HomeMy WebLinkAboutVB Agenda Packet 10/04/2016Next Ordinance No. 6270
Next Resolution No. 32-16
Next VBA 62-16
ORDER OF BUSINESS
REGULAR MEETING
Meeting Location:
50 S. Emerson
Mount Prospect, I L 60056
I. CALL TO ORDER
II. ROLL CALL
Meeting Date and Time:
Tuesday, October 4, 2016
7:00 PM
MayorArlene A. Juracek
Trustee Paul Hoefert Trustee Richard Rogers
Trustee John Matuszak Trustee Colleen Saccotelli
Trustee Steven Polit Trustee Michael Zadel
III. PLEDGE OF ALLEGIANCE
Trustee Rogers
IV. INVOCATION
Trustee Zadel
FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED
ON THIS AGENDA
V. APPROVAL OF MINUTES
DEFERRAL OF MINUTES FOR THE REGULAR MEETING OF September 20, 2016
VI. MAYOR'S REPORT
A. ACCOLADES
PROCLAMATION:
"NATIONAL BREAST CANCER AWARENESS MONTH,"
Village Board Meeting - October 4, 2016 Pagel of 96
OCTOBER 2016
PROCLAMATION: ACKNOWLEDGING THE CONTRIBUTIONS OF POLICE OFFICER
JOSEPH R. ZIOLKOWSKI
B. CHAIR APPOINTMMENT TO FINANCE COMMISSION
Finance Commission
ChairAppointment Appointed Chair due to end of
John Kellerhals two term limit of Vincent Grochocinski
1404 Dogwood Lane Term to expire September 2020
Jfk1221 @comcast.net
VII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD
VIII. CONSENT AGENDA
All items listed under Consent Agenda are considered routine by the Village Board and will be
enacted by one motion. There will be no separate discussion of those items unless a Board member,
or resident from the audience, so requests, in which event the item will be removed from the Consent
Agenda and considered in its normal sequence on the agenda.
A. List of Bills September 14 - September 27, 2016
B. MOTION TO WAIVE REQUIREMENTS FOR PUBLIC BIDDING AND ACCEPT
PROPOSAL TO COMPLETE REMAINDER OF LANDSCAPE MAINTENANCE
CONTRACT FOR AN AMOUNT NOT TO EXCEED $40,159
C. MOTION TO ACCEPT SUBURBAN PURCHASING COOPERATIVE BID
RESULTS FOR THE PURCHASE OF ONE (1) NEW 1 -TON DUMP TRUCK IN AN
AMOUNT NOT TO EXCEED $37,748
D. MOTION TO ACCEPT SUBURBAN PURCHASING COOPERATIVE BID
RESULTS FOR THE PURCHASE OF ONE (1) NEW 1 -TON DUMP TRUCK IN AN
AMOUNT NOT TO EXCEED $36,466
IX. OLD BUSINESS
X. NEW BUSINESS
A. MOTION TO WAIVE BID AND PURCHASE UPDATED POINT-TO-POINT
WIRELESS SOLUTION IN AN AMOUNT NOT TO EXCEED $63,095
XI. VILLAGE MANAGER'S REPORT
A. Announcement of the availability of the Eligibility Study and Report, and the
Redevelopment Plan and Project for the proposed Prospect and Main TI F District,
with the findings in the Eligibility Study and Report, and the Redevelopment Plan
and Project being conditioned on the termination of the existing Downtown TI F
District Number One effective December 31, 2016
B. MOTION TO ACCEPT STATE BID RESULTS FOR ROAD SALT IN AN AMOUNT
NOT TO EXCEED $238,032
XII. ANY OTHER BUSINESS
Village Board Meeting - October 4, 2016 Page 2 of 96
XIII. ADJOURNMENT
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS
SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGERS OFFICEAT 50 SOUTH
EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327
Village Board Meeting - October 4, 2016 Page 3 of 96
Item VI. A.: ACCOLADES
Department:
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description Type Upload Date File Name
Breast Cancer
D Backup Material 9/29/2016 Breast Cancer Month—Oct 2016.pdf
Awareness – – —
proclamation -
a Joseph Backup Material 9/29/2016 Ziolkowski–Proclamation.pdf
Ziolkowski
Village Board Meeting - October 4, 2016 Page 4 of 96
PROCLAMATION
"NATIONAL BREAST CANCER AWARENESS MONTH"
OCTOBER 2016
WHEREAS, October 2016 is National Breast CancerAwareness Month and October
21st is National Mammography Day, and
WHEREAS, breast cancer is the most common cancer site, and the second deadliest
cancer among women, and
WHEREAS, the chance of invasive breast cancer at some time in a woman's life is
about 1 in 8 and the chance of dying from breast cancer is 1 in 36; and
WHEREAS, it is estimated that in 2016 over 230, 000 women will be diagnosed with
breast cancer and approximately 40, 000 will die; and
WHEREAS, in 2016 it is estimated that among men, there will be over 2,300 new
cases of breast cancer and approximately 400 breast cancer deaths, and
WHEREAS, research has shown that taking advantage of early detection methods
such as mammography and clinical breast exams could help drop the cancer rate by
as much as 30 percent, and
WHEREAS, death rates from breast cancer have been declining, and this change is
believed to be the result of earlier detection and improved treatment; and
WHEREAS, mammography - an "x-ray" of the breast- is recognized as the single most
effective method of detecting breast changes that may be cancer long before physical
symptoms can be seen or felt.
NOW, THEREFORE, 1, Arlene A. Juracek, Mayor of the Village of Mount Prospect, do
hereby proclaim the month of October 2016 as
"NATIONAL BREAST CANCER AWARENESS MONTH"
and October 21 st, 2016 as
"NATIONAL MAMMOGRAPHY DAY"
in the Village of Mount Prospect, and 1 encourage our residents to participate in this
observance and remember "Early Detection Saves Lives."
Arlene A. Juracek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
Dated this 4th day of October 2016
Village Board Meeting - October 4, 2016 Page 5 of 96
Village Board Meeting - October 4, 2016 Page 6 of 96
PROCLAMATION
ACKNOWLEDGING THE CONTRIBUTIONS OF
JOSEPH ZIOLKOWSKI
TO THE VILLAGE OFMOUNT PROSPECT
WHEREAS, on October 6, 1989, JOSEPH R. ZIOLKOWSKI began his service as a
Police Officer with the Village of Mount Prospect by accepting his oath of office; and
WHEREAS, throughout his career, JOSEPH R. ZIOLKOWSKI has served honorably
and courageously as evidenced by the 13 commendations, 5 honorable mentions, 5
Certificates of Exceptional Performance, 42 Letters of Appreciation from citizens, and
other accolades he received for his actions in the performance of his duties; and
WHEREAS, the Police Department recognized JOSEPH R. ZIOLKOWSKI for his
outstanding contributions to the community by awarding him Officer of the Quarter for
the 3rd Quarter of 1994, the 1" Quarter in 2007, the 2nd Quarter of 2002 and Runner -Up
Officer of the Year in 1994, 2000, 2007, and was Officer of the Year in 2002; and
WHEREAS, demonstrative of his leadership and dedication to the law enforcement
profession, JOSEPH R. ZIOLKOWSKI, received the Cook County Sheriff's Award
of Merit in 2007; and
WHEREAS, JOSEPH R. ZIOLKOWSKI served as a Field Training Officer and Police
Training Officer developing professional and competent police officers who serve as his
enduring legacy to the Mount Prospect Police Department; and
WHEREAS, having received certification as a Breath Test Operator through the Illinois
State Police and the Illinois Department of Public Health, JOSEPH R. ZIOLKOWSKI
has served as a Breath Test Operator to the Department; and
WHEREAS, JOSEPH R. ZIOLKOWSKI has dedicated his career to traffic safety
through his enforcement and education efforts as an outstanding DUI enforcement
Officer; and
was recognized by the The Alliance Against Intoxicated Motorists (AAIM) on June 16,
2015 for arresting his 300th intoxicated motorist; this milestone has been attained by only
two officers of the Mount Prospect Police Department in its history; and
WHEREAS, JOSEPH R. ZIOLKOWSKI received certification from the Illinois Law
Enforcement Training and Standards Board as a Crime -Free Housing Specialist, he
assisted the community in countless situations requiring law enforcement intervention;
and
WHEREAS, JOSEPH R. ZIOLKOWSKI received certification as a Bicycle Officer, he
acted in the capacity as the Police Department's Bicycle Unit Coordinator; and
Village Board Meeting - October 4, 2016 Page 7 of 96
WHEREAS, on October 61h 2016, POLICE OFFICER JOSEPH R. ZIOLKOWSKI
retired and concluded 27 years of faithful and dedicated service to the residents of the
Village of Mount Prospect;
NOW THEREFORE, I, Arlene A. Juracek, Mayor of the Village of Mount Prospect, do
hereby declare Tuesday, October 41', 2016, as
"JOSEPH R. ZIOLKOWSKI DAY"
in the Village of Mount Prospect, acknowledging the many lasting contributions of
JOSEPH R. ZIOLKOWSKI to the Village during his 27 years of outstanding service as
a Police Officer.
Village Board Meeting - October 4, 2016 Page 8 of 96
Item VI. B.: CHAIR APPOINTMMENT TO FINANCE COMMISSION
Department: Village Manager's Office
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description Type Upload Date File Name
D Finance Chair Cover Memo 9/29/2016 Kellerhals Chair appointment.pdf
appointment — —
Village Board Meeting - October 4, 2016 Page 9 of 96
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: BOARD OF TRUSTEES
VILLAGE MANAGER MICHAEL CASSADY
VILLAGE CLERK LISA ANGELL
FINANCE DIRECTOR DAVID ERB
FROM: MAYOR ARLENE A. JURACEK
DATE: SEPTEMBER 29, 2016
SUBJECT: CHAIR APPOINTMENT
Finance Commission Appointed Chair due to end of two term
Chair Appointment limit of Vincent Grochocinski
John Kellerhals Term to expire September 2020
1404 Dogwood Lane
Jfk1221 &comcast.net
I recommend the nomination of John Kellerhals as Chair of the Finance Commission.
John is currently a member of the commission and has indicated a willingness to serve
as Chair, is respected by his colleagues, and would make an excellent Chairperson in
my opinion, thus I heartily recommend his confirmation.
ARLENE A. JURACEK
Mayor
Village Board Meeting - October 4, 2016 Page 10 of 96
Item VIII. A.: List of Bills September 14 - September 27, 2016
Department: Finance
Information:
Approve List of Bills - September 14 - September 27, 2016 - $2,028,726.09
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description
List of Bills -
a September 14 -
September 27,
2016
Type Upload Date File Name
Backup Material 9/28/2016 092716_List of Bills.pdf
Village Board Meeting - October 4, 2016 Page 11 of 96
VILLAGE OF MOUNT PROSPECT
List of Bills
September 14, 2016 - September 27, 2016
Fund Vendor Name
Invoice Description
Amount
001 General Fund
4imprint, Inc.
Community policing supplies
$ 677.06
A & 1 Sewer Service
Equipment Maintenance and Repair
315.00
Equipment Maintenance and Repair
494.00
Equipment Maintenance and Repair
465.00
A Stars & Stripes Flag Corporation
Other Equipment
207.90
ACS State & Local Government Solutions
Illinois State Disbursement Unit
6,673.54
Illinois State Disbursement Unit
1,501.85
Active Alarm Company, Inc.
4th qtr Alarm monitoring at the CCC
73.50
Alpha Prime Communications
RADIO EQUIPMENT
3,373.50
American Landscaping Inc.
Services 914 S Elmhurst Rd
800.00
Services at 507 Marina
324.00
Services at 800 Elmhurst
363.00
Services at 1607 Barberry Ln
324.00
Aramark Uniform Services, Inc.
Uniform Cleaning and Rental
95.16
Uniform Cleaning and Rental
101.54
Uniform Cleaning and Rental
96.70
Uniform Cleaning and Rental
97.86
Arguilles, Consuelo
Consuelo reimbursement for APA Dues 2017
558.00
Airfare Reimbursement for New World Conf
297.20
AT & T Corp.
Service 9/10/16 - 10/9/16
2,345.36
Service 9/7/16 - 10/6/16
2,729.05
B. Haney and Sons, Inc.
Contractual Hauling
330.00
Bald Eagle Window Cleaning
Equipment Maintenance
2,005.00
Equipment Maintenance
2,660.00
Beck, Simon
Transfer Stamp Rebate
450.00
Bedco Mechanical
HVAC Repairs
3,728.75
HVAC Repairs
2,754.15
HVAC Repairs
115.00
HVAC Repairs
254.65
HVAC Repairs
422.05
Bong Hee Stephens
Deposit for Village of MP Breakfast
300.00
Bran, Victoria A.
Metra fare for Diversity Taskforce Meeting
11.50
BrightView Acquisition Holdings, Inc.
Hanging Basket Maintenance
1,780.00
Busse's Flowers & Gifts
Sympathy Arrangement
63.50
Call One Inc.
Long Distance September (9/15/16 - 10/14/16)
520.04
Canon Financial Services, Inc.
Bldg. Scanner/Plotter
200.03
CBT Nuggets LLC
CBT Nuggets Renewal
1,499.00
CDW LLC
Wireless Keyboard/Mouse for VH Smart Board
53.90
Center for Public Safety Excellence, Inc.
Accreditation Training
1,875.00
Century Cleaners
Uniform Cleaning
20.75
Uniform Cleaning
23.08
Uniform Cleaning
30.37
Uniform Cleaning
10.13
Uniform Cleaning
23.08
Uniform Cleaning
16.10
Uniform Cleaning
16.10
Uniform Cleaning
14.28
Uniform Cleaning
23.07
Chavez, Alan A
Refund Overpayment Police Ticket #P3949346
5.00
Chicago Tribune
Subscription 1st Quarter (Oct 2016 - Dec 2016)
167.00
Comcast
Xfinity internet service 09/11-10/10/16
84.90
Office equipment
10.56
Digital adapter for CPU 09/19-10/18/16
2.10
Crystal Maintenance Services Corp.
Custodial Services
7,187.24
Des Plaines Material & Supply
Maintenance and repair supplies
36.60
Didier Farms
Special Events Supplies
1,510.00
Dolan, John
Power inverter for ambulance printers
269.99
Double D Booking
Mount Prospect Block Party 2016
18,312.50
Dri-Stick Decal Corp.
Wille St. Parking Hang Tags
336.06
Dynegy Energy Services, LLC
Electrical Service Delivery
185.04
Ehlke Lonigro Architects, Ltd.
Equipment Maintenance and Repair
500.00
Eldredge, Candace
Garnishment
706.15
Employee Data Forms of MO, LLC.
2017 Employee data calendars
47.75
Excalibur Technology Corp.
VMware Professional Services
967.50
Page 1 of 9
Village Board Meeting - October 4, 2016
Page 12 of 96
VILLAGE OF MOUNT PROSPECT
List of Bills
September 14, 2016 - September 27, 2016
Fund Vendor Name
Invoice Description
Amount
001 General Fund (continued)
Federal Express Corp
Shipping charges for case #14-10157
240.51
Fehr -Graham & Associates LLC
2016 Annual Safety Requirements
1,500.00
Fire Pension Fund
Fire Pension
35,999.46
G & J Associates, Inc.
Banners
6,947.20
Banners
69.40
Banner for railway safety
244.90
Government Finance Officers Association
Employee NewsLetter AD 5/19/16
150.00
Graybar Electric Co.
Street light supplies
187.68
Traffic Signal Maintenance
4,695.30
Street Light Maintenance
331.45
Griffin, Timothy
Reimburse expenses: IACP conference airfare
399.83
Harford, Michelle M.
Graphic Design -Open House/Poster Contest Flyer
60.00
Healy Asphalt Company, LLC
Streets Patching Materials
45.12
Streets Patching Materials
35.04
Streets Patching Materials
24.96
Streets Patching Materials
1,350.64
Heinking, Jill
Reimbursement for Racine MRC Conference
75.00
Home Depot U.S.A., Inc.
Maintenance and repair supplies
418.51
Homer Tree Care, Inc.
Tree Removal
622.28
ICMA Retirement Trust - 457
ICMA 457
26,495.73
Illinois American Water Company
Period 8/10/16 - 9/9/16
541.78
Illinois Arborist Association
Annual Conference
2,320.00
Illinois Assn. of Chiefs of Police
Register for training class
99.00
Illinois Department of Revenue
IL State Withholding
34,806.83
IL State Withholding
293.07
Illinois Fire Safety Alliance
Training luncheon
400.00
Illinois Mental Health Counselors Academy
Registration for Addressing Advanced Issues in Counseling
139.00
Illinois State Police
Background checks for new employees
59.50
Internal Revenue Service
Federal Withholding
229,661.77
Federal Withholding
2,760.52
International Union of Operating Engineers
UOE PW Membership Dues
1,168.22
ISA
Forestry Equipment and Supplies
78.90
J.J. Keller & Associates, Inc.
Office Supplies
276.00
J.P. Morgan Chase Bank N.A.
Credit Card Purchases - August 2016
1,986.57
Kane, Julie K
Reimbursement for Wendell Jones Award Breakfast
27.37
Reimbursement for Metra for Diversity Taskforce Meeting
11.50
Reimbursement for parking at Field Instructor Orientation
9.25
Kerstein, June
Reimbursement Phone Exp - September 2016
44.95
Lambel, Brian
Travel Expenses from International Assoc. of Fire Chiefs Conf.
1,598.34
Lechowski, Wesley
Rebate Sidewalk Shared -Cost Program
884.00
LexisNexis Risk Data Management Inc.
Background checks - August, 2016
87.25
Mail Finance Inc.
Mail Machine Quarterly Lease Payments
964.44
Marquez -Hernandez, Celsa
Refund Overpayment Police Ticket #C66439
5.00
Melrose Auto Outlet
Refund Overpayment Police Ticket #P3948913
30.00
Menard Inc.
ET Supplies
31.75
Meridian It Inc.
Network Services - Sta 14 WOW
1,295.00
Metro Door and Dock, Inc.
Overhead door repair
518.24
Metro Federal Credit Union
MP Fire Local 4119 Dues
2,548.26
Metropolitan Alliance - Police
MP Police Association Dues
1,304.00
Michael Wagner & Sons, Inc.
Replacement Water Fountain
1,178.40
Maintenance and repair supplies
34.81
Freight Charge
72.36
Micro Tech Systems, Inc.
Equipment Maintenance
178.95
Midwest Groundcovers, LLC
Flower Maintenance
176.40
Mobile Print Inc.
Open House Posters- Printing
78.57
Railway Safety cards
101.85
Mount Prospect Historical Soc.
2016 Budget Allocation - October 2016
3,333.33
Mt. Prospect Troop 155 BSA
Holiday Decorations
368.00
Nationwide Mutual Insurance Company
Nationwide 457
12,832.45
Northern Illinois Funeral Service Inc.
Remains removal: 1420 S. Busse Hwy
535.00
Northwest Electrical Supply
Equipment for Fire Dept. Vehicles
198.80
Northwest Police Academy
Registration for seminar 09/08/16
50.00
Northwest Suburban United Way
United Way
101.55
Office of The Illinois State Fire Marshall
Equipment Maintenance
70.00
Page 2 of 9
Village Board Meeting - October 4, 2016
Page 13 of 96
VILLAGE OF MOUNT PROSPECT
List of Bills
September 14, 2016 - September 27, 2016
Fund Vendor Name
Invoice Description
Amount
001 General Fund (continued)
PESI
Registration for - Multicultural Awareness & Diversity
229.98
Petty Cash
Petty Cash 08/16
21.37
Petty Cash -FD -August 2016
91.45
Police Pension Fund
Police Pension
33,454.79
Precise Digital Printing, Inc.
Banners
1,104.00
Puliti, Bruce
Rebate Sidewalk Shared -Cost Program
272.00
Quill Corporation
Office Supplies
311.27
Office Supplies
166.86
Rentokil North America, Inc.
September pest control at the CCC - 3952286
48.00
rescueDIRECT, Inc.
Throw bag, rope bag, rope
262.25
River Trails Park District
National Night Out event
645.99
Russo Hardware, Inc.
Lawn Care Equipment
291.41
Other Equipment
9.27
Lawn Care Equipment
85.00
Equipment
199.40
Secretary of State
Notary Public Application
10.00
SHI International Corp.
Adobe Acrobat Pro
660.00
Veritas Enterprise Vault.cloud Renewal (email archive)
11,900.00
Shomette, Donald Thomas
Register for training class 09/19-20/16
245.00
Sill, Gregory
Reimburse training expenses
1,169.80
Sound Incorporated
Phone System Support
828.83
October maint for servers, switches and phones
72.00
Spartan Tactical Training Group, LLC
Registration fee for training class
225.00
State of Illinois
Internet Services
724.00
Szachy, Pamela K
Refund Overpayment Police Ticket #P3947009
50.00
The Ups Store
Postage Expense 9/14/16
23.91
Thompson Elevator Inspections
Elevator inspections/reinspections
300.00
TMDE Calibration Labs, Inc.
Radar repairs
150.05
Radar repairs
120.25
Radar repairs
122.30
Radar repairs
125.05
Tyler Technologies, Inc.
2016 Conference
2,085.00
2016 Conference
2,085.00
2016 Tyler Conference
2,085.00
New World Conf
2,085.00
New World Conf
1,790.00
2016 Tyler Conference
2,085.00
U.S. Bank Equipment Finance, Inc.
Copier Lease #500-0413635-000 & 500-0431295-000
2,410.85
United Parcel Service
Shipping Charges
16.44
VCG Uniform
Body armor for various officers
7,200.00
Uniform
1,655.60
Village of Mount Prospect
Flex - Medical
9,472.25
Period 8/9/16 - 9/9/16
15.55
Period 8/9/16 - 9/9/16
5.00
w. Schiller and Co., Inc.
Smart Interactive White Board
8,034.00
W. W. Grainger, Inc.
Maintenance and repair supplies
307.18
Maintenance and repair supplies
271.60
Warehouse Direct
Poster Frames and Post -It File tabs
148.59
C Batteries & TZe Tapes
61.91
Plastic wall sign holders 8.5x11
205.50
Wide Open West
Internet services for streaming (9/7/16 - 10/9/16)
55.00
Backup Internet
284.50
Xerox Corporation
Firehouse Annual Support
2,680.00
001 General Fund Total
$
553,553.33
002 Debt Service Fund
Bank of New York Mellon
GO Series 2013 Bank Fee (9/10/16-9/9/17)
$
428.00
002 Debt Service Fund Total
$
428.00
020 Capital Improvement Fund
Business Office Systems, Inc.
Public Building Improvements
$
508.14
Desman, Inc.
Professional Services
2,000.00
Gewalt Hamilton Assoc.
Engineering Services
2,666.53
Mercommbe, Inc.
Public Building Improvements
124.88
Page 3 of 9
Village Board Meeting - October 4, 2016
Page 14 of 96
VILLAGE OF MOUNT PROSPECT
List of Bills
September 14, 2016 - September 27, 2016
Fund Vendor Name
Invoice Description
Amount
12.65
020 Capital Improvement Fund (contiuned)
Leaf Machines
12.54
Mercury Partners 90 BI Inc.
Other Public Bldgs
145.00
Northwest Electrical Supply
Salt Storage Building
43.84
ICMA Retirement Trust - 457
Public Building Improvements
78.50
Illinois Department of Revenue
Salt Storage Building
127.87
Internal Revenue Service
Public Building Improvements
85.87
Red Hawk Security Systems, LLC
Labor to finish project
3,410.00
Steiner Electric Company
Salt Dome Supplies
1,132.85
Nationwide Mutual Insurance Company
Salt Dome Supplies
180.14
Republic Services, Inc.
Salt Dome Supplies
142.91
Traffic and Parking Control Co, Inc.
Bike Route
167.15
Traffic Control Corporation
Emergency Vehicle Preemption System
7,651.00
W. W. Grainger, Inc.
Salt Storage Building
44.04
Village of Mount Prospect
Salt Storage Building
39.44
Zarnoth Brush Works, Inc.
Salt Storage Building
74.61
Other Public Bldgs
112.32
020 Capital Improvement Fund Total
$
18,735.09
022 Downtown Redevelop. Construct
Tinaglia Architects, Inc.
Retainer fee
$
5,000.00
022 Downtown Redevelop. Construct Total
Electrical Service Delivery
$
5,000.00
023 Street Improvement Construct Fund
Patel, Harshil Refund Vehicle Stickers Fee $ 123.75
Rubino Engineering, Inc. Resurfacing Testing 583.50
Resurfacing Testing 1,617.00
Resurfacing Testing 1,038.00
023 Street Improvement Construct Fund Total $ 3,362.25
024 Flood Control Construction Fund
American Landscaping Inc. Restoration $ 4,900.00
Dynegy Energy Services, LLC Electrical Service Delivery 249.33
Maratea Jr, Anthony Rebate Flood Prevention Program 1,000.00
024 Flood Control Construction Fund Total $ 6,149.33
040 Refuse Disposal Fund
AT & T Corp.
Service 9/10/16 - 10/9/16
$
12.65
Bamjak Inc,
Leaf Machines
12.54
Call One Inc.
Long Distance September (9/15/16 - 10/14/16)
2.89
Eldredge, Candace
Garnishment
78.46
ICMA Retirement Trust - 457
ICMA 457
33.49
Illinois Department of Revenue
IL State Withholding
288.38
Internal Revenue Service
Federal Withholding
2,436.82
International Union of Operating Engineers
UOE PW Membership Dues
124.20
Messick Farm EQ
Leaf Machines
494.47
Nationwide Mutual Insurance Company
Nationwide 457
193.64
Republic Services, Inc.
Refuse Disposal - August
223,395.86
Refuse Disposal
215.95
Solid Waste Agency of Northern Cook County
SWANCC - October 2016
80,674.09
Standard Equipment Company
Street Sweeper Replacement
2,097.50
Village of Mount Prospect
Flex - Medical
117.72
Zarnoth Brush Works, Inc.
Leaf Machines
591.00
Sweeper Broom Replacement
1,280.00
040 Refuse Disposal Fund Total
$
312,049.66
041 Motor Fuel Tax Fund
Dynegy Energy Services, LLC
Electrical Service Delivery
$
15,805.49
Electrical Service Delivery
389.88
041 Motor Fuel Tax Fund Total
$
16,195.37
042 CDBG
ICMA Retirement Trust -457
ICMA 457
$
450.00
Illinois Department of Revenue
IL State Withholding
47.43
Internal Revenue Service
Federal Withholding
453.49
Village of Mount Prospect
Flex - Medical
31.25
Page 4 of 9
Village Board Meeting - October 4, 2016
Page 15 of 96
VILLAGE OF MOUNT PROSPECT
List of Bills
September 14, 2016 - September 27, 2016
Fund Vendor Name
Invoice Description
Amount
042 CDBG Total
$ 982.17
050 Water and Sewer Fund
Addison Building Material Co.
Maintenance and repair supplies
$ 33.08
Alexander Chemical
Water System Treatment Chemical
20.00
Alexian Brothers Medical Center
Drug/Alcohol Screening
435.00
Aramark Uniform Services, Inc.
Uniform Cleaning and Rental
95.16
Uniform Cleaning and Rental
101.55
Uniform Cleaning and Rental
96.70
Uniform Cleaning and Rental
97.86
Aries Industries, Inc.
Sewer Camera
1,063.79
AT & T Corp.
Service 9/10/16 - 10/9/16
779.67
Service 9/10/16 - 10/9/16
844.29
Service 9/10/16 - 10/9/16
527.08
B P & T Co.
Painting Services
2,545.60
Burns & Mcdonnell Engineering Co.
Professional Services
540.00
Call One Inc.
Long Distance September (9/15/16 - 10/14/16)
193.11
Century Cleaners
Uniform Cleaning
20.75
Uniform Cleaning
23.07
Uniform Cleaning
30.38
Uniform Cleaning
10.12
Uniform Cleaning
23.07
Uniform Cleaning
16.10
Uniform Cleaning
16.10
Uniform Cleaning
14.27
Uniform Cleaning
23.08
Community School District #59
Refund Overpayment Cross Connection Fee
10.00
Dolores Kolak
Utility Refund -221 S Edward St
24.58
Dynegy Energy Services, LLC
Electrical Service Delivery
4,521.48
East Jordan Iron Works, Inc.
Maintenance and repair supplies
70.00
Water Main Replacement
6,750.00
Hydrant Parts
320.00
Emmett Mosely
Utility Refund - 302 S Wille St
24.58
Fehr -Graham & Associates LLC
2016 Annual Safety Requirements
1,500.00
Graphic Products, Inc.
Maintenance and repair supplies
3,571.27
HBK Water Meter Service
Water Meter Installations
45.95
Water Meter Installations
140.00
HD Supply Const Supply Ltd
Gas Pumps/Generator
999.99
Home Depot U.S.A., Inc.
Maintenance and repair supplies
21.08
ICMA Retirement Trust - 457
ICMA 457
1,569.12
Illinois Department of Revenue
IL State Withholding
2,386.48
Internal Revenue Service
Federal Withholding
19,870.54
International Union of Operating Engineers
UOE PW Membership Dues
1,233.79
Jack S. Cleveland
Utility Refund -1718 Pheasant Trl
49.16
James Navilio
Utility Refund - 405 S Douglas Ave
146.41
J.J. Keller & Associates, Inc.
Maintenance and repair supplies
165.74
Martam Construction
2016 Spot Relay Project
148,839.40
2016 Spot Relay Project
34,735.60
2016 Spot Relay Project
65,866.55
Sewer Main
11,000.00
Sewer Repair
4,300.00
Contractual Hauling
3,229.84
Contractual Hauling
2,847.59
Matthew Mcclure
Utility Refund - 502 Fairview Ave
69.16
MECO Consulting LLC
Professional Services
1,430.00
Midwest Meter, Inc.
Equipment
20,050.00
Leak Locating
4,578.05
Nationwide Mutual Insurance Company
Nationwide 457
340.89
Northwest Suburban United Way
United Way
21.00
NW Suburban Municipal Joint Action Water Agency
JAWA - August 2016
601,875.00
Ozinga Materials, Inc.
Restoration
659.00
Quantum Resolve, Inc.
Professional Services
750.00
Quill Corporation
Office Supplies
43.69
RST Inc.
Safety Shoes
180.00
Safety Shoes
360.00
Page 5 of 9
Village Board Meeting - October 4, 2016 Page 16 of 96
VILLAGE OF MOUNT PROSPECT
List of Bills
September 14, 2016 - September 27, 2016
Fund Vendor Name
Invoice Description
Amount
050 Water and Sewer Fund(continued)
Refund Parking Debit Card Balance
10.00
Tank Industry Consultants, Inc.
Tank Design Engineering
5,482.44
Fauss, Amanda
Tank Design Engineering
4,895.74
HIII, Colleen
Tank Design Engineering
4,941.58
U.S. Bank Equipment Finance, Inc.
Copier Lease #500-0413635-000 & 500-0431295-000
297.00
U.S. Saws, Inc.
Maintenance Supplies
749.70
Internal Revenue Service
Maintenance Supplies
243.76
Village of Mount Prospect
Flex - Medical
388.44
Vincenzo Lampignano
Utility Refund - 1522 N Elmhurst Rd
16.45
W. W. Grainger, Inc.
Small Tools
164.12
Nationwide Mutual Insurance Company
Repair Maintenance Supplies
313.96
Wal-Mart Community
Maintenance and repair supplies
257.76
WiIlcockson, Tom
KBC Map
2,200.00
Ziebell Water Service Products
Water/Sewer Hydrants
1,996.60
050 Water and Sewer Fund Total
Whoosh Transaction Fees - June 2016
$ 974,093.32
051 Village Parking System Fund
Amidei, Paul
Refund Parking Debit Card Balance
$ 5.00
Broms, Michelle
Refund Parking Debit Card Balance
10.00
Crystal Maintenance Services Corp.
Custodial Services
330.23
Fauss, Amanda
Refund Parking Debit Card Balance
5.00
HIII, Colleen
Refund Parking Debit Card Balance
15.00
ICMA Retirement Trust - 457
ICMA 457
8.99
Illinois Department of Revenue
IL State Withholding
45.15
Internal Revenue Service
Federal Withholding
371.29
International Union of Operating Engineers
UOE PW Membership Dues
19.31
Lee, Sally
Refund Parking Debit Card Balance
5.00
Lussow, Christine
Refund Parking Debit Card Balance
5.00
Nationwide Mutual Insurance Company
Nationwide 457
9.96
Palatty, Dixon
Refund Parking Debit Card Balance
20.00
Parikh, Daxa Satish
Refund Parking Debit Card Balance
8.00
Parkeon
Whoosh Transaction Fees - May 2016
79.80
Village of Mount Prospect
Whoosh Transaction Fees - June 2016
131.25
Whoosh Transaction Fees - July 2016
135.45
Pechevski, Koloyan
Refund Parking Debit Card Balance
15.00
Ravindrababu, Suma
Refund Parking Debit Card Balance
6.00
Regan, Cindy
Refund Parking Debit Card Balance
16.00
Rose, Harvey
Refund Parking Debit Card Balance
17.00
Storey, Julie
Refund Parking Debit Card Balance
5.00
Tomaka, Dariusz
Refund Parking Debit Card Balance
3.00
Village of Mount Prospect
Flex - Medical
35.21
Zalinski, Mary Ann
Refund Parking Debit Card Balance
10.00
Zupinski, Elizabeth
Refund Parking Debit Card Balance
18.00
051 Village Parking System Fund Total
$ 1,329.64
052 Parking System Revenue Fund
Crystal Maintenance Services Corp.
Custodial Services
$ 252.53
Dynegy Energy Services, LLC
Electrical Service Delivery
49.91
Electrical Service Delivery
495.63
ICMA Retirement Trust - 457
ICMA 457
6.02
Illinois Department of Revenue
IL State Withholding
32.87
Internal Revenue Service
Federal Withholding
269.19
International Union of Operating Engineers
UOE PW Membership Dues
12.88
Kaplan Paving, LLC
Seal Coat and re -stripe Maple St Lot
7,257.00
Nationwide Mutual Insurance Company
Nationwide 457
6.65
Parkeon
Whoosh Transaction Fees - May 2016
57.75
Whoosh Transaction Fees - June 2016
94.85
Whoosh Transaction Fees - July 2016
84.00
Petty Cash
Petty Cash 08/16
3.00
Union Pacific Railroad
Metra Land Lease - August 2016
4,481.33
Metra Land Lease -July 2016
4,079.80
Village of Mount Prospect
Flex - Medical
27.91
Period 8/9/16 - 9/9/16
47.20
052 Parking System Revenue Fund Total
$ 17,258.52
Page 6 of 9
Village Board Meeting - October 4, 2016
Page 17 of 96
VILLAGE OF MOUNT PROSPECT
List of Bills
September 14, 2016 - September 27, 2016
Fund Vendor Name
Invoice Description
Amount
060 Vehicle Maintenance Fund
Addison Building Material Co.
Vehicle Maintenance Supplies
$ 25.20
AmeriGas Propane LP
Propane
165.65
Arlington Heights Ford
Returned for Credit
72.87
Vehicle Maintenance Supplies
(72.87)
Frame Asy
315.84
P-8 engine mount
69.88
Police Utility engine mounts
121.76
Credit
(315.84)
Credit
(400.00)
506 drivers seat belt buckle
114.94
P-37 engine mount
69.88
524 A/C hose assembly
284.20
P-34 Rear Engine Mount
69.88
Vehicle Maintenance Supplies
121.76
P-15 transmission mount
69.88
Equipment Maintenance
651.97
AT & T Corp.
Service 9/10/16 - 10/9/16
31.62
Bamjak Inc,
2713 exhaust gaskets
11.76
500 Engine belt
31.20
4526 Radiator
196.97
Trailer wire and adapter
51.12
4535 belt
39.17
Bonnell Industries Inc.
Vehicle Maintenance Supplies
290.00
Call One Inc.
Long Distance September (9/15/16 - 10/14/16)
7.23
Catching Fluidpower
Vehicle Maintenance Supplies
224.83
Vehicle Maintenance Supplies
19.48
Chicago Parts & Sound LLC
Vehicle Maintenance Supplies
86.87
Vehicle Maintenance Supplies
236.65
Dave & Jim's Auto Body, Inc.
Equipment Maintenance and Repair
120.00
General Parts Inc.
Credit
(142.00)
Fuel Filter
8.54
Leaf Machine Hydraulic filters
35.70
S-41 cabin filters
43.16
Oil and fuel filters
13.08
4529 brake hydroboost
198.44
P-38 Idler Pulley
29.10
Power steering and brake fluid
47.94
Battery cable
151.50
Battery cable
151.50
Global Emergency Products
530 On -Board battery charger
830.27
518 A/C drier
57.41
518 A/C Compressor
655.79
ICMA Retirement Trust - 457
ICMA 457
1,330.22
Illinois Department of Revenue
IL State Withholding
1,116.27
Internal Revenue Service
Federal Withholding
9,227.90
International Union of Operating Engineers
UOE PW Membership Dues
601.34
James Drive Safety Lane LLC
Amb 527 State Safety Lane
27.00
Leach Enterprises, Inc.
Vehicle Maintenance Supplies
6.60
Vehicle Maintenance Supplies
31.86
Mcmaster-carr Supply Co.
Plastic Sheet for weight rack
153.87
Napleton's Arlington Heights Motors Inc.
P-7 Engine shield
65.76
NCH Corporation
Vehicle Maintenance Supplies
193.35
Northwest Suburban United Way
680 - United Way
5.00
Patlin Incorporated
Nuts and washers
206.77
Pomp's Tire Service, Inc.
518 Rear Tires
1,819.64
Precision Service & Parts
1-28 tie rod end
25.28
1-28 tie rod end
23.04
524 A/C O-ring seals
8.51
Ford batteries
407.28
Ronco Industrial Supply
Vehicle Maintenance Supplies
5.80
Rubber Inc.
Vehicle Maintenance Supplies
232.32
Schnittker, John
Reimbursement
32.87
Spring Align of Palatine, Inc.
Vehicle Maintenance Supplies
101.00
Standard Equipment Company
Vehicle Maintenance Supplies
63.18
Page 7 of 9
Village Board Meeting - October 4, 2016
Page 18 of 96
VILLAGE OF MOUNT PROSPECT
List of Bills
September 14, 2016 - September 27, 2016
Fund Vendor Name
Invoice Description
Amount
060 Vehicle Maintenance Fund(continued)
Standard Equipment Company(continued)
Vehicle Maintenance Supplies
350.24
Terex Utilities, Inc.
Vehicle Maintenance Supplies
174.13
Vehicle Maintenance Equipment
1,090.12
Vehicle Maintenance Supplies
301.64
Terrace Supply Company
Vehicle Maintenance Supplies
43.50
Vehicle Maintenance Supplies
51.17
Vehicle Service Partners, Inc.
Gas
177.46
Village of Mount Prospect
Flex - Medical
379.18
W. W. Grainger, Inc.
Vehicle Maintenance Supplies
200.70
Credit
(200.70)
Vehicle Maintenance Supplies
110.79
Wholesale Direct Inc.
Vehicle Maintenance Supplies
314.11
Vehicle Maintenance Supplies
115.16
Vehicle Maintenance Supplies
407.69
060 Vehicle Maintenance Fund Total
$
23,992.38
063 Risk Management Fund
Cannon Cochran Management Services, Inc.
Advanced Funding for Settlement
$
14,433.20
International Union of Operating Engineers
PW Insurance Premiums - November 2016
56,000.00
Ricker, Jeffrey
PSEBA Benefit Reimbursement (July 2016 - Aug 2016)
1,442.93
State of Illinois
W/C Rate Assessment 1/1/16-6/30/16
3,738.90
Utility Dynamics Corp.
Liability Claims
4,120.00
063 Risk Management Fund Total
$
79,735.03
071 Fire Pension Fund
Collins & Radja
Quarterly Retainer Fee - Oct, Nov,& Dec 2016
$
800.00
071 Fire Pension Fund Total
$
800.00
073 Escrow Deposit Fund
All Temp Heating and A/C
Refund Escrow Permit # 16-1051 (108 N Pine St)
$
125.00
Atlas Restoration LLC
Refund Escrow Permit # 16-0945 (320 George St)
125.00
Bach, Karen
Refund Escrow Permit # 16-0845 (7 S Albert St)
75.00
Batalia, Donald
Refund Escrow Permit # 16-1531 (202 S Hi Lusi Ave)
200.00
Baumann, Keith
Refund Escrow Permit # 16-0775 (314 N Elm St)
200.00
Bejcek, Jerry
Refund Escrow Permit # 16-1668 (106 N Elm St)
125.00
BLM Services
Refund Escrow Permit # 16-0585 (1450 S Busse Rd)
250.00
Brasco Inc
Refund Escrow Permit # 15-1045 (1821 W Gold Rd)
25.00
Clarke, Michael
Refund Escrow Permit # 16-1386 (219 S Pine St)
150.00
Donoghue, Bernard J
Refund Escrow Permit # 16-1741 (1602 E Ironwood Dr)
125.00
Electric Plumber
Refund Escrow Permit # 15-1470 (1604 Ironwood Dr)
125.00
Euro Paving
Refund Escrow Permit # 16-1617 (805 Na Wa Ta Ave)
200.00
Expert Plumbing
Refund Escrow Permit # 16-0250 (1002 S Elmhurst Rd)
500.00
Gabriels Landscape and Tree Service
Refund Escrow Permit # 16-1396 (600 Larkdale Ln)
200.00
Gault, Alan
Refund Escrow Permit # 16-1582 (509 S See Gwun Ave)
200.00
Hawthorne Landscaping
Refund Escrow Permit # 16-0820 (1661 Feehanville Dr)
75.00
Hlavac, Terry
Refund Escrow Permit # 16-1172 (105 n Westgate Rd)
125.00
1 Build Inc
Refund Escrow Permit # 16-1005 (1100 Crabtree Ln)
100.00
Izvor, Alina
Refund Escrow Permit # 16-1422 (309 S Main St)
232.00
J Home Construction Services Inc
Refund Escrow Permit # 16-1285 (208 S Edward St)
125.00
J&S Plumbing Inc
Refund Escrow Permit # 16-0654 (510 N Wille St)
75.00
JB Brickworks
Refund Escrow Permit # 16-1755 (205 Withorn Ln)
200.00
JNL Climate Control Inc
Refund Escrow Permit # 16-1600 (202 We Go Trl)
125.00
Kuntz, Scott
Refund Escrow Permit # 15-2393 (900 E Northwest Hwy)
350.00
Leindecker Concrete Specialties
Refund Escrow Permit # 16-1723 (1905 Bonita Ave)
200.00
Mach 1 Inc
Refund Escrow Permit # 15-1732 (314 N Elm St)
150.00
Martel, Lee B
Refund Escrow Permit # 16-1072 (1403 N Althea Ln)
225.00
Mckenzie, Rodney J
Refund Escrow Permit # 16-1275 (910 N Boxwood Dr)
200.00
MD Landscaping & Design Inc
Refund Escrow Permit # 16-1650 (509 Inner Circle Dr)
200.00
Netrix Building LLC
Refund Escrow Permit # 16-0149 (1331 Business Center Dr)
250.00
Northwest Convenant
Refund Escrow Permit # 16-1643 (300 N Elmhurst Ave)
75.00
Northwest Sewer & Plumbing Inc
Refund Escrow Permit # 16-0540 (219 S Owen St)
500.00
Planica, George
Refund Escrow Permit # 16-1455 (1718 W Martha Ln)
200.00
Predescu, Marian
Refund Escrow Permit # 15-2012 (609 Bob O Link Rd)
200.00
Page 8 of 9
Village Board Meeting - October 4, 2016
Page 19 of 96
VILLAGE OF MOUNT PROSPECT
List of Bills
September 14, 2016 - September 27, 2016
Fund Vendor Name
Invoice Description
Amount
073 Escrow Deposit Fund(continued)
Ptasznik, Jan
Refund Escrow Permit # 16-1533 (555 Dempster St)
125.00
Ranjana, Desai
Refund Escrow Permit # 16-1662 (1430 N Columbine Dr)
200.00
Rays Heating and A/C
Refund Escrow Permit # 16-1475 (608 Hackberry Ln)
125.00
Recon Construction
Refund Escrow Permit # 16-0398 (1550 Dempster St)
250.00
Reyes, Braun
Refund Escrow Permit # 15-1498 (9 S Hatlen Ave)
150.00
Ricks Sewer & Drainage
Refund Escrow Permit # 16-0794 (2117 Jody Ct)
500.00
Refund Escrow Permit # 16-1659 (510 S William St)
125.00
Roberts, lames
Refund Escrow Permit # 16-0413 (314 S Hi Lusi Ave)
200.00
Scardina, Joseph P
Refund Escrow Permit # 16-1021 (617 S Glendale Ln)
200.00
Stallone, Michael
Refund Escrow Permit # 16-0748 (9 W Orchard PI)
255.00
Suburban Sewer & Septic
Refund Escrow Permit # 16-1740 (412 See Gwun Ave)
125.00
Super Construction Inc
Refund Escrow Permit # 16-1669 (107 Hatlen Ave)
200.00
Szachowicz, Charles
Refund Escrow Permit # 16-1124 (315 n Marcella Rd)
125.00
Szramek, Marc
Refund Escrow Permit # 15-1414 (322 S Albert St)
200.00
T&T Weidners Sewer
Refund Escrow Permit # 16-0387 (604 Cedar Ln)
125.00
Tatkowski, Dorota
Refund Escrow Permit # 16-0804 (2016 W Sullivan Ct)
200.00
The Aim Realty Group Inc
Refund Escrow Permit # 16-1183 (3029 Lynn Ct # D)
250.00
Refund Escrow Permit # 16-1186 (3031 Lynn Ct #D)
250.00
Refund Escrow Permit # 16-1187 (3031 Lynn Ct #E)
250.00
Refund Escrow Permit # 16-1189 (3031 Lynn Ct #F)
250.00
Third District Circuit Court
Bond Check 9/15/16
650.00
Bond Check 9/20/16
1,075.00
Bond Check 9/22/16
450.00
Bond Check 9/27/16
1,175.00
Titan Builders
Refund Escrow Permit # 16PW04 (6/7/16-8/22/16)
200.00
TS Landscaping
Refund Escrow Permit # 16-1576 (421 S Main St)
200.00
Verceles, Neil N
Refund Escrow Permit # 16-1059 (313 N Wille St)
200.00
Walkosz, Stanislaw
Refund Escrow Permit # 15-0217 (202 N Louis St)
125.00
Whelans Landscape Company
Refund Escrow Permit # 15-0724 (1508 Larch Dr)
200.00
Whimsy Inc
Refund Escrow Permit # 15-1909 (2210 S Busse Rd)
125.00
Wooten Electric
Refund Escrow Permit # 15-1520 (105 Fairview Ave)
125.00
Wurzburger, Joseph
Refund Escrow Permit # 16-1702 (22 N Wille St)
200.00
073 Escrow Deposit Fund Total
$ 15,062.00
Grand Total
$ 2,028,726.09
Page 9 of 9
Village Board Meeting - October 4, 2016 Page 20 of 96
�Q/_VNESS Y 4
AA
Item VIII. B.: MOTION TO WAIVE REQUIREMENTS FOR PUBLIC BIDDING AND
ACCEPT PROPOSAL TO COMPLETE REMAINDER OF LANDSCAPE
MAINTENANCE CONTRACT FOR AN AMOUNT NOT TO EXCEED $40,159
Department: Public Works Department
Information:
Sealed bids for our 2016-2017 Landscape Maintenance Contract (LMC) were opened on
February 1, 2016. On February 16, 2016, based on our recommendation, the village board
awarded the LMC to Herrera Landscape Inc. (which later became Lizzette Medina & Co.) in
an amount not to exceed $116,000 during 2016. The term of the contract was two (2) years.
2017 expenditures were to be limited to amounts authorized in the approved village budget.
The LMC includes a full landscape service at 80 locations in the village through the months of
March and November (inclusive). These 80 locations consist of 32 acres of turf, over 5 acres
of improved bed space, and 5000 annual flowers. The required services are varied and
include:
• A full service spring and fall clean up to remove any accumulated debris and
prepare for the growing season and dormant season respectfully.
• Turf maintenance — mowing, line trimming, fertilization, herbicide applications,
select sites are core aerated and slit seeded
• Litter Policing — Constant assurance that all Village sites have any litter removed
weekly.
• Weed -free — all sidewalks, curb lines, tree grates, as well as open bed space is to
be maintained weed -free
• Bed Maintenance — pruning of shrubbery, mulching, edging, pre -emergent
herbicides, perennial maintenance
• Annuals —weeding and removal of spent flowers
Lizzette Medina & Co. had successfully worked for the Village in the past, completing a
mowing contract for us in 2015. Additionally, we thoroughly checked their references to clarify
that they could perform the additional requirements included in the LMC. Their references
were very favorable and we thought they would perform well based on our past experiences
with the company.
Lizzette Medina & Co. began the LMC in March 2016. By June we began contacting them on
a regular basis with lists of issues that they were not taking care of. We were continually told
that the missed items would be taken care of, and that they were going to put more personnel
Village Board Meeting - October 4, 2016 Page 21 of 96
on the contract in order to complete all required work on time.
We held a meeting with the company owner July 13, 2016 and expressed our concern that
they were still not getting all of the required work done.
Additionally, on August 1, 2016 all LMC sites were inspected and a deficiency list was sent to
Lizzette Medina & Co. asking that they immediately correct all the deficiencies. We then
followed up with the company for three weeks trying to get the deficiencies corrected.
Unfortunately, it became clear that they were not putting forth the effort to correct the
deficiencies or comply with contract performance requirements..
Subsequently, on August 31, 2016 a letter (certified mail and regular mail) and email were sent
to Lizzette Medina & Co. notifying them that they had ten (10) days to bring all the LMC sites
into compliance with the specifications or the village will have cause for, and will exercise our
right, to immediately terminate the contract. This correspondence gave them a compliance
deadline of September 12, 2016, or risk termination of the contract for failure to perform. All
sites were inspected by village staff on September 13, 2016, and found that they had failed to
perform all of the required work within the time allotted.
Finally, on September 15, 2016 Village Attorney Lance Malina sent Lizzette Medina & Co. a
letter stating that the Landscape Maintenance Contract was terminated (see Attachment A).
Staff is now seeking village board approval to hire a new contractor to complete the
remainder of the LMC for 2016. Because of the time of year we do not feel that there is time
to put this back out to bid and solicit competitive pricing.
However, we checked with a number of companies experienced with this type of work and
found that Fleck's Landscaping of Wheeling, Illinois, at a price of $35 per man hour, offered
the lowest cost, comprehensive proposal. Notably, several firms did not feel they could
provide all of the requisite services at this juncture of the growing season. American
Landscape, Incorporated of Schaumburg, Illinois offered to complete the contract at a rate of
$38 per man hour.
These costs are approximately 25% higher than the contracted bid price awarded to Lizzette
Medina & Co. However, staff intends to complete the work at or below the contract price by
reducing the scope of work and supplementing contracted work with in-house staff.
Staff is confident that Fleck's Landscaping can successfully perform the requirements of the
LMC in order to finish out this season.
Fleck's Landscaping has worked satisfactorily for Mount Prospect in the past. They held our
recent turf mowing contract for years 2012-2014, stump removal contract for 2015-2016, and
hold our current plow damage restoration contract. Also, they have all of the necessary
equipment and crews to perform such work.
This proposed award will terminate in November. Staff will secure a new contractor for the
2017 and 2018 growing seasons utilizing the request for proposals process. The results of
this process will be presented to the village board early next year.
Village Board Meeting - October 4, 2016 Page 22 of 96
Alternatives:
Waive requirements for public bidding and accept proposal to complete remainder of
Landscape Maintenance Contract.
2. Discretion of the village board.
Budget Impact:
This proposed award will require the expenditure of $40,159 from the General Fund.
Sufficient funds exist in the current budget.
Recommendation:
Staff recommends that the Village Board waive the requirements for public bidding and
award a new 2016 Landscape Maintenance contract to Fleck's Landscaping of Wheeling,
Illinois in an amount not to exceed $40,159.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description Type Upload File Name
Date
Attachment
A LMC Cover
D Letter of Memo 9/27/2016 LMC-2016—LETTER—OF
Contract
Termination
_TERMI NATION—FROM—LANCE—MALI NA.pdf
Village Board Meeting - October 4, 2016 Page 23 of 96
i
KLEIN, THORPE 9, JENKINS, LTD.
Attorneys at Law
September 16, 2016
VIA CERTIFIED MAIL
Lizzette Medina
Lizzette Medina & Co.
8836 Lincolnwood Dr.
Evanston, IL 60203
20 N. Wacker Drive, Ste 1660
Chicago, Illinois 60606-2903
T 312 984 6400 F 312 984 6444
(312)984-6400
Icmalina@ktjlaw.com
Re: Termination of Landscape Maintenance Contract
Dear Lizzette:
15010 S. Ravinia Avenue, Ste 10
Orland Park, Illinois 60462-5353
T 708 349 3888 F 708 349 1506
www.ktjlaw.com
This letter is to inform you that the Village of Mount Prospect Public Works Department
("Village") is exercising its right to immediately terminate the Landscape Maintenance Contract
("LMC") between your company, Lizzette Medina & Co. ("Lizzette"), and the Village.
The contract termination is a result of your company's failure to complete the specified
work under the contract within the specified time. Despite notice of the deficiencies and
numerous attempts by the Village to provide a chance to cure any deficiencies, Lizzette has
failed to meet the contract requirements. On July 13, 2016, you met with representatives from
the Village to discuss deficiencies as to your company's work and how the LMC covered
locations could be brought back up to the required specifications. Once again on August 1, 2016,
LMC covered locations were inspected, and you were provided with notice of continuing
deficiencies.
Despite additional communications, as outlined in the letter dated August 26, 2016, your
company has failed to comply with the contractual requirements. On August 26, 2016, Dave Hull
provided notice to your company that the Village would be exercising its right to immediate
termination of the contract if the contract deficiencies were not corrected by September 12, 2016.
However, despite notice of the deficiencies and multiple opportunities to comply, your company
has failed to correct the deficiencies and failed to perform the work as outlined in the
specifications of the LMC.
Pursuant to the Landscape Maintenance Contract 2016-2017 Number Ten (10) Contract
Termination, failure to bring LMC service into compliance with the contractual requirements,
gives the Village cause to terminate the contract immediately. Therefore, at this time the Village
is terminating the Landscape Maintenance Contract, effective immediately. The Village will not
make payment, or partial payment, for the uncompleted work.
370199_1
Village Board Meeting - October 4, 2016 Page 24 of 96
Lizzette Medina
Page 2 of 2
September 16, 2016
Please be advised that this termination applies strictly and exclusively to the LMC
contract. It does NOT apply to the Turf Mowing Contract that was also awarded to your firm.
The Village of Mount Prospect expects you to continue honoring your obligations under the Turf
Mowing Contract.
Sincerely,
KLEIN THORPE & JENKINS, LTD.
ance C. Malina
Village of Mount P ospect
cc: Public Works Director Sean Dorsey
Deputy Director of Public Works Jason Leib
Dave Hull Forestry/Grounds Superintendent
370199_1
Village Board Meeting - October 4, 2016 Page 25 of 96
Item VIII. C.: MOTION TO ACCEPT SUBURBAN PURCHASING COOPERATIVE
BID RESULTS FOR THE PURCHASE OF ONE (1) NEW 1 -TON
DUMP TRUCK IN AN AMOUNT NOT TO EXCEED $37,748
Department: Public Works Department
Information:
In the current budget, there are funds available to replace 1 -ton dump truck 2729.
This truck is a 2000 Ford F-350 4 -wheel drive, 1 -ton dump truck used by the Public
Works Department for hauling supplies/wood chips; snow plowing and towing
trailers/equipment to job sites throughout the Village. The Forestry/Grounds
Division, in their daily maintenance of the Village's tree population, uses 2729 to tow
their chipper and collect wood chips.
This vehicle has been evaluated utilizing our detailed comprehensive replacement
policy. This policy uses a point -based criterion, which rates four (4) major factors,
when considering a unit for replacement: Age, mileage, repair & maintenance
(R&M) cost, and condition of the body/mechanical components. A point total
equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle
should be recommended for replacement.
This vehicle scored a total of fifteen (15) points indicating a very high rating and
should be placed on the highest priority to be replaced. The vehicle condition
evaluation form and summary report have been attached as Exhibits A and B
respectively. Additionally, I have included the life cycle cost analysis on Exhibit C,
which breaks out our total ownership cost. A photograph of 2729 is included as
Exhibit D.
Recently, Mercury Associates, Inc. performed a study on Optimal Vehicle
Replacement Cycle Analyses for several of our fleet asset classes, including 1 -ton
dump trucks. The result of their analysis indicated the optimal replacement cycle for
our 1 -ton dump trucks is at year fourteen (14) and further recommended replacing
after ten (10) years based on complexity and efficiency.
If the service life is extended the following repairs should be performed:
Village Board Meeting - October 4, 2016 Page 26 of 96
Task Estimate
Reburbish and paint rear body and $2,500
sheet metal
Replace rear axle pinion seal, driver
seat, misc.
,300
The proposed replacement vehicle is a Ford F-550. The F-550 has a bigger chassis
to accommodate a longer dump body. It also has greater towing capacity. These
features are desired to increase dump body storage volume, haul heavier loads, and
tow larger chippers.
Staff proposes to procure this replacement vehicle through the provisions of
Suburban Purchasing Cooperative (SPC) joint bid. The SPC Contract is publicly bid
and satisfies the public bidding requirements of the Village of Mount Prospect
Purchasing Policy.
Funds for this proposed purchase are currently 100% funded through the Vehicle
Replacement Fund of and are available in the 2016 budget.
Delivery of the new vehicle is expected to be within ninety (90) days of the purchase
order. The new vehicle will be inspected at the dealer in Frankfort, Illinois before
being driven to our location for acceptance. The vehicle being replaced will be sold
through the GovDeals.com Internet auction.
Alternatives:
1. Accept Suburban Purchasing Cooperative joint bid results for the purchase of
one (1) 1 -ton dump truck.
2. Discretion of the village board.
Budget Impact:
The proposed award will require the expenditure of $37,748 from the Vehicle
Replacement Fund. Sufficient funds exist in the current budget.
Recommendation:
Staff recommends that the village board accept the Suburban Purchasing
Cooperative (SPC) bid results and authorize the purchase of one (1) new 2017 Ford
F-550, Regular Cab/Chassis from Currie Motors, of Frankfort, Illinois at a cost not
to exceed $37,748.
Village Board Meeting - October 4, 2016 Page 27 of 96
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description
Type
Upload Date
File Name
D Exhibits A and B —
Cover Memo
9/27/2016
2729—Eval_Forms_A-B_9-19-
2729
16.docx
Exhibit C Life
° Cycle Cost 2729
Cover Memo
9/27/2016
2729-
Life_Cycle_Cost_Worksheet-
C.xls
D Exhibit D _ Old
Cover Memo
9/27/2016
2729 Old.jpg
2729
—
Village Board Meeting - October 4, 2016 Page 28 of 96
EXHIBIT A
Village of Mount Prospect
Vehicle/Equipment Condition Evaluation Form
Unit # 2729 Assigned Dept. /Div. Public Works/Forestry
Year: 2000 Make: Ford Model: F-350, 4x4 1 -ton Mileage: 45,196
Hours: 6,790 Date of Evaluation: 9/8/16 Performed By: John Schnittker
System
Diagnosis
Estimated Repair Cost
Engine
Fair -Oil leaks, injector/pump
$2,850.00
Transmission
Good
Differential
Fair -Pinion seal
$300.00
Exhaust System
Fair -Rusty
$600.00
Cooling System
Good
Brakes
Fair-Frt. brakes, lines
$800.00
Tires
Fair -Wheels rusted bad -Tires
$1,500.00
Steering
Fair -Ball Joints
$700.00
Suspension
Fair -Rear Springs
$900.00
HVAC
Good
Electrical
Fair
Body/Frame
Fair-Refurbish/paint rear body
and rusted sheet metal
$2,500.00
Interior
Fair -Drivers seat worn out
$800.00
Other -fuel lines, rubber hoses
Fair -Replace all
$1,000.00
Total Estimated Repair Cost
$11,950.00
Diagnosis Code
Code Description
Good
Systems are functioning well and no major repairs are expected.
Fair
Some major repairs are needed, but unit can remain in service a little longer
in current condition.
Poor
Major repairs are required as soon as possible to ensure unit safety and
reliability.
vii
r V"TUTrr u
Village of Mount Prospect
Vehicle/Equipment Evaluation Summary Report
Unit # 2729 Assigned Dept. /Div. Public Works/Forestry
Year: 2000 Make: Ford Model: F-350, 4x4 1 -ton Mileage: 45,196
Date of Evaluation: 9/8/16
Ratings:
Performed By: Jim Breitzman
Unit age: 16 Base Policy Age: 14 Points: 3
Mileage/Hrs: 45,196/6,790 Base Policy Mileage/Hrs: 50,000/5,000
Maintenance Cost:
Repair and Maintenance Cost: $ 25,909 - Purchase Price: $ 40,300
Repair and Maintenance Percentage of Purchase Price: 64 %
Condition Evaluation: (attach Vehicle Condition Evaluation Form)
Estimated Repair Cost: $ 11,950 - Current Book Value: $ 10,000
Repair Cost Percentage of Current Book Value: 120 %
Total Ownership Cost Per Mile:
(Lifetime Fuel + R&M + Purchase Price) $ 79,643
Less Salvage Value $ 10,000
Net Lifetime Costs $ 69,643
Divided by Mileaye/Hours 45,196
Operating Cost Per Mile/Hour $ 1.54
Comments and other considerations:
Points: 4
Points: 4
Points: 4
Total Points: 15
This vehicle has logged 6,790 hours, which is equivalent to 224,070 road miles.
Superintendent's recommendation:
This vehicle has met its useful life exbectancv and several rebairs will be needed if service life is
extended any longer based on condition and mileage.
Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be
recommended for replacement. The point total is used to rank its replacement priority. The larger the number the
higher the replacement priority will be.
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Item VIII. D.: MOTION TO ACCEPT SUBURBAN PURCHASING COOPERATIVE
BID RESULTS FOR THE PURCHASE OF ONE (1) NEW 1 -TON
DUMP TRUCK IN AN AMOUNT NOT TO EXCEED $36,466
Department: Public Works Department
Information:
In the current budget, there are funds available to replace 1 -ton dump truck 2734.
This truck is a 2002 Ford F-350 4 -wheel drive, 1 -ton dump truck used by the Public
Works Department for hauling supplies/black dirt; snow plowing and towing
trailers/equipment to jobsites throughout the Village. Additionally, the
Forestry/Grounds Division, in their daily maintenance of Village owned properties,
uses 2734 to tow their water trailer and stump grinders.
This vehicle has been evaluated utilizing our detailed comprehensive replacement
policy. This policy uses a point -based criterion, which rates four (4) major factors,
when considering a unit for replacement: Age, mileage, repair & maintenance
(R&M) cost, and condition of the body/mechanical components. A point total
equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle
should be recommended for replacement.
This vehicle scored a total of fourteen (14) points indicating a very high rating and
should be placed on the highest priority to be replaced. The vehicle condition
evaluation form and summary report have been attached as Exhibits A and B
respectively. Additionally, I have included the life cycle cost analysis on Exhibit C,
which breaks out our total ownership cost. A photo of 2734 is enclosed as Exhibit
D.
Recently, Mercury Associates, Inc. performed a study on Optimal Vehicle
Replacement Cycle Analyses for several of our fleet asset classes, including 1 -ton
dump trucks. The result of their analysis indicated the optimal replacement cycle for
our 1 -ton dump trucks is at year fourteen (14) and further recommended replacing
after ten (10) years due to vehicle complexity and efficiency.
If the service life is extended the following repairs should be performed:
Village Board Meeting - October 4, 2016 Page 33 of 96
Repair
Estimate
Reburbish/paint rear body and sheet
metal
$2,500
Replace brake/fuel lines and rubber
hoses
$1,800
Replace rear springs, driver seat, and
misc.
$3,000
Total Estimated Cost:
$10,850
The proposed replacement vehicle is a Ford F-450. The F-450 has an increased
gross vehicle weight rating and a longer dump body. These features are desired to
increase the material load capacity, allow for hauling heavier loads, and increase the
towing capability.
Staff proposes to procure this replacement vehicle through the provisions of
Suburban Purchasing Cooperative (SPC) joint bid. The SPC Contract is publicly bid
and satisfies the public bidding requirements of the Village of Mount Prospect
Purchasing Policy.
Funds for this proposed purchase are currently 100% funded through the Vehicle
Replacement Fund of and are available in the 2016 budget.
Delivery of the new vehicle is expected to be within ninety (90) days of the purchase
order. The new vehicle will be inspected at the dealer in Frankfort, Illinois before
being driven to our location for acceptance.
The vehicle being replaced will be sold through the GovDeals.com Internet
auction.
Alternatives:
1. Accept Suburban Purchasing Cooperative joint bid results for the purchase of
one (1) new 1 -ton dump truck.
2. Discretion of the village board.
Budget Impact:
This proposed award will require the expenditure of $36,466 from the Vehicle
Replacement fund. Sufficient funds exist in the current budget.
Recommendation:
Staff recommends that the village board accept the Suburban Purchasing
Cooperative (SPC) bid results and authorize the purchase of one (1) new 2017 Ford
F-450, Regular Cab/Chassis from Currie Motors, of Frankfort, Illinois at a cost not
Village Board Meeting - October 4, 2016 Page 34 of 96
to exceed $36,466.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type
D Exhibits A and B _ Cover Memo
2734
Exhibit C Life
Cycle Cost _ 2734 Cover Memo
D Exhibit D Old Cover Memo
2734 Photo
Upload Date File Name
9/27/2016 2734_Eval_Forms_A-B_9-22-
16.docx
2734-
9/27/2016 Life_Cycle_Cost_Worksheet-
C.xls
9/27/2016 2734_Old.jpg
Village Board Meeting - October 4, 2016 Page 35 of 96
EXHIBIT A
Village of Mount Prospect
Vehicle/Equipment Condition Evaluation Form
Unit # 2734 Assigned Dept. /Div. Public Works/Grounds
Year: 2002 Make: Ford Model: F-350, 4x4 1 -ton Mileage: 48,197
Hours: 6,995 Date of Evaluation: 9/13/16 Performed By: Jim Breitzman
System
Diagnosis
Estimated Repair Cost
Engine
Fair -Oil leaks, injector/pump
$2,850.00
Transmission
Fair
Differential
Good
Exhaust System
Fair -Rusty
$600.00
Cooling System
Good
Brakes
Fair -Rear brakes, lines
$800.00
Tires
Fair -Tires
$700.00
Steering
Fair -Ball Joints
$700.00
Suspension
Fair -Rear Springs
$900.00
HVAC
Good
Electrical
Fair
Body/Frame
Fair-Refurbish/paint rear body
and rusted sheet metal
$2,500.00
Interior
Fair -Drivers seat worn out
$800.00
Other -fuel lines, rubber hoses
Fair -Replace all
$1,000.00
Total Estimated Repair Cost
$10,850.00
Diagnosis Code
Code Description
Good
Systems are functioning well and no major repairs are expected.
Fair
Some major repairs are needed, but unit can remain in service a little longer
in current condition.
Poor
Major repairs are required as soon as possible to ensure unit safety and
reliability.
vii
r V"TUTrr u
Village of Mount Prospect
Vehicle/Equipment Evaluation Summary Report
Unit # 2734 Assigned Dept. /Div. Public Works/Grounds
Year: 2002 Make: Ford Model: F-350, 4x4 1 -ton Mileage: 48,197
Date of Evaluation: 9/22/16 Performed By: Jim Breitzman
Ratings:
Unit age: 14 Base Policy Age: 14 Points: 2
Mileage/Hrs: 48,197/6,995 Base Policy Mileage/Hrs: 50,000/5,000
Maintenance Cost:
Repair and Maintenance Cost: $ 17,633 - Purchase Price: $ 42,500
Repair and Maintenance Percentage of Purchase Price: 41 %
Condition Evaluation: (attach Vehicle Condition Evaluation Form)
Estimated Repair Cost: $ 10,850 - Current Book Value: $ 10,500
Repair Cost Percentage of Current Book Value: 103 %
Total Ownership Cost Per Mile:
(Lifetime Fuel + R&M + Purchase Price) $ 73,878
Less Salvage Value $ 10,500
Net Lifetime Costs $ 63,378
Divided by Mileaye/Hours 48,197
Operating Cost Per Mile/Hour $ 1.31
Comments and other considerations:
Points: 4
Points: 4
Points: 4
Total Points: 14
This vehicle has logged 6,995 hours, which is equivalent to 230,835 road miles.
Superintendent's recommendation:
This vehicle has met its useful life exbectancv and several rebairs will be needed if service life is
extended any longer based on condition and mileage.
Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be
recommended for replacement. The point total is used to rank its replacement priority. The larger the number the
higher the replacement priority will be.
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Item X. A.: MOTION TO WAIVE BID AND PURCHASE UPDATED POINT-TO-
POINT WIRELESS SOLUTION IN AN AMOUNT NOT TO EXCEED
$63,095
Department: Village Manager's Office
Information:
Staff is requesting approval to upgrade the point-to-point data link used for
connectivity to the outlying fire stations for data and telephones.
Background
Each of the outlying fire stations is connected to the Village network with 56 Mbps
point-to-point wireless, which has been in place since 2010. The links from Station
12 and Station 14 terminate at the water tower where they then share a link between
the water tower and the main fire station. These links are slow by today's standards.
Radio interference often causes the radios to hop between channels causing short
outages. The equipment is six years old, out of warranty, and needs to be replaced
before it fails. This replacement has been budgeted through the Community
Investment Program and the Computer Replacement Fund.
Proposed Upgrade
The vendor who originally installed the point-to-point equipment is no longer in the
wireless business. ConVergence Technologies, Inc. assisted the Village with issues
that arose when the water tower was painted in 2014. They were extremely
knowledgeable, are familiar with the Village network, and staff has been pleased with
their work. Public Works has also successfully utilized ConVergence's services.
ConVergence has provided a quote to upgrade the links from 56 Mbps to 450
Mbps. (These are theoretical speeds. Actual connection speeds will be somewhat
slower due to line of sight availability and radio frequency conditions in the area.)
The new equipment will utilize licensed frequencies, which means that outages
caused by standard 802.11 WiFi interference will be eliminated. Each outlying fire
station will continue to use a 10 Mbps WOW! link as a backup.
Since it can take up to five weeks to get a replacement radio, the quote includes
Village Board Meeting - October 4, 2016 Page 40 of 96
next day replacement for the radios that make up the crucial link between the main
fire station and the water tower. This primary link is important for future growth. To
keep costs down, the old radios will be kept in place as backup for the links to the
outlying fire stations. Annual maintenance is also included to check the physical
condition of the equipment, to verify that it is running optimally, and to keep the
firmware up to date.
Budget Impact:
The project total is $63,095, which includes a standard 10% contingency to handle
minor project adjustments.
Recommendation:
Staff recommends that the Village waive the bid process and purchase an updated
point-to-point solution from ConVergence Technologies, Inc. Due to the specialized
nature of the point-to-point project, it is beneficial to purchase the professional
services and equipment directly from ConVergence. Their equipment prices closely
match what we would pay elsewhere.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type Upload Date File Name
D Point -to -Point Backup 9/20/2016 Convergence_ Technologies_ Inc._Quote.pdf
Quote Material
Village Board Meeting - October 4, 2016 Page 41 of 96
Corporate Office Sales Department
Voice (630) 887-1000 Voice (773) 667-4585
Fax (630)887-1004 Fax (630)986-2475
Name / Address
Village of Mount Prospect
50 South Emerson St
Mount Prospect, IL 60056
--------------- Terms _._._._._._._._._._._._._.-._._._._._._._._._._._._._._.Rep- ----------------
Net 30 MDJ
-------------- 11,� ..... ------------------------
Date Proposal #
6/2/2016 FII, 6221
1 1 .1,
„�...._._._-FOB��_.....Pt.
....of Origin fOrigin.............................................................................................���������
Description I Qty I U/M I Unit Cost I Total Cost
Cambium PTP820S 600 Megs Full duplex 1 11,500.00 11,500.00
One foot dishes
Full Keys
All outdoor solution.
PTP 820S (End Only) All Risks Advanced Replacement Program, 3 Yr, include first year 2 I 1,200.00 I 2,400.00
***Next day replacement on 820 radios***
Commercial Maintenance Agreements 1 I 5,500.00 I 5,500.00
3 year term
1 visits per year sit visit
Check physical condition of equipment, cable, connectors and weatherproofing. Check for errors
in log, update firmware, etc. May require minimal downtime for reboot and firmware upgrade.
***EMERGENCY DISPATCH SERVICE 72 hours response to site Rate 5350/hr/tech***
Enclosure 1 5,500.00 5,500.00
37H x 24"W x 20"D
Outdoor Enclosure
DBB with AC and accessories
Subtotal
............................................................................................
Sales Tax (0.0%
............................................................................................
Total
signature
Destination Control Statement: All items sold by Convergence Technologies, Inc. are intended for The above signature constitues acceptance
use within the United States of America. If any commodities, technology or software purchased from of this proposal and Convergence
Convergence Technologies, Inc. are exported from the United States, it must be in accordance with Technologies, Ines. Standard Terms and
the Export Administration Regulations. Diversion contrary to U.S. law is prohibited. conditions of sale.
Purchaser acknowledges that acceptance of this shipment is in accordance with all Convergence Technologies, Inc.'s terms, warranties and contracts associated with
purchase and CTI is not and will not be held accountable for the purchase decisions of the buyer; even if the purchase occurred contrary to a suggestion,
recommendation or solutions offered by the Sales and/or Engineering Departments of CTI.
Page 1
Village Board Meeting - October 4, 2016 Page 42 of 96
Corporate Office Sales Department
Voice (630) 887-1000 Voice (773) 667-4585
Fax (630)887-1004 Fax (630)986-2475
Name / Address
Village of Mount Prospect
50 South Emerson St
Mount Prospect, IL 60056
--------------- Terms _._._._._._._._._._._._._.-._._._._._._._._._._._._._._.Rep- ----------------
Net 30 MDJ
-------------- 11,� ..... ------------------------
Date Proposal #
6/2/2016 FII, 6221
1 1 .1,
„�...._._._-FOB��_.....Pt.
....of Origin fOrigin.............................................................................................���������
Description I Qty I U/M I Unit Cost I Total Cost
OUTDOOR ENCLOSURE
FRONT EIA 19" ALODINED RACKING RAILS
S TAINLES S STEEL DOOR HINGE
FRONT DOOR ACCESS
3 POINT LOCKING HANDLE
PAINTED CREAM
ACP -2000-T20-110
2,000 BTU PENTAIR AIR CONDITIONER UNIT
20"H x 10"W x 9.9"D
500 WATTS OF HEAT
84 LBS
115 VOLT
UL/CUL, CE
2 Year Manufacturer's Warranty
•1st Year Parts and Labor,
-2nd Year Parts
NOTE: install in standard location
Subtotal
Sales Tax (0.0%)
..................................................................................................
Total
signature
Destination Control Statement: All items sold by Convergence Technologies, Inc. are intended for The above signature constitues acceptance
use within the United States of America. If any commodities, technology or software purchased from of this proposal and Convergence
Convergence Technologies, Inc. are exported from the United States, it must be in accordance with Technologies, Ines. Standard Terms and
the Export Administration Regulations. Diversion contrary to U.S. law is prohibited. conditions of sale.
Purchaser acknowledges that acceptance of this shipment is in accordance with all Convergence Technologies, Inc.'s terms, warranties and contracts associated with
purchase and CTI is not and will not be held accountable for the purchase decisions of the buyer; even if the purchase occurred contrary to a suggestion,
recommendation or solutions offered by the Sales and/or Engineering Departments of CTI.
Page 2
Village Board Meeting - October 4, 2016 Page 43 of 96
Corporate Office Sales Department
Voice (630) 887-1000 Voice (773) 667-4585
Fax (630)887-1004 Fax (630)986-2475
Name / Address
Village of Mount Prospect
50 South Emerson St
Mount Prospect, IL 60056
--------------- Terms _._._._._._._._._._._._._.-._._._._._._._._._._._._._._.Rep- ----------------
Net 30 MDJ
-------------- 11,� ..... ------------------------
Date Proposal #
6/2/2016 FII, 6221
1 1 .1,
„�...._._._-FOB��_.....Pt.
....of Origin fOrigin.............................................................................................���������
Description I Qty I U/M I Unit Cost I Total Cost
APC battery backup 1 1,600.00 1,600.00
American Power Conversion - Smart -UPS X 3000VA Rack/Tower 100-127V, 270OW
PTP 650 Integrated END with AC+DC Enhanced Supply (FCC/IC) 4 2,500.00 10,000.00
***Special pricing per Cambium RSM Sergiu SPE***
PTP 650 Lite (Up to 125Mbps) to Full (Up to 450Mbps) Link Capacity upgrade license per ODU 4 995.00 3,980.00
Cambium - PTP -SYNC (Also need new PTP 600 08-05 software release for operation.) 2 280.00 560.00
Cisco Catalyst WS-C2960X-24TS-LL Switch 24 Ports Managed Desktop 1 950.00 950.00
Apex9 C5 -2000S premium outdoor shielded Cat5e cable; black color, thick single outer jacket, 3 145.00 435.00
aluminum foil shielding, drain wire, 1,000', smooth unspooling design, spool in a box.
Connector - RJ45 for Cat5e, Shielded 50 0.40 20.00
4.9GF1z Nationwide License 1 II 900.00 II 900.00
4.9GF1z FCC Filing (Per Location) 3 I 400.00 I 1,200.00
FCC Part 101 Project Coordination and FCC License Filing 1 600.00 600.00
FCC Licensing Fees (Per transmit site) 2 0.00 0.00
****Included****
Subtotal
Sales Tax (0.0%)
..................................................................................................
Total
signature
Destination Control Statement: All items sold by Convergence Technologies, Inc. are intended for The above signature constitues acceptance
use within the United States of America. If any commodities, technology or software purchased from of this proposal and Convergence
Convergence Technologies, Inc. are exported from the United States, it must be in accordance with Technologies, Ines. Standard Terms and
the Export Administration Regulations. Diversion contrary to U.S. law is prohibited. conditions of sale.
Purchaser acknowledges that acceptance of this shipment is in accordance with all Convergence Technologies, Inc.'s terms, warranties and contracts associated with
purchase and CTI is not and will not be held accountable for the purchase decisions of the buyer; even if the purchase occurred contrary to a suggestion,
recommendation or solutions offered by the Sales and/or Engineering Departments of CTI.
Page 3
Village Board Meeting - October 4, 2016 Page 44 of 96
Corporate Office Sales Department
Voice (630) 887-1000 Voice (773) 667-4585
Fax (630)887-1004 Fax (630)986-2475
Name / Address
Village of Mount Prospect
50 South Emerson St
Mount Prospect, IL 60056
--------------- Terms _._._._._._._._._._._._._.-._._._._._._._._._._._._._._.Rep- ----------------
Net 30 MDJ
-------------- 11,� ..... ------------------------
Date Proposal #
6/2/2016 FII, 6221
1 1 .1,
„�...._._._-FOB��_.....Pt.
....of Origin fOrigin.............................................................................................���������
Description I Qty I U/M I Unit Cost I Total Cost
Shipping & Handling
Tower Mounting Equipment, mounts, bolts, pipe to pipe mount etc
***Configure Switch***
Remote Technical Services - Minimum 15 minutes, then billed in 15 minute Increments.
After hours service provided at 1.5 times standard rate, week -end and Holiday service provided
at 2 times standard rate.
On -Site Technical Services - Minimum 2 hours, then billed in 30 minute Increments.
After hours service provided at 1.5 times standard rate, week -end and Holiday service provided
at 2 times standard rate.
150 Articulating Man lift rental
Shipping & Handling
This Proposal is issued pursuant to Convergence Technology Inc.'s (CTI) Standard Terms and Conditions of Sales
which are incorporated by this reference and govern the products and services specified herein. The terms and
conditions contained herein along with CTI's Standard Terms & Conditions of Sale are the sole terms and
conditions of this proposal and constitute a contract representing the entire agreement of the parties with respect
to the subject matter hereof. No amendment, modification, or waiver of these terms and conditions, written or oral
shall be binding on CTI. The Undersigned individual, as an authorized agent ofthe above customer, authorizes
CTI to provide the items listed above. Customer also agrees to pay any shipping & handling fees as well as any
restocking fees incurred by CTI due to any customer -requested terms or instructions.
0.00 0.00
400.00 400.00
179.00 II 358.00
64
129.00
8,256.00
3,200.00
3,200.00
0.00
0.00
Subtotal $57,359.00
.......................................................................................................................................................
Sales Tax (0.0%) $0.00
Total
..........................................................$57,359.00..
signature
Destination Control Statement: All items sold by Convergence Technologies, Inc. are intended for The above signature constitues acceptance
use within the United States of America. If any commodities, technology or software purchased from of this proposal and Convergence
Convergence Technologies, Inc. are exported from the United States, it must be in accordance with Technologies, Ines. Standard Terms and
the Export Administration Regulations. Diversion contrary to U.S. law is prohibited. conditions of sale.
Purchaser acknowledges that acceptance of this shipment is in accordance with all Convergence Technologies, Inc.'s terms, warranties and contracts associated with
purchase and CTI is not and will not be held accountable for the purchase decisions of the buyer; even if the purchase occurred contrary to a suggestion,
recommendation or solutions offered by the Sales and/or Engineering Departments of CTI.
Page 4
Village Board Meeting - October 4, 2016 Page 45 of 96
Item XI. A.: Announcement of the availability of the Eligibility Study and Report,
and the Redevelopment Plan and Project for the proposed Prospect
and Main TIF District, with the findings in the Eligibility Study and
Report, and the Redevelopment Plan and Project being conditioned on
the termination of the existing Downtown TIF District Number One
effective December 31, 2016
Department: Community Development
Information:
The Village is pursuing the disolution of the existing Downtown TIF District #1
effective December 31, 2016 and the creation of a new Prospect and Main TIF
District.
The attached Eligibility Study prepared by S. B. Friedman provides greater detail on
the proposed TIF District. This report concludes that the Redevelopment Project
Area (RPA) is eligible for TIF designation as a "conservation area" under the Illinois
TIF statute (65 ILCS 5/11-74.4-1 and subsequent amendments and supplements, or
the "Act"), because at least 50% of the structures are 35 years of age or older and
the following four (4) improved eligibility factors have been found to be present to a
meaningful extent and reasonably distributed throughout the RPA:
1. Lack of Growth in Equalized Assessed Value
2. Deterioration
3. Inadequate Utilities
4. Lack of Community Planning
Alternatives:
The Village Board does not need to take any formal action on this matter.
Budget Impact:
The proposed Prospect and Main TIF will provide the Village with an economic
development tool to stimulate development within the TIF's boundaries, creating a
greater tax base for all taxing districts.
Village Board Meeting - October 4, 2016 Page 46 of 96
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
DEVELOPMENT. Balancing preservation, revitalization, growth, BUSINESS: Strong local
economy, support for innovation, entrepreneurialism and small business, COMMERCIAL
BUSINESS DISTRICTS: Vibrant downtown and commercial areas
ATTACHMENTS:
Description Type Upload File Name
Date
TIF
D Boundary Exhibit 9/28/2016 Mt—Prospect—
Comparison _Existing_and_Proposed_TI F_Boundary_Comparison.pdf
Map
Draft 9-28-
a Eligibility Exhibit 9/29/2016 16 Prospect_Main_ TIF_Eligibility_Study_DRAFT.pdf
Study —
Village Board Meeting - October 4, 2016 Page 47 of 96
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VILLAGE OF MOUNT PROSPECT, IL
Tax Increment Financing ("TIF") Eligibility Study, and
Redevelopment Plan and Project
Prospect & Main Redevelopment
Project Area
DRAFT REPORT: September 28, 2016
Village Board Meeting - October 4, 2016 Page 49 of 96
'11 We of Contents
SECTION PAGE NUMBER
1. Executive Summary.............................................................................................................................1
2. Introduction........................................................................................................................................5
3. Eligibility Study..................................................................................................................................10
4. Redevelopment Plan and Project.......................................................................................................23
15
5. Financial Plan.....................................................................................................................................28
16
6. Required Findings and Tests..............................................................................................................
35
7. Provisions for Amending Redevelopment Plan and Project................................................................
38
8. Commitment to Fair Employment Practices and Affirmative Action Plan ............................................
39
Appendix 1: Boundary and Legal Description
Appendix 2: Summary of EAV by PIN
LIST OF MAPS
Map1: Community Context...........................................:.........................................................................6
Map 2: Proposed RPA Boundary ........................ ............................................................................7
Map3: Existing Land Use ................................... ........:...................................................................9
Map 4A: Age of Structures .................. ..................................................................................
15
Map 4B: Lack of Growth in EAV ........................................................................................................
16
Map4C: Deterioration ......................... .......I................................................................................17
Map 4D: Inadequate Utilities ............... ........,...............................................................................18
Map 4E: Lack of Community Planning....................................................................................................
19
Map 5: Proposed Future Land Use.........................................................................................................26
S. B. FRIEDMAN & COMPANY
221 N. LaSalle St. Suite 820 Chicago, IL 60601
T: 312.424.4250 F: 312.424.4262 E: info@sbfriedman.com
www.sbfrledrnan corn
SB FRIEDMAN I DEVELOPMENT ADVISORS
www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 50 of 96
1. Executive Summary
In March 2016, 5B Friedman Development Advisors ("SB Friedman") was engaged by the Village of
Mount Prospect (the "Village") to conduct a formal Tax Increment Financing ("TIF") Eligibility Study and
prepare a Redevelopment Plan and Project. This report details the eligibility factors found within the
Prospect & Main Redevelopment Project Area (the "RPA") in support of its TIF designation as a
"conservation area" within the definitions set forth in the Illinois Tax Increment Allocation
Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq., as amended (the "Act"). In addition to the eligibility
analysis, this report also contains the Redevelopment Plan and Project for the RPA.
The RPA consists of 234 parcels over approximately 178 acres (109 acres of parcel area and 69 acres of
public rights-of-way). In total, there are 245 Property Index Numbers and 127 buildings, including three
condominium buildings. The RPA is centered around South Main Street and East Prospect Avenue in the
downtown area of the Village. The boundary of the RPA extends east to Mt. Prospect Road, west to
Central Road and Millers Lane, and north and south along Main Street. The proposed RPA also overlaps
with portions of the existing Downtown RPA, which, we assume, will be dissolved prior to the adoption
of the Prospect & Main TIF District. The RPA primarily includes commercial, industrial and retail
properties. Several residential and mixed-use buildings are also incorporated in the RPA.
This report concludes that the RPA is eligible for TIF designation as a "conservation area" under the
Illinois TIF statute (65 ILCS 5/11-74.4-1 and subsequent amendments and supplements, or the "Act"),
because at least 50% of the structures are 35 years of age or older and the following four (4) improved
eligibility factors have been found to be present to a meaningful extent and reasonably distributed
throughout the RPA:
1. Lack of Growth in Equalized Assessed Value
2. Deterioration
3. Inadequate Utilities
4. Lack of Community Planning
The overall goal of this Redevelopment Plan and Project is to reduce or eliminate the conditions that
qualify the RPA as a "conservation area." Accordingly, this Redevelopment Plan will provide an
integrated and comprehensive strategy for supporting public and private development to strengthen
the downtown area as a neighborhood -level commercial and residential district.
Objectives. Five (5) broad objectives support the overall goal of area -wide revitalization of the RPA.
These include:
1. Facilitate redevelopment of vacant or underutilized properties by providing resources for site
assembly and preparation—including demolition and environmental cleanup where necessary—and
marketing vacant and underutilized sites for development or redevelopment.
5B FRIEDMAN I DEVELOPMENT ADVISORS 1 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 51 of 96
Village of Mount Prospect: Prospect & Main RPA Executive Summary • Section 1
2. Facilitate the rehabilitation of existing properties within the RPA, and the preservation of
architecturally or historically significant buildings; and encourage the construction of new
commercial, residential, civic/cultural buildings and parks/open spaces compatible with the existing
character of the area. The Village may use TIF funds to encourage new private sector development
by reimbursing developers for eligible construction costs, which include but are not limited to
stormwater facilities, demolition, environmental remediation and site preparation.
3. Provide resources for streetscaping, landscaping and wayfinding signage to improve the image,
attractiveness and accessibility of the RPA; create a cohesive identity for the RPA and surrounding
area; strengthen connections between the areas north and south of railway in the RPA; and provide
buffering between different land uses and screening of unattractive service facilities such as parking
lots and loading areas, where appropriate.
4. Replace or repair public infrastructure to create an environment conducive to private investment
and flood mitigation. Public infrastructure includes but is not limited to streets, sidewalks, bike
routes, curbs, gutters, alleys, underground water and sanitation systems, and stormwater detention
infrastructure.
5. Support the goals and objectives of other overlapping plans, including but not limited to the Village's
Comprehensive Plan and Northwest Highway Corridor Plan; and coordinate available federal, state
and local resources to further the goals of this Redevelopment Plan and Project.
Strategies. These objectives will be implemented through four (4) specific and integrated strategies.
These include:
1. Redevelop Vacant and Underutilized Sites. The redevelopment of vacant and underutilized
properties within the RPA is expected to stimulate private investment and increase the overall
taxable value of properties within the RPA. Development of vacant and/or underutilized sites,
including parking lots, is anticipated to have a positive impact on other properties beyond the
individual project sites.
2. Facilitate Property Assembly, Demolition and Site Preparation. Sites may be acquired and
assembled for use by the Village to attract future private investment and development.
Consolidated ownership of multiple sites will streamline the redevelopment process and make it
easier to market to potential developers. In addition, financial assistance may be provided to
private developers seeking to acquire land and assemble sites to undertake projects supportive
of this Redevelopment Plan and Project.
To meet the goals of this Redevelopment Plan and Project, the Village may acquire and
assemble property throughout the RPA. Land assemblage by the Village may be by purchase,
exchange, donation, lease, eminent domain, or through other programs, and may be for the
purpose of: (a) sale, lease or conveyance to private developers; or (b) sale, lease, conveyance or
dedication for the construction of public improvements or facilities. Site preparation may
include such preparatory work as demolition of existing improvements and environmental
remediation, where appropriate. Furthermore, the Village may require written development
agreements with developers before acquiring any properties. As appropriate, the Village may
devote acquired property to temporary uses until such property is scheduled for disposition and
development.
SB FRIEDMAN I DEVELOPMENT ADVISORS 2 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 52 of 96
Village of Mount Prospect: Prospect & Main RPA Executive Summary • Section 1
3. Encourage Private Sector Activities. Through the creation and support of public-private
partnerships or through written agreements, the Village may provide financial and other
assistance to encourage the private sector, including local property owners and businesses, to
undertake redevelopment and new construction projects, and other improvements that are
consistent with the goals of this Redevelopment Plan and Project.
4. Implement Public Improvements. A series of public improvements throughout the RPA may be
designed and implemented to build upon and improve the character of the area, and to create a
more conducive environment for private development. Public improvements that are
implemented with TIF assistance are intended to complement, and not replace, existing funding
sources for public improvements in the RPA.
These improvements may include new streets, streetscaping, street and sidewalk lighting,
alleyways, underground water and sewer infrastructure, parks or open space, and other public
improvements consistent with this Redevelopment Plan and Project. These public
improvements may be completed pursuant to redevelopment agreements with private entities
or intergovernmental agreements with other public entities, and may include the construction,
rehabilitation, renovation or restoration of public improvements on one or more parcels.
The conditions required under the Act for the adoption of this Eligibility Study and Redevelopment Plan
and Project are found to be present within the RPA, as follows:
First, the equalized assessed value (EAV) of the RPA has declined over all five (5) of the last five (5) year-
to-year periods, and has not kept pace with the Consumer Price Index. In addition, the EAV of the RPA
declined at a faster rate than the balance of the Village in four (4) out of five (5) of the past year-to-year
periods. On the whole, the RPA has not been subject to widespread growth and development through
investment by private enterprise. Building permit activity over the past five years indicates some
investment in commercial remodels. However, the level of investment has not been significant enough
to reverse the trends of declining property values.
Second, the Village is required to find that, but for the designation of the TIF district and the use of Tax
Increment Financing, it is unlikely that significant investment will occur in the RPA. Without the support
of public resources, the redevelopment objectives of the RPA will most likely not be realized. The area -
wide improvements and development assistance needed to revitalize the RPA as a healthy, mixed-use
district are extensive and costly, and the private market on its own has shown little ability to absorb
these costs. Public resources to assist with public infrastructure improvements and project -specific
development costs are needed to leverage private investment and facilitate area -wide redevelopment.
TIF assistance may be used to fund rehabilitation, infrastructure improvements, and expansion of public
facilities. Accordingly, but for the designation of a TIF district, these projects, which would contribute
substantially to area- and Village -wide redevelopment, are unlikely to occur.
Third, the RPA includes only the contiguous real property that is expected to substantially benefit from
the proposed Redevelopment Plan and Project improvements.
5B FRIEDMAN I DEVELOPMENT ADVISORS 3 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 53 of 96
Village of Mount Prospect: Prospect & Main RPA Executive Summary • Section 1
Finally, the proposed land uses described in this Redevelopment Plan and Project are consistent with
approved land uses in the Village of Mount Prospect Comprehensive Plan and the Downtown
Implementation Plan. The redevelopment opportunities identified in this Redevelopment Plan and
Project will be substantially supported and their implementation facilitated through the creation of the
TIF district.
5B FRIEDMAN I DEVELOPMENT ADVISORS
www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 54 of 96
2. Introduction
11 he 111ed vOop mrm nt Project Area
This document serves as the Eligibility Study and Redevelopment Plan and Project for the Prospect &
Main Redevelopment Project Area (the "RPA") located in the downtown area of the Village of Mount
Prospect. In March 2016, SB Friedman was engaged by the Village of Mount Prospect (the "Village") to
conduct a formal Eligibility Study and prepare a Redevelopment Plan and Project (the "Redevelopment
Plan") for the RPA.
This Eligibility Study and Redevelopment Plan and Project document summarizes the analyses and
findings of SB Friedman's work, which, unless otherwise noted, is solely the responsibility of SB
Friedman. The Village is entitled to rely on the findings and conclusions of this Eligibility Study and
Redevelopment Plan in designating the RPA as a redevelopment project area under the Act. SB Friedman
has prepared this Eligibility Study and Redevelopment Plan with the understanding that the Village
would rely: 1) on the findings and conclusions of the Eligibility Study and Redevelopment Plan in
proceeding with the designation of the RPA and the adoption and implementation of the
Redevelopment Plan; and 2) on the fact that SB Friedman has obtained the necessary information to
conclude that the RPA can be designated as a redevelopment project area under the Act, and that the
Eligibility Study and Redevelopment Plan will comply with the Act.
The community context and boundary of the RPA are detailed in Map 1 and Map 2 on the following
pages. A formal legal description of the RPA is"fisted in Appendix 1.
SB FRIEDMAN I DEVELOPMENT ADVISORS 5 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 55 of 96
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Village of Mount Prospect: Prospect & Main RPA Introduction • Section 2
E.:Asfing 11 and Use
Based on 5B Friedman's research, the following six (6) land uses have been identified within the RPA:
• Commercial
• Residential
• Mixed -Use
• Institutional
• Industrial
• Public Rights -of -Way
Map 3 on the following page displays a parcel -by -parcel breakdown of the above land uses.
The following is a description of predominant existing land uses in the RPA:
Commercial. The RPA includes a portion of the central retail core of the Village's downtown. Retail and
some office uses line much of the Northwest Highway and Prospect Avenue in the RPA. Commercial uses
can also be found along Central Road and Main Street in the RPA.
Residential. Several residential buildings are located along Prospect Avenue and Emerson Street. All of
these properties are located in predominantly commercial areas.
Mixed -Use. The majority of residential units in the RPA are in mixed-use properties with apartments
located above ground -floor retail. These residential units are dispersed throughout the RPA.
Institutional. The RPA contains the Village Hall and several other public facilities located in the core
downtown. The offices of the Mount ProspectPark District are also located on the western portion of
the RPA on Central Road.
Industrial. There are several industrial parcels located on southeastern sections of East Prospect Avenue
and on western sections of Central Road in the RPA.
5B FRIEDMAN I DEVELOPMENT ADVISORS
www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 58 of 96
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3. Eligibility Study
Pr vWons of time Il finoWl1'"ax Incr rrient Mocaflon 111ed vOop mrm nt Act
Based upon the conditions found within the RPA at the completion of 5B Friedman's research, it has
been determined that the RPA meets the eligibility requirements of the Act as a "conservation area."
The following text outlines the provisions of the Act to establish eligibility.
Under the Act, two primary avenues exist to establish eligibility for an area to permit the use of Tax
Increment Financing for area redevelopment: declaring an area as a "blighted area" and/or a
"conservation area."
"Blighted areas" are those improved or vacant areas with blighting influences that are impacting the
public safety, health, morals or welfare of the community, and are substantially impairing the growth of
the tax base in the area. "Conservation areas" are those improved areas which are deteriorating and
declining, and soon may become blighted if the deterioration is not abated.
The statutory provisions of the Act specify how a district can be designated as a "blighted area" and/or
"conservation area," both based upon evidentiary findings of certain eligibility factors listed in the Act.
The eligibility factors for each designation are identical for improved land. A separate set of factors
exists for the designation of vacant land as a "blighted area." There is no provision for designating
vacant land as a "conservation area."
If„ actors for IIrriproved Ill,,,and
For improved land to constitute a "conservation area," it must have a minimum of 50% of the total
structures within the area aged 35 years or older, plus a combination of three (3) or more of the thirteen
(13) eligibility factors, which are detrimental to the public safety, health, morals or welfare, and could
result in such an area becoming a "blighted area."
1. Dilapidation. An advanced state of disrepair, or neglect of necessary repairs, to the primary
structural components of buildings or improvements in such a combination that a documented
building condition analysis determines that major repair is required, or that the defects are so
serious and so extensive that the buildings must be removed.
2. Obsolescence. The condition or process of falling into disuse. Structures have become ill-suited
for the original use.
3. Deterioration. With respect to buildings, defects including but not limited to major defects in
the secondary building components such as doors, windows, porches, gutters and downspouts,
and fascia. With respect to surface improvements, that the condition of roadways, alleys, curbs,
gutters, sidewalks, off-street parking, and surface storage areas evidence deterioration,
including but not limited to surface cracking, crumbling, potholes, depressions, loose paving
material, and weeds protruding through paved surfaces.
5B FRIEDMAN I DEVELOPMENT ADVISORS 10 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 60 of 96
Village of Mount Prospect: Prospect & Main RPA Eligibility Study • Section 3
4. Presence of Structures below Minimum Code Standards. All structures that do not meet the
standards of zoning, subdivision, building, fire and other governmental codes applicable to
property, but not including housing and property maintenance codes.
5. Illegal Use of Individual Structures. The use of structures in violation of the applicable federal,
state or local laws, exclusive of those applicable to the "Presence of Structures below Minimum
Code Standards."
6. Excessive Vacancies. The presence of buildings that are unoccupied or under-utilized and that
represent an adverse influence on the area because of the frequency, extent or duration of the
vacancies.
7. Lack of Ventilation, Light or Sanitary Facilities. The absence of adequate ventilation for light or
air circulation in spaces or rooms without windows, or that require the removal of dust, odor,
gas, smoke or other noxious airborne materials. Inadequate natural light and ventilation means
the absence of skylights or windows for interior spaces or rooms, and improper window sizes
and amounts by room -area -to -window -area ratios. Inadequate sanitary facilities refer to the
absence or inadequacy of garbage storage and enclosure, bathroom facilities, hot water and
kitchens, and structural inadequacies preventing ingress and egress to and from all rooms and
units within a building.
8. Inadequate Utilities. Underground and overhead, utilities, such as storm sewers and storm
drainage, sanitary sewers, water lines, and gas, telephone and electrical services that are shown
to be inadequate. Inadequate utilities are those that are: (i) of insufficient capacity to serve the
uses in the redevelopment project area; (ii) deteriorated, antiquated, obsolete or in disrepair; or
(iii) lacking within the redevelopment project area.
Excessive Land Coverage and Overcrowding of Structures and Community Facilities. The over -
intensive use of property and the crowding of buildings and accessory facilities onto a site.
Examples of problem conditions warranting the designation of an area as one exhibiting
excessive land coverage are: (i) the presence of buildings either improperly situated on parcels
or located on parcels of inadequate size and shape in relation to present-day standards of
development for health and safety, and (ii) the presence of multiple buildings on a single parcel.
For there to be a finding of excessive land coverage, these parcels must exhibit one or more of
the following conditions: insufficient provision for light and air within or around buildings,
increased threat of spread of fire due to the close proximity of buildings, lack of adequate or
proper access to a public right-of-way, lack of reasonably required off-street parking, or
inadequate provision for loading and service.
10. Deleterious Land Use or Layout. The existence of incompatible land use relationships, buildings
occupied by inappropriate mixed uses, or uses considered to be noxious, offensive or unsuitable
for the surrounding area.
11. Environmental Clean -Up. The proposed redevelopment project area has incurred Illinois
Environmental Protection Agency or United States Environmental Protection Agency
remediation costs for, or a study conducted by an independent consultant recognized as having
expertise in environmental remediation has determined a need for, the clean-up of hazardous
waste, hazardous substances or underground storage tanks required by state or federal law,
5B FRIEDMAN I DEVELOPMENT ADVISORS 11 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 61 of 96
Village of Mount Prospect: Prospect & Main RPA Eligibility Study • Section 3
provided that the remediation costs constitute a material impediment to the development or
redevelopment of the redevelopment project area.
12. Lack of Community Planning. The proposed redevelopment project area was developed prior to
or without the benefit or guidance of a community plan. This means that the development
occurred prior to the adoption by the municipality of a comprehensive or other community plan,
or that the plan was not followed at the time of the area's development. This factor must be
documented by evidence of adverse or incompatible land use relationships, inadequate street
layout, improper subdivision, parcels of inadequate shape and size to meet contemporary
development standards, or other evidence demonstrating an absence of effective community
planning.
13. Lack of Growth in Equalized Assessed Value. The total equalized assessed value of the proposed
redevelopment project area has declined for three (3) of the last five (5) consecutive annual
periods prior to the year in which the redevelopment project area is designated; or is increasing
at an annual rate that is less than the balance of the municipality for three (3) of the last five (5)
consecutive annual periods for which information is available; or is increasing at an annual rate
that is less than the Consumer Price Index for All Urban Consumers, published by the United
States Department of Labor or successor agency, for three (3) the last five (5) consecutive
annual periods prior to the year in which the RPA is designated.
For improved land to constitute a "blighted area," a combination of five (5) or more of the thirteen (13)
eligibility factors listed above, and at 65 ILCS 5/11-74.4-3, must: (a) meaningfully exist, and (b) be
reasonably distributed throughout the RPA.
If„ actors for Vacant Ill,,,and
According to the Act, there are two ways by which vacant land can be designated as "blighted." One way
is to find that at least two (2) of six (6) factors from the list discussed below under the "Two -Factor Test"
are present to a meaningful extent and reasonably distributed throughout the RPA. The second way is to
find that at least one (1) of the six (6) factors discussed under the "One -Factor Test" is present to a
meaningful extent and reasonably distributed throughout the RPA.
TWO -FACTOR TEST
Under the provisions of the "blighted area" section of the Act, if the land is vacant, a combination of two
(2) or more of the following six (6) factors may be identified, which combine to impact the sound growth
in tax base for the proposed TIF district.
1. Obsolete Platting of Vacant Land. This occurs where parcels of limited or narrow size, or
configurations of parcels of irregular size or shape, make it difficult to develop on a planned
basis and in a manner compatible with contemporary standards and requirements, or where
platting has failed to create rights -of -ways for streets or alleys, has created inadequate right-of-
way widths for streets, alleys or other public rights-of-way, or has omitted easements for public
utilities.
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Village of Mount Prospect: Prospect & Main RPA Eligibility Study • Section 3
2. Diversity of Ownership. Diversity of ownership is when adjacent properties are owned by
multiple parties. This factor applies when the number of owners of parcels of vacant land is
sufficient to retard or impede the ability to assemble the land for development.
3. Tax and Special Assessment Delinquencies. This factor is present when tax and special
assessment delinquencies exist or the property has been the subject of tax sales under the
Property Tax Code within the last five years.
4. Deterioration of Structures or Site Improvements in Neighboring Areas adjacent to the Vacant
Land. Evidence of structural deterioration and area disinvestment in blocks adjacent to the
vacant land may substantiate why new development had not previously occurred on the vacant
parcels.
5. Environmental Clean -Up. The area has incurred Illinois Environmental Protection Agency or
United States Environmental Protection Agency remediation costs for, or a study conducted by
an independent consultant recognized as having expertise in environmental remediation has
determined a need for, the clean-up of hazardous waste, hazardous substances or underground
storage tanks required by state or federal law, provided that the remediation costs constitute a
material impediment to the development or redevelopment of the redevelopment project area.
6. Lack of Growth in Equalized Assessed Value. The total equalized assessed value of the proposed
redevelopment project area has declined for three (3) of the last five (5) consecutive annual
periods prior to the year in which the redevelopment project area is designated; or is increasing
at an annual rate that is less than the balance of the municipality for three (3) of the last five (5)
consecutive annual periods for which information is available; or is increasing at an annual rate
that is less than the Consumer Price Index for All Urban Consumers, published by the United
States Department of Labor or successor agency, for three (3) of the last five (5) consecutive
annual periods prior to the year in which the RPA is designated.
Is] ►141yeTal119la9*11
As mentioned above, under the provisions of the "blighted area" section of the Act, if the land is vacant,
an area qualifies as "blighted" if one (1) or more of the following six (6) factors is found to be present to
a meaningful extent:
1. The area contains unused quarries, strip mines or strip mine ponds;
2. The area contains unused rail yards, rail track, or railroad rights-of-way;
3. The area, prior to its designation, is subject to: (i) chronic flooding that adversely impacts on real
property in the area, as certified by a registered professional engineer or appropriate regulatory
agency, or (ii) surface water that discharges from all or a part of the area and contributes to
flooding within the same watershed, but only if the redevelopment project provides for facilities
or improvements to contribute to the alleviation of all or part of the flooding;
4. The area contains unused or illegal dumping sites;
5. The area was designated as a town center prior to January 1, 1982, is between 50 and 100 acres
in size, and is 75% vacant land; or
6. The area qualified as "blighted" prior to becoming vacant.
SB FRIEDMAN I DEVELOPMENT ADVISORS 13 www.sbfriedman.com
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Village of Mount Prospect: Prospect & Main RPA Eligibility Study • Section 3
Additionally, under the "blighted area" section of the Act, eligibility may be established for those vacant
areas that would have qualified as a "blighted area" immediately prior to becoming vacant. Under this
test for establishing eligibility, building records may be reviewed to determine that a combination of five
(5) or more of the thirteen (13) "blighted area" eligibility factors, listed above, were present immediately
prior to demolition of the area's structures.
Analysis of the eligibility factors was conducted through research involving an extensive exterior survey
of the properties within the RPA, as well as a review of property records and infrastructure data.
Property records included assessor information, building permits and code violations. In addition, to
verify the age of area buildings, field observations were compared to the recorded age of the buildings
in property records obtained from the Cook County Assessor's Office.
Our survey of the area established that there are a total of 234 parcels and 127 buildings (not including
ancillary structures) within the RPA. All properties were examined for qualification factors consistent
with either "blighted area" or "conservation area" requirements of the Act. Since 85.0% of the
structures (108 out of 127 structures) were found to be 35 years of age or older, and the RPA has four
(4) eligibility factors present to a meaningful extent, we concluded that the Prospect & Main RPA could
qualify as a "conservation area."
To arrive at this designation, 5B Friedman calculated the number of eligibility factors present on a
building -by -building or parcel -by -parcel basis within the RPA. When appropriate, we calculated the
presence of eligibility factors on infrastructure associated with the structures. Eligibility factors were
correlated to buildings using property files created from field observations and record searches. This
information was then graphically plotted on ,@ tax parcel map of the RPA to establish the distribution of
eligibility factors, and to determine which factors were present to a major extent.
ns orvaflon Area 1::1nfts
As required by the Act, within a "conservation area," at least three (3) of the thirteen (13) eligibility
factors for improved property must be found to be present to a major extent within the RPA and at least
50% of the buildings must be 35 years of age or older. Construction years for each building were
obtained from the Cook County Assessor's Office and—as stated in the previous section -85.0% were
over 35 years of age as of 2016
Our research has revealed that the following four (4) factors are present to a major extent:
1. Lack of Growth in Equalized Assessed Value (EAV)
2. Deterioration
3. Inadequate Utilities
4. Lack of Community Planning
On the following pages, Map 4A shows the age of buildings within the RPA, and Maps 4B through 4E on
illustrate the distribution of eligibility factors and highlights each parcel where the respective factors
were found to be present to a meaningful degree. The sections following the maps summarize our field
research as it pertains to each of the major eligibility factors identified within the RPA.
5B FRIEDMAN I DEVELOPMENT ADVISORS 14 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 64 of 96
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Village of Mount Prospect: Prospect & Main RPA Eligibility Study • Section 3
1. LACK OF GROWTH IN EAV
In order to qualify for this factor, the total EAV of the area must have either: a) declined; b) increased at
an annual rate that is less than the balance of the Village; or c) increased at a rate that is less than the
Consumer Price Index (CPI) for All Urban Consumers for at least three (3) of the last five (5) calendar
year-to-year periods prior to the year in which the RPA is designated. The total EAV is a measure of the
property value in the RPA. The EAV history of all the included tax parcels in the RPA was tabulated for
the last six years (five year-to-year periods) for which assessed values and EAV were available. The most
recent year for which final information is available is 2015.
Lack of growth in EAV is one of the strongest indicators that an area as a whole has been falling into a
state of decline. During the five year-to-year periods from 2010 to 2015, the EAV of the RPA has
declined in all five periods, had a rate of growth below the growth rate of the Consumer Price Rate for
all five periods, and has grown slower than the EAV of the remaining parcels in the Village for four (4) of
the last five (5) periods (2010-2011, 2011-2012, 2013-2014, 2014-2015). The basis for this finding is
summarized in Table 1 below.
Table 1: Percent Change in Annual Equalized Assessed Value
Prospect & Main RPA
131.6%
-8,6%
-8,4°% 1
45%
4,9
Decline in EAV
YES
YES
YES
YES
YES
Village EAV less RPA Parcels
-10.8%
-6.5%
-13.5%
2.0%
-2.5%
RPA Parcels Growth Less than Village
YES
YES
NO
YES
YES
Consumer Price Index (CPI) [1]
2.7%
1.5%
1.1%
1.7%
-0.3%
RPA Parcels Growth Less than CPI
YES
YES
YES
YES
YES
Sources: Cook County Assessor, Cook County Clerk, Bureau of Labor Statistics, SB Friedman.
[1] Consumer Price Index for all urban consumers and all items, in the Chicago -Gary -Kenosha area, not seasonally adjusted
This eligibility factor was analyzed area -wide and is considered to be present to a meaningful extent for
the entire Prospect & Main RPA.
2. DETERIORATION
Of the 234 total parcels in the RPA, physical deterioration was observed on 139 parcels (59.4%). The
most common form of deterioration was on surface improvements, including parking and alleyways;
catalogued deterioration includes, but is not limited to surface cracking, crumbling, potholes,
depressions and weeds protruding through paved surfaces. Building deterioration included brick
spalling, missing tuck -pointing, and damaged fascia, soffits and stairways. This factor was found to be
meaningfully present and reasonably distributed throughout the RPA.
3. INADEQUATE UTILITIES
The Act defines inadequate utilities as underground and overhead utilities, such as storm sewers and
storm drainage, sanitary sewers, water lines, and gas, telephone and electrical services, which are:
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Village of Mount Prospect: Prospect & Main RPA Eligibility Study • Section 3
1) Of insufficient capacity to serve the uses in the redevelopment project area;
2) Deteriorated, antiquated, obsolete, or in disrepair; or
3) Lacking within the redevelopment project area.
Stormwater, water main and electrical line utility infrastructure is inadequate, antiquated and/or in
need of replacement to a meaningful extent throughout the RPA. The Public Works Department of the
Village identified a lack of adequate stormwater detention throughout the RPA due to the large number
of buildings constructed prior to the adoption of modern standards in the Village's building code. The
stormwater detention issues identified by the Public Works Department are also reflected in a 2011
comprehensive stormwater study conducted by Burns & McDonnell Engineering Company for the
Village. The study further concluded that private sector investment would be the most effective means
of resolving the Village's stormwater detention issues because costs would be too prohibitive for public
sector investment alone.
Additionally, significant upgrades are needed for several of the Village's water mains. The 2016-2020
Capital Improvement Plan cites deteriorated water mains prone to leakage and in need of replacement.
Repairs are estimated to cost $4.5 million in the RPA alone.
Finally, low -hanging overhead utility infrastructure show signs of aging and disrepair. Several sections of
electrical utility poles lean or are supported by anchors that obstruct pedestrian right-of-ways.
Based upon these conditions, the inadequate utilities factor was found to be present to a meaningful
extent for 100% of the RPA's parcels.
�WeTy1(91J1K9lIViIIVi01L1IIWJ»e1►I►II►[e
Lack of community planning is an area -wide factor not necessarily attributable to any one parcel. The
Act provides that "Lack of Community Planning" can be found in areas that have been developed
without the benefit of a comprehensive plan, and as a result, have seen negative consequences.
Examples of negative consequences include: incompatible land use relationships, inadequate street
layout, improper subdivision, parcels of inadequate shape and size to meet contemporary development
standards, or other related conditions.
The Village was incorporated in 1917, but did not produce a comprehensive plan until 1965 by which
time 67.7% of the buildings in the RPA today had already been constructed. The lack of planning
involved in the development of such a significant portion of the RPA has resulted in the following
adverse outcomes:
• At grade railway crossings at Central Road, Main Street and Emerson Street that inhibit both
vehicular and pedestrian traffic.
• Limited pedestrian refuge areas, particularly at high -traffic areas.
• Street layout at railway intersections, which has resulted in congestion delays and prompted the
need for a traffic signal timing study.
• Industrial uses in downtown that are incompatible with the civic/retail/residential character of
the area.
• Presence of curb -cuts and parking lots ill-suited for the pedestrian character of the downtown.
• Narrow parcels along Central Road Corridor with depths that do not meet contemporary
standards, resulting in poor access for loading and service.
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Village of Mount Prospect: Prospect & Main RPA Eligibility Study • Section 3
As with "Lack of Growth in EAV," the Act provides for "Lack of Community Planning" to be evaluated as
an area -wide factor. This factor was found to be meaningfully present and reasonably distributed
throughout the RPA.
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Village Board Meeting - October 4, 2016 Page 72 of 96
4. Redevelopment Plan and Project
111ed vOop mrm nt Needs of time I11P
The existing physical conditions in the RPA suggest four primary redevelopment needs forth e area:
1. Redevelopment of vacant and underutilized parcels;
2. Property assembly, demolition and site preparation;
3. Rehabilitation of existing buildings; and
4. Utility and infrastructure improvements.
This Redevelopment Plan and Project identifies the tools for the Village to support the enhancement of
the RPA as a vibrant mixed-use area, and to provide necessary infrastructure improvements and other
investments. These investments both benefit property owners in the RPA and support public and private
improvements that serve the best interests of the RPA and the Village as a whole.
Currently, the RPA is characterized by lack of growth in EAV, deterioration, inadequate utilities, and a
lack of community planning. It is our understanding that the Village of Mount Prospect does not have
the financial resources to help fund the improvements:. necessary to reduce or eliminate these blighting
conditions. This situation limits the potential for growth and contributes to the lack of new investment
within the RPA.
The goals, objectives and strategies discussed, below, have been developed to address these needs and
to facilitate the sustainable redevelopment of the RPA. Public improvements—including street, utility
and stormwater infrastructure—will help create an environment more conducive to private investment
within the RPA. To support specific projects and encourage future investment in the RPA, public
resources, including Tax Increment Financing (TIF), may be used for: site assembly, demolition, site
preparation and/or rehabilitation, and public infrastructure. In addition, TIF may be used to subsidize
developer interest costs related to a specific redevelopment project or projects.
The overall goal of this Redevelopment Plan and Project is to reduce or eliminate the conditions that
qualify the RPA as a "conservation area." Accordingly, this Redevelopment Plan will provide an
integrated and comprehensive strategy for supporting public and private development to strengthen
the downtown area as a neighborhood -level commercial and residential district.
Objectives. Five (5) broad objectives support the overall goal of area -wide revitalization of the RPA.
These include:
1. Facilitate redevelopment of vacant or underutilized properties by providing resources for site
assembly and preparation—including demolition and environmental cleanup where necessary—
and marketing vacant and underutilized sites for development or redevelopment.
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Village of Mount Prospect: Prospect & Main RPA Redevelopment Plan and Project • Section 4
2. Facilitate the rehabilitation of existing properties within the RPA, and the preservation of
architecturally or historically significant buildings; and encourage the construction of new
commercial, residential, civic/cultural buildings and parks/open spaces compatible with the
existing character of the area. The Village may use TIF funds to encourage new private sector
development by reimbursing developers for eligible construction costs, which include but are
not limited to stormwater facilities, demolition, environmental remediation and site
preparation.
3. Provide resources for streetscaping, landscaping and wayfinding signage to improve the image,
attractiveness and accessibility of the RPA; create a cohesive identity for the RPA and
surrounding area; strengthen connections between the areas north and south of railway in the
RPA; and provide buffering between different land uses and screening of unattractive service
facilities such as parking lots and loading areas, where appropriate.
4. Replace or repair public infrastructure to create an environment conducive to private
investment and flood mitigation. Public infrastructure includes, but is not limited to streets,
sidewalks, bike routes, curbs, gutters, alleys, underground water and sanitation systems, and
stormwater detention infrastructure.
5. Support the goals and objectives of other overlapping plans, including but not limited to the
Village's Comprehensive Plan and Northwest Highway Corridor Plan; and coordinate available
federal, state and local resources to further the goals of this Redevelopment Plan and Project;
Strategies. These objectives will be implemented through four (4) specific and integrated strategies.
These include:
1. Redevelop Vacant and Underutilized Sites. The redevelopment of vacant and underutilized
properties within the RPA is expected to stimulate private investment and increase the overall
taxable value of properties within the RPA. Development of vacant and/or underutilized sites,
including parking lots, is anticipated to have a positive impact on other properties beyond the
individual project sites.
2. Facilitate Property Assembly, Demolition and Site Preparation. Sites may be acquired and
assembled for use by the Village to attract future private investment and development.
Consolidated ownership of multiple sites will streamline the redevelopment process and make it
easier to market to potential developers. In addition, financial assistance may be provided to
private developers seeking to acquire land and assemble sites to undertake projects supportive
of this Redevelopment Plan and Project.
To meet the goals of this Redevelopment Plan and Project, the Village may acquire and
assemble property throughout the RPA. Land assemblage by the Village may be by purchase,
exchange, donation, lease, eminent domain, or through other programs, and may be for the
purpose of: (a) sale, lease or conveyance to private developers; or (b) sale, lease, conveyance or
dedication for the construction of public improvements or facilities. Site preparation may
include such preparatory work as demolition of existing improvements and environmental
remediation, where appropriate. Furthermore, the Village may require written development
agreements with developers before acquiring any properties. As appropriate, the Village may
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Village Board Meeting - October 4, 2016 Page 74 of 96
Village of Mount Prospect: Prospect & Main RPA Redevelopment Plan and Project • Section 4
devote acquired property to temporary uses until such property is scheduled for disposition and
development.
3. Encourage Private Sector Activities. Through the creation and support of public-private
partnerships or through written agreements, the Village may provide financial and other
assistance to encourage the private sector, including local property owners and businesses, to
undertake redevelopment and new construction projects, and other improvements that are
consistent with the goals of this Redevelopment Plan and Project.
4. Implement Public Improvements. A series of public improvements throughout the RPA may be
designed and implemented to build upon and improve the character of the area, and to create a
more conducive environment for private development. Public improvements that are
implemented with TIF assistance are intended to complement, and not replace, existing funding
sources for public improvements in the RPA.
These improvements may include new streets, streetscaping, street and sidewalk lighting, alleyways,
underground water and sewer infrastructure, parks or open space, and other public improvements
consistent with this Redevelopment Plan and Project. These public improvements may be completed
pursuant to redevelopment agreements with private entities or intergovernmental agreements with
other public entities, and may include the construction, rehabilitation, renovation or restoration of
public improvements on one or more parcels.
Proposed 11:::�uture 11 and Use
This Redevelopment Plan and Project supports the proposed future land use of the RPA in the Village's
2007 Comprehensive Plan by providing mechanisms for investment in public improvements to foster a
more vibrant mixed-use district in the RPA and the downtown of the Village as a whole.
Permitted future land uses are shown on Map 5 of the following page and listed below:
• Commercial
• Residential/Mixes-Use
• Public/Institutional
• Office Research
• Park/Open Space
5B FRIEDMAN I DEVELOPMENT ADVISORS 25 www.sbfriedman.com
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Village of Mount Prospect: Prospect & Main RPA Redevelopment Plan and Project • Section 4
11 �ouMng Impact and 1110ated Matters
As set forth in the Act, if a redevelopment plan for a redevelopment project area would result in the
displacement of residents from 10 or more inhabited residential units, or if the redevelopment project
area contains 75 or more inhabited residential units and a municipality is unable to certify that no
displacement will occur, the municipality must prepare a housing impact study and incorporate the
study into the Redevelopment Plan and Project.
5B Friedman's field survey identified that there are 35 housing units in the RPA, of which all are believed
to be occupied. The Village of Mount Prospect hereby certifies that no residential displacement will
occur as a result of this Redevelopment Plan and Project. Therefore, a housing impact study has not
been prepared for this Redevelopment Plan and Project.
5B FRIEDMAN I DEVELOPMENT ADVISORS 27 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 77 of 96
5. Financial Plan
MME
The Act outlines several categories of expenditures that can be funded using tax increment revenues.
These expenditures, referred to as eligible redevelopment project costs, include all reasonable or
necessary costs incurred or estimated to be incurred, and any such costs incidental to this
Redevelopment Plan and Project pursuant to the Act. The Village proposes to realize its goals and
objectives of redevelopment through public finance techniques, including but not limited to Tax
Increment Financing, and by undertaking certain activities and incurring certain costs. Some of the costs
listed below are eligible costs under the Act pursuant to an amendment that became effective
November 1, 1999. Such eligible costs may include, without limitation, the following:
1. Costs of studies, surveys, development of plans and specifications, implementation and
administration of the Redevelopment Plan, including but not limited to staff and professional
service costs for architectural, engineering, legal, financial, planning or other services, related
hard and soft costs, and other related expenses; provided however, that no such charges for
professional services may be based on a percentage of the tax increment collected;
2. Costs of marketing sites within the RPA to prospective businesses, developers and investors,
provided however, that no such charges for professional services may be based on a percentage
of the tax increment collected,-
3.
ollected;3. Property assembly costs, including but not limited to acquisition of land and other property, real
or personal, or rights or interest therein, demolition of buildings, clearing and grading of land,
site preparation, and site improvements that serve as an engineered barrier addressing ground -
level or below -ground environmental contamination, including but not limited to parking lots
and other concrete or asphalt barriers;
4. Costs of rehabilitation, reconstruction, repair or remodeling of existing public or private
buildings, fixtures and leasehold improvements;
5. Costs of the construction of public works or improvements consistent with the Act, including the
costs of replacing an existing public building if pursuant to the implementation of a
redevelopment project, the existing public building is to be demolished to use the site for
private investment or devoted to a different use requiring private investment;
6. Costs of job training and retraining projects, including the costs of "welfare to work" programs
implemented by businesses located within the RPA;
7. Financing costs, including but not limited to all necessary and incidental expenses related to the
issuance of obligations and which may include payment of interest on any obligations issued
thereunder, including interest accruing during the estimated period of construction of any
redevelopment project for which such obligations are issued and for a period not exceeding 36
months thereafter, and including reasonable reserves related thereto and interest accruing
during a construction period;
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Village of Mount Prospect: Prospect & Main RPA Financial Plan • Section 5
8. All or a portion of a taxing district's capital costs resulting from the redevelopment project
necessarily incurred or to be incurred in furtherance of the objectives of this Redevelopment
Plan and Project, to the extent the municipality by written agreement accepts and approves
such costs;
9. An elementary, secondary or unit school district's increased costs attributable to assisted
housing units will be reimbursed, as provided in the Act;
10. A library district's increased per patron costs attributable to net new persons eligible to obtain a
library card living in assisted housing units, as further defined in the Act;
11. Relocation costs to the extent that a municipality determines that relocation costs shall be paid
or is required to make payment of relocation costs by federal or state law, or under the Act;
12. Payment in lieu of taxes, as defined in the Act;
13. Costs of job training, retraining, advanced vocational education or career education, including
but not limited to courses in occupational, semi -technical or technical fields leading directly to
employment, incurred by one or more taxing districts, provided that such costs: (i) are related to
the establishment and maintenance of additional job training, advanced vocational education or
career education programs for persons employed or to be employed by employers located in
the RPA; and (ii) when incurred by a taxing district or taxing districts other than the municipality,
are set forth in a written agreement by or among the municipality and taxing district(s), which
agreement describes the program to be undertaken, including but not limited to, the number of
employees to be trained, a description of the training and services to be provided, the number
and type of positions available or to be available, itemized costs of the program and sources of
funds to pay for the same, and the term of the agreement. Such costs include, specifically, the
payment by the community college district of costs pursuant to Sections 3-37, 3-38, 3-40 and 3-
40.1 of the Public and Community College Act, as cited in the Act, and by the school districts of
cost pursuant to Section 10-22.20a and 10-23.3a of the School Code, as cited in the Act; and
14. Interest costs incurred by a developer related to the construction, renovation or rehabilitation
of a redevelopment project provided that:
a. Such costs are to be paid directly from the special tax allocation fund established
pursuant to the Act;
b. Such payments in any one (1) year may not exceed thirty percent (30%) of the annual
interest costs incurred by the developer with regard to the development project during
that year;
c. If there are not sufficient funds available in the special tax allocation fund to make the
payment pursuant to this paragraph (14), then the amount so due shall accrue and be
payable when sufficient funds are available in the special tax allocation fund;
d. The total of such interest payments paid pursuant to the Act may not exceed thirty
percent (30%) of the total of: (i) cost paid or incurred by the developer for the
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Village of Mount Prospect: Prospect & Main RPA Financial Plan • Section 5
redevelopment project, and (ii) redevelopment project costs excluding any property
assembly costs and any relocation costs incurred by a municipality pursuant to the Act;
e. The percentage increases from thirty percent (30%) to seventy-five percent (75%) for
the interest cost incurred by a developer for the financing of rehabilitated or new
housing units for low-income households and very low-income households, as defined
in Section 3 of the Illinois Affordable Housing Act; and
Instead of the interest costs described above in paragraphs 14b. and 14d., a municipality
may pay from tax incremental revenues up to fifty percent (50%) of the cost of
construction, renovation and rehabilitation of new housing units (for ownership or
rental) to be occupied by low-income households and very low-income households, as
defined in Section 3 of the Illinois Affordable Housing Act, as more fully described in the
Act. If the units are part of a residential redevelopment project that includes units not
affordable to low- and very low-income households, only the low- and very low-income
units shall be eligible for this benefit under the Act.
Unless explicitly stated in the Act, and as provided for in relation to low- and very low-income housing
units, the cost of construction of new privately owned buildings shall not be an eligible redevelopment
project cost.
If a Special Service Area is established pursuant to the Special Service Area Tax Act, 35 ILCS 235/0.01 et
seq., then any tax increment revenues derived from the tax imposed pursuant to the Special Service
Area Tax Act may be used within the redevelopment project area for the purposes permitted by the
Special Service Area Tax Act, as well as the purposes permitted by the Act.
The estimated eligible costs of this Redevelopment Plan and Project are shown in Table 2 on the
following page. The total eligible redevelopment costs provides an upper limit on expenditures that may
be funded using incremental property tax revenues, exclusive of capitalized interest, issuance costs,
interest, and other financing costs. Other sources of funds may also be used to defray costs within the
district. Additional funding, including but not limited to state and federal grants, private developers'
contributions, land sales, sales taxes, and other outside sources, may be pursued and used by the Village
as a means of financing improvements and facilities within the RPA. These expenditures may be in
addition to those funded from tax increment revenues, and may be in addition to the budget shown in
Table 2, which limits expenditure of incremental property tax only.
Adjustments to the estimated line item costs in Table 2 are expected and may be made by the Village
without amendment to this Redevelopment Plan and Project. Each individual project cost will be re-
evaluated in light of projected private development and resulting incremental tax revenues as it is
considered for public financing under the provisions of the Act. The totals of line items set forth below
are not intended to place a limit on the described expenditures; adjustments may be made, either
increasing or decreasing line item costs as a result of changed redevelopment costs and needs,
provided, however, that any such adjustments shall not exceed the Total Redevelopment Costs
described in Table 2.
5B FRIEDMAN I DEVELOPMENT ADVISORS 30 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 80 of 96
Village of Mount Prospect: Prospect & Main RPA Financial Plan • Section 5
I ante c. tstimatea Keaevelopment Project costs
I I Fi ii 111,17, 111,1111 01 wil i =111111=
Administration
I I
$100,000
Costs of Studies, Surveys, Plans, etc. as authorized in the
Act
$100,000
Site Marketing Costs
$800,000
Property Assembly Costs
$7,000,000
Costs of Building Rehabilitation
$11,000,000
Costs of Construction of Public Works
$9,800,000
Costs of Job Training (Businesses)
$200,000
Financing Costs
$500,000
Taxing District Capital Costs [1]
$50,000
School District Increased Costs [1]
$50,000
Library District Increased Costs [1]
$50,000
Relocation Costs
$200,000
Payments in Lieu of Taxes
$50,000
Costs of Job Training (Community College)
$50,000
Interest Costs (Developer or Property Owner)
$50,000
Construction Costs for Affordable Housing
$50,0001
TOTAL REDEVELOPMENT COSTS [2] [3] [4]
$30,000,000
[1] This category may include paying for or reimbursing.;. (i) an elementary, secondary or unit school district's increased per
capita tuition costs attributed to assisted housing units, (ii) a library district's increased per patron costs attributed to assisted
housing units, and (iii) capital costs of taxing districts impacted by the redevelopment of the RPA. As permitted by the Act, to
the extent the Village by written agreement accepts and approves the same, the Village may pay or reimburse all or a portion of
a taxing district's capital costs resulting from a redevelopment project necessarily incurred or to be incurred within a taxing
district in furtherance of the objectives of this Redevelopment Plan and Project.
[2] Total Redevelopment Costs exclude any additional financing costs, including any interest expense, capitalized interest, and
costs associated with optional redemptions. These costs are subject to prevailing market conditions and are in addition to Total
Redevelopment Costs.
[3] Increases in estimated Total Redevelopment Costs of more than 5%, after adjustment for inflation from the date of this
Redevelopment Plan adoption, are subject to this Redevelopment Plan's amendment procedures, as provided under the Act.
[4] The amount of the Total Redevelopment Costs that can be incurred in the RPA will be reduced by the amount of
redevelopment project costs incurred in contiguous redevelopment project areas, or those separated from the RPA only by a
public right-of-way, that are permitted under the Act to be paid, and are paid, from incremental property taxes generated in
the RPA, but will not be reduced by the amount of redevelopment project costs incurred in the RPA that are paid from
incremental property taxes generated in contiguous redevelopment project areas, or those separated from the RPA by a public
right-of-way.
SB FRIEDMAN I DEVELOPMENT ADVISORS 31 www.sbfriedman.com
Commented [GD1]: Does the Village want to have this option?
Village Board Meeting - October 4, 2016 Page 81 of 96
Village of Mount Prospect: Prospect & Main RPA Financial Plan • Section 5
In the event the Act is amended after the date of the approval of this Redevelopment Plan and Project
by the Village Board to: (a) include new eligible redevelopment project costs, or (b) expand the scope or
increase the amount of existing eligible redevelopment project costs (such as by increasing the amount
of incurred interest costs that may be paid under 65 ILCS 5/1-74.4-3(q)(11)), this Redevelopment Plan
and Project shall be deemed to incorporate such additional, expanded or increased eligible costs as
eligible costs under the Redevelopment Plan. In the event of such amendment(s) to the Act, the Village
may add any new eligible redevelopment project costs as a line item in Table 2, or otherwise adjust the
line items in Table 2 without amendment to this Redevelopment Plan and Project. In no instance,
however, shall such additions or adjustments result in any increase in the total redevelopment project
costs without a further amendment to this Redevelopment Plan.
PhaMng and Scheduhng of time 1111 evOop mrm nt
Certain projects within the RPA that receive TIF benefits shall be governed by the terms of written
redevelopment agreements entered into between a designated developer and the Village. Other
projects will consist of Village reimbursements of the specified eligible redevelopment costs of
applicants who qualify under various programs developed by the Village and approved by the Village
Board.
Where tax increment funds are used to pay eligible redevelopment project costs, to the extent funds are
available for such purposes, expenditures by the Village shall be coordinated to coincide on a reasonable
basis with the actual redevelopment expenditures of the developer(s). As provided in the Act, this
Redevelopment Plan and Project shall be completed, and all obligations issued to finance
redevelopment costs shall be retired, no later than December 31 of the year in which the payment to
the Village is to be made with respect to ad valorem taxes levied in the twenty-third calendar year
following the year in which the ordinance approving this RPA is adopted (by December 31, 2040 if the
ordinances establishing the RPA are adopted in2017).
.Sources of If:: rounds to Pay Costs
Funds necessary to pay for redevelopment project costs and/or municipal obligations, which may be
issued or incurred to pay for such costs, are to be derived principally from tax increment revenues
and/or proceeds from municipal obligations, which have as a repayment source tax increment revenue.
To secure the issuance of these obligations and the developer's performance of redevelopment
agreement obligations, the Village may require the utilization of guarantees, deposits, reserves and/or
other forms of security made available by private sector developers. The Village may incur
redevelopment project costs that are paid from Village funds other than incremental taxes, and the
Village may then be reimbursed for such costs from incremental taxes. In addition, the Village may
utilize other funding sources, as discussed above, to pay for costs within the district, in addition to those
funded by incremental property tax revenues.
The tax increment revenue, which will be used to fund tax increment obligations and eligible
redevelopment project costs, shall be the incremental real property tax revenues. Incremental real
property tax revenue is attributable to the increase of the current EAV of each taxable lot, block, tract,
or parcel of real property in the RPA over and above the certified initial EAV of each such property.
Without the use of such incremental revenues, the RPA is not likely to redevelop.
5B FRIEDMAN I DEVELOPMENT ADVISORS 32 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 82 of 96
Village of Mount Prospect: Prospect & Main RPA Financial Plan • Section 5
Other sources of funds, which may be used to pay for development costs and associated obligations
issued or incurred, include land disposition proceeds, state and federal grants, sales taxes, investment
income, private investor and financial institution funds, and other sources of funds and revenues as the
municipality and developer from time to time may deem appropriate.
The RPA may be contiguous to, or be separated only by a public right-of-way from other redevelopment
areas created under the Act. Currently, the RPA is adjacent to the existing East State Street TIF District.
The Village may utilize net incremental property tax revenues received from the RPA to pay eligible
redevelopment project costs or obligations issued to pay such costs, in other contiguous redevelopment
project areas, or those separated only by a public right-of-way, and vice versa. The amount of revenue
from the RPA made available to support such contiguous redevelopment project areas, or those
separated only by a public right-of-way, when added to all amounts used to pay eligible redevelopment
project costs within the RPA, shall not exceed the Total Redevelopment Costs described in Table 2 of
this Redevelopment Plan.
If sufficient incremental tax revenues are generated, the Village Board may elect to increase the Village's
contribution to debt service payments for public improvements funded in public-private partnership
structures such as Special Service Areas.
If necessary, the redevelopment plans for other contiguous redevelopment project areas that may be or
already have been created under the Act may be drafted, or amended, as applicable, to add appropriate
and parallel language to allow for sharing of revenues between such districts.
Issuance of Obfigaflons
To finance project costs, the Village may issue bonds or obligations secured by the anticipated tax
increment revenue generated within the RPA; or such other bonds or obligations as the Village may
deem appropriate. The Village may require the utilization of guarantees, deposits, or other forms of
security made available by private sector developers to secure such obligations. In addition, the Village
may provide other legally permissible credit enhancements to any obligations issued pursuant to the
Act.
All obligations issued by the Village pursuant to this Redevelopment Plan and the Act shall be retired
within the timeframe described under "Phasing and Scheduling of the Redevelopment" sub -section
above. Also, the final maturity date of any such obligations that are issued may not be later than 20
years from their respective dates of issue. One or more of a series of obligations may be sold at one or
more times in order to implement this Redevelopment Plan and Project. The amounts payable in any
year as principal and interest on all obligations issued by the Village shall not exceed the amounts
available from tax increment revenues, or other sources of funds, if any, as may be provided by
ordinance. Obligations may be of parity or senior/junior lien nature. Obligations issued may be serial or
term maturities, and may or may not be subject to mandatory, sinking fund or optional redemptions.
In addition to paying redevelopment project costs, tax increment revenues may be used for the
scheduled and/or early retirement of obligations, and for reserves and bond sinking funds. To the extent
that real property tax increment is not required for such purposes or otherwise required, pledged,
earmarked or designated for anticipated redevelopment costs, revenues shall be declared surplus and
become available for distribution annually to area taxing districts in the manner provided by the Act.
5B FRIEDMAN I DEVELOPMENT ADVISORS 33 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 83 of 96
Village of Mount Prospect: Prospect & Main RPA Financial Plan • Section 5
Most If ecent E.:AV of P r urfles �n time 111ed vOop mrm nt Project Area
The purpose of identifying the most recent equalized assessed value (EAV) of the RPA is to provide an
estimate of the initial EAV, which the Cook County Clerk will certify for the purpose of annually
calculating the incremental EAV and incremental property taxes of the RPA. The 2015 EAV of all taxable
parcels in the RPA is approximately $36,897,894. The total EAV is subject to verification by the Cook
County Clerk. After verification, the final EAV figure shall become the "Certified Initial EAV" from which
all incremental property taxes in the Redevelopment Project Area will be calculated by Cook County. It is
anticipated that the district will be adopted in early 2017, in which case the Certified Initial EAV will
likely be defined based on 2015 equalized assessed values. The total EAV amounts by PIN for the RPA
are summarized in Appendix 2.
By 2040 (collection year 2041), the EAV for the Prospect & Main RPA is anticipated to be approximately
$59.3 million. This estimate is based on two key assumptions: (1) an inflation factor of 2.0% per year on
the EAV of all properties within the RPA; and (2) an equalization factor of 1.0.. No new development
projects are currently anticipated for the district; however, it is likely that new development could occur
over the life of the district. Depending upon the actual redevelopment that occurs, EAV may be a higher
or lower amount than indicated above.
5B FRIEDMAN I DEVELOPMENT ADVISORS 34 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 84 of 96
6. Required Findings and Tests
11 ack of Growth and Pdvate Investment
The Village is required to evaluate whether or not the RPA has been subject to growth and private
investment and must substantiate a finding of lack of such investment prior to establishing a Tax
Increment Financing district. The equalized assessed value (EAV) of the RPA has declined over all five of
the last five year-to-year periods, and has not kept pace with growth in the Consumer Price Index or the
balance of the Village. A review of building permits over the past five years indicated that the majority of
building activity represents only minor maintenance and repairs to existing structures. The impact of this
activity has not been significant enough to reverse the trend of declining property values.
Finding: The Redevelopment Project Area (RPA) on the whole has not been subject to growth and
development through investment by private enterprise and would not reasonably be anticipated to be
developed without the adoption of this Redevelopment Plan and Project.
Butfor..
The Village is required to find that, but for the designation of the TIF district and the use of Tax
Increment Financing, it is unlikely that significant investment will occur in the RPA.
Without the support of public resources, the redevelopment objectives for the RPA would most likely
not be realized. The area -wide improvements and development assistance resources needed to
redevelop and revitalize the RPA are extensive and costly, and the private market, on its own, has shown
little ability to absorb these costs. Public .resources to assist with site preparation and public
infrastructure improvements are needed to leverage private investment and facilitate area -wide
redevelopment. TIF funds can be used to support building rehabilitation, utility and infrastructure
improvements, site assembly and preparation, and environmental remediation. Accordingly, but for the
designation of a TIF district, these projects, which would contribute substantially to area -wide
redevelopment, are unlikely to occur.
Finding: But for the adoption of this Redevelopment Plan and Project, critical resources will be lacking
that would otherwise support the redevelopment of the RPA, and the RPA would not reasonably be
anticipated to be developed.
Conformanceto time Nans of time Vfflage
The Act specifies that the Redevelopment Plan and Project must "conform to the comprehensive plan
for the development of the municipality as a whole." The Future Land Use maps included in the Village's
2007 Comprehensive Plan indicate a mix of uses for the RPA, including central commercial,
neighborhood commercial, public/institutional and light industrial and office research uses. The future
land uses outlined in this Plan include commercial, residential/mixed-use, public/institutional uses,
office research and park/open space. Thus, the Redevelopment Plan and Project conform to the Village's
Comprehensive Plan.
5B FRIEDMAN I DEVELOPMENT ADVISORS 35 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 85 of 96
Village of Mount Prospect: Prospect & Main RPA Required Findings and Tests • Section 6
Dates of Cornp�eflon
The dates of completion of each project and retirement of obligations are described under "Phasing and
Scheduling of the Redevelopment" in Section 5 above.
I1::1na cW Impact of time I11dV M mnt Project
As explained above, without the adoption of this Redevelopment Plan and Project and Tax Increment
Financing, the RPA is not expected to be redeveloped by private enterprise. Additionally, there is a
genuine threat that conditions found to qualify the RPA as a "conservation area" under the Act will
continue to exist and spread, and that the entire area will become a less attractive place to maintain and
improve existing buildings and sites. The relative decline of property values within the RPA may continue
and lead to a decline of property values in surrounding areas, thus reducing real estate tax revenue to all
taxing districts.
This document describes the comprehensive redevelopment program proposed to be undertaken by the
Village to create an environment in which private investment can reasonably occur. The redevelopment
program will be staged gradually over the 23 -year life of the RPA. If a redevelopment project is
successful, various new projects will be undertaken that will assist in alleviating the conditions found to
qualify the RPA as a "conservation area" under the Act, creating new jobs and promoting rehabilitation
and development in the RPA.
This Redevelopment Plan and Project is expected to have short- and long-term financial impacts on the
affected taxing districts. During the period when Tax Increment Financing is utilized, real estate tax
increment revenues from the increases in EAV over and above the Certified Initial EAV (established at
the time of adoption of this document by the Village) may be used to pay eligible redevelopment project
costs for the RPA. At the time when the RPA is no longer in place under the Act, the real estate tax
revenues resulting from the redevelopment of the RPA will be distributed to all taxing districts levying
taxes against property located in the RPA. These revenues will then be available for use by the affected
taxing districts.
M; erna d on 11'"aAng Mstdct ,Se rvkes and Program t dd r ss I1::1na cW
and Servke Impact
Redevelopment within the RPA may result in additional demands on services and facilities provided by
taxing districts. At this time, no special programs are proposed for these taxing districts. The nature of
the redevelopment that is likely to occur as a result of the implementation of the Redevelopment Plan
and Project consists of a mix of commercial, residential and public/institutional use.
The Village intends to monitor development in the area and, with the cooperation of the affected taxing
districts, will attempt to ensure that any increased needs are addressed in connection with any
particular development.
Therefore, while redevelopment activities in the RPA may have an impact on the school districts or other
taxing districts, no significant impacts are currently anticipated. Should service demands increase, the
5B FRIEDMAN I DEVELOPMENT ADVISORS 36 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 86 of 96
Village of Mount Prospect: Prospect & Main RPA Required Findings and Tests • Section 6
Village will work with the affected taxing districts to determine which, if any, programs are necessary to
provide adequate services.
The following taxing districts presently levy taxes on properties within the RPA:
•
Cook County
• Village of Mount Prospect Special
•
Cook County - Consolidated Elections
Service Area 5
•
Forest Preserve District of Cook County
• Elementary School District 57
•
Elk Grove Township
• Arlington Heights Township High School
•
Elk Grove Township General Assistance
District 214
•
Elk Grove Township Road and Bridge
• Harper Community College District 512
•
Wheeling Township
• Mount Prospect Park District
•
Wheeling Township General Assistance
• Elk Grove Rural Fire Protection District
•
Wheeling Township Road and Bridge
• Metro Water Reclamation District of
•
Village of Mount Prospect
Greater Chicago
•
Village of Mount Prospect Library Fund
• Northwest Mosquito Abatement
District
5B FRIEDMAN I DEVELOPMENT ADVISORS 37 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 87 of 96
7. Provisions for Amending Plan and Project
This Redevelopment Plan and Project document may be amended pursuant to the provisions of the Act.
5B FRIEDMAN I DEVELOPMENT ADVISORS 38 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 88 of 96
8. Commitment to Fair Employment Practices and
Affirmative Action Plan
The Village of Mount Prospect is an equal opportunity employer. As part of this Redevelopment Plan
and Project, the Village will work with any developers who assist in the redevelopment of the RPA to
implement an effective affirmative action program that conforms to Village policies and practices.
This program will ensure equal opportunity for all personnel regardless of race, color, religion, sex, age,
marital status, handicapped status, nation of origin, sexual preference, creed, or ancestry. This program
will also meet Village standards for any applicable prevailing wage rate as ascertained by the Illinois
Department of Labor. All entities involved are responsible for conformance to the policy that is put in
place.
5B FRIEDMAN I DEVELOPMENT ADVISORS 39 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 89 of 96
Appendix 1: Boundary Legal Description
9-29-1.6
SB FRIEDMAN I DEVELOPMENT ADVISORS 40 www.sbfriedman.com
Village Board Meeting - October 4, 2016 Page 90 of 96
Appendix 2: Summary of EAV (by PIN)
SB FRIEDMAN I DEVELOPMENT ADVISORS
41
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Village Board Meeting - October 4, 2016 Page 91 of 96
Parcel Identification
2015 Equalized
Parcel Identification
2015 Equalized
Record
Number
Assessed Value
Record
Number
Assessed Value
1
03-33-419-002-0000
$533,425
38
08-11-203-001-0000
$146,984
2
03-33-419-005-0000
$1,608,951
39
08-11-203-008-0000
$71,716
3
03-33-419-007-0000
$208,960
40
08-11-203-009-0000
$71,716
4
03-33-419-011-0000
$16,878
41
08-11-203-024-0000
$252,619
5
03-33-419-012-1001
$663,592
42
08-11-203-025-0000
$127,066
6
03-33-419-012-1002
$69,317
43
08-11-203-026-0000
$154,103
7
03-33-419-012-1003
$76,973
44
08-11-204-015-0000
$305,151
8
03-33-419-012-1004
$46,445
45
08-11-204-016-0000
$170,709
9
03-33-419-012-1005
$45,421
46
08-11-204-017-0000
$199,537
10
03-33-419-012-1006
$51,361
47
08-11-205-007-0000
$107,348
11
03-33-419-012-1007
$63,684
48
08-11-205-014-0000
$86,185
12
03-33-419-013-0000
$0
49
08-11-205-015-0000
$201,445
13
03-34-320-053-0000
$32,465
50
08-11-205-016-0000
$226,823
14
03-34-320-054-0000
$37,167
51
08-11-205-017-0000
$2,330
15
03-34-320-057-0000
$0
52
08-11-205-018-0000
$1,969
16
03-34-324-008-0000
$523,186
53
08-11-205-019-0000
$2,340
17
03-34-325-013-0000
$80,055
54
08-11-205-020-0000
$5,905
18
03-34-325-014-0000
$49,045
55
08-11-500-001-0000
$0
19
03-34-325-015-0000
$201,234
56
08-12-100-007-0000
$230,139
20
03-34-325-016-0000
$81,600
57
08-12-100-008-0000
$100,245
21
03-34-325-017-0000
$211,938
58
08-12-100-013-0000
$141,225
22
03-34-325-018-0000
$553,711
59
08-12-100-015-0000
$4,008
23
03-34-326-008-0000
$416,953
60
08-12-100-016-8001
$0
24
03-34-326-009-0000
$472,477
61
08-12-100-016-8002
$72,202
25
03-34-328-001-0000
$335,094
62
08-12-101-023-0000
$333,792
26
03-34-328-009-0000
$169,583
63
08-12-102-029-0000
$327,705
27
03-34-328-010-0000
$23,267
64
08-12-102-030-0000
$126,740
28
03-34-328-011-0000
$103,914
65
08-12-102-056-0000
$0
29
03-34-328-016-0000
$172,105
66
08-12-102-057-0000
$0
30
03-34-328-017-0000
$0
67
08-12-102-058-0000
$8,347
31
03-34-328-019-0000
$25,172
68
08-12-102-059-0000
$0
32
03-34-328-020-0000
$133,425
69
08-12-102-060-0000
$4,363
33
03-34-328-021-0000
$173,453
70
08-12-102-061-0000
$0
34
03-34-328-022-0000
$259,376
71
08-12-102-062-0000
$461,154
35
03-34-331-015-0000
$0
72
08-12-103-014-0000
$0
36
03-34-331-018-0000
$1,787,890
73
08-12-103-017-0000
$0
37
03-34-500-001-0000
$0
74
08-12-103-019-0000
$0
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Village Board Meeting - October 4, 2016 Page 91 of 96
Village of Mount Prospect, Prospect & Main RPA Appendix
SB FRIEDMAN I DEVELOPMENT ADVISORS
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Village Board Meeting - October 4, 2016 Page 92 of 96
Parcel Identification
2015 Equalized
Parcel Identification
2015 Equalized
Record
Number
Assessed Value
Record
Number
Assessed Value
75
08-12-103-020-0000
$0
116
08-12-113-002-0000
$105,987
76
08-12-103-021-0000
$0
117
08-12-113-003-0000
$100,757
77
08-12-103-025-0000
$0
118
08-12-113-004-0000
$105,987
78
08-12-103-026-0000
$0
119
08-12-113-005-0000
$115,845
79
08-12-103-027-0000
$0
120
08-12-113-006-0000
$133,014
80
08-12-103-028-0000
$0
121
08-12-113-007-0000
$97,016
81
08-12-103-031-0000
$0
122
08-12-113-010-0000
$133,425
82
08-12-103-032-0000
$0
123
08-12-113-011-0000
$168,252
83
08-12-104-009-0000
$78,264
124
08-12-113-012-0000
$259,664
84
08-12-104-010-0000
$75,444
125
08-12-113-018-0000
$0
85
08-12-107-003-0000
$2,989
126
08-12-113-019-0000
$0
86
08-12-107-004-0000
$3,285
127
08-12-113-021-0000
$210,144
87
08-12-107-006-0000
$0
128
08-12-114-001-0000
$239,023
88
08-12-107-007-0000
$0
129
08-12-114-002-0000
$55,561
89
08-12-107-008-0000
$0
130
08-12-114-003-0000
$133,945
90
08-12-107-018-0000
$333,563
131
08-12-114-004-0000
$43,729
91
08-12-107-019-0000
$129,590
132
08-12-114-005-0000
$408,948
92
08-12-107-020-0000
$686
133
08-12-115-001-0000
$0
93
08-12-107-021-0000
$0
134
08-12-115-005-0000
$35
94
08-12-107-022-0000
$26,770
135
08-12-119-016-0000
$125,086
95
08-12-108-015-0000
$56,025 -
136
08-12-119-029-0000
$161,300
96
08-12-108-031-0000
$296,678
137
08-12-120-003-0000
$157,548
97
08-12-108-032-0000
$21,660
138
08-12-120-018-0000
$104,600
98
08-12-109-025-0000
$188,265
139
08-12-120-027-0000
$76,949
99
08-12-109-026-0000
$129,937
140
08-12-120-028-0000
$207,404
100
08-12-109-028-0000
$1,893,007
141
08-12-120-029-0000
$315,145
101
08-12-109-029-0000
$0
142
08-12-120-031-0000
$0
102
08-12-109-030-0000
$188,970
143
08-12-120-036-0000
$644,285
103
08-12-110-031-0000
$737,032
144
08-12-121-057-0000
$259,845
104
08-12-112-001-0000
$128,939
145
08-12-121-061-0000
$137,222
105
08-12-112-002-0000
$219,687
146
08-12-121-063-0000
$83,657
106
08-12-112-003-0000
$117,646
147
08-12-122-003-0000
$154,357
107
08-12-112-004-0000
$0
148
08-12-122-015-0000
$463,188
108
08-12-112-005-0000
$0
149
08-12-122-016-0000
$300,673
109
08-12-112-006-0000
$0
150
08-12-122-017-0000
$453,642
110
08-12-112-007-0000
$0
151
08-12-122-019-0000
$226,462
111
08-12-112-008-0000
$0
152
08-12-122-030-0000
$82,048
112
08-12-112-011-0000
$155,008
153
08-12-122-031-0000
$564,388
113
08-12-112-012-0000
$167,507
154
08-12-122-034-0000
$0
114
08-12-112-031-0000
$97,526
155
08-12-122-036-1007
$460,095
115
08-12-113-001-0000
$253,505
156
08-12-122-036-1008
$172,414
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Village of Mount Prospect, Prospect & Main RPA Appendix
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Village Board Meeting - October 4, 2016 Page 93 of 96
Parcel Identification
2015 Equalized
Parcel Identification
2015 Equalized
Record
Number
Assessed Value
Record
Number
Assessed Value
157
08-12-122-036-1009
$103,994
198
08-12-403-006-0000
$25,201
158
08-12-122-037-1001
$143,944
199
08-12-403-007-0000
$25,428
159
08-12-122-037-1002
$181,690
200
08-12-403-008-0000
$73,464
160
08-12-122-037-1003
$74,643
201
08-12-403-009-0000
$51,892
161
08-12-214-061-0000
$30,330
202
08-12-403-010-0000
$107,741
162
08-12-214-062-0000
$164,636
203
08-12-403-011-0000
$236,581
163
08-12-214-063-0000
$49,180
204
08-12-403-014-0000
$55,945
164
08-12-214-065-0000
$247,840
205
08-12-403-016-0000
$412,035
165
08-12-214-066-0000
$319,417
206
08-12-404-004-0000
$14,100
166
08-12-221-002-0000
$95,655
207
08-12-404-011-0000
$50,616
167
08-12-221-003-0000
$45,570
208
08-12-404-012-0000
$50,616
168
08-12-221-004-0000
$45,570
209
08-12-404-013-0000
$25,519
169
08-12-221-005-0000
$41,797
210
08-12-404-014-0000
$25,519
170
08-12-221-006-0000
$51,219
211
08-12-404-015-0000
$101,694
171
08-12-221-007-0000
$51,219
212
08-12-404-019-0000
$79,636
172
08-12-221-008-0000
$25,209
213
08-12-404-020-0000
$79,636
173
08-12-221-009-0000
$150,100
214
08-12-404-021-0000
$53,194
174
08-12-221-010-0000
$121,681
215
08-12-404-022-0000
$93,566
175
08-12-221-011-0000
$105,070
216
08-12-404-023-0000
$106,569
176
08-12-221-012-0000
$197,885
217
08-12-404-024-0000
$122,348
177
08-12-222-017-0000
$221,664 -
218
08-12-404-025-0000
$112,720
178
08-12-222-020-0000
$74,320
219
08-12-404-026-0000
$114,102
179
08-12-222-021-0000
$74,705
220
08-12-404-027-0000
$102,027
180
08-12-222-022-0000
$4,395
221
08-12-404-029-0000
$246,097
181
08-12-222-023-0000
$4,395
222
08-12-405-018-0000
$40,777
182
08-12-222-024-0000
$56,948
223
08-12-405-019-0000
$32,670
183
08-12-222-025-0000
$119,970
224
08-12-405-020-0000
$191,225
184
08-12-222-026-0000
$60,041
225
08-12-405-021-0000
$35,157
185
08-12-222-027-0000
$203,185
226
08-12-405-022-0000
$28,790
186
08-12-223-021-0000
$28,246
227
08-12-405-023-0000
$4,608
187
08-12-223-022-0000
$36,809
228
08-12-405-024-0000
$64,770
188
08-12-223-023-0000
$70,459
229
08-12-405-025-0000
$72,186
189
08-12-223-024-0000
$69,178
230
08-12-405-026-0000
$72,186
190
08-12-223-025-0000
$51,686
231
08-12-405-027-0000
$72,186
191
08-12-223-026-0000
$109,707
232
08-12-405-028-0000
$72,186
192
08-12-223-027-0000
$99,447
233
08-12-405-029-0000
$72,186
193
08-12-223-028-0000
$86,796
234
08-12-405-038-0000
$259,274
194
08-12-223-034-0000
$211,505
235
08-12-405-039-0000
$371,199
195
08-12-223-035-0000
$265,644
236
08-12-500-001-0000
$0
196
08-12-227-017-0000
$313,503
237
08-11-201-030-0000
$648,019
197
08-12-403-005-0000
$25,153
238
08-11-202-001-0000
$77,432
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Village Board Meeting - October 4, 2016 Page 93 of 96
Village of Mount Prospect, Prospect & Main RPA Appendix
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Village Board Meeting - October 4, 2016 Page 94 of 96
Parcel Identification
2015 Equalized
Parcel Identification
2015 Equalized
Record
Number
Assessed Value
Record
Number
Assessed Value
239
08-11-202-002-0000
$75,030
244
08-12-400-003-0000
$0
240
08-12-115-006-0000
$542,063
245
03-34-331-019-0000
$1,169,521
241
08-12-116-006-0000
$240,168
TOTAL
$36,897,894
242
08-12-305-002-0000
$0
243
08-12-305-003-0000
$0
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Item XI. B.: MOTION TO ACCEPT STATE BID RESULTS FOR ROAD SALT IN
AN AMOUNT NOT TO EXCEED $238,032
Department: Public Works Department
Information:
The proposed contract provides for bulk road salt material for street de-icing
operations during the winter season.
The public works department utilizes road salt for street de-icing activities during the
snow season. The department typically uses approximately 4,500 tons of salt
during a winter season. The department routinely purchases road salt for our winter
snow and ice control efforts through the State of Illinois Joint Purchasing Program.
It has been our experience that vendors supplying salt for this program have
consistently maintained adequate stockpiles and offered acceptable delivery terms
at competitive prices.
Over the last five winter seasons the Village has received favorable pricing through
the State contract with an average price of $60.10. The highest price in the last five
years was $75.79 during the winter of 2014/2015. The lowest price paid for salt in
the last five years was $52.74 during the winter seasons of 2012/2013 and
2013/2014.
The State of Illinois opened bids for road salt on June 29, 2016. The village was
notified that the State did receive a responsive bid to provide road salt to the village
for the 2016/2017 snow season. The successful bidder was Compass Minerals
America, Inc. of Overland Park, Kansas with a bid of $44.08 per ton.
The bid received was for a total of 4,500 tons of salt with the contract requiring the
village to purchase a minimum of 80% of the bid quantity (3,600 tons); however, the
contract allows for the village to purchase a maximum of 120% of the contract
quantity (5,400 tons). The bid amount $44.08 represents a 37.5% decrease over
last winter's price of $60.61 per ton. Currently the Village has approximately 1,200
tons of salt in storage, which in conjunction with the state contract would give the
village access to 6,600 tons of salt for the 2016/2017 snow season.
Village Board Meeting - October 4, 2016 Page 95 of 96
The contract is for a one (1) year term with an option to extend for one additiona
year.
Compass Minerals America, formerly known as North American Salt, has provided
the village bulk road salt through the State contract in the past. Compass Minerals
America's performance, as well as the quality of road salt, has been acceptable in all
cases.
The State contract offers a one year renewal if requested by the Village and agreed
upon by the vendor. Staff will review the current price of $44.08 in 2017 and request
renewal should the market indicators show that prices will remain the same or
possibly increase.
Alternatives:
1. Accept State of Illinois joint bid results for bulk road salt.
2. Discretion of the Village Board.
Budget Impact:
The proposed project requires the expenditure of $238,032 from the Motor Fuel Tax
Fund. Sufficient funds exist in the current budget.
Recommendation:
Staff recommends that the village accept the State of Illinois Joint Purchasing
Contract unit price of $44.08 per ton for bulk road salt and enter into a contract with
Compass Minerals America, Inc. of Overland Park, Kansas. Salt purchases will not
exceed $238,032 without further Village Board approval.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and
facilities, GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description
4.nWatta ,Ihirrne nts A wilillablle
Type Upload Date File Name
Village Board Meeting - October 4, 2016 Page 96 of 96