HomeMy WebLinkAbout09/06/2016 VH Parking Garage Interior PaintingItem VIII. B.: MOTION TO ACCEPT BID FOR VILLAGE HALL PARKING GARAGE INTERIOR PAINTING IN AN
AMOUNT NOT TO EXCEED $49,365
Department: Public Works Department
Information:
The proposed contract award provides for interior painting services at the Village Hall Parking Garage (30 South
Emerson Street).
The Village's building maintenance program is structured such that all Village facilities are monitored and assessed on
an ongoing basis to determine proper intervals for maintenance. Proper maintenance is critical to ensure optimal
functionality, longevity of service, and an attractive appearance. The Village Hall Parking Garage is in a condition that
warrants the re -painting of all interior walls, ceilings, doors, parking bumpers, pipes, pipe hangers, etc. This facility
was last painted upon completion of construction in 2003.
Staff proposes to perform this work in multiple phases over the course of the next 3-5 years. This year's proposed
work area includes the lower level of the parking garage (parking spaces 1-75). All surfaces will be cleaned, primed as
necessary, and repainted with two (2) coats of off-white (color will match existing) industrial latex paint. The stairwell
lobby adjacent to this area will also be painted. In addition, the garage floor will also be power washed and cleaned.
Inspections performed by staff indicate that this area is in the worst condition. Painting of remaining surfaces
(spaces 76 through 383) will be scheduled as future projects.
Given the scale and scope of the project, as well as the need to have all work performed during overnight hours to
minimize user impact, staff elected to prosecute the work utilizing a painting contractor secured through competitive
bidding. The proposed contract is for a one (1) year term. Staff anticipates that all work will be completed within 45
days of notice to proceed.
Upon completion of the work, staff will re -stripe parking stalls and re -lamp lighting fixtures.
Staff prepared necessary bid documents. Seven (7) painting contractors were sent invitations to bid and a public
notice was placed in a local paper and on the Village website as required by the Village's Purchasing Policy. The
following four (4) bids were publicly opened on August 24, 2016 at 1:OOpm:
Bidder Name
Total Contract
Price
Muscat Painting &
Decorating
$44,878
Go Painters, Inc.
$46,000
Tiles in Style, LLC
$52,786
Pete the Painter, Inc.
$89,300
Cost Estimate: $80,000
The lowest cost bidder is Muscat Painting & Decorating (Muscat Painting) of East Dundee, IL. Muscat Painting
provided a list of references per the requirements of the bid. All references were called with all responding that
Muscat Painting has successfully completed work of this scale and scope in an exceptional manner. All references
would hire Muscat Painting in the future if given the opportunity.
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the project award total to $49,365 (the $44,878 base bid plus the 10% contingency of $4,487).
Alternatives:
1. Accept lowest cost, responsible bid for Village Hall Parking Garage Interior Painting Project.
2. Discretion of the Village Board.
Budget Impact:
This proposed award will require the expenditure of $49,365 from the Capital Improvement Fund. Sufficient funds
exist in the current budget.
Recommendation:
Staff recommends accepting the lowest responsible bid from Muscat Painting & Decorating, of East Dundee, Illinois
for the Village Hall Parking Garage Interior Painting project in an amount not to exceed $49,365.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description Tyne Unload Date File Name
V.r AUachrnern[s kailables