HomeMy WebLinkAbout07/19/2016 Storm Sewer Improvements 2016Item X. F.: MOTION TO ACCEPT BID FOR 2016 STORM SEWER IMPROVEMENTS IN AN AMOUNT NOT TO
EXCEED $346,650.
Department: Public Works Department
Information:
Following the storm of 2011, the Village hired Burns & McDonnell Engineering Company, Inc. to analyze the Village's
storm sewer system. One of the recommendations included in this study was to increase the capacity of two (2)
storm sewers identified as being undersized. The construction to be performed under this project is consistent with
the recommendations made in the Burns & McDonnell study, and includes installing 24" storm sewer along Lavergne
Drive to work in conjunction with the existing 18" storm sewer, and replacing the 18" storm sewer along Palm Drive
with 27" storm sewer. Attachment A depicts the project locations.
A Notice to Bidders was published in a local newspaper as required and invitations were sent to contractors familiar
with this program. Sealed bids were received on July 5, 2016.
Twelve (12) contractors submitted bids for this project. The bids ranged from a low of $315,134.00 by Martam
Construction, Inc. to a high of $565,351.25 by Lake County Grading Company, LLC. The engineer's estimate for the
project was $367,034.75.
All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids
were checked for their accuracy. Minor errors were found and corrected in five (5) of the bids, but no errors were
found in the three (3) lowest bids. Consequently, the errors have no impact on the awarding of the contract. All
bidders correctly signed their bids and bid bonds. Below is a summary of the bids:
Bidders
Total Bid
Martam Construction, Inc.
$315,134.00
A Lamp Concrete Contractors, Inc.
$342,673.00
Copenhaver Construction, Inc.
$347,653.00
Mauro Sewer Construction, Inc.
$402,363.00
Elanar Construction
$404,169.00
Berger Excavating Contractors, Inc.
$409,266.90
Trine Construction
$420,402.50
J Congdon Sewer Service, Inc.
$454,840.00
Maneval Construction
$461,420.83
Patnick Construction, Inc.
$464,331.00
R. A. Mancini, Inc.
$489,290.00
Lake County Grading Company, LLC
$565,351.25
Engineer's Estimate $367,034.75
The low bidder, Martam Construction, Inc. is qualified to complete the work involved with this project and meets the
requirements of the contract documents. Martam Construction, Inc. has worked on many previous Village projects
and their work was completed to the satisfaction of the Village. They were recently awarded the Village's 2015 Water
Main Improvement Project.
Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated
conflicts. For this project, a 10% contingency added to the lowest bid would result in a total contract award of
$346,650.00. (Base Bid: $315,134.00 + Contingency: $31,516.00 = Total Recommended Award: $346,650.00)
Alternatives:
Accept bid for construction of 2016 Storm Sewer Improvements.
Discretion of the Village Board
Budget Impact:
This proposed project will require the expenditure of $346,650 from the Flood Control Construction Fund. Sufficient
funds for this expenditure exist in the current budget.
Recommendation:
I recommend the low bidder, Martam Construction, Inc., of Elgin, Illinois, be awarded the contract for the 2016 Storm
Sewer Improvements (Lavergne Drive and Palm Drive) in the amount not to exceed $346,650.00.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description Type Upload Date File Name
AttachmentA Palm and Cover Memo 7/12/2016 PALM LAVERGNE_(3).jpg
LaVergne Location Map —