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HomeMy WebLinkAbout10/04/2016 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 4, 2016 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:08 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli — present by telephone Trustee Michael Zadel With a quorum of members present, Mayor Juracek announced that Trustee Saccotelli requested to participate in tonight's meeting via telephone conference. Trustee Saccotelli cited the recent birth of her daughter as the reason for this request. Mayor Juracek asked for a motion to accept Trustee Saccotelli's request to participate in the meeting via telephone. Trustee Matuszak, seconded by Trustee Zadel moved to accept the motion. By a unanimous vote, Trustee Saccotelli was approved for participation by telephone. PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Rogers. INVOCATION Trustee Zadel gave the Invocation. MINUTES Mayor Juracek stated approval of the September 20, 2016 Village Board meeting minutes as deferred. MAYOR'S REPORT A. Proclamation: National Breast Cancer Awareness Month — October 2016 Mayor Juracek presented the proclamation to Scott Lubeck, owner of Lubeck Studio in Mount Prospect. Mr. Lubeck recently hosted a fundraiser, "Music for Mammograms" to raise money to pay for mammograms to those in need. Mr. Lubeck thanked the Mayor and the Board for their support of Breast Cancer Awareness. Proclamation: Acknowledging the Contributions of Police Officer Joseph R. Ziolkowski Mayor Juracek presented the proclamation to Police Officer Joseph R. Ziolkowski who retired this month after 27 decorated years. Officer Ziolkowski thanked the Mayor and the Board for this recognition. Officer Ziolkowski stated it has been a privilege to serve the community of Mount page 1 of 5 Village Board Meeting Minutes October 4, 2016 Prospect for the past 27 years. The Mayor and the Board thanked him for his many years of dedicated service to the community. B. APPOINTMENTS Finance Commission Chair Appointment Chair appointment due to the fulfillment of the two term limit of Vincent John Kellerhals Grochocinski — term to expire September 2020 1404 Dogwood Lane Trustee Zadel, seconded by Trustee Rogers moved to approve the chair appointment to the Finance Commission. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD Eric Jakubowski 805 E. Prospect Ave. Mr. Jakubowski addressed the Board regarding the release of the police report investigating the June 9th accident at Weller Lane and Central Road and stated the following: ■ Protests the accident report finding • Challenges the investigation and believes mistakes were made by the Police Department both at the scene of the accident and the reconstruction of the accident • Questions the competency of the report • Vowed to hold the Board accountable Mayor Juracek shared in Mr. Jakubowski's anguish and thanked him for sharing his thoughts with the Board. Mayor Juracek reminded the audience that this is a police matter and a political body cannot insert themselves into a police matter. There were many other entities involved in this investigation including MCAT, IDOT, medical examiner's office, the state attorney's office and insurance companies. Jeanne Doughty 1431 Blackhawk Ms. Doughty spoke in support of Mr. Jakubowki. This is an emotional issue that has been difficult for the family and friends of Joni as well as for the community. She stated this community will not tolerate inactivity and expects action from the Board, but has been disappointed by their failure to respond to the communities' concerns. Ms. Doughty stated she and the community hold the Board accountable to make changes. Renee Vogt 707 S. Louis St page 2 of 5 Village Board Meeting Minutes October 4, 2016 Ms. Vogt stated the blame should not be placed on the innocent victim. Mayor Juracek stated progress has been made but reminded the audience that Central Road is a state road and therefore must follow IDOT rules and any changes/improvements require their approval. The Village is committed to making changes and progress has been made including new pavement markings and a sign that urges drivers to stop for pedestrians. Village Manager Michael Cassady added IDOT has begun a speed study and is looking into a full signal. In addition, the 2017 Rules of the Road will include a directive on how drivers should react to a flashing yellow signal. CONSENT AGENDA [All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.] Trustee Rogers, seconded by Zadel, moved to approve the following business items under the Consent Agenda: 1. List of Bills — September 14 — September 27, 2016 2. Motion to waive requirements for public bidding and accept proposal to complete remainder of Landscape Maintenance contract for an amount not to exceed $40,159. (VBA 62-16) 3. Motion to accept Suburban Purchasing Cooperative bid results for the purchase of (1) one new 1 -ton dump truck in an amount not to exceed $37,748. (VBA 63-16) 4. Motion to accept Suburban Purchasing Cooperative bid results for the purchase of (1) one new 1 -ton dump truck in an amount not to exceed $36,466. (VBA 64-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS None. NEW BUSINESS A. Motion to waive bid and purchase updated point-to-point wireless solution in an amount not to exceed $63,095. IT Director Joan Middleton presented background information and answered questions from the Board. Ms. Middleton stated this upgrade is needed based on the age of the existing equipment (six years old) and the expiration of the warranty; the equipment needs to be replaced before it fails. The quote provided by ConVergence includes improving the connection links from 56 Mbps to 450 Mbps. The new equipment will utilize licensed frequencies which means that outages caused by standard 802.11 WiFi interference will be eliminated. A maintenance agreement is included with the contract which includes yearly inspections and standard upgrades. It also offers a more time -efficient response if support is needed. Ms. Middleton stated the importance of working with a trustworthy vendor who knows the Villages' existing network particularly when page 3 of 5 Village Board Meeting Minutes October 4, 2016 dealing with the specialized nature of this project. ConVergence Technologies, Inc. meets those needs and has a proven, successful track record. Board comments: Ms. Middleton provided the following in response to questions from the Village Board: ■ Confirmed the expenses for this project are being drawn from the IT Budget. ■ ConVergence has a history with the Village (Public Works has used this vendor successfully in the past) and is familiar with our existing network. ■ The vendor selection process included price benchmarking. Village Manager Michael Cassady added there are a limited number of vendors who can provide this service. Trustee Zadel, seconded by Trustee Polit moved to approve the motion to waive bid and purchase updated point-to-point wireless solution in an amount not to exceed $63,095. Upon roll call: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 65-16) VILLAGE MANAGER'S REPORT A. Announcement of the availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the proposed Prospect and Main TIF District, with the findings in the Eligibility Study and Report, and the Redevelopment Plan and Project being conditioned on the termination of the existing Downtown TIF District Number One effective December 31, 2016. Village Manager Michael Cassady announced the Elgibility Study and Report and Project for the proposed Prospect and Main TIF District, with finding in the Eligibility Study and Report is available on the Village website and is on file at the office of the Village Clerk. No action is required by the Village Board tonight. The Board encouraged the community to do their homework on the TIF; read the report and residents were invited to contact the Village Manager's office with questions. A discussion followed. Public Comment Sarin Knipple 121 S. Elmhurst Ave. Ms. Knipple addressed the Board regarding the TIF. The Board thanked her for their insight. B. Motion to accept state bid results for road salt in an amount not to exceed $238,032. Village Manager Cassady stated Public Works Director Sean Dorsey would present staffs request to accept the state bid for road salt and requested an update on the construction of the salt dome. page 4 of 5 Village Board Meeting Minutes October 4, 2016 Public Works Director Sean Dorsey provided background information including bid process and results, staff recommendations and responded to questions from the Village Board. Mr. Dorsey stated the Public Works Department typically uses approximately 4,500 tons of salt during a winter season. Through the State of Illinois Joint Purchasing Program, the Village received a bid to provide road salt to the Village for the 2016/17 winter season from Compass Minerals America, Inc. of Overland Park Kansas with a bid of $44.08 per ton. Mr. Dorsey stated the cost of road salt is very expensive and the rate of $44.08 per ton represents a 37.5% decrease over last winter's price of $60.61, making it the lowest rate we have received in many years. Mr. Dorsey provided an update on the salt dome construction which is well underway and is scheduled to be completed this month. The salt dome has a 5,500 ton capacity. Trustee Zadel, seconded by Trustee Polit, moved to accept state bid results for road salt in an amount not to exceed $ 238,032. (VBA 66-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. ANY OTHER BUSINESS Discussion continued regarding the Central Road/Weller Street crossing accident and included options for changes/improvements. Public Works Director Dorsey stated that a center signal will be installed this Friday which will improve safety at the crosswalk. Community Events/Activities: Oktoberfest — October 7th and 8th — featuring German food and beverages; a large screen will be on site for public viewing of the Cubs first playoff game. Coffee with Council — Saturday October 8th — 9:00am in the Community Room at Village Hall. Mount Prospect Entrepreneurs Initiative recently won two (2) International Awards. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting. By unanimous vote the October 4, 2016 Village Board meeting adjourned at 9:11 p.m. Karen Agoranos Deputy Village Clerk page 5 of 5 Village Board Meeting Minutes October 4, 2016