resign from the Police Department. Should a qualified probationary officer who resigned from the Department desire to return for employment as a police officer, the only option available at this time is for the individual to participate in a recruit testing process to be held some time in the future, possibly as far off as two (2) years. In the intervening time, direct and indirect sunk costs associated with the hiring and development of that police officer are lost, the talent development of the qualified probationary police officer is stalled, and a risk arises where the individual could find employment with another police agency in the intervening time. In an effort to regain a qualified individual to serve as a police officer and recapture direct and indirect sunk costs, the Police Department proposes an amendment to Chapter 4, Section 801 of the Village Code to allow for the rehiring of a probationary police officer who resigned from the Department in good standing within the prior twelve (12) months. The amendment prescribes a process wherein the Chief of Police would submit a recommendation to the Village Manager to rehire a probationary police officer. The Village Board Meeting - July 19, 2016 Page 261 of 323 Village Manager, at their sole discretion, would provide written authorization to the Board of Fire and Police Commissioners to make the appointment. Any probationary police officer reappointed by the Board of Fire and Police Commission would be subject to a probationary period not to exceed two (2) years from the date of reappointment. In addition, the rehired probationary police officer would assume the newest (least senior) seniority within the Department. The Chief of Police would prescribe the required components of the field training process to be completed by the reappointed probationary police officer. Alternatives: • Maintain the existing language of Chapter 4, Section 801 without amendment. • At the discretion of the Village Board. Budget Impact: The Police Department invests significant financial resources into the hiring, education, and training of police officers. The ability to rehire a probationary police officer who resigned in good standing presents the opportunity to save on costs associated with basic recruit academy education and recover direct and indirect sunk costs associated with the original hiring and staff time invested during field training. Recommendation: The Police Department recommends adoption of an ordinance amending Chapter 4, Section 801 related to the reappointment of probationary police officers who resigned in good standing within the prior twelve (12) months. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date D Ordinance Cover 7/14/2016 Memo File Name AmendChapter4Police_Officer Rehire_Ordinance.pdf Village Board Meeting - July 19, 2016 Page 262 of 323 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 4, "POLICE DEPARTMENT," OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS, IN REGARD TO APPOINTMENTS TO THE POLICE DEPARTMENT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1: Section 4.801, "Creation of Department; Appointment," of Article VIII, "Police Department," of Chapter 4, " Appointive Village Officers," of the Mount Prospect Village Code shall be amended to add a new subsection D., to read in its entirety as follows: D. The Board of Fire and Police Commissioners shall have the authority to appoint a police officer certified by the Illinois Law Enforcement Training and Standards Board, who resigned from the Village of Mount Prospect Police Department as a probationary police officer, under good terms and within the previous one (1) year, to a probationary police officer position in the Police Department. Prior to making an appointment under this subsection, the Chief of Police shall recommend the appointment to the Village Manager and the Village Manager, within his/her sole discretion, shall adopt the recommendation and provide the Board of Fire and Police Commissioners with written authorization to make the appointment. Any person appointed to the Police Department under this subsection who did not complete his/her probationary period prior to resignation, shall serve a probationary period of a length to be determined by the Chief of Police at the time of appointment, but in no event shall the probationary period be longer than two (2) years." SECTION 2: This Ordinance shall be in full force and effect from and after its passage, approval and form in the manner provided by law. AYES: NAYS: ABSENT: PASSED AND APPROVED this day of , 2016. Arlene A. Juracek Mayor ATTEST: M. Lisa Angell Village Clerk 367196_1 Village Board Meeting - July 19, 2016 Page 263 of 323 Item X. B.: A RESOLUTION AUTHORIZING THE ADOPTION OF THE AMENDED RULES AND REGULATIONS OF THE BOARD OF FIRE AND POLICE COMMISSIONERS OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS Department: Information: Section 3 and 4 of the Rules and Regulations of the Board of Fire and Police Commission were reviewed and revised to comply with recent changes to the hiring statute in preparation of the upcoming new hire firefighter test. The revision has removed discrepancies and changed language to comply and match the language in the current state statute. The Board of Commissioners, attorney Allen Wall, and the Fire Chief worked together to review the entire process and its language. Alternatives: • Maintain the existing language of the Rules aand Regulations without amendment. • At the discretion of the Village Board. Budget Impact: No budget impact. Recommendation. The Fire Department recommends adoption of a resolution amending the Rules and Regulations of the Board of Fire and Police Commissioners of the Village of Mount Prospect. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Tyne UploadaFile Name ❑ RESOLUTION Resolution 7/14/2016 bofperulesandregsaugust2016.pdf ❑ exhibit Exhibit 7/14/2016Village_of_Mt_Prospect _Amend ments_to_the_Rules_and_Regulations_of_the_BOFPC_re Odginal_appointmen.pc Village Board Meeting - July 19, 2016 Page 264 of 323 RESOLUTION NO. A RESOLUTION AUTHORIZING THE ADOPTION OF THE AMENDED RULES AND REGULATIONS OF THE BOARD OF FIRE AND POLICE COMMISSIONERS OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS WHEREAS, the Board of Fire and Police Commissioners of the Village of Mount Prospect derives its power and authority from the Mayor and Board of Trustees of the Village of Mount Prospect acting pursuant to its home rule powers, particularly from but not limited to Chapter 5, Article III of the Mount Prospect Village Code; and WHEREAS, any amendment to the Board of Fire and Police Commissioners Rules and Regulations must be approved by the corporate authorities; and WHEREAS, the corporate authorities of the Village of Mount Prospect determined that it was in the best interests of the Village to authorize adoption of the Amended Board of Fire and Police Commissioners Rules and Regulations; attached as Exhibit "A." NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, have reviewed and approve the Amended Rules and Regulations of the Board of Fire and Police Commissioner; attached as Exhibit "A" and made part of this resolution.. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of July, 2016. Arlene A. Juracek Mayor ATTEST: M. Lisa Angell Village Clerk Village Board Meeting - July 19, 2016 Page 265 of 323 PROPOSED AMENDMENTS TO THE RULES AND REGULATIONS OF THE BOARD OF FIRE AND POLICE COMMISSIONERS OF THE VILLAGE OF MOUNT PROSPECT, COUNTY OF COOK, STATE OF ILLINOIS Section 3: Original Appointments — Fire Department A. Exclusive Method of Appointment Original appointments to the Fire Department ("Fire Department") shall be made only as set forth in these Rules and Regulations. B. Applications, General. 1. All applications required by this Chapter 2 shall be typed or hand printed and signed by the applicant. Any applicant making false statements in any application shall be rejected by the Board. Further, the Board may, at any time, remove any person hired to a position in the Department upon learning that false statements have been made or that material facts have been misrepresented or omitted. An applicant must notify the Board, in writing, of any change in status from the time the application is submitted until appointment. Notice of matters involving testing or appointment may be made by regular mail or e-mail. If an applicant does not duly respond to the notice, that applicant may be eliminated from further consideration. 2. Defective applications shall be returned to the applicant for correction, provided the applicant is not otherwise disqualified for the position sought. The corrected application must be received by the Board no later than five (5) business days after notification of minor application errors. Corrected applications submitted more than 5 business days after notification of minor application errors shall not be accepted. C. Application All applicants shall complete an application, which may be obtained from the Fire Department, other remote locations, or downloaded from the Village website. The filing of such application shall be a verification that the applicant possesses the qualifications for the position and is not disqualified as set forth in (D) below. The applicant shall file this application with the Board by the established deadline. 1 Village Board Meeting - July 19, 2016 Page 266 of 323 D. Disqualification The Board may, subject to the Americans with Disabilities Act, refuse to examine or, after examination, to certify as eligible, any applicant whom the Board reasonably determines: 1. to be incapable of performing the physical tasks required of the position to which the applicant seeks appointment; 2. to be a person who is currently misusing or abusing intoxicating beverages or prescription drugs; 3. to have been a user of any illegal drug or narcotic, other than Cannabis Sativa, as defined in Illinois Compiled Statutes Ch. 720, Sec. 570 et seq., and not legally prescribed by a physician within the past three years; 4. to have been a user of Cannabis Sativa in the past twelve (12) months; 5 to be addicted to the use of intoxicating beverages or drugs and not in a certified program of recovery or be able to prove a current status of recovery from the addiction; 6. to be a habitual gambler; 7. to have been found guilty of a felony or any of the following misdemeanors: The following references are to Illinois Compiled Statutes, Ch. 720, and shall include any similar offenses as defined by other jurisdictions. a. criminal sexual abuse as defined in Section 11-1.50; b. indecent solicitation as defined in Section 11-6; C. public indecency as defined in Section 11-9; d. prostitution as defined in Section 11-14; e. promoting prostitution as defined in Section 11-14.3; f. soliciting a prostitute as defined in Section 11-15; g. keeping a place of prostitution as defined in Section 11-17; z Village Board Meeting - July 19, 2016 Page 267 of 323 h. patronizing a prostitute as defined in Section 11-18; i. pimping as defined in Section 11-19; j. public indecency as defined in Section 11-30; k. adultery as defined in Section 11-35; I. aggravated assault as defined in Section 12-2; m. intimidation as defined in Section 12-6; n. eavesdropping as defined in Section 14-4; o. theft as defined in Section 16-1; p. retail theft as defined in Article 16A; q. deceptive practices as defined in Article 17; r. unlawful use of weapons, as defined in Section 24- 1(a) (1), (6) and (8); S. unlawful sale of firearms as defined in Section 24-3; t. unlawful possession of firearms and ammunition as defined in Section 24-3.1; U. defacing firearm identification marks as defined in Section 24-5; V. mob action as defined in Section 25-1; W. keeping a gambling place as defined in Section 28-3; X. bribery as defined in Article 29; Y- resisting or obstructing a peace officer as defined in Section 31-1; Z. obstructing justice as defined in Section 31-4; aa. escape or failure to report for periodic incarceration as defined in Section 31-6; bb. aiding escape as defined in Section 31-7; 3 Village Board Meeting - July 19, 2016 Page 268 of 323 cc. interference with judicial proceedings as defined in Section 32-1, -2, -3, -4, -8; dd. battery as defined in Section 5/12-3; and ee. domestic battery as defined in Section 5/12-3.2. 8. to have been dismissed for cause, from any public service position; 9. to have character or employment references which are deemed to be unsatisfactory; 10. to have failed to satisfy any step in the test process including, whenever applicable, failure to attend a Mandatory Applicant Orientation meeting; 11. to have failed to fulfill any of the requirements for applicants which are set forth in these Rules and Regulations; 12. to not possess a valid driver's license at any stage of the selection procedure. 13. to, in the reasonable opinion of the Board, be otherwise unqualified for service in the Fire Department; 14. to have been dishonorably discharged from military service; 15. to have knowingly received test information in advance of an examination. Any disqualified applicant shall be notified by the Board of such disqualification. The applicant may request in writing that the Board review its decision to disqualify stating the reasons why such review is appropriate. The Board need not conduct a hearing on such request, but shall respond, in writing, within a reasonable time. E. Age Requirements 1. All applicants must be between the ages of twenty-one (21) and thirty-five (35) years old at the time of application deadline. No person who is 35 years of age or older shall be eligible to take an examination for a position as a firefighter except as provided in this Section E. 4 Village Board Meeting - July 19, 2016 Page 269 of 323 2. The maximum age limitation shall not apply to any person previously employed as a full time firefighter in a regularly constituted fire department of (i) any municipality or fire protection district located in Illinois, (ii) a fire protection district whose obligations were assumed by a municipality under Section 21 of the Illinois Fire Protection District Act, or (iii) a municipality whose obligations were taken over by a fire protection district; or to any person who has served a municipality as a regularly enrolled volunteer, paid -on-call, or part-time firefighter for five (5) years immediately preceding the time that municipality begins to use full time firefighters to provide all or part of its fire protection service. 3. If a person is placed on an eligibility register and becomes over age before he or she is appointed to the Fire Department, the person remains eligible for appointment until the register has expired, but not more than two (2) years from the date that the Final Eligibility Register was established. Otherwise, no person who has attained the age of thirty-five (35) years shall be inducted as a member of the Fire Department. 4. Any person who turned thirty-five (35) years of age while serving as a member of the active or reserve components of any of the branches of the Armed Forces of the United States or the National Guard of any state, whose service was characterized as honorable or under honorable, if separated from the military and is currently under the age of forty (40) shall be eligible for appointment as a member of the Fire Department. F. Education Applicants for original appointment to the Fire Department must possess a high school diploma or its equivalent as recognized by the State of Illinois and not less than sixty (60) college semester hours or its equivalent as stated below. For purposes of original employment, the following shall be deemed to be the equivalent of the number of college credits set forth: 1. Thirty (30) college equivalency semester hours for each full twelve (12) months of non -disability service as a full time firefighter with another officially constituted and sanctioned Fire Department in the United States. 2. Thirty (30) college equivalency semester hours for each full twelve (12) consecutive months of engagement in the 5 Village Board Meeting - July 19, 2016 Page 270 of 323 military service of the United States. This shall not apply to persons who were not honorably discharged or who were convicted by court martial or other legal process for disobedience of orders or crimes in the military which are the substantive equivalent of the crimes set forth under Chapter 2, Section 3(D) of these Rules and Regulations. 3. Thirty (30) college equivalency semester hours for demonstrating fluency in a second language, other than English. Fluency shall mean a clearly demonstrated ability to read, speak, and understand the language. The Board shall be the sole judge of whether fluency in a second language other than English has been clearly demonstrated. The Board may retain a testing agency to advise it as to standards and evaluation of fluency. 4. Sixty (60) college equivalency semester hours for applicants who have been certified by the State of Illinois as Emergency Medical Technician/Paramedic. 5. Sixty (60) college equivalency semester hours for applicants who have been certified by the State of Illinois as Basic Firefighter or Firefighter 11. Section 4: Examinations — Original Appointments — Fire Department A. Release of Liability All applicants shall execute and deliver to the Board, a release in favor of the Village of Mount Prospect, and each of its officers, agents and employees, relative to all liability, loss, damage or expense that may arise as a result of or in connection with the applicant's participation in the examination procedure. The release shall be in a form prescribed by the Board. �101ren - noi..0 ,=56 1. Examinations shall be held on the dates fixed by the Board. Notice of the time, place, general scope, merit criteria for any subjective component, and fee of every examination shall be given by the Board by a publication at least 2 weeks preceding the examination: (i) in one or more newspapers published in the Village, or if no newspaper is published therein, then in one or more newspapers with a general circulation within the Village; or (ii) on the Village's internet website. Additional notice of an examination may be given by the Board. ri Village Board Meeting - July 19, 2016 Page 271 of 323 2. Examinations may be postponed, however, by order of the Board or its designee. The order shall state the reason for such postponement and shall designate a new date for the examination. Applicants shall be notified of the postponement of any examination and of the new date fixed for the examination. 3. Unless otherwise specifically provided, any notice required by this Chapter may be by personal service, U.S. regular mail, or email. C. Examinations The Board shall call for examinations to fill existing or prospective vacancies in the Fire Department. The Board shall determine: 1. The time and place where such examination will be held. 2. The location where applications may be obtained and the date by which applications must be returned to the Board. 3. The position to be filled from the resulting eligibility register. D. Phases of Examinations/Evaluations All applicants for original appointment as Officers in the Fire Department shall participate in the following examination phases (a failure on any phase designated as pass/fail shall disqualify the applicant from consideration). The order in which the various phases shall be given will be established by the Board prior to the commencement of testing. Any phase for which a passing score is not established or which is not designated as pass/fail, may be applied by the Board in any manner which it, in its sole discretion, deems appropriate. 1. Physical Aptitude Test a. Applicants are required to undergo an examination of their physical ability to perform the essential functions included in the duties they may be called upon to perform as a member of a fire department. Such examination shall consist of the Candidate Physical Ability Test (CPAT) and the ladder climbing component. Applicants must provide proof of current and valid CPAT and ladder climbing component cards with their completed job application to qualify for placement on any register of eligible FA Village Board Meeting - July 19, 2016 Page 272 of 323 candidates. Failure to provide such proof will eliminate the applicant from further consideration. Any costs associated with the CPAT certification and ladder climbing component will be at the expense of the applicants. b. If an applicant has not been appointed within one (1) year after the date of the CPAT and/or ladder component, the Board may cause a second examination prior to his or her appointment. If, after the second examination, the physical ability of the applicant fails to meet minimum standards, the applicant shall not be appointed. However, the applicant's name may be retained upon the Final Eligibility Register and when next reached for recertification and appointment, that applicant may be again examined, and, if the applicant fails to meet the minimum standards, the applicant shall not be appointed, and the applicant's name shall be removed from the Register. 2. Written Examinations a. Property of Board. All examination papers shall be and remain the property of the Board. b. Outside Vendor. The Board may select an outside vendor to develop, administer and grade the written test. In such an instance the vendor shall consult with the Fire Chief. Final approval of the written test shall rest with the Board. C. Eligibility. Only candidates who have submitted evidence of satisfying the Physical Aptitude Test (CPAT) requirements are eligible to take the written examination. 3. Subjective Component: a. The written examination shall be supplemented by a subjective component which will test the capacity to discharge the duties performed by members of the Fire Department, such as job related skills and behavioral characteristics. b. Outside Vendor. The Board may select an outside vendor to develop, administer and grade this E1 Village Board Meeting - July 19, 2016 Page 273 of 323 component. In such an instance the vendor shall consult with the Fire Chief. Final approval shall rest with the Board. 4. Grading of Examinations The grading of the written test and the subjective component shall be final and conclusive and not subject to review by any other board or tribunal of any kind or description. 5. Background Investigation a. Each applicant shall submit to fingerprinting and photographing by the Police Department. The applicant shall provide a signed waiver for access to such records as may be required by the Board to conduct a thorough background investigation in order to determine the applicant's eligibility for appointment. b. The background investigation may consist of a number of elements, including, but not limited to, a background interview conducted by a designated investigator; relevant credit, reference, criminal history and employer checks; and a panel interview with department members. C. The background investigation shall also include an oral examination taken on a pass/fail basis. The oral examination shall be conducted after the Final Eligibility Register has been posted. 6. Polygraph Examination After a conditional offer of employment, each applicant shall be required to submit to a polygraph examination. The examination shall be conducted by a testing service, licensed by the State of Illinois, and selected by the Board. The Board shall have the sole authority to determine whether or not the results of the Polygraph Examination disqualify an applicant from employment by the Fire Department. 7. Psychological Evaluation After a conditional offer of employment, each applicant shall submit to a psychological evaluation by a clinical psychologist selected by the Board and licensed by the State of Illinois. The psychologist conducting the evaluation shall Village Board Meeting - July 19, 2016 Page 274 of 323 have received training to understand the specific needs of the Fire Department. The Board shall have the sole authority to determine whether or not the results of the Psychological Evaluation disqualify an applicant from employment by the Fire Department. 8. Medical Examination After a conditional offer of employment, each applicant shall be required to submit to a medical examination by a licensed physician appointed by the Board. The Board shall have the sole authority to determine whether or not the results of the Medical Examination disqualify an applicant from employment by the Fire Department. 9. Other Evaluations Applicants may be required to submit to other evaluations which relate to the performance of public service positions. E. Preliminary Eligibility Register/Initial Eligibility L+st Register 1. The Board will prepare a Preliminary Eligibility Register and an Initial Eligibility Register of the candidates as follows: a. The Preliminary Eligibility Register will include those candidates who have scored at or above 70% on the written examination, and provided proof of completion of the Physical Aptitude Test as provided in Section 4.D(1). b. The Initial Eligibility Register will include those candidates on the Preliminary Eligibility Register upon completion of the Subjective Component. Such Register shall be prepared to combine the scores, as follows: i) The Written Examination score shall be weighted 60% and the Subjective Component score shall be weighted 40%. The process of creating composite scores shall consist of the following steps: (a) The Written Examination and Subjective Component scores will each be converted to standardized scores (z - scores); Zo Village Board Meeting - July 19, 2016 Page 275 of 323 (b) The standardized scores will be combined into a single score according to the weights previously described; (c) The composite z -score will then be converted to a scaled score (t -score) on a 100 point scale; and (d) A register shall be created in rank order based upon the resulting scaled scores. C. The Registers shall be posted not more than sixty (60) days after the last such examinations. d. A dated copy of the Initial Eligibility Register shall be sent to each candidate on such Register. F. Preference Points 1. Available Points a. Veteran preference. Persons who were engaged in the military service of the United States for a period of at least one year of active duty and who were honorably discharged therefrom, or who are now or have been members on inactive or reserve duty in such military service, shall be preferred for appointment to and employment with the Fire Department of an affected department. Five (5) points shall be added to such a candidate's Initial Eligibility Register score. b. Educational preference. Persons who have successfully obtained an associate's degree in the field of fire service or emergency medical services, or a bachelor's degree from an accredited college or university shall be preferred for appointment to and employment with the Fire Department. Five (5) points shall be added to such a candidate's Initial Eligibility Register score. C. Paramedic preference. Persons who have obtained certification by the State of Illinois as an Emergency Medical Technician -Paramedic (EMT -P) shall be preferred for appointment to and employment with the Fire Department of an affected department providing 11 Village Board Meeting - July 19, 2016 Page 276 of 323 emergency medical services. Five (5) points shall be added to such a candidate's Initial Eligibility Register score. d. Experience preference. (i) All persons employed by a municipality who have been paid -on-call or part-time certified Firefighter Basic (Firefighter II), State of Illinois or nationally licensed EMT -B or EMT -I, or any combination of those capacities shall be awarded 0.5 point for each year of successful service in one or more of those capacities, up to a maximum of 5 points. Certified Firefighter Advanced (Firefighter III) and State of Illinois or nationally licensed paramedics shall be awarded one point per year up to a maximum of 5 points. (ii) Applicants from outside the municipality who were employed as full-time firefighters or firefighter -paramedics by a fire protection district or another municipality for at least 2 years shall be awarded 5 experience preference points. (iii) Applicants, who were engaged in active service with the Mount Prospect Fire Department as a Paid -On -Call Firefighter for a minimum of three (3) years, shall be awarded five (5) points. In the event that a candidate is eligible for points under subsection (i) and this subsection (iii), the total number of cumulative points shall not exceed five (5). (iv) A candidate may not receive the full amount of experience preference points if the amount of points awarded would place the candidate before a veteran on the Final Eligibility Register. If more than one candidate receiving experience preference points is prevented from receiving all of their points due to not being allowed to pass a veteran, the candidates shall be placed on the Register below the veteran in rank order based on the totals received if all points under this subsection were to be 12 Village Board Meeting - July 19, 2016 Page 277 of 323 awarded. Any remaining ties on the Register shall be determined by lot. e. Residency preference. Applicants whose principal residence at the time of filing the application is located within the Fire Department's jurisdiction shall be preferred for appointment to and employment with the Fire Department. One (1) point shall be added to such a candidate's Initial Eligibility Register score. Preference points shall be given only if a proper and valid claim for a preference has been made and only if the standards for such preference have been met under these Rules. Notwithstanding the preference points authorized under this Subsection 1, the Board may eliminate preference points, adopt different preference points or provide for preference points for other categories prior to announcement of any testing process, so long as statutory requirements are met. 2. Time and Method of Claiming Preference Points Each fire applicant eligible to claim preference points (identified in Section 4, F.1.) must submit his/her claim for that preference in writing to the Board within ten (10) days after the posting of the Initial Eligibility Register. Claims not made within that ten (10) day period shall be deemed waived. The applicant, at the time of submitting a claim for preference, must submit evidence of qualification for that preference. G. Final Eligibility Register 1. The Chairperson will prepare a dated "Final Eligibility Register' which shall include those candidates on the Initial Eligibility Register and any claimed preference points. Approval of the Register by the Chairperson shall not require that a formal Board meeting be held. 2. A dated copy of the Final Eligibility Register shall be sent to each Candidate on such Register. 13 Village Board Meeting - July 19, 2016 Page 278 of 323 H. Final Eligibility Register— Original Appointments The Final Eligibility Register shall remain in effect for two (2) years or until exhausted. Testing shall occur every two (2) years or as determined by the Board. Appointment of Probationary Members from Eligibility Register; Declination 1. Appointment a. The Board shall select for an original probationary appointment the candidate with the highest ranking on the Final Eligibility Register. b. If the Board has reason to believe that that candidate fails to meet the minimum standards for the position or that an alternate candidate would better serve the needs of the Department, then the Board may pass the highest ranked candidate and appoint either: (i) any candidate who has a ranking in the top 5% on the Final Eligibility Register, or (ii) any candidate who is among the top 5 highest candidates on the Final Eligibility Register if the number of candidates ranking in the top 5% is less than 5 candidates. 2. Declination Any candidate eligible for probationary appointment may, without removal from the Final Eligibility Register, on one occasion decline an appointment. A second declination or failure to accept shall result in automatic removal from the Eligibility Register, except if he/she is on active military duty. A candidate's removal from the Eligibility Register upon a second declination shall not prejudice the candidate's opportunities to participate in future examinations, including an examination held during the time a candidate is already on the Eligibility Register. J. Probationary Terms 1. Each Firefighter appointee shall be on probationary status for a period of one (1) year from the date of the appointee begins employment with the Fire Department as a Firefighter. The Board may extend the probationary period for a Firefighter appointee who is required, as a condition of employment, to be a certified paramedic, during which time 14 Village Board Meeting - July 19, 2016 Page 279 of 323 the sole reason that a firefighter may be discharged without a hearing shall be for failing to meet the requirements for paramedic certification. 2. The probationary term shall exclude periods of training, or injury or illness leaves, including duty related leave, in excess of 30 cumulative calendar days. K. Completion of Training Program for Probationary Employees Any probationary Firefighter who, during the initial one (1) year term of the probationary period or any extension of that period: (1) has not successfully completed the Office of the State Fire Marshal, Division of Personnel Standards and Education, approved Certified Basic Firefighter Course or Firefighter II Course; (2) does not have a valid Illinois state drive's license or the equivalent from another state; and (3) has not successfully completed the requirements for paramedic certification, i.e., licensure as a paramedic by the Illinois Department of Public Health and certification by the local EMS system, shall be dismissed from service. L. Discharge of Probationary Members A probationary member may be discharged by the Chief of the Fire Department. The Chief shall notify the Board of the discharge. M. Completion of Probationary Period, Full -Time Non -Probationary Certification Upon the successful completion of any probationary period, the Board shall place the member of the Department on a record of full time non -probationary employees maintained by the Board (Certified Record). N. Emergency Appointments The Board, upon order of the Corporate Authorities, may make such temporary appointments as it shall deem necessary to prevent a stoppage of public business, to meet extraordinary circumstances, or to prevent material impairment of the fire department, with such temporary appointments to remain in force only until regular appointments are made, but never to exceed sixty (60) days. No temporary appointment of any one person shall be made more than twice in any calendar year. 15 Village Board Meeting - July 19, 2016 Page 280 of 323 O. Oath of Office Prior to commencing duty, an prescribed by the Village Code a member of the Board of Fir Village Clerk. 16 applicant shall take such oath as is The oath shall be administered by and Police Commissioners or the Village Board Meeting - July 19, 2016 Page 281 of 323 Item X. C.: MOTION TO ACCEPT BID FOR KENSINGTON BUSINESS CENTER JOGGING PATH IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $537,996. Department: Public Works Department Information: As part of the Kensington Business Center development in the 1980's, the annexation agreement requires the Village to maintain certain amenities within the business park, including the jogging path and the jogging path lighting system. The jogging path spans across the business park from east to west and has fingers to the north and south to provide connectivity to the entire business park. The jogging path pavement is deteriorating and in need of repair. The lighting system is experiencing numerous wiring failures and because of the age of the system, needed lamp and fixture replacement is becoming more difficult. Last year the east and west ends of the path were replaced and a new lighting system installed (Phases 1 and 3). To complete the improvements for the entire business park jogging path, this year the center section between Feehanville Drive and Business Center Drive will be constructed (Phase 2). Attachment A depicts the project area. The scope of work includes grinding and re -paving the existing jogging path in the center of the business park between Maple Trails Park on the west side and the terminus of the central path system at the east end near the intersection of Feehanville Creek and Business Center Drive. The path will be expanded from its current average width of 6 feet to 8 feet. In addition, the existing path lighting, wiring, and lighting controllers will be replaced with LED fixtures and poles. The improvements will also feature the addition of active exercise amenities including a balance beam, pull-up bar, push-up bar and sit-up bench installed at various locations along the pathway. Requisite earth excavation, concrete flatwork, pavement marking, and site restoration are also included. Village Board Meeting - July 19, 2016 Page 282 of 323 Plans and bid documents for this project were prepared by Gewalt Hamilton Associates, consulting engineers of Vernon Hills, Illinois and a public notice was placed in the newspaper. Nine (9) contractors picked up the bid documents and four (4) submitted bids. Bids were opened and read aloud on June 27, 2016. Each bidder submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. The bid was checked for accuracy and no errors were found. Each bidder correctly signed their bid and bid bond. Below is a summary: Bidders Total Bid Maneval Construction Co, Inc. $489,086.83 A Lamp Concrete Contractors, Inc. $522,953.65 Kee Construction $582,572.72 Martam Construction, Inc. $592,290.00 Engineer's Estimate $678,620.00 The detailed bid tabulation is enclosed is Attachment B. The low bidder, Maneval Construction Co. Inc., is qualified to complete the work involved with this project and meets the requirements of the contract documents. Maneval Construction Co, Inc. completed construction of the Linneman Road Improvements for the Village in 2008, and their work was satisfactory. Maneval Construction Co, Inc. is also working on numerous projects for Gewalt Hamilton Associates, our consulting Engineers on this project, who report that their work has also been acceptable. Reference checks also indicated satisfactory performance on projects of similar size and scope. Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated conditions. In this instance, a 10% contingency added to the lowest cost bid would result in a total contract award of $537,996 (Base Bid: $489,086.83 + Contingency: $48,909.17 = Total Recommended Award: $537,996). Alternatives: 1. Accept bid for the construction of the Kensington Business Center Improvements Phase 2. 2. Discretion of the Village Board. Budget Impact: This proposed project will require the expenditure of $537,996 from the Capital Improvements Fund. Sufficient funds exist in the current budget. Village Board Meeting - July 19, 2016 Page 283 of 323 Recommendation: recommend the low bidder, Maneval Construction Co, Inc. of Ingleside, IL, be awarded the contract for the Kensington Business Center Jogging Path Improvements Phase 2 in an amount not to exceed $537,996. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Type Upload Date File Name Attachment A _ D KBC Path Exhibit 7/12/2016 Kensington_Pathway_(2).pdf Phase Map Attachment B D KBC Jog Path Exhibit 7/15/2016 KBC—JOG—PATH—PHASE-2—BI D_TAB.pdf Bid Tab Village Board Meeting - July 19, 2016 Page 284 of 323 U t x W O z -OK BID TABULATION VILLAGE OF MOUNT PROSPECT KENSINGTON BUSINESS CENTER JOGGING PATH AND LIGHTING IMPROVEMENTS PHASE 2 BID DATE: JUNE 27, 2016 Page 1 of 2 Village Board Meeting - July 19, 2016 Page 286 of 323 Engineer's Estimate Maneval Construction Co., Inc. A Lamp Concrete Contr., Inc. Item Description Unit Qty. Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 20101000 Temporary Fence FOOT 4,285 $2.50 $10,712.50 $2.10 $8,998.50 $1.50 $6,427.50 20101100 Tree Trunk Protection EACH 10 $100.00 $1,000.00 $78.75 $787.50 $50.00 $500.00 20101200 Tree Root Pruning EACH 10 $150.00 $1,500.00 $210.00 $2,100.00 $75.00 $750.00 20101350 Tree Root Pruning (Over 10" Diameter) EACH 10 $150.00 $1,500.00 $236.25 $2,362.50 $209.00 $2,090.00 20200100 Earth Excavation CUYD 1,235 $50.00 $61,750.00 $43.07 $53,191.45 $1.00 $1,235.00 20201200 Removal and Disposal of Unsuitable Material CY 85 $50.00 $4,250.00 $43.07 $3,660.95 $25.00 $2,125.00 21101615 Topsoil Furnish and Place, 4" SQYD 5,535 $6.00 $33,210.00 $6.30 $34,870.50 $2.00 $11,070.00 25000100 Seeding, Class 1 ACRE 1 $2,500.00 $2,500.00 $4,688.25 $4,688.25 $4,200.00 $4,200.00 25000400 Nitrogen Fertilizer Nutrient POUND 41 $5.00 $205.00 $3.15 $129.15 $1.00 $41.00 25000500 Phosphorus Fertilizer Nutrient POUND 41 $5.00 $205.00 $3.15 $129.15 $1.00 $41.00 25000600 Potassium Fertilizer Nutrient POUND 41 $5.00 $205.00 $3.15 $129.15 $1.00 $41.00 25100630 Erosion Control Blanket SQYD 5,535 $3.00 $16,605.00 $1.16 $6,420.60 $2.25 $12,453.75 28000250 Temporary Erosion Control Seeding POUND 46 $10.00 $460.00 $3.15 $144.90 $5.00 $230.00 28000400 Perimeter Erosion Barrier FOOT 5,195 $4.00 $20,780.00 $2.73 $14,182.35 $1.50 $7,792.50 28000510 Inlet Filters EACH 3 $175.00 $525.00 $147.50 $442.50 $50.00 $150.00 28001100 Temporary Erosion Control Blanket SQYD 5,535 $2.50 $13,837.50 $1.05 $5,811.75 $1.75 $9,686.25 30300001 Aggregate Subgrade Improvement CUYD 85 $50.00 $4,250.00 $37.76 $3,209.60 $25.00 $2,125.00 35101600 Aggregate Base Course, Type B 4" SQYD 95 $7.00 $665.00 $14.16 $1,345.20 $8.00 $760.00 35101800 Aggregate Base Course, Type B 6" SQYD 4,955 $10.00 $49,550.00 $11.10 $55,000.50 $11.75 $58,221.25 40700100 Bituminous Materials (Prime Coat) POUND 9,940 $2.00 $19,880.00 $0.25 $2,485.00 $0.01 $99.40 40603335 Hot -Mix Asphalt Surface Course, Mix 'D", N50 TON 765 $125.00 $95,625.00 $87.91 $67,251.15 $90.00 $68,850.00 42400200 Portland Cement Concrete Sidewalk, 5" SOFT 590 $5.00 $2,950.00 $8.40 $4,956.00 $12.50 $7,375.00 42400800 Detectable Warnings SQFT 80 $30.00 $2,400.00 $42.00 $3,360.00 $30.00 $2,400.00 44000100 Pavement Removal SQYD 3,240 $10.00 $32,400.00 $6.74 $21,837.60 $22.25 $72,090.00 44000600 Sidewalk Removal SOFT 460 $4.00 $1,840.00 $1.71 $786.60 $2.00 $920.00 67100100 Mobilization LSUM 1 $15,000.00 $15,000.00 $16,800.00 $16,800.00 $51,900.00 $51,900.00 72000100 Sign Panel, Type 1 SOFT 12 $50.00 $600.00 $26.25 $315.00 $30.00 $360.00 72900200 Metal Sign Post, Type B FOOT 50 $10.00 $500.00 $15.75 $787.50 $15.00 $750.00 78000600 Thermoplastic Pavement Marking - Line 12" FOOT 192 $5.00 $960.00 $10.50 $2,016.00 $8.25 $1,584.00 78001180 Paint Pavement Marking -Line 12" FOOT 20 $10.00 $200.00 $5.25 $105.00 $3.30 $66.00 78300100 Pavement Marking Removal SOFT 336 $5.00 $1,680.00 $9.45 $3,175.20 $1.65 $554.40 80400100 Electric Service Installation EACH 1 $2,000.00 $2,000.00 $1,126.65 $1,126.65 $872.00 $872.00 80400200 Electric Utility Service Connection LSUM 1 $3,000.00 $3,000.00 $3,150.00 $3,150.00 $3,210.00 $3,210.00 81028200 Underground Conduit, Galvanized Steel, 2" Diameter FOOT 20 $25.00 $500.00 $23.94 $478.80 $21.40 $428.00 81100500 Conduit Attached to Structure, 1-1/2" Dia., Galvanized Steel FOOT 170 $20.00 $3,400.00 $26.36 $4,481.20 $37.45 $6,366.50 81100600 Conduit Attached to Structure, 2" Dia., Galvanized Steel FOOT 80 $22.00 $1,760.00 $36.33 $2,906.40 $64.20 $5,136.00 81400100 Handhole EACH 12 $750.00 $9,000.00 $569.10 $6,829.20 $470.80 $5,649.60 Unit Duct, 600V, 2-1C No. 6, 1/C No. 6 Ground, (XLP-Type Use), 81603035 1" Dia. Polyethylene FOOT 600 $16.00 $9,600.00 $5.36 $3,216.00 $9.85 $5,910.00 Unit Duct, 600V, 2-1 C No. 8, 1/C No. 8 Ground, (XLP-Type Use), 1" Dia. Polyethylene FOOT 4,400 $15.00 $66,000.00 $4.83 $21,252.00 $9.30 $40,920.00 Unit Duct, 600V, 4-1C No. 6, 1/C No. 6 Ground, (XLP-Type Use), 81603037 1-1/4" Dia. Polyethylene FOOT 1,100 $18.00 $19,800.00 $6.51 $7,161.00 $10.20 $11,220.00 81702400 Electric Cable in Conduit, 600V (XLP-Type Use) 3-1/C No. 2 FOOT 40 $10.00 $400.00 $16.38 $655.20 $6.45 $258.00 87300925 Electric Cable in Conduit, Tracer, No. 141C FOOT 6,100 $1.00 $6,100.00 $0.11 $671.00 $0.35 $2,135.00 X6060505 Concrete Curb (Special) FOOT 208 $20.00 $4,160.00 $23.10 $4,804.80 $40.50 $8,424.00 X8250500 Lighting Unit Complete, Special EACH 13 $5,500.00 $71,500.00 $4,436.25 $57,671.25 $3,210.00 $41,730.00 X8250505 Lighting Controller, Special EACH 1 $10,000.00 $10,000.00 $7,567.35 $7,567.35 $6,634.00 $6,634.00 X8250510 Lighting Controller Foundation EACH 1 $1,500.00 $1,500.00 $2,073.75 $2,073.75 $1,605.00 $1,605.00 Z0013798 Construction Layout LSUM 1 $10,000.00 $10,000.00 $4,825.00 $4,825.00 $10,000.00 $10,000.00 Z0033028 Maintenance of Lighting System CALMO 5 $500.00 $2,500.00 $571.20 $2,856.00 $321.00 $1,605.00 Clean Pedestrian Bridge Abutments LSUM 1 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $11,500.00 $11,500.00 Combination Concrete Curb & Gutter Removal & Replacement FOOT 195 $65.00 $12,675.00 $36.751 $7,166.25 $30.00 $5,850.00 Large Horizontal Display Board EACH 1 $3,500.00 $3,500.00 $2,100.00 $2,100.00 $5,300.00 $5,300.00 Light Pole Foundation, Metal Helix EACH 13 $1,100.00 $14,300.00 $1,042.86 $13,557.18 $600.00 $7,800.00 Outdoor Fitness Balance Beam EACH 1 $2,000.00 $2,000.00 $992.25 $992.25 $1,200.00 $1,200.00 Outdoor Fitness Horizontal / Pull -Up Bars EACH 1 $2,000.00 $2,000.00 $1,307.25 $1,307.25 $1,400.00 $1,400.00 Outdoor Fitness Push -Up Bars EACH 2 $1,000.00 $2,000.00 $677.25 $1,354.50 $600.00 $1,200.00 Outdoor Fitness Sit -Up Bench EACH 1 $2,000.00 $2,000.00 $677.25 $677.25 $1,600.00 $1,600.00 Remove Existing Lighting Complete LSUM 1 $15,000.00 $15,000.00 $2,625.00 $2,625.00 $1,872.50 $1,872.50 Rubber Mulch SQFT 780 $6.00 $4,680.00 $5.90 $4,602.00 $8.00 $6,240.00 Total $678,620.00 $489,086.83 $522,953.65 Village Board Meeting - July 19, 2016 Page 286 of 323 BID TABULATION VILLAGE OF MOUNT PROSPECT KENSINGTON BUSINESS CENTER JOGGING PATH AND LIGHTING IMPROVEMENTS PHASE 2 BID DATE: JUNE 27, 2016 Page 2 of 2 Village Board Meeting - July 19, 2016 Page 287 of 323 Kee Construction Martam Construction, Inc. Item Description Unit Qty. Unit Cost Total Cost Unit Cost Total Cost 20101000 Temporary Fence FOOT 4,285 $4.79 $20,525.15 $6.00 $25,710.00 20101100 Tree Trunk Protection EACH 10 $383.40 $3,834.00 $150.00 $1,500.00 20101200 Tree Root Pruning EACH 10 $266.25 $2,662.50 $150.00 $1,500.00 20101350 Tree Root Pruning (Over 10" Diameter) EACH 10 $852.00 $8,520.00 $100.00 $1,000.00 20200100 Earth Excavation CUYD 1,235 $40.73 $50,301.55 $65.00 $80,275.00 20201200 Removal and Disposal of Unsuitable Material CY 85 $93.72 $7,966.20 $78.00 $6,630.00 21101615 Topsoil Furnish and Place, 4" SQYD 5,535 $6.13 $33,929.55 $6.60 $36,531.00 25000100 Seeding, Class 1 ACRE 1 $3,727.50 $3,727.50 $5,043.00 $5,043.00 25000400 Nitrogen Fertilizer Nutrient POUND 41 $4.47 $183.27 $4.00 $164.00 25000500 Phosphorus Fertilizer Nutrient POUND 41 $4.47 $183.27 $4.00 $164.00 25000600 Potassium Fertilizer Nutrient POUND 41 $4.47 $183.27 $4.00 $164.00 25100630 Erosion Control Blanket SQYD 5,535 $1.33 $7,361.55 $1.50 $8,302.50 28000250 Temporary Erosion Control Seeding POUND 46 $6.82 $313.72 $4.00 $184.00 28000400 Perimeter Erosion Barrier FOOT 5,195 $1.33 $6,909.35 $3.00 $15,585.00 28000510 Inlet Filters EACH 3 $53.25 $159.75 $155.00 $465.00 28001100 Temporary Erosion Control Blanket SQYD 5,535 $1.33 $7,361.55 $1.50 $8,302.50 30300001 Aggregate Subgrade Improvement CUYD 85 $46.86 $3,983.10 $55.00 $4,675.00 35101600 Aggregate Base Course, Type B 4" SQYD 95 $9.75 $926.25 $8.00 $760.00 35101800 Aggregate Base Course, Type B 6" SQYD 4,955 $8.63 $42,761.65 $9.00 $44,595.00 40700100 Bituminous Materials (Prime Coat) POUND 9,940 $2.50 $24,850.00 $0.10 $994.00 40603335 Hot -Mix Asphalt Surface Course, Mix'D", N50 TON 765 $90.53 $69,255.45 $98.00 $74,970.00 42400200 Portland Cement Concrete Sidewalk, 5' SOFT 590 $15.98 $9,428.20 $6.50 $3,835.00 42400800 Detectable Warnings SOFT 80 $58.58 $4,686.40 $30.00 $2,400.00 44000100 Pavement Removal SQYD 3,240 $4.62 $14,968.80 $8.00 $25,920.00 44000600 Sidewalk Removal SOFT 460 $1.50 $690.00 $1.00 $460.00 67100100 Mobilization LSUM 1 $40,896.00 $40,896.00 $22,550.00 $22,550.00 72000100 Sign Panel, Type 1 SOFT 12 $106.50 $1,278.00 $30.00 $360.00 72900200 Metal Sign Post, Type B FOOT 50 $42.60 $2,130.00 $19.00 $950.00 78000600 Thermoplastic Pavement Marking - Line 12 FOOT 192 $21.83 $4,191.36 $17.50 $3,360.00 78001180 Paint Pavement Marking - Line 12" FOOT 20 $10.65 $213.00 $28.00 $560.00 78300100 Pavement Marking Removal SOFT 336 $1.60 $537.60 $2.50 $840.00 80400100 Electric Service Installation EACH 1 $1,065.00 $1,065.00 $1,213.00 $1,213.00 80400200 Electric Utility Service Connection LSUM 1 $3,195.00 $3,195.00 $3,389.00 $3,389.00 81028200 Underground Conduit, Galvanized Steel, 2 Diameter FOOT 20 $21.30 $426.00 $26.00 $520.00 81100500 Conduit Attached to Structure, 1-1/2" Dia., Galvanized Steel FOOT 170 $42.60 $7,242.00 $29.00 $4,930.00 81100600 Conduit Attached to Structure, 2 Dia., Galvanized Steel FOOT 80 $69.23 $5,538.40 $39.00 $3,120.00 81400100 Handhole EACH 12 $489.90 $5,878.80 $612.00 $7,344.00 Unit Duct, 600V, 2-1C No. 6, 1/C No. 6 Ground, (XLP-Type Use), 81603035 1" Dia. Polyethylene FOOT 600 $11.72 $7,032.00 $6.00 $3,600.00 Unit Duct, 600V, 2-1 C No. 8, 1/C No. 8 Ground, (XLP-Type Use), 1" Dia. Polyethylene FOOT 4,400 $10.65 $46,860.00 $5.50 $24,200.00 Unit Duct, 600V, 4-1 C No. 6, 1/C No. 6 Ground, (XLP-Type Use), 81603037 1-1/4" Dia. Polyethylene FOOT 1,100 $13.85 $15,235.00 $7.00 $7,700.00 81702400 Electric Cable in Conduit, 600V (XLP-Type Use) 3-1/C No. 2 FOOT 40 $6.39 $255.60 $18.00 $720.00 87300925 Electric Cable in Conduit, Tracer, No. 141C FOOT 6,100 $0.32 $1,952.00 $1.00 $6,100.00 X6060505 Concrete Curb (Special) FOOT 208 $53.25 $11,076.00 $28.00 $5,824.00 X8250500 Lighting Unit Complete, Special EACH 13 $3,514.50 $45,688.50 $4,773.00 $62,049.00 X8250505 Lighting Controller, Special EACH 1 $6,816.00 $6,816.00 $8,141.00 $8,141.00 X8250510 Lighting Controller Foundation EACH 1 $1,863.75 $1,863.75 $2,231.00 $2,231.00 Z0013798 Construction Layout LSUM 1 $7,987.50 $7,987.50 $9,262.00 $9,262.00 Z0033028 Maintenance of Lighting System CALMO 5 $319.50 $1,597.50 $614.001 $3,070.00 Clean Pedestrian Bridge Abutments LSUM 1 $4,792.50 $4,792.50 $7,715.00 $7,715.00 Combination Concrete Curb & Gutter Removal & Replacement FOOT 195 $57.02 $11,118.90 $32.00 $6,240.00 Large Horizontal Display Board EACH 1 $3,326.00 $3,326.00 $9,810.00 $9,810.00 Light Pole Foundation, Metal Helix EACH 13 $617.70 $8,030.10 $1,122.00 $14,586.00 Outdoor Fitness Balance Beam EACH 1 $953.00 $953.00 $1,350.00 $1,350.00 Outdoor Fitness Horizontal / Pull -Up Bars EACH 1 $1,069.10 $1,069.10 $1,450.00 $1,450.00 Outdoor Fitness Push -Up Bars EACH 2 $569.40 $1,138.80 $800.00 $1,600.00 Outdoor Fitness Sit -Up Bench EACH 1 $1,157.28 $1,157.28 $1,508.00 $1,508.00 Remove Existing Lighting Complete LSUM 1 $2,343.00 $2,343.00 $3,389.00 $3,389.00 Rubber Mulch SOFT 780 $5.15 $4,017.00 $16.00 $12,480.00 Totall $582,572.72 $592,290.00 Village Board Meeting - July 19, 2016 Page 287 of 323 Item X. D.: MOTION TO ACCEPT PROPOSAL FOR KENSINGTON BUSINESS CENTER JOGGING PATH IMPROVEMENTS PHASE 2 CONSTRUCTION ENGINEERING IN AN AMOUNT NOT TO EXCEED $52,980.64 Department: Public Works Department Information: Last year due to a deteriorating pavement and a failing lighting system the east and west ends of the Kensington Business Center jogging path were replaced and a new lighting system installed. To complete the improvements for the entire business park jogging path this year the center section between Feehanville Drive and Business Center Drive will be constructed. To facilitate the construction of the Kensington Business Center Jogging Path Phase 2, staff is seeking to enter into a contract with a consulting firm for construction engineering services. In 2015, Gewalt Hamilton Associates, Inc. was selected through a qualifications based selection process. Their proposal was accepted by the Village Board to provide design engineering services for Phase 1 and Phase 2 of the Kensington Business Center Jogging Path Improvements. They were also awarded a contract for Phase 1 construction engineering services. All of that work was completed in 2015. It is staff's intention to enter into a contract for construction engineering services for Phase 2 this year coincident with the award of a construction contract for the work. Because of their intimate familiarity with the project as the design engineers for both Phases of the project and as the construction engineers for Phase 1, staff requested a cost proposal from Gewalt Hamilton, Inc. to perform construction engineering services for Phase 2. A proposal was submitted with a not to exceed cost of $52,980.64 based on 502 hours to complete the project. This averages out to a rate of $105/hour, which is lower than the cost for the Phase 1 engineering work that included an average cost of $110/hour. It is the opinion of staff that the work hours allotted are reasonable and the rate is competitive and comparable to rates of recent projects. Village Board Meeting - July 19, 2016 Page 288 of 323 Alternatives: 1. Accept proposal to provide construction engineering services for the Kensington Business Center Jogging Path Improvements Phase 2. 2. Discretion of the Village Board. Budget Impact: The proposed project will require the expenditure of $52,980.64 from the Capital Improvements Fund. Sufficient funds exist in the current budget. Recommendation: It is my recommendation that the Village Board accept the proposal from Gewalt Hamilton Associates, Inc. to provide construction engineering services for the Kensington Business Center Jogging Path Improvements Phase 2 for a not to exceed amount of $52,980.64. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description 4.nWatta ,Ihirrne nts A wilillablle Type Upload Date File Name Village Board Meeting - July 19, 2016 Page 289 of 323 Item X. E.: MOTION TO ACCEPT NWMC/SPC FUEL BID IN AN AMOUNT NOT TO EXCEED $442,700. Department: Public Works Department Information: Annually, the village has utilized the Northwest Municipal Conference (NWMC)/Suburban Purchasing Cooperative (SPC) bid contract to purchase fuel for vehicles and equipment. Since June 19, 2012 the bid was awarded to Palatine Oil Company, of Schaumburg, Illinois. This bid award had provisions which included three (3) additional one (1) year contract extensions. Each year, following the initial award, the NWMC/SPC exercised all of the contract extensions. In 2015 Palatine Oil was purchased by RelaDyne who fulfilled the remainder of the contract. The final contract extension expired on July 5, 2016. NWMC/SPC recently let bids for a new fuel contract. On June 23, 2016 staff was notified by the NWMC/SPD that a new fuel contract was awarded to Gas Depot Oil Company, of Morton Grove, Illinois. Five (5) fuel supply firms participated in the NWMC/SPC public bidding process. The cost of fuel per gallon will vary according to market conditions, as reflected in the Oil Price Information Service (OPIS) low rack published price. Gas Depot Oil Company bid was for $0.0335 over (profit/overhead) the OPIS low rack cost of fuel for unleaded gasoline and $0.0435 for #2 bio -diesel. The final contract extension that just expired with RelaDyne was for $0.0475 over the OPIS low rack cost of fuel for unleaded gasoline and $0.0575 for #2 bio -diesel. Attached is a fuel bid work sheet that compares last year's Village contract pricing with the new SPC bid award pricing. The current bid award also includes a provision to extend the contract three (3) additional one-year periods under the same terms and conditions of the original contract. The NWMC/SPC fuel bid award is in effect from July 6, 2016 to July 5, 2017. Village Board Meeting - July 19, 2016 Page 290 of 323 Throughout the potential four-year term of this contract (initial award and three (3) one-year extensions), the OPIS low rack price may rise and fall on a daily basis but the amount of money paid to Gas Depot Oil Company as profit/overhead will not change. It will remain fixed at $0.0335 over the OPIS low rack price for unleaded gasoline and $0.0435 for #2 bio -diesel. Based on our five (5) year average consumption of 87,000 gallons of gasoline and 53,000 gallons of diesel fuel, we would realize a savings of $1,960.00 compared to last year's contract pricing through RelaDyne. Gas Depot has been in business for seventeen (17) years, has an experienced staff, and sales for their last fiscal year totaled $140,000,000. Alternatives: 1. Accept Northwest Municipal Conference (NWMC) / Suburban Purchasing Cooperative (SPC) joint purchasing bid for fuel. 2. Discretion of the Village Board. Budget Impact: This proposed award will require the expenditure of approximately $442,700 from the General Fund in 2017. Expenditures in subsequent years of the contract will be limited to amounts authorized in annual budgets. Recommendation: It is my recommendation that the Village Board accept the NWMC/SPC bid award and execute a new 2016/2017 fuel contract with Gas Depot Oil Company, Inc., of Morton Grove, Illinois, to be in effect from July 19, 2016 to July 5, 2017. also recommend that the Village Board authorize staff to execute up to three (3) one (1) year extensions if approved by the NWMC/SPC SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description 2016 2017 FUEL D CONTRACT COMPARISON Type Upload Date File Name Cover Memo 7/10/2016 FUELBI DTAB2016(1).xls Village Board Meeting - July 19, 2016 Page 291 of 323 V Q N O L- CL a c O O a� a� M F. IQ M co co N M h O U M N U) (1) M (L) c� 70 70 70 o � Q O tq, N ca D M N ca D V rn OO z N h O U z O0 cM o c0 70 � O � Q L to z CV) LO LO z N O O to O U N U) (1) N O N � 70 N 70 �o N 70 Q LO tq 0 � cMo � co N CO � to O U (1) N mi (1) Tca LO p j E d L O J c `-' u) 0 O T- a� U O J (_A�? cu N N > 0 O LO LO U ca O J (_A cu N N 4- 0 D) a O N i O m d O L — d O L) — m 70 70 CO T-a� LO t3 C/) O co o N o °° �_ U CU o J caca a) ° � o rn �_ U CU o J a� a) 4- a O O t C: O t C: O N a� x w L L O O UQ U J Ui U J U- U a � f,- r 04 — O O Q 4) > /L U' c U a C/)O CO r 04 O O — > tU O CO N 0 OY_ � CO N 75 w (� w IQ M co co N M h O U M N U) (1) M (L) c� 70 70 70 o � Q tq, o LO t4l� M co O N 00! N h O U CV � U) (1) cM c0 70 O Q L to CV) LO LO N O O to O U N U) (1) N O N � 70 O �o Q LO tq � o cMo co N � to O U (1) N mi (1) 70 Oo_ a� Q LO IQ Item X. F.: MOTION TO ACCEPT BID FOR 2016 STORM SEWER IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $346,650. Department: Public Works Department Information: Following the storm of 2011, the Village hired Burns & McDonnell Engineering Company, Inc. to analyze the Village's storm sewer system. One of the recommendations included in this study was to increase the capacity of two (2) storm sewers identified as being undersized. The construction to be performed under this project is consistent with the recommendations made in the Burns & McDonnell study, and includes installing 24" storm sewer along Lavergne Drive to work in conjunction with the existing 18" storm sewer, and replacing the 18" storm sewer along Palm Drive with 27" storm sewer. Attachment A depicts the project locations. A Notice to Bidders was published in a local newspaper as required and invitations were sent to contractors familiar with this program. Sealed bids were received on July 5, 2016. Twelve (12) contractors submitted bids for this project. The bids ranged from a low of $315,134.00 by Martam Construction, Inc. to a high of $565,351.25 by Lake County Grading Company, LLC. The engineer's estimate for the project was $367,034.75. All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids were checked for their accuracy. Minor errors were found and corrected in five (5) of the bids, but no errors were found in the three (3) lowest bids. Consequently, the errors have no impact on the awarding of the contract. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: Bidders Total Bid Martam Construction, Inc. $315,134.00 A Lamp Concrete Contractors, Inc. $342,673.00 Village Board Meeting - July 19, 2016 Page 293 of 323 Copenhaver Construction, Inc. $347,653.00 Mauro Sewer Construction, Inc. $402,363.00 Elanar Construction $404,169.00 Berger Excavating Contractors, Inc. $409,266.90 Trine Construction $420,402.50 J Congdon Sewer Service, Inc. $454,840.00 Maneval Construction $461,420.83 Patnick Construction, Inc. $464,331.00 R. A. Mancini, Inc. $489,290.00 Lake County Grading Company, LLC $565,351.25 Engineer's Estimate $367,034.75 The low bidder, Martam Construction, Inc. is qualified to complete the work involved with this project and meets the requirements of the contract documents. Martam Construction, Inc. has worked on many previous Village projects and their work was completed to the satisfaction of the Village. They were recently awarded the Village's 2015 Water Main Improvement Project. Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated conflicts. For this project, a 10% contingency added to the lowest bid would result in a total contract award of $346,650.00. (Base Bid: $315,134.00 + Contingency: $31,516.00 = Total Recommended Award: $346,650.00) Alternatives: Accept bid for construction of 2016 Storm Sewer Improvements. Discretion of the Village Board Budget Impact: This proposed project will require the expenditure of $346,650 from the Flood Control Construction Fund. Sufficient funds for this expenditure exist in the current budget. Recommendation: recommend the low bidder, Martam Construction, Inc., of Elgin, Illinois, be awarded the contract for the 2016 Storm Sewer Improvements (Lavergne Drive and Palm Drive) in the amount not to exceed $346,650.00. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities Village Board Meeting - July 19, 2016 Page 294 of 323 ATTACHMENTS: Description Type Upload Date File Name Attachment A _ a Palm and Cover Memo 7/12/2016 PALM LAVERGNE_(3).jpg LaVergne Location — Map Village Board Meeting - July 19, 2016 Page 295 of 323 N s Storm Se'we'r Work 00 Q00 , 0 O co 0 a I T Vil 1:7A4 M101. 110 qac D a WILLOW LN '00 00 uj T tC'4 T T rz V to 4 412,� i L,-L� Ll n2� WILLOW LN 1 T T Na co Co fl a CGcq le- I� Tl�llT T T T T CATALPA LN un c� oa a a T T [ Fal C14 TINOIRNWOOD LN 63 00 c�-I z NT N � w 4 co T 1-0 LOCUST LN (� T I T Vil 1:7A4 M101. 110 qac D a WILLOW LN '00 00 uj T tC'4 T T rz V to 4 412,� i L,-L� Ll n2� WILLOW LN 1 T T Na co Co fl a CGcq le- I� Tl�llT T T T T CATALPA LN un c� oa Item X. G.: MOTION TO ACCEPT NJPA CONTRACT FOR ELLIOT HI -REACH AERIAL TRUCK WITH FLATBED BODY IN AN AMOUNT NOT TO EXCEED $232,500 Department: Public Works Department Information: 2721 is a 1993 International 4900 with a flatbed body, 50' "Elliot" aerial boom, and a two (2) -person work basket. This truck is primarily utilized for maintaining the Village's street lights, automated meter reading gateways, banner installation, support civic events, flag pole repairs, and occasional tree trimming. This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point -based criterion, which rates the following four (4) major factors when considering a unit for replacement: Age, mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be recommended for replacement. 2721 scored a total of thirteen (13) points indicating a high rating and should be placed on the priority list to be replaced. The vehicle condition evaluation form and summary report have been attached as Exhibits A and B respectively. Additionally, have included the life cycle cost analysis on Exhibit C, which breaks out our total ownership cost. Recently, Mercury Associates, Inc. of Rockville, Maryland, fleet management consultants specializing in municipal and utility enterprises developed Optimal Vehicle Replacement Cycle Analyses for several of our fleet asset classes, including aerial trucks. The result of their analysis indicated the optimal replacement cycle for our aerial trucks is at 15 years and further suggested replacement after 12 years due to vehicle complexity. The current replacement policy age is 15 years. The existing unit is 23 years old. Village Board Meeting - July 19, 2016 Page 297 of 323 If the service life is extended the following repairs should be performed: • Refurbish/paint rear body and rusted sheet metal $3,500 • Replace radiator, tires, gearbox, oil leaks, etc. $8,400 • Aerial hydraulic lines, cylinders and boom pins $10,000 Total estimated cost: $21,900 The proposed replacement unit is an Elliot Model 150F mounted on a 2017 Peterbilt Model 337 chassis. This unit includes an insulated boom assembly and a 2 -person basket to facilitate streetlight maintenance and installation work. This proposed replacement vehicle is available for procurement through the National Joint Powers Alliance (NJPA). The NJPA Contract is publicly bid and satisfies the procurement requirements of the Village of Mount Prospect Purchasing Policy. The vehicle being replaced will be sold through the GovDeals.com Internet auction. Alternatives: 1. Accept National Joint Powers Alliance (NJPA) bid for 50' Elliot Hi -Reach Aerial Truck with Flatbed Body. 2. Discretion of the Village Board. Budget Impact: This proposed procurement will require the expenditure of $232,500 from the Vehicle Replacement Fund. Sufficient funds exist in the current budget. Recommendation: recommend that the Village Board accept the National Joint Powers Alliance Contract Award #102811 and authorize the purchase of one (1) new 50' Elliot Hi - Reach Aerial Truck with Flatbed Body, from National Auto Fleet Group, of Watsonville, California at a cost not to exceed 232,500. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type D AttachmentA Cover and B _2721 Memo Upload Date File Name 7/12/2016 Attachment A and —B 2721_Eval_Forms_A- B 7-11-16.docx Village Board Meeting - July 19, 2016 Page 298 of 323 Attachment C Cover D 2721 Life Cycle Memo 7/12/2016 Attachment_C 2721 Life Costs Attachment D — Cover D Old 2721 Memo 7/12/2016 Old_2721.jpg Image Attachment E D Proposed 2721 Cover 7/12/2016 150F featured1.jpg Replacement Memo — Image Village Board Meeting - July 19, 2016 Page 299 of 323 Unit # 2721 Year: 1993 Hours: 5,934 EXHIBIT A Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Assigned Dept. /Div. Public Works/Water Make: International Model: 4900 Mileage: 25,627 Date of Evaluation: 7/11/16 Performed By: SchnittkerBreitzman System Diagnosis Estimated Repair Cost Engine Good -Small Oil leaks $1,000.00 Transmission Fair -Trans Pan Rusted $600.00 Differential Good Exhaust System Good Cooling System Fair -Radiator Corrosion $2,000.00 Brakes Fair -Rear Chambers, Shields $700.00 Tires Fair -Rear Tires $2,000.00 Steering Fair -Gearbox play $1,500.00 Suspension Good HVAC Good Electrical Good Body/Frame Fair-Rusty-Refurbish/Paint $3,500.00 Interior Fair -Driver's Seat Worn $600.00 Other- Elliot Aerial Fair -hydraulic lines, rebuild outrigger cylinders, boom pins $10,000.00 Total Estimated Repair Cost 1111111111111111inl= $21,900.00 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. vii EXHIBIT B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Unit # 2721 Assigned Dept. /Div. Public Works/Water Year: 1993 Make: International Model: 4900 Mileage: 25,627 Date of Evaluation: 7/11/16 Performed By: Jim Breitzman Ratings: Unit age: 23 Base Policy Age: 15 Mileage/Hrs: 25,627/5,934 Base Policy Mileage/Hrs: 50,000/9,000 Maintenance Cost: Repair and Maintenance Cost: $ 62,460 - Purchase Price: $ 110,919 Repair and Maintenance Percentage of Purchase Price: 56 % Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 21,900 - Current Book Value: $ 16,000 Repair Cost Percentage of Current Book Value: 137 % Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 193,004 Less Salvage Value $ 16,000 Net Lifetime Costs $ 177,004 Divided by Milea e/Hours 25,627 Operating Cost Per Mile/Hour $ 6.91 Points: 4 Points: 1 Points: 4 Points: 4 Total Points: 13 Comments and other considerations: This vehicle has oberated 5.934 hours during its lifetime_ which eauals 195.822 engine miles Superintendent's recommendation: This vehicle has well exceeded its life expectancy and rn j or repairs will be needed if service life is extended any longer based on condition. Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. Vil ��, rl— N O L N O O 0 O O (6 �3 U) O N (6 O O 0 6c> (6 O M N M 0 N O M N 0) (6 IL O N 0 rn a� `m 0 m 0 rn m 0 U a � 0 c� m 0�Li> - - F Fu -1E o CU 0 0 00 ~~~� o �0 O o "t O O • CD � �� CD .. I O N I 1 I I I' +� I O U ,I U I � L co d I I I I I 00 rn 01 M O O O O O O O O o o o o o O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 O o � N O m o � Nm N - - - - - EA EA EA EA ISOO ��, rl— N O L N O O 0 O O (6 �3 U) O N (6 O O 0 6c> (6 O M N M 0 N O M N 0) (6 IL O N 0 rn a� `m 0 m 0 rn m Item X. H.: MOTION TO ACCEPT NWMC/SPC JOINT BID FOR 2016 ELGIN PELICAN STREET SWEEPER IN AN AMOUNT NOT TO EXCEED $201,500. Department: Public Works Department Information: In the current budget, there are funds available to replace sweeper 4504. 4504 is a 2002 Elgin "P" street sweeper used by Public Works staff to clean approximately 150 centerline miles of Village-owned/maintained streets. This unit is one (1) of two (2) sweepers utilized for this work. On average, all Village streets are swept once every two (2) weeks. Some areas, such as the downtown and commuter areas are swept more frequently. Additionally, we utilize our sweepers during special events and after accidents on a regular basis. In autumn, the entire Village is swept once each week in conjunction with the Village's leaf collection program from October through November. During the winter months, streets are swept as weather permits. This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point -based criterion, which rates the following four (4) major factors when considering a unit for replacement: Age, mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be recommended for replacement. This vehicle scored a total of fourteen (14) points; a high rating warranting replacement. The vehicle condition evaluation form and summary report have been attached as Exhibits A and B respectively. Additionally, I have included the life cycle cost analysis on Exhibit C, which breaks out our total ownership cost. Recently, Mercury Associates, Inc. of Rockville, Maryland, fleet management consultants specializing in municipal and utility enterprises developed Optimal Vehicle Replacement Cycle Analyses for several of our fleet asset classes, including Village Board Meeting - July 19, 2016 Page 305 of 323 sweepers. The result of their analysis indicated the optimal replacement cycle for our sweepers is at year ten (10) and further suggested replacement after eight (8) years based due to vehicle complexity. The current replacement policy age is 12 years. The existing unit is 14 years old. If the service life is extended, approximately $26,000 worth of repairs should be performed: • The conveyor and hydraulic line assemblies are in poor condition, which need replacing and rebuilding. The work is estimated to cost $11,000.00 including parts and labor. • The hydraulic wheel motors are due for a major overhaul. The cost is estimated to range between $9,600.00 and $10,500.00. • The body and frame are rusty and is estimated to cost $4,500 to refurbish/paint. The new proposed Elgin Pelican street sweeper has a newly designed isolation - mounted cab to provide cleaner, quieter and more comfortable operation. This cab will also provide enhanced visibility with the full -width windshield and wide see- through doors. The diesel engine has better fuel economy and is cleaner burning due to tighter Tier 4 Final (T4F) EPA standards/technology. The Village is a member of the Northwest Municipal Conference (NWMC) which has available a Suburban Purchasing Cooperative (SPC) 2016 Joint Purchasing Sweeper Contract #155 for this vehicle. This contract is publicly bid and satisfies the procurement requirements of the Village of Mount Prospect Purchasing Policy. The sweeper being replaced will be sold through the GovDeals.com Internet auction. We have been offered $12,500 for a trade-in. However, we anticipate a higher residual value can be realized through the Internet auction. Alternatives: 1. Accept Northwest Municipal Conference / Suburban Purchasing Cooperative Joint Bid for 2016 Elgin Pelican Street Sweeper. 2. Discretion of the Village Board. Budget Impact: The proposed award will require the expenditure of $201,500 from the Vehicle Replacement Fund. Sufficient funds exist in the current budget. Recommendation: recommend that the Village Board accept the NWMC/SPC bid contract award and authorize the purchase of one (1) new 2016 Elgin Pelican Street Sweeper, from Village Board Meeting - July 19, 2016 Page 306 of 323 Standard Equipment Company, of Chicago, Illinois at a cost not to exceed $201,500. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload File Name Date Attachment A and B Cover D Street Memo 7/10/2016 Attachments_A_and_B Street_Sweeper Unit_4504.docx Sweeper Unit 4504 Attachment C Street Cover D Sweeper Unit Memo 7/10/2016 Attachment_C 4504_Life_Cycle_Costs.xls 4504 Life Cycle Costs Attachment D Cover D Old 4504 Memo 7/12/2016 4504_Old_Pic.JPG Image Attachment E D _ Proposed Cover Replacement Memo 7/12/2016 4504—New Pelican.jpg — 4504 1 mage Village Board Meeting - July 19, 2016 Page 307 of 323 EXHIBIT A Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit # 4504 Assigned Dept. /Div. Public Works/Street Year: 2002 Make: Elgin Model: Pelican Mileage: 35,604 Hours: 6,003 Date of Evaluation: 5/23/16 Performed By: Breitzman System Diagnosis Estimated Repair Cost Engine Good Some major repairs are needed, but unit can remain in service a little longer in current condition. Transmission Fair -Wheel Motors Noisy $10,000.00 Differential Good Exhaust System Fair-Muffler/Tailpipe $1,000.00 Cooling System Fair -Radiator Corrosion $2,000.00 Brakes Good Tires Good Steering Fair -Cylinder Rebuild $1,500.00 Suspension Fair -Replace rear springs $2,000.00 HVAC Fair -A/C Condenser $1,500.00 Electrical Good Body/Frame Fair-Rusty-Refurbish/Paint $4,500.00 Interior Fair -Seat Worn, Headliner $1,800.00 Other- Conveyor/Lines Poor -Rebuild conveyor assembly & Hyd Hoses/Lines $11,000.00 Total Estimated Repair Cost $35,300.00 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. vii EXHIBIT B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Unit # 4504 Assigned Dept. /Div. Public Works/Street Year: 2002 Make: Erin Model: Pelican Mileage: 35,604 Date of Evaluation: 5/23/16 Performed By: Jim Breitzman Ratings: Unit age: 14 Base Policy Age: 12 Mileage/Hrs: 35,604/6,003 Base Policy Mileage/Hrs: 50,000/5,000 Maintenance Cost: Repair and Maintenance Cost: $ 96,581 - Purchase Price: $ 128,775 Repair and Maintenance Percentage of Purchase Price: 75 % Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 3 5,3 00 - Current Book Value: $ 12,500 Repair Cost Percentage of Current Book Value: 282 % Total Ownershib Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 249,114 Less Salvage Value $ 12,500 Net Lifetime Costs $ 236,614 Divided by Mileage/Hours 6,003 Operating Cost Per Mile/Hour $ 39.42 Points: 3 Points: 3 Points: 4 Points: 4 Total Points: 14 Comments and other considerations: This eauibment has oberated 6.003 hours during its lifetime_ which exceeds our base bolic Superintendent's recommendation: This equipment has well exceeded its life expectancy and major repairs will be needed if service life is extended any longer based on condition. Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. Vil ��, �, N oi M 6} 11 Z3o O m 0 0 rn N 6ck M N M 0 0 c� a� rn m IL T 0 N 0 rn a� `m 0 m a� rn m 0 U a � 0 c� m O�Li> - - F Fu-Ee O 1 00 LO 00 LO � 0 O Lr) I 1 O o 1 N 1 1 I ' 1 y O 1r m i ♦ L c3 J 1 r ♦ 1 1 o� 1 C61 N O O O O O O O O O O O O O O O O O O O O N O O O O O O O O O 61) O O O O O O O O O "t O — O M O LO O N O O O O O M N N — — 613 — 613 EA EA EA ISOO ��, �, N oi M 6} 11 Z3o O m 0 0 rn N 6ck M N M 0 0 c� a� rn m IL T 0 N 0 rn a� `m 0 m a� rn m Item X. I.: MOTION TO ACCEPT NJPA BID FOR 2016 JOHN DEERE COMPACT LOADER IN AN AMOUNT NOT TO EXCEED $92,600. Department: Public Works Department Information: In the current budget, there are sufficient funds available to replace unit 4564. 4564 is a 1995 Bobcat 853H Skid Steer used by the Public Works Department to load materials and perform grounds work. During the winter months, it is used to help with snow removal operations. This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point -based criterion, which rates the following four (4) major factors when considering a unit for replacement: Age, mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be recommended for replacement. This vehicle scored a total of thirteen (13) points indicating a high rating and should be placed on the priority list to be replaced. The vehicle condition evaluation form and summary report have been attached as Exhibits A and B respectively. Additionally, I have included the life cycle cost analysis on Exhibit C, which breaks out our total ownership cost. If the service life is extended the following repairs should be performed: • Refurbish/paint unit and rusted sheet metal $3,000 • Replace radiator and rims. $2,000 • Replace hydraulic lines, tilt cylinder, wires, etc. $10,000 Total estimated cost: $15,000 Our current skid steer doesn't have the pushing power or lifting capacity it had when new. These conditions are due to the hydraulic system/engine that has slowly worn Village Board Meeting - July 19, 2016 Page 313 of 323 in the past few years and is operating at approximately 80% of its capacity. Over the last 6 months we have demonstrated and evaluated other replacement options to increase the utility of this unit. The following three (3) compact loaders were tested and evaluated by Public Works employees: John Deere (204K), Volvo (1-35G), and Avant (760). All three machines have a skid steer attachment on the front of the machines and will allow us to utilize most of our current attachments. The employees were asked to rate thirty (30) areas for each machine on a 5 -point scale. The John Deere 204K was the highest rated machine. Additionally, the proposed purchase will prove to be more useful than a skid steer. With a top speed of 12 mph, 3ft. reach, an 8ft. 7in. lift height, and center articulation, this is more effective for loading small trucks, placing pallets on trailers/trucks, winter plowing with a snow pusher and driving to the worksite. The John Deere model we recommend purchasing is a 204K, which has an Interim Tier 4 diesel engine. This diesel engine has better fuel economy and is cleaner burning due to tighter EPA standards/technology. There is no local or State purchasing program for this vehicle. However, Public Works is part of a national joint purchase cooperative, the National Joint Powers Alliance (NJPA), through which the Village can procure this unit from West Side Tractor. The NJPA Contract is publicly bid and satisfies the procurement requirements of the Village of Mount Prospect Purchasing Policy. The existing skid steer unit will be sold at auction on the govdeals.com Internet site. Alternatives: 1. Accept NJPA bid for 2016 John Deere Compact Loader 204K. 2. Discretion of the Village Board. Budget Impact: This proposed purchase will require the expenditure of $92,600 from the Vehicle Replacement Fund. Sufficient funds exist in the current budget. Recommendation: recommend that the Village Board accept the National Joint Power Alliance (NJPA) Contract Award #032585-JDC and authorize the purchase of one (1) new 2016 John Deere Compact Loader 204K from West Side Tractor in an amount not to exceed $92,600. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: Village Board Meeting - July 19, 2016 Page 314 of 323 INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload File Name Date D Attachments A Cover 7/12/2016 Attachment_ A_and _B 4564_Eval_Forms_A-B_7- and B _ 4564 Memo 16.docx Attachment C a 4564 Life Cover 7/12/2016 Attachment_C 4564 Life_Cycle_Cost Worksheet - Cycle Cost Memo C.xls Attachment D Cover D Old 4564 Memo 7/12/2016 Old_4564.JPG Image Attachment E D Proposed Cover 7/13/2016 204K-642x4621.jpg New 4564 Memo Image Village Board Meeting - July 19, 2016 Page 315 of 323 Unit # 4564 Year: 1995 Hours: 1,174 EXHIBIT A Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Assigned Dept. /Div. Public Works/Street Make: Bobcat Model: 853H Date of Evaluation: 7/11/16 Mileage: N/A Performed By: Breitzman System Diagnosis Estimated Repair Cost Engine Fair -Oil Leaks $500.00 Transmission Good Differential Good Exhaust System Good Cooling System Fair -Radiator Corrosion $1,000.00 Brakes Good Tires Fair -Rims Corrosion $1,000.00 Steering Good Suspension N/A HVAC Good Electrical Wires old/brittle $2,000.00 Body/Frame Fair-Sandblast/paint $3,000.00 Interior Fair -Rusty Pedals $500.00 Other- Hydraulics Fair -Replace hydraulic hoses, steel lines and tilt cylinder $7,000.00 Total Estimated Repair Cost 1111111111111111MM $15,000.00 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. vii EXHIBIT B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Unit # 4564 Assigned Dept. /Div. Public Works/Street Year: 1995 Make: Bobcat Model: 853H Mileage: N/A Date of Evaluation: 7/11/16 Performed By: Breitzman Ratings: Unit age: 21 Base Policy Age: 12-17 Points: 4 Mileage/Hrs: 1,174 Base Policy Mileage/Hrs: 5,000 Points: 1 Maintenance Cost: Repair and Maintenance Cost: $ 15,006.29 - Purchase Price: $ 28,530.00 Repair and Maintenance Percentage of Purchase Price: 53 % Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 15,000 - Current Book Value: $ 10,000 Repair Cost Percentage of Current Book Value: 150 % Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 45,823 Less Salvage Value $ 10,000 Net Lifetime Costs $ 35,823 Divided by Mileage/Hours 1,174 Operating Cost Per Mile/Hour $ 30.51 Points: 4 Total Points: 13 Comments and other considerations: This eauibment has very low hours for its aue and should be reblaced with a different machine Superintendent's recommendation: We have evaluated several other replacement options and found a compact wheel loader will have more versatility and greatly increase its usage. Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. Vil ��, �, 11 L O 2 r 0 M U) O U1 0 Q0 0� L N co � "T 0 6c3 (6 O N O 00 c� a� rn m IL 0 N 0 rn a� `m O m a� rn m O U a c� m O�Li> - - F Fu-Ee ~~ ~� o Co 0 1 0 00 00 O O00 N "t 1 .� o N I, I I 'I �I o � I � � I � I U m I L co I ' I I I 0' O 6' LO-1LO rn rn o 0 o 0 o 0 o 0 o 0 0 0 o 0 o 0 o 0 o 0 o 0 0 0 0 0 0 0 0 0 0 0 0 o LO LO It o It LO M o LO M N o N LO — o — LO EA 613 613 613 �3 ISOO ��, �, 11 L O 2 r 0 M U) O U1 0 Q0 0� L N co � "T 0 6c3 (6 O N O 00 c� a� rn m IL 0 N 0 rn a� `m O m a� rn m 0) Item X. J.: MOTION TO ACCEPT BID FOR DOWNTOWN WAYFINDING FABRICATION AND INSTALLATION IN AN AMOUNT NOT TO EXCEED $193,836.50 Department: Information: The Downtown Implementation Plan includes a recommendation to implement a wayfinding signage program. Wayfinding, such as directional signs, information kiosks, and gateway signage is designed and scaled to direct both vehicular and pedestrian traffic to downtown services, shops, parking and transit. From March 2015 through March 2016, staff worked with our consultant Media Objectives to design and refine the wayfinding sign package, which includes bid -ready documents designed to allow the Village to seek fabrication bids in the summer of 2016. The design package was presented at the October 13, 2015 Committee of the Whole meeting for feedback; revisions to the design package based up on Village Board comments were incorporated in the final design documents and summarized in a memo to the board on February 11, 2016. The Village posted a bid request on June 20, 2016 for the fabrication and installation for Phase I of the wayfinding signage project. Phase I includes signage for public parking lots and the parking garage entrance sign (P Series signs), vehicular wayfinding signs throughout the downtown (B Series signs), and Downtown identity signs (A Series signs) which are mounted on existing light poles along Northwest Highway, Main Street and Central Road. Phase II and III of wayfinding sign installation is planned to be bid and installed in 2017-2018, and includes the pedestrian kiosk signs (C Series signs). BID RESULTS At 1:00 p.m. on July 11, 2016, sealed bids were publicly opened and read aloud for the Fabrication and Installation of Wayfinding Signage. A notice was published in the Daily Herald and seven sign contractors were notified of the project. Sixteen contractors picked up contract bid documents and two submitted a bid. A Village Board Meeting - July 19, 2016 Page 321 of 323 low bid of $176,215 was received from Poblocki Sign Company, LLC of Milwaukee, Wisconsin. The prices were as follows: Company Bid Amount Poblocki Sign Company, LLC $176,215.00 ISF, Inc. $224,584.43 Media Objectives Consultant Estimate $106,745.00 Both bidding contractors submitted a bid bond in the amount of 10% of their total bid as required by the contract documents. DISCUSSION Poblocki Sign Company has never performed work for the Village on a public improvement project. Staff contacted other agencies that have worked with Poblocki on previous wayfinding signage projects. All organizations contacted indicated that Pobocki could implement a project of this size and scope. The low bid of $176,215 is based on anticipated quantities. To cover any unexpected overages, it is recommended that a contingency of 10% of the bid price be added to the contract. This equates to an additional $17,621.50. Therefore, the total contract awarded to Poblocki would be for an amount not to exceed $193,836.50. Budget Impact: $200,000 was budgeted for this project, to be funded by the Downtown TIF. After consulting fees of $55,000, $145,00 remains in the budget. The overrun of $48,836 will be covered by General Fund contingency, and will be repaid when the TIF has liquidity. Recommendation: It is my recommendation that the Village Board of Trustees accept the bid from Poblocki Sign Company, LLC to provide fabrication and installation services for Phase I of the Wayfinding Signage Program, for an amount not to exceed $193,836.50. Please include this item on the July 19, 2016 Village Board Meeting Agenda. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, BUSINESS: Strong local economy, support for innovation, entrepreneurialism and small Village Board Meeting - July 19, 2016 Page 322 of 323 business, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas ATTACHMENTS: Description 4.nWatta ,Ihirrne nts A wilillablle Type Upload Date File Name Village Board Meeting - July 19, 2016 Page 323 of 323