HomeMy WebLinkAbout02/22/1999 FC minutesFINANCE COMMISSION
Minutes of the Meeting
February 22, 1990
I Call to Order
The meeting was called to order at 7:30 p.m. in the Finance Department
Conference Room. Commission members in attendance were Richard Bachhuber,
John Engel, Vince Grochocinski, Newt. Hallman, Jim Morrison, John Mussar,
Thomas Pekras and Ann Smilanic. Also present were Finance Director David
Jepson, Assistant Finance Director Carol Widmer, Village Manager John Dixon,
Human Services Administrator Nancy Morgan, and Assistant Human Services
Administrator Jan Abernethy. Director of Inspection Services Chuck Bencic
arrived at approximately 8:30 p.m., Village Trustee George Van Geem arrived
at 9:00 p.m., and Police Chief Ron Pavlock and Deputy Chiefs Ron Richardson
and Tom Daley arrived at 9:30 p.m.
II Approval of Minutes
The minutes of the February 1, 1990 were presented and paragraph 5, paqe 1
was amended to read: "After a discussion period, a motion was made by Jim
Morrison recommending that the Villaqe Board match funds raised by the
Historical Society up to a maximum of $30,000." The minutes were approved as
amended and a corrected copy is attached. The minutes of the February 8, 1990
meeting were accepted as presented.
III Human Services Division
Village Manager John F. Dixon introduced Human Services Administrator Nancy
Morgan and stated that the budget of the Human Services Division represented
approximately 3/4 of 10 of the total Village Budget. Nancy presented the
division's proposed 1990/91 budget of $294',320 which is $43,095 higher than
the $251,225 for 1989/90. In the proposed budget, $217,935 is for personal
services and $55,885 is for other services and supplies. An additional
$20,500 is budgeted for contributions to social agencies. Under the personal
services category, there is a provision for converting the Employment Counse-
lor position from part-time to full-time and the addition of a new part-time
social worker position to work primarily with Police Department referrals.
During June 1989, Forest Institute disbanded a program which provided social
services for the Police Department. These services were primarily for
short-term counseling for juveniles. The proposed social worker will fill the
gap left by Forest Institute. It is expected that the Village will receive a
reimbursements from Elk Grove Township and Wheeling Township to help offset
the salary of the full-time employment counselor. Also, it is expected that
an additional $6,000 will be received from donations and $200 from Pace for
the senior taxi program. These monies will help to offset program costs.
The Human Services Division provides many services to Village residents. In
all, 90,133 units of service were provided to residents last year. These
programs cost taxpayers only $3.46 per capita for the year. Nancy then
reviewed some of the new programs which were instituted this past year.
Included in these are the Interqenerational Program where seniors and children
can come together to develop a meaningful relationship and KITE (Kids In Touch
with Emotions), a support group for children of single parents. Other ongoing
programs and services are described in the Human Services Division Annual
Report for 1989 which was distributed to the Finance Commission.
A new program called Medicare Maze will begin March 6, 1990 with six volun-
teers to help residents fill out. medicare forms and other documents.
Included in the discussion after Nancy's presentation was a review of the
Network 50 Program. There was concern that. the Program duplicates the State
of Illinois Unemployment Program. Nancy explained that this program actually
receives referrals from the State because we focus on a certain segment of the
population and the State's Program is more general. Nancy also reported that
the Human Services Division received first place honors in the Governor's
Hometown Award -Economic Development cateqory. The Village's Network 50
program was selected out of over 260 community projects throughout the state.
A question was also raised about the homeless problem in Mount Prospect.
Nancy replied that it is a problem in Mount Prospect as everywhere else and
that she has seen an increase over the last five years.
The Commission concluded its review of the Human Services Division by commen-
ding Nancy and her staff for the many services they provide to Mount Prospect
residents.
IV Inspection Services
Director Chuck Bencic presented the 1990/91 budget for the Inspection
Services Department. The Inspection Services Department consists of the
Building Code Division, Environmental Health Division and the Engineering
Division. In the budget presentation, the Building Code Division and the
Environmental Health Division are classified as Inspection Services and the
Engineerinq Division as Engineering Services.
The Building Code Division is responsible for the plan review and approval,
issuance of building permits and the inspection of all buildings and
structures within the Village. The Division also reviews and issues permits
for all remodeling plans, fences, driveways, signs, sheds, decks and other
miscellaneous structures, as well as issuing garage sale permits. In 1988,
8,401 inspections were performed and in 1989 that number rose to 9,973. In
1989, 2,031 permits were issued with a value of $53,731,873. The Village has
adopted the 1984 BOCA National Building Code as the Village's building code.
BOCA revises their codes every three years and the latest revision will occur
in 1990. The Building Code Division plans to review the 1990 code and will
recommend any changes to the Village Board. The division also has implemented
a three-phase permit process for commercial and industrial building this year.
The three phases consist of foundation, shell, and internal completion.
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The Environmental Health Division is responsible for inspecting all food
establishments, swimming pools, daycare centers, health clubs and multi -family
residential units. The three major areas of responsibility of the Environ-
mental Health Division are: the, Environmental Health inspection of
restaurants, food stores, daycare centers and swimming pools; the Landlord -
Tenant program which involves the inspection of multi -family buildings; and
responding to and resolving service requests from citizens, business owners
and landlords regarding possible health and safety matters.
The division performed 3,843 inspections during 1989 in addition to service
requests for such items as landlord/tenant disputes, solid waste complaints,
animal control, and insect/rodent control.
The Engineering Division is responsible for the review and inspection of all
private site developments and for the design, contract preparation and
inspection of Village projects such as street resurfacing and reconstruction,
sewer and water main replacements, the shared cost and new sidewalk programs,
and bridge repair contracts. There were approximately 50 ongoing and new
development projects that were reviewed and inspected during 1989.
The total proposed budget for 1990/91 is $882,190 compared to $879,985 for
1989/90. The budget includes additional expenditures for anticipated overtime
for the increased resurfacing/reconstruction program and $72,000 for the
initial engineering studies for improvements to Seminole Lane.
During the discussion that followed, some of the members of the Finance
Commission expressed concern that there are no backup copies of engineering
drawings of sewers and water mains. It was recommended that the existing
drawings be microfilmed or that a duplicate set of drawings be stored at a
separate location.
The Engineering Department overtime budget was discussed and Mr. Bencic
explained that the increase was primarily due to the expanded street resur-
facing and reconstruction program.
The Finance Commission asked Mr. Bencic to prepare an organization chart of
the Inspection Services Department.
V Police Department
Police Chief Ron Pavlock presented the Police Department's 1990/91 proposed
budget. The request for 1990/91 is $4,617,615 compared to $4,430,790 in
1989/90 for an overall increase of $186,825. The increase reflects higher
amounts for personal services, medical insurance and training expenses; costs
related to the hiring of an additional officer for the Gang Crimes Task Force;
membership in the Northern Illinois Police Alarm System (NIPAS); the purchase
of a new Breathalyzer machine, and Reaccreditation fees.
Personal services are proposed at $3,809,225 in 1990/91 compared to $3,489,370
in 1989/90, a $319,855 increase. The increase reflects pay increases for
sworn personnel under a union contract, in -range increases, and the provision
for one additional officer for the Gang Crimes Task Force.
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The 1990/91 proposed budget for contractual services is $564,390 compared to
$522,370 in 1989/90. The increase of $42,020 is due primarily to an increase
in the cost of medical insurance and career path training for sworn personnel.
The membership charge for the Northern Illinois Police Crime Laboratory has
increased by 4°b and there is also an assessment for AFIS (Automated Finger-
print Identification System). The assessment will remain at $32,069 for
1990/91 but will be discontinued when the costs of implementing the system are
met. Also, funds have been budgeted for reaccreditation. a five-year process
towards recertifying the Department's status as the 97th accredited law
enforcement aqency in the country.
In the capital expenditures category, there is an overall decrease due to the
reduced need to replace Police vehicles. During the 1989/90 fiscal year, 17
vehicles were replaced; however, in 1990/91 only three vehicles have been
proposed for replacement.
After Chief Pavlock's presentation, a number of questions were raised by the
Finance Commission. A number of questions centered on the level of gang
activity in Mount Prospect. Chief Pavlock said gang activity is just getting
a foothold here and that is why it is so important to be part of the Gang
Crimes Task Force.
Members of the Finance Commission also questioned the types of and reasons for
incentive pay. Deputy Chief Daley explained that there are several incentives
for Police officers including bilinqual, breathalyzer, and certified police
officer (CPO). Deputy Chief Daley said an officer can qualify for incentive
pay in only two specialties.
In response to a question on the cost of the school counselor program, Chief
Pavlock indicated that the salary of the individual is actually paid by the
schools. This amounts to $35,000 for the 10-1/2 months of the school year.
The meeting was adjourned at 10:55 p.m.
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Respectfully Submitted
Carol Widmer
Assistant Finance Director