HomeMy WebLinkAbout08/16/2016 Waive Bid and Purchase LaptopsItem VIII. G.: MOTION TO WAIVE BID AND PURCHASE LAPTOPS IN AN AMOUNT NOT TO EXCEED
$20,463.30
Department: Village Manager's Office
Information:
Staff is requesting approval to purchase eighteen (18) Dell laptops to replace four-year-old laptop computers that function as end-
users' desktops. Five (5) are designated for Human Services administrators and social workers, five (5) for Public Works
administrative staff and supervisors, and eight (8) for Police command staff and supervisors. The computers being replaced are slow
and out of warranty. A few of the replaced laptops will be maintained as spares and the rest will be donated to PCs for Schools.
The Village has standardized on Dell laptops and desktop computers and has been pleased with them. Dell provides Illinois state contract
pricing. This contract is publicly bid and satisfies the procurement requirements of the Village's purchasing policy.
aptop specifications and costs are listed below
Qty. Specifications Cost
Latitude E5570: Intel Core i5-63000, 2.4 GHz, 8 GB RAM, 15.6" LCD screen w/ camera &mic, MS Windows 7 Pro 64-bit, 256 GB SSD, mouse,
18 WiFi, 4 -yr. Warranty. $20,463.30
18 Laptops @ $1,136.85
Alternatives:
1) Accept the state bid for the purchase of 18 Dell laptops.
2) Discretion of Village Board.
Budget Impact:
This is a scheduled replacement and funds are available through the Computer Replacement Fund.
Recommendation:
recommend that the Village accept the state bid and purchase eighteen (18) laptops from Dell for an amount not to exceed $20,463.30.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Tyne Unload Date File Name
D Laptop Quote Backup Material 8/2/2016 Dell_Laptops_2016.pdf