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HomeMy WebLinkAbout04/22/1999 FC minutesFINANCE CONE IISSION Minutes of the Meeting April 22, 1999 I. Call to Order The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Vince Grochocinski, Newt Hallman, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Jannis, Police Chief Ron Pavlock, Deputy Police Chiefs Tom Daley and Ron Richardson, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Finance Director Doug Ellsworth and Deputy Finance Director Carol Widmer. Commissioner George Busse arrived at 7:45 p.m. Commissioners John Engel and Jim Morrison were absent. II Approval of Minutes The minutes of the February 25 and March 25 meetings were approved as presented. III Discussion Regarding Police Department Police Chief Ron Pavlock and Deputies Tom Daley and Ron Richardson presented the external and internal issues facing the Police Department. The external issues presented by the Police Department included the need to continue problem solving policing efforts in the north side and south side of the Village, the need to implement a tactical unit approach to combating illegal street gang activities and the need to continue participating in multi - jurisdictional task force operations to investigate crimes and combat criminal activities. Internal issues discussed included the need to integrate appropriate new technology into the department's operations and the need to train the department's new young work force to perform their job safely and effectively. In response to a question, Deputy Chief Tom Daley how the tactical unit operated. There was also some discussion regarding the successful "Boxwood Program." IV Discussion Regarding Public Works Department Public Works Director Glen Andler presented the department's most pressing internal issues. These issues included the need to increase staffing levels, the need to improve customer service/complaint tracking, and the problems caused by an ineffective telephone system. During the years 2000 - 2004, the Public Works Department is proposing to add a total of four positions. Mr. Andler explained the increasing demands on the department staff and mentioned snow removal activities and preventative maintenance of public buildings as areas of concern with present staffing levels. He is recommending the addition of three maintenance workers and one electrician Among the external issues discussed by Deputy Public Works Director Sean Dorsey were the accelerated road program, the various regulations imposed by Federal and State mandates, and the Weller Creek stabilization initiative. V Illinois Metropolitan Investment Fund Finance Director Doug Ellsworth presented information on the Illinois Metropolitan Investment Fund (IMET). The goal of IMET is to provide municipalities with a safe investment vehicle for funds not required to be spent in the short term. The average duration of investments is 1-1/2 years. IMET will be an enhancement to our current portfolio of investments. VI 1999 Budget Amendment No. 1 The amendment presented by Mr. Ellsworth allows for $2.3M worth of projects which were originally budgeted in 1998 to be carried over to the 1999 budget. Mr. Ellsworth explained that the goods or services have already been ordered or contracts let and there were adequate funds left over at year-end to cover these carryover requests. VII First Quarter Financial Review Mr. Ellsworth presented a brief review of how revenues and expenditures compare to budget in the main operating and capital project funds. In the General Fund $6,373,101, or 25.1 %, of the total projected revenues have been received. During that period $6,703,644, or 25.1 %, of the $26.7 million annual budget has been expended. All of the operating departments have spent less than 25 % of their annual budget as of March 31. Mr. Ellsworth stated that revenues and expenditures generally appear to be in line with original budget projections for all funds. A more detailed analysis will be presented during the mid -year review. Mr. Ellsworth also reported that his analysis of the Vehicle Replacement Fund indicates that there is a deficit of approximately $145,000. It is his recommendation that lease payments continue through the year 2000 at which time the fund may possibly have an $804100,000 surplus. VIII Finance Director's Report The Illinois Department of Revenue released the 1998 Annual Sales Tax Report by Standard Industrial Classification (business type). Mr. Ellsworth reported that the Village's 1998 retail sales increased 5.7% over the previous year and that business categories posted healthy gains with the exception of apparel and lumber/hardware stores which suffered a drop in sales. 2 IX Chairman's Report Chairman Korn reported on some of the recent actions taken by the Village Board over the past several months. X Other Business Commissioner Newt Hallman announced that he was retiring after having served on the Finance Commission for over 20 years. This meeting was his last meeting. Those present thanked Mr. Hallman for his service to the Village and wished him well. XI Adjournment The meeting was adjourned at 10:18 p.m. The next meeting will be held on May 27, 1999. CLWsm Respectfully submitted Carol L. Widmer Deputy Finance Director 3