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HomeMy WebLinkAbout08/02/2016 VB Minutes . MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT August 2, 2016 CALL TO ORDER Mayor Arlene Juracekcalled the meeting to order at 7:02p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Matuszak. INVOCATION Mayor Juracekgave the Invocation. MINUTES Trustee Polit, seconded by Trustee Rogers,moved to approve the minutes of the regular Village Board meeting held July 19, 2016. Upon roll call: Ayes: Matuszak,Polit,Rogers,Saccotelli,Zadel Nays: None Abstain: Hoefert Motion carried. MAYOR’S REPORT st A.1reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. st Mayor Juracek presented for a first (1) reading An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance increases the number of “F-3” liquor licenses by one (1) forNapoli Cucina, LLC d/b/a Canta Napoli, 90 East Busse Avenue. The Class “F-3” liquor license provides for full liquor service both in a restaurant and lounge. Village Manager Mike Cassady provided background information stating the restaurant was recently purchased by Mr. Robert McDermott, and will continue to operate under the name Canta Napoli.Mr. McDermott has met Village requirements and submitted all required documentation. In addition, Mr. McDermottmet with staff to review the Village’s rules and regulations, including the Village’s particular sensitivity to the sale of alcohol to minors and clearly intoxicated individuals. 1 page of 8 Village Board Meeting MinutesAugust 2, 2016 Mr. McDermott and his wife Kelly were in attendance to provide additional information and respond to questions from the Village Board. Mr. McDermott stated the restaurant will feature small plated Italian food with a wine bar. The restaurant will also serve brunch on Saturday and Sunday. He anticipates the restaurant will open by late summer. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6260: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None Motion carried. The Mayor and Village Board expressed their support and appreciation for locating their restaurant in downtown Mount Prospect. COMMUNICATIONS AND PETITIONS –CITIZENS TO BE HEARD None. CONSENT AGENDA \[All itemslisted under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.\] Trustee Hoefert, seconded by Trustee Saccotelli, moved to approve the following business itemsunder the Consent Agenda: 1.List of Bills –July 13–July 26, 2016 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS None. NEW BUSINESS A.Motion to accept the 2016 Community Survey Mayor Juracek presented staff’s request for approval of the Community Service Survey developed by the Village and ETC Institute for the Village Board’s consideration. 2 page of 8 Village Board Meeting MinutesAugust 2, 2016 Village Manager Mike Cassady provided background information stating the survey is designed to provide the Village with valuable feedback on community life, Village infrastructure and customer service. Feedback from residents will assist staff and the Village Board better understand opinions on services provided by Village Departments. An ETC representative conducted a telephone/web based overview of the community survey and responded to questions from the Village Board. The survey is seven (7) pages long and will take approximately twenty (20) minutes to complete. The Village Board complimented staff and ETC for thewell-designed survey. The Village Board requested two (2) revisions to the survey: 1)Item 21 Community Priorities Add the question –Should the Village allow video gaming? 2)Question 15 –add Tumbler to the list of primary resources for information. Trustee Hoefert, seconded by Trustee Polit, moved to accept the 2016 Community Survey as revised. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B.A Resolution inSupport of an Extension of a Cook County Class 6b Extension for eDoc,located at 555 Business Center Drive. Mayor Juracek presentedaResolution in Support of an Extension of a Cook County Class 6b Extension for eDOClocated at 555 Business Center Drive. Community Development Director William Cooney provided background information including eDOC business history, and Cook County Tax Incentiveprogramincluding 2010 tax assessment modifications, staff recommendation and responded to questions from the Village Board. The Class 6b incentive reduces the assessment level for qualified manufacturing and warehouse/ distribution facilities from 25% to 10% for the first ten (10) years, 15% for year eleven (11) and 20% in year twelve (12). eDOC was granted the Class 6b tax incentive in 2006 and is requesting a twelve (12) year extension to maintain their operations in Mount Prospect. eDOC, adigital business company, has been located in the Kensington Business Center since 2005. Since that time the business hasgrown from 75 employees to 135 employees. The renewalof the Class 6b would enable eDOC to maintain their operations in Mount Prospect; without the Class 6b tax incentive their taxes increase from $1.46 per square foot to $3.65. Village Board Comments Cook County recognizes issue with assessment process and will be working with state to address – only county using multiplier of 3. Anticipate changes may take a few years. Supports Class 6b tax incentive for businesses; allows businesses to stay in Mount Prospect. Support for tech based businesses in Kensington Business Center. 3 page of 8 Village Board Meeting MinutesAugust 2, 2016 Business creating jobs and revenue;occupancy versus vacant structureis benefit tothe Village. Thanked eDOC for choosing to stay in Mount Prospect. Trustee Saccotelli recommended the Resolution be amended to include tax assessment rates. Section One of the Resolutionto read: of a property tax reduction from 25% to 10% for years 1 through 10, 15% in year 11, and 20% in year 12 and read as follows: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby support and consent to the application for the Class 6B Renewal of a property tax reduction from 25% to 10% for years 1 through 10, 15% in year 11, and 20% in year 12 from Cook County for the Property located at 555 Business Center Drive, and legally described as … Trustee Hoefert withdrew his original motion and Trustee Zadel withdrew his second, for approval of the Resolution to allow for consideration of the revised resolution. Representatives from eDOC were in attendance to address the Village Board.Mr. Michael Frank, President,thanked the Village Board for their support and the opportunity to have eDOC be a part of the Mount Prospect business community. The company’s vision over the next ten years is to establish eDOC as a trusted leader in solutions for integrated print, digital and cross-media communications. Trustee Hoefert, seconded by Trustee Zadel, moved to approve Resolution No. 28-16as revised: A RESOLUTION IN SUPPORT OF AN EXTENSION OF A COOK COUNTY CLASS 6B EXTENSION FOR EDOC LOCATED AT 555 BUSINESS CENTER DRIVE Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C.A Resolution Approving an Amended Intergovernmental Agreement –Automatic Fire Mutual Aid Agreement Between the Village of Mount Prospect and the Village of Glenview Mayor Juracek presented a ResolutionApproving an Amended Intergovernmental Agreement – Automatic Fire Mutual Aid Agreement Between the Village of Mount Prospect and the Village of Glenview. Fire Chief Brian Lambel provided background information and the amendments to the IGA. The 2016 agreement renews the previous agreement with modifications to address: 1) minimum staffing requirements for emergency vehicles 2) compliance with the principles of the National Incident Management System 3) elimination of geographical boundaries; replaced with departmental response cards 4) legal description of parties involved and 5) incorporated language to cover claims of liability protection. Trustee Rogers, seconded by Trustee Zadel, moved to approve Resolution No. 29-16: A RESOLUTION APPROVING AN AMENDED INTERGOVERNMENTAL AGREEMENT –AUTOMATIC FIRE MUTUAL AID AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE VILLAGE OF GLENVIEW 4 page of 8 Village Board Meeting MinutesAugust 2, 2016 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER’S REPORT A.Motion to accept bid for William Street Relief Station Rehabilitation Project in an amount not to exceed $ 179,674. Village Manager Cassady stated Public Works Director Sean Dorsey would present staff’s request to accept the bid for the William Street Relief Station Rehabilitation Project. Public Works Director Sean Dorsey provided background information including bid process and results, staff recommendations and responded to questions from the Village Board. The William Street sanitary relief station built in 1972 provides sanitary sewer relief from the north at Shabonee Trail then south to Weller Creek bounded by School Street to the west and William Street on the east. The planned improvements include the underground electrical feed, the installation of a complete replacement pump station with new pumps, guide rails and controllers along with all associated wiring and other electrical control equipment.Staff recommended acceptance of the lowest responsible bidfrom Marc Kresmery Construction LLC, Elgin in an amount not to exceed $179,674; $163,340 base bidplus 10% contingency of $16,344. Mr. Dorsey provided the following in response to questions from the Village Board: Recommend dual pump –other option was injection pump. Station serves sanitary sewer system: MWRD allows Village to use Can pump into system under pressure. Relief stations are great benefit to neighborhoods. Funding –Water/Sewer Enterprise Fund. Trustee Hoefert, seconded by Trustee Saccotelli,moved to accept bid for William Street Relief Station Rehabilitation Project in an amount not to exceed $ 179,674.(VBA 49-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B.Motion to accept proposal for William Street Relief Station Rehabilitation ConstructionEngineering in an amount not to exceed $24,759. Village Manager Cassady stated Public Works Director Sean Dorsey would present staff’s request to accept the proposalfor the William Street Relief Station Rehabilitation Construction Engineering. Public Works Director Sean Dorsey provided background information including proposal for engineering services and staff recommendation. Staff requestedassistance from an engineering firm to provide technical assistance, part-time construction engineering and general contract administration during the estimated five (5) week installation period. Staff recommended acceptance of the proposal from Ciorba Group, Inc. of Chicago in an amount not to exceed $24,759. 5 page of 8 Village Board Meeting MinutesAugust 2, 2016 Trustee Zadel, seconded by Trustee Saccotelli, moved to accept bid for William Street Relief Station Rehabilitation Constructionin an amount not to exceed $24,759. (VBA 50-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C.Motion to accept bid for 2016 Backyard Drainage Program Improvements in an amount not to exceed $158,850. Village Manager Cassady stated Public Works Director Sean Dorsey would present staff’s request to accept the2016 BackyardDrainage Program Improvements. In an effort to assist residents in reducing the backyard flooding, in 2008 the Village Board authorized staff to proceed with the Backyard Drainage Program. Since that time the Village has received requests for assistance through this program for over 200 residential properties. In 2015 the Village Board modified the Backyard Drainage Program by 1) limiting Village financial participation to properties where houses are inundated by surface flooding and 2) instituting a cost-share funding mechanism; homeowner is required to contribute 25% of the cost up to a maximum of $5,000. Seven (7) residential properties that meet the criteria willparticipate in the 2016 Backyard Drainage Program.Staff recommended acceptance of the low bid submitted by Martam Construction, Inc. of Elgin in an amount not to exceed $158,850; base bid of $144,402 with 10% contingency of $14,448. Mr. Dorsey provided the following in response to questions from the Village Board: List of participating properties is by address not owner name. Village staff have prepared more plans for homeowners than construction; staff time is manageable. Would need to confirm with contractor regarding pricing if a homeowner wants to pay full cost to participate; believes contractor would hold the same price. Rain barrels not intended to be flood fighting tool. Public Works looks at different drainage options including french drainagesystem. Trustee Polit, seconded by Trustee Rogers, moved to accept bid for 2016 Backyard Drainage Program Improvements in an amount not to exceed $158,850.(VBA 51-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. D.Motion to accept proposal for emergency vehicle priority equipment in an amount not to exceed $143,728. Village Manager Cassady stated Public Works Director Sean Dorsey would present staff’s request to accept theproposal for emergency vehicle priority equipment in an amount not to exceed $143,728. Public Works Director Sean Dorsey provided background information including proposal, project details, staff recommendation and responded to questions from the Village Board. The Village of Mount Prospect has a total of 57 signalized intersections. In addition to traffic signals and pedestrian signals each intersection also includes an Emergency Vehicle Priority (EVP) system. 6 page of 8 Village Board Meeting MinutesAugust 2, 2016 This system allows police and fire vehicles to interrupt the normal operation of the traffic signals and provide a green light as they enter the intersection. In 2016, the Village will begin a three-year program to upgrade the EVP system at all 57 signalized intersections. The contract will require the expenditure of $50,805 in 2016, $51,166 in 2017 and $41,603 in 2018. The installation of the equipment will be awarded by a separate contract. Staff recommended the Village Board accept the proposal from Traffic Control Corporation of Woodridge to provide dual infrared/GPS EVP equipment manufactured by Global Traffic Technologies over a three (3) year term commencing in 2016 in an amount not to exceed $143,728. Mr. Dorsey provided the following in response to questions from the Village Board: Due to technology changes will keep a nominal amount of inventory. Equipment warranty –through sixth year of contract. Cost is spread over three (3) years. Request for installation funding will be presented separately. GGT equipment will work with Tomar equipment. Works well in other communities –no known issues. Fire Chief Lambel stated the LED lighting is not a problem in the winter; has never seen a light that didn’t function despite the snow or ice. Public Comment: Mr. Louis Goodman 310 North School Mr. Goodman questioned whether the Public Works Department could install the new equipment. Mr. Dorsey stated the installation requires IDOT electrical contractors. Trustee Zadel, seconded by Trustee Matuszak, moved to accept proposal from Traffic Control Corporation of Woodridge to provide dual infrared/GPS EVP equipment manufactured by Global Traffic Technologies over a three (3) year term commencing in 2016 in an amount not to exceed $143,728.(VBA 52-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Village ManagerCassadyrecognized and commended Police Chief Timothy Janowick for the number of activities the Police Department is conducting to create goodwill and relationships with residents including young people. Chief Janowick thanked the Village Board, the Village Manager, the residents and businesses for making Mount Prospect the greatest community to be a police officer. He recognized all the support the Police Department has received from the Village during these difficult times. Chief Janowick stated Mount Prospect has the Police Department’s six (6) and the Police Department will always have Mount Prospect’s six (6). 7 page of 8 Village Board Meeting MinutesAugust 2, 2016 Chief Janowick also highlighted events of this evening’s National Night Out which included the landing of Air One helicopter at Lions Park. Village Manager Cassady stated as there were no items for discussion the August 9th Committee of the Whole meeting was cancelled. However, a Closed Session will be held at 6:00 p.m. on August 9th. ANY OTHER BUSINESS Mayor Juracek thanked Public Works Director Sean Dorsey for coordinating the placement of the Centennial signage on the downtown water tower. Community Events/Activities Shredding Event –August 6th, 9-11 am at Public Works Electronic Recycling drop-off at Public Works on Wednesdays; 10 -noon Blues Mobile Cruise Night –August 6th, Emergency Vehicle night Metra parking Lot Farmers’ Market –Blueberry Festival, August 7th –music, blueberry pancakes and blueberry pie eating contest. Metra parking lot ADJOURNMENT There being no further business to discuss Mayor Juracekasked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel,moved toadjourn the meeting. By unanimous vote the August 2, 2016 Village Board meeting adjourned at 8:39p.m. M. Lisa Angell Village Clerk 8 page of 8 Village Board Meeting MinutesAugust 2, 2016