HomeMy WebLinkAbout07/19/2016 2016 John Deere Compact LoaderItem X. I.: MOTION TO ACCEPT NJPA BID FOR 2016 JOHN DEERE COMPACT LOADER IN AN AMOUNT
NOT TO EXCEED $92,600.
Department: Public Works Department
Information:
In the current budget, there are sufficient funds available to replace unit 4564. 4564 is a 1995 Bobcat 853H Skid
Steer used by the Public Works Department to load materials and perform grounds work. During the winter months, it
is used to help with snow removal operations.
This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point -
based criterion, which rates the following four (4) major factors when considering a unit for replacement: Age,
mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling
or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be recommended for replacement.
This vehicle scored a total of thirteen (13) points indicating a high rating and should be placed on the priority list to be
replaced. The vehicle condition evaluation form and summary report have been attached as Exhibits A and B
respectively. Additionally, I have included the life cycle cost analysis on Exhibit C, which breaks out our total
ownership cost.
If the service life is extended the following repairs should be performed:
• Refurbish/paint unit and rusted sheet metal $3,000
• Replace radiator and rims. $2,000
• Replace hydraulic lines, tilt cylinder, wires, etc. $10,000
Total estimated cost: $15,000
Our current skid steer doesn't have the pushing power or lifting capacity it had when new. These conditions are due to
the hydraulic system/engine that has slowly worn in the past few years and is operating at approximately 80% of its
capacity.
Over the last 6 months we have demonstrated and evaluated other replacement options to increase the utility of this
unit. The following three (3) compact loaders were tested and evaluated by Public Works employees: John Deere
(204K), Volvo (1-35G), and Avant (760). All three machines have a skid steer attachment on the front of the machines
and will allow us to utilize most of our current attachments. The employees were asked to rate thirty (30) areas for
each machine on a 5 -point scale. The John Deere 204K was the highest rated machine.
Additionally, the proposed purchase will prove to be more useful than a skid steer. With a top speed of 12 mph, 3ft.
reach, an 8ft. 7in. lift height, and center articulation, this is more effective for loading small trucks, placing pallets on
trailers/trucks, winter plowing with a snow pusher and driving to the worksite.
The John Deere model we recommend purchasing is a 204K, which has an Interim Tier 4 diesel engine. This diesel
engine has better fuel economy and is cleaner burning due to tighter EPA standards/technology.
There is no local or State purchasing program for this vehicle. However, Public Works is part of a national joint
purchase cooperative, the National Joint Powers Alliance (NJPA), through which the Village can procure this unit from
West Side Tractor. The NJPA Contract is publicly bid and satisfies the procurement requirements of the Village of
Mount Prospect Purchasing Policy.
The existing skid steer unit will be sold at auction on the govdeals.com Internet site.
Alternatives:
1. Accept NJPA bid for 2016 John Deere Compact Loader 204K.
2. Discretion of the Village Board.
Budget Impact:
This proposed purchase will require the expenditure of $92,600 from the Vehicle Replacement Fund. Sufficient funds
exist in the current budget.
Recommendation:
I recommend that the Village Board accept the National Joint Power Alliance (NJPA) Contract Award #032585-JDC
and authorize the purchase of one (1) new 2016 John Deere Compact Loader 204K from West Side Tractor in an
amount not to exceed $92,600.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities, GOVERNANCE: Financially sound, providing
exceptional service.
ATTACHMENTS:
Description
Tyne
Unload Date
File Name
D Attachments A and B _
Cover Memo
7/12/2016
Attachment_ A_ and_ B 4564_Eval_Forms_A-B_7-
4564
16.docx
D Attachment C 4564
Cover Memo
7/12/2016
Attachment_C4564_Life_Cycle_Cost_Worksheet-
Life Cycle Cost
C.xls
D Attachment D _ Old
Cover Memo
7/12/2016
Old 4564.J PG
4564 Image
—
Attachment E
D Proposed New 4564
Cover Memo
7/13/2016
204K-642x4621.jpg
Image