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Home My WebLink About06/07/2016 Bicycle Route Signage ProjectItem XI. D.: MOTION TO ACCEPT BID FOR BICYCLE ROUTE SIGNAGE PROJECT IN AN AMOUNT NOT TO EXCEED $80,539.25 Department: Public Works Department Information: The Mount Prospect Bicycle Plan, adopted in 2012, provides a framework for implementing a broad bike network as well as ways to encourage more people to choose biking for everyday transportation and enjoyment. Since the plan's adoption, the Village has completed a few construction projects to enhance safety for bicyclists at key intersections. They have been well-received by the community. This year's Bicycle Route Signage Project will create 16 miles of on -street bike routes in the Village. The goal is to connect a few destinations in the Village (downtown, Randhurst Mall, Melas Park, Lions Park, Rec Plex, and Woodland Trails Park) using residential streets. The network will also connect to existing bike routes in Arlington Heights and Prospect Heights. Work will include installing approximately 350 signs throughout the Village and two miles of pavement markings in the Kensington Business Park. Standard bike route signs, destination signs, and bike crossing signs at signalized intersections will be installed throughout the network while pavement markings will only be installed on a few streets. This year's project does not include constructing any off-street bike paths and does not affect street parking. Once completed, the Village will continue to look for opportunities to expand the bike network and promote biking as a viable transportation alternative. For reference, proposed signage and pavement marking improvements are delineated in Attachments A - D. The overall bike route supported by these improvements is depicted in Attachment E. These proposed improvements are supported by the Village Transportation Safety Commission, Mount Prospect Park District, River Trails Park District, Mount Prospect Bike Club and Mount Prospect Chamber of Commerce. It also aligns with the 2010 Northwest Municipal Conference regional bike plan. At 1:00 p.m. on May 2nd, sealed bids were publicly opened and read aloud for the Bicycle Route Signage Project. A notice was published in the Daily Herald and eight contractors were notified of the project. Four (4) contractors picked up bid packets and three (3) submitted bids. A low bid of $73,217.50 was received from Western Remac, Inc. of Woodridge, Illinois. The prices were as follows: Company Bid Amount_ Western Remac, Inc. $73,217.50 Nafisco, Inc. $75,510.17 Roadsafe Traffic Systems, Inc. $300,000.00 Engineer's Estimate $89,166.00 All three (3) bidding contractors submitted a bid bond in the amount of 10% of their total bid as required by the contract documents. In addition, all required forms including IDOT prequalification certificates have been satisfactorily submitted by the bidding contractors. There was a slight error in the second low bidder's price but it did not affect the order of the bids. Western Remac has never performed work for the Village on a public improvement project. Staff contacted other local government agencies that have worked with them on previous projects. All said Western Remac provided construction services on-time and within budget, and delivered quality workmanship. The low bid of $73,217.50 is based on anticipated quantities. To cover any unexpected overages, it is recommended that a contingency of 10% of the bid price be added to the contract. This equates to an additional $7,321.75. Therefore, the total contract awarded to Western Remac would be for an amount not to exceed $80,539.25. Alternatives: 1. Accept lowest -cost, responsible bid for the Bicycle Route Signage Project. 2. Discretion of the Village Board. Budget Impact: This proposed award will require the expenditure of $80,539.25. Recommendation: Staff recommends that the Village Board accept the bid from Western Remac, Inc. to provide construction services for the Bicycle Route Signage Project for a not to exceed amount of $80,539.25. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Tyne Unload Date File Name D Attachment A_ Sign Plans Cover Memo 5/31/2016 supplement_plans.pdf D Attachment B _ Pavement Cover Memo 5/31/2016 pavement marking_plans.pdf Markings — D Attachment C Cover Memo Intersection Plan 1 5/31/2016 intersection plans1.pdf — D Attachment D Cover Memo Intersection Plan 2 5/31/2016 intersection plans2.pdf — Attachment E 2016 Bike D Plan Improvements Cover Memo 5/31/2016 phase_1_layout.pdf Layout