The URL can be used to link to this page

Home My WebLink AboutVB Agenda Packet 08/02/2016Next Ordinance No. 6260 Next Resolution No. 28-16 Next VBA 49-16 ORDER OF BUSINESS REGULAR MEETING Meeting Location: 50 S. Emerson Mount Prospect, I L 60056 I. CALL TO ORDER II. ROLL CALL Meeting Date and Time: Tuesday, August 2, 2016 7:00 PM MayorArlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel III. PLEDGE OF ALLEGIANCE Trustee Matuszak IV. INVOCATION Mayor Juracek FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED ON THIS AGENDA V. APPROVAL OF MINUTES APPROVE MINUTES OF REGULAR MEETING July 19, 2016 VI. MAYOR'S REPORT A. 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT Village Board Meeting - August 2, 2016 Pagel of 79 This ordinance increases the number of "F-3" Liquor Licenses by One (1) Napoli Cucina LLC d/b/a Canta Napoli located at 90 E. Busse Avenue. VII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD VIII. CONSENT AGENDA All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. Approve List of Bills -July 13 - July 26, 2016 IX. OLD BUSINESS X. NEW BUSINESS A. MOTION TO ACCEPT THE 2016 COMMUNITY SURVEY Staff requests approval of the Community Service Survey developed by the Village and ETC Institute. Designed to provide the Village with valuable feedback on community life, Village infrastructure and customer service, the survey will be mailed to randomly selected Mount Prospect residents. B. A RESOLUTION IN SUPPORT OF AN EXTENSION OF A COOK COUNTY CLASS 6B EXTENSION FOR EDOC LOCATED AT 555 BUSINESS CENTER DRIVE A request for extension of Cook County Class 6b tax abatement for EDOC, 555 Business Center Drive. C. A RESOLUTION APPROVI NG AN AMENDED INTERGOVERNMENTAL AGREEMENT -AUTOMATIC FIRE MUTUAL AID AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE VILLAGE OF GLENVIEW This resolution approves the amended Intergovernmental Agreement -Automatic Fire Mutual Aid Agreement between the Village of Mount Prospect and the Village of Glenview. XI. VILLAGE MANAGER'S REPORT A. MOTION TO ACCEPT BID FOR WILLIAM STREET RELIEF STATION REHABILITATION PROJECT INANAMOUNT NOT TO EXCEED $179,674. B. MOTION TO ACCEPT PROPOSAL FOR WILLIAM STREET RELIEF STATION REHABILITATION CONSTRUCTION ENGINEERING INANAMOUNT NOT TO EXCEED $24,759 C. MOTION TO ACCEPT BID FOR 2016 BACKYARD DRAINAGE PROGRAM IMPROVEMENTS INANAMOUNT NOT TO EXCEED $158,850 D. MOTION TO ACCEPT PROPOSAL FOR EMERGENCY VEHICLE PRIORITY EQUIPMENT IN AN AMOUNT NOT TO EXCEED $143,728. Village Board Meeting - August 2, 2016 Page 2 of 79 XII. ANY OTHER BUSINESS XIII. ADJOURNMENT NOTE. ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS SOMEACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGERS OFFICEAT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327 Village Board Meeting - August 2, 2016 Page 3 of 79 Item : Next Department: Information: Next Ordinance No. 6260 Next Resolution No. 28-16 Next VBA 49-16 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description 4.nWatta ,Ihirrne nts A wilillablle Type Upload Date File Name Village Board Meeting - August 2, 2016 Page 4 of 79 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT July 19, 2016 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:08 p.m. :1011 Sa_1 41 Present: Mayor Arlene Juracek Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel Absent: Trustee Paul Hoefert PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Mayor Juracek. INVOCATION Trustee Matuszak gave the Invocation. MINUTES Trustee Zadel, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held June 21, 2016. Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. MAYOR'S REPORT Mayor Juracek welcomed Boy Scout Patrick Heil, BSA Troop #23 who is working on his Citizen in the Community Merit Badge. A. 1St reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. Mayor Juracek presented for a first (1st) reading An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance decreases the number of "F-2" liquor licenses by one (1) deleting the liquor license issued to Pei Wei Asian Diner. The restaurant located at 1021 North Elmhurst Road is closed. Trustee Zadel, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None page 1 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 5 of 79 Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6256: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. 1St reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code Mayor Juracek presented for a first (1S) reading An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance increases the number of "F-1" liquor licenses by one (1) Salerno's Mount Prospect, Inc. d/b/a Salerno's Pizzeria and Eatery, 1716 East Kensington. Mr. Rob Salerno has purchased the restaurant originally owned and operated by the Salerno family. Mayor Juracek stated Mr. Salerno has met Village requirements and submitted all required documentation. In addition, Mr. Salerno met with staff to review the Village's rules and regulations, including the Village's particular sensitivity to the sale of alcohol to minors and clearly intoxicated individuals. Mr. Salerno was in attendance to provide additional information and respond to questions from the Village Board. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6257: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. The Mayor and Village Board expressed their support and appreciation for keeping the popular family owned restaurant in Mount Prospect. C. Appointment(s)/Reappointment(s) to Village Boards and Commissions Mayor Juracek presented the following appointments/reappointments for Village Board approval: page 2 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 6 of 79 Special Events Commission Appointment Brian Lambel 1702 West Myrtle Drive Transportation Safety Commission Chair Appointment Justin Kuehlthau 111 North Wille Street Term to expire July 2020 Term to expire May 2020 Mayor Juracek stated the appointment of Transportation Safety Commission member Justin Kuehlthau to chair was in accordance with the Village Code which limits the number of terms a member of the Commission can serve as chair. Mayor Juracek recognized and thanked Commission member John Keane who completed his two terms as chair. Mayor Juracek added, as an experienced commuter bicyclist, Mr. Kuehlthau will bring additional insight as the Transportation Safety Commission and Village Administration move forward in addressing bicycle/pedestrian safety. Trustee Polit, seconded by Trustee Rogers, moved to approve the appointments presented by Mayor Juracek. Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD None. CONSENT AGENDA [All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.] Trustee Zadel, seconded by Trustee Saccotelli, moved to approve the following business items under the Consent Agenda: 1. Monthly Financial Report — June 2016 2. List of Bills — June 15 — June 29, 2016 3. List of Bills — June 30 — July 12, 2016 4. A Resolution approving the Community Development Block Grant Program Year 2016 Action Plan (RES 25-16) 5. Resolution approving PZ -01-16/2090 West Golf Road — Plat of Dedication (RES 26-16) 6. Motion to accept the 2017-2021 Community Investment Program (CIP) 7. An Ordinance Annexing Certain Property into the Village of Mount Prospect (ORD 6258) 8. Motion to accept Public Improvements for Mattress Firm, 1020 East Central Road. page 3 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 7 of 79 9. Motion to waive bid and purchase two replacement storage area networks in an amount not to exceed $89,944. (VBA 37-16) 10. Motion to accept bid for Booster Station 4 Roof Replacement in an amount not to exceed $62,700. (VBA 38-16) 11. Motion to accept bid for the purchase of one (1) 2017 Ford Escape from the Northwest Municipal Conference (NWMC) Suburban Purchasing Cooperative (SPC) bid. (VBA 39-16) 12. Motion to accept MPI joint bid for generator maintenance in an amount not to exceed $20,207. (VBA 40-16) Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS A. 1St reading of An Ordinance Annexing Certain Property to the Village of Mount Prospect (1105 East Algonquin Road, 1901 South Busse Road, 1801 South Busse Road, 1690 West Imperial Court, 1691 West Imperial Court, 1911 South Busse Road, 1907 Busse Road, 1660 West Kenneth Drive, 302 West Kenneth Drive, 505 West Kenneth Drive, 1600 West James Drive and 1650 West James Drive Mayor Juracek stated staff has requested this item be deferred to the August 16, 2016 Village Board meeting. Village Attorney Lance Malina provided background information stating the Village is working on an annexation agreement with one of the owners which would change the area to be annexed requiring modifications to the plats of annexation and legal description. To allow adequate time to facilitate the annexation agreement and preparation of the plats he recommended the related annexations be deferred to the August 16, 2016 Village Board meeting. Trustee Matuszak, seconded by Trustee Zadel, moved to defer all annexations until the August 16, 2016 Village Board meeting and set any required public hearings for that same date. Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. NEW BUSINESS A. 1 st reading of An Ordinance Amending Chapter 4, Section 801, "Creation of Department Appointment" of the Village Code of Mount Prospect. Mayor Juracek presented for a first (1S) reading An Ordinance Amending Chapter 4, Section 801, "Creation of Department Appointment" of the Village Code of Mount Prospect. This ordinance amends Chapter 4, Section 801, relating to the reappointment of probationary police officers who resigned in good standing within the prior twelve (12) months. Police Chief Timothy Janowick provided background information, highlighting the benefits to the police department and community of the proposed amendment which would allow a former probationary police officer who left in good standing to be considered for rehire. Chief Janowick highlighted the financial benefits as well staffing efficiency the hiring of these officers provide. As graduates of the police academy the former probationary officer(s) are ready for duty and the Village does not have to incur additional training costs; a new hire would need to attend the academy and therefore, would not be ready for duty for 36-38 weeks. page 4 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 8 of 79 Chief Janowick provided the following in response to questions from the Village Board: ■ The Board of Fire and Police Commissioners have reviewed and support the amendments to Chapter 4. ■ Police Department is not required to take back probationary officers. ■ Decision will be made case by case; Police Chief will make recommendation. Village Manager and BOFPC will need to concur. ■ Anticipate 20 officers will retire over the next several years. Village Board Comments ■ Thanked the Police Department for their service; this is a difficult time for officers and their families. ■ Police Department — outstanding service to community. ■ Mount Prospect police officers are well-trained. ■ The ability to rehire probationary officers will assist in maintaining a fully staffed department of qualified officers. Trustee Polit, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6258: AN ORDINANCE AMENDING CHAPTER 4, SECTION 801, "CREATION OF DEPARTMENT APPOINTMENT" OF THE VILLAGE CODE OF MOUNT PROSPECT. Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. A Resolution Authorizing the Adoption of the Amended Rules and Regulations of the Board of Fire and Police Commissioners of the Village of Mount Prospect, Illinois Mayor Juracek presented A Resolution Authorizing the Adoption of the Amended Rules and Regulations of the Board of Fire and Police Commissioners (BOFPC) of the Village of Mount Prospect, Illinois. This Resolution amends Section 3 -original appointments -Fire Department and Section 4 -examinations original appointments -Fire Department of the BOFPC Rules and Regulations. The amendments were made in response to changes in the state statute. Fire Chief Brian Lambel provided background information and highlighted the proposed changes to Section 3 — original appointments — Fire Department and Section 4 — examinations original appointments — Fire Department of the BOFPC Rules and Regulations. The revisions have removed discrepancies and updated language to comply and reflect language in the current state statute. The Board of Fire and Police Commissioners have approved the revisions. Trustee Zadel, seconded by Trustee Saccotelli, moved to approve Resolution No. 27-16: page 5 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 9 of 79 A RESOLUTION AUTHORIZING THE ADOPTION OF THE AMENDED RULES AND REGULATIONS OF THE BOARD OF FIRE AND POLICE COMMISSIONERS OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Mayor Juracek stated Public Works Director had several items to present for Village Board approval. C. Motion to accept bid for Kensington Business Center Jogging Path Improvements in an amount not to exceed $537,996. Public Works Director Sean Dorsey provided background information including bid process and results, staff recommendations and responded to questions from the Village Board. To complete the improvements of the entire business park jogging path this year the center section between Feehanville Drive and Business Center Drive will be constructed (Phase 2). Improvements include re -paving and expanding the width of the jogging path and replacement of path lighting with LED fixtures and poles. Phases 1 and 3 were completed in 2015. This phase of the project should be completed by October of this year. Low bid was submitted by Maneval Construction; $489,086.83. Staff recommend approval of the low bid submitted by Maneval Construction with a 10% contingency for a total amount not to exceed $537,996. (VBA 41-16) Village Board Comments: ■ Residents utilizing area will appreciate improvements. ■ Improvements make area more inviting. Trustee Zadel, seconded by Trustee Rogers, moved to approve to accept bid for Kensington Business Center jogging path improvements in an amount not to exceed $537,996; includes10% contingency. Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. D. Motion to accept proposal for Kensington Business Center jogging path improvements Phase 2 construction engineering in an amount not to exceed $52,980.64. Public Works Director Sean Dorsey provided background information including proposal for construction engineering services and staff recommendation. The proposal is for approximately 502 hours of on-site engineering construction services. Trustee Polit, seconded by Trustee Zadel, moved to accept proposal for Kensington Business Center jogging path improvements Phase 2 construction engineering in an amount not to exceed $52,980.64. (VBA 42-16) Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None page 6 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 10 of 79 Motion carried. E. Motion to accept NWMC/SPC fuel bid in an amount not to exceed $442,700. Public Works Director Sean Dorsey provided background information including bid process and results, staff recommendations and responded to questions from the Village Board. The low bid through the NWMC/SPC bid process was submitted by Gas Depot Oil Company. The cost of fuel will vary according to market conditions, as reflected in the Oil Price Information Service (OPIS) low rack published price; Gas Depot Oil Company bid was $0.0335 over the OPIS low rack cost for unleaded and $0.0435 for #2 bio -diesel. Staff recommend accepting NWMC/SPC fuel bid in an amount not to exceed $442,700 with option for up to 3 — 1 year extensions if approved by the NWMC/SPC . Mr. Dorsey provided the following in response to questions from the Village Board: ■ Extensions are contingent on market. ■ Village fuel demand is consistent - cost varies. Trustee Zadel, seconded Trustee Rogers, moved to accept NWMC/SPC fuel bid in an amount not to exceed $442,700 with option for up to 3 — 1 year extensions if approved by NWMC/SPC. (VBA 43-16) Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. F. Motion to accept bid for 2016 storm sewer improvements in an amount not to exceed $346,650. Public Works Director Sean Dorsey provided background information including bid process and results, project details, staff recommendation and responded to questions from the Village Board. The project includes installation of 24" storm sewer and replacing the 18" storm sewer along Palm Drive with 27" storm sewer. Staff recommend the Village Board accept the low bid submitted by Martam Construction; $315,134 base bid with 10% contingency of $31,516.00. Trustee Rogers, seconded by Trustee Zadel, moved to accept bid for 2016 storm sewer improvements from Martam Construction in an amount not to exceed $346,650; includes 10% contingency. (VBA 44-16) Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. G. Motion to accept NJPA contract for Elliot Hi -Reach Aerial truck with flatbed body in an amount not to exceed $232,500. Public Works Director Sean Dorsey provided background information including bid process, comprehensive evaluation of the existing 1993 International truck, staff recommendation and responded to questions from the Village Board. The truck is primarily utilized for maintaining the Village's street lights, automated meter reading gateways, banner installation, support of civic events, flag pole repairs and occasional tree trimming. The vehicle being replaced will be sold through the GovDeals.com Internet auction. Staff recommend Village Board approval of NJPA contract for the purchase of one (1) Elliot Hi - Reach Aerial truck with flatbed body in an amount not to exceed $232,500. page 7 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 11 of 79 In response to questions from the Village Board, Mr. Dorsey and Vehicle/Equipment Maintenance Superintendent Jim Brietzman provided the following: ■ Aerial reach is fifty (50') feet. ■ Boom section is evaluated and tested annually. ■ Vehicle will be delivered from California to Nebraska — will be driven from Nebraska to Public Works. ■ Warranty does not start until vehicle arrives at Public Works; delivery miles taken into consideration. ■ Money from sale of vehicle being replaced goes into vehicle replacement fund. Trustee Zadel, seconded by Trustee Polit, moved to accept NJPA contract for Elliot Hi -Reach Aerial truck with flatbed body in an amount not to exceed $232,500. (VBA 45-16) Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. H. Motion to accept NWMC/SPC joint bid for 2016 Elgin Pelican Street Sweeper in an amount not to exceed $201,500. Public Works Director Sean Dorsey provided background information including bid process, comprehensive evaluation of the existing 2002 Elgin "P" street sweeper, staff recommendation and responded to questions from the Village Board. The sweeper is utilized by Public Works staff to clean approximately 150 centerline miles of Village-owned/maintained streets. The vehicle being replaced will be sold through the GovDeals.com internet auction. Staff recommend Village Board approval of NWMC/SPC joint bid for the purchase of one (1) 2016 Elgin Pelican Street Sweeper in an amount not to exceed $201,500. In response to questions from the Village Board, Mr. Dorsey provided the following: ■ Public Works has two (2) sweepers in vehicle fleet; 6-8 Public Works staff can operate. ■ Depending on amount of debris — entire community swept every two (2) weeks. ■ Pelican — best fit for Mount Prospect; more maneuverability. ■ Debris collected is landfilled as regular waste. Trustee Saccotelli suggested Public Works communicate on Facebook - provide general time sweeper will be in area. Trustee Zadel, seconded by Trustee Polit, moved to accept NWMC/SPC joint bid for 2016 Elgin Pelican Street Sweeper in an amount not to exceed $201,500. (VBA 46-16) Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried I. Motion to accept NJPA bid for 2016 John Deere compact loader in an amount not to exceed $92,600. Public Works Director Sean Dorsey provided background information including bid process, comprehensive evaluation of the existing 1995 Bobcat 853H Skid Steer, staff recommendation and responded to questions from the Village Board. The loader is used by Public Works staff to load materials, perform grounds work and during the winter months help with snow removal operations. The loader being replaced will be sold through the GovDeals.com internet auction. Staff recommend Village page 8 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 12 of 79 Board accept NJPA bid for the purchase of one (1) 2016 John Deere compact loader in an amount not to exceed $92,600. In response to questions from the Village Board, Mr. Dorsey provided the following: ■ Compact loader more versatile and efficient. ■ Robust market for this vehicle not just municipalities. Trustee Zadel, seconded by Trustee Saccotelli, moved to accept NJPA bid for 2016 John Deere compact loader in an amount not to exceed $92,600. (VBA 47-16). Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried J. Motion to accept bid for Downtown Wayfinding Fabrication and Installation in an amount not to exceed $193,836.50. Interim Assistant to the Village Manager Nellie Beckner provided background information including bid process and results, project details — Phase I, staff recommendation and responded to questions from the Village Board. Phase 1 includes signage for public parking lots and the parking garage entrance, vehicular wayfinding signs throughout the downtown and downtown identity signs. Project to be funded by Downtown TIF. Staff recommend the Village Board accept the low bid submitted by Poblocki Sign Company, LLC; $176,215 with a 10% contingency of $17,621.50. In response to questions from the Village Board, Ms. Becker and Public Works Director Sean Dorey provided the following: ■ Cost includes installation. ■ Fifty (50) signs to be installed. ■ Phase II and III of wayfinding sign installation is planned for 2017-2018. ■ Public Works to provide labor and material for signage foundation; concrete platforms. ■ Centennial signs and wayfinding signs not in same location. ■ Anticipate installation to be complete by early fall. Mayor Juracek commented that the Downtown Merchants Association played a significant role the design and location of the signs; signage important to business. Trustee Zadel, seconded by Trustee Rogers, moved to accept bid for Downtown Wayfinding Fabrication and Installation in an amount not to exceed $193,836.50; includes 10% contingency. (VBA 48-16). Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT None. I_1►1Y6119 :14 :a -1�b'i 1 k I *& Mayor Juracek reminded the public the Mount Prospect Downtown Block Party - July 22nd and 23rd page 9 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 13 of 79 Highlights of the block party include the unearthing of the Village's time capsule. Trustee Polit reminded individuals planning to attend the Blues Mobile Cruise Night that the Metra parking lot does not open until 5 p.m. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the July 19, 2016 Village Board meeting adjourned at 8:38 p.m. M. Lisa Angell Village Clerk page 10 of 10 Village Board Meeting Minutes July 19, 2016 Village Board Meeting - August 2, 2016 Page 14 of 79 Item VI. A.: 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT Department: Village Manager's Office Information: CHANGE OF OWNERSHIP CANTA NAPOLI 90 E. BUSSE AVENUE REQUEST FOR A NEW CLASS 7-3" LIQUOR LICENSE On Wednesday July 13th, 2016, the Village Manager and Administrative Assistant met with Mr. Michael McDermott regarding his request to assume ownership of the above referenced establishment. Mr. McDermott is seeking to obtain a Class "F-3" designation which provides for full liquor service both in a restaurant and lounge setting and the purchase of the business is contingent upon approval of the liquor license. Mr. McDermott possesses extensive managerial knowledge along with twenty years of experience in the hospitality industry and will conduct the daily operations of the restaurant. The business will continue to operate under the name Canta Napoli and will specialize in the European concept of a "ready kitchen" serving a variety of Italian dishes including classic Italian recipes from the wood burning oven. With regard to the opening of the establishment, the applicant plans to close the restaurant for a few weeks and make some cosmetic changes including building a neighborhood wine bar. Lunch and dinner will continue to be served and hours of operation will remain the same. On weekends, Mr. McDermott will host a brunch featuring authentic Italian cuisine, lavish desserts and a signature Bloody Mary bar. Discussed with Mr. McDermott was the Village's particular sensitivity to the sale of alcohol to minors and over service to clearly intoxicated individuals. The requirements of the Village's Fight Ordinance and the need for all employees involved in the delivery of alcohol to complete a certified liquor servers training course were also discussed. Mr. McDermott indicated he had read the Village's Village Board Meeting - August 2, 2016 Page 15 of 79 rules and regulations in this regard and understood all of the Village's requirements. There has never been a liquor code violation previously recorded for this establishment location. Budget Impact: The cost of the Class 7-3" license is $2,750.00 annually. Recommendation: A completed application along with fees and required documents have been submitted. Staff recommends approving an ordinance creating a new class "F-3" license with the current "F-3" license being deleted upon completion of the sale. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: BUSINESS: Strong local economy, support for innovation, entrepreneurialism and small business, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas ATTACHMENTS: Description D Ordinance Add Type Upload Date File Name Ordinance 7/26/2016 Canta Napoli_ADD.pdf Village Board Meeting - August 2, 2016 Page 16 of 79 [63V91101_10[y=11110[�] AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses available in each Classification and shall establish a list specifying the number of Liquor Licenses authorized. Said list is hereby amended increasing the number of Class "F-3" Liquor Licenses by One (1) Napoli Cucina LLC d/b/a Canta Napoli at 90 E. Busse Avenue Said list is as follows: Five (5) Class P-1 License Nine (9) Class P-2 Licenses One (1) Class P-3 Licenses Zero (0) Class P-4 Licenses Zero (0) Class P-5 License Eight (8) Class F-1 License Eight (8) Class F-2 License Thirty (31) Class F-3 License One (1) Class F-4 License Two (2) Class F-5 License Two (2) Class F-6 License One (1) Class F-7 License One (1) Class S-1 License One (1) Class S-2 Licenses One (1) Class S-31-icenses Zero (0) Class S-41-icense One (1) Class S-5 License Zero (0) Class S-6 License Zero (0) Class S-7 License Zero (0) Class S-8 (with conditions as Attached to License) SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of 12016. Mayor ATTEST: Village Clerk Village Board Meeting - August 2, 2016 Page 17 of 79 Class Establishment Number P1 Balzano Liquor; D&H Liquors; Jay Liquors; Mt. Prospect Liquors; Red Cardinal 5 P2 Costco; Fiesta Market; Fresh Thyme Farmers Market, LLC; Osco Drug Store; 9 CVS Pharmacy; Walgreens #00209 (Kensington); Walgreens #05107(Elmhurst) Wal-Mart #1681; World Market P3 Aldi; 1 P-4 0 P5 0 F-1 Chipotle Mexican Grill; Chungkiwa Restaurant; Izakaya Sankyu; LePeep Cafe; 8 Los Arcos; MI Restaurant; New Pusan Restaurant; Salerno's Pizzeria & Eatery F-2 Arnie Salerno's Pizzeria; Avanti Cafe and Sandwich Bar; Frankie's Fast Food; 8 Mr. Beef & Pizza; Photo's Hot Dogs; Qulinarnia; Tortas Locas; Yupin Thai Kitchen F-3 Balkan Taste; Bar 145; Bar Louie; Black Finn American Grille; Buffalo 31 Wild Wings Grill and Bar; Canta Napoli; Canta Napoli; Crave Pizza; Draft Picks; E&O Food & Drink; EI Sombrero; Emerson's Ale House; Fellini Restaurant and Pizzeria; K -Nal Restaurant; Jameson's Charhouse; Kampai Japanese Steak House; Langostino's; Mia's Cantina; Mina Restaurant; Mrs. P & Me; Nina Restaurant; Outback Steakhouse; Pap's Grill & Bar; Retro Bistro; Rokudenashi; Sam's Place; Smokey Bones Bar & Fire Grill; Summertime; Tokens and Tankards; Trezeros; Truco F-4 Prospect Moose Lodge 1 F-5 Bristol Palace; Emerald Banquets 2 F-6 F-7 S-1 S-2 S-3 S-4 S-5 S-6 S-7 S-8 Mt. Prospect Park District -Golf Course; Prospect Heights Park District Dave's Specialty Foods Hampton Inn & Suites Brunswick Zone Moretti's; AMC Randhurst 12 Village Board Meeting - August 2, 2016 2 1 1 1 1 0 1 0 0 0 72 Page 18 of 79 Item VIII. A.: Approve List of Bills - July 13 - July 26, 2016 Department: Finance Information: Approve List of Bills - July 13 - July 26, 2016 - $2,829,700.49 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description D List of Bills - July 13 - July 26, 2016 Type Upload Date File Name Backup Material 7/28/2016 072616_List of Bills.pdf Village Board Meeting - August 2, 2016 Page 19 of 79 VILLAGE OF MOUNT PROSPECT List of Bills July 13 - July 26, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund A Stars & Stripes Flag Corporation Flags $ 817.10 Acres Enterprises Inc. Tree Planting 17,352.70 ACS State & Local Government Solutions Illinois State Disbursement Unit 8,175.39 Active911, Inc. CERT Team Active911 Membership 470.00 Addison Building Material Co. Basin Supplies 49.90 Special Events Supplies 74.36 Air One Equipment, Inc. Bourkes 102.00 D/C Helmet & Marlowe Replacement 476.40 Airgas, Inc. Oxygen 267.89 Oxygen 247.20 Alexian Brothers Medical Center Pre -Employment Testing 69.00 Pre -Employment Testing 69.00 Pre -Employment Testing 69.00 Pre -Employment Testing 69.00 American Landscaping Inc. Service at 2004 Lonquist 324.00 Services at 310 W Rand Rd 432.00 Services at 2 N. Main St 240.00 Service at 201 E Kensington 270.00 Aramark Uniform Services, Inc. Uniform Cleaning and Rental 95.16 Uniform Cleaning and Rental 96.16 ARC Document Solutions, LLC Equipment Maintenance 62.00 Arlington Power Equipment C -142 -Pole saw Drive shaft damaged 35.89 C -142 -Pole saw Drive tube damaged 43.58 Pole saw 45.64 Arrowhead Scientific Inc. ET Supplies 345.92 AT & T Corp. Service 7/10/16 - 8/9/16 2,353.86 Service 7/7/16 - 8/6/16 2,730.69 B P & T Co. Exterior Painting 10,140.00 Baldini, Christine Transfer Stamp Rebate 880.00 Bear Estates #1, LLC Prisoner meals - June, 2016 256.06 Beckner, Nellie ILCMA membership 143.75 Bedco Mechanical HVAC Repairs 1,063.50 HVAC Repairs 623.10 HVAC Repairs 287.50 HVAC Repairs 57.50 Blendermann, Andrew Transfer Stamp Rebate 680.00 Board of Trustees of the University of Illinois Fire & Arson Class Module 1 425.00 Busse's Flowers & Gifts Heinking flowers 85.00 Call One Inc. Long Distance July (7/15/16 - 8/14/16) 525.54 Canon Financial Services, Inc. Bldg. Scanner/Plotter 200.03 Case Lots, Inc. Custodial Supplies 38.85 Custodial Supplies 1,984.68 Cash Cash for Downtown Block Party Food Cost 2016 1,500.00 CDW LLC Scanners for Records 1,585.28 Office Supplies 51.38 3ft HDMI cable 9.17 6ft HDMI cable 10.08 Seagate 5 TB External USB Drive 129.81 Century Cleaners Uniform Cleaning 20.75 Uniform Cleaning 33.70 Uniform Cleaning 19.75 Uniform Cleaning 24.90 Uniform Cleaning 13.77 Uniform Cleaning 13.77 Uniform Cleaning 17.92 Uniform Cleaning 18.92 Uniform Cleaning 19.42 Chem -wise Ecological Pest Mgmt Inc Equipment Maintenance and Repair 215.00 Chief Supply Corp. Flashlight chargers 106.47 Comcast Xfinity internet service: 07/11-0/8/10/16 84.90 Office equipment 10.56 Digital adapter for CPU office 2.10 Costar Realty Information, Inc. Costar Services 566.48 D.S. Arms, Inc. Parts for AR -15 weapons 150.00 AR15 weapons 499.90 Defranco Plumbing RPZ repair at St #12 254.00 Deluca, Kevin P. CDL Reimbursement 30.00 Didier Farms Special Events Supplies 6.00 Dirtbusters Auto Detailing, Inc. Full detail for I-30 2012 Ford Taurus 195.00 Dolan, John Lunch meeting with Prospect Heights Fire Chief 34.88 Village Board Meeting - August 2, 2016 Page 1 of 9 Page 20 of 79 VILLAGE OF MOUNT PROSPECT List of Bills July 13 - July 26, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Dominic E. Lynch III Fridays on the Green Band 2016 800.00 Duo Safety Ladder Corp. 14" Roof ladder 437.00 Dynegy Energy Services, LLC Electrical Service Delivery 176.91 Professional Services 636.88 Eisen, Sean Advance Check Request 428.23 ERLA, Inc. Repair 728.48 Federal Express Corp Shipping 56.48 Fehr -Graham & Associates LLC Fire Extinguisher Training 2,852.30 Fire Pension Fund Fire Pension 28,351.11 Fleck's Landscaping Plow Damage Repair 1,050.00 Fulton Technologies, Inc. Annual monitoring - warning siren 7/1/16 - 6/30/16 439.21 G & J Associates, Inc. Decals for Block Party Banners 115.60 Special Events Supplies 702.00 Sign for Kickin' It with the Cops soccer program 105.60 G&C Glass, Mirror & Construction, Inc. Public Safety window repairs 10,500.00 Gambino Landscaping and Brick Paving, Inc. Sprinkler System Maintenance 1,440.00 Garvey's Office Products Office Supplies 65.07 Gewalt Hamilton Assoc. Records Management 561.00 Harford, Michelle M. Annual Report 1,200.00 Summer 2016 Newsletter 1,800.00 Summer Events 2016 Promotion Materials 960.00 Hastings Air Energy Control Inc. Plymovent Repair - sensor and damper 208.38 Healy Asphalt Company,LLC Streets Patching Materials 44.64 Streets Patching Materials 81.60 Streets Patching Materials 44.16 Streets Patching Materials 39.36 Streets Patching Materials 43.68 Streets Patching Materials 45.12 Streets Patching Materials 155.24 Streets Patching Materials 63.84 Streets Patching Materials 298.08 Heart Printing Inc. TSR forms 1,823.92 Home Depot U.S.A., Inc. Maintenance and repair supplies 217.24 Homer Tree Care, Inc. Tree Removal 3,216.60 Huffman, William W. Tree Planting 3,250.00 Tree Planting 30,518.75 ICMA Retirement Trust - 457 ICMA 457 24,089.56 Illinois American Water Company Period 6/9/16 - 7/11/16 1,220.28 Illinois Assn. of Chiefs of Police Registration for training class 99.00 Illinois Department of Revenue IL State Withholding 33,875.63 Illinois GFOA Register for Chicago Metro Chapter Golf & Networking Reception 85.00 Register for DOI Annual Report Webinar 55.00 Illinois Landscape Contractors Assoc. 2016 ILCA Summer Field Day 150.00 IMRF IMRF 218,894.01 Indyk, Grzegorz & Olga Transfer Stamp Rebate 540.00 Internal Revenue Service Federal Withholding 223,470.01 International Code Council, Inc. 2015 IFC Book- Item # 340OS15 94.00 International Union of Operating Engineers IUOE PW Membership Dues 1,090.41 ITOA Annual Conference Registration 1,475.00 J.P. Morgan Chase Bank N.A. Credit Card Purchases -June 2016 3,720.04 Kast, Ryan Reimbursement for SHRM Certification Exam 300.00 Kerstein, June Reimbursement Phone Exp - July 2016 44.95 Knox Company Sub -master cylinders 265.00 Lambel, Brian Coffee cake for Coffee with Council 33.77 Lands' End Business Outfitters VB and staff clothing 176.90 Lauterbach & Amen, LLP GASB 45 Actuary Report December 312015 3,300.00 Lawrie, Matt Reimbursement for training fees - ITE Conference 23.00 Leib, Jason Reimbursement for purchase of 1-6'x20' black mesh tarp 273.83 LexisNexis Risk Data Management Inc. Background checks -June, 2016 66.60 Liebgott Jr., John Paramedic License Renewal 40.00 Lizzette Medina & Co. Landscaping Maintenance 1,630.96 Grounds Maintenance Services 4,403.88 Major Case Assistance Team MCAT Annual dues 3,000.00 McGuffin, Mark Reimburse expenses: cell phone case 32.98 McVeigh -Cushing, Cathleen A. Edit Library Life July 650.00 Meade Electric Co. Inc. Traffic Signal Device 258.66 Traffic Signal Device 547.02 Traffic Signal Device 547.02 Menard Inc. Special Events Supplies 52.50 4th of July carnival detail supplies 6.24 Village Board Meeting - August 2, 2016 Page 2 of 9 Page 21 of 79 VILLAGE OF MOUNT PROSPECT List of Bills July 13 - July 26, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Menard Inc.(continued) Metro Door and Dock, Inc. Metro Federal Credit Union Metropolitan Alliance - Police Michael Wagner & Sons, Inc. Micro Tech Systems, Inc. Midwest Brickpaving, Inc. Miller, James Mobile Print Inc. Motorola Solutions, Inc. Mount Prospect Historical Soc. Mount Prospect Paint, Inc. Mount Prospect Public Library Nationwide Mutual Insurance Company Neopost USA Inc. Northern Illinois Funeral Service Inc. Northern Illinois Police Alarm System Northern Safety Co. Northshore University Healthsystem Northwest Community Hospital Northwest Suburban United Way Nowak, Thomas J Office Depot, Inc. Park University Enterprises, Inc. Pesche's Flower Shop Peterson, Bradley Petty Cash Phoenix Irrigation Supply Inc Police Pension Fund Potestivo & Associates PC RC Topsoil Inc. Rebel's Trophies, Inc. Red Hawk Security Systems, LLC Roach, William F. Robert W. Hendricksen Co. RST Inc. Schroeder, William Service Sanitation, Inc. SHllnternational Corp. Solid Waste Association of North America Spillson, James G Stefaniuk, William Steiner Electric Company Stephen A. Laser Assoc. PC Sullivans Law Directory Systems Forms, Inc. The Carroll -Keller Group The Cook County State's Attorney's Regional Organi The Manfred Group, LLC Thompson Elevator Inspections Other Equipment Overhead door repair MP Fire Local 4119 Dues 610 - MP Police Association Dues Maintenance and repair supplies Historical Building Maintenance Parts & Repair of station 13 printer Brick stock for future repairs Repairs on Prospect Ave Northwest Hwy streetscape project -brick repair work Hotel for school- multi -hazard threat for schools Ad for Journal 2016 Marketing/Advertising HR business cards and pads Business cards Block Party 2016 Bookmark Promotion Business cards RADIO EQUIPMENT 2016 Budget Allocation - August 2016 Maintenance and repair supplies Fiber Optic Charges for Village Hall 4/16/16 - 7/15/16 Fiber Optic for CC Center 4/16/16 - 7/15/16 Nationwide 457 Cabinet for Folder/Inserter Remains removal: Tower Inn & Suites Language line - June, 2016 Maintenance and repair supplies NIPAS physical NWCH System Entry Fee United Way Transfer Stamp Rebate Office Supplies Budget Book Supplies Office Supplies for HS & CCC Office Supplies for HS & CCC Office Supplies Office Supplies Bus. Writing -8/2/16 Tree/Bush/Flower Replacement Kitchen Garbage can for station 12 Petty Cash - Police Department 6/27/16 June/July petty cash Sprinkler System Maintenance Police Pension Transfer Stamp Rebate Restoration Materials Retirement Service Plaque Annual Support for Access It! VH Doors Squad Emergency Equipment Tree Trimming Safety Shoe Allowance Safety Shoe Allowance Expense reimbursement 4th of July UC Mgr Renewal/Migration to new licensing Smartnet Renewals AirWatch Renewal Training Expenses Transfer Stamp Rebate Training Street Light Maintenance Pre-employment testing Chicago Daily Law Bulletin 6/10/16, 6/17/16, & 6/24/16 500 Citation warning Hang Tags Professional Services Registration for training conference Register for training conference 08/23-24/16 Fridays on the Green 2016 Photographer 2 semi annual elevator reinspect. & 1 requested insp. 79.96 4,300.00 2,509.65 1,321.00 18.44 191.59 317.95 2,000.00 5,320.00 2,850.00 164.00 38.80 1,034.99 98.80 126.00 217.28 52.20 1,466.60 3,333.33 71.02 797.39 508.83 12, 552.21 1,153.75 405.00 99.90 109.16 414.00 75.00 99.55 540.00 148.70 1,046.89 53.25 139.62 285.90 82.99 159.00 383.81 32.97 206.35 925.23 384.65 33,449.56 27.00 218.06 45.00 2,625.00 74.25 27,416.61 169.99 180.00 188.00 642.00 15, 691.00 21, 237.25 706.50 100.00 918.00 35.00 240.90 1,100.00 600.00 66.21 4,400.00 80.00 80.00 175.00 111.00 Village Board Meeting - August 2, 2016 Page 3 of 9 Page 22 of 79 VILLAGE OF MOUNT PROSPECT List of Bills July 13 - July 26, 2016 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Thompson Elevator Inspections(continued) 3 elevator plan reviews 225.00 Traffic Control & Protection Inc 4th of July barricades 1,925.00 TRC Companies, Inc. MS4 2016 Program 1,963.02 Trugreen Limited Partnership Contractual Spraying 5,586.25 U.S. Bank Equipment Finance, Inc. Copier Lease #500-0413635-000 & 500-0431295-000 2,410.85 Uline Inc. Wire Shelves and organizers for Radio storage room 504.54 United Septic, Inc. Catch basin and inlet cleaning contract 2016 6,347.25 United States Postal Service CAPS Postage June 8,503.59 Vaisala Inc. Travel and Meeting Expenses 170.00 Vantagepoint Transfer Agents RHS 7/14/16 Payroll 31,372.45 VCG Uniform Fire Prevention Uniforms 249.90 Fire Prevention Uniforms 41.50 Fire Prevention Uniforms 83.00 Fire Prevention Uniforms 352.35 Fire Prevention Uniforms 83.00 Fire Prevention Uniforms 86.95 Chief Badge 115.95 Chief Dress Cap 110.90 Uniform 1,645.55 Collar Insignia, Boots and Dress Blouses 230.40 Uniform supplies 453.20 Clothing supplies 85.90 Body armor 1,440.00 Uniform supplies 603.10 Uniform supplies 335.00 Uniform supplies: Microphone straps 79.50 Village of Mount Prospect Flex - Medical 9,433.48 Period 6/9/16 - 7/11/16 15.55 Period 6/9/16 - 7/10/16 5.00 Village of Romeoville Management June 6-10 2016 330.00 W. W. Grainger, Inc. 8 mag light flashlights 430.48 Eye and Hearing protection 196.66 Warehouse Direct Office Supplies 233.98 Office Supplies 59.73 Display Pocket, Envelops, Stic pens 37.89 Office Supplies 172.12 Office Supplies 220.88 West Publishing Corporation IL Comp State bar 2015 Volume 1 & 2 86.06 Wide Open West Backup Internet 284.50 WOW Internet services 55.00 WISCTF Garnishment 542.48 001 General Fund Total $ 910,166.04 002 Debt Service Fund Wells Fargo Bank Series GO 2006 MPPL Bank Fee $ 250.00 002 Debt Service Fund Total $ 250.00 020 Capital Improvement Fund Adalet / A Scott Fetzer Company Salt Dome Supplies $ 5,609.56 Desman, Inc. Public Building Improvements 6,000.00 020 Capital Improvement Fund Total $ 11,609.56 022 Downtown Redevelopment Construct Cook County Government 2015 Second Installment Property Tax Bill $ 3,611.95 Lizzette Medina & Co. Landscaping Maintenance 6,717.56 Midwest Brickpaving, Inc. Brick stock for future repairs 2,000.00 Repairs on Prospect Ave 4,180.00 S. B. Friedman & Company Phasel-TIF eligibility study 15,679.52 022 Downtown Redevelopment Construct Total $ 32,189.03 023 Street Improvement Construc Fund Arrow Road Construction Street Resurfacing $ 246,235.10 Edwin Hancock Engineering Co. Engineering Services 11,015.00 Rubino Engineering, Inc. Resurfacing Testing 1,717.00 Resurfacing Testing 5,066.50 023 Street Improvement Construc Fund Total $ 264,033.60 024 Flood Control Construction Fund American Landscaping Inc. Prospect Meadows Drainage Project $ 1,170.00 Village Board Meeting - August 2, 2016 Page 4 of 9 Page 23 of 79 VILLAGE OF MOUNT PROSPECT List of Bills July 13 - July 26, 2016 Fund Vendor Name Invoice Description Amount 024 Flood Control Construction Fund(continued) American Landscaping Inc.(continued) Canyon Contracting Inc. Prospect Meadows Drainage Improvements 36,599.60 Christopher B. Burke Engineering Ltd Levee 37 Drainage Study Phase 1B Follow Up Services 5,920.90 Dynegy Energy Services, LLC Electrical Service Delivery 180.79 Professional Services 227.07 Farnsworth Group Professional Services 2,496.00 024 Flood Control Construction Fund Total $ 46,594.36 040 Refuse Disposal Fund AT & T Corp. Service 7/10/16 - 8/9/16 $ 12.70 Call One Inc. Long Distance July (7/15/16 - 8/14/16) 2.92 Groot Industries, Inc. Refuse Disposal Program 717.69 Refuse Disposal 471.41 ICMA Retirement Trust - 457 ICMA 457 33.50 Illinois Department of Revenue IL State Withholding 349.98 IMRF IMRF 4,685.30 Internal Revenue Service Federal Withholding 3,205.94 International Union of Operating Engineers IUOE PW Membership Dues 124.21 Liebovich Bros, Inc. Steel for Leaf Truck Boxes 476.59 Nationwide Mutual Insurance Company Nationwide 457 283.78 Republic Services, Inc. Refuse Disposal 224,208.57 Solid Waste Agency of Northern Cook County SWANCC - August 2016 80,674.09 United States Postal Service CAPS Postage June 1,370.71 Village of Mount Prospect Flex - Medical 117.72 040 Refuse Disposal Fund Total $ 316,735.11 041 Motor Fuel Tax Fund Cook County Government Traffic Signal Maintenance $ 3,302.25 H & H Electric Co Traffic Signal Maintenance 1,311.55 Traffic Signal Maintenance 2,186.40 041 Motor Fuel Tax Fund Total $ 6,800.20 042 CDBG Children's Advocacy Center of Nw Cook County CDBG 3Qtr Subrecipient $ 500.00 ICMA Retirement Trust - 457 ICMA 457 450.00 Illinois Department of Revenue IL State Withholding 47.43 IMRF IMRF 939.78 Internal Revenue Service Federal Withholding 453.49 Life -Span CDBG 3rd Qtr Subrecipient 750.00 Northwest Center Against Sexual Assualt CDBG 3rd Qtr Subrecipient 1,000.00 Pads to Hope, Inc. CDBG 3rd Qtr Subrecipient 3,750.00 Resources For Community Living CDBG 3 Qtr Subrecipient 1,333.08 The Lead Inspectors, USA Inc CDBG- Asbestos Report 416 N Elm 260.00 Village of Mount Prospect Flex - Medical 31.25 Wings Program, Inc. CDBG 3rd Qtr Subrecipient 3,094.30 042 CDBG Total $ 12,609.33 045 DUI Fine Fund VCG Uniform Uniform supplies $ 265.00 045 DUI Fine Fund Total $ 265.00 046 Foreign Fire Tax Board Fund International Association of Fire Chiefs Fire -Rescue International Coference 8/17/16 $ 625.00 046 Foreign Fire Tax Board Fund Total $ 625.00 050 Water and Sewer Fund Addison Building Material Co. Irrigation power supplies $ 14.92 Irrigation power supplies 14.07 Repair Maintenance Supplies 43.17 Alexander Chemical Water System Treatment Chemical 20.00 Alexian Brothers Medical Center Drug/Alcohol Screening 69.00 Seasonal Maintenance Personnel Drug/Alcohol Screenings 207.00 Alpha Prime Communications RADIO EQUIPMENT 234.00 Anderson Lock Company Small Tools 48.72 Aramark Uniform Services, Inc. Uniform Cleaning and Rental 95.16 Uniform Cleaning and Rental 96.16 Ariens Specialty Brands LLC Uniform Expense 67.45 Uniform Expense 72.45 Arlington Power Equipment Grounds Maintenance Supplies 284.70 Arthur Clasen, Inc. Grounds Equipment 280.00 Village Board Meeting - August 2, 2016 Page 5 of 9 Page 24 of 79 VILLAGE OF MOUNT PROSPECT List of Bills July 13 - July 26, 2016 Fund Vendor Name Invoice Description Amount 050 Water and Sewer Fund(continued) AT & T Corp. Service 7/10/16 - 8/9/16 783.18 Badger Meter Inc Burns & Mcdonnell Engineering Co. Call One Inc. Century Cleaners Dynegy Energy Services, LLC East Jordan Iron Works, Inc. Federal Express Corp Fehr -Graham & Associates LLC FIRST MERIT BANK HBK Water Meter Service Home Depot U.S.A., Inc. ICMA Retirement Trust - 457 Illinois Department of Revenue IMRF Internal Revenue Service International Union of Operating Engineers Journal & Topics Newspapers Lizzette Medina & Co. Martam Construction Matrix Service Inc. Mazursky, Shelby MECO Consulting LLC Nationwide Mutual Insurance Company NICOR Northwest Suburban United Way NW Suburban Municipal Joint Action Water Agency Paddock Publications, Inc. PCM Sales, Inc. Prosafety,lnc. RC Topsoil Inc. State Industrial Products Corporation Stefaniuk, William Stephen A. Laser Assoc.,p.c. Tank Industry Consultants, Inc. U.S. Bank Equipment Finance, Inc. United Septic, Inc. United States Postal Service Village of Mount Prospect Wagner, Matthew Wal-Mart Community Ziebell Water Service Products 050 Water and Sewer Fund Total Service 7/10/16 - 8/9/16 Service 7/10/16 - 8/9/16 AMR/AMI System AMR/AMI System Professional Services Long Distance July (7/15/16 - 8/14/16) Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Electrical Service Delivery Professional Services Water/Sewer Water Valves Shipping Expenses Fire Extinguisher Training 701 Wheeling Rd Water Meter Installations Water Meter Installations Maintenance and repair supplies ICMA 457 IL State Withholding IMRF Federal Withholding IUOE PW Membership Dues Subscription renewal Landscaping Maintenance Contractual Hauling Contractual Hauling BPS 17 Rood Replacement Office Supplies Professional Services Nationwide 457 Natural Gas Consumption United Way JAWA - June 2016 Bid Notice Bid Notice Bid Notice Bid Notice Meter Repair Parts Uniform Expense Yellow Slush Boots, Safety Vests Restoration Materials Repair Maintenance Supplies Reimbursement for ICMA Membership Feedback Session Tank Design Engineering Copier Lease #500-0413635-000 & 500-0431295-000 Catch basin and inlet cleaning contract 2016 CAPS Postage June Flex - Medical Safety Shoe Reimbursement Maintenance and repair supplies Repair Maintenance Supplies Hydrant Parts Hydrant Wrench 847.45 528.16 756.00 1,590.00 11, 291.00 195.16 20.75 33.70 19.75 24.90 13.78 13.78 17.93 18.93 19.43 5,052.28 4,573.12 2,280.00 171.99 147.70 785.70 91.90 3,014.83 224.85 1,628.71 2,859.37 39,434.47 24,653.87 1,233.77 33.00 3,251.48 6,239.45 2,028.00 311,091.00 369.00 1,950.00 340.89 74.96 21.00 589, 511.00 95.85 87.75 112.05 99.90 192.46 285.00 405.70 111.94 499.69 150.00 800.00 379.36 297.00 32,402.75 4,315.21 388.44 125.95 48.80 38.00 3,464.50 120.00 $ 1,063,203.39 051 Village Parking System Fund Desman, Inc. VH Parking Deck Maintenance $ 6,200.00 ICMA Retirement Trust - 457 ICMA 457 8.99 Illinois Department of Revenue IL State Withholding 48.52 IMRF IMRF 679.92 Internal Revenue Service Federal Withholding 402.29 Village Board Meeting - August 2, 2016 Page 6 of 9 Page 25 of 79 VILLAGE OF MOUNT PROSPECT List of Bills July 13 - July 26, 2016 Fund Vendor Name Invoice Description Amount 051 Village Parking System Fund(continued) International Union of Operating Engineers IUOE PW Membership Dues 19.30 Nationwide Mutual Insurance Company Nationwide 457 9.95 0 Neil, Beverly Refund Parking Debit Card Balance 12.50 Ridvan Alka 207 N School St 27.04 Tom Moore 711 W Cathy Ln 108.28 Village of Mount Prospect Flex - Medical 25.37 Weaver, Thomas Refund Parking Debit Card Balance 13.50 Welter, Kirsten Refund Parking Debit Card Balance 3.00 051 Village Parking System Fund Total $ 7,558.66 052 Parking System Revenue Fund Dynegy Energy Services, LLC ICMA Retirement Trust - 457 Illinois Department of Revenue IMRF Internal Revenue Service International Union of Operating Engineers Nationwide Mutual Insurance Company Village of Mount Prospect 052 Parking System Revenue Fund Total 060 Vehicle Maintenance Fund Arlington Heights Ford Arlington Power Equipment AT & T Corp. Bamjak Inc, Brett Equipment Call One Inc. Chicago Parts & Sound LLC General Parts Inc. Global Emergency Products Grossinger Chevrolet Headco Industries, Inc. Home Depot U.S.A., Inc. ICMA Retirement Trust - 457 Illinois Department of Revenue IMRF Internal Revenue Service International Union of Operating Engineers Interstate Power Systems, Inc. James Drive Safety Lane LLC LKQ Great Lakes Lund Industries, Inc. Mansfield Oil Company Mcmaster-carr Supply Co. Northwest Suburban United Way Patlin Incorporated Pierce Manufacturing Inc. Precision Service & Parts Ronco Industrial Supply Rush Truck Centers of Illinois, Inc. Electrical Service Delivery Professional Services ICMA 457 IL State Withholding IMRF Federal Withholding IUOE PW Membership Dues Nationwide 457 Flex - Medical Period 6/9/16 - 7/11/16 Washer nozzles, 4503 rear glass latch, 2742 drain plug gaskets Vehicle Maintenance Supplies 4503 door latch P-34 washer hose/nozzle Credit for wrong part C-142 Air filter Service 7/10/16 - 8/9/16 Credit for core return 2746 air tool oil 524 headlamp pigtail Vehicle Maintenance Supplies Long Distance July (7/15/16 - 8/14/16) Front and rear brake pads -rotors 2716 fuel cap 530 engine belts Credit for wrong part P-34 lug nuts Air tool oil 516 mirror 4500 front suspension stop bumpers 4515 chipper bearings Maintenance and repair supplies ICMA 457 IL State Withholding IMRF Federal Withholding IUOE PW Membership Dues Truck Air filters 20 June State Safety Lane inspections Vehicle Maintenance Supplies Vehicle Maintenance Supplies Vehicle Maintenance Supplies LED light lens 515 deck lights 7,250 gallons UL Fuel Sheetmetal screws Air compressor lubricator United Way Nuts, bolts, washers PM training Credit for wrong part 4514 alternator P-34 rear axle hub 1-28 gas cap Safety rubber gloves, cut off blades, hole saws 4523 oil dipstick 190.28 180.54 6.03 35.62 499.88 294.23 12.92 6.66 19.86 47.20 1,293.22 74.27 17.93 47.59 44.86 (28.17) 26.72 31.74 (33.00) 13.98 21.41 151.62 7.31 489.80 16.77 86.44 (22.35) 8.10 63.36 455.60 57.84 177.40 417.60 1,503.69 1,268.52 17, 329.37 10,799.63 601.34 292.86 540.00 50.00 47.83 228.00 75.20 120.74 14, 352.90 19.18 175.35 5.00 199.33 600.00 (41.67) 173.82 98.84 15.35 327.56 29.77 Village Board Meeting - August 2, 2016 Page 7 of 9 Page 26 of 79 VILLAGE OF MOUNT PROSPECT List of Bills July 13 - July 26, 2016 Fund Vendor Name Invoice Description Amount 060 Vehicle Maintenance Fund(continued) 275.00 Solvent Systems Int'I. Inc. Parts washer rental 185.65 Source North America Fuel System Repair Parts 413.29 #8 diesel pump hose, nozzle and breakaway 419.98 Terrace Supply Company Equipment Rental 25.50 Paint for"accident"damage to 4558 Prentice Loader passenger door Vehicle Maintenance Supplies 607.38 Triangle Radiator Service Inc 530 repair radiator 145.00 Vehicle Service Partners, Inc. Diesel bulk tank additive 188.26 Village of Mount Prospect Flex - Medical 379.18 West Side Tractor Sales 12 gallons coolant 219.48 P-20 Vehicle Accident Repair Oil filters 220.61 060 Vehicle Maintenance Fund Total $ 53,743.76 061 Vehicle Replacement Fund GovDeals, Inc. Ziebart of Illinois 061 Vehicle Replacement Fund Total 062 Computer Replacement Fund SHllnternational Corp. 062 Computer Replacement Fund Total 063 Risk Management Fund Dave & Jim's Auto Body, Inc. Finishmaster, Inc. Gallagher Bassett Services, Inc. International Union of Operating Engineers Marengo Auto Body & Glass N.W. Ideal Auto Body & Mechanical Repair Inc. Rush Truck Centers of Illinois, Inc. 063 Risk Management Fund Total 070 Police Pension Fund Lauterbach & Amen, LLP 070 Police Pension Fund Total 071 Fire Pension Fund Lauterbach & Amen, LLP 071 Fire Pension Fund Total 073 Escrow Deposit Fund A-1 Contractors ABC Paving Ahlman Family Builders Ali, Ahmed American Deck Builders Anchor Sign Inc Archadeck of Chicagoland AYS Construction Bauer and Bauer Concrete Inc BBP Plumbing Bornhoeft, Vivian Bowman Family Trust Bran Dee Electric Campbells Tempracure Capps Plumbing and Sewer Inc CCCM Inc Christian, Eva Desmond Landscaping DiLegge, Dino F Ergs Fam LLC Fakhri Business Services Inc Farrell, Holly First AD Signs Inc Four Seasons Home Services Fryzel-Marquette, Barbara Gatsios, Vasilios Gibbons, Jerry Village Board Meeting - August 2, 2016 Sales fee for Suplus police vehicle S -31A, Fire 505A and Fire $ 863.37 New 1-23 undercoating 275.00 $ 1,138.37 Zagg Case for iPad Pro $ 100.00 $ 100.00 1-20 Vehicle Accident Repair $ 755.90 Paint for"accident"damage to 4558 Prentice Loader passenger door 461.52 Contract Service Fees 7/1/16 - 9/30/16 2,386.00 PW Insurance Premiums 54,250.00 Accident repair invoice for fire engine 515 6,214.57 P-9 Vehicle Accident Repair 389.25 P-20 Vehicle Accident Repair 396.00 Passenger door -Handle, trim and glass 254.37 Damage to passenger door -New door, seal & graphics 1,369.40 Damage to passenger door -Lettering 46.87 $ 66,523.88 Pension Services Administration - June 2016 $ 1,350.00 $ 1,350.00 Pension Services Administration - June 2016 $ 1,500.00 $ 1,500.00 Refund Escrow Permit # 16-1155 (1211 W Lonnquist Blvd) $ 200.00 Refund Escrow Permit # 16-0874 (724 E Northwest Hwy) 500.00 Refund Escrow Permit # 15-2016 (516 S Owen St) 250.00 Refund Escrow Permit # 16-0478 (1102 Fern Dr) 250.00 Refund Escrow Permit # 16-0316 (222 N Wille St) 300.00 Refund Escrow Permit # 16-0526 (1212 E Central Rd) 125.00 Refund Escrow Permit # 16-0674 (1766 E Camp McDonald Rd) 200.00 Refund Escrow Permit # 16-0771 (217 S Wille St) 200.00 Refund Escrow Permit # 16-0935 (1727 Crystal Ln) 200.00 Refund Escrow Permit # 16-0035 (103 Bobby Ln) 500.00 Refund Escrow Permit # 15-0682 (308 S Mount Prospect Rd) 150.00 Refund Escrow Permit # 16-0904 (202 E Hiawatha Trl) 125.00 Refund Escrow Permit # 16-1068 (22 N Wille St) 125.00 Refund Escrow Permit # 16-1120 (208 N Fairview Ave) 125.00 Refund Escrow Permit # 15-2497 (1000 Grove Dr) 200.00 Refund Escrow Permit # 15-2097 (806 S Owen St) 200.00 Refund Escrow Permit # 16-1244 (1223 W Glenn Ln) 125.00 Refund Escrow Permit # 16-0857 (903 S Waverly Ave) 200.00 Refund Escrow Permit # 16-0922 (1509 N Larch Dr) 200.00 Refund Escrow Permit # 16-0088 (302 W Northwest Hwy) 125.00 Refund Escrow Permit # 16-0981 (1703 W Algonquin Rd) 125.00 Refund Escrow Permit # 16-0887 (802 S Maple St) 200.00 Refund Escrow Permit # 16-1057 (1000 Business Center Dr) 125.00 Refund Escrow Permit # 15-1495 (205 W Euclid Ave) 150.00 Refund Escrow Permit # 16-0853 (322 S Beverly Ln) 200.00 Refund Escrow Permit # 14-2456 (511 Dempster St #1W) 125.00 Refund Escrow Permit # 16-1104 (611 Can Dota Ave) 200.00 Page 8 of 9 Page 27 of 79 VILLAGE OF MOUNT PROSPECT List of Bills July 13 - July 26, 2016 Fund Vendor Name Invoice Description Amount 073 Escrow Deposit Fund(continued) Golecka, Edyta Refund Escrow Permit # 16-0280 (805 Golfview PI) 200.00 Hansen's Landscaping Service Inc Refund Escrow Permit # 16-1038 (1609 E Ironwood Dr) 200.00 Here's Wings LLC Refund Escrow Permit # 16-0641 (301 E Euclid Ave) 250.00 Hong, Seung Hun Refund Escrow Permit # 15-0380 (1812 E Basswood Ln) 200.00 Horvath, Seth A Refund Escrow Permit # 16-1147 (222 S Albert St) 75.00 1 & D Plumbing Refund Escrow Permit # 16-1160 (903 S Albert St) 125.00 1 Build Inc Refund Escrow Permit # 16-0262 (1106 Sprucewood Dr) 300.00 glehart, Danny Refund Escrow Permit # 16-0998 (916 S Lancaster Ave) 75.00 James Kay Construction Refund Escrow Permit # 16-0604 (307 Eric Ct) 150.00 Joe and Tony Landscaping Refund Escrow Permit # 16-0760 (409 Can Dota Ave) 150.00 Juan Padilla Landscaping Refund Escrow Permit # 16-1254 (1712 Liberty Ct) 200.00 K&K Concrete Refund Escrow Permit # 16-0949 (523 N Emerson St) 150.00 Kanaris, Alexander Refund Escrow Permit # 16-0059 (111 N Kenilworth Ave) 175.00 Kang, Steve Refund Escrow Permit # 16-1137 (200 N Main St) 125.00 Karp, Michal T Refund Escrow Permit # 16-1258 (324 S Maple St) 75.00 Kase, Joseph Refund Escrow Permit # 16-0956 (701 E Hackberry Ln) 200.00 Kobus, Jennifer Refund Escrow Permit # 16-0569 (1825 W Catalpa Ln) 200.00 Kszczotek, Rafal Refund Escrow Permit # 16-0495 (603 Carol Ln) 50.00 Kupec, Thomas Refund Escrow Permit # 15-2141 (924 S Tower Dr) 200.00 Lampe, Linda Refund Escrow Permit # 16-1105 (318 N Prospect Manor Ave) 200.00 Larsen, Scott Refund Escrow Permit # 16-0364 (1110 S Robert Dr) 200.00 Lomeli, Luis A Refund Escrow Permit # 15-0986 (1725 Crystal Ln) 125.00 Lutheran Church of M & M Refund Escrow Permit # 16-1217 (606 W Golf Rd) 125.00 Makris Jr, John A Refund Escrow Permit # 15-2387 (713 W Lams Ct) 125.00 Mario Herrera Landscaping Refund Escrow Permit # 16-0861 (602 Elderberry Ln) 150.00 Maurice, Roger L Refund Escrow Permit # 16-0722 (101 S Waverly PI) 200.00 Mckenzie, Rodney J Refund Escrow Permit # 16-1277 (910 N Boxwood Dr) 125.00 MD Landscaping & Design Inc Refund Escrow Permit # 16-0801 (618 N Fairview Ave) 200.00 Mi Mexico Refund Escrow Permit # 15-1219 (1764 W Algonquinn Rd) 225.00 Refund Escrow Permit # 15-1219A (1764 W Algonquinn Rd) 275.00 Mike Catalano Cement Work Refund Escrow Permit # 16-0538 (1742 E Corktree Ln) 200.00 Mitchell, Sean T Refund Escrow Permit # 15-1539 (308 S Emerson St) 125.00 Modern Signs Inc Refund Escrow Permit # 15-2532 (950 N Elmhurst Rd) 125.00 Mount Prospect Public Library 2016 PPRT - 5th Allocation 9,095.74 Naehring, Robert Refund Wrong LockBox 4297 31.24 Nagy, Michael Refund Escrow Permit # 16-1012 (323 Hatlen Ave) 200.00 Nicholas & Associates Inc Refund Escrow Permit # 14-0810 (601 E Kensington Rd) 5,500.00 O'Connor, Brian Refund Escrow Permit # 16-1222 (1640 E Barberry Ln) 125.00 Osman Construction Corp Refund Escrow Permit # 16-0144 (333 E Euclid Ave) 450.00 Patriot Maintenance Inc Refund Escrow Permit # 15-2079 (802 River Rd) 125.00 Parma Seal Basement Systems Refund Escrow Permit # 16-0756 (605 See Gwun Ave) 125.00 PowerLink Electric Refund Escrow Permit # 15-1772 (111 E Busse Ave) 125.00 Prangova, Ludmila Refund Escrow Permit # 16-1173 (1769 W Algonquin Rd #3A) 125.00 Property Builders LLC Refund Escrow Permit # 15-2253 (119 N Main St) 200.00 Prospect Avenue Apartments Refund Escrow Permit # 16-0298 (415 E Prospect Ave) 125.00 Qualified Lanscaping Ltd Refund Escrow Permit # 16-0402 (1105 Willow Ln) 200.00 Quality Plumbing Services Refund Escrow Permit # 16-1284 (807 Edgwood Ln) 125.00 R & S Tosta Dr 4903 29 Refund Escrow Permit # 16-0686 (904 N Westgate Rd) 125.00 Randhurst Animal Hospital Refund Escrow Permit # 15-0957 (212 E Rand Rd) 125.00 River Trails Park District Refund Escrow Permit # 16-0267 (550 Business Center Dr) 200.00 Rodriguez Plumbing Refund Escrow Permit # 16-0126 (415 E Euclid Ave) 75.00 Rose Paving Co Refund Escrow Permit # 15-1069 (1753 W Golf Rd) 125.00 Rusu, Emanuel Refund Escrow Permit # 16-0547 (617 bob 0 Link Rd) 200.00 S&S Electrical Services Inc Refund Escrow Permit # 16-1107 (1002 Hemlock Ln) 125.00 Tames, Mark Refund Escrow Permit # 16-0828 (216 E Highland St) 350.00 Third District Circuit Court Bond Check 7/14/16 150.00 Bond Check 7/19/16 435.00 Bond Check 7/21/16 200.00 Bond Check 7/26/16 1,225.00 Van Matra, John Refund Escrow Permit # 16-1145 (1903 E Cholo Ln) 200.00 Vital Signs USA Inc Refund Escrow Permit # 15-2512 (111 E Busse Ave) 125.00 Windemere Concrete Refund Escrow Permit # 16-0667 (1903 Wood Ln) 200.00 Woodridge Deck and Gazebo Refund Escrow Permit # 15-1809 (811 S Maple St) 75.00 073 Escrow Deposit Fund Total $ 31,411.98 Grand Total $ 2,829,700.49 Village Board Meeting - August 2, 2016 Page 9 of 9 Page 28 of 79 Item X. A.: MOTION TO ACCEPT THE 2016 COMMUNITY SURVEY Department: Village Manager's Office Information: The Village is leading a proactive effort to involve citizens in long-range planning and investment decisions. Through the Community Survey process, feedback from residents will help staff and the Village Board better understand opinions on service provided by various departments including public works, community development, human services and public safety. The survey will also include questions related to Village communication, the downtown district, overall community and quality of life. The survey wraps up with residents prioritizing various Village policies and providing basic demographic information. Over the past few months, Village staff has been working with our survey vendor, ETC, to format and finalize the questions to be used in this year's survey. A draft of this survey was created based upon feedback and discussion held during a Committee of the Whole meeting on March 22, 2016, and further refined by staff and board. Staff has also drafted a cover letter which will accompany the survey. Staff worked with ETC to try to accommodate as many questions as possible, within the limits of the seven -page maximum survey length. The vendor provided guidance related to question/answer formatting based on their professional experience. For example, write-in answers are kept to a minimum, and opportunity for comments is located toward the end of the survey to encourage respondents to complete the entire survey. ETC also assisted in the ordering of the questions to help the document flow in a natural manner. After the survey is finalized, the vendor will complete formatting and test the survey internally. ETC will also incorporate the questions into an online format for those that wish to complete the survey electronically. This process will take approximately two weeks. The cover letter and survey questions will be complied into an eight -page booklet for mailing to randomly selected residents. ETC will ensure a minimum of 400 surveys are completed by following up with phone calls until approximately 7-10 days after the survey was mailed. If the survey respondents require language Village Board Meeting - August 2, 2016 Page 29 of 79 accommodation, the survey vendor will ensure the resident needs are met. ETC will provide the Village with data and analysis based upon survey responses once the minimum number of responses is received. Individual survey responses will be confidential. Staff will follow up with Village Board on the results of the survey at a future meeting. Recommendation: Staff requests the Village Board review the final draft of the survey and cover letter and approve the documents, allowing ETC to move forward to test, print and mail the survey. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name D 2016 Draft Cover Memo 7/29/2016 Community_Survey_Cover Letter_VB_8- Cover Letter 2-16.pdf D 2016 Community Exhibit 7/29/2016 Mount Prospect_Final_Draft_Survey_- Survey Draft _July_29_2016.pdf Village Board Meeting - August 2, 2016 Page 30 of 79 MAYOR Arlene A. Juracek TRUSTEES Paul Wm. Hoefert John J. Matuszak Steven S. Polit Richard F. Rogers Colleen E. Saccotelli Michael A. Zadel July 27, 2016 Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 RE: Village of Mount Prospect Community Survey Dear Stakeholder: VILLAGE MANAGER Michael J. Cassady VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mounWrosl2cct.org During the past two years the Village has made progress towards implementation of a Strategic Plan for our organization and community. The threshold mission of our Village government is to Advance Our Community's Collective Quality of Life and Potential through Adaptive Leadership and Leading -Edge Service Delivery. This strategic approach to governing will ensure we advance our efforts to be a High Performance Organization with exceptional customer service. To measure how we are doing, we are asking our customers to weigh in on our services and performance. We would like to hear about your experiences with Village services, programs and community outreach. It is my hope as Village Manager that each and every resident receives the highest level of customer service, that your needs are being met and that you come away with a positive experience. We need your help to confirm we are doing the right things right. Enclosed you will find the Village's 2016 Community Survey. We've teamed up with ETC Institute, a consulting firm that specializes in community outreach, to assist us with conducting this Community Survey. We hope that you will take out some time from your busy schedule to tell us how the Village is doing. We'd like to learn if the Village is providing the services that are most needed. We'd also like to hear from you about what kind of resources you would like to see in your home community. We can promise you that your voice will be heard. It is expected that the Community Survey will take 20 minutes to complete and can be completed online at www.mountprospect2016survev.orc,. If you do not have a chance to complete the Community Survey, you may receive a telephone call from ETC Institute offering you the opportunity to complete the Community Survey by telephone. ETC Institute is the Village's official consultant conducting the Community Survey and will not ask you for any personal information, other than your address (to verify that only one response per household is submitted and to help aggregate responses geographically), and optional, basic demographic questions. Your restonses will be keit confidential and the results will be retorted in grout ,form only. We will publish the results of the survey on-line and will present the findings to the Village Board in the fourth quarter of this year. If you have any questions regarding the Community Survey, please contact me at 847-818-5267. Your participation is greatly appreciated and we look forward to receiving your feedback. Your voice in the governing process will help keep Mount Prospect strong for years to come! Sincerely, Michael J. Cassady Village Manager Village Board Meeting - August 2, 2016 Page 31 of 79 2016 Village of Mount Prospect Community Survey Please take a few minutes to complete this survey. Your input is an important part of the Village's on-going effort to involve citizens in long-range planning and investment decisions. When you are finished, please return your completed survey in the postage -paid envelope provided. You may also complete the survey online at www,mountgrospect2016surVorg. If you have questions, please call Marianthi Thanopoulos at (847) 818- 5308. Thank yowl 1. QUALITY OF LIFE. Using a scale of 1 to 5 where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," please rate the Village of Mount Prospect with regard to each of the following: 3 •following:-. Satisfied Don't -. Know 1 9 2. -. Very Don't -. Know 1. Overall quality of services provided by the Village 5 4 3 2 1 9 2 Overall quality of customer service you receive 5 4 3 2 1 9 from Village employees 5 4 3 2 1 9 5. 3. Overall maintenance of Village streets 5 4 3 2 1 9 4. Overall maintenance of Village buildings and facilities 5 4 3 2 1 9 5. Overall flow of traffic and traffic management in the Village 5 4 3 2 1 9 6 Overall effectiveness of Village communication with 5 4 3 2 1 9 the public 5 4 3 2 1 9 10. 7. Overall enforcement of Village codes and ordinances 5 4 3 2 1 9 8. Overall management of Village finances 5 4 3 2 1 9 9. Overall efforts of the Village for emergency preparedness 5 4 3 2 1 9 2. Which THREE of the Quality of Life services listed above do you think should receive the most emphasis from Village leaders over the next TWO Years? [Write in the numbers below using the numbers from the list in Question 1 above.] 1 st: 2nd: 3rd: 3. OVERALL COMMUNITY. Please rate your satisfaction with each item on a scale of 1 to 5 where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," with regard to each of the following: 1 satisfiedHow Overall value that you receive for your Village tax dollars and fees Satisfied 5 -. 4 3 -. Very 2 Don't -. Know 1 9 2. Overall image of the Village 5 4 3 2 1 9 3. Overall quality of life in the Village 5 4 3 2 1 9 4. Overall feeling of safety in the Village 5 4 3 2 1 9 5. Overall feeling of safety in your neighborhood 5 4 3 2 1 9 6. Quality of new development in the Village 5 4 3 2 1 9 7. Overall maintenance of private property 5 4 3 2 1 9 8. Overall maintenance of public property 5 4 3 2 1 9 9. Availability of affordable housing 5 4 3 2 1 9 10. Overall quality of Public Schools* 5 4 3 2 1 9 11. Overall quality of Park District services* 5 4 3 2 1 9 12. Overall quality of the Library* services 5 4 3 2 1 9 13. Ease of access of places you usually visit 5 4 3 2 1 9 14. Availability of public transportation* 5 4 3 2 1 9 15. Sense of community 5 4 3 2 1 9 16. Access to quality shopping facilities 5 4 3 2 1 9 17. Access to restaurants 5 4 3 2 1 9 18. Quality of Village events (Block Party, Farmers Market) 5 4 3 2 1 9 19. Variety and Quality of Commissions (Sister Cities, Centennial) 5 4 3 2 1 9 20. Citizen engagement through Village Boards and Commissions 5 4 3 2 1 9 21. Other: 5 4 3 2 1 9 *Services are notprovided by the Village. ETC Institute (2016) Page 1 Village Board Meeting - August 2, 2016 Page 32 of 79 4. INFRASTRUCTURE. Please rate your satisfaction on a scale of 1 to 5, where 5 means "Very Satisfied and 1 means "Very Dissatisfied," with the following services: 1. satisfiedHow Condition of major Village Streets Satisfied 5 -. 4 3 -. Very 2 Don't -. Know 1 9 2. Conditions of streets in your neighborhood 5 4 3 2 1 9 3. Condition of sidewalks in your neighborhood 5 4 3 2 1 9 4. Maintenance of street signs and traffic signals 5 4 3 2 1 9 5. Snow removal on major Village streets 5 4 3 2 1 9 6. Snow removal on streets in your neighborhood 5 4 3 2 1 9 7. Maintenance of the Village's Downtown 5 4 3 2 1 9 8 Mowing and tree trimming along streets and other public areas 5 4 3 2 1 9 9. Maintenance of Village owned buildings 5 4 3 2 1 9 10. Adequacy of street lighting on major streets 5 4 3 2 1 9 11. Adequacy of street lighting on neighborhood streets 5 4 3 2 1 9 12. Overall cleanliness of streets and other public areas 5 4 3 2 1 9 13. Quality of electrical service* 5 4 3 2 1 9 14. Quality of cable and Internet service* 5 4 3 2 1 9 15. Quality of natural gas service* 5 4 3 2 1 9 5. Which THREE of the Village Infrastructure services listed above do you think should receive the most emphasis from Village leaders over the next TWO Years? [Write in the numbers below using the numbers from the list in Question 4 above.] 1 st: 2nd: 3rd: 6. PUBLIC WORKS. Please rate your satisfaction on a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," with the following services provided by the Village: 1. satisfiedHow Quality of Residential garbage collection service Satisfied 5 -. 4 3 -. Very 2 Don't -. Know 1 9 2. Quality of Residential curbside recycling service 5 4 3 2 1 9 3. Quality of yard waste service 5 4 3 2 1 9 4. Quality of brush collection 5 4 3 2 1 9 5. Quality of drinking water 5 4 3 2 1 9 6. Quality of wastewater services 5 4 3 2 1 9 7. Quality of stormwater management and drainage 5 4 3 2 1 9 7. COMMUNITY DEVELOPMENT SERVICES. Please rate your satisfaction on a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," with the following services: 1 satisfiedHow Property maintenance standards (unkept properties, grass, weed control, sign violations, etc.) for private property Satisfied 5 -. 4 3 -. Very 2 Don't -. Know 1 9 2. Exterior maintenance standards for private property 5 4 3 2 1 9 3. Sign regulation standards 5 4 3 2 1 9 4. Appearance of Commercial Corridors 5 4 3 2 1 9 If you have requested a building permit during the past 3 years, pleas answer questions 5-7 below: 5. Building permit process 5 4 3 2 1 9 6. Inspection process 5 4 3 2 1 9 7. Conditional use permit process and/or variance process 5 4 3 2 1 9 8. Which TWO of the Community Development services listed above do you think should receive the most emphasis from Village leaders over the next TWO Years? [Write in the numbers below using the numbers from the list in Question 7 above.] 1 st: 2nd: ETC Institute (2016) Page 2 Village Board Meeting - August 2, 2016 Page 33 of 79 9. FEELING OF SAFETY. On a scale of 1 to 5, where 5 means "Very Safe" and 1 means "Very Unsafe," please rate how safe you feel in the followina situations: 9a. Please indicate specific places in the Village, if any, you do not feel safe: 10. PUBLIC SAFETY SERVICES. Please rate your satisfaction on a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied." with the followina: 1. g of Safety Very Safe Safe Neutral Unsafe Very Unsafe Don't Know 1. In your neighborhood during the day 5 4 3 2 1 9 2. In your neighborhood at night 5 4 3 2 1 9 3. In the Village's parks, trails, and recreational areas 5 4 3 2 1 9 4. In commercial and retail areas 5 4 3 2 1 9 5. Overall in the Village 5 4 3 2 1 9 6. Downtown after dark 5 4 3 2 1 9 7. Traveling by bicycle in the Village 5 4 3 2 1 9 8. Shopping after dark 5 4 3 2 1 9 9a. Please indicate specific places in the Village, if any, you do not feel safe: 10. PUBLIC SAFETY SERVICES. Please rate your satisfaction on a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied." with the followina: 1. satisfiedHow Visibility of police in neighborhoods Satisfied 5 -. 4 3 -. Very 2 Don't -. Know 1 9 2. Visibility of police in retail/commercial areas 5 4 3 2 1 9 3. Efforts to prevent crime 5 4 3 2 1 9 4. Enforcement of traffic laws (speeding) 5 4 3 2 1 9 5. Enforcement of parking laws 5 4 3 2 1 9 6. Overall quality of police response times 5 4 3 2 1 9 7. Public safety education programs 5 4 3 2 1 9 8. Overall professionalism of the police department 5 4 3 2 1 9 9. Overall quality of police protection 5 4 3 2 1 9 10. Friendliness of police department 5 4 3 2 1 9 11. Overall quality of emergency medical services 5 4 3 2 1 9 12. Overall quality of fire protection services 5 4 3 2 1 9 13. Overall professionalism of the Fire Department 5 4 3 2 1 9 14. Friendliness of the Fire Department 5 4 3 2 1 9 11. Which TWO of the Public Safety services listed above do you think should receive the most emphasis from Village leaders over the next TWO Years? [Write in the numbers below using the numbers from the list in Question 10 above.] 1 st: 2nd: 12. HUMAN SERVICES. Please rate your satisfaction on a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," with the following services: 1. satisfiedHow Accessibility of Village services Satisfied 5 -. 4 3 -. Very 2 Don't -. Know 1 9 2. Food pantry 5 4 3 2 1 9 3. Medical Lending Closet 5 4 3 2 1 9 4. Overall quality of nursing services 5 4 3 2 1 9 5. Overall quality of social services 5 4 3 2 1 9 6. Overall quality of senior services 5 4 3 2 1 9 13. Which TWO of the services listed above do you think should receive the most emphasis from Village leaders over the next TWO Years? [Write in the numbers below using the numbers from the list in Question 12 above.] 1 st: 2nd: ETC Institute (2016) Page 3 Village Board Meeting - August 2, 2016 Page 34 of 79 14. COMMUNICATION. Please rate your satisfaction on a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," with the following services: satisfiedHow 1. Availability of information on Village services and activities Satisfied 5 -. 4 3 -. 2 Very -. 1 Don't Know 9 2. Timeliness of information provided by the Village 5 4 3 2 1 9 3. Quality of Village print newsletter 5 4 3 2 1 9 4. Quality of Village's website ( w.mountprospect.org) 5 4 3 2 1 9 5. Quality of Village's social media (Facebook, Twitter) 5 4 3 2 1 9 6 Quality of Village's Experience Mount Prospect (Shop, Dine, Enjoy) website (www.experiencemountprospect.org) 5 4 3 2 1 9 7 Quality of Village's e-mail E -Newsletter (Experience Mount Prospect) 5 4 3 2 1 9 8. Quality of MPTV programming 5 4 3 2 1 1 9 9. Overall usefulness of the Village's Website Calendar 5 4 3 2 1 9 10. Transparency of Village information 5 4 3 2 1 9 11. Clarity and understandability of Village bills 5 4 3 2 1 9 15. Which of the following are your primary and events? (Check all that apply) (1) Village website (2) Local newspaper (3) Facebook (4) Twitter (5) Next Door (6) Snapchat (7) Instagram sources of information about Village issues, services, (8) Word of mouth (friends/neighbors) (9) City e-mails/press releases (10) Public meetings (11) Village Newsletter (12) YouTube (13) Other: 16. Which THREE of the methods listed above in Question 15 are your most preferred ways to learn about Village issues, services, and events? [Write-in your answers below using the numbers from the list in Question 15.] 1 st: 3rd: 17. IN-PERSON CUSTOMER SERVICE. Have you visited the Village with a request for service or to pay a bill during the past year? _(1) Yes [Answer Q17-1.] _(2) No [Go to Q18] 17-1. [If YES to Q17] Using a 5 -point scale where 5 means "very satisfied" and 1 means "very dissatisfied", please rate your satisfaction with the Village employees you have contacted regarding the following: ETC Institute (2016) Page 4 Village Board Meeting - August 2, 2016 Page 35 of 79 following:How wouldyou rate the Satisfied -. -. Very Don't -. Know 1. They were polite and courteous 5 4 3 2 1 9 2. They responded to your request in a timely manner 5 4 3 2 1 9 3. They helped you resolve the issue 5 4 3 2 1 9 4. Your call or inquiry was answered promptly and accurately 5 4 3 2 1 9 5' Your inquiry was resolved by the first employee you were 5 4 3 2 1 9 directed to d 6. You felt the interaction was a positive experience 5 4 3 2 1 9 ETC Institute (2016) Page 4 Village Board Meeting - August 2, 2016 Page 35 of 79 18. TELEPHONE OR ELECTRONIC CUSTOMER SERVICE. Have you contacted the Village with a request for service or to pay a bill during the past year, via the telephone or electronically (email, website)? _(1) Yes [Answer Q18-1 to Q18-3] _(2) No [Go to Q19] 18-1. [If YES to Q18] Using a 5 -point scale where 5 means "very satisfied" and 1 means "very dissatisfied", please rate your satisfaction with the Village employees you have contacted regarding the following: 18-2. [If YES to Q18] How did you contact the Village? _(1) Phone _(4) Website _(2) E-mail _(5) Elected Official _(3) Social Media 18-3. [If YES to Q18] If you left a voicemail message, did you get a call back? _(1) Yes _(2) No 19. Which three methods listed below conducting business with the Village? (1) Phone (2) E-mail (3) In-person (4) Post mail 1 st: 20. DOWNTOWN DISTRICT. Satisfied" and 1 means Prospect: would be your most preferred ways of contacting or (5) Social media (6) Website (7) Mobile Apps 3rd: Please rate your satisfaction on a scale of 1 to 5, where 5 means "Very "Very Dissatisfied," with the following aspects of Downtown Mount 1. following:How wouldyou rate the Satisfied -. 3 -. Very Don't -. Know 1. They were polite and friendly 5 4 3 2 1 9 2. They responded to your request in a timely manner 5 4 3 2 1 9 3. They helped you resolve the issue 5 4 3 2 1 9 4. Your inquiry was addressed promptly and accurately 5 4 3 2 1 9 5 Your inquiry was resolved by the first employee you were 5 4 3 2 1 9 7. directed to 5 4 3 2 1 9 6. You felt the interaction was a positive experience 5 4 3 2 1 9 18-2. [If YES to Q18] How did you contact the Village? _(1) Phone _(4) Website _(2) E-mail _(5) Elected Official _(3) Social Media 18-3. [If YES to Q18] If you left a voicemail message, did you get a call back? _(1) Yes _(2) No 19. Which three methods listed below conducting business with the Village? (1) Phone (2) E-mail (3) In-person (4) Post mail 1 st: 20. DOWNTOWN DISTRICT. Satisfied" and 1 means Prospect: would be your most preferred ways of contacting or (5) Social media (6) Website (7) Mobile Apps 3rd: Please rate your satisfaction on a scale of 1 to 5, where 5 means "Very "Very Dissatisfied," with the following aspects of Downtown Mount 1. satisfiedHow General appearance of Downtown Satisfied 5 -. 4 3 -. Very 2 Don't -. Know 1 9 2. Convenience of the Village parking garage 5 4 3 2 1 9 3. Types of retail and entertainment establishments available 5 4 3 2 1 9 4. Hours businesses are open 5 4 3 2 1 9 5. Availability and convenience of parking 5 4 3 2 1 9 6. Adequacy of green space 5 4 3 2 1 9 7. Overall walkability 5 4 3 2 1 9 8. Variety of restaurants 5 4 3 2 1 9 9. Availability and adequacy of bicycle parking facilities 5 4 3 2 1 9 10. Adequacy of the Metra train station 5 4 3 2 1 9 11. Other: 5 4 3 2 1 9 ETC Institute (2016) Page 5 Village Board Meeting - August 2, 2016 Page 36 of 79 21. COMMUNITY PRIORITIES. On a scale of 1 to 5, where 5 means "Very High Priority" and 1 means "Very Low Priority," please rank the importance of the following issues: How 1. .following:Priority Overall quality of services provided by the Village 5 Priority 4 3 Priority 2 Don't Priority Know 1 9 2. Flood prevention and storm water management 5 4 3 2 1 9 3. Quality and drivability of Village streets 5 4 3 2 1 9 4. Availability and integration of biking lanes and trails 5 4 3 2 1 9 5. Crime prevention 5 4 3 2 1 9 6. A balanced Village budget 5 4 3 2 1 9 7. A vibrant downtown 5 4 3 2 1 9 8. Availability of parking in the downtown near amenities 5 4 3 2 1 9 9. Greater residential density in the downtown 5 4 3 2 1 9 10. Diversity of housing choices 5 4 3 2 1 9 11. Environmentally sustainable practices 5 4 3 2 1 9 12. Arts and cultural amenities 5 4 3 2 1 9 13. Availability of green space 5 4 3 2 1 9 14. Historic preservation 5 4 3 2 1 9 15. Overall quality of life 5 4 3 2 1 9 16. Walkability of the downtown and other areas 5 4 3 2 1 9 17. Village sidewalks 5 4 3 2 1 9 18. Other: 5 4 3 2 1 9 22. Which FIVE of the Priorities listed above do you think should receive the most emphasis from Village leaders over the next TWO Years? [Write in the numbers below using the numbers from the list in Question 21 above.] 1 st: 2nd: 3rd: 4th: 5th: DEMOGRAPHICS 23. How many years have you lived in Mount Prospect? years 24. What is your age? years 25. Counting yourself, how many people in your household are? Under 5 years 15 - 19 years 35 - 44 years 65 - 74 years 5 - 9 years 20 - 24 years 45 - 54 years 75+ years 10 - 14 years 25 - 34 years 55 - 64 years 26. Are you or other members of your household of Hispanic or Latino ancestry? (1) Yes (2) No 27. Which of the following best describes your race/ethnicity? (Check all that apply.) (1) African American/Black (4) Asian/Pacific Islander (2) American Indian/Eskimo (5) Other: (3) Caucasian/White 28. What is therip maty language spoken in your home? (1) English (3) Polish (2) Spanish (4) Russian (5) Gujarati/Hindi (6) Other: ETC Institute (2016) Page 6 Village Board Meeting - August 2, 2016 Page 37 of 79 29. What is the secondary language spoken in your home? (1) English (3) Polish (2) Spanish (4) Russian (5) Gujarati/Hindi (6) Other: 30. Please indicate your level of education. (Please check the highest level of education you have obtained.) (1) High School, no degree (5) Bachelor's Degree (2) High School graduate or GED (6) Master's Degree (3) Some college (7) Professional Degree (JD, MD, DDC, etc.) (4) Associate's Degree (8) Doctorate Degree (PhD, EdD, etc. 31. Which of the following best describes your household income? (1) Less than $20,000 (4) $60,000 to $79,999 (2) $20,000 to $39,999 (5) $80,000 to $149,999 (3) $40,000 to $59,999 (6) $150,000 or more 32. Which of the following best describes where you reside? (1) Own (2) Rent (3) Live with another household 33. Your gender: (1) Male (2) Female 34. Please list the top 3 things you would like to suggest to the Village for future consideration. 1) 2) 3) 35. Use the space below to address any additional comments you wish to share with the Village. This concludes the survey. Thank you for your time! Please Return Your Completed Survey in the Enclosed Postage Paid Envelope Addressed to: ETC Institute, 725 W. Frontier Circle, Olathe, KS 66061 Your responses will remain Completely Confidential. The information printed to the right will ONLY be used to help identify which areas of the Village are having problems with Village services. If you address is not correct, please provide the correct information. Thank You. ETC Institute (2016) Page 7 Village Board Meeting - August 2, 2016 Page 38 of 79 Item X. B.: A RESOLUTION IN SUPPORT OF AN EXTENSION OFA COOK COUNTY CLASS 6B EXTENSION FOR EDOC LOCATED AT 555 BUSINESS CENTER DRIVE Department: Community Development Information: Attached to this memorandum is a resolution that would grant approval of a renewal of a Class 6b property tax incentive for eDOC for their 555 Business Center Drive facility in the Kensington Business Center. The renewal would be for an additional 12 years and would enable eDOC to maintain their operations in Mount Prospect. The Village has granted several Cook County Class 6b tax incentives to attract and retain businesses. The 6b incentive reduces the assessment level for qualified manufacturing and warehouse/distribution facilities from 25% to 10% for the first 10 years, 15% for year 11 and 20% in year 12. After year 12, the assessment level returns to the full 25% for the benefitting property. The 6b incentive can also be renewed for additional 12 year terms if supported by the Village. eDOC currently employs 135 individuals at their facility. They are requesting the Class 6b abatement to maintain their taxes at around $1.46 per square foot for their property. If the extension is not granted they estimate that their tax bill would rise to $3.65 per square foot. Similar properties in nearby Lake and DuPage County range from $1 to $1.50 per square foot. Please forward this memorandum to the Village Board for their review and consideration at their meeting on August 2nd. Staff will be present at that meeting to further discuss this matter. Alternatives: 1. Adopt the resolution supporting the requested extension of the Class 6b incentive. 2. At the discretion of the Village Board. Village Board Meeting - August 2, 2016 Page 39 of 79 Budget Impact: Property tax would remain at current level. Recommendation: Staff recommends that the Village Board adopt the resolution extending the class 6b incentive for eDOC. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date D Cover letter Exhibit 7/25/2016 D Original Resolution Exhibit 7/25/2016 D Resolution Resolution 7/28/2016 File Name eDOC_letter.pdf eDOC_6b_resolution.pdf Class6edoc555businesscenterdrive. pdf Village Board Meeting - August 2, 2016 Page 40 of 79 Dear Village Board Members, On October 1, 2016, we will celebrate 17 years in business. On October 1, 1999 The PHI Group Inc. dba eDOC Communications opened for business. We started with a dozen employees and a dream of providing digital printing to a handful of commercial clients. Today that dream is as big and strong as ever, nearly eclipsing $23 million in revenues. Our vision for the next 10 years revolves around a simple strategy to establish eDOC as a trusted leader in solutions for integrated print, digital and cross -media communications which empowers our clients to grow, reinvest and prosper. In addition to our own financial growth goals, eDOC is committed to both the professional and personal growth and development of each employee so as to maximize their individual potential while achieving the highest level of success. We see ourselves as a great solutions partner and an outstanding industry communications company of the future. The print industry is forecasted to remain competitive, and maintaining a technological edge will be critical. While many print companies have not survived over the past ten years, we believe eDOC is poised to remain strong and continue to grow. Obtaining renewal of the 6B Tax Incentive is obviously key to our success. The following outlines our history as well as our future growth: Past Growth: 2005 — moved to Mt. Prospect, $14 million in revenue and 75 employees 2008 — invested $3 million to install state -of -the art Heidelberg multi -color sheet -fed offset press which is the cornerstone of our manufacturing - 2010 — additional multi -color Heidelberg press purchased, $18 million in revenue and 92 employees - 2013 — ISO 9001:2008 Quality Certification achieved for manufacturing improvement 2014 - $250,000 investment in our facility infrastructure for physical security and data security - 2015 — new Heidelberg offset press purchased plus prepress, digital and finishing equipment added, $23 million in revenue and 135 employees 555 Business Center Drive 0 Mount Prospect, IL 60056 U.S.A. s 847.824.5610 o fax: 847.824.5720 0 www.edoccommunications.com Village Board Meeting - August 2, 2016 Page 41 of 79 Aft T�4,_ Future Growth: - 2016 — add warehouse, expansion and investment in digital and cross -media systems. Projected revenue of $24.5 million and 145 employees - 2021— add large format and sign printing capability to our suite of services. Projected revenue of $28-30 million and 160 employees - 2026 — add mail services and large logistics facility to support worldwide distribution. Projected revenue of $30-40 million and 175+ employees The highly impactful 6B Tax Incentive that we have has been essential to our current success and growth to date, and we believe the renewal is vital to our future. It will be pivotal in giving us the financial flexibility over the next ten years to support 30% revenue growth and expansion in infrastructure detailed previously. This includes acquiring a second building in Mt. Prospect and supporting employee growth, which is projected to be 30% over the next ten years as noted above. Located at the corner of Wheeling Road and Business Center Drive, the property is high profile and we're proud to be centrally located in the Kensington Business Park, one of the key industrial areas in the Village. We bank locally and support surrounding businesses on a daily basis. Naturally our growth and success to date has required a lot of hard work, but we certainly couldn't have accomplished this type of growth without the support and forward thinking from the Village of Mt. Prospect. We thank you and look forward to many more years of mutual support. Respectfully, Michael P. Frank President 555 Business Center Drive # Mount Prospect, IL 60056 U.S.A. @ 847.824.5610 o fax: 847.824.5720 e www.edoccommunications.com Village Board Meeting - August 2, 2016 Page 42 of 79 ma 2/27/06 RESOLUTION NO. 09-06 A RESOLUTION IN SUPPORT OF EDOC, 555 BUSINESS CENTER DRIVE, MOUNT PROSPECT, ILLINOIS, MAKING APPLICATION FOR COOK COUNTY CLASS 6B TAX ABATEMENT WHEREAS, the Village of Mount Prospect encourages community development to provide for economic growth and career opportunities; and WHEREAS, through property tax incentives offered by Cook County, various opportunities exist for new businesses to become established in the Village of Mount Prospect, Cook County; and WHEREAS, without the Cook County property tax incentives, the Village of Mount Prospect is at a competitive disadvantage with the neighboring counties of Lake and DuPage in attracting industrial development; and WHEREAS, eDOC has requested the Village of Mount Prospect to support its application for a Class 6B Real Property Classification at 555 Business Center Drive, Mount Prospect, Cook County (the Subject Property); and WHEREAS, the corporate authorities of the Village of Mount Prospect believe that their request is in the best interest of the economic development in the Village of Mount Prospect. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTINT IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That the President and Board of Trustees of the Village of Mount Prospect do hereby support and consent to the application of eDOC, for a Class 6B Property Classification from Cook County, which allows a 16% assessment level for the first 10 years, 23 % in the 11t' year and 30% in the 12`" year for the Subject Property located at 555 Business Center Drive and legally described for the property legally described as follows: LOT 108 IN KENSINGTON CENTER -PHASE THREE -A, BEING A SUBDIVISION AND RESUBDIVISION IN PART OF THE NORTHWEST '/4 AND THE NORTHEAST/40F SECTION 35, TOWNSHIP 42 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, AS PER PLAT THEREOF RECORDED MAY 4, 1981, AS DOCUMENT NUMBER 25859082, IN COOK COUNTY, ILLINOIS. PIN s 03-35-1-2-009-0000 03-35-1-2-011-0000 Village Board Meeting - August 2, 2016 Page 43 of 79 Page 2/2 Class 6 Tax Abatement SECTION TWO: That the Village of Mount Prospect supports industrial growth, increased employment and economic development and this proposed development is in furtherance of this goal. The Board of Trustees of the Village of Mount Prospect further finds that this incentive is necessary for development to occur on the Subject Property. SECTION —THREE—. That development of the property is subject to compliance with all requirements of the 1-1 (Light Industrial) District and development standards of the Kensington Center for Business. SECTION FOUR: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Cocoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel NAYS: None ABSENT: None PASSED and APPROVED this 7th day of March, 2006,. Village Board Meeting - August 2, 2016 Page 44 of 79 RESOLUTION NO. A RESOLUTION IN SUPPORT OF EDOC, 555 BUSINESS CENTER DRIVE, MOUNT PROSPECT, ILLINOIS, MAKING APPLICATION FOR AN EXTENSION OF COOK COUNTY CLASS 6B TAX ABATEMENT WHEREAS, the Village of Mount Prospect encourages community developmentto provide for economic growth and career opportunities; and WHEREAS, through property tax incentives offered by Cook County, various opportunities exist for industrial properties in the Village of Mount Prospect, Cook County; and WHEREAS, without the Cook County property tax incentives, the Village of Mount Prospect is at a competitive disadvantage with the neighboring counties of Lake and DuPage in attracting industrial development; and WHEREAS, EDOC, has requested the Village of Mount Prospect support its application for Extension of the Class 6B Real Property Classification at 555 Business Center Drive, Mount Prospect, Cook County (Property); and WHEREAS, the corporate authorities of the Village of Mount Prospect believe that their request is in the best interest of the economic development in the Village of Mount Prospect. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby support and consent to the application for the Class 6B Renewal from Cook County for the Property located at 555 Business Center Drive, and legally described as: LOT 108, IN KENSINGTON CENTER -PHASE THREE -A, BEING A SUBDIVISION AND RESUBDIVISION IN PART OF THE NORTHWEST '/4 AND THE NORTHEAST '/4 OF SECTION 35, TOWNSHIP 42 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN AS PER THEREOF RECORDED MAY 4, 1981, AS DOCUMENT NUMBER 25859082, IN COOK COUNTY, ILLINOIS. PIN: 03-35-12-009-0000 03-35-12-011-0000 SECTION TWO: That the Village of Mount Prospect supports industrial growth, increased employment and economic development and the "property' is in furtherance of this goal. Page 2/2 555 Business Center Drive Village Board Meeting - August 2, 2016 Page 45 of 79 Class 613 Tax Abatement SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of August, 2016. Arlene A. Juracek Mayor M. Lisa Angell Village Clerk H:\CLKO\WIN\MEMOS\RESOLUTION\Class 6 tax abatement555businesscenterdriveaug20l6.doc Village Board Meeting - August 2, 2016 Page 46 of 79 Item X. C.: A RESOLUTION APPROVING AN AMENDED INTERGOVERNMENTAL AGREEMENT -AUTOMATIC FIRE MUTUALAID AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE VILLAGE OF GLENVIEW Department: Fire Department Information: In 2006, the Village of Mount Prospect and the Village of Glenview entered into an automatic aid agreement to provide reciprocal response to structural fire alarms and emergency responses. This agreement is in accordance with the statutes that empower Municipalities and Fire Protection Districts to enter into Mutual Aid Agreements. A Mutual Aid request occurs when a fire department requests assistance from a neighboring community to provide assistance and manpower for emergencies in the effected community. An Automatic Aid agreement provides the specific responsibilities and the legal protection for both parties and allows for the requests for assistance to be automatic in regards to dispatching resources. In other words, the resources are dispatched on the initial alarm without having to request assistance. The previous agreement provided specific geographic areas in which both fire departments would respond. The 2016 draft agreement renews the previous agreement with a few changes. The modifications are as follows: 1. The general condition of providing manning on responding apparatus was previously three (3) per vehicle. The new agreement specifies a minimum staffing of three (3) personnel on an engine or truck and a minimum staffing of two (2) personnel on an ambulance or squad. 2. The general condition under number 3 of the new agreement adds that each department will follow the principles of the National Incident Management System (NIMS). NIMS is a systematic, proactive approach to guide departments and agencies at all levels of government, nongovernmental organizations, and the private sector to work together seamlessly and manage incidents. The Village of Mount Prospect officially adopted NIMS in 2004. 3. Under section B regarding responses, the old agreement specified geographica Village Board Meeting - August 2, 2016 Page 47 of 79 boundaries of response. A summary of the boundaries and response are as follows: Glenview Fire Department will provide 1 engine company to the area bounded by River Road to the east, Camp McDonald Road to the north, Wisconsin Central Railroad to the west and Gregory Street to the south. Mount Prospect Fire Department will provide 1 engine company to the area bounded by River Road to the west, Milwaukee Avenue and/or the Tri-State overpass to the east, Central Road to the south and the Milwaukee Avenue/River Road junction to the north. The new agreement eliminates those boundaries and replaces them with an agreement that each department will provide automatic aid as referenced in each department's response cards. These response cards already exist and are based on the previous automatic aid agreement. The response cards may be modified in the future. The new agreement addresses the fact that modifications to the response cards are possible with the provision that each department will be notified of any changes in advance. Notification to the respective fire department shall be in writing and agreed upon by both parties. 4. The addition of "Agency" and "Agencies" in the preamble of the agreement to provide a more legal description of the parties involved. 5. Addition of language from the Mutual Aid agreement renewal from 1989 that covers claims of liability protection excluding negligence or willful misconduct. Alternatives: None Budget Impact: None Recommendation: As Fire Chief, I support this written automatic agreement because the document will provide the flexibility to collaboratively make modifications without creating new legal documents or agreements. Automatic aid agreements are common and provide shared resources to enhance the efficiency and effectiveness of each department to provide the best service to our communities. In addition, the agreement provides additional resources without impacting the budget. Both parties have proven their ability to work together for many years and renewing the current agreement with the Village of Glenview is proof that the working relationship between the communities has been successful. At the present time, I do not see any modifications to our current areas of response. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: Village Board Meeting - August 2, 2016 Page 48 of 79 COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas ATTACHMENTS: Description Type Upload Date File Name D Resolution Resolution 7/28/2016 mutualaidagreementglenviewaugust20l6.pdf D Agreement Cover Memo 7/25/2016 Mutual Aid Agreement_with_Glenview_final- revised.DOU Village Board Meeting - August 2, 2016 Page 49 of 79 RESOLUTION NO. A RESOLUTION APPROVING AN AMENDED INTERGOVERNMENTAL AGREEMENT — AUTOMATIC FIRE MUTUAL AID AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE VILLAGE OF GLENVIEW WHEREAS, 65 ILCS 5/11-6-1 empowers municipalities and fire protection districts to enter into mutual aid agreements; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect passed and approved Resolution No. 07-06 on February 21, 2006, authorizing the Village of Mount Prospect to participate in an Automatic Fire Mutual Aid Agreement with the Village of Glenview; and WHEREAS, the Village of Mount Prospect and the Village of Glenview are members of a Mutual Aid Box Alarm System (MABAS), pursuant to an agreement since 1973; and WHEREAS, each community desires to amend said agreement to provide automatic fire mutual aid to areas within both communities as outlined in the attached amended agreement; and WHEREAS, the Automatic Fire Mutual Aid Agreement, attached as Exhibit "A" is a direct benefit to the Village of Mount Prospect and its residents by improving upon the Village's fire service capabilities. NOW THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Mount Prospect: SECTION ONE: That the Board of Trustees do hereby authorize the Village of Mount Prospect to enter into the amended Intergovernmental Agreement — Automatic Fire Mutual Aid Agreement with the Village of Glenview. SECTION TWO: That the Mayor is authorized to sign the Agreement, attached and made part of this Resolution as Exhibit "A". SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of August 2, 2016. Arlene A. Juracek Mayor ATTEST: M. Lisa Angell Village Clerk H:ACLKO\WIN\RESOLUTION\NIPSTAamendedcontractfeb2016.doc Village Board Meeting - August 2, 2016 Page 50 of 79 AUTOMATIC FIRE DEPARTMENT MUTUAL AID AGREEMENT BETWEEN THE VILLAGE OF MT. PROSPECT, ILLINOIS AND VILLAGE OF GLENVIEW, ILLINOIS In accordance with 65 ILCS 5/11-6-1 of the Illinois Compiled Statutes, which empowers municipalities [and fire protection districts) to enter into "Mutual Aid Agreements," the Village of Mt. Prospect and Village of Glenview (each, an "Agency" and collectively, the 'Agencies') agree to provide automatic mutual aid to each other on structural fire alarms and other emergency responses as follows: A. GENERAL CONDITIONS The Agency responding on an automatic mutual aid response (the "Responding Agency") to the other Agency (the "Requesting Agency") with Fire and Emergency Medical Service s("EMS') equipment shall strive to staff a minimum of (a) three fire department personnel per engine or truck and (b) two fire department personnel per ambulance or squad. 2. Although additional aid units may be requested, and may respond at the discretion of the Responding Agency, only one fire suppression, rescue, or EMS unit from the R e s p o n d i n g Agency shall be required to respond at any one time under this Agreement. In the event that the requested unit due is unavailable (e.g., out of service, committed to another call), no backup or alternate unit from the Responding Agency shall be required to respond. 3. At all times, the Requesting Agency will be in charge of, and responsible for, operations at the emergency scene- If the Responding Agency is the first on the scene, the company officer or person -in -charge of that unit shall exercise his/her discretion as to the appropriate action to be taken. Upon the arrival of the first fire officer from the Requesting Agency, command of the emergency scene shall be transferred in a smooth and efficient manner to that officer. Principles of the National Incident Management System (NIMS) and standard practices for Incident Command shall be utilized. 4. Each Agency shall be responsible for providing a communications system that allows for the immediate dispatching of all units due to respond from the Responding Agency, as well as apparatus -to -apparatus and company -to -Command communications d u r i n g all incidents. 5. Each Agency agrees to participate in training sessions between the Agencies. 6. Each Agency shall bear its own costs and expenses arising from, and out of, services under this Agreement. Injuries to, or death of, personnel and/or damages to equipment shall be treated as if such injuries, death, or damage occurred within the jurisdiction of the Agency whose personnel or equipment are involved in such injuries, death or damage. Village Board Meeting - August 2, 2016 Page 51 of 79 7. Each Agency agrees to waive all claims against the other for compensation for any loss, damage, personal injury, or death occurring as a result of performance pursuant to this Agreement or lack thereof, except to the extent that such loss, damage, personal injury or death is caused by the gross negligence or willful misconduct of the other Agency. General liability insurance, personal injury insurance and property/vehicle insurance shall be the responsibility of each individual Agency. 8. The Requesting Agency shall indemnify and hold harmless the Responding Agency and its officials, employees, agents and representatives from and against any claims, demands, liability, losses, or causes of action (collectively, "Claims") brought against the Responding Party as a result of services provided under this Agreement, except to the extent that such Claims are caused by the gross negligence or willful misconduct of the Responding Agency. 9. The rendering of assistance under the terms of this Agreement shall not be mandatory if local conditions of the Responding Agency prohibit a response or require the Responding Agency to withdraw assistance in the process of being rendered, each in the discretion of the Responding Agency's Fire Chief or his/her designee. In such instances, the Responding Agency shall inform the Requesting Agency of its inability to respond or need to withdraw assistance. B. RESPONSES 1. Each Agency shall respond to the other pursuant to established and documented running orders, deployment plans, or run cards of the respective Agencies, which running orders, deployment plans, or nun cards may be modified from time -to -time; provided, however, that any such modification with respect to the provision of aid from the other Agency must be mutually agreed upon, in writing and in advance, by both Agencies. C. GOVERNING LAW AND SEVERABILITY 1. This Agreement shall be governed, interpreted, and construed in accordance with the laws of the State of Illinois. 2. If any provision of this Agreement is held invalid by a court of competent jurisdiction, such provision shall be stricken and shall not affect any other provision of this Agreement. D. TERMINATION OF AGREEMENT Either Agency may terminate this agreement by notifying the Fire Chief of the other Agency, in writing, 60 days prior to the termination date. E. TERM OF AGREEMENT This Agreement shall be effective as of at hours and shall continue in full force until terminated by either Agency in accordance with Section D, above. Village Board Meeting - August 2, 2016 Page 52 of 79 IN WITNESS WHEREOF, the Agencies have executed this Automatic Aid Agreement as of the date set forth in Section E hereof. VILLAGE OF MT. PROSPECT Michael Cassady, Village Manager Brian Lambel, Fire Chief VILLAGE OF GLENVIEW Todd Hileman, Village Manager Ralph Ensign, Fire Chief Village Board Meeting - August 2, 2016 Page 53 of 79 Item XI. A.: MOTION TO ACCEPT BID FOR WILLIAM STREET RELIEF STATION REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $179,674. Department: Public Works Department Information: In the 2016 Community Investment Plan (CIP), there are funds available to continue the rehabilitation of the Village's sanitary relief stations. These stations are used to provide relief to the Village -owned sanitary sewer system in the event that the interceptor sewers of the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) become surcharged. The Village owns and maintains eight (8) sanitary relief stations and two (2) sewage lift stations. This will be the third sanitary relief station rehabilitation as George Street North and South rehab have been completed previously. Originally, the project planned for 2016 was the Louis Street Relief Station but a fault in the underground electrical feed to the station at William Street Relief Station made William Street a higher priority for repair. The electrical repairs will be made during this project. The William Street South Sanitary Relief Station was built in 1972 and has been repaired over the years as needed. This station provides sanitary sewer relief for the area from the north at Sha Bonee Trail then south to Weller creek, bounded by School Street to the west and William Street on the east. Attachment A includes a location map. The Public Works Department previously requested design engineering proposals for this work and awarded a contract to the Ciorba Group of Chicago, Illinois. Ciorba Group prepared the requisite bid documents and plans for this project. The planned improvements include the underground electrical feed, the installation of a complete replacement pump station with new pumps, guide rails and controllers, along with all associated wiring and other electrical control equipment. A catalog sheet of the proposed replacement pump station is included as Attachment B. The existing wet well is in very good shape and will be rehabilitated to accommodate Village Board Meeting - August 2, 2016 Page 54 of 79 the new equipment. In 2010, a standby emergency generator with automatic transfer switch was installed to power the station during electrical service outages. This emergency back-up system is operational and will remain. The existing telemetry system will be re -used and the new equipment will be integrated into our Supervisory Control And Data Acquisition (SCADA) system. The bid documents were sent to thirteen (13) area firms who have experience in sewer lift station projects. The work was also publicly advertised as required. An additional twelve (12) firms and two (2) bid houses requested plans. On July 14, 2016 a non -mandatory, pre-bid meeting was held with four (4) firms attending, along with representatives from the Village and Ciorba Group. On July 25, 2016, the bids were publically opened and read aloud. The following three (3) firms submitted bids: Bidder Bid Marc Kresmery Construction LLC, Elgin $163,340 Patnick Construction Inc., Franklin Park $208,657 Martam Construction Inc., Elgin $246,500 The engineer's estimate of for the project was $240,550. A fourth bid from Kovilic Construction arrived after 1:00 pm. The Village Clerk advised the Kovilic representative that their bid would not be opened. While their bid was not opened, the representative stayed for the bid opening and stated that their bid would not have been low. All bids were reviewed to ensure that an issued addendum was considered, a material testing report attached, appropriate bid security included, and all documents were appropriately signed. One of the bids was missing the material testing report. The low bidder, Marc Kresmery Construction LLC had all the appropriate documents, security and signatures. Based on a review of the bids, the lowest responsible bidder is Marc Kresmery Construction from Elgin, Illinois. This firm has performed work for the Village on the George Street South Relief Station project in 2014. Kresmery performed that work in a satisfactory and timely manner without incident and on budget. Staff is Village Board Meeting - August 2, 2016 Page 55 of 79 recommending that Marc Kresmery Construction LLC of Elgin, Illinois be considered the lowest, responsible bidder for this project. Since the project will include underground work and the rehabilitation of the existing wet well, there may be some unforeseen repairs. Staff is requesting a 10% contingency ($16,334) to address any of these unforeseen issues should they arise. A 10% contingency would bring the project award total to $179,674 (the $163,340 base bid plus the 10% contingency of $16,334). Alternatives: Accept bid from Marc Kresmery Construction for the William Street Relief Station Rehabilitation Project. 2. Discretion of the Village Board. Budget Impact: This proposed contract will require the expenditure of $179,674 from the Water/Sewer Enterprise Fund. Sufficient funds exist in the current budget. Recommendation: Staff recommends accepting the lowest, responsible bid from of Marc Kresmery Construction LLC, of Elgin, Illinois for the 2016 William Street Relief Station Rehabilitation for an amount not to exceed $179,674. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Type Upload Date File Name Attachment A a William Street Cover 7/26/2016 Relief Location Memo Map Attachment B _ D FLYGT TOP Cover 7/26/2016 Sewer Pump Memo Station WILLIAM ST_RELIEF_STATION.pdf William_Street FLYGT_TOP_Relief Station.pdf Village Board Meeting - August 2, 2016 Page 56 of 79 TOP choice for reliability, safety and efficiency Pre -assembled turnkey solutions ITT Water & Wastewater offers turnkey wastewater pump station solutions to meet your requirements — Flygt TOP. We take full responsibility for dimensioning your pump station and completing your order, which reduces your costs for project planning and installation. Flygt TOP's modular, flexible design comes in a range of sizes to suit depths between 3 and 6 meters, and capacities between 6 and 95 litres per second. Flygt TOP comprises a series of standardised, prefabricated modules that simplify the construction and assembly of a complete pump station. Your Flygt TOP pump station is delivered pre -assembled with your configuration of valves, discharge piping, inlet and outlet connections, and is easily transportable to even remote locations. Once in the ground, the pumps and monitoring and control equipment are fitted, the piping, power and control cables are connected, and the station is ready to start up in minimal time. Designed to clean itself The use of submersible pumps may have reduced the cost of constructing pump stations, but the flat shape of a conventional sump floor still promotes the build- up of sludge, requiring regular cleaning and costly maintenance to unclog the pump. This is not only time-consuming and expensive, it also represents real health and safety hazards to personnel, and the presence of noxious gasses generated by the sludge makes the working environment far from ideal. But with ITT Water & Wastewater's revolutionary Flygt TOP pump sump, you can forget regular, costly maintenance to remove sludge from your pump stations. Designed to be self-cleaning, the geometry of the Flygt TOP sump floor has been hydraulically optimised to increase turbulence during pumping, re -suspending settled solids so that they can be pumped away, consistently leaving a minimum of residue beneath the pumps. Fit it and forget it Because of its self-cleaning design, you can fit a Flygt TOP pump station and then virtually forget it. The station is made of Glass fiber Reinforced Polymer (GRP) — a strong, lightweight material with superior resistance to corrosion, guaranteeing your pump station a long useful life. Combined with the unique Flygt flush valve and other Flygt devices to improve performance, and monitored and controlled with one of ITT Water & Wastewater's control panels, your Flygt TOP pump station will rarely require maintenance. Quite simply, it's the TOP choice for cost-effective, trouble-free pumping. Village Board Meeting - August 2, 2016 Page 59 of 79 Flygt TOP performance Just how effective is the patented Flygt TOP sump geometry when compared with older sump designs? An extensive series of tests were conducted to arrive at the sump design, investigating a wide range of parameters. Factors such as floor clearances and the spacing between adjacent pumps were also evaluated before the self-cleaning sump design was finalised. Back-to-back testing As part of these performance tests, two dual -pump sump designs (a conventional 1600 mm sump and a Flygt TOP 100 sump) were tested 'back to back'. This meant that the two sumps were interconnected, filled with 800 liters of water, and 49 kg of solids were put into each sump. The water was then pumped back and forth between the two sumps a total of ten times. The stop level in each instance was the top of the volute. The result? 94 kg of solids in the 1600 mm conventional sump, compared to 4 kg in the Flygt TOP 100 sump. Even when the pumps in the conventional sump were fitted with our automatic sump desludging flush valve, the Flygt TOP sump showed superior efficiency in solids transport. What initial testing showed is now evident in the many Flygt TOP pumping stations already installed around the world, from which ITT Water & Wastewater continues to gather experience. Test solids Type Specific gravity The standard pump sump Then, in a series of performance tests conducted design for 30 years. Its flat under laboratory conditions, sumps with different sump floor generates diameters and floor configurations were tested to stagnant regions where gauge their ability to prevent sludge build-up and solids build up. efficiency in transporting solids. Sand, grit, rags/clothing and heavy ''.. Back-to-back testing As part of these performance tests, two dual -pump sump designs (a conventional 1600 mm sump and a Flygt TOP 100 sump) were tested 'back to back'. This meant that the two sumps were interconnected, filled with 800 liters of water, and 49 kg of solids were put into each sump. The water was then pumped back and forth between the two sumps a total of ten times. The stop level in each instance was the top of the volute. The result? 94 kg of solids in the 1600 mm conventional sump, compared to 4 kg in the Flygt TOP 100 sump. Even when the pumps in the conventional sump were fitted with our automatic sump desludging flush valve, the Flygt TOP sump showed superior efficiency in solids transport. What initial testing showed is now evident in the many Flygt TOP pumping stations already installed around the world, from which ITT Water & Wastewater continues to gather experience. Test solids Type Specific gravity Description '..... Floating <1 Fats and plastics (modeled by beads) ''..... Neutral =1 Paper, plastics, most organic and '.. ''.... sanitary waste (modeled by beads, saw dust, rags and paper) ''..... Sinking >1 Sand, grit, rags/clothing and heavy ''.. ''.... organic waste (modeled by sand) Deposits in the 1600 mm conventional sump. Solids have been deposited across the entire sump floor. The Flygt TOP sump design with integrated discharge connection. Its sloping sides result in high flow velocities, creating turbulence that re -suspends solids, dramatically improving solids transport. Deposits in the Flygt TOP 100 sump. The small amount of remaining solids are collected close to the discharge connections. Village Board Meeting - August 2, 2016 Page 60 of 79 The complete Flygt TOP pump station Version A r Control panel Flygt ENM-10 level regulator The pump is lowered - and raised along double guidebars Flygt TOP can be fitted with a variety of Flygt wastewater pumps, from smaller grinder pumps to the bigger, high -efficiency Flygt N -pumps Safety grid Vprcinn D Available with a range of valve and pipe configurations 490114910 Flush valve — the automatic desludger The integrated discharge connection unit is bolted to the Flygt TOP sump's sloping floor TOP Size No. of Pumps Diameter (m m) Capacity (Vs) Version A Version D* With upper parts i GRP For vehicular traffic areas 65 2 1000 6-15 Light weight cover in GRP 1005 2 1400 10-40 For concrete platform 150L 2 1800 30-95 with access cover Safety grid in stainless steel Inst. depth 3000, 4000, 5000 and 6000 mm Delivered with pre-installed stainless steel piping and valves Efficient anchoring system to prevent bouyancy Patented Flygt TOP sump geometry for reliable operation Not available for TOP 65 M Village Board Meeting - August 2, 2016 Page 61 of 79 Keep your pump station in TOP trim As the world's leading manufacturer of submersible pumps and supplier of fluid handling technology, ITT Water & Wastewater can supply you with everything you need to construct and operate your pump station. Although the Flygt TOP sump is designed to clean itself, ITT Water & Wastewater recommends the following additional products to keep your pump station in top trim. N -technique The Flygt TOP sump design clears sludge and solids rom your pump station at the same rate as they enter it. But what happens when certain types of solids or fibrous materials threaten to block the impeller? Flygt N -pumps maintain a high level of pumping efficiency, even in fluids with a high content of solids and fibrous materials, thanks to the impeller shape in combination with a special relief groove in the volute. With its self-cleaning flow path through the pump, this design greatly reduces the risk of clogging. The result is reduced power consumption, even under the most adverse conditions. Monitoring and control ITT Water & Wastewater also supplies control panels for your pump station. These range from the simplest electro -mechanical type with start and stop functions activated by a level switch; to highly sophisticated monitoring and control systems using the Flygt FMC, which includes sensors and alarms, and provides statistics and trend reports. The Flygt FMC can also communicate with a SCADA system, enabling full remote control of your pump station. In addition, all Flygt control panels can be equipped with a function that runs regular pump - cleaning cycles automatically (APF). All Flygt control panels can be mounted indoors, or in an outdoor enclosure. Village Board Meeting - August 2, 2016 Page 62 of 79 Flygt TOP for retrofitting and upgrading The Flygt TOP turnkey concept is the ideal solution for refurbishing old pump stations. ITT Water & Wastewater can retrofit your old station with a Flygt TOP solution delivered as a kit that can be installed in the existing structure with a minimum of construction work. No added excavation is required. Retrofitting a Flygt TOP station can help you to significantly reduce the costs of service call -outs and maintenance, and to achieve operating cost reductions. Larger models (with discharge diameters 65-150 mm) are fitted with a MULTI/JOINT®, which takes a wide range of external pipe diameters and piping materials: stainless steel, cast iron, carbon steel, glass fiber and PE. The discharge connection also allows an angular deviation of ±7°, so the pipe end can be simply inserted into it and tightened — no welding or drilling is required — saving installation time. Upgrade to an Flygt N -pump If you already operate your installation with an old wastewater pump, the Flygt N -pump upgrade kits give you an opportunity to further extend the service life of your equipment and benefit from the superior pumping efficiencies of the Flygt N -pump range. Each upgrade kit contains everything you need to upgrade your existing pumps to the Flygt N -pump standard. Easy -to -install upgrade kits are available for most old Flygt wastewater pump models. The integrated discharge design fits easily on the sloping floor of the Flygt TOP sump. 1. Old sump 2. Prefabricated bottom 3. Concrete filling 4. The Flygt TOP kit in position Village Board Meeting - August 2, 2016 Page 63 of 79 TOP competence and experience at your service ITT Water & Wastewater's philosophy has always been to make equipment that maximises lifecycle economy, which means designing for long service life and minimum downtime. But that doesn't mean that once your pump station is installed, we forget about you. As the world's leading manufacturer of submersible pumps and fluid handling technologies, we have top-rated competence and experience to place at your service. Worldwide service network No two pump stations and their systems will be alike, and neither will the level of support and maintenance that you require from your service partner. With ITT Water & Wastewater, you can choose a support package that precisely matches your needs. From simply supplying your pump station to your specifications, complete and ready to install, to full service assistance in system planning, design and construction work, installation, commissioning and operation and maintenance, ITT Water & Wastewater's total service concept ensures that you get the service you need, on your terms. You'll find a representative of ITT Water & Wastewater's service network near you. Our representatives are all authorised and trained to provide the best possible service on your equipment should the need arise. They can also provide you with genuine Flygt spare parts. And if you really want to fit and forget your pump station, you can sign a service contract to suit your requirements directly with ITT Water & Wastewater. 15 -year spare parts guarantee We guarantee the availability of spare parts for our products for 15 years after we stop production of a pump model or pump station. This is just one of the ways that ITT Water & Wastewater keeps its long-term commitment to its customers. Village Board Meeting - August 2, 2016 Page 64 of 79 Item XI. B.: MOTION TO ACCEPT PROPOSAL FOR WILLIAM STREET RELIEF STATION REHABILITATION CONSTRUCTION ENGINEERING IN AN AMOUNT NOT TO EXCEED $24,759 Department: Public Works Department Information: In the 2016 Community Investment Plan (CIP), there are funds available to continue the rehabilitation of the Village's sanitary relief stations. These stations are used to provide relief to the Village -owned combined sanitary sewer system in the event that the interceptor sewers of the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) become surcharged. The Village owns and maintains eight (8) sanitary relief stations and two (2) sewage lift stations. This will be the third sanitary relief station rehabilitation as George Street North and South rehab have been completed previously. Originally, the project planned for 2016 was the Louis Street Relief Station but a fault in the underground electrical feed to the station at William Street Relief Station made William Street a higher priority for repair. The electrical repairs will be made during this project. The William Street South Sanitary Relief Station was built in the 1972 and has been repaired over the years as needed. This station provides sanitary sewer relief for the area from the north at Sha Bonee Trail then south to Weller creek, bounded by School Street to the west and William Street on the east. The Public Works Department previously requested proposals for design engineering (Phase 1 engineering) to replace the William Street Relief Station and subsequently awarded Ciorba Group the project utilizing a qualifications based selection process. The planned improvements include the underground electrical feed, installation of a complete replacement pump station with new pumps, guide rails and controllers, along with all associated wiring and other electrical control equipment. Ciorba successfully prepared the project specifications and plans necessary to permit and bid the project. Village Board Meeting - August 2, 2016 Page 66 of 79 Presently, staff is requesting assistance from an engineering firm to provide technical assistance, part-time construction engineering, and general contract administration for the construction phase of the project (Phase 2). Because of their familiarity with the project as design engineers, staff requested a cost proposal from Ciorba to provide these services. Ciorba group prepared a proposal to provide specified engineering services in an amount not to exceed $24,759. This proposal would include on-site inspection and observation during the estimated five (5) week installation period. It would also include review of plan inquiries and cut sheet submittals prior to the on-site work. The proposal includes 192 hours of work at a rate of $129 / hour. It is the opinion of staff that the hours allotted are reasonable and the rate is competitive. Alternatives: 1. Accept proposal from Ciorba Group, Inc. of Chicago, Illinois to provide construction engineering services for the William Street Relief Station Rehabilitation Project. 2. Discretion of the Village Board. Budget Impact: This proposed contract will require the expenditure of $24,759 from the Water/Sewer Enterprise Fund. Sufficient funds exist in the current budget. Recommendation: recommend that the Village Board accept the proposal from Ciorba Group, Inc. of Chicago, Illinois to provide construction engineering services for the William Street Relief Station Rehabilitation Project in an amount not to exceed $24,759. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description 4.nWatta ,Ihirrne nts A wilillablle Type Upload Date File Name Village Board Meeting - August 2, 2016 Page 67 of 79 Item XI. C.: MOTION TO ACCEPT BID FOR 2016 BACKYARD DRAINAGE PROGRAM IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $158,850 Department: Public Works Department Information: Some properties in Mount Prospect experience recurring backyard flooding after a significant rain event. Often water will pond in their yards and remain there for a considerable length of time. On May 13, 2008, the Village Board authorized staff to proceed with the Backyard Drainage Program in an effort to assist residents in reducing the backyard flooding they experience. Staff has received requests for assistance through the Backyard Drainage Program for over 200 residential properties. Staff has surveyed the existing conditions, and prepared plans to better drain each of these properties. Each design includes an inlet in the backyard draining through a pipe connecting to the existing sewer system in the public right of way. To protect the receiving system from being overwhelmed, each design includes a restrictor that will control and slow the discharge into the receiving sewers. These restrictors, while serving to protect the Village sewer systems, may cause water to pond in the backyards during heavy rain events for a short duration. To accommodate this ponding water, rain gardens will be installed around the inlets. These rain gardens will provide a place for any ponding water to accumulate, and provide a mechanism for the water to infiltrate into the ground quickly. A schematic of a typical rain garden is enclosed as Attachment A. Following construction, the property owners are responsible for maintenance of the storm sewer and rain gardens on the private properties; however, it will be the Village's responsibility to maintain the new storm sewer in the public right of way. Each design is contained on a single property, avoiding the need for easements or agreements between property owners. At the February 10, 2015 Committee of the Whole Meeting, the Village Board modified the Backyard Drainage Program limiting Village financial participation to properties where houses are inundated by surface flooding. Presently, 26 of the 200 Village Board Meeting - August 2, 2016 Page 68 of 79 properties that have applied to the Backyard Drainage Program satisfy this criterion. Public Works staff will design drainage improvement plans for the remaining properties but the Village will not participate in the cost of construction. At this same meeting, the Village Board also instituted a cost-sharing funding mechanism. The Village will pay for most of the construction cost. However, the property owner is required to contribute 25% of the cost up to a maximum of $5,000. Staff estimates the average total cost for the improvements to each property to be over $23,000, so the average homeowner cost is estimated to be $5,000. The funds available for the 2016 Backyard Drainage Program allow the Village to install the proposed drainage improvements on seven (7) properties. Six (6) of the property owners participating in the 2016 Backyard Drainage Program have submitted checks covering their participation in the program; the property owner's cost for the improvements at a seventh (7th) property is being paid for through CDBG funds. Attachment B contains a map depicting the locations of this year's participating properties. A Notice to Bidders was published in a local newspaper as required and invitations were sent to contractors familiar with this program. Sealed bids were received on July 18, 2016. Four (4) contractors submitted bids for this project. The bids ranged from a low of $144,402 by Martam Construction, Inc. to a high of $249,105 by Lifco Construction. The compiled bid tabulation is enclosed as Attachment C. All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids were checked for their accuracy. No errors were found in any of the bids. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: Bidder Total Bid Martam Construction, Inc. $144,402 R.A. Mancini, Inc. $166,884 Copenhaver Construction, Inc. $222,864 Lifco Construction $249,105 Engineer's Estimate $160,025 Village Board Meeting - August 2, 2016 Page 69 of 79 The low bidder, Martam Construction, Inc. is qualified to complete the work involved with this project and meets the requirements of the contract documents. Martam Construction, Inc. has worked on many previous Village projects and their work was completed to the satisfaction of the Village. They were recently awarded the Village's 2016 Storm Sewer Improvements at Lavergne Drive and Palm Drive. Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated conflicts. For this project, a 10% contingency added to the lowest bid would result in a total contract award of $158,850. (Base Bid: $144,402 + Contingency: $14,448 = Total Recommended Award: $158,850). Alternatives: 1. Accept bid from Martam Construction, Inc. of Elgin, Illinois to construct the 2016 Backyard Drainage Program Improvements. 2. Discretion of the Village Board. Budget Impact: This proposed project will require the expenditure of $158,850 from the Flood Control Construction Fund. Sufficient funds exist in the current budget. Recommendation: Staff recommends that the low bidder, Martam Construction, Inc. of Elgin, Illinois be awarded the contract for the 2016 Backyard Drainage Program Improvements in an amount not to exceed $158,850. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Type Upload. File Name Date Attachment D A_Backyard Dainage Plan Attachment B Backyard D Drainage Program 2016 Location Map Attachment C D BYD Bid Tab Exhibit 7/26/2016 Exhibit.docx Exhibit 7/26/2016 2016_BACKYARD_DRAI NAG E_PROGRAM—MAP. pdf Exhibit 7/27/2016 Bid Tab.xlsx Village Board Meeting - August 2, 2016 Page 70 of 79 TVDical Backvard Drainage Plan CONNECT TO EXISTING MANHOLE N0 `2" IVIBIMED 3,E.iWR INV -90.50 35'-8" SOLID PVC L SDR 21(CLASS 200) & SY) 60"0 CATCH BASIN (CLOSED LID) W/ RESTRICTOR & CHECK VALVE ,P) RIM -98.85 12 INV-90.85(E,W) TREE PROTECTION SNOW FENCE (TYP) '--SIDEWALK REMOVAL & REPLACEMENT Jt 1";X 150'-6" SOLID PVC SDR 21 (CLASS 200) 0 0.97X (DIRECTIONAL BORE) 3_ 4, RAIN GARDEN —C (100 GRADE=93.8 SF) 'LA (DIRECTIONAL L 200) 0 L S13 BORE) A A 12* AREA DRAIN r. 12' W/ DOME GRATE RIM -93.8 INV=92,3 Village Board Meeting - August 2, 2016 Page 71 of 79 Z Lu x 2MAYA ��Woo I ....Z fI = c j' n l MCDONALD PAWNEE ,u :., YUMA Y , CAMP RD a �2 w WOOD SITKA ! w K ..., m..l ,rr'`~CARIBI // TANO � a CpRKTq�E��0 BURROAKI b , .v TANG O 990\ �MON� CREE PIN OAK .. C \ F E U � W co IL o opd N W W C6 aI c R,� 0 O Z Q Y J W WU m 0 J CO F OJCO Fa i N CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Z O O O o O F � N U o N 'O U K � F � - N= fA Z m° E N O O O 0 0 0 0 0 0 0 O O O N O O m 0 �rn�n �c00000io o�o� vooco �o v o _ r N v U ? 0 o�noov0000000 000000�n o o �covv000000�n v�v�noorn o O O O M 00 N F V N O d � r N � C O � U o�noo�n0000000 �n o�n000v o N p � =O z ii F U m U O � � Q-° �c+�v vc0000000� coo�vmmo C v O � U N Z A N O M N O O � 0 v o = F U N Z - O F � W C � � U 0000�n0000�noo �n o�n000�n o V O N F U W K f W Q W z F N N � U Item XI. D.: MOTION TO ACCEPT PROPOSAL FOR EMERGENCY VEHICLE PRIORITY EQUIPMENT IN AN AMOUNT NOT TO EXCEED $143,728. Department: Public Works Department Information: The Village of Mount Prospect has a total of 57 signalized intersections of which 42 are operated by the Illinois Department of Transportation (IDOT), 7 by the Cook County Highway Department (CCHD), and 8 by the Village. In addition to traffic signals and pedestrian signals, each intersection also includes an Emergency Vehicle Priority (EVP) system. This system allows police and fire vehicles to interrupt the normal operation of the traffic signals and provide a green light as they enter the intersection. The EVP system is actually owned by the Village at all 57 signalized intersections. The current EVP equipment at most of the intersections is over 20 years old and in need of replacement. In 2016, the Village will begin a three- year program to upgrade the EVP system at all 57 signalized intersections. Attachment A depicts the intersections targeted in 2016. The four basic parts of the EVP system are the emitter, detector, beacon & card. The emitter is located in the emergency vehicle and sends a signal to the intersection. The detector (one in each direction) is typically mounted on the mast arm and receives the signal from the emitter. The beacon (one in each direction) is a LED light that flashes in the direction of the approaching emergency vehicle and is solid in the other directions. The card is located in the cabinet and coordinates the interruption of the traffic signal operation. Attachment B contains catalog sheets depicting this equipment. Over the years individual pieces of equipment have been repaired or replaced with similar models to keep the system fully -operational. Recently, however, the manufacturer has informed us they can no longer supply replacement parts or in most cases repair damaged parts. The old models are no longer supported by the manufacturer. As a result, when a single part fails it requires the replacement of all the parts at an intersection with new models in order to remain fully -operational. In 2016, 2017 & 2018, EVP parts including detectors, beacons and cards will be Village Board Meeting - August 2, 2016 Page 74 of 79 replaced with the latest technology as part of the Village's Capital Improvement Program. In the Chicago area, there are only two manufacturers of EVP equipment and only two vendors that sell the equipment. Tomar equipment is sold by MoboTrex of Volo, Illinois and Global Traffic Technologies (GTT) equipment is sold by Traffic Control Corporation of Woodridge, Illinois. The equipment from both manufacturers is compatible with each other. This means a vehicle equipped with a Tomar emitter can trigger both a Tomar and GTT detector at an intersection, and vice versa. You cannot, however, mix the equipment at an intersection. The same brand detector and card must be installed at an intersection. Staff prepared a detailed Request for Proposals to solicit product solutions and pricing from MoboTrex (Tomar) and Traffic Control Corporation (GTT). Both vendors provided a proposal that included material specifications and committed prices for 2016, 2017, & 2018. The results are listed in the table below: 2016 2017 MoboTrex (1) $45,498.40 $45,479.20 MoboTrex (2) $62,788.40 $61,040.20 TCC (1) $46,817.00 $46,515.00 TCC (2) $46,817.00 $46,515.00 2018 Total $36,219.00 $127,196.60 $50,051.00 $173,879.60 $37,330.00 $130,662.00 $37,330.00 $130,662.00 MoboTrex (1) includes basic infrared -only card; Tomar equipment MoboTrex (2) includes infrared -only card with added operational features; Tomar equipment TCC (1) includes basic infrared -only card; GTT equipment TCC (2) includes dual infrared and GPS card with added operational features; GTT equipment The Village predominantly has Tomar equipment. However, after careful analysis, staff recommends transitioning to GTT equipment as part of the replacement program. Both vendors were interviewed to learn the capabilities of the latest technology. Both offer similar parts but there are a few benefits to the GTT equipment. First, GTT offers both an infrared card as well as a card that is compatible with both infrared and emerging GPS technology. Tomar only offers an infrared card. Should communities migrate to the more reliable GPS equipment, the card will not have to be replaced. The dual infrared and GPS card also contains a number of operational Village Board Meeting - August 2, 2016 Page 75 of 79 advantages that is not included in the basic infrared model. The Village of Wheeling is currently transitioning to the dual infrared and GPS card. Second, GTT is offering the dual infrared and GPS card at the same price as the infrared -only card. This is a savings of $1,650 per card. Third, GTT offers a detector that has two "eyes" in opposite directions. Tomar currently only offers detectors with a single "eye" requiring purchase and maintenance of more equipment. Fourth, GTT equipment is typically more expensive than Tomar equipment. However, GTT is offering rebates on new material that makes it very competitive to Tomar. The Police and Fire Departments support the conversion to GTT equipment. Electrical maintenance contractors familiar with both brands also prefer GTT equipment. In discussions with these contractors, all opined that GTT equipment is more reliable and requires less maintenance. In addition, a survey of seven (7) nearby communities in the northwest suburbs indicated all currently use GTT equipment. Presently, there is no regional coordination guiding EVP equipment or technology. Further, the Police and Fire Departments have not identified an imminent need to adopt GPS technology. However, it is the opinion of staff that the TCC dual infrared and GPS equipment offers the greatest flexibility should circumstances warrant a technology change during the anticipated 15 -year life cycle of these devices. Furthermore, there is no cost difference between TCC infrared -only and dual infrared/GPS equipment. The installation of this equipment will be performed by licensed traffic signal maintenance electrical contractors. A recommendation for the award of this work will be presented under the cover of a separate memorandum. Staff recommends including a 10% contingency allowance in the award for this project to accommodate quantity variances and unforeseen equipment requirements. In 2016, the recommended award is $50,805. In 2017 and 2018 the recommended awards are $51,166 and $41,603 respectively. The total recommended award for EVP equipment over the three (3) — year term is $143,728. Alternatives: Accept proposal to purchase GTT Dual Infrared/GPS Emergency Vehicle Priority System equipment from Traffic Control Corporation. Discretion of the Village Board. Village Board Meeting - August 2, 2016 Page 76 of 79 Budget Impact: This proposed contract will require the expenditure of $50,805 in 2016, $51,166 in 2017, and $41,603 in 2018. All proposed expenditures will be made from the Capita Improvements Fund. Sufficient funds exist in the current budget. Expenditures in 2017 and 2018 will be limited to authorized budgets. Recommendation: Staff recommends that Traffic Control Corporation of Woodridge, Illinois be awarded a contract to provide dual infrared/GPS EVP equipment manufactured by Global Traffic Technologies over a three (3) — year term commencing in 2016. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Attachment A _ a EVP Replacements 2016 Map Attachment B _ D EVP EQUIPMENT Type Upload Date File Name Cover Memo 7/26/2016 EVP_REPLACEMENT_2016_MAP.pdf Cover Memo 7/26/2016 evp_parts.docx Village Board Meeting - August 2, 2016 Page 77 of 79 2016 EVP SYSTEM REPLACEMENT PROGRAM VILLAGE OF MOUNT PROSPECT SEMINOLE LN CAMP MCDONALD RD w F- CAMP MCDONALD RD 4 2 3 0 c) Of x uj uj 5' w. 6 7 EUCLID AVE 8 '?w mm °z� z 10 11 x J w z K O RANDHURSTW.... 12 MALL w L) x N KENSINGTON RD NORT h�,FST �92Q cl Po J 14 13 CENTRAL RD ".: A CT AV 15 160 of -.: LINCOLN ST w N 17 COUNCIL TR m C O 18 19 GOLF RD LOCATIONS 20 1 RIVER RD & SEMINOLE LN CAMP MCDONALD RD & SCHOENBECK RD -- HUNTINGT2 COMMONS RD 3 ELMHURST RD & CAMP MCDONALD RD 4 RIVER RD & CAMP MCDONALD RD 5 ELMHURST RD & EUCLID AV 21 6 EUCLID AV & RANDHURST MALL w DEMPSTERST 7 EUCLID AV & WHEELING RD z 8 EUCLID AV & SYCAMORE LN J ��ppNQG 9 EUCLID AV & WOLF RD o 10 EUCLID AV & BURNING BUSH LN NRD 11 EUCLID AV & RIVER RD 12 ELMHURST RD & RANDHURST MALL 22' = 13 CENTRAL RD & BUSSE RD 9O 14 CENTRAL RD & NORTHWEST HWY & PROSPECT AV w 15 BUSSE RD & LINCOLN ST 16 ELMHURST RD & LINCOLN ST 17 ELMHURST RD & COUNCIL TR OAKTON gr_ 18 GOLF RD & BUSSE RD 19 ELMHURST RD & GOLF RD 20 ELMHURST RD & HUNTINGTON COMMONS RD 21 ELMHURST RD & DEMPSTER ST 22 ELMHURST RD & ALGONQUIN RD Village Board Meeting - August 2, 2016 Page 78 of 79 Mums Pnspea Emergency Vehicle Priority System Upgrade Program Village of Mount Prospect EVP emitter (mounted in vehicle) LED beacon EVP card EVP detectors EVP detector/beacon assembly EVP detector/assembly on mast arm Village Board Meeting - August 2, 2016 Page 79 of 79