HomeMy WebLinkAbout07/19/2016 Booster Station 4 Roof ReplacementItem VIII. J.: MOTION TO ACCEPT BID FOR BOOSTER STATION 4 ROOF REPLACEMENT IN AN AMOUNT
NOT TO EXCEED $62,700
Department: Public Works Department
Information:
The Village of Mount Prospect operates a water distribution system that utilizes booster pumping stations located
throughout the Village. These stations help to maintain pressure and fire flow in the water distribution system by
pumping water from adjacent storage reservoirs.
In 2010, the Village retained the services of a professional roofing architect to inspect and to evaluate the various
pump station roofs. The roofs were inventoried and a capital replacement plan was created based on age and
condition.
Utilizing this assessment, staff requested funding for or replacement of the shingle roof on Booster Station 4 (117
North Waverly). This roof is over 30 years old. Portions of the roof were replaced following a 1996 generator
exhaust fire. Various repairs have also been made during intervening years. The roof covers the booster pumps,
electrical equipment, and motor controls housed in the station.
Staff retained the professional services of STR-REG Group of Arlington Heights to prepare the plans and
specifications. The scope of work includes replacement of the shingle roof, the sealing of roof vents that are no
longer needed, and the replacement of the roof hatch over the deep well. The roof hatch is opened to allow the easy
removal of the deep well pump motor and well piping.
A bid notice was published in a local paper. Seven (7) firms picked up a bid package. Four (4) firms attended the
mandatory pre-bid meeting. Bids were received on June 6, 2016, opened and read aloud as required. One firm
responded that they could not obtain bonds if awarded the project and therefore declined to bid.
Two (2) firms responded with the following bids:
Bidder TOTAL
Petersen Roofing, Mount Prospect $57,000
Riddiford Roofing, Arlington Heights $61,700
The engineer's estimate was $55,000.
Both bids were appropriately signed and included required bid bonds. Both bids satisfied bid requirements.
The apparent low bidder is Petersen Roofing of Mount Prospect. Reference checks indicate that Petersen has
successfully completed projects of this scale and scope. They have also satisfactorily performed this type of work
for the village in the past.
Staff is recommending that a 10% contingency ($5,700) be added to the project award to cover any unforeseen
repairs that may be found after the existing roof is removed. This would include wood blocking and other roofing
materials that may be needed once the existing roof is removed. If the contingency is not used; it will not be provided
to the Contractor. The final award will be for an amount not to exceed $62,700 ($57,000 bid plus the 10%
contingency of $5,700)
Alternatives:
1. Accept bid for Booster Station 4 Roof Replacement.
2. Motion of the Village Board.
Budget Impact:
This proposed project will require the expenditure of $62,700 from the Water and Sewer Enterprise Fund. Sufficient
funds exist in the current budget.
Recommendation:
Staff recommends that the Village Board accept the lowest, responsible bid for the roof removal and replacement at
Booster Pumping Station 4 as submitted by Petersen Roofing of Mount Prospect, Illinois in an amount not to exceed
$62,700.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
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