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Home My WebLink About10/26/1989 FC minutesFINANCE COMMISSION Minutes of the Meeting October 26, 1989 I Commission Chairman Richard Bachhuber called the meeting to order at 7:30 p.m. in the Village Hall Trustees' Room. Present were Ann Smilanic, Jim Morrison, John Engel, Vince Grochocinski, Paul Davies and John Mussar. Also present were Dave Jepson, Finance Director, Nancy Morgan, Human Services Administrator, Jan Abernethy, Assistant Human Services Administrator, Nark 3usse, Village Trustee and Don Mazza, Assistant Finance Director. II The minutes of the meeting on September 21, 1989 were approved as presented. III Chairman Bachhuber gave a brief explanation of the meeting format. The meeting would consist of hearing presentations of the individual social agencies. Human Services Division invited the six agencies who had requested funds the previous year to attend by certified mail. Of the six, only Northwest Community Services did not respond. All five others were scheduled to appear. Each agency had an opportunity to give a brief overview of their purpose, services and clientele. The overview was followed by questions from the commission. 1. Shelter, Inc. Pat Beck, Executive Director reviewed the agency's programs. The agency provides temporary emergency housing through foster homes and individual boys and girls homes for children ages infant to 18 years. Besides temporary living quarters, the agency provides coun- seling, health screening, transportation and clothing. Mount Prospect clients total 6% of the total clientele of the agency. The average cost per Mount Prospect client per day is approximately $50. The commission questioned Ms. Beck about what would happen to services if the Village did not provide the amount requested. She replied it would cause a hardship but would not reduce service. Human Services Division has reviewed Shelter's request and recommends funding the entire request of $9,000. 2. Northwest Mental Health Center Jerry Medow, Executive Director, gave an overview of the agency's programs. The agency provides outpatient and sustaining care for clients who have been in mental hospitals as well as those who require long term psychiatric care. It targets those patients - clients who cannot afford a minimum fee of $5.00 or $12.00 injection fee. The request of the agency from Mount Prospect is for those clients residing in Mount Prospect only. Mr. Medow estimated that 5% of the agency's clients reside in the Village. The clients are referred through individual doctors, hospitals and other social agencies. If the agency did not receive funding from Mount Prospect, it would cause a hardship but no cut in services. Human Services Division has reviewed Northwest's request and recommends funding the maximum request of $1,500. However, they recommend paying on a per patient therapy session/injection basis up to a maximum of $1,500. 3. Salvation Army Bonnie Dier and Steve Self from t� Salvation Army presented the Army's program. The Salvation Army provides comprehensive cocas a L_'1;- to 1_ii(IiViatl;3ls and f ai?ii Li•'_s 1 n C111 11 T CoOra 2 tiUrl u, t - vices, information and referral, and limited financial assistance. Approximately 10% of their clients are Mount Prospect residents. The numbers have been increasing from 482 in fiscal year 86/87, 763 in fiscal year 87/88, and 853 in fiscal year 88/89. The agency is addding two new staff to increase services. If the Village were not to contribute, they would reevaluate the staff additions. Human Services Division has reviewed the Salvation Army's request and recommends funding at a level of $7,725 versus an $8,000 request based on the client rate times projected units of service. 4. Resource Center for the Elderly Peg Cullen, Executive Director, introduced her agency and described the Shared Senior Housing program which provides senior shared housing matchups. The matchups are needed for those homeowners or apartment dwellers who are looking for affordable housing alternatives. The number of Mount Prospect residents serviced by this agency during the past year was eleven. It carries a relatively high cost compared to the other agencies but fills the need for such a service which is unique in the Northwest suburbs. If Mount Prospect were to cut its funding, the service would probably be reduced as they would be operating on a deficit. Human Services Division has reviewed the Center's request and recommends funding up to a maximum of $2,500, the amount of the agency's request. However, they recommend paying on a per match basis of $200 for new matches and a monitor basis of $25 for previous matches up to the maximum of $2,500. 5. Omni Youth Services Dennis Depcik, Associate Director, presented his agency's program and services. These services consist of comprehensive counseling for adolescents and their families, a 24-hour crisis inter- vention program, and a substance abuse program. Mount Prospect clients provide about 9% of Omni's total client base. A big focus on volunteer role modeling is a major activity. If Mount Prospect were to cut its funding, Omni would reduce the number of residents served. Human Services Division has reviewed Omni's request and made a tentative recommendation of funding their request at a level of $6,500 down from the agency's request of $8,000. The recommendation is based on the average number of hours per client times the number of projected clients. IV The Commission then began its consideration of the proposals and Human Services Division's recommendations. human Services had previously provided copies of the agencies' submissions and a summary of the current year's program costs compared to next year's requests prepared by the Division. The Division's recommendation was attached to the summary of each application. -2- Cil VI The Commission discussed the applications and Human Services recommendations with Nancy Morgan and Jan Abernethy. The discussion ran from the philosophy of funding social agencies by the Village to the adequacy of the agencies' requests. After extensive discussion with all members participating, the Commission decided on its recommendations to the Mayor and Village Board. These recommendations are shown below together with the amount for the current year, next year's request, Human Services'preliminary recommendation, and the Finance Commission's recommendation. 1. The Commission joined staff in its recommendation noting the good of the program and the need for continued funding. 2. The Commission felt that the program was a good one and needed in the community. 3. The Commission felt that although the programs were beneficial and well run, it looks like the agency is increasing its request too rapidly. 4. The Commission joined with staff recommendation of funding $200 per match and $25 per follow-up, to a maximum of $2,500. 5. The Commission, as well as staff, had a difficult time ascertaining the costs and benefits of the agency's programs to Mount Prospect residents. The question/answer period did not clear up the questions. This, coupled with the fact that in the past only Mount Prospect residents in Wheeling Township received the service, caused some real concerns on the part of the Commission. Hence, the recommendation to not fund any of Omni's request was made. Chairman Richard Bachhuber announced a special meeting on November 9, 1989 at 7:30 p.m. to discuss the audit management letter and insurance proposal. The meeting adjourned at 10:15 p.m. ADM/sm -3- Respectfully Submitted Don Mazza, Assistant Finance Director Human Services Current Agency Preliminary Finance Comm. Agency Funding Request Recommendation Recommendation Shelter, Inc (1) $8,500 $9,000 $9,000 $9,000 N W Mental Health (2) 1,500 1,500 1,500 1,500 Salvation Army (3) 7,000 8,000 7,725 7,500 Resource Center (4) 1,000 2,500 2,500 2,500 Omni (5) 1,000 8,000 6,500 0 1. The Commission joined staff in its recommendation noting the good of the program and the need for continued funding. 2. The Commission felt that the program was a good one and needed in the community. 3. The Commission felt that although the programs were beneficial and well run, it looks like the agency is increasing its request too rapidly. 4. The Commission joined with staff recommendation of funding $200 per match and $25 per follow-up, to a maximum of $2,500. 5. The Commission, as well as staff, had a difficult time ascertaining the costs and benefits of the agency's programs to Mount Prospect residents. The question/answer period did not clear up the questions. This, coupled with the fact that in the past only Mount Prospect residents in Wheeling Township received the service, caused some real concerns on the part of the Commission. Hence, the recommendation to not fund any of Omni's request was made. Chairman Richard Bachhuber announced a special meeting on November 9, 1989 at 7:30 p.m. to discuss the audit management letter and insurance proposal. The meeting adjourned at 10:15 p.m. ADM/sm -3- Respectfully Submitted Don Mazza, Assistant Finance Director