HomeMy WebLinkAbout08/16/2016 Installation of Emergency Vehicle Priority (EVP) EquipmentItem VIII. E.: MOTION TO ACCEPT PROPOSAL FOR THE INSTALLATION OF EMERGENCY VEHICLE
PRIORITY (EVP) EQUIPMENT IN AN AMOUNT NOT TO EXCEED $28,837
Department: Public Works Department
Information:
The Village of Mount Prospect has a total of 57 signalized intersections of which 42 are operated by the Illinois
Department of Transportation (IDOT), 7 by the Cook County Department of Transportation and Highways (CCDOTH)
and 8 by the Village. In addition to traffic signals and pedestrian signals, each intersection also includes an
Emergency Vehicle Priority (EVP) system. This system allows police and fire vehicles to interrupt the normal
operation of the traffic signals and provide a green light as they enter the intersection. The EVP system is actually
owned by the Village at all 57 signalized intersections. The current EVP equipment at most of the intersections is
over 20 years old and in need of replacement. In 2016, the Village will begin a three-year program to upgrade the
EVP system at all 57 signalized intersections.
In 2016, 2017 & 2018, EVP parts including detectors, beacons and cards will be replaced with the latest technology
as part of the Village's Capital Improvement Program. At the August 2, 2016 Village Board meeting, a three (3) - year
contract for dual infrared and global positioning system EVP equipment totaling $143,728 was awarded to Traffic
Control Corporation of Woodridge, Illinois.
Due to the prevalence of IDOT/CCDOTH controlled intersections in our project, installation of replacement EVP
equipment must be performed by an IDOT/CCDOTH qualified and permitted electrical contractor. To facilitate this
work, staff solicited proposals from three (3) area firms experienced with the maintenance and installation of traffic
signal equipment at IDOT and CCDOTH intersections. The request for proposal solicited costs to install EVP
equipment at 19 intersections this year (2016). The results are detailed in Attachment A. Separate proposals will be
sought for installation work in 2017 and 2018.
The lowest cost proposal was submitted by Meade Electric Company of McCook, Illinois (Meade). Meade has
provided a proposal to install EVP equipment at 19 intersections in the amount of $26,215. The proposal includes the
expected costs to install the EVP equipment, additional unforeseen cable replacement costs that may be encountered
during construction, and potential costs associated with IDOT and Cook County permits.
Meade Electric has performed extensive traffic signal maintenance and construction work in the Village over the
years. Their workmanship has been acceptable.
Staff anticipates that work will commence in September and reach final completion by mid-October
Staff recommends including a 10% contingency in the award for this project in order to accommodate quantity
variances or unforeseen site circumstances. In this instance, a 10% contingency would increase the contract award
to $28,837 ($26,215 bid price + $2,622 contingency = $28,837 total award).
Alternatives:
1. Accept proposal to install Emergency Vehicle Priority (EVP) system equipment at 19 signalized intersections.
2. Discretion of the Village Board.
Budget Impact:
This proposed contract will require the expenditure of $28,837 from the Capital Improvements Fund. Sufficient funds
exist in the current budget.
Recommendation:
Staff recommends accepting the lowest cost proposal submitted by Meade Electric Company of McCook, Illinois to
install new Emergency Vehicle Priority (EVP) system equipment at 19 signalized intersections for a total cost not -to -
exceed $28,837.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description Type Upload Date File Name
Attachment EVP Backup Material 8/9/2016 contractor installation_proposals.pdf
Install Proposal Results —