HomeMy WebLinkAbout01/26/2016 FPFB MinutesMINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
MOUNT PROSPECT FIREFIGHTERS' PENSION FUND
TUESDAY, JANUARY 26, 2016
A regular meeting of the Board of Trustees of the Mount Prospect Firefighters' Pension Fund was held on
Tuesday, January 26, 2016 at 8:30 am at 112 East Northwest Highway, Mount Prospect, Illinois, pursuant to
notice.
CALL TO ORDER: The meeting was called to order by Trustee Lambel at 8:38am.
PRESENT: Trustees David Erb, Brian Lambel and Joe Knoll and Sam Baas
ABSENT: None
ALSO PRESENT: Mary Nye and Howard Pohl, The Bogdahn Group; Cary Collins, Collins & Raja; Sara
Tokarz, Lauterbach & Amen, LLP
PUBLIC COMMENT: None
APPROVAL OF MEETING MINUTES: The minutes from the regular meeting of October 27, 2015 were
reviewed by the Board. Trustee Lambe) provided revisions to the 10/27/2015 regular meeting minutes. A motion
was made by Trustee Erb and seconded by Trustee Knoll to approve the October 27, 2015 regular meeting
minutes as amended. Motion carried unanimously by voice vote.
Semi Annual Review of Closed Session Minutes: The Board determined that there are no closed session minutes to
be reviewed at this time.
TREASURER'S REPORT: Quarterly Financial Report: The Board reviewed the Financial Statement prepared
by Treasurer Erb for the quarter ending December 31, 2015. The total market value of the fund as of 12/31/2015
is $56.8 million. A list of all vendor disbursements for the quarter was included in the report, totaling $31,895.
The report also included a summary of all investment activity for the quarter, and a detailed schedule of
investment holdings as of 12/31/2015. A motion was made by Trustee Knoll and seconded by Trustee Baas to
accept the financial report for the period ending 12/31/2015, as prepared by Trustee Erb. Motion carried by
unanimous voice vote.
Presentation and Approval of Bills: A motion was made by Trustee Knoll and seconded by Trustee Erb to
approve the disbursements as presented with the Financial Report. Motion carried by roll call vote.
AYES: Trustees Baas, Erb, Knoll and Lambel
NAYS: None
ABSENT: None
INVESTMENT REPORT: Mary Nye and Howard Pohl from the Boghdan Group presented the Quarterly
Investment Report. Howard Pohl discussed the long term market value of the fund, along with the risk -reward
analysis, current and projected market conditions. Mary Nye presented the investment report for the period ending
December 31, 2015. As of 12/31/2015, the market value of the portfolio is $56,645,590. Investment return is
$1,842,781 for the quarter. The portfolio composition is 52.6% in domestic equities, 6.9% in international
equities, 34.5% in domestic fixed income, 4.8% in real estate and 1.2% in cash and equivalent. Current asset
allocations within the equity and fixed income funds were reviewed, as well as individual fund performance, and
investment fees. All questions were answered by the representatives from The Bogdahn Group. A motion was
made by Trustee Erb and seconded by Trustee Knoll to accept the investment report. Motion carried unanimously
by voice vote.
COMMUNICATIONS AND REPORTS: 2015 Affidavits of Continued Eligibility Lauterbach & Amen
presented the Board with the completed 2014 Affidavits of Continued Eligibility for record keeping. The Board
directed L&A to send a second request to all pensioners who have not yet returned the 2015 Affidavit of
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Mount Prospect Firefighters' Pension Fund
Minutes of Meeting — January 26, 2016
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Continued Eligibility with a return by date of February 29, 2016. L&A will update the Board as to the status of
returned affidavits, at which time the Board will suspend the direct deposit of pension benefits of non-compliant
beneficiaries.
Statements of Economic Interest: The Board was reminded that the list of filers for annual Statements of
Economic Interest are due to the County Clerk no later than February 1, 2016. The village will submit the list of
filers to the County, and Trustees will be contacted directly to complete the Statement of Economic Interest no
later than May 1, 2016.
ADMISSIONSIWITHDRAWALS FROM THE PENSION FUND: Joseph Wysong— Contribution Refund:
The Board noted that Joseph Wysong resigned from the Mt. Prospect Firefighters Department on April 13, 2015.
Trustee Erb notified the Board that a transfer of $5,334.25 was made in the form of a direct roll over into a
qualified plan. There is no further action to be taken.
New hires: The Board reviewed applications for membership of the following new hires:
Andrew Maynard — Hired January 4, 2016 as a Tier II participant with no prior creditable service
Joshua Wojnowski — Hired January 4, 2016 as a Tier II participant with no prior creditable service
Michael Filpi — Hired January 4, 2016 as a Tier II participant with no prior creditable service
- John Kelly — Hired January 11, 2016 as a Tier II participant with no prior creditable service
- Joseph Salecki — Hired January 4, 2016 as a Tier Il participant with no prior creditable service
- Ryan Lawler — Hired January 4, 2016 as a Tier II participant with no prior creditable service
-- John Liebgott — Hired October 5, 2015 as a Tier Il participant with no prior creditable service
- Seth McCrory — Hired October 5, 2015 as a Tier II participant with no prior creditable service
A motion was made by Trustee Knoll and seconded by Trustee Lambel to accept the membership applications of
new hires as presented. Motion carried unanimously by voice vote.
RETIREMENT AND DISABILITY APPLICATIONS: Tom Willming — The Board noted that an appeal is
pending in the case of Mr. Wilhning. The Board has determined that there is no action to be taken at this time.
Jim Flory — Retirement Application: The Board discussed the Retirement Application of Jim Flory. Mr. Flory
retired effective 7/23/2015 with 29 years 5.28 months of creditable service.
Trustee Knoll left the meeting at 9:25
OLD BUSINESS: Trustee Training Updates: Lauterbach & Amen reminded all Trustees to provide any copies of
Trustee Training certificates to Lauterbach & Amen for record keeping. Upcoming Trustee Training opportunities
were discussed.
NEW BUSINESS: 2016 Cost of Living Adjustments: The Board reviewed the 2016 Cost of Living Adjustments
for Pensioners of the Mount Prospect Firefighters' Pension fund. A motion was made by Trustee Lambel and
seconded by Trustee Baas to authorize the required statutory Cost of Living Adjustments. Motion carried by roll
call vote.
AYES: Trustees Baas, Erb and Lambel
NAYS: None
ABSENT: Trustee Knoll
Trustee Term Expirations: Lauterbach & Amen informed the Board that the trustee term for Joe Knoll (Active)
will expire April 30, 2016. The Board was also notified that Jim East has resigned from the Board. A motion was
made by Trustee Lambel and seconded by Trustee Baas to hold a special election for a shortened one year term to
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Minutes of Meeting — January 26, 2016
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fill the trustee term of resigned Trustee Jim East and a regular election for the three year trustee term for Joe
Knoll. Motion carried unanimously by voice vote. L&A will provide election results at the next regular meeting,
Pensioner Death — Ville: The Board discussed the recent death of surviving spouse Dritta Ville. Ms.Ville passed
away following the processing of the benefit payment as a direct deposit. The Board had contacted the bank to
reverse the ACH of the full month benefit, and wrote a prorated benefit check to Ms. Ville. The physical check
has been cashed, but due to the freezing of the bank account the direct deposit amount has not been returned. The
Board will contact the probate court in the County of Ms. Ville's estate to recover the overpayment of pension
benefits.
ATTORNEY REPORT: Cary Collins of Collins & Radja informed the Board that Jim East has resigned from
his Trustee position on the Board and is filing a request for a disability benefit. Mr. East was injured February 11,
2015 and has been receiving a PSEBA benefit since February 12, 2015. The Board directed Cary Collins to set up
three medical evaluations through INSPE. An update will be provided at the next regular meeting.
CLOSED SESSION: There was no Closed Session needed.
ADJOURNMENT: A motion was made by Trustee Erb and seconded by Trustee Lambel to adjourn the meeting
at 9:52am. Motion carried unanimously by voice vote.
The next regular meeting is scheduled for TUESDAY, APRIL 26, 2016 at 8:30am at 112 East Northwest
Highway, Mount Prospect, Illinois.
Date Approved by Board
Joseph Knoll, Board Secretary
Minutes prepared by Sara Tokarz, Pension Services Administrator, Lauterbach & Amen, LLP
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