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HomeMy WebLinkAbout10/27/1999 FC minutesFINANCE CONEMSSION Amended Minutes of the Meeting October 27, 1999 I. Call to Order The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners John Engel, Vince Grochocinski, Betty Launer, Jim Morrison, Tom Pekras and Ann Smilanic. Commissioner Chuck Bennett arrived at 7:37 p.m. Commissioner George Busse arrived at 9:05 p.m. Also present were Finance Director Doug Ellsworth, and Deputy Finance Director Carol Widmer. II. Annroval of Minutes The minutes of the October 14, 1999 meeting were approved as amended. III. Review of the October 21, 1999 Meeting Police Department The Commission voted to endorse the proposal to spend $100,000 for overtime out of the General Fund fund balance. This overtime is in conjunction with the Route 83 construction. (7-0) Fire Department The Commission voted to support the hiring of an EMS Coordinator/Administrative Officer. (7-0) Community Development Department The Commissioners had no recommendations to make regarding this proposed budget. Commissioner Jim Morrison expressed concern as to whether the information regarding the number of permits issued is meaningful in its present state. He suggested a further breakdown of the types of permits would be helpful. IV. Review of Proposed 2000 Budget (Public Works, Debt Service, Insurance and Pensions) Public Works Director Glen Andler and Deputy Public Works Director Sean Dorsey presented the Public Works Department 2000 Proposed Budget. Mr. Andler discussed departmental responsibilities, the structure of the department, 1999 accomplishments, and budget highlights. In his discussion of budget highlights, Mr. Andler reviewed significant changes for each of the seven divisions within the Public Works Department. Mr. Andler also discussed the request for two new Public Works staff members and the need for those positions. One new position is a project engineer for the Engineering Division is being proposed. This individual's primary responsibility will be to review plans and plats submitted by developers and residents to assure compliance with Village codes. The second position being requested is for an electrician/maintenance person. With this additional staff member, Public Works expects to be able to improve service levels and reduce the backlog of deferred maintenance on public buildings. At the conclusion of the presentation, Jim Morrison asked the status of the Arc refuse disposal contract and why we are only negotiating with that one vendor. Mr. Andler explained that we are evaluating only one of our options at this point to see if it is in the best interests of the Village to sign another contract with Arc. He stated the Village can always go out for bids. Mr. Andler further noted that there is some instability in the refuse disposal market due to mergers and buy-outs. Tom Pekras asked if the Village will pay $200,000 for Opus Pond maintenance each year for the next five years. Mr. Andler explained that the pond is undersized and must be expanded. That project will take place over two years. $200,000 will be spent for purchase of the land in 2000 and $190,000 will be expended in 2001 to expand the pond. Chairman John Korn stated that he would like to have another presentation' on the Vehicle Replacement Fund at a future meeting. Betty Launer asked Mr. Andler if he has considered outsourcing for routine painting and other public building maintenance. Mr. Andler said he did get quotes but his staff has been able to perform the work at half the cost. Mrs. Launer said perhaps outsourcing would provide resources to help catch up on deferred maintenance. Tom Pekras said he liked the format of the Public Works Summary Information and thanked Glen and Sean for a very helpful document. Mr. Ellsworth briefly reviewed the Proposed Non -Departmental Year 2000 expenditures for Capital Improvements, Debt Service, Pensions and Insurance. V. AdJournment The meeting was adjourned at 10:00 p.m. The next meeting is scheduled for November 4, 1999 at 7:00 p.m. in the 2' floor conference room at Village Hall. The November 23 and December 23 meetings were cancelled. A December 9 meeting has been tentatively scheduled. Chairman Korn has the authority to cancel the meeting if the additional meeting is not needed. CLWsm Respectfully submitted Carol L. Widmer Deputy Finance Director 2