HomeMy WebLinkAboutVB Agenda Packet 04/19/2016Next Ordinance No. 6241
Next Resolution No. 16-16
Next VBA 23-16
ORDER OF BUSINESS
REGULAR MEETING
Meeting Location: Meeting Date and Time:
50 S. Emerson Street Tuesday, April 19, 2016
Mount Prospect, I L 60056 7:00 PM
I. CALL TO ORDER
II. ROLL CALL
MayorArlene A. Juracek
Trustee Paul Hoefert Trustee Richard Rogers
Trustee John Matuszak Trustee Colleen Saccotelli
Trustee Steven Polit Trustee Michael Zadel
III. PLEDGE OF ALLEGIANCE
Trustee Zadel
IV. INVOCATION
Trustee Matuszak
FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED
ON THIS AGENDA
V. APPROVAL OF MINUTES
APPROVE MI NUTES OF REGULAR MEETI NG OF April 5, 2016
VI. MAYOR'S REPORT
A. ACCOLADES
PROCLAMATION: "Arbor Day," April 29, 2016
Village Board Meeting -April 19, 2016 Pagel of 73
B. 1 st READING OF AN ORDINANCE AMENDING CHAPTER 13, "ALCOHOLIC
LIQUORS," OF THE VILLAGE CODE OF MOUNT PROSPECT
This ordinance increases the number of "Class F-3" liquor licenses by one (1) Sabchan
Inc. d/b/a Summertime Restaurant located at 1132 S. Elmhurst Road. The Class F-3
liquor license provides for the full service of alcohol in a restaurant with lounge.
C. APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS
Special Event Commission
Appointment.
Haley Schechter Term to expire April 2020
307 S. Louis Street
VII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD
VIII. CONSENT AGENDA
All items listed under Consent Agenda are considered routine by the Village Board and will be
enacted by one motion. There will be no separate discussion of those items unless a Board
member, or resident from the audience, so requests, in which event the item will be removed from
the Consent Agenda and considered in its normal sequence on the agenda.
A. Monthly Financial Report - March 2016
B. List of Bills - March 30 -April 12, 2016
C. Motion to accept joint bid results for crack sealing in an amount not to exceed
$62,000.
D. A RESOLUTION APPOI NTI NG JOAN P. BOKINAAS REPRESENTATIVE TO
THE ILLINOIS MUNICIPAL RETIREMENT FUND FOR THE VILLAGE OF
MOUNT PROSPECT
IX. OLD BUSINESS
A. AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF
MOUNT PROSPECT
1. Motion to accept Letter of Understanding - United Airlines Annexation
2. 2nd reading of an ORDINANCE ANNEXING CERTAIN PROPERTY TO THE
VILLAGE OF MOUNT PROSPECT
The first (1 st) reading of the ordinance authorizing annexation of the property located at
the southeast corner of Linneman Road and Dempster Street of unincorporated Cook
County, 1200 Dempster Street, was held at the March 16, 2016 Village Board meeting.
By a vote of 6-0 the Village Board approved deferral of the second (2nd) reading of this
ordinance to the April 19, 2016 Village Board meeting.
X. NEW BUSINESS
A. 1 st reading of AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE
ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING
JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015.
Village Board Meeting -April 19, 2016 Page 2 of 73
This is the third amendment to the 2015 Budget.
B. 1 st reading of AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE
ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR JANUARY 1, 2016 AND
ENDING DECEMBER 31, 2016
This is the first amendment to the 2016 Budget
XI. VILLAGE MANAGER'S REPORT
A. Motion to accept joint bid results for concrete flatwork in an amount not to exceed
$133,000.
B. Motion to accept joint purchasing bid results for sewer lining in an amount not to
exceed $679,413.
C. Status
XII. ANY OTHER BUSINESS
XIII. ADJOURNMENT
NOTE. ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS
SOMEACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGERS OFFICEAT 50
SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327
Village Board Meeting - April 19, 2016 Page 3 of 73
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
April 5, 2016
CALL TO ORDER
Mayor Arlene Juracek called the meeting to order at 7:07 p.m.
:1011 Sa_1 41
Present: Mayor Arlene Juracek
Trustee Paul Hoefert
Trustee John Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Colleen Saccotelli
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Trustee Matuszak.
INVOCATION
Trustee Zadel gave the Invocation.
MINUTES
Trustee Hoefert, seconded by Trustee Rogers, moved to approve the minutes of the regular Village Board
meeting held March 16, 2016.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
MAYOR'S REPORT
A. ACCOLADES
Proclamation: "National Library Week, April 10-16, 2016"
Mayor Juracek presented the proclamation to Ms. Barbara Dale Draznin, Mount Prospect Public Library
Board member. Ms. Draznin thanked the Mayor and Village Board for their support and recognition of the
services and programs available at the Mount Prospect Public Library. Ms. Draznin provided an overview
of the many activities to be held during the week of April 10 — 16.
Proclamation: "Week of the Young Child," April 10-16, 2016
Mayor Juracek presented the proclamation to Ms. Carolina from the Mount Prospect Child Care Center,
Inc. In thanking the Mayor and Village Board for their support she extended an invitation to attend open
house activities during the Week of the Young Child.
Resolution: A Resolution Endorsing the Metropolitan Mayors Caucus' Greenest Region Compact 2
Mayor Juracek presented the Resolution to Ms. Edith Makra, Director Environmental Initiatives,
Metropolitan Mayors Caucus.
page 1 of 7
Village Board Meeting Minutes April 5, 2016
Village Board Meeting -April 19, 2016 Page 4 of 73
Trustee Zadel, seconded by Trustee Polit, moved to approve Resolution No. 14-16:
A RESOLUTION ENDORSING THE METROPOLITAN MAYORS CAUCUS' GREENEST
REGION COMPACT 2
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel, Juracek
Nays: None
Motion carried.
Ms. Makra thanked Mayor Juracek and the Village Board for their support of the Greenest Region
Compact 2 and their commitment to green initiatives in the community. Ms. Makra presented the Mayor
and Village Board with a Certificate of Environmental Achievement from the Mayors Caucus Environment
Committee for the Village's noteworthy achievements in environmental sustainability.
Resolution: A Resolution in Support of the School Superintendents Association (AASA) National
Campaign, Redefining Ready
Mayor Juracek stated Ms. Kreutzer from District 214 School Board had a prior commitment that delayed
her acceptance of the Resolution; this item was deferred until the arrival of Ms. Kreutzer.
APPOINTMENTS
Mayor Juracek presented the following appointments for Village Board approval:
Audit Committee
Reappointment
Arlene Juracek
303 S. Lancaster Street
Police Pension Fund Board
Reappointment
Dennis Saviano
406 Helena
Term to expire March 2020
Term to expire April 2018
Trustee Polit, seconded by Trustee Zadel, moved to approve the reappointment of Mayor Arlene Juracek
to the Audit Commission and Mr. Dennis Saviano to the Police Pension Fund Board.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Resolution: A Resolution in Support of the School Superintendents Association (AASA) National
Campaign, Redefining Ready.
Mayor Juracek presented the Proclamation to School District 214 School Board President, Ms. Alva
Kreutzer. Ms. Kreutzer thanked the Mayor and Village Board for their support of "Redefining Ready," the
Districts' new student assessment initiative.
The Mayor and Village Board expressed their support of the District's commitment to better prepare
students; career options and college.
page 2 of 7
Village Board Meeting Minutes April 5, 2016
Village Board Meeting -April 19, 2016 Page 5 of 73
Trustee Zadel, seconded by Trustee Rogers, moved to approve Resolution No. 15-16:
A Resolution in Support of the School Superintendents Association (AASA) National Campaign,
Redefining Ready
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel, Juracek
Nays: None
Motion carried.
COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
Mr. Louis Goodman
310 North School Street
Mr. Goodman requested the Village consider modifying the no right turn restriction (during posted hours)
from Rand Road on to Isabella by allowing neighborhood residents to turn right during the restricted time.
Following a brief discussion regarding the implementation of the right turn restrictions on Rand Road,
Mayor Juracek suggested Mr. Goodman attend the April 7, 2016 the Open House for the Rand Road
Corridor Plan as well as attending one of the Traffic Safety Commission meetings to discuss his request.
CONSENT AGENDA
[All items listed under Consent Agenda are considered routine by the Village Board and will be enacted
by one motion. There will be no separate discussion of those items unless a Board member, or resident
from the audience, so requests, in which event the item will be removed from the Consent Agenda and
considered as a separate item.]
Trustee Zadel requested procedural clarification of item B. 1St reading of An Ordinance Authorizing the
Sale of Personal Property Owned by the Village Of Mount Prospect and item C. 1St reading of An
Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues and Related Matters.
Village Attorney Lance Malina stated the items are listed as 1St readings under the Consent Agenda. To
adopt the ordinances at tonight's meeting the items could be removed from the Consent Agenda and a
vote could be taken to waive the rule requiring two (2) readings of an ordinance and then the vote for
approval of the ordinance.
Trustee Zadel, seconded by Trustee Hoefert, moved to amend the agenda by removing items B. and C.
from the Consent Agenda.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Mayor Juracek stated the amended agenda removed items B. and C. from Consent for separate
consideration and vote.
Trustee Polit, seconded by Trustee Rogers, moved to approve the following business items under the
Consent Agenda:
1. Bills dated March 9 — March 29, 2016
page 3 of 7
Village Board Meeting Minutes April 5, 2016
Village Board Meeting -April 19, 2016 Page 6 of 73
2. Motion to accept proposal for materials testing services in an amount not to exceed $37,000.
(VBA 20-16)
3. Motion to accept bid for exterior painting project in an amount not to exceed $30,338 (VBA 21-16)
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
B. 1st reading of An Ordinance Authorizing the Sale of Personal Property Owned by the Village Of
Mount Prospect
This ordinance allows the sale of personal property (scrap metal generated from maintenance and capital
improvement projects) to Cozzi O'Brien.
Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel.
Nays: None
Motion carried.
Trustee Polit, seconded by Trustee Zadel moved for the approval of Ordinance No. 6238:
AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE
VILLAGE OF MOUNT PROSPECT
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel.
Nays: None
Motion carried.
C. 1St reading of An Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues
and Related Matters
This ordinance will allow the Village to reserve its private activity bond volume cap for 2016.
Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel.
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Polit, moved for the approval of Ordinance No. 6239:
AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE
ACTIVITY BOND ISSUES AND RELATED MATTERS
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel.
Nays: None
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Village Board Meeting Minutes
April 5, 2016
Village Board Meeting -April 19, 2016 Page 7 of 73
Motion carried.
OLD BUSINESS
None.
NEW BUSINESS
A. 1St reading of An Ordinance Amending Chapter 9, Public Utilities, Pavement and Tree
Regulations of the Village Code of Mount Prospect, Illinois
Mayor Juracek presented for a 1St reading An Ordinance Amending Chapter 9, Public Utilities, Pavement
and Tree Regulations of the Village Code of Mount Prospect, Illinois. This ordinance amends Article IV,
"Watering System," Chapter 9 and Appendix A, Division II of the Village Code by providing opt -out
clauses for the Automated Meter Reading (AMR) program.
Public Works Director Sean Dorsey provided background information regarding the AMR program,
reviewed the modifications to the Village Code and responded to questions from the Village Board.
In order to modernize water billing services, Public Works recently installed automated meter reading
technology (AMR) throughout the village -owned water distribution system. Utilizing this technology, water
consumption readings are transmitted to the Village wirelessly; water customers are no longer asked to
self-report water meter readings. To date, 11,401 of the 11,440 water meters in the village -owned water
system are read utilizing AMR technology. Of the remaining 39 properties, 25 have declined participation
in the program citing security or health concerns associated with radio frequency transmissions. Despite
reports that generally conclude that radio frequency technology utilized to read water meters does not
present significant health or security risks, staff recognized that some customers may want to limit
exposure inside their homes.
The ordinance under consideration provides customers wishing to opt -out of the Village's AMR program
two (2) options:
Option 1 — Automated Meter Read Endpoint installed on the outside of residence/building ($60.00 one-
time charge)
Option 2 — No Automated Read Endpoint installed on property ($60.00 one-time charge for installation of
outside register; $15.47 monthly charge to meter read meter)
Staff provided the following in response to questions from the Village Board:
■ With passage of the ordinance customers wanting to opt—out will be notified; resolved by end of the
year.
■ Support opportunity for customers to opt -out.
■ If customer changes mind — meter can be removed from outside to inside.
■ AMR system provides more accurate readings.
■ Property without access to water deemed uninhabitable.
Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
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Village Board Meeting Minutes
April 5, 2016
Village Board Meeting -April 19, 2016 Page 8 of 73
Trustee Matuszak, seconded by Trustee Zadel moved to approve Ordinance No. 6240:
AN ORDINANCE AMENDING CHAPTER 9, PUBLIC UTILITIES, PAVEMENT
AND TREE REGULATIONS OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
Village Manager Michael Cassady stated the Public Works Department had one (1) item to present for
the Village Board's consideration.
A. Motion to accept proposal for parking deck elevator addition Phase 1 Engineering Services in an
amount not to exceed $20,000.
Public Works Director Sean Dorsey presented background information including; 1) scope of work 2)
proposal process and 3) staff recommendation.
In support of the 2016 strategic planning process the Village seeks to improve access to parking for the
Downtown Mount Prospect Business District. To facilitate this process Public Works staff sought
proposals to assess the feasibility of adding a passenger elevator to the Village Hall parking deck located
at 30 S. Emerson Street; between the Mount Prospect Village Hall and the Mount Prospect Public Library.
The scope of work includes: 1) examining the existing site and structure(s) 2) identifying utility
requirements 3) assessing structural requirements 4) determining physical site constraints 5) establishing
estimates of probable construction costs and 6) developing concept plans depicting proposed solutions.
Two (2) proposals were received; staff interviewed representatives from both firms. While both firms were
equally skilled and experienced, staff determined Desman Design Management was uniquely qualified for
this particular project as they were the designer and construction engineers for the existing parking deck.
Staff recommends accepting the proposal submitted by Desman Design Management, Chicago, Illinois to
provide specified phase 1 engineering services for the addition of a passenger elevator to the Village Hall
parking deck in an amount not to exceed $20,000.
Village Board Comments
■ Assess if additional stairway by proposed elevator is needed.
■ Need parking deck to look like a parking deck on west side — people don't realize it is a parking deck.
■ Elevator — would be great asset.
■ Type of elevator - hydraulic vs cable; don't want slow elevator
■ Safety feature — incorporate some type of clear panel for visibility
Trustee Polit, seconded by Trustee Rogers, moved to accept proposal for parking deck addition phase 1
engineering services in an amount not to exceed $20,000. (VBA 22-16)
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
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Village Board Meeting Minutes
April 5, 2016
Village Board Meeting -April 19, 2016 Page 9 of 73
ANY OTHER BUSINESS
1) Several items related to traffic flow in the Village were discussed; traffic light timing; condition of
Central Road, traffic concerns at railroad crossing at Central and Northwest Highway.
Public Works Director Sean Dorsey stated IDOT has agreed to review signal timing study and
traffic study. Engineering study to review all items of concern.
2) Request for Community Development to provide list of business uses in the Kensington Business
District. (Community Development Deputy Director Consuelo Arguilles to provide list.) Due to
changes in usage in the Kensington Business District there was also a recommendation for a
traffic flow study and installation of way finding signage.
3) Update on Rain Barrel program.
Public Works Director Sean Dorsey stated the Village has yet to receive the fully executed
agreement from MWRD. Once the Village receives the signed agreement, Public Works will
begin the public information process.
4) Sister Cities Potluck — April 21 st at 6:30 p.m.
Village Hall Community Center
ADJOURNMENT
There being no further business to discuss Mayor Juracek asked for a motion to adjourn.
Trustee Polit, seconded by Trustee Zadel moved to adjourn the meeting.
By unanimous vote the April 5, 2016 Village Board meeting adjourned at 8:45 p.m.
M. Lisa Angell
Village Clerk
page 7 of 7
Village Board Meeting Minutes
April 5, 2016
Village Board Meeting -April 19, 2016 Page 10 of 73
PROCLAMATION
"ARBOR DAY"
April 29, 2016
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special
day be set aside for the planting of trees, and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million
trees in Nebraska, and
WHEREAS, Arbor Day is now observed throughout the nation and the world, and
WHEREAS, trees can cut heating and cooling costs, clean the air, provide habitat for wildlife, beautify
our community, slow stormwater runoff and produce life-giving oxygen, and
WHEREAS, trees are a renewable resource giving us paper, food, wood for our homes and fuel for
our fires' and
WHEREAS, the Village of Mount Prospect has a long history of planting and caring for our
community's trees, and
NOW, THEREFORE, 1, Arlene A. Juracek, Mayor of the Village of Mount Prospect, do hereby
proclaim Friday, April 29, 2016 as
"ARBOR DAY"
in the Village of Mount Prospect and 1 urge all citizens to observe Arbor Day by planting, preserving
and maintaining trees, and by attending the ceremonial tree planting at Forest View Elementary
School, 1901 Estates Dr., on Friday April 29, 2016 at 9:30 am.
Arlene A. Juracek
Mayor
A TIES T.
M. Lisa Angell
Village Clerk
Dated this 19th day of April, 2016
Village Board Meeting -April 19, 2016 Page 11 of 73
Item VI. B.: 1st READING OF AN ORDINANCE AMENDING CHAPTER 13,
"ALCOHOLIC LIQUORS," OF THE VILLAGE CODE OF MOUNT
PROSPECT
Department: Village Manager's Office
Information:
This ordinance increases the number of "Class F-3" liquor licenses by one (1)
Sabchan Inc. d/b/a Summertime Restaurant located at 1132 S. Elmhurst Road. The
Class F-3 liquor license provides for the full service of alcohol in a restaurant with
lounge.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description
D Summertime
Restaurant memo
D Liquor Ordinance
Add Summertime
Type Upload Date File Name
Cover Memo 4/12/2016 Summertime_memo.pdf
Cover Memo 4/7/2016 Summertime.pdf
Village Board Meeting -April 19, 2016 Page 12 of 73
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MAYOR ARLENE JURACEK AND BOARD OF TRUSTEES
FROM:. DOREEN JAROSZ
ADMINISTRATIVE ASSISTANT TO THE VILLAGE MANAGER
DATE: APRIL 6, 2016
SUBJECT: SUMMERTIME RESTAURANT
1132 S. ELMHURST ROAD
REQUEST FOR A NEW CLASS "FT' LIQUOR LICENSE
On Wednesday March 30, 2016 the Assistant Village Manager and Administrative Assistant to the
Village Manager met with owner Mr. Saburo Araki, his wife Keiko Araki and interpreter regarding his
request for the creation of a new Class "F3" liquor license for the above referenced establishment.
The Class "F3" license provides for a restaurant with a lounge involving the full service of alcoholic
beverages.
Mr. Araki is proposing to operate a tea room/music lounge where patrons can relax and listen to jazz
music in the afternoon and also enjoy a restaurant with a karaoke lounge having a sing -along audio -
video system component in the evening. He currently plans to serve lunch and dinner with the menu
consisting of Japanese cuisine.
The applicant has submitted plans for the interior build out of the premises. The total building square
footage is 1,421 square feet with an estimated 40 seats inside and two private karaoke rooms. Mr.
Araki indicated that he does not have any previous experience either running a restaurant or serving
alcohol in a restaurant setting. This restaurant will be a retirement dream for him to pursue his
passion for jazz music and singing while serving food from his native homeland. He plans to act as
the full-time manager of the restaurant and has successfully completed a certified liquor servers
program as required per ordinance. Lite dinner menus will be offered initially with operations
occurring Sunday through Friday 11:00 a.m. - 10:00 p.m. with Friday and Saturday 11:00 a.m. -
midnight. Mondays the restaurant will be closed. A late May opening is anticipated.
The Assistant Village Manager discussed at length with Mr. Araki the Village's particular sensitivity to
the sale of alcohol to minors and over service to clearly intoxicated individuals. The Village Manager
also indicated that the applicant is responsible for the actions of all employees and managers. The
Village's Fight Ordinance requirements were discussed and Mr. Araki indicated that he read and
understood the requirements of the Village Liquor Code.
A completed application along with fees and required documents have been submitted. The owner
has submitted to fingerprinting and a background check. If the Village Board considers this
application favorably, an Ordinance creating a new Class "F3" liquor license should be adopted.
DOREJAROSZ
Administrative Assist ahta the Village Manager
Village Board Meeting -April 19, 2016 Page 13 of 73
[63V91101_10[y=11110[�]
AN ORDINANCE AMENDING CHAPTER 13 OF THE
VILLAGE CODE OF MOUNT PROSPECT
BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT
PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE
POWERS:
SECTION ONE: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village
Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor
Licenses available in each Classification and shall establish a list specifying the number of Liquor
Licenses authorized. Said list is hereby amended increasing the number of Class "F-3" Liquor
Licenses by One (1) SABCHAN INC. d/b/a SUMMERTIME RESTAURANT at 1132 S. ELMHURST
ROAD Said list is as follows:
Five (5)
Class P-1 License
Nine (9)
Class P-2 Licenses
One (1)
Class P-3 Licenses
Zero (0)
Class P-4 Licenses
Zero (0)
Class P-5 License
Seven (7)
Class F-1 License
Nine (9)
Class F-2 License
Twenty-nine (29)
Class F-3 License
One (1)
Class F-4 License
Two (2)
Class F-5 License
Two (2)
Class F-6 License
One (1)
Class F-7 License
One (1)
Class S-1 License
One (1)
Class S-2 Licenses
One (1)
Class S-3Licenses
Zero (0)
Class S-4License
One (1)
Class S-5 License
Zero (0)
Class S-6 License
Zero (0)
Class S-7 License
Zero (0)
Class S-8 (with conditions as
Attached to License)
SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval
and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of 12016.
Mayor
ATTEST:
Village Clerk
Village Board Meeting -April 19, 2016 Page 14 of 73
Class Establishment Number
P1 Balzano Liquor; D&H Liquors; Jay Liquors; Mt. Prospect Liquors; Red Cardinal 5
P2 Costco; Fiesta Market; Fresh Thyme Farmers Market, LLC; Osco Drug Store; 9
CVS Pharmacy; Walgreens #00209 (Kensington); Walgreens #05107(Elmhurst)
Wal-Mart #1681; World Market
P3 Aldi; 1
P-4 0
P5
0
F-1
Chipotle Mexican Grill; Chungkiwa Restaurant; Izakaya Sankyu; LePeep Cafe;
7
Los Arcos; MI Restaurant; New Pusan Restaurant
F-2
Arnie Salerno's Pizzeria; Avanti Cafe and Sandwich Bar; Frankie's Fast Food;
9
Mr. Beef & Pizza; Pei Wei Asian Diner; Photo's Hot Dogs; Qulinarnia;
Tortas Locas; Yupin Thai Kitchen
F-3
Balkan Taste; Bar Louie; Black Finn American Grille; Buffalo Wild Wings
29
Grill and Bar; Canta Napoli; Crave Pizza; Draft Picks; E&O Food & Drink;
EI Sombrero; Emerson's Ale House; Fellini Restaurant and Pizzeria;
K -Nal Restaurant; Jameson's Charhouse; Kampai Japanese Steak House;
Langostino's; Mia's Cantina; Mina Restaurant; Mrs. P & Me; Nina Restaurant;
Outback Steakhouse; Pap's Grill & Bar; Retro Bistro; Rokudenashi;
Sam's Place; Smokey Bones Bar & Fire Grill; Summertime; Tokens and Tankards;
Truco
F-4
Prospect Moose Lodge
1
F-5
Bristol Palace; Emerald Banquets
2
F-6
F-7
S-1
S-2
S-3
S-4
S-5
S-6
S-7
S-8
Village Board Meeting - April 19, 2016
Mt. Prospect Park District -Golf Course; Prospect Heights Park District
Dave's Specialty Foods
Hampton Inn & Suites
Brunswick Zone
Moretti's;
AMC Randhurst 12
2
1
1
1
1
0
1
0
0
0
F7age 15 of 73
Item VI. C.: APPOINTMENT/REAPPOINTMENT TO BOARDS AND
COMMISSIONS
Department: Village Manager's Office
Information:
Special Event Commission
Appointment.-
Haley
ppointment:Haley Schechter
307 S. Louis Street
Term to expire April 2020
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description Type Upload Date File Name
D Special Event Cover Memo 4/13/2016 Special_Event appointment.pdf
appointment —
Village Board Meeting -April 19, 2016 Page 16 of 73
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: BOARD OF TRUSTEES
VILLAGE MANAGER MICHAEL CASSADY
VILLAGE CLERK LISA ANGELL
TERESA VANOPDORP (Special Event Co Chair)
FRED STEINMILLER (Special Event Co Chair)
FROM: MAYOR ARLENE JURACEK
DATE: APRIL 12, 2016
SUBJECT: APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS
I hereby nominate the following individual for appointment/reappointment to the
following Board and Commission:
Special Event Commission
Appointment:
Haley Schechter
307 S. Louis Street
Term to expire April 2020
I recommend the above -listed individual be appointed. I believe Ms. Schechter will
represent the Village fairly and objectively.
AJ/dj
ARLENE A. JURACEK
Mayor
Village Board Meeting -April 19, 2016 Page 17 of 73
Item VIII. A.: Monthly Financial Report - March 2016
Department: Finance
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type
Monthly Financial
D Report - March Cover Memo
2016
Upload Date File Name
4/12/2016 Combined_ Treasure r_s_Report_3-
16.pdf
Village Board Meeting -April 19, 2016 Page 18 of 73
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE PRESIDENT AND BOARD OF TRUSTEES
FINANCE COMMISSION
FROM: FINANCE DIRECTOR
DATE: APRIL 12, 2016
SUBJECT: MONTHLY FINANCIAL REPORT — MARCH 2016
Attached hereto are the cash position and investment statements of the Village for the month ended
March 31, 2016. These statements provide a snapshot of the Village's cash position as of the month end
date noted and are intended to supplement the budget revenue and expenditure summary and listing of
bills you receive. The first statement presents the Village's cash position broken down by governmental
and enterprise funds and trust and agency funds. The second statement presents the Village's cash
position by fund type. The third statement presents the list of investments again broken down by
governmental and enterprise funds and trust and agency funds. It is important to note that although we
have included the trust and agency funds in the cash position report, these are not funds accessible for
Village operations. They are restricted for pension and escrow funding only. Please read the summary
that follows for further detail on the cash position of the Village.
Cash and Investment Position Report — All Funds (page 1)
This report provides a detailed summary of cash and investments for the Village broken out by
governmental and enterprise funds and trust and agency funds. Governmental funds include the General
Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds and Internal Service Funds.
The Enterprise Funds consist of the Water and Sewer Fund and two (2) Parking Funds.
Trust funds include the Village's two public safety pensions (Police and Firefighters') while the agency
funds include the Escrow Deposit, Flexcomp Escrow and Special Service Area Funds. The Escrow
Deposit Fund accounts for refundable deposits held by the Village to ensure completion of public
improvements. The Flexcomp Escrow Fund accounts for employee payroll deductions pursuant to a
Section 125 flexible compensation plan. The Special Service Area Fund accounts for the accumulation of
monies for debt service payments.
Governmental and Enterprise Funds - Cash and cash equivalents at February 29 were $34.9 million.
During March, cash receipts totaled $12,079,593. In addition investment income for the month was
$6,634. Reductions to cash and cash equivalents during March totaled $4,834,909. Of this amount,
payments to vendors were $3,432,779, employee payroll related expenses were $1,391,896 and other
disbursements totaled $10,234. There was also a net increase in cash due to interfund activity of
$42,414. Cash and cash equivalents at March 31 increased to $42.2 million.
Investments in the Governmental and Enterprise Funds at February 29 were $3.0 million. There was no
investment activity during the month of March.
Total cash and investments for Governmental and Enterprise Funds at February 29 were $37,917,880.
Cash and investments at March 31 totaled $45,211,612. This is an increase of $7,293,732. The larger
than typical increase was due receipt of a portion of the 1 st installment 2015 property tax.
Village Board Meeting -April 19, 2016 Page 19 of 73
Monthly Financial Report— March 2016
April 12, 2016
Page 2
Trust and Agency Funds - Cash and cash equivalents at February 29 were $3.9 million. During March,
cash receipts totaled $2,167,577. In addition investment income for the month was $91,497. There was a
net decrease in cash due to investment activities of $902,413, and a net decrease in cash due to
interfund activity of $42,414. Reductions to cash and cash equivalents during March totaled $833,352. Of
this amount, payments to vendors were $144,101, employee payroll and related expenses were
$661,337, and payments related to the flexible spending program totaled $27,739. There were also other
adjustments totaling $175. Cash and cash equivalents at March 31 were $4.4 million.
Total investments at March 31 were $113,183,274, an increase of $5,417,740 from February 29. There
were investment income of $4,515,327 and a net transfer -in totaling $902,413 that accounted for the
change.
Total cash and investments for Trust and Agency Funds at February 29 were $111,663,285. Cash and
investments at March 31 totaled $117,561,920. This is an increase of $5,898,635 from the prior month.
Summary of Cash Activity by Fund Type (page 2)
This report provides a breakdown of the cash activity for the month broken down by fund type. This
breakdown is useful in identifying where the activity (receipts and disbursements) is occurring. There are
times during the year when activity in certain funds such as the capital improvement and special revenue
funds is higher than normal. This will distort the financial picture of some of the other components of the
governmental funds such as the General Fund which tends to be more level and predictable in terms of
spending and receipt of revenue. Each month the report will provide further explanation on the activity of
the General Fund, the Village's primary operating fund. The report will also provide activity for the month
on the other categories of fund types. Activity for the General Fund is highlighted below.
General Fund — Cash and cash equivalents at February 29 totaled $10,512,941. During March, cash
receipts totaled $7,522,313 and investment income reflected a net outflow of $1,721. Significant cash
receipts include property taxes, sales and income taxes.
Receipts of Property taxes related to the 2015 levy continued into March. A total of $5,787,073 was
received in the General Fund during the month. Approximately 51% of the total budget for property
taxes has been received during February and March.
State income tax receipts for March totaled $534,735 representing the January installment. The
"new normal" lag in receiving the income tax distribution from the state is two months.
Sales tax revenues for the month totaled $1,966,102. Of this amount, $1,473,071 was generated
from the 1% state portion while $493,102 was allocated from the home rule portion. Sales taxes
received in March are for December sales. There is a normal three-month lag in getting this
distribution from the state.
Disbursements from the General Fund for March included payments to vendors of $1,406,314, payments
for employee wages and benefits of $1,218,432 and other disbursements of $10,363. There was also an
interfund transfer of $1,445,186 for health premiums and vehicle lease/maintenance payments made
during the month
Cash and cash equivalents at March 31 were $13,953,238. In addition, investments consisting of
certificates of deposit totaling $1,720,800 bring total cash and investments for the General Fund to
$15,674,038.
H:\ACCT\Treasurer's Report\2016\Monthly Cash Position Report - March 2016.docx
Village Board Meeting -April 19, 2016 Page 20 of 73
Monthly Financial Report- March 2016
April 12, 2016
Page 3
Statement of Investments (pages 3-4)
This report provides a breakdown of investments by trust and agency funds and governmental and
enterprise funds. The report also provides a fund -by -fund breakdown of the investments.
Government and Enterprise Funds - Investments for the governmental and agency funds are made up
of Certificates of Deposit. At March 31, 2016 there was a total of $3.0 million invested in CD's. These
CD's are investing surplus funds available from the governmental and enterprise funds. A detail list of
holdings is provided below.
Maturity
Purchase
Financial
Investment
CUSIP/
Date
Date
Institution
Description
FDIC #
Net Yield
Purch Price
GENERAL FUND (001)
08/29/16
02/29/16
BOFI Federal Bank, CA
Certificate of Deposit
35546
0.700%
144,400.00
08/29/16
02/29/16
Centrue Bank, IL
Certificate of Deposit
3744
0.650%
144,500.00
08/29/16
02/29/16
Bremer Bank, NA, MN
Certificate of Deposit
12923
0.650%
144,500.00
02/28/17
02/29/16
Affiliated Bank, TX
Certificate of Deposit
34885
1.050%
144,200.00
02/28/17
02/29/16
Pacific Western Bank, CA
Certificate of Deposit
24045
1.000%
144,200.00
02/28/17
02/29/16
Western Alliance Bank, CA
Certificate of Deposit
57512
0.900%
144,200.00
08/22/17
02/29/16
Ind & Comm Bank of China, NY
Certificate of Deposit
24387
1.150%
142,800.00
08/22/17
02/29/16
Talmer Bank and Trust, MI
Certificate of Deposit
58132
1.050%
142,800.00
08/22/17
02/29/16
Stearns Bank NA, MN
Certificate of Deposit
10988
1.000%
143,000.00
02/28/18
02/29/16
Cit Bank/Onewest Bank, CA
Certificate of Deposit
58978
1.250%
142,000.00
02/28/18
02/29/16
Bank of the West, CA
Certificate of Deposit
3514
1.200%
142,000.00
02/28/18
02/29/16
Midland States Bank, IL
Certificate of Deposit
1040
1.170%
142,200.00
1,720,800.00
WATER AND SEWER FUND (050)
08/29/16
02/29/16
BOFI Federal Bank, CA
Certificate of Deposit
35546
0.700%
35,000.00
08/29/16
02/29/16
Centrue Bank, IL
Certificate of Deposit
3744
0.650%
35,000.00
08/29/16
02/29/16
Bremer Bank, NA, MN
Certificate of Deposit
12923
0.650%
35,000.00
02/28/17
02/29/16
Affiliated Bank, TX
Certificate of Deposit
34885
1.050%
35,000.00
02/28/17
02/29/16
Pacific Western Bank, CA
Certificate of Deposit
24045
1.000%
35,000.00
02/28/17
02/29/16
Western Alliance Bank, CA
Certificate of Deposit
57512
0.900%
35,000.00
08/22/17
02/29/16
Ind & Comm Bank of China, NY
Certificate of Deposit
24387
1.150%
35,000.00
08/22/17
02/29/16
Talmer Bank and Trust, MI
Certificate of Deposit
58132
1.050%
35,000.00
08/22/17
02/29/16
Stearns Bank NA, MN
Certificate of Deposit
10988
1.000%
35,000.00
02/28/18
02/29/16
Cit Bank/Onewest Bank, CA
Certificate of Deposit
58978
1.250%
34,000.00
02/28/18
02/29/16
Bank of the West, CA
Certificate of Deposit
3514
1.200%
34,000.00
02/28/18
02/29/16
Midland States Bank, IL
Certificate of Deposit
1040
1.170%
34,000.00
417,000.00
VEHICLE REPLACEMENT FUND (061)
08/29/16
02/29/16
BOFI Federal Bank, CA
Certificate of Deposit
35546
0.700%
70,000.00
08/29/16
02/29/16
Centrue Bank, IL
Certificate of Deposit
3744
0.650%
70,000.00
08/29/16
02/29/16
Bremer Bank, NA, MN
Certificate of Deposit
12923
0.650%
70,000.00
02/28/17
02/29/16
Affiliated Bank, TX
Certificate of Deposit
34885
1.050%
69,000.00
02/28/17
02/29/16
Pacific Western Bank, CA
Certificate of Deposit
24045
1.000%
69,000.00
02/28/17
02/29/16
Western Alliance Bank, CA
Certificate of Deposit
57512
0.900%
69,000.00
08/22/17
02/29/16
Ind & Comm Bank of China, NY
Certificate of Deposit
24387
1.150%
69,000.00
08/22/17
02/29/16
Talmer Bank and Trust, MI
Certificate of Deposit
58132
1.050%
69,000.00
08/22/17
02/29/16
Stearns Bank NA, MN
Certificate of Deposit
10988
1.000%
69,000.00
02/28/18
02/29/16
Cit Bank/Onewest Bank, CA
Certificate of Deposit
58978
1.250%
69,000.00
02/28/18
02/29/16
Bank of the West, CA
Certificate of Deposit
3514
1.200%
69,000.00
02/28/18
02/29/16
Midland States Bank, IL
Certificate of Deposit
1040
1.170%
69,000.00
831,000.00
TOTAL GOVERNMENTAL AND ENTERPRISE FUNDS
$ 2,968,800.00
H:\ACCT\Treasurer's Report\2016\Monthly Cash Position Report - March 2016.docx
Village Board Meeting -April 19, 2016 Page 21 of 73
Monthly Financial Report— March 2016
April 12, 2016
Page 4
Trust and Agency Funds — The investments for the trust and agency funds are made up of certificates
of deposits, fixed income investments and equity mutual funds. CD's (if any) held in the Escrow Deposit
Fund will generally have maturities of between 30 and 120 days. Most of the reserves for this fund are
invested in the more liquid money market account due to the nature of the deposit. Escrow refunds are
processed two times per month.
Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as
well as equity mutual fund accounts. Wells Fargo is the third -party holder of the fixed income securities.
The funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow
Financial. Segall Bryant holds approximately half of the fixed income investments for the two pension
funds while Galliard and Mesirow manage the balance of fixed income investments for these two funds.
Each manager maintains a small portion of their portfolio in cash to help facilitate liquidity and trading.
Investments in equities consist of mutual funds spread across various sectors (small, mid and large -cap
stocks) as well as investment philosophies (value, core and growth). The funds also invest a small
amount in international stocks. Each year the investment mix is evaluated for optimal diversification to
meet pension fund investment policy goals and objectives. Equity investments held by the Police
Pension Fund are managed by Sawyer Falduto Asset Management. Below is a breakdown of how the
pension fund portfolios are invested.
Maturity Purchase Financial
Date Date Institution
POLICE PENSION FUND (070)
Various Various Wells Fargo
Various Various Various
FIRE PENSION FUND (071)
Various 5/26/2015 Principal Life Insurance Company
Various Various Wells Fargo
Various Various Various
TOTAL TRUST AND AGENCY FUND INVESTMENTS
Investment
CUSIP/
Interest
Market
Description
Acct #
Rate %
Value
Wells Fargo Investments
Various
Various
$ 23,338,030.29
Mutual Fund Investments
Various
Various
34,332,694.61
57,670,724.90
Group Annuity Contract
8-10810
Variable
2,742,094.81
Wells Fargo Investments
Various
Various
19,492,122.69
Mutual Fund Investments
Various
Various
33,278,331.72
55,512,549.22
$ 113,183,274.12
Investment of the Village's pension funds is governed by an Investment Policy adopted by each Pension
Board.
Conclusion
This cash position report is intended to provide a snapshot of the Village's cash position as of a particular
month end date. Using this report we are now able to provide trend information to support cash
management and maximize investment earnings while ensuring availability of funds to meet the Village's
commitments. The cash position report will continue to be provided to the Village Board and Finance
Commission on a monthly basis.
David O. Erb
Finance Director
H:\ACCT\Treasurer's Report\2016\Monthly Cash Position Report - March 2016.docx
Village Board Meeting -April 19, 2016 Page 22 of 73
VILLAGE OF MOUNT PROSPECT
Preliminary Cash and Investment Position Report - All Funds
For the Month Ended March 31, 2016
GOVERNMENTAL AND ENTERPRISE FUNDS
Balance at February 29, 2016
Cash receipts
Investment income
Transfers from investments to cash
Transfers to investments from cash
Interfund activity
Disbursements:
Accounts payable
Payroll
Other
Balance at March 31, 2016
Cash and Cash Total Cash and
Equivalents Investments Investments
$ 34,949,079.68 $ 2,968,800.00 $ 37,917,879.68
12,079,593.32 12,079,593.32
6,634.36 - 6,634.36
42,414.02 42,414.02
(3,432,779.02) (3,432,779.02)
(1,391,896.33) (1,391,896.33)
(10,234.49) (10,234.49)
$ 42,242,811.54 $ 2,968,800.00 $ 45,211,611.54
TRUST AND AGENCY FUNDS *
Disbursements:
Accounts payable
Payroll
Flex spending
Other
Balance at March 31, 2016
(144,101.19)
(661,336.69)
(27,739.23)
(175.00)
(144,101.19)
(661,336.69)
(27,739.23)
(175.00)
$ 4,378,645.90 $ 113,183,274.12 $ 117,561,920.02
* Assets are restricted in purpose and do not represent discretionary assets of the government.
1
Village Board Meeting -April 19, 2016 Page 23 of 73
Cash and Cash
Total Cash and
Equivalents
Investments
Investments
Balance at February 29, 2016
$ 3,897,751.34
$ 107,765,533.81
$ 111,663,285.15
Cash receipts
2,167,576.79
2,167,576.79
Investment income (loss)
91,497.10
4,515,327.11
4,606,824.21
Transfers from investments to cash
2,334,512.22
(2,334,512.22)
-
Transfers to investments from cash
(3,236,925.42)
3,236,925.42
-
Interfund activity
(42,414.02)
(42,414.02)
Disbursements:
Accounts payable
Payroll
Flex spending
Other
Balance at March 31, 2016
(144,101.19)
(661,336.69)
(27,739.23)
(175.00)
(144,101.19)
(661,336.69)
(27,739.23)
(175.00)
$ 4,378,645.90 $ 113,183,274.12 $ 117,561,920.02
* Assets are restricted in purpose and do not represent discretionary assets of the government.
1
Village Board Meeting -April 19, 2016 Page 23 of 73
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Page 24 of 73
VILLAGE OF MOUNT PROSPECT
STATEMENT OF INVESTMENTS
As of March 31, 2016
GOVERNMENTAL AND ENTERPRISE FUNDS
Maturity
Purchase
Financial
Investment
CUSIP/
Date
Date
Institution
Description
FDIC #
Net Yield
Purch Price
GENERAL FUND (001)
08/29/16
02/29/16
BOFI Federal Bank, CA
Certificate of Deposit
35546
0.700%
144,400.00
08/29/16
02/29/16
Centrue Bank, IL
Certificate of Deposit
3744
0.650%
144,500.00
08/29/16
02/29/16
Bremer Bank, NA, MN
Certificate of Deposit
12923
0.650%
144,500.00
02/28/17
02/29/16
Affiliated Bank, TX
Certificate of Deposit
34885
1.050%
144,200.00
02/28/17
02/29/16
Pacific Western Bank, CA
Certificate of Deposit
24045
1.000%
144,200.00
02/28/17
02/29/16
Western Alliance Bank, CA
Certificate of Deposit
57512
0.900%
144,200.00
08/22/17
02/29/16
Ind & Comm Bank of China, NY
Certificate of Deposit
24387
1.150%
142,800.00
08/22/17
02/29/16
Talmer Bank and Trust, MI
Certificate of Deposit
58132
1.050%
142,800.00
08/22/17
02/29/16
Stearns Bank NA, MN
Certificate of Deposit
10988
1.000%
143,000.00
02/28/18
02/29/16
Cit Bank/Onewest Bank, CA
Certificate of Deposit
58978
1.250%
142,000.00
02/28/18
02/29/16
Bank of the West, CA
Certificate of Deposit
3514
1.200%
142,000.00
02/28/18
02/29/16
Midland States Bank, IL
Certificate of Deposit
1040
1.170%
142,200.00
1,720,800.00
WATER AND SEWER FUND (050)
08/29/16
02/29/16
BOFI Federal Bank, CA
Certificate of Deposit
35546
0.700%
35,000.00
08/29/16
02/29/16
Centrue Bank, IL
Certificate of Deposit
3744
0.650%
35,000.00
08/29/16
02/29/16
Bremer Bank, NA, MN
Certificate of Deposit
12923
0.650%
35,000.00
02/28/17
02/29/16
Affiliated Bank, TX
Certificate of Deposit
34885
1.050%
35,000.00
02/28/17
02/29/16
Pacific Western Bank, CA
Certificate of Deposit
24045
1.000%
35,000.00
02/28/17
02/29/16
Western Alliance Bank, CA
Certificate of Deposit
57512
0.900%
35,000.00
08/22/17
02/29/16
Ind & Comm Bank of China, NY
Certificate of Deposit
24387
1.150%
35,000.00
08/22/17
02/29/16
Talmer Bank and Trust, MI
Certificate of Deposit
58132
1.050%
35,000.00
08/22/17
02/29/16
Stearns Bank NA, MN
Certificate of Deposit
10988
1.000%
35,000.00
02/28/18
02/29/16
Cit Bank/Onewest Bank, CA
Certificate of Deposit
58978
1.250%
34,000.00
02/28/18
02/29/16
Bank of the West, CA
Certificate of Deposit
3514
1.200%
34,000.00
02/28/18
02/29/16
Midland States Bank, IL
Certificate of Deposit
1040
1.170%
34,000.00
417,000.00
VEHICLE REPLACEMENT FUND (061)
08/29/16
02/29/16
BOFI Federal Bank, CA
Certificate of Deposit
35546
0.700%
70,000.00
08/29/16
02/29/16
Centrue Bank, IL
Certificate of Deposit
3744
0.650%
70,000.00
08/29/16
02/29/16
Bremer Bank, NA, MN
Certificate of Deposit
12923
0.650%
70,000.00
02/28/17
02/29/16
Affiliated Bank, TX
Certificate of Deposit
34885
1.050%
69,000.00
02/28/17
02/29/16
Pacific Western Bank, CA
Certificate of Deposit
24045
1.000%
69,000.00
02/28/17
02/29/16
Western Alliance Bank, CA
Certificate of Deposit
57512
0.900%
69,000.00
08/22/17
02/29/16
Ind & Comm Bank of China, NY
Certificate of Deposit
24387
1.150%
69,000.00
08/22/17
02/29/16
Talmer Bank and Trust, MI
Certificate of Deposit
58132
1.050%
69,000.00
08/22/17
02/29/16
Stearns Bank NA, MN
Certificate of Deposit
10988
1.000%
69,000.00
02/28/18
02/29/16
Cit Bank/Onewest Bank, CA
Certificate of Deposit
58978
1.250%
69,000.00
02/28/18
02/29/16
Bank of the West, CA
Certificate of Deposit
3514
1.200%
69,000.00
02/28/18
02/29/16
Midland States Bank, IL
Certificate of Deposit
1040
1.170%
69,000.00
831,000.00
TOTAL GOVERNMENTAL
AND ENTERPRISE FUNDS
$ 2,968,800.00
Village Board Meeting -April 19, 2016 Page 25 of 73
VILLAGE OF MOUNT PROSPECT
STATEMENT OF INVESTMENTS
As of March 31, 2016
Maturity
Purchase
Financial
Date
Date
Institution
Various Various Wells Fargo
POLICE PENSION FUND (070)
Various
Various
Wells Fargo
Various
Various
Various
TRUST AND AGENCY FUNDS
Investment CUSIP/
Description Acct #
Wells Fargo Investments Various
Mutual Fund Investments Various
Interest Market
Rate % Value
Various $ 23,338,030.29
Various 34,332,694.61
57,670,724.90
FIRE PENSION FUND (071)
Various 5/26/2015 Principal Life Insurance Company
Group Annuity Contract
8-10810 Variable 2,742,094.81
Various Various Wells Fargo
Wells Fargo Investments
Various Various 19,492,122.69
Various Various Various
Mutual Fund Investments
Various Various 33,278,331.72
55,512,549.22
TOTAL TRUST AND AGENCY FUND INVESTMENTS
$ 113,183,274.12
* Assets are restricted in purpose and do not represent discretionary assets of the government.
4
Village Board Meeting - April 19, 2016 Page 26 of 73
Item VIII. B.: List of Bills - March 30 - April 12, 2016
Department: Finance
Information:
Approve List of Bills - March 30 -April 12, 2016 - $3,283,708.71
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type
D List of Bills - March BackupMaterial
30 -April 12, 2016
Upload Date File Name
4/12/2016 041216_List of Bills.pdf
Village Board Meeting -April 19, 2016 Page 27 of 73
VILLAGE OF MOUNT PROSPECT
List of Bills
March 30 - April 12, 2016
Fund Vendor Name Invoice Description Amount
001 General Fund
A & J Sewer Service Cleaning of Anti Ice Tank #1 $ 2,175.00
Village Board Meeting -April 19, 2016 Page 1 of 9 Page 28 of 73
Wash bay Cleaning
1,239.00
St #12 basin cleaning
305.00
St #13 basin cleaning
315.00
Equipment Maintenance and Repair
315.00
Equipment Maintenance and Repair
305.00
A Stars & Stripes Flag Corporation
Special Events Supplies
179.62
Forestry Equipment and Supplies
194.50
ACS State & Local Government Solutions
Illinois State Disbursement Unit
7,780.37
Addison Building Material Co.
Maintenance and repair supplies
31.42
Maintenance and repair supplies
15.79
Air One Equipment, Inc.
Helmet parts
98.00
Mustang Suit (water rescue)
1,010.00
Airgas, Inc.
Oxygen
430.53
Allivato, Namseon
Uniform Expense
108.00
Anderson Lock Company
Maintenance and repair supplies
770.25
Andres Medical Billing, Ltd.
Credit Memo (February 2016)
(798.84)
Ambulance Billing - March 2016
8,377.65
Aramark Uniform Services, Inc.
Uniform Cleaning and Rental
99.24
Uniform Expense
(8.50)
Uniform Cleaning and Rental
99.24
Uniform Cleaning and Rental
97.26
ARC Document Solutions, LLC
Equipment Maintenance
62.00
Baldini, Carol
Frame for volunteer Mary Welk
64.75
Tools for use in lending closet
14.94
Barnett, Lesley
Replacement Check#796862 (Reimb.MACTAC Training)
24.00
Replacement Check#795729 (Reimb. Training 7/14-7/16)
84.00
Reimburse training expenses
50.00
Reimburse training expenses
51.00
Bear Estates #1, LLC
Prisoner meals -January, 2016
246.71
Prisoner meals - February, 2016
200.92
Bedco Mechanical
April Service Fees
2,754.15
HVAC Repairs
447.50
St #12 repair on a few units
1,086.10
Pistol Range - Special Filters not covered under contract.
1,569.30
HVAC Repairs
70.00
HVAC Repairs
676.75
HVAC Repairs
460.00
Berg, Christopher
Reimburse training expenses
50.00
Reimburse training expenses
51.00
Busse's Flowers & Gifts
Get Well Arrangement
85.00
Corsages for Chiefs swearing in
40.00
Get Well Arrangement
85.00
Capital One National Association
Costco Purchase 2/29/16 - 3/23/16
385.45
Cardinal Fence & Supply Inc.
Maintenance and repair supplies
315.00
Carhartt Retail, LLC
Uniform Expense
444.97
Replacement raingear
209.98
Carrera, Maria D
Refund Overpayment Police Ticket # P3944540
50.00
Case Lots, Inc.
Custodial Supplies
1,996.90
CBS Awards
Retirement plaque for J. Burke
70.00
Century Cleaners
Uniform Cleaning
21.75
Uniform Cleaning
25.40
Uniform Cleaning
25.72
Uniform Cleaning
27.90
Uniform Cleaning
14.27
Uniform Cleaning
17.92
Uniform Cleaning
25.57
Uniform Cleaning
29.05
Cercabo-Ortega, Gonzalo
Refund Overpayment Police Ticket# P3945655
50.00
CL Graphics, Inc.
Spring 2016 Newsletter Postage Set up Services
390.00
Spring 2016 Newsletter & Centennial Inserts
10,110.00
Village Board Meeting -April 19, 2016 Page 1 of 9 Page 28 of 73
VILLAGE OF MOUNT PROSPECT
List of Bills
March 30 - April 12, 2016
Fund Vendor Name
Invoice Description
Amount
Community College District 502
Register J. Juhl for training class 02/25/16
149.00
Conrad Polygraph, Incorporated
Canidatetesting
160.00
Constellation NewEnergy, Inc.
Electrical Service Delivery
30.15
Crash Data Group, Inc.
CDR software subscription renewal - 1yr.
899.00
Crystal Court Shopping Center
Refund Escrow Permit # 14-1914 (1729 W Algonquin Rd)
200.00
Crystal Maintenance Services Corp.
Custodial Services
7,187.24
Diversified Metal Fabricators, Inc.
Replacement Furniture Parts
828.10
Dultmeier Sales Davenport Inc
Street Sweeper Supplies
301.40
Enderle, Kyle
CDL Reimbursement
30.00
Enterprise Rent -a -car
SIU vehicle rental: 01/29-03/24/16
1,289.68
ERLA, Inc.
Cot Maintenance
725.40
Evident, Inc.
ET Supplies
615.73
Experian
Background checks - March, 2016
77.48
Fire Pension Fund
Fire Pension
23,832.03
Forestry Suppliers Inc.
Other Equipment
239.60
Garris, Joseph
Reimburse training expenses
50.00
Reimburse training expenses
50.00
Gewalt Hamilton Assoc.
Records Managaement
3,961.00
Government Mangement Information Sciences
Membership Renewal
250.00
Graybar Electric Co.
Street Light Maintenance
4,695.30
GreatAmerica Financial Services Corporation
Office equipment
149.47
Haiges Machinery, Inc.
Maintenance call on washing machine at Station 13
165.00
HD Supply Const Supply Ltd
Engineering Supplies
487.76
Healy Asphalt Company,llc.
Streets Patching Materials
586.88
Homer Tree Care, Inc.
Tree Removal
3,006.75
Tree Removal
924.56
ICMA Retirement Trust - 457
ICMA 457
22,384.81
Illinois Assn. of Chiefs of Police
Illinois Law Enforcement Accreditation Program (ILEAP)
500.00
Register Janowick, Eterno & Griffin for Annual conference
1,080.00
Illinois Association of Property&evidence Mgr
Register T. Hoskinson for Annual conference 04/13-15/16
355.00
Illinois Convenience & Safety Corp
Bus Shelter Poster Easy Park
95.00
Illinois Department of Revenue
IL State Withholding
73.71
IL State Withholding
17.79
IL State Withholding
27,600.18
Illinois State Police
Pre -Employment Testing
29.75
IMRF
IMRF Accelerated Payment MID:124-9793
13,181.05
IMRF
172,214.53
Internal Revenue Service
Federal Withholding
457.61
Federal Withholding
376.51
Federal Withholding
194.55
Federal Withholding
177,017.13
International Association of Chiefs of Police
Register M. Angarola for Annual IACP DRE conference 08/13-15/16
175.00
Membership: A. Addante
150.00
Membership: G. Sill
90.00
International Association of Financial Crimes Inve
Register J. Juhl for training class 05/05-06/16
145.00
International Association of Fire Chiefs
IAFC Dues 2016 for Lambel
209.00
International Union of Operating Engineers
IUOE PW Membership Dues
1,157.53
Jaburek, Dennis
Equipment Maintenance
490.00
Equipment Maintenance
490.00
Kane, Julie K
Refreshments for Partner Agency & Community Issues meeting
19.81
Parking for meeting - Access Living
25.00
Red Cross Shelter Training - Refreshments
29.63
Kearney, Ryan
CDL Reimbursement
30.00
Kuhn, Keith
CDL Reimbursement
30.00
Lakeshore Title Agency
Relocation Expense
36,558.00
Language Testing International, Inc.
Polish language testing for B. Giera
119.00
LexisNexis Risk Data Management Inc.
Background checks - March, 2016
100.35
Lifeline Training
Register T. Hoskinson for training class 04/05/16
209.00
Register S. Santi for training course 04/05/16
209.00
Lindco Equipment Sales, Inc.
Snow Plow Blades
466.00
Lizzette Medina & Co.
Landscaping Maintenance
1,630.96
Lorman Education Services
Training
490.00
Mabas Division I
MABAS Division 1 Annual Dues 2016
2,500.00
Major Case Assistance Team
MCAT Awards banquet
198.00
Maxx Contractors Corp
Contractual Snow Removal
2,255.00
Mazursky, Shelby
Printing Expense
57.35
Printing Expense
250.50
Printing Expense
185.00
Village Board Meeting -April 19, 2016 Page 2 of 9 Page 29 of 73
VILLAGE OF MOUNT PROSPECT
List of Bills
March 30 - April 12, 2016
Fund Vendor Name Invoice Description Amount
Menard Inc. Maintenance and repair supplies 17.93
Meridian It Inc. External Vulnerability Scanning 675.00
Network Support 2,625.00
Metro Door and Dock, Inc. Building Maintenance and Repair 250.00
Metro Federal Credit Union MP Fire Local 4119 Dues 2,548.26
Metropolitan Alliance - Police MP Police Association Dues 1,321.00
Michael Wagner & Sons, Inc.
Maintenance and repair supplies
519.39
Maintenance and repair supplies
59.61
Maintenance and repair supplies
358.47
Milazzo, Mark & Charmain
Transfer Stamp Rebate
580.00
Mobile Print Inc.
Strategic Plan printing
565.25
Evidence recovery / inventory log form
42.68
#10 Envelopes
273.54
Investigative case jackets
509.25
Business Cards for Victoria Bran
50.91
Irish Fest Posters and Rack Cards
521.86
Vehicle Sticker Reminder Cards
102.82
Moise, Brian
Reimburse training expenses
60.00
Morris, Barry J
Preventative maintenance on exercise equipment
180.00
Mount Prospect Paint, Inc.
Maintenance and repair supplies
35.71
Maintenance and repair supplies
0.42
Maintenance and repair supplies
22.77
Murphy, Jean P.
Centennial Merchandise Onesies
302.11
Nationwide Mutual Insurance Company
Nationwide 457
11,973.93
NCPERS Group Life Ins.
IMRF Life Insurance April 2016
633.60
Nelson, William
Reimburse training expenses
50.00
NICOR
Natural Gas Consumption
69.33
Natural Gas Consumption
56.21
Natural Gas Consumption
45.34
North East Multi Regional Trng
Annual training membership
7,980.00
Northern Illinois Funeral Service Inc.
Remains removal: 1966 W. Algonquin
405.00
Remains removal: NCH transport to CCME
350.00
Northshore University Healthsystem
Pre-employment testing
904.00
Pre -Employment Testing
904.00
Northwest Central Dispatch System
May 2016 - Member Assessment 2016
56,340.50
Northwest Community Hospital
System Entry Filpi and Lawler
150.00
Northwest Electrical Supply
Maintenance and repair supplies
298.54
Northwest Suburban United Way
United Way
127.05
Office of The Illinois State Fire Marshall
Equipment Maintenance and Repair
100.00
Okon, David
Replacement Check#797550 (Reimb. Training)
24.00
Paddock Publications, Inc.
Legal notice
76.95
Legal notice
101.25
Park University Enterprises, Inc.
Communication Skills for Women - Margaret Jarosz
99.00
Pesche's Flower Shop
Flower Replacement
44.97
Flower Replacement
502.74
Petty Cash
Petty Cash Police Department 3/24/16
321.77
Petty Cash March 2016
101.25
Police Pension Fund
Police Pension
30,292.15
Promos 911, Inc.
2000 Centennial Stickers With Shipping
154.00
Quill Corporation
Office Supplies
483.35
Rebel's Trophies, Inc.
Retirement Service Plaques: Burke & Seleen
70.00
Reliance Standard Life Insurance Co.
Short Term Disability
3,191.76
Rentokil North America, Inc.
April pest control for the CCC
48.00
RHW Customized Graphics & Promotions
Open House Supplies
472.91
Schaeffer, Andrew
IT Improvement Plan - Part 1
3,166.66
Sherrill Inc.
Forestry Equipment
155.00
SHI International Corp.
UPS replacement batteries
136.00
Smartnet Renewals
920.55
Shore Power Inc
Batteries for AEDs in squad cars
437.50
Standard Equipment Company
2738 Meyers pump kit
410.80
2738 3 -way valve and 2750 gauge
448.10
Street Sweeper Supplies
350.82
Stefaniuk, William
Travel and Meeting Expenses
11.50
Travel and Meeting Expenses
25.00
Training
50.00
Village Board Meeting -April 19, 2016 Page 3 of 9 Page 30 of 73
VILLAGE OF MOUNT PROSPECT
List of Bills
March 30 - April 12, 2016
Fund Vendor Name
Invoice Description
Amount
Steiner Electric Company
Maintenance and repair supplies
551.82
Stenzel, William W.
TSR analysis: 07/01-12/31/15
5,000.00
Stephen A. Laser Assoc.,p.c.
Pre-employment testing
1,650.00
Strahl, David
Travel and Meeting Expenses
276.64
The Carroll -Keller Group
Leadership Development Skills Make -Up Session, 3/29/2016
885.00
The Cotillion
Fundraiser 2/5/16
9,189.00
TransUnion Risk and Alternative Data Solutions Inc
Background checks - March, 2016
174.50
Uline Inc.
Photo/video evidence supplies
120.48
United Healthcare
Flex Benefit Plan Services -January 2016
1,188.75
United States Postal Service
CAPS Postage
9,205.52
Landscaping Maintenance
CAPS Postage
3,957.46
Verizon Wireless Services LLC
Cellular Service & Equipment Charges - 2/20/16 - 3/19/16
7,361.42
Village of Mount Prospect
Flex - Medical
9,867.67
Village of Romeoville
Technical Rescue Awareness -Peterson 3/11/16
150.00
Von Sydow's Moving & Storage, Inc.
Relocation Expense - Deposit on Local Move
4,500.00
W. W. Grainger, Inc.
Maintenance and repair supplies
90.44
15.00
Maintenance and repair supplies
110.44
Maintenance and repair supplies
91.83
Refund Vehicle Sticker Fee
Maintenance and repair supplies
7.47
Plikas, Sam & Vicky
Maintenance and repair supplies
192.70
Wal-Mart Community
Custodial Supplies
22.94
Warehouse Direct
Name Plate
20.50
Tape for label maker,bankers boxes,dry erase makers/highlighters
114.33
024 Flood Control Construction Fund
Calculator, Pens & Notebook
12.44
File folders, key tags, calendar, post -its, hanging folder tabs
57.01
$
File folders, key tags, calendar, post -its, hanging folder tabs
12.39
Watychowicz, Christy
Reimb. Cenrennial Commission Postage Expense
12.00
Weger, Mark
Reimburse training expenses
30.00
West Publishing Corporation
Quinlan Search & Seizure Bulletin renewal
360.00
Williams Shooters Supply, Inc.
Ammunition
6,280.00
Wisconsin Community Media, Inc.
Wisconsin Community Media Best of the Midwest Video Awards
248.00
Wisconsin Department of Revenue
WI State Withholding
647.87
WISCTF
Garnishment
542.48
001 General Fund Total
3,567.94
$ 757,296.42
020 Capital Improvement Fund
Ciorba Group Inc
Streetlighting Improvement
$
3,511.95
Ehlke Lonigro Architects, Ltd.
PW Main Garage Roof Pre Con Meeting/Work
514.00
Professional Services
3,094.00
Northwest Central 9-1-1 System
Motorola Subscriber Financing - April 2016
10,603.91
Path Construction Company, Inc.
Lincoln Street Bridge Rehab
37,048.00
020 Capital Improvement Fund Total
$
54,771.86
022 Downtown Redevelopment Construction Fund
Lizzette Medina & Co.
Landscaping Maintenance
$
6,717.56
022 Downtown Redevelopment Construction Fund Total
$
6,717.56
023 Street Improvement Construction Fund
Ciorba Group Inc
Street Resurfacing
$
50.07
Malapanes, James
Refund Vehicle Sticker Fee (Sr. Rate)
15.00
Mckinley, William
Refund Vehicle Sticker Fee (Sr. Rate)
30.00
Patel, Sangitaben
Refund Vehicle Sticker Fee
45.00
Plikas, Sam & Vicky
Refund Vehicle Sticker Fee
45.00
Quality Blacktop LLC
Retainage Release 2015
6,432.60
023 Street Improvement Construction Fund Total
$
6,617.67
024 Flood Control Construction Fund
A Lamp Concrete
Isabella Contruction Project
$
219,330.91
024 Flood Control Construction Fund Total
$
219,330.91
040 Refuse Disposal Fund
Groot Industries, Inc.
Refuse Disposal
$
306.90
ICMA Retirement Trust - 457
ICMA 457
48.40
Illinois Department of Revenue
IL State Withholding
284.82
IMRF
IMRF
3,567.94
Internal Revenue Service
Federal Withholding
2,436.06
International Union of Operating Engineers
IUOE PW Membership Dues
121.08
Village Board Meeting -April 19, 2016 Page 4 of 9 Page 31 of 73
VILLAGE OF MOUNT PROSPECT
List of Bills
March 30 - April 12, 2016
Fund Vendor Name
Invoice Description
Amount
Nationwide Mutual Insurance Company
Nationwide 457
192.74
NCPERS Group Life Ins.
IMRF Life Insurance April 2016
17.60
RHW Customized Graphics & Promotions
Recycling Supplies
315.75
Street Salt/De-icing Agents
Open House Supplies
388.75
United States Postal Service
CAPS Postage
1,426.44
Village of Mount Prospect
Flex - Medical
117.72
040 Refuse Disposal Fund Total
$
$ 9,224.20
041 Motor Fuel Tax Fund
$
100.00
Constellation NewEnergy, Inc.
Electrical Service Delivery
$ 484.83
Dynegy Energy Services, LLC
Electrical Service Delivery
16,629.27
Randhurst Interest Payment - 2015
Electrical Service Delivery
467.66
Maxx Contractors Corp
Contractual Snow Removal
7,687.50
SNI Solutions, Inc.
Anti -Icing Fluid GeoMelt
3,589.76
041 Motor Fuel Tax Fund Total
042 CDBG
ICMA Retirement Trust - 457
Illinois Department of Revenue
IMRF
Internal Revenue Service
Village of Mount Prospect
042 CDBG Total
044 Federal Equitable Share Funds
Comcast
044 Federal Equitable Share Funds Total
046 Foreign Fire Tax Board Fund
Arthur J. Gallagher Rms, Inc.
046 Foreign Fire Tax Board Fund Total
048 Business District Fund
Randhurst Finance LLC
048 Business District Fund Total
050 Water and Sewer Fund
Aramark Uniform Services, Inc.
Aries Industries, Inc.
Baxter & Woodman, Inc.
Burns & Mcdonnell Engineering Co.
Carhartt Retail, LLC
Century Cleaners
Street Salt/De-icing Agents
3,690.88
Street Salt/De-icing Agents
3,531.30
Street Salt/De-icing Agents
3,531.30
Street Salt/De-icing Agents
3,586.60
Street Salt/De-icing Agents
3,515.50
Street Salt/De-icing Agents
3,713.00
Street Salt/De-icing Agents
3,610.30
Street Salt/De-icing Agents
3,630.84
$ 57,668.74
ICMA457
$
450.00
IL State Withholding
47.43
IMRF
626.52
Federal Withholding
453.49
Flex - Medical
31.25
$
1,608.69
Xfinity internet service 04/11-05/10/16
$
84.90
$
84.90
Public Officials Bond Policy#404020545 - A.Grandgeorge
$
100.00
$
100.00
Randhurst Interest Payment - 2015
$
1,000,000.00
Randhurst Interest Payment - 2015
277,229.50
$
1,277,229.50
Uniform Cleaning and Rental
Uniform Expense
Uniform Cleaning and Rental
Uniform Cleaning and Rental
Equipment Maintenance
Professional Services
Professional Services
Technical Services GIS Maintenance
Professional Services
SCADA Wireless
Professional Services
Professional Services
Uniform Expense
Replacement raingear
Uniform Cleaning
Uniform Cleaning
Uniform Cleaning
Uniform Cleaning
Uniform Cleaning
Uniform Cleaning
Uniform Cleaning
Uniform Cleaning
99.24
(8.50)
99.24
97.26
1,460.42
9,140.00
7,228.00
1,445.00
770.00
513.75
5,130.00
270.00
444.97
209.99
21.75
25.40
25.73
27.90
14.28
17.93
25.58
29.05
Village Board Meeting -April 19, 2016 Page 5 of 9 Page 32 of 73
VILLAGE OF MOUNT PROSPECT
List of Bills
March 30 - April 12, 2016
Fund Vendor Name Invoice Description Amount
Charmain Milazzo Utility Refund 21.46
Cristina Vega Utility Refund 172.31
Dynegy Energy Services, LLC Electrical Service Delivery 8,151.81
HBK Water Meter Service Water Meter Installations 146.75
Water Meter Installations 146.75
Water Meter Installations 146.75
HD Supply Facilities Maintenance LTD
ICMA Retirement Trust - 457
Illinois Department of Revenue
IMRF
Internal Revenue Service
International Union of Operating Engineers
L & B Business Services Inc.
Layne Christensen Company
Legend Electrical Sales
Lizzette Medina & Co.
Mazursky, Shelby
Menard Inc.
Nationwide Mutual Insurance Company
NCPERS Group Life Ins.
NICOR
Northwest Suburban United Way
Reliance Standard Life Insurance Co.
RHW Customized Graphics & Promotions
Richland Research Corporation
State Industrial Products Corporation
Steve Rotblatt
Suburban Laboratories, Inc.
Thomas Jurczyk
Tony Comacchio
United States Postal Service
UPS Store #707
Verizon Wireless Services LLC
Village of Mount Prospect
W. W. Grainger, Inc.
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
168.00
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
406.68
Water Meter Installations
146.75
Water Meter Installations
205.72
Water Meter Installations
248.00
Water Meter Installations
340.84
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
191.00
Water Meter Installations
373.73
Water Meter Installations
185.00
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
200.00
Water Meter Installations
146.75
Water Meter Installations
273.73
Water Meter Installations
293.50
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
208.58
Repair Maintenance Supplies
366.30
ICMA 457
1,304.18
IL State Withholding
2,281.48
IMRF
27,907.08
Federal Withholding
18,821.34
IUOE PW Membership Dues
1,200.16
Maintenance and repair supplies
10.95
Maintenance and repair supplies
339.80
Other Services
5,552.00
Maintenance and repair supplies
118.60
Landscaping Maintenance
3,251.48
Printing Expense
204.00
Maintenance and repair supplies
179.30
Nationwide 457
340.89
IMRF Life Insurance April 2016
44.80
Natural Gas Consumption
155.64
Natural Gas Consumption
88.74
Natural Gas Consumption
114.34
United Way
21.00
Short Term Disability
124.06
Open House Supplies
295.58
Repair Maintenance Supplies
499.55
Maintenance and repair supplies
164.78
Utility Refund
2,600.00
Water Sample Testing
559.50
Utility Refund
35.13
Utility Refund
142.15
CAPS Postage
4,486.58
CAPS Postage
4,485.74
Shipping Fees
9.45
Cellular Service & Equipment Charges - 2/20/16 - 3/19/16
387.24
Flex - Medical
388.45
Maintenance and repair supplies
144.34
Repair Maintenance Supplies
(129.09)
Repair Maintenance Supplies
(144.34)
Maintenance and repair supplies
67.68
Village Board Meeting -April 19, 2016 Page 6 of 9 Page 33 of 73
VILLAGE OF MOUNT PROSPECT
List of Bills
March 30 - April 12, 2016
Fund Vendor Name Invoice Description Amount
Ziebell Water Service Products Water Hydrants 15,887.20
Maintenance Supplies 5,859.67
Maintenance Supplies 2,145.14
050 Water and Sewer Fund Total $ 141,626.49
051 Village Parking System Fund
Chu, Suk Yee
Refund Commuter Parking Debit Card
$ 14.50
Crystal Maintenance Services Corp.
Custodial Services
330.23
ICMA Retirement Trust - 457
ICMA 457
8.99
Illinois Department of Revenue
IL State Withholding
40.40
IMRF
IMRF
449.85
Internal Revenue Service
Federal Withholding
325.29
International Union of Operating Engineers
IUOE PW Membership Dues
18.66
Maxx Contractors Corp
Equipment Maintenance
500.00
Nationwide Mutual Insurance Company
Nationwide 457
9.95
NCPERS Group Life Ins.
IMRF Life Insurance April 2016
4.40
Petty Cash
Petty Cash March 2016
20.00
Village of Mount Prospect
Flex - Medical
35.22
051 Village Parking System Fund Total
Natural Gas Consumption
$ 1,757.49
052 Parking System Revenue Fund
Constellation NewEnergy, Inc.
Electrical Service Delivery
$ 351.26
Crystal Maintenance Services Corp.
Custodial Services
252.53
ICMA Retirement Trust - 457
ICMA 457
6.03
Illinois Department of Revenue
IL State Withholding
29.37
IMRF
IMRF
330.71
Internal Revenue Service
Federal Withholding
235.80
International Union of Operating Engineers
IUOE PW Membership Dues
12.49
Lee, Jung
Refund Easy Park Pass
30.00
Maxx Contractors Corp
Contractual Snow Removal
307.50
Mcmaster-carr Supply Co.
Other supplies
208.78
Nationwide Mutual Insurance Company
Nationwide 457
6.66
NCPERS Group Life Ins.
IMRF Life Insurance April 2016
3.60
NICOR
Natural Gas Consumption
136.37
Steiner Electric Company
Maintenance and repair supplies
88.97
Village of Mount Prospect
Flex - Medical
27.90
052 Parking System Revenue Fund Total
$ 2,027.97
060 Vehicle Maintenance Fund
Altec Industries, Inc.
Vehicle Maintenance Parts
$ 129.45
American Messaging
Pager rental
79.73
Arlington Heights Ford
P-1 drivers door check
282.48
P-34 Engine Mount
82.28
P-15 seat belt buckle
117.32
P-36 power steering hose
114.70
526 passenger seat cushion and cover
216.70
2758 passenger seat belt
310.60
P-2 rear wiper arm
9.73
Bamjak Inc,
313 solar battery charger
30.59
4515 marker lights
25.98
I-22 belt tensioner
66.99
Catching Fluidpower
Hydraulic fittings
131.87
Chicago Parts & Sound LLC
Credit
(200.00)
P-1 seat repair
200.00
Credit
(75.00)
Police Utility front brake rotors and pads
424.74
Radiator caps
12.22
Police Impala wiper blades
58.74
Radiator caps
24.44
Police Utility Rear Brake Rotors
159.92
P-1 rear wiper motor
147.23
3 -Ford Batteries
283.98
Oil, Fuel and air filters
469.08
Cummins Npower LLC
4541 Oil, fuel and exhaust fluid filters
278.16
DJK Technologies, Inc.
Equipment Maintenance
211.50
Dultmeier Sales Davenport Inc
Vehicle Maintenance Supplies
92.35
Fire Service, Inc.
Vehicle Maintenance Supplies
56.25
Foster Coach Sales Inc.
527 license plate light
28.83
524 rear door stop holders
54.71
Village Board Meeting - April 19, 2016
Page 7 of 9
Page 34 of 73
VILLAGE OF MOUNT PROSPECT
List of Bills
March 30 - April 12, 2016
Fund Vendor Name
Invoice Description
Amount
General Parts Inc.
1-22 front brake rotors
88.88
Replacement network switch - VH server room
Shop applicators
9.18
Hydraulic oil filters
22.56
Travelers Crime Pol. Renewal 5/1/16
P-2 rear wiper link
45.23
Vehicle Repair #P-20
508 oxygen sensor
67.19
Global Emergency Products
518 Tank fill screen
78.76
Liability Claim
Fire engine grab rail and stanchions
108.25
ICMA Retirement Trust - 457
ICMA 457
1,330.22
Illinois Department of Revenue
IL State Withholding
1,122.37
IMRF
IMRF
13,276.91
Internal Revenue Service
Federal Withholding
9,315.63
International Union of Operating Engineers
IUOE PW Membership Dues
582.54
Interstate Power Systems, Inc.
518 transmission input sensor
100.73
Leach Enterprises, Inc.
Vehicle Maintenance Supplies
79.02
Mansfield Oil Company
8,014 gallons UL fuel
13,264.84
Mercury Associates, Inc.
Vehicle Maintenance Services
5,320.00
Professional Services
582.00
Vehicle Maintenance Charge Back Rates
10,780.00
Napleton's Arlington Heights Motors Inc.
P-38 touch up paint
15.00
NCPERS Group Life Ins.
IMRF Life Insurance April 2016
48.00
Northwest Suburban United Way
United Way
5.00
Pomp's Tire Service, Inc.
518, 4512 tire repairs
85.00
Precision Service & Parts
Credit
(11.00)
Credit
(89.23)
Credit
(6.15)
Crown vic blower switch
14.44
4 batteries
407.28
1-22 front brake pads
98.31
P-10 front brake calipers
158.84
Rayco Sign Supply
Vehicle Maintenance Supplies
193.80
Reliance Standard Life Insurance Co.
Short Term Disability
103.20
Ronco Industrial Supply
Vehicle Maintenance Supplies
43.00
Maintenance and repair supplies
96.60
Vehicle Maintenance Supplies
50.50
Rubber Inc.
Vehicle Maintenance Supplies
122.70
Rush Truck Centers of Illinois, Inc.
Fuel Filters
148.96
4513 rear air brake valve
235.56
Sid Tool Co., Inc.
Nuts, washers, clamps, electrical connectors, tie straps, screws
474.83
Verizon Wireless Services LLC
Cellular Service & Equipment Charges - 2/20/16 - 3/19/16
226.23
Village of Mount Prospect
Flex - Medical
379.18
060 Vehicle Maintenance Fund Total
$ 62,799.93
061 Vehicle Replacement Fund
Ziebart of Illinois
061 Vehicle Replacement Fund Total
062 Computer Replacement Fund
Meridian It Inc.
062 Computer Replacement Fund Total
063 Risk Management Fund
Arthur J. Gallagher Rms, Inc.
Dave & Jim's Auto Body, Inc.
Ehlke Lonigro Architects, Ltd.
Gallagher Bassett Services, Inc.
Intergovernmental Per.ben.coop
International Union of Operating Engineers
Vantagepoint Transfer Agents - 803295
063 Risk Management Fund Total
070 Police Pension Fund
Internal Revenue Service
070 Police Pension Fund Total
071 Fire Pension Fund
Collins & Radja
Internal Revenue Service
071 Fire Pension Fund Total
Village Board Meeting -April 19, 2016
Equipment for Fire Dept. Vehicles
$
325.00
$
325.00
Replacement network switch - VH server room
$
8,195.00
$
8,195.00
Travelers Crime Pol. Renewal 5/1/16
$
2,933.00
Vehicle Repair #P-20
485.40
Other Equipment
300.00
Liability Claim
367.49
Contract Service Fees 4/1/16-6/30/16
2,386.00
1 PBC - April 2016
487,892.78
PW Insurance Premiums
12,400.00
PW Insurance Premiums -June 2016
56,000.00
RHS Funds - April 2016
715.00
$
563,479.67
Federal Withholding
$
50,769.30
$
50,769.30
Quarterly Retainer Fee - April, May and June 2016 $ 800.00
Federal Withholding 49,043.42
$ 49,843.42
Page 8 of 9 Page 35 of 73
VILLAGE OF MOUNT PROSPECT
List of Bills
March 30 - April 12, 2016
Fund Vendor Name
Invoice Description
Amount
073 Escrow Deposit Fund
ABC Plumbing and Heating Cooling Electric
Refund Escrow Permit # 15-2326 (520 E Hill St)
$
125.00
Anthony Donato Drainage
Refund Escrow Permit # 16-0235 (203 N Pine St)
125.00
Danley Lumber Co
Refund Escrow Permit # 15-2086 (311 N Prospect Manor Ave)
200.00
Hoefert, Linda N
Refund Escrow Permit # 15-2143 (13 N Ridge Ave)
25.00
Illinois State Police
Seized Assets - MPPD Case#15-05521
2,555.00
Seized Assets - MPPD Case#15-04405
631.00
Kim, Kyung Mo
Refund Escrow Permit # 16-0242 (515 S Carol Ln)
125.00
Korecky, Elaine M
Refund Overpayment Vehicle Sticker (Sr. Rate)
15.00
Maychszaks Remodeling
Refund Escrow Permit # 16-0116 (515 S Owen St)
200.00
Mount Prospect Public Library
2016 PPRT - 2nd Allocation
2,907.99
MPC Company
Refund Escrow Permit # 15-1179 (1710 W Golf Rd)
125.00
Mr. Rooter
Refund Escrow Permit # 15-0508 (8 S Busse Rd)
350.00
Otrosa, Betty
Refund Escrow Permit # 15-0335 (1001 E Callero Cir Unit#1)
200.00
Panagakis, James
Replacement Check#793336 (Escrow Refund #10-2246)
300.00
Ricks Sewer & Drainage
Refund Escrow Permit # 16-0285 (1929 Hopi Ln)
125.00
Rose Custom Builders
Refund Escrow Permit # 16-0033 (625 Slawin Court)
250.00
Ruddy, Jim
Refund Escrow Permit # 16-0281 (1451 Bonita Ave)
125.00
Sheffield, Kevin
Refund Escrow Permit # 16-0212 (21 N Kenilworth Ave)
500.00
Third District Circuit Court
Bond Check 3/29/16
550.00
Bond Check 4/5/16
800.00
Bond Check 4/7/16
250.00
Bond Check 4/12/16
1,425.00
Thomas, Lucas
Replacement Check#797691 (Escrow Permit#151952)
200.00
Vasilias, Stavros
Refund Escrow Permit # 16-0184 (12 S Mt Prospect Rd)
125.00
073 Escrow Deposit Fund Total
$
12,233.99
Grand Total
$
3,283,708.71
Village Board Meeting -April 19, 2016 Page 9 of 9 Page 36 of 73
Item VIII. C.: Motion to accept joint bid results for crack sealing in an amount not to
exceed $62,000.
Department: Public Works Department
Information:
As part of our annual preventative street maintenance program, we typically select
streets that have been paved in the last 5-6 years for crack sealing. At 5-6 years,
the pavement develops transverse and longitudinal cracks, which allow water to get
under the pavement and weaken the base causing additional pavement failures.
These cracks are sealed to prevent further deterioration of the pavement, thereby
extending the life of the street for an additional ten to fifteen years.
In preparation for the 2016 operating budget, staff requested a budget amount of
$62,000 to contractually supply and place 53,000 pounds of crack sealant.
Staff has determined that the Municipal Partnering Initiative (MPI) joint purchasing
bid for crack sealing provided the most competitive and cost effective means to
procure this service. MPI has successfully operated a joint municipal purchasing
contract for the performance of crack sealing services over the past few years.
The MPI project will include 1.2 million pounds of sealant in 2016 encompassing
crack sealing projects for the villages of Arlington Heights, Glenview, Niles,
Northfield, Rolling Meadows, Skokie, Wilmette, Mount Prospect, and the City of
Evanston. The contract is administered by the Village of Arlington Heights.
Participation in the MPI joint bid satisfies the village's public bidding requirements.
The village attorney advises competitive bidding is not required when the village,
pursuant to its home rule powers, enters into a joint purchasing contract for
materials, supplies, equipment or services with another entity which has conducted
competitive bidding for those materials, supplies, equipment or services (Village
code Section 4.103G(2)).
The following four (4) bids were publicly opened on March 16, 2016 at 11:00 A.M. by
Village Board Meeting -April 19, 2016 Page 37 of 73
the MPI lead community in the Village of Arlington Heights Municipal Building, 33 S.
Arlington Heights, Illinois:
The contract is for a 1 -year agreement in 2016. There is also an option to extend
the contract for two (2) additional annual extensions at the prices indicated in the bid
results table.
Patriot Pavement has not performed work for the Village of Mount Prospect in the
past. However, reference checks indicate that they have satisfactorily performed
projects of this scale and scope in an acceptable manner.
Work on this project is expected to start in June and reach final completion in
October of each contract year.
Alternatives:
1. Accept Municipal Partnering Initiative joint bid results for pavement crack
sealing.
2. Discretion of the Village Board.
Budget Impact:
This proposed project will require the expenditure of $62,000 in 2016. Expenditures
in 2017 and 2018 will be limited to authorized budget amounts.
Recommendation:
Staff recommends accepting the Municipal Partnering Initiative joint bid results for
pavement crack sealing and award a one-year contract to Patriot Pavement of Des
Plaines, Illinois in an amount not to exceed $62,000.
Staff also requests Village Board authorization to extend the contract to a second
and third year provided Municipal Partnering Initiative collectively elects to do so.
Village Board Meeting -April 19, 2016 Page 38 of 73
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description
4.nWatta ,Ihirrne nts A wilillablle
Type Upload Date File Name
Village Board Meeting -April 19, 2016 Page 39 of 73
RESOLUTION NO.
A RESOLUTION APPOINTING JOAN P. BOKINA AS REPRESENTATIVE
TO THE ILLINOIS MUNICIPAL RETIREMENT FUND
FOR THE VILLAGE OF MOUNT PROSPECT
WHEREAS, the Village of Mount Prospect is a member of the Illinois Municipal
Retirement Fund (IMRF) and as such operates in accordance with the rules and
regulations of said IMRF; and
WHEREAS, IMRF requires the representative of a municipality be appointed to act on
behalf of said member municipality; and
WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect do
hereby appoint Joan P. Bokina, Director of Human Resources for the Village of
Mount Prospect, as the representative to IMRF.
NOW, THEREFORE; BE IT RESOLVED BY THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY ILLINOIS:
SECTION ONE. That the Mayor and Board of Trustees of the Village of Mount
Prospect do, as of April 19, 2016, appoint Joan Bokina as representative and authorized
agent to IMRF and as such shall have the following powers and duties:
1. To file a petition for nomination of an executive trustee of IMRF
2. To cast a ballot for election of an executive trustee of IMRF
3. To determine and certify to IMRF which employees are covered by IMRF
4. To see the proper IMRF member contributions are withheld from employees'
earnings
5. To complete payroll reports and promptly forward IMRF member and employer
contributions to IMRF
6. To promptly forward all communications directed to members and beneficiaries
by IMRF, including:
a. Member ballots for employee trustees
Village Board Meeting -April 19, 2016 Page 40 of 73.
b. Member statements of accounts
C. Leaflets, bulletins, and other informational material
7. To keep the governing body informed regarding:
a. Employer contribution rates and funds required to meeting participation
costs
b. Employer accounts receivable and other charges
C. Matters requiring governing body approval (such as validation of prior
service) as well as the general administration of IMRF
8. To assist members in filing participation papers and their beneficiaries in filing
applications for retirement pensions and other benefits
9. To perform other administrative duties in connection with IMRF.
SECTION TWO That this Resolution shall be in full force and effective from and after
its passage and approval in the manner provided by law.
AYES-
YES:
NAYS-
NAYS:
ABSENT-
ABSENT:
PASSED
PASSED and APPROVED this day of April, 2016.
Arlene A. Juracek, Mayor
ATTEST-
M.
Lisa Angell, Village Ulerk
Village Board Meeting -April 19, 2016 Page 41 of 73
Village Board Meeting -April 19, 2016 Page 42 of 73
Item IX. :
Department:
Information:
A. AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE
VILLAGE OF MOUNT PROSPECT
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description
D
KTJ memo
letter of
D
understanding
D
memo
D
ordinance
D
Exhibit A
Type Upload Date
Cover Memo 4/14/2016
Cover Memo 4/19/2016
Cover Memo 4/14/2016
Cover Memo 4/14/2016
Exhibit 4/11/2016
File Name
ktj.pdf
united.pdf
1200_Dempster Annexation.pdf
Ordinance_1200_Dempter Street.pdf
plat_of_annexatin_1200_dempster.pdf
Village Board Meeting -April 19, 2016 Page 43 of 73
20 N. Wacker Drive, Ste 1660
Chicago, Illinois 60606-2903
T 312 984 6400 F 312 984 6444
KLEIN, THORPE & JENKINS, LTD.
Attorneys at Law
MEMORANDUM
To: Arlene A. Juracek, Mayor
Village Board of Trustees
From: Lance C. Malina, Village Attorney
Re: Letter of Understanding — United Airlines Annexation
Date: April 14, 2016
15010 S. Ravinia Avenue, Ste 10
Orland Park, Illinois 60462-5353
T 708 349 3888 F 708 349 1506
www.ktjlaw.com
Earlier this year, the Village took steps to forcibly annex a United Airlines owned
property located at 1200 West Dempster Avenue. An annexation ordinance was presented for
first reading at the March 16, 2016 Board of Trustees meeting. After United received
notification of the Village's intention to annex the 1200 West Dempster Avenue property, it
sought a meeting with the Village to discuss the proposed annexation. A meeting between the
Village and United took place on April 7, 2016 with the parties reaching several points of
agreement that are set forth in a Letter of Understanding.
At United's request, the Village will delay annexing 1200 West Dempster Avenue so the
parties can negotiate an annexation agreement that includes not only 1200 West Dempster, but
another United owned property in the immediate vicinity. The Village, at the April 19, 2016
Board of Trustees meeting, will continue the second reading and adoption of a 1200 West
Dempster Avenue annexation ordinance to its August 16, 2016 regular meeting. United agreed
that while the parties are negotiating an annexation agreement, it will not use 1200 West
Dempster Avenue for parking trucks, and it will inform the Village of any use it might want to
make of the property.
United and the Village will meet periodically to discuss their interests in the Elk Grove
Properties while they work to reach an annexation agreement. The parties expect these meetings
and the process of creating a mutually satisfactory annexation agreement will establish a
foundation for a productive working relationship between the parties.
363477_1
Village Board Meeting - April 19, 2016 Page 44 of 73
,
Pranav Trivedi
Managing Director
Corporate Real Estate
April 19, 2016
The Honorable Arlene A. Juracek
Mayor, Village of Mount Prospect
50 South Emerson Street
Mount Prospect, Illinois 60056
Re: 1200 West Dempster Avenue and 1200 East Algonquin Road, Elk Grove
Township Illinois
Dear Mayor Juracek:
We appreciate you and your staff taking the time to meet with representatives of United Airlines,
Inc. ("United") regarding the above -referenced properties. We felt that the meeting was very
productive and came away with a greater appreciation of the Village of Mount Prospect's (the
"Village") interests relative to the properties. With that greater understanding, we would like to
work with the Village on future uses and opportunities with respect to the properties.
Notwithstanding these efforts, the Village and United will not be obligated to enter into any
agreement that is not acceptable in each party's sole discretion.
In order for both the Village and United to further develop their plans and goals for these
properties, United proposes the following. The Village will, by motion at its April 19, 2016
meeting, continue the second reading and adoption of the pending annexation ordinance
pertaining to the 1200 West Dempster Avenue property. Consideration of that ordinance will be
continued to the Village's regular meeting on August 16, 2016. In consideration of the Village's
actions, United will not propose or seek a zoning use, nor permit any other party to propose or
seek a zoning use, on either of the properties where such use involves the parking of trucks.
United shall also provide the Village at least 15 days written notice of any other proposed
changes in use of either or both of the properties. Finally, United and the Village agree that they
will meet or hold a conference call approximately every two months in order to provide updates
on the status of plans for the properties and possible terms of an annexation agreement. During
the week of August 8, 2016, United and the Village can discuss whether it is appropriate to
continue the dialogue and extend this agreement.
We very much look forward to working with the Village to accomplish our respective goals in a
mutually beneficial manner. If these terms on how to proceed are acceptable, please
acknowledge below.
Willis Tower, 233 South Wacker Drive, Chicago, IL 60606
A STAR ALLIANCE MEMBER N
114
Village Board Meeting - April 19, 2016 Page 45 of 73
Thank you for your consideration.
Very truly yours,
AGREED AND ACKNOWLEDGED:
THE VILLAGE OF MOUNT PROSPECT, an Illinois municipal corporation
Lo
Name: -
Its:
Date: , 2016
Village Board Meeting -April 19, 2016 Page 46 of 73
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO: MICHAEL J. CASSADY, VILLAGE MANAGER
FROM: DIRECTOR OF COMMUNITY DEVELOPMENT
DATE: MARCH 8, 2016
SUBJECT: ANNEXATION OF 1200 DEMPSTER STREET
Mount Prospect
The Village is pursuing the annexation of the southeast corner of Linneman Road and Dempster Street
that is currently located in unincorporated Cook County. The Village has notified all property owners
impacted by this action and all public agencies as required by state statutes.
The subject property is owned by a subsidiary of United Airlines and is improved with an asphalt
parking lot that has been used for an employee parking lot for the past several decades. The 6.25 -acre
property is fully surrounded by the Village and therefore can be forcibly annexed and redeveloped in
the Village.
The Village is pursuing the annexation of this area so that it can provide local services to the property
owner/future tenants of this property and to eliminate inefficient service provision by the county to this
isolated pocket of unincorporated land.
Please forward this memorandum and attachments to the Village Board for their review and
consideration at their March 16TH meeting. Staff will be at that meeting to answer any questions related
to this matter.
William J. Cooney, AICP
Village Board Meeting -April 19, 2016 Page 47 of 73
AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT
PROSPECT (1200 Dempster Street, Mount Prospect, Illinois 60056)
WHEREAS, pursuant to Section 7-1-13 of the Illinois Municipal Code (65 ILCS
5/7-1-13), the Village of Mount Prospect ("Village") has the authority to annex property
surrounded by the Village, which is less than 60 acres in size; and
WHEREAS, pursuant to Section 7-1-13 of the Illinois Municipal Code, notice of
the contemplated annexation was published in the Daily Herald, a newspaper of general
circulation in the territory hereinafter described, on March 5, 2016; said date being at
least ten (10) days prior to passage of this Ordinance; and
WHEREAS, notice of the contemplated annexation also was personally
delivered, and sent by certified mail to each taxpayer of record in the territory
hereinafter described on February 25, 2016; and
WHEREAS, it is in the best interest of the Village of Mount Prospect that said
territory be annexed to and become part of the Village.
THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the
Village of Mount Prospect, Cook County, Illinois:
SECTION 1: That the findings set forth above are incorporated by reference into
this Section 1 as if fully set forth herein.
SECTION 2: That this President and Board of Trustees further find as follows:
(a) The territory described in Section 3 of this Ordinance contains less
than sixty (60) acres and is wholly bounded by the Village of Mount
Prospect.
(b) Such territory is not within the corporate limits of any municipality, but
is contiguous to the Village of Mount Prospect, Cook County, Illinois, a
municipality existing under the laws of the State of Illinois.
361439m1
Village Board Meeting -April 19, 2016 Page 48 of 73
(c) Notice that the corporate authorities of the Village of Mount Prospect
are contemplating the annexation of such territory has been published
not less than ten (10) days prior to passage of this Ordinance as
required by Section 7-1-13 of the Illinois Municipal Code (65 ILCS 5/7-
1-13).
SECTION 3: That the territory legally described as follows:
THE WEST 363.00 FEET OF THE WEST 800 FEET OF LOT 2 AND THE
NORTH 120.00 FEET OF THE WEST 363.00 FEET OF LOT 3, ALL IN
LINNEMANS DIVISION OF THE SOUTH THREE QUARTERS OF THE EAST
HALF OF THE NORTHEAST QUARTER AND THE WEST HALF OF THE
NORTHEAST QUARTER OF SECTION 23, AND THE SOUTH 477.78 FEET OF
THE WEST HALF OF THE SOUTHEAST QUARTER OF SECTION 14,
TOWNSHIP 41 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL
MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER
10, 1953 AS DOCUMENT NO. 15716544, IN COOK COUNTY, ILLINOIS.
PIN# 08-23-200-052-0000
With a common Street Address of 1200 Dempster Street, Mount Prospect, Illinois
60056.
Be and the same is hereby annexed to the Village of Mount Prospect, Cook County,
Illinois, all in conformance with and as shown as a plat and map of annexation of said
territory prepared by a registered land surveyor of the State of Illinois, attached hereto
and made a part hereof as EXHIBIT A.
SECTION 4: That the Village Clerk is hereby and herewith instructed, to
promptly record with the Recorder of Deeds of Cook County, Illinois:
(a) A copy of this Ordinance certified as correct by the Clerk of said
Village of Mount Prospect; and
(b) A plat of the land included in this annexation, as required by law, said
plat to be attached to the aforesaid certified copy of this Ordinance.
And to send a certified copy of this Ordinance, within 30 days of adoption, to the Cook
County Election Department/Commission, by certified or registered mail.
361439_1
Village Board Meeting -April 19, 2016 Page 49 of 73
SECTION 5: The new boundary of the Village of Mount Prospect shall extend to
the far side of any adjacent right-of-way, provided said right-of-way is not currently
located within the corporate limits of another municipality, and shall include all of every
right-of-way within the area annexed hereby.
SECTION 6: That this Ordinance shall be in full force and effect upon and after
its adoption and approval as required by law.
ADOPTED this day of March, 2016, by a roll call vote of the Corporate Authorities
as follows:
AYES:
NAYS,
ABSENT:
APPROVED this day of March, 2016, by the President of the Village of
Mount Prospect.
By:
ATTEST:
M. Lisa Angell, Village Clerk
361439_1
Arlene A. Juracek, Village President
Village Board Meeting -April 19, 2016 Page 50 of 73
Vil
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of
200 Dempstcr St-rcet
the West J63 00 of ffll Wesel 1500 feet of Lot 2 -f the North 12000 feet of ffo, Wolt 35300
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Item X. A.: 1st reading of AN ORDINANCE MAKING CERTAIN AMENDMENTS
TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR
COMMENCING JANUARY 1, 2015 AND ENDING DECEMBER 31,
2015.
Department: Finance
Information:
Staff would like to present a recommendation that the annual budget be amended for fiscal year beginning January 1,
2015 and ending December 31, 2015.
Each year the Village prepares budget amendments impacting revenues and/or expenses to the current year's
budget. The first of these amendments is typically prepared in Spring and amends the budget for carry-over items
from the prior year's budget. Accounts adjusted in the first amendment are typicallyfor capital projects started in the
previous year but not completed. Amendments brought forward later in the year adjust the budget for material
variations in revenues and expenditures resulting from extraordinary or unanticipated events and are necessary to
complywith state statutes and the Budget OfficerAct.
Ordinance 6170, adopted December 16, 2014, established the annual budget for the year ending December 31,
2015. Ordinance 6189 adopted on March 16, 2015 provided for amendment#1 of the 2015 budget. Ordinance 6225
adopted on November 17, 2015 provided for amendment #2 of the 2015 budget. A proposed ordinance further
amending the 2015 annual budget is attached for the Board's consideration. In total, this amendment increases the
budget for revenues by $268,730 and increases expenditures by $381,304. Adjustments to the budget impacting
revenues are made up of changes to various tax and interest income accounts. Adjustments to the budget impacting
expenditures are made up of changes to contractual service, supply and debt service accounts.
Alternatives:
1. Approve the Budget Amendment.
2. Discretion of the Board.
Budget Impact:
Budgetary impact onlyfor Funds named in budget amendment ordinance. Revenue projections have now been
revised or there are sufficient reserves on hand to cover budget changes reflected in BudgetAmendment #3.
Recommendation:
Village Board Meeting -April 19, 2016 Page 52 of 73
It is recommended the Village Board adopt the proposed budget amendment #3 for the 2015 annual budget.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type
2015 Budget
D Amendment Ordinance
Ordinance #3
Upload Date File Name
4/11/2016 2015 BA #3 -
_Combined_Novus Agenda.pdf
Village Board Meeting -April 19, 2016 Page 53 of 73
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015
AND ENDING DECEMBER 31, 2015
PASSED AND APPROVED BY
THE PRESIDENT AND BOARD OF TRUSTEES
the day of , 2016
Published in pamphlet form by
authority of the corporate authorities
of the Village of Mount Prospect, Illinois
the _ day of , 2016.
Village Board Meeting -April 19, 2016 Page 54 of 73
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015
AND ENDING DECEMBER 31, 2015
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
passed and approved Ordinance No. 2342 which sets the finances of the Village under the
"Budget Officer System"; and
WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois
an annual budget for the fiscal year commencing January 1, 2015 and ending December
31, 2015 was adopted through the passage of Ordinance No. 6170 approved by the
Corporate Authorities of the Village of Mount Prospect on December 16, 2014; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
passed and approved Ordinance No. 6189 on March 16, 2015, amending the annual
budget for the fiscal year commencing January 1, 2015 and ending December 31, 2015;
and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
passed and approved Ordinance No. 6225 on November 17, 2015, amending the annual
budget for the fiscal year commencing January 1, 2015 and ending December 31, 2015;
and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
further reviewed certain additions and changes to the aforesaid budget for the fiscal year
beginning January 1, 2015 and ending December 31, 2015; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect
believe the changes, as specified on the attached January 1, 2015 through December 31,
2015 Budget Amendment No. 3 to be in the best interest of the Village of Mount
Prospect; and
WHEREAS, the Village has now revised the revenue projections or has reserves in each
of the Funds in which the budget is being increased adequate in amount to cover the
budget changes reflected in Budget Amendment Number Three, attached hereto.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY,
ILLINOIS:
Village Board Meeting -April 19, 2016 Page 55 of 73
SECTION ONE: That the fiscal year budget for January 1, 2015 through December 31,
2015 for the Village of Mount Prospect is hereby amended, as detailed on Budget
Amendment No. 3 attached hereto.
SECTION TWO: That this ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form as provided by law.
AYES:
NAYES:
ABSENT:
PASSED and APPROVED this day of , 2016.
Arlene A. Juracek
Mayor
ATTEST
M. Lisa Angell
Village Clerk
Village Board Meeting -April 19, 2016 Page 56 of 73
Fund/Account Number
VILLAGE OF MOUNT PROSPECT
Budget Amendment No. 3
Fiscal Year January 1, 2015 through December 31, 2015
Revenues
Account Description
046 Foreign Fire Tax Board Fund
046.402.004 Foreign Fire Ins Tax
All other Foreign Fire Tax Board Fund accounts
Total Foreign Fire Tax Board Fund
048 Business District Fund
048.00.00.00.0.775.402.003
048.00.00.00.0.775.402.005
048.00.00.00.0.775.402.008
048.00.00.00.0.775.405.001
048.00.00.00.0.775.415.004
048.456.001
048.487.001
Food & Beverage Tax
Hotel/Motel Tax
Movie Theatre Tax
Randhurst Business Dist
State Sales Tax
Interest Income
Transfer In
All other Business District Fund accounts
Total Business District Fund
Total Estimated Revenues
Fund being changed
All other Village Budget accounts
Total Estimated Revenues After Changes
Current
Budget
Amount
Increase
(Decrease)
Amended
Budget
Amount
70,000
12,500
82,500
70,000
12,500
82,500
100
-
100
70,100
12,500
82,600
360,000
22,283
382,283
225,000
7,216
232,216
110,000
5,569
115,569
326,000
16,040
342,040
-
123,378
123,378
-
145
145
-
81,599
81,599
1,021,000
256,230
1,277,230
256,230
1,021,000
1,277,230
1,091,100
105,235,211
268,730 1,359,830
- 105,235,211
106,326,311 268,730 106,595,041
Village Board Meeting -April 19, 2016 1 Page 57 of 73
VILLAGE OF MOUNT PROSPECT
Budget Amendment No. 3
Fiscal Year January 1, 2015 through December 31, 2015
Fund/Account Number
001 General Fund
001.00.00.00.0.000.697.001
All other General Fund accounts
Total General Fund
002 Debt Service Fund
002.00.00.00.2.510.695.008
002.00.00.00.2.511.695.009
002.00.00.00.2.512.695.010
Expenditures
Account Description
Current
Budget
Amount
Increase
(Decrease)
Amended
Budget
Amount
Transfers Out
-
81,599
81,599
-
-
81,599
81,599
4,848,777
47,640,383
-
47,640,383
10,000
47,640,383
81,599
47,721,982
2009 GO Bank Fee
428
375
803
2009B GO Bank Fee
428
375
803
2009C GO Bank Fee
428
375
803
All other Debt Service Fund accounts
Total Debt Service Fund
046 Foreign Fire Tax Board Fund
046.70.71.00.0.301.530.006 Other Prof. Serv.
046.70.71.00.0.301.665.021 Furniture & Equipment
All other Foreign Fire Tax Board Fund accounts
Total Foreign Fire Tax Board Fund
048 Business District Fund
048.00.00.00.0.775.691.002 Randhurst RDA Interest
All other Business District Fund accounts
Total Business District Fund
Total Village Budget
Funds being changed
All other Village Budget Accounts
Total Village Budget after Changes
1,284
1,125
2,409
4,846,368
-
4,846,368
4,847,652
1,125
4,848,777
10,000
4,950
14,950
15,000
37,400
52,400
25,000
42,350
67,350
5,500
-
5,500
30,500
42,350
72,850
1,021,000
256,230
1,277,230
1,021,000
256,230
1,277,230
256,230
1,021,000
1,277,230
53,539,535
72,459,716
381,304 53,920,839
- 72,459,716
125,999,251 381,304 126,380,555
Village Board Meeting -April 19, 2016 2 Page 58 of 73
Item X. B.: 1st reading of AN ORDINANCE MAKING CERTAIN AMENDMENTS
TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR
JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016
Department: Finance
Information:
Staff would like to present a recommendation that the annual budget be amended for fiscal year beginning January 1,
2016 and ending December 31, 2016.
Each year the Village prepares two or more amendments impacting revenues and/or expenses to the current year's
budget. Budget amendments are done to better manage the annual budget by accounting for carry-over items or
material variations in revenues and/or expenditures. Many times these variations are a result of fluctuations in the
economy affecting revenues (either positively or negatively), extraordinary or unanticipated charges for expenditures
or the timing of projects causing work to occur over different fiscal periods. This amendment adjusts original budget
figures to reflect carry-over projects from the prior year. A proposed ordinance amending the 2016 Annual Budget is
attached for the Board's consideration. In total, we are increasing the budget for expenditures by $4,224,118.
The increase in expenditures totaling $4.2 million consist mainlyof capital projects budgeted in the Capital
Improvement Fund, Downtown Redevelopment Fund, Street and Flood Construction Funds, Motor Fuel Tax Fund,
Water and Sewer Fund, Village Parking Fund and Vehicle Replacement and Vehicle Maintenance Funds.
Carry over projects in the Capital Improvement Fund totaling $966,920 include work on the KBC jogging path and
other departmental projects. Significant adjustments in the Water and Sewer Fund include the automatic meter
reading devices for commercial/industrial accounts totaling $381,912, tank design engineering and repair on storage
tank #17 totaling $51,100 and $912,200 respectivelyand water main replacement totaling $100,000. Other notable
projects carried over into 2016 include parking lot and traffic improvements, flood control infrastructure
improvements, vehicle replacements of the Village fleet, and other capital equipment purchases.
Alternatives:
Budget Impact:
Budgetary impact onlyfor funds named in budget amendment ordinance. Sufficient reserves are on hand to cover
budget changes reflected in this BudgetAmendment #1.
Village Board Meeting -April 19, 2016 Page 59 of 73
Recommendation:
It is recommended the Village Board adopt the proposed budget amendment #1 for the 2016 annual budget.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type
D 2016 Budget Ordinance
Amendment #1
Upload Date File Name
4/12/2016 2016 BA #1 -
_Combined_Novus Agenda.pdf
Village Board Meeting -April 19, 2016 Page 60 of 73
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2016
AND ENDING DECEMBER 31, 2016
PASSED AND APPROVED BY
THE PRESIDENT AND BOARD OF TRUSTEES
the day of , 2016
Published in pamphlet form by
authority of the corporate authorities
of the Village of Mount Prospect, Illinois
the _ day of , 2016.
Village Board Meeting -April 19, 2016 Page 61 of 73
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2016
AND ENDING DECEMBER 31, 2016
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
passed and approved Ordinance No. 2342 which sets the finances of the Village under the
"Budget Officer System"; and
WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois
an annual budget for the fiscal year commencing January 1, 2016 and ending December
31, 2016 was adopted through the passage of Ordinance No. 6229 approved by the
Corporate Authorities of the Village of Mount Prospect on December 15, 2015; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
further reviewed certain additions and changes to the aforesaid budget for the fiscal year
beginning January 1, 2016 and ending December 31, 2016; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect
believe the changes, as specified on the attached January 1, 2016 through December 31,
2016 Budget Amendment No. 1 to be in the best interest of the Village of Mount
Prospect; and
WHEREAS, the Village has now revised the revenue projections or has reserves in each
of the Funds in which the budget is being increased adequate in amount to cover the
budget changes reflected in Budget Amendment Number One, attached hereto.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY,
ILLINOIS:
SECTION ONE: That the fiscal year budget for January 1, 2016 through December 31,
2016 for the Village of Mount Prospect is hereby amended, as detailed on Budget
Amendment No. 1 attached hereto.
Village Board Meeting -April 19, 2016 Page 62 of 73
SECTION TWO: That this ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form as provided by law.
AYES:
NAYES:
ABSENT:
PASSED and APPROVED this day of , 2016.
Arlene A. Juracek
Mayor
ATTEST
M. Lisa Angell
Village Clerk
Village Board Meeting -April 19, 2016 Page 63 of 73
VILLAGE OF MOUNT PROSPECT
Budget Amendment No. 1
Fiscal Year January 1, 2016 through December 31, 2016
Fund/Account Number
001 General Fund
001.20.21.00.0.000.612.001
001.20.21.00.0.050.531.001
001.20.23.00.0.000.525.003
001.20.24.00.0.000.530.006
001.20.25.00.0.000.561.004
001.20.90.00.0.707.530.019
001.20.90.00.0.707.561.004
001.60.01.00.0.000.520.001
001.60.01.00.0.000.560.012
001.60.01.00.0.000.655.004
001.80.83.00.0.000.562.004
001.80.90.00.1.705.675.009
All other General Fund accounts
Total General Fund
002 Debt Service Fund
Expenditures
Account Description
Current
Budget
Amount
Increase
(Decrease)
Amended
Budget
Amount
Publications
1,122
650
1,772
Legal -General Counsel
500,000
3,000
503,000
Management Trng.
9,000
9,000
18,000
Other Prof. Serv.
82,440
9,500
91,940
Cloud -Based Service
12,495
11,000
23,495
Network Security Assessment
55,000
35,000
90,000
Cloud -Based Service
-
16,572
16,572
Medical Examinations
29,547
10,000
39,547
Computer Software
12,500
11,000
23,500
Computer Eqpt - Depts
15,000
22,500
37,500
Maps & Plats
1,093
4,000
5,093
Sidewalk Improv Program (CIP)
140,000
120,000
260,000
-
858,197
252,222
1,110,419
Range Firing Control System
48,800,023
-
48,800,023
020.60.90.00.1.709.668.003
49,658,220
252,222
49,910,442
002.00.00.00.2.510.695.008
2009 GO Bank Fee
500
500
1,000
002.00.00.00.2.511.695.009
2009B GO Bank Fee
500
500
1,000
002.00.00.00.2.512.695.010
2009C GO Bank Fee
500
500
1,000
1,500
1,500
3,000
All other Debt Service Fund accounts
4,976,687
-
4,976,687
Total Debt Service Fund
4,978,187
1,500
4,979,687
020 Capital Improvement Fund
020.20.90.00.1.707.665.082
Desktop Virtualization
-
95,000
95,000
020.20.90.00.1.709.665.075
Board Room Cameras
-
44,700
44,700
020.60.90.00.1.706.647.009
Restroom Renovations
-
21,000
21,000
020.60.90.00.1.706.647.013
Range Firing Control System
-
78,126
78,126
020.60.90.00.1.709.668.003
Radio Equip -Police
-
62,860
62,860
020.70.90.00.1.709.668.001
Radio Equip -Fire
-
64,387
64,387
020.80.90.00.0.705.679.001
D/T Streetscape Prog
-
88,213
88,213
020.80.90.00.0.705.679.003
Parking Lot Imp
-
58,000
58,000
020.80.90.00.1.703.677.005
Detention Pond Improv
-
30,000
30,000
020.80.90.00.1.704.678.019
Kensington Road Improv
68,000
20,086
88,086
020.80.90.00.1.706.649.003
PW Roof Repair
1,075,000
65,000
1,140,000
020.80.90.00.1.709.668.002
Radio Equip -PW
-
62,725
62,725
020.80.90.00.1.710.641.002
KBC Jogging Path Rehab
512,000
276,823
788,823
1,655,000
966,920
2,621,920
All other Capital Improvement Fund
accounts
926,000
-
926,000
Total Capital Improvement Fund
2,581,000
966,920
3,547,920
022 Downtown Redevelopment
Construction Fund
022.80.90.00.0.705.679.001
D/T Streetscape Prog
-
153,858
153,858
-
153,858
153,858
All other Downtown Redevelopment
Construction Fund accounts
3,387,271
-
3,387,271
Total Downtown Redevelopment Construction Fund
3,387,271
153,858
3,541,129
Village Board Meeting -April 19, 2016 1 Page 64 of 73
Fund/Account Number
VILLAGE OF MOUNT PROSPECT
Budget Amendment No. 1
Fiscal Year January 1, 2016 through December 31, 2016
Expenditures
Account Description
023 Street Improvement Construction Fund
023.80.01.00.1.000.679.003 Parking Lot Imp
023.80.90.00.0.710.679.020 Traffic Improvements
All other Street Improvement Construction Fund accounts
Total Street Improvement Construction Fund
024 Flood Control Construction Fund
024.80.90.00.0.702.677.004
024.80.90.00.0.702.677.006
024.80.90.00.0.702.677.017
024.80.90.00.0.702.677.018
Priv Prop Drainage
Prosp Mdws Flood Imp
Isabella Combined Sewer Impr.
Hydraulic Analysis
All other Flood Control Construction Fund accounts
Total Flood Control Construction Fund
041 Motor Fuel Tax Fund
041.80.90.00.0.704.676.003 Traffic Signal Repl
All other Motor Fuel Tax Fund accounts
Total Motor Fuel Tax Fund
050 Water and Sewer Fund
050.80.90.00.1.700.665.001
AMR System
050.80.90.00.1.700.671.001
Tank Repair/Ren
050.80.90.00.1.700.671.003
Water Main Repl
050.80.90.00.1.700.671.004
Tank Dsgn Engineering
All other Water & Sewer Fund accounts
Total Water & Sewer Fund
-
051 Village Parking System Fund
051.80.81.81.0.000.679.003 Parking Lot Imp
All other Village Parking System Fund accounts
Total Village Parking System Fund
060 Vehicle Maintenance Fund
060.80.86.00.0.000.530.006 Other Prof. Serv.
All other Vehicle Maintenance Fund accounts
Total Vehicle Maintenance Fund
Current
Budget
Amount
Increase
(Decrease)
Amended
Budget
Amount
-
58,000
58,000
50,000
50,000
100,000
50,000
108,000
158,000
3,581,000
-
3,581,000
3,631,000
108,000
3,739,000
100,000
91,360
191,360
-
220,000
220,000
-
568,265
568,265
-
48,000
48,000
100,000
927,625
1,027,625
739,546
-
739,546
839,546
927,625
1,767,171
50,000
97,257
147,257
50,000
97,257
147,257
2,061,834
-
2,061,834
2,111,834
97,257
2,209,091
-
281,912
281,912
650,000
912,200
1,562,200
600,000
100,000
700,000
25,000
51,100
76,100
1,275,000
1,345,212
2,620,212
14,560,178
-
14,560,178
15,835,178
1,345,212
17,180,390
-
103,500
103,500
-
103,500
103,500
257,796
-
257,796
257,796
103,500
361,296
7,593
40,356
47,949
7,593
40,356
47,949
2,126,444
-
2,126,444
2,134,037
40,356
2,174,393
Village Board Meeting -April 19, 2016 2 Page 65 of 73
Fund/Account Number
VILLAGE OF MOUNT PROSPECT
Budget Amendment No. 1
Fiscal Year January 1, 2016 through December 31, 2016
Expenditures
Account Description
061 Vehicle Replacement Fund
061.80.86.00.1.000.660.003 Police Dept Vehicles
061.80.86.00.1.000.660.005 Fire Dept. Vehicles
061.80.86.00.1.000.660.006 Public Works Vehicles
All other Vehicle Replacement Fund accounts
Total Vehicle Replacement Fund
Total Village Budget
Funds being changed
All other Village Budget Accounts
Total Village Budget after Changes
Current
Budget
Amount
Increase
(Decrease)
Amended
Budget
Amount
374,000
87,668
461,668
850,000
5,000
855,000
1,073,000
135,000
1,208,000
2,297,000
227,668
2,524,668
30,000
-
30,000
2,327,000
227,668
2,554,668
87,741,069
24,801,733
4,224,118 91,965,187
- 24,801,733
112,542,802 4,224,118 116,766,920
Village Board Meeting -April 19, 2016 1) Page 66 of 73
Item XI. A.: Motion to accept joint bid results for concrete flatwork in an amount
not to exceed $133,000.
Department: Public Works Department
Information:
This proposed contract provides for concrete flatwork services following emergency
repairs of underground utilities including water main and sewer repairs. It also
includes concrete flatwork generated by the Shared Cost Sidewalk Program. Prior
to this year, this work was bid as separate, distinct projects.
The Shared Cost Sidewalk Program is a public/private initiative in which the village
and private property owners both participate in the cost of sidewalk replacement.
Participants in this year's program can have sidewalk replaced at the rate of
$68/square. Additional information about this program is available on the village
website.
Staff has determined that the Municipal Partnering Initiative (MPI) joint bid for
concrete flatwork provides the most competitive and cost effective means to
procure these services. MPI is a regional collective of municipalities that jointly
procures a range of commodities, services, and projects to better leverage
economies of scale.
The MPI joint bid includes nearly $910,000 of concrete flatwork in 2016. The Village
of Glenview is administering the bid and the Villages of Arlington Heights, Northfield,
Mount Prospect, and the City of Rolling Meadows are participants. This is the first
time the Village of Mount Prospect has participated in this joint bid.
Participation in the MPI joint bid satisfies the village's public bidding requirements.
The village attorney advises competitive bidding is not required when the village,
pursuant to its home rule powers, enters into a joint purchasing contract for
materials, supplies, equipment or services with another entity which has conducted
competitive bidding for those materials, supplies, equipment or services (Village
code Section 4.103G(2)).
Village Board Meeting -April 19, 2016 Page 67 of 73
The contract is for a 1 -year agreement in 2016. There is also an option to extend
the contract for two (2) additional annual extensions for 2017 and 2018. Prices
throughout 2016 remain fixed. For subsequent years, unit prices escalate at two
percent (2%) or the CPI of the Chicago -Gary -Kenosha Index, whichever is less.
The following five (5) bids were publicly opened on March 24, 2016 at 3:00 P.M. by
the lead MPI community in the Village of Glenview, 2500 East Lake Avenue,
Glenview, IL. The bid prices in the below table represent the quantities in this bid
that are applicable to the Village of Mount Prospect for concrete flatwork services
and the Shared Cost Sidewalk Program sought for 2016 from each bidder as
follows:
Mondi Construction, Inc.
West Chicago, IL
$127,647.50
Schroeder & Schroeder;, Inc,
Skokie, IL
$123,475.00
M & J Asphalt Paving Co., Inc.
Cicero, IL
$155,685.00
Globe Construction
Addison, IL
$158,735.00
D'Land Construction, LLC
$161,575.00
Bensenville, IL
The lowest cost bidder is Schroeder & Schroeder, Incorporated of Skokie, Illinois.
The Village of Glenview has not yet awarded this contract but intends to do so in the
near term.
Schroeder & Schroeder has performed concrete flatwork for the Village of Mount
Prospect in the past including concrete restoration work and shared cost program
work. All of their work has been acceptable.
In addition, reference checks indicate that they have successfully completed work of
this scale and scope in an acceptable manner.
Prices for concrete flatwork received as part of this joint bid are substantially lower
than costs incurred for similar work last year. The cost of curb removal and
replacement decreased from $45 per foot in 2015 to $32 per foot. The cost of
sidewalk square removal and replacement dropped from $12 per square foot to
$5.15 per square foot.
Village Board Meeting -April 19, 2016 Page 68 of 73
It is the opinion of staff that most of the cost savings can be attributed to the very
large scale of the jointly bid project. The concrete mix and construction
specifications are similar to previous, independently bid flatwork projects that had
higher unit costs.
In the current budget, $133,000 has been allocated for concrete flatwork in utility
restoration accounts and shared cost sidewalk accounts. Because contract
quantities are estimates, staff recommends authorizing the award up to the budget
available in order to facilitate quantity variances.
Alternatives:
1. Accept Municipal Partnering Initiative joint bid results for concrete flatwork.
2. Discretion of the Village Board.
Budget Impact:
This proposed project requires the expenditure of $133,000 in 2016. Expenditures
in the second and third years will be limited to amounts authorized in approved
budgets.
Recommendation:
Staff recommends accepting the Municipal Partnering Initiative joint bid results for
concrete flatwork and award a one-year contract to Schroeder & Schroeder, Inc. of
Skokie, Illinois in an amount not to exceed $133,000.
Staff also requests Village Board authorization to extend the contract to a second
and third year provided the Municipal Partnering Initiative collectively elects to do
so.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description
4.nWatta ,Ihirrne nts A wilillablle
Type Upload Date File Name
Village Board Meeting -April 19, 2016 Page 69 of 73
Item XI. B.: Motion to accept joint purchasing bid results for sewer lining in an
amount not to exceed $679,413.
Department: Public Works Department
Information:
In the current budget, staff requested funds for continuing combined sewer system
repairs. These combined sewer repairs were identified during the Combined Sewer
System Evaluation Study (CSSES) completed in 2015.
Much of this work entails rehabilitating existing sewer main segments by inserting a
cured -in-place (CIPP) liner inside a host pipe segment. This method is more cost
effective than open -cut excavation and far less disruptive. The village has
successfully utilized this process since the late 1970s.
The scope of work in this year's project includes 8,452 lineal feet of category 5 pipe
in 29 pipe segments ranging in size from 8" to 33" in diameter. Category 5 pipes
are pipes in the worst condition as assessed by the 2015 combined sewer study.
There are 101 pipe segments rated as category 5 totaling 25,115 lineal feet. The
2016 project represents approximately 34% of the category 5 repairs.
The CIPP contract being considered this year is a joint bid through the Municipal
Partnering Initiative (MPI). MPI is a collective of 18 Cook County and Lake County
municipalities that have leveraged bulk purchasing and workload sharing to reduce
the cost of many municipal services including sewer lining.
Participation in the MPI joint bid award satisfies the village's public bidding
requirements. The village attorney advises competitive bidding is not required when
the village, pursuant to its home rule powers, enters into a joint purchasing contract
for materials, supplies, equipment or services with another entity which has
conducted competitive bidding for those materials, supplies, equipment or services
(Village code Section 4.103G(2)).
MPI recently let a cured -in-place sewer lining bid. This bid was administered by the
Village of Arlington Heights, but includes over 30,000 linear feet of sewer lining
Village Board Meeting -April 19, 2016 Page 70 of 73
encompassing projects for Arlington Heights, Buffalo Grove, Wheeling, Rollling
Meadows, Lincolnshire, and Mount Prospect. Mount Prospect's portion of the
contract comprises approximately 28% of the total bid quantity.
Arlington Heights awarded a contract to Hoerr construction, Incorporated of Peoria,
Illinois (Hoerr) at their regularly scheduled Village Board meeting on April 4, 2016.
Hoerr was the lowest cost bidder of five (5) sewer lining contractors that participated
in the bid. The award was based on the lowest cost to install approximately 30,000
linear feet of cured -in-place sewer lining in various quanitities of host pipe ranging in
size from 8" to 33" in diameter. For your reference, a copy of the Arlington Heights
bid award recommendation memorandum is attached.
Payment for work performed under this contract is made directly to the contractor.
No liability is established between the Village of Mount Prospect and the Village of
Arlington Heights.
The Village of Mount Prospect is named as an additional insured party in the
contract documents. The contract documents satisfy all of the village's
performance, insurance, indemnity, and hold harmless requirements.
Hoerr Construction has not performed work for the Village of Mount Prospect but
has been an MPI joint purchasing contractor for the past several years. The firm
was founded in 1994 and has installed over 1.3 million feet of CIPP liner. The firm
is currently the 2016 contractor for the City of Highland Park, Lake Forest, North
Chicago and the Villages of Glencoe and Gurnee. All reference checks indicate that
the firm has consistently performed work of this scale and scope with acceptable
results.
The engineer's estimate for the 2016 project is $1,125,114. The bid from Hoerr, at
$617,648, is well below that estimate. It is the opinion of staff that this variance is
largely explained by the size of the jointly bid contract. Previously, the largest sewer
lining project the village let was 10,000 linear feet.
Staff recommends including a 10% contingency in the award for this project to
facilitate unforeseen circumstances and variances in quantities. The total
recommended project award, including contingency, is $679,413 ($617,648 +
$61,765 = $679,413).
Alternatives:
1. Accept Municipal Partnering Initiative Joint Bid Results for Cured -In -Place
Sewer Lining.
2. Discretion of the Village Board.
Village Board Meeting -April 19, 2016 Page 71 of 73
Budget Impact:
This proposed project will require the expenditure of $679,413.
Recommendation:
Staff recommends accepting the results from the Municipal Partnering Initiative joint
bid for Cured -In -Place Sewer Lining and awarding a contract to Hoerr Construction,
Inc. of Peoria, Illinois in an amount not to exceed $679,413.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description Type Upload Date File Name
Attachment A
D Arlington Heights Cover Memo 4/12/2016 VAH CIPP AWARD MEMO.pdf
CIPP Award — — —
Memo
Village Board Meeting -April 19, 2016 Page 72 of 73
Coversheet
'77
Item: Cured -In -Place Sewer Lining Contract
Department: Public Works
Page 1 of 1
The Municipal Partnering Initiative (MPI) is a working group of sixteen Chicagoland suburban municipalities
which have been working together on group bids since the fall of 2010. Combining multiple municipal bids allows
for lower pricing through greater quantities. The Village of Arlington Heights led a group of municipalities this
year on a bid for "Cured in Place" (CIPP) Sewer Lining. Bids were duly advertised and publicly opened by the
Village on behalf of the Municipal Partnering Initiative on March 15, 2016.
CIPP lining is a non-destructive method of rehabilitating older sewers. This process "sleeves" the inside of older
clay sewers with a new epoxy fiberglass resin. This method of rehabilitation is normally applied to sewers with
cracking or a history of cave-ins at locations where open excavation repair is either too expensive, inaccessible
or both. In this case we have several rear yard sanitary sewers that have visible cracks and are inaccessible.
This work also includes reinstating the service connections to each home. The Village has been rehabilitating
sanitary sewers through CIPP lining for four years. This program is part of a multi-year program to rehabilitate
our aging sewer system.
This MPI bid was jointly collected for the Villages of Wheeling, Lincolnshire, Buffalo Grove, Rolling Meadows,
Mount Prospect and Arlington Heights. The total bid price for all municipalities is listed below for the 2016 MPI
Lining contract:
BIDDER TOTAL
Hoerr Construction, Peoria, IL $1,234,203.80
Visu-Sewer, Bridgeview, IL. $1,285,740.10
Sak Construction, O'Fallon, Mo. $1,288,901.75
Insituform Technologies, Chesterfield, Mo, $1,320,464.40
Michels Corporation, Brownsville, WI. $1,422,605.00
The Village successfully worked with the low bidder, Hoerr Construction, for the 2015 CIP Sewer Lining Program.
The bidder has been determined to be responsible and the bid meets specifications.
RECOMMENDATION
It is recommended that the Village Board accept the bid received by the Municipal Partnering Initiative from the
low responsible bidder, Hoerr Construction of Peoria, Illinois, for the CIPP Sewer Lining Program for the not -to -
exceed amount of $325,000 for our portion and further authorize execution of a contract regarding this
engagement.
Item:
Bid Opening Date:
Account Numbers:
Total Budget for Specific Item:
Bid Amount:
Bid Section
2016 Cured -In -Place Sewer Lining Contract
March 15, 2016
505-9001-571.50-25 (SW -90-01)
$325,000.00
$325,000.00
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