HomeMy WebLinkAbout09/06/2016 Watermain Replacement ProjectItem XI. A.: MOTION TO ACCEPT BID FOR 2016 WATERMAIN REPLACEMENT PROJECT IN AN AMOUNT
NOT TO EXCEED $274,065
Department: Public Works Department
Information:
Earlier this year, a Watermain Asset Replacement Program was prepared by Burns & McDonnell Engineering
Company which ranked sections of the Village's watermain needing replacement based on analysis of a number of
parameters, most importantly number of breaks and capacity issues. One of the highest ranked sections of
watermain in terms of needing replacement is the existing 6" main on Whitegate Drive between We Go Trail and
Cathy Lane. This 800' long section of watermain has had numerous breaks and is in need of upsizing to provide the
desired capacity. To correct this problem, staff proposes to replace the existing undersized 6" water main with a
larger, 8" diameter pipe installed by directional boring to minimize the disruption to the parkway. Attachment A depicts
the project area.
Plans and bid documents for this project were prepared by Hancock Engineering Co., consulting engineers of
Westchester, Illinois and a public notice was placed in the newspaper. Twenty-five (25) construction firms picked up
bid documents and eleven (11) submitted bids. The bids were opened and read aloud on August 25, 2016.
Each of the bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal
packet. All bids were checked for accuracy. One minor error was found in one bid but it did not affect either of the 2
low bidders or the order of the bids. All bidders correctly signed their bids and bid bonds. Below is a summary of the
bids:
Bidder
Bid
Lampignanon & Son Construction Co.
$249,150.00
Patnick Construction Co., Inc.
$249,340.00
Trine Construction Corp.
$280,490.85
Berger Excavating Contractors, Inc.
$288,374.50
Suburban General Construction, Inc.
$292,350.00
Maneval Construction
$308,547.52
R. A. Mancini, Inc.
$324,630.00
J. Congdon Sewer Service, Inc.
$325,000.00
Archon Construction Co., Inc.
$336,500.00
Lifco Contractors Inc.
$339,050.00
Apollo Trenchless, Inc.
$457,000.00
Engineer's Estimate $373,240.00
The low bidder, Lampignano & Son Construction Co., is qualified to complete the work involved with this project and
meets the requirements of the contract documents. Lampignano & Son Construction Co. has worked on many
previous Village projects and their work has been satisfactory. They are currently working as the underground and
concrete subcontractor on the Village's 2016 Street Resurfacing program.
Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated
underground conflicts. In this instance, a 10% contingency added to the lowest cost bid would result in a total contract
award of $274,065 (Base Bid: $249,150 + 10% Contingency: $24,915 = Total Recommended Award: $274,065).
Alternatives:
1. Accept lowest cost bid for 2016 Watermain Replacement Project.
2. Discretion of the Village Board.
Budget Impact:
This proposed award will require the expenditure of $274,065 from the Water/Sewer Enterprise Fund. Sufficient
funds exist in the current budget.
Recommendation:
Staff recommends that the low bidder, Lampignano & Son Construction Company of Arlington Heights, Illinois be
awarded the contract for the 2016 Watermain Replacement Project in an amount not to exceed $274,065.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description Type Upload Date File Name
AttachmentWhitegate
Watermain Repl Location Cover Memo 8/29/2016 Location_Map_(2).docx
Map