HomeMy WebLinkAboutVB Agenda Packet 06/21/2016Next Ordinance No. 6254
Next Resolution No. 25-16
Next VBA 35-16
ORDER OF BUSINESS
REGULAR MEETING
Meeting Location:
50 S. Emerson
Mount Prospect, IL 60056
I. CALL TO ORDER
II. ROLL CALL
Meeting Date and Time:
Tuesday, June 21, 2016
7:00 PM
Mayor Arlene A. Juracek
Trustee Paul Hoefert Trustee Richard Rogers
Trustee John Matuszak Trustee Colleen Saccotelli
Trustee Steven Polit Trustee Michael Zadel
III. PLEDGE OF ALLEGIANCE
Trustee Saccotelli
IV. INVOCATION
Trustee Polit
FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED
ON THIS AGENDA
V. APPROVAL OF MINUTES
APPROVE MINUTES OF REGULAR MEETING OF June 7, 2016
VI. MAYOR'S REPORT
A. ACCOLADES
Proclamation: "PROCLAMATION ACKNOWLEDGING THE FUNDRAISING EFFORTS OF LIONS PARK SCHOC
TO BENEFIT CENTRAL SCHOOL"
VII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD
VIII. CONSENT AGENDA
All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will
be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event
the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
A. Monthly Financial Report - May 2016
B. List of Bills - June 1 - June 14, 2016
C. 1st reading of AN ORDINANCE AMENDING ORDINANCE NO. 6148, AS AMENDED BY ORDINANCE
Village Board Meeting - June 21, 2016 Pagel of 203
NO. 6205, GRANTING A CONDITIONAL USE PERMIT FORA FINAL PLANNED UNIT
DEVELOPEMENT, CONDITIONAL USE FORA DRIVE-THROUGH ESTABLISHMENT & VARIATION
FOR PROPERTY LOCATED AT 990-1145 MOUNT PROSPECT PLAZA, 940-950 EAST RAND ROAD
AT 1200-1220 EAST CENTRAL ROAD MOUNT PROSPECT, ILLINOIS
This ordinance grants a second, one-year extension of the zoning approvals granted by the Village in 2014 for
conditional uses and variation to construct two additional retail buildings at the Mount Prospect Plaza.
D. Moton to accept change order for video surveillance and access control systems project in an amount
not to exceed $6,035.00
E. Motion to approve and authorize the Village Manager to execute a Separation And Release Agreement
between the Village of Mount Prospect and formerAssistant Village Manager David Strahl
The Village Manager and Labor Attorney have been working on a mutually acceptable separation agreement for
David Strahl. Mr. Strahl was employed by the Village for 22 years and was a key part of an effective
management transition during the past six months.
IX. OLD BUSINESS
X. NEW BUSINESS
A. 1st reading of AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT
PROSPECT (1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road, 1690 W. Imperial
Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1907 Busse Road, 1660 W. Kenneth Drive, 302
W. Kenneth Drive, 505 W. Kenneth Drive, 1600 W. James Drive, in Mount Prospect, Illinois 60056 and
1650 James Drive, Elk Grove Village, Illinois
This ordinance authorizes the involuntary annexation of certain property located on East Algonquin Road, South
Busse Road, West Imperial Court, West Kenneth Drive and James Drive to the Village of Mount Prospect.
B. 1st reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $9,400,000
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016, FOR THE PURPOSE OF
REFUNDING CERTAIN OUTSTANDING BONDS, PROVIDING FOR THE LEVYAND COLLECTION
OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID
BONDS, ANDAUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER
THEREOF
This ordinance permits the issuance of $9.4 million in refunding bonds related to the Series 2006 Library
Bonds. Interest rates in the market allowfor significant savings by pursuing a current refunding of these bonds.
The net present value savings of the refunding is $566,110, or 6.29% of the par value of bonds being
refunded.
XI. VILLAGE MANAGER'S REPORT
A. Status
XII. ANY OTHER BUSINESS
XIII. ADJOURNMENT
NOTE. ANY INDIVIDUAL WHO WOULD L#(E TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITYNEEDS SOMEACCOMMODATION TO
PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICEAT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056,8471392-
6000, EXTENSION 5327
Village Board Meeting - June 21, 2016 Page 2 of 203
Item V. :
Department:
APPROVE MINUTES OF REGULAR MEETING OF June 7, 2016
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description
D Minutes
Type Upload Date File Name
Cover Memo 6/16/2016 June_7_2016.pdf
Village Board Meeting - June 21, 2016 Page 3 of 203
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
June 7, 2016
CALL TO ORDER
Mayor Arlene Juracek called the meeting to order at 7:12 p.m.
:1011 Sa_1 41
Present: Mayor Arlene Juracek
Trustee Paul Hoefert
Trustee John Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Colleen Saccotelli
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Trustee Rogers.
INVOCATION
Trustee Saccotelli gave the Invocation.
Mayor Juracek requested the order of the agenda be revised by moving Item E. PZ -12-16, 402 West Golf
Road under New Business to follow Citizens to Be Heard and moving Item A. Update of Tykables under
Village Manager's report to follow Item E. PZ -12-16.
By unanimous vote the Village Board approved the requested revisions to the June 7, 2016 Village Board
agenda.
MINUTES
Trustee Saccotelli, seconded by Trustee Hoefert, moved to approve the minutes of the regular Village
Board meeting held May 17, 2016.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
MAYOR'S REPORT
A. ACCOLADES
B. APPOINTMENT OF MAYOR PRO TEM
Mayor Juracek stated in accordance with the Village Code the election of the new President/Mayor Pro
Tem would be conducted. Mayor Juracek provided background information and the procedure for the
nomination of Mayor Pro Tem.
Mayor Juracek moved for the nomination of Trustee Colleen Saccotelli to serve as Mayor Pro Tem for the
term to run July 1, 2016 — June 30, 2017, Trustee Hoefert seconded the nomination.
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Mayor Juracek then asked for other nominations; there were no other nominations.
Trustee Zadel, seconded by Trustee Matuszak, moved to close the nominations for Mayor Pro Tem.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Zadel
Nays: None
Abstain: Saccotelli
Motion carried.
The nomination of Trustee Saccotelli, as Mayor Pro Tem effective July 1, 2016 — June 30, 2017 was
approved by the following vote:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Mayor Juracek thanked Trustee Saccotelli for accepting the position of Mayor Pro Tem. Trustee Saccotelli
thanked the Mayor and Village Board for the opportunity to serve as Mayor Pro Tem. Mayor Juracek
also thanked Trustee Rogers for serving as Mayor Pro Tem during the term of July 1, 2015 — June 30,
2016.
C. APPOINTMENTS
Mayor Juracek presented the following appointment for Village Board approval:
Planning & Zoning Commission
Appointment from Associate to Full Membership
Agostino Filippone Term to expire May 2019
620 Burning Bush Lane
Trustee Hoefert, seconded by Trustee Saccotelli, moved to approve the appointment presented by Mayor
Juracek.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Mr. Filippone fills the position vacated by Ms. Jeanne Kueter who did not seek reappoint to the
Commission. Mayor Juracek thanked Ms. Kueter for her contributions to the community as a Planning
and Zoning Commission member.
D. CENTENNIAL CELEBRATION — BE A PART OF IT
Centennial Commission Co -Chair Jean Murphy announced the Centennial Store was now open for
business. Items include 1) Centennial Celebration lapel pins 2) infant onesies 3) lawn signs 4) coin and
ornament sets and 4) posters. Ms. Murphy invited people to visit the Centennial Commission website for
more information; www.mountprospect100ecom.
Ms. Murphy also indicated the Village's time capsule buried in 1992 would be unearthed at the July 23rd
Block Party.
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E. Resolution: "A Resolution Supporting the 11th Annual National Dump the Pump Day"
Mayor Juracek read the Resolution in support of the Village of Mount Prospect's participation in the
American Public Transportation Association (APTA) 11th annual national Dump the Pump Day, June 16,
2016 which encourages people to use public transportation for a day, with the hope the experience will
turn into a habit.
Trustee Polit, seconded by Trustee Rogers, moved for the approval of Resolution 20-16:
A RESOLUTION SUPPORTING THE 11TH ANNUAL NATIONAL DUMP THE PUMP DAY,
JUNE 16, 2016
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
None.
NEW BUSINESS
E. PZ -12-16, 402 West Golf Road, Conditional Use — Circular Driveway
1St reading of An Ordinance Granting a Conditional Use of Circular Driveway for Property Located at 402
West Golf Road
Mayor Juracek presented for a first (1S) reading An Ordinance Granting a Conditional Use of Circular
Driveway for Property Located at 402 West Golf Road. This ordinance grants a conditional use for a
circular driveway for property located at 402 West Golf Road. The Planning and Zoning Commission
recommended approval by a 7-0 vote.
Community Development Director William Cooney provided background information and staff
recommendation.
The Petitioner, Mr. Suvhanberdi Atamyradov, is requesting the conditional use to construct a circular
driveway in the front yard. The circular driveway will measure twelve feet (12') wide and will connect to
an existing two -car garage. The driveway and front walk would cover forty-one percent (41 %) of the front
yard and would comply with the Code permitting front yard coverage limitation of forty-five percent (45%).
Staff recommends approval of the request as the proposed circular driveway meets the conditional use
standards as listed in the Zoning Code.
Mr. Atamyradov was in attendance to respond to questions and provide additional information.
Trustee Matuszak, seconded by Trustee Saccotelli, moved to waive the rule requiring two (2) readings of
an ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Rogers, seconded by Trustee Polit, moved for the approval of Ordinance No. 6251:
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June 7, 2016
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AN ORDINANCE GRANTING A CONDITIONAL USE FOR A CIRCULAR DRIVE FOR
PROPERTY LOCATED AT 402 WEST GOLF ROAD, MOUNT PROSPECT, ILLINOIS
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
Tykables — Update 512 West Northwest Highway
Mayor Juracek made opening remarks regarding Tykables located at 512 West Northwest Highway
including the business licensing process in accordance with the Village Code. Mayor Juracek welcomed
members of the public who were in attendance to share their comments and ask questions regarding the
business.
Village Manager Michael Cassady responded to questions from the public and provided additional
information regarding the Village Code and Tykables business plan. Village Manager Cassady noted the
granting of a business license does not require Village Board approval; the granting of the business
license to Tykables did not come before the Village Board for approval.
Mr. Lance Malina, Village Counsel, addressed the licensing of the business from a legal perspective;
Village had no legal basis to deny the business license. Tykables is a legal business. It is difficult and
costly litigation for a municipality to not allow a business that is legal. He reviewed options the Village
could consider for future regulation of new and/or unique businesses including amending the Village
Code by requiring special use approval from the Village Board.
Public Comment
Several individuals were in attendance both in opposition and support of the business. A number of
parents and homeowners near the business expressed their concerns regarding child safety issues,
home values and the Village's inability to deny this type of business a license or restrict location.
Supporters noted the misperception often associated with customers of ABDL. Tykables is a legal
business that does not promote or conduct illegal activities. Owner has a right to own and operate
business within regulatory guidelines.
The Village Board thanked the public for their constructive comments and assured the community, the
business will be monitored for compliance with its business plan. In addition, Village counsel will work
with the Village Board and staff in developing guidelines to address licensing and location of unique
businesses.
Mayor Juracek called for a recess at 8:43 pm. Mayor Juracek resumed the June 7, 2016 Village Board
meeting at 8:48 pm.
CONSENT AGENDA
[All items listed under Consent Agenda are considered routine by the Village Board and will be enacted
by one motion. There will be no separate discussion of those items unless a Board member, or resident
from the audience, so requests, in which event the item will be removed from the Consent Agenda and
considered as a separate item.]
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Trustee Polit requested Item B., Waive the rule requiring two readings of an ordinance and adopt An
Ordinance Pertaining to a Determination of the Prevailing Wage Rates, be removed from the Consent
Agenda for separate discussion and consideration.
Mayor Juracek stated Item B., Waive the rule requiring two readings of an ordinance and adopt An
Ordinance Pertaining to a Determination of the Prevailing Wage Rates,
would be removed from the Consent Agenda for separate discussion and consideration.
Trustee Zadel, seconded by Trustee Rogers, moved to approve the following business items under the
Consent Agenda:
1. List of Bills — April 27- May 10, 2016
2. A Resolution Authorizing An Extension of the Village of Mount Prospect Towing and Storage Contract
With Hillside Towing (RES 21-16)
3. A Resolution Requesting Closure of Certain Portions of Central Road and Elmhurst Road (Route 83) in
Order to Conduct a Parade (RES 22-16)
4. Motion to accept bid for 2016 pavement markings in an amount not to exceed $64,505. (VBA 29-16)
5. Motion to accept proposal for CIPP construction engineering in an amount not to exceed $59,225.
(VBA 30-16)
6. Motion to accept bid for high service pump rehabilitation in an amount not to exceed $42,424. (VBA 31-
16)
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
B. An Ordinance Pertaining to a Determination of the Prevailing Wage Rates
Mayor Juracek presented for a 1St reading An Ordinance Pertaining to a Determination of the Prevailing
Wage Rates. This ordinance, required by the State of Illinois, adopts the prevailing wages established by
the State of Illinois for public works projects provided by contractors.
Trustee Polit stated he does not support the State's application of the Prevailing Wage Rates to
subcontractors. He wanted to express his objections to the State's action by voting no for approval of the
ordinance.
In response to questions from the Village Board, Village Counsel, Lance Malina and Public Works
Director Sean Dorsey provided the following:
■ It is possible to adopt the Federal Service Contract rates but process is costly.
■ No penalty for not adopting ordinance.
■ Department of Labor has no law making authority.
■ Landscaping wages are left off of prevailing wage rates.
■ Prevailing wage rates highly reflective of union participation.
■ Village pays prevailing wage for public works projects (Capital Improvement Projects)
Village Board Comments
■ Doesn't support IDOL interpretation of prevailing wage.
■ No vote does not mean denial of fair wage; not anti -prevailing wage.
■ Difficult to determine what real rate is — varies by project/rate list.
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■ Concerned with direction Springfield is going with prevailing wage; definition of public works projects.
Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an
ordinance.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Polit, moved for approval of:
AN ORDINANCE PERTAINING TO A DETERMINATION OF THE PREVAILING WAGE RATES
Upon roll call: Ayes: Saccotelli, Zadel
Nays: Hoefert, Matuszak, Polit, Rogers
Motion failed.
OLD BUSINESS
None.
NEW BUSINESS
A. 1 st reading of An Ordinance Authorizing the Annexation of Certain Property Located on Addison Court
to the Village of Mount Prospect
Mayor Juracek presented for a first (1S) reading An Ordinance Authorizing the Annexation of Certain
Property Located on Addison Court to the Village of Mount Prospect. This ordinance authorizes the
forced annexation of certain property located on Addison Court to the Village of Mount Prospect.
Village Manager Mike Cassady provided background information regarding the annexation of Addison
Court, the settlement agreement with Monti & Associates for the maintenance and repair of Addison
Court and the Intergovernmental Agreement (IGA) between the Village of Mount Prospect and Elk Grove
Township Road District for Addison Court Road maintenance.
The Village is pursuing the annexation of the several parcels (7.14 acres) located on Addison Court
currently located in unincorporated Cook County. Businesses in the area are primarily heavy to light
industrial. The annexation of this area is being done so the Village can provide local services to the
owners/tenants of these properties and to eliminate inefficient service provision by the county to this
isolated pocket of unincorporated land. Village staff have met with the business owners; owners are
supportive of Village action to annex the area.
Trustee Matuszak noted the financial benefit as the annexation of this area will bring additional business
and tax dollars to the Village.
Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
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Trustee Polit, seconded by Trustee Hoefert, moved for approval of Ordinance No. 6252:
AN ORDINANCE AUTHORIZING THE ANNEXATION OF CERTAIN PROPERTY
LOCATED ON ADDISON COURT TO THE VILLAGE OF MOUNT PROSPECT
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
B. A Resolution Authorizing the Execution of a Settlement Agreement and General Release Between
Monti & Associates, Elk Grove Township Highway Commissioner, Elk Grove Township Road District,
Elk Grove Township, Village of Mount Prospect Public Works Director and the Village of Mount
Prospect.
Mayor Juracek presented A Resolution Authorizing the Execution of a Settlement Agreement and
General Release Between Monti & Associates, Elk Grove Township Highway Commissioner, Elk
Grove Township Road District, Elk Grove Township, Village of Mount Prospect Public Works Director
and the Village of Mount Prospect. This resolution authorizes the full and final compromising
settlement and release of the lawsuit relating to the maintenance and repair of a section of Addison
Court.
Trustee Zadel, seconded by Trustee Polit, moved for the approval of Resolution No. 23-16:
A RESOLUTION AUTHORIZING THE EXECUTION OF A SETTLEMENT AGREEMENT
AND GENERAL RELEASE BETWEEN MONTI & ASSOCIATES, ELK GROVE
TOWNSHIP HIGHWAY COMMISSIONER, ELK GROVE TOWNSHIP ROAD DISTRICT,
ELK GROVE TOWNSHIP, VILLAGE OF MOUNT PROSPECT PUBLIC WORKS DIRECTOR
AND THE VILLAGE OF MOUNT PROSPECT.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
C. A Resolution Authorizing Execution of An Intergovernmental Agreement Between Elk Grove
Township Road District and the Village of Mount Prospect
Mayor Juracek presented Resolution Authorizing Execution of An Intergovernmental Agreement Between
Elk Grove Township Road District and the Village of Mount Prospect. This resolution authorizes the
Intergovernmental Agreement between the Village of Mount Prospect and the Elk Grove Township Road
District for Addison Court Road maintenance.
Trustee Rogers, seconded by Trustee Zadel, moved for the approval of Resolution No. 24-16:
A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL
AGREEMENT BETWEEN ELK GROVE TOWNSHIP ROAD DISTRICT AND THE
VILLAGE OF MOUNT PROSPECT
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Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
D. PZ -10-16, 2 North Main Street, Zoning Map Amendment: B5 Commercial to RX -Single Family
Residence
1St reading of An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for
Property Located at 2 North Main Street, Mount Prospect, Illinois
Mayor Juracek presented for a first (1S) reading An Ordinance Amending the Official Zoning Map of
the Village of Mount Prospect for Property Located at 2 North Main Street, Mount Prospect, Illinois.
This ordinance amends the official Zoning Map of the Village of Mount Prospect by granting a zoning
change for B5 Commercial to RX Single -Family Residence for property located at 2 North Main
Street. The Planning and Zoning Commission recommended approval by a 7-0 vote.
Community Development Director William Cooney provided background information, staff
recommendation and responded to questions from the Village Board. The RX single-family zoning, most
restrictive zoning, will protect Village's investment. Upon issuance of No Further Remediation letter from
IEPA the Village will pursue foreclosure and then auction. Process for Village to recoup Village
investment: $750,000-$800,000.
Mr. Malina stated the proposed rezoning meets the LaSalle factors; providing for full protection to the
adjacent single-family homes.
Mr. Cooney and Mr. Malina provided the following in response to questions from the Village Board:
■ Rezoning could lower sale price of the property.
■ Originally anticipated NFR letter from IEPA around Labor Day but now expect letter to be issued in
October.
■ Interested parties have contacted the Village regarding development of the property.
■ Village may opt not to remove concrete — may go right to redevelopment. Removal of concrete would
be an additional expense to Village.
■ Do not feel additional work needs to be done to property to recoup Village investment.
Village Board Comments
■ If Village ends up owners of property — decision regarding removal of concrete can be made at that
time.
■ Developer could remove concrete much cheaper than Village.
Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6253:
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AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF
MOUNT PROSPECT FOR PROPERTY LOCATED AT 2 NORTH MAIN STREET,
MOUNT PROSPECT, ILLINOIS
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
Village Manager Cassady stated Public Works had three (3) items for Village Board approval.
B. Motion to accept bid for salt storage facility in an amount not to exceed $663,484.
Public Works Director Sean Dorsey presented background information including project details, bid
results and staff recommendation. Mr. Dorsey provided additional information including details of the
structure as well as the economic benefits and delivery service efficiency to be attained with the on-site
facility. The proposed project provides for construction of a 5,500 ton capacity bid salt facility at the Public
Works facility. It also includes the installation of a conveyor system to facilitate efficient filling. The salt
storage facility represents a 450% increase in the Village's salt storage capacity and provides the ability
to store approximately 120% of the average amount of salt used annually (4,500 tons). Two (2) bids were
received; lowest bidder is Dome Corporation of North America in the amount of $631,890. Staff
recommends accepting the lowest cost base and alternate bid submitted by Dome Corporation of North
America in an amount not to exceed $663,484; includes 10% contingency of $31,594.
Mr. Dorsey provided the following in response to questions from the Village Board:
■ Increasing salt storage capacity will reduce or eliminate salt deliveries during the snow season.
■ Conveyor is permanent.
■ Structure designed so salt remains stable.
■ Economic benefit to being able to purchase and store salt off-season.
Trustee Zadel, seconded by Trustee Polit, moved to accept bid for salt storage facility from Dome
Corporation of North America in an amount not to exceed $663,484 (base bid and alternate $631,890
plus 10% contingency of $31,594).
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
C. Motion to accept bid for new sidewalk program in an amount not to exceed $207,655.
Village Manager Mike Cassady provided background information including project details, bid results and
staff recommendation. The 2016 new sidewalk program includes the installation of new sidewalk at
Village locations where sidewalk is missing. 1) The south side of Camp McDonald Road, between
Burning Bush Lane and River Road; this will provide a continuous walkway from Wolf Road to River
Road. 2) The south side of Lonnquist Boulevard, between Elm Street and School Street; this will provide
a continuous walkway from Busse Road to William Street.
Eight bids were received; lowest bid was submitted by Schroeder & Schroeder, Inc. in the amount of
$188,777.30.
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Staff recommend including a 10% contingency in the project award to allow for quantity variances and
conflicts. Staff recommend Schroeder & Schroeder be awarded 2016 New Sidewalk Program in an
amount not to exceed $207,655; includes 10% contingency of $18,877.70.
Trustee Zadel, seconded by Trustee Rogers, moved to accept bid submitted by Schroeder & Schroeder,
Inc. in an amount not to exceed $207, 655 (includes 10% contingency of $18,877.70).
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
D.Motion to accept bid for bicycle route signage project in an amount not to exceed $80,539.25.
Village Manager Mike Cassady provided background information including project details, bid results and
staff recommendation It is a worthwhile project that reflects the Village's commitment to a green
environment. The 2016 bicycle route signage project will create 16 miles of on -street bike routes in the
Village. Work will include installing approximately 350 signs throughout the Village and two miles of
pavement markings in the Kensington Business Park. Three (3) bids were submitted; low bid was from
Western Remac, Inc. in the amount of $73,217.50. Staff recommend the Village Board accept the bid
from Western Remac, Inc. in the amount of $80,539.25; includes a 10% contingency of $7,321.75 to
cover any unexpected overages.
Public Works Director Sean Dorsey provided additional details and responded to questions from the
Village Board.
■ Project connects key areas in the Village.
■ No new bike routes.
■ Several organizations involved with bike route project: NWMC, Mount Prospect Safety Commission,
River Trails Park District, Mt. Prospect Park District, Mount Prospect Chamber of Commerce and
Mount Prospect Bike Club
■ Interconnecting bike paths between busy streets; future phase work - need to find good ways to
connect paths.
■ Signage will highlight certain destinations.
■ Working with Community Development on way -finding signs.
Village Board Comments
■ Bikes part of new generation - new generation looks for communities that support their interest in
biking.
■ Village staff looking to improve bike usage including public bike racks.
■ Support bike project — way of the future.
■ Need way finding signs to be installed in Kensington Business Center.
■ A lot of signs in Village — sign clutter.
(Mr. Dorsey stated the Village will be addressing signage in the downtown area; looking to
downsize/condense signage.)
■ Bike safety a critical issue — propose instituting a bicycle safety day to educate public. Encouraging
people to ride bikes but bicyclists need to understand safety issues.
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Public Comment
Mr. Louis Goodman
310 North School
Mr. Goodman asked if signage will alert bicyclists to stop at stop signs. He also inquired if the Village still
had bicycle registration program.
Police Chief Janowick stated the program is still place but is underutilized by the community despite
public awareness information available to residents.
Trustee Zadel, seconded by Trustee Hoefert, moved to bid submitted by Western Remac, Inc. in an
amount not to exceed $80,539.25 (includes 10% contingency of $7,321.75).
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
ANY OTHER BUSINESS
Discussion and updates of the following items:
Coffee with Council — June 11 from 9:00 to 11:00 am
Village Hall Community Room
Friday on the Green - 1 st event was June 3rd. Fun family event — look for upcoming dates.
Blues Mobile Car Show — June 11 th; commuter parking lot on NW Highway
Farmers' Market — opening day, June 12th; commuter parking lot on NW Highway.
Trustee Saccotelli recognized TV services for their new YouTube broadcast — Mount Prospect Minute.
Trustee Zadel thanked the Sister Cities Commission, including Chair Bob Usnik and Mayor Juracek for
their recent event — reception and showing of the French film, D -Day.
Mayor Juracek also recognized the Sister Cities Commission for the outstanding event attended by many
military veterans.
ADJOURNMENT
There being no further business to discuss Mayor Juracek asked for a motion to adjourn.
Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting.
By unanimous vote the June 7, 2016 Village Board meeting adjourned at 10:05 p.m.
M. Lisa Angell
Village Clerk
page 11 of 11
Village Board Meeting Minutes
June 7, 2016
Village Board Meeting - June 21, 2016 Page 14 of 203
Item VI. A.: ACCOLADES
Department:
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description Tvae Upload File Name
Date
Proclamation Backup 6/15/2016 Cents for Central School_proclamationlionsschooljune21(2)_(2).pdf
Material — — —
Village Board Meeting - June 21, 2016 Page 15 of 203
PROCLAMATION
A PROCLAMATION ACKNOWLEDGING THE FUNDRAISING EFFORTS OF
LIONS PARK SCHOOL TO BENEFIT CENTRAL SCHOOL
"BIRTHDAY COUNTDOWN: FINISH THE JOB"
WHEREAS, LIONS PARK SCHOOL students did chores, held garage sales and sold their
artwork to raise $607.23 to donate toward the restoration of the 1896 one -room schoolhouse
in Mount Prospect known as Central School; and
WHEREAS, the LIONS PARK SCHOOL students did so as part of the Spring, 2016
"Birthday Countdown: Finish the Job!" challenge posed by the Mount Prospect Historical
Society in an effort to move the fundraising campaign for the schoolhouse toward the finish line;
and
WHEREAS, LIONS PARK SCHOOL competed against two other schools that also chose to
take up the challenge: Fairview School and Saint Paul Lutheran School; and
WHEREAS, LIONS PARK SCHOOL principal, Kristine Giitzmacher, upon hearing that
LIONS PARK SCHOOL had won said, "I am so proud of our second grade students and the
effort they put forth to do chores at home so they could earn money to donate for the renovation
of Central School. For many years, Lions Park second grade students have done chores around
the house so they could donate their earned money to the Village's efforts to restore this historic
building. Thank you to the "second graders throughout the years for a job well done!'; and
WHEREAS, Central School fund-raising co-chairman Linda Hoefert expressed the Mount
Prospect Historical Society's appreciation by saying, "We are so grateful to all of the students
who brought in generous contributions and to the teachers and staff members at the various
schools who worked very hard to make the fund-raising effort a fun and educational endeavor;
and
WHEREAS, Central School is one of the last remaining one -room frame schoolhouses in
Illinois; built by William Wille on land donated by William Wille and William Busse; and
WHEREAS, Central School is the site of many "firsts" in Mount Prospect it housed the
first public school in Mount Prospect (School District 57) and the first kindergarten; it was the
site of the signing of papers of incorporation for Mount Prospect on February 3, 1917; it held
the first library collection in Mount Prospect; the Mount Prospect Fire Department was
organized in Central School; the first movie screening in Mount Prospect was at Central School;
it was the first home of both Saint Paul Lutheran Church and St. John Episcopal Church; and
was the first meeting place for the Mount Prospect Women's Club and many other organizations
for both youth and adults; and
WHEREAS, once restored, Central School will be a fantastic resource for school tours,
one- room classroom experiences, small historic and art exhibits and even private rentals.
NOW, THEREFORE, I, Arlene A. Juracek, Mayor of the Village of Mount Prospect, do
hereby proclaim:
JUNE 21, 2016 as a day to celebrate and acknowledge
LIONS PARK SCHOOL
for accepting the "Birthday Countdown: Finish the Job" challenge and demonstrating their
outstanding community leadership through this campaign. And, I urge the Mount Prospect
community to extend their congratulations and thanks to all the schools that participated in
the "Birthday Countdown: Finish the Job" challenge to preserve the historical presence of
Central School.
Arlene A. Juracek
Mayor
ATTEST:
M. Lisa Ange
Village Clerk
Village Board Meeting - June 21, 2016' Page 16 of 203
Dated this 21" day of June, 2016
Village Board Meeting - June 21, 2016 Page 17 of 203
Item VIII. A.: Monthly Financial Report - May 2016
Department: Finance
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type Upload Date File Name
Monthly Cash
D Position Report Reports 6/15/2016
- May 2016
Monthly
D Financial Report Reports 6/15/2016
- May 2016
Comb ined_Treasurers_Report_5-16.pdf
05_May_Board_Report_for uploading_.pdf
Village Board Meeting - June 21, 2016 Page 18 of 203
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE PRESIDENT AND BOARD OF TRUSTEES
FINANCE COMMISSION
FROM: FINANCE DIRECTOR
DATE: JUNE 15, 2016
SUBJECT: MONTHLY FINANCIAL REPORT — MAY 2016
Attached hereto are the cash position and investment statements of the Village for the month ended May
31, 2016. These statements provide a snapshot of the Village's cash position as of the month end date
noted and are intended to supplement the budget revenue and expenditure summary and listing of bills
you receive. The first statement presents the Village's cash position broken down by governmental and
enterprise funds and trust and agency funds. The second statement presents the Village's cash position
by fund type. The third statement presents the list of investments again broken down by governmental
and enterprise funds and trust and agency funds. It is important to note that although we have included
the trust and agency funds in the cash position report, these are not funds accessible for Village
operations. They are restricted for pension and escrow funding only. Please read the summary that
follows for further detail on the cash position of the Village.
Cash and Investment Position Report — All Funds (page 1)
This report provides a detailed summary of cash and investments for the Village broken out by
governmental and enterprise funds and trust and agency funds. Governmental funds include the General
Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds and Internal Service Funds.
The Enterprise Funds consist of the Water and Sewer Fund and two (2) Parking Funds.
Trust funds include the Village's two public safety pensions (Police and Firefighters') while the agency
funds include the Escrow Deposit, Flexcomp Escrow and Special Service Area Funds. The Escrow
Deposit Fund accounts for refundable deposits held by the Village to ensure completion of public
improvements. The Flexcomp Escrow Fund accounts for employee payroll deductions pursuant to a
Section 125 flexible compensation plan. The Special Service Area Fund accounts for the accumulation of
monies for debt service payments.
Governmental and Enterprise Funds - Cash and cash equivalents at April 30 were $42.2 million. During
May, cash receipts totaled $5,373,786. In addition investment income for the month was $7,221 and net
transfers -in due to interfund activity increased cash $42,199. Reductions to cash and cash equivalents
during May totaled $8,243,867. Of this amount, payments to vendors were $6,898,797 and employee
payroll and related expenses were $1,332,666. Other disbursements reflect miscellaneous outflows of
cash totaling $12,404. Cash and cash equivalents at May 31 were at $39.3 million.
Investments in the Governmental and Enterprise Funds at May 31 were $3.0 million. There was no
investment activity during the month of May.
Total cash and investments for Governmental and Enterprise Funds at April 30 were $45,120,702. Cash
and investments at May 31 totaled $42,300,040. This was a decrease of $2,820,662 for the month.
Village Board Meeting - June 21, 2016 Page 19 of 203
Monthly Financial Report — May 2016
June 15, 2016
Page 2
Trust and Agency Funds - Cash and cash equivalents at April 30 were $4.0 million. During May, cash
receipts totaled $238,536. In addition investment income was $167,463 with a net increase in cash due
to other investment activities totaling $30,126. Reductions to cash and cash equivalents during May
totaled $878,667. Of this amount, payments to vendors were $198,963, employee payroll and related
expenses were $660,203, and payments related to the flexible spending program totaled $17,063. In
addition, other disbursements totaled $2,438. There was also a reduction in cash due to interfund
transfers totaling $42,199. Cash and cash equivalents at May 31 were $3.5 million.
Total investments at May 31 were $114,655,810, an increase of $976,645 from April 30. There were
investment gains of $1,006,771 and a net transfer out totaling $30,126 that accounted for the change.
Total cash and investments for Trust and Agency Funds at April 30 were $117,654,296. Cash and
investments at May 31 totaled $118,146,200. This was an increase of $491,904 from the prior month.
Summary of Cash Activity by Fund Type (page 2)
This report provides a breakdown of the cash activity for the month broken down by fund type. This
breakdown is useful in identifying where the activity (receipts and disbursements) is occurring. There are
times during the year when activity in certain funds such as the capital improvement and special revenue
funds is higher than normal. This will distort the financial picture of some of the other components of the
governmental funds such as the General Fund which tends to be more level and predictable in terms of
spending and receipt of revenue. Each month the report will provide further explanation on the activity of
the General Fund, the Village's primary operating fund. The report will also provide additional information
on fund types that experienced higher than normal activity for the month. Activity for the General Fund is
highlighted below.
General Fund — Cash and cash equivalents at April 30 totaled $14.0 million. During May, cash receipts
totaled $2,945,988 and investment income was $3,535. Significant cash receipts included the state and
local sales tax and state income tax.
Sales tax revenues for the month totaled $1,311,897. Of this amount, $1,215,034 was generated
from the 1% state portion while $96,863 was generated from the .25% home rule portion. Sales
taxes received in May are for February sales. There is a normal three-month lag in getting this
distribution from the state.
State income tax receipts for May totaled $338,771 representing the March distribution. There is a
normal two-month lag in receiving the income tax distribution from the state.
Disbursements from the General Fund for May included payments to vendors of $1,521,182, payments
for employee wages and benefits of $1,170,386 and other disbursements of $12,404. There were also
interfund transfers from the General Fund totaling $725,042 consisting primarily of lease payments for
capital replacement and health insurance premiums.
Cash and cash equivalents at May 31 were $13,511,141. In addition, investments consisting of
certificates of deposit totaling $1,720,800 bring total cash and investments for the General Fund to
$15,231,941.
H:\ACCT\Treasurer's Report\2016\Monthly Cash Position Report - May 2016.docx
Village Board Meeting - June 21, 2016 Page 20 of 203
Monthly Financial Report — May 2016
June 15, 2016
Page 3
Statement of Investments (pages 3-4)
This report provides a breakdown of investments by trust and agency funds and governmental and
enterprise funds. The report also provides a fund -by -fund breakdown of the investments.
Government and Enterprise Funds - Investments for the governmental and agency funds are made up
of Certificates of Deposit. At May 31, 2016 there was a total of $3.0 million invested in CD's. These CD's
are investing surplus funds available from the governmental and enterprise funds. A detail list of holdings
is included with this report.
Trust and Agency Funds — The investments for the trust and agency funds are made up of certificates
of deposits, fixed income investments and equity mutual funds. CD's (if any) held in the Escrow Deposit
Fund will generally have maturities of between 30 and 120 days. Most of the reserves for this fund are
invested in the more liquid money market account due to the nature of the deposit. At May 31 st there was
a total of $114.7 million invested in a combination of fixed income and equity instruments. A detail list of
holdings is included with this report. Escrow refunds are processed two times per month. Investment of
the Village's pension funds is governed by an Investment Policy adopted by each Pension Board.
Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as
well as equity mutual fund accounts. Wells Fargo is the third -party holder of the fixed income securities.
The funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow
Financial. Segall Bryant holds approximately half of the fixed income investments for the two pension
funds while Galliard and Mesirow manage the balance of fixed income investments for these two funds.
Each manager maintains a small portion of their portfolio in cash to help facilitate liquidity and trading.
Investments in equities consist of mutual funds spread across various sectors (small, mid and large -cap
stocks) as well as investment philosophies (value, core and growth). The funds also invest a small
amount in international stocks. Each year the investment mix is evaluated for optimal diversification to
meet pension fund investment policy goals and objectives. Equity investments held by the Police
Pension Fund are managed by Sawyer Falduto Asset Management. A breakdown of where pension
funds are invested is included with this report.
Conclusion
This cash position report is intended to provide a snapshot of the Village's cash position as of a particular
month end date. Using this report we are now able to provide trend information to support cash
management and maximize investment earnings while ensuring availability of funds to meet the Village's
commitments. The cash position report will continue to be provided to the Village Board and Finance
Commission on a monthly basis.
David O. Erb
Finance Director
H:\ACCT\Treasurer's Report\2016\Monthly Cash Position Report - May 2016.docx
Village Board Meeting - June 21, 2016 Page 21 of 203
VILLAGE OF MOUNT PROSPECT
Preliminary Cash and Investment Position Report - All Funds
For the Month Ended May 31, 2016
GOVERNMENTAL AND ENTERPRISE FUNDS
Balance at April 30, 2016
Cash receipts
Investment income
Transfers from investments to cash
Transfers to investments from cash
Interfund activity
Disbursements:
Accounts payable
Payroll
Other
Balance at May 31, 2016
Cash and Cash
Total Cash and
Equivalents Investments
Investments
$ 42,151,901.79 $ 2,968,800.00
$ 45,120,701.79
5,373,785.81
5,373,785.81
7,220.61 -
7,220.61
42,199.37
42,199.37
(6,898,797.29)
(6,898,797.29)
(1,332,666.11)
(1,332,666.11)
(12,404.23)
(12,404.23)
$ 39,331,239.95 $ 2,968,800.00 $ 42,300,039.95
TRUST AND AGENCY FUNDS *
Disbursements:
Accounts payable
Payroll
Flex spending
Other
Balance at May 31, 2016
(198,963.22)
(660,202.51)
(17,063.49)
(2,437.91)
(198,963.22)
(660,202.51)
(17,063.49)
(2,437.91)
$ 3,490,390.49 $ 114,655,809.82 $ 118,146,200.31
* Assets are restricted in purpose and do not represent discretionary assets of the government.
1
Village Board Meeting - June 21, 2016 Page 22 of 203
Cash and Cash
Total Cash and
Equivalents
Investments
Investments
Balance at April 30, 2016
$ 3,975,132.29
$ 113,679,163.89
$ 117,654,296.18
Cash receipts
238,536.24
238,536.24
Investment income (loss)
167,462.90
1,006,771.49
1,174,234.39
Transfers from investments to cash
1,289,303.92
(1,289,303.92)
-
Transfers to investments from cash
(1,259,178.36)
1,259,178.36
-
Interfund activity
(42,199.37)
(42,199.37)
Disbursements:
Accounts payable
Payroll
Flex spending
Other
Balance at May 31, 2016
(198,963.22)
(660,202.51)
(17,063.49)
(2,437.91)
(198,963.22)
(660,202.51)
(17,063.49)
(2,437.91)
$ 3,490,390.49 $ 114,655,809.82 $ 118,146,200.31
* Assets are restricted in purpose and do not represent discretionary assets of the government.
1
Village Board Meeting - June 21, 2016 Page 22 of 203
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Page 23 of 203
VILLAGE OF MOUNT PROSPECT
STATEMENT OF INVESTMENTS
As of May 31, 2016
GOVERNMENTAL AND ENTERPRISE FUNDS
Maturity
Purchase
Financial
Investment
CUSIP/
Date
Date
Institution
Description
FDIC #
Net Yield
Purch Price
GENERAL FUND (001)
08/29/16
02/29/16
BOFI Federal Bank, CA
Certificate of Deposit
35546
0.700%
144,400.00
08/29/16
02/29/16
Centrue Bank, IL
Certificate of Deposit
3744
0.650%
144,500.00
08/29/16
02/29/16
Bremer Bank, NA, MN
Certificate of Deposit
12923
0.650%
144,500.00
02/28/17
02/29/16
Affiliated Bank, TX
Certificate of Deposit
34885
1.050%
144,200.00
02/28/17
02/29/16
Pacific Western Bank, CA
Certificate of Deposit
24045
1.000%
144,200.00
02/28/17
02/29/16
Western Alliance Bank, CA
Certificate of Deposit
57512
0.900%
144,200.00
08/22/17
02/29/16
Ind & Comm Bank of China, NY
Certificate of Deposit
24387
1.150%
142,800.00
08/22/17
02/29/16
Talmer Bank and Trust, MI
Certificate of Deposit
58132
1.050%
142,800.00
08/22/17
02/29/16
Stearns Bank NA, MN
Certificate of Deposit
10988
1.000%
143,000.00
02/28/18
02/29/16
Cit Bank/Onewest Bank, CA
Certificate of Deposit
58978
1.250%
142,000.00
02/28/18
02/29/16
Bank of the West, CA
Certificate of Deposit
3514
1.200%
142,000.00
02/28/18
02/29/16
Midland States Bank, IL
Certificate of Deposit
1040
1.170%
142,200.00
1,720,800.00
WATER AND SEWER FUND (050)
08/29/16
02/29/16
BOFI Federal Bank, CA
Certificate of Deposit
35546
0.700%
35,000.00
08/29/16
02/29/16
Centrue Bank, IL
Certificate of Deposit
3744
0.650%
35,000.00
08/29/16
02/29/16
Bremer Bank, NA, MN
Certificate of Deposit
12923
0.650%
35,000.00
02/28/17
02/29/16
Affiliated Bank, TX
Certificate of Deposit
34885
1.050%
35,000.00
02/28/17
02/29/16
Pacific Western Bank, CA
Certificate of Deposit
24045
1.000%
35,000.00
02/28/17
02/29/16
Western Alliance Bank, CA
Certificate of Deposit
57512
0.900%
35,000.00
08/22/17
02/29/16
Ind & Comm Bank of China, NY
Certificate of Deposit
24387
1.150%
35,000.00
08/22/17
02/29/16
Talmer Bank and Trust, MI
Certificate of Deposit
58132
1.050%
35,000.00
08/22/17
02/29/16
Stearns Bank NA, MN
Certificate of Deposit
10988
1.000%
35,000.00
02/28/18
02/29/16
Cit Bank/Onewest Bank, CA
Certificate of Deposit
58978
1.250%
34,000.00
02/28/18
02/29/16
Bank of the West, CA
Certificate of Deposit
3514
1.200%
34,000.00
02/28/18
02/29/16
Midland States Bank, IL
Certificate of Deposit
1040
1.170%
34,000.00
417,000.00
VEHICLE REPLACEMENT FUND (061)
08/29/16
02/29/16
BOFI Federal Bank, CA
Certificate of Deposit
35546
0.700%
70,000.00
08/29/16
02/29/16
Centrue Bank, IL
Certificate of Deposit
3744
0.650%
70,000.00
08/29/16
02/29/16
Bremer Bank, NA, MN
Certificate of Deposit
12923
0.650%
70,000.00
02/28/17
02/29/16
Affiliated Bank, TX
Certificate of Deposit
34885
1.050%
69,000.00
02/28/17
02/29/16
Pacific Western Bank, CA
Certificate of Deposit
24045
1.000%
69,000.00
02/28/17
02/29/16
Western Alliance Bank, CA
Certificate of Deposit
57512
0.900%
69,000.00
08/22/17
02/29/16
Ind & Comm Bank of China, NY
Certificate of Deposit
24387
1.150%
69,000.00
08/22/17
02/29/16
Talmer Bank and Trust, MI
Certificate of Deposit
58132
1.050%
69,000.00
08/22/17
02/29/16
Stearns Bank NA, MN
Certificate of Deposit
10988
1.000%
69,000.00
02/28/18
02/29/16
Cit Bank/Onewest Bank, CA
Certificate of Deposit
58978
1.250%
69,000.00
02/28/18
02/29/16
Bank of the West, CA
Certificate of Deposit
3514
1.200%
69,000.00
02/28/18
02/29/16
Midland States Bank, IL
Certificate of Deposit
1040
1.170%
69,000.00
831,000.00
TOTAL GOVERNMENTAL
AND ENTERPRISE FUNDS
$ 2,968,800.00
Village Board Meeting - June 21, 2016 Page 24 of 203
VILLAGE OF MOUNT PROSPECT
STATEMENT OF INVESTMENTS
As of May 31, 2016
Maturity
Purchase
Financial
Date
Date
Institution
Various Various Wells Fargo
POLICE PENSION FUND (070)
Various
Various
Wells Fargo
Various
Various
Various
TRUST AND AGENCY FUNDS
Investment CUSIP/
Description Acct #
Wells Fargo Investments Various
Mutual Fund Investments Various
Interest Market
Rate % Value
Various $ 23,120,266.49
Various 35,110,150.60
58,230,417.09
FIRE PENSION FUND (071)
Various 5/26/2015 Principal Life Insurance Company
Group Annuity Contract
8-10810 Variable 2,774,275.78
Various Various Wells Fargo
Wells Fargo Investments
Various Various 19,425,760.57
Various Various Various
Mutual Fund Investments
Various Various 34,225,356.38
56,425,392.73
TOTAL TRUST AND AGENCY FUND INVESTMENTS
$ 114,655,809.82
* Assets are restricted in purpose and do not represent discretionary assets of the government.
4
Village Board Meeting - June 21, 2016 Page 25 of 203
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Item VIII. B.: List of Bills - June 1 - June 14, 2016
Department: Finance
Information:
Approve List of Bills - June 1 - June 14, 2016 - $2,960,382.00
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description
D List of Bills - June
1 -June 14, 2016
Type Upload Date File Name
Backup Material 6/14/2016 0614162016_List of Bills.pdf
Village Board Meeting - June 21, 2016 Page 73 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name
Invoice Description
Amount
001 General Fund
A.M. Leonard Inc.
Fertilizer
$ 117.95
Accela, Inc.
CRM software
8,448.00
ACS State & Local Government Solution
Illinois State Disbursement Unit
6,278.52
Addison Building Material Co.
Washer Fender and Sleeve -All
47.30
Dap Concrete Patch
6.83
Air One Equipment, Inc.
2016 Maintenance and Repair Parts for Breathing Apparatus
145.00
Bi -Annual Compressor Maintenance & Quarterly Air Quality Testing
600.25
Airgas, Inc.
Oxygen
349.02
Alpha Prime Communications
Repair of a radio
495.00
American Landscaping Inc.
Services at 2 N Main
60.00
Services at 8 Rob Road
270.00
Services at 1106 Crabtree
324.00
Services at 910 Palm Dr
243.00
Professional Services
1,667.00
Andres Medical Billing, Ltd.
Ambulance Billing - May 2016
6,500.98
Angarola, Michael
Reimburse training expenses
50.00
Reimburse expenses: State Police Memorial 05/04-05/16
34.00
Aramark Uniform Services, Inc.
Uniform Cleaning and Rental
97.26
ARC Document Solutions, LLC
Equipment Maintenance
62.00
Arciszewski, Beth
Reimburse training expenses
50.00
Ariens Specialty Brands LLC
Credit
(103.95)
Arlington Power Equipment
Stihl rescue saw
1,199.24
Avanti Cafe & Sandwich Bar, Inc.
Lunch for Interfaith Council
77.00
B & H Photo/video
Video Equipment
69.99
Video Equipment
144.00
B. Haney and Sons, Inc.
Hauling
110.00
Baldini, Carol
Reimbursement for cane tips for lending closet
22.05
Reimbursement for Deep Woods off for the MRC
58.00
Balogh, Steve
Reimbursement
74.80
Bedco Mechanical
Bedco Mechanical Service Contract
2,754.15
Training room A/C not working
464.40
HVAC Repairs
359.03
HVAC Repairs
57.50
HVAC Repairs
345.00
Blesic, Momcilo Michael
Reimburse training expenses
94.00
Blue Cross Blue Shield of Illinois
Refund for Ambulance Services 6/13/15
631.80
BMK Veterinary Associates
Stray animals - May, 2016
333.50
Brancato Landscaping, Inc.
Tree Planting
10,763.50
Capital One National Association
Costco Purchase 4/27/16 - 5/19/16
2,951.94
Carlson, David J
Reimburse training expenses
102.00
Cassady, Michael
Relocation Expense
984.94
CDW LLC
Office Supplies
58.08
Office Supplies
35.04
ExaGrid Annual support/maintenance
4,850.00
Central Continental Bakery
Retirement Party
186.08
Century Cleaners
Uniform Cleaning
23.25
Uniform Cleaning
37.35
Uniform Cleaning
26.22
Uniform Cleaning
18.92
Uniform Cleaning
6.72
Uniform Cleaning
28.72
Uniform Cleaning
20.25
Charak, Craig
Reimburse training expenses
34.00
Page 1 of 11
Village Board Meeting - June 21, 2016 Page 74 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name Invoice Description Amount
001 General Fund (continued)
Chem -wise Ecological Pest Mgmt Inc Equipment Maintenance and Repair 215.00
Page 2 of 11
Village Board Meeting - June 21, 2016 Page 75 of 203
Equipment Maintenance and Repair
215.00
Equipment Maintenance and Repair
215.00
Equipment Maintenance and Repair
215.00
Chicago Metro Chapter Apwa
Professional Services
120.00
Professional Services
180.00
Chief Supply Corp.
Disposable emergency blankets
54.89
Clifford -Wald & Co., Inc. - A KIP Compar
Large format copier
160.00
Cloud, James
Paramedic License Renewal
40.00
Comcast
Xfinity internet service 06/11-07/10/16
84.90
Community College District 502
Registration for for training
100.00
Constellation NewEnergy, Inc.
Electrical Service Delivery
30.15
Crystal Court Shopping Center
June rent for the CCC
5,989.97
Crystal Maintenance Services Corp.
Custodial Services
7,187.24
Cummins -Allison Corp.
Coin counter receipt paper & ribbon
133.71
DeAno & Scarry, LLC
Legal Services 4/25/16 - 5/6/16
4,565.00
Legal Services 3/28/16 - 4/8/16
7,165.00
Legal Services 4/11/16 - 4/22/16
4,300.00
DiFazio, J. Grady & Joanna
Transfer Stamp Rebate
700.00
DJ's Scuba Locker
3 -Pony bottle holders
270.00
Dynegy Energy Services, LLC
Electrical Service Delivery
190.22
Emergency Medical Products
Splints
62.50
Enterprise Rent -a -car
SIU vehicle rental 03/24-05/10/16
992.20
Eterno, David G.
May adjudication
337.50
Excalibur Technology Corp.
Consulting Services - VMware - May
605.00
Experian
Credit check for Rypkema
77.24
Federal Express Corp
Shipping Expenses
52.36
Finkle, Joel
Rebate Sidewalk Shared -Cost Program
408.00
Fire Pension Fund
Fire Pension
23,895.48
Fonseca, Michael B.
Paramedic License Renewal
40.00
G & J Associates, Inc.
Replacement Banners
807.50
Other supplies
789.60
Fridays on the Green Sponsor Banner 2016
158.30
Garvey's Office Products
2 SDHC Memory Cards
57.98
Grandgeorge, Aaron
Paramedic License Renewal
40.00
GreatAmerica Financial Services Corpor
Office equipment
149.47
Griffin, Timothy
Reimburse training expenses
154.00
Guardian
Emp. Dental Plan June 2016
10,193.68
Harford, Michelle M.
Block Party Flyer
180.00
Harmening, Jonathon
Pre-employment testing
300.00
HD Supply Const Supply Ltd
Engineering Supplies
700.80
Healy Asphalt Company,llc.
Streets Patching Materials
91.20
Streets Patching Materials
47.04
Streets Patching Materials
96.00
Streets Patching Materials
33.12
Home Depot U.S.A., Inc.
Equipment Supplies & Training Supplies
126.98
Huffman, William W.
Tree Planting
29,298.00
Hull, David
Reimbursement
15.00
ICMA Retirement Trust - 457
ICMA 457
23,161.94
Illinois American Water Company
Private Fire Period 6/2/16 - 6/30/16
33.84
Illinois Convenience & Safety Corp
Block Party Bus Shelter Poster 2016
320.00
Illinois Department of Revenue
STATE - IL - IL State Withholding
30,421.95
STATE - IL - IL State Withholding
29.65
Page 2 of 11
Village Board Meeting - June 21, 2016 Page 75 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name
Invoice Description
Amount
001 General Fund (continued)
Illinois Department of Revenue(continued)
Illinois Fire Chiefs Educ. & Research Fou Annual Symposium May 25-27-Lambel
130.00
Illinois Fire Inspectors Association
2016 Dues- Fire Investigators Strike Force
75.00
Illinois GFOA
IGFOA Utility Billing Seminar
95.00
IMRF
IMRF
162,249.46
Internal Revenue Service
Federal Withholding
196,365.80
Federal Withholding
324.34
International Union of Operating EnginE
IUOE PW Membership Dues
1,157.55
ITOA
Training class
575.00
Janowick, Timothy
Reimburse expenses: Full staff meeting 05/26/16
147.22
Reimburse training expenses
438.30
Juracek, Arlene
Mayor milage
164.16
K. Fish Color LLC
Flower/Tree Replacement
418.50
Flower/Tree Replacement
4,786.00
Flower/Tree Replacement
475.20
Flower/Tree Replacement
80.50
Kane, Ryan
Reimburse training expenses
90.72
Kathleen W. Bono,csr,ltd.
Court reporter
130.00
Court reporter
130.00
Kerstein, June
Reimbursement Food Exp - May 2016
31.67
Kinnucan
Tree Treatment
28,292.25
Kleinstein, Howard
Public Access Education 4/28/16 - 4/29/16
567.79
Knoll, Joseph
Paramedic License Renewal
40.00
Lambel, Brian
Hotel for Illinois Fire Chiefs Symposium
224.00
Landscape Forms, Inc.
Maintenance and repair supplies
18,080.00
LexisNexis Risk Data Management Inc.
Background checks - May, 2016
63.25
Lifeline Training
Register S. Santi for training class 08/24/16
139.00
Mazursky, Shelby
Printing Expense
312.00
McGuffin, Mark
Reimburse expenses: IACP LEIM conference 05/23-25/16
104.00
Meade Electric Co. Inc.
Traffic Signal
564.14
Menard Inc.
Maintenance and repair supplies
88.49
Maintenance and repair supplies
91.96
Maintenance and repair supplies
11.50
Maintenance and repair supplies
2.89
Other supplies
8.97
Metro Door and Dock, Inc.
Overhead door repair
1,610.00
Metro Federal Credit Union
MP Fire Local 4119 Dues
2,509.65
Metropolitan Alliance - Police
MP Police Association Dues
1,321.00
Meyer Laboratory, Inc.
Cleaning Supplies
49.74
Middleton, Joan
Reimburse expenses: IACP LEIM conference 05/23-25/16
50.00
Mighty Mites Awards & Sons
Retirement Plaque
300.50
Mobile Print Inc.
Block Party Flyer
166.84
Fridays on the Green Rack Cards 2016
356.96
Morton Suggestion Co.
Water bottles for Kickin' It with the Cops soccer program
674.51
MSA (Mine Safety Appliances)
Certified Airmask Repair Education Class- Mike Hayes -May 25-26
820.00
Murray and Trettel Inc.
Weather Forcasting
725.00
Nationwide Mutual Insurance Company Nationwide 457
12,258.34
NATOA
Registration for Natoa National Conference
625.00
NCPERS Group Life Ins.
IMRF Life Insurance
665.60
Neopost USA Inc.
Ink Cartridge & Postage Labels for Mail Machine
279.50
Postage Machine Replenishment- 6/1/16
3,000.00
NGS Medicare Illinois
Refund for Ambulance Services 3/4/16
359.98
NIDA
2016 Training conference 08/28-31/16
495.00
Page 3 of 11
Village Board Meeting - June 21, 2016 Page 76 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name
Invoice Description
Amount
001 General Fund (continued)
Northern Illinois Funeral Service Inc.
Remains removal: NWCH to CCME 05/21/16
350.00
Northshore University Healthsystem
Medical exam
453.00
Medical exam
496.00
Medical exam
453.00
Medical exam
453.00
Medical exam
213.00
Medical exam
453.00
Medical exam
453.00
Northwest Central Dispatch System
July 2016 - Member Assessment
56,340.50
Northwest Suburban United Way
United Way
127.55
Novak, Todd
Knives for Station
30.23
Numbers Automation Inc
Annual maintenance agreement for Admin. shredder
150.00
Office Depot, Inc.
Office Supplies
198.48
Printer stand / stirrers / spoons
74.77
Office Supplies for HS & CCC
13.98
Pacini, Max
Safety Shoe Reimbursement
54.98
Paddock Publications, Inc.
Herald services
104.10
Oaklees Advertising Summer Events 2016
800.00
Shop Local Ad 2016
1,769.00
Summer Events Ad 2016
100.00
Summer Events Ad 2016
275.00
Summer Events Ad 2016
300.00
Summer Events Ad 2016
750.00
Bid Notice
90.45
PZ -12-16 legal notice
81.00
PZ -10-16 legal notice
86.40
Pesche's Flower Shop
Fertilizer
59.98
Petty Cash
Petty Cash 05/2016
75.34
Petty Cash -FD -May 2016
25.08
Petty Cash - Police Department 6/1/16
221.62
May petty cash
500.14
Petty cash replenishment
160.84
Pinmart Inc.
Re -order of 100 yr. badges (10 Gold & 10 silver)
1,725.50
Police Pension Fund
Police Pension
35,246.68
Police Records & Information Managem
Electronic reporting training for Records Section
2,314.30
Promos 911, Inc.
Pub Ed -Trading Cards
210.51
Pub Ed- coloring books & bookmarks
1,417.84
Rady, Matthew
Paramedic License Renewal
40.00
Rentokil North America, Inc.
June pest control for the CCC
48.00
Romano, Michael
Paramedic License Renewal
40.00
Rondeau, Christopher
Reimburse expenses: Medicolegal Investigation
102.00
Sahakian, Rafi
Reimbursement - D -Day Event Exp.
895.99
Schaps, Lisa
Reimburse training expenses
50.00
Reimburse training expenses
50.00
Secretary of State
Change Plate (M188880) to Passenger Plate (1-30)
101.00
SHI International Corp.
Adobe Acrobat Pro for Finance
894.84
Sikich LLP
Professional Services Rendered Through 4/30/16
14,300.00
Slobe, Steve
Paramedic License Renewal
40.00
Standard Equipment Company
2725 rear engine gauge control module
368.20
Street Sweeper Supplies
23.77
Sullivans Law Directory
Case #14CH11544
700.00
Systems Forms, Inc.
Permit Folders
3,109.86
Szafarz, David & Kathleen
Refund Overpayment Polie Ticket#P3947791
20.00
Page 4 of 11
Village Board Meeting - June 21, 2016 Page 77 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name
Invoice Description
Amount
001 General Fund (continued)
Roof Replacement
94,117.49
T.P.I. Building Code Consultants, Inc.
May inspections
24,607.50
The Carroll -Keller Group
Leadership/Team Development Workshop
4,400.00
The Cook County State's Attorney's Reg Training course 08/23-24/16
80.00
The Ups Store
Postage 5/18/16
23.68
2,244.45
Postage 5/20/16
58.72
Theodore Polygraph Service Inc.
Pre-employment testing: D. Flasch for Records clerk
175.00
TransUnion Risk and Alternative Data
Sc Background checks - May, 2016
150.50
Tynkiewicz, Barbara
Refund Overpayment Police Ticket # P3948051
20.00
United Healthcare
Flex Benefit Plan Services - April 2016
627.00
UPS Store #707
Shipping Fees
10.10
Usnik, Robert
Reimbursement - D -Day Event
407.40
Verizon Wireless Services LLC
Cellular Service & Equipment Charges - 4/20/16 - 5/19/16
7,082.58
Village of Mount Prospect
Flex - Medical
9,415.59
W. W. Grainger, Inc.
Maintenance and repair supplies
75.04
Warehouse Direct
Expanding Open Top File, AA Batteries
84.81
Office Supplies
11.95
Office Supplies
68.93
Certificate Holders
60.00
Office Supplies
214.61
Weddle Tool Company Inc.
W -tool for the reserve engine
1,500.40
Welch, Martin L
Refund Overpayment Police Ticket #P3947833
20.00
Westfallen, Paul
Transfer Stamp Rebate
1,324.00
William Rainey Harper College
Paramedic Class Tuition- Anders
4,479.50
Wisconsin Department of Revenue
STATE - WI
556.27
WISCTF
Garnishment
542.48
Worldpoint Ecc, Inc.
CPR Cards, HS instructor package, infant resuscitators
547.31
Wulbecker, Jeffrey
Travel Expenses
11.50
001 General Fund Total
$ 835,160.12
002 Debt Service Fund
Bank of New York Mellon
G.O. Bond Series 2013 - Interest Only
$ 184,978.13
2014 GO Bond Interest
85,275.00
2009C GO Bond Interest Payment
66,466.25
G.O. Refunding Bond Series 2009B - Interest
35,362.50
G.O. Bond Series 2009 - Interest Only
208,631.25
Glenview State Bank
G.O. Installment Loan 2012 - Interest
8,827.00
Wells Fargo Bank
G.O. Bonds Series 2006 - Library
189,677.50
Illinois EPA
IEPA Loan #5 L17-1087 Principal & Interest
58,252.79
J.P. Morgan Chase Bank N.A.
G.O. Bond Series 2011A-Library&G.O.Refunding B.Series2011B&2012
79,696.25
002 Debt Service Fund Total
$ 917,166.67
020 Capital Improvement Fund
Adalet / A Scott Fetzer Company
Salt Dome Supplies
$ 409.66
All American Commerical Roofing Inc.
Roof Replacement
94,117.49
Business Office Systems, Inc.
Building Maintenance
516.35
Public Buildings
420.00
Capital One National Association
Costco Purchase 4/27/16 - 5/19/16
1,103.96
Ciorba Group Inc
Professional Services
2,244.45
Streetlighting Improvement
222.70
EWS Consultants, Inc.
Professional Services
200.00
Farnsworth Group
Streetlight Improvements
3,109.00
Martam Construction
Public Buildings
8,000.00
Maxx Contractors Corp
Salt Dome
3,576.00
Page 5 of 11
Village Board Meeting - June 21, 2016 Page 78 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name Invoice Description Amount
020 Capital Improvement Fund (continued)
Northwest Central 9-1-1 System Motorola Subscriber Financing - June 2016 10,603.91
020 Capital Improvement Fund Total $ 124,523.52
022 Downtown Redevelopment Construct
V3 Companies Central Plaza Remediation $ 161,747.57
022 Downtown Redevelopment Construct Total $ 161,747.57
023 Street Improvement Construc Fund
Arrow Road Construction
Street Resurfacing
$
469,108.80
Utility Dynamics Corp.
Traffic Improvements
14,060.00
023 Street Improvement Construc Fund Total
$
483,168.80
024 Flood Control Construction Fund
Christopher B. Burke Engineering Ltd
Professional Services
$
5,108.50
Dynegy Energy Services, LLC
Electrical Service Delivery
181.98
TRC Companies, Inc.
Professional Services
1,157.52
024 Flood Control Construction Fund Total
$
6,448.00
040 Refuse Disposal Fund
ICMA Retirement Trust - 457
ICMA
$
33.50
Illinois Department of Revenue
IL State Withholding
312.31
IMRF
IMRF
3,445.33
Internal Revenue Service
Federal Withholding
2,726.99
International Union of Operating EnginE
IUOE PW Membership Dues
121.09
Nationwide Mutual Insurance Company Nationwide 457
224.21
NCPERS Group Life Ins.
IMRF Life Insurance
17.60
Village of Mount Prospect
Flex - Medical
117.72
040 Refuse Disposal Fund Total
$
6,998.75
042 CDBG
ICMA Retirement Trust - 457
ICMA 457
$
450.00
Illinois Department of Revenue
IL State Withholding
47.43
IMRF
IMRF
626.52
Internal Revenue Service
Federal Withholding
453.49
Paddock Publications, Inc.
CDBG legal notice
64.80
T.P.I. Building Code Consultants, Inc.
CDBG inspection
80.00
The Lead Inspectors, USA Inc
CDBG SFR- 501 E Prospect Ave
325.00
Village of Mount Prospect
Flex - Medical
31.25
042 CDBG Total
$
2,078.49
043 Asset Seizure Fund
Bamjak Inc,
Parts for 1-60 seized Toyota Avalon
$
113.89
043 Asset Seizure Fund Total
$
113.89
046 Foreign Fire Tax Board Fund
Clarke, Patrick B.
Fire Apparatus Exhibition 4/20/16 - 4/21/16
$
138.60
Dolan, John
FDIC Seminar Registration Fee 4/18/16 - 4/23/16
100.00
Evans, Tim
FDIC Seminar 4/21/16 - 4/22/16
75.00
Novak, Todd
FDIC Seminar 4/21/16 - 4/22/16
290.28
Pastori, Matthew
FDIC Seminar 4/18/16-4/19/16
712.86
Select Comfort Corporation
Protector - Mattress (9)
377.91
Mattresses (9) & Freight
9,449.88
Page 6 of 11
Village Board Meeting - June 21, 2016 Page 79 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name
Invoice Description
Amount
046 Foreign Fire Tax Board Fund(continued)
Steward, Dale R.
FDIC Seminar 4/21/16 - 4/22/16
151.57
Wilson, Kevin B.
FDIC Seminar 4/21/16 - 4/22/16
232.72
046 Foreign Fire Tax Board Fund Total
$ 11,528.82
050 Water and Sewer Fund
Addison Building Material Co.
Maintenance and repair supplies
$ 11.93
Alexander Chemical
Water System Treament Chemical
20.00
Aramark Uniform Services, Inc.
Uniform Cleaning and Rental
97.26
Ariens Specialty Brands LLC
Uniform Expense
247.80
Baxter & Woodman, Inc.
GIS
300.00
Burns & Mcdonnell Engineering Co.
Professional Services
35.60
Capital One National Association
Costco Purchase 4/27/16 - 5/19/16
136.27
Carhartt Retail, LLC
Uniforms
289.98
CDW LLC
Office Supplies
190.59
Central Continental Bakery
Other Employee Supplies
40.50
Century Cleaners
Uniform Cleaning
23.25
Uniform Cleaning
37.35
Uniform Cleaning
26.23
Uniform Cleaning
18.93
Uniform Cleaning
6.73
Uniform Cleaning
28.73
Uniform Cleaning
20.25
Ciorba Group Inc
Lift Station Rehab
4,165.77
Dynegy Energy Services, LLC
Electrical Service Delivery
5,103.17
FC Organizational Products, LLC
Office Supplies
10.00
Office Supplies
74.28
HBK Water Meter Service
Water Meter Installations
838.15
Water Meter Installations
3,170.17
HD Supply Facilities Maintenance LTD
Maintenance and repair supplies
821.11
ICMA Retirement Trust - 457
ICMA 457
1,506.95
Illini Power Products Company
Equipment Maintenance
1,315.00
Equipment Maintenance
1,410.00
Equipment Maintenance
996.00
Illinois Department of Revenue
IL State Withholding
2,625.42
IMRF
IMRF
26,075.09
Internal Revenue Service
Federal Withholding
21,942.12
International Union of Operating EnginE
IUOE PW Membership Dues
1,200.14
L & B Business Services Inc.
Maintenance and repair supplies
15.92
Lynne V. Davidson
1304 Robert Dr
24.58
Martam Construction
Contractual Hauling
2,188.00
Contractual Hauling
3,608.00
Martam Construction (continued)
Contractual Hauling
Contractual Hauling
Contractual Hauling
Contractual Hauling
Contractual Hauling
Matrix Service Inc. BPS 17 Rood Replacement
Mazursky, Shelby Water Purchase Request Forms
Nationwide Mutual Insurance Company Nationwide
NCPERS Group Life Ins. IMRF Life Insurance
NICOR Natural Gas Consumption
Natural Gas Consumption
Page 7 of 11
4,878.84
2,188.00
1,858.00
3,057.19
2,138.00
198,831.00
129.00
340.89
44.80
83.75
110.94
Village Board Meeting - June 21, 2016 Page 80 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name Invoice Description Amount
050 Water and Sewer Fund(continued)
Northwest Suburban United Way United Way 21.00
Paddock Publications, Inc. Bid Notice 94.50
Bid Notice
PCM Sales, Inc.
Maintenance and repair supplies
Pesche's Flower Shop
Grounds Maintenance Supplies
Richard Amundson
427 S Elmhurst Rd
RST Inc.
Safety Shoe Allowance
Sikich LLP
Professional Services Rendered Through 4/30/16
Suburban Laboratories, Inc.
Water Sample Testing
Tank Industry Consultants, Inc.
Tank Design Engineering
Verizon Wireless Services LLC
Cellular Service & Equipment Charges - 4/20/16 - 5/19/16
Village of Mount Prospect
Flex - Medical
050 Water and Sewer Fund Total
Refund Parking Debit Card Balance
051 Village Parking System Fund
Abbott, Ray
Refund Parking Debit Card Balance
Crystal Maintenance Services Corp.
Custodial Services
Dunnington, Cathy
Refund Parking Debit Card Balance
ICMA Retirement Trust - 457
ICMA
Illinois Department of Revenue
IL State Withholding
IMRF
IMRF
Internal Revenue Service
Federal Withholding
International Union of Operating EnginE
IUOE PW Membership Dues
Jasowicz, Arthur
Refund Parking Debit Card Balance
Klaus, Kent
Refund Parking Debit Card Balance
Mathur, Senthil
Refund Parking Debit Card Balance
Nationwide Mutual Insurance Company
Nationwide
NCPERS Group Life Ins.
IMRF Life Insurance
Nightlinger, Scott
Refund Parking Debit Card Balance
Petty Cash
Petty Cash 05/2016
Senger, Rose
Refund Parking Debit Card Balance
Somerstorfer, Paul
Refund Parking Debit Card Balance
Village of Mount Prospect
Flex - Medical
051 Village Parking System Fund Total
052 Parking System Revenue Fund
Crystal Maintenance Services Corp.
Custodial Services
Dynegy Energy Services, LLC
Electrical Service Delivery
ICMA Retirement Trust - 457
ICMA 457
Illinois Department of Revenue
IL State Withholding
IMRF
IMRF
Internal Revenue Service
Federal Withholding
International Union of Operating EnginE
IUOE PW Membership Dues
Nationwide Mutual Insurance Company Nationwide
NCPERS Group Life Ins.
IMRF Life Insurance
NICOR
Natural Gas Consumption
Petty Cash
Petty Cash 05/2016
Village of Mount Prospect
Flex - Medical
052 Parking System Revenue Fund Total
060 Vehicle Maintenance Fund
American Messaging
ARI Phoenix, Inc.
Arlington Heights Ford
Professional Services
Vehicle Maintenance Supplies
2718 engine gaskets, seals and oil tube
Page 8 of 11
148.50
140.42
338.83
23.68
130.49
14,300.00
185.00
2,466.70
3,254.45
388.44
$ 313,773.69
7
4.50
330.23
21.25
9.00
40.40
438.57
328.32
18.67
13.00
3.00
11.00
9.95
4.40
25.50
14.00
8.00
10.50
35.22
1,325.51
252.53
145.76
6.01
29.34
322.46
237.62
12.47
6.66
3.60
68.98
1.00
27.90
1,114.33
79.73
209.34
120.25
Village Board Meeting - June 21, 2016 Page 81 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name Invoice Description Amount
060 Vehicle Maintenance Fund(continued)
Arlington Heights Ford(continued)
Page 9 of 11
Village Board Meeting - June 21, 2016 Page 82 of 203
300 Dash tray
125.59
P-2 front axle seal and drivers door hinges
99.19
P-37 Interior Temperature motor
41.08
P-34 frt axle nut
12.16
Vehicle Maintenance Supplies
22.43
Vehicle Maintenance Supplies
117.32
Equipment Maintenance and Repair
7,407.91
Atlas First Access, LLC
Vehicle Maintenance Supplies
43.76
Bamjak Inc,
P-38 Control arm and ball joint
121.38
Credit
(37.29)
Tape
22.99
Credit
(139.38)
518 belt
33.99
2718 idler pulley
30.68
517 A/C belt
25.60
517 A/C flush
101.94
Botts Welding & Truck Service, Inc.
Vehicle Maintenance Supplies
928.28
Bridgestone Retail Operations, LLC.
Vehicle Maintenance Supplies
369.24
Vehicle Maintenance Supplies
369.24
Busse Car Wash, Inc.
Equipment Maintenance
425.00
Catching Fluidpower
Vehicle Maintenance Supplies
117.41
Chicago Parts & Sound LLC
P-34 front strut; P-1 front brake pads/rotors
200.14
606A fuel pump
297.24
P-34 left front strut
59.60
Air filters and brake pads
350.56
Vehicle Maintenance Supplies
464.73
Computerized Fleet Analysis
Equipment Maintenance
995.00
Dave & Jim's Auto Body, Inc.
Equipment Maintenance
120.00
Dirtbusters Auto Detailing, Inc.
Equipment Maintenance
160.00
Foster Coach Sales Inc.
Vehicle Maintenance Supplies
102.11
Vehicle Maintenance Supplies
189.55
General Parts Inc.
4558 hydraulic filters
85.00
2718 belt tensioner
53.43
Global Emergency Products
517 Deluge gun bracket
39.45
ICMA Retirement Trust - 457
ICMA 457
1,434.30
Illinois Department of Revenue
IL State Withholding
1,195.26
IMRF
IMRF
12,245.83
Internal Revenue Service
Federal Withholding
10,049.37
International Union of Operating EnginE
IUOE PW Membership Dues
582.54
Interstate Battery of Western Chicago
4555 two batteries
173.90
Interstate Power Systems, Inc.
530 cam sensor
18.75
Krotky, Kevin
Training fees
876.52
Lund Industries, Inc.
Maintenance and repair supplies
54.80
Mansfield Oil Company
8,000 gallons UL fuel
16,241.68
Motion Ind. Inc.
Vehicle Maintenance Supplies
1,123.05
NCPERS Group Life Ins.
IMRF Life Insurance
48.00
Northwest Suburban United Way
United Way
5.00
Ronco Industrial Supply
Vehicle Maintenance Supplies
265.50
Rubber Inc.
Vehicle Maintenance Supplies
98.73
Rush Truck Centers of Illinois, Inc.
Vehicle Maintenance Supplies
(36.52)
Vehicle Maintenance Supplies Credit
(43.92)
Page 9 of 11
Village Board Meeting - June 21, 2016 Page 82 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name Invoice Description Amount
060 Vehicle Maintenance Fund(continued)
Rush Truck Centers of Illinois, Inc.(continued)
2728 oil dipstick 53.95
2727 Muffler 494.32
Spaulding Mfg Inc Vehicle Maintenance Supplies 84.62
Vehicle Maintenance Supplies 60.09
Superior Signals, Inc. Vehicle Maintenance Supplies 143.00
Verizon Wireless Services LLC Cellular Service & Equipment Charges - 4/20/16 - 5/19/16 226.08
Village of Mount Prospect Flex - Medical 379.18
060 Vehicle Maintenance Fund Total $ 59,538.68
061 Vehicle Replacement Fund
Alexander Equip.co., Inc.
PW Vehicles
6,650.77
Arlington Heights Ford
Fire Dept. Vehicles
38.49
Bamjak Inc,
Fire Dept. Vehicles
23.98
GovDeals, Inc.
Police Dept. Vehicles
241.19
061 Vehicle Replacement Fund Total
$
6,954.43
063 Risk Management Fund
Heppe, Chris
Reimbursement for Mailbox Damaged - May 2016
125.00
Ricker, Jeffrey
PSEBA Benefit Reimbursement (Jan 2015 - Sept 2015)
6,102.59
Zoch, Thomas
Reimbursement for Mailbox Damaged - May 2016
125.00
063 Risk Management Fund Total
$
6,352.59
070 Police Pension Fund
Lauterbach & Amen, LLP
Pension Services Administration - May 2016
1,350.00
Voya Institutional Trust Co
For the Benefit of : Plan 555271
730.78
Wells Fargo Bank
Admin Fees 5-1-16 to 7-31-16
1,104.62
070 Police Pension Fund Total
$
3,185.40
071 Fire Pension Fund
Illinois Public Pension Advisory Commitl8
Hours Continuing Education & Ethics 5/19/16-5/20/16
525.00
Lambel, Brian
Seminar Lodging 5/18/16 - 5/20/16
202.74
Lauterbach & Amen, LLP
Pension Services Administration - May 2016
1,500.00
Wells Fargo Bank
Admin Fees 5-1-16 to 7-31-16
1,875.00
071 Fire Pension Fund Total
$
4,102.74
073 Escrow Deposit Fund
Allemeier, Scott
Refund Escrow Permit # 16-0363 (119 N Elmhurst Ave)
500.00
Arco Electric
Refund Escrow Permit # 16-0581 (1651 W Algonquin Rd)
200.00
BMPC Inc
Refund Escrow Permit # 15-0130 (2 E Rand Rd)
125.00
Bradford and Kent Builders
Refund Escrow Permit # 15-2454 (705 Russel St)
500.00
Custom Contracting
Refund Escrow Permit # 16-0337 (1329 Wolf Rd)
400.00
Damico Building Group LLC
Refund Escrow Permit # 15-1445 (1020 E Central Rd)
350.00
Donatelli, Peter
Refund Escrow Permit # 16-0463 (2106 W Lawrence Ln)
200.00
EI Sombrero Restaurant
Refund Escrow Permit # 16-0469 (1100 S Elmhurst Rd)
200.00
Galuski, Brian
Refund Escrow Permit # 16-0591 (900 N Quince Ln)
200.00
Genaro Construction
Refund Escrow Permit # 16-0503 (119 bobby Ln)
200.00
Hajduga, Daniel
Refund Escrow Permit # 15-0024 (1818 Bonita Ave)
300.00
Hasting Asphalt
Refund Escrow Permit # 16-0105 (1401 W Gregory St)
125.00
Refund Escrow Permit # 16-0106 (411 S Maple St)
125.00
Herrera, Leonel
Refund Escrow Permit # 16-0589 (1404 W Cleven Ave)
200.00
Ibbotson Heating Company
Refund Escrow Permit # 16-0773 (515 E Highland Ave)
125.00
Iris Construction
Refund Escrow Permit # 16-0027 (601 Dempster Dt)
25.00
J&S Plumbing Inc
Refund Escrow Permit # 16-0109 (14 S William St)
25.00
Page 10 of 11
Village Board Meeting - June 21, 2016 Page 83 of 203
VILLAGE OF MOUNT PROSPECT
List of Bills
June 01- June 14, 2016
Fund Vendor Name
Invoice Description
Amount
073 Escrow Deposit Fund(continued)
JPG Construction and Builders
Refund Escrow Permit # 16-0349 (914 Can Dota Ave)
200.00
Kiess, Wade
Refund Escrow Permit # 16-0792 (402 1 Oka Ave)
125.00
Kim, Jea D
Refund Escrow Permit # 16-0841 (800 Butternut Ln #D)
125.00
Kresca, Mitchell
Refund Escrow Permit # 16-0376 (14 S William St)
200.00
Lauer, Stephen W
Refund Escrow Permit # 16-0541 (770 E Northwest Hwy)
125.00
Lee, Cathy
Refund Escrow Permit # 15-1898 (1200 E Kensington Rd)
200.00
Lenke, Richard E
Refund Overpayment P3925639
100.00
Mach 1 Inc
Refund Escrow Permit # 15-2435 (1812 Bonita Ave)
200.00
Meusburger, Eric
Refund Escrow Permit # 16-0185 (316 1 Oka Ave)
300.00
Mihovilovich Bros Builders Inc
Refund Escrow Permit # 15-1013 (210 N William St)
2,000.00
NBC Realty Inc
Refund Escrow Permit # 15-2123 (553 Dempster St)
125.00
Northscape Enterprises Inc
Refund Escrow Permit # 16-0336 (1822 Hopi Ln)
150.00
Northwest Dental Studio
Refund Escrow Permit # 16-0499 (1300 W Lincoln St)
150.00
Nowak, Thomas J
Refund Escrow Permit # 15-2547 (407 Na Wa Ta Ave)
250.00
O'Brien, Melinda
Refund Escrow Permit # 160489 (502 N Elmhurst Ave)
200.00
Podsiadlo, Bernarda Z
Refund Escrow Permit # 15-2451 (1144 Boxwood Dr)
75.00
Premier Paving of Northern Illinois
Refund Escrow Permit # 16-0500 (809 1 Oka Ave)
200.00
Pro Temp
Refund Escrow Permit # 16-0567 (916 S Maple St)
125.00
Randant, Paula
Refund Escrow Permit # 15-1951 (209 N Wille St)
200.00
Regan, Thomas
Refund Escrow Permit # 15-2000 (115 N Pine St)
200.00
Ricks Sewer & Drainage
Refund Escrow Permit # 16-0735 (518 Can Dota Ave)
125.00
Refund Escrow Permit # 16-0802 (1722 Martin Ln)
125.00
Scaletta, Salvatore
Refund Escrow Permit # 16-0232 (303 Eric Court)
200.00
Shekleton, Martin
Refund Escrow Permit # 15-1070 (804 E Central Rd)
125.00
Szymul, Douglas J
Refund Escrow Permit # 15-1523 (1711 N Burning Bush Ln)
25.00
TCL Electrical And Lighting
Refund Escrow Permit # 16-0430 (1 W Rand Rd)
125.00
Third District Circuit Court
Bond Check 6/2/16
600.00
Bond Check 6/7/16
700.00
Bond Check 6/14/16
3,050.00
US Waterproofing Inc
Refund Escrow Permit # 16-0608 (1721 Pheasant Trl)
125.00
Vital Signs USA
Refund Escrow Permit # 15-0073 (2 E Rand Rd)
125.00
Win Development
Refund Escrow Permit # 14-2497 (2 E Rand Rd)
525.00
Winters, Richard
Refund Escrow Permit # 16-0697 (517 S Wille St)
200.00
073 Escrow Deposit Fund Total
$ 15,100.00
Grand Total
$ 2,960,382.00
Page 11 of 11
Village Board Meeting - June 21, 2016 Page 84 of 203
Item VIII. C.: 1st reading of AN ORDINANCE AMENDING ORDINANCE NO.
6148, AS AMENDED BY ORDINANCE NO. 6205, GRANTING A
CONDITIONAL USE PERMIT FOR A FINAL PLANNED UNIT
DEVELOPEMENT, CONDITIONAL USE FOR A DRIVE-THROUGH
ESTABLISHMENT & VARIATION FOR PROPERTY LOCATED AT
990-1145 MOUNT PROSPECT PLAZA, 940-950 EAST RAND
ROAD AT 1200-1220 EAST CENTRAL ROAD MOUNT PROSPECT,
ILLINOIS
Department: Community Development —Planning Division
Information:
The Petitioner has requested a second one-year extension of the zoning approvals
granted by the Village in 2014 for conditional uses and a variation (Ordinance #
6148) to construct two additional retail buildings at the Mount Prospect Plaza. The
Petitioner has not yet leased the new retail space. Construction of the new outlots
requires lease consents from existing tenants and there are still two leases that
require approval . Therefore, the Petitioner is seeking approval to renew the
requests for an additional year.
The Petitioner proposes to construct two (2) new outlot buildings totaling 11,800
square feet. Per the attached site plan, one outlot building would be located along
Rand Road and measure 2,000 square feet in area and would be a drive-through
establishment. The second outlot building would be located to the northeast of the
existing Chase Bank outlot building. The Petitioner would also install significant
landscaping around these two buildings and the rest of the center to improve the
overall appearance.
Attached is a letter from the Petitioner requesting the extension of the conditional
uses and variation approvals. As the letter indicates, the Petitioner did not obtain a
building permit within the time frame of the zoning approvals and is requesting the
additional one-year extension to allow them to finalize the remaining tenant consents
and proceed with the redevelopment as planned.
Please forward this memorandum and attached letter to the Village Board for their
Village Board Meeting - June 21, 2016 Page 85 of 203
review and consideration at their June 21St meeting. The Village Board would need
to approve a motion to extend the conditional uses and variation granted pursuant to
Ordinance #6148 as amended by Ordinance #6205. Staff will be present at this
meeting to answer any questions related to this matter.
Alternatives:
1. Approval of the ordinance granting a second one-year extension of Ordinance
#6148 as amended by Ordinance #6205.
2. Discretion of the Village Board
Budget Impact:
NA
Recommendation:
Staff recommends that the Village Board approve the request granting a second
one-year extension of Ordinance #6148 as amended by Ordinance #6205.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
DEVELOPMENT. Balancing preservation, revitalization, growth, BUSINESS: Strong local
economy, support for innovation, entrepreneurialism and small business, COMMERCIAL
BUSINESS DISTRICTS: Vibrant downtown and commercial areas
ATTACHMENTS:
Description
Type
Upload Date
File Name
D Petitioner's letter
Backup Material
6/10/2016
LTR_TO_WILLIAM_COONEY.pdf
D MP site plan and
landscape plan
Backup Material
6/14/2016
MP Plaza exhibits.docx
— —
a PZ -14-14 minutes
Backup Material
6/14/2016
PZ -14-
14_Mt._Prospect_Plaza.docx
D Ordinance 6148
Backup Material
6/14/2016
Ord_6148.pdf
AmendCon Use PUD -
a Ordinance
Ordinance
6/16/2016
andvariationsPZ14-
14MPPLAZAjune212016.pdf
Village Board Meeting - June 21, 2016 Page 86 of 203
LAW OFFICES
ASH, ANOS FREEDMAN & LOGAN, L.L.C.
77 WEST WASHINGTON STREET - SUITE 1211
CHICAGO, ILLINOIS 60602
LAWRENCE M. FREEDMAN
BRUCE T. LOGAN
BARRY ASH
GEORGE J. ANDS, 1951-2005
JOSEPH ASH, 1951-2012
May 20, 2016
VIA EMAIL
Mr. William Cooney
Community Development Director
Village of Mt. Prospect
Village Hall
50 S. Emerson Street
Mt. Prospect, Illinois 60056
Re: Mt. Prospect Plaza
Our File No. 13-96
Dear Mr. Cooney:
TELEPHONE: 312-346-1390
FAX: 312-346-7847
LMFREEDMAN@AFLAW.COM
I am writing this letter on behalf of Mt. Prospect Plaza, LLC, the owner of Mt. Prospect Plaza
Shopping Center. In July, 2014, the Village approved conditional uses for a final PUD development and
drive through as well as a lot coverage variation. One of the conditions of approval was that the owner
apply for and obtain a building permit within one year of adoption of the ordinance. Pursuant to a request
which I made on June 12, 2015, the Village extended the time period which satisfies that contingency for
an additional year. As I indicated on my June 12, 2015 letter, a number of the tenant leases at the
shopping center require tenant consents before any changes can be made to the center. The owner has
been successful in obtaining consents from most of the tenants in the center so they can apply for a
building permit to proceed with construction. In addition to finalizing some of the verbal approvals from
a number of tenants, however, the owner still needs to finalize unconditional consents with both Ross and
Aldi.
Accordingly, we are hereby requesting that the Board of Trustees extend the deadline in which to
obtain a building permit with respect to the requested conditional uses and variation for an additional year
in order to allow us to finalize the remaining consents and proceed with redevelopment as planned.
Kindly advise as to when this matter will be placed on the agenda of the Board of Trustees so that
we may have a representative present to answer any questions which the Board may have. Thank you.
Very truly yours,
ASH, ANOS, FREEDMAN &
Lawrence M.
LMF:eas
cc: Mr. Fred Zantello — via email
Village Board Meeting - June 21, 2016 Page 87 of 203
PUD Proposal
. ........ ... ...... am
Village Board Meeting - June 21, 2016 Page 88 of 203
MINUTES OF THE REGULAR MEETING OF THE
PLANNING & ZONING COMMISSION
CASE NO. PZ -14-14 Hearing Date: June 26, 2014
PROPERTY ADDRESS: Mount Prospect Plaza (990-1145 Mt. Prospect Plaza, 940-
950 E. Rand Road, 1200-1220 E. Central Road)
PETITIONER: Ramco -Gershenson Properties, L.P.
PUBLICATION DATE: June 11, 2014
PIN NUMBERS: 03-35-301- 057/056/055, 03-35-302-015/014
REQUESTS: 1) Conditional Use for a Final Planned Unit Development
2) Conditional Use for a Drive -Through Establishment; and
3) Variation to the Overall Lot Coverage
MEMBERS PRESENT: Agostino Filippone
Thomas Fitzgerald
William Beattie
Keith Youngquist
Jeanne Kueter
Norbert Mizwicki
Joseph Donnelly, Chairman
MEMBERS ABSENT: Sharon Otteman
STAFF MEMBERS PRESENT: Consuelo Andrade, Senior Planner
Brian Simmons, Deputy Director of Community Development
INTERESTED PARTIES: Laurence Freidman, Fred Zantello, Walter Graft, Ross
Gallentine
Chairman Donnelly called the meeting to order at 7:30 pm. Commissioner Youngquist made a motion,
seconded by Commissioner Beattie to approve the minutes of the May 22, 2014 Planning and Zoning
Commission Meeting; the minutes were approved 7-0. After hearing three (3) additional cases Chairman
Donnelly introduced Case PZ -14-14, Mount Prospect Plaza.
Ms. Andrade stated the Petitioner for PZ -14-14 is seeking Conditional Uses for a Final Planned Unit
Development and for a drive through establishment and a Variation to the overall lot coverage for the
property known as Mount Prospect Plaza.
Ms. Andrade stated that the Subject Property is located on the north side of Central Road, just east of Mt.
Prospect Road, and is zoned B3 Community Shopping District. She further explained the Subject
Property consists of a shopping center and four (4) outlot buildings. It is bordered by the B-3 Community
Shopping District and R-5 Senior Citizen Residence District to the north, B-3 Community Shopping
District to the west, the R-1 Single -Family Residence to the east, and B-4 Corridor Commercial, B-3
Community Shopping District and Des Plaines to the south.
Planning and Zoning Commission- June 26, 2014 PZ -14-14
Joseph Donnelly, Chair
Village Board Meeting - June 21, 2016 Page 89 of 203
Ms. Andrade explained that the Petitioner proposes to construct two (2) new outlot buildings totaling
eleven thousand eight hundred (11,800) square feet. She further stated, per the site plan one of the outlot
buildings would be a drive-through establishment located along Rand Road and measure approximately
2,000 square feet in area. The second proposed outlot building would be located to the northeast of the
existing Chase Bank. She explained that a Conditional Use approval is required for a Final Planned Unit
Development (PUD) in order to construct the two (2) new outlot buildings and have a drive-through
establishment.
Ms. Andrade stated the proposed outlot buildings would be served via the existing access drives located
on central and rand roads. The plat of survey indicates the existing overall lot coverage measures
approximately eighty-eight and one half (88.5) percent, which is nonconforming as the overall lot
coverage permitted is seventy-five (75) percent. The proposed site improvements would include
additional landscaping which would reduce the overall lot coverage to approximately eighty-six (86)
percent. The petitioner is seeking a variation to allow an overall lot coverage of eighty-six (86) percent.
In regards to parking, Ms. Andrade stated the zoning code requires four (4) spaces per one thousand
(1,000) square feet of gross floor area. Therefore, the proposed PUD would require a minimum of one
thousand two hundred and fifty one (1,251) parking spaces. Ms. Andrade further explained the site plan
indicates the proposed development would provide one thousand four hundred and sixteen (1,416)
parking spaces, including thirty-four (34) accessible parking spaces. The parking provided will exceed the
minimum required.
Ms. Andrade stated the proposed building elevations indicates the two (2) new outlot buildings would be
constructed out of split face CMU, face brick, and EIFS. The elevations would include metal awnings and
canopies.
Ms. Andrade stated the Petitioner submitted a revised landscape plan on June 25th that indicates
landscaping would be provided for the new outlot buildings, new parking lot islands, and along the
Westgate Road property line. Per the revised plan, new landscape screening would be provided along
Westgate road in order to screen the parking lot from the residential located across the street. The plan
indicates shade trees and shrubs would be provided to cover over 75% of the parking lot frontage along
Westgate.
Ms. Andrade summarized the standards for approving a Planned Unit Development as:
The proposed development complies with the regulations of the district or districts in which it is
to be located;
The principal use in the proposed planned unit development is consistent with the
recommendations of the comprehensive plan of the village for the area containing the subject site;
That the streets have been designed to avoid inconvenient or unsafe access to the planned unit
development and for the surrounding neighborhoods.
Per the Petitioner's application, Ms. Andrade stated the proposed outlot buildings, including the drive-
through, would be compatible with the existing shopping center and other commercial property in the
immediate vicinity.
Ms. Andrade further explained the proposed improvement would improve the Subject Property and bring
it closer to compliance with the overall lot coverage. The Petitioner further indicates the proposed outlot
buildings would utilize the existing ingress and egress.
Planning and Zoning Commission- June 26, 2014 PZ -14-14
Joseph Donnelly, Chair
Village Board Meeting - June 21, 2016 Page 90 of 203
Ms. Andrade stated that staff is supportive of the conditional use requests for a Planned Unit
Development in order to construct two (2) oulot buildings, including a drive-through, as it would be
compatible with the underlying B3 Community Shopping District and the Village's comprehensive land
use map. Further, the development would be compatible with the surrounding commercial areas along
Rand Road.
In regards to the Variation, Ms. Andrade summarized the standards for Variation as:
• Would not be detrimental to the public welfare or injurious to other property or improvements in
the neighborhood in which the property is located;
• Lack of desire to increase financial gain; and
• Protection of the public welfare, other property, and neighborhood character.
Ms. Andrade stated the Petitioner is seeking a Variation to allow an overall lot coverage of eighty six (86)
percent. Per the Petitioner, the proposed additional landscaping would reduce the existing nonconforming
lot coverage by two (2) percent.
Ms. Andrade stated that Staff is supportive of the Variation request as the Petitioner is proposing to
improve the Subject Property by adding additional landscaping and reducing the overall lot coverage.
The Variation request will not be detrimental to the public welfare or injurious to other property.
Ms. Andrade stated that the Staff finds the Petitioner's request will satisfy the standards listed in the
zoning code and would be in the best interest of the Village. She stated that Staff recommends the
Planning & Zoning Commission recommend approval of the following motions:
"To adopt staff findings in the staff report as the findings of the Planning and Zoning Commission and
recommend approval of
A. A Conditional Use for a Final Planned Unit Development;
B. A Conditional Use for a Drive -Through Establishment; and
C. Variation to allow an overall lot coverage of eighty-six (86) percent, subject to the conditions of
approval listed in the staff report"
Ms. Andrade finally stated the Village Board's decision is final for this case.
Commissioner Beattie asked if there are specific zoning requirements for drive-through facilities.
Ms. Andrade stated there is a regulation in regards to stacking vehicles in a drive-through in which the
proposed project complies.
Chairman Donnelly asked if the menu board for the drive-through establishment could be screened by
landscaping because it faces the street.
Ms. Andrade stated that the landscaping plan indicates screening.
Chairman Donnelly swore in Laurence Freidman, 77 W. Washington Street Chicago, Illinois. Mr.
Freidman stated he is the attorney for the applicant.
Planning and Zoning Commission- June 26, 2014 PZ -14-14
Joseph Donnelly, Chair
Village Board Meeting - June 21, 2016 Page 91 of 203
Mr. Freidman stated that Mount Prospect Plaza is the second largest shopping center in the Village and
that his client is seeking to construct two additional outlot buildings with a drive-through which will
create approximately 11,800 square feet of additional leasing space.
Mr. Freidman explained the need for the Variation in order to allow the eighty-six (86) percent lot
coverage. He further explained that introducing the new landscape plan will decrease the lot coverage by
two (2) percent from current conditions.
Mr. Freidman stated that a number of representatives from the project team are present who can answer
questions from the board.
Commissioner Beattie asked if the Petitioner has specific tenants to occupy the proposed outlot buildings.
Chairman Donnelly swore in Fred Zantello (Vice President of Randco-Gershenson) 31500 Northwestern
Highway Suite 530 Farmington Hills, Michigan.
Mr. Zantello stated that there has been a lot of leasing inquiries for the shopping center. He further
explained with the increase in interest his company feels there aren't enough opportunities available at the
site. Mr. Zantello stated they don't have specific tenants designated for the additional buildings but
believes they won't have an issue filling the spaces.
Chairman Donnelly asked how long the project would take if the requests get passed.
Mr. Zantello stated as soon as they have a positive recommendation for the project they are ready to start
the building process.
Chairman Donnelly asked what the overall lot coverage would be if they eliminated the surplus of parking
spaces.
Mr. Zantello stated he didn't know what the overall lot coverage would be if the surplus of parking were
to be eliminated. He further explained that they have worked with Staff to help bring down the percentage
of overall lot coverage.
Mr. Zantello stated that there were still some leases that with the current tenants that include a specific
higher amount of spaces per one thousand (1,000) square feet.
There was general discussion between the board and Petitioner regarding the possibility of decreasing the
amount of parking spaces in order to get closer to the maximum lot coverage.
Mr. Simmons stated once the variation is approved it will run with the land and if the Petitioner decided
to do any additional work to the property or amend the PUD they would have to go back through the
zoning process for approval. However, the lot coverage variation would stay applicable to the land.
Commissioner Youngquist asked if the Petitioner was comfortable with the orientation of the larger
building because there wasn't much exposure to either Central or Rand Roads.
Mr. Zantello stated they had proposed another location for the building in their submittal; however, Staff
thought it would be more appropriate to locate the building in the current location on the plans.
Hearing no other questions for the Petitioner, Chairman Donnelly opened the discussion up to the public.
Planning and Zoning Commission- June 26, 2014
Joseph Donnelly, Chair
PZ -14-14
Village Board Meeting - June 21, 2016 Page 92 of 203
Chairman Donnelly swore in Holly Listopad from 107 N. Westgate Road Mount Prospect, Illinois.
Ms. Listopad stated she was there on behalf of the residents of Westgate Road located directly behind the
shopping center.
Ms. Listopad read a letter signed by various residents stating their concerns about the additions and
proposed changes to the shopping center. She further stated the landscaping that separates the center from
residential area has deteriorated over the years and is in need of repair.
Ms. Listopad further expressed her concerns about the noise levels that come from the Walgreens air
conditioning units. She asked if it was possible to add more landscaping there in order to help cancel out
some of the noise.
Chairman Donnelly asked Staff if the landscape plan provided includes some of the resident's requests
Ms. Andrade stated the landscape plan included plantings of shade trees and shrubs along the Westgate
side of the property. She further stated the plan didn't specify what type of trees and shrubs would be
planted.
Chairman Donnelly swore in Craig Most 380 Pierce Court Vernon Hills, Illinois.
Mr. Most stated currently they're planning on planting Evergreens and some deciduous bushes along the
Westgate property line. He stated plant material will not give much relief to the noise level but will help it
look more aesthetically pleasing.
Mr. Beattie asked if there are any other options to help create a barrier
Mr. Most stated one option would to be to plant Evergreen trees on the property line as opposed to within
the property.
Mr. Simmons stated they are also proposing to install landscaping islands along the Walgreens building
which will add additional layers to the screening.
Chairman Donnelly swore in Ross Gallenstine 31500 Northwestern Highway, Farmington Hills,
Michigan.
Mr. Gallenstine stated the asphalt runs right up to the property line by the Walgreens establishment. He
stated they are planning on getting rid of the parking along the property which will create ten feet of area
where the landscaping will be added.
Mr. Gallenstine further stated that is not enough room to berm and if they remove any additional parking
it will affect the parking requirement.
Chairman Donnelly swore in Nile Little, 3 North Westgate Road, Mount Prospect, Illinois.
Mr. Little stated he is the first house on Westgate off of Central and is concerned with the increased
traffic at the site.
Planning and Zoning Commission- June 26, 2014 PZ -14-14
Joseph Donnelly, Chair
Village Board Meeting - June 21, 2016 Page 93 of 203
Mr. Little stated the delivery trucks are using Westgate to enter the shopping center to make deliveries
because the parking lot has become so crowded with patrons.
Mr. Little asked if the truck entrance could be removed off of Westgate to help fix the problem.
Commissioner Filippone inquired about creating a new traffic pattern for delivery trucks entering and
exiting the site by creating an entrance off of East Central Road.
Chairman Donnelly swore in Walter Graft 850 Forest Edge Drive.
Mr. Graft stated that there would be an issue with placing a driveway at the southeast corner because it
would be too close to the Westgate Road entrance.
Commissioner Fitzgerald asked if the Westgate entrance can be narrowed so bigger trucks won't be able
to use that entrance.
Mr. Zantello stated they don't own Walmart nor do they have anything to do with their operations. He
stated he understands the resident's concern about using the residential road as an access point for the
semi -trucks and is willing to discuss with Staff some option to help fix the problem.
Mr. Simmons stated that the Petitioner and Staff can discuss options to the Westgate Road entrance
before the Village Board meeting.
There was general discussion between the board, Petitioner, and resident regarding how trucks drive
through the Westgate entrance.
Mr. Zantello stated they will have to get the Fire Department's input regarding narrowing the Westgate
entrance. He feels it could be potentially dangerous for direct access to the back of the center is
eliminated. He stated he feels it should be more of an enforcement issue.
There was general discussion regarding the enforcement of trucks utilizing Westgate and the difficulty of
removing a driveway as an access point to the shopping center.
Mr. Freidman stated that nothing can be finalized at the meeting, but he and his client will work with
Staff to come up with some potential solutions before the Village Board meeting.
Chairman Donnelly asked if there were any additional citizens to be heard, hearing none, he closed the
public portion of the meeting and brought the discussion back to the board.
Commissioner Beattie made a motion seconded by Commissioner Fitzgerald to approve the following
motion:
"To adopt staff findings in the staff report as the findings of the Planning and Zoning Commission and
recommend approval of
A. A Conditional Use for a Final Planned Unit Development;
B. A Conditional Use for a Drive -Through Establishment; and
C. Variation to allow an overall lot coverage of eighty-six (86) percent, subject to the conditions of
approval listed in the staff report"
Planning and Zoning Commission- June 26, 2014
Joseph Donnelly, Chair
PZ -14-14
Village Board Meeting - June 21, 2016 Page 94 of 203
UPON ROLL CALL
AYES: Youngquist, Kueter, Mizwicki, Filippone, Fitzgerald, Beattie, Donnelly
NAYS: NONE
The vote was approved 7-0 with a positive recommendation to Village Board.
After hearing three (3) additional cases Commissioner Beattie made a motion seconded by Commissioner
Youngquist and the meeting was adjourned at 9:11 pm.
Jenna Moder, Administrative Assistant
Community Development
Planning and Zoning Commission- June 26, 2014
Joseph Donnelly, Chair
PZ -14-14
Village Board Meeting - June 21, 2016 Page 95 of 203
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WHEREAS, Ramco -Gershenson Properties, L. P. ("Petitioner'), has filed a petition for a Conditional Use
for a Final Planned Unit Development (PUD), Conditional Use for a Drive -Through Establishment and
Variation (Lot Coverage) for property located at Mount Prospect Plaza, 990-1145 Mt. Prospect Plaza,
940-950 East Rand Road and 1200-1220 East Central Road ("Property') and legally described as;
it � :r • � * * rr ` r•
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DEGREES 54 MINUTES 28 SECONDS WEST, 120.0 FEET; THENCE SOUTH 33 DEGREES 05
MINUTES 32 SECONDS WEST, 35.00 FEET; THENCE NORTH 56 DEGREES 54 MINUTES 28
SECONDS WEST, 38.52 FEET; THENCE ALONG THE ARC OF A CURVE TO THE RIGHT HAVING A
RADIUS OF 2,072.46 FEET AND A LONG CHORD SUBTENDED BEARING OF NORTH 53 DEGREES
26 MINUTES 08 SECONDS WEST, 252.15 FEET; THENCE NORTH 20 DEGREES 57 MINUTES 12
SECONDS EAST, 615.30 FEET; THENCE SOUTH 89 DEGREES 37 MINUTES 28 SECONDS EAST,
698.30 FEET; THENCE NORTH 00 DEGREES 01 MINUTES 21 SECONDS EAST, 123.99 FEET;
THENCE NORTH 89 DEGREES 39 MINUTES 43 SECONDS EAST, 416.97 FEET;
Village Board Meeting - June 21, 2016 Page 96 of 203
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Village Board Meeting M une�Rpl16616, AND ALSO EXCEPTING THEREFROM THAT PART THEREOF TAKEN FORPage97 of 203
CENTENNIAL SUBDIVISION BY PLAT REGISTERED AS DOCUMENT NUMBER 3202476) IN PLAZA
SUBDIVISION, BEING A SUBDIVISION PART
A i SOUTHWEST QUARTER
TOWNSHIi* NORTH, RANGE A OF
III' PRINCIPAL
i A i iA ACCORDING
THEREOFPLAT
COUNTY, ILLINOIS, ON JULY 4 1979, AS DOCUMENT NUMBER 3104778, DESCRIBED A
BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 1; THENCE SOUTH 29 DEGREES 46
MINUTES 10 SECONDS EAST ALONG THE SOUTHWESTERLY LINE OF SAID LOT 1, BEING ALSO
THE NORTHEASTERLY RIGHT-OF-WAY LINE OF RAND ROAD AS DEDICATED BY DOCUMENT
NUMBER 3104778, A DISTANCE OF 296.41 (RECORD 297,66) FEET TO A POINT OF CURVATURE;
THENCE CONTINUING SOUTHEASTERLY ALONG SAID SOUTHWESTERLY LINE ON A
TANGENTIAL CURVE, CONCAVE TO THE NORTHEAST, HAVING A RADIUS OF 2,072.46 FEET, FOR
AN ARC DISTANCE OF 730 FEET; THENCE NORTH 20 DEGREES 56 MINUTES 31 SECONDS EAST,
615.26 FEET TO THE SOUTHWEST CORNER OF CENTENNIAL SUBDIVISION, ACCORDING TO THE
PLAT THEREOF REGISTERED FEBRUARY 11, 1981 AS DOCUMENT NUMBER 3202476; THENCE
NORTH 00 DEGREES 00 MINUTES 30 SECONDS EAST ALONG THE WEST LINE OF CENTENNIAL
SUBDIVISION AFORESAID, 234.66 FEET TO A POINT ON THE NORTH LINE OF SAID LOT 1 IN
PLAZA SUBDIVISION; THENCE NORTH 89 DEGREES 39 MINUTES 13 SECONDS WEST ALONG
SAID NORTH LINE, 832.35 (RECORD 832.55) FEET TO THE POINT OF BEGINNING.
Property Index Nos. 03-35-301-055-0000, 03-35-301-056-0000, 03-35-301-057-0000 and
03-35-302-014-000, 03-35-302-015-0000
WHEREAS, the Petitioner seeks 1) Conditional Use Permit for a Final Planned Unit Development, to
construct two (2) new outlot buildings, and 2) Conditional Use Permit for a Drive Through Establishment;
and
WHEREAS, the Petitioner seeks a Variation to allow overall lot coverage of eighty-six percent (86%) as
shown on the Petitioner's site plan dated March 31, 2014, attached as Exhibit "A" for property located at
Mount Prospect Plaza, 990-1145 Mt. Prospect Plaza, 940-950 East Rand Road and 1200-1220 East
Central Road; and
WHEREAS, a Public Hearing was held on the request for Conditional Use Permits and Variation
designated as PZ -14-14, before the Planning and Zoning Commission of the Village of Mount Prospect
on the 26th day of June, 2014, pursuant to due and proper notice thereof having been published in the
Daily Herald Newspaper on the 11th day of June, 2014; and
WHEREAS, the Planning and Zoning Commission has submitted its findings and recommendations to the
President and Board of Trustees in support of the request being the subject of PZ -14-14; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have given
consideration to the request herein and have determined that the same meets the standards of the
Village and that the granting of the proposed Conditional Use permits and Variation would be in the best
interest of the Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF T?T�!
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR
HOME RULE
POWERS:
SECTION ONE: That the recitals set forth hereinabove are incorporated herein as findings of fact by the
President and Board of Trustees of the Village of Mount Prospect.
SECTION TWO: The President and Board of Trustees of the Village of Mount Prospect grant 1) a
Conditional Use permit for a Final Planned Unit Development for two (2) new outlot buildings and 2) a
Conditional Use permit for a Drive Through Establishment, as shown on the Site Plan, a copy of which is
attached and made a part of as Exhibit "A."
SECTION THREE: The President and Board of Trustees of the Village of Mount Prospect grant a
variation to allow an overall lot coverage of eighty-six percent (86%) subject to compliance with the
following conditions:
Village Board Meeting - June 21, 2016 Page 98 of 203
1. Development of the site in general conformance with the site plan prepared by Gewalt Hamilton
Associates, Inc., dated April 18, 2014;
2� Development of the outlot building in general conformance with the building elevations prepared
byVVah Yee Associates dated April 10. 2014. Color schemes for buildings shall match those of
existing buildings;
3. Development of the site in general conformance with the landscape plan prepared by 3D Design
Studio. dated June 25. 2014. but revised to provide evergreen plant mabaho| along Westgate
Road and the drive-throuQh�
4. Development ofthe site in general conformance with the photometric plan prepared by Gewalt
Hamilton Associates, Inc., dated April 18. 2014;
5. Submittal of fixture cut -sheets for exterior lights that comply with Village Code;
8. Submittal of final civil engineering drawings for review and approval by the Village. The
engineering drawings shall include all site work including uti|itieo, storm water dehandon, and
associated improvements;
7, Development of the site in accordance with all applicable Village Codes and requirennents,
inc|udinQ, but not limited to, detention requirements, Fins Prevention Code regulations, lighting
regulations, Sign Code regulations; and building regulations; and
8� |aauanma of building permit, in accordance with the current regulations and requirements of the
Village of Mount Prospect, must be issued within one (1) year from the date of adoption of the
enabling ordinance by the Village Board which authorized the development proposal. The
development approvals granted herein, without need for further action by any Village board,
commission or official, ehoU become null and void if no building permit is issued within the one (1)
year requirement and improvements completed within a period of eighteen (18) months.
SECTION � This Ordinance shall be infull force and effect from and after its poesage, approval
and publication inpamphlet form inthe manner provided bylaw.
AYES: Hmefed.Korn. K4otuezah, PoUt.Zade|
NAYS: Rogers
ABSENT: None
PASSED and APPROVED this 15 1h , day of July, 2014.
�A_rleneA.JuraceN�
Mayor
F-IN0 *0*11111
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Village Clerk
Village Board Meeting - June 21, 2016 Page 99 of 203
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AN ORDINANCE AMENDING ORDINANCE NO. 6148, AS AMENDED BY
ORDINANCE NO. 6205, GRANTING A CONDITIONAL USE PERMIT FOR
A FINAL PLANNED UNIT DEVELOPMENT, CONDITIONAL USE FOR
A DRIVE-THROUGH ESTABLISHMENT & VARIATION FOR PROPERTY
LOCATED AT 990-1145 MOUNT PROSPECT PLAZA, 940-950 EAST RAND ROAD
AND 1200-1220 EAST CENTRAL ROAD MOUNT PROSPECT, ILLINOIS
WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect, Illinois did adopt
Ordinance No. 6148 entitled "An Ordinance Granting A Conditional Use Permit for a Final Planned Unit
Development, Conditional Use for a Drive -Through Establishment & Variation for Property located at
Mount Prospect Plaza, 990-1145 Mt. Prospect Plaza, 940-950 East Rand Road and 1200- 1220 East
Central Road at their regular meeting on July 15, 2014; and
WHEREAS, Mt. Prospect Plaza, LLC ("Petitioner'), is requesting a second extension of the zoning
approvals granted by Ordinance No. 6148, as amended by Ordinance No. 6205, at the July 7, 2015
Village Board meeting.
WHEREAS, the Petitioner plans to complete the project and is seeking to renew the zoning approvals to
construct the two (2) additional retail buildings at the Mount Prospect Plaza; and
WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect find that it is in the best
interests of the Village to grant the Petitioner's request to extend the effective date for Conditional Uses
and Variation.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR
HOME RULE POWERS:
SECTION ONE: That the recitals set forth hereinabove are incorporated herein as findings of fact by the
President and Board of Trustees of the Village of Mount Prospect.
SECTION TWO: Ordinance No. 6148, as amended by Ordinance No. 6205, is hereby further amended
to extend the effective date of the Conditional Uses and Variation to July 15, 2017.
SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval
and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this, day of June, 2016.
Arlene A. Juracek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
H:\CLKO\files\WIN\ORDINANC\amendCon Use PUDvariaiontpz14-14mtprospectplaza
Village Board Meeting - June 21, 2016 Page 101 of 203
Item VIII. D.: Moton to accept change order for video surveillance and access
control systems project in an amount not to exceed $6,035.00
Department: Village Manager's Office
Information:
The purpose of this memo is to request approval to purchase and install hardware in
addition to the previously approved Village Hall video surveillance and access
control systems project amount.
The project to update the video surveillance and access control systems at Village
Hall was presented to the Village Board for approval on August 18, 2015. The
project replaced systems that were no longer supported by their respective vendors
and completed the camera installation which was designed and prewired in 2010.
The new access control system enhanced scheduling controls for various meetings
and community events at Village Hall, and also provided keycard compatibility
across Village access control systems. The Village Board approved staff
recommendation to accept Red Hawk Security Systems, LLC project proposal in an
amount not to exceed $86,248. The approved amount did not include a usual 10%
project contingency. During installation there were several proposed project
additions that exceed the approved project amount and are described below.
1) Change Order
a) Camera License
One additional camera license is a one-time cost of $211. Staff determined
that it was more effective to install the license plate camera alongside the
existing regular camera instead of replacing the existing camera. A license
plate camera captures images of license plates in any lighting conditions by
utilizing imaging techniques like filtering visible light, infrared illumination and
fast shutter speeds. These specialized imaging techniques reduce the license
plate camera's functionality for capturing general activity. Installing the license
plate camera alongside the existing regular camera allows for a general image
of the entrance, while utilizing the license plate camera to ensure vehicles are
captured entering the parking deck. Red Hawk provided an additional camera
Village Board Meeting - June 21, 2016 Page 102 of 203
license at the time of installation to have all cameras functional on the video
management software system.
b) Lockdown Buttons
Lockdown buttons with installation cost $220 each and the four additional
buttons requested total $880. The original proposal placed a lockdown button
in each department for a total of four buttons. The additional buttons will be
placed throughout Village Hall at locations identified during installation. These
lockdown buttons in combination with the new access control software will
enable employees to initiate a lockdown in the event of a public disturbance or
an active shooter incident.
c) Access Control Hardware
Addition of access control hardware (motion, door position switch and door
strike) at the Finance Department's petty cash closet and a battery backup for
the new power supply panel installed during the project will cost of $2,788.
Access control hardware at the Finance Department's petty cash closet will
provide an access log and send notification on the door's status (e.g. door in
open state, opened without keycard, denied access, etc.). The wiring for this
additional door will be minimal and no additional control panel hardware is
needed.
2) Direct Service Agreement
The software vendor for Village Hall's new access control system provides a
Direct Service Agreement for clients. This agreement provides the Village
access to software updates, patches and technical support. Staff would still
utilize Red Hawk Security Systems to troubleshoot hardware like field devices,
cabling, panels, and network connectivity. The direct service agreement
supplements the support services and warranty outlined in the original
proposal. The additional cost for this service totals $2,625 annually.
3) Available Credit
Nine extra camera mounts were ordered but not used. The Village will receive
$469 of credit for these camera mounts.
Alternatives:
1. Approve change order and direct support agreement.
2. Discretion of the Village Board.
Budget Impact:
Total investment of the change order with available credit equals $3,410. The direct
support agreement totals $2,625 annually.
Village Board Meeting - June 21, 2016 Page 103 of 203
The change order items and the first year cost of the direct support agreement cost
a total of $6,035.00, which is within a 10% contingency amount for the original
project, which would have been $8,624.80.
Recommendation:
Staff recommends approval for the change order and direct support agreement in
an amount not to exceed $6,035.00. The original project is finished and no
additional expenditures are expected.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description
4.nWatta ,Ihirrne nts A wilillablle
Type Upload Date File Name
Village Board Meeting - June 21, 2016 Page 104 of 203
Item VIII. E.: Motion to approve and authorize the Village Manager to execute a
Separation And Release Agreement between the Village of Mount
Prospect and former Assistant Village Manager David Strahl
Department: Village Manager's Office
Information:
The separation agreement allows Mr. Strahl to continue to receive employee
benefits as he exhausts his accrued vacation, personal and sick leave. The
agreement also authorizes a three month severance period. Health insurance will be
continued through December 2016. The Village will also reimburse Mr. Strahl for a
maximum of $2,500 for expenses related to job placement assistance. The
agreement includes mutual releases to protect all Village interests.
Alternatives:
1. Motion to authorize the Village Manager to execute the Separation Agreement.
2. Discretion of the Board.
Budget Impact:
N/A
Recommendation:
Motion to authorize the Village Manager to execute the Separation Agreement.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type Upload Date
Separation and
D Release Cover Memo 6/22/2016
Agreement
File Name
4835_001 _(2)_Red acted. pdf
Village Board Meeting - June 21, 2016 Page 105 of 203
SEPARATIONAND fl+'.1+AICA A111�;EM11�1V�r1"
This SEPARATION AND RELEASE AGREEMENT ("Agreement") is entered into by
and between David Strahl ("Strahl" or "Employee") and the Village of Mount Prospect, Illinois
(the "Village"). Strahl and the Village hereinafter are sometimes collectively referred to as the
"Parties" and each is individually referred to as a "Party".
AGREEMENT
NOW, THEREFORE, for and in consideration of the provisions, covenants and mutual
promises contained herein, the parties hereby agree as follows:
1. SePa,as,tion 1llMate. Employee acknowledges that his last day of active
employment with the Village in his role as Assistant to the Village Manager was April 8, 2016
(the "'Separation Date'"). The Employee acknowledges and agrees that he was fully compensated
and at all legally applicable rates for all services Employee performed through and including his
Separation Date.
2. Paid Benefit Pays. As of his Separation Date, Employee had accrued a
total of ninety seven (97) paid benefit days (comprised of sick, vacation and/or personal time)
that he ea°ned pursuant to the Village's published personnel policies applicable to Employee and
all similarly situated employees. These days will be referred to in this Agreement as the "Paid
Benefit Days". The Paid Benefit Days will be paid to Employee as provided in this Agreement;
normal payroll and other legally required deductions will be made from Employee's Paid Benefit
Days by the Village.
3. Tln l Leave Statas.
a. During the period from April 11, 2016 and continuing for a period of
ninety seven (97) working days thereafter (through and including August
26, 2016), Employee requested and the Village agreed to place him on an
approved but unpaid leave of absence (this will be referred to as the
"Unpaid Leave Period").
b. During the Unpaid Leave Period, Employee is/was not eligible for and he
did not earn or accrue any paid time off or other benefits from the Village.
C. As part of this settlement, the Parties have agreed that Employee will use
his Paid Benefit Days during this otherwise Unpaid Leave Period. On the
next regular payday following the expiration of the 7 -day revocation
period referenced in Paragraph #18 below, the Village will provide
Employee a lump sum payment equal to the amount Employee would
have received from April 11, 2016 through that date (as if Employee were
using his Paid Benefit Days during that portion of the Unpaid Leave
Period). This payment will be referred to as the "Lump Sum Payment".
d. During the period from the date that the Employee received the Lump
Sum Payment through and including August 26, 2016, Employee will be
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permitted to use and be paid for his remaining Paid Benefit Days pursuant
to the Village's normal payroll practices.
e. During the Unpaid Leave Period (while Employee is being paid for his
Earned Benefit Days pursuant to Section #3 (c) and (d) above), E.rnployee
will accrue service credits pursuant to the terms of the Illinois Municipal
Retirement Fund ("IMRF"), subJect to the remaining provisions of the
IMRF applicable law and regulations and tile umns of this Agreement.
Upon expiration of the Unpaid 1,eave Period, Employee will have
exhausted his Paid Benefit Days and therefore: Employee will not earn or
accrue any additional IMRF service credits.
4. Salary Continuation ftriod. Provided the Employee-. (a) timely
executes and does not revoke his acceptance of this Agreement (pursuant to Paragraph #18
below), and (b) fully complies with all of his obligations under this Agreement, following the
exhaustion of his Paid Benefit Days (on August 26, 2016), the Village also shall Provide
Employee "Salary Continuation Payments" equal to ninety (90) calendar days of Employee's
regular base salary that was in effect as of his Separation Date.
a. The Salary Continuation Payments" referenced in this Section 4 are equal
,to a total gross amount of Thirty Seven Thousand Nine Hundred and
Ninety Five Dollars ($37,995.). The Parties agree that the Village will
make all legally required and other authorized payroll and other
deductions from the Salary Continuation Payments paid to Employee
pursuant to this Agreement.
f. These Salary Continuation Payments will be paid to Employee by the
Village in accordance with the Village's normal payroll practices
beginning on the first payday following the date of the expiration of the
Employee's Unpaid Leave, Period 4)rovided Employee is in compliance
with his obligations under this Agreement).
The Parties agree and acknowledge that the Salary Continuation Payments
would riot be due or payable to Employee but for Employee's promises in
this Agreement. As such, the Employee agrees that there is adequate and
sufficient consideration to support all of Employee's promises in this
Agreement.
5. Additional Consideration. In addition to the Salary Continuation
Payments and other privileges referenced above:
a. The Village agrees to revise its personnel file records to reflect the fact
that the Village has accepted Employee's voluntarily resignation as of his
Separation Date; all references to termination in Employee's personnel file
documents will be revised accordingly. It is the hope of the, Village that
this will assist Employee in his search for alternate employment.
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b, '["lie Village will provide a written letter of reference to I`,',rnployee that is
signed by the Village Manager and a separate letter of reference that is
signed by (lie Mayor in order to assist 1"'inployce in his search ft)r
alternative employment. 'I'liese references will inClUde, only truthful
infbrination and Employee is encouraged to present his suggestions for tile
content of this letter, subject to the approval of the Village Manager and
the Mayor. ' The letters of reference are attached as an Exhibit to this
Agreement.
c, The Village will agree not to protest any timely filed claim for
unemployment benefits pursuant to Section 6 below even if Employee
submits a resignation.
The Village will pay the COBRA premium on behalf of Ealiployee for the
period from his Separation Date through and including December 3 1,
2016 (tile "COBRA Subsidy Period") as long as Employee complies will
all remaining legal obligations pursuant to COBRA and the terms of this
Agreement. The Village will be immediately relieved of all obligations
tinder this Section 5d in the event that Ernployec accepts employment with
another employer (including self ernployrilent as a contractor or
otherwise) and/or Secures licald'i insurance coverage from another source
or business entity for Employee, Lniployce acknowledges that lie
previously timely received all required notices/paperwork to fully inforill
hien (and his eligible dependents) of his/their rights and obligations under
the COBRA laws, All remaining month(s) in which Employee (or his
eligible dependents) are or array be seeking COBRA benefits will be paid
at theEmployce's, sole expense pursuant to the applicable CO�BRA laws.
e. The Village will forgive Ernployee's obligation to repay the Village an
amount equal to Two Thousand Five: I-lundred Dollars and Sixty Five
dollars ($2,565,) which represents the amotirit of a personal loan/cash
advance that was provided to Employee by the Village and for which
Employee is presently obligated to repay.
f. The Village will reirnburse Employee for his actual costs incurred and
upon submission of proof that the expense was incurred for Employee to
participate in an, outplacement assistance program, tip to a total expense to
the Village of Two Thousand and Five Hundred Dollars and, No Cents
($2,500.)
& Given that there were no allegations, facts and/or evidence that were the
basis of any employment decision made by the Village related to
Employee's employment with the Village, the Village agrees and
represents that there will be no documents or tangible information retained
in Employee's "personnel file" that state or, suggest that Employee
engaged in any act of misconduct or Policy violation while actively
employed by flae Village or prior tq the date that Employee executes this
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Agreement. The phrase "personnel file" will be construed by law and in
accordance with the Illinois Personnel Record Review Act.
6, i nein)lo naent Ben ii Upon Employee's receipt of the final
installment of the Salary Contintlation Payments referenced above in Section 4, Employee is free
to apply for unemployment benefits with the Illinois Department of Employment Security
("IDES"). The Parties agree and acknowledge that the Employee did not engage in
"misconduct" as defined by IDES at Section 602A; therefore, the Village agrees not to protest
any timely filed claim for unemployment benefits filed by Employee as of that date. This
Section will be construed in accordance with the law and any final determination about
Employee's rights under this law will be determined by the IDES.
7. Mutual Releases.
a. Except for a claim based upon a breach of this Agreement, Strahl does
hereby fully, finally, and unconditionally release and for -ever discharge the
Village's Released Parties (defined below) from any and all actions or
claims accruing prior to the execution of this Agreement by Strahl. By
way of explanation, this release by Strahl resolves all claims, liabilities,
suits, discrimination or other charges, personal injuries, demands, debts,
liens, damages, costs, grievances, injuries, actions or rights of action of
any nature whatsoever, known or unknown, whether related or unrelated
to his employment, the separation of his employment, any statements
made by or alleged to have been made by or on behalf of any of the
Village's Released Parties regarding Employee's employment or the
reasons for Employee's separation, and/or any other matter accruing prior
to Strahl's execution of this Agreement. Strahl further waives any right to
any form of recovery, compensation or other remedy in any action brought
by him or on his behalf against any of the Village's Released Parties.
b. Except for a claim based upon a breach of this Agreement, the Village, for
itself, and on behalf of its respective parents, subsidiaries, divisions,
partners, joint venturers, and/or affiliated businesses or entities of the
Village, on behalf of its past and present directors, officers, board
members, agents, attorneys, employees, representatives, trustees,
administrators, and fiduciaries, acting in their official capacities as
representatives of the Village, does hereby fully, finally, and
unconditionally release and forever discharge Strahl and his respective
agents, attorneys, heirs, executors, administrators and legal representatives
("Strahl Released Parties"), from any and all actions or claims accruing
prior to the Village's execution of this Agreement. By way of
explanation, this release by the Village resolves all claims, liabilities, suits
or other charges, personal injuries, demands, debts, liens, damages, costs,
grievances, injuries, actions or rights of action of any nature whatsoever,
known or unknown, whether related or unrelated to Strahl's employment,
occurring and/or accruing prior to the Village's execution of this
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....... _........._ „,„„, _ .P._age._1D .,oL20a__
Agreement. The Village further waives any right to any form of recovery,
compensation or other remedy in any action brought by it or on its behalf,
Without limiting the foregoing terms, this Agreement specifically includes
all claims arising, from any federal, state or local constitution, statute,
regulation, rule, ordinance, order, public policy, contract or common law,
including but not limited to any clairn of defamation or wrongful
termination, all claims under 42 US.C. 1 83, the Age Discrimination in
Employment Act as amended ("ADEA"), the Family and Medical Leave,
Act, the Illinois Human Rights Act (such as discrimination claims based
on Employee's marital status, alleged or perceived disability or any other
legally protected category), the Cook County Human Rights Ordinance,
and the Americans with Disabilities Act as amended,
d. In addition to releasing the causes of action set forth above, this
Agreement releases all claims for equitable and legal relief, attorneys' fees
and costs. In particular, this Agreenient is intended to be a resolution of
any possible claims to the fullest extent of the law through the time of
execution of this Agreement by Strahl and the Parties agree that neither
party is a "prevailing party." Moreover, the Parties specifically intend, and
agree that this Agreement fully contemplates all claims for attorney's fees
and costs, and hereby waives, compromises, releases and discharges any
such claims.
Strahl agrees that this release includes all claims and potential claims
against the Village, all Departments of the Village and all members of the
Village Board, including its/their predecessors, successors, heirs, and
assigns, and its/their past, present and future, directors, officers, elected or
appointed officials, members, agents, attorneys, employees (including
without limitation Village Manager Michael J. Cassady;,loan Bokina,
Human Resources Director; and Mayor Arlene A. Juracek), members of
management, department heads, representatives, trustees, commissioners,
administrators, fiduciaries and insurers, jointly and severally, in their
individual, fiduciary and corporate capacities (collectively referred to as
the "the Village's Released Parties").
f. Specifically exempt from the releases under this Section 7, however, is
any requirement or obligation that the Village and/or Employee has to
cooperate under any statute, regulation, or funding agreement, including,
but not limited to, the Illinois Governmental Ethics Act or FOIA.
9. This Section does not restrict Employee from pursuing a claim under the
tender back provisions of the ADEA in the event he alleges and that he did
not knowingly and/or voluntarily enter into this Agreement,, except as
provided by law. Additionally, nothing in this Section shall be construed
to restrict 017 prevent either Party from bringing a claim against the other
based on an act or event which constitutes a violation of this Agreement as
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subject to the remaining provisions of this Agreement and all applicable
laws.
8. f< trgsentation &, Warranties. Except as provided in Scction 7g above,
the Parties represent and warrant 'that neither has filed nor will they file any claims against the
other Party (including the Strahl Released Parties and the Village Released Parties), and that
each Party's obligations under this Agreement, including the payment of monies, are conditioned
upon this representation. Strahl represents that in negotiating the terms of this potential
agreement, he has not already disclosed the proposed terms to any third-partics (except to his
attorney(s)), nor has he disclosed any confidential information that, he was obligated to rnaintain
while a Village employee. Nothing in this Section 8 restricts Employee's right to file a claim
seeking unemployment benefits with the IDES pursuant to Section 6 above.
9. leo ReLqstatenL(Lnt. Employee recognizes that his employment with the
Village has permanently ceased as of his Separation Date, The Village shall have no obligation
to rehire, reinstate, recall or hire Employee in the future and Employee has represented to the
Village that he has no desire to apply for employment with the Village in the future due to the
unique circumstances involved.
10."" fidentiali)hl%pans.
wt` orl.._.
a. Strahl agrees that neither he nor his agents will disclose the terms of this
Agreement, except: to his attorney(s), accountant(s), and advisors; in
response to lawful process of any judicial or adjudicative authority; or
otherwise required by law. The Village agrees that neither it nor its agents
will disclose the terms of this Agreement, except to the Village's corporate
authorities in executive session, to the Village's Human Resources
Department as necessary to administer the terms of this Agreement, to the
Village's attorneys and accountants, or in response to lawful process of
administrative or adjudicative authority (including as necessary to comply
with the Illinois Freedom of Information Act).
h. Employee understands and agrees that while he was employed by the
Village, he had an obligation to maintain certain confidential information,
including but not limited to, information with which he was entrusted as a
fiduciary and also information that is subject to the attorney-client
privilege. As a further inducement for the Village to enter into this
Agreement, Employee agrees to continue to maintain all such confidential
information as confidential„ and agrees not to use, reveal, report, publish,
poston the internet or intranet, disclose or transfer, directly or indirectly,
any of the Village's confidential information for any purpose except as
expressly authorized by the Village's then appointed Village Manager (or
designee). Employee also agrees to take all reasonable measures to
prevent the unauthorized use, misappropriation and/or disclosure of the
Village's confidential information and to prevent unauthorized persons or
entities from obtaining, misappropriating or using the Village's
confidential information (in any form).
6
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e 111 of 203
i. If he has not already done so, Strahl shall promptly return all the Village
information and materials and tangible information or property owned by
the Village, including any and all manuals, notes, plans, computer files,
lists, reports, proposals, technical information, and reproductions thereof,
which relate in any way to the ViIlage's operations, business assets,
employee files or records, or any of the foregoing items covered by this
paragraph. If he has not already done so, Strahl shall also promptly
provide the Village with the passcode to any cellphone, laptop computer I -
pad or other computerized device to which he has been assigned
(hereinafter, [lie "Village Computerized Devices"), Upon request of the
Village Manager, Strahl will provide the Village with the passcodes to all
Village Computerized Devices and he will answer questions presented to
him about the types and extent of which he obtained access to information
of the Village following his Separation Date.
j„ If he has not already done so, Employee agrees to immediately return the
computer, I -Pad, cellular device and any other property owned by the
Village and made available to Employee by virtue of his employment with
the Village.
k. The Parties understand and agree that, in addition to any other remedies
available to them, any violations by Employee of any portion of this
Section 10 will cause irreparable harm to the Village for which there is no
adequate remedy and will form a basis for an action ,against Employee
seeking injunctive relief, and recovery of its attorneys' fees pursuant to
Section 20 below.
H. Ind�umnification�of�tic: cc. The Village acknowledges and agrees to
indemnify Employee and comply with its obligations under 745 ILCS 10/2-302 as to any claim
or action instituted against Employee in his individual capacity based on an injury allegedly
arising out of an act or omission occurring within the scope of his employment through his
Separation Date (except with respect to intentional unlawful acts), and it specifically agrees to do
the following:
a. Appear and defend against the claim or action;
Indemnify Strahl for his court costs or reasonable attorney's fees or both,
incurred in the defense of such claim or action;
M. Pay, or indemnify Strahl for a judgment based on such claim or action; or
n, Pay, or indemnify Strahl for, a compromise or settlement of such a claim
or action.
12. Additional IeRi[esentatipns. Strahl hereby warrants and represents that
he presently is not, nor has he ever been enrolled in Medicare Part A or Part B or applied for
such benefits, and that he has no pending claim for Social Security Disability benefits nor is
Employee appealing or re -filing for Social Security Disability benefits. Strahl further warrants
7
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and represents that he did not incur any physical injuries or receive rnedical care arising from or
related to any of the claims released by this Agreenlent. Strahl also warrants and represents that
Medicare has not made any payments to or on behalf of Strahl, nor has Strahl made any claims to
Medicare for payments of any medical bills, invoices, fees or costs. Strahl agrees to indemnify
and hold the Village and all of the Village's Released Parties harmless from (a) any claims of, or
rights of recovery by Medicare and/or persons or entities acting on behalf of Medicare as a result
of any undisclosed prior~ payment or any future payment by Medicare for or on behalf of
l,mployee, and (b) all claims and demands for penalties based upon any failure to report the
settlement payment, late reporting, or other alleged violation of Section I 1 I of the Medicare„
Medicaid and SCHIP Extension Act that is based in whole or in part upon late, inaccurate, or
inadequate information provided to the Village by Strahl. Strahl agrees to hold harrllless the
Village and the Village's Released Par ies from and/or for any loss of Medicare benefits or
Social Security benefits (including Social Security Disability) Strahl may sustain as a result of
this Agreement.
13. Corn fete Aweernent, Strahl understands this Agreement sets forth all of
the terms and conditions of the agreement between the Parties and that, in signing this
Agreement, Strahl cannot rely and has not relied upon any prior verbal statenjent regarding the
subject matter, basis or effect of this Agreement, and that all clarifications and/or modifications
of this Agreement must be in writing and signed by both parties to be effective as to Strahl.
14. Neutral !Construction, The language of all parts of this Agreement shall
in all cases be construed as a whole, according to its fair meaning, and not strictly for or against
either of the parties regardless of the drafter.
15. Effect on Previous A r em nts, This Agreement supersedes any and all
prior agreements, understandings and communications between the Parties.
16, 1" onadmission, This Agreement shall not be construed as: (a) an
admission by the Strahl Released Parties or the Village Released Parties of any; (i) liability or
wrongdoing, (ii) breach of any agreement, or (iii) violation of a statute, lave or regulation, or (b) a
waiver of any defenses as to those matters within the scope of this Agreement.
17. 1`otiecs. All notices required under this Agreement shall be sent to the
Village at:
Michael J. Cassady, Village Manager
Village of Mount Prospect
50 S. Emerson Street
Mt. Prospect, IL 60056
and to the Employee at:
David Strahl
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18. ',r: ne To 0�nsider Agreement,„ Strahl understands that he been given
twenty one (21) days from the date this REVISED Agreement was presented to him (on June 2,
2016) to consider and sign this Agreement (the "Consideration Period"), and Employee agrees
that this Consideration Period has been reasonable and adequate. Strahl hereby waives the right
to any remaining days in the Consideration Period, and agrees the Consideration Period is
expired as of his execution of this Agreement. Following his execution of this Agreement, Strahl
will have seven (7) days from the date he signs this Agreement to revoke it if he so desires (the
"Revocation Period"). This Agreement shall not become effective or enforceable until the
Revocation Period has expired (the "Effective Date"). If Strahl has not communicated his
acceptance of this offer to the Village before the expiration of this Consideration Period, this
offer automatically expires at that time, and the Village is not required to take any further action
to rescind or otherwise withdraw the terms of this Agreement.
19. lei t to Corinsel. Strahl understands that he was informed of this right
and he acknowledges that he has been advised by competent legal counsel of his own choosing
in connection with the review and execution of this Agreement. Strahl also acknowledges and
agrees that he has had an opportunity to and did negotiate over the terms of this Agreement.
20. Attorne 's Fees ftar I revailin l!'art . In any action to enforce the terms
of this Agreement or where this Agreement is used as a defense to a claim, the more prevailing
party shall be entitled to recover its reasonable attorneys' fees in addition to any other remedies
available in that action.
21. Stra hl's Acl nnnyled !!ruts. Strahl states that he has completely read this
Agreement and acknowledges that it has been written in a manner that Strahl has understood its
contents. Strahl freely, voluntarily and without coercion enters into this Agreement. Further,
Strahl agrees and acknowledges that he has had the full opportunity to investigate all matters
pertaining to any claims he might have and that the waiver and release of all rights or claims he
may have under any local, state or federal law is knowing and voluntary.
22. IJo�rrd A )roved, The Village's obligations under this Agreement are
subject to the approval of the Mount Prospect Village Board of Trustees. If the Board approves
this Agreement or any term sheet submitted to it, Strahl agrees to voluntarily absent himself from
the office pending finalization of the Agreement and expiration of the Revocation Period, such
absence not to be characterized as leave or other paid time off.
READ CAREFULLY. THIS DOCUMENT CONTAINS
STRAHL'S RELEASE OF ALL KNOWN AND UNKNOWN CLAIMS.
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VILLAGE OF MOUNT PROSPECT, ILLINOIS
By :-
Date:
Z
Village Board Meeting - June 21, 2016 Page 114 of 203
EXHIBIT
Draft Village Manager Reference Letter:
I have known Dave professionally for over 15 years. I had the opportunity to work with
him for only 6 months when I started my new position as Village Manager in Mount Prospect. I
noted that Dave clearly has the skills and knowledge to be a Village/City Manager or perform in
a similar level position in any other organization. He obviously exhibits the qualities that any
community would benefit from. He was extremely well respected by all persons he came into
contact with whether they be Village employees, residents, or local business owners. He
represented the Village in several regional organizations with very positive feedback to the point
of being offered additional roles for input in areas of public pension reform and public employee
benefit act revisions. He has honed his management skills well during his long tenure in Mount
Prospect of 22.5 years.
I wholeheartedly endorse Dave in any position that he undertakes for he is a true
professional that exhibits all the necessary skills to be successful in any organization he might be
associated with.
Draft Mayor Reference Letter.
I had to opportunity to work with Dave Strahl for years when I was a Village
Trustee and the last three years as mayor. Dave was also appointed Acting Village Manager
during a transition phase at the Village replacing a long term Village Manager. Dave also
represented the Village with distinction on the O'Hare Noise Compatibility Commission, the
Northwest Municipal Conference Legislative Committee (NWMC), and a task force with our
local utility provider (ComEd) to revise the emergency communications protocol and improve
the annual report information presented to the local municipalities of infrastructure work
underway in the community for reliability improvements. Dave was recognized as an expert and
regularly requested to review and comment on pending legislation relating to public pension
reform and public safety employee benefit act modifications by the NWMC. Dave also assisted
on several citizen advisory committees including the Centennial and Sister Cities Commission.
It is clear to me that Dave has the necessary skills and abilities to function as a
Village/City Manager or in a management level position at a comparable organization. He was
well respected by all who came into contact with him as part of his duties with the Village
including the employees representing the various unions in the Village. On behalf of the Village
Board I would endorse Dave in any upper management level position for he exhibits all the
necessary skills to be successful in any organization.
11E
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Item X. A.: 1st reading of AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE
VILLAGE OF MOUNT PROSPECT (1105 E. Algonquin Road, 1901 S. Busse
Road, 1801 S. Busse Road, 1690 W. Imperial Court, 1691 W. Imperial Court,
1911 S. Busse Road, 1907 Busse Road, 1660 W. Kenneth Drive, 302 W. Kenneth
Drive, 505 W. Kenneth Drive, 1600 W. James Drive, in Mount Prospect, Illinois
60056 and 1650 James Drive, Elk Grove Village, Illinois
Department: Community Development
Information:
The Village is pursuing the annexation of several parcels located on east side of Busse Road
that are currently located in unincorporated Cook County. The Village has notified all property
owners impacted by this action and all public agencies as required by state statutes.
The subject properties are improved with a variety of industrial and retail uses that front on
Busse Road, Imperial Court, James Drive and Kenneth Drive adjacent to the southwest portion
of the Village. The properties total 22.44 acres and are fully surrounded by the
Village and Higgins Creek and therefore can be forcibly annexed into the Village.
The Village is pursuing the annexation of this area so that it can provide local services to the
owners/tenants of these properties and to eliminate inefficient service provision by the county to
this isolated pocket of unincorporated land.
Per state statutes, the Village is required to pay the Elk Grove Township Fire District (EGTFD) a
gradually reduced percentage of the property taxes that they currently receive from the subject
properties over the following five years. The Village must pay the EGTFD their full levy in year
one, 80% in year two, 60% in year three, 40% in year four and 20% in year five. The following
chart provides an estimate of the required EGTFD payment and the amount of property taxes
that the Village will receive from the annexed properties over that same time period.
Busse Rd. Properties
Year EGFPD Payment PT paid to Village
Year #1
$100,450
$95,235
Year #2
$80,360
$95,235
Year #3
$60,270
$95,235
Year #4
$40,180
$95,235
Year #5
$20,090
$95,235
Total
$301,350
$476,174
Village Board Meeting - June 21, 2016 Page 116 of 203
Please forward this memorandum and attachments to the Village Board for their consideration
at the June 21st Village Board meeting. Staff will be in attendance to answer any questions
related to this matter.
Alternatives:
1. Approve the ordinance annexing the subject properties into the Village of Mount Prospect.
2. Discretion of the Village Board.
Recommendation:
Staff recommends that the Village Board approve the ordinance annexing the subject properties
into the Village of Mount Prospect.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
DEVELOPMENT: Balancing preservation, revitalization, growth, BUSINESS: Strong local economy, support
for innovation, entrepreneurialism and small business, GOVERNANCE: Financially sound, providing
exceptional service.
ATTACHMENTS:
Description Type Upload File Name
Date
D Ordinance Ordinance 6/16/2016 Village_of_Mt Prospect_Annexation_Ordinance_for Imperial_Court.pdf
D Annexation
Exhibit
plat
Kenneth
Drive,
James
Drive,
Backup
D S.Busse
Material
Road and
Imperial
Court
Photos
Public
Backup
Notice
Material
6/14/2016 Busse Ave_annexation_plat.pdf
6/16/2016 KennethDr._JamesDr._S.BusseRd._ImperialRd_Photos.pdf
6/17/2016 Untitled.pdf
Village Board Meeting - June 21, 2016 Page 117 of 203
AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT
PROSPECT
(1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road, 1690 W.
Imperial Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1907 Busse Road,
1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W. Kenneth Drive, 1600 W.
James Drive, in Mount Prospect, Illinois 60056 and 1650 James Drive, Elk Grove
Village, Illinois)
WHEREAS, pursuant to Section 7-1-13 of the Illinois Municipal Code (65 ILCS
5/7-1-13), the Village of Mount Prospect ("Village") has the authority to annex property
surrounded by the Village, which is less than 60 acres in size; and
WHEREAS, pursuant to Section 7-1-13 of the Illinois Municipal Code, notice of
the contemplated annexation was published in the Daily Herald, a newspaper of general
circulation in the territory hereinafter described, on June 9, 2016; said date being at
least ten (10) days prior to passage of this Ordinance; and
WHEREAS, notice of the contemplated annexation also was sent by certified
mail to each taxpayer of record in the territory hereinafter described on June 6, 2016;
and
WHEREAS, it is in the best interest of the Village of Mount Prospect that said
territory be annexed to and become part of the Village.
THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the
Village of Mount Prospect, Cook County, Illinois:
SECTION 1: That the findings set forth above are incorporated by reference into
this Section 1 as if fully set forth herein.
SECTION 2: That this President and Board of Trustees further find as follows:
(a) The territory described in Section 3 of this Ordinance contains less
than sixty (60) acres and is wholly bounded by the Village of Mount
Prospect.
365100_1
Village Board Meeting - June 21, 2016 Page 118 of 203
(b) Such territory is not within the corporate limits of any municipality, but
is contiguous to the Village of Mount Prospect, Cook County, Illinois, a
municipality existing under the laws of the State of Illinois.
(c) Notice that the corporate authorities of the Village of Mount Prospect
are contemplating the annexation of such territory has been published
not less than ten (10) days prior to passage of this Ordinance as
required by Section 7-1-13 of the Illinois Municipal Code (65 ILCS 5/7-
1-13).
SECTION 3: That the territory legally described as follows-
P.I.N.-
08-23-101-009
THAT PART OF THE EAST 473.11 FEET OF THAT PART OF THE WEST'/2 OF THE
NORTHWEST 1/4 LYING SOUTH OF THE CENTER LINE OF ALGONQUIN ROAD OF
SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL
MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF
THE CENTER LINE OF SAID ALGONQUIN ROAD AND THE WEST LINE OF THE
EAST 473.11 FEET OF THE WEST '/2 OF THE NORTHWEST '/4 SECTION 23
AFORESAID: THENCE SOUTH ALONG SAID WEST LINE 378.18 FEET; THENCE
EAST AT RIGHT ANGLES TO SAID WEST LINE A DISTANCE OF 60 FEET THENCE
NORTH PARALLEL WITH SAID WEST LINE 347.77 FEET, MORE OR LESS, TO THE
INTERSECTION WITH THE CENTER LINE OF ALGONQUIN ROAD; THENCE
NORTHWESTERLY ALONG THE CENTER LINE OF SAID ROAD TO THE POINT OF
BEGINNING (EXCEPT THAT PART LYING NORTH AND EAST OF THE
CENTERLINE OF THE EXISTING CREEK), IN COOK COUNTY, ILLINOIS.
P.I.N.: 08-23-101-014
THE WEST 238.11 FEET OF THE EAST 473.11 FEET (EXCEPT THE SOUTH 658.83
FEET THEREOF) OF THAT PART OF THE WEST '/2 OF THE NORTHWEST '/4 OF
SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL
MERIDIAN, LYING SOUTH OF THE CENTER LINE OF ALGONQUIN ROAD,
EXCEPTION FROM SAID PREMISES THAT PART HEREOF CONVEYED BY
WILLIAM COLLET TO CHARLES COLLET AND WIFE BY WARRANTY DEED DATED
MAY 14, 1933 AND RECORDED MAY 17, 1933 AS DOCUMENT 11236895
DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE
CENTERLINE OF ALGONQUIN ROAD AND THE WEST LINE OF THE EAST 473.11
FEET OF THE WEST '/2 OF THE NORTHWEST '/4 OF SAID SECTION 23, THENCE
SOUTH ALONG SAID WEST LINE 378.18 FEET THENCE EAST AT RIGHT ANGLES
TO SAID WEST LINE A DISTANCE OF 60 FEET; THENCE NORTH AND PARALLEL
WITH SAID WEST LINE 347.77 FEET MORE OR LESS TO AN INTERSECTION WITH
THE CENTER LINE OF ALGONQUIN ROAD, THENCE NORTHWESTERLY ALONG
THE CENTER LINE OF SAID ROAD TO THE PLACE OF BEGINNING (EXCEPT THAT
PART OF THE ABOVE DESCRIBED TRACT LYING NORTH AND EAST OF THE
CENTERLINE OF THE EXISTING CREEK), IN COOK COUNTY, ILLINOIS.
365100_1
Village Board Meeting - June 21, 2016 Page 119 of 203
P.I.N.- 08-23-101-017
THE NORTH 200 FEET OF THE SOUTH 1115.39 FEET OF THE WEST 460.60 FEET
OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11,
EAST OF THE THIRD PRINCIPAL MERIDIAN, ALONG WITH THAT PART OF THE
WEST HALF OF BUSSE ROAD LYING NORTH OF THE WESTERLY
PROLONGATION OF THE SOUTHERLY LINE AND LYING SOUTH OF THE
WESTERLY PROLONGATION OF THE NORTH LINE OF THE ABOVE DESCRIBED
TRACT ABOVE, ALL IN COOK COUNTY, ILLINOIS.
P.I.N.- 08-23-101-032
08-23-101-033
08-23-101-034
08-23-101-035
LOTS 2 THROUGH 5 (BOTH INCLUSIVE) IN ALGONQUIN-BUSSE INDUSTRIAL
PARK, BEING A SUBDIVISION OF PART OF THE WEST'/2 OF THE NORTHEAST 1/4
OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD
PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED JULY
29, 1968 AS DOCUMENT NO. 20565713, ALONG WITH THAT PART OF THE WEST
HALF OF BUSSE ROAD LYING NORTH OF THE WESTERLY PROLONGATION OF
THE SOUTHERLY LINE OF SAID LOTS 4 AND 5 AND LYING SOUTH OF THE
WESTERLY PROLONGATION OF THE NORTH LINE OF SAID LOTS 2 AND 3, ALL IN
COOK COUNTY, ILLINOIS.
a1101Wi% PAIN [$2KiRD]
THE NORTH 164.73 FEET OF THE SOUTH 658.83 FEET OF THE EAST 473.11 FEET
OF THE WEST'/2 OF THE NORTHWEST'/4 OF SECTION 23, TOWNSHIP 41 NORTH,
RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
P.I.N.- 08-23-101-041
THE NORTH 125.0 FEET OF THE SOUTH 790.39 FEET OF THE WEST 250.0 FEET
OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 23,
TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN,
ALONG WITH THAT PART OF THE WEST HALF OF BUSSE ROAD LYING NORTH
OF THE WESTERLY PROLONGATION OF THE SOUTHERLY LINE AND LYING
SOUTH OF THE WESTERLY PROLONGATION OF THE NORTH LINE OF THE
ABOVE DESCRIBED TRACT, ALL IN COOK COUNTY, ILLINOIS.
P.I.N.- 08-23-101-044
THE SOUTH 46.29 FEET AND THE EAST 35 FEET OF THE NORTH 118.44 FEET OF
THE SOUTH 164.73 FEET OF THE FOLLOWING DESCRIBED PROPERTY: THE
NORTH 421.29 FEET OF THE SOUTH 914.39 FEET EXCEPT THE EAST 473.11
FEET OF THE WEST 1/2 OF THE NORTHWEST'/4 OF SECTION 23, TOWNSHIP 41
NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN ALONG WITH
THAT PART OF THE WEST HALF OF BUSSE ROAD LYING NORTH OF THE
WESTERLY PROLONGATION OF THE SOUTHERLY LINE AND LYING SOUTH OF
365100_1
Village Board Meeting - June 21, 2016 Page 120 of 203
THE WESTERLY PROLONGATION OF THE NORTH LINE OF THE SOUTH 46.29
FEET OF THE ABOVE DESCRIBED TRACT, ALL IN COOK COUNTY, ILLINOIS.
P.I.N.- 08-23-101-047
THE NORTH 125.00 FEET OF THE SOUTH 915.39 FEET OF THE WEST 385.00
FEET OF THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41
NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN ALONG WITH
THAT PART OF THE WEST HALF OF BUSSE ROAD LYING NORTH OF THE
WESTERLY PROLONGATION OF THE SOUTHERLY LINE AND LYING SOUTH OF
THE WESTERLY PROLONGATION OF THE NORTH LINE OF THE ABOVE
DESCRIBED TRACT, ALL IN COOK COUNTY, ILLINOIS.
a1101i[i1-4PAC] i[$2KiLE:3
THE NORTH 375.00 FEET (EXCEPT THE NORTH 125.00 FEET THEREOF) OF THE
SOUTH 915.39 FEET OF THE EAST 135.00 FEET OF THE WEST 385.00 FEET OF
THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH,
RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
P.I.N.- 08-23-101-051
LOT 1 IN LAICH'S SUBDIVISION IN THE NORTH 10 ACRES OF THE SOUTH 15
ACRES OF THE WEST'/2 OF THE NORTHWEST'/4 OF SECTION 23, TOWNSHIP 41
NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, EXCEPT THAT
PART DEDICATED FOR KENNETH DRIVE AND ALSO EXCEPT FOR THE WEST
612.08 FEET THEREOF IN COOK COUNTY, ILLINOIS.
P.I.N.- 08-23-101-052
08-23-101-058
[0 4PA915[1yQi191s]
08-23-101-060
LOTS 2 AND 3 IN LAICH'S SUBDIVISION OF THE NORTH 10 ACRES OF THE
SOUTH 15 ACRES OF THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23,
TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN
(EXCEPT THAT PART DIDICATED FOR KENNETH DIRVE AND ALSO EXCEPT THE
WEST 662.08 FEET THEREOF), ACCORDING TO THE PLAT THEREOF RECORDED
APRIL 18, 1979 AS DOCUMENT 24944195, IN COOK COUNTY, ILLINOIS.
P.I.N.: 08-23-101-061
THE EAST 90 FEET OF THE WEST 662.08 FEET OF THE NORTH 10 ACRES OF
THE SOUTH 15 ACRES OF THE WEST'/2 OF THE NORTHWEST'/4 OF SECTION 23,
TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN
(EXCEPT THAT PART THEREOF AS DEDICATED FOR KENNETH DRIVE PER
DOCUMENT 20950179), IN COOK COUNTY, ILLINOIS.
a1101Wi1: PAC] 5[$2K11 -c3
08-23-101-064
365100_1
Village Board Meeting - June 21, 2016 Page 121 of 203
THE NORTH 375 FEET (EXCEPT THE WEST 385 FEET AND ALSO EXCEPT THE
EAST 35 FEET OF THE SOUTH 118.44 FEET THEREOF OF THE FOLLOWING
DESCRIBED PROPERTY: THE NORTH 421.29 FEET OF THE SOUTH 915.39
(EXCEPT THE EAST 473.11 FEET OF THE WEST '/2 OF THE NORTHWEST '/4) OF
SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN COOK COUNTY, ILLINOIS.
P.I.N.: 08-23-101-056
THE EAST 105.57 FEET OF THE WEST 1240.40 FEET, AS MEASURED ON THE
NORTH AND SOUTH LINES THEREOF, OF THE SOUTH 164.68 FEET AS
MEASURED ON THE EAST AND WEST LINES THEREOF, EXCEPTING
THEREFROM ALL THAT PART THEREOF HERETOFORE USED, TAKEN OR
DEDICATED FOR PUBLIC ROADS OR STREETS, OF THE WEST '/2 OF THE
NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF
THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
P.I.N.: 08-23-101-057
THE SOUTH 164.68 FEET AS MEASURED ON THE EAST AND WEST LINE
THEREOF EXCEPTING THE WEST 1240.40 FEET AS MEASURED ON THE NORTH
AND SOUTH LINES THEREOF (EXCEPTING THEREFROM ALL THAT PART
THEREOF USED, TAKEN OR DEDICATED FOR PUBLIC ROADS OR STREETS), OF
THE WEST '/2 OF THE NORTHWEST '/4 OF SECTION 23, TOWNSHIP 41 NORTH,
RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
Common Addresses: 1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse
Road, 1690 W. Imperial Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1907
Busse Road, 1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W. Kenneth Drive,
1600 W. James Drive, Mount Prospect, Illinois 60056 and 1650 James Drive, Elk Grove
Village, Illinois.
Be and the same is hereby annexed to the Village of Mount Prospect, Cook County,
Illinois, all in conformance with and as shown as the plats and maps of annexation of
said territory prepared by a registered land surveyor of the State of Illinois, attached
hereto and made a part hereof as EXHIBIT A.
SECTION 4: That the Village Clerk is hereby and herewith instructed, to
promptly record with the Recorder of Deeds of Cook County, Illinois:
(a) A copy of this Ordinance certified as correct by the Clerk of said
Village of Mount Prospect; and
365100_1
Village Board Meeting - June 21, 2016 Page 122 of 203
(b) The plats of the land included in this annexation, as required by law,
said plats to be attached to the aforesaid certified copy of this
Ordinance.
And to send a certified copy of this Ordinance, within 30 days of adoption, to the Cook
County Election Department/Commission, by certified or registered mail.
SECTION 5: The new boundary of the Village of Mount Prospect shall extend to
the far side of any adjacent right-of-way, provided said right-of-way is not currently
located within the corporate limits of another municipality, and shall include all of every
right-of-way within the area annexed hereby.
SECTION 6: That this Ordinance shall be in full force and effect upon and after
its adoption and approval as required by law.
ADOPTED this day of June, 2016, by a roll call vote of the Corporate
Authorities as follows:
AYES:
NAYS:
ABSENT:
APPROVED this day of June, 2016, by the President of the Village of Mount
Prospect.
By:
ATTEST:
M. Lisa Angell, Village Clerk
Dated this day of June, 2016.
365100_1
Arlene A. Juracek, Village President
Village Board Meeting - June 21, 2016 Page 123 of 203
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
CLERK'S CERTIFICATE
I, M. Lisa Angell, do hereby certify that I am the regularly appointed, qualified and
acting Village Clerk of the Village of Mount Prospect, Cook County, Illinois.
I do further certify that attached hereto is a true and correct copy of an ordinance
entitled:
ORDINANCE NO.
AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT
PROSPECT (1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road,
1690 W. Imperial Court, 1691 W. Imperial Court, 1911 S. Busse Road, 1650 James
Drive, 1907 Busse Road, 1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W.
Kenneth Drive, 1600 W. James Drive, Mount Prospect, Illinois 60056 and 1650
James Drive, Elk Grove Village, Illinois)
passed by the Board of Trustees of the Village of Mount Prospect at a regular meeting
held on the day of June, 2016, at which meeting a quorum was present, and
approved by the President of the Village of Mount Prospect on the day of June,
2016.
I further certify that the vote on the question of passage of the said Ordinance by
the Board of Trustees of the Village of Mount Prospect was taken by the Ayes and Nays
and recorded in the Journal of Proceedings of the Board of Trustees of the Village of
Mount Prospect, and that the result of said vote was as follows, to -wit -
AYES:
NAYS:
ABSENT:
365100_1
Village Board Meeting - June 21, 2016
Page 124 of 203
I do further certify that the original Ordinance, of which the attached is a true
copy, is entrusted to my care for safekeeping, and that I am the lawful keeper of the
same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate
seal of the Village of Mount Prospect, Cook County, Illinois, this day of June, 2016.
M. Lisa Angell, Village Clerk
365100_1
Village Board Meeting - June 21, 2016 Page 125 of 203
Plat of Annexation
of Imperial Court and fames Drive Parcels
to the
Village of Mount Prospect
P.I.N.:O9-23-101-009
Na11 11,f y1 I1 11111, o1
tfie center I(nen 1 Algonp , Rood o/ Secfia vr23Of i ip 49 Norffi, Range 19, Easf o/ the i-
Plln.pal Merldlan descrlped a s: @eg/nnlnI of nfhe Infersecflon a/ }he renter /Ine o sold
Algonquin Road and the Wesis khoD( the Eost 4]311 feet or the West '1 o/ the Northwest '11
Sect%on 23 v sv�d Ihenre South v said West /i e 3]8/8 Leet: Ihenre Evsf vt right —1111
vAlgonquln R 111Y
f
ong-1,
beg%nriing (exce➢f vo p f "I" N.",vnd
East D! the osexisting c^ee�). In Cook County, II/rno�s.
P.I.N.:OB-13-101-014
seo t x2 1
)
pik"o idns" gdan,
11 Pfnclpa/ Menlying Sutn or 111, 1 /Ie oAonpuln a
11,sale
s that part fi nveyed by WI/ - lI/et fo Charles Collet and w e by Warranty Deed
premise
dated Moy 14. 1933 sand recorded May 1] 1933 as Docvrment 11236895 demlled as to
Ill -%ng of the In tersecfi0 o! the renter I%ne of Algonpu%n Rood and 1fie West 1;1i, he Evst
113 11 /set o/ the West r/r o! 1fie Northwest ,rd o sa%d 1-- 23, th—cl South v so%d West
777
en ter 1;,,of Algonpu, R-1 fhencee Ad- wesfeey gong fheecenf er �in said �oad fo the
11 heg/nning (exrept that pall or the ab ve described fl-Iying North and —1 or fhe
ecer/tIne or the existing creek). In Cook County, /Ilas
P.LN: 09-23-101-017
or
cogs 1 ongww
part If fhe Wesf Half4of Busse Road Iying North a e I,;"
esierly pc %on^g u- w the 50uific/y
and / /n 11 A ar fhe Wesis!/ h e o
y n9Cook County. I//mors. y prolongation o! Ne NorN Ifo D! the oh ve desnlned Locf
P.I.Ne 09123-101-032
09-23-101-033
OH -2]-101-0]4
08-2J—]01-0]5
Lots 2 through 5 (hoifi 1 slue) in Algonguln-6usse /ndust41 Pork. heing a SUldivislon D part
'hCsf � o sf � o v1968
2056 71 Merldlan na cording to the platothereof recorded July 29, 1968 asaDocument Oy
20565]/3 a/ong with that part or the West Ha/! o/ Busse Road Iy%ng North of the Westerly
gat%on o! the Souther/y Ir C -Lots 4 and 5 and /Y g South o/ }he Westerly
P�ga2 of the 1-,h I;—o! sa%d LL -2 and 3, al/ in Lbok L-f,, /Irnors
I.NNAth_3-101-039
he North 4f feet o/ the 1-11 658.83 reef or the E-4]311 feet of the W- $5 of fhe
Northwest Al ,'d a! Sect%an 23 iawnshp 41 North, Ronae 11, Evst a! }he ihlyd Pr+nupol Mer%d%on. %n
P.I.N.:0-23-101-041
North 9
Northwest Q anter D
MeitdlonI along with
gafblon of fne Sr
D! the a ave describe
State o/ Illinois)
County Dr Lake) 5.5
G—ft Ham//ton Ass later ill, do eby certify that we e(pepa red this
de c%%bed oIA - Mge of Moenf P,k� fn ccl. Cck County f nd
s�aP-I the
/at h dro ,,t r Notation f —and rn n�tye
All ,
d�_--_--mown arean are reef deem orfsfheroor.
P.I.N.:08-23-101-044
he South 46.29 feet and the Easf 35 feet If the Narfh 11844 feet If the South 164.73 feet
a/ the 1/1—,g described property ffie North 421.29 lest .1- South 914.39 /,et exrept the
East 4]311 lest o! the W-;5 0! the Northwest b o! Section 23, i .b 41 North. Runge 11,
uDng w Ilt, °o��g of IhenwI", P111119-11 /or lhef s �ehe y 11— d" Iy;19 scu'n or the westerly
ongotlon o/ the Nortn /Ine or the South 46.29 reef or the aha ve described tract, ak rn Cook
y, I/
/Inols.
Tli, :O 1 12 101-047
5
A1539 I -I ol III, f S or
Northwest yo/ Sec tton 2gi v 41 N-th, Range �11sEast bo! thee ih%rd Principal Meridian
ang w d /ying N eny prolnngaf/on of
half ar ausse R
fne Southerly Iln and lying South o the westerly prolongation or the North Ilne or the clove
described tract, o n Cook County. /Inno�s.
2]-101 /04H
el (exc eo) o
Nortn 3
pf the North 925.01 ret fI r N .1o, Ill" 1 feet or the
East 13500 /set ar fhe Wes+ 385 DD esf or th -ef Ne NorN west ,Ii of Section 23.
p 41 Nortn Range 19 East Dr the ih4d Principal Merldlan. In Cook County. /Irnors
P.I.N.s OB -23-101-051
Ad 1 in LaY AT SUbdf- 2 In the North 10 oar s or ,fie Souffi 15 acre Dr the West '/� If the
Northwest Ya or sec+/on 23, 7r ip 41 Narth,e Range 11. East , the Third Pr/n.pal Merldlan.
epi that port dedlroted nor Kenneth Orlve and a/so exrept the West 61208 reef thereon In
Cook County. I/
P./.N.: OB -2]—)01-1052
08-23-101—OSB
08-2]-101-059
08-23-101LOBO
Lots 2 and 3 %n Larch's SLhd;- 2 a/ the North to acre k the South 15 vcres ar }fie West '/e
or the Northwest ;6 0! Sect%an 23. T p 41 D—I, s Range 11, East o! the t 11 2rinc%pvl
Mer%d%on (e,�cedi that punt dee%lh_ !or Kenneth On've vnd a epi the Wesf 66441 Leet
tfiek C a cording to the plot fhereol recorded Apr%/ 18, 19]9s ase Oacument No. 24944195 %n
C-1, 1/ i
P.I.N:O9u 23-101—Ml
—E71.10 90 reef of the West 66208 lest a! fhe North 10 acres or the South 15 vcres a! fhe
West J4 0! fhe Northwest !4 o! Secf%an 23, Taw sh%p 41 North, Range 11, East D! the —d
—c%1v1 Meridian (C—I,At Ifiat part thereo! !or Kenneth Drive per Docament
209501]9), .n Cook County. Illinois.
0 375 01-084
orthth 3]5
fie Nill (exrept the West 385 reef and vlso exrept the Evst 35 lee( o! the South
w]ng d �pop
per i
f sf 21 r539 (ec 1
E4 esoe.23, on p
41Norfh. Ragll.Eostor theThPinc Dal lin C1Cou1y
I/Irnors.
P.I.N.:0-23-101-056
he East Ill 17 neat or the West 1240.41 reef,
�_ Pttohh!.Iee.Nrrteeh.o:/enOfo9mn 1o3 /JOi/05l n ! Sect�On otdand the Noh d Sutsh 11—
Df the 114.68 at aured naheEat WtI/hf-epie%
fsg
/1 Ihaf pt 111— heorlsd,oeor delrod !r "ll', oadsD
WeJf ! theNores23iwshp 41 Nafh, Ruge 1, Eat If fhe
Cook Co y .
/iino�s.
\ 4040 ePi64.68 lawred eine Norfn the East o—, 11t /one the—IfgCkf e^fnere%n9The West
1240 - I (ex lin lilt
orf tfiereo! If Ictoken . dedicated !0 116/1, roods 1 streets), o! the West J5 o the
Northwest - o! Section 23. Townshv 41 Narfh, ftonge 11, Easf o/ }he Th%rd Pr+n opal Mer+d%vn,
PoPo I�1, Cook Co—y. Il rows.
r �
ws aed
ns o� men n 2377z17h �
Add PI.N. 8-23-909-056 & 057
�e�vlsed per VAloge review rnmmen is
P.I.N.: OB -14-101-009
08-14-101-014
09-13-101-01]
OB -2J-101-032
OB-23-101—OJJ
O9-23-101-034
OB -24-101-038
OB -23-101-041
OB -2J-101-044
08-23-101-04]
OB -2J-101-048
OB -2J-101-051
0-2J-101-052
O9-2J—JOJ-058
OB -23-101-059
O9-2J-101—OBO
09-23—JOJ-061
09-23-101-084
08-23-101-084
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Approved Dy fhe President and Raard of Trustees or fhe NI/age or
Mount Prospect. Coale County Illinois
ey ordlnon,e
Doted th%s day o! A . 2016
Aff Orf ---------------
--------- C/elk— — — — — —
Kenneth Drive
Village Board Meeting - June 21, 2016 Page 127 of 203
James Drive
S. Busse Road
Village Board Meeting - June 21, 2016 Page 128 of 203
Imperial Court
Village Board Meeting - June 21, 2016 Page 129 of 203
Public Hearings Public Hearings Public Hearings
& Notices I & Notices 11 _& Notices
NOTICE OF PROPOSED INVOLUNTARY ANNEXATION OF TERRITORY WITHIN UNINCORPORATED COOK
COUNTY TO THE VILLAGE OF MOUNT PROSPECT
The Pubic is hereby notified that the Village of Mount Prospect, County of Cook, is about to annex the territory herein-
after described pursuant to the provisions Of 65 ILLS 517-1-1, et seq. (specifically, 651LCS 5/7-1-13). The Mount Prospect
Village Board intends to consider the annexation at o meeting held at Mount Prospect Village Hall, 50 S. Emerson Street,
Mount Prospect; Illinois, at 7:00 P.m. on Tuesday, June 21, 2016. The public will have an opportunity to comment on the
Proposed annexation at such meeting. The territory to be annexed is described as follows:
P.1. N.: 08-23-101-009
OF THE EAST 473.11 FEET (EXCEPT THE SOUTH 65893 FEET THEREOF) OF THAT
IBED TRACT LYING NORTH AND EAST OF THE CENTERLINE OF THE EXISTINGCREEK), IN
ILLINOIS.
-017
)FEET OF THE SOUTH 1115.39 FEETOF THE WEST460.60 FEETOFTHE NORTHWEST 14 OF SEC -
SHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ALONG WITH THAT
.WEST HALF OF BUSSE:ROAD LYING NORTH OF THE WESTERLY PROLONGATION' OF. THE
INE AND LYING SOUTH OF THE WESTERLY PROLONGATION OF THE NORTH LINE OF THE
IBED TRACT ABOVE,ALL IN COOK COUNTY, ILLINOIS, -
-032..
-033
-034
035..
ION OF THE NORTH LINE OF SAID LOTS 2 AND 3, ALL IN.000K COUNTY, ILLINOIS.
FEET OF THE SOUTH 658.83 FEET OF THE EAST 473.11 FEET OF THE WEST 1/2 OF THE
SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD- PRINCIPAL' MERID-
TY, ILLINOIS.
EET OF THE SOUTH 790.39 FEET OF THE WEST 250.0 FEET OF THE WEST: HALF OF THE
OF THE ABOVE DESCRIBED TRACT, ALL IN COOK COU
T AND THE EAST 35 FEET OF THE NORTH 118.44 -FEE)
21BE0TRA0T,ALLINCCOKOCUNTY,tLLiNO1S.
N.:.08-23-101-047
E NORTH 125.00 FEET OF THE SOUTH 915.39 FEET OF THE WEST 385.00 FEET OF THE WEST 1/2 OF THE
RTHWEST Y4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE: THIRD PRINCIPAL MERIDIAN.
ONG WITH THAT PART OF THE WEST HALF OF BUSSE.ROAD LYING NORTH OF THE WESTERLY PROLOW
TION OF THE SOUTHERLY LINE AND LYING SOUTH OF THE WESTERLY PROLONGATION OF THE NORTH
JEOFTHE ABOVE DESCRIBED TRACT, ALL IN COOK COUNTY, ILLINOIS.-
N.: 08-23-101-048
ENORTH 375.00 FEET (EXCEPT THE NORTH 125.00 FEET THEREOF) OF THE SOUTH 915.39 FEET OF THE
ST 135.00 FEET OF THE WEST 385.00 FEET OF THE WEST 1/2 OF THE NORTHWEST 1A OF SECTION 23, TOWN -
IP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS,
N.: 08-23-101-051
T i IN LAICH'SSUBDIVISION IN THE NORTH 10 ACRES OF THE SOUTH 15 ACRES OF;THE 'WEST 1/2 OF THE
RTHWEST 1/4 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OFTHE-THIRDPRINCIPAL.MERID-
J, EXCEPT THAT PART DEDICATED FOR KENNETH DRIVE AND ALSO EXCEPT THE WEST 612.08 FEET
EREOF JN COOK COUNTY, ILLINOIS.
N.: 08-23-101-052
08-23-101-058
D8-23-101-059
08-23-101-060
TS2AND31N LAICH'S SUBDIVISION OF THE NORTH 10ACRESOF THE SOUTH 15:ACRES OF THE WEST /20F
E, NORTHWEST V4 OF SECTION 23, TOWNSHIP 41 NORTH; RANGE 11, EAST OF THE: THIRD PRINCIPAL ME-
AAN ('EXCEPTTHAT PART DEDICATED FOR KENNETH DIRVE AND ALSO EXCEPT THE WEST662.08 FEET
EREOF), ACCORDING TO THE PLAT THEREOF RECORDED. APRIL 18, 1979.AS DOCUMENT NO. 24944195; IN
OK COUNTY, ILLINOIS.
N.: 08-23,101-061
E EAST 90 FEET OF THE WEST 662.08 FEET OF THE NORTH 10 ACRES OF THE SOUTH 15 ACRES OF THE
ST 1/2 OF THE NORTHWEST 114 OF SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRIN-
'AL MERIDIAN (EXCEPT THAT PART THEREOF AS DEDICATED FOR KENNETH DRIVE PER DOCUMENT
50179), IN COOK COUNTY, ILLINOIS. - -
N.: 08.23-101-063
9-23-101-064
E NORTH 375 FEET (EXCEPT THE WEST 385 FEET AND ALSO EXCEPT THE EAST 35 FEET OF THE SOUTH
44 FEET THEREOF OF THE FOLLOWING DESCRIBED PROPERTY: THE NORTH. 421.29 FEET OF THE
JTH:915.39 (EXCEPT THE EAST 473.11 FEET OF THE WEST 1/2 OF THE NORTHWEST .V4).OF SECTION 23,
NNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY; ILLINOIS.
N.: 08-23-101-056
E EAST 105.57 FEET OF THE WEST 1240.40 FEET, AS MEASURED ON THE NORTH AND SOUTH LINES
EREOF, OF THE SOUTH 164.68 FEET AS MEASURED ON THE EAST AND WEST LINES THEREOF, EXCEPT
THEREFROM ALL THAT PART THEREOF HERETOFORE USED, TAKEN OR DEDICATED FOR PUBLIC
ADS OR STREETS, OF THE WEST HALF OF THE NORTHWEST QUARTER OF .SECTION 23, TOWNSHIP 41
RTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
N.:'08-23-101-057
ESOUTH 164.68 FEET AS MEASURED ON THE EAST AND WEST LINE :THEREOF .EXCEPTING THE WEST
1-40 FEET AS MEASURED ON THE NORTH AND SOUTH LINES THEREOF (EXCEPTING THEREFROM ALL
THE NORTHWEST 1140F SECTION 23, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL ME-
RIDIAN, IN COOK COUNTY, ILLINOIS.
Common Addresses: 1105 E. Algonquin Road, 1901 S. Busse Road, 1801 S. Busse Road, 1690W. Imperial Court, 1691 W. im-
perial Court, 1911 S. Busse Road, 1907 Busse Road; 1660 W. Kenneth Drive, 302 W. Kenneth Drive, 505 W. Kenneth Drive,
1600 W. James Drive, Mount Prospect, Illinois and 1650 James Drive, Elk Grove Village, Illinois.
Dated this 7Th day of June, 2016.
Heral"une 9, 2016 (4443371) -
Village Board Meeting - June 21, 2016 Page 130 of 203
Item X. B.: 1st reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE
OF NOT TO EXCEED $9,400,000 GENERAL OBLIGATION
REFUNDING BONDS, SERIES 2016, FOR THE PURPOSE OF
REFUNDING CERTAIN OUTSTANDING BONDS, PROVIDING FOR
THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX
SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON
SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF
SAID BONDS TO THE PURCHASER THEREOF
Department: Finance
Information:
The accompanying parameters bond ordinance is presented for the Board's consideration. The
parameters ordinance permits the issuance of $9.4 million in refunding bonds. Bonds to be
refunded are the Series 2006 Library Bonds. Due to the nature of this bond issue, the IRS has
exempted these bonds from the bank qualified limit of $10 million. Bank Qualification
(BQ) makes the bonds more attractive in the market and returns a more competitive interest
rate. This BQ capacity would remain if the village were to consider an additional bond offering
during 2016.
The present value benefit (savings), net of refinancing costs, are estimated at $566,110, which
is 6.290% of the par value of the refunded bonds. Savings from a refunding are significant if the
refunding results in present value savings equal or exceed 3% of the amount of bonds being
refunded. We have typically used a minimum savings of between 2-3% to justify moving
forward with a refunding.
The ordinance will permit the Village President and Finance Director to execute a bond order for
the sale of these bonds. Section 4 of the parameters ordinance provides information
on interest rates, principal and interest repayment schedules and the tax levy schedule by which
bonds can be issued. Additionally, the ordinance is written to permit the sale of bonds through
competitive bid or negotiated sale with a select financial institution. The final debt service
schedule set upon issuance of the bonds will be structured to spread the savings evenly over
the term of the new bonds. As with the refundings done previously, there will be no lengthening
of the maturity date for these bonds. When bonds are sold a summary of results will be
presented to the Village Board. Distribution of the final approving legal opinion from bond
counsel and completed escrow agreement will also be made available at that time.
Village Board Meeting - June 21, 2016 Page 131 of 203
Budget Impact:
Average annual savings to the Mount Prospect Public Library budget of $119,350 beginning in
2017.
Recommendation:
It is recommended that the Village Board adopt an ordinance approving the sale of $9,400,000
of general obligation refunding bonds and authorize staff to execute a current refunding of the
Series 2006 Library bonds.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type Upload Date
GO Refunding
D Bonds - Ordinance 6/16/2016
Parameters
Ordinance
Debt Overview and
D Refunding Backup Material 6/16/2016
Opportunity
Presentation
File Name
Refunding_Bond_Ordinance_-
_Se ries_2016_Library. pdf
Mt Prospect_ Presentation_-
_PMA.pdf
Village Board Meeting - June 21, 2016 Page 132 of 203
EXTRACT OF MINUTES of a regular public meeting of the President
and Board of Trustees of the Village of Mount Prospect, Cook
County, Illinois, held in the Village Board Room of the Village
Hall, located at 50 South Emerson Street, in said Village, at
7:00 p.m., on the 21st day of June, 2016.
The President, Arlene A. Juracek, called the meeting to order and directed the Village
Clerk to call the roll.
Upon roll call, the President and following Trustees were physically present at said
location:
The following Trustees were allowed by a majority of the members of the President and
Board of Trustees in accordance with and to the extent allowed by rules adopted by the President
and Board of Trustees to attend the meeting by video or audio conference:
No Trustee was not permitted to attend the meeting by video or audio conference.
The following Trustees were absent and did not participate in the meeting in any manner
or to any extent whatsoever:
presented and made available to the Trustees and interested
members of the public complete copies of an ordinance entitled:
AN ORDINANCE providing for the issuance of not to exceed
$9,400,000 General Obligation Refunding Bonds, Series 2016, of
the Village of Mount Prospect, Cook County, Illinois, for the
purpose of refunding certain outstanding bonds of said Village,
providing for the levy and collection of a direct annual tax
sufficient to pay the principal of and interest on said Bonds, and
authorizing the proposed sale of said Bonds to the purchaser
thereof.
Refunding Bond Ordinance - Series 2016 Library.doc
2242428
Village Board Meeting - June 21, 2016 Page 133 of 203
(the "Bond Ordinance").
Trustee
moved and Trustee
seconded the motion that
all provisions of Section 201(C)(1)(a) of Article II "Rules of Order" of Chapter 2 of the Village
Code (the "Rule") requiring two readings of ordinances be waived for purposes of the Bond
Ordinance and that the Village Board be allowed to adopt the Bond Ordinance without two
readings.
The President directed that the roll be called for a vote upon the motion to waive the
provisions of the Rule requiring two readings of ordinances for purposes of the Bond Ordinance.
Upon the roll being called, the following Trustees voted AYE:
and the following Trustees voted NAY:
WHEREUPON, the President declared the motion to waive the provisions of the Rule
pertaining to two readings of ordinances for purposes of the Bond Ordinance carried.
Trustee
moved and Trustee
that the Bond Ordinance as presented be adopted.
seconded the motion
A Board discussion of the matter followed. During the Board discussion,
gave a public recital of the nature of the matter, which included a
reading of the title of the Bond Ordinance and statements that (1) the Bond Ordinance provides
for the issuance of not to exceed $9,400,000 General Obligation Refunding Bonds, Series 2016,
to currently refund certain of the Village's outstanding General Obligation Library Refunding
Bonds, Series 2006, (2) said Bonds are issuable without referendum pursuant to the home rule
powers of the Village, (3) the Bond Ordinance provides for the levy of taxes sufficient to pay the
principal of and interest on said Bonds, and (4) the Bond Ordinance sets forth the parameters for
the issuance of said Bonds and the sale thereof by designated officials of the Village and
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Village Board Meeting - June 21, 2016 Page 134 of 203
(5) summarized the pertinent terms of said parameters, including the manner of sale, length of
maturity, rates of interest, purchase price and tax levy for said Bonds.
The President directed that the roll be called for a vote upon the motion to adopt the Bond
Ordinance.
Upon the roll being called, the following Trustees voted AYE:
and the following Trustees voted NAY:
WHEREUPON, the President declared the motion carried and the Bond Ordinance adopted,
and henceforth did approve and did direct the Village Clerk to record the same in full in the
records of the President and Board of Trustees of the Village of Mount Prospect, Cook County,
Illinois.
Other business was duly transacted at said meeting.
Upon motion duly made and carried, the meeting adjourned.
Village Clerk
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Village Board Meeting - June 21, 2016 Page 135 of 203
ORDINANCE NUMBER
AN ORDINANCE providing for the issuance of not to exceed
$9,400,000 General Obligation Refunding Bonds, Series 2016, of
the Village of Mount Prospect, Cook County, Illinois, for the
purpose of refunding certain outstanding bonds of said Village,
providing for the levy and collection of a direct annual tax
sufficient to pay the principal of and interest on said Bonds, and
authorizing the proposed sale of said Bonds to the purchaser
thereof.
Adopted by the President and Board
of Trustees on the 21st day of June,
2016.
Village Board Meeting - June 21, 2016 Page 136 of 203
TABLE OF CONTENTS
SECTION
HEADING
PAGE
PREAMBLES......................................................................................................................................1
SECTION 1.
DEFINITIONS..........................................................................................................2
SECTION 2.
INCORPORATION OF PREAMBLES............................................................................3
SECTION 3.
AUTHORIZATION....................................................................................................3
SECTION 4.
BOND DETAILS......................................................................................................3
SECTION 5.
REGISTRATION OF BONDS; PERSONS TREATED AS OWNERS..................................5
SECTION 6.
GLOBAL BOOK -ENTRY SYSTEM.............................................................................6
SECTION 7.
REDEMPTION..........................................................................................................9
SECTION 8.
REDEMPTION PROCEDURE...................................................................................10
SECTION 9.
FORM OF BOND....................................................................................................11
SECTION 10.
SALE OF THE BONDS............................................................................................17
SECTION 11.
SECURITY FOR THE BONDS...................................................................................20
SECTION12.
TAX LEVY............................................................................................................20
SECTION 13.
FILING WITH COUNTY CLERK AND CERTIFICATE OF REDUCTION OF
TAXES............................................................................................................21
SECTION 14.
USE OF TAXES HERETOFORE LEVIED...................................................................22
SECTION 15.
USE OF BOND PROCEEDS; CALL OF THE REFUNDED BONDS................................22
SECTION 16.
NON -ARBITRAGE AND TAX-EXEMPTION.............................................................23
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Village Board Meeting - June 21, 2016 Page 137 of 203
SECTION 17. DESIGNATION OF ISSUE........................................................................................25
SECTION 18. LIST OF BONDHOLDERS........................................................................................25
SECTION 19. DUTIES OF BOND REGISTRAR...............................................................................25
SECTION 20. CONTINUING DISCLOSURE UNDERTAKING...........................................................26
SECTION 21. MUNICIPAL BOND INSURANCE.............................................................................26
SECTION 22. RECORD-KEEPING POLICY AND POST -ISSUANCE COMPLIANCE
MATTERS.......................................................................................................27
SECTION 23. SEVERABILITY.....................................................................................................27
SECTION 24. SUPERSEDER AND EFFECTIVE DATE.....................................................................28
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Village Board Meeting - June 21, 2016 Page 138 of 203
ORDINANCE NUMBER
AN ORDINANCE providing for the issuance of not to exceed
$9,400,000 General Obligation Refunding Bonds, Series 2016, of
the Village of Mount Prospect, Cook County, Illinois, for the
purpose of refunding certain outstanding bonds of said Village,
providing for the levy and collection of a direct annual tax
sufficient to pay the principal of and interest on said Bonds, and
authorizing the proposed sale of said Bonds to the purchaser
thereof.
WHEREAS by virtue of its population, and pursuant to the provisions of Section 6 of
Article VII of the Illinois Constitution of 1970, the Village of Mount Prospect, Cook County,
Illinois (the "Village "), is a home rule unit and may exercise any power or perform any function
pertaining to its government and affairs including, but not limited to, the power to tax and to
incur debt; and
WHEREAS pursuant to the provisions of said Section 6, the Village has the power to incur
debt payable from ad valorem property tax receipts or from any other lawful source and maturing
within 40 years from the time it is incurred without prior referendum approval; and
WHEREAS, the Village has heretofore issued and now has outstanding its General
Obligation Library Refunding Bonds, Series 2006, dated December 15, 2006 (the "Prior
Bonds"); and
WHEREAS, it is necessary and desirable to refund all or a portion of the Prior Bonds (said
Prior Bonds being refunded being the "Refunded Bonds") in order to realize certain debt service
savings; and
WHEREAS, the Refunded Bonds shall be fully described in the Escrow Agreement (as
hereinafter defined) referred to in Section 15 hereof and are presently outstanding and unpaid
and are binding and subsisting legal obligations of the Village; and
WHEREAS, the President and Board of Trustees of the Village (the `Board") have
determined that in order to refund the Refunded Bonds, it is necessary and in the best interests of
Village Board Meeting - June 21, 2016 Page 139 of 203
the Village to borrow an amount not to exceed $9,400,000 pursuant to the Act (as hereinafter
defined) and issue bonds of the Village therefor; and
WHEREAS, in accordance with the terms of the Refunded Bonds, the Refunded Bonds
may be called for redemption in advance of their maturity, and it is necessary and desirable to
make such call for the redemption of the Refunded Bonds on their earliest possible and
practicable call date as set forth in the Escrow Agreement, and provide for the giving of proper
notice to the registered owners of the Refunded Bonds:
Now THEREFORE Be It Ordained by the President and Board of Trustees of the Village of
Mount Prospect, Cook County, Illinois, in the exercise of its home rule powers, as follows:
Section 1. Definitions. In addition to such other words and terms used and defined in
this Ordinance, the following words and terms used in this Ordinance shall have the following
meanings, unless, in either case, the context or use clearly indicates another or different meaning
is intended:
"Act" means, collectively, the Illinois Municipal Code, as supplemented and amended,
the home rule powers of the Village under Section 6 of Article VII of the Illinois Constitution of
1970; and, in the event of conflict between the provisions of said Code and home rule powers,
the home rule powers shall be deemed to supersede the provisions of said Code.
"Bond Fund" means the Bond and Interest Fund Account of 2016 established pursuant to
this Ordinance.
"Bond Register" means the books of the Village kept by the Bond Registrar to evidence
the registration and transfer of the Bonds (as hereinafter defined).
"Bond Registrar" means the Village Treasurer, the Purchaser (as hereinafter defined) or
a bank or trust company with an office located in the State of Illinois, the State of Minnesota or
the State of Missouri, as set forth in the Bond Notification (as hereinafter defined).
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Village Board Meeting - June 21, 2016 Page 140 of 203
"County Clerk" means the County Clerk of The County of Cook, Illinois.
"Escrow Agent" means a bank or trust company with an office located in the State of
Illinois, the State of Minnesota or the State of Missouri, as set forth in the Bond Notification.
"Escrow Agreement" means the escrow letter agreement by which the Village orders the
redemption of the Refunded Bonds and the deposit with the Escrow Agent of the funds necessary
to accomplish the payment thereof, as more particularly referred to in Section 15 hereof.
"Ordinance" means this Ordinance, numbered as set forth on the title page hereof, and
passed by the Board on the 21st day of June, 2016.
"Pledged Taxes" means the taxes levied on the taxable property within the Village to pay
principal of and interest on the Bonds as provided in Section 12 hereof.
Section 2. Incorporation of Preambles. The Board hereby finds that all of the recitals
contained in the preambles to this Ordinance are true, correct and complete and does incorporate
them into this Ordinance by this reference.
Section 3. Authorization. It is hereby found and determined that pursuant to the
provisions of the Act, the Board has been authorized by law to borrow the sum of $9,400,000
upon the credit of the Village and as evidence of such indebtedness to issue the Bonds to said
amount, and that it is necessary and for the best interests of the Village that there be issued an
amount not to exceed $9,400,000 of the Bonds so authorized, and these findings and
determinations shall be deemed conclusive.
Section 4. Bond Details. There be borrowed on the credit of and for and on behalf of
the Village an amount not to exceed $9,400,000 for the purpose aforesaid; and that the Bonds
shall be issued to said amount and shall be designated "General Obligation Refunding Bonds,
Series 2016" (the `Bonds"). The Bonds, if issued, shall be dated such date (not prior to June 21,
2016, and not later than December 21, 2016) as set forth in the Bond Notification, and shall also
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Village Board Meeting - June 21, 2016 Page 141 of 203
bear the date of authentication, shall be in fully registered form, shall be in denominations
(unless otherwise provided for in the Bond Notification) of $5,000 and authorized integral
multiples thereof (but no single Bond shall represent installments of principal maturing on more
than one date), and shall be numbered 1 and upward. The Bonds shall become due and payable
serially or be subject to mandatory redemption (without option of prior redemption) on
December 1 of each of the years (not later than 2022), in the amounts (not exceeding $1,700,000
per year) and bearing interest at the rates per annum (not exceeding 4.00% per annum) as set
forth in the Bond Notification. The Bonds shall bear interest from their date or from the most
recent interest payment date to which interest has been paid or duly provided for, until the
principal amount of the Bonds is paid, such interest (computed upon the basis of a 360 -day year
of twelve 30 -day months) being payable semi-annually commencing on the first interest payment
date as set forth in the Bond Notification, and on June 1 and December 1 of each year thereafter
to maturity.
Interest on each Bond shall be paid by check or draft of the Bond Registrar, payable upon
presentation in lawful money of the United States of America, to the person in whose name such
Bond is registered at the close of business on the 15th day of the month next preceding the
interest payment date. The principal of the Bonds shall be payable in lawful money of the
United States of America at the principal office of the Bond Registrar.
The Bonds shall be executed on behalf of the Village by the manual or facsimile
signature of its President and attested by the manual or facsimile signature of its Village Clerk,
as they shall determine, and shall have impressed or imprinted thereon the corporate seal or
facsimile thereof of the Village. In case any officer whose signature shall appear on any Bond
shall cease to be such officer before the delivery of such Bond, such signature shall nevertheless
Village Board Meeting - June 21, 2016 Page 142 of 203
be valid and sufficient for all purposes, the same as if such officer had remained in office until
delivery.
All Bonds shall have thereon a certificate of authentication substantially in the form
hereinafter set forth duly executed by the Bond Registrar as authenticating agent of the Village
and showing the date of authentication. No Bond shall be valid or obligatory for any purpose or
be entitled to any security or benefit under this Ordinance unless and until such certificate of
authentication shall have been duly executed by the Bond Registrar by manual signature, and
such certificate of authentication upon any such Bond shall be conclusive evidence that such
Bond has been authenticated and delivered under this Ordinance. The certificate of
authentication on any Bond shall be deemed to have been executed by the Bond Registrar if
signed by an authorized officer of the Bond Registrar, but it shall not be necessary that the same
officer sign the certificate of authentication on all of the Bonds issued hereunder.
Section 5. Registration of Bonds; Persons Treated as Owners. The Village shall cause
books for the registration and for the transfer of the Bonds as provided in this Ordinance to be
kept at the principal office of the Bond Registrar, which is hereby constituted and appointed the
registrar of the Village for the Bonds. The Village is authorized to prepare, and the Bond
Registrar or such other agent as the Village may designate shall keep custody of, multiple Bond
blanks executed by the Village for use in the transfer and exchange of Bonds.
Upon surrender for transfer or exchange of any Bond at the principal office of the Bond
Registrar, duly endorsed by or accompanied by a written instrument or instruments of transfer or
exchange in form satisfactory to the Bond Registrar and duly executed by the registered owner or
an attorney for such owner duly authorized in writing, the Village shall execute and the Bond
Registrar shall authenticate, date and deliver in the name of the transferee or transferees a new
fully registered Bond or Bonds of the same maturity of authorized denominations. The
-5-
Village Board Meeting - June 21, 2016 Page 143 of 203
execution by the Village of any fully registered Bond shall constitute full and due authorization
of such Bond and the Bond Registrar shall thereby be authorized to authenticate, date and deliver
such Bond, provided, however, the principal amount of outstanding Bonds of each maturity
authenticated by the Bond Registrar shall not exceed the authorized principal amount of Bonds
for such maturity less previous retirements.
The Bond Registrar shall not be required to transfer or exchange any Bond during the
period from the close of business on the 15th day of the month next preceding any interest
payment date on such Bond and ending at the opening of business on such interest payment date,
nor to transfer or exchange any Bond after notice calling such Bond for redemption has been
mailed, nor during a period of fifteen (15) days next preceding mailing of a notice of redemption
of any Bonds.
The person in whose name any Bond shall be registered shall be deemed and regarded as
the absolute owner thereof for all purposes, and payment of the principal of or interest on any
Bond shall be made only to or upon the order of the registered owner thereof or his legal
representative. All such payments shall be valid and effectual to satisfy and discharge the
liability upon such Bond to the extent of the sum or sums so paid.
No service charge shall be made for any transfer or exchange of Bonds, but the Village or
the Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge that may be imposed in connection with any transfer or exchange of Bonds,
except in the case of the issuance of a Bond or Bonds for the unredeemed portion of a Bond
surrendered for redemption.
Section 6. Global Book -Entry System. The Bonds shall be initially issued in the form
of a separate single fully registered Bond for each of the maturities of the Bonds determined as
described in Section 4 hereof. Upon initial issuance, the ownership of each such Bond may be
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Village Board Meeting - June 21, 2016 Page 144 of 203
registered in the Bond Register in the name of Cede & Co., or any successor thereto ( "Cede "), as
nominee of The Depository Trust Company, New York, New York, and its successors and
assigns ("DTC"). In such event, all of the outstanding Bonds shall be registered in the Bond
Register in the name of Cede, as nominee of DTC, except as hereinafter provided. The
President, Village Clerk and Village Treasurer and the Bond Registrar are each authorized to
execute and deliver, on behalf of the Village, such letters to or agreements with DTC as shall be
necessary to effectuate such book -entry system (any such letter or agreement being referred to
herein as the "Representation Letter"), which Representation Letter may provide for the
payment of principal of or interest on the Bonds by wire transfer.
With respect to Bonds registered in the Bond Register in the name of Cede, as nominee
of DTC, the Village and the Bond Registrar shall have no responsibility or obligation to any
broker-dealer, bank or other financial institution for which DTC holds Bonds from time to time
as securities depository (each such broker-dealer, bank or other financial institution being
referred to herein as a "DTC Participant") or to any person on behalf of whom such a DTC
Participant holds an interest in the Bonds. Without limiting the immediately preceding sentence,
the Village and the Bond Registrar shall have no responsibility or obligation with respect to
(i) the accuracy of the records of DTC, Cede or any DTC Participant with respect to any
ownership interest in the Bonds, (ii) the delivery to any DTC Participant or any other person,
other than a registered owner of a Bond as shown in the Bond Register, of any notice with
respect to the Bonds, including any notice of redemption, or (iii) the payment to any DTC
Participant or any other person, other than a registered owner of a Bond as shown in the Bond
Register, of any amount with respect to the principal of or interest on the Bonds. The Village
and the Bond Registrar may treat and consider the person in whose name each Bond is registered
in the Bond Register as the holder and absolute owner of such Bond for the purpose of payment
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of principal and interest with respect to such Bond, for the purpose of giving notices of
redemption and other matters with respect to such Bond, for the purpose of registering transfers
with respect to such Bond, and for all other purposes whatsoever. The Bond Registrar shall pay
all principal of and interest on the Bonds only to or upon the order of the respective registered
owners of the Bonds, as shown in the Bond Register, or their respective attorneys duly
authorized in writing, and all such payments shall be valid and effective to fully satisfy and
discharge the Village's obligations with respect to payment of the principal of and interest on the
Bonds to the extent of the sum or sums so paid. No person other than a registered owner of a
Bond as shown in the Bond Register, shall receive a Bond evidencing the obligation of the
Village to make payments of principal and interest with respect to any Bond. Upon delivery by
DTC to the Bond Registrar of written notice to the effect that DTC has determined to substitute a
new nominee in place of Cede, and subject to the provisions in Section 5 hereof with respect to
the payment of interest to the registered owners of Bonds at the close of business on the 15th day
of the month next preceding the applicable interest payment date, the name "Cede" in this
Ordinance shall refer to such new nominee of DTC.
In the event that (i) the Village determines that DTC is incapable of discharging its
responsibilities described herein and in the Representation Letter, (ii) the agreement among the
Village, the Bond Registrar and DTC evidenced by the Representation Letter shall be terminated
for any reason or (iii) the Village determines that it is in the best interests of the beneficial
owners of the Bonds that they be able to obtain certificated Bonds, the Village shall notify DTC
and DTC Participants of the availability through DTC of certificated Bonds and the Bonds shall
no longer be restricted to being registered in the Bond Register in the name of Cede, as nominee
of DTC. At that time, the Village may determine that the Bonds shall be registered in the name
of and deposited with such other depository operating a universal book -entry system, as may be
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acceptable to the Village, or such depository's agent or designee, and if the Village does not
select such alternate universal book -entry system, then the Bonds may be registered in whatever
name or names registered owners of Bonds transferring or exchanging Bonds shall designate, in
accordance with the provisions of Section 5 hereof.
Notwithstanding any other provisions of this Ordinance to the contrary, so long as any
Bond is registered in the name of Cede, as nominee of DTC, all payments with respect to
principal of and interest on such Bond and all notices with respect to such Bond shall be made
and given, respectively, in the name provided in the Representation Letter.
Section 7. Redemption. (a) Mandatory Redemption. The Bonds maturing on the
date or dates, if any, indicated in the Bond Notification are subject to mandatory redemption, in
integral multiples of $5,000 selected by lot by the Bond Registrar, at a redemption price of par
plus accrued interest to the redemption date on December 1 of the years, if any, and in the
principal amounts, if any, as indicated in the Bond Notification.
On or prior to the 60th day preceding any mandatory redemption date, the Bond Registrar
may, and if directed by the Board shall, purchase Bonds required to be retired on such mandatory
redemption date. Any such Bonds so purchased shall be cancelled and the principal amount
thereof shall be credited against the mandatory redemption required on such next mandatory
redemption date.
(b) General. The Bonds shall be redeemed only in the principal amount of $5,000 and
integral multiples thereof. For purposes of any redemption of less than all of the outstanding
Bonds of a single maturity, the particular Bonds or portions of Bonds to be redeemed shall be
selected by lot by the Bond Registrar from the Bonds of such maturity by such method of lottery
as the Bond Registrar shall deem fair and appropriate; provided that such lottery shall provide for
the selection for redemption of Bonds or portions thereof so that any $5,000 Bond or $5,000
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portion of a Bond shall be as likely to be called for redemption as any other such $5,000 Bond or
$5,000 portion. The Bond Registrar shall make such selection upon the earlier of the irrevocable
deposit of funds with an escrow agent sufficient to pay the redemption price of the Bonds to be
redeemed or the time of the giving of official notice of redemption.
The Bond Registrar shall promptly notify the Village in writing of the Bonds or portions
of Bonds selected for redemption and, in the case of any Bond selected for partial redemption,
the principal amount thereof to be redeemed.
Section 8. Redemption Procedure. Unless waived by any holder of Bonds to be
redeemed, notice of the call for any such redemption shall be given by the Bond Registrar on
behalf of the Village by mailing the redemption notice by first class mail at least thirty (30) days
(unless otherwise provided in the Bond Notification) and not more than sixty (60) days prior to
the date fixed for redemption to the registered owner of the Bond or Bonds to be redeemed at the
address shown on the Bond Register or at such other address as is furnished in writing by such
registered owner to the Bond Registrar.
All notices of redemption shall state:
(1) the redemption date,
(2) the redemption price,
(3) if less than all outstanding Bonds are to be redeemed, the identification (and,
in the case of partial redemption, the respective principal amounts) of the Bonds to be
redeemed,
(4) that on the redemption date the redemption price will become due and
payable upon each such Bond or portion thereof called for redemption, and that interest
thereon shall cease to accrue from and after said date,
(5) the place where such Bonds are to be surrendered for payment of the
redemption price, which place of payment shall be the principal office of the Bond
Registrar, and
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(6) such other information then required by custom, practice or industry
standard.
Prior to any redemption date, the Village shall deposit with the Bond Registrar an amount
of money sufficient to pay the redemption price of all the Bonds or portions of Bonds which are
to be redeemed on that date.
Notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so
to be redeemed shall, on the redemption date, become due and payable at the redemption price
therein specified, and from and after such date (unless the Village shall default in the payment of
the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon
surrender of such Bonds for redemption in accordance with said notice, such Bonds shall be paid
by the Bond Registrar at the redemption price. Installments of interest due on or prior to the
redemption date shall be payable as herein provided for payment of interest. Upon surrender for
any partial redemption of any Bond, there shall be prepared for the registered holder a new Bond
or Bonds of the same maturity in the amount of the unpaid principal.
If any Bond or portion of Bond called for redemption shall not be so paid upon surrender
thereof for redemption, the principal shall, until paid, bear interest from the redemption date at
the rate borne by the Bond or portion of Bond so called for redemption. All Bonds which have
been redeemed shall be cancelled and destroyed by the Bond Registrar and shall not be reissued.
Section 9. Form of Bond. The Bonds shall be in substantially the form hereinafter set
forth; provided, however, that if the text of the Bonds is to be printed in its entirety on the front
side of the Bonds, then paragraph [2] and the legend "See Reverse Side for Additional
Provisions" shall be deleted, and paragraph [6] and the paragraphs thereafter as may be
appropriate shall be inserted immediately after paragraph [1].
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REGISTERED
No.
[FORM OF BOND - FRONT SIDE]
UNITED STATES OF AMERICA
STATE OF ILLINOIS
COUNTY OF COOK
VILLAGE OF MOUNT PROSPECT
GENERAL OBLIGATION REFUNDING BOND, SERIES 2016
See Reverse Side for
Additional Provisions.
REGISTERED
S
Interest Maturity Dated
Rate: % Date: December 1, 20 Date: , 2016 CUSIP: 622826
Registered Owner:
Principal Amount:
[1] KNOW ALL PERSONS BY THESE PRESENTS that the Village of Mount Prospect,
Cook County, Illinois, a municipality, home rule unit, and political subdivision of the State of
Illinois (the "Village"), hereby acknowledges itself to owe and for value received promises to
pay to the Registered Owner identified above, or registered assigns as hereinafter provided, on
the Maturity Date identified above, the Principal Amount identified above and to pay interest
(computed on the basis of a 360 -day year of twelve 30 -day months) on such Principal Amount
from the later of the Dated Date of this Bond identified above or from the most recent interest
payment date to which interest has been paid or duly provided for, at the Interest Rate per annum
identified above, such interest to be payable on June 1 and December 1 of each year,
commencing 1, 20, until said Principal Amount is paid or duly provided for. The
principal of or redemption price on this Bond is payable in lawful money of the United States of
America upon presentation hereof at the principal [corporate trust] office of ,
, as bond registrar and paying agent (the "Bond Registrar").
Payment of interest shall be made to the Registered Owner hereof as shown on the registration
books of the Village maintained by the Bond Registrar at the close of business on the 15th day of
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the month next preceding the interest payment date. Interest shall be paid by check or draft of
the Bond Registrar, payable upon presentation in lawful money of the United States of America,
mailed to the address of such Registered Owner as it appears on such registration books or at
such other address furnished in writing by such Registered Owner to the Bond Registrar. For the
prompt payment of this Bond both principal and interest at maturity, the full faith, credit and
resources of the Village are hereby irrevocably pledged.
[2] Reference is hereby made to the further provisions of this Bond set forth on the
reverse hereof, and such further provisions shall for all purposes have the same effect as if set
forth at this place.
[3] It is hereby certified and recited that all conditions, acts and things required by the
Constitution and Laws of the State of Illinois to exist or to be done precedent to and in the
issuance of this Bond, including the Act, have existed and have been properly done, happened
and been performed in regular and due form and time as required by law; that the indebtedness
of the Village, represented by the Bonds, and including all other indebtedness of the Village,
howsoever evidenced or incurred, does not exceed any constitutional or statutory or other lawful
limitation; and that provision has been made for the collection of a direct annual tax, in addition
to all other taxes, on all of the taxable property in the Village sufficient to pay the interest hereon
as the same falls due and also to pay and discharge the principal hereof at maturity.
[4] This Bond shall not be valid or become obligatory for any purpose until the
certificate of authentication hereon shall have been signed by the Bond Registrar.
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[5] IN WITNESS WHEREOF the Village of Mount Prospect, Cook County, Illinois, by
its President and Board of Trustees, has caused this Bond to be executed by the manual or duly
authorized facsimile signature of its President and attested by the manual or duly authorized
facsimile signature of its Village Clerk and its corporate seal or a facsimile thereof to be
impressed or reproduced hereon, all as appearing hereon and as of the Dated Date identified
above.
ATTEST:
S�ILCIM1L;1"
Village Clerk, Village of Mount Prospect,
Cook County, Illinois
[SEAL]
Date of Authentication: 20
CERTIFICATE
OF
AUTHENTICATION
This Bond is one of the Bonds described in
the within mentioned ordinance and is one of
the General Obligation Refunding Bonds,
Series 2016, of the Village of Mount Prospect,
Cook County, Illinois.
as Bond Registrar
By �ILCIML
Authorized Officer
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S�ILCIV1L;1
President Village of
ag Mount Prospect,
Cook County, Illinois
Bond Registrar and Paying Agent:
Village Board Meeting - June 21, 2016 Page 152 of 203
[FORM OF BOND - REVERSE SIDE]
VILLAGE OF MOUNT PROSPECT
COOK COUNTY, ILLINOIS
GENERAL OBLIGATION REFUNDING BOND, SERIES 2016
[6] This bond is one of a series of bonds (the "Bonds") in the aggregate principal
amount of $ issued by the Village for the purpose of refunding certain outstanding
bonds of the Village and paying expenses incidental thereto, all as described and defined in the
ordinance authorizing the Bonds (the "Ordinance"), pursuant to and in all respects in
compliance with the applicable provisions of the Illinois Municipal Code, as supplemented and
amended; and further supplemented and, where necessary, superseded, by the powers of the
Village as a home rule unit under the provisions of Section 6 of Article VII of the Illinois
Constitution of 1970; and as further supplemented by the Local Government Debt Reform Act of
the State of Illinois, as amended (collectively, such Code, constitutional home rule powers, and
Reform Act being the `Act"), and with the Ordinance, which has been duly approved by the
President and Board of Trustees of the Village and published, in all respects as by law required.
[7] Mandatory Redemption provisions, as applicable, will be inserted here.
[8] [Notice of any such redemption shall be sent by first class mail not less than thirty
(30) days nor more than sixty (60) days prior to the date fixed for redemption to the registered
owner of each Bond to be redeemed at the address shown on the registration books of the Village
maintained by the Bond Registrar or at such other address as is furnished in writing by such
registered owner to the Bond Registrar. When so called for redemption, this Bond will cease to
bear interest on the specified redemption date, provided funds for redemption are on deposit at
the place of payment at that time, and shall not be deemed to be outstanding.]
[9] This Bond is transferable by the Registered Owner hereof in person or by his
attorney duly authorized in writing at the principal [corporate trust] office of the Bond Registrar
in but only in the manner, subject to the limitations and upon
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payment of the charges provided in the Ordinance, and upon surrender and cancellation of this
Bond. Upon such transfer a new Bond or Bonds of authorized denominations of the same
maturity and for the same aggregate principal amount will be issued to the transferee in exchange
therefor.
[10] The Bonds are issued in fully registered form in the denomination of $5,000 each
or authorized integral multiples thereof. This Bond may be exchanged at the principal [corporate
trust] office of the Bond Registrar for a like aggregate principal amount of Bonds of the same
maturity of other authorized denominations, upon the terms set forth in the Ordinance. The Bond
Registrar shall not be required to transfer or exchange any Bond during the period beginning at
the close of business on the 15th day of the month next preceding any interest payment date on
such Bond and ending at the opening of business on such interest payment date[, nor to transfer
or exchange any Bond after notice calling such Bond for redemption has been mailed, nor during
a period of fifteen (15) days next preceding mailing of a notice of redemption of any Bonds].
[11] The Village and the Bond Registrar may deem and treat the Registered Owner
hereof as the absolute owner hereof for the purpose of receiving payment of or on account of
principal hereof and interest due hereon and for all other purposes and neither the Village nor the
Bond Registrar shall be affected by any notice to the contrary.
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(ASSIGNMENT)
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
(Name and Address of Assignee)
the within Bond and does hereby irrevocably constitute and appoint
attorney to transfer the said Bond on the books kept for registration thereof with full power of
substitution in the premises.
Dated:
Signature guaranteed:
NOTICE: The signature to this assignment must correspond with the name of the registered
owner as it appears upon the face of the within Bond in every particular, without
alteration or enlargement or any change whatever.
Section 10. Sale of Bonds. The Village President and the Finance Director of the
Village (the `Designated Representatives") are hereby authorized to proceed not later than the
21st day of December, 2016, without any further authorization or direction from the Board, to
sell the Bonds upon the terms as prescribed in this Ordinance. The Bonds hereby authorized
shall be executed as in this Ordinance provided as soon after the delivery of the Bond
Notification as may be, and thereupon be deposited with the Village Treasurer, and, after
authentication thereof by the Bond Registrar, be by said Treasurer delivered to the purchaser
thereof, as hereinafter described (the "Purchaser"), upon receipt of the purchase price therefor,
the same being not less than 97.00% of the principal amount of the Bonds plus any accrued
interest to date of delivery. The Purchaser shall be (a) pursuant to a competitive sale conducted
by PMA Securities, Inc., Naperville, Illinois ("PHA "), the best bidder for the Bonds; (b) in a
negotiated underwriting, a bank or financial institution listed in the Dealers & Underwriters or
Municipal Derivatives sections of the most recent edition of The Bond Buyer's Municipal
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Marketplace; or (c) in a private placement, (i) a bank or financial institution authorized to do
business in the State of Illinois, (ii) a governmental unit as defined in the Local Government
Debt Reform Act of the State of Illinois, as amended, or (iii) an "accredited investor" as defined
in Rule 501 of Regulation D as promulgated under the Securities Act of 1933, as amended;
provided, however, that the Purchaser as set forth in either (b) or (c) shall only be selected upon
receipt by the Village of the recommendation of PMA that the sale of the Bonds on a negotiated
or private placement basis to the Purchaser is in the best interests of the Village because of (i) the
pricing of the Bonds by the Purchaser, (ii) then current market conditions or (iii) the timing of
the sale of the Bonds; and further provided, that the Purchaser as set forth in (c) may be selected
through the utilization of a placement agent selected by the Designated Representatives after
consultation with PMA if the use of such placement agent is determined to be in the best interest
of the Village.
Prior to the sale of the Bonds, the Village President or the Finance Director of the Village
is hereby authorized to approve and execute a commitment for the purchase of a Municipal Bond
Insurance Policy (as hereinafter defined), to further secure the Bonds, as long as the present
value of the fee to be paid for the Municipal Bond Insurance Policy (using as a discount rate the
expected yield on the Bonds treating the fee paid as interest on the Bonds) is less than the present
value of the interest reasonably expected to be saved on the Bonds over the term of the Bonds as
a result of the Municipal Bond Insurance Policy.
Upon the sale of the Bonds, the Designated Representatives shall prepare a Notification
of Sale of the Bonds, which shall include the pertinent details of sale as provided herein (the
"Bond Notification"). In the Bond Notification, the Designated Representatives shall find and
determine that the Bonds have been sold at such price and bear interest at such rates that either
the true interest cost (yield) or the net interest rate received upon the sale of the Bonds does not
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exceed the maximum rate otherwise authorized by applicable law and that the net present value
debt service savings to the Village as a result of the issuance of the Bonds and the refunding of
the Refunded Bonds is not less than 3.00% of the principal amount of the Refunded Bonds. The
Bond Notification shall be entered into the records of the Village and made available to the
Board at the next regular meeting thereof, but such action shall be for information purposes only,
and the Board shall have no right or authority at such time to approve or reject such sale as
evidenced in the Bond Notification.
Upon the sale of the Bonds, as evidenced by the execution and delivery of the Bond
Notification by the Designated Representatives, the Village President, Village Clerk and Village
Treasurer and any other officers of the Village, as shall be appropriate, shall be and are hereby
authorized and directed to approve or execute, or both, such documents of sale of the Bonds as
may be necessary, including, without limitation, the contract for the sale of the Bonds between
the Village and the Purchaser (the "Purchase Contract"). Prior to the execution and delivery of
the Purchase Contract, the Designated Representatives shall find and determine that no person
holding any office of the Village, either by election or appointment, is in any manner financially
interested directly in his own name or indirectly in the name of any other person, association,
trust or corporation, in the Purchase Contract.
The use by the Purchaser of any Preliminary Official Statement or Preliminary Term
Sheet and any final Official Statement or final Term Sheet relating to the Bonds (the `Disclosure
Document") is hereby ratified, approved and authorized; the execution and delivery of the
Disclosure Document is hereby authorized; and the officers of the Board are hereby authorized to
take any action as may be required on the part of the Village to consummate the transactions
contemplated by the Purchase Contract, this Ordinance, said Preliminary Disclosure Document,
the Disclosure Document and the Bonds.
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Section 11. Security for the Bonds . The Bonds are a general obligation of the Village,
for which the full faith and credit of the Village are irrevocably pledged, and are payable from
the levy of taxes on all of the taxable property in the Village, without limitation as to rate or
amount, and from any other lawfully available funds.
Section 12. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient to pay the interest on the Bonds as it falls due, and also to pay and discharge the
principal thereof at maturity, there be and there is hereby levied upon all the taxable property
within the Village a direct annual tax for each of the years while the Bonds or any of them are
outstanding, in amounts sufficient for that purpose, and that there be and there is hereby levied
upon all of the taxable property in the Village, the following direct annual tax (the Pledged Taxes
as hereinabove defined), to -wit:
FOR THE YEAR A TAX SUFFICIENT TO PRODUCE THE SUM OF:
2016
$1,725,000
for interest and principal up to and
including December 1, 2017
2017
$1,725,000
for interest and principal
2018
$1,725,000
for interest and principal
2019
$1,725,000
for interest and principal
2020
$1,725,000
for interest and principal
2021
$1,725,000
for interest and principal
Principal or interest maturing at any time when there are insufficient funds on hand from
the Pledged Taxes to pay the same shall be paid from the general funds of the Village, and the
fund from which such payment was made shall be reimbursed out of the Pledged Taxes hereby
levied when the same shall be collected.
The Village covenants and agrees with the purchasers and holders of the Bonds that so
long as any of the Bonds remain outstanding, the Village will take no action or fail to take any
action which in any way would adversely affect the ability of the Village to levy and collect the
foregoing tax levy. The Village and its officers will comply with all present and future
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applicable laws in order to assure that the Pledged Taxes may be levied, extended and collected
as provided herein and deposited into the Bond Fund.
In the event that funds from any other lawful source are made available for the purpose of
paying any principal of or interest on the Bonds so as to enable the abatement of the Pledged
Taxes levied herein for the payment of same, the Board shall, by proper proceedings, direct the
transfer of such funds to the Bond Fund, and shall then further direct the abatement of the taxes
by the amount so deposited. The Village covenants and agrees that it will not direct the
abatement of taxes until money has been deposited into the Bond Fund in the amount of such
abatement. A certified copy or other notification of any such proceedings abating taxes may then
be filed with the County Clerk in a timely manner to effect such abatement.
To the extent that the Pledged Taxes levied above exceed the amount necessary to pay
debt service on the Bonds as set forth in the Bond Notification, the Village President, the Village
Clerk and the Village Treasurer are hereby authorized to direct the abatement of the Pledged
Taxes to the extent of the excess of such levy in each year over the amount necessary to pay debt
service on the Bonds in the following bond year. Proper notice of such abatement shall be filed
with the County Clerk in a timely manner to effect such abatement.
Section 13. Filing of Ordinance and Certificate of Reduction of Taxes. Forthwith upon
passage of this Ordinance, the Village Clerk is hereby directed to file a certified copy of the
Ordinance with the County Clerk, and it shall be the duty of the County Clerk to annually in and
for each of the years 2016 to 2021, inclusive, ascertain the rate necessary to produce the Pledged
Taxes herein levied and extend the same for collection on the tax books in connection with other
taxes levied in each of said years for general corporate purposes, in order to raise the respective
amounts aforesaid and in each of said years such annual tax shall be computed, extended and
collected in the same manner as now or hereafter provided by law for the computation, extension
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and collection of taxes for general corporate purposes of the Village, and when collected, the
Pledged Taxes shall be placed to the credit of the Bond Fund, which Pledged Taxes are hereby
irrevocably pledged to and shall be used only for the purpose of paying the principal of and
interest on the Bonds.
The Village President, Village Clerk and Village Treasurer be and the same are hereby
directed to prepare and file with the County Clerk a Certificate of Reduction of Taxes Heretofore
Levied for the Payment of Bonds showing the Prior Bonds being refunded and directing the
abatement of the taxes heretofore levied to pay the Refunded Bonds.
Section 14. Use of Taxes Heretofore Levied. All proceeds received or to be received
from any taxes heretofore levied to pay principal and interest on the Refunded Bonds, including
the proceeds received or to be received from the taxes levied for the year 2015 for such purpose,
shall be used to pay the principal of and interest on the Refunded Bonds and to the extent that
such proceeds are not needed for such purpose because of the establishment of the escrow
referred to in Section 15 hereof, the same shall be deposited into the Bond Fund and used to pay
principal and interest on the Bonds in accordance with all of the provisions of this Ordinance.
Section 15. Use of Bond Proceeds; Call of the Refunded Bonds. Any accrued interest
received on the delivery of the Bonds is hereby appropriated for the purpose of paying first
interest due on the Bonds and is hereby ordered deposited into the Bond Fund.
Simultaneously with the delivery of the Bonds, the principal proceeds of the Bonds,
together with any premium received from the sale of the Bonds and such additional amounts as
may be necessary from the general funds of the Village, are hereby appropriated to pay the costs
of issuance of the Bonds and for the purpose of refunding the Refunded Bonds, and that portion
thereof not needed to pay such costs is hereby ordered deposited (i) with Wells Fargo Bank,
N.A., as paying agent for the Prior Bonds, (ii) into the Bond Fund for the Prior Bonds, as defined
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and created pursuant to the ordinance authorizing the issuance of the Prior Bonds or (iii) in
escrow pursuant to the Escrow Agreement to be entered into between the Village and the Escrow
Agent, in substantially the form attached hereto as Exhibit A and made a part hereof by this
reference, or with such changes therein (including the inclusion of the final terms of the Bond
sale as set forth in the Bond Notification) as shall be approved by the officers of the Village
executing the Escrow Agreement, such execution to constitute evidence of the approval of such
changes, for the purpose of paying the principal of and interest on the Refunded Bonds. The
Board approves the form, terms and provisions of the Escrow Agreement and directs the Village
President and Village Clerk to execute, attest and deliver the Escrow Agreement in the name and
on behalf of the Village. Amounts in the escrow may be used to purchase direct obligations of or
obligations guaranteed by the full faith and credit of the United States of America (the
"Government Securities") to provide for the principal of and interest on the Refunded Bonds.
The Escrow Agent and the Purchaser are hereby authorized to act as agent for the Village in the
purchase of the Government Securities.
At the time of the issuance of the Bonds, the costs of issuance of the Bonds may be paid
by the Purchaser on behalf of the Village from the proceeds of the Bonds.
In accordance with the redemption provisions of the ordinance authorizing the issuance
of the Refunded Bonds, the Village by the Board does hereby make provision for the payment of
and does hereby call (subject only to the delivery of the Bonds) the Refunded Bonds for
redemption on the earliest possible and practicable date (but not later than 90 days after the date
of delivery of the Bonds) as set forth in the Bond Notification.
Section 16. Non -Arbitrage and Tax -Exemption. The Village hereby covenants that it
will not take any action, omit to take any action or permit the taking or omission of any action
within its control (including, without limitation, making or permitting any use of the proceeds of
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the Bonds) if taking, permitting or omitting to take such action would cause any of the Bonds to
be an arbitrage bond or a private activity bond within the meaning of the Code, or would
otherwise cause the interest on the Bonds to be included in the gross income of the recipients
thereof for federal income tax purposes. The Village acknowledges that, in the event of an
examination by the Internal Revenue Service (the `IRS") of the exemption from Federal income
taxation for interest paid on the Bonds, under present rules, the Village may be treated as a
"taxpayer" in such examination and agrees that it will respond in a commercially reasonable
manner to any inquiries from the IRS in connection with such an examination.
The Village also agrees and covenants with the purchasers and holders of the Bonds from
time to time outstanding that, to the extent possible under Illinois law, it will comply with
whatever federal tax law is adopted in the future which applies to the Bonds and affects the tax-
exempt status of the Bonds.
The Board hereby authorizes the officials of the Village responsible for issuing the
Bonds, the same being the Village President, Village Clerk and Village Treasurer, to make such
further covenants and certifications regarding the specific use of the proceeds of the Bonds as
approved by the Board and as may be necessary to assure that the use thereof will not cause the
Bonds to be arbitrage bonds and to assure that the interest on the Bonds will be exempt from
federal income taxation. In connection therewith, the Village and the Board further agree:
(a) through their officers, to make such further specific covenants, representations as shall be
truthful, and assurances as may be necessary or advisable; (b) to consult with counsel approving
the Bonds and to comply with such advice as may be given; (c) to pay to the United States, as
necessary, such sums of money representing required rebates of excess arbitrage profits relating
to the Bonds; (d) to file such forms, statements, and supporting documents as may be required
and in a timely manner; and (e) if deemed necessary or advisable by their officers, to employ and
-24-
Village Board Meeting - June 21, 2016 Page 162 of 203
pay fiscal agents, financial advisors, attorneys, and other persons to assist the Village in such
compliance.
Section 17. Designation of Issue. The Bonds are hereby designated as a "qualified
tax-exempt obligation" for the purposes and within the meaning of Section 265(b)(3) of the
Internal Revenue Code of 1896, as amended.
Section 18. List of Bondholders. The Bond Registrar shall maintain a list of the names
and addresses of the holders of all Bonds and upon any transfer shall add the name and address
of the new Bondholder and eliminate the name and address of the transferor Bondholder.
Section 19. Duties of Bond Registrar. If requested by the Bond Registrar, the Village
President and Village Clerk are authorized to execute the Bond Registrar's standard form of
agreement between the Village and the Bond Registrar with respect to the obligations and duties
of the Bond Registrar hereunder which may include the following:
(a) to act as bond registrar, authenticating agent, paying agent and transfer agent
as provided herein;
(b) to maintain a list of Bondholders as set forth herein and to furnish such list
to the Village upon request, but otherwise to keep such list confidential;
(c) to give notice of redemption of Bonds as provided herein;
(d) to cancel and/or destroy Bonds which have been paid at maturity or upon
earlier redemption or submitted for exchange or transfer;
(e) to furnish the Village at least annually a certificate with respect to Bonds
cancelled and/or destroyed; and
(f) to furnish the Village at least annually an audit confirmation of Bonds paid,
Bonds outstanding and payments made with respect to interest on the Bonds.
The Village Clerk is hereby directed to file a certified copy of this Ordinance with the
Bond Registrar and the Paying Agent.
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Village Board Meeting - June 21, 2016 Page 163 of 203
Section 20. Continuing Disclosure Undertaking. If necessary, the Village President is
hereby authorized, empowered and directed to execute and deliver a Continuing Disclosure
Undertaking under Section (b)(5) of Rule 15c2-12 adopted by the Securities and Exchange
Commission pursuant to the Securities Exchange Act of 1934, as amended (the "Continuing
Disclosure Undertaking"). When such Continuing Disclosure Undertaking is executed and
delivered on behalf of the Village as herein provided, such Continuing Disclosure Undertaking
will be binding on the Village and the officers, employees and agents of the Village, and the
officers, employees and agents of the Village are hereby authorized, empowered and directed to
do all such acts and things and to execute all such documents as may be necessary to carry out
and comply with the provisions of such Continuing Disclosure Undertaking as executed.
Notwithstanding any other provision of this Ordinance, the sole remedies for failure to comply
with such Continuing Disclosure Undertaking shall be the ability of the beneficial owner of any
Bond to seek mandamus or specific performance by court order, to cause the Village to comply
with its obligations under such Continuing Disclosure Undertaking.
Section 21. Municipal Bond Insurance. In the event the payment of principal and
interest on the Bonds is insured pursuant to a municipal bond insurance policy (the "Municipal
Bond Insurance Policy") issued by a bond insurer (the "Bond Insurer"), and as long as such
Municipal Bond Insurance Policy shall be in full force and effect, the Village and the Bond
Registrar agree to comply with such usual and reasonable provisions regarding presentment and
payment of the Bonds, subrogation of the rights of the Bondholders to the Bond Insurer,
amendment hereof, or other terms, as approved by the Village President on advice of counsel, his
or her approval to constitute full and complete acceptance by the Village of such terms and
provisions under authority of this Section.
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Village Board Meeting - June 21, 2016 Page 164 of 203
Section 22. Record -Keeping Policy and Post -Issuance Compliance Matters. On
January 21, 2014, the Board adopted a record-keeping policy (the "Policy") in order to maintain
sufficient records to demonstrate compliance with its covenants and expectations to ensure the
appropriate federal tax status for the debt obligations of the Village, the interest on which is
excludable from "gross income" for federal income tax purposes or which enable the Village or
the holder to receive federal tax benefits, including, but not limited to, qualified tax credit bonds
and other specified tax credit bonds. The Board and the Village hereby reaffirm the Policy.
Section 23. Severability. If any section, paragraph, clause or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision
shall not affect any of the other provisions of this Ordinance.
-27-
Village Board Meeting - June 21, 2016 Page 165 of 203
Section 24. Superseder and Effective Date. All ordinances, resolutions or orders, or
parts thereof, in conflict herewith, are to the extent of such conflict hereby superseded; and this
Ordinance shall be in full force and effect immediately upon its passage, approval, and
publication in the manner provided by law.
ADOPTED: June 21, 2016
AYES:
NAYS:
ABSENT:
APPROVED: June 21, 2016
ATTEST:
Village Clerk, Village of Mount Prospect,
Cook County, Illinois
President, Village of Mount Prospect
Cook County, Illinois
Recorded in the Village Records: June 21, 2016.
No
Village Board Meeting - June 21, 2016 Page 166 of 203
Re
Ladies and Gentlemen:
EXHIBIT A
2016
Village of Mount Prospect, Cook County, Illinois
General Obligation Refunding Bonds, Series 2016
The Village of Mount Prospect, Cook County, Illinois (the "Village "), by Ordinance
No. adopted by the President and Board of Trustees of the Village (the `Board") on the
21st day of June, 2016 (as supplemented by a notification of sale of bonds dated ,
2016, the "Bond Ordinance "), has authorized the issue and delivery of $ General
Obligation Refunding Bonds, Series 2016, dated , 2016 (the `Bonds"). The
Village has authorized by the Bond Ordinance that proceeds of the Bonds be used to pay and
redeem on , 2016, $ of the Village's outstanding and unpaid
General Obligation Library Refunding Bonds, Series 2006, dated December 15, 2006, due
serially on December 1 of the years and in the amounts and bearing interest as follows
YEAR OF PRINCIPAL
RATE OF
MATURITY AMOUNT
INTEREST
2017 $
3.85%
2018
3.90%
2019
3.95%
2020
4.00%
2021
4.05%
2022
4.10%
(the "Refunded Bonds")
The Village hereby deposits with you $ from the proceeds of the Bonds
and $ from funds of the Village on hand and lawfully available (collectively, the "Deposit")
and you are hereby instructed as follows with respect thereto:
1.
and Local
S
Upon deposit, you are directed to purchase U.S. Treasury Securities State
Government Series Certificates of Indebtedness in the amount of
and maturing as described on Exhibit A hereto (the "Securities"). You
Village Board Meeting - June 21, 2016 Page 167 of 203
Page 2
2016
are further instructed to fund a beginning cash escrow deposit on demand in the amount
of $ . The beginning deposit and the Securities are to be held in an
irrevocable trust fund account (the "Trust Account") for the Village to the benefit of the
holders of the Refunded Bonds.
2. You shall hold the Securities and any interest income or profit derived
therefrom and any uninvested cash in the Trust Account for the sole and exclusive benefit
of the holders of the Refunded Bonds until redemption of the Refunded Bonds on
, 2016, is made.
3. You shall promptly collect the principal, interest or profit from the proceeds
deposited in the Trust Account and promptly apply the same as necessary to the payment
of the Refunded Bonds as herein provided.
4. The Village has called the Refunded Bonds for redemption and payment
prior to maturity on , 2016. You are hereby directed to provide for and give
or cause the Prior Paying Agent (as hereinafter defined) to give timely notice of the call
for redemption of the Refunded Bonds. The form and time of the giving of such notice
regarding the Refunded Bonds shall be as specified in the ordinance authorizing the
issuance of the Refunded Bonds. The Village agrees to reimburse you for any actual
out-of-pocket expenses incurred in the giving of such notice, but the failure of the Village
to make such payment shall not in any respect whatsoever relieve you from carrying out
any of the duties, terms or provisions of this Agreement.
5. In addition, you are hereby directed to give or cause the Prior Paying Agent
to give notice of the call of the Refunded Bonds, on or before the date the notice of such
redemption is given to the holders of the Refunded Bonds, to the Municipal Securities
Rulemaking Board (the `MSRB") through its Electronic Municipal Market Access
system for municipal securities disclosure or through any other electronic format or
system prescribed by the MSRB for purposes of Rule 15c2-12 adopted by the Securities
and Exchange Commission under the Securities Exchange Act of 1934, as amended.
Information with respect to procedures for submitting notice can be found at
https:Hmsrb.org.
6. You shall remit the sum of $ on , 2016, to
Wells Fargo Bank, N.A., Chicago, Illinois, as paying agent for the Refunded Bonds (the
"Prior Paying Agent"), such sum being sufficient to pay the principal of and interest on
the Refunded Bonds on such date, and such remittance shall fully release and discharge
you from any further duty or obligation thereto under this Agreement.
Village Board Meeting - June 21, 2016 Page 168 of 203
Page 3
2016
7. You shall make no payment of fees, due or to become due, of the bond
registrar and paying agent on the Bonds or the Refunded Bonds. The Village shall pay
the same as they become due.
8. If at any time it shall appear to you that the funds on deposit in the Trust
Account will not be sufficient to pay the principal of and interest on the Refunded Bonds,
you shall notify the Village not less than five (5) days prior to such payment date and the
Village shall make up the anticipated deficit from any funds legally available for such
purpose so that no default in the making of any such payment will occur.
9. Upon final disbursement of funds sufficient to pay the Refunded Bonds as
hereinabove provided for, you shall transfer any balance remaining in the Trust Account
to the Village and thereupon this Agreement shall terminate.
Very truly yours,
VILLAGE OF MOUNT PROSPECT,
COOK COUNTY, ILLINOIS
By
President, Village of Mount Prospect,
Cook County, Illinois
By
Village Clerk, Village of Mount Prospect,
Cook County, Illinois
Accepted this day of , 2016.
IC A
Its
Village Board Meeting - June 21, 2016 Page 169 of 203
EXHIBIT A TO ESCROW AGREEMENT
U.S. TREASURY SECURITIES
Village Board Meeting - June 21, 2016 Page 170 of 203
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION OF ORDINANCE AND MINUTES
I, the undersigned, do hereby certify that I am the duly qualified and acting Village Clerk
of the Village of Mount Prospect, Cook County, Illinois (the "Village"), and as such official I
am the keeper of the records and files of the President and Board of Trustees of the Village (the
`Board").
I do further certify that the foregoing is a full, true and complete transcript of that portion
of the minutes of the meeting of the Board held on the 21st day of June, 2016, insofar as the
same relates to the adoption of Ordinance No. , entitled:
AN ORDINANCE providing for the issuance of not to exceed
$9,400,000 General Obligation Refunding Bonds, Series 2016, of
the Village of Mount Prospect, Cook County, Illinois, for the
purpose of refunding certain outstanding bonds of said Village,
providing for the levy and collection of a direct annual tax
sufficient to pay the principal of and interest on said Bonds, and
authorizing the proposed sale of said Bonds to the purchaser
thereof.
a true, correct and complete copy of which said ordinance as adopted at said meeting appears in
the foregoing transcript of the minutes of said meeting.
I do further certify that the deliberations of the Board on the adoption of said ordinance
were conducted openly; that the vote on the adoption of said ordinance was taken openly; that
said meeting was called and held at a specified time and place convenient to the public; that
notice of said meeting was duly given to all of the news media requesting such notice; that an
agenda for said meeting was posted at the location where said meeting was held and at the
principal office of the Board 96 hours in advance of the holding of said meeting, that at least one
copy of said agenda was continuously available for public review during the entire 96 -hour
period preceding said meeting, a true, correct and complete copy of said agenda as so posted is
attached hereto as Exhibit A, that said meeting was called and held in strict compliance with the
provisions of the Open Meetings Act of the State of Illinois, as amended, and with the provisions
of the Illinois Municipal Code, as amended, and that the Board has complied with all of the
provisions of said Act and said Code and with all of the procedural rules of the Board in the
adoption of said ordinance.
Village Board Meeting - June 21, 2016 Page 171 of 203
IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the Village
this 21st day of June, 2016.
Village Clerk
[SEAL]
Village Board Meeting - June 21, 2016 Page 172 of 203
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
FILING CERTIFICATE
I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk
of The County of Cook, Illinois, and as such official I do further certify that on the day of
entitled:
2016, there was filed in my office a duly certified copy of Ordinance No.
AN ORDINANCE providing for the issuance of not to exceed
$9,400,000 General Obligation Refunding Bonds, Series 2016, of
the Village of Mount Prospect, Cook County, Illinois, for the
purpose of refunding certain outstanding bonds of said Village,
providing for the levy and collection of a direct annual tax
sufficient to pay the principal of and interest on said Bonds, and
authorizing the proposed sale of said Bonds to the purchaser
thereof.
duly adopted by the President and Board of Trustees of the Village of Mount Prospect, Cook
County, Illinois, on the 21st day of June, 2016, and approved by the Village President, and that
the same has been deposited in (and all as appearing from) the official files and records of my
office.
IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of said
County, Illinois, this day of , 2016.
County Clerk of The County of Cook,
Illinois
[SEAL]
Village Board Meeting - June 21, 2016 Page 173 of 203
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF PUBLICATION IN PAMPHLET FORM
I, the undersigned, do hereby certify that I am the duly qualified and acting Village Clerk
of the Village of Mount Prospect, Cook County, Illinois (the "Village"), and as such official I
am the keeper of the official journal of proceedings, books, records, minutes and files of the
Village and of the President and Board of Trustees (the `Board") of the Village.
I do further certify that on the day of , 2016, there was published in
pamphlet form, by authority of the Board, a true, correct, and complete copy of Ordinance No.
of the Village entitled:
AN ORDINANCE providing for the issuance of not to exceed
$9,400,000 General Obligation Refunding Bonds, Series 2016, of
the Village of Mount Prospect, Cook County, Illinois, for the
purpose of refunding certain outstanding bonds of said Village,
providing for the levy and collection of a direct annual tax
sufficient to pay the principal of and interest on said Bonds, and
authorizing the proposed sale of said Bonds to the purchaser
thereof.
and providing for the issuance of said bonds, and that the ordinance as so published was on that
date readily available for public inspection and distribution, in sufficient number so as to meet
the needs of the general public, at my office as Village Clerk located in the Village.
IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the
Village this 21st day of June, 2016.
Village Clerk
[SEAL]
Village Board Meeting - June 21, 2016 Page 174 of 203
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