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Home My WebLink About02/21/1991 FC minutesFINANCE COMMISSION Minutes of the Meeting February 21, 1991 I Call to Order The meeting was called to order at 7:30 p.m. Commission members in attendance were Richard Bachhuber, Paul Davies, John Engel, Vince Grochocinski, Jim Morrison, Tom Pekras, Ann Smilanic, and Earl Sutter. Also present were Village Trustee George Van Geem, Village Manager John Dixon, Public Works Director Herb Weeks, Deputy Public Works Director Glen Andler, Planning and Zoning Director David Clements, Inspection Services Director Chuck Bencic, Finance Director David Jepson, Assistant. Finance Director Carol Widmer, one Village resident, and one member of the press. Mayor Gerald L. Farley was in attendance at the meeting from approximately 7:45 p.m. to 8:30 p.m. II Approval of Minutes The minutes of the February 7, 1991 meeting were accepted as presented. III 1991/92 Budget. Review A. Planning and Zoning Planning and Zoning Director David Clements presented the budget for Planning and Zoning and the Community Development Block Grant Program. The professional staff of the Planning and Zoning Department is responsible for zoning administration, permit review, long-range planning projects including studies of redevelopment. areas, and monitoring the effectiveness of the Comprehensive Plan. The staff administers the Community Develop- ment Block Grant Program and also works closely with a number of Boards and Commissions, as well as coordinating all economic development efforts. In 1991/92 the staff will work with Broadacre, the preferred developer for the downtown redevelopment. project to prepare development plans for the downtown area. The proposed 1991/92 budget includes activities similar to last year with one exception. Staff will begin work in-house on revisions to the Zoninq Ordinance and Development Code and there is a $10,000 item in the proposed budget. for a land use expert or consultant to review staff work. This project will address conflicts and inconsistencies in current ordinances. The facade program is expected to generate increased interest and activity in 1991/92 as property owners remove nonconforming signs as required by the Sign Ordinance. Therefore, the facade services allocation has been increased from $5,000 to $10,000. Under the CDRG portion of the budget funding is proposed at $322,630 in 1991/92, a reduction of $267,095 from the $589,725 budgeted in 1990/91. The primary reason for the decrease is the completion of the Boxwood Area street and parking improvements except for a one block stretch of Dogwood Lane. $60,000 is proposed for this improvement. in the 91/92 budget. There will be continued funding of the successful single-family rehabilitation and weatherization programs as well. Commissioner Paul Davies asked if any CDRG funds could be used for flood control projects. Dave Clements explained that CDBG funds are being used to pay for engineering services in one eligible area. Commissioner Ann Smilanic asked what duties the part-time interns perform. Dave Clements said that the interns are assigned two responsibilities: one is to update the Village sign inventory and the other is to create some development scenarios for properties in redevelopment or undeveloped areas. B. Inspection Services Chuck Rencic, Director of Inspection Services, presented the proposed 1991/92 budget. for Inspection Services. The Inspection Services Depart- ment is made up of three divisions: Building Code Division, Environmental Health Division and the Engineering Division. The Building Code Division is responsible for plan review, issuance of permits and inspection of all buildings and structures in the Village, both new and remodeling projects. In 1989, 2,031 permits were issued with a value of $53,731,873 and during 1990, 1,936 permits were issued with a value of $33,640,161. The Environmental Health Division inspects all food establishments, swimming pools, day care centers, health clubs and multi -family resi- dential rental units. During 1990 this division performed 4,067 inspections and responded to 1,558 citizens' complaints on property maintenance, insect and rodent control and public health matters. The Engineering Division inspects all private site developments and the design, contract preparation and inspection of Village projects such as street resurfacing and reconstruction, sewer and water main replacements, the shared -cost and new sidewalk programs, and bridge repair contracts. They also review plans for proposed State and County roadway and traffic_ signal improvements along with other special projects. The total proposed budget for 1991/92 is $1,017,700 compared to $958,080 for 1990/91, an increase of $59,620. The increase can be attributed to increases in personal services and employee benefits. There is also a request for $12,000 for a microfilm reader/printer and $5,000 for micro- filming services for engineering plans. In response to a question regarding training, Chuck explained that there is cross training for the inspectors and a continuing plan to keep current on BOCA regulations. 2 C. Public Works Herb Weeks presented the Public Works Department proposed 1991/92 budget. The amount proposed for the Street Division totals $4,441,040 compared with $5,486,735 in 1990/91 for an overall decrease of $1,045,695. Some of the noteworthy reductions include: deferring bridge reconstruction ($60,000), reducing new sidewalk construction ($15,000) and reducing the General Fund contribution to street paving/construction ($250,000). Also, several contractual services such as tree trimming, catch basin cleaning and ground maintenance have been reduced by a total of $51,000. Specifi- cally in the Forestry Program, a reduction in funding will necessitate the extension of the 5 -year cycle on tree trimming beyond 5 years. Also, the average cost of a 2-1/2" diameter tree in the share -cost program now costs an average of $250; therefore, it is recommended that the resident share be increased from $50 to $100 to cover some of the additional costs. In the Forestry Program, a seasonal intern position has also been eliminated. The funding for the purchase of flowers and shrub replacements in the beautification program has been reduced by 50% and two seasonal employees have been eliminated from this portion of the budget. The Schoenbeck Road project which was budgeted at $400,000 in 1990/91 has been completed and accounts for $400,000 of the 1991/92 reduction. Although the disposal site that has been used for the past 15 years will no lonqer be available, the fall leaf removal program will be continued. Based on the total yards of leaves harvested in 1990 it would have cost $85,000 in tipping fees at a state -approved compost site. In this budget the praovision for leaf disposal charges have been removed from the leaf program and have been added to the Refuse Disposal Program. The solid waste contract with BFI will terminate on July 31, 1991 and it is expected that bids for a new contract will be received by the end of March. The Water and Sewer Division proposed budget totals $6,346,700, a decrease of $364,770 from the 1990/91 budget of $6,711,470. The decrease can be attributed largely to a scale -back of Capital Expenditures. Water main improvement costs have been reduced by $325,000 and the booster pump replacement program has been cut back by $30,000. Some of the significant projects proposed in the 1991/92 budget include the continuation of the booster pump replacement. program at a reduced level of spending of $55,000, replacement of the water system control panel ($40,000), replacement water mains ($115,000), and replacment sewer mains ($90,000). One significant expenditure that was expected to be included in the 1991/92 budget was the major rehabilitation project on the elevated water storage tank. The project was estimated to cost. $260,000. Director Weeks said the work could be delayed another year or two without harm to the tank. 3 Seven vehicles have been budgeted for replacement in the Motor Equipment Pool Fund. The total cost of these proposed replacements is $321,000. The vehicles include replacements for a 1979 tractor w/mower, 1973 sewer jet, 1985 utility truck, 1970 leaf machine, a 1983 Ford pickup, and two 1981 dump trucks. Herb answered several general questions from the Finance Commission regarding the street resurfacing program and the current. condition of the elevated water tank. IV The next meeting will be March 7, 1991, at which time the proposed 1991/92 budgets for Human Services, Police Department and Fire Department will be presented. The meeting was adjourned at 10:15 p.m. CLW/sm 4 Respectfully submitted, eaw "fal�'WA) Carol L. Widmer Assistant Finance Director